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Transition Reports (1977) - United States Information Agency (2)
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7787152
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Transition Reports (1977) - United States Information Agency (2)
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John O. Marsh Files (Ford Administration)
John Marsh's General Subject Files
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U.S. Information Agency. (8/1/1953 - 4/1/1978)
Presidential transitions
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The original documents are located in Box 39, folder "Transition Reports (1977) - United
States Information Agency (2)" of the John Marsh Files at the Gerald R. Ford Presidential
Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United
States of America his copyrights in all of his unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
Digitized from Box 39 of The John Marsh Files at the Gerald R. Ford Presidential Library
-141-
a 31% increase in transactions from FY-1975 (11, 208) to FY-1976
(14, 688). In FY. 76, IMV conducted an average of 1, 224 field transactions
per month.
2. Increased TV Outlets. The growing number and quality of TV
outlets around the world has led to more requests for acquired and
IMV-produced films for placement and for cooperative projects. The
growth in potential audiences is shown in the figures below:
December 1972
November 1976
Number of Countries
100
105
TV Stations
2,200
8,500
Color Stations
45
74
Potential Audience
475 million
625 million
(Non-Communist Countries)
3. Small System VTR'S. The advent of lightweight portable closed-
circuit television equipment, and its increased availability at USIS field
posts has brought an entirely new set of demands for products. Field
posts now gain access with targeted material to audiences they have had
difficulty in reaching in the past. We can now send rapidly to the field
visual reports of important events televised in the United States. A
Transition 1977 series is in the making. The Presidential Debates went
to 100-110 posts which used 776 videotapes and 162 film copies in English,
French and Spanish versions. Our special eight-part Elections 1976
series was reproduced on 1100 videotapes and used in over 100 countries.
And our pilot videotapes for the Department of Commerce resulted in
2600 leads at three major overseas trade showings.
-142-
4. Acquired Films. Lastly, acquired films are far more
important now, particulary to the developing countries, in providing
films economically on a broad range of subjects. Loan film activity
has nearly doubled in the past two years. In FY-75 3, 628 loan products
were ordered by USIS posts; in FY-76 this jumped to 5, 761 and the budget
share rose accordingly.
5. Funding. A fresh look at the scale of funds and staff available
to cover all the bases with a soaring and demanding television audience
world-wide is clearly needed.
MOTION PICTURE AND TELEVISION SERVICE
ASSISTANT DIRECTOR, USIA
INTERNATIONAL
DEPUTY ASSISTANT DIRECTOR, USIA
COMMUNICATIONS
POLICY
MEDIA STAFF
OFFICER
DEPUTY ASSISTANT DIRECTOR, USIA (ADMINISTRATION)
IMV/C
IMV
OPERATIONS
PLANNING
MANAGER
MANAGER
IMV/O
IMV/D
WASHINGTON
LABORATORY AND
ACQUIRED
GENERAL PROGRAMS
PUBLIC AFFAIRS
SPECIAL PROGRAMS
FACILITIES
SPECIAL SERVICES
PROGRAMS
PRODUCTION
PROGRAMS PRODUCTION
PRODUCTION
DIVISION
DIVISION
DIVISION
DIVISION
DIVISION
DIVISION
IMV/OW
IMV/OL
IMV/R
IMV/G
IMV/P
IMV/S
NEW YORK
BRANCH OFFICE
IMV/N
OPERATIONS
PRODUCTION
STAFF
STAFF
IMV/NO
IMV/NP
USIS POSTS
ORGANIZATION:
Press and Publications Services (IPS)
FUNDS (FY 77):
$12,781,000
STAFF (FY 77):
537
KEY PERSONNEL:
Charles R. Beecham Assistant Director
24804
Paul A. Modic
Deputy Assistant Director
24738
Jack Rubley
Deputy Assistant Director
25096
(Operations)
MISSION:
The mission of IPS is to service and support Agency pro-
grams abroad with a combination of print and visual
material responsive to the most immediate needs of
individual posts as well as to their longer term objectives.
-144-
-145-
BACKGROUND (IPS)
USIS overseas activities rely heavily on the Wireless File trans-
mitted weekdays in five geographic editions of 10-12, 000 words to 130
posts. Contents emphasize U.S. policy statements and associated
issues, economic analysis, congressional actions, White House and
State Department daily press briefings. Field uses of such materials
range from media placement and presentation to key contacts to sub-
stantive diplomatic exchanges with host governments.
Seven IPS magazines help posts communicate with large, influential
audiences. Published in 22 languages and in quantities specified by dis-
tributing posts, the magazines are (1) a quarterly reflecting U.S.
intellectual concerns (Dialogue, circ. 170, 000); (2) a bimonthly treating
East-West economic, political and strategic relationships (Problems of
Communism, circ. 27,000); (3) a quarterly of U.S. economic affairs
and policies (Economic Impact, circ. 50,000); (4) an illustrated bimonthly
covering U.S. political, economic and social trends (Horizons USA,
circ. 270, 000); (5) an illustrated monthly portraying American life for
Soviet readers (America Illustrated, circ. 62, 000); (6) an illustrated
magazine issued 8-times yearly for sub-Saharan African readers (Topic,
circ. 55, 000); (7) a topical Arab-language monthly headquartered tem-
porarily in Tunis (al-Majal, circ. 21,000). Special backstopping,
including texts and illustrations obtained at no cost from American
corporate journals, is provided to seven USIS field-produced magazines
-146-
and to 17 posts preparing foreign language editions of Horizons USA.
A monthly service of commissioned articles, feature stories,
reprints, pamphlets, photo displays and packets allows posts to order
according to local needs.
IPS provides Agency-wide services for printing, telecommunications,
photo reproduction and copyright permissions. Printing plants or
Regional Service Centers (RSC's) in Manila and Mexico City offer high-
speed, quality offset production of Agency magazines, pamphlets, books,
displays, etc. A third RSC in Beirut has been mothballed pending a
return to normalcy in Lebanon. USIA classified telegrams, the Wireless
File and other unclassified communications are processed through
facilities operated by IPS. Senior communications officers carry on
technical and policy liaison with federal agencies, including the Office
of Telecommunications Policy (OTP) and National Communications
System (NCS).
Editorial responsibilities are shared by the Press Division, with
a staff of 86, the Publications Division, staff of 91, and the Editorial
Services Division, staff of 62. Two technical divisions, Printing and
Communications, with staffs numbering 13 and 59 respectively, are
headed by the Deputy Assistant Director for Operations who supervises
RSC activities.
-147-
ISSUES (IPS)
1. RSC Beirut. Prior to its closure in May 1976, the Beirut Regional
Service Center (RSC) accounted for approximately 60 percent of total
RSC production, largely for posts in Africa, the Middle East, West and
East Europe which are now serviced by RSC Manila. Maintaining present
production schedules poses no real problem, but RSC Manila's distri-
bution of materials to former Beirut clients is costly and slow.
Additionally, RSC Beirut was to have served as headquarters for
the new Arabic-language monthly, al-Majal, the first issue of which
is expected in late January or February. Relocation in Tunis, where
it will be printed commercially, has delayed recruitment of staff and
other preparations and is expected to be disadvantageous in numerous
respects.
At the earliest opportunity, the mothballed Beirut plant should be
reopened for limited production, beginning with al-Majal, partial runs
of Economic Impact and European language versions of Horizons USA.
2. Communications. A recent study of Agency communications facilities
and services managed by IPS recommends their transfer to IOA. IPS
favors the proposal on the condition of a much larger and more amply
funded modernization effort than IPS would be capable of carrying out.
3. Acquisition of Advanced Data Processing System. In order to re-
duce the excessive lead times of Agency publications, funds have been
earmarked for the purchase by IPS of an advanced data processing
-148-
system. Such a system would provide right-hand justified copy in
electronic form for processing and typesetting at the Regional Service
Center, thus eliminating the time-consuming exchange of materials
between Washington editors and the printers overseas. A determination
remains to be made as to whether the proposed system requires advance
approval by the Office of Management and Budget (OMB) and the Joint
Committee on Printing.
4. Wireless File Transmission. Because of contract expirations and
planned phase-outs of commercial facilities, transmission of the Wire-
less File via a combination of leased and VOA stations in Europe, the
Far East and Latin America will become increasingly uncertain during
the next 18-24 months. Agency planning for solution of these problems
should begin at an early date.
PRESS AND PUBLICATIONS SERVICE
ASSISTANT DIRECTOR, USIA
DEPUTY ASSISTANT
POLICY
DIRECTOR, USIA
EXECUTIVE
STAFF
OFFICE
DEPUTY ASS'T. DIR.,
IPS/X
USIA (OPERATIONS)
IPS/A
IPS
EDITORIAL
PRESS
PUBLICATIONS
COMMUNICATIONS
PRINTING
SERVICES
DIVISION
DIVISION
DIVISION
DIVISION
DIVISION
IPS/P
IPS/M
IPS/E
IPS/C
IPS/R
POLITICAL -
AMERICA
COPYRIGHT
SPECIAL
ENGINEERING &
FIELD
AFRICA
TOPIC
ECONOMICS
ILLUSTRATED
CLEARANCE
PROJECTS
MAINTENANCE
REQUIREMENTS
IPS/PO
IPS/PA
IPS/MI
IPS/MA
IPS/EC
IPS/EP
IPS/CE
IPS/RF
LATIN
PROBLEMS OF
WIRE
PRINTING &
EUROPE
AMERICA
COMMUNISM
DIALOGUE
TEXT
PICTURES
ROOM
ENGINEERING
IPS/PL
IPS/PE
IPS/MD
IPS/ET
IPS/EV
IPS/MC
IPS/RP
IPS/CT
NEAR EAST
EAST ASIA
HORIZONS
PAMPHLETS
& SOUTH ASIA
& PACIFIC
USA
IPS/PN
IPS/PF
IPS/MH
IPS/MP
REGIONAL SERVICE CENTERS
AL-MAJAL
ECONOMIC
RSC
RSC
RSC
RPC
IMPACT
TUNIS
IPS/ME
BEIRUT MANILA MEXICO
CITY
ORGANIZATION:
U. S. Advisory Commission on Information (IAI/S)
FUNDS (FY 77):
$96,000
STAFF (FY 77):
3
KEY PERSONNEL:
Louis T. Olom
Staff Director
25210
MISSION:
The broad purpose of this statutory Commission is to
advise the President, the Congress, and the Director of
USIA on the formulation of USIA policies and programs
and on the effectiveness with which they are executed.
The Commission issues periodic written reports to
Congress which are also released to the press and general
public, and meets with the President from time to time.
It offers counsel and advice concerning policies and pro-
grams that should be initiated or continued, as well as
those which, because of their marginal value, should be
eliminated or curtailed.
-150-
-151-
BACKGROUND (IAI/S)
The U.S. Advisory Commission on Information was created by
Public Law 402, 80th Congress, January 27, 1948. Members of the
Commission are nominated by the President and confirmed by the
Senate for terms of three years. There are five members and no
more than three shall be from one political party. They serve with-
out compensation but may be reimbursed for travel and subsistence
when away from their residence for attendance at meetings.
The Commission meets once every two months (in the year 1964-
1973, it met almost every month), in Washington, occasionally in New
York, and has met twice overseas. At these meetings, the Commission
confers with the Director or his Deputy on the overall management and
policies of USIA, listens to presentations from Agency officers or
returning Public Affairs Officers (PAO's) and Cultural Affairs Officers
(CAO's) on their programs and problems, examines written output
from time to time, samples film production, and reviews the Agency's
cultural and educational programs.
The Commission also meets with members of the Cabinet, White
House officials, members of the Senate and the House, chief executive
officers of the foreign affairs agencies of the Government, and U.S.
Ambassadors on home leave. The purpose of these meetings is to
explore and review the relationships of USIA with the President, the
National Security Council, the Department of State, selected domestic
-152-
agencies, and the Congress.
Members of the Commission, as well as the Staff Director, visit
USIS posts from time to time for the purpose of obtaining first-hand
information about the actual conduct of information and cultural pro-
grams abroad. Occasionally, they attend PAO and CAO conferences.
They also meet with Ambassadors, Public and Cultural Affairs Officers
and other Americans at the post, local employees and selected foreigners.
This makes it possible for the Commission to assess more realistically
and comprehensively both the direction and impact of USIS in the context
of U.S. foreign policy objectives.
Current Commission membership includes: Hobart Lewis, Chair-
man; George Gallup, Arthur C. Nielsen, Jr. ; J. Leonard Reinsch;
and John M. Shaheen.
ISSUES (IAI/S)
1. "Lame Duck" Membership: The major issue is that, as of
January 27, 1977, four of the five members of this Commission will
be "lame ducks. 11 Messrs. Lewis (Chairman) and Reinsch, whose
terms expired on January 27, 1976, were not reappointed. Although
President Ford nominated a successor to Mr. Reinsch there was
insufficient time for the Senate to act on the nomination.
The terms of Messrs. Shaheen and Nielsen will expire on
January 27, 1977. Mr. Shaheen will have completed two terms.
-153-
Mr. Nielsen did not succeed Mr. James Michener until October 2,
1975, which was almost two years into his term.
Dr. George Gallup is the only member of the Commission whose
term is not up. He serves until January 1978, or until his successor
is appointed.
In view of the above, it will be incumbent upon the incoming ad-
ministration to address immediately the problem of membership of
the Commission.
It should be remembered that no more than three members of
the Commission may be members of the same political party. The
Chairman is designated by the President.
-154-
APPENDIX A: RESOURCE OVERVIEW
The following charts have been prepared in order to
present a graphic overview of budget and personnel trends
in USIA. The data on which they are based is current as
of November, 1976. Definitions and assumptions used in the
preparation of these charts are available from IOA/B and
IOA/MR.
$275
TRENDS IN
250
USIA
PROGRAM LEVELS
225
ADJUSTED
200
FOR INFLATION
(In Millions of Dollars)
175
ACTUAL
150
DOLLARS
I25
100
75
DOLLARS ADJUSTED
50
FOR INFI ATION
25
1954 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75
- 155 -
-156-
ALLOCATION OF RESOURCES
64.2
1977 Appropriations
(millions of dollars)
$40.9
24.0
22.2
20.6
<<<<<<<<<<<<<<<<<<<<<0
14.7
13.7
9.8
11.7
9.9
and
6.5
8.3
3.9 3.4 3.4 2.7
IEU INA ILA IEA IAA
IBS IPS IMV ICS
IOA IPT SAS AREA land IOR IOP
and OFFI- OTH-
GSA CES ER
FIELD MISSIONS *
MEDIA
NON-MEDIA
$ 122.4
$94.2
$43.3
*Includes GOE, DSA, SAS, American salaries and HLT.
CURRENT ALLOCATION OF RESOURCES
BY MAJOR ACTIVITY
FUNDS
PERSONNEL
FIELD MISSIONS
47%
50%
MEDIA
36%
40%
NON-MEDIA
17%
10%
-157-
$140
DISTRIBUTION OF FUNDS BY MAJOR CATEGORY
(Actual Dollars)
120
FIELD
100
Millions of Dollars
80
60
MEDIA
40
20
PROGRAM DIRECTION
O
1965
66
67
68
69
70
71
72
73
74
75
76
DISTRIBUTION OF FUNDS BY MAJOR CATEGORY
(Constant Dollars)
88.4
FIELD
$75.9
Millions of Dollars
58.6
MEDIA
$478
$44.5
$43.7
PROGRAM DIRECTION
$13.7
$12.8
$12.5
1965
1970
1975
-158-
WORLDWIDE MEDIA ACTIVITIES
$60
(Actual Dollars)
50
BROADCASTING
Millions of Dollars
40
CENTERS
30
PRESS
20
MOTION PICTURE & TV
IO
O
1965
66
67
68
69
70
71
72
73
74
75
WORLDWIDE MEDIA ACTIVITIES
(Constant Dollars)
$30.9
BROADCASTING
$30.6
$30.3
31.6
CENTERS
$24.4
23.5
PRESS
24.3
Millions of Dollars
20.3
$17.3
$15.9
$12.8
MOTION PICTURE & TV
$8.2
1965
1970
1975
-159-
VOA RESOURCE TRENDS
(Constant Dollars)
AGENCY ALL OTHER
$113.6
$108.0
Millions of Dollars
$84.8
BROADCASTING SERVICE 28.1
28.0
$30.0
1965
1970
1975
300
CONSUMER PRICE INDEX
260
220
180
LDC's
140
DEVELOPED
100
1967-69
70
71
72
73
74
75
-160-
PERCENTAGE ALLOCATION OF FIELD RESOURCES
RENTS & UTILITIES
ADMINISTRATIVE
SUPPORT
9%
9%
AMERICAN
STAFF COSTS
27%
MORE FLEXIBLE
PROGRAM FUNDS
LOCAL
30%
STAFF COSTS
24%
100%
PERCENTAGE DISTRIBUTION OF AGENCY RESOURCES
(FY 1975)
80
RELATIVELY FLEXIBLE
Percentage of Total Resources
60
RELATIVELY INFLEXIBLE
40-
(Personnel)
20
(Other)
O
1965
66
67
68
69
70
71
72
73
74
75
FISCAL YEAR
RALD
78884
-161-
15,000
14
DISTRIBUTION OF AGENCY EMPLOYMENT CEILING
13
I2
II
TOTAL
10,000
9
8
7
LOCALS
6
5,000
4
DOMESTIC
3
2
OVERSEAS AMERICANS
I
O
1965
66
67
68
69
70
71
72
73
74
75
76
AVERAGE COST PER LOCAL EMPLOYEE
$7,000
6,000
5,000
4,000
3,000
2,000
1,000
O
1965
66
67
68
69
70
71
72
73
74
75
76
-162-
RATIO OF LOCAL TO AMERICAN EMPLOYEES-BY AREA
FY 1977 Employment Ceilings
(Excludes Media Services)
7.1
6.7
Average: 5.0
4.2
4.1
3.8
INA
IEA
IAA
ILA
IEU
FREQUENCY DISTRIBUTION OF LOCAL/AMERICAN EMPLOYEE RATIOS
30
25
Number of Posts
20
15
IO
82%
5
O
0
I
2
3
4
5
6
7
8
9
IO
II
I2
13
14
15
16
Ratio of Local to American Employees
-163-
RATIO OF LOCAL
AVERAGE COST
TO AMERICAN EMPLOYEES
PER LOCAL EMPLOYEE
ALL OTHER
DEVELOPED
DEVELOPED
5.2
$11,000
(25 Nations)
4.4
ALL OTHER
$4,500
AMERICANS
$53,000
AVERAGE COST OF
USIS OVERSEAS EMPLOYEES
LOCALS:
DEVELOPED
COUNTRIES
LOCALS:
$11,000
DEVELOPING
COUNTRIES
$4,500
-164-
APPROPRIATIONS REQUEST vs ACTUAL APPROPRIATION
(millons of dollars)
288.9
Request
266.3
252.1
272.9
Actual Appropriation
257.3
219.3
232.2
206.4
197.4
210.0
184.0
186.4
188.9
203.3
173.5
194.2
169.6
171.4
162.6
180.5
185.1
$
160.5
172.7
163.2
163.7
155.1
145.8
148.5
1964
65
66
67
68
69
70
71
72
73
74
75
76
77
17
PERCENTAGE OF REQUEST OVER
PRIOR YEAR'S APPROPRIATION
ACTUAL PERCENT RECEIVED
OVER PRIOR YEAR
13
II
II
IO
9
7
7
6%
6
6
6
5
4
5
4
4
3
2
1%
1968
69
70
71
72
73
74
75
76
77
APPENDIX B: SUPPORTING DOCUMENTS
Page
1.
Director's Statement of October 16, 1973,
166
on The Role of the Agency
2.
Memorandum of January 25, 1963, by
President Kennedy to the Director on the
177
Mission of the Agency
3. Letter of June 5, 1975, by the Director to
178
Senator Percy
- 165 -
Part I
Exhibit 210A
MANUAL OF OPERATIONS & ADMINISTRATION
(Page 1)
200 ROLE OF USIA
Section 210
Exhibit 210A - Director's Statement of October 16, 1973
The Role of The Agency
Adapted from the Statement by James Keogh,
Director, United States Information Agency
to the Chairman of the Commission on the Organization
of the Government for the Conduct of Foreign Policy,
October 16, 1973
The Mission of USIA
The mission of the United States Information Agency, as I see it,
is to support U.S. national interests by:
1. Conveying an understanding of what the United States
stands for as a nation and as a people, and presenting
a true picture of the society, institutions and culture
in which our policies evolve;
2. Explaining U.S. policies and the reasons for them; and
3. Advising the U.S. Government on the implications of
foreign opinion for the formulation and execution of U.S.
foreign policy.
To do this we use all available means of communication, the most
important of which is, of course, the personal contact between our officers
in 109 countries around the world and local opinion leaders.
These various communications channels are brought together in a
unified, coordinated program by means of Country Plans drawn up by the
USIS posts overseas, cleared by the Ambassador and the Country Team,
and finally approved by USIA and the Cultural Affairs Bureau of the State
Department (CU).
Such activities are frequently called "public diplomacy." It might
be more accurate to say that with the explosive growth of communications
and the rising surge of nationalism, informational and cultural activities
have become indispensable tools of modern diplomacy. While recent
changes -- discussed later -- have further stimulated this development,
as early as 1954 an official British study commission reported:
"We have found it impossible to avoid the conclusion that a
modern government has to concern itself with public opinion
abroad and be properly equipped to deal with it... The infor-
mation services must today be regarded as part of the normal
apparatus of diplomacy of a great power."
TL-2200D & 1371 (4-11-74)
- 166 -
Exhibit 210A
Part I
(Page 2)
MANUAL OF OPERATIONS & ADMINISTRATION
200 ROLE OF USIA
Section 210
- 2
In recognition of this fact, other major countries -- non-Com-
munist as well as Communist - have steadily expanded their cultural
and information programs during the last decade, while USLA resources
have been shrunk. For example: appropriations for the French external
cultural and information program reached $430 million in 1971, more than
double the 1961 level. West German expenditures in this field have sub-
stantially increased in the last three years with total appropriations ex-
ceeding $300 million last year. The Federal Republic is also augmenting
its transmitter capability while outlay for its two stations broadcasting
abroad equalled that of VOA and Radio in the American Sector (RLAS) last
year. The British Council - not to mention the BBC increased its
expenditures by one-third from 1961 to 1972 despite the difficulties of the
British economy.
There is, then, virtually unanimous agreement that foreign
opinion and psychological factors may have an impact on the success or
failure of a particular foreign policy. In my opinion, they should be one
element and not necessarily the most important - among those con-
sidered in formulating policy.
The Changing Environment
The environment - technological and political - in which we
operate inevitably conditions our tasks as well as our methods of func-
tioning.
One of the major changes has been the extraordinary expansion
of new techniques and channels of communications. Technical develop-
ments such as satellite telecasting, transistor radios, video cassettes,
videotape recordings, computer data banks, etc., have been matched
by the expansion of television and radio networks, news agencies and
non-media channels of communication involving business, tourism, pro-
fessional and scholarly contacts. The supply and availability of infor-
mation around the world has grown enormously, and with it the size and
influence of the publics whose views must be heeded in foreign affairs.
The expansion of communication channels has not lessened the
role of USIA, but in fact has made it more important. This is not a
role that is or can be filled by private or commercial channels, no
matter how efficient or skilled they may be, because their purpose is
different.
TL-2200D & 1371F (4-11-74)
- 167 -
Part I
Exhibit 210A
MANUAL OF OPERATIONS & ADMINISTRATION
(Page 3)
200 ROLE OF USIA
Section 210
- 3 -
The news media -- which are essentially and properly commer-
cial enterprises -- tend to highlight the spectacular, bizarre or sensa-
tional events while the normal, undramatic endeavors of society and its
more mundane problems or quiet achievements are rarely reported.
The news media have no desire to be the platform for official statements
or explanations of U.S. policy. Replying to foreign critics of the U.S.
is not their job. Nor have they any financial incentive to attempt to
communicate with people in closed societies or poorer nations which
cannot afford costly media services. It is, however, vital for us to do
SO. The continuing efforts to explain the facts and underlying principles
of our actions and policies, to correct the willful or unintentional dis-
tortions about our country abroad -- a daily task of USIA -- is simply
not the primary purpose or concern of the private media. And yet, as
one informed observer has written: "The confused and often distorted
image of the United States that reaches foreign eyes and ears becomes
an element in the balance sheet of our foreign relations."
The fact is, of course, that USIA is but one voice among many
in a world sometimes surfeited with information. The implications for
our programs are clear. USLA must define its role with care if it is to
have any effect. It must concentrate on those areas of concern to the
U.S. not served by non-governmental communications channels. It
must carefully adapt its output to the intended audiences, for if we are
to claim the attention of busy people, our programs must be relevant to
their interests. Accordingly, we try to focus our programs on issues
of mutual concern or where our interests intersect.
While the communications picture has changed, the political
atmosphere within which we function has also undergone substantial
alteration. While a new climate for relations with China and the Soviet
Union has been developing, there has been an undeniable erosion of old
relationships with some of our major allies. New problems have arisen.
Perceptions of national interests are changing. In Western Europe there
is a generation of young adults with no memory of World War II and the
contributions of the U.S. to the defense and subsequent reconstruction of
their countries. As our Government seeks to resolve differences through
negotiations and engage former adversaries and old friends in construc-
tive dialogue, USIA must attempt to foster a better and more extensive
understanding of our purpose and policies.
We have adjusted programs and shifted resources to support
these new policies. For example, we are giving much greater em-
phasis to international economic issues. And we are supporting the
efforts of other U.S. Government agencies to promote trade and tourism.
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- 4 -
We are attempting to foster common approaches to common inter-
national problems such as narcotics, energy, resources, etc.
It is obvious that the policy of negotiation rather than confronta-
tion, and the move toward detente, have presented the United States
and the world with new opportunities for constructive dialogue which
the USIA is in a unique position to foster. The Soviet officials and
people are much more receptive to our traveling exhibits than before.
We are permitted greater scope in our cultural presentations there,
and perhaps of most significance, they have recently ceased jamming
the Voice of America. These developments present us with a new and
vastly larger audience with the Soviet Union than we have had previously.
And while the Soviet leaders could put an end to this at will, for the
time being we have access to Soviet people that wasdenied us until re-
cently.
The new relationship with the Soviet Union has not meant, how-
ever, the end of competition in the arena of ideas. This was clearly
stated by General Secretary Brezhnev in April when he said: "The
successes of this important matter (of peaceful coexistence) do not
signify in any way the possibility of relaxing the ideological struggle."
Although the Soviet Union no longerjams the Voice of America,
there has been no wavering on its policy regarding dissent or reduction
of internal informational and cultural controls; on the contrary, they
have been tightened. And while the President is no longer subject to
personal attacks, Soviet propaganda has not halted its criticism of the
American social or economic systems or of our European or Asian
alliances.
Eschewing polemics and the rhetoric of the cold war, we are
trying to meet this competition by ensuring that a clear and balanced
picture of the United States and its policies gets through abroad both
to those who make decisions and to the public at large.
Long range cultural versus short range information activities
Our overseas communications programs are, in my view, part
of a long range process whose effects are cumulative. It is true that a
press or information officer overseas may spend much of his time
correcting distortions about the U.S. or otherwise setting the record
straight. These efforts play their role in the sometimes grubby but
necessary routine of minimizing misunderstandings that clog or con-
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Part I
Exhibit 210A
MANUAL OF OPERATIONS & ADMINISTRATION
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200 ROLE OF USIA
Section 210
- 5
taminate relations between the U.S. and other countries. These
day-to-day contacts give substance to the continuing dialogue with
foreign audiences. By providing facts and points of view, and the
human dimension of personal relations, we broaden and strengthen
this discourse. Collectively and cumulatively over a period of time,
however, they can help reinforce or weaken stereotypes and attitudes
or shape perceptions of the United States. There are few "quick
victories" in our work.
The usual habit of categorizing cultural programs as long range
activities and media or information programs as short term efforts,
seems to me to miss the point about what it is we are trying to do and
to ignore some basic rules of communication. Whether the message is
conveyed under an information or cultural label is immaterial. They
are both communication tools which complement each other, and both
usually have short and long range considerations.
The attempts to distinguish between cultural and informational
activities are equally confusing: is a lecture on U.S. trade policy any
less "informational" for having been delivered by a Fulbright professor,
or an article about American literature less "cultural" for having been
printed in a newspaper? The distinction is essentially arbitrary and
not particularly meaningful.
We recognize that it is rare indeed for a single communication
by itself -- whether conveyed by a film, printed article, exhibit or
lecture -- to have a significant effect on attitudes developed over a
lifetime. USIA can never conclusively "prove" that it can materially
change basic attitudes or behavior. It can facilitate communication on
subjects of mutual interests or concern, promoting the development
of a dialogue from which understanding may develop and common action
or attitudes may emerge. As I said, this is essentially a long range
process.
Improving Programs and Management Techniques
USIA recognizes and has been acting upon the need to adjust and
improve its programming both by shifting emphasis to emerging major
issues and by using research and other self-evaluation techniques as
management tools.
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Exhibit 210A
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MANUAL OF OPERATIONS & ADMINISTRATION
200 ROLE OF USIA
Section 210
- 6 -
The complex of interrelated issues - economic matters in-
cluding trade promotion, energy and other resources - are of course
increasingly critical ones for U.S. foreign policy. While USIA has
always assisted U.S. efforts in these fields, it is presently engaging
in an accelerated priority effort to find the best means of enhancing
informational support of official policies and developing the requisite
coordination with the other Executive branches involved - e.g., the
White House, Department of State, Commerce, Treasury, Interior
and such bodies as the National Science Foundation. To fulfill these
new priorities we have been expanding both our programming and our
expertise - including the assignment of additional qualified officers to
these tasks and the establishment of new training courses and proce-
dures. We are using newer communication techniques, such as multi-
media presentations and video-tape recordings.
In our contacts with foreign media, we are placing less emphasis
on press releases and handouts and more on cooperating with journalists
and television teams, providing them with facilitative assistance and
materials in depth that will make for more accurate, balanced coverage
of the American scene. Through this form of cooperation we in effect
utilize established channels of communication which far outweigh our own.
Promotion of Trade and Tourism
Changing world circumstances have placed new demands on the
foreign affairs structure of government. As national priorities shift,
USIA is shifting the emphasis of its own programs to lend information
support to new foreign affairs objectives. Toward this end, and while
still carrying on our larger and traditional role, we have launched a
program to help improve the U.S. balance of payments in trade and
tourism. I call on Agency personnel at home and abroad to support
these efforts.
In the field of export promotion, I have approved a new program
to assist the efforts of Commerce and State. We are not, of course,
trying to sell either airplane tickets or washing machines; we seek
rather to portray the U.S. as an interesting and feasible place to visit,
and report on American scientific and technical achievements, including
the research and development of new techniques and products. USLA
officers abroad will inform local businessmen about U.S. products and
services available. We will carry on an intensive effort to keep the
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Exhibit 210A
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200 ROLE OF USIA
Section 210
- 7 -
United States' position strong in world trade.
We see this part of our mission as going beyond the issue of
the balance of payments -- as important as that issue is. President
Nixon recently expressed the wider view when he said: "Trade leads
to communication between pèoples, not just governments but peoples.
I believe that as we increase communications between peoples at all
levels, the opportunity of discussing differences rather than fighting
about differences is greatly increased.
In the promotion of tourism to the United States, we maintain
close liaison with the Department of Commerce/U.S. Travel Service
to work out policy and procedures. In countries where USTS is not
represented, we are working closely with the Embassy commercial
officers. A new policy guidance has just been approved, with the
concurrence of the Department of State, explaining what is required
for the new effort.
More generally, we are endeavoring to increase understanding
and support abroad for U.S. positions on trade and monetary issues
which now involve the U.S. in protracted international discussion and
negotiation. Here, our information support seeks to demonstrate that
our policies are related to our wider goal - a more stable and peaceful
world characterized by freer exchanges generally and by international
cooperation on common problems.
Among these common problems the urgency of the energy issue
requires increased attention and program activity, carefully prepared
and coordinated as government policy evolves. We are coordinating
this activity with such offices as the White House Energy Coordinator,
the Under Secretary of State for Economic Affairs, as well as the
scientific and energy offices of State, Interior and the National Science
Foundation.
We are also giving significant program emphasis in appropriate
countries to problems of population growth and their relation to other
issues (housing, education, food and health), especially in the context
of the activities of international agencies. We work closely with AID
and with State on these programs. The nature and extent of our efforts
in a given country are of course related to its policies and sensitivities.
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Exhibit 210A
Part I
(Page 8)
MANUAL OF OPERATIONS & ADMINISTRATION
200 ROLE OF USIA
Section 210
- 8
Resource Allocation
Faced with both diminishing budgets (in real terms) and a shifting,
increasingly complex world scene, we have had to engage in intensive
self-assessment and eliminate less important activities. Country pri-
orities for resource allocation are rigorously established and period-
ically reviewed according to our national interests and information re-
quirements. An annual planning and budget cycle is supervised by an
Executive Committee which I chair and which also examines all major
policy and operational proposals beyond the competence of a given ele-
ment. Posts abroad receive overall policy guidances early each year
and later submit country program plans which are reviewed in Washing-
ton. Certain resource decisions are delegated to the heads of our field
posts - experience indicates that a substantial measure of decentralization
is required for effective programming. Accountability is an important
part of the system.
Agency's Advisory Function
An important part of the Agency's mandate is to provide Washing-
ton foreign affairs policy makers with a continuing assessment and
analysis of the state of overseas public opinion so that this factor can be
considered in formulating and carrying out policies. On a day-to-day
basis, the Agency has good working level contacts with the Department of
State and other agencies in our field. Personal relations at the top level
are excellent. Nevertheless, I believe that this aspect of the Agency's
mandate can and should be strengthened.
We have resources, in our research operation and in the field
experience of our officers in assessing and dealing with foreign opinion,
to make a stronger contribution to U.S. foreign policy planning. As I
noted earlier, foreign public opinion is only one element among the
factors which should be considered in forming and carrying out foreign
policies. In some cases it is more relevant than in others, but it should
always be taken into account. Our policies should not, in many cases,
be modified to assure a more favorable public opinion response abroad.
However, policy makers should know about potential overseas reaction,
both positive and negative, so that they can adjust their strategy to it
when desirable.
TL-2200D & 1371F (4-11-74)
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Part I
Exhibit 210A
MANUAL OF OPERATIONS & ADMINISTRATION
(Page 9)
200 ROLE OF USIA
Section 210
- 9 -
Not participating directly in the higher policy councils, the
Agency often lacks the information on the issues under review and would
enable it to make a meaningful contribution to U.S. foreign policy planning.
I believe the solution lies in institutionalizing the Agency's advisory role
within the foreign policy community. In particular the Agency's advisory
function should be more clearly defined, and activated, especially at the
level of the NSC and in inter-Agency planning groups.
The Agency's Organizational Structure
Given all the factors described above, it is clear that the overseas
public affairs program is a complex and even unique business, involving
a blend of political skills with specialized professionalism in psychological,
media, cultural, educational and other areas. The present program de-
rives from experience (including considerable trial and error). It has
worked with reasonable efficiency because innovative administrators have
adapted programs to changing national needs in this field.
These needs, as we are all well aware, are constantly changing.
The question has been raised whether the program should be reorganized
structurally to meet these new requirements more effectively. As we
have indicated, important changes are already being made in Agency
operations. In particular, I have issued new directives on organizational
responsibilities within the Agency, stressing the need for tighter policy
and management direction and strengthening the role of the area offices.
I have also reorganized and reduced the number of area offices. Other
changes have been made to reduce the size of the Washington headquarters
staff.
But beyond any internal changes is the broader question of the
possible restructuring and relocation of the Agency. Whatever reorgan-
ization may be decided upon, we are concerned that it should not sub-
merge or fragment essential functions or useful ongoing programs.
Decisions in this area should not be put off for too long a period, for
any organization suffers -- in terms of efficiency and particularly morale --
when this occurs. This is particularly true of USLA whose program
effectiveness rests on the ability to conduct long-range operations.
The consolidation of USIA totally into the Department of State has
been suggested by a number of individuals and groups, and most specifi-
cally in the study issued in 1965 on the foreign affairs structure made by
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Exhibit 210A
Part I
(Page 10)
MANUAL OF OPERATIONS & ADMINISTRATION
200 ROLE OF USIA
Section 210
- 10 -
a Senate committee on national security staffing and operations headed
by Senator Henry Jackson.
The advantages cited for this proposal usually stress the pre-
sumably clearer lines of authority by the Secretary of State over the
public affairs program policy and operational activities. It is based,
correctly, on the requirement that the overseas program act within
guidelines set by the Department as the senior foreign affairs agency.
There is no question about the necessity for this Department authority.
In fact, we see no major problem in this area. By mandate and
by long-standing practice, USIA is directly responsive on a day-to-day
basis to State Department policy guidelines. The primary concern we
have involving USLA's relations with other foreign affairs agencies, as
we have already noted, is in carrying out the Agency's advisory mandate,
and of being adequately informed in advance of significant policy decisions.
This calls for a clarification of responsibilities and of channels.
The key question, we believe, is assuring that the program will
be efficiently structured to perform its functions. Once the policy guide-
lines are established, the program involves media, cultural and educa-
tional operations that require expertise and resources different, in
nature and scope, from the Department's work. By rough rule of thumb,
these activities take up 90% of the program's resources and time.
Operationally, they call for a specialized organizational structure.
I have studied a number of proposals made in recent years
recommending the return of USIA functions to the State Department.
I can see certain advantages to such recommendations, particularly if
the program were integrated as a unified element with the Department
equivalent to the political and economic units.
However, I believe that the balance of past experience and future
prospects favors a structure in which our operational tasks are performed
by an organization outside the Department. Such an organization should
be manned by Foreign Service and Civil Service personnel trained for
these functions. However, we would hope for a step-up in personnel in-
terchange with the State Department and other agencies. Above all, by
applying single-minded concern for the complex problems involved in
overseas public affairs, it assures that this limited but vital aspect of
foreign affairs will not be submerged or diluted as could be the case if
it were a subordinate element in a larger organization.
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Part I
Exhibit 210A
MANUAL OF OPERATIONS & ADMINISTRATION
(Page 11)
200 ROLE OF USIA
Section 210
- 11 -
We believe that a Commission inquiry into the pre-1953 expe-
rience when the program was part of the State Department will in
balance, bear this out.
If the Commission were to consider recommending the in-
clusion of the program as an organizational part of an expanded State
Department, it should be incorporated as a vertical entity, integrating
all of the overseas public affairs elements of the Agency, and other
relevant government elements. In other words, the program should
not be fragmented in terms of policy, operations or personnel.
After considering the relative merits of the various alternatives
to the present structure of USLA, I have come to certain conclusions.
Clearly, organizational structure should logically be determined by the
function to be performed. This principle does not in itself prejudge
whether the program should be operated by an independent agency within
the foreign policy structure, or incorporated within a reorganized State
Department. It does suggest that there be no fragmentation of the pro-
gram within the overall foreign affairs agency structure.
It is my belief that USIA's program can be most effective when
it is organized as an integral, unified operation with the mandate and
the resources to carry out specific policy and operational responsibilities.
Both the mandate and the responsibilities of the program are strengthened
when the Director enjoys -- as at present -- direct access to the President.
This does not in any way preclude the necessity for the closest coordination
at both the policy and operational levels with other elements of the foreign
affairs structure. Such coordination should be closer, not looser, in the
coming years.
The overseas public affairs program is no longer an experiment
or a short-term phenomenon. It has accumulated a fund of experience
over a generation which defines clearly what it can -- and cannot -- do
as one of the instruments of U.S. international policy. Our goal must
be to strengthen and improve the capability of this instrument to serve
U.S. national interests.
(The full text of the original statement was distributed to domestic and
overseas supervisory level personnel October 18, 1973.)
- 176 -
TL-2200D & 1371F (4-11-74)
Memorandum by the President to the Director, U.S. Informa-
tion Agency, Describing the Mission of the Agency
THE WHITE HOUSE,
Washington, January 25, 1963.
Memorandum for The Director, U.S. Information Agency.
The mission of the U.S. Information Agency is to help achieve
U.S. foreign policy objectives by (a) influencing public attitudes in
other nations, and (b) advising the President, his representatives
abroad, and the various departments and agencies on the implications
of foreign opinion for present and contemplated U.S. policies, pro-
grams and official statements.
The influencing of attitudes is to be carried out by the overt use of
the various techniques of communication-personal contact, radio
broadcasting, libraries, book publication and distribution, press, mo-
tion pictures, television, exhibits, English-language instruction, and
others. In SO doing, the Agency shall be guided by the following:
1. Individual country programs should specifically and directly
support country and regional objectives determined by the Presi-
dent and set forth in official policy pronouncements, both classified
and unclassified.
2. Agency activities should (a) encourage constructive public
support abroad for the goal of a "peaceful world community of
free and independent states, free to choose their own future and
their own system SO long as it does not threaten the freedom of
others"; (b) identify the United States as a strong, democratic,
dynamic nation qualified for its leadership of world efforts toward
this goal; and (c) unmask and counter hostile attempts to distort
or frustrate the objectives and policies of the United States.
These activities should emphasize the ways in which U.S. policies
harmonize with those of other peoples and governments, and those
aspects of American life and culture which facilitate sympathetic
understanding of U.S. policies.
The advisory function is to be carried out at various levels in Wash-
ington, and within the country team at U.S. diplomatic missions
abroad. While the Director of the U.S. Information Agency shall
take the initiative in offering counsel where he deems it advisable, the
various departments and agencies should seek such counsel when con-
sidering policies and programs which may substantially affect or be
affected by foreign opinion. Consultation with the U.S. Information
Agency is essential when programs affecting communications media
in other countries are contemplated.
U.S. Information Agency staffs abroad, acting under the supervision
of the chiefs of mission, are responsible for the conduct of overt public
information, public relations and cultural activities-i.e., those ac-
tivities intended to inform or influence foreign public opinion-for
agencies of the U.S. Government except for Commands of the Depart-
ment of Defense.
[The remainder of the memorandum is classified.]
JOHN F. KENNEDY.
- 177 -
June 5, 1975
Dear Senator Percy:
Thank you for your cordial letter of May 29 concerning
the Voice of America. I note with interest your suggestion that
what has come to be called the VOA charter should be incorpo-
rated into law. Consequently, I thought you might be interested
in a summary of the history and background of the various state-
ments of mission for USIA.
As you know, the Smith-Mundt Act of 1948 (P. L. 402)
provided the first statutory basis for a permanent foreign in-
formation program. The objectives as defined by the Act were
"to promote a better understanding of the United States in other
countries, and to increase mutual understanding between the
people of the United States and the people of other countries. "
The Act provided for "an information service to disseminate
abroad information about the United States, its people and
policies, " and for "an educational exchange service to CO-
operate with other nations
"
After USIA came into being as a separate agency in 1953,
the National Security Council approved and President Eisenhower
promulgated a Statement of Mission for USIA:
"The purpose of the United States Information
Agency shall be to submit evidence to peoples of
other nations by means of communication techniques
that the objectives and policies of the United States
are in harmony with and will advance their legitimate
aspirations for freedom, progress and peace. "
The Honorable
Charles H. Percy
United States Senate
- 178 -
- 2 -
This was to be done, the directive continued, by:
"Explaining and interpreting to foreign peoples the
objectives and policies of the United States Government. "
"Depicting imaginatively the correlation between
United States policies and the legitimate aspirations of other
peoples of the world. "
"Unmasking and countering hostile attempts to distort
or to frustrate the objectives and policies of the United States. 11
"Delineating those important aspects of the life and
culture of the people of the United States which facilitate under-
standing of the policies and objectives of the Government of the
United States. "
For the next ten years (until 1963) this was the basic
guidance to USIA and to the VOA.
The so-called "charter" of the VOA was written by VOA
officials and approved by George Allen in his final days as USIA
Director in late 1960. The document makes no reference to USIA
or to the Presidential Statement of Mission. VOA officials wanted
the charter promulgated by the NSC or the President to give it
greater force, but President Eisenhower refused, noting that he
had already provided USIA with a Statement of Mission. The
Sprague Committee report, the high-level study of America's
foreign information operations which went to the President about
six weeks after VOA published its "charter, " recommended:
"The Voice of America as a component of USIA
should continue to be guided by the Presidential
directive
to USIA. "
In the early 60's President Kennedy and USIA Director
Ed Murrow felt that a redefinition of the Agency's mission was
required and in January, 1963, the President issued a new
directive:
- 179 -
- 3 -
"The mission of the United States Information Agency
is to help achieve United States foreign policy objectives by
(a) influencing public attitudes in other nations, and (b) advising
the President, his representatives abroad, and the various
departments and agencies on the implications of foreign opinion
for present and contemplated United States policies, programs
and official statements. "
President Kennedy's instruction explicitly tied USIA
activities to specific U.S. objectives abroad: "Individual
country programs should specifically and directly support
country and regional objectives determined by the President
and set forth in official policy pronouncements
" The
directive continued:
"Agency activities should (a) encourage constructive
public support abroad for the goal of a 'peaceful world com-
munity of free and independent states '; (b) identify the
United States as a strong, democratic, dynamic nation qual-
lified for its leadership of world efforts toward this goal, and
(c) unmask and counter hostile attempts to distort or frustrate
the objectives and policies of the United States. These activities
should emphasize the ways in which United States policies har-
monize with those of other peoples and governments, and those
aspects of American life and culture which facilitate sympathetic
understanding of United States policies. "
In 1973, USIA sought to have a new statement of mission
issued by the President but action was deferred pending the effect,
if any, of projected reorganization proposals.
Thus over the years there have been two prevailing def-
initions of the purpose of our overseas information and cultural
programs: According to the Smith-Mundt Act, and the later
Mutual Educational and Cultural Exchange Act of 1961, it is to
increase mutual understanding between Americans and people
of other countries. The Eisenhower statement implicitly, and
the Kennedy statement explicitly hold that the purpose of USIA
is to support U.S. foreign policy. This difference has prompted
- 180 -
- 4 -
some confusion within and outside the Government, but I see
nothing incompatible in these two goals. Indeed, I believe we
should be working toward both, and I believe that the VOA is
an integral part of this effort. We cannot forget that the VOA,
like it or not, is viewed abroad as the voice of the U.S. Gov-
ernment. Foreign governments monitor VOA broadcasts for
the same reason we monitor theirs: for clues to our intentions
and for authoritative statements of our views. VOA credibility
must, therefore, be considered in this context.
To be credible the news must be presented accurately
and honestly. To be meaningful it must be presented in per-
spective -- which private broadcasters may or may not do.
If there are racially-inspired demonstrations against bussing
in Boston, the Voice must carry the story, but it should also
broadcast stories of genuine progress in American race re-
lations, even though the wire services or NBC may not think
they are sufficiently "newsworthy" to report. If a Soviet news
agency distorts the facts in reporting on U.S. moves in the
Middle East, a wire service may report the charges, but the
VOA has no obligation to disseminate Communist misrepre-
sentations without correction simply because it is "news."
The VOA is an arm of the American Government, and its
authoritativeness must be taken as seriously by VOA broad-
casters as by their listeners.
I share your determination that the VOA's reputation
for honesty must be worthy of its name. My concern, like
yours, is to improve the effectiveness of the Voice, and I
welcome and will be grateful for your cooperation in working
toward that end.
With all best wishes,
James Keogh
- 181 -
- 182 -
APPENDIX C: RELATIONS WITH OTHER OFFICES & AGENCIES
Page
I
Office of the Director
184
IOP
Office of Policy and Plans
186
IOR
Office of Research
190
IEO
Office of Equal Employment Opportunity
192
IGC
Office of the General Counsel
194
I/R
Office of Public Information
195
IOS
Office of Security
196
IPT
Office of Personnel and Training
198
IOA
Office of Administration and Management
201
IAA
African Area Office
204
IEA
East Asia and Pacific Area Office
206
IEU
European Area Office
208
ILA
Latin American Area Office
211
INA
North Africa, Near East and South Asia
214
Area Office
IBS
Broadcasting Service (VOA)
216
ICS
Information Centers Service
219
IMV
Motion Pictures & Television Service
222
IPS
Press & Publications Service
224
IAI/S
U.S. Advisory Commission on Information
226
- 183 -
-184-
OFFICE OF THE DIRECTOR - (I)
Office Relationships -- - The Director is assisted by the Deputy
Director in directing and coordinating the total effort of all Agency
elements and by the Deputy Director (Policy and Plans) in the
planning, development and execution of information policies support-
ing the foreign policy of the United States. (MOA 311)
Functions, Responsibilities -- - - Reorganization Plan 8 established
USIA as an independent Agency of the Executive Branch on August 1,
1953, and transferred to the Director of the Agency most of the
functions stated in Public Law 402 theretofore vested in the Secretary
of State.
Assignments -- The Director receives assignments directly from
the President, and, variously, from the Counsellor to the President
the Assistant to the President for National Security Affairs, and the
Secretary of State.
- 185 -
Inter-Departmental Participation(by Deputy Director) --
Organization
Contact
Telephone No.
Board of the Foreign Service
Walter McClelland
632-1060
United States-Japan Conference
on Cultural and Educational
Interchange
John W. Hall
(212) 832-1155
Japan-United States Friendship
Commission
Francis B. Tenney
673-5259
(As required, there is established in the Office of the Director an
Office of Commissioner General for World Expositions.)
-186-
OFFICE OF POLICY AND PLANS (IOP)
The Deputy Director (Policy and Plans) reports to the Director and
Deputy Director of the Agency. The Director's statement of Organiza-
tional Relationships and Responsibilities tasks the Office of Policy and
Plans (IOP) with: developing policies, providing the media and area
offices with daily policy direction, assuring adherence to such guidance,
and providing special subject guidance to Agency elements.
To carry out that responsibility, the Deputy Director (Policy and
Plans) has authority to order the development of new programs and to
resolve policy issues. His decisions can be appealed by other elements
only to the Director or Deputy Director of the Agency.
In order to provide policy guidance and subject expertise to other
Agency elements, IOP has daily contact with over 100 separate offices
and bureaus in the Departments of State, Defense, Commerce, Treasury,
Labor, and Agriculture, as well as the National Security Council, Agency
for International Development, Arms Control and Disarmament Agency,
National Aeronautics and Space Administration, and dozens of private
organizations.
The following is a highly truncated list of IOP contacts. It is often
necessary to have contact with several different bureaus within a depart-
ment to obtain timely policy guidance on program subjects. We have not
listed all such contacts, but a more complete list is available.
The Deputy Director (IOP), Walter M. Bastian, Jr. (26650), is a
- 187 -
member of the Agency Executive Committee, the Agency Senior Officer
Assignment Board and chairs ad hoc committees on policy and program
matters. He is a member of the Cabinet Committee Working Group on
International Narcotics Control.
The Chief of the Policy Guidance Staff (IOP/G), James P. Thurber
(25234), chairs daily Agency policy guidance meetings and coordinates
outside policy contacts with:
Department of State--Press Spokesman Robert L. Funseth (29590)
and Press Office Director Frederick Z. Brown (22454)
White House--Cathy de Sibour (National Security Council (456-2255)
The Chief of the Planning and Program Advisory Staff (IOP/P),
Wilson P. Dizard (25360), represents the Agency on:
State Department Communications Policy Group--William
Drummond (28930)
State Department Direct Broadcast Satellite Working
Group--Thomas Hirshfield (23980)
Inter-Agency Working Group on World Administrative Radio
Conference 1979--William Fishman (395-5190)
IOP/P Deputy Chief, Robert D. Murphy (25209), represents IOP on
USIA Program Review group and Agency Awards Committee. He
coordinates all Agency contacts with:
State Department, Bureau of International Organization
Affairs Deputy Assistant Secretary John A. Baker (20520)
IOP/P Senior Economics Advisor, Robert B. Hill (24938), is
chairman of USIA Ad Hoc Economics Committee and coordinates
economic policy contacts with other agencies. He maintains primary
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contact with:
Department of State, Office for Economic Affairs (E)
Office of Economic and Business Affairs (EB) - -Under
Secretary Roger Sorensen (24333) and Assistant Secretary
J. L. Katz (27959)
Department of Commerce, Office of International Marketing-
Richard Garnitz (397-4647)
Labor Advisor, Edward J. McHale (25363), has primary contact
with:
Department of State - Special Assistant to the Secretary
for International Labor Affairs, Dale Good (23662)
Department of Labor - Deputy Under Secretary for Inter-
national Labor Affairs, Joel Segall (36043)
AFL-CIO, International Affairs Department--Ernest Lee
(637-5050)
National Security Advisor, Joseph O. Hanson (25217), represents
USIA on National Security Council Nuclear Weapons Working Group--Louis
Nosenzo (21341). He also coordinates USIA participation in Under
Secretaries Committee studies and projects with Rutherford Poats
(22474) and maintains USIA liaison with:
Arms Control and Disarmament Agency Leon Sloss (20732)
Defense Affairs Advisor, Maynard H. Fourt (25304), maintains
liaison with:
Department of Defense, Office of Assistant Secretary of
Defense, Public Affairs--Julian R. Levine (697-6648)
DOD, Office of Assistant Secretary of Defense, International
Security Affairs--Maj. James Willoughby (79458)
-
- 189 -
Cultural Affairs Advisor, Marshall Swan (24987), maintains Agency
liaison with:
Department of State, Bureau of Educational and Cultural
Affairs (CU)--Richard Roth (27940)
Science and Technology Advisor, Gerald S. Hawkins (25144),
represents the Agency on:
Committee on International Environmental Affairs,
Department of State - Lindsey Grant (29278)
Bilateral Working Group, Department of State--John C.
Fry (20374)
Subcommittee on Stratospheric Pollution, Department of
State - - Walter H. Long (22418)
Preparatory Committee for UN Conference on
Desertification 1977--Walter H. Long (22418)
Preparatory Committee for UN Conference on Science
and Technology for Development 1979 - - Frederick Irving
(21554)
He also maintains Agency liaison with:
National Aeronautics and Space Administration - D. Williams
(755-3897)
National Regulatory Commission- - W. Kerr (492-7767)
Environmental Protection Agency - Fitzhugh Green
(755-0560)
National Science Foundation--S. Shermen (25703)
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OFFICE OF RESEARCH (IOR)
The Assistant Director (Research) reports to the Director of the
Agency. He is a member of the Agency's Executive Committee. He
represents USIA in the Subcommittee on Foreign Affairs Research
(USC/FAR) of the Under Secretaries Committee of the National Security
Council. An IOR representative, Dr. Leo Crespi (26633), attends
meetings of the FAR's standing interagency consultative groups on
general research and international economic relations and maintains
routine relations with FAR. Day-to-day liaison with the Bureau of
Intelligence and Research (INR) of the Department of State is carried
on by various IOR officers through Dallas D. Lloyd, Senior Officer for
Research Services of INR (235-9423). Employees of the Library, which
is part of IOR, are in touch with other Government agencies for routine
acquisition of official documents.
Individual research projects may be required by the Director or
requested by a post, an Area or Media Office, the Office of Policy and
Plans, or even by an element of the State Department. Given IOR's
need to carry out studies on a systematic and cyclical basis so that
findings can be made cumulative, a project is sometimes initiated by
IOR itself as part of its long-range planning. Research projects are
developed in consultation with the Area and Media Offices concerned,
and with input from field posts in defining the issues to be researched.
Before a survey is fielded, it must be approved by the Department of
- 191 -
State and by the post and Embassy of the country concerned (at times the
approval of the foreign government is necessary as well).
-192-
OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY (IEO)
The Assistant Director (IEO) reports to the Director of the Agency.
IEO's goals and objectives are determined in discussion with the
Director and other element heads in drawing up and implementing the
Affirmative Action Plan. Additionally, the activities of IEO are
influenced by directives from the Civil Service Commission.
IEO works closely with the General Counsel's Office and with the
Office of Personnel. In carrying out the Affirmative Action Plan and
in administering the discrimination complaint process, IEO works with
all elements of the Agency.
IEO is represented on the Training Advisory Committee and the
University Review Committee, and participates in the following inter-
agency groups:
The Federal Women's Inter-Agency Board, The Civil Service
Commission FWPC Board, The Federal Women's Program
Minority Women's Task Force, and The Washington Council
of Spanish-Speaking Program Coordinators.
Day to day coordination with offices in other agencies is handled by:
Juliet Antunes (Assistant Director of IEO)
State Department EEO Office-Samuel Pinckney, Deputy
Assistant Secretary (29294)
Board of Examiners for the Foreign Service - - Jack
Juergens, Deputy Executive Director for USIA
(235-9390)
Civil Service Commission--Anthony Hudson Director,
Office of Federal EEO (24420)
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Helen Murphy (EEO Officer)
CSC--Curtestine Boardley, Personnel Management
Specialist (26256)
EEO Officers at the Department of Commerce, NOAA
CIA, NBS, DOD
John Bright (Spanish-Speaking Program Coordinator)
CSC - - Carlos Esparza Director, National Spanish-
Speaking Program (26800)
Bertha Tompkins (Federal Women's Program Coordinator)
CSC--Janice Mendenhall, Federal Women's Program
Coordinator (27082)
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OFFICE OF THE GENERAL COUNSEL (IGC)
The General Counsel's Office reports to the Director of USIA.
Both the Legal and Congressional sections of IGC work directly with
all Agency offices. The Legal Office must be prepared to respond, to
advise, or to represent on a case-by-case basis. The Congressional
section works with each Agency office in preparing materials for
hearings and responses to Congressional requests.
The General Counsel represents the Agency at weekly White House
Congressional liaison meetings, but participates in no other formal
interdepartmental or inter-agency groups. Consultation with other
elements of the Executive Branch is on a case-by-case basis.
On the legal side, the principal contacts of the General Counsel's
Office outside the Agency are with the Department of Justice, Foreign
Litigation Office of the Civil Division, Mr. Bruno Ristau; the Depart-
ment of State's Legal Advisor's Office, Messrs. Monroe Leigh and
Knute E. Malmborg; and decisions are occasionally requested from the
Comptroller General of the United States, Mr. Elmer Staats.
The Congressional Office maintains primary contact with the
Congressional Liaison office at the Department of State: Messrs.
Kempton Jenkins, Sam Goldberg and Larry Pezzulo; and with the travel
office at State, Mr. Eugene Krizek and Ms. Nancy McDonnell.
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OFFICE OF PUBLIC INFORMATION (I/R)
The Office of Public Information (I/R) reports to the Director and
the Deputy Director and serves as their spokesman to U.S. media.
I/R officers "cover" all other major Agency elements on a continuing
basis to become familiar with their activities for possible public
relations exploitation, particularly in speeches and press relations.
I/R also coordinates submissions of all other Agency elements for the
Annual Report to Congress.
The Assistant Director, I/R, maintains a working relationship
with the Directors of the Bureau of Public Affairs (29606) and the
Bureau of Educational and Cultural Affairs of the Department of State
(22464) in connection with the Agency's seminar series and with the
Department's Office of Press Relations (29590) in connection with
Agency news releases.
The Assistant Director, I/R, serves as Chairman of the Agency's
Committee on Public Information Policy, and the Deputy Assistant
Director is its Executive Director. The Committee is responsible
for overseeing Agency compliance with the Freedom of Information
and Privacy Acts. I/R's Access to Information office is a member of
the Inter-Agency Classification Review Committee (Chairman:
Dr. J. B. Rhodes, Archivist of the United States (523-3134)). He also
has day-to-day working relationships with CIA, FBI, OMB and State
Department.
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OFFICE OF SECURITY (IOS)
The Assistant Director (Security) reports to the Director and the
Deputy. The only other element with which IOS is operationally inter-
dependent is the Office of Personnel and Training; our contacts with
that element are frequent, regular and at all levels. IOS also has well
established operational points of contact in other support elements such
as IGC, IOA, IEO, and I/R, the latter being primarily as a consequence
of the amended Freedom of Information Act and the 1974 Privacy Law.
IOS relationships with the geographical area offices and the media
elements are primarily of an ad hoc nature; however, such contacts are
frequent and deal with a wide variety of problems. Because of its size,
we have more contact with VOA management and operational staffers
than with any other of the media; because of our special interest in
Eastern European affairs, our contacts with the European area office
are more frequent than with any of the other areas. IOS contacts with
IOP and IOR are rather infrequent. However, effective lines of
communication are well established.
Security's most important inter-agency liaison is with our counter-
parts at the State Department since by agreement that organization
provides full security services for USIA overseas operations. We also
have well established, routine liaison with the CSC as by law our
applicant investigations must be conducted by that Agency. Other
liaisons are with CIA, FBI, Secret Service and Treasury, IRS, etc.,
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some of these being of an ad hoc and intermittent nature.
Primary liaison with other departments and agencies is conducted by
the Assistant Director (Security) and the three Division Chiefs:
Robert D. Barber
24918
Thomas E. Hoffman
25300
Paul D. Mason
24965
Richard C. Bond
25240
Our primary contacts at State Department are:
Victor H. Dikeos
21536
Gordon Harvey
21040
Verne F. St. Mars
29448
Philip J. Harrick
23122
At Civil Service Commission:
Robert J. Drummond
26181
Marvin McNair
26137
At Federal Bureau of Investigation:
Robert Feuer
324-4684
The Assistant Director (Security) is vice chairman of the Committee
on Public Information Policy which is chaired by the Assistant Director
(Public Information).
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OFFICE OF PERSONNEL AND TRAINING (IPT)
The Assistant Director for Personnel and Training reports to
the Director and his Deputy. As a service organization, the Office of
Personnel and Training has every element of the Agency as a client.
The General Counsel's Office works with IPT on a daily basis,
and formally represents the Agency in grievance cases that come to
hearing. As the major responsibility for implementing the Agency's
Affirmative Action Plan lies with IPT there is frequent contact with
the Office of Equal Employment Opportunity. IPT also works with the
Office of Administration, particularly in the area where organization
and staffing overlap, and on administrative matters such as travel,
allowances and salary. Where personnel matters contain elements
which interest the public (including questions regarding the Privacy
Act and the Freedom of Information Act), IPT works with the Office of
Public Information.
The Assistant Director for Personnel and Training is a member
of the Executive Committee. Two inter-Agency groups of particular
concern to IPT are the Board of the Foreign Service and the Board of
Examiners, both of which include IPT representation. The Assistant
Director sits as a member of the Inter-Agency Advisory Group, advisor
to the Civil Service Commission, and several IPT staff members serve
on its sub-committees,
- 199 -
Liaison with the Department of State, Agency for International
Development, and the Civil Service Commission includes the following:
Mr. William E. Carroll, 24256, contacts:
Ms. Carol Laise, Director General of the Foreign
Service, Department of State, 632-9898, on general
personnel matters.
Mr. Robert L.M. Nevitt, 24255, contacts:
Mr. Arthur I. Wortzel, Deputy Assistant Secretary
for Personnel, Department of State, 632-9438, on
general personnel matters.
Mr. Alvin Schlossman, 24778, contacts:
Mr. Jack Tapping, Civil Service Commission, 632-5693,
as the officer there with oversight of USLA General
Schedule Employees;
Mr. Thomas J. Ransom, Department of State, 632-0191,
regarding employee services;
Mr. Philip J. Bourbon, Department of State, 632-0485,
on career development and assignment of GS employees;
Mr. Frederick W. Hahne, Agency for International De-
velopment, 235-9010, on policy development.
Mr. Robert J. Lunsford, 25040, contacts at the Civil Service
Commission:
Mr. Clinton Smith, 632-6272, as Executive Vice Chair-
man of the Inter-Agency Advisory Group;
Mr. Jack McKee, 632-4625, USIA representative on
the Bureau of Executive Manpower;
Mr. John J. Lafferty, 632-3326, regarding evaluations:
Mr. Arch S. Ramsay, 632-4606, as Director of the
Bureau of Policy and Standards;
Mr. Thornton Sanborn, 632-5454, regarding pay policy;
Mr. Dean Larrick, 632-4533, regarding recruitment
and examining.
FORD
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LIBRARY
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Mr. Robert A. Riccio, 24810, contacts at the Department of
State:
Mr. Samuel Fry, 632-3308, regarding cross assignments;
Mr. Luther Hix, 632-3292, regarding assignments
affecting the Bureau of Educational and Cultural Affairs.
Mr. Earl Klitenic, 24836, contacts:
Mr. John Scanlan, 632-2818, Department of State - -
Mr. Klitenic's counter-part as Director of Employee
Management Relations;
Ms. Edna Boorady, Agency for International Develop-
ment, 235-8929, his counter-part there;
Mr. Walter McClelland, 235-1475, Executive Secretary,
Board of the Foreign Service.
- 201 -
OFFICE OF ADMINISTRATION AND MANAGEMENT (IOA)
In performing its support role for all other Agency elements, IOA
deals directly with those offices (usually through their administrative
staffs) in providing general administrative and management services;
coordinating budgetary and financial management activities; and in
developing and implementing agency administrative policy. In addition
to IOA support services, many elements are staffed to provide certain
administrative services to meet their own special requirements. Thus,
some administrative operations in USIA are centralized, others
decentralized. The Assistant Director for IOA receives major work
assignments from, and reports to, the Director and Deputy.
IOA represents the Agency on the following inter-agency groups:
Inter-agency Committee on Allowances and Benefits
Inter-agency Procurement Policy Committee
Inter-agency Committee on Transportation and
Traffic Management
Inter-agency Emergency Preparedness Committee
Inter-agency Council on Administrative Support
(Foreign Affairs Agencies)
Inter-agency Committee on Automatic Data Processing
Federal ADP Users Group
Non-appropriated Fund Activity Board (Foreign
Affairs Agencies)
Joint Regulation Board - State/AID/USIA
GEBRLD FORD LIBRARY
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Inter-agency Metrication Policy Committee
Federal Information Processing Standards Coordination
and Advisory Committee (Word Processing Task Group)
IOA maintains regular contact with various agencies and Con-
gressional Committees. Such contacts with these organizations are
handled as follows:
Primary Liaison
Primary Points
Organizations
Officers
of Contact
State Department
Edward J. Nickel (24990)
John M. Thomas (21492)
(Bureau of Adminis-
Fred D. Hawkins (24991)
Leamon R. Hunt (21638)
tration)
Agency for Internation-
Edward J. Nickel (24990)
Sam Thornburg (28972)
al Development
Fred D. Hawkins (24991)
General Services Adm.
Edward J. Nickel (24990)
James Steele (472-1891)
William Kane (24783)
General Accounting
William A. Robey (26600)
Frank C. Conohan
James McIlwee (24807)
(275-5857)
Treasury Department
Charles A. Jenson (26584)
Gerald Murphy
(566-5038)
National Bureau of
Harold G. Davis (25378)
Harry S. White, Jr.
Standards
(921-3157)
State Department
Luke Nolan (25035)
Charles Moran (235-9479)
(Foreign Buildings
Operation)
Federal Preparedness
Alfred S. Mueller (25118)
Thomas Hagan
Agency
(566-0925)
Government Printing
Chester Shepanek (25016)
Paul Goetzinger
Office
(275-2231)
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Primary Liaison
Primary Points
Organizations
Officers
of Contact
Office of Management
Stanley M. Silverman,
David Spevacek
and Budget
Agency Budget Officer
James Barie
L. Paul Hill and Edmund
(395-4580)
J. Sokoloski,
Assistant Agency Budget
Officers
Appropriations Sub-Committee on the
Department of State, Justice,
Commerce, the Judiciary and Related
Agencies:
House of Representatives Stanley M. Silverman
Dempsey B. Mizelle
L. Paul Hill (25100)
John G. Osthaus (staff
member, 225-3351)
United States Senate
Stanley M. Silverman
Terrence Sauvain
L. Paul Hill
Gerald P. Salesses
Burkett Van Kirk
(staff member, 224-7251)
Sub-Committee on Inter- Stanley M. Silverman
Albert C. F. Westphal
national Operations, Com- L. Paul Hill
(staff member, 225-3922)
mittee on International
Relations, House of Rep-
resentatives
Committee on Foreign
Stanley M. Silverman
John Ritch (staff
Relations, United
L. Paul Hill
member, 224-5381)
States Senate
Congressional Budget
Stanley M. Silverman
Various staff members
Office and Committees
on Budget, House of
Representatives and
Senate
Department of State
Stanley M. Silverman
Don Eller (22077)
L. Paul Hill
Roger B. Feldman
(20652)
EORD is LIBRARY GERALD
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OFFICE OF ASSISTANT DIRECTOR, AFRICA (IAA)
The Assistant Director for Africa (IAA) reports to the Agency
Director. Area Assistant Director Horace Dawson (24942) or his
Deputy, Edward Holmes (25207), meets weekly with the Director and
other Assistant Directors. Policy Offices Leslie Lisle (26677) attends
a daily IOP briefing for Agency media (IPS, IBS, IMV) and maintains
close contact with IOP and IOR (Office of Research) staffers. Media
Coordinator Donald Creager (25325) works closely with IPS, ICS, IBS
and IMV on specific media products such as films and exhibits in
production for the African area. Program Coordinator John Garner
(26644) works with the Office of Administration (IOA) to resolve
budgetary and administrative problems which posts may encounter.
Regional Cultural Affairs Officer Michael Giuffrida (25324) maintains
contact with the Agency's speakers' bureau (ICS/D). Desk Officers
Frank Strovas (26675), Dennis Shaw (26696), Stephen Telkins (26699),
and Wilbert Petty (26698) are in touch with most Agency elements on
specific problems or projects that concern their assigned countries.
There is no one specific contact with the General Counsel's office, but
IGC is consulted whenever a legal question arises about a program or
procedure.
IAA's contacts with other elements of the U.S. Government are
handled both on a functional basis and on the basis of rank, depending
on the seriousness and complexity of the question under consideration.
- 204 -
- 205 -
Thus the Assistant Director or his Deputy may initiate a discussion
with the Department of State's Assistant Secretary for Africa,
William Schaufele (22530). This discussion may be continued by the
Policy Officer with other members of the AF bureau, such as Robert
Dumas, Director of the Public Affairs office (AF/P, 22683), or by IAA
desk officers and their counterparts at State. In addition, IAA's Regional
Cultural Affairs officer meets with his counterparts in the Bureau of
Educational and Cultural Affairs (CU/AF), headed by James Relph
(23712). The Program Coordinator discusses administrative matters
with Executive Director Gregory Kryza (AF/EX, 21298), and the Policy
Officer attends the weekly AF staff meeting in State to keep abreast of
the political situation in Africa.
IAA's principal contact with a Government agency outside of the
State Department is with the Commerce Department, Since most of
the questions with Commerce concern individual country programs
such as a trade fair, commercial action programs, and so forth, these
contacts are usually made by IAA desk officers. Sally Miller (377-4927)
is a principal contact in the Commerce Department.
GERALE FORD LIBRARY
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OFFICE OF ASSISTANT DIRECTOR, EAST ASIA AND PACIFIC (IEA)
The Office of the Assistant Director, East Asia and Pacific (IEA),
is responsible for the planning, direction and coordination of program-
ming in all the Agency's Far East posts from Japan to Burma. Additionally,
it performs an advisory function for the Commander-in-Chief (CINCPAC),
provides support for the US Liaison Office in Peking, and monitors
events of interest to the Agency concerning North Korea, Viet-Nam and
Cambodia. IEA reports directly to the Director and Deputy Director
of USIA. It implements the Director's decisions, as well as generating
its own assignments and priorities, subject to the concurrence of the
Director's Office depending on the importance of the matter at hand.
The Assistant Director (IEA) and his staff consult and coordinate
with their Agency counterparts on all aspects of programming in Asia,
including personnel and administrative matters. Those issues not
susceptible to resolution by direct consultation are referred for decision
to the Executive Committee or the Director's Office. IEA receives
general policy guidance from IOP, coordinates research projects with
IOR, and, as necessary, solicits advisory opinions from the Office of
the General Counsel. IEA participates in the State Department's
weekly meeting chaired by the Assistant Secretary for East Asian and
Pacific Affairs, and various staff members maintain regular liaison
with their opposite numbers in the Department concerning the imple-
mentation of US policy. These staff members and their areas of
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responsibility are:
Ivan Klecka - Policy and Media Coordination (24999)
Principal Department contacts
Richard Teare - Special Assistant to the
Assistant Secretary (EA) (22146)
Morton S. Smith - Public Affairs Advisor
(EA) (22538)
John Swenson - Policy and Media Coordination (24940) for Australia,
New Zealand, PNG and CINCPAC
David I. Hitchcock - Director (CU/EA) (20800)
Christopher Squire - Country Affairs Director
(EA/ANP) (29690)
Lorin A. Jurvis - Program Coordination (24915)
Ralph Scarrit - Executive Director (EA/EX) (20826)
Theodore M. Liu - Country Affairs Officer (Japan, Korea) (26645)
William C. Sherman - Country Affairs Director
(EA/J) (23152)
Edward Hurwitz - Country Affairs Director (EA/K)
(20780)
Robert Knopes - Country Affairs Officer (Thailand, Burma, Laos)
(25161)
John J. Heble - Country Affairs Director (EA/TB) (23698)
James D. Rosenthal - Country Affairs Director (EA/VLC)
(23132)
Lawrence Daks - Country Affairs Officer (ROC, PRC, Hong Kong) (25162)
Burton Levin - Country Affairs Director (EA/ROC) (22209)
Stapleton Roy - Country Affairs Director (EA/PRCM) (26300)
Philippines, Indonesia, Malaysia and Singapore are temporarily handled
by IEA staff prior to arrival of a new Country Affairs Officer.
Benjamin A. Fleck - Country Affairs Director (EA/PHL) (21222)
Edward C. Ingraham - Country Affairs Director (EA/IMS) (21236)
FORD LIBRARY
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OFFICE OF ASSISTANT DIRECTOR, EUROPE (IEU)
The Office of the Assistant Director for Europe (IEU) reports
to the Director and receives assignments from him and his Deputy.
IEU is occasionally asked by other Agency elements and the Depart-
ment of State to undertake assignments, but more often is itself
the requesting office, asking other elements, particularly the media
services, to take action in support of Agency programs in Europe.
IEU maintains regular and close contact with all Agency elements and
relevant sections in other agencies, chiefly the Departments of State
and Commerce. The Policy Officer, for example, attends the daily
guidance meeting held by the Office of Policy and Plans, and
consults regularly with that office and the VOA.
In addition to the regular meetings indicated below, IEU sends
representatives to many ad hoc meetings on subjects of relevance to
the European program: e.g. CSCE, international radio frequencies,
NATO public affairs programming, multilateral conferences. IEU
itself holds a weekly meeting chaired by the Area Director and attended
by the IEU staff, representatives of other elements, and CU. Area
Director John W. Shirley is one of two USIA representatives on the
Board of the Foreign Service and recently was the USIA representative
on an inter-departmental committee charged with preparing a report
for the President to Congress on international radio broadcasting.
- 209 -
Regular Meetings Attended:
IEU Representatives:
USIA - Director's meeting
Area Director Shirley or his deputy
USIA - informal rotating Area
Area Director Shirley or his deputy
Director's meeting
USIA - IOP/G (policy guidance)
Policy Officer Kordek or his deputy
USIA - rotating Area Program &
Program & Media Coordinator
Media Coordinators meeting Arthur or his deputy
State - EUR
Area Director Shirley or his deputy
State - CU/WE
Deputy Area Director Lewinsohn
State - EUR/SOV
USSR Desk Officer Demitz
State - EUR/CE
East European Desk Officer Slawecki
Commerce - Country Reviews
Relevant desk officer
IEU officers across the board consult regularly with other USIA
elements and other government agencies. Desk Officers, for example,
are in frequent contact with their counterparts in the Department of
State (EUR and CU). Below are some of the principal IEU officers and
their chief contacts with the Department of State.
Officer
Contact
John W. Shirley
Assistant Secretary and Deputy Asst.
Area Director
Secretaries for European Affairs
(24943)
Country Directors, Bureau of European
Affairs
CU - Asst. Secretary and Deputy Asst.
Secretary
Philip W. Arnold
EUR/EE - Director Nicholas Andrews
Deputy Area Director
(22673)
(North Central, Eastern &
EUR/SOV - Director Mark Garrison
Southern Europe)
(23738)
(26643)
CU/EE - Director Yale Richmond
(28073)
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- 210 -
Jodie Lewinsohn
EUR/WE - Director Robert Barbour
Deputy Area Director
(23072)
(Western Europe & Canada) CU/WE - Director Richard Straus
(24903)
(23926)
John Kordek
EUR/RPM - James Madden, Political
Policy Officer
Officer (22097)
(25171)
EUR/P - Frank Seidner, Public Affairs
Adviser (20850)
EUR/EE - Kent Brown (BIB matters)
(22140)
-
- 211 -
OFFICE OF ASSISTANT DIRECTOR, LATIN AMERICA (ILA)
ILA maintains a variety of relationships with other offices of
the Agency and U.S. Government. Foremost is the relationship to
the Director. Through the Assistant Director (Robert L. Chatten,
24949/24909) or, in his absence, his deputy (Victor B. Olason, 25228),
ILA reports to the Director on all significant programming, policy,
political and administrative matters that should be brought to his
attention. The Assistant Director is also the principal contact with
the General Counsel on important legal and related matters.
In addition, the Assistant Director or his Deputy is the principal
contact on policy and operational matters with the State Department,
particularly the Bureau of Inter-American Affairs (Assistant
Secretary Harry Shlaudeman, 29210) and the Office of Inter-American
Programs (James Briggs, 28059) of the Bureau of Educational and
Cultural Affairs, and as necessary with other Government Agencies.
ILA receives assignments from three principal sources within
the Agency: The Director or his Deputy, IOP and IOA. Assignments
from the Director or his Deputy normally pertain to significant
operational matters. ILA responds to IOP in the preparation of the
Area Program Memorandum, Country Plans, Assessment Reports
and Country Data Papers and in assuring that posts follow policy
guidance. It responds to IOA in the preparation of the annual budget
FORD & LIBRARY
- 212 -
and other budgetary matters. The office also maintains close
coordination with media elements, ICS, IPS, IMV and IBS, on
programming for the area, with IOR in formulating and conducting
research projects, and IPT on personnel assignments and problems.
With respect to participation in intra-departmental and inter-
Agency groups, ILA chairs one weekly area meeting attended by
representatives of other Agency elements involved in Latin American
operations.
The Policy Officer (James Morad, 26638) participates in meetings
of the Inter-Agency Group (Paul Storing, 22399) as part of the National
Security Council process in preparing Country Action and Strategy
Papers (CASP) for Latin American countries. He also participates in
the Latin American International Narcotics Committee (George E.
Brown, 20630) which oversees Narcotics Control Action Plans for
Latin America. Both of these groups meet at the State Department.
The Policy Officer also periodically attends IOP/G's daily fast media
policy guidance meetings and serves as liaison with the Public Affairs
Adviser (Michael Yohn, 23048) of State's Bureau of Inter-American
Affairs.
The Program Coordinator maintains contact with IOA on
budgetary matters. Other liaison functions are carried out by five
country program officers -- each responsible for groupings of posts -- -
who serve as contacts between field posts and Washington, especially
- 213 -
with working level officers in Agency elements and other government
agencies.
GLEATE FORD LIBRARY
it
- 214 -
OFFICE OF ASSISTANT DIRECTOR FOR NORTH AFRICA, NEAR EAST,
AND SOUTH ASIA (INA)
This office reports to the Director. Its assignments follow
logically from its mission and its geographic reach: to support U.S.
interests in the 21 countries of the area. In this context, assignments
are largely self-generated within INA but in daily contact with the
Director's office. INA consults regularly with IOP in the preparation
and dissemination of information policy guidance, both for use of
USIA's Washington-based media, and for INA's posts abroad. Additionally,
INA draws upon IOP's expertise in obtaining media reaction from INA
posts. From IOR, this office gets specific research reports on the
effectiveness of field programs, as well as public opinion survey
results from area countries on U.S. policy-related issues. IGC
serves INA by providing legal advice, and by maintaining contacts
with members of Congress who travel to the area and are potentially
useful as spokesmen before foreign audiences.
INA meets other Agency elements at: weekly staff meetings
(chaired by INA) attended by all INA officers jointly with representa-
tives of all USIS media, IOR, IOP and State's CU/NEA; weekly
meetings of USIA's assistant directors for the geographic areas;
fortnightly meetings of the Agency's geographic area program
coordinators (administrators); daily IOP policy guidance staff meetings;
and at ad hoc policy/program/administrative sessions in all elements
- 215 -
of the Agency. The main inter-agency meetings attended are: daily
staff sessions of the Assistant Secretary of State for Near Eastern and
South Asian affairs; weekly staff meetings of State's country
directorates for India-Nepal-Sri Lanka (INS), and Pakistan-Afghanistan-
Bangladesh (PAB); weekly staff meetings of State's Bureau of Educational
and Cultural Affairs (CU/NEA); and ad hoc meetings on foreign policy
issues at the State Department and National Security Council.
Senior INA officers in contact with offices in other agencies are:
David Nalle (24948); Peter F. Brescia (25127); Richard H. Curtiss
(25128); G. Scott Sugden (25394); William J. Miller (24950); Kenneth
C. Wimmel (26678). Also, INA desk officers keep in regular touch
with their counterparts in State and AID. Primary senior officer
contacts in the State Department are: Assistant Secretary Alfred L.
Atherton, Jr. (29588); Deputy Assistant Secretaries Sidney Sober
(20324), Adolph Dubs (21030), Arthur R. Day (29464); and Public
Affairs Advisor George F. Sherman, Jr. (20448). Additionally, INA
officers consult with the NEA country directors on ad hoc basis. INA's
main contacts with AID are Alfred D. White (29126) and Bradshaw
Langmaid (29116); and at the National Security Council, Commander
Gary Sick (395-3308).
FORD ; LIBRARY
-216-
OFFICE OF ASSISTANT DIRECTOR, BROADCASTING (IBS)
The Assistant Director (IBS) reports to the Director and Deputy
Director of the Agency.
The Voice of America receives policy guidance from the Office of
the Deputy Director for Policy and Plans (IOP). Administrative
guidance is disseminated by the Office of the Assistant Director for
Administration and Management (IOA) acting for the Director.
The Office of Policy and Plans (IOP) gives daily news guidance to
the IBS Policy Office for dissemination to the News and Current Affairs
Division and the Language Broadcast Services.
The Office of the General Counsel (IGC) supports IBS in all
litigation and other legal matters as well as in Congressional relations.
IBS representatives serve on the Inter-Departmental Radio
Advisory Committee (IRAC). (The function of the Inter-Departmental
Radio Advisory Committee is to formulate and recommend to the Office
of Telecommunications Policy (OTP) plans, objectives and actions as
appropriate, in connection with the management and usage of the radio
spectrum in the United States. The committee is composed of
representatives from 19 government agencies and reports to the Director
of OTP through the committee chairman, Samuel E. Probst (395-5623).
IBS does not chair any group.)
The VOA journalists covering the various branches of the govern-
ment have their professional contacts in fulfilling their day-to-day
- 216 -
- 217 -
coverage responsibilities. VOA Policy Officers have their day-to-day
contacts in the Agency (IOP and Areas). Each of the Division Chiefs
and Branch Chiefs have their contacts in the appropriate Area
Assistant Director's Office for a geographic area, such as:
IBS Officer:
Agency Officer:
Charles Dawson
Horace Dawson
Chief, African Division, 755-4160
Assistant Director, IAA (24942)
John Jones, Jr.
John W. Shirley
Chief, European Division, 755-4210
Assistant Director, IEU (24943)
Eli Flam
John W. Shirley
Chief, USSR Division, 755-4422
Assistant Director, IEU (24943)
Allan Baker
David Nalle
Chief, Near East & South Asia
Assistant Director, INA (24948)
Division, 755-4784
John W. Shirley
Assistant Directior, IEU (24943)
Henry Miller
William K. Payeff
Chief, East Asia & Pacific
Assistant Director, IEA (25137)
Division, 755-4840
Melvin Niswander
Robert L. Chatten
Chief, Latin American Division
Assistant Director, ILA (24949)
755-1961
Edwin Pancoast
James P. Thurber
Chief, Policy Application Staff
Chief, Policy Guidance Staff, (25234)
755-1980
Anna Case
Samuel E. Probst, IRAC (395-5623)
Chief, Frequency Division
755-4711
The Deputy Assistant Directors of IBS ( for Programs, for
Engineering and for Administration) are in continuing contact with their
FORD is 0ERALD LIBRARY
- 218 -
counterparts in other elements of the Agency.
The Assistant Director and Deputy Assistant Director deal with
the Director and Deputy Director of USIA and with their other counter-
parts in USIA on a daily informal basis and, on a more formal basis, at
the Director's weekly staff meeting as well as at other regular and ad
hoc meetings, such as the Executive Committee.
-219-
INFORMATION CENTER SERVICE (ICS)
In providing support for field-post programs the Information
Center Service maintains close working relations with other USIA elements,
the Bureau of Educational and Cultural Affairs of the State Department
and other institutions. Reporting through the Assistant Director (ICS)
to the Agency Director and Deputy Director, ICS responds to field-
program requirements delineated in the annual Agency-wide country
plan exercise. Working within national policy objectives established by
the President and articulated within USIA by the Director and Office of
Policy and Plans (IOP), USIS field posts request support and services
from ICS and other Washington elements. This helps each post work
toward specific goals relevant to U.S. relations with the host country.
ICS obtains advice and formal clearances from IOP and the
geographic area offices, as well as from other support elements when
appropriate. The Office of Research is called upon for special studies
of activities assisted or administered by ICS such as the effectiveness
of major exhibits, book projects, library programs and English teaching
activities. Legal concurrence and advice is sought on a regular basis
from the Office of General Counsel. ICS participates on the Government
Advisory Committee on International Book and Library Programs, the
Inter-Agency International Exhibits Committee, and the Inter-Agency
Arts Committee.
On the program direction level, ICS Assistant Director Harold
FORD & LIBRARY DERALL
- 220 -
Schneidman maintains primary contacts with State/CU Deputy Assistant
Secretaries William Hitchcock and Christian Chapman (23116); and
Director of the CU Office of Policy and Plans Richard Roth (27940); with
the Director of the National Collection of Fine Arts, Dr. Joshua Taylor
(628-5195); with the Deputy Chairman of the National Endowment for the
Arts, Michael Straight (634-6584) and the Deputy Chairman of the
National Endowment for the Humanities Robert Kingston (382-5831).
Officers responsible for daily coordination with offices in other
agencies include: With State/CU - the Chief of the Program Development
Division, G. Frederick Stutz (23253); Program Manager for Foreign
Policy, Richard Moore (25347); Program Manager for Economics,
Eugene Harter (26813); Program Manager for Political and Social
Processes, Dorothy Robins-Mowry (26790); Program Manager for
Science and Technology, David Burns (25346); Program Manager for
Arts and Humanities, Edward Mattos (26720); the Chief of the Cultural
and Centers Coordination Division, Robert Nichols (27189) and his
American Studies Staff.
The Primary Operational contacts at State/CU are William
Cunningham, CU/YSS (23730) and the heads of respective Area Offices:
CU/AF: James E. Reph (23712); CU/EE: Yale Richmond (28073);
CU/WE: Richard Straus (23926); CU/EA: David I. Hitchcock (20800);
CU/ARA: James E. Biggs (28059); CU/NEA: Marshall Berg (21946);
CU/ARTS: Mr. Paul Wheeler (acting, 22802). Coordination with the
-
- 221 -
-
Department of Commerce is maintained by Exhibits Planning Staff Chief
Charles H. Clarke (25307) with Richard Henry (377-3196) of the Bureau
of International Expositions, James Murrin, Director of the Bureau of
-
East-West Trade (377-2543) and Richard Garnitz, Director of the Office
of International Marketing (377-4231). Contacts are maintained by
Mr. Mattos and his staff with the National Collection of Fine Arts,
Mr. Harry Lowe (628-4422).
FURO & 4 LIBRARY
-222-
OFFICE OF ASSISTANT DIRECTOR, MOTION PICTURES AND TELEVISION
(IMV)
IMV reports to the Director of USIA, It makes its own decisions
on production and acquisition of film and TV products, but coordinates
regularly and intensively with IOP and area offices. Coordination with
ICS is close in matters concerning support for field posts' requirements.
A significant portion of IMV's production, especially on videotape, is
done in direct response to field requests. IOP provides guidance on
current political issues affecting public affairs coverage and gives its
concurrence on major worldwide productions. IOR does several studies
yearly relating to IMV's output and is regularly represented at IMV's
staff meeting. Issues coordinated with IGC include sensitive rights
clearance problems and contacts with the Congress. IMV's Director
has taken an active role in developing Agency policy on the 1979 World
Administrative Radio Conference and attends inter-Agency meetings
on this major issue chaired by the Office of Telecommunications Policy.
IMV's Operations Manager is an active member of the Federal Audio-
Visual Committee.
Coordination takes place very largely within USIA; there is no
routine coordination with outside agencies. Requests for access to
IMV products and facilities are handled by Ms. Elaine McDevitt (376-7731),
who reports to the Deputy Assistant Director. Most frequently engaged
in contacts with other agencies are the Assistant Director, Deputy,
- 223 -
Deputy for Administration, and the Policy Officer (376-7806, 376-7808,
376-7749, and 376-7727, respectively.)
FORD : LIBRARY GERALD
-224-
OFFICE OF ASSISTANT DIRECTOR, PRESS AND PUBLICATIONS (IPS)
The Assistant Director for Press and Publications (IPS) reports
directly to the Director and Deputy Director of USIA.
Coverage assignments are dictated by the flow of events bearing
upon important U.S. policies and international interests. Output is
keyed to day-to-day and periodic guidelines received from the Office
of Policy and Plans (IOP), to annual program-planning documents
issued by overseas posts and area offices and to numerous ad hoc action
messages arriving daily from field offices.
IPS correspondents are full time members of the press corps
covering the White House and State Department and normally are
included in accompanying media when the President and Secretary
of State travel. Heavy IPS coverage is given to Congress, and the
Office of the General Counsel, in its Congressional liaison capacity,
is kept informed of other than routing undertakings. IPS looks to the
Office of Research for magazine readership surveys, public opinion
data and other information reflecting foreign attitudes and receptivity.
IPS magazine editors and regional press-branch chiefs maintain close
contact with USIA geographical offices in servicing field needs. Special
considerations affecting America Illustrated, the Russian-language
monthly distributed in the USSR, require frequent consultation with the
European Area Office (IEU).
- 225 -
One member of the Assistant Director's immediate staff is
assigned full time to liaison with the three other USIA media.
IPS Deputy Assistant Director for Operations (Mr. Jack Rubley,
(25096), is a member of the National Communications Systems (NCS),
the U.S. Government's emergency communications network. His
contact is Mr. Joseph Rose (692-3760), NCS manager. Mr. Rubley
is also the Agency representative in the Federal Information Processing
Standards (FIPS) group, the U.S. Bureau of Standards Office concerned
with information systems compatibility within NCS. Mr. Rubley,
along with IOA and IBS representatives, serves as Agency contact
for emergency U.S. Government Agency Relocation Sites. The Office
of the Deputy Assistant Director for Operations also provides
technical liaison with the White House Office of Telecommunications
Policy.
FORD is LIBRARY GERALD
-226-
U.S. ADVISORY COMMISSION ON INFORMATION (IAI/S)
This office reports to the Chairman of the U.S. Advisory Com-
mission on Information. It receives assignments from the Chairman
of the Commission either by phone or through correspondence.
Occasionally, individual Commission members will request information.
It has relationships with every major office in USIA which are invoked
only when necessary.
IAI/S does not participate in any intra-departmental or inter-
agency groups. Inasmuch as this is a two-position staff, it does not
have liaison officers for coordination with offices in other agencies.
Contacts with offices in other agencies are initiated and maintained by
the Staff Director. The Office of the Advisory Commission has no
"primary points of contact" in any other agency. When the occasion
warrants, IAI/S attempts to reach directly whatever parties need to
be reached, either in the Executive or the Legislative Branch.
APPENDIX D: RESOURCE DETAIL
Page
I
Office of the Director
228
IOP
Office of Policy and Plans
11
IOR
Office of Research
11
IEO
Office of Equal Employment Opportunity
11
I/R
Office of Public Information
"
IGC
Office of the General Counsel
"
IOS
Office of Security
11
IAI/S
U.S. Advisory Commission on Information
11
IPT
Office of Personnel and Training
230
IOA
Office of Administration and Management
231
IAA
African Area Office
232
IEA
East Asia and Pacific Area Office
233
IEU
European Area Office
234
ILA
Latin American Area Office
235
INA
North Africa, Near East and South Asia
236
Area Office
IBS
Broadcasting Service (VOA)
237
ICS
Information Centers Service
239
IMV
Motion Pictures & Television Service
241
IPS
Press & Publications Service
242
,ORD
-227-
GERALD
LIBRARY
I & SUPPORT ELEMENTS
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
314
Overseas American
--
Foreign National
--
Total
314
FY 1977 Plan
Detail of Positions and Funds
Positions
Funds
I
Office of the Director
34
$
825
IOP
Policy and Plans
78
2,729
IOR
Research
102
3,680
IEO
Equal Employment Opportunity
8
193
I/R
Public Information
15
450
IGC
General Counsel
18
428
IOS
Security
56
1,472
IAI/S
Advisory Commission
3
96
Total I & Support Elements
314
$9,873
*Domestic Positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS
FSIO
FAS
FSS
WB
Vacant
TOTAL
I
19
7
5
-
-
3
34
IOP
25
27
20
2
-
4
78
IOR
48
9
38
3
-
4
102
IEO
3
1
4
-
-
-
8
-228-
(I & Support Elements Continued)
-
GS
FSIO
FAS
FSS
WB
Vacant
TOTAL
I/R
4
3
6
1
-
1
15
-
IGC
8
-
9
-
-
1
18
IOS
33
-
19
1
-
3
56
IAI/S
2
-
-
-
-
1
3
TOTAL 142
47
101
7
-
17
314
-229-
GENATE FORD LIBRARY
OFFICE OF PERSONNEL AND TRAINING (IPT)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
127
Overseas American
--
Foreign National
--
Total
127
Funds:
FY 1977 Plan
A. Personnel Staff and Related Costs
......
$ 3,000
B. Training Programs and Staff
4,331
C. Foreign Service Pipeline
2,433
D. Home Leave & Transfer, Medical and
Related Costs
4,993
Total Office of Personnel And
$14,757
Training
World-Wide Agency Resources
Managed by Personnel & Training
Personnel:
Management Interns (Domestic)
7
Training Man-Years
134
Pipeline Man-Years (Overlap, Medical, Other
Agency)
76
Total
217
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 46; FSIO, 17; FAS (FSRU & FSLR), 49; FSS 11; Total, 123.
-230-
OFFICE OF ADMINISTRATION & MANAGEMENT (IOA)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
376
Overseas American
5
Foreign National
1
Total
382
Funds:
FY 1977 Plan
A. Salary Costs
$7,327
B. Staff Travel
317
C. Communications,
1,640
D. Central Reproduction
310
E. Office Furniture/Equipment
535
F. Space Mgmt. & Building Expenses
122
G. Admin. Supplies & Equipment
158
H. Data Processing
334
I. Domestic Adm. Support from Dept. of State
1,347
J. GSA Public Building Fund
6,932
K. Other Adm. Expenses
592
Total Office of Administration And
$ 19,614
Management
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 200; FSIO, 6; FAS (FSRU & FSLR), 91; FSS 4; Wage Board, 61;
Total, 362.
LIBRARY
-231-
AFRICA (IAA)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
14
Overseas American
92
Foreign National
384
Total
490
FY 1977 Plan
Positions
Foreign
Detail of Positions and Funds
American
National
Funds
A. Country Programs (Priority Order)
Nigeria
14
55
$ 2,205
Zaire
12
39
1,488
South Africa
7
24
791
Ethiopia,
5
28
718
Ghana
5
20
667
Kenya
5
19
623
Ivory Coast
5
12
596
Cameroon
5
14
563
Senegal
4
14
484
Tanzania
4
12
397
Madagascar
2
12
390
Liberia,
4
11
344
Fifteen other Countries
15
107
2,842
Total Country Programs
87
367
12,108
B. Domestic Staff and Related Costs
14
--
569
C. Major Renovation and Relocation Projects
--
--
291
D. Area-Wide Programs and Costs
5
17
1,522
Grand Total, Africa
106
384
$ 14,490
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 4; FSIO, 8; FAS (FSRU & FSLR), 2; Total, 14.
-232-
EAST ASIA AND PACIFIC (IEA)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
16
Overseas American
115
Foreign Nationals
757
Total
888
FY 1977 Plan
Positions
Detail of Positions and Funds
Foreign
American
National
Funds
A. Country Programs (Priority Order)
Japan
22
153
$ 5,773
Korea
12
86
2,173
Thailand
15
104
2,009
Indonesia
14
66
1,722
Australia
8
24
1,371
Philippines
10
79
1,267
China, Republic of (Taiwan)
8
61
1,118
Hong Kong,
4
36
748
Malaysia
5
31
730
Burma
4
36
528
Singapore
4
28
496
New Zealand.
2
11
402
All other China, Fiji, Laos,
Papua New Guinea and Trust
Territories
2
21
385
Total, Country Programs
110
736
18,722
B. Domestic Staff and Related Costs
16
:
708
C. Area-Wide Programs and Costs
5
21
681
Grand Total, East Asia & Pacific
131
757
$20,111
*
Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 3; FSIO, 9; FAS (FSRU & FSLR), 2; FSS, 2; Total, 16.
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LIBRARY
EUROPE (IEU)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
28
Overseas American
226
Foreign National
876
Total
1,130
FY 1977 Plan
Positions
Foreign
Detail of Positions and Funds
American
National
Funds
A. Country Programs (Priority Order)
Federal Republic of Germany
31
176
$ 6,951
France
14
66
3,593
Italy
15
78
3,083
Yugoslavia.
14
75
2,636
Turkey
12
65
1,608
USSR
17
--
1,607
United Kingdom
11
35
1,467
Spain
10
39
1,389
Greece
7
45
1,268
RIAS
2
--
1,083
Poland
10
26
1,026
Austria
6
21
1,024
Seventeen Other Countries
71
203
9,457
Total, Country Programs
220
829
36,192
B. Domestic Staff and Related Costs
28
--
1,018
C. Major Renovation & Relocation Projects .
--
--
347
D. Area-wide Programs and Costs
6
47
1,432
Grand Total, Europe
254
876
$38,989
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 7; FSIO, 14; FAS (FSRU & FSLR), 2; FSS, 3; Total, 26.
-234-
LATIN AMERICA (ILA)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
17
Overseas American
160
Foreign National
653
Total
830
FY 1977 Plan
Positions
Foreign
Detail of Positions and Funds
American National
Funds
A. Country Programs (Priority Order)
Brazil
38
139
$ 5,297
Mexico
20
92
2,387
Chile
11
43
1,373
Venezuela
13
31
1,350
Colombia
13
46
1,216
Argentina
9
61
1,155
Peru
9
29
942
Uruguay
5
33
812
Ecuador
7
26
774
Bolivia
5
27
672
Panama
4
22
583
Guatemala
4
15
484
Ten other countries
22
89
2,814
Total, Country Programs
160
653
19,859
B. Domestic Staff and Related Costs
17
--
686
C. Major Renovation and Relocation Projects
--
--
90
D. Area-Wide Programs and Costs
--
--
532
Grand Total, Latin America
177
653
$ 21,167
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 2; FSIO, 10; FAS (FSRU & FSLR), 2; FSS, 3; Total, 17.
SENXED
-235-
NORTH AFRICA, NEAR EAST AND SOUTH ASIA (INA)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
18
Overseas American
132
Foreign National
935
Total
1,085
FY 1977 Plan
Positions
Foreign
Detail of Positions and Funds
American
National
Funds
A. Country Programs (Priority Order)
India
29
371
$6,927
Iran
15
84
2,824
Pakistan
16
136
2,423
Saudi Arabia
8
18
1,345
Morocco,
9
34
1,099
Israel
5
40
1,008
Arab Republic of Egypt
6
45
909
Tunisia
5
28
746
Afghanistan
6
20
599
Lebanon
3
18
585
Sri Lanka
4
28
465
Bangladesh
2
25
441
Nine other countries
23
86
2,518
Total, Country Programs
131
933
21,889
B. Domestic Staff and Related Costs
18
:
724
C. Major Renovations & Relocation Projects
--
--
549
D. Area-Wide Programs and Costs
1
2
489
Grand Total, North Africa, Near East and
South Asia
150
935
$ 23,651
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 2; FSIO, 11; FSS, 3; Total, 16.
-236-
BROADCASTING SERVICE (IBS)
FY 1977 Resources
(Funds in Thousands)
Staff :
Positions
Domestic*
1,365
Overseas American
106
Foreign National
799
Total
2,270
Detail of Positions and Funds
FY 1977 Plan
Positions
Funds
I. Salaries and Expenses
A. Broadcasting
1. Language Services
USSR Languages
138
$ 3,058
Other East European Languages
128
2,893
West Europe
26
496
Africa
22
659
Near East and South Asia
73
1,821
East Asia and Pacific
135
3,126
Latin America
37
959
English
92
2,495
Total Language Services & English
651
15,507
2. Other Broadcast Program Support
313
10,287
Total Broadcasting
964
25,794
-237-
LIBRARY
(IBS continued)
FY 1977 Plan
Positions
Funds
B. Technical Operations
1. Domestic Relay Stations
164
6,961
2. Overseas Relay Stations
816
19,960
Total Relay Stations
980
26,921
3. Other Technical Operations
266
7,893
Total Technical Operations
1,246
34,814
C. Program Direction and Administration 60
3,278
Total Broadcasting Service Salaries
and Expenses
2,270
63,886
II. Acquisition and Construction
Dixon and Delano Antennas
--
2,045
Research
--
158
M & R
--
4,395
Total Acquisition and Construction
of Radio Facilities
--
6,598
Grand Total Broadcasting Service 2,270
$ 70,484
*Domestic positions are filled with Civil Service and Foreign Service personnel.
On September 30, 1976, personnel were assigned as follows: GS, 686; FSIO, 20;
FAS (FSRU & FSLR), 427; FSS, 32; Wage Board, 152; Total: 1,317.
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CENTERS SERVICE (ICS)
FY 1977 Resources - S&E
(Funds in Thousands)
Staff:
Positions
Domestic*
197
Overseas American
14
Foreign National
12
Total
223
FY 1977 Plan
Detail of Positions and Funds
Positions
Funds
Salaries and Expenses
A. Program Development
63
$1,968
B. Centers
86
2,152
C. Book Programs
26
726
D. Program Direction and Administration 22
674
E. Regional Service Support
Programs
1. Overseas Americans
14
2. Locals
12
Total, Regional Service
Support Programs
26
868
Total, Centers Service
Salaries & Expenses
223
$6,388
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 95; FSIO, 32; FAS (FSRU & FSLR), 45; FSS 14; Wage Board, 2;
Total, 188.
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LIBRARY GERALD FURD
CENTERS SERVICE (ICS)
FY 1977 Resources - SIE
(Funds in Thousands)
Staff:
Positions
Domestic*
62
Overseas American
3
Foreign National
6
Total
71
Funds:
FY 1977 Plan
A. Labor Missions and Exhibits
$ 340
B. USIA Fairs and Exhibitions
1. Cultural Exchange Exhibits with USSR
2,891
2. International Fairs and Other Exhibits
in the Soviet Union and East Europe.
2,008
3. International Fairs in Other Areas
250
4. Operating Costs
1,729
Total, USIA Fairs and Exhibitions
6,878
Grand Total, SIE
$7,218
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 36; FSIO, 1; FAS (FSRU & FSLR), 18; FSS, 1; Wage Board, 4;
Total, 60.
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MOTION PICTURE & TV SERVICE (IMV)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
262
Overseas American
Foreign National
----
Total
262
Detail of Positions and Funds
FY 1977 Plan
Positions
Funds
A. Production and Acquisition
163
$6,294
B. Washington Plant Operations
59
1,785
C. Program Direction, Administration
and Other Costs
40
1,195
Total, IMV
262
$9,274
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 99; FSIO, 12; FAS (FSRU & FSLR), 121; FSS, 3; Wage Board, 16; Total, 251.
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PRESS AND PUBLICATIONS SERVICE (IPS)
FY 1977 Resources
(Funds in Thousands)
Staff:
Positions
Domestic*
337
Overseas American
13
Foreign National
187
Total
537
FY 1977 Plan
Detail of Positions and Funds
Positions
Funds
Editorial Services
151
$ 3,867
Publications
99
3,276
Communications
60
1,900
Printing Services
206
2,805
Program Direction and Administration
21
933
Total Press and Publications
537
$12,781
*Domestic positions are filled with Civil Service and Foreign Service
personnel. On September 30, 1976, personnel were assigned as follows:
GS, 157; FSIO 18; FAS (FSRU & FSLR), 134; FSS 8; Wage Board 2;
Total 319.
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APPENDIX E: ASSIGNMENTS OF KEY PERSONNEL
Lengths of tour for senior Foreign Service Information
Officers (FSIO's) in Washington vary considerably, insofar as
most of them serve at the pleasure of the Director. The
normal Washington tour is for three years, with an extension to
a fourth year being commonplace. However, many have served
longer, and continue to serve on a year by year basis.
Senior specialist employees, both Civil Service (GS)
and Foreign Service Reserve (FSR), serve on an indefinite
basis.
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GERALD
LIBRARY
Career Status and End of Tour Dates of Key Personnel
Eugene P. Kopp, Deputy Director, Executive Level IV
non-career, End of Tour: Indefinite
Walter M. Bastian, Deputy Director (Policy & Plans), FSIO-1
career, End of Tour: Not to exceed mandatory retirement date of 3/31/78
Serban Vallimarescu, Associate Director (Policy & Plans), FSIO-1
career, End of Tour: 6/78
Daniel P. Oleksiw, Chief Inspector (Policy & Plans), FSIO-1
career, End of Tour: 6/78
Henry A. Dunlap, Associate Chief Inspector (Policy & Plans), FSIO-1
career, End of Tour: Not to exceed mandatory retirement date of 4/30/77
G. Richard Monsen, Assistant Director (Research), FSIO-1
career, End of Tour: 6/77 - onward assignment identified; replacement
named.
Harold E. Engle, Deputy Assistant Director (Research), FSIO-2
career, End of Tour: 6/78
Juliet C. Antunes, Assistant Director (Equal Employment Opportunity), FSIO-3
career, End of Tour: 6/78
Alan Carter, Assistant Director (Public Information), FSIO-1
career, End of Tour: 6/78 - reassignment in Washington announced,
replacement named.
Paul J. Rappaport, Deputy Assistant Director (Public Information), FSIO-2
career, End of Tour: 1979
George W. Haley, General Counsel, FSLR-1
non-career, End of Tour: Indefinite
Robert D. Barber, Assistant Director (Security), FSRU-1
career, End of Tour: Indefinite
Horace G. Dawson, Jr., Assistant Director (Africa), FSIO-1
career, End of Tour: 6/78
Edward W. Holmes, Deputy Assistant Director (Africa), FSO-2
career, End of Tour: 6/77 - return to Department of State, replacement
named.
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William K. Payeff, Assistant Director (East Asia and Pacific), FSIO-1
career, End of Tour: 6/77 -- onward assignment identified; replacement
named.
Clifton B. Forster, Deputy Assistant Director (East Asia and Pacific), FSIO-1
career, End of Tour: 6/77 -- onward assignment identified; replace-
ment named.
John W. Shirley, Assistant Director (Europe), FSIO-1
career, End of Tour: 6/77 -- onward assignment identified; replace-
ment named.
Philip W. Arnold, Deputy Assistant Director (Europe), FSIO-2
career, End of Tour: 6/78
Joann Lewinsohn, Deputy Assistant Director (Europe), FSIO-2
career, End of Tour: 6/78 -- reassignment in Washington announced;
replacement named.
Robert L. Chatten, Assistant Director (Latin America), FSIO-2
career, End of Tour: 1979
Victor B. Olason, Deputy Assistant Director (Latin America), FSIO-2
career, End of Tour: 1979
David Nalle, Assistant Director (North Africa, Near East & South Asia), FSIO-1
career, End of Tour: 6/78
Peter F. Brescia, Deputy Assistant Director (N. Africa, Near East & S. Asia), FSIO-2
career, End of Tour: 6/78
Richard H. Curtiss, Deputy Asst. Director (N. Africa, Near East & S. Asia), FSIO-2
career, End of Tour: 1979
Edward J. Nickel, Assistant Director (Administration & Management), FSIO-1
career, End of Tour: Not to exceed mandatory retirement date of 7/31/77
Fred D. Hawkins, Deputy Assistant Director (Administration & Management), FSIO-2
career, End of Tour: 6/78
Stanley M. Silverman, Deputy Asst. Director (Administration & Management -
Budget Division), GS-16
career, End of Tour: Indefinite
GERRAL FORD VIBRARY
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William E. Carroll, Assistant Director (Personnel & Training), FSRU-1
career, End of Tour: Indefinite
Robert L.M. Nevitt, Deputy Assistant Director (Personnel & Training), FSIO-2
career, End of Tour: 6/78
Kenneth R. Giddens, Assistant Director (Broadcasting), GS-18
non-career, End of Tour: Indefinite
Hans N. Tuch, Deputy Assistant Director (Broadcasting), FSIO-1
career, End of Tour: 6/78
W. Russell Cox, Deputy Assistant Director (Broadcasting-Administration) FSRU-2
career, End of Tour: Indefinite
Kenneth H. Langenbeck, Deputy Assistant Director (Broadcasting-Engineering
& Technical Operations), FSLR -2
non-career, End of Tour: Indefinite
Jack H. Shellenberger, Deputy Assistant Director (Broadcasting-Programs), FSIO-1
career, End of Tour: 6/77 -- onward assignment identified; no replace-
ment named
Harold F. Schneidman, Assistant Director (Information Centers), FSIO-1
career, End of Tour: 6/78 -- reassignment in Washington announced;
replacement named
Clifford E. Southard, Deputy Assistant Director (Information Centers), FSIO-1
career, End of Tour: 6/77 -- onward assignment identified; no replace-
ment named
John K. Jacobs, Deputy Assistant Director (Information Centers-Exhibits), GS-15
career, End of Tour: Indefinite
Robert S. Scott, Assistant Director (Motion Picture & Television Service), GS-18
non-career, End of Tour: Indefinite
McKinney H. Russell, Sr., Deputy Assistant Director (Motion Picture &
Television Service) FSIO-1
career, End of Tour: 1979
Angelina Garcia, Deputy Assistant Director (Motion Picture & Television
Service-Administration), GS-16
career, End of Tour: Indefinite
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Charles R. Beecham, Assistant Director (Press & Publications), FSIO-1
career, End of Tour: 6/78
Paul Modic, Deputy Assistant Director (Press & Publications), FSIO-2
career, End of Tour: 6/78
Jack Rubley, Deputy Assistant Director (Press & Publications-Operations),
FSRU-2
career, End of Tour: Indefinite
Louis T. Olom, Staff Director, U.S. Advisory Commission on Information,
GS-16
career, End of Tour: Indefinite
08
GERAL
LIBRARY
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APPENDIX F: SYMBOLS, ABBREVIATIONS AND ACRONYMS
AFGE
American Federation of Government Employees
AFSA
American Foreign Service Association
ARS
Audience Record System
ARS-Paris
African Regional Services
ADS
Audience Data System
BNC
Binational Center
BPAO
Branch Public Affairs Officer
CAO
Cultural Affairs Officer
CAP
Career Advancement Program
CORE/DAS
State Department's Administrative Support System
CPP
Country Plan Proposal
CU
Bureau of Educational & Cultural Affairs (Dept. of State)
DAS
Distributed Administrative Support
DSA
Direct Support Allocation
FAS
Foreign Affairs Specialist
FAAS
Foreign Affairs Administrative Support
FAM
Foreign Affairs Manual
FPR
Federal Procurement Regulations
FSIO
Foreign Service Information Officer
FSL
Foreign Service Local Employee
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GERALD
LIBRARY
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FSLR
Foreign Service Limited Reserve
FSO
Foreign Service Officer (Dept. of State)
FSRU
Foreign Service Reserve (Unlimited Tenure)
FSS
Foreign Service Staff
GAO
General Accounting Office
GOE
General Operating Expenses
GS
General Schedule
IO
Information Officer
JOT
Junior Officer Trainee (same as PAT)
MI
Management Intern
MOA
Manual of Operations and Administration
MAS
Management Accounts Structure
OMB
Office of Management and Budget
PAO
Public Affairs Officer
PAT
Public Affairs Trainee (same as JOT)
RAG
Resource Allocation Group
RIAS
Radio in the American Sector (Berlin)
RMS
Resource Management System
RSC
Regional Service Center
SADI
State Automated Data Index
SAS
Shared Administrative Support (replaced by CORE/DAS)
S & E
Salaries & Expenses
SIE
Special International Exhibition
USIS
United States Information Service
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-
VOA
Voice of America
WAO
Women's Action Organization
YOPP
Young Officers' Policy Panel
LIBRARY
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OFFICE SYMBOLS
I
Director, Deputy Director
ICS/PF
Field Operations Branch
I/R
Office of Public Information
ICS/PR
Private Resources Staff
I/S
Executive Secretariat
ICS/X
Exhibits Development and Production
I/SO
Operations Center
Division
IAA
Office of Assistant Director (Africa)
ICS/XA
Acquisitions Staff
IEA
Office of Assistant Director (East Asis & Pacific)
ICX/XD
Design Staff
IEU
Office of Assistant Director (Europe)
ICS/XG
Graphics Staff
ILA
Office of Assistant Director (Latin America)
ICS/XP
Project Staff
INA
Office of Assistant Director (North Africa, Near
ICS/XV
Audiovisual Staff
East and South Asia)
IAI/S
U.S. Advisory Commission on Information
IEO
Office of Equal Employment Opportunity
IBS
Broadcasting Service
IGC
Office of the General Counsel
IBS/A
Deputy (Administration)
IBS/E
Deputy (Engineering and Technical)
IMV
Motion Picture and Television Service
IBS/EC
Construction Program Staff
IMV/A
Deputy (Administration)
IBS/EF
Frequency Division
IMV/C
International Communications Media Staff
IBS/EO
Operations Division
IMV/D
Planning Manager
IBS/EO-BY
Bethany Relay Station
IMV/G
General Programs Production Division
IBS/EO-DE
Delano Relay Station
IMV/N
New York Branch Office
IBS/EO-DX
Dixon Relay Station
IMV/O
Operations Manager
IBS/EO-GR
Edward R. Murrow Transmitting Station
IMV/OL
Laboratory & Special Services Division
IBS/EO-MR
Marathon Relay Station
IMV/OLC
Services Control Branch
IBS/ER
Engineering Division
IMV/OLL
Laboratory Services Branch
IBS/EW
Washington Plant Division
IMV/OLS
Film Library & Shipping Branch
IBS/P
Deputy (Programs)
IMV/OW
Washington Facilities Division
IBS/PA
Africa Division
IMV/OWM
Maintenance Branch
IBS/PE
Europe Division
IMV/OWO
Studio Operations Branch
IBS/PF
East Asia and Pacific Division
IMV/OWS
Scenic Services Branch
IBS/PL
Latin America Division
IMV/OWT
Telecine Branch
IBS/PN
Near East and South Asia Division
IMV/P
Public Affairs Programs Production Division
IBS/PS
USSR Division
IMV/R
External Resources Division
IBS/PW
V0A English Division
IMV/S
Special Programs Production Division
IBS/PC
New & Current Affairs
IBS/PCA
Current Affairs Division
IOA
Office of Administration and Management
IBS/PCX
News Division
10A/B
Program and Budget Division
IBS/PCN
Northeast Correspondent Staff
IOA/BAA
Africa Branch
IBS/PCC
Midwest Correspondent Staff
IOA/BBO
Budget Operations Branch
IBS/PCM
Southeast Correspondent Staff
IOA/BEA
East Asia and Pacific Branch
IBS/PCL
West Coast Correspondent Staff
IOA/BEU
Europe Branch
IOA/BLA
Latin America Branch
ICS
Information Center Service
IOA/BNA
North Africa, Near East, and South Asia
ICS/A
Executive Office
Branch
ICS/AA
Administrative Staff
10A/BMS
Media and Staff Support Branch
ICS/AB
Budget and Fiscal Staff
IOA/C
Contract and Procurement Division
ICS/AP
Procurement and Logistics Staff
IOA/CA
Audio-Visual Procurement Branch
ICS/APN
New York Services Unit
IOA/CN
Construction and Engineering Procure-
ICS/B
Appraisals and Bibliographic Division
ment Branch
ICS/C
Cultural and Centers Coordination Division
IOA/CP
Press, Information Center & Other
ICS/CA
American Studies Staff
Procurement Branch
ICS/CE
English Language Staff
IOA/CR
Policies and Procedures and Overseas
ICS/CL
Library Program Staff
Contracting
ICS/CM
Centers Management Staff
ICS/D
Program Development Division
I0A/F
Finance and Data Management Division
ICS/DA
Arts and Humanities Staff
IOA/FA
Fiscal Branch
ICS/DE
Economics Staff
I0A/FD
Computer Services Center
ICS/DF
Foreign Policy Staff
IOA/FS
Special Services Staff
ICS/DP
Political and Social Processes Staff
I0A/FX
Systems and Planning Staff
ICS/DS
Science and Technology Staff
IOA/M
Management Division
ICS/E
Exhibits Planning Staff
IOA/MA
Audience-Record System
ICS/O
Exhibits Operations Division
IOA/MR
Resource and Operations Analysis Staff
ICS/OL
Logistics and Inventory Control Staff
10A/S
Administrative Services Division
ICS/OM
Field Management Staff
IOA/SA
Administrative Office
ICS/P
Publications Division
10A/RMS
RMS Control Branch
ICS/PE
Editorial and Promotional Branch
10A/SC
Communications & Records Branch
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10A/SE
Emergency Coordinator and Agency
IPS/E
Editorial Services Division
Property Management Officer
IPS/EC
Copyright Clearance Staff
IOA/SF
Field Equipment & Supply Branch
IPS/EP
Special Projects Staff
10A/SG
General Services Branch
IPS/ET
Text Branch
10A/SN
New York Services Branch
IPS/EV
Pictures Branch
10A/SR
Reproduction & Special Services Branch
IPS/M
Publications Division
IOA/SS
Overseas Space Planning and Services
IPS/MA
Topic Branch
10A/ST
Branch
IPS/MC
Problems of Communism Branch
IDA/ST
Transportation Branch
IPS/MD
Dialogue Branch
IPS/ME
Economic Impact Branch
IOP
Office of Policy and Plans
IPS/MH
Horizons USA Branch
IOP/F
Chief, Foreign Correspondents Services
IPS/MI
America Illustrated Branch
Staff
IPS/MP
Pamphlets Staff
IOP/FN
New York Foreign Press Center
IPS/O
Operations
10P/FW
Washington Foreign Press Center
IPS/P
Press Division
IOP/G
Policy Guidance Staff
IPS/PA
Africa Branch
IOP/I
Chief Inspector
IPS/PE
Europe Branch
IOP/M
Media Reaction Staff
IPS/PF
East Asia & Pacific Branch
IOP/NY
USIA Representative at USUN
IPS/PL
Latin America Branch
IOP/P
Planning and Program Advisory Staff
IPS/PN
Near East & South Asia Branch
IPS/PO
Political Economic Branch
IOR
Office of Research
IPS/R
Printing Division
10R/A
Attitude and Audience Research Division
IPS/RF
Field Requirements Branch
IOR/F
Foreign Information Research Division
IPS/RP
Printing and Engineering Branch
IOR/L
IPS/X
Agency Library
Policy Staff
IOR/M
Media Research Division
Research Review Staff
IPT
IOR/R
Office of Personnel and Training
Executive Office
IPT/E
IOR/X
Employee Management Relations Staff
IPT/O
Personnel Operations Division Domestic
IPT/OD
Personnel Service
IOS
Office of Security
IPT/ODC
Position Classification Staff
IOS/A
Administrative Staff
IPT/ODR
Recruitment Staff
IOS/E
Personnel Security Division
IPT/ODS
Staff-Media Personnel Office
IOS/P
Physical Security Division
IPT/ODV
VOA, Personnel Office
IOS/I
Investigations Division
IPT/OF
Foreign Personnel Service
10S/IS
Special Investigations Branch
IPT/OFC
Career Counseling Staff
10S/10
Investigative Operations Branch
IPT/S
Personnel Services Division
IPT/SO
Operations Branch
IPS
Press and Publications Service
IPT/SR
Employee Services and
IPS/A
Executive Office
Retirement Branch
IPS/C
Communications and Photo Lab Division
IPT/ST
Transactions Branch
IPS/CE
Engineering and Maintenance Branch
IPT/T
Training Division
IPS/CL
Photo Laboratory Branch
IPT/TN
Foreign National Employees Branch
IPS/CT
Wire Room
IPT/TW
Workshop Branch
xii