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This file contains:
Draft edits for advance arrangements instructions. 12 pages. [Other Document], n.d.
Drafts of Advance Man's Contact Sheet and Advance Man's Information sheet. 3 pages. [Form], 3/23/1960
From Del Smith re: RN Trip Advance for 11-20 February - California. 2 pages. [Memo], 2/29/1960
New York Trip - May 17th & 18th - Summary of Points to be Followed in Future Trips. 3 pages. [Memo], n.d.
From Del Smith re: RN Trip Advance for 11-20 February - California. 2 pages. [Memo], 2/29/1960
Draft: To Advance Men from H.R. Haldeman re: Police escorts for motorcades. 2 pages. [Memo], 5/11/1960
To Advance Men from H.R. Haldeman re: Republican National Convention - July 25. 1 page. [Memo], 5/31/1960
To Advance Men from H.R. Haldeman re: Police Escorts for Motorcades. 1 page. 4 copies. [Memo], 5/26/1960
To Staff (Finch, Haldeman, Klein, Rose, Hughes) from J.T. Sherwood re: After RN is nominated - use of Secret Service agents to assist Political Advance Men in traveling with them about the country. 1 page. [Memo], 12/24/1959
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26127249
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WHSF: Returned, 45-17
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26127249
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WHSF: Returned, 45-17
description
This file contains:
Draft edits for advance arrangements instructions. 12 pages. [Other Document], n.d.
Drafts of Advance Man's Contact Sheet and Advance Man's Information sheet. 3 pages. [Form], 3/23/1960
From Del Smith re: RN Trip Advance for 11-20 February - California. 2 pages. [Memo], 2/29/1960
New York Trip - May 17th & 18th - Summary of Points to be Followed in Future Trips. 3 pages. [Memo], n.d.
From Del Smith re: RN Trip Advance for 11-20 February - California. 2 pages. [Memo], 2/29/1960
Draft: To Advance Men from H.R. Haldeman re: Police escorts for motorcades. 2 pages. [Memo], 5/11/1960
To Advance Men from H.R. Haldeman re: Republican National Convention - July 25. 1 page. [Memo], 5/31/1960
To Advance Men from H.R. Haldeman re: Police Escorts for Motorcades. 1 page. 4 copies. [Memo], 5/26/1960
To Staff (Finch, Haldeman, Klein, Rose, Hughes) from J.T. Sherwood re: After RN is nominated - use of Secret Service agents to assist Political Advance Men in traveling with them about the country. 1 page. [Memo], 12/24/1959
citationUrl
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Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number Folder Number Document Date
Document Type
Document Description
45
17
n.d.
Other Document
Draft edits for advance arrangements
instructions. 12 pages.
45
17
03/23/1960
Form
Drafts of Advance Man's Contact Sheet and
Advance Man's Information sheet. 3 pages.
45
17
02/29/1960
Memo
From Del Smith re: RN Trip Advance for 11-
20 February - California. 2 pages.
45
17
n.d.
Memo
New York Trip - May 17th & 18th -
Summary of Points to be Followed in Future
Trips. 3 pages.
45
17
02/29/1960
Memo
From Del Smith re: RN Trip Advance for 11-
20 February - California. 2 pages.
45
17
05/11/1960
Memo
Draft: To Advance Men from H.R.
Haldeman re: Police escorts for motorcades.
2 pages.
Wednesday, May 23, 2007
Page 1 of 2
Box Number Folder Number Document Date
Document Type
Document Description
45
17
05/31/1960
Memo
To Advance Men from H.R. Haldeman re:
Republican National Convention - July 25. 1
page.
45
17
05/26/1960
Memo
To Advance Men from H.R. Haldeman re:
Police Escorts for Motorcades. 1 page. 4
copies.
45
17
12/24/1959
Memo
To Staff (Finch, Haldeman, Klein, Rose,
Hughes) from J.T. Sherwood re: After RN is
nominated - use of Secret Service agents to
assist Political Advance Men in traveling
with them about the country. 1 page.
Wednesday, May 23, 2007
Page 2 of 2
eliminate
BagexNoxpaxi (xxplanx present para. 15 and insert on page 5 a new par. 12 and
then re-number all the following paragraphs 1 number higher. )
New Para. 12 - Page 5:
Prepare and transmit to the Washington Office all of the required Advance inforam
ation as covered at a later point in this Manual.
Remove page 7
New page 7:
SPECIFIC ADVANCE ARRANGEMENTS
Schedule
1. Basic schedule should include the arrival in the city, transportation to the
Hotel which serves as headquarters, sufficient time at the Hotel to prepare
for the major appearance, transportation to the place for the meeting, the
meeting itself, transportation back to the hotel if it's an overnight stop or
back to the point of departure
2. Specific times for press conferences are not to be scheduled but sufficient
time will be allowed in each day's program for a press conference if it is
decided to have one.
3.
No stop-bys at small meetings or functions other than the main event
are to be scheduled. Again, time should be allowed in the over-all schedule
for the possibilities of unscheduled stop-bys.
4.
In drawing up the over-all schedule, keep in mind the probability of impromptu
hand-shaking in the streets or at the hall or at the rally but do not schedule
any formal reception or hand-shaking session of any kind.
5.
Do not schedule any appearance ata meals If the VP is to appear at a
breakfast, luncheon or dinner meeting, he will arrive after the meal in
time for his speech.
6.
No private homes are to be used for overnight or daytime spak stops.
7.
Do not schedule any small private, off-the-record meetingsfo finance
or any other purposes.
-2-
8.
No fund-raising dinners or other fund-raising events are to be scheduled.
9.
No dindividual appointsments are to be scheduled.
10.
There must always be two hours' time reserved for the Vice President
prior to any television appearance or major speech.
11.
The over-all day's schedule must be prepared so that the VP is in his
room at the Hotel by 11 o'clock every night. In other words, any night
meetin gs must be scheduled so that the Vice President can leave in time
to actuaNy be in his room by 11:00 P.M.
12.
No comittments are to be made in advance on factory drop-bys. This will
always be done on a last-minute basis if at all.
13.
Although the VR will of course attend church every Sunday druing the campaign,
no announcements are to be made in advance, of church attendance, and no
invitations accepted for attending churches. These will be decided at the last
minute.
14.
As a general overaall guide, always plan on working the good areas of the
city in which we are visiting
don't go across the tracks. Thus meetings
should be scheduled for places where we know we can get a big crowd and a
favorable crowd. We should not attempt to schedule appearances in those
areas where "help is needed".
15.
The VP may want to drop in on organization meetings which are going on in
the hotel where he is staying or the city he is visiting. No arrangements for
this should be made in advance, but a list of such meetings should be sub-
mitted to the Office as far in advance as it is possible.
16.
Private dinners, cocktail parties or after-meeting social events must not
be accepted. Be sure that the local committee is aware of this so they don't
schedule something without your knowledge.
17.
Nothing should ever be scheduled for the Vice President following an evening
meeting unless you have specific instructions to the contrary txths from the
Office.
18.
The local committee should be advised tha the Press Secretary and the
aides traveling with the Vice President will be available to receive sug-
gestions and messages for him and that these will be delivered to him without
fail. Time will not permit individual appointsments with people who will want
to see the Vice President.
19.
The use of radio time must never restrict the starting of any starting time
for a sprech. That is, if the program is covered by live radio, it must be on
an open-time basis so the schedule is not made rigid merely to conform with
the radio requirements. In the case of live television coverage, however, it
will, of course, be necessary to have restricted time segments.
20. Keep in mind the possibility of a separate schedule for Mrs. Nixon. Do not
make any comittments in this regard without prior clearance from the office.
Separate schedules should only be arranged where appropriate and where it
doesn't appear forced. Possibilities include special interviews with news
women, visits to hospitals, churches, schools, orphanages, etc.
-3-
Page 8 - insert new paragraph 4 and then re-no. the following paras. one no. higher
4. Work out with the local cahairman, a satsfactory greeting committee. This
should be limited to the smallest number of people possible while still including
all of those who should be part of the reception group. Send the list of the names
of the greeting committee to the Office as soon as possible. Do not donfirm the
makeup of the committee until has bean O. k'd by the office.
Arrange to have the committee lined up in a pre-determined order when the
plane arrives so that the VP can walk along the line and greet each of the
people. This is much more satisfactory than having the committee walk past
him and it makes possible to nget much better pictures. One key official
should be X designated as the person to greet the Vice President ad the bottom
of the steps and take him along the line of the greeting committe. Also, one
person should be slected to introduce the Vice President on the microphone
if this is planned. These names must be cleared with the Office.
PAGE 9 - add Item 6, prior to Motorcade heading.
6. Locate the cars so that the official party does not have to walk through the
crowd to get to them.
7. Be sure that Western Union is notified of the details of the airport arrival
so that they will have personnel there to handle any киріх copy the newsmen
on the plane may want to file.
INSERT A - to be put in page 10 at the point indicated/
The cars used for the motorcade should all be xin good running condition and of
course, clean. Do not use brand new cars. Use only cars that have at least 1, 000
miles on them. New cars create a number of problems including overheating, the
fact that they have not been sufficiently checked out and broken in; some insurance
problems in some states, etc.
Instruct all drivers that they must leave the keys in their cars at all times. They
are never to remove the key from the car This is ncessary because it is some-
times important that we get into the truck of the car, or that the cars be moved
when the driver can't be located.
The chairman of the motorcade or one driver designated by him must be with the
cars at all times during the entire period of the visit. This is so that if there are
any changes in motorcade plans, a contact with the motorcade chairman can be
made by going directly to the car location.
All drivers should stay together and if they go into the meeting, should sit in the
back of the hall at a location familiar to the man who is remaining with the motorcade
so the drivers canbe quickly located if necessary.
At all times, the cars in the motorcade must be lined up in their proper numerical
order. This applies to the lineup at the airport, to their procedure through any
-4-
movement and to their parking at any location during the visit. In no case is the
Vice President's car or any other car to be pulled out of its normal position or
to be lined up in inverse order. The only way to keep the motorcade in proper
order and to assure its starting out in one piece is to have it lined up in the proper
driving sequence at all times
The lineup of the cars in the motorcade is as follows:
(Then indent and follow same as on present page 10)
NEW FOR PAGE 11:
No. 3: Nixon staff
V.P.'s aide, administrative assistant and press secretary; also
Advance man if he is traveling with the motorcade:
No. 4: Photographers' open car
Appropriately decorated and marked with large sign indicating PRESS.
In case there are a number of local photographers and it is necessary
to use a flatbed stake truck it can be placed ahead of car no. 1 and car
no. 4 can be eliminated.
No. 5: Wire services open car
No local press. This car is for use of traveling wire service people only.
No. 6: Press bus
If necessary, can use more than one press bus, no'd. 6-A, 6-B, etc.
No. 7: Nixon staff
No. 8 : Nixon staff
No. 9 )
No. 10) Local V.I. P's
No. 11 )
No. 12 )
Only use as many cars as needed. Cars of candidates should have their
names on the side. No more than 4 cars for local V. I. P's unless prior
clearance has been obtained from the Office.
No. 13:)
Local staff
No. 14: )
These cars are to be used for local arrangem ents perosnnel who must
travel with the motorcade. Also, they can be considered as reserve
cars in case an additional car is necessary for some purpose.
INSERT B on page 11 - -
The Vice Presiden'ts car should be an open convertible only if a big crowd
has been built up and specifica arrangements have beem made for a parade
route which will be lined with people Otherwise the Wice President should
travel in a closed sedan.
Hapholos
-5-
If a photographrs truck is used ahead of the motorcade, the driver should be
thoroughly instructed on speed to be used. NX The Advance Man should also
arrange to have a number of the staff ride in the cab of this truck with the driver
to coordinate speed with him , taking his cue from the signal from the no. 1 car.
If a publixizied motorcade route with large crowds is planned and the Vice President
is riding in an open convertible, there should be a sound truck out well ahead of
the motorcade about 15 minutes before expected arrival to notify people that
the motorcade is coming. Also the rente should be thoroughly publicized.
the
streets decorated. Do not allow foot marchers to precede the motorcade because
they move too slowly. The parade should proceed at 15-18 miles per hour.
All people riding in the motorcade with the exception of Nixon staff, should be
assigned to specific car numbers.
Be sure all press cars are so identified with large signs on the outside.
AFTER PAGE 22, before material on page (7)
Press Arrangements
1. The local committee should designate a person to be in charge of all press
arrangements. This is a separate and distinct job from that of the publicity
chairman whose assignment it is to prepare and release stories regarding
the visit and disseminate information. The press man has as his primary
assignment, the setting up of facilities for the working press and handling
all arrangements for them during the period of the visit.
2. All press maters during the time of the visit should bexpax referred to the
PresS Secretary traveling with the Vice President.
3. It will be the responsibility of the man assigned to handle the press locally,
to maintain contact with the press secretary during the visit and to take
care of any needs that may arise.
4. He should also eheck to be sure there are specifica reserved seats for
each of the traveling press people at every event
also that there is
ample provision for food for the traveling press and that the press work
room at the hotel and at the locations of the events are properly set up.
5. He is responsible for checking people into a press conference if one is
scheduled.
6. He is also responsible for arranging a suitable room at the airport or hotel
for a press conference if one has been specified. In setting this room up,
he should arrange to permit access only to the working press. There should
be stand-up mikes. The Vice President does not sit down at a press con-
ference. He should be sure there is television coverage of this press meeting.
-6-
7. Any time a meeting with the ladies of the press is scheduled for Mrs. Nixon,
a local committee person should be designated to handle similar arrange-
ments for this meeting and should be present to check people in, etc.
xx'
8. The local press person should be assigned the task of making arrangements
for tape recordings of each of the Vice President's speeches, press confer-
ences, etc. to be turned over to the Advance Man or Press Secretary immed-
iately at the conclusion of the meeting.
9. He should also notify the local Western Union office of all details of the
shhedule and location of stops and instruct them to be sure to cover all
stops and to cover the hotel press workroom during the entire period of
the visit. He should also be sure that Western Union is present at the
airport arrival and that their personenel are properly and readily iden-
tifiable.
ANOTHER NEW PAGE AFTER PREVIOUS.
Advance Publicity
Items on old page 7 - then go on to "Publicity dirng visit /pg. 23)"
NEW PAGE AFTER PAGE 23
Security Arrangements
1. The details regarding specific security provisions and arrangements are covered
i
in the appropriate sections of the preceding material.
2. As covered in the general policy statement, the secret service has the over-all
responsibility for security of the Vice President and they will also coordinat e
all security arrangements for the loc visit.
3. You should be sure the local Secret Service and police understand that the
smallk staff badge worn by all members of the Vice President's staff entitles
the wearer to absolutely free and unrestricted access to all secured areas at
all times.
4. It is important that someone from the local committee be at the door to press
conferences and other closed meetings to check people in. It is not necessary
that secuirty affers officers search people or take undue security measures
at these points, but the people should be identified before permitted entry.
5. Do anything you can/to avoid the over-abundance of uniformed police, especially
in escorting the Vice President through a crowd.
6. As covered in the Hotel instructionsk do not permit the local police to set up
headquarters in the hotel within the area occupied by the Vice President and
his party. If they have to have a room in the hotel, it must be in another area
of the building.
-7Q
7. Do what you can to avoid a large number of plainclothes or uniformed officers
standing around in the halls of the hotel.
especially in the area occupied
by the Vice President and his party.
8. If you become involved in a discussion regarding escorts for motorcades,
keep in mind the basic policy, that the purpose of the esocrt is to /keep the
motorcade closed up and enable it to arrive at the point of destination in
time and as a unit. We do not want an honor guard in any sense for the
Vice President not should the escort be unduly concerned with protection
of the Vice President. There should not be a lead car ahead of the motorcade
which will distract attention from the Vice President's car. If a motorcycle
or an escort is used, be sure sufficient escort is provided so the motorcade
will be properly protected in going through intersections.
9.
At aiprport arrivals and all public events where there is a stand-up crowd or
a crowd that is not restrained by already existing physical barriers such as
a gence, some physical method of crowd control must be provided such as
the use of heavy ropes on stancheions, or saw horses or temporary fencing.
In addition to this type of temporary barrier, it is necessary to have sufficient
committee personnel or security officers to make sure the crowd observes
the barrier.
This does not mean that the Vice President doesn't want to mingle with the
crowds but it does mean that some positive method of crowd control is
essential so he can get into the crowd for a period of time and then get back
out of it or can workx walk along the edge of the crowd shaking hands sookthat
rather than being mobbed from all directions. This is essential in order
to prevent injury to the people inthe crowd.
10. The Advance Man should not, on his own, without discussion with Secret
Service personnel, issue orders to local police regarding changes in various
security measures. These should be handled through the Secret Service
if changes must be made. If the re is some security precaution which you
feel needs to be changed, the best procedure is to discuss this with Jack
Sherwood at the time of the visit.
klx
NEW PAGE -
-8-
ADVANCE INFORMATION
One of the primary functions of the Advance Man is to acquire and transmit to the
Office, a considerable amount of information regarding the local area, the
people, the background, political situation, etc. Several forms are provided
for this purpose and they should be filled out in complete detail since in many
cases this is the only psssible way that this information can be obtained accurately
and quickly.
This information which is provided by the Advance Man himself is in addition to
the information covered earlier, which the Advance Man should request from each
of the key political leaders whom he contacts on his first trip. You will recall
that each of these people is requested to send in a one-page memorandum summar-
izing their feelings as to what are the principle issues and any recommendations
they have on material to be covered by the Vice President.
1. As quickly as possible, the following information should be forwarded to the
Washington Office:
(Pick up itesms a through h on page 24 and also parenthesis at end
of letter h.)
2. As soon as you can determine it, notify the Office of what leading Democratic
politicos will be in the city two weeks before during, and two weeks after
the appearance of the Vice President. Also what special events are taking
place on or about that time, particularly on the day of the Vice President's
visit, of both a civic and partisan nature
3. Detailed information is needed on the media in the city and the
outlying area. The form for this material should be filled in completely
and forwarded to the Office as soon as possible. Do not contact the media
people or otherwise give them the feeling that the Vice President might
pay
visits
to
them
just obtain the information.
4. It is important that you assemble a list of names, brief biographical data,
phone numbers and addresses of all the important Republican Nixon committee
and other civic leaders in the area in list form so that it can be used in making
calls to these people in behalf of the Vice President at the time the party is in
the area.
5.
You also will have to prepare a list of the key people involved in the visit
who might come in contact with the Vice President, together with a brief
sentence on the background of each so the Vice President will be properly
briefed for his meeting with them.
6.
I6 is absolutely eseential that you have cmpletely filled in the form XEXXW'
providing for listing of addresses and activities of all people who participated
in any way in the visit or arrangements for same. Copies of this list should
be turned over to key staff people at the time of the arrival of the party as
they can make notes regarding the individuals listed as the visit progresses.
These will be of great assistance in preparing proper thank-you letters for
the Vice President's signature.
K
In addition to the specific names required to fill in the form, you should
anyone to this list whom you feel is worthy of inclusion. Keep one copy of
-9-
the list yourself and make notes on it during the visit so that your comments can
also be included in the preparation of the letters.
Also instruct the local chairman to send tax the Washington Office a follow-up list
after the event with any additional names which should be included. This is ex-
tremely important.
NEW PAGE TO FOLLOW THE ABOVE
PUBLIC PARTICIPATION
Airport Arrival
1.
It is vitally important that the largest possible crowds be encouraged to
meet the Vice President and Mrs. Nixon when they arrive at the airport.
2. Outlying Republican and Nixon organizations should be encouragdd to hire
buses and bring in groups of people. Home-made welcoming signs should
be abundant.
3. Use of noise-makers, acreck bands, college students and Young Republican
groups as well as Boy and Girl Scouts in unforms should be encouragd.
4.
Insist on having at least one band
a good high shhool band is preferable
at airport receptions. In no case should it be a military band.
5.
Have the committee contact all the local civic clubs and other organizations
and invite them to be represented. Also suggest that schools be dismissed
so that pupils and teachers can attend.
Although the visit is ff course being made in connection with a partisan
political campaign, you will find that many civicand other nonp-political
organizations as well as schools will be willing to cooperate in
making it possible for people to turn out at the airport to see the Vice Pres-
ident of the United States. In any event, no harm can be done by contacting
them and there is always the possibility of their interest and cooperation.
Church groups and Jr. Chambers of Commerce and business organizations
are also a possibility in this regard. Also, by ha ving groups suchas Boy
Scouts or Girl Scouts as honor guards, it is possible to encourage the atten-
dance of their parents. The same would apply to a high school band.
Motorcade Routes
1.
If the motorcade route is to be publizized and the Vice President is to ride
in an open car, it is, of course, essential that a large crowd be assembled
along the entire route.
-10-
Does the 1,
The same devices as suggested above for the airport arrival can be
applied also to the motorcade route.
3.
In addition, the cooperation of local businesses in letting employees out to
watch the motorcade pass by can be very effective.
4.
Be sure that the streets are decorated and that a sound truck preceeds the
motorcade to notify people that it is coming. This should be at least 15 minutes
in advance.
5.
Be sure that the actual route is published in the newspaper the day before and
the day of the visit so that people will know exactly where, and at what time
the motorcade is passing.
6.
Bands and other crowd-gathering groups should be assembled at various
points along the route to stimulate public interest.
Hotel Arrival
1. Suggest to Young Republicans and other groups that it would be advisable to
get some of their people and signs away from the airport as soon as possible
after the arrival ceremonies so they can reach the Hotel where the Vice
President is staying in advance of his arrival and be on hand to welcome him
there.
2. At some points it will work out to arrange some off-beat activity such as a
presentation of a plaque or roses, etc., at the arrival at the hotel which will
stimulate additional public interest $0 that a crowd will gather.
3.
It's a good idea to have a small band or bag-pipe player or other noise-maker
at the Hotel to stimulate the gathering of a crowd.
4.
Keep in mind that spontaneous crowds at unexpected points OF in unexpected
types of activity are very helpful in building the over-all impression of ex-
citement and interest in the visit.
a
5.
The use of the sound truck with music in the area immediately around the
hotel will also help to bring people in to join in the welcoming.
Meetings
1.
To insure a capacity crowd, all media means should be used.
such as news-
paper publicity, paid advertising in newspapers and television and radio, signs,
street decorations, sound trucks, mailing notices, telephone campaigns and
personal calls on friends and neighbors and transportation to the meetings.
Encourage motorcades and buses. Especially encourage telephone campaigns
to make direct personal contacts since this is the most effective way of getting
people to come to a meeting.
2.
The success of the campaign will depend to a great extent, on the enthusiasm
and size of the crowds which attend these meetings. Please stress this with
-11-
the local committees. Do not let them take attendance for granted or leave it
to chance. They must work hard and long in order to insure large crowds at
every stop.
3. Don't publicize the fact that a large crowd is expected, and by all means, never
allow estimated number of people to be published. Instead, put out the word that
there are plenty of seats and plenty of accommodations for everyone who wishes
to attend. If people get the impression that the event is ttoo crowded, they won't
come. It's much better to have them feel that there will be plenty of room.
4. If tickets are printed for the event, be sure that at least three times as many
tickets are distributed as there are seats in the hall so there is no danger of
empty seats. In many cases, it is better to use a 5-to-1 ratio instead of B-to-1.
Generally, however, it's better not to use tickets at all and to rely on good,
so,lid telephone campaigning to get the people out, inx addition, of course to
a background of publicity and advertising.
PICK UP PAGE 29 as is, with following addition:
INSERT No. 2 and then advance the no. on following no's.
2. Before the plane arrives, the Advance Man should have a meeting with the
motorcade chairman and drivers and go over in detail with them, the re-
quired motorcade procedure and instructions so that there is no possibility
of any misunderstanding.
3. As soon as the party comes down from the plane, the Advance Man should
brief the Vice President's aide on any revisions in local plans or local in-
formation that is of immediate importance to the Vice President.
4. Be sure that the local greeting committee is lined up in proper order along
the ramp, ready to meet the Vice President. They should stay in place.
(Then change the present No. 2 to No. 3, and so on.)
ADD TO AND OF PAGE 30
6.
There is no need for the Advance Man to accompany the party on all its
movements during the stay. Instead, he should leave each point at least
15 or 20 minutes prior to the Vice President's departure, check the motor-
cade arrangements to be sure they are ready to go, and then go ahead and
check the arrangements at the next stop. Before leaving, he should be
sure, of course, to brief the staff so that they can take care of the Vice
President's actual moves. This procedure should be followed unless there
is a possible off-beat activity planned enroute in which case the Vice Pres-
ident should ride at the head of the motorcade in one of the first few cars
so as to be ready bo handle this event as it happens.
7
the purpose
-12-
the Advance
the Advance Man should arrange, of course, a separate car for him with
the police escort so he can move from place to place xlep independent of
the rest of the motorcade and without delay.
7.
Per earlier instructions, prior arrangements will have been made to
have all speeches, press meetings and I & A sessions tape-recorded.
The Advance Man is responsible for picking up the tape himself at the end
of the meeting and turning it over to the Press Secretary. Be sure that
the tape is properly identified on the containe .
8. Any changes in plans or any new information on local issues or arrangements
that might come up during the course of the visit should be transmitted to
the Vice Presidents aide rather than directly to the Vice President. It is
important that all information in the way of unexpected changes and plans,
addition of personnel, etc., be transmitted quickly to the Vice President's
aide.
9. The Advance Man should be constantly on the alert for opposition signs,
costumes and other visible items so that any possibilities of news pictures
of the Vice President in conjunction with these items can be avoided. For
instance, he should not be allowed to be maneuvered into a position in
front of a "Kennedy for President" sign or next to a person wearing a "Kenndy"
hat, etc.
PUT IN CONCLUSION
City
DRAFT
3/23/60
ADVANCE MAN'S CONTACT SHEET Date of Event
BUSINESS
RESIDENCE
NAME
PHONE
PHONE
SECRET SERVICE:
Agent in Charge
Advance Agent
Police Contact
KEY POLITICAL CONTACT:
LOCAL COMMITTEE CHMN.
Overall Chairman
Publicity
Press Facilities
one
Radio & TV Facil.
Airport Facil.
Greeting Committee
Motorcade
Hotel Arrgmts.
Meeting Arrgmts.
LOCAL FACILITIES:
Airport Manager
Airline or Op. Mgr.
Hotel Manager
COURTESY CONTACTS:
State Chairman
National Comm. Man
National Comm. Woman
Governor
enator
\ator
essman
City
Date of event
advance mains Information
SHEET
CONTACTS:
Key local political contact
Phone: Bus.
Address
Res.
Overall arrangements chairman
Phone: Bus.
Address
Res!
Secret Service A in C
City
Phone - Bus.
Res.
ITINERARY:
Arrival time
Flexible!
Trans.
Departure time
Flexible?
Trans.
Principal event
Time
Place
Contact
Secondary events (whether or not committed)
Event
Time
Place
Contact
Status
1.
2.
3.
4.
5.
INSTRUCTIONS:
Arrival: Crowd
Band
Airport Press Conf.
Who rides with RN?
Hotel: IBM - already ordered
AM order
Mimeo
Operator
Special Instructions
- 2 -
Party:
RN - - PN - Tricia - Julie - Other
Staff - H K F W S G Other
Press -
Name
Paper
1.
2.
3.
4.
5.
6.
7.
8.
29 February 1960
Subject:
RN Trip Advance for 11-20 February - California
1.
On 11 February I left Los Angeles for San Francisco to advance for Public
Participation. During the following five days up to Tuesday, 16 February, I accomplished
the following Itinerary:
San Francisco
Sacramento
Fresno
Los Angeles
San Francisco
Fresno
Stockton
Sacramento
Sen Francisco
2.
Public Participation was directed and coordinated for the following portions
of RN's trip:
Wednesday, 17 February, 12:00 noon - San Francisco Airport
1,30 p.m. - Sacramento Airport
5,30 p.m. - Senator Hotel, Sacramento
Friday, 19 February,
11,30 a.m. - Fresno Airport
12:30 p.m. - Ranche Auditorium, Fresno
4:45 p.m. - Stockton Airport
Saturday, 20 February,
9:30 a.m. - St. Francis Hotel, Mural Room Reception,
San Francisco
3.
Four problems appear at this time to be typical of factors which prevent optimum
Public Participation and crowd gotherings for RN trips.
G. Local people tend to be overly fecused on working only through Party
channels and seem to forget making appeals to the public to attend airport receptions, etc.
b. Local people making arrangements don't cover all the bases In encouraging
attendance at airports, speeches, etc. They seem to forget factors such as Boy Scouts, Girl
Scouts, Service Clubs, Junior Chamber of Commerce, Schools, Colleges, High School Bands,
etc.
c. Personality clashes among local party people evidently tend to cut down
cooperation.
d. Local people often do not understand the purpose and Intent of a visit
by RN. When It is suggested that a large crowd ought to be present at the airport, they
feel it is simply to Impress RN. They don't seem to realize that this is all for the Impression
made on the Press. Another misunderstanding is that when RN makes non-political visits,
such as this one, local people continue thinking in political reception terms.
Subject: RN Trip Advance for 11-20 February - California
29 February 1960
Page 2
4.
Efferts to evercome the above mentioned problems and to encourage greater
Public Participation seem to be successful when simple suggestions are provided to local
people. I have used the following breakdown in "beefing up" these receptions:
ENCOURAGING PUBLIC PARTICIPATION ACTIVITIES
A. People
C. Transportation and
B. Color
1. Schools
Arrangements
1. Signs (Hand)
G. Grammar
1. Buses
2. Banners
Parochial
2. Airport
3. Band
b. High
Arrangements
4. Special Effects
C. Colleges
3. Police
5. American Flags
2. Scouts
Arrangements
(In quantity
(wear uniforms)
4. Secret Service
6. Henor Guard
3. Civic Groups
Clearance
7. Flowers
(Invitation by phone
5. Names for RN
call)
Thank You Letters
4. Service Clubs
(Invitation by
phone call)
5. Churches
(Invitation by
phone call)
6. Junior Chamber
5.
This report is a simple outline and does not include many details and precautions
which are necessary.
Del Smith
NEW YORK TRIP
May 17 & 18th
Summary of Points to be Followed in Future Trips
AIRPORT ARRIVALS
1. Be sure to arrange location of plane and crowd so that people
are concentrated in a small area rather than spread out.
2. Limit greeting committee to as small a number as possible and
make sure they are lined up in pre-determined order at the bottom
of the plane so that Nixons can pass along the line.
3. Locate motorcade lineup so that official party does not have
to walk through crowd to get to the cars.
4. Be sure that a small platform is provided; not a great high
stand
this is if you are using any platform at all.
MOTORCADE
1. In all cases, line up motorcade cars in the actual order in
which they will run on the street. Arrange motorcade lineup
spaces so that this will be possible.
2. Emphasize necessity of drivers being in cars at the wheel,
motor running, well ahead of departure time.
3. Be sure to have all cars numbered and press cars identified
as press.
4. No lead cars preceding the motorcade at any time.
5. If motorcycle escort used, be sure there are enough motor-
cycles to cover all intersections during the passage of the
entire length of the motorcade.
6. Emphasize to Secret Service, police and motorcade chairman
that the purpose of the escort is solely to assure that the
motorcade stays together - it is not for the protection of the
Vice President.
7. Be sure to meet with drivers prior to start of the motorcade
and instruct them carefully in their part in the activities.
8. Be sure at each stop that the cars are parked in the proper
order do that the motorcade does not have to be juggled to move
out.
9. Don't let the drivers get away from the motorcade area so
that you are unable to reach them if there's a change in plans.
New York Trip Summary
June 2, 1960
for Future Trips
- 2 -
CONFIDENTIAL
HOTEL ACCOMMODATIONS
1. At all stops which are not for overnight it is necessary to
have a suite with living room and two bedrooms for the Vice
President plus an adjacent room for the traveling Secret Service,
five rooms for the traveling staff, all in the same area. Staff
rooms identified as Klein, Finch, Hughes, Woods and Office.
2. There must be an adequate working room for the Press with
table and sufficient chairs at all hotel stops. This must be
available for the entire period of the stop.
3. Adjacent to the press room have two bedrooms available for
the press to get cleaned up.
4. Be sure that specific rooms are assigned in advance, and a
room list is prepared by the hotel with sufficient copies to
distribute to Woods, Klein, Hughes, Secret Service and the Advance
Man. This includes room numbers for both staff and the press.
5. On non-overnight stops, be sure keys are in the doors of
all rooms used by the party
both press and staff.
6. Be sure the room for a press conference, if any, is adequate
in size and ventilation.
7. Be sure there is an IBM typewriter on a stand in the office
at all hotel stops
whether or not it is overnight.
MEETING ARRANGEMENTS
1. Be sure to emphasize to local chairmen that details of plan
and schedule must not be changed without prior clearance with
you. If there are any changes, be sure to keep Don Hughes ad-
vised of them.
2. If at all possible, avoid a large number of speeches on any
single program preceding the Vice President's speech.
3. Be sure the chairman asks the audience to remain in their
places until the Vice President and his party have left.
4. Be sure that seating arrangements are made for Washington
press and that someone is assigned to hold these seats and not
let other people get into them.
5. Be sure that a special tape recording of the speech is made
for us and is turned over to us immediately and not rely on
getting an extra copy from anyone else.
New York Trip Summary
June 2, 1960
for Future Trips
- 3 -
CONFIDENTIAL
TELEVISION ARRANGEMENTS
1. Be sure that maximum television coverage of all events is
arranged
especially press conferences.
PRESS ARRANGEMENTS
1. Notify local Western Union office of all details of schedule
and location of stops and instruct them to be sure to cover all
stops and to cover the Hotel press workyoom during the entire
period of the visit.
2. Also have Western Union cover every airport arrival and be
sure their personnel are properly identified.
GENERAL SECURITY ARRANGEMENTS
staffbudge good everywher
1. Be sure that the Secret Service makes it clear to local
security officers that it is not necessary to search people:or
to have undue security measures taken.
2. It is important, though, that someone be at the door to press
conferences and other closed meetings to check the people in.
This should be a local person who can identify the people.
3. Be sure the staff identification button is shown to local
security people and they understand this permits access to all
areas.
4. Do everything you can to avoid the over-abundance of uniformed
police
especially in escorting the Vice President through a
crowd.
5. Do not permit local police to set up hotel headquarters in
the area occupied by the Vice President and his party. If they
are going to have a room in the hotel, it must be in another part.
6. Avoid a large number of plainclothes or uniformed officers
standing around in the halls of the hotel.
ADVANCE MAN PROCEDURE DURING VISIT
1. Remember that the Advance Man should be ahead of the party
upon its arrival ateach stop. This means that as soon as things
arewell underway, the Advance Man should leave and get himself
over to the area of the next event so that he can check out
anything that might be needed on the ground.
Advance School
29 February 1960 Discussion
Subject:
RN Trip Advance for 11-20 February - California
1.
On 11 February I left Los Angeles for San Francisco to advance for Public
Participation. During the following five days up to Tuesday, 16 February, I accomplished
the following itinerary:
San Francisco
Sacramento
Fresno
Los Angeles
San Francisco
Fresno
Stockton
Sacramento
San Francisco
2.
Public Participation was directed and coordinated for the following portions
of RN's trip:
Wednesday, 17 February, 12:00 noon - San Francisco Airport
1:30 p.m. - Sacramento Airport
5:30 p.m. - Senator Hotel, Sacramento
Friday, 19 February,
11:30 a.m. - Fresno Airport
12:30 p.m. - Rancho Auditorium, Fresno
4:45 p.m. - Stockton Airport
Saturday, 20 February,
9:30 a.m. - St. Francis Hotel, Mural Room Reception,
San Francisco
3.
Four problems appear at this time to be typical of factors which prevent optimum
Public Participation and crowd gatherings for RN trips.
a. Local people tend to be overly focused on working only through Party
channels and seem to forget making appeals to the public to attend airport receptions, etc.
b. Local people making arrangements don't cover all the bases in encouraging
attendance at airports, speeches, etc. They seem to forget factors such as Boy Scouts, Girl
Scouts, Service Clubs, Junior Chamber of Commerce, Schools, Colleges, High School Bands,
etc.
C. Personality clashes among local party people evidently tend to cut down
cooperation.
d. Local people often do not understand the purpose and intent of a visit
by RN. When it is suggested that a large crowd ought to be present at the airport, they
feel it is simply to impress RN. They don't seem to realize that this is all for the impression
made on the Press. Another misunderstanding is that when RN makes non-political visits,
such as this one, local people continue thinking in political reception terms.
Subject: RN Trip Advance for 11-20 February - California
29 February 1960
Page 2
4.
Efforts to overcome the above mentioned problems and to encourage greater
Public Participation seem to be successful when simple suggestions are provided to local
people. I have used the following breakdown in "beefing up" these receptions:
ENCOURAGING PUBLIC PARTICIPATION ACTIVITIES
A. People
C. Transportation and
B. Color
1. Schools
Arrangements
1. Signs (Hand)
a. Grammar
1. Buses
2. Banners
Parochial
2. Airport
3. Band
b. High
Arrangements
4. Special Effects
C. Colleges
3. Police
5. American Flags
2. Scouts
Arrangements
(in quantity
(wear uniforms)
4. Secret Service
6. Honor Guard
3. Civic Groups
Clearance
7. Flowers
(Invitation by phone
5. Names for RN
call)
Thank You Letters
4. Service Clubs
(invitation by
phone call)
5. Churches
(invitation by
phone call)
6. Junior Chamber
5.
This report is a simple outline and does not include many details and precautions
which are necessary.
Del Smith
5/11/60
H.R.H.
c/s
May 11, 1960
TO: Advance Men
FROM: H. R. Haldeman
DRAFT
RE: Police escorts for motorcades
There have been some questions about the methods and principles
involved in requesting police escorts for the Vice President's
motoreades.
The important thing in this connection is to keep in mind the
purpose of an escort when one is used. This is, of course, to
insure that the entire motorcade, of whatever number of cars it
consists, start, continue and arrive at the destination together.
In discussing escort plans with the Secret Service field offices
or with the police, it should be emphasized that the function of
the escort is not to provide a body guard for the Vice President
or a Guard of Honor for the Vice President.
Keeping these points in mind, it becomes obvious that the number
of motorcycles or vehicles required to escort the motorcade will
depend on the length of the motorcade and number of cars in same.
It will not require a large number of motorcycles at the front of
the motorcade or surrounding the Vice President's cars. There
should, in most cases, be a lead car out in front usually a
marked police car. There should also be a follow-up car after
the last official car in the motorcade, and this too, should
probably in most cases, be a marked police car. These two ve-
hicles should be able to maintain radio contact with each other
so the motorcade can be held intact.
If motorcycles are needed in addition to the lead and follow-up
cars, they should operate on a push basis rather than leap-fwogging.
In other words, the first motorcyclex arrives at an intersection
just as the motorcade does and holds the traffic at the inter-
section while the motorcade proceeds through. The second motor-
cycle will be running about even with the third or fourth car in
the motorcade and as it comes in to the intersection, the first
motorcycle does on ahead to the next intersection. The second
one stays there until the next motorcycle arrives about even with
the sixth or seventh car and then goes on shead, and so on.
Thus there is no great confusion of motorcycles roaring back
and forth nor is there any need for extensive use of sirens or
other sound devices.
The most important thing, however, is to emphasize that the
real problem is getting the last car in the motorcade to the
- 2 -
destination along with the rest of the cars. ***** Emphasis
should not be placed on the Vice President's car solely. Most
of the troubles we have had with escorts in the past, have been
due to a lack of understanding of this basic principle.
May 31, 1960
TO: Advance Men
FROM: H. R. Haldeman
RE: REPUBLICAN NATIONAL CONVENTION - JULY 25
Most of you have indicated an interest or at least a
question regarding participation in the forthcoming
Republican National Convention in Chicago on July 25th.
As you can readily understand, the staff of the Vice
President will be very limited at the Convention. Other
than the few people necessary to handle press contact and
actual office operations, the general arrangements and
activities at the Convention will be in the hands of
the National Committee.
We therefore will not be planning to bring a large group
into Chicago either prior to or during the Convention.
We may, however, be able to make arrangements for
Hotel space and admission to the Convention sessions
for you on the basis of your coming as an observer and
at your own expense.
If you do want a hotel room and admission to the
sessions, would you please let me know before June 8th
and we will do our best to fix you up. The specific
plans for activity immediately after the Convention
and on through the campaign period are not yet set,
but I will advise you as soon as we have something
definite.
Best regards.
May 26, 1960
TO: Advance Men
FROM: Bob Haldeman
RE: POLICE ESCORTS FOR MOTORCADES
There have been some questions about the methods and principles
involved in using police escorts for the Vice President's
motorcades.
The important thing in this connection is to keep in mind the
purpose of an escort when one is used, This is, of course,
to insure that the entire motorcade, of whatever number of
cars it consists, start, continue and arrive at the destina-
tion together. In discussing escort plans with the Secret Ser-
vice field offices or with the police, it should be emphasized
that the function of the escort is not to provide a bodyguard
or & Guard of Honor for the Vice President.
Keeping these points in mind, it becomes obvious that the number
of motorcycles or vehicles required to escort the motorcade will
depend on the length of the motorcade and number of cars in same.
It will not require a large number of motorcycles at the front
of the motorcade or surrounding the Vice President's cars. There
should, in most cases, be a follow-up car after the last official
car in the motorcade and this should be a marked police car,
No lead car or any other vehicle is to precede the Vice Pres-
ident's car.
If motorcycles are needed, they should operate on a "push basis"
rather than "leap-frogging". In other words, the first motor-
cycle arrives at anintersection just as the motorcade does
and holds the traffic at the intersection while the motorcade
proceeds through (waiting, of course, for the light to turn
green). The second motorcycle will be running about even with
the third or fourth car in the motorcade and as it comes in
to the intersection, the first motorcycle goes on ahead to the
next intersection, The second one stays there until the third
motorcycle arrives, and then goes on ahead, and so on. Thus
there is no great confusion of motorcycles roaring back and
forth nor is there any need for use of sirens or other sound
devices.
The most important thing, however, is to emphasize that the
real problem is getting the last car in the motorcade to the
destination along with the rest of the cars. Emphasis should
not be placed on the Vice President's car. Most of the
troubles we have had with escorts in the past have been
due to a lack of understanding of this basic principle.
HRH
copy
man
December 24, 1959
To:
Staff (Finch, Haldeman, Klein, Rose, Hughes)
From:
J. T. Sherwood
Subject:
After RN is nominated - use of Secret Service Agents
to assist Political Advancement in traveling with them
about the country.
This suggestion relates to actual campaign period after RN has been
nominated by the Republican National Convention at Chicago. However,
it need not be strictly confined to this period.
As you know, the Secret Service has always sent out "Advance" security
personnel re impending visits by the President, even though he may also
be, at the same time, a candidate for the Presidency. Through the years
on many occasions, re visits by the President within and outside the United
States, the only "Advance" personnel have been Secret Service Agents. I
mention this only to point out that there are quite a few of the SS who have
had experience in the field of "advancing." Also, there are a number of
our Agents who have gained some knowledge of RN's particular wishes, etc.
by virtue of "advancing" his out-of-the-country "Goodwill Trips," as well
as being associated with visits by RN to cities in the United States during
the past seven years.
I am suggesting, without having yet talked with anyone in the Secret
Service about it, that selected Agents (believe I should do the selecting)
would prove to be of material assistance to Political Advancemen by
traveling with themthroughout the country. These Agents could be brought
into Washington, given special instruction, assigned to Political Advance-
men, and on a date certain be ready to move.
If it is felt this suggestion needs further discussion or follow-up, I shall
be happy to act upon it. Naturally, it would be assumed that RN knows of
the idea and approves. His approval would be my "go-ahead" with Chief
Baughman. I would require about one month notice to organize and
effectuate a plan.