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Administrative, 1992-1993
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Originally Processed With FOIA(s):
FOIA Number:
2009-0275-S
2009-0275-S
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the George Bush Presidential
Library Staff.
Record Group/Collection:
George H.W. Bush Presidential Records
Collection/Office of Origin: Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
OA/ID Number:
85033
Folder ID Number:
85033-004
Folder Title:
Administrative, 1992-1993
Stack:
Row:
Section:
Shelf:
Position:
V
O
O
O
O
Withdrawal/Redaction Sheet
(George Bush Library)
Doc. No. / Type
Subject/Title
Date
Restriction
Classification
01. Instructions
Re: White House Situation Room Standard Operating
4/6/92
(b)(1)
S
Procedures (2 pp.)
02. Report
Re: Haitians (1 pp.)
n.d.
(b)(1)
C
03. Memo
C. Boyden Gray to Distribution List
6/19/92
(b)(2)
Re: Cooperation in administrative inquiry (1 pp.)
04. Memo
Jane E. Holl to Distribution List
6/19/92
(b)(i)
Re: Milan Panic (1 pp.)
05. Letter
President George Bush to Brent Scowcroft
3/10/92
PRM
Re: [Camp David]
[OPEN UPON DEED OF GIFT - MARCH 16, 2015] (1 pp.)
Page 1 of 1
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1992 - 1993
Pinksheet Number:
cap2243
OA/ID Number:
85033-004
Date Closed:
9/8/2010
FOIA/Sys Case #:
2009-0275-S[2]
Re-review Case #:
P-2/P-5 Review Case #:
THE WHITE HOUSE
WASHINGTON
December 2, 1992
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
C. BOYDEN GRA XMG
COUNSEL TO THE PRESIDENT
SUBJECT:
White House Transition Procedures
The President-elect's Transition Team has recently announced the
appointment of officials to serve as members of their White House
transition effort. The Director of President Bush's Transition
Office, Secretary Card, yesterday issued a memorandum to
Department and Agency Heads regarding appropriate procedures to
be followed in contacts with members of the President-elect's
Transition. I am attaching a copy of that memorandum.
The purpose of these procedures is threefold: to make sure that
officials have the proper authorizations from the President-
elect's Transition Team to act on the matters they are seeking to
involve themselves in, to make sure that the Administration is
acting in a manner consistent with our own ethical rules, and to
protect the government's privileges in information.
The last two sets of considerations are particularly important in
the case of White House officials. Therefore, before setting up
any meetings with the President-elect's Transition, please make
sure that you have verified with Robert Zoellick that he has
received the information regarding the names of the individuals,
their signature of the Transition's Standards of Conduct, and a
letter from the Transition that the individuals have no conflict
of interest with respect to the matters they have been authorized
to work on.
In addition, after you have verified that the individuals are
authorized and have filed the appropriate information with Robert
Zoellick, you still must be careful about what information you
share with them. Because we have not agreed on procedures yet
regarding access to non-public information, in order to make sure
the White House is in compliance with the Standards of Conduct
for federal employees, please limit any information you make
available to properly authorized individuals to information
available to the general public. When procedures have been
agreed to regarding access to non-public information, you will of
course receive a copy of those procedures.
Secretary Card will maintain a register of all authorized
President-elect transition team contacts as well as authorized
White House transition contacts.
Attachment
The Office of Presidential Transition
December 1, 1992
MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES
FROM:
ANDREW H. CARD, JR. ANC
SUBJECT:
An Orderly Transition of the Presidency
The purpose of this memorandum is to provide additional guidance
for planning the orderly transition to the Presidency of Bill
Clinton.
The Presidential Transition Act of 1963, as amended, is intended
to facilitate " the orderly transfer of the executive power
in connection with expiration of the term of office of a
President and the inauguration of a new President.
"
The
Act states:
"The national interest requires that such transitions in the
office of the President be accomplished so as to assure
continuity of the faithful execution of the laws and the
conduct of the affairs of the Federal Government, both
domestic and foreign."
As you know, the President has designated me to serve as overall
coordinator of the outgoing Administration's transition effort.
By now you may well have already received from me the name of the
person the President-elect's Transition has designated as the
lead contact for your agency. That person has been authorized by
the President-elect's Transition to provide in writing to the
person you have designated as your agency's transition contact
the names of additional members of the President-elect's
transition authorized to have contact with your agency on behalf
of the President-elect's transition.
I have also requested that the President-elect's Transition
confirm to me in writing the names of all the persons so
designated, that they have all signed the Transition's standards
of conduct (a copy of which I have attached), and that none of
them has a conflict of interest that precludes him from working
on the matters he has been authorized to work on by the
President-elect's Transition. Please have your transition
contact verify with my office that the President-elect's
Transition has provided this information to me concerning the
individuals designated to work with your agency before any
contacts or information exchanges are scheduled. You are also
requested to alert all members of your agency that contacts with
the President-elect's transition team are to be confined to those
members identified in this fashion.
With regard to the type of information to be furnished to the
President-elect's Transition Team, we are currently working with
the Office of the President-elect on the appropriate procedures
for providing Transition Team members non-public information. I
will provide you with further guidance on this issue as soon as
these procedures have been finalized. In the meantime, however,
the Transition Team's current information needs can be met by
providing members with publicly available information. They have
requested that you make available briefing books consisting of
information of this type that you have prepared by c.o.b.
December 1. I would appreciate it if you would comply with this
request as soon as you have checked with my office that the
persons designated to receive the information have the
appropriate authorizations described above.
The President-elect's team has also made requests for office
space and support staff in executive branch agencies. The
Department of Justice advises that these may be accommodated to
the extent consistent with your appropriation and authorization,
provided that a responsible agency official determines that
accommodating the request furthers the agency's mission. I will
be forwarding to you within the next week a memorandum from the
Department providing detailed guidance on this point.
I look forward to working with all of you in facilitating an
orderly transition.
cc: Department and agency transition contacts
TRANSITION CODE OF ETHICAL CONDUCT
As a condition of my being permitted to serve as a member of
the Transition of the President-elect, I pledge absolute devotion
to the public interest and to abide by the following requirements:
1.
During my service with the Transition and for six months
thereafter, : will not communicate with or appear before, with
the intent to influence, any federal agency with respect to
which I had substantial responsibility during the Transition,
on behalf of any other person or entity (except federal,
state, or local governmental entities). I will promptly cause
my firm or organization to establish reasonable procedures to
assure that I will not participate in any undertaking with
respect to which I am affected by this provision.
2.
I will disqualify myself from involvement in any particular
Transition matter which to my knowledge may directly conflict
or appear to conflict with a financial interest of mine, my
spouse, family member, partner, client or other individual or
organization with which I have a business, professional, or
close personal relationship.
3.
During and after the Transition, I will not use or permit to
be used any non-public information, in any manner, for any
private gain for myself or any other party. I will hold in
confidence any non-public information provided to me in the
course of my duties with the Transition and ensure that such
information is used exclusively for purposes of the
Transition.
4.
I will not solicit or accept any money or thing of value in
exchange for a promise to support or use influence or
referring or obtaining for any person any appointive office or
place in the United States Government.
5.
I understand that in my Transition-related activities, unless
given specific authorization, I am not permitted to make any
representations on behalf of President-elect Clinton or Vice-
President-elect Gore, their designees, or any official of
their Transition.
6.
I understand that authorization is required from the
Transition Director or his designee before seeking, on behalf
of the Transition, access to any information or personnel not
normally publicly available.
7.
I will conserve and protect any federal property entrusted to
me, and shall not use federal property, including stationery,
equipment and supplies, other than for purposes directly
related to Transition activities.
1
8.
I understand that my commitment to abide by these requirements
may be made public and that this document will be made
available to any department or agency to which I may be
assigned. I will seek guidance from the Counsel to the
Transition, or designated agency ethics officials, as
appropriate, if necessary to ensure compliance with these
standards of conduct. : furthermore acknowledge that failure
to comply with the above provisions may result in my dismissal
from the Transition and that other sanctions may be imposed as
appropriate.
Date
Signature
Name:
Address:
Home Phone:
Office Phone:
2
THE WHITE HOUSE
WASHINGTON
November 5, 1992
MEMORANDUM FOR ALL STAFF IN THE EXECUTIVE OFFICE OF THE PRESIDENT
FROM:
C. BOYDEN GRAY any
COUNSEL TO THE PRESIDENT
SUBJECT:
Disposition of Presidential Records
As we begin the transition to a new administration, it is
important for each of us to keep in mind the requirements of the
Presidential Records Act. Those requirements are summarized in
the attached pages from the White House Office Staff Manual. Two
points, however, deserve particular emphasis now.
First, the Act prohibits destruction of any "Presidential
records." This term does not include "non-record" materials such
as scratch pads, unimportant notes to one's secretary, phone and
visitor logs, or informal notes (of meetings, etc.) used only by
the staff member. It does, however, encompass virtually any
other form of memorializing information created or received by
the President or his staff, including but not limited to written
documents, models, pictures, films and audio or electronic
recordings. Doubts should be resolved in favor of preservation.
Second, except for records that have previously been made public,
staff members may not take copies of Presidential records -- or
any non-record materials containing official information -- with
them when they leave.
My office and the Office of Records Management will provide more
specific guidance on the disposition of Presidential records
during the next few days.
PRESIDENTIAL RECORDS ACT
The requirements governing the ownership, maintenance and disposition of Presidential
documents under the Presidential Records Act, 44 U.S.C. sections 2201-07 (the "Act") are listed in
summary and are explained in more detail in the material that follows.
Summary of Presidential Records Act Requirements
Staff members must adequately document the performance of the President's
constitutional, statutory, and ceremonial duties.
Staff members must preserve the original of any Presidential record. Duplicate
copies may be destroyed.
Staff members should preserve Presidential records in complete and orderly files and
should keep non-Presidential records that is, personal records, Federal records or non-record
materials segregated, preferably through the use of separate filing systems.
Staff members departing from the White House must turn over to the Office of
Records Management the originals of all Presidential records in their possession.
Staff members are prohibited from taking copies of any Presidential records with
them when they depart from the White House, unless those records have clearly been made public
previously (e.g,., copies of press releases).
Staff members in some instances may dispose of "non-record" materials such as
notes of meetings, rough drafts not circulated to others, visitor logs, duplicate copies, etc.; however,
because such records contain official information, staff members are prohibited from removing them
(or copies of them) from the White House.
Types of Records Covered by the Act
The Act defines "Presidential records" to include not only the official documents written and
received by the President but also the official records created or received by his staff. "Presidential
records" encompass any form of memorializing information, including but not limited to written
documents, models, pictures, films and audio and electronic recordings.
While the Act requires that staff members adequately document the performance of the
President's constitutional, statutory, and ceremonial duties, the decision whether information should
be memorialized in the first instance remains with each staff member. For example, it is within the
discretion of a staff member to dispose of materials that do not rise to the level of a record, such as
scratch pads, unimportant notes to one's secretary, phone logs, visitor logs, notes of meetings, etc.,
provided this is based upon a determination that creation of a record is not required in the
circumstance. However, if non-record material is not disposed of contemporaneously, staff members
must be careful to ensure that it is kept by them exclusively for their own use. It should not be made
accessible to others on the staff; making non-record material accessible to others on the staff will
convert it into "record" material.
Records relating to political activities that are undertaken in the course of carrying out the
President's official or ceremonial duties are Presidential records (e.g., political briefing papers for
E-1
official trips and official meetings are Presidential records). Records relating to political activities not
associated with the President's official duties are not Presidential records (e.g., materials for political
and campaign-related meetings and trips).
Private papers, which staff members might keep in their offices are personal, not Presidential
records. Personal records include diaries or journals that are kept by a staff member exclusively for
his or her own use and reference, are not accessible to others on the staff, and are not used for
transacting government business. Personal documents and files should be segregated and stored
separately from official records.
Units of the Executive Office of the President Covered by the Act
All records of the White House Office, the Office of Policy Development, the Council of
Economic Advisers, the President's Intelligence Oversight Board, and the President's Foreign
Intelligence Advisory Board are Presidential records.
Records of the Office of Management and Budget, the Office of the United States Trade
Representative, the Council on Environmental Quality, and the Office of Administration are Federal,
not Presidential, records.
The records of the National Security Council staff are Federal records if they were received or
created in connection with the work of the statutorily created National Security Council. Additionally
the NSC's internal administrative records are Federal records. The records of the National Security
Council staff are Presidential records if they were received or created for the President, the Assistant
to the President for National Security, his Deputy, or a member of the White House staff
independently of any meeting or policy and staff actions of the NSC.
The records of the Office of Science and Technology Policy are Federal records; however,
those records produced or received by the Director of OSTP in his role as Science Advisor to the
President are Presidential records and should be segregated as such.
Maintenance of Presidential Records
The law imposes an affirmative obligation on staff members to document adequately the
performance of the President's constitutional, statutory, and ceremonial duties. Staff members are
urged to document the performance of their duties and preserve these records in complete and
orderly files. Personal records should be kept apart from official records and clearly labeled as such.
Moreover, those officials or units that maintain both Presidential records and Federal records should
file them separately with a clear indication of whether they are Presidential or Federal.
Assistance in distinguishing among Presidential, Federal and personal records may be
obtained from the Office of the Counsel to the President. Assistance in establishing file systems may
be obtained from the White House Office of Records Management.
In addition, staff members should, to the extent possible, ensure that any files that they have
which contain certain types of particularly sensitive information are clearly labeled to reflect that fact.
Under the terms of the Presidential Records Act, as well as available constitutional and common law
privileges, most of such sensitive Presidential records will be protected, at least for a specified time
period, from public access. Archives personnel, in consultation with the President or his designees,
will review all Presidential records and segregate out those records that are to be protected under the
Presidential Records Act. However, to avoid inadvertent release of sensitive information, it would be
E-2
useful for those who created them, to the extent possible, to mark those files. Possible file labels may
include:
"Classified information" (in general, this label should be unnecessary as classified
files should already be clearly marked).
"Information the release of which may be prejudicial to the maintenance of good
relations with foreign nations" (the vast bulk of such information should be classified and, therefore,
would fall within category Number 1 above).
"Sensitive personal information" (information the release of which may be
embarrassing to the individuals mentioned or to their families).
"Sensitive information involving the confidential advice requested by or provided to
the President or his advisers."
"Sensitive law enforcement materials."
"Trade secrets or sensitive commercial or financial information."
"Information subject to attorney-client or attorney work product privileges."
Disposition and Destruction of Presidential Records
Once a decision is made to memorialize and maintain information as a Presidential record, it
becomes the property of the United States and may be disposed of only in accordance with
procedures established by the Archivist of the United States. The Act prohibits the disposal of
Presidential records unless those records no longer have administrative, historical, informational, or
evidential value. Moreover, before disposing of any records the President must notify the Archivist
and under some circumstances appropriate congressional committees.
The White House Office of Records Management ("ORM") maintains records disposal
schedules, which are approved by the Archivist, for certain recurring types of disposable papers, such
as form letter public mail, anonymous public mail, unsuccessful and unsolicited applications for
employment, and enclosures received in public mail. If you have a recurring type of disposable
material in your office, you may wish to request that ORM enter it on the records disposal schedule.
Before you dispose of any documents, contact ORM to determine whether the category of items
involved has been approved for disposal. Such prior notice is not necessary for destruction of exact
duplicates of documents that are being maintained, or for copies of officially published documents,
such as printed reports, etc.
ORM can also arrange for storage of records that are to be preserved, but for which there is
no longer a current need. Offices are encouraged to develop systematic records retirement schedules,
reserving filing space for those records for which there is a current need.
Legal Control of Presidential Records
Presidential records remain in the custody and control of the President during his term of
office and are not accessible to the public under the Freedom of Information Act. In contrast, Federal
records are accessible to the public under the provisions of the Freedom of Information Act.
E-3
Upon completion of the Administration, the Archivist acquires custody of Presidential
records. However, the President may assert control for 12 years over public access to certain
categories of records. Basically, these categories are: (a) security classified items; (b) documents
related to appointments to Federal office; (c) items specifically exempted from disclosure by other
statutes; (d) trade secrets and commercial or financial information; (e) confidential communications
requesting or submitting advice between the President and his advisers, or between such advisers;
and (f) personnel or medical files, the disclosure of which would constitute a clearly unwarranted
invasion of personal privacy. Thereafter, public access is determined by the Freedom of Information
Act, subject in all cases to the President's right to invoke any constitutional privilege against
disclosure.
Records that May be Retained by Staff Members Upon Departure
To insure that the President maintains the maximum controls permitted by law, staff members
may not remove copies of Presidential records from their offices either now or at the end of the
Administration. When a staff member leaves the White House, he or she shall deliver all files and
records to ORM at the White House or, in the case of the National Security Council staff, to the
Executive Secretariat of the National Security Council. Federal records shall be left with the
appropriate agency. Staff members may remove only those records that are purely personal.
The foregoing is designed to provide general guidance with respect to the Presidential
Records Act. Specific questions of coverage or interpretation should be addressed to the Counsel's
Office. Assistance in records maintenance and storage may be obtained from the White House Office
of Records Management.
E-4
SCOWCROFT, BRENT
WHO
WH
1FL/WW
Den Scoweroft
NATIONAL SECURITY COUNCIL
WASHINGTON D.C 20506
Admin File
October 26, 1992
INFORMATION
MEMORANDUM FOR ALL NSC COMMISSIONED OFFICERS
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Letters of Resignation
Please find attached a sample resignation letter for your use in
preparing the customary letter of resignation to the President.
The key word is "keep it simple" -- a lengthy summary of your
accomplishments over the past few years is not required.
Attachment
As stated
SAMPLE
Dear Mr. President:
It has been an extraordinary privilege and honor for
me to have served during your Administration, first
as the Deputy Executive Secretary and then as the
Executive Secretary of the National Security
Council. However, the time has arrived that I must
respectfully submit my resignation effective at your
pleasure.
Thank you very much for awarding me this privilege.
Sincerely,
William F. Sittmann
Executive Secretary
The Honorable George Bush
The President of the United States
Washington, D. C. 20500
THE WHITE HOUSE
WASHINGTON
October 14, 1992
MEMORANDUM FOR WILLIAM H. LEARY
DIRECTOR, RECORDS MANAGEMENT
NATIONAL SECURITY COUNCIL
FROM;
FLORENCE E. GANTT Florence Gantt
SUBJECT:
Congressional Request for Records Regarding Iraq
We have checked the front office files for documents that may be
responsive to the Congressional request and specifically for the
reputed memorandum between General Scowcroft and then Secretary
of Agriculture Clayton Yeutter on May 18, 1990. We have found
nothing in our files that would be responsive to this request.
NATIONAL SECURITY COUNCIL
20870
WASHINGTON. D.C. 20506
October 10, 1992
ACTION
MEMORANDUM FOR RICHARD HAASS
VIRGINIA LAMPLEY
ERIC MELBY
JIM PAVITT
NICHOLAS ROSTOW
FLORENCE GANTT
ELLEN TANNER
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Congressional Request for Records regarding Iraq
On October 2, 1992, Senator Leahy wrote to General Scowcroft
requesting records which relate to Iraq's participation in the
Department of Agriculture's export credit guarantee programs; the
Banca Nazionale del Lavoro (BNL) investigation; and financial
institutions participating in the Department of Agriculture's
export credit guarantee programs with Iraq, including the Arab
Banking Corporation, Union de Banques Arabes et Francaises, and
Gulf International Bank. In addition, Senator Leahy seeks any
records related to a April 12, 1990, PCC meeting on Iraq,
Deputies Committee meetings regarding Iraq held on April 16 and
May 29, 1990, and reputed correspondence between General
Scowcroft and then Secretary of Agriculture Clayton Yeutter on
May 18, 1990. Please find Senator Leahy's request attached at
Tab A.
Please search your files for documents that may be responsive to
the request and send copies of those documents to Bill Leary as
soon as possible, but no later than COB, Wednesday, October 14.
In your transmittal to him, please indicate the files searched
and the time spent searching and copying. Note that Senator
Leahy's request is very specific regarding the kinds of documents
which he is seeking, e.g., personal and official calendars,
diaries, telephone logs, and personal notes.
If in response to previous document requests you have already
thoroughly searched your files and forwarded all documents in
your custody that fall within the scope of Senator Leahy's
request, please send a note to Bill Leary so indicating. See
previous request for documents at Tab B. If you do not have any
responsive documents in your directorate, please send a note to
Bill Leary so indicating. Any questions may be directed to
Martha Hill at extension 1580.
Attachment
Tab A
Letter from Senator Leahy
Tab B
Menan Letter of June 16, 1992
PATRICK J. LEAHY, VERMONT. CHAIRMAN
DAVID H. PRYOR. ARKANSAS
RICHARD G. LUGAR INDIANA
DAVID L BOREN, OKLAHOMA
ROBERT DOLE. KANSAS
HOWELL HEFLIN, ALABAMA
JESSE HELMS. NORTH CAROLINA
TOM HARKIN, IOWA
THAD COCHRAN, MISSISSIPPI
KENT CONRAD. NORTH DAKOTA
MITCH McCONNELL KENTUCKY
WYCHE FOWLER, JR., GEORGIA
LARRY E. CRAIG, IDAHO
THOMAS A. DASCHLE,
JOHN SEYMOUR, CALIFORNIA
United States Senate
SOUTH DAKOTA
CHARLES E. GRASSLEY, IOWA
MAX BAUCUS. MONTANA
J. ROBERT KERREY, NEBRASKA
COMMITTEE ON
AGRICULTURE, NUTRITION, AND FORESTRY
WASHINGTON, DC 20510-6000
October 2, 1992
The Honorable Brent Scowcroft
Assistant to the President for National
Security Affairs
The White House
Washington, D.C. 20500
Dear General Scowcroft:
The Committee on Agriculture, Nutrition, and Forestry is
investigating the Department of Agriculture's extension of export
credit guarantees to Iraq under the General Sales Manager (GSM)
102/103 programs. I request the National Security Council's
(NSC) cooperation with this investigation.
For the purpose of this request, unless specifically stated
otherwise, the word "record," whether used in the plural or
singular, encompasses all communication within the NSC and
contacts with outside departments and organizations between 1982
and the present, and includes official correspondence, rulings,
formal opinions, policy papers, memoranda, transcripts,
facsimiles, telexes, cables, computer generated and stored
records, computer files, electronic messages, working papers,
personal and official calendars, diaries, telephone logs, and
personal notes (or any other means by which information is
retained) in the possession of the NSC, which pertain to:
- Iraq's participation in the Department of
Agriculture's export credit guarantee programs;
- the Banca Nazionale del Lavoro investigation; and
- financial institutions participating in the
Department of Agriculture's export credit guarantee
programs with Iraq, including the Arab Banking
Corporation, Union de Banques Arabes et Francaises, and
Gulf International Bank.
After reviewing records supplied by the Department of
Agriculture, it has come to my attention that the NSC convened
three inter-agency meetings in 1990 where Administration
officials discussed the foreign policy considerations surrounding
the Iraqi GSM program. As you may know, I was assured by then-
Secretary of Agriculture Clayton Yeutter in 1990 that foreign
policy considerations did not encourage the Department of
Agriculture to give Iraq special treatment in the provision of
GSM guarantees. I request that you supply the Committee with all
NSC records related to the following meetings:
1.
April 12, 1990 Policy Coordination Committee meeting on
Iraq. My staff has reviewed records related to this
meeting at the Department of Agriculture.
2.
April 16, 1990 NSC Deputies Meeting on Iraq, reportedly
chaired by then-Deputy Assistant to the President for
National Security Affairs Robert Gates. According to
an April 1990 memorandum to Undersecretary of State
Robert Kimmitt from Assistant Secretary of State John
Kelly, the GSM program with Iraq was the "major
immediate issue" at this meeting.
3.
May 29, 1990 NSC Deputies Meeting on Iraq, also
reportedly chaired by Robert Gates. Deputy Secretary
of Agriculture Ann Veneman testified to a congressional
committee that she attended this meeting and that at
the meeting "it was discussed that no additional line
of [GSM] credit guarantees would be made available [to
Iraq].
It also has come to my attention that the NSC may have exerted
influence over the Department of Agriculture's release of public
information about the Iraqi GSM program. The notes of a
Department of the Treasury official state that on May 18, 1990,
"Scowcroft called [Secretary of Agriculture Clayton] Yeutter and
asked him not to put out press release today saying terminating
program." That same day, the NSC faxed to the Department of
Agriculture a copy of what would become the final version of the
press release. This copy of the press release also contained a
note from Sandra Charles of the NSC to Richard Crowder,
Undersecretary of Agriculture. The note reads "Dick- with this
press release the NSC has no objection to your releasing the
report.' A Department of Commerce official's notes indicate that
you also wrote a letter to Secretary of Agriculture Clayton
Yeutter on May 18, 1990. I request that you provide the
Committee with this letter.
Please supply the Committee with the records related to
paragraphs numbered 1-3 and the letter requested in the above
paragraph by October 12.
Finally, I request all records not specifically mentioned above.
If any records are classified, please deliver them to the Office
of Senate Security so that their review may be restricted to
staff members with appropriate security clearances and a need to
know. If any of the records the Committee requests by October 12
are classified, I request that the NSC conduct a review of these
classified records to determine if they can be safely
declassified.
Please contact Jim Cubie, the Committee's Chief Counsel, at 202-
224-5207 to develop a schedule for the review and copying of
these records.
Your assistance and cooperation is greatly appreciated. The
Committee looks forward to your timely reply.
Sincerely,
Patent PATRICK LEAHY Leahy
Chairman
PJL/jr
NATIONAL SECURITY COUNCIL
WASHINGTON D.C. 20506
20354
June 16, 1992
ACTION
MEMORANDUM FOR RICHARD HAASS
VIRGINIA LAMPLEY
ERIC MELBY
JIM PAVITT
NICK ROSTOW
FROM:
NANCY V. MENAN
SUBJECT:
Document Search - Gonzales, House Committee on
Banking, Finance and Urban Affairs
Pursuant to two requests (Tab A), one addressed to the President
and the other addressed to General Scowcroft, from Rep. Gonzales,
Chairman of the above House Committee, you are directed to search
your Directorate's convenience files (hard copy and electronic)
and turn over to me or Bill Leary any documents responsive to
either of these requests. The search should encompass all staff
in your Directorate if there is reason to believe they might have
any responsive material. It includes copies of documents logged
in the NSC's formal record keeping systems as well as documents
you may have received for information purposes, informal
communications, and any so-called "non-log" material that has
Directorate. come into your possession or that of any member of your
This is potentially a laborious and time consuming search for
some of you. The Records Management staff can relieve you of
a
large part of it IF you are willing to retire a substantial
portion of your files NOW. We are coming upon the end of this
first administration and badly need to start getting staff
convenience files retired anyway. If you are interested in this
offer, contact Bill Leary on x7356 right away. Bill's staff will
box and remove your files from your office and make a search for
material responsive to Gonzales' letters. Sorry, but we are
unable to extend this offer to your electronic files.
As to your electronic mail files including electronic cables,
Wordperfect files on your C drive, remote databases, and floppie
disks, you and other affected staff of your Directorate must
search these yourself and print a hard copy of any material which
is responsive to the Gonzales' requests. Hard copy of this
material should be turned over to Bill Leary to be included with
responsive documents from your other files.
2
When you and your Directorate have completed your search, please
sign and return the certification (Tab B) to Steve Rademaker no
later than June 26.
We will not turnover any classified material to Chairman
Gonzales, however, Steve expects that someone acceptable to the
President and General Scowcroft will be designated to review any
documents we produce. Bill Sittmann and Steve R. are aware of
the Gonzales' requests and, in the interest of time, have tasked
me with getting the search effort underway. Your assistance and
cooperation is appreciated. Please contact me if you have any
questions.
Attachments
Tab A - Incoming Letters dated April 29, 1992 from Gonzales
Tab B - Certification
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Honorable George Bush
President of the United States
1600 Pennsylvania Avenue, N.W.
Washington, D.C. 20500
Dear Mr. President:
The Committee on Banking, Finance and Urban Affairs is
conducting an investigation of over $4 billion in unauthorized
loans to Iraq granted by the Atlanta office of the Banca Nazionale
del Lavoro (BNL). The Committee respectfully asks for your
assistance with this investigation.
During its BNL investigation, the Committee has obtained
documents indicating that various White House and National Security
Counsel staff including National Security Advisor, General Brent
Scowcroft; Mr. C. Boyden Gray, Counsel to the President: Mr. John
P. Schmitz, Deputy Counsel to the President; Mr. Richard N. Haass,
Senior Director, North East and South Asian Affairs, NSC; Mr.
Clayton Yeutter, Special Assistant to the President: Mr. Staphen I.
Danzansky, Director, Office of Cabinet Affairs; Mr. C. Nicholas
Rostow, Legal Advisor, NSC: Ms. Sandra Charles, Director, North
East and South Asian Affairs, NSC: Ms. Edith E. Holiday, Secretary
of the Cabinet; and Mr. Timothy E. Deal, Senior Director,
International Economic Affairs were involved in the decision to
grant $1 billion in Commodity Credit Corporation (CCC) credits to
Iraq for FY 1990 and/or the handling of the U.S. Department of
Agriculture's (USDA's) administrative review of the CCC program and
BNL loans to Iraq.
The Committee would like to better understand the role the
White House and NSC played in the USDA administrative review of the
BNL scandal and the decision to approve CCC credits for Iraq.
Accordingly, the Committee respectfully requests the following:
1. all documents in the possession of the White House and NSC,
including memorandums, letters, cable traffic, telexes,
facsimiles, computer print-outs, executive agency documents,
classified documents, etc., related to the USDA's
administrative review of BNL loans to Iraq;
2.
all documents in the possession of the White House and NSC,
including memorandums, letters, cable traffic, telexes,
facsimiles, executive agency documents, computer print-outs,
classified documents, etc., related to the $1 billion FY 1990
CCC program for Iraq;
3.
all documents in the possession of the White House and NSC,
including memorandums, letters, cable traffic, telexes,
facsimiles, computer print-outs, executive agency documents,
classified documents, etc., related to BNL.
In addition, the Banking Committee would appreciate your
assistance in making certain of the above named individuals,
currently with the White House and NSC staffs, available for
interview by Committee investigators.
Thank you for your time and consideration of this request.
The Committee looks forward to your cooperation.
with best wishes.
Heney Sincerely, Surgelez
Henry BO Gonzalez
Chairman
HBG:dk
CC: Honorable Brent Scowcroft, Assistant to the President for
National Security Affairs
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General Brent Scowcroft, USAF (Ret.)
Assistant to the President for
National Security Affairs
National Security Council
Old Executive Office Building
Washington, D.C. 20506
Dear General Scowcroft:
The Committee on Banking, Finance and Urban Affairs is
conducting an investigation of the Atlanta branch of Banca
Nazionale del Lavoro (BNL) and its role in funding Iraq's
acquisition of weapons of mass destruction. The Committee
respectfully asks for your assistance with this investigation.
Specifically, the Committee is investigating BNL's role in
funding the Iraq-related activities of Mr. Carlos Cardoen and Mr.
Gerald Bull and their associated companies. Accordingly, please
provide the Committee with all information in the possession of
the National Security Council concerning Mr. Cardoen, Mr. Bull and
their associated companies.
Please have your staff contact Mr. Dennis Kane or Mr. Abiud
Amaro, of my staff, to discuss this request. They can be reached
during business hours at (202) 225-4247.
Thank you for your time and consideration. The Committee
looks forward to your cooperation.
With best wishes.
Harry Sincerely, Sugeles
Henry B. Gonzalez
Chairman
HBG:dk,aa
CERTIFICATION
certifies that he/she has searched
his/her files for documents in compliance with the instructions
circulated by Nancy Menan on behalf of the Executive Secretary
and: (check one)
No such documents were found.
Any responsive documents have been provided to the
Legal Adviser's Office via the Records Management
staff.
I hereby declare under the penalty of perjury that the.
foregoing is true and correct.
Date:
NATIONAL SECURITY COUNCIL
10-Oct-1992 16:35 EDT
UNCLASSIFIED
MEMORANDUM FOR: SEE BELOW
FROM:
Stephen G. Rademaker
(RADEMAKER)
SUBJECT:
20870--Leahy Request for Iraq/CCC Documents
On Tuesday, October 13, General Scowcroft will have to sign a response to
Senator Leahy's request for documents. Among other things, the request states
"A department of Commerce official's notes indicate that you also wrote a lette
to Secretary of Agriculture Clayton Yeutter on May 18, 1990. I request that yo
provide the Committee with this letter."
So far we have been unable to locate any such letter, and the draft response fo
General Scowcroft's signature so indicates. Because of the seriousness of this
matter, however, we ask that Records Management, General Scowcroft's office, an
the Near East and International Economics directorates search again and confirm
by E-mail note to me and Martha Hill that you have no record of any such letter
We ask that you do this by 12:00 noon on Tuesday the 13th so that General
Scowcroft's letter can reach him in a timely fashion.
You will soon receive a tasking memo from Bill Sittmann asking you to search fo
the Scowcroft-Yeutter letter and other documents responsive to the Leahy
request. You will still have to comply with that memo. Please understand that
the response to Leahy to be signed on the 13th will address only those items
that Leahy has asked us to provide by that date (including the Scowcroft-Yeutte
letter). Most of the other items requested by Leahy will be provided later,
ergo the need for this E-mail note asking you to expedite your search for the
letter.
Distribution:
FOR: Richard N. Haass
( HAASS )
FOR: Eric D. K. Melby
( MELBY )
FOR: William H. Leary
( LEARY )
FOR: Florence E. Gantt
( GANTT )
CC: Records
( RECORDS )
CC: Records
( RECORDS )
CC: Bruce O. Riedel
( RIEDEL )
CC: Richard C. Barth
( BARTH )
CC: Bettie A. Kuehn
( KUEHN )
CC: Kathy Leahy
( LEAHY )
CC: Pat A. Battenfield
( BATTENFIELD )
CC: Patty A. Daniel
( DANIEL )
CC: Nicholas Rostow
( ROSTOW )
CC: Nancy V. Menan
( MENAN )
CC: Martha F. M. Hill
( HILLM )
THE WHITE HOUSE
WASHINGTON
DATE: April 30, 1992
TO:
Brent Scowcroft
FROM: ROSE ZAMARIA prf
Deputy Assistant to the President
I was sorry to learn from your memo of April 15
that the NSC government vehicle experienced some
damage during the weekend of April 4-5.
Although I am unable to grant your request that it
be parked on West Executive Avenue on weekends, I
have come up with what I hope will be a solution to
your problem. After talking with GSA, they have
agreed to allow the car to be parked in the NEOB
garage after 6 p.m. Friday, as long as the car is
moved before 7:30 a.m. Monday. The same
arrangement can be made for your staff that pulls
weekend duty.
If this would be helpful, have someone let me know.
THE WHITE HOUSE
WASHINGTON
April 15, 1992
MEMORANDUM FOR ROSE ZAMARIA
FROM:
BRENT SCOWCROFT
B
SUBJECT:
Weekend Parking on West Executive Avenue
I would like to bring to your attention two problems the National
Security Council (NSC) is having with parking. The first is
parking space for the NSC's government vehicle. When we first
received custody of the car, we parked in the South Court, then
we were moved to West Executive Avenue, and finally, to our
current location on 17th Street.
During the weekend of April 4-5, 1992, our vehicle was vandalized
by a group of demonstrators. Actual cost to repair the car is
not yet known, but will be in the $300-$500 range. This is the
second such incident in the past two years. The previous
incident, also on the weekend, involved an act of "hit and run"
and cost us approximately $400 for repairs.
In addition to the expense, there is the factor of time. Having
someone continually drive around the block, competing with
tourists, vendors, other government workers and demonstrators, in
order to find parking on the Ellipse or on 17th Street takes
valuable time.
The second problem also concerns parking. With a few exceptions,
no other EOP agency or White House office has the NSC's
requirement to routinely work on the weekends. These are not
shift workers or personnel whose normal duty hours include
Saturdays and Sundays. These are personnel who work full time
during the week and then come in on the weekend to complete their
assignments and ultimately our mission.
While we do have five West Executive Avenue Parking permits, it
is not sufficient for the 35%-40% of the NSC's staff who are here
working on any given weekend. Parking around the White House on
the weekend, especially during non-winter months, is virtually
non-existent. Meanwhile, 75%-80% of the West Executive Avenue
parking slots consistently sit vacant the entire weekend.
To deal with these problems, I propose the following:
2
-- Provide parking for our government vehicle on the 18-
acres. If full-time parking is not available, then at least
provide parking on nights and weekends. The car could be
parked on West Executive Avenue after 6:00pm on Friday and
removed before 8:00am on the following working day.
-- Let the NSC staff use West Executive Avenue parking
while working overtime on the weekends. If there is a fear
that approval will promote misuse, I am prepared to have my
Executive Secretary "screen" all NSC personnel to insure no
one is using West Executive Avenue parking on the weekends
for any other reason but overtime work.
Your cooperation in this matter is appreciated.
HEAT
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OPTION B
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
01. Instructions
Re: White House Situation Room Standard Operating
4/6/92
(b)(1)
S
Procedures (2 pp.)
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1992 - 1993
Date Closed:
9/8/2010
OA/ID Number:
85033-004
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
THE WHITE HOUSE
WASHINGTON
April 22, 1992
MEMORANDUM FOR ASSISTANTS AND DEPUTY ASSISTANTS TO THE PRESIDENT
FROM:
TIMOTHY J. MCBRIDE J.M.Bride
ASSISTANT TO THE PRESIDENT
FOR MANAGEMENT AND ADMINISTRATION
SUBJECT:
WHITE HOUSE MOTORPOOL
The following should serve as a reminder concerning the use of
White House cars for priority users:
Transportation will not be provided to partisan political
events (including visits to the Republican National
Committee) except when traveling in a Presidential
motorcade.
Transportation may be provided between the White House and
local airports only when traveling on official business.
However, travel between airports and residences is
prohibited except for individuals authorized portal-to-
portal service.
While en route from the White House (or if you have portal-
to-portal service, between your residence and the White
House) you may not ask your driver to stop for any personal
reason.
Drivers are instructed to wait no more than 15 minutes for
passengers unless there are extenuating circumstances.
Do not request a car in your name when another staff member
will be the actual passenger.
White House cars support staff members and should not be
requested to provide courier service.
Cars requested to travel short distances, for example the
Hay Adams Hotel, may draw more attention and criticism than
we need.
The White House Garage provides an essential service to the
President's staff. However, neither the Garage nor the White
House Military Office should be placed in a position of
questioning your judgment or serving as your conscience.
Your cooperation is greatly appreciated.
NATIONAL SECURITY COUNCIL
15-Jun-1992 09:08 ED
UNCLASSIFIED
MEMORANDUM FOR:
Dona F. Proctor
( PROCTOR )
FROM:
Nancy B. Dyke
(DYKE)
J
SUBJECT:
Principals Meeting
Secretary Baker, Secretary Cheney, General Scowcroft, Dick Darman
Chency ( andy)
18th hurs 130-330
26th 2:30
17th 17th-11-12 11-12 (cough a
26 The , hn
NATIONAL SECURITY COUNCIL
13-Jun-1992 14:09 ED
UNCLASSIFIED
MEMORANDUM FOR:
Nancy B. Dyke
( DYKE )
Wilma G. Hall
(HALL)
FROM:
Dona F. Proctor
(PROCTOR)
SUBJECT:
Principals Meeting
Nancy, would you suggest some names to be invited to the
Principals Meeting on UN Peacekeeping Funding. You have
already mentioned Dick Darman. Thanks
CONFIDENTIAL
4509
NATIONAL SECURITY COUNCIL
WASHINGTON. D.C. 20506
June 10, 1992
ACTION
MEMORANDUM FOR BRENT SCOWCROFT
THROUGH:
TED MCNAMARA
MBD
FROM:
NANCY BEARG DYKE
SUBJECT:
Request for Principals Meeting on UN Peacekeeping
Funding
The UN peacekeeping funding issue is still unresolved. We need
to sort out FY92, FY93, and long-term funding. Bob Howard of OMB
has developed an options paper addressing both the short and
long-term issues. Senator Simon has introduced a bill that would
shift all peacekeeping funding to DOD beginning in FY93, but
leave all policy responsibility at State. In congressional
testimony, State and DOD witnesses left our options open. We
recommend you call a Principals meeting, including Dick Darman,
for next week.
The OMB paper will be ready today or tomorrow, so it will be
available for discussion at the meeting.
Concurrences by:
Ginny Hampley, John Gordon
RECOMMENDATION
That you approve having a Principals meeting next week on UN
peacekeeping funding.
Approve
Disapprove
BS
appd
DECLASSIFIED
PER NSC WAIVER, August 6, 2010
By CAP NARA, Date 9/8/10
CONFIDENTIAL
Declassify on: OADR
NATIONAL SECURITY COUNCIL
13-Jun-1992 06:19 EDT
CONFIDENTIAL
MEMORANDUM FOR: SEE BELOW
FROM:
Wendy E. Gray
(GRAY)
SUBJECT:
Actions completed
Cathy. your action DP on papers
Hi All!
4509 - Request for Principals Meeting on UN Peacekeeping
Funding - BS approved having a meeting next week
Haitian Situation Report - BS has read
Korean War Memorial Ceremony E-mail note - BS said NO
That's all for this call.
Distribution:
FOR: Florence E. Gantt
( GANTT )
FOR: Wilma G. Hall
( HALL )
FOR: Dona F. Proctor
( PROCTOR )
FOR: Kristen K. Cicio
( CICIO )
FOR: Brenda I. Hilliard
( HILLIARD )
FOR: Cathy Millison
( MILLISON )
FOR: Mary C. Emery
( EMERY )
FOR: Cynthia M. Hindle
( HINDLE )
DECLASSIFIED
PER NSC WAIVER, August 6, 2010
By CAP NARA, Date 9/8/10
NATIONAL SECURITY COUNCIL
13-Jun-1992 06:19 EDT
CONFIDENTIAL
MEMORANDUM FOR: SEE BELOW
FROM:
Wendy E. Gray
(GRAY)
SUBJECT:
Actions completed
Hi All!
4509 - Request for Principals Meeting on UN Peacekeeping
Funding - BS approved having a meeting next week
Haitian Situation Report - BS has read
Korean War Memorial Ceremony E-mail note - BS said NO
That's all for this call.
Distribution:
FOR: Florence E. Gantt
( GANTT )
FOR: Wilma G. Hall
( HALL )
FOR: Dona F. Proctor
( PROCTOR )
FOR: Kristen K. Cicio
( CICIO )
FOR: Brenda I. Hilliard
( HILLIARD )
FOR: Cathy Millison
( MILLISON )
FOR: Mary C. Emery
( EMERY )
FOR: Cynthia M. Hindle
( HINDLE )
DECLASSIFIED
PER NSC WAIVER, August 6, 2010
By CAP
NARA, Date 9/8/10
FRI 12 JUN 92 15:51
PG.03
WHITE HOUSE COMMCTR
TIME OF TRANSMISSION
TIME OF RECEIPT
WHITE HOUSE
SITUATION ROOM
PRECEDENCE:
IMMEDIATE
RELEASER:
PRIORITY
ROUTINE
DTG: 1215462 JUN 92
MESSAGE NO. 40
CLASSIFICATION
CONFIDENTIAL
PAGES
2
FROM
WILLIAM F. SITTMANN
456-6534
(Name)
(Phone Number)
(Room No.)
MESSAGE DESCRIPTION
REQUEST FOR PRINCIPALS MTG ON UN PEACEKEEPING FUNDING
4506
NSC Log #
TO (Agency)
DELIVER TO:
DEPT/ROOM NO.
PHONE NUMBER
RIO
GEN SCOWCROFT
REMARKS:
REMOVAL OF FIED UPSIED
ATTACHMENTS
9/8/10
CAP
WHITE HOUSE COMMCTR
FRI 12 JUN 92 15:52
PG.04
Request to Principals
National Security Council
MAYORUN Peace keeping
The White House
Funding
PROOFED BY: me
LOG # 4509
URGENT NOT PROOFED:
SYSTEM PRS NSC INT
BYPASSED ww DESK:
DOCLOG
NO
SEQUENCE TO
HAS seen
DISPOSITION
Mrs Ken ⑉
- Billmonn
1
u
A
Jan Howe
2
Sitimann
J
PAXtoyens.
Brent Scowcreft
Situation Room
Weet Wing Desk
3
MM 6/12
NSC Secretariat
A
Artion
1. Information
D a Sispatch
a - Retain
# . No further Action
⑉
VP
Skinner
Other
Should be esen by:
(Date/Time)
COMMENTS
DISPATCH INSTRUCTIONS:
WHITE HOUSE COMMCTR
FRI 12 JUN 92 15:52
PG.05
CONFIDENTIAL
CONFIDENTIAL
4509
NATIONAL SECURITY COUNCIL
WASHINGTON. D.C. 20506
June 10, 1992
ACTION
MEMORANDUM FOR BRENT SCOWCROFT
THROUGH:
TED MCNAMARA MARARA
MBD
FROM:
NANCY BEARG DYKE
SUBJECT:
Request for Principals Meeting on UN Peacekeeping
Funding
The UN peacekeeping funding issue is still unresolved. We need
to sort out FY92, FY93, and long-term funding. Bob Howard of OMB
has developed an options paper addressing both the short and
long-term issues. Senator Simon has introduced a bill that would
shift all peacekeeping funding to DOD beginning in FY93, but
leave all policy responsibility at State. In congressional
testimony, State and DOD witnesses left our options open. We
recommend you call a Principals meeting, including Dick Darman,
for next week.
The OMB paper will be ready today or tomorrow, SO it will be
available for discussion at the meeting.
Concurrences by:
Ginny (Lempley, John Gordon
RECOMMENDATION
That you approve having a Principals meeting next week on UN
peacekeeping funding.
Approve B Disapprove
DECLASSIFIED
PER NSC WAIVER, August 6, 2010
By CAP NARA, Date 9/8/10
CONFIDENTIAL
Declassify on: OADR
CONFIDENTIAL
TIME OF TRANSMISSION
CONFIDENTIAL
TIME OF RECEIPT
WHITE HOUSE
SITUATION ROOM
WHITE HOUSE
1992 JUN 12 AM ID: 03
SITUATION ROOM
PRECEDENCE:
IMMEDIATE
PRIORITY
ROUTINE
RELEASER: ohang
DTG: 1214092 JAN 92
MESSAGE NO. 38
CLASSIFICATION
CONFIDENTIAL
PAGES
1
FROM WHITE HOUSE SITUATION ROOM
(Name)
(Phone Number)
(Room No.)
MESSAGE DESCRIPTION
HAITIAN SITUATION REPORT
TO (Agency)
DELIVER TO:
DEPT/ROOM NO.
PHONE NUMBER
RIO
GENERAL SCOWCROFT
REMARKS: NEXT ScHeduLed delivery
UNCLASSIFIED UPON
REMOVAL OF CLASSIFIED
ATTACHMENTS
CAP
9/8/10
:
CONFIDENTIAL
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
02. Report
Re: Haitians (1 pp.)
n.d.
(b)(1)
C
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1992 - 1993
Date Closed:
9/8/2010
OA/ID Number:
85033-004
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
TIME OF TRANSMISSION
TIME OF RECEIPT
WHITE HOUSE
SITUATION ROOM
PRECEDENCE: IMMEDIATE
RELEASER:
PRIORITY
ROUTINE
DTG:
MESSAGE NO.
CLASSIFICATION
CONFIDENTIAL
PAGES
2
FROM
WILLIAM F. SITTMANN
NMN
456-6534
(Name)
(Phone Number)
(Room No.)
MESSAGE DESCRIPTION
REQUEST FOR PRINCIPALS MTG ON UN PEACEKEEPING FUNDING
4506
NSC Log #
TO (Agency)
DELIVER TO:
DEPT/ROOM NO.
PHONE NUMBER
RIO
GEN SCOWCROFT
REMARKS:
UNCLASSIFIED UPON
REMOVAL OF CLASSIFIED
ATTACHMENTS
Return to
CAP
9/8/10
L/L- West Wing
DESK
CONFIDENTIAL
CONFIDENTIAL
4509
NATIONAL SECURITY COUNCIL
WASHINGTON, D.C. 20506
June 10, 1992
ACTION
MEMORANDUM FOR BRENT SCOWCROFT
THROUGH:
TED MCNAMARA JAMAR
MBD
FROM:
NANCY BEARG DYKE
SUBJECT:
Request for Principals Meeting on UN Peacekeeping
Funding
The UN peacekeeping funding issue is still unresolved. We need
to sort out FY92, FY93, and long-term funding. Bob Howard of OMB
has developed an options paper addressing both the short and
long-term issues. Senator Simon has introduced a bill that would
shift all peacekeeping funding to DOD beginning in FY93, but
leave all policy responsibility at State. In congressional
testimony, State and DOD witnesses left our options open. We
recommend you call a Principals meeting, including Dick Darman,
for next week.
The OMB paper will be ready today or tomorrow, so it will be
available for discussion at the meeting.
Concurrences by:
Ginny Lampley, John Gordon
RECOMMENDATION
That you approve having a Principals meeting next week on UN
peacekeeping funding.
Approve
Disapprove
DECLASSIFIED
PER NSC WAIVER, August 6, 2010
By CAP NARA, Date 9/8/10
CONFIDENTIAL
CONFIDENTIAL
Declassify on: OADR
TIME OF TRANSMISSION
TIME OF RECEIPT
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SITUATION ROOM
PRECEDENCE: IMMEDIATE
RELEASER:
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DTG:
MESSAGE NO.
CLASSIFICATION
CONFIDENTIAL
6
PAGES
WILLIAM F. SITTMANN
FROM
(Name)
(Phone Number)
(Room No.)
MESSAGE DESCRIPTION
PRESIDENTIAL DECISION ON OUR POSITION IN THE
RUSSIAN BIT NEGOTIATIONS
NSC Log # 4509
TO (Agency)
DELIVER TO:
DEPT/ROOM NO.
PHONE NUMBER
RIO
WENDY GRAY FOR GEN SCOWCROFT
REMARKS:
UNCLASSIFIED UPON
REMOVAL OF CLASSIFIED
ATTACHMENTS
CAP
9/8/10
**** PLEASE DELIVER AS SOON AS POSSIBLE ****
for
Wed.,June 11:35 24,
NATIONAL SECURITY COUNCIL
11:30
15-Jun-1992 10:30 EDT
UNCLASSIFIED
MEMORANDUM FOR: SEE BELOW
FROM:
Richard N. Haass
(HAASS)
SUBJECT:
el-reedy requests
pls pass to brent:
Egyptian amb. el-Reedy is about to retire (at the end of June)
after 8 years in Washington. He wants to come in for a last
meeting with Brent; I think 15 minutes between now and the end of
June would be appropriate. He also asked if he could have a
good-bye photo-op with the Pres Again, it would be nice what
might be perfect would be a presidential drop-by. pls advise.
Distribution:
FOR: Mary C. Emery
( EMERY )
FOR: Wilma G. Hall
(HALL)
FOR: Kristen K. Cicio
( CICIO )
CC: Federal Records
( FEDERAL )
CC: Edmund J. Hull
( HULL )
CC: Kathy Leahy
( LEAHY )
CC: Bettie A. Kuehn
( KUEHN )
CC: Bruce O. Riedel
( RIEDEL )
Sordule w/ you only
Schedule w/ POTUS dropby
- other
NATIONAL SECURITY COUNCIL
24-Jun-1992 09:21 EDT
UNCLASSIFIED
MEMORANDUM FOR: SEE BELOW
FROM:
Edmund J. Hull
(HULL)
SUBJECT:
Ben Yahia Request
Florence:
In connection with the General's mtg with Tunisian foreign
minister Ben Yahia this afternoon, the General should know
that Ben Yahia was pushing very hard last night for a
Presidential stop by to allow him to deliver personally a
"very substantive" message from President Ben Ali. I told
Ben Yahia we would explore the possibily, but gave him no
encouragement.
We are not pressing for a Presidential stop by, but want to
make sure the General is not caught unaware of Ben Yahia's
interest in this regard.
Edmund
Distribution:
FOR: Florence E. Gantt
( GANTT )
CC: Presidential Records
( PRESIDENTIAL )
CC: Florence E. Gantt
( GANTT )
CC: Wilma G. Hall
(HALL)
CC: Dona F. Proctor
( PROCTOR )
CC: Kristen K. Cicio
( CICIO )
11:30 Am, 6-24-92
General-
If schedule
permets, shall
I ackedule
NATIONAL SECURITY COUNCIL
03-Jun-1992 14:15 EDT
UNCLASSIFIED
MEMORANDUM FOR: SEE BELOW
OK
FROM:
Edmund J. Hull
(HULL)
SUBJECT:
Tunisian ForMin Appt Request
Florence:
Tunisian Foreign Minister Habib Ben Yahia will be in
Washington June 21-25 (at which time he will be seeing Baker
and other USG officials.) He knows the General from his days
as ambassador and would like to call upon him. The General
did see him during a similar visit last year. We are not
pushing such a meeting, but wanted to make sure the General
knows of Ben Yahia's interest. Please let us know if the
General wants to see him.
Edmund
Distribution:
FOR: Florence E. Gantt
( GANTT )
FOR: Wilma G. Hall
(HALL)
FOR: Dona F. Proctor
( PROCTOR )
FOR: Kristen K. Cicio
( CICIO )
CC: Federal Records
( FEDERAL )
CC: Bruce O. Riedel
( RIEDEL )
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
03. Memo
C. Boyden Gray to Distribution List
6/19/92
(b)(2)
Re: Cooperation in administrative inquiry (1 pp.)
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1992 - 1993
Date Closed:
9/8/2010
OA/ID Number:
85033-004
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
NATIONAL SECURITY COUNCIL
19-Jun-1992 19:05 EDT
CONFIDENTIAL
MEMORANDUM FOR: SEE BELOW
FROM:
Jane E. Holl
(HOLL)
SUBJECT:
Milan Panic
Please pass the following on to the General:
Rick Newcomb of Treasury (Mr. Sanctions) called to say that
Birch Bayh had called to relay a statement he was releasing
on behalf of his client ICN Galenicka and Mr Milan Panic.
The statement apparently says that Panic acknowledges that he
has to comply with U.S. law but that he was, of course, very
concern about his fellow Serbians in Yugoslavia. He is still
actively considering taking the Prime Ministership.
Distribution:
FOR: Florence E. Gantt
( GANTT )
FOR: Dona F. Proctor
( PROCTOR )
FOR: Wilma G. Hall
( HALL )
FOR: Kristen K. Cicio
( CICIO )
FOR: Mary C. Emery
( EMERY )
CC: Federal Records
( FEDERAL )
CC: David C. Gompert
( GOMPERT )
CC: Nicholas Rostow
( ROSTOW )
DECLASSIFIED
PER NSC WAIVER, 1500 2021-02
By SS NARA, Date 3/5/24
NATIONAL SECURITY COUNCIL
19-Jun-1992 19:29 EDT
CONFIDENTIAL
MEMORANDUM FOR: SEE BELOW
FROM:
Nicholas Rostow
(ROSTOW)
SUBJECT:
RE: Milan Panic
Newcomb will fax the statement Monday.
Distribution:
FOR: Jane E. Holl
(HOLL)
CC: David C. Gompert
( GOMPERT )
CC: Federal Records
( FEDERAL )
CC: Mary C. Emery
( EMERY )
CC: Kristen K. Cicio
( CICIO )
CC: Wilma G. Hall
(HALL)
CC: Dona F. Proctor
( PROCTOR )
CC: Florence E. Gantt
( GANTT )
CC: Federal Records
( FEDERAL )
DECLASSIFIED
White House Guidelines
E.O. 13526, SEC 3.4 (b), September 11, 2006
By CAP NARA, Date 9/8/10
THE WHITE HOUSE
WASHINGTON
June 19, 1992
MEMORANDUM FOR BRENT SCOWCROFT
ASSISTANT TO THE PRESIDENT FOR
NATIONAL SECURITY AFFAIRS
FROM:
TIMOTHY J. McBRIDE am
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
Use of Leave for Political Purposes
Recently, a number of you have raised questions regarding using
leave for political purposes, in particular for use during the
Republican National Convention.
This is to remind you that the guidelines set forth by Boyden
Gray in his memo of November 27, 1991, will apply in this and all
cases involving use of leave for political purposes. I have
attached a copy of that memo for your reference and ask that you
review pages 4 and 5 which specifically address the use of leave.
In particular, I ask that you review item #6 which establishes a
procedure for appropriately documenting leave. Please note that
any members of your staff (including commissioned officers)
wishing to take leave for this and any political purpose must
first submit a request to you. Once you have approved or
disapproved the request, it must be submitted to White House
Personnel, Room 6 OEOB, for record-keeping purposes.
I have attached a sample memo that will assist you and your staff
in this matter.
Thank you for your cooperation.
Attachments
THE WHITE HOUSE
WASHINGTON
November 27, 1991
MEMORANDUM FOR ALL WHITE HOUSE STAFF
FROM:
C. BOYDEN GRA
ang
COUNSEL TO THE PRESIDENT
SUBJECT:
Political Activity
On October 11, the President authorized the formation of a
campaign committee to work on behalf of his re-election. The
purpose of this memorandum is to advise you of the legal and
policy limitations on your individual political activity on
behalf of Bush-Quayle '92.
First, only those employees in the White House who are paid from
the appropriations for the White House Office or the Office of
the Vice President may engage in political activity. You should
check with your supervising officer to ascertain whether you are
paid from appropriations of the White House Office or the Office
of the Vice President; do not assume that because you have a
White House pass you are paid from White House Office
appropriations. If you are not paid from appropriations for the
White House Office, or the Office of the Vice President, you are
subject to the provisions of the Hatch Act and may not engage in
any partisan political activities. A general list of permissible
and impermissible activities for "hatched" employees is attached
to this memorandum. You will be expected to adhere strictly to
these guidelines.
Second, you should be aware that Federal law (18 U.S.C. § 603)
prohibits any employee of the White House from contributing to
the authorized campaign committee of the President, i.e.,
Bush/Quayle '92.
Finally, the following pages set forth, of necessity, general
guidance. The simplest rule to follow, however, is the
common-sense instruction that anything that is obviously
campaign-related should not be done here, whether or not one
could "legally" justify doing it here.
I. HATCH ACT
All Hatch Act prohibitions, discussed below and found at 5 U.S.C.
§§ 7321-7327, cover all EOP employees, with exceptions
principally for employees:
(a) paid from the appropriations for the WHO, or from the
EOP appropriation item for Special Assistance to the
President in Connection with specially Assigned
Functions¹ or the Senate appropriation for the Office
of the Vice President; or
(b) appointed to their current positions by the President
by and with the advice and consent of the Senate
(provided that such officials have nationwide or
foreign relations responsibilities, as do all such
officials within the EOP) ; or
(c) serving as the head or assistant head of an executive
or military department.
These exceptions do not extend to other EOP employees. Other
employees including Office of Management and Budget (OMB) staff,
Office of Policy Development (OPD) staff, and all Schedule Cs and
detailees should abide by all by Hatch Act prohibitions.
The restrictions of the Hatch Act are applicable to employees 24
hours a day, seven days a week, regardless of whether they are on
annual or sick leave or leave without pay. As long as a covered
individual is on the employment rolls of the Government, he or
she is subject to the restrictions of the Hatch Act.
Because the limitations of the Hatch Act apply 24 hours a day, a
"hatched" employee may not participate in political activity,
either on the job or off. That means, for example, that a
"hatched" employee may not draft a political speech. Although it
is possible for a "hatched" employee to draft a speech concerning
Administration issues that may be presented in a political
setting, the "hatched" employee may not prepare any material
containing statements of political advocacy, nor any materials
that will be used exclusively for a political purpose.
Similarly, "hatched" employees may not type or transcribe
political speeches; rather, the resources of a political
organization should support political undertakings. Very limited
ministerial activities, such as the typing of a brief political
endorsement in a speech that otherwise deals with official
matters or collating the brief political portion with the
remainder of the speech are not objectionable under the Hatch
Act. Additionally, "hatched" employees may write briefing
materials on official Administration activities for use by
Administration officials, even when such materials will be
included in partisan political statements; however, such
1 This is the line item for the Vice President's Executive
Branch payroll.
2
employees may not write or prepare any materials that will be
used only for political purposes (e.g., materials for the
platform of the Republican Party), nor may they prepare any
materials that contain statements of political advocacy.
Administration officials should be particularly sensitive to the
limitations on "hatched" employees in instances of mixed
political and official travel. Where a "hatched" employee
accompanies an exempted official on a trip, it remains essential
that no political activities be performed by the employee. 2 The
"hatched" support staff of an exempted Administration official
may perform their normal clerical and ministerial functions in
connection with the political travel and appearances or
activities of their principal, provided that the functions they
perform are related to their official responsibilities.
"Hatched" employees, however, may not perform tasks that are
purely political in nature or which relate solely to their
principal's political activities. Logistical arrangements for an
exempted official's purely political travel or appearances should
be made where possible by the appropriate political organization,
but a "hatched" employee customarily involved in such ministerial
activities may make limited scheduling arrangements for his or
her principal's political travel or appearances. Under no
circumstances may a "hatched" employee engage in any of the
"management" activities of a political event or work on the
activities of a committee (such as the Platform or Rules
Committees of a political convention).
For reference purposes, we have attached a practical guide to
permissible and impermissible activities under the Hatch Act.
However, if you have any questions with respect to these matters,
please call the White House Counsel's Office before you act. In
addition, you should be aware that the White House Office of
Political Affairs (OPA) serves as the official liaison to the
political community, including party officials, candidates, and
campaign officials and staff. White House staff members exempt
from the Hatch Act who desire (as an entirely voluntary matter)
to participate in political activities should coordinate their
activities with OPA.
II. LIMITS ON POLITICAL ACTIVITIES OF EXEMPT PERSONNEL
Even staff members who are exempted from the Hatch Act's
prohibitions on partisan political activities are subject to
certain restrictions. For example, the Hatch Act prohibits all
Federal employees from using their official authority or
2
Because the discharge of official duties is the only basis
for a "hatched" employee to be accompanying his or her principal
on a political trip, the travel expenses of such an employee must
be paid from appropriated funds.
3
influence for the purpose of interfering with, or affecting, the
results of an election. Similarly, appropriations law principles
prohibit the use of appropriated funds and government resources
for "political purposes.
We have set forth below guidelines to help ensure that political
activities undertaken by exempt personnel are within the limits
prescribed by law and White House policy. As the campaign nears,
we will provide additional guidance to exempt personnel who have
responsibility for developing Administration policies and
programs, to help further clarify the bounds of appropriate
official and political activity.
USE OF LEAVE
(1) Certain White House staff members are entitled to
specific amounts of annual leave. As discussed below, such leave
may be used for political purposes; however, one cannot take an
"advance" on annual leave to engage in political activities.
Those White House staff members not entitled to annual leave
(e.g., commissioned officers) may use a ceiling of 15 days per
year of compensatory leave (i.e., the equivalent of vacation
time) for political purposes.
(2) Non-"hatched" White House staff members must perform
their official duties for a minimum of 40 hours per week or 80
hours per two week pay period in order to receive their full
Federal salary. If a staff member does not complete 40 hours of
official duty in any week, the difference between the number of
hours completed and 40 hours must be covered by annual leave,
leave without pay, official holidays or made up in the second
week of that pay period. The difference cannot be made up in a
subsequent pay period.
(3) Those non-"hatched" White House staff members who
complete a minimum of 40 hours of official duty during any full
week (Monday-Sunday) may be absent from their official duty
station for no more than one weekday (Monday-Friday) for the
purpose of engaging in political activity without taking annual
leave or leave without pay. If a staff member desires to be
absent for political purposes for more than one weekday in any
week, each additional weekday must be covered by annual leave or
leave without pay, regardless of the number of official hours
3 It is important to understand that for purposes of this
section, the official responsibilities that customarily have been
performed by the Office of Political Affairs constitute
"official" and not "political" activities, and the restraints
cited here therefore do not in general affect activities and
office maintenance or other costs undertaken or incurred in the
discharge of such responsibilities.
4
worked during that week. In other words, it is not permissible
for a staff member to put in 40 hours of official duty in the
first three days of the week and then take the remaining two
weekdays off for campaigning without using annual leave or leave
without pay.
(4) Sick leave may not be used to cover an absence from
official duty for the purpose of engaging in political activity.
(5) Any White House staff member not subject to the Hatch
Act is permitted to take leave without pay to cover absence from
official duties for the purpose of engaging in political
activity.
(6) When annual leave, compensatory leave or leave without
pay is used for political purposes:
(a) Staff members must submit a request for leave, in
advance of the leave period, to their White House unit
supervisor. Following approval by the supervisor, the
request should be forwarded to the White House Personnel
Office.
(b) Supervisors must forward to the White House
Personnel Office, in advance of a leave period, a report of
their intended use of leave for political purposes.
(7) Staff members may only use eight hours of compensatory
leave for political activity during any 7-day period without
approval of the White House Personnel Office.
USE OF VEHICLES AND MESSENGERS
White House vehicles may not be used for political purposes.
This means that White House cars may not be used to transport
staff members or materials to or from any political committee
office or event. Nor may White House vehicles be used to
transport staff members or political materials to airports or any
other location if the purpose of the trip is primarily political.
Because of the special requirements surrounding departures and
arrivals from Andrews Air Force Base, White House vehicles may be
used to transport White House staff members there when they are
accompanying the President, Vice President or First Lady on a
political trip. Additionally, where the President is
participating in a political event in the Washington, D.C. area
or other location where White House cars are available for
official purposes, White House cars may be used for the
Presidential motorcade to the extent essential to the security
and support of the President.
5
White House messengers should not be used to deliver or pick up
materials from the RNC, Bush-Quayle '92 or any other political
committee.
USE OF COMMUNICATIONS SYSTEMS AND COPYING MACHINES
(1) In those limited circumstances in which Government
communication systems (telephone, telegraph, teletype, telecopy
or radio) are used for campaign-related purposes, appropriate
reimbursement or payment at the "usual and normal charge, " 15
C.F.R. § 100.7 (a) (1) (B), must be made by a proper political
campaign committee.
(2) Because of the need for liaison between a limited
number of White House staff members and a political committee,
telephones may be used for local calls. However, White House
telephones must not be used, even locally, for regular campaign
activities such as recruiting volunteers or fundraising.
(3) Government credit cards must not be used for campaign-
related or other political calls, whether made from within or
without the White House.
(4) Government operators should not be used to place
campaign-related or other political long distance calls.
(5) Campaign-related or political long distance telephone
calls made from the White House may be made only if charged to a
credit card issued by the proper campaign or political committee
or on telephones installed and maintained by a political
committee for exclusive use in dealing with campaign or political
matters.
(6) The incoming WATS System (800 #) should not be used to
call into the White House on campaign or political matters.
(7) White House Communications Agency (WHCA) facilities
provided outside the White House in connection with travel may
continue to be used during mixed and wholly political trips.
These facilities must be used exclusively for communications
relating to trip planning and arrangements and not for direct
political purposes such as campaign fundraising and crowd-
building.
(8) Government copying machines may not be used to
reproduce materials for transmittal to a campaign or political
committee except in those limited instances where there is an
official purpose for doing so.
6
TRAVEL
Government funds must not be used for the political travel of
staff members. Principles governing the allocation of travel
expenses are set forth elsewhere.
Any political or "mixed" official and political travel by
White House staff must be approved in advance by the Deputy
Assistant to the President and Director of White House
Operations, by the Office of Political Affairs and by the
appropriate political committee. No reimbursements will be made
for non-approved travel expenses.
MEETINGS IN GOVERNMENT BUILDINGS
(1) Government buildings, including White House offices and
meeting rooms, should not be used for meetings or events
organized by a campaign or political committee. Informal
meetings involving small numbers of campaign or political
officials and White House staff members may occasionally be held
in a White House staff member's office or, if it is a luncheon or
breakfast meeting, in the White House Mess, provided that such
meetings do not interfere with the conduct of Government
business.
(2) Campaign fundraising activities of any kind are
prohibited in or from Government buildings.
(3) Campaign-sponsored or other political activities
(receptions, dinners, meetings, but not fundraisers) may be held
in the Executive Residence at the White House, provided that
either the President, Mrs. Bush, or some other family member
attends the event. Campaign or other political events (other
than fundraisers) may also be held at the Vice President's
Residence so long as the Vice President, Mrs. Quayle, or some
other family member attends the event. The cost of campaign or
political events at either residence must be paid for by the
proper campaign or political committee in accordance with the
guidelines that have been established for the use of these
residences for nonofficial purposes.
USE OF PHOTOGRAPHS
(1) White House photographers may continue to photograph
all Presidential, First Lady, and Vice Presidential activities
for the purpose of creating an archival record of this
Administration. However, as a general rule, photographs taken by
White House photographers at political events may not be used for
distribution to individuals attending those events or for any
other political or campaign purpose.
7
(2) Photographs taken at events in the Executive Residence
(other than political-sponsored events), at West Wing and East
Wing meetings, and at non-political events outside the White
House may be distributed as in the past.
(3) A campaign or political committee will be expected to
provide a photographer at all campaign and political events for
which it desires to distribute photographs to the participants.
White House photographers will not photograph receiving lines or
greetings at campaign or political events, except to the extent
necessary for archival purposes.
(4) A campaign or political committee may purchase for its
use photographs taken by White House photographers in those
limited circumstances where those photographs provide the only
source for a particular picture. All photograph purchase
requests from the campaign or political committee must be
directed to the Director of the White House Photo Office. A
record of all campaign photo requests will be maintained by the
Director of the White House Photo Office, who will be responsible
for billing the campaign or political committee for all photo
orders on a monthly basis at the normal rate and according to the
procedures established by the Government for the purchase of
pictures.
CORRESPONDENCE
(1) Campaign and political correspondence must not be
produced at the White House, nor can White House stationery,
stamps or related supplies be used in the preparation of such
correspondence at another location.
(2) Federal law prohibits the receipt of campaign
contributions in Federal buildings. Occasionally, contributions
intended for a campaign committee may be addressed to the White
House and delivered with other mail. Such contributions should
be handled as they have been handled in the past, by returning
the contributions to the sender with an explanation of the
applicable Federal law and a statement of the appropriate
recipient's address. (Appropriate language may be obtained from
the White House Counsel's Office.) There should be no
acknowledgement of receipt of a contribution from the White House
to the contributor. If the contribution is accompanied by a
letter that deals primarily with governmental issues, a response
dealing with those issues may be prepared and sent from the White
House; however, there must be no reference to the contribution.
CRIMINAL STATUTES
A number of criminal statutes prohibit the use of Federal
programs, property, or employment for political purposes.
Violation of these criminal statutes is punishable by
8
imprisonment and/or the payment of a substantial fine. Certain
staff members may also be subject to investigation and possible
prosecution by an Independent Counsel in connection with alleged
violations of these statutes.
Solicitation of Campaign Contributions: Solicitation of campaign
contributions from Federal employees is prohibited, as is the
solicitation or receipt of contributions in Federal buildings or
on Federal property. Unless specifically approved by the White
House Counsel's Office and the Office of Political Affairs, no
White House staff member shall sign a fundraising letter on
behalf of any Federal candidate.
Use of Official Authority: Criminal statutes prohibit any
Federal employee, whether or not "hatched," from using his or her
"official authority for the purpose of interfering with, or
affecting, the nomination or the election of any candidate."
While there is no definitive statement by a court or other body
of what activities constitute such improper interference with
election results, the following types of activities are clearly
prohibited:
-- One Federal employee directly or indirectly soliciting
money from another Federal employee for a campaign contribution,
or making a contribution to the official responsible for his or
her employment.
-- Soliciting or receiving campaign contributions on Federal
property or in Federal buildings. This means that fundraising
events may not be held in the White House; that no fundraising
phone calls or mail may emanate from the White House or any other
Federal buildings; and that no campaign contributions may be
received at the White House or any other Federal building.
-- Soliciting or accepting a campaign contribution or
campaign support in exchange for a promise to appoint someone to
a Federal job.
-- Promising or withholding Federal benefits (jobs, grants,
contracts, etc.) based on political support or nonsupport.
-- Favoring or penalizing employees or withholding
employment in order to induce someone to make a political
contribution or otherwise participate in political activity.
Violations of these statutes can of course have serious
consequences. If you have any questions about the legality or
propriety of a proposed action, I urge you to consult the White
House Counsel's Office.
9
DO'S AND DON'TS ON POLITICAL ACTIVITY FOR STAFF
COVERED BY THE HATCH ACT
DO'S
DON'TS
You may register and vote as you
You may not campaign for your
choose in any election. (You
partisan candidates or political
may also run for local office in
parties or be a candidate for
certain exempted communities.)
nomination or election to a
national or state office.
You may assist in voter
You may not work to register
registration drives.
voters for only one party.
You may express your opinion
You may not make campaign
about candidates and issues,
speeches or engage in other
privately and publicly, as long
activity to elect a partisan
as you do not take an active
candidate.
part in partisan political
management or campaigns.
You may participate in campaigns
You may not be a candidate or
where none of the candidates
work in a campaign if any
represent a political party.
candidate represents a national
or state political party.
You may contribute money to a
You may not collect
political organization or attend
contributions or sell tickets to
a political fundraising
political fundraising functions
function.
or otherwise actively promote
such activities as political
dinners.
NOTE: WHETHER OR NOT YOUR ARE
COVERED BY THE HATCH ACT, YOU
MAY NOT CONTRIBUTE TO BUSH-
QUAYLE '92 IF THE PRESIDENT OR
VICE PRESIDENT IS YOUR
"EMPLOYER." CONSULT WITH YOUR
GENERAL COUNSEL TO DETERMINE IF
THIS RULE APPLIES TO YOU.
You may wear or display
You may not distribute campaign
political badges, buttons or
material in a partisan election.
stickers.
You may attend political rallies
You may not organize or manage
and meetings and participate by,
or lead political rallies or
for example, waiving banners,
meetings.
cheering and demonstrating as a
member of the crowd.
You may attend a political
You may not organize or
convention (but not as a
participate in the program of a
delegate).
political convention.
You may join a political club or
You may not hold office in a
party.
political club or party.
You may sign petitions,
You may not circulate nominating
including nominating petitions,
petitions.
.
but may not initiate them or
canvass for signatures, if they
are nominating petitions for
candidates in partisan
elections.
You may campaign for or against
You may not campaign for or
referendum questions,
against a candidate or slate of
constitutional amendments,
candidates in a partisan
municipal ordinances, etc.,
election.
including writing your
Representatives and Senators to
Say how you think they should
vote on a particular issue.
(Date)
MEMORANDUM FOR (OFFICE HEAD)
FROM:
(STAFF MEMBER)
SUBJECT:
Use of Leave for the Republican National
Convention
This is to request permission to take (#) days of (annual leave,
leave without pay) from August ( ) to August ( ), 1992.
OR FOR COMMISSIONED OFFICERS
This is to request permission to take (#) days of compensatory
leave from August ( ) to August (), 1992.
The intended purpose of this leave is to (attend OR perform
volunteer services at) the Republican National Convention in
Houston, Texas.
Approve
Disapprove
EXECUTIVE OFFICE OF THE PRESIDENT
UNITED
OFFICE OF MANAGEMENT AND BUDGET
STATES
WASHINGTON, D.C. 20503
June 19, 1992
MEMORANDUM FOR DESIGNATED AGENCY HEADS
(SEE ATTACHED DISTRIBUTION LIST)
FROM:
Robert G. Damus RGD
Acting General Counsel
SUBJECT:
Proposed Executive Order Entitled "Delegating to
the Secretary of Transportation Certain Functions
of the President Relating to the Management and
Administration of the Officer Corps of the United
States Coast Guard"
Attached is a proposed Executive order entitled "Delegating
to the Secretary of Transportation Certain Functions of the
President Relating to the Management and Administration of the
Officer Corps of the United States Coast Guard."
It was prepared by the Department of Transportation, in
accordance with the provisions of Executive Order No. 11030, as
amended.
On behalf of the Director of the Office of Management and
Budget, I would appreciate receiving any comments you may have
concerning this proposal. If you have any comments or
objections, they should be received no later than close of
business Friday, June 26, 1992. Please be advised that agencies
that do not respond by the June 26, 1992 deadline will be
recorded as not objecting to the proposal.
Comments or inquiries may be submitted by telephone to Mr.
Mac Reed or Ms. Bess Weaver of this office (Phone: 395-5600;
Fax: 395-7294).
Thank you.
Attachments - Distribution List
Proposed Executive Order
cc: Bob Grady
Kim Gibson
Janet Hale
Jim Murr
Frank Hodsoll
Bob Howard
Jim MacRae
Tom Scully
DISTRIBUTION LIST
Honorable Richard B. Cheney
Secretary
Department of Defense
Honorable William P. Barr
United States Attorney General
Honorable Andrew J. Card
Secretary
Department of Transportation
Honorable Edward J. Derwinski
Secretary
Department of Veterans Affairs
Honorable LTG. Brent Scowcroft (Ret.)
Assistant to the President
for National Security Affairs
Honorable Charles Kolb
Deputy Assistant to the President
for Domestic Policy
Honorable C. Boyden Gray
Counsel to the President
DELEGATING TO THE SECRETARY OF TRANSPORTATION
CERTAIN FUNCTIONS OF THE PRESIDENT
RELATING TO THE MANAGEMENT AND ADMINISTRATION OF THE
OFFICER CORPS OF THE UNITED STATES COAST GUARD
-
BY THE PRESIDENT OF THE UNITED STATES OF AMERICA
AN EXECUTIVE ORDER
By virtue of the authority vested in me by section 301 of
title 3 of the United States Code, section 499 of title 14 of the
United States Code, and Article 140 of the Uniform Code of
Military Justice, 10 U.S.C. Sec. 940, and as President of the
United States, it is hereby ordered as follows:
SECTION 1. The Secretary of Transportation is hereby
designated and empowered to perform the following-described
functions without the approval, ratification, or other action of
the President:
(a) The authority vested in the President by section 149 of
title 14 of the United States Code, in his or her discretion, to
detail members of the Coast Guard to assist foreign governments
in matters concerning which the Coast Guard may be of assistance.
(b) The authority vested in the President by section 185 of
title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint as ensigns in the Coast Guard
all cadets who shall graduate from the Coast Guard Academy.
(c) The authority vested in the President by section 188 of
title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint professors, associate
professors, assistant professors, and instructors to serve in the
Coast Guard on the permanent commissioned teaching staff of the
Coast Guard Academy.
(d) The authority vested in the President by section 211 of
title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint permanent commissioned officers
in the Regular Coast Guard in grades of ensign or above from
among graduates of the Coast Guard Academy; commissioned warrant
officers, warrant officers, and enlisted members of the Regular
Coast Guard; members of the Coast Guard Reserve who have served
at least two years as such; and licensed officers of the United
States merchant marine who have served two or more years aboard a
vessel of the United States in the capacity of a licensed
officer.
(e) The authority vested in the President by section 212 of
title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint permanent commissioned warrant
officers in the Regular Coast Guard from among warrant officers
(W-1) of the Regular Coast Guard; enlisted members of the Regular
Coast Guard; members of the Coast Guard Reserve; and licensed
officers of the United States merchant marine.
-2-
(f) The authority vested in the President by section 214(a)
of title 14 of the United States Code to appoint temporary
commissioned officers in the Regular Coast Guard in a grade, not
above lieutenant, from among the commissioned warrant officers,
warrant officers, and enlisted members of the Coast Guard, and
from licensed officers of the United States merchant marine.
(g) The authority vested in the President by section 214(b)
of title 14 of the United States Code to appoint temporary
commissioned warrant officers in the Regular Coast Guard from
among the warrant officers and enlisted members of the Coast
Guard, and from licensed officers of the United States merchant
marine.
(h) The authority vested in the President by section 214(e)
of title 14 of the United States Code to vacate an appointment
made under the authority of section 214(a) and (b) of title 14 of
the United States Code.
(i) The authority vested in the President by section 261(a)
of title 14 of the United States Code to approve, modify, or
disapprove the report of a board convened under section 251 of
title 14 of the United States Code.
(j) The authority vested in the President by section 261(b)
of title 14 of the United States Code to remove from the report
of a board convened under section 251 of title 14 of the United
States Code the name of any officer recommended for promotion who
is not acceptable for promotion.
-3-
(k) The authority vested in the President by section 271(d)
of title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint the senior rear admiral (lower
half) serving on the active duty promotion list to fill a vacancy
which occurs in the grade of rear admiral.
(1) The authority vested in the President by section 271(e)
of title 14 of the United States Code, by and with the advice and
consent of the Senate for officers in the grade of lieutenant
commander, commander, and captain and without the advice and
consent of the Senate for officers in the grade of lieutenant
(junior grade) and lieutenant, to make appointments of Regular
officers under section 271 of title 14 of the United States Code.
(m) The authority vested in the President by section 272(a)
of title 14 of the United States Code to remove the name of any
officer from a list of selectees established under section 271 of
title 14 of the United States Code.
(n) The authority vested in the President by section 289(f)
of title 14 of the United States Code to approve the report of a
board convened under section 289 of title 14 of the United States
Code.
(o) The authority vested in the President by section 290(d)
of title 14 of the United States Code to approve the report of a
board convened under section 290 of title 14 of the United States
Code.
-4-
(p) The authority vested in the President by section 291 of
title 14 of the United States Code, in his or her discretion, to
retire from active service any regular commissioned officer of
the Coast Guard, upon the application of that officer, who has
completed twenty years' active service in the Coast Guard, Navy,
Army, Air Force, or Marine Corps, or the Reserve components
thereof.
(q) The authority vested in the President by section 336(b)
of title 14 of the United States Code, by and with the advice and
consent of the Senate, to appoint the director of the United
States Coast Guard Band to a commissioned grade in the Regular
Coast Guard.
(r) The authority vested in the President by section 492 of
title 14 of the United States Code to present a distinguished
service medal (including incidental items) to any person who,
while serving in any capacity with the Coast Guard, distinguishes
himself or herself by exceptionally meritorious service to the
Government in a duty of great responsibility.
(s) The authority vested in the President by section 492a
of title 14 of the United States Code to present a distinguished
flying cross (including incidental items) to any person who,
while serving in any capacity with the Coast Guard, distinguishes
himself or herself by heroism or extraordinary achievement while
participating in an aerial flight.
-5-
(t) The authority vested in the President by section 493 of
title 14 of the United States Code to present the Coast Guard
medal (including incidental items) to any person who, while
serving in any capacity with the Coast Guard, distinguishes
himself or herself by heroism not involving actual conflict with
an enemy.
(u) The authority vested in the President by section 494 of
title 14 of the United States Code to award emblems, insignia,
rosettes, and other devices, to the extent that such authority
relates to the awarding of such items to be worn with the
distinguished service medal, the distinguished flying cross, or
the Coast Guard medal.
(v) The authority vested in the President by section 498 of
title 14 of the United States Code to make posthumous awards of
decorations and to designate representatives to receive such
awards, to the extent that such authority relates to the awarding
of the distinguished service medal, the distinguished flying
cross, or the Coast Guard medal, or ribbons, emblems, insignia,
rosettes, or other devices corresponding thereto.
(w) The authority vested in the President by section 499 of
title 14 of the United States Code to make rules, regulations,
and orders to the extent that they shall relate to the authority
described in sections 1(q), 1(r), 1(s), 1(t), and 1(u) above.
(x) The authority vested in the President by section 702(a)
of title 14 of the United States Code to prescribe the authorized
strength of the Coast Guard Reserve, if not otherwise prescribed
by law.
-6-
(y) The authority vested in the President by section 722 of
title 14 of the United States Code to suspend the operation of
subchapter B of chapter 21 of title 14 of the United States Code
in time of war or national emergency declared by Congress, and,
prior to placing the suspended provision in operation, by
regulation, in so far as practicable, to adjust the grades of
Reserve officers in the same manner as adjustments in grade are
made for Regular officers.
(z) The authority vested in the President by section 729(g)
of title 14 of the United States Code to approve the report of a
selection board convened under section 729 of title 14 of the
United States Code.
(aa) The authority vested in the President by section
738(a) of title 14 of the United States Code to remove, for
cause, the name of any officer from a list of selectees
established under section 729 of title 14 of the United States
Code.
SEC. 2. The Secretary of Transportation is hereby
designated and empowered to perform, without the approval,
ratification, or other action of the President, the following
described functions to the extent that they relate to the United
States Coast Guard:
(a) The authority vested in the President by section 555(b)
of title 10 of the United States Code, by and with the advice and
consent of the Senate, to make permanent appointments by
commission of regular chief warrant officers in the United States
Coast Guard.
-7-
(b) The authority vested in the President by section 593(a)
of title 10 of the United States Code to make appointments of
Reserves in commissioned grades below commander, except
commissioned warrant officer, without the advice and consent of
the Senate, and appointments of Reserves in commissioned grades
above lieutenant commander, by and with the advice and consent of
the Senate, except as provided in section 624 of title 10 of the
United States Code.
(c) The authority vested in the President by section 593(b)
of title 10 of the United States Code to determine the term in
office of commissioned officers of the Reserve.
(d) The authority vested in the President by section 1161
of title 10 of the United States Code to drop from the rolls any
officer who has been absent without authority from his or her
place of duty for a period of three months or more, or who,
having been found guilty by the civil authorities of any offense,
is finally sentenced to confinement in a Federal or State
penitentiary or correctional institution.
(e) The authority vested in the President by section
1162(a) of title 10 of the United States Code to effect the
discharge of commissioned officers of the Reserve.
-8-
(f) The authority vested in the President by section
1211(b) of title 10 of the United States Code to recall to active
duty, with his or her consent, and to reappoint, by and with the
advice and consent of the Senate, any member of the Coast Guard
whose name is on the temporary disability retired list who is
found to be physically fit to perform the duties of his or her
office, grade, rank, or rating under section 1210(f) of title 10
of the United States Code, to the member's regular component in
the grade permanently held when his or her name was placed on the
temporary disability retired list, or in the next higher grade,
if the member held an appointment in a commissioned grade in a
regular component when his or her name was placed on the
temporary disability retired list.
(g) The authority vested in the President by section
1211(b) of title 10 of the United States Code to recall to active
duty, with consent, and to reappoint, by and with the advice and
consent of the Senate, any member of the Coast Guard whose name
is on the temporary disability retired list who is found to be
physically fit to perform the duties of his or her office, grade,
rank, or rating under section 1210(f) of title 10 of the United
States Code, to the grade of chief warrant officer, W-2, if the
member held an appointment in the grade of warrant officer, W-1,
in a regular component when his or her name was placed on the
temporary disability retired list.
-9-
(h) The authority vested in the President by section 1521
of title 10 of the United States Code to issue an appropriate
commission in the name of a member of the Coast Guard who was
appointed to a commissioned grade but was unable to accept the
appointment because of death in line of duty, or who successfully
completed the course at an officers' training school and was
recommended for appointment to a commissioned grade by the
commanding officer of the school but was unable to accept the
appointment because of death in line of duty, or who was
officially recommended for appointment or promotion to a
commissioned grade and the recommendation was approved by the
Secretary but was unable to be accepted because of death in line
of duty.
(1) The authority vested in the President by Article 4(a)
of the Uniform Code of Military Justice, 10 U.S.C. 804(a), to
convene a general court-martial to try any dismissed officer,
upon application by the officer concerned for trial by court-
martial.
(j) The authority vested in the President by Article 4(c)
of the Uniform Code of Military Justice, 10 U.S.C. 804(c), to
reappoint a discharged officer to such commissioned rank and
precedence as the former officer would have attained had the
officer not been dismissed, and to direct the extent to which any
such reappointment shall affect the promotion status of other
officers.
-10-
SEC. 3. All actions heretofore taken by the Secretary with
respect to the matters affected by this order and in force at the
time of issuance of this order, including any regulations
prescribed or approved by the Secretary with respect to such
matters, and including actions taken pursuant to the "alter ego"
doctrine, are hereby ratified and, except as they may be
inconsistent with the provisions of this order, shall remain in
effect until amended, modified, or revoked pursuant to the
authority conferred by this order.
SEC. 4. As used in this order, the term "functions"
embraces duties, powers, responsibilities, authority, or
discretion, and the term "perform" may be construed to mean
"exercise."
SEC. 5. Whenever the entire Coast Guard operates as a
service in the Navy, the references to the Secretary of
Transportation in the introductory portions of sections 1 and 2
of this order shall be deemed to be references to the Secretary
of the Navy.
SEC. 6. Executive Order No. 10637 of September 16, 1955, is
revoked.
-11-
UNCLASSIFIED
RECORD ID: 9203933
NSC/S PROFILE
RECEIVED: 20 MAY 92 19
TO: SCOWCROFT
FROM: HOLL
DOC DATE: 04 JUN 92
GOMPERT
SOURCE REF:
KEYWORDS: YUGOSLAVIA
ANSA
SERBIA
BOSNIA-HERCEGOVINA
PERSONS: ZIMMERMANN, WARREN
SUBJECT: REQUEST FOR SCOWCROFT MTG W/ AMER AMB TO YUGOSLAVIA ZIMMERMANN TO
DISCUSS DETERIORATING SITUATION IN YUGOSLAVIA / BOSNIA-HERCEGOVINA
ACTION: SCOWCROFT APPROVED RECOM
DUE DATE: 23 MAY 92 STATUS: C
STAFF OFFICER: HOLL
LOGREF:
FILES: WH
NSCP:
CODES:
DOCUMENT DISTRIBUTION
FOR ACTION
FOR CONCURRENCE
FOR INFO
GANTT
GOMPERT
HOLL
NSC CHRON
PROCTOR
COMMENTS:
DISPATCHED BY
DATE
BY HAND W/ATTCH
OPENED BY: NSJSL
CLOSED BY: NSMEM
DOC 2 OF 2
UNCLASSIFIED
3933
NATIONAL SECURITY COUNCIL
WASHINGTON, D.C. 20506
Nati Sec Advisor
has seen
June 4, 1992
ACTION
MEMORANDUM FOR BRENT SCOWCROFT
THROUGH:
DAVID C. GOMPERT,
Del
FROM:
JANE HOL Pmp
SUBJECT:
Request for a Meeting with Ambassador Zimmermann
Ambassador Zimmermann has requested an appointment to see you to
discuss the deteriorating situation in the former Yugoslavia. We
recommend that you see him for 20 to 30 minutes in the next week
or two. As well as having some excellent insights into the
ongoing situation, the meeting would be a good gesture for the
Ambassador who has served us well in Belgrade during difficult
times. He is in Washington indefinitely as a result of the
recall and is available at your convenience.
At Tab I is a recommendation for the meeting from the State
Department. A short biography of Ambassador Zimmermann is a Tab
II.
RECOMMENDATION
That you meet with Ambassador Zimmermann in the next week or two
for 20 to 30 minutes.
Approve BD Disapprove
Attachments
Tab I
Incoming
Tab II
Zimmermann Biography
9210754
3933
United States Department of State
Washington, D.C. 20520
May 20, 1992
UNCLASSIFIED
MEMORANDUM FOR BRENT SCOWCROFT
THE WHITE HOUSE
Subject:
Appointment Request: Ambassador Warren
Zimmermann, "Yugoslavia"
Ambassador Zimmermann was recalled from Belgrade for
consultations to demonstrate our concern with continuing
Serbian aggression in Bosnia. He has requested an appointment
with you to discuss the deteriorating situation in "Yugoslavia."
Ambassador Zimmermann is in the United States for an
indefinite period of time and is available at your
convenience. The Department recommends you meet with
Ambassador Zimmermann for approximately 30 minutes.
Whobat Earson
W. Robert Pearson
Executive Secretary
Attachment:
Biographic Information
UNCLASSIFIED
United States Departme of State
Washington, D.C. 20520
Ambassador Warren Zimmermann
Warren Zimmermann has been Ambassador to Yugoslavia since
March 1989, after serving as Chairman of the U.S. Delegation to
the Vienna CSCE Follow-up Meeting from November 1986 to January
1989.
From 1985 to 1986 he was Deputy to the head of the U.S.
Delegation to the Negotiations on Nuclear and Space Arms with
the Soviet Union at Geneva. In 1983-84 he was Chief of the
U.S. Delegation that negotiated the Hotline Upgrade Agreement
with the Soviet Union. He was previously Deputy Chairman of
the U.S. Delegation to the Madrid CSCE Follow-up Meeting
(1980-81) and Deputy Chief of Mission in Moscow (1981-84). .
Since entering the Foreign Service in 1961, Zimmermann has
been Political Counselor, Paris (1977-80) ; Special Assistant
for Policy Planning in the Bureau of European Affairs
(1975-77) ; Deputy Chief of the Political Section in Moscow
(1973-75) ; and speechwriter for the Secretary of State
(1970-73) He has also served in Belgrade and Caracas as well
as in the Bureau of Intelligence and Research in the Department.
Ambassador Zimmermann is a 1956 graduate of Yale and was a
Fulbright Scholar at Cambridge, earning his Master's degree
there in 1958. He was a Visiting Fellow at the Council on
Foreign Relations in New York (1984-85). He is the recipient
of two Superior Honor Awards from the Department of State and
of several Presidential Meritorious Awards.
November 1990
Mon 6/15
4:00 pm
NATIONAL SECURITY COUNCIL
22-May-1992 15:04 EDT
UNCLASSIFIED
MEMORANDUM FOR:
Wilma G. Hall
(HALL)
Dona F. Proctor
( PROCTOR )
Mary C. Emery
( EMERY )
Florence E. Gantt
( GANTT )
FROM:
James R. Keith
(KEITH)
SUBJECT:
Follow Up on Ambassador-Designate to Indonesia's Req
I sent an earlier note reporting that the General indicated
willingness to meet with Ambassador designate to Indonesia
Robert Barry (at Barry's request). . I had proposed June 5 or
June 8. Barry is now scheduled until June 15, so anytime
after June 15 would be fine. Many thanks, JK.
NATIONAL SECURITY COUNCIL
14-May-1992 16:26 EDT
UNCLASSIFIED
MEMORANDUM FOR:
Florence E. Gantt
( GANTT )
Dona F. Proctor
( PROCTOR )
Wilma G. Hall
(HALL)
FROM:
James R. Keith
(KEITH)
SUBJECT:
Ambassador Designate to Indonesia
Doug talked to the General about Ambassador-designate to
Indonesia Robert Barry's request for a meeting. The General
agreed to meet Barry. Barry's suggested dates are the
afternoon of June 5 or the morning of June 8. If neither of
those is workable please advise, and I'll go back to Barry's
office with alternate times. Thanks, JK.
THE WHITE HOUSE
WASHINGTON
June 3, 1992
Dear Mr. President:
I have been honored and privileged to serve in your Administration
during these challenging times. The remarkable leadership you
have provided in leading America at home and abroad has always
been an inspiration to me. I have tried during my tenure here
to introduce the ideals and programs of this Administration to
as many people as possible. I have always sought to make a
difference in helping to present your initiatives. I take great
pride in the successes you have achieved during your first term
and I wish you the greatest success during your second term.
It is with much regret, that I now find it necessary to submit
my resignation. This is particularly difficult because of my
deep affection for you and your family. But due to personal
circumstances, I believe that the best interests of the Admin-
istration are served if I leave the White House at this time.
Needless to say this is a most difficult decision for me.
And I make it with the full knowledge that service in your
Administration has been the highest honor of my life.
I firmly believe your reelection is crucial for the future of
the Nation and I stand ready to help in any way I can.
Faithfully yours,
Sherric
Sherrie S. Rollins
Assistant to the President
for Public Liaison and
Intergovernmental Affairs
The Honorable George Bush
The President of the United States
Washington, D.C. 20500
THE WHITE HOUSE
WASHINGTON
June 3, 1992
Dear Sherrie:
You have brought extraordinary achievement and
personal warmth to your service on my staff. We
have worked closely together on many important
projects in the last several months, and I have
always valued your guidance and advice.
It is therefore with deep regret that I accept your
resignation as Assistant to the President. In the
last several months we have worked to formulate an
economic growth package, a response to our urban
problems, passage of a balanced budget amendment,
and other initiatives. You have been a key part
of those initiatives, and you have performed with
distinction in directing our message to the
American people.
I understand the personal sacrifice you are making,
and please know that Barbara and I have only the
highest admiration for your professionalism, integ-
rity, and personal loyalty to my Administration.
Best wishes.
Sincerely,
/s/ George Bush
The Honorable Sherrie Rollins
Assistant to the President
for Public Liaison and
Intergovernmental Affairs
The White House
Washington, D.C. 20500
THE WHITE HOUSE
WASHINGTON
2:15 pm
June 15, 1992
Mary:
David Gompert has requested 30 mins
with BS to discuss "Europe Trip"
on Thursday or Friday.
I told Kathy we would call her as
soon as we have Pres'l travel
sorted out.
Wilma
11-11:30 D Gompert
E melby
B. Hutchings
THE WHITE HOUSE
WASHINGTON
April 15, 1992
MEMORANDUM FOR ROSE ZAMARIA
FROM:
BRENT SCOWCROFT
B
SUBJECT:
Weekend Parking on West Executive Avenue
I would like to bring to your attention two problems the National
Security Council (NSC) is having with parking. The first is
parking space for the NSC's government vehicle. When we first
received custody of the car, we parked in the South Court, then
we were moved to West Executive Avenue, and finally, to our
current location on 17th Street.
During the weekend of April 4-5, 1992, our vehicle was vandalized
by a group of demonstrators. Actual cost to repair the car is
not yet known, but will be in the $300-$500 range. This is the
second such incident in the past two years. The previous
incident, also on the weekend, involved an act of "hit and run"
and cost us approximately $400 for repairs.
In addition to the expense, there is the factor of time. Having
someone continually drive around the block, competing with
tourists, vendors, other government workers and demonstrators, in
order to find parking on the Ellipse or on 17th Street takes
valuable time.
The second problem also concerns parking. With a few exceptions,
no other EOP agency or White House office has the NSC's
requirement to routinely work on the weekends. These are not
shift workers or personnel whose normal duty hours include
Saturdays and Sundays. These are personnel who work full time
during the week and then come in on the weekend to complete their
assignments and ultimately our mission.
While we do have five West Executive Avenue Parking permits, it
is not sufficient for the 35%-40% of the NSC's staff who are here
working on any given weekend. Parking around the White House on
the weekend, especially during non-winter months, is virtually
non-existent. Meanwhile, 75%-80% of the West Executive Avenue
parking slots consistently sit vacant the entire weekend.
To deal with these problems, I propose the following:
2
--
Provide parking for our government vehicle on the 18-
acres. If full-time parking is not available, then at least
provide parking on nights and weekends. The car could be
parked on West Executive Avenue after 6:00pm on Friday and
removed before 8:00am on the following working day.
-- Let the NSC staff use West Executive Avenue parking
while working overtime on the weekends. If there is a fear
that approval will promote misuse, I am prepared to have my
Executive Secretary "screen" all NSC personnel to insure no
one is using West Executive Avenue parking on the weekends
for any other reason but overtime work.
Your cooperation in this matter is appreciated.
Personal
THE WHITE HOUSE
WASHINGTON
March 10, 1992
Dear Brent,
It has been a grueling period, and spring is about to
spring. Barbara and I would like to offer you and your
immediate family 48 hours away from the Washington
grind -- a couple of days at Camp David. This could be
scheduled during the week or on a weekend when we are not
there. (Inasmuch as we go there most weekends, I would
encourage you to go during the week.)
It is a great place to relax, to think, to write, or just
plain be with the kids. To guarantee privacy and maximum
R&R, only one family will be scheduled at a time. Should
you desire to go up there with another Cabinet member
however, that can be arranged.
My assistant, Patty Presock, will handle scheduling and
coordinating all arrangements with Camp David. You can
reach her at 456-7400.
Barbara and I hope you and your family will have an
opportunity to enjoy Camp David sometime before this fall.
Sincerely,
Bl
Cy
The Honorable Brent Scowcroft
Assistant to the President for
National Security Affairs
The White House
West Wing, First Floor
Washington, DC 20500
Bush Library Photocopy
George Bush Handwriting
RETREAT CAMP 1942 DAVID 1992 GOLDEN
THE PRESIDENT AND MRS. BUSH
WELCOME YOU TO CAMP DAVID
The following information may be helpful for your visit to Camp David:
LOCATION:
Camp David is located in Northern Maryland, West of Thurmont, in the Catoctin
Mountain Park. You should allow one hour and thirty minutes travel time from
Washington, D.C. (Attached is a map with directions and a map of the grounds.)
WEATHER:
Generally 10 degrees cooler than Washington, D.C. due to the 2000 foot elevation.
SECURITY AND ACCESS:
Prior to your arrival you will be asked to provide the model and tag number of the
vehicle in which you will be arriving. At the Main Gate a Marine Sentry will
request identification and also conduct a routine security inspection of the vehicle.
A crew member will escort you to the guest area where you will leave your car.
All transportation from this point will be by golf cart, bicycle, or foot! (No
automobile traffic permitted beyond the guest area.)
RESTRICTIONS:
Photography is not permitted at Camp David. (No cameras allowed.) Also, no
pets.
GUEST ACTIVITIES:
A full range of recreational activities is available to you during your stay at Camp
David:
Archery, Bicycle Riding (children's bikes are provided too),
Bowling, Exercise Room, Sauna, Horseshoes, Racquetball,
Wallyball, Volleyball, Jogging and Hiking Trails, Billiards,
Swimming (heated outdoor pool), Tennis (outdoor courts),
Driving Range, and a Playground for Children.
Meals take place at Laurel, and snacks and drinks are provided in your Cabin.
You will be billed by the White House Staff Mess. Hair dryers and robes are
provided in each Cabin. Also provided is a VCR (and a tape library consisting of
approximately 400 titles.)
There are two church services every Sunday at the Camp David Chapel
(Evergreen). The Catholic mass begins at 7:30 a.m. The ecumenical service
begins at 9:00 a.m.
FOR FURTHER INFORMATION: Contact Patricia Presock (202-456-7400)
SEE ENLARGED MAP
MD. RT. 77
THURMONT
I PR. Rd.
CAMP DAVID
Closed During Winter Months
2.5 mi
From Visitor's Center To
U.S. RT. 15
Fox ville
Central Rd
Camp David
2.5 mi
Catoctin Recreation
Area Gate and
US 15
Visitor's Center
2.7 mi
FREDERICK
2.6 mi
MD 77
THURMONT
ENLARGED MAP
US 15
270
ROCKVILLE
DIRECTIONS TO
CAMP DAVID
BELTWAY I-495
INTERSTATE
270
TAKOMA
PARK
COLLEGE PARK
LEWISDALE
GEORGE
WASHINGTON
WASHINGTON, D.C.
PARKWAY
FALLS CHURCH ARLINGTON
APPROXIMATE DRIVING TIME
ALEXANDRIA
WASHINGTON TO CAMP DAVID - 1 HOUR 30 MIN
BELTWAY I-495
V
CAMP DAVID
GUEST CABINS AND REC. FACILITIES
NATURE TRAILS
STAFF PARKING
BUCKEYE
0
SCALE IN FEET
STAFF POOL
SAND VOLLEYBALL
100
0
100
200
300
WYE OAK
COURT
RACQUETBALL COURT
FITNESS CENTER
WATER.
BARRACKS
GALLEY
WORKS
of
o
X
ARMS
TRAINING
CHAPEL
LINDEN
SIMULATOR
0
PARKING
SYCAMORE
WALNUT
SHOPS
HOLLY
LAUREL
TENNIS COURTS
GARAGE
DISPENSARY
E.M. GARAGE
CHESTNUT
HEMLOCK
HAWTHORN
GAZEBO
RED OAK
SOUVENIRS
HORSESHOES
BOWLING
CAMP OFFICE
ALLEY
VOLLEYBALL
CAMP COMMANDERS
HICKORY
QUARTERS
MAPLE
DOGWOOD
PLAYGROUND
0
STABLES
FIELD HOUSE
BIRCH
ELM
BASEBALL PITCHING
ASPEN
MACHINE
ROSEBUD
TEE
0
WITCH HAZEL
BATH HOUSE
GREEN
DRIVING RANGE
HELO PAD
POOL
TEE
0
ARCHERY
SKEET RANGE
TEE
TEE
TEE
of
GATE
HOUSE
NATURE TRAILS
ENTRANCE
TO PARK RD.
THE WHITE HOUSE
WASHINGTON
February 11, 1992
MEMORANDUM FOR ALL COMMISSIONER OFFICERS
FROM:
C. BOYDEN GRAYMS
COUNSEL TO THE PRESIDENT
SUBJECT:
Use of Government cars to campaign events
Several of you have asked whether you may travel to or from
tomorrow's announcement of the President's candidacy in a
Government car. I wish to remind you of the advice provided in
my November 27, 1991 memorandum to all White House Staff (at page
5) :
White House vehicles may not be used for political
purposes. This means that White House cars may not be
used to transport staff members or materials to or from
any political committee office or event.
Tomorrow's announcement is a political event.
The only exception is for the Presidential motorcade "to the
extent essential to the security and support of the President."
THE WHITE HOUSE
WASHINGTON
January 16, 1992
MEMORANDUM FOR ROSE M. ZAMARIA
DEPUTY ASSISTANT TO THE PRESIDENT AND
DIRECTOR OF WHITE HOUSE OPERATIONS
FROM:
BRENT SCOWCROFT Bo
SUBJECT:
Staff Pin
Please issue a permanent staff pin to my deputy, Admiral
Jonathan T. Howe.
THE WHITE HOUSE
WASHINGTON
January 13, 1992
MEMORANDUM FOR ALL COMMISSIONED OFFICERS
PRESIDENTIAL APPOINTEES IN THE EXECUTIVE
OFFICE OF THE PRESIDENT
SENIOR OFFICIALS IN THE OFFICE OF THE
FROM:
SAMUEL VICE-PRESIDENT K. SKINNER SB
SUBJECT:
Political Activity Memorandum
Most of you already received a copy of the attached memorandum
when it was issued in November, but I thought that it would be
useful if you had a chance to review it before tomorrow's
briefing on political activity during the 1992 campaign.
THE WHITE HOUSE
WASHINGTON
November 27, 1991
MEMORANDUM FOR ALL WHITE HOUSE STAFF
FROM:
C. BOYDEN GRA
COUNSEL TO THE PRESIDENT
SUBJECT:
Political Activity
On October 11, the President authorized the formation of a
campaign committee to work on behalf of his re-election. The
purpose of this memorandum is to advise you of the legal and
policy limitations on your individual political activity on
behalf of Bush-Quayle '92.
First, only those employees in the White House who are paid from
the appropriations for the White House Office or the Office of
the Vice President may engage in political activity. You should
check with your supervising officer to ascertain whether you are
paid from appropriations of the White House Office or the Office
of the Vice President; do not assume that because you have a
White House pass you are paid from White House Office
appropriations. If you are not paid from appropriations for the
White House Office, or the Office of the Vice President, you are
subject to the provisions of the Hatch Act and may not engage in
any partisan political activities. A general list of permissible
and impermissible activities for "hatched" employees is attached
to this memorandum. You will be expected to adhere strictly to
these guidelines.
Second, you should be aware that Federal law (18 U.S.C. § 603)
prohibits any employee of the White House from contributing to
the authorized campaign committee of the President, i.e.,
Bush/Quayle '92.
Finally, the following pages set forth, of necessity, general
guidance. The simplest rule to follow, however, is the
common-sense instruction that anything that is obviously
campaign-related should not be done here, whether or not one
could "legally" justify doing it here.
I. HATCH ACT
All Hatch Act prohibitions, discussed below and found at 5 U.S.C.
§§ 7321-7327, cover all EOP employees, with exceptions
principally for employees:
(a) paid from the appropriations for the WHO, or from the
EOP appropriation item for Special Assistance to the
President in Connection with specially Assigned
Functions¹ or the Senate appropriation for the Office
of the Vice President; or
(b) appointed to their current positions by the President
by and with the advice and consent of the Senate
(provided that such officials have nationwide or
foreign relations responsibilities, as do all such
officials within the EOP) ; or
(c) serving as the head or assistant head of an executive
or military department.
These exceptions do not extend to other EOP employees. Other
employees including Office of Management and Budget (OMB) staff,
Office of Policy Development (OPD) staff, and all Schedule Cs and
detailees should abide by all by Hatch Act prohibitions.
The restrictions of the Hatch Act are applicable to employees 24
hours a day, seven days a week, regardless of whether they are on
annual or sick leave or leave without pay. As long as a covered
individual is on the employment rolls of the Government, he or
she is subject to the restrictions of the Hatch Act.
Because the limitations of the Hatch Act apply 24 hours a day, a
"hatched" employee may not participate in political activity,
either on the job or off. That means, for example, that a
"hatched" employee may not draft a political speech. Although it
is possible for a "hatched" employee to draft a speech concerning
Administration issues that may be presented in a political
setting, the "hatched" employee may not prepare any material
containing statements of political advocacy, nor any materials
that will be used exclusively for a political purpose.
Similarly, "hatched" employees may not type or transcribe
political speeches; rather, the resources of a political
organization should support political undertakings. Very limited
ministerial activities, such as the typing of a brief political
endorsement in a speech that otherwise deals with official
matters or collating the brief political portion with the
remainder of the speech are not objectionable under the Hatch
Act. Additionally, "hatched" employees may write briefing
materials on official Administration activities for use by
Administration officials, even when such materials will be
included in partisan political statements; however, such
1 This is the line item for the Vice President's Executive
Branch payroll.
2
employees may not write or prepare any materials that will be
used only for political purposes (e.g., materials for the
platform of the Republican Party), nor may they prepare any
materials that contain statements of political advocacy.
Administration officials should be particularly sensitive to the
limitations on "hatched" employees in instances of mixed
political and official travel. Where a "hatched" employee
accompanies an exempted official on a trip, it remains essential
that no political activities be performed by the employee. 2 The
"hatched" support staff of an exempted Administration official
may perform their normal clerical and ministerial functions in
connection with the political travel and appearances or
activities of their principal, provided that the functions they
perform are related to their official responsibilities.
"Hatched" employees, however, may not perform tasks that are
purely political in nature or which relate solely to their
principal's political activities. Logistical arrangements for an
exempted official's purely political travel or appearances should
be made where possible by the appropriate political organization,
but a "hatched" employee customarily involved in such ministerial
activities may make limited scheduling arrangements for his or
her principal's political travel or appearances. Under no
circumstances may a "hatched" employee engage in any of the
"management" activities of a political event or work on the
activities of a committee (such as the Platform or Rules
Committees of a political convention).
For reference purposes, we have attached a practical guide to
permissible and impermissible activities under the Hatch Act.
However, if you have any questions with respect to these matters,
please call the White House Counsel's Office before you act. In
addition, you should be aware that the White House Office of
Political Affairs (OPA) serves as the official liaison to the
political community, including party officials, candidates, and
campaign officials and staff. White House staff members exempt
from the Hatch Act who desire (as an entirely voluntary matter)
to participate in political activities should coordinate their
activities with OPA.
II. LIMITS ON POLITICAL ACTIVITIES OF EXEMPT PERSONNEL
Even staff members who are exempted from the Hatch Act's
prohibitions on partisan political activities are subject to
certain restrictions. For example, the Hatch Act prohibits all
Federal employees from using their official authority or
2
Because the discharge of official duties is the only basis
for a "hatched" employee to be accompanying his or her principal
on a political trip, the travel expenses of such an employee must
be paid from appropriated funds.
3
influence for the purpose of interfering with, or affecting, the
results of an election. Similarly, appropriations law principles
prohibit the use of appropriated funds and government resources
for "political purposes.
We have set forth below guidelines to help ensure that political
activities undertaken by exempt personnel are within the limits
prescribed by law and White House policy. As the campaign nears,
we will provide additional guidance to exempt personnel who have
responsibility for developing Administration policies and
programs, to help further clarify the bounds of appropriate
official and political activity.
USE OF LEAVE
(1) Certain White House staff members are entitled to
specific amounts of annual leave. As discussed below, such leave
may be used for political purposes; however, one cannot take an
"advance" on annual leave to engage in political activities.
Those White House staff members not entitled to annual leave
(e.g., commissioned officers) may use a ceiling of 15 days per
year of compensatory leave (i.e., the equivalent of vacation
time) for political purposes.
(2) Non-"hatched" White House staff members must perform
their official duties for a minimum of 40 hours per week or 80
hours per two week pay period in order to receive their full
Federal salary. If a staff member does not complete 40 hours of
official duty in any week, the difference between the number of
hours completed and 40 hours must be covered by annual leave,
leave without pay, official holidays or made up in the second
week of that pay period. The difference cannot be made up in a
subsequent pay period.
(3) Those non-"hatched" White House staff members who
complete a minimum of 40 hours of official duty during any full
week (Monday-Sunday) may be absent from their official duty
station for no more than one weekday (Monday-Friday) for the
purpose of engaging in political activity without taking annual
leave or leave without pay. If a staff member desires to be
absent for political purposes for more than one weekday in any
week, each additional weekday must be covered by annual leave or
leave without pay, regardless of the number of official hours
3
It is important to understand that for purposes of this
section, the official responsibilities that customarily have been
performed by the Office of Political Affairs constitute
"official" and not "political" activities, and the restraints
cited here therefore do not in general affect activities and
office maintenance or other costs undertaken or incurred in the
discharge of such responsibilities.
4
worked during that week. In other words, it is not permissible
for a staff member to put in 40 hours of official duty in the
first three days of the week and then take the remaining two
weekdays off for campaigning without using annual leave or leave
without pay.
(4) Sick leave may not be used to cover an absence from
official duty for the purpose of engaging in political activity.
(5) Any White House staff member not subject to the Hatch
Act is permitted to take leave without pay to cover absence from
official duties for the purpose of engaging in political
activity.
(6) When annual leave, compensatory leave or leave without
pay is used for political purposes:
(a) Staff members must submit a request for leave, in
advance of the leave period, to their White House unit
supervisor. Following approval by the supervisor, the
request should be forwarded to the White House Personnel
Office.
(b) Supervisors must forward to the White House
Personnel Office, in advance of a leave period, a report of
their intended use of leave for political purposes.
(7) Staff members may only use eight hours of compensatory
leave for political activity during any 7-day period without
approval of the White House Personnel Office.
USE OF VEHICLES AND MESSENGERS
White House vehicles may not be used for political purposes.
This means that White House cars may not be used to transport
staff members or materials to or from any political committee
office or event. Nor may White House vehicles be used to
transport staff members or political materials to airports or any
other location if the purpose of the trip is primarily political.
Because of the special requirements surrounding departures and
arrivals from Andrews Air Force Base, White House vehicles may be
used to transport White House staff members there when they are
accompanying the President, Vice President or First Lady on a
political trip. Additionally, where the President is
participating in a political event in the Washington, D.C. area
or other location where White House cars are available for
official purposes, White House cars may be used for the
Presidential motorcade to the extent essential to the security
and support of the President.
5
White House messengers should not be used to deliver or pick up
materials from the RNC, Bush-Quayle '92 or any other political
committee.
USE OF COMMUNICATIONS SYSTEMS AND COPYING MACHINES
(1) In those limited circumstances in which Government
communication systems (telephone, telegraph, teletype, telecopy
or radio) are used for campaign-related purposes, appropriate
reimbursement or payment at the "usual and normal charge, " 15
C.F.R. § 100.7 (a) (1) (B), must be made by a proper political
campaign committee.
(2) Because of the need for liaison between a limited
number of White House staff members and a political committee,
telephones may be used for local calls. However, White House
telephones must not be used, even locally, for regular campaign
activities such as recruiting volunteers or fundraising.
(3) Government credit cards must not be used for campaign-
related or other political calls, whether made from within or
without the White House.
(4) Government operators should not be used to place
campaign-related or other political long distance calls.
(5) Campaign-related or political long distance telephone
calls made from the White House may be made only if charged to a
credit card issued by the proper campaign or political committee
or on telephones installed and maintained by a political
committee for exclusive use in dealing with campaign or political
matters.
(6) The incoming WATS System (800 #) should not be used to
call into the White House on campaign or political matters.
(7) White House Communications Agency (WHCA) facilities
provided outside the White House in connection with travel may
continue to be used during mixed and wholly political trips.
These facilities must be used exclusively for communications
relating to trip planning and arrangements and not for direct
political purposes such as campaign fundraising and crowd-
building.
(8) Government copying machines may not be used to
reproduce materials for transmittal to a campaign or political
committee except in those limited instances where there is an
official purpose for doing so.
6
TRAVEL
Government funds must not be used for the political travel of
staff members. Principles governing the allocation of travel
expenses are set forth elsewhere.
Any political or "mixed" official and political travel by
White House staff must be approved in advance by the Deputy
Assistant to the President and Director of White House
Operations, by the Office of Political Affairs and by the
appropriate political committee. No reimbursements will be made
for non-approved travel expenses.
MEETINGS IN GOVERNMENT BUILDINGS
(1) Government buildings, including White House offices and
meeting rooms, should not be used for meetings or events
organized by a campaign or political committee. Informal
meetings involving small numbers of campaign or political
officials and White House staff members may occasionally be held
in a White House staff member's office or, if it is a luncheon or
breakfast meeting, in the White House Mess, provided that such
meetings do not interfere with the conduct of Government
business.
(2) Campaign fundraising activities of any kind are
prohibited in or from Government buildings.
(3) Campaign-sponsored or other political activities
(receptions, dinners, meetings, but not fundraisers) may be held
in the Executive Residence at the White House, provided that
either the President, Mrs. Bush, or some other family member
attends the event. Campaign or other political events (other
than fundraisers) may also be held at the Vice President's
Residence so long as the Vice President, Mrs. Quayle, or some
other family member attends the event. The cost of campaign or
political events at either residence must be paid for by the
proper campaign or political committee in accordance with the
guidelines that have been established for the use of these
residences for nonofficial purposes.
USE OF PHOTOGRAPHS
(1) White House photographers may continue to photograph
all Presidential, First Lady, and Vice Presidential activities
for the purpose of creating an archival record of this
Administration. However, as a general rule, photographs taken by
White House photographers at political events may not be used for
distribution to individuals attending those events or for any
other political or campaign purpose.
7
(2) Photographs taken at events in the Executive Residence
(other than political-sponsored events), at West Wing and East
Wing meetings, and at non-political events outside the White
House may be distributed as in the past.
(3) A campaign or political committee will be expected to
provide a photographer at all campaign and political events for
which it desires to distribute photographs to the participants.
White House photographers will not photograph receiving lines or
greetings at campaign or political events, except to the extent
necessary for archival purposes.
(4) A campaign or political committee may purchase for its
use photographs taken by White House photographers in those
limited circumstances where those photographs provide the only
source for a particular picture. All photograph purchase
requests from the campaign or political committee must be
directed to the Director of the White House Photo Office. A
record of all campaign photo requests will be maintained by the
Director of the White House Photo Office, who will be responsible
for billing the campaign or political committee for all photo
orders on a monthly basis at the normal rate and according to the
procedures established by the Government for the purchase of
pictures.
CORRESPONDENCE
(1) Campaign and political correspondence must not be
produced at the White House, nor can White House stationery,
stamps or related supplies be used in the preparation of such
correspondence at another location.
(2) Federal law prohibits the receipt of campaign
contributions in Federal buildings. Occasionally, contributions
intended for a campaign committee may be addressed to the White
House and delivered with other mail. Such contributions should
be handled as they have been handled in the past, by returning
the contributions to the sender with an explanation of the
applicable Federal law and a statement of the appropriate
recipient's address. (Appropriate language may be obtained from
the White House Counsel's Office.) There should be no
acknowledgement of receipt of a contribution from the White House
to the contributor. If the contribution is accompanied by a
letter that deals primarily with governmental issues, a response
dealing with those issues may be prepared and sent from the White
House; however, there must be no reference to the contribution.
CRIMINAL STATUTES
A number of criminal statutes prohibit the use of Federal
programs, property, or employment for political purposes.
Violation of these criminal statutes is punishable by
8
imprisonment and/or the payment of a substantial fine. Certain
staff members may also be subject to investigation and possible
prosecution by an Independent Counsel in connection with alleged
violations of these statutes.
Solicitation of Campaign Contributions: Solicitation of campaign
contributions from Federal employees is prohibited, as is the
solicitation or receipt of contributions in Federal buildings or
on Federal property. Unless specifically approved by the White
House Counsel's Office and the Office of Political Affairs, no
White House staff member shall sign a fundraising letter on
behalf of any Federal candidate.
Use of Official Authority: Criminal statutes prohibit any
Federal employee, whether or not "hatched,' from using his or her
"official authority for the purpose of interfering with, or
affecting, the nomination or the election of any candidate."
While there is no definitive statement by a court or other body
of what activities constitute such improper interference with
election results, the following types of activities are clearly
prohibited:
-- One Federal employee directly or indirectly soliciting
money from another Federal employee for a campaign contribution,
or making a contribution to the official responsible for his or
her employment.
-- Soliciting or receiving campaign contributions on Federal
property or in Federal buildings. This means that fundraising
events may not be held in the White House; that no fundraising
phone calls or mail may emanate from the White House or any other
Federal buildings; and that no campaign contributions may be
received at the White House or any other Federal building.
-- Soliciting or accepting a campaign contribution or
campaign support in exchange for a promise to appoint someone to
a Federal job.
-- Promising or withholding Federal benefits (jobs, grants,
contracts, etc.) based on political support or nonsupport.
-- Favoring or penalizing employees or withholding
employment in order to induce someone to make a political
contribution or otherwise participate in political activity.
Violations of these statutes can of course have serious
consequences. If you have any questions about the legality or
propriety of a proposed action, I urge you to consult the White
House Counsel's Office.
9
DO'S AND DON'TS ON POLITICAL ACTIVITY FOR STAFF
COVERED BY THE HATCH ACT
DO'S
DON'TS
You may register and vote as you
You may not campaign for
choose in any election. (You
partisan political candidates or
may also run for local office in
political parties or be a
certain exempted communities.)
candidate for nomination or
election to a national or state
office.
You may assist in voter
You may not work to register
registration drives.
voters for only one party.
You may express your opinion
You may not make campaign
about candidates and issues,
speeches or engage in other
privately and publicly, as long
similar activity to elect a
as you do not take an active
partisan candidate.
part in partisan political
campaigns.
You may participate in campaigns
You may not be a candidate or
where none of the candidates
work in a campaign if any
represents a political party.
candidate represents a national
or state political party.
You may contribute money to a
You may not collect
political organization or attend
contributions or sell tickets to
a political fundraising
political fundraising functions
function.
or otherwise actively promote
such activities as political
NOTE: WHETHER OR NOT YOU ARE
dinners.
COVERED BY THE HATCH ACT, YOU
MAY NOT CONTRIBUTE TO BUSH-
QUAYLE '92 IF THE PRESIDENT OR
VICE PRESIDENT IS YOUR
"EMPLOYER." CONSULT WITH YOUR
GENERAL COUNSEL TO DETERMINE IF
THIS RULE APPLIES TO YOU.
You may wear or display
You may not distribute campaign
political badges, buttons or
material in a partisan election.
stickers.
You may attend political rallies
You may not organize, manage or
and meetings and participate by,
lead political rallies or
for example, waving banners,
meetings.
cheering and demonstrating as a
member of the crowd.
You may attend a political
You may not organize or
convention (but not as a
participate in the program of a
delegate)
political convention.
You may join a political club or
You may not hold office in a
party.
political club or party.
You may sign petitions,
You may not circulate nominating
including nominating petitions,
petitions.
but may not initiate them or
canvass for signatures, if they
are nominating petitions for
candidates in partisan
elections.
You may campaign for or against
You may not campaign for or
referendum questions,
against a candidate or slate of
constitutional amendments,
candidates in a partisan
municipal ordinances, etc., and
election.
you may write your
Representatives and Senators to
say how you think they should
vote on a particular issue.
NATIONAL SECURITY COUNCIL
14-Jan-1992 14:41 EDT
UNCLASSIFIED
MEMORANDUM FOR: SEE BELOW
FROM:
Nicholas Rostow
(ROSTOW)
SUBJECT:
Political Activities (Cont'd)
All NSC employees are covered by the Hatch Act.
Gen. Scowcroft alone is not covered by the Hatch Act (Adm. Howe
is on active duty).
Accordingly, campaign activities are out for all but Gen.
Scowcroft.
Commissioned officers may have received a mailing addressed to
Members of the Bush-Quayle Presidential Appointees Association
asking for information for a '92 Speaker's Source Book to
assist in the campaign. Please do not respond to such a
request.
If you have any question at all about whether this or that
activity or use of government property (including telephones
etc.) is permitted, please ask me or Steve Rademaker (or Greg
Walden or Rob Swanson in Boyden's office). Thank you.
Distribution:
FOR: George M. Andricos
( ANDRICOS )
FOR: Christina L. Funches
( FUNCHES )
FOR: Virginia A. Lampley
( LAMPLEY )
FOR: Walter H. Kansteiner
( KANSTEINER )
FOR: Norma D. Schillaci
( SCHILLACI )
FOR: Timothy M. Carney
( CARNEY )
FOR: Patty A. Daniel
( DANIEL )
FOR: Cynthia M. Hindle
( HINDLE )
FOR: James R. Keith
( KEITH )
FOR: Douglas H. Paal
(PAAL)
FOR: Torkel Patterson
( PATTERSON )
FOR: Craig B. Chellis
( CHELLIS )
FOR: Richard A. Davis
( DAVISR )
FOR: Michael D. Fry
( FRY )
FOR: John A. Gordon
( GORDON )
FOR: Jeffrey B. Jones
( JONES )
FOR: Sandra L. Kelly
( KELLYS )
FOR: Angelyn D. Moody
( MOODY )
FOR: Rita P. O'Flinn
( OFLINN )