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This file contains:
Advance Man's Instructions: Itinerary. 1 page. [Form], n.d.
Advance Man's Initial Contact Sheet. 1 page. [Form], n.d.
Advance Man's Local Contact Sheet. 2 pages including duplicate. [Form], n.d.
Letter List. 4 pages including duplicates. [Form], n.d.
Name and addresses of those participating in Vice President and Ambassador's visit. 10 pages including duplicates. [Form], n.d.
Hotel Information. 2 pages including duplicate. [Form], n.d.
Car Assignment Sheet. 5 pages including duplicates. [Form], n.d.
Nixon 1960 Campaign Tour: Instructions for Motorcade Chairman. 8 pages including duplicates. [Memo], n.d.
Nixon-Lodge 1960 Campaign Tour: Motorcade Driver Instructions. 15 pages including duplicates. [Memo], n.d.
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26127326
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WHSF: Returned, 46-28
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doc
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document
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1
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id
26127326
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contentType
document
title
WHSF: Returned, 46-28
description
This file contains:
Advance Man's Instructions: Itinerary. 1 page. [Form], n.d.
Advance Man's Initial Contact Sheet. 1 page. [Form], n.d.
Advance Man's Local Contact Sheet. 2 pages including duplicate. [Form], n.d.
Letter List. 4 pages including duplicates. [Form], n.d.
Name and addresses of those participating in Vice President and Ambassador's visit. 10 pages including duplicates. [Form], n.d.
Hotel Information. 2 pages including duplicate. [Form], n.d.
Car Assignment Sheet. 5 pages including duplicates. [Form], n.d.
Nixon 1960 Campaign Tour: Instructions for Motorcade Chairman. 8 pages including duplicates. [Memo], n.d.
Nixon-Lodge 1960 Campaign Tour: Motorcade Driver Instructions. 15 pages including duplicates. [Memo], n.d.
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Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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26127326
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description
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nara-archive
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1
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0
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document
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1872f3cfcf347df1
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number Folder Number Document Date Document Type Document Description
46
28
n.d.
Form
Advance Man's Instructions: Itinerary. 1 page.
46
28
n.d.
Form
Advance Man's Initial Contact Sheet. 1 page.
46
28
n.d.
Form
Advance Man's Local Contact Sheet. 2 pages
including duplicate.
46
28
n.d.
Form
Letter List. 4 pages including duplicates.
46
28
n.d.
Form
Name and addresses of those participating in
Vice President and Ambassador's visit. 10
pages including duplicates.
46
28
n.d.
Form
Hotel Information. 2 pages including
duplicate.
Thursday, May 31, 2007
Page 1 of 2
Box Number Folder Number
Document Date
Document Type
Document Description
46
28
n.d.
Form
Car Assignment Sheet. 5 pages including
duplicates.
46
28
n.d.
Memo
Nixon 1960 Campaign Tour: Instructions for
Motorcade Chairman. 8 pages including
duplicates.
46
28
n.d.
Memo
Nixon-Lodge 1960 Campaign Tour:
Motorcade Driver Instructions. 15 pages
including duplicates.
Thursday, May 31, 2007
Page 2 of 2
To be filled in by Office
NIXON/LODGE
4 copies
City
Date
ADVANCE MAN'S INSTRUCTIONS
ITINERARY:
Arrival Time
Flexible?
Transp.
Departure Time
Flexible?
Transp.
Principal Event
Time
Place
Contact
Secondary events or possibilities (whether or not committed)
Event
Time
Place
Contact
Status
1.
2.
3.
4.
5.
INSTRUCTIONS:
Press Conference?
Location
Hotel Accommodations - Standard?
Other
Recommended Hotel?
No. of Press
TV Plans
Field Rally Director
Voices for Nixon
Yes/No
TV Advance Man
Yes/No
Name
1. A.M.
2.
Phone file
3. Office
4. Party
To be filled in by Office
NIXON/LODGE
4 copies
City
Date
ADVANCE MAN'S INITIAL CONTACT SHEET
Name
Bus. Phone
Res. Phone
KEY POLITICAL
OVERALL CHAIRMAN
SECRET CERVICE
COURTECY (Have each send briefing memo to Office)
State Chairman
Natl. Comm. Man
Natl. Comm. Woman
Governor/cand.
Senator/cand.
Senator/cand.
Congressman
LCCAL LEADER: (Fill in on schedule - invite participation by their people)
Volunteers Chairman
:
Negro
Jewish
Nationalities
College Youth
1. A.M.
2. Phone file
3. Office
4. Party
NLACN / LODGE
To be filled in by A.M.
Date
1 copy
City
Phone info. to office
ADVANCE MAN'S LOCAL CONTACT SHEET
Name
Bus. Phone
Res. Phone
CHAIRMAN:
Publicity
Press Facilities
Radio & T.V. Facil.
Airport or r.r. facil.
Greeting Committee
Motorcade
Hotel Arrangements
Meeting Arrangements
Local Man to assist
traveling staff
MISCELLANEOUS:
Local P.R. firm
Mgr. of auditorium or
other meeting place
to be used.
Contact at local
Advt. agency,
if employed
Audio Man
To be filled in by A. M.
Nixon Lodge
1 copy
City
(Phone or Mail Info. to office) LETTER LIST
Date
Function
Full Name
Mailing Address
Local Committee Chairmen
Overall
Publicity
Press
Radio-TV
Airport Arr.
Greeting Com.
Motorcade
Hotel Arr.
Mtg. Arr.
Local Facilities
Police Chief
Airport Mgr.
Airlines Op. Mgr.
Hotel Manager
Program Participants
M. C.
Bandleader
(Name of Pand)
National Anthem
Invocation
Benediction
Color Guard
Pledge Allegiance
Intro RN
Motorcade
Full Name
ddress
Drivers
Donors
NIXON/LODGE
City
Date
Mr. Chairman:
In order to insure that proper recognition is given to all those who are
participating in the arrangements for Vice President Nixon's or Ambassador
Lodge's visit, we would greatly appreciate your listing all the people working
on or with your committee.
Please be sure to give full name and complete mailing address.
Please return this form, when completed, to
not later than the day before the visit. If you need more space, please attach
extra pages.
Activity:
(Motorcade, Press Arrangements, Program, etc.)
(TYPE OR PRINT CLEARLY)
Full Name
Mailing Address
(example) Mrs. Ralph Johnson
3071 Main St., Midtown, Georgia
Chairman
Chairman's Mailing Address
To be filled in by A. M.
NIXON
(Phone info. to office -
Date
Office will prepare 30 copies for party)
City
HOTEL INFORMATION
Name of Hotel
Phone No.
Address
Manager
Asst. Manager
Other
Room Assignments
(Assign rooms in order listed - starting with VP suite -
when possible)
Room No.
Occupant
Room No.
Occupant
1.
V.P. & Mrs. Nixon
16.
Richard Bean
2.
S.S. - Sherwood & Golden
17.
Dr.
3.
J. D. Hughes
18.
4.
Robt. Finch / Pat Gray
19.
Senator
5.
Herbert Klein
20.
Cab. Offcr.
6.
James Shepley
21.
Reception Rm. (Near
elevator lobby and/or check point)
7.
H. R. Haldeman
22.
8.
Rose Mary Woods
23.
9.
Office
24.
10.
Secretary
25.
11.
Secretary
26.
Everett Hart
12.
Henry Hyde
27.
TV Advance Man
13.
Advance Man
28.
Ed McDaniel
14.
Dale Grubb
29.
Steno-type
15.
Jack Drown
30.
CAR ASSIGNMENT SHEET
CITY
DATE
CAR NUMBER P
CAR NUMBER 7
Driver:
Driver:
Passengers: Traveling Photographers
Passengers:
CAR NUMBER I.
Driver:
Passengers:
CAR NUMBER 8
Driver:
Passengers:
CAR NUMBER 2
Driver:
Passengers: Security Personnel
CAR NUMBER 3
Driver:
Passengers: Wire Services
CAR NUMBER 9
Driver:
CAR NUMBER 4
Passengers:
Driver:
Passengers: Press Bus
CAR NUMBER 5
Driver:
Passengers:
CAR NUMBER 10
Driver:
Passengers: (Staff)
CAR NUMBER 6
Driver:
Passengers:
CAR NUMBER S-1
Driver:
Passengers: Staff
CAR NUMBER S-2
Driver:
Passengers: Staff
1 - Motorcade Chairman
2 - Secret Service
NIXON 1960 CAMPAIGN TOUR
Instructions for Motorcade Chairman
You have one of the most important assignments for the Nixon visit. The over-
all effect of the visit, both locally and nationally, will depend to a large measure
on the efficiency of the motorcade operation.
Please read these instructions carefully and follow them without exceptions (un-
less cleared with the Vice President's representative). They are based on the
collective experience of operating many motorcades and have been found to
assure the best possible results.
You are responsible for the provision and direction of cars and drivers for the
official party during the entire visit - as well as for the transportation of baggage
and equipment to and from the hotel.
MOTORCADE LINEUP.
Car No. P: Photographers' car
Open convertible for travelling photographers - ahead of Vice President's car.
Signs on both sides "Press Photographers".
In case of additional local photographers, it is O. k. to use a flatbed stake
truck instead of the car.
Car No. 1: The Vice President and Mrs. Nixon
Driver furnished by Secret Service. Front seat occupied by driver,
Nixon aide and Secret Service Agent.
Vice President and Mrs. Nixon will occupy back seat. No other passengers.
:,
Use four-door sedan- -- unless convertible specified,
Signs on both sides - "Pat and Dick Nixon".
Car No. 2: Security Car
Car and driver furnished by Secret Service
No passengers other than security personnel as specified by Secret Service
No signs.
Car No. 3: Wire Services
For travelling wire service reporters only. No local press.
Signs on both sides "Press".
Car No. 4: Press bus
For traveling-and local press.
-
If necessary - use more than one bus - numbered 4A, 4B, etc.
Signs on both sides - "Press".
Cars Nos. 5, 6, 7, and 8: Local candidates and VIP's
Maximum of four cars.
Where appropriate, signs should be used to identify occupants.
- 2 -
Instructions for Motorcade Chairman
Car No. 9: Local Staff
Local arrangements personnel who must travel with motorcade
No sign
Car No. 10: Nixon staff
No sign
Extra car for staff or reserve
Motorcade is limited to total of 10 numbered cars, plus extra buses if
needed and photo car.
Three additional cars are required for Nixon staff use:
Car No. A - - Advance car
Preferably a marked police car with radio, siren and police driver
To be used by Advance Man to precede motorcade
Cars Nos. S-1 and S-2: Staff cars
Plain four-door sedans
To transport staff other than in motorcade
Available during entire visit for Nixon staff use only.
These cars may not be used at all times - but must be available. If not used
on one leg of trip should follow at tail end of motorcade to be available at
next stop. They should be prepared to operate at direction of Nixon staff
members. No particular people of staff are assigned to specific cars, as
needs change.
CARS:
1. The cars should all be in good running condition and should be carefully
pre-checked. Four-door sedans should be used, unless convertibles
specified, with full gas tanks.
2. Please do not use brand new cars. Instead, use cars with at least 1, 000
miles on them. New cars create a number of problems including over-
heating, insurance problems, the fact that they have not been sufficiently
checked out and broken in, danger of mechanical failure.
3. Be sure the tops work on all convertibles as it is sometimes necessary
to put up the tops.
4. Each car should be decorated and numbered - with small cards in both
lower right and left corners of the windshield.
- 3 -
Instructions for Motorcade Chairman
DRIVERS:
1.
Driver for the Vice President's car will be furnished by the Secret
Service.
2. Drivers for the other cars should be young people fully familiar with
the local area and entirely capable of handling an automobile in traffic
and motorcade formation.
3. Each driver should be at the wheel of his automobile, with motor running
and headlights on, at least five minutes before scheduled departure time.
This applies to arrival and departure in the city and all stops during the
visit. This is necessary even if the drivers have to leave a meeting or
rally before it is concluded in order to arrive at their designated sta-
tion.
Please strongly emphasize the importance of the drivers being ready
to proceed at the appointed time - with motors running and lights on.
4. The drivers must leave the keys in their cars at all times. The keys
should never be removed. This is necessary because we may have to
get into the trunk of a car - or move it when the driver is not readily
available.
5. You - or someone designated by you - must be with the cars at all times
during the entire period of the visit. This is because it is sometimes
necessary to make a quick change in plans and we must have a pre-
determined point of contact.
6. All of the drivers should stay together -- and if they go into the meeting
or to eat - they should keep their location known to you or the man
remaining with the cars - so they can be quickly located if necessary.
PROCEDURE:
1. Motorcade cars should be lined up at the airport - checked and ready to
go - one hour ahead of scheduled time.
2. At all times, the cars should be lined up in proper numerical order --
both when moving and when parked.
3. All persons riding in the motorcade, except Nixon staff, should be
assigned to specific car numbers and remain in these cars.
- 4 -
Instructions for Motorcade Chairman
4. Arrangements for police escort and other security provisions will be
handled by the Secret Service.
5. It is extremely important that the entire motorcade remain together and
in order at all times. For this reason, drivers should be instructed
to move their cars with the motorcade as soon as the car ahead of them
moves. They are not to wait for passengers or delay for conversations,
etc. Once a motorcade gets split up, it is very difficult to get it back
together. For this reason also, drivers should remain at the wheel of
their cars - not get out to help passengers in.
6. During parking periods, vehicles should be lined up bumper to bumper.
BAGGAGE:
1. A closed truck will be needed to transport baggage and equipment to and
from the hotel.
2. You will be advised as to the times this truck should be on hand -- and where.
Thank you very much for taking on this job. Your help is greatly appreciated.
NIXON-LODGE 1960 CAMPAIGN TOUR
Motorcade Driver Instructions
You have a very important part in the overall success of the visit of Vice President
Nixon or Ambassador Lodge. Please read these instructions carefully and carry
them out to the best of your ability.
1. Be certain you are completely familiar with your assigned car and its equip-
ment prior to the actual motorcade. This applies especially to convertibles --
be sure the top works. Check to be sure the gas tank is full and the tires are
in good condition.
2. The motorcade chairman or other individual will give you a set of identical
numbers for the lower right and left corners of the windshield. Be sure to
have these placed securely.
3. Each driver should be at the wheel of his automobile -- with motor running &
headlights on, at least 5 minutes before scheduled departure time. This ap-
plies to arrival and departure in the city and all stops during the visit. This
is necessary even if you have to leave a meeting or rally before it is concluded
in order to arrive at the designated station.
4. All drivers must leave the keys in their cars at all times. The keys should
never be removed. This is necessary because we may have to get into the
trunk of the car or move it when the driver is not readily available.
5. All of the drivers should stay together -- and if they go into a meeting or to
eat they should keep their location known to the motorcade chairman or the
man remaining with the cars -- so they can be quickly located if necessary.
6. Motorcade cars should be lined up at the airport checked and ready to go --
one hour ahead of scheduled arrival time.
7. At all times, the cars should be lined up in proper numerical order -- both
when moving and when parked. During parking periods the cars should be
bumper-to-bumper.
8. It is extremely important that the entire motorcade remain together and in
order at all times. For this reason, always move your car with the motorcade
as soon as the car ahead of you moves. Do not wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very difficult to
get it back together. For this reason also, you should remain at the wheel of
your car -- don't get out to help passengers in.
9. Give full time and attention to the operation of your car while the motorcade
is moving. Vehicles in the motorcade must maintain a minimum but safe'
distance from the vehicle in front, usually 2 car lengths in the city and 3 car
lengths on the open road or highway.
10. If you are assigned to drive one of the cars not regularly scheduled in the
motorcade (S-1, S-2) please take your instructions only from a Nixon or Lodge
staff member wearing an identification badge. If no one is in your car or
has asked you to remain behind move with the motorcade at the tail end
to the next stop. You may be needed there.
Your cooperation and assistance are greatly appreciated.