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This file contains:
To: Charles Farrington Jr. & John Ehrlichman From: Bob Haldeman Re: Check list for re-advance in Ca. 1 Page [Memo], 2/13/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts for Motorcades 1 Page. [Memo], 5/26/1960
Notes: Re: Advance Manual, Hughes and Woods. 2 Pages. [Memo], n.d.
Notes: from RFH on plane, Chicago to Washington. 1 Page. [Memo], 1/28/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
To: Staff (Finch, Haldeman, Klein, Rose, Hughes) From: J.T. Sherwood. Re: After RN is nominated - use of Secret Service Agents to assist Political Advancemen in traveling with them about the country. 1 Page. [Memo], 12/24/1959
Re: Discussion with RN and PN on return trip from Michigan. 1 Page. [Memo], 2/16/1960
Notes on Schedule meeting, Tuesday July 5th. Present: RN, Finch, Hall, Arbuthnot, Wilson, Bassett, Haldeman. 2 Pages [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts for Motorcades. Duplicate Copy Not Scanned. Attached: Post it from the Desk of Bob Haldeman. 2 Pages. [Memo], 5/26/1960
To: Advance Men Re: Procedures for Colorado Springs Colorado. 2 Pages [Memo], 9/12/1956
Western Union Telegrams From: Haldeman To: Hotel Martin Sioux City Iowa. To: Boise Idaho To: 11668 Terryhill PL. 4 Pages. [Other Document], 9/15/1956
Western Union Telegram From: Bob Re: Procedures for Advance Men. 1 Page. [Other Document], 9/22/1956
Memo To: Advancemen From: Bob Wilson. Re: Key points to follow in the final phase of the campaign. 1 Page. [Memo], 10/16/1956
Supplemental Memo #1 to Advance Men. 4 Pages. [Memo], 10/1/1958
Memo for Advance Men Re: Suggestions for campaigning. 2 Pages. [Memo], 10/9/1956
To: Bob Finch for Advance Men. From: RN Re: Airport receptions. Attached: Memos from RN to Bob Finch and RN to RHF. Also attched: note for filing. 5 Pages. [Memo], 4/14/1960
To: RHF From: RN Re: Indiana TV Show (Looking Back On) 1 Page. [Memo], 5/27/1960
To: Staff (Finch, Klein, Rose, Hughes, Haldeman, McWhorter, Stover) From: Sherwood. Re: Observations. 2 Pages. [Memo], 1/23/1960
To: Finach, Klein, Woods, Hughes, McWhorter & Political Advancemen. From: Sherwood. Re: Autos and baggage handling; who provides & arranges. 1 Page. [Memo], n.d.
Strictly Confidential Suggestions for Advance Men Re: Itinerary of President and/or Vice President. 11 Pages. [Report], 1956
To: Advance Men From: Bob Haldeman. Re: New York Trip. 17 pages. [Memo], 5/17/1960
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26127350
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WHSF: Returned, 47-12
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26127350
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WHSF: Returned, 47-12
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This file contains:
To: Charles Farrington Jr. & John Ehrlichman From: Bob Haldeman Re: Check list for re-advance in Ca. 1 Page [Memo], 2/13/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts for Motorcades 1 Page. [Memo], 5/26/1960
Notes: Re: Advance Manual, Hughes and Woods. 2 Pages. [Memo], n.d.
Notes: from RFH on plane, Chicago to Washington. 1 Page. [Memo], 1/28/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
To: Staff (Finch, Haldeman, Klein, Rose, Hughes) From: J.T. Sherwood. Re: After RN is nominated - use of Secret Service Agents to assist Political Advancemen in traveling with them about the country. 1 Page. [Memo], 12/24/1959
Re: Discussion with RN and PN on return trip from Michigan. 1 Page. [Memo], 2/16/1960
Notes on Schedule meeting, Tuesday July 5th. Present: RN, Finch, Hall, Arbuthnot, Wilson, Bassett, Haldeman. 2 Pages [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
Notes on Schedule Meeting, Tuesday, July 5th. Duplicate Copy Not Scanned. 2 Pages. [Memo], 7/8/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts for Motorcades. Duplicate Copy Not Scanned. Attached: Post it from the Desk of Bob Haldeman. 2 Pages. [Memo], 5/26/1960
To: Advance Men Re: Procedures for Colorado Springs Colorado. 2 Pages [Memo], 9/12/1956
Western Union Telegrams From: Haldeman To: Hotel Martin Sioux City Iowa. To: Boise Idaho To: 11668 Terryhill PL. 4 Pages. [Other Document], 9/15/1956
Western Union Telegram From: Bob Re: Procedures for Advance Men. 1 Page. [Other Document], 9/22/1956
Memo To: Advancemen From: Bob Wilson. Re: Key points to follow in the final phase of the campaign. 1 Page. [Memo], 10/16/1956
Supplemental Memo #1 to Advance Men. 4 Pages. [Memo], 10/1/1958
Memo for Advance Men Re: Suggestions for campaigning. 2 Pages. [Memo], 10/9/1956
To: Bob Finch for Advance Men. From: RN Re: Airport receptions. Attached: Memos from RN to Bob Finch and RN to RHF. Also attched: note for filing. 5 Pages. [Memo], 4/14/1960
To: RHF From: RN Re: Indiana TV Show (Looking Back On) 1 Page. [Memo], 5/27/1960
To: Staff (Finch, Klein, Rose, Hughes, Haldeman, McWhorter, Stover) From: Sherwood. Re: Observations. 2 Pages. [Memo], 1/23/1960
To: Finach, Klein, Woods, Hughes, McWhorter & Political Advancemen. From: Sherwood. Re: Autos and baggage handling; who provides & arranges. 1 Page. [Memo], n.d.
Strictly Confidential Suggestions for Advance Men Re: Itinerary of President and/or Vice President. 11 Pages. [Report], 1956
To: Advance Men From: Bob Haldeman. Re: New York Trip. 17 pages. [Memo], 5/17/1960
citationUrl
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Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number
Folder Number
Document Date
Document Type
Document Description
47
12
02/13/1960
Memo
To: Charles Farrington Jr. & John
Ehrlichman From: Bob Haldeman Re:
Check list for re-advance in Ca. 1 Page
47
12
05/26/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Police Escorts for Motorcades 1 Page.
47
12
n.d.
Memo
Notes: Re: Advance Manual, Hughes and
Woods. 2 Pages.
47
12
01/28/1960
Memo
Notes: from RFH on plane, Chicago to
Washington. 1 Page.
47
12
07/08/1960
Memo
Notes on Schedule Meeting, Tuesday, July
5th. Duplicate Copy Not Scanned. 2 Pages.
47
12
12/24/1959
Memo
To: Staff (Finch, Haldeman, Klein, Rose,
Hughes) From: J.T. Sherwood. Re: After
RN is nominated - use of Secret Service
Agents to assist Political Advancemen in
traveling with them about the country. 1
Page.
Wednesday, July 25, 2007
Page 1 of 4
Box Number Folder Number Document Date
Document Type
Document Description
47
12
02/16/1960
Memo
Re: Discussion with RN and PN on return
trip from Michigan. 1 Page.
47
12
07/08/1960
Memo
Notes on Schedule meeting, Tuesday July
5th. Present: RN, Finch, Hall, Arbuthnot,
Wilson, Bassett, Haldeman. 2 Pages
47
12
07/08/1960
Memo
Notes on Schedule Meeting, Tuesday, July
5th. Duplicate Copy Not Scanned. 2 Pages.
47
12
07/08/1960
Memo
Notes on Schedule Meeting, Tuesday, July
5th. Duplicate Copy Not Scanned. 2 Pages.
47
12
07/08/1960
Memo
Notes on Schedule Meeting, Tuesday, July
5th. Duplicate Copy Not Scanned. 2 Pages.
47
12
05/26/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Police Escorts for Motorcades. Duplicate
Copy Not Scanned. Attached: Post it from
the Desk of Bob Haldeman. 2 Pages.
47
12
09/12/1956
Memo
To: Advance Men Re: Procedures for
Colorado Springs Colorado. 2 Pages
Wednesday, July 25, 2007
Page 2 of 4
Box Number Folder Number Document Date
Document Type
Document Description
47
12
09/15/1956
Other Document
Western Union Telegrams From: Haldeman
To: Hotel Martin Sioux City Iowa. To:
Boise Idaho To: 11668 Terryhill PL. 4
Pages.
47
12
09/22/1956
Other Document
Western Union Telegram From: Bob Re:
Procedures for Advance Men. 1 Page.
47
12
10/16/1956
Memo
Memo To: Advancemen From: Bob Wilson.
Re: Key points to follow in the final phase of
the campaign. 1 Page.
47
12
10/1958
Memo
Supplemental Memo #1 to Advance Men. 4
Pages.
47
12
10/09/1956
Memo
Memo for Advance Men Re: Suggestions for
campaigning. 2 Pages.
47
12
04/14/1960
Memo
To: Bob Finch for Advance Men. From: RN
Re: Airport receptions. Attached: Memos
from RN to Bob Finch and RN to RHF. Also
attched: note for filing. 5 Pages.
47
12
05/27/1960
Memo
To: RHF From: RN Re: Indiana TV Show
(Looking Back On) 1 Page.
Wednesday, July 25, 2007
Page 3 of 4
Box Number Folder Number
Document Date
Document Type
Document Description
47
12
01/23/1960
Memo
To: Staff (Finch, Klein, Rose, Hughes,
Haldeman, McWhorter, Stover) From:
Sherwood. Re: Observations. 2 Pages.
47
12
n.d.
Memo
To: Finach, Klein, Woods, Hughes,
McWhorter & Political Advancemen. From:
Sherwood. Re: Autos and baggage handling;
who provides & arranges. 1 Page.
47
12
1956
Report
Strictly Confidential Suggestions for
Advance Men Re: Itinerary of President
and/or Vice President. 11 Pages.
47
12
05/17/1960
Memo
To: Advance Men From: Bob Haldeman.
Re: New York Trip. 17 pages.
Wednesday, July 25, 2007
Page 4 of 4
February 13, 1960
TO: Charles Farrington Jr.
John Ehrlichman
FROM: Bob Haldeman
The purpose of this memorandum is to put down for you some points that ought
to be checked when you do your re-advances in the various cities on the
California itinerary.
For your general information, we have sent a number of people into the Cal-
ifornia area for certain specific purposes. Among these is Ted Rogers who
is going to be handling actual production arrangements for television in
both Fresno and San Francisco. Ted is an old friend of the Vice-President's,
who has worked with us in earlier campaigns in this same capacity. John
Hamlin from Washington has contacted a number of people on the stop to get
some background information to be used in preparing material for the Vice-
President's speech. Peter Kay is a newspaperman from San Diego who has
covered mostof the stops personally, checking on background color material
again for use in remarks at spéeches.
We were also very concerned last week, and the Vice-President was especially
concerned by the problem of making this trip completely non-political with
employ
two exceptions - those being the reception in Stockton and the reception
in San Francisco. All the other events must be of a non-political and
civic or community nature. Thus we have changed sponsorship of several of
the events and worked out other means of taking them out of the political
area. This, however, creates the problem of getting a crowd to each of
the public things. In order to meet this, we have sent Dell Smith into
explain
Fresno and San Francisco and Sacramento to work on crowd-building at the
airport arrivals on each of these three places and also the public receptions
in Sacramento and San Francisco. Dell is a former executive secretary of
the National Young Republican Federation and has worked with us in other
campaigns in this crowd-grouping area. He has been contacting various
young peoples organizations and that kind of thing to make sure there are
lots of people out - all of course, under non-political banner. In essence,
he has been encouraging public participation in the various events that are
open to the public. Please be sure on each of your re-advances to contact
the Secret Service and fill them in on the schedule as included with this
memo. You will note this schedule is, in many ways, a revision from earlier
schedules and we have made so many changes during the last couple of weeks
that I'm not sure what the Secret Service is aware of and what they aren't.
Newt Stearns tells me that Whittacker & Baxter will advance each of the
stops and Newt himself will advance Fresno and Sacramento which will co-
incide with Farrington's activities. Mike Abramson will advance San Fran-
cisco and Stockton which will coincide with John's activities.
We will probably have pretty near 15 traveling press with us. It will thus
be necessary, in each stop, to arrange transportation and hotel rooms for
a press group of this size. As you know their hotel rooms should be
May 26, 1960
TO: Advance Men
FROM: Bob Haldeman
RE: POLICE ESCORTS FOR MOTORCADES
There have been some questions about the methods and principles
involved in using police escorts for the Vice President's
motorcades.
The important thing in this connection is to keep in mind the
purpose of an escort when one is used, This is, of course,
to insure that the entire motorcade, of whatever number of
cars it consists, start, continue and arrive at the destina-
tion together. In discussing escort plans with the Secret Ser-
vice field offices or with the police, it should be emphasized
that the function of the escort is not to provide a bodyguard
or & Guard of Honor for the Vice President.
Keeping these points in mind, it becomes obvious that the number
of motorcycles or vehicles required to escort the motorcade will
depend on the length of the motorcade and number of cars in same.
It will not require a large number of motorcycles at the front
of the motorcade or surrounding the Vice President's cars. There
should, in most cases, be a follow-up car after the last official
car in the motorcade and this should be a marked police car.
No lead car or any other vehicle is to precede the Vice Pres-
ident's car,
If motorcycles are needed, they should operate on a "push basis"
rather than "leap-frogging". In other words, the first motor-
cycle arrives at anintersection just as the motorcade does
and holds the traffic at the intersection while the motorcade
proceeds through (waiting, of course, for the light to turn
green). The second motorcycle will be running about even with
the third or fourth car in the motorcade and as it comes in
to the intersection, the first motorcycle goes on ahead to the
next intersection, The second one stays there until the third
motorcycle arrives, and then goes on ahead, and so on. Thus
there is no great confusion of motorcycles roaring back and
forth nor is there any need for use of sirens or other sound
devices.
The most important thing, however, is to emphasize that the
real problem is getting the last car in the motorcade to the
destination along with the rest of the cars. Emphasis should
not be placed on the Vice President's car. Most of the
troubles we have had with escorts in the past have been
due to a lack of understanding of this basic principle.
Bob
Words
advance manual
Problem
advance Disc. School
Work out VP position in line to enter
preferably #Penters alone after all others seated
Constage
School
Check crowd overall situation for each event of up
arrival at that event
can salvage bad affair if know ahead of time
11
[no schedule shown to VP ex Don Hughes
adv man board plane first & check sched
change uf Hughes
Need to work on Pat's schedule
No receuring line over 45min when speaking at
sit down dinner or same event
figure 10-12 people/min
45 min
absolute Kha limit m QtA.
avoid receptions personal - or hore that don't includefull group
or which are not part of function - head table
Gathering OK.
Bob Wagoner
diet
Dale theit
school No attendance at cocktail parties.
Hold line to absolute minimum
if Pat they & big crowd - only RN + Pat
ideal line is RN t Pat
in large reception there is no need to introduce
RN - or the people
Be sure Mrs. Nixon's time is accounted for
JDH ? No split receptions or small drop bys-
RHE
Bust
Hugher
NOTES from RHF on plane, Chicago to Washington, 1/28/60
die
Important
This should get to Haldeman right away, and should be
included in all advanceman instructions.
PN should always be introduced by the Chairman of the meeting.
This was not done at either the Golf dinner in NYC or at the
Chicago Dinner. These arrangements must always be a regular
part of the advance planning.
The Chairman should do this before RN is introduced.
Another item for Haldeman
Starting with Wisconsin trip, systematically get names of all the
important Party and other people in the area along with brief
biographical data and have available in list form when RN and
party arrive.
Purpose is for some calls to be made to these people on behalf
of RN. Now that there is a larger travelling and advance staff,
they can be used to cover more bases. Important tonuse staff
better in the future.
*****
RN needs to have more and better Lincoln material; something more than
the usual stuff. Perhaps can get someone connected with the Sesquicentennial
Committee to work on this.
Neuton Fan!
RHF
(An precedure
December 24, 1959
lisc Hugher
To:
Staff (Finch, Haldeman, Klein, Rose, Hughes)
From:
J. T. Sherwood
Subject:
After RN is nominated - use of Secret Service Agents
to assist Political Advancemen in traveling with them
about the country.
This suggestion relates to actual campaign period after RN has been
nominated by the Republican National Convention at Chicago. However,
it need not be strictly confined to this period.
As you know, the Secret Service has always sent out "Advance" security
personnel re impending visits by the President, even though he may also
be, at the same time, a candidate for the Presidency. Through the years
on many occasions, re visits by the President within and outside the United
States, the only "Advance" personnel have been Secret Service Agents. I
mention this only to point out that there are quite a few of the SS who have
had experience in the field of "advancing." Also, there are a number of
our Agents who have gained some knowledge of RN's particular wishes, etc.
by virtue of "advancing" his out-of-the-country "Goodwill Trips, " as well
as being associated with visits by RN to cities in the United States during
the past seven years.
I am suggesting, without having yet talked with anyone in the Secret
Service about it, that selected Agents (believe I should do the selecting)
would prove to be of material assistance to Political Advancemen by
traveling with themthroughout the country. These Agents could be brought
into Washington, given special instruction, assigned to Political Advance-
men, and on a date certain be ready to move.
If it is felt this suggestion needs further discussion or follow-up, I shall
be happy to act upon it. Naturally, it would be assumed that RN knows of
the idea and approves. His approval would be my "go-ahead" with Chief
Baughman. I would require about one month notice to organize and
effectuate a plan.
fisc
Hugher
February 16, 1960
MEMO
Discussion with RN and PN on return trip from Michigan
Michigan schedule -
Wayne University - waste of time - too small.
From now on on schedules we should look at the days --
concentrate on big things.
New rule - ADVANCE MAN - Have the chairman of a
meeting say "I would like to ask all of you to please remain in your
seats until the Vice President and Mrs. Nixon have left the (hall)
(auditorium) (room).
No split receptions - no more small drop bys. Never
let them put "cocktail party" even on a tentative schedule or in an
Hugher
early story on what is to be scheduled.
CONFIDENTIAL
DRAFT - 7/8/60
NOTES ON SCHEDULE MEETING, TUESDAY, JULY 5th
Present: RN, Finch, Hall, Arbuthnot, Wilson, Bassett, Haldeman
The following points were set forth with regard to schedule preparation:
1. Press Conferente . O.K. to set aside time each day for Press Conference but don't commit
in
advance just leave a half-hour in the schedule open for this.
2. Receptions - No more marathon hand-shaking sessions. No receptions or other meetings
after speeches. Always leave time in schedules for impromptu hand-shaking in streets, or in
hall or at rally. but nothing to be scheduled as hand-shaking or formal reception.
3. No meals to be scheduled at any time.
4. No private homes to be used for overnight stops.
5. No more small, private off-the-record finance meetings, except under greatest pressure.
In no case should this be scheduled to satisfy local committee; only to be done if really big
money is involved and essential.
6. No fund dinners or other fund-raising events.
7. Overall Schedule - Daily schedule should be varied and should not follows one single format.
That is - one day might include 10 or 12 major speeches and the following day only 1 or 2.
s. Radio and TV - Radio time Le never to restrict starting or finishing times for a speech.
That is, If program is covered by live radio it must be on an open-time basis so that schedule
is not made rigid merely to conform to radio requirements. On Television, however, it will
be necessary to have restricted time segments.
9. There must always be two hours time prior to any television appearance for preparation.
10. There has previously been too much emphasis on getting a big crowd of people at the
for
actual hall shouldngs an event which is being televised. The emphasis should be on the coverage
for television rather than the live audience.
11. No informal drop-bys at small meetings with local people, etc., except on a non-scheduled
basis,
CONFIDENTIAL
- 2 -
Draft offi 7/8/60 of July 5th Sched. Mtg.
12. Nothing is to be scheduled after 11:00 P.M. RN is to be in his room by 11 o'eleck every
night without exception. This can, under absolute necessity, be stretched to 11:30.
13. No committments are to be made in advance on factory drop-bys. These will always be
a last-minute arrangement so that unions can't set up pickets and other counter-activity.
This also applies to downtown metorcades in major cities where there is a strong labor organ-
isation.
14. Church - RN will attend church every Sunday during campaign. No announcements are to
be made in advance of church attendance and no invitations accepted for attending churches.
They will be picked at the last minute.
15. As a basic rule, we will work the good areas not go across the tracks; thus meetings
should be scheduled for places where crowds are favorable and can be counted on to be good,
rather than attempting to work areas where help is needed.
16. General - No trip to South Dakota, North Dakota or Hawaii or Alaska. We'll have to go
to New Hampshire and we'll do Verment and Maine and possibly Massachusetts on the same
trip. No corn-husking contest. New England swing possible prior to start of campaign. maybe
with receptions and a clambake. Campaign will probably start September 12th instead of 19th.
We'll do ene-night stand in California immediately after Convention, probably in L.A. sports
arena.
May 26, 1960
TO: Advance Men
FROM: Bob Haldeman
RE: POLICE ESCORTS FOR MOTORCADES
There have been some questions about the methods and principles
involved in using police escorts for the Vice President's
motorcades.
The important thing in this connection is to keep in mind the
purpose of an escort when one is used, This is, of course,
to insure that the entire motorcade, of whatever number of
cars it consists, start, continue and arrive at the destina-
tion together. In discussing escort plans with the Secret Ser-
vice field offices or with the police, it should be emphasized
that the function of the escort is not to provide a bodyguard
or & Guard of Honor for the Vice President.
Keeping these points in mind, it becomes obvious that the number
of motorcycles or vehicles required to escort the motorcade will
depend on the length of the motorcade and number of cars in same.
It will not require a large number of motorcycles at the front
of the motorcade or surrounding the Vice President's cars. There
should, in most cases, be a follow-up car after the last official
car in the motorcade and this should be a marked police car.
No lead car or any other vehicle is to precede the Vice Pres-
ident's car,
If motorcycles are needed, they should operate on a "push basis"
rather than "leap-frogging". In other words, the first motor-
cycle arrives at anintersection just as the motorcade does
and holds the traffic at the intersection while the motorcade
proceeds through (waiting, of course, for the light to turn
green). The second motorcycle will be running about even with
the third or fourth car in the motorcade and as it comes in
to the intersection, the first motorcycle goes on ahead to the
next intersection, The second one stays there until the third
motorcycle arrives, and then goes on ahead, and so on. Thus
there is no great confusion of motorcycles roaring back and
forth nor is there any need for use of sirens or other sound
devices.
The most important thing, however, is to emphasize that the
real problem is getting the last car in the motorcade to the
destination along with the rest of the cars. Emphasis should
not be placed on the Vice President's car. Most of the
troubles we have had with escorts in the past have been
due to a lack of understanding of this basic principle.
1
Toread 1- at
adv, meeting
BOB HALDEMAN
AYLETT COTTON
HOTEL ANTLERS, COLORADO SPRINGS, COLO
SEPT. 12, 1956
MEMO TO ADVANCE MEN:
IMPORTANT TO AVOID DELAYS AT AIRPORT, BOTH ON ARRIVALS AND
DEPARTURES. JIM BASSETT AND HERB KLEIN WILL HANDLE PRESS
UPON ARRIVAL. BE SURE TO HAVE AN ADEQUATE ROOM RESERVED AT
THE AIRPORT WHERE VP CAN BE AVAILABLE TO THE PRESS AND IT IS
IMPORTANT THAT THE PRESS GET INTO THE ROOM QUICKLY AFTER
ARRIVAL. TRY TO LIMIT QUESTIONS TO 15 MINUTES.
OK TO USE BUS FOR PRESS MOTORCADE TRANSPORTATION, BUT
add open #4 #
BUS MUST BE CLOSE TO LEAD CAR, NO FURTHER BACK THAN CAR #5
CONTACT IMMEDIATELY THE TOP POLITICAL LEADERS FOR ALL YOUR
ASSIGNMENTS TO DATE (CONGRESSMEN, SENATORS, GOVERNORS) AND
ASK THEM TO PREPARE ONE PAGE SUMMARY OF THE TOP LOCAL ISSUES
AND THEMES THEY WANT STRESSED BY VP AT EACH STOP AND SEND TO
ME IN WASHINGTON BY WIRE OR AIR MAIL SPECIAL DELIVERY RIGHT
AWAY.
AT EVERY PLACE POSSIBLE TRY TO ARRANGE FOR A SOCIETY
EDITOR OR OTHER NEWSWOMAN TO INTERVIEW PAT NIXON TO TALK
ONLY ABOUT NON-POLITICAL DISTAFF-SIDE MATTERS.
THE MAIN RESULTS SHOULD BE A SHOT IN THE ARM THAT THE
LOCAL ORGANIZATIONS WILL NEED. IN YOUR CONTACTS WITH THE
(continued)
LOCAL PEOPLE EMPHASIZE THAT THE 32 NEWSMEN TRAVELING
WITH US WILL BE WATCHING TO SEE WHETHER THE LOCAL
REPUBLICANS ARE DEFEATISTS OR APATHETIC. THE PRESIDENT
INDICATED TO VP YESTERDAY THAT IT WAS TREMENDOUSLY
IMPORTANT TO GET THIS CAMPAIGN OFF ON AN EFFECTIVE,
WINNING PSYCHOLOGY. THEREFORE, WE SHOULD DOUBLE OUR EFFORTS
TO MAKE THESE MEETINGS SUCCESSFUL.
NO PLANS WHATSOEVER SHOULD BE MADE IN ADVANCE FOR
VP'S TIME ON THE TWO SUNDAY REST DAYS. THERE WILL PROBABLY
BE TOO MUCH WORK FOR HIM TO DO ANYTHING ELSE, AND IT IS
IMPORTANT JUST TO WAIT AND SEE WHAT WORKS OUT ON THESE DAYS.
ALWAYS TRY TO LEAVE THE 2 HOURS BEFORE ANY IMPORTANT
EVENING MEETING FREE.
WE NOW HAVE READY COMMITTEE BADGES, HOST RIBBONS,
OFFICIAL GUESTS CARDS AND CAR NUMBERS. THESE WILL BE
AIRMAILED TO EACH CITY IN YOUR NAME IF YOU TELL US WHERE TO
SEND THEM.
THANKS FOR YOUR PATIENCE. PLEASE KEEP IN TOUCH. LOIE
SENDS LOVE.
BOB WILSON M.C.
CLASS OF SERVICE
WESTERN UNION
SYMBOLS
This is a fast message
DL=Day Letter
unless its deferred char-
NL=Night Letter
acter is indicated by the
TELEGRAM
1220
(R 11-54)
LT=
International
proper symbol.
Letter Telegram
W. P. MARSHALL. PRESIDENT
The filing time shown in the date line on domestic telegrams is STANDARD TIME at point of origin. Time of receipt is STANDARD TIME at point of destination
MA019
1
15 AM 6 18
M WA011 LONG NL PDFAX WASHINGTON DC 14=
H R HALDEMAN
HOTEL MARTIN SIOUX CITY IOWA
:HE INSISTS THAT THERE BE MINIMUM OF DELAYS AT THE AIRPORTS.
HAVE ADEQUATE CROWD HANDLING PERSONNEL AND WELL PLANNED
SCHEDULE, INCLUDING MAXIMUM OF 15 MINUTES FOR LOCAL PRESS
QUESTIONS. GET PRESS INTO PRESS ROOM QUICKLY AFTER ARRIVAL
9 FOR SOME MAJOR STOPS. TRY TO ARRANGE TV COVERAGE OF PRESS
MEETING RATHER THAN COVERAGE OF MEETING.
9 WHERE APPROPRIATE AND IT DOESN'T APPEAR FORCED, OK TO
ARRANGE SEPARATE SCHEDULE FOR PAT, ALLOWING INTERVIEW WITH
NEWS-WOMEN, VISITS TO HOSPITALS, CHURCHES, SCHOOLS,
ORPHANAGES, REST HOMES, ETC
9 ARRANGE DROP-BYS DROP AT CHARITABLE, NON-POLITICAL MEETINGS,
IF SUCH IN PROGRESS.
9 TRY TO WORK YOUNG PEOPLE INTO EACH MEETING, INCLUDING
NATIONALITIES AND RACES, FOR PICTURES.
9
TRY TO LEAVE SCHEDULE LOOSE ENOUGH TO VISIT FACTORIES,
COLLEGES, FARMS, OR CROWDS. VISIT PEOPLE, NOT THINGS.
9 TAPE ALL MEETINGS. THIS IS IMPORTANT. TAPE ALL MEETINGS.
9 SAMPLE INTRODUCTIONS OF THE VP WILL BE FURNISHED TO YOU
SOON.
9 BE SURE ON INITIAL ADVANCES THAT THE TOP POLITICOS ARE
INFORMED IMMEDIATELY. THIS INCLUDES GOVERNOR, NATIONAL
THE COMPANY WILL APPRECIATE SUGGESTIONS FROM ITS PATRONS CONCERNING ITS SERVICE
ELASS OF SERVICE
WESTERN UNION
SYMBOLS
This is a fast message
DL=Day Letter
unless its deferred char-
NL=Night Letter
acter is indicated by the
TELEGRAM
1220
(R 11-54)
LT=
International
proper symbol.
Letter Telegram
W.P. MARSHALL. PRESIDENT
The filing time shown in the date line on domestic telegrams is STANDARD TIME at point of origin. Time of receipt is STANDARD TIME at point of destination
1954 SEP 15 AM
COMMITTEEMAN AND WOMAN, STATE CHAIRMAN, U.S SENATORS AND
LOCAL CONGRESSMEN
9 BE LOOING FOR UN US UAL THINGS FOR HIM TO DO, AS POSSIBLE
HUMAN INTEREST STORIES WITH PICTURE POSSIBILITIES.
9 CALL US DAILY. WE THINK YOU ARE THE GREATEST AND LOVE TO
HE AR FROM YOU
BOB WILSON M Cm
THE COMPANY WILL APPRECIATE SUGGESTIONS FROM ITS PATRONS CONCERNING ITS SERVICE
CLASS OF SERVICE
WESTERN UNION
SYMBOLS
This is a fast message
DL=Day Letter
unless its deferred char-
NL=Night Letter
acter is indicated by the
TELEGRAM
1220
(R 11-54)
LT=
International
proper symbol.
Letter Telegram
W.P. MARSHALL PRESIDENT
The filing time shown in the dare line on domestic telegrams is STANDARD TIME at point of origin. Time of receipt is STANDARD TIME at point of destination
PRA014 CTA024
AR
CT #A062 LONG NL PD-FAX WASHINGTON DC 17=
H R HALDEMAN-
1956 SET 18 AM 5 07
HOTELOWYHEE BOISE IDA=
CHANGE IN POLICY FOR MOTORCADES NOW ALLOWS TOP DOWN IN ANY
AREA WHERE CROWDS GATHER. PLEASE CALL US EVERY DAY AND
TELL US WHERE YOU ARE
9 PLEASE SEND ALL POSSIBLE DETAILS ON TENTATIVE AND FINAL
SCHEDULES FOR MEETINGS AS SOON AS POSSIBLE ON EACH MEETING.
PREFER TO HAVE YOU SEND THEM AIR MAIL SPECIAL WE HAVE
NEW SCHEDULE DETAIL FORM FOR FUTURE ADVANCES
q WE HAVE LARGE SUPPLIES OF NIXON BUTTONS, CARDS AND OTHER
MATERIALS. PLEASE NOTIFY US BY PHONE AS TO WHOM MATERIAL
SHOULD BE SENT AT EACH STOP FROM COLORADO SPRINGS ON TO
END OF TOUR
THIS IS FREE MATERIAL
CAN SEND 5 OR 10
THOUSAND OF EACH TO EACH STOP
LET US KNOW ADDRESS
IMMEDIATELY. TODAY IS DAY WE'RE WITH YOU ALL THE WAY=
BOB WILSON
THE COMPANY WILL APPRECIATE SUGGESTIONS FROM ITS PATRONS CONCERNING ITS SERVICE
CLASS OF SERVICE
WESTERN
1220
SYMBOLS
This is a full-rate
DL=Day Letter
Telegram or Cable-
gram unless its de-
ferred character is In-
dicated by a suitable
UNION
NL=Night Letter
10
LT=Ind Letter Telegram
symbol above or pre-
ceding the address.
SEP
21
AM
W. P. MARSHALL PRESIDENT
1956
VLT=Int'l Victory Ltr.
The filing time shown in the date line on telegrams and day letters is STANDARD TIME at point of origin. Time of receipt is STANDARD TIME at point of destination
LA176 BA318 =
=L B WWY395 NL PD DUPLICATEWASHINGTON DC SEP 20=
H R HALDEMAN=
11668 TERRYHILL PL LOSA=
MOTORCADE SITUATION NEEDS CLARIFICATION IGNORE PAST MEMOS
WHILE WE GO THROUGH THIS AGAIN SHOWLY, MOTORCADE CHAIRMAN
MUST KEEP TIGHT CONTROL SEEING THAT DIRECT ROUTE ADHERED
To, WITH NO HORN HONKING OR WAVING BY DRIVERS, ETC. PRESS
CAR AHEAD OF RN CAR OK IN DAYLIGHT HOURS, BUT KEEP AMPLE
SPACE BETWEEN MARK FIRST CAR PROMINENTLY WITH LARGE SIGN
INDICATING PRESS.
9 HE AND PAT ARE TO RIDE TOGETHER IF AT ALL POSSIBLE.
SECURITY CAR NEXT, THEN CAR FOR WIRE SERVICES. ONLY IF
NECESSARY, WORK IN HERE A VIP CAR FOR PAT IF SEPARATED.
PAT'S CAR SHOULD BE APPROPRIATELY MARKED THEN FOLLOWS PRESS
BUS, LOCAL VIP'S AND STAFF.
9 SUGGEST WHEN ARRANGING TV TIME THAT AGENCY BE
ASKED TO FURNISH REPORT ON COMPARATIVE AUDIENCE RATING AND
NUMBER OF LISTENERS.
9 WHEN MAKING PLANS FOR UNUSUAL ACTIVITIES DON'T
PLAN GAG PHOTOS SUCH AS INDIAN HEADDRESS, BEATING DRUMS,
ETC. HOWEVER OK FOR YOU TO BEAT THE DRUMS FOR GETTING
OUT A CROWD=
:BOB=
THE COMPANY WILL APPRECIATE SUGGESTIONS FROM ITS PATEONS CONCERNING ITS SERVICE
LUSA
WESTERN
TELEG
WANT TO RE-EMPHASIZE THE NECESSITY OF HAVING PRESS ROOM
IN THE HOTEL WITH TABLES AND TYPEWRITERS.
HAVE CAR STANDING BY UPON ARRIVAL OF PLANE FOR
USE OF STAFF AHEAD OF MOTORCADE. VERY IMPORTANT TO HAVE
COMPLETE CONTROL OVER MOTORCADE.
WESTERN UNION
WHEN WORKING OUT POSSIBLE OFF-BEAT ACTIVITIES DO
TELEGRAM
NOT--REPEAT DO NOT---TAKE LOCAL COMMITTEE INTO YOURCONFIDENCE.
LIST SUGGESTED ACTIVITIES INCLUDING ADDRESS AND SUBMIT
TO BASSETT PRIOR TO ARRIVAL. THESE MUST APPEAR SPONTANEOUS,
WITHOUT LOCAL OFFIALS PRESENT, TO HAVE DESIRED EFFECT.
REMINDER OF GENERAL POLICY STATED IN ADVANCE MAN
WESTERN UNION
TELEGRAM
HAND BOOK: AT ALL TIMES YOUR RESPONSIBILITY TO THE MAN
SUPERCEDES YOUR RESPONSIBILITY TO THE LOCAL COMMITTEE.
REGARDING CITIZENS FOR EISENHOWER-NIXON BANDWAGON
APPEARANCES, TRY TO COOPERATE WITH LOCAL BANDWAGON WORKERS.
IF POSSIBLE, HELP THEM ARRANGE FOR BANDWAGON AT AIRPORT
WESTERN UNION
ON ARRIVAL AND FOLLOWING UP MOTORCADE. ALSO, CITIZENS
TELEGRAM
HAVE VERY GOOD FILN FOR SHOWING AT NIGHT RALLIES. SUGGEST
YOU USE THIS IF HAVE NEED FOR TIME FILLER DURING WARM-UP
PERIOD.
KEEP UP THE GOOD WORK
BOB
ON
.M
(1,108 PM SEP 22 56)
MEMORANDUM FOR ADVANCEMEN
rom: Bob Wilson
s the get into final phase of campaign, we are reemphasising these points:
(1) No dropins at party workers meetings, etc.
(2) Keep at least two hours free before each evening meeting.
(3) Regarding press conferences. Try to stick to the rule of only one
press conference a day. Arrangements should be made so that he is
standing up for much conferences.
(4) Try to get local people lined up in reception line at foot of the plane
steps according to protocol when the party arrives.
(5) In making hetel reservations, include aircraft crew of six, 4 males and
2 females will need three twin-bed rooms.
(6) Call GOP headquarters, Citizens Headquarters and other party worker
groups to find the specific kind of help these groups need from local
citizens. He will then make urgent plea at local meeting for volunteers
to assist these local groups. Advanceman should furnish this information
to him on arrival at each stop.
(7) After meeting completed, be sure list of names of workers is sent here
to us for thank-u letters.
(8) Please please phone or mail us immediately names of county chairman,
meeting chairman, motorcade chairman and other essential information
as soon as decided. Final information on third tour, first week, must be
to us by Friday night. Thanks for wonderful job.
Leis sends regards.
STRICTLY CONFIDENTIAL
Supplemental Memo #1 to Advance Men
October 1958
Advance Data to be Obtained by the Vice President's representative:
The Vice President particularly wants to know what the local issues
are. Make every effort in each place to determine from a friendly news-
man what questions may come up in a press conference. We need this
information as far in advance as possible so that there will be time to do
research on it if the Vice President needs to be prepared on some special
local issue.
General Instructions for Planning Itinerary
In planning the schedule, have ample time available so that if he should
decide to do so the Vice President could meet with opinion-makers, i.e.,
political and business leaders, publishers and other major press, religious
and educational leaders. Dedications of hospitals, community centers
and participation in various charitable drives under proper circumstances
might be appropriate, but emphasis should be on opportunities for person-
to-person discussions with representative individuals or groups.
Airport Arrival Argangements
1. Wherever possible, avoid having welcoming signs, etc., just for the
Vice President. Instead, emphasis should be placed on signs for the
individual candidates and the ticket.
2. On those occasions when the Vice President will be having a press
Supplemental Memo #1 to Advance Men (Cont'd.)
P. 2
stand up at fress conference
conference on arrival at airport, Mrs. Nimon has agreed to meet with the
ladies of the press on the same basis as in past campaigns and interviews --
strictly ladies' talk, no statements on issues, political matters, etc.
Serve coffee at women's press meeting
Press Conferences
As often as possible, press conferences should be televised -- either
live or on film. Whenever local people suggest a televised press conference
be sure to encourage it.
Meeting
1. With the exception of fund-raising dinners, no sit-down meals are to
be scheduled before any appearance (i.e., evening mestings, etc.)
2. As soon as possible be sure to determine what the Vice President and
Mrs. Nixon should wear for each event. In addition to designating business
suit, or black tie, etc., Mrs. Nimon needs to know whether the ladies will
be wearing afternoon dresses, long or short formale, etc. (As of this writing,
Mrs. Nixon will accompany the Vice President during only the first and third
weeks of October. However, this is subject to change, so obtain dress details
as above for all events until further notice.)
3. Arrangements should be made to obtain tapes of every meeting and
appearance, even though the Vice President may only be speaking informally.
4. Whese appropriate, the advance man should suggest to local people that
precinct workers be given special recognition in connection with the Vice
Supplemental Memo #1 to Advance Men (Cent'd.)
p.3
President's visit (for example, having procinct workers featured as guests
of honor at campaign meetings, etc.) -- some way to let them know that
their efforts are approciated.
5. The standard rule is no black tie at dinners or receptions. There must
be no difference in dress of people at head table and those in the audience.
Television Arrangements
1. Without exception, no black-tie event is to be televised.
2. No teleprompter or cueing devices will be used, and make sure the
local people know this so they will provide the over need for keeping on their
toes to insure that events go smoothly but with spentaneity.
Fund-raising Dinners
As a general rule, the Republican National Committee should be assured
in every case of more than enough to cover expenses (usually $10,000 and
never less than $5000.) Advance men should make it clear that this money
is to go to the Republican National Committee earmarked for the Vice
President's campaign traveling expenses. However, where a State is
already allocating a certain percentage of the fund-raising dinner proceeds
to the National Committee, no more is necessary, providing it meets
the minimum specified above.
Supplemental Memo #1 to Advance Men (Cent'd.)
p. 4
Thank-you letters
Be sure to send a list of names and comments on what each person
did, to the Vice President's Washington office so that thank-you letters
can be prepared for his signature.
October 9, 1956
MEMORANDUM FOR ADVANCE MEN
(Please keep these instructions confidential)
We have accumulated a few new suggestions that you may already
know, but they are offered here as reminders to you.
We are particularly anxious to build outstanding audiences for
our candidate at each one of his stops. To accomplish this it would
be well to use extra effort to encourage the use of motorcades and
chartered busses to bring party workers to the rallies. Paid news-
paper, radio and television ads will be helpful too.
Do not let the newspapers know that we are expecting an over-
flow crowd at any of the rallies. We must put out publicity to the
effect that there will be plenty of space, seats, etc.
The Advance Man for each city is expected to ride in the front
seat of the Candidate's automobile to be able to tip him off to any off-
beat activities, etc.
Discourage drop-bys at party worker meetings and other
party groups in any of our stops. Unless there is a compelling political
situation that requires it, he would prefer not to meet with any of the
local politicos.
Give us information on the nature of the audience and the type
of talk expected at each one of his speaking engagements.
As the weather gets colder, be careful to choose the proper car
for the party in the motorcades. There is no need for him to be in an
open car unless there has been a buildup for crowds. Try to choose
the shortest and most expeditious route through the towns.
In making a decision on the type of meeting place, we can be a
little bolder than during the first phase of the campaign, but stay on
the conservative side rather than being carried away by local enthusiasm.
Maintain complete control over the motorcades, instructing the
motorcade chairman carefully in proper speeds, safe driving, escorts,
etc. Check the motorcade route carefully to see that it is not too
devious.
-2-
Avoid delays on arrival at the airport. Be sure that motorcade
chairmen and press chairmen check with Ed Terrar and Herb Klein
respectively, upon arrival.
In making television arrangements keep uniformed police away
from the Candidate as much as possible. As a follow-up at TV stops,
ask local agency to furnish a report on comparative audience rating
and number of listeners.
The security and local people at each stop should be notified
in advance that Ted Rogers and/or Everett Hart are cleared to have
access to the area where the Candidate will be speaking and that the
staff badge they and other members are wearing is sufficient identifi-
cation to go anywhere in the meeting place before and during the
Candidate's appearance.
In making the press arrangements, be sure that press tables
are right in the room where speeches are being given. In large halls
typewriters should be set up in the hall, otherwise they should be in
an adjoining room.
In setting up the suite in the hotel for the secretaries be sure
to arrange for adequate mimeograph facilities. We must have not only
a machine, but also an operator on hand for the time the Candidate is
at the hotel.
Try to cooperate with Citizens for Eisenhower-Nixon Band-
wagon Committees. In most areas they have been very successful
in arranging for bands, parades, etc., that have helped to build up
crowds.
Make sufficient and adequate arrangements to tape all of the
meetings. Immediately after the meeting give the tape to Klein or
Bassett or mail to headquarters in Washington.
On early morning departures make arrangements at hotel
coffee shops to be open early enough to accomodate the party.
Just remember that at all times your responsibility to the
Candidate supercedes your responsibility to the local Committee.
Best of luck,
Bob Wilson
April 14, 1960
MEMORANDUM
TO:
Beb Finch
FROM:
RN
Greatest mistaks in the SF schedule -- they had
me seeing Selmelder and Mayer of the papera and in two full days there
not on TV. We must net come to California for a major appearance
without one TV appearance. It Lan't fair to leave these schedules to
Des Hughes and Bob Haldeman to work these out. You should work on
them. 1 could much better have spent 1/2 hour os & TV program.
Why didn't I have television rather than see Schneider
for example -- X want more emphasis on TV everyplace and less on
newspapermen.
I don't want to go to a major center again where I do
not have a BV appearance.
April 14. 1960
MEMORANDUM
TO:
Bob Finch for Advance Men
FROM:
RN
Airport receptions ..
At airport receptions anyplace there should be either
8 very big reception or none. The one in California was badly handled.
There were about 20 Party leaders and a few non-descript signs and
seven lonely YR's as we ware driving out of the airport. Unless it can be
a big reception at an airport, I want none and particularly no signs.
April 14, 1960
Memo
To:
RHF
From:
RN
The introductions on this trip. with the exception of
USF, couldn't have been worse. At least of year ago I sent out
instructions that we were to send out guidelines for introductions
which would not go into the fact that 1 graduated from grammar
school at the age of 12 and/or that crap which was in the Stanford
introduction.
I want & report on this.
Pick out the best terse Ideas that ought to be included in
an introduction. For example, my experience, my handling of
myself in South America, my tough-mindedness in dealing with
Khrushchev - just a few points you can throw in the (act that I
worked my way up from modest etrcumstances in the great American
tradition but I want a good potential standard introduction workedpout.
I do not want such an introduction mailed to or delivered to the
0
National Committee or State Committees on a national basis because
it would get into the press, But I do want our Advancement to have
the subtlety and the tact to give these to every person who introduces
me these suggestions. I don't want to go Into another meeting in the
next six months which has one of these stupid introductions which
goes into my biography from Whittier on. I don't want this to
happen again.
- 2 .
This was poor advance work to this instance, -failure
to give the kid at Stanford the things that he should say in an
introduction.
1 want: (1) A bright person to figure up what should
be said and (2) instructions to all advancement 16 that they, in a
subtie way, can get it across,
I
fite
advance
Procedure
or AM Manual
Haldeman,
COPY
May 27, 1960
Fylon
IAT
Memo
advance,
To:
RHF
From: RN
Pay
Re:
Indiana TV show (Looking Back on)
I do not think it is effective to say at the end of a
program - - "Vote for Dick Mixen on election day." I would prefer
to have it Richard Nixon. I realise there are times when the less
formal salutation should be used but when referring to how people
vote you should use the name that they are going to see on the
ballot.
The Dick Nixon in this case sounded somewhat flip and
undignified. I think it is perfectly all right during the course of the
conversation that Capshart and I might have that we refer to each
other by our first names but not an announcer at the end of a pregram.
The same goes, incidentally, for literature, ads and other items
that are prepared. Generally speaking, when in doubt use Richard
rather than Dick.
(AM manual
1/23/60
Te:
Staff (Finch, Klein, Rese, Hughes,
Haldeman,
McWhorter, Stever)
From: Sherwood
Subject: Observations
Mest of these items you may be aware of, but I will recount them anyhow.
1. On occasion I am asked by newsmes, and others, if the "advancemen" are
Secret Service Agents, or just who are they? During recent Fierida trip 1
was asked by two of the newstes if Haldsman and Arundel were Secret Service
0
advance. My stock answer is "mo," they are associated with the Nison Staff
and I suggest that they speak with the gentlemen in question, or, with one of
the staff members.
(1) I likewise am asked occasionally just who Don Hughes is or what General
Cushman's job is.
1. It is just natural that newsies, and others, are taking a much closer
look at the Vice President's staff members. by guess is that more-
and-more news stories will ensue, some of which may be slanted
unfavorably.
2. Obviously, the new "advancemen" should not be subject to Hatch Act
limitations.
2. I have already discussed this with Bob Maldoman, but will set it forth as
general information:
There are several reasons why it is undesirable for "advancemen" to deal
directly with city police department efficials. I will mention only one: in
many cities today pelicemen who work overtime must be paid overtime
meany or at least receive compensatory time-off. The local Secret Service
Agents who deal regularly with the police departments and officials are
aware of this matter and are able to make proper arrangements to svoid
friction, actual money autlay, etc.
3. Tipping
The guy who works for a living teting baggage, as a decrman, waiter, valet,
etc. talks very harshly about people who fail to tip for services rendered.
As usual, the Secret Service will centinue to tip only for baggage handling.
4. Staff members mistaken to be Secret Service
Invariably, while moving along through crowds and during receptions and
other inside-crowd-affairs, staff members and political advancement are
thought to be Secret Service Agents. The Secret Service has no objection
to this, since these mistaken characters are handsome and reasonably
intelligent in appearance. Just thought 1 would mention the fact.
- 2 -
5. Believe arrangements should be made to photograph large crowd turn-outs in
auditoriums, college gyms, etc., etc. for immediate and later newspaper use.
6. Dirty tricks department
Let's face it. These things have been done.
(1) Photograph and mechanically record members of the staff in any
unfavorable orcompromising position possible.
(2) Slanted stories written about staff members.
(3) 'Sug"hotel recuns. Also, make a follow-up inquiry with hotel waiters,
porters, etc. in order to pick-up any unkind or unfavorable information.
(4) Use of "come-on" girls.
(5) Photograph sparse receiving line areas and empty seat sections in
halls, auditoriums.
(6) Run-inte" receiving lines persons with police record, indictment hanging
over his head, prostitute, fairy, etc. to be photographed with the Vice
President and/or Mrs. Nixon.
1. Local political committee people should be close at hand to police
receiving lines, especially where many of those going through the
line are being photographed with the Nixeme.
(7) The usual planted "hecklers," with or without placards, rassberry
gimmick, etc.
AM Procidure
To: Finch, Klein, Woods, Hughes, McWhorter & Political Advancemen.
From: Sherwood
Subject: Autos and baggage handling; who, provides & arranges.
Secret Service Personnel throughout the United States are
pretty well acquainted with the Political Advanceman's Manual, or
Bible, as developed during the past three campaigns. In addition,
the Secret Service Manual and various memorandums provide guidance
relative to Presidential & Vice Presidential protection, including
such subjects as hotels, railroad stations, airports, screwballs,
autos, baggage, etc., etc., etc.
In a nut shell, regarding who provides autos and arranges for
baggage handling, the following represents our personnel's thinking
as to is responsible:
1. The Political Advanceman (thru political committeeman).
2. The hosting organization. (Civic, Private, Political).
(a) Usually as arranged by Don Hughes.
3. The local Secret Service Agent (
(a) In the absence of arrangement by (1) or (2), above.
(b) He will usually make a phone call to me, if in doubt.
*
Occasionally one of our less experienced Agents may "Goof" in
some respects, especially re tipping or in arranging for some
handlers to actually tote the luggage.
*
Jim Golden & I will invariably personally carry the Nixon
baggage to his auto trunk. However, we are unable to perform
this service for other staff and non-staff passengers. The
general baggage handling must necessarily be performed by a
previously arranged ground-crew.
STRICTLY CONFIDENTIAL
SUGGESTIONS FOR ADVANCE MEN
ITINERARY OF
PRESIDENT AND/OR VICE PRESIDENT
BRIEFS FOR ADVANCE MEN
Tour Committee
1956 Campaign
PURPOSE AND ORGANIZATION OF TOUR COMMITTEE:
1. The primary objective and purpose of the Tour Section of the National Committe
is the coordination of all technical facets of the campaign with the local Re-
publican Committees in the various states.
To carry out this mission, advance men, directed from national headquarters,
must coordinate proposed activities of the local committees prior to the arri-
val of the President and/or Vice President and/or such other speakers requir-
ing this service as ascertained by the Tour Committee.
While in the field, the final decision on all matters rests with the candidates
The Washington office of the Tour Committee will have jurisdiction over the
activities of advance men except where such activities are contrary to the
candidate's wishes.
ORGANIZATIONAL CHART:
Tour Committee
Len Hall
Bob Humphreys
Lyle Snader
Lou Guylay
Executive Director
Steve Harris
Assistant Director
Oscar Summers
Transportation
Speakers Bureau
T.V. - Radio
Citizens Liaison
Air - Don Campbell
Lyle Snader
Bob Montgomery
Clancy Adamy
Rail - Bruce Edkin
- 2 -
STRICTLY CONFIDENTIAL
SUGGESTIONS FOR ADVANCE MEN
ITINERARY OF
PRESIDENT AND/OR VICE PRESIDENT
The success of the itinerary will depend on the advance
preparation.
It will be appreciated if you will make a special point
of checking every one of the applicable items in this
memorandum to make certain that the local committees
have the situation well in hand.
Please do not give a copy of this memorandum to the local
committees. Instead, pick out the pertinent portions that
will be applicable to the visit in the particular area and
make them available to those in charge of the local visit.
*******
GENERAL POLICY:
1. You must always bear in mind that your responsibility is to the candidate and
in accordance with his wishes to the Tour Committee. At all times this re-
sponsibility supercedes your responsibilities to the local committee. Often
the wishes of the local committees will conflict with those of the candidate.
Your job is to effect a compromise satisfactory to all, if possible, but in
any event never unacceptable to the candidate.
2. The Washington office is here to help you in every way possible to smooth out
differences and often you will find that because we are not right on the spot
we can effect differences which are impossible from the field.
3. The Secret Service always has the final say on matters affecting security
which will cover all physical campaigning problems.
ADVANCE MAN'S ARRIVAL:
1. You will be furnished the name of the state contact.
2. Your local contact will be furnished by the state contact, if we have not
already given it to you.
3. After getting set at your hotel, make immediate contact with local leaders.
4. Get completely informed of all developments to date from the local leader.
5. Local committee should not advise press of advance man's arrival; advance
man should stay out of newspaper and have no publicity.
6. Never grant interviews or issue any press releases or announcements.
- 3 -
ADVANCE PUBLICITY:
1. Have local committee designate a publicity man to handle event.
2. All stories should be released under the names of local people.
3. Advance stories should be distributed by the local committees to the press.
4. Newspapers must be given accurate information pertaining to the visit.
5. Local committees should see that the approach of the event is covered by repre-
sentatives of local and surrounding press.
6. Pictures of local committees preparing for event should be featured.
PUBLICITY DURING THE EVENT:
1. All press matters after arrival should be referred to whoever is traveling with
the President and/or Vice President as his press secretary or aide. There may
be different people traveling as his press secretary or aide in different parts
of the country. The names will be furnished as soon as they are available,
and as far in advance as possible.
2. Advance copies of speeches usually will not be available until time of arrival.
On many occasions, only excerpts from the speech will be prepared.
3. The local committee should have, for stand-by purposes in an emergency, an
experienced secretary available for the President's and/or Vice President's
staff on his arrival, as there will be occasions when it may be necessary to
dictate portions of the speech for release. Stand-by mimeograph facilities
should also be available on his arrival.
PLEASE CHECK WITH TOUR COMMITTEE FOR EXACT NAMES OF PERSONNEL ON EACH TRIP.
OVERNIGHT HOTEL ACCOMODATIONS:
1. Hotel accomodations must be provided for all members of the tour when required.
(See check list)
2. Rooms for all members of the party should be in close proximity and separate
rooms provided for each person. Avoid doubling, if possible.
3. Advance registrations should be made for each member of the party so that keys
will be available immediately on arrival.
4. Hotel, laundry, meals, etc., for President and/or Vice President's immediate
staff are to be paid by local committee. If there are any questions on this,
consult Tour Committee.
5. Copies of all local newspapers should be in the President's and/or Vice Presi-
dent's room on arrival at each city. The local committee should designate a
person to take care of this.
6. It is essential that accomodations not be made at any private home. There will
be no exceptions, unless President and/or Vice President personally desire
other arrangements.
- 4 -
7. Please ask all hotels to send written confirmation of reservations to the Tour
Committee at the Republican National Committee.
ADVANCE MEN SHOULD SUPPLY THE FOLLOWING INFORMATION DIRECTLY TO THE TOUR COMMITTEE
AS SOON AS POSSIBLE AFTER ARRIVING TO SET UP RALLY OR MEETING:
1. Principal industrial and agricultural products.
2. Local problems or needs.
3. What local people think are the principal national issues.
4. A list of key people with whom the President and/or Vice President will be
directly associated duringtheir visit is to be made available to their aides
prior to arrival with a brief sentence or two as to their background.
NOTE: This information can generally be obtained from local chairman.
NORMALLY, YOU WILL BE EXPECTED TO NEET THE PRESIDENT OR VICE PRESIDENT AND THEIR
PARTY ON ARRIVAL IN THE STATE FOR WHICH YOU HAVE SERVED AS ADVANCE MAN, AND:
1. Brief the aide to the President and/or Vice President traveling with the
plane or train on pertinent data.
2. Follow through on your advance work to see that everything proceeds smoothly.
This is important!
3. When rally or meeting over proceed to next state or city where you are scheduled.
TRANSPORTATION:
1. The President and/or Vice President will, in most instances, arrive by plane
which will be chartered by the National Committee.
In some instances within an area automobiles or train will be used.
IMPORTANT NOTE: In connection with the President, the Secret Service will
provide his automobile and a driver. Plan on one person other than Mrs.
Eisenhower to ride with the President. His car must never have to wait, so
motorcade must be ready to roll when President leaves.
ALL ACTIVITIES OF THE PRESIDENT MUST BE CLEARED THROUGH SECRET SERVICE WITHOUT
EXCEPTION.
THE LINES OF CARS MUST BE:
1. For the President: (motorcycle escort, no sirens)
a. Car #1, Secret Service
2, President and wife, plus one
3, Secret Service
- 5 -
4, wire services
5, press (must be open cars; no sedans)
6, cameramen
7, staff to the President
8, 9, 10, etc., guest cars, each to have one local committee member
Last, press bus
2. For the Vice President: (motorcycle escort, no sirens)
a. Car #1, Vice President and Mrs. Nixon, plus one
2, Security car
3, aide to Vice President, and local people
4, wire services
5, local press (must be open cars; no sedans)
6, press, other than wire services
7, staff to Vice President
8, 9, 10, etc., local people designated by local committee.
********
STANDARD OPERATING PROCEDURE FOR ADVANCE MEN WHEN ADVANCING THE PRESIDENT:
1. Get itinerary and briefing from the Tour Committee.
2. Proceed to assigned location.
3. Make contact with local organization, local branch of Secret Service and
local police chief.
4. Make courtesy call to Republican Governor, Senators or local Congressman, with
local representative.
5. Call organizational meeting of local workers.
6. Present plan of visit and assign work details to arrange for the following:
a. Publicity
b. Press
C. Radio and T.V.
d. Airport and/or railroad facilities
e. Organize motorcade (check with police and Secret Service)
f. Program, decorations
g. Public address system (Be sure it works; no feed-back; two mikes)
h. Hotel arrangements
i. Greeting committee
- 6 -
PERSONALLY CHECK AND RE-CHECK THE FOLLOWING
ADVANCE ARRANGEMENTS:
Determine number of guests to be allowed at each event (arrival at airport,
motorcade, etc.), and always check list of distinguished guests with the
Tour Committee.
Make no commitments as to guests until you have word from the Committee.
Local committee should have identification badges; other local workers ribbons.
No press conferences with the President.
Check for adequate supply of banners, buttons, pictures, etc. - to be paid
for by local committee and available through National Committee.
Always check all Press, T.V. and Radio facilities and public address (must
work; no feed-back; two mikes) ( Presidential staff will usually check P.A.
but you are also responsible).
All physical facilities and arrangements must be checked with the Secret Ser-
vice--IMPORTANT!
Check with Dewey Long of the White House staff for accomodations and facilities
for Press, Radio and T.V. (he handles this).
Selection of person to introduce the President must be negotiated through the
Tour Committee.
Give guest cards to local representative (state committeeman, state chairman,
etc.) for each event, only after getting the list of guests from him and
checking such list with the Tour Committee who must approve same.
Forward that list to the Tour Committee.
Be sure a stand-by stenographer is on hand to take word for word, only if
necessary, the President S speech and have copy forwarded to the Tour Committee
(touring party usually has a man to handle this detail).
Sponsorship of any rally should be by all recognized groups supporting the
Administration if such rally is not being sponsored by a particular group.
Notify Tour Committee of suggested list for chairman of rally. Tour Committee
to make final selection.
Have you done everything to assure a large crowd?
No individual appointments for President or Mrs. Eisenhower.
Have hotel rooms assigned before arrival and have rooms open (Do not distribute
keys in the lobby).
Have all facilities air-conditioned if possible.
- 7 -
If any persons (local) are to arrive with the President on the plane or train
be sure to have that person cleared through the Tour Committee.
Direct phone line numbers to headquarters are:
,
,
,
.
Always check your time zone to see how it compares with other sections of the
country when making arrangements.
Has every second been accounted for?
Have you a car with police escort to get you to hotel or meeting place fast
after briefing President and his aides in order to continue your work.
MOTORCADE ARRANGEMENTS:
No sirens on motorcade.
Motorcade speed 15-18 miles per hour.
Mrs. Eisenhower always rides with the President.
The President always introduces Mrs. Eisenhower.
Only one other person to ride with the President (Check headquarters as to who
rides).
Do not rely on local committees as to distances, size of hall, etc. (Check
yourself).
President rides on right hand side of car and gets in last.
Keep greeting committee small at airport because Secret Service prefers small
groups to greet President.
Discourage Radio and T.V. at airport. (Secret Service doesn't want it)
Time motorcade both ways in a "dry run", traveling at 15-18 miles per hour.
Try to route motorcade to keep sun out of candidate's eyes.
The motorcade route should be well publicized.
Need bus for Press?
Ten minutes greeting time at airport.
Assign guests to cars in motorcade after checking with headquarters.
number each car in the motorcade.
Mark Press cars as such (Wire Services - Wire Photos - Newsreel cameras).
Fill in advance man on the plane or train with local problems.
- 8 -
Sound truck should preceed motorcade several blocks in advance with music and
announcements; for example, if tour is running late.
Streets should be decorated.
No luxury cars.
Secret Service will provide President's car and driver.
At airport or station have band or sound truck provide entertainment until plane
or train arrives.
Have airport manager cancel field part of public address system announcements
while President is on the field.
Will police be able to handle crowd?
Do you know exactly where train or plane will stop? or leave?
Check for conflicting arrivals of planes or trains.
Always be sure there will be large crowds on hand to greet the President (local
committee responsibility).
Have sufficient trucks and men on hand to properly pick up and deliver baggage.
(Do not slip up on this matter)
Do not have a parade with foot marchers (too slow).
Do you have clear telephone lines if needed in a rush?
HOTEL ACCOMODATIONS:
Secret Service to provide ice water (Always check).
Secret Service recommends hotel, sets up facilities. You must cooperate with
them.
Soft drinks to be in the President's room.
If President eats be sure staff and Press eat in immediate vicinity.
Jim Hagerty must have bedroom on another floor of hotel.
Have refreshments for newsmen if they have a tight schedule and no time to eat.
Hotel or local committee must provide space for working Press -- we don't pay.
Give President two hours free time before meeting or T.V. speech.
Is a stand-by secretary and stand-by mimeograph facilities available?
- 9 -
Will hotel be able to serve meals on short notice, to President, his staff
and Press?
Arrange for quick laundry and cleaning facilities.
Have hotel rooms assigned before arrival and have rooms open (Do not distribute
keys in the lobby).
No telephone calls direct to the President -- go through aides (one room).
Do you have clear telephone lines if needed in a rush?
Try to have all facilities air-conditioned or rooms properly aired before
arrival of President.
Hotel, laundry, meals, etc., for President and/or Vice President's immediate
staff are to be paid by local committee. If there are any questions on this,
consult the Tour Committee.
All others pay their own bills.
MEETING ARRANGEMENTS:
Rostrum of the speaker's, 51 inches high in front; 47 inches high, in back.
Have place on front of rostrum for Presidential Seal.
Secret Service to provide ice water (Always check).
Must be ten feet clear on sides and back of rostrum; nobody back of President.
Entertainment before President speaks is desirable -- must be dignified.
Provide room for President at the meeting hall for his relaxation before
speech.
No introductory speech for the President; person making introduction should
only say, "Ladies and gentlemen, the President of the United States".
President to remain backstage until after introduction.
Band to play, "Hail, to the Chief", as President approaches platform after
"Ruffles & Flourishes".
No service bands.
Must have union member band.
Avoid benedictions after President speaks (Secret Service preference). Meeting
to end immediately when President leaves.
No paid advertising in programs.
- 10 -
Check all musical selections while President in hall with Tour Committee.
Montgomery to ride with President to T.V. or Radio station (no outsiders).
Have canopy available for bad weather or extreme sun exposure.
Presentation of colors by Boy Scouts, etc., good.
Talks by local officials and candidates to be short. Limit 5 minutes.
Provide pencils, paper and carbon paper for Press.
Provide good working area for Press in front of rostrum. (See attached diagram
for Press and T.V. facilities)
How is lighting?
Make alternate inside arrangements if there is a chance of rain.
Will police be able to handle crowd?
Are Press, Radio and T.V. facilities set up as in diagram provided you?
No pictures of the President should be placed directly behind him which might
appear on T.V. or in news pictures.
Do you have clear telephone lines if needed in a rush?
DEPARTURE ARRANGEN ENTS:
Do cars have to be turned around for trip back?
Have closed car for return trip if needed.
No private parties, dinners or after-meeting social events (work and personal
affairs).
No late activities.
Keep accurate records of all expenses on special expense account forms supplied
by National Committee, and forward same to headquarters at regular intervals.
CONCLUSION: Be tactful, diplomatic, firm and persuasive with local committees;
keep in constant communication with the office on all details, names, etc. Please
advise headquarters at all times of your itinerary, should be cleared first with
the office. A time schedule must be made and strictly adhered to. President and
his party must not be early or late. For example: A car in the parade must not
pass any given point earlier than planned. Remember the next day will be another
campaign day, full of activity. If in doubt on anything call headquarters. You
have been asked to take on some important assignments for the President because
of your proven ability. He and all of us have complete confidence in you.
STEVE HARR IS
EXECUTIVE DIRECTOR, TOUR COMMITTEE
CONFIDENTIAL
TO: Advance Men
FROM: Bob Haldeman
RE: NEW YORK TRIP
In order to keep you posted on current activities and to
evaluate the appearances the Vice President is making now
in terms of Advance Man procedure, I am sending you a copy
of the Vice President's schedule for the New York trip,
together with a fairly detailed critique of the Advance
arrangement and actual operation on this trip. Any thoughts
that occur to you as a result of reviewing this, will of
course, be welcome.
The trip over all was a great success and we had good
crowds and enthusiastic ones at all the stops. It is im-
portant, however, to try to improve each of these
operations as we go along and this evaluation should aid in
doing SO.
Best regards.
CONFIDENTIAL
NEW YORK TRIP - May 17, 18th
Background & Critique
BACKGROUND:
This trip was advanced by Jim Murphy and Bob Haldeman and because
of the need for very careful planning of the over-all schedule,
several advance trips were made.
On April 16, Haldeman had a meeting in Buffalo with local political
leaders to go over the general plan for activities in Buffalo,
which at that time, was the only stop planned on the schedule. Later
the John Taber Dinner was accepted for the night before the
planned stop in Buffalo and this necessitated landing the airplane
in Syracuse to drive to Auburn for the Taber Dinner which then
added Syracuse activities to the schedule.
The detailed advance was made on May 4th, 5th and 6th by Haldeman
and Murphy with stops in all three cities - Auburn, Syracuse and
Buffalo.
Syracuse and Buffalo were also re-advanced on May 11th and 12th
and again on May 16th and the morning of the 17th.
The critique that follows is developed for the purpose of trying
to take advantage of the things we learned on this trip
both
favorable and unfavorable so that we can capitalize on the good
points and correct the bad ones.
NEW YORK TRIP
- 2 -
CONFIDENTIAL
CRITIQUE
Airport Arrival - Syracuse: Location of parking spot for plane
and gathering of crowd was not good. The crowd was put in a large
field just adjacent to the Airport terminal area and consequently,
although there was a substantial turnout it did not look like a
big crowd (or at least as big a crowd as it might have) because of
the size of the field in which they were standing and the oppor-
tunity they had to string themselves along quite a lengthy fence
instead of being concentrated in a smaller area. This would have
been much better if the people had been. concentrated in a smaller
lawn area within the Terminal grounds itself and could have been
handled just as well at that point.
The greeting committee was too large. There were probably 40 or
50 people on the field after the plane stopped in addition to the
Press. From now on, it should be clearly determined who is to form
the official greeting committee and they should be lined up in a
pre-determined order at the foot of the plane rather than allowing
a huge crowd just to descend on the party as they disembark. If
the greeting committee is lined up in a straight line extending
from the bottom of the ramp over towards the platform or the general
gathering of the crowd and is instructed to stay that way so the
Vice President and Mrs. Nixon can pass along the line, greeting
each of them, the photographers will have a much better opportunity
to get pictures and there will be a great deal less confusion.
Also, people will be able to see the Nixons better at all times
under this kind of a setup. The Press should be admitted to the
reception area, of course, but there should be some control of
what Press is let out into this area by a local committee member
who can identify working press. Then the press should be in-
structed to stand to one side so that there is an open area for
the receiving line, though which the Nixons will pass.
The Advance Man, while he is on the ground prior to the arrival,
should get this greeting committee lined up in proper order just
inside the fence and as soon as the plane has come to a stop,
and the propellers have stopped, he should lead the group out and
line them up in position. After they're lined up, the Press should
be brought out and asked to stand over to the other side so there's
a good clear aisle down the middle. As soon as the Nixons have
proceeded down the greeting line and the Press have had an oppor-
tunity to get the pictures they want, the Chairman of the greeting
group should escort the Nixons to the platform, if there is one
(which there was in Syracuse), and introduce Mrs. Nixon and then
the Vice President who will greet the crowd. After the Vice
President's greetings he will usually want to walk along the
fence and shake hands with the group that has assembled before
getting into the car.
The platform itself was good here. It was a very small wooden
stand with some steps going up to it and the mike was up on top of
it. There was a good speaker system and I think that that part
of the arrangements was worked out very well.
NEW YORK TRIP
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CONFIDENTIAL
The location of the motorcade and the car lineup was not good.
From now on, the cars must be lined up in the actual order in
which they are going to move out and it's worth taking consider-
able time and effort to determine the best location of the motor-
cade so the cars can be lined up in proper order. In this case,
the staff and press cars were in one line and the Vice President's
car and the Secret Service follow-up car were lined up parallel
to them. This resulted in the second line having to swing in behind
the follow-up car and of course, other cars had an opportunity to
cut in at this point. Special attention should be given to the
motorcade location and lineup so that there is no opportunity for
cars that don't belong in the motorcade to cut in as it moves out.
It's also important to have the motorcade lined up in such a way
that the official party does not have to walk through the crowd
in order to get to the cars.
Baggage handling arrangements worked out very well. A baggage
truck was on hand and went directly to the plane as soon as the
party disembarked and then was sent direct to the Hotel while the
rest of the party went on to Auburn.
Airport Arrival Buffalo: When we landed at the Buffalo Airport,
we discovered that instead of a small platform for the Vice Pres-
ident to stand on to speak briefly to the crowd, the local people
had arranged for him to use the landing stairs provided by Capital
Airlines. This would have resulted in the Vice President being
about 8 to 10 feet off the ground way up over the heads of the
crowd and looking down on them like Mussolini from a balcony. We
had to remove this stairway quickly and pull up a little baggage
truck for him to stand on. It should be emphasized that any
platform or area on which the Vice President is to stand should
not be more than 2 to 4 feet off the ground. It should be up as
close to the fence where the crowd is gathered as possible.
The informality of using one of the little baggage trucks that
are available in considerable quantity around all airports is
good and this is probably the best way to handle the platform
situation in most airports.
Motorcade - Motorcade from Syracuse to Auburn and back to Syracuse
for overnight was handled by the Auburn people and we ran into
some problems because we did not have direct enough control of
the drivers and the overall motorcade lineup. This was because
the drivers and cars came from Auburn which is some 26 miles
away from Syracuse and there was not sufficient opportunity to
brief the drivers on the operation of the motorcade. Also, for
some political reasons, the Sheriff's Department got involved at
the last minute and a number of changes were introduced that none
of us were aware of until they actually happened.
One of the problems was that the drivers were not in their cars at
the wheel with the motor running at the proper time. From now on,
NEW YORK TRIP
- 4 -
CONFIDENTIAL
emphasize that the drivers of the cars are not to be out watching
the activities, but are to be sitting in the cars, ready to go
with their motors running, as soon as the plane lands. This is
extremely important because it is sometimes necessary to make some
shifts in motorcade locations, and so on, at the last minute. The
problem here in Syracuse was that we couldn't make these shifts
because the drivers were not at the cars. The details on motor-
cade instructions in the Advance Man's Manual should be carefully
reviewed and all of them followed out from here on. We are having
prepared some printed numbers to go in the windows of each car,
and from now on we will number all of the cars in the official
motorcade starting with the Vice President's car as No. 1, Secret
Service follow-up car as No. 2 and then the balance of the cars
marked in sequence. We will use Car No. 3 for Nixon's staff; Cars
No. 4, 5 and 6 and however many more we need, will be for the
traveling press. Then, if an additional staff car is needed, it
will be at the end. Car No. 3 should just have a number in the
window. Cars 4, 5 and 6 and so on for the Press should have the
number and the word "Press" in the window. We are having some
signs printed up saying "Press" for this purpose.
From now on, we will make it clear to the members of the traveling
partv what car number they are to get into so that there will be
no confusion on location of people within the motorcade. This was
a problem that arose at several points during the New York trip.
By having the cars numbered, we can also be sure they are lined
up in proper order at all stops along the way.
One major revision in motorcade procedure
from now on, we will
not use a lead car for any motorcade. If there is to be an escort
of motorcycle police they should have sufficient motorcycles to
insure that intersections are covered for the full length of the
motorcade
not just long enough to let the head car go
through.
As far as the lead car is concerned, the local police generally
seem to want to use one. However, this creates considerable con-
fusion because the people along the route think the lead car is
the one in which the Vice President is riding. By the time they
realize it isn't and start to look for him in the other cars, he's
gotten by them and they don't get a chance to see him. In order
to eliminate this confusion, the first car in the lineup will be
the Vice President's car. There will not be a lead car ahead of him.
It will still be satisfactory and actually desireable, to have
a police car at the end of the motorcade to make sure that the
lineup stays intact and that there is no cutting in of other
cars or one of our cars doesn't get left behind.
The normal procedure for a motorcade will be similar to that
used by funeral processions in most areas that is, as we approach
an intersection that is controlled by a traffic signal, if the
signal is red, the motorcade will stop and wait til the light
changes to green. If the signal is green when the No. 1 car
NEW YORK TRIP
- 5 -
CONFIDENTIAL
approaches the intersection, it will proceed through. There then
should be an officer, either motorcycle or on foot, in the inter-
section, to make sure that the entire motorcade is able to proceed
through the intersection safely, even if the light turns red before
the last car is cleared. Thus it's necessary that the intersection
be manned until the final car in the motorcade has cleared the
intersection. Then the motorcycle officer, if we're using motor-
cycles, can proceed to the next intersection but he should not
just swing into the intersection and signal the traffic to stop and
then cruise on, leaving the cars to get through as best they can.
This is extremely important and must be emphasized both to the
local Secret Service personnel and to the police.
It will probably be easier to do this if the Advance Man arranges
to meet with the police chief and the Secret Service Agent who is
handling the Advance arrangements during the initial Advance.
This is a revision of earlier instructions to some extent, in that
normally we do not get involved with police arrangements, but I
think it's important that the Advance Men explain, in the presence
of the Secret Service of course, to the police - the purpose of
a motorcade escort which is solely to assure that the motorcade
stays together and proceeds safely. It is not for the protection
of the Vice President and the occupants of the No. 1 car.
Under this type of an escort, there is, of course, no need for
sirens because the intersections don't need to be cleared. In
other words, we wait until the light changes to green before we
go through with the No. 1 car and once we have started through,
the officer in the intersection holds approaching traffic until
the entire motorcade has gotten through.
There is still some problem in driver instruction, in that many
of the drivers were older than they should have been and they
had not been sufficiently well instructed in their duties, so
that they knew they were to stick to driving the car and not to
engage the traveling party in conversation.
The new arrangement eliminating a police lead car puts a premium,
of course, on the selection of a driver for the Vice President's
car since he will be in virtual complete control of the motorcade
as far as route and speed are concerned. It's absolutely essential
that this driver be someone who is thoroughly familiar with the
local area and who has carefully dry-run the route several times
and he should do this for a final time just before the arrival
of the party so he is familiar with all road conditions, and so
forth on the route at that time. You should work out with him,
the speed at which the motorcade will travel on the various seg-
ments of the route and he should understand that instructions may
be given to him by the traveling Secret Service agent riding in
the No. 1 car, to speed up or slow down the Motorcade and he should
be prepared to do so. If there is a motorcycle escort, they should
take their directions on speed from the driver of the No. 1 car
merely by observing the speed he's traveling and gearing their
plans accordingly.
NEW YORK TRIP
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CONFIDENTIAL
After the motorcade arrives at its destination and the party has
di sembarked, the cars should be parked in the proper order so
that the motorcade is ready to move out without any juggling of
cars. This was not done on the New York trip and created con-
siderable confusion and required the expenditure of a lot of time
trying to get the cars ready to go out.
We ran into a number of problems of local Sheriffs, etc., getting
into the motorcade act and this again emphasizes the need for
carefully and specifically working out the details of the motorcade
with the motorcade chairmen, the drivers, Secret Service and the
police, so that they all understand which cars and which people
are to be in the motorcade and make sure it is restricted to those
cars and people.
Hotel Accommodations - In Auburn we ran into some Hotel problems
which probably couldn't have been avolded due to the nature of
the Hotel itself. They did not have a suite which could be used
by the Vice President and Mrs. Nixon; therefore they had to use
two bedrooms which did not connect. We were only there for a
short time prior to the dinner, but this was not a satisfactory
arrangement. Also, the rooms assigned to staff and press, to get
cleaned up and for working area, were not adequate and were not
clearly identified in advance so that the staff and press knew
where to go when they arrived at the Hotel.
From now on, at all stops in hotels where we are not staying
overnight but merely going in for a period of time prior to an
event, it will be necessary to have, if at all possible, a suite
with living room and two bedrooms for the Vice President and an
adjacent room for the travelling Secret Service, five rooms for
the travelling staff all in the same area, and if possible, ad-
jacent or in a row from the Vice President's suite. These should
be identified as rooms for (1) Klein (2) Finch (3) Hughes (4) Woods
and (5) Office. There may be changes in this lineup on specific
trips and if so, you will be notified.
In addition to these rooms, for the Nixons and staff, there must
be an adequate work room for the press with table and sufficient
chairs on another floor in the Hotel. This room should be avail-
able to the traveling press for the entire period of the stop.
In other words, it should be open and available on arrival and
the press should have access to this room during all the time
the party is at this hotel. Adjacent to the press workroom
should be two bedrooms available for the press as a place to
refresh themselves and get cleaned up. These arrangements are,
of course, in hotels where we are not staying overnight. The
arrangements for overnight stops are the same as covered in the
Advance Man instructions.
NEW YORK TRIP
- 7 -
CONFIDENTIAL
It is important that the specific rooms be assigned in advance
of the arrival and that a room list be prpeared by the Hotel
with enough copies so that one can be given to each of the
following: Rose Woods, Herb Klein, Don Hughes, one of the
traveling Secret Service Agents and the Advance Man. This
includes the room numbers for both thestaff and the press.
On non-overnight hotel stops, the keys should be in the doors
of all the rooms being used by the party, both press and staff,
so that everyone can go in immediately upon arrival. This was
not done on this trip because the hotels resisted putting the
keys in the doors. It must be made clear to them that this is
our standard procedure and it is essential that it be followed.
Otherwise there is terrific confusion trying to get the keys or
get the doors open. They key should be in the door on arrival
and be left in the door during the time we are there unless one
of the rooms has to be locked by its occupant for some particular
reason.
The Auburn Inn did not have the proper facilities to make the
above arrangements and since the elevator was not adequate, we
had to put everybody on the same floor, press, the Vice President's
party, the room for the press conference, local dignitaries, etc.
This was not satisfactory but it was unavoidable in this particular
instance. Any possible way of avoiding this in the future should
be considered.
The room in the hotel in Auburn for the press conference was very
inadequate. It was too small and also had no ventilation. Con-
sequently, it was extremely hot. There may not have been any
other room available but it would probably have been preferable
in this case to have held the press conference at the end of the
hall in a secured area rather than to cram everyone into this
room.
There was also, as there is in many stops, insufficient briefing
of local security officers on identification of press and staff
personnel.
It is essential to have an IBM typewriter on a stand in the
office at all hotel stops whether or not they are for overnight.
Even if the stop is only a brief one, as far as the party is
concerned, it may be necessary for Miss Woods to remain in the
office during the actual event and a typewriter should be provided
at every stop.
Meeting - Auburn - The meeting at Auburn was not supposed to be
preceded by any reception. But at the last minute the County
Chairman who was also Chairman of the dinner, worked in a stop-by
with a group of other County Chairmen for the purpose of taking
pictures and then a sort of head-table reception. This was con-
siderably different than the advance arrangements and it is al-
ways going to be a problem trying to keep up with last-minute
NEW YORK TRIP
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CONFIDENTIAL
changes. This emphasizes the necessity, however, of making it
clear to the local Chairman, when you are in on an Advance, that
the specific details of the plan and schedule as you work it
out must not be changed in any respect without prior clearance
with you. Otherwise, these changes create a great deal of
confusion on the part of the local group as well as the traveling
party. This is unnecessary and can be avoided if it is clearly
understood that the schedule and route and timing are to remain
as originally agreed upon unless changes are worked out with the
Advance Man. In case there are any changes worked out, be sure
to keep Don Hughes advised of the revisions as they occur so that
he can have the Vice President and Mrs. Nixon in the proper place
at the proper time with sufficient advance warning.
The meeting itself at Auburn was good in that they eliminated
having a large number of speeches prior to the Vice President's
speech. This is quite an accomplishment at a testimonial dinner
where the program often can include four or five feature speakers
in addition to the Vice President. The physical area of the ball-
room and the rest of the ground floor of the hotel was not good
for a banquet of this kind and on future stops an effort should be
made to have the event held in a more suitable place. In this
case, they oversold the dinner and this resulted in the room being
so overcrowded that there was insufficient ventilation and it was
most uncomfortable for those present. This should be kept in mind
when selecting a site for the meeting or dinner or whatever is
planned.
The dinner Chairman had not been instructed to ask the audience
to remain in their places until the Vice President and his party
had left the auditorium. This was an unfortunate oversight as
it was very difficult to leave the hall with the crowd moving
out at the same time. This instruction should be given in the
future.
There was a complete breakdown in the arrangement for seating
at the dinner for the Washington press. Sufficient table space
had been reserved and was clearly marked bysigns on the tables
saying "Washington Press" but the local people disregarded
these signs and seated themselves at the tables anyway so that
when our press group arrived at the dinner, there were no seats
for them. This resulted in a great deal of confusion and the
necessity of special handling of the press and taking care of
giving them dinner at another part of the hotel and getting them
in for the speech afterwards. This was extremely unsatisfactory
and it is going to be necessary in the future to have the local
committee assign a person specifically to the sole job of staying
at the tables or in the section reserved for the Washington
traveling press and not letting anyone occupy the seats reserved
for our press group except the members of our press group. This
must be done at all stops from now on, It's become a problem at
every stop and it is getting worse all the time. Please be sure
NEW YORK TRIP
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CONFIDENTIAL
that without exception there is at every stop a specific person
handling this one job. This should not be the man who is hand-
ling the overall publicity or other press arrangements because
he is always getting called away. He should have a deputy who
has no other assignment than to protect the seating arrangements
for the traveling press. This deputy should be actually be at
the location and should remain there until all the traveling press
has arrived and been seated and he is sure that they are taken
care of.
In reserving seats for the traveling press, reserve enough seats
for all the members of the press that you've been informed are
coming, plus one for Herb Klein, plus two for members of the staff
who may have to sit in this section. These seats should be in
addition to those that are required by the Secret Service and it
is not your responsibility to worry about how many or where the
Secret Service will be located.
We also ran into a problem on the tape recording of the press con-
ference and the speech at the dinner. It must be emphasized
again that the tape recording of the speeches and press conferences
must be made for our purposes and turned over to the Advance Man
immediately at the end of the speech. Our problem on this trip
was that a tape recording was made but a number of different
people wanted copies of it and there wasn't a copy available for
us to take with us. We had to have it sent on later and this is
not satisfactory because there is frequently a breakdown in
getting the tape sent on. Therefore the local committee must
be informed that, regardless of what other tape recordings are
made of the meeting, they must retain someone to make a tape re-
cording for the Vice President's Press Secretary which is to be
turned over immediately at the conclusion of the speech to the
Advance Man and cannot be used for any other purposes. This is
extremely important and must not be overlooked in the future.
Meeting - Buffalo - At the Sales Executives Dinner in Buffalo
the entrance of the head table group had been carefully worked
out in advance as had the timing of the Vice President's arrival
at the reception. However, the local arrangements man had neg-
lected to pass this information on to the President of the Na-
tional Sales Executives and there was, therefore, confusion about
the time that the Vice President was expected to arrive at the
reception. There was also a major change in the method of bring-
ing the head table group into the ballroom.
This points up again the necessity of the Advance Man constantly
checking and rechecking with the local people to be sure that the
plans are going to proceed as originally arranged, or if there
are any changes, that he is aware of them and has passed them
on to Don Hughes immediately.
In this particular case, the arrival time at the reception problem
was handled by contacting the president of the N.S.E. and explain-
NEW YORK TRIP
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CONFIDENTIAL
ing that the Vice President was detained on official matters in
his suite and would be along in a few minutes. This worked out
all right.
As far as the entrance of the head table into the dinner, the
revised arrangement was not a good one and at the last minute,
working with the Secret Service, we changed it so that the Pres-
ident of NSE and the Vice President and their wives entered the
hall according to the original arrangement while the balance of
the head table entered according to the revised plan. This
worked out very well but it could have created a serious problem
if it had not been discovered and dealt with ahead of time.
Television Arrangements - While there was fairly good television
coverage of s ome parts of this trip, the Auburn dinner was not
covered by TV at all. Arrangements should have been made with
the Syracuse television station or one of the TV news services to
cover this dinner with sound on film for later news release if at
all possible. Also, the press meeting in Auburn was not covered
by television and this, of course, should have been done. The
Advance Man should make sure that the local press and publicity
people contact all possible television outlets to be sure that
they are aware of the schedule and know that they can cover the
various events. Arrangements must always be made so that the
physical facilities are such that it is possible to cover the
event by television.
Press Arrangements - A number of items on press arrangements
have been covered above as far as the hotel and meetings are
concerned. One problem that seems to be constantly recurring
is that of Western Union coverage. We did contact the Western
Union offices and emphasized to them the necessity for covering all
stops on he schedule and so on. But there is still inadequate
service from Western Union. Steps are being taken in Washington
to try to correct this but the Advance Man ahould make sure that
local Western Union office is fully informed on the details of
the schedule and location of stops and they should be instructed
to have all stops covered and to be prepared to service the
press in the hotel press workroom at any time during the visit.
Arrangements should be made for twenty-four hour service during
the time we are in the area so that stories that are written late
at night can be filled immediately upon completion.
On airport arrivals and in other crowded areas, the Western Union
man should probably have about an eight-foot pole with a sign
saying "Western Union" at the top of it that he holds when he
is standing in the crowd so that the press can quickly locate
him and turn their material over to him. He should also wear
a Western Union badge so that he is readily identifiable by the
Press and he should make himself known to Herb Klein immediately
upon arrival of the party at any particular location. He should
NEW YORK TRIP
- 11 -
CONFIDENTIAL
be available in the press section at the meeting, near the
press area at the dinners, and in the press workroom at the
hotel.
General Security Arrangements - We ran into several problems
in connection with the local security people. These result from
an understandable overzealousness on the part of local police
and detectives to make sure that all security precautions are
properly carried out. This can be, of course, carried too far
and if it is, it creates some problems which could be avoided.
One situation that arose was that, in admitting members of the
press to the room in Auburn where the press conference was to be
held, the detectives insisted on searching their typewriter cases
(to be sure that they weren't smuggling any contraband into the
room, apparently). It should be made clear to security officers
that it's not necessary to search people but merely to check
credentials of some sort to be sure that they are authorized
to enter the room for the press conference. In this connection
it is all right to use a plain-clothes detective at the door
to the press conference to aid in checking people in. But there
must also be a local press chairman who is at the door and
can identify people and clear them in. They don't always have
the necessary credentials, at least to the police department's
satisfaction; but it is important all unauthorized people be
kept out of the press conference. The problem here, though,
is that some one with some judgment and discretion should be at
the door to clear people who arrive at the last minute without
proper identification.
Another situation arose with the detective who was assigned to
secure the Vice President's room at the Auburn Hotel. When the
party arrived he would not permit the Advance Man to open the
door to the room to let the Vice President in, even though the
Vice President and Mrs. Nixon were standing immediately behind
the Advance Man. Local security personnel should be advised
by the Secret Service that the identification badge worn by mem-
bers of the Vice President's staff entitled them to access to
any area at any time regardless of the security arrangements
covering that area. This is extremely important so that we
can avoid delays and embarrassment in moving from one place to
another. The Secret Service should have a meeting with the
police, which they generally do, and at that time should show
them the identification button currently being worn by staff
members so that they understand that anyone with that badge on
is a member of the staff and thus has access to all areas.
On the arrival in Buffalo and especially the drive through the
downtown area to the meeting place at the Lafayette Hotel, there
were quite a large number of police officers manning the various
intersections the motorcade was to pass through. They had
parked their motorcycles at the corner and then stood in the
intersection to clear traffic as the motorcade arrived. This
NEW YORK TRIP
- 12 -
CONFIDENTIAL
has a secondary advantage in that, especially in a downtown area,
the presence of the policeman at the intersection and his explana-
tion of his presence to passers-by that he is handling traffic
for the Vice President's motorcade, will result in people waiting
on the sidewalk to watch the motorcade pass by and this, of course,
is good.
The same old problem of too many police, especially uniformed
police, kept occurring during this trip. This is a hard one to lick
but we should keep working at it and it should be very carefully
and thoroughly covered during the initial advance and strongly
emphasized to the Secret Service as well as to the police in your
meeting with them. There is no need for uniform policemen to move
along with the Vice President nor is there any need for a large
number of detectives to move along with the Vice President through
the crowd. Local security personnel should be informed that their
job is primarily one of crowd control and that the Vice President
prefers to have freedom of movement around the area and that we
are especially anxious not to have a large uniformed body guard
around the Vice President.
We also had the problem in Buffalo of the local police camping
in the hotel room adjacent to the Vice President's suite
which had been reserved for the Secret Service. It must be made
clear that the room reserved for the Secret Service in a hotel
whether for a short stop or overnight is strictly for the use of
the two agents traveling with the Vice President. If any hotel
arrangements or accommodations are to be made for other security
personnel they are to be in an area of the hotel completely re-
moved from that occupied by the Vice President's party.
There were also a number of plain-clothes detectives and uniformed
police standing around in the halls of the hotel at most of
the stops. This should be avoided too. There is no need for
anyone other than one man to cover the checkpoint in the hotel
corridor. A group of people standing around creates a bad im-
pression and they make a lot of noise which makes it difficult
to work in the area.
Advance Man Procedure During Visit - It should be emphasized
again that the Advance Man's job is to be ahead of the party
upon its arrival at each stop during the visit. In other words,
once the Vice President is on the ground at the airport and the
ceremonies there are under way, the Advance Man should get in
the car he has arranged for this purpose and proceed to the next
stop to be sure that everything is in readiness for the Vice
President's arrival. It is not necessary for the Advance Man
to proceed with the Vice President and his party during the
various points in the visit with rare exceptions. On the con-
trary, it is important that there not be a lot of people around
the Vice President making it look as if he were carrying a huge
crew with him.
NEW YORK TRIP
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CONFIDENTIAL
The Advance Man should use any time that he has available
during the actual visit to re-check all details of motorcade
lineup and other arrangements to be sure that everything is
going to proceed smoothly and to make sure that all arrangements
are confirmed with the people on the ground who will be carrying
them out.
NEW YORK - May 17, 18
COPY
The Vice President and Mrs. Nixon's Schedule
Tuesday, May 17, 1960
SYRACUSE, NEW YORK
2:30 p.m. Both
Depart Capitol with Mrs. Nixon for Washington
National Airport
2:50 p.m.
Both
Arrive Hanger #8, next to Butler Aviation
for United Air Lines Charter
3:00 p.m.
Both
Takeoff on United Air Lines Charter for
Syracuse, New York
5:00 p.m.
Both
Arrive Syracuse Airport, Municipal Terminal -
brief reception Congressman Taber (and possibly
Mrs.) to ride with you to Auburn
5:20 p.m.
Both
Depart Airport for Auburn by motorcade
6:30 p.m.
Both
Arrive Auburn Inn
RN
Meet Press
PN
Proceed to Suite
6:45 p.m.
RN
Proceed to Suite
7:15 p.m.
Both
Depart suite for ballroom - JOHN TABER
TESTIMONIAL DINNER (approximately 1000 guests) -
no reception - business suit -- (dinner in
progress since 7:00 p.m.)
Both
Head table group enters
Invocation
National Anthem
8:30 p.m.
Both
Program Begins
Charles Cusick, M.C. (Auburn attorney)
Introductions of head table and dis-
tinguished guests
Presentations to Mrs. Taber and Mrs. Nixon
Presentation to Congressman Taber and
acknowledgments by him
INTRODUCTION OF THE VICE PRESIDENT by Cusick
Presentation of Eisenhower painting by
the Vice President to Congressman Taber
BRIEF REMARKS BY THE VICE PRESIDENT
10:00 p.m. Both
Dinner over Depart Auburn for Syracuse
10:45 p.m. Both
Arrive Syracuse Hotel, Syracuse - proceed
to suite
- 2 -
The Vice President and Mrs. Nixon's Schedule
Wednesday, May 18, 1960 -- SYRACUSE AND BUFFALO, NEW YORK
7:55 a.m. RN
Steve Rogers will arrive to escort you to
Breakfast. He is Publisher of the Syracuse
HERALD JOURNAL.
8:00 a.m. RN
Breakfast with Casey Jones Group and Syracuse
Press Club (Steven Rogers host). Q&A from
the floor from members of Syracuse Press Club--
Persian Terrace of the Hotel Syracuse.
8:20 a.m. PN
Mrs. Norma Stone, Vice Chairman of County
Republican Women will arrive to escort Mrs.
Nixon to her reception
8:30 a.m. PN
Guest of County Republican Women for coffee
and donuts (Mrs. Stone hostess) -- Onondaga
Hotel (one block travel) Return to Suite
after reception
9:30 a.m.
RN
Q & A Over - return to suite
10:15 a.m. Both
Depart for Airport
10:45 a.m. Both
Take off for Buffalo
11:30 a.m. Both
Arrive Buffalo Airport reception
11:45 a.m. Both
Depart Airport - Senator Cooke, County Chairman
to ride with you.
12:15 p.m. Both
Arrive Lafayette Hotel
12:30 p.m. Both
Party workers reception at Hotel -- Buffet
luncheon and reception -- large crowd --
reception line RN & PN only
2:30 p.m.
Both
Reception over -- proceed to suite in Lafayette
Hotel
2:50 p.m. RN
Depart for AME Zion Conference, Memorial Aud.
3:00 p.m. RN
Greet AME Zion Conference
3:30 p.m. RN
Depart AME Zion Conference for Hotel Statler
PN to join you after conference
4:00 p.m. RN
Press Conference in Statler Hotel
PN
Meet ladies of press in suite
4:45 p.m.
Both
In Suite for Staff work
- 3 -
The Vice President and Mrs. Nixon's Schedule
6:45 p.m.
Both
Reception of National Sales Executives --
in progress since 6:00 p.m. (approximately
250 guests) BLACK TIE
7:15 p.m.
Both
The Head Table proceeds to National Sales
Executives Dinner (1600 guests approximately)
8:45 p.m.
Both
Program begins
Introductions and induction of new
officers
9:00 p.m.
RN
THE VICE PRESIDENT SPEAKS
9:30 p.m.
Both
Dinner over
9:45 p.m.
Both
Depart Hotel for Airport
10:15 p.m.
Both
Takeoff for Washington
12:30 a.m. Both
Arrive Washington National Airport - Hanger #8
next to Butler Aviaition on United Air
Lines Charter.