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148839
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Archives - (State of Georgia - Presidential Campaign Records Transfer)
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148839
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Archives - (State of Georgia - Presidential Campaign Records Transfer)
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Records of the Office of the Staff Secretary
1976 Campaign Transition File
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Georgia
Presidential campaigns
Presidential libraries
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148839
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Archives [State of Georgia---Presidential Campaign Records Transfer]
Folder Citation: Collection: Office of Staff Secretary; Series: 1976 Campaign Transition File;
Folder: Archives [State of Georgia---Presidential Campaign Records Transfer]; Container 1
To See Complete Finding Aid:
http://www.jimmycarterlibrary.gov/library/findingaids/Staff_Secretary.pdf
John Man
October 18, 1976
MEMORANDUM
TO:
All Staff
FROM:
Hamilton Jordan
SUBJECT: Guidelines for Preservation of Carter
Presidential Campaign Records
Governor Carter has asked the Georgia State Archives to store all records
and files of his Presidential campaign. The Archives has agreed. The
following guidelines are provided to insure the orderly gathering of
records for transfer to archives and to insure our ability to locate
specific papers after they have been stored.
Retention Standards
The retention standards are simple: Save Everything! Fiscal records must
be kept under Federal law. Everything else related to the campaign has
potential historical value.
"Everything" includes such things as:
schedules
calendars
external correspondence
internal correspondence
information packages
any campaign materials
tapes & other recordings
reference materials
working papers
procedure documentation
press clippings
name lists/ contact lists
daily/weekly reports
polling data
automated computer files
budgets/fiscal records
directories
speeches
organization charts
legal files
breifing books
newsletters
volunteer records
task force recommendations
photographs
If you want to keep anything, please copy it and keep the copy. Originals
should go to the Archives. They belong to the campaign.
Transmittal Forms
The Archives has furnished a standard transmittal form (AR-48-71 adapted)
which provides for file series identification and for file inventory. A
copy is attached. Please xerox the number you will need.
Description
The form has two pages: the first requests basic information and
provides space for a file inventory; the second page is for continuation
of the inventory.
File Series
A file series is a complete set of inter-related files. A series can
be relatively large in volume such as general correspondence files or
relatively small in volume such as a single individuals working files.
(A set of forms should be completed for each file series).
page 2
A copy and an original should be made of each set of forms. The
copy should be placed inside the # 1 box in each file series. The
original should be sent in an envelope to :
John Martin
Carter-Mondale Campaign
22nd Floor-Room 127
100 Colony Square
Atlanta, Georgia 30309
Filling Out the Forms
A. In the space marked "From: (name and address) " give the name
of the individual responsible for the file series and the
division or field headquarters; Carter - Mondale Campaign; and
the address. Check Agent.
B. In space # 1 check Archives.
C. In space # 2 put Jimmy Carter.
D. Space # 3 allows for the restriction of access to the file series
after storage in Archives. There are three basic classifications:
1. unlimited public access
2. Limited Access:
access restricted to specific individuals (give names)
3. Restricted:
completely restricted (give a date when restriction can
be lifted)
Governor Carter and his authorized agents can allow access to any
file at any time. (Note: Governor has always been open about
his actions and records. Very few of his records as Governor have
been classified. Please exercise restrictions with care.)
E. In space # 4 put the name of the individual listed in the box
headed "From: (name and address) "
F. Leave # 5 blank.
G. In space # 6 give the telephone number of the individual listed in
space # 4.
H. In space # 7 give a description of the use and content of the file
series. This does not need to be a one line description. Use as
many lines as needed (within reason) to describe the series.
I. In space # 8 put the date.
page 3
J. In the column on the left side of the page, number the storage
boxes used for the file series.
K. In the "Description of Contents of Each Box" column, list the
file heading each folder that is stored in this particular box.
If the folders have only alphabetized or numerical headings it
is not necessary to list each folder.
Packing Procedure
Boxes
We have a standard storage box which is compatible with the storage
facilities at Archives. (Boxes can be obtained from John Martin or
Curtis Allen at 897-5078). Each box will accomodate 3/4 to 1 com-
plete file drawer depending on whether the material is letter or
legal size.
Packing
Papers should remain in the file folders when packed. The folders
should be packed standing up in the box as they would be in the file
drawer. There is no need to overfill the boxes as we have plenty.
Each box should be numbered and the contents of each box should be
listed on the transmittal sheet. You may also want to label each box
itself.
Time
Packing should begin immediately for file series which are no longer
in use, especially primary records. Packing for the remainder of the
campaign materials should begin soon. All files should be processed
by November 5.
Holding Area
A temporary holding area has been set up on the 22nd Floor of the
100 Colony Square Building. All boxes should be sent there to the
attention of John Martin. An area for confidential material is also
available. If confidential material is being transmitted, prior
notice should he given to John Martin at 897-5078.
Assistance
If you need assistance, please contact John Martin at 897-5078.
(NON-GOVERNMEMIAL RECORDS USE)
Standard Form AB-48-71 (adapted)
RECORDS TRANSMIT ITAL AND RECEIPT
Page 1 of
Pages
For Archives or Records Center Use Only
State of Georgia
Office of the Secretary of State
Accession No.
Record Group No.
Georgia Department of Archives and History
Signature
Date Records Received
Atlanta, Georgia 30334
From: (Name and address )
Check one:
Donor
1. Ship to:
Archives
Agent
2. Donor (if not named at left)
3. Cite security classification and/or restriction on use, if any.
4. Person to Contact:
5. Building and room number.
6. Phone number
7. Description of Records:
8. Date Sent:
Box No.
Description of Contents of Each Box
Special Instructions
(Access, etc.)
CNOR-GOVERNMENTAL R! CORDS USE)
statement From AH-46A-71 (adptd) RECORDS TRANSMITTAL AND RECEIPT (Continuation)
Page of Pages
State of 0 corpa
Name of agency and organizational component sending records
Date
Other , time Secretary of State
Georgia Department of Archivas and History
Atianta, Georgia 30334
Special Instructions
Box No.
Description of Contents of Each Box
(Access, etc.)
(NON-GOVERNMENTAL RECORDS USE)
tandard Form A11-18-21 (adapted)
RECORDS TRANSM TTAL AND RECEIPT
Paper of
Pages
State of Georgia
For Archives or Records Center Use Only
Office of the Secretary of State
Accession No.
Record Group No.
Georgia Department of Archives and History
Signature
Date Records Received
Atlanta, Georgia 30334
From: (Name and address )
Check one:
Donor
1. Ship to:
Archives
X Agent
2. Donor (if not named at left)
MAXIE WELLS
P. O. BOX 1976
ATLANTA, GEORGIA 30301
JIMMY CARTER
3 Cite security classification and/or restriction on use, if any.
NONE (UNLIMITED PUBLIC ACCESS)
4. Person to Contact:
5. Building and room number.
6. Phone number
MAXIE WELLS
912/824-3366
7. Description of Records:
8. Date Sent:
JIMMY CARTER SPEECHES, DRAFTS, NOTES, AND STATEMENTS
DEBATE NOTES, READER'S DIGEST ARTICLE, PHONE CALLS
NOV. 10, 1976
Box No.
Description of Contents of Each Box
Special Instructions
(Access, etc.)
1
SPEECHES, SPEECH DRAFTS, NOTES
UNLIMITED PUBLIC
AND STATEMENTS (SEE ATTACHED
ACCESS
CATALOGUE SHEET)
ALL WITH GREEN LABELS
DEBATE NOTES
RED LABELS
READER'S DIGEST ARTICLE
TWO FOLDERS OF PHONE CALLS
*******
CONTAINS MANY HANDWRITTEN
NOTES FROM GOVERNOR CARTER
*
*
SPEECH NOTES AND STATEMENTS
CONVENTION THROUGH GENERAL ELECTION
SPEECH MEMOS (From Staff)
SPEECH NOTES (Marked)
SPEECH NOTES (Unmarked)
ACCEPTANCE SPEECH at Democratic National Convention
New York, New York
Thursday, July 22, 1976
AFL-CIO SPEECH
Washington, D. C.
August 31, 1976
AFL-CIO/DEARBORN SPEECH
ECONOMY
Dearborn, Michigan
September 15, 1976
AL SMITH DINNER SPEECH
New York, New York
October 21, 1976
AMERICAN BAR ASSOCIATION SPEECH
Atlanta, Georgia
August 7, 1976
AMERICAN LEGION SPEECH
Seattle, Washington
August 24, 1976
AMERICAN PUBLIC HEALTH ASSOCIATION SPEECH
Miami, Florida
October 19, 1976
B'NAI B'RITH SPEECH at B'nai B'rith Convention
Washington, D. C.
September 8, 1976
CATHOLIC CHARITIES SPEECH
CLOSED GOVERNMENT INSERT
FORD PRESS CONFERENCES
Became part of standard stump speech
(Lack of), etc.
First delivered in Albuquery, New Mexico
October 8, 1976
SPEECH NOTES AND STATEMENTS
CONVENTION THROUGH GENERAL ELECTION
PAGE TWO
CRIME SPEECH
Detroit, Michigan
October 15, 1976
DEMOCRATIC DINNER INSERT
FARM SPEECH
Des Moines, Iowa
August 25, 1976
FARM WORKERS' STATEMENT
PROPOSITION 14
Spoken over phone to United Farm Workers
of America, AFL-CIO Convention
Fresno, California
September 5, 1976, 5:00 P.M.
FOURTH OF JULY SPEECH
GOVERNMENT REORGANIZATION STATEMENT
Columbus, Ohio News Conference
September 9, 1976
HOFSTRA UNIVERSITY SPEECH
New York, New York
October 28, 1976
HOUSTON SPEECH
ECONOMY
Houston, Texas
September 24, 1976
"I SEE AN AMERICA" ENDING
ITALIAN/AMERICAN DINNER SPEECH
Washington, D. C.
4
September 16, 1976
LIBERAL PARTY DINNER SPEECH
New York, New York
October 14, 1976
MANCHESTER RALLY SPEECH
Manchester, New Hampshire
August 3, 1976
MAYORS' CONFERENCE SPEECH
SPEECH NOTES AND STATEMENTS
CONVENTION THROUGH GENERAL ELECTION
PAGE THREE
MEDICAID STATEMENT
Phoenix, Arizona
September 14, 1976
NOTRE DAME SPEECH
HUMAN RIGHTS
South Bend, Indiana
October 10, 1976
NEW YORK RALLY SPEECH
Sidewalk Speech Delivered Day JC
Arrived in New York for Democratic
National Convention
New York, New York
July 11, 1976
"PEOPLE RULE" INSERT
PROPERTY TAX STATEMENT
Mission Viejo, California
September 26, 1976
PUBLIC CITIZENS FORUM SPEECH
Washington, D. C.
August 9, 1976
PULASKI DAY DINNER SPEECH
Chicago, Illinois
SENIOR CITIZENS SPEECH
Pittsburgh, Pennsylvania
October 28, 1976
SMALL BUSINESS SPEECH
Birmingham, Alabama
September 13, 1976
SOCIAL SECURITY STATEMENT
August 14, 1976
TAX STATEMENT
New Orleans, Louisiana
October 30, 1976
SPEECH NOTES AND STATEMENTS
CONVENTION THROUGH GENERAL ELECTION
PAGE FOUR
TOWN HALL FORUM SPEECH
Los Angeles, California
August 23, 1976
UNITED NATIONS SPEECH
NUCLEAR ENERGY
New York, New York
May 13, 1976
VOTER EDUCATION PROJECT DINNER
Atlanta, Georgia
August 30, 1976
VOLUNTEERISM SPEECH
WARM SPRINGS SPEECH
ALSO CONTAINS
Warm Springs, Georgia
LABOR DAY STATEMENTS
Labor Day, 1976
WOMEN'S SPEECH