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This file contains:
From Kehrli to Chapin RE: an attached document. 1 pg. [Subject: Campaign] [Memo], 10/31/1972
From Stan Anderson to MacGregor RE: proposed activities for Election Day and Evening. Handwritten notes added by Haldeman. Preliminary budget and floor plans of campaign facilities at the Shoreham Hotel attached. 14 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Ed Failor to Anderson RE: activities to increase voter turnout and influence election results on Election Day. 3 pgs. [Subject: Campaign] [Memo], 10/31/1972
From Failor and Odle to Magruder RE: Election Day and Eve activities and influencing voters on that day. Handwritten notes added by unknown. Floor plan of proposed campaign facilities at the Statler Hilton Hotel attached. 6 pgs. [Subject: Campaign] [Memo], 9/25/1972
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26146346
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WHSF: Contested, 46-34
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document
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26146346
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document
title
WHSF: Contested, 46-34
description
This file contains:
From Kehrli to Chapin RE: an attached document. 1 pg. [Subject: Campaign] [Memo], 10/31/1972
From Stan Anderson to MacGregor RE: proposed activities for Election Day and Evening. Handwritten notes added by Haldeman. Preliminary budget and floor plans of campaign facilities at the Shoreham Hotel attached. 14 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Ed Failor to Anderson RE: activities to increase voter turnout and influence election results on Election Day. 3 pgs. [Subject: Campaign] [Memo], 10/31/1972
From Failor and Odle to Magruder RE: Election Day and Eve activities and influencing voters on that day. Handwritten notes added by unknown. Floor plan of proposed campaign facilities at the Statler Hilton Hotel attached. 6 pgs. [Subject: Campaign] [Memo], 9/25/1972
citationUrl
collections
Richard M. Nixon's Returned Materials Collection
Contested Materials Files
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yes
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no
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26146346
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description
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nara-archive
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1
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0
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b5609a72aeea20d1
ocrText
Richard Nixon Presidential Library
Contested Materials Collection
Folder List
Box Number
Folder Number
Document Date
No Date
Subject
Document Type
Document Description
46
34
10/31/1972
Campaign
Memo
From Kehrli to Chapin RE: an attached
document. 1 pg.
46
34
10/20/1972
Campaign
Memo
From Stan Anderson to MacGregor RE:
proposed activities for Election Day and
Evening. Handwritten notes added by
Haldeman. Preliminary budget and floor
plans of campaign facilities at the Shoreham
Hotel attached. 14 pgs.
46
34
10/31/1972
Campaign
Memo
From Ed Failor to Anderson RE: activities to
increase voter turnout and influence election
results on Election Day. 3 pgs.
46
34
9/25/1972
Campaign
Memo
From Failor and Odle to Magruder RE:
Election Day and Eve activities and
influencing voters on that day. Handwritten
notes added by unknown. Floor plan of
proposed campaign facilities at the Statler
Hilton Hotel attached. 6 pgs.
Monday, March 26, 2012
Page 1 of 1
THE WHITE HOUSE
WASHINGTON
Date 10/31/72
TO:
DWIGHT CHAPIN
FROM:
BRUCE KEHRLI
Note H's comments regarding
"get out the vote".
Election dight
Committee
for the Re-election
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 20, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Election Day and Evening Activities
This memorandum sets forth the results of initial planning we have com-
pleted for the activities on election day and evening, and asks for your
concurrence. The memo also outlines the type of programmatic activity
we anticipate and outlines the various logistic and support activities
necessary to carry out our plans.
PURPOSE OF ELECTION DAY AND
EVENING ACTIVITIES
The purpose of the proposed election day and evening activities at the
Shoreham
are threefold: Toprovide a gathing pt pr P.s twops
a) The primary purpose of the day and evening is to get out the
vote in all states and to influence the vote for the President
in the West.
Bad Don't want this in NE
b) An auxiliary purpose is to provide a mechanism and forum to
collect and display election results primarily for use in in-
fluencing the vote in the West and providing the President
and you with up-to-date election results and analysis.
c) A third purpose is to provide a suitable public forum for the
President's first public appearance after his reelection.
In essence there are three separate phases: 1) affecting the vote; 2)
collecting the results and 3) providing a suitable setting for the Presi-
dent. Phases one and two will overlap in the early evening as the polls
close in the East and the results begin to pour in and while we still at-
tempt to influence the vote in the West. Later in the evening phases two
and three may also overlap.
bec: Bruce Kehrli
- 2 -
OVER-VIEW OF ELECTION DAY ACTIVITIES
Shoreham. We anticipate making the Shoreham the Nixon Headquarters
Hotel. The Shoreham will serve as the focal point of activities
throughout the day and evening. The primary emphasis in all planning
and preparation will be the need for an effective "get out the vote"
effort on election day. This philosophy will permeate everything we
do in an effort to insure that the staff focuses on the important "get
out the vote" activities of the last day and not on the celebration
aspects which may also occur.
Disap conceuntrat.on our
Nogood unless can
Approve
c
Invitations. It is our feeling activity
good that election states night -So. should not metn.
be a mammoth show but rather an opportunity for those people here in
Washington who have worked long and hard on the campaign to get together
to view election returns and to hopefully have a personal opportunity to
see the President in his first personal appearance after his reelection.
In this regard I recommend invitations to the following groups in the
number indicated.
CREP Staff - Approximately 700 (including spouses). This number
includes all campaign staff except those field people having
election day responsibilities who will remain in the field.
Approve
14
Disapprove
Discuss
C
CREP Volunteers - 500 (including spouses). We anticipate selecting
the 250 volunteers who have worked the hardest in the past 18 months.
Approve
H
Disapprove
Discuss
C
White House Staff - Approximately 1,200 (including spouses). This
number would include all White House staff including administrative
people who have worked long and hard in the campaign.
Approve
H will Se hove
Disapprove
Discuss
"Rose Mary Woods List" - Approximately 200 (including spouses). This
list includes family members and close friends of the President who
are normally invited to this type of event.
Approve
H
Disapprove
Discuss
- 3 -
Republican National Committee Approximately 400 (including
spouses). We feel it is important that the RNC participate
fully in election day activities to further exemplify the close
working relationship between our two organizations.
Approve H.C Disapprove
Discuss
CREP Finance Committee - Approximately 450 (including spouses).
This is the maximum number that Mr. Stans anticipates attending.
Approve It Disapprove
Discuss
Surrogates - Approximately 30 (including spouses). Surrogates
normally based in Washington will be invited, those who are
Governors, Senators and Congressmen will be encouraged to stay
in their state.
Approve Hjj Disapprove
Discuss
Administration Appointees - Approximately 500 (including spouses).
This list includes all the Agency Heads, Under Secretaries, and
Assistant Secretaries.
Approve H Disapprove
Discuss
Democrats for Nixon - Approximately 100 (including spouses). This
list will be supplied by Mr. Connally's office.
Approve H Disapprove limit them if they Discus want more
C
Young Voters for the President - Approximately 500 (including spouses-
no dates). This number will liven-up the evening and provide an op-
portunity for these young workers to be involved in an exiting event.
Approve H Disapprove
Discuss
Vice President - Approximately 200 (including spouses). We are ad-
vised that this is the approximate number of invitations that will be
required by the Vice President's office.
Approve He Disapprove
Discuss
- 4 -
Miscellaneous - Approximately 500 (including spouses). This
group includes friends of senior CREP and White House staff
and others who do not fit in any other category.
Approve H U
Disapprove
Discuss
D.C. Committee - I recommend that we ask the D.C. Republican
Committee and the D.C. Re-election Committee to sponsor another
election night event at a different hotel in Washington. There
are several reasons for this recommendation. First, if we in-
vite both of these Committees to participate in our activities
it would add approximately 2,000 more people to our event which
would severely over-tax our existing facilities. Secondly, the
D.C. sponsored affair could be advertised locally as a public
event thus directing a major portion of the "walk-in traffic"
away. from the Shoreham. We anticipate that this "walk-in traffic"
could be substantial. We plan to provide the D.C. event with
various speakers throughout the evening.
Approve
H
Disapprove
Discuss
0
Security. Some form of security must be undertaken at the Shoreham in
order to provide proper protection for the President and in order to
insure that "walk-in traffic" will not overwhelm those guests we have
invited. The security will be "soft" and will not be readily apparent.
There will be no uniformed security people in evidence. All security
will be handled by Steve King's current staff and by volunteers from
YVP.
It will be necessary for us to have some sort of security identification.
We recommend a security pin which will also serve as a momento of the
evening.
Approve H
Disapprove
Discuss
C
Overall Budget. Attached at Tab A is the overall budget which was pre-
sented to the Budget Committee last Monday, October 16, 1972. I recom-
ment that you approve this proposed budget.
Approve
Disapprove
Discuss
5 -
PROGRAM OFIVITIES
Influencing the Vote. All activities on election day at the Shoreham
will be aimed at influencing voters to come out and vote for the
President The development of a detailed program will be undertaken
Tailo Via radio spot
by Ed Failor. A schedule will be devised which will provide for you,
and some of our major surrogates, a forum to hold press conferences and
briefings for the press assembled at the Shoreham. Mixed into these
formal briefings will be press coverage of the President voting in
California and you voting in D.C. We will provide special spot-masters,
featuring various Administration spokesmen, aimed at key western states.
We will be forwarding to you shortly a detailed program to influence the
vote.
Collection of Election Results. We have concluded that it is unrealistic
to try and compete with the networks on the collection and projection of
election results in the Presidential race. They have invested nearly two
million dollars in their combined retrieval system and have developed a
very sophisticated computer system to instantly analyze the results as
they are received. We are informed that the networks will telecast re-
sults as they are received.
We do plan however to develop a collection system which will amplify upon
the materiel collected by the networks. There are basically three types
of data which in our view would be useful to the President and to you
during the day and early evening hours:
1) Periodic information on voter turnout with comparison data
on voter turnout in similar areas in prior Presidential
elections.
2) Voting data from special target precincts in blue collar
black and Catholic areas selected by Bob Teeter.
3) Collection of reports from political operatives across the
country who will analyze early results in their areas.
We also plan to lease a UPI election night wire which, beginning at 7:00
p.m. will print out the complete vote count from each state for Presidential,
Senate and House races. The cost for this service is $300. I have asked Ed
DeBolt of the RNC to pull together a detailed plan for the election night col-
lection operation. Ed will combine the resources of our Committee, the White
House, the RNC and the Senate and House Campaign Committees in this project.
This plan will be forwarded to you shortly.
- 6 -
Election Night Entertainment. We feel that the entertainment aspects
of election night should be simple and flexible enough to adapt to
the coverage of election results. I have asked Mike Viner, producer
of the Miami Beach Marine Stadium program, to produce our election
night program. Mike has agreed to undertake this responsibility for
no cost. He is in a position to arrange for entertainers who will
blend easily into the evenings activities. The entertainment will be
in individual modules interspersed around election results which will
be shown on the eidaphor screen behind the podium.
HOTEL LAYOUT AND LOGISTICS
Hotel Selection and Proposal. As previously discussed, the Shoreham
Hotel has been selected as the most appropriate facility in which to hold
the Committee's election night activity. All necessary press facilities
for excellent nationwide media coverage throughout the evening can easily
be accommodated in the Ballroom and still leave sufficient space for our
invited guests. All meeting rooms in the hotel are being provided at
no cost to the Committee. See Tab B for a proposed layout of the ground
floor rooms in the hotel.
Sleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We
have also reserved 40 suites. All Finance Committee invitees will pay
for their own rooms or suites. Some senior staff at the White House and
here at the Committee will require either sleeping rooms or suites which
should be paid for by the Committee. We will determine these needs on an
individual basis in the next week.
Regency Ballroom Layout. Attached at Tab C is a proposed layout of the
Regency Ballroom. This layout is geared to the anticipated desires and
needs of the networks. We are working closely with the networks to
maximize media coverage. A detailed layout of the Ballroom will be for-
warded to you as soon as negotiations for final placement of the network
facilities are completed.
We will be required to install an audio system in the Ballroom to insure
proper nationwide network coverage. We will also install an audio con-
trol panel with appropriate microphone inputs and speakers with the
ability to feed the PA system to the Empire Room where the working press
will be located.
We also plan an eidaphor screen behind the podium. The screen will serve
as an electronic "tote board" throughout the evening. We will have the
capability to show the various network programing on the screen or show
independent results that we collect.
- 7 -
Cash bars are to be set up in the Ambassador Room, which is immediately
across the hall from the Regency Ballroom. No food will be provided.
The Committee will not bear any costs associated with these bars. Soft
drinks will be provided at no cost.
Transportation. We plan to have a shuttle bus system with two 51 pas-
senger busses operating from 5:00 p.m. until the evenings activities
have concluded. The busses will run a continuous loop between the White
House, 1701 and the Shoreham. Pick-up and dispatch will occur every 15
minutes at each location.
Telephones. We plan to utilize the existing 90 unused three-digit branch
lines at 1730 and extend the 1730 telephone system to the Shoreham. With
the addition of some seven-digit telephone numbers this will keep the
telephone expenses at a minimum level. This procedure will allow users
access to the WATS system at 1730 and 1701. A telephone directory will
also be developed.
Food and Beverages. We have found it necessary to divide the invited
guests into three separate categories, each receiving a varied degree of
hospitality because of the wide range in the types of person invited to
the election night activities. The first group is the Finance people
who will be invited directly by Mr. Stans. In accordance with prior
custom the Finance people require a separate area and top quality food
and beverages for their invitees.
The second group are the VIP's who don't fit into the Finance area. This
group is composed of senior White House, CREP and Administration officials
and friends of the President and other high officials. We plan to have
a separate area for the VIP's and provide them with good quality food and
beverages.
The third group is the remainder of the invited guests. This group will
be gathered in the main Ballroom and they will have cash bar facilities in
the Ambassador Room adjacent to the main Ballroom,
Conclusion. In 1968 the election night activities cost approximately
$300,000 and planning for the event began in early September with full-
time commitment of time on the part of several staff people. We started
late on this project but I'm confident with the group now working on the
event that it will be a success.
B T A A
PRELIMINARY BUDGET
ELECTION DAY AND EVENING -- 1972
Decorations and Supplies
- Main ballroom --- decorations
$ 2,800
- VIP and Finance Committee
rooms -- decorations
800
- Office supplies
950
- Campaign supplies for crowd in
main ballroom
1,500
- Invitations and printing
500
$ 6,550
Hotel
- Hotel labor --- premium overtime
for .room set-up
1,950
- Sleeping rooms and suites
3,750
5,700
Program
- TV set rentals
1;800
- Audio systems -- main ball room
and press room. Required for
potential Presidential visit
8,500
- Eidaphor -- projector, screen
and installation -- to be
used for projection of elec-
tion statistics and for view-
ing live network coverage
10,500
- Staging and platform for main
ballroom
1,800
- Election data collection
4,100
- Program -- union musicians and
entertainers, transportation,
and rooms if required
8,000
34,700
Security
- Pins -- already ordered and
necessary for crowd control
with a possible Presidential
visit; will also serve as a
momento of the evening
6,600
- Security service
1,000
- Equipment rental
1,900
9,500
Food and Beverage
- Food
Finance room
$ 9,000
VIP rooms
6,600
Press
4,400
Staff Lunch
1,220
Staff Dinner
3,300
$24,520
- Beverage
Finance room
2,777
VIP rooms
3,333
Press
2,400
Suites
1,300
Coffee (50 gallons)
500
10,310
- Gratuities
500
Note: All rooms where crowd
35,330
activity will occur are being
provided on a complimentary
basis. This includes the
main ballroom, the Finance
Committee and VIP rooms, plus
miscellaneous office space.
Transportation
- This includes shuttle busses
and cars which will operate
between 1701/White House and
The Shoreham.
750
Telephones
- This will be an extension of
the 1730 system, which will
give access to WAT's lines,
existing Committee numbers,
and telephone operators fam-
iliar with CREP personnel.
2,200
Press Costs
- Wire services, printing, Xerox
machine, etc.
1,400
Miscellaneous
2,000
Total
$98,130
B T A
B
FOR YOUR MEETINGS, BANQUETS, & EXHIBITS
8' x 10"
STAGE
CRILING
EXPIRIT
FLOOR
NAME
DIMENSIONS
HEIGHT
MEETINGS
BANQUETS
BOOTHS
LOAD
UNTA
RECENCY BALLROOM
152'10" x 111'6"
22'0"
2400
1700
working
I
KIN
The SHOREHAM
250#
AMBASSAGOR FOOM
56'x111"
14'6"
850
600
35
1008
EMPIRE POOM
50'x 111'
117*
850
640
31
100*
press
HOTEL & MOTOR INN
PALLADIAN ROOM
49' a 108'
13'6"
650
550
28
100#
Press
Calvert Street and Connecticut Avenue. N.W.
BLUE POOM
71' x 83'
12'0"
850
600
100#
and
DIPLOMAT ROOM
46' a 76'
15'2"
400
320
25
70#
THE FORUM
9'10"
375
300
24
100*
REFLECTION
TUDOR ROOM
24'a76'
10'4"
200
150
100#
POOL
EMPIRE
ROOM
WASHINGTON, D.C. 20008
Food
Phone: 234-0700
EXECUTIVE ROOM
20' = 60'
9'6"
125
100
70#
HERITAGE ROOM
27'x 43'
13'0"
100
100
70#
Briefin
FOYER B
CLUB
42'x12'6"
#10"
75
50
70#
CLUB
42' n 15'
8'10"
75
50
70#
CLUB
42' x 14'6"
8'10"
79
50
70#
Room
LEGEND
-
CAUCUS ROOM
24' x 20'
8'3"
50
30
70#
DOWN
UPPER LOBBY LEVEL
COUNT ROOM
27' n 20'
6'3"
40
30
70#
LOWER LOBBY LEVEL
CREP offices
DIRECTORS ROOM
18'x21'
9'4"
30
25
70#
BOARD RCOM
20"x 15"
9'3"
35
35
70#
REGENCY BALLROOM LEV
CAR NET ROOM
20' 125'
8'3"
30
20
70#
EMPIRE ROOM LEVEL
PRESS ROOM
16' x 22'
8'6"
30
16
70#
CLAY
COMMITTEE ROOM
16' w 18'
9'4"
25
14
70#
FOYER A
EXHIBIT HALL LEVEL
10
B.RD CALE WALK
13'6"
10
100#
/
231'x 177"
11'2"
250#
-
250
services
FOYER
34' x 17"
8'8"
24*
100 #
FOYLR
72' 1 40'
a
FORM
TO TERRACE
LOWER LOBBY
72' x 40'
1800
100#
777
BLUE
Finance
Finance
VIP
a
a
VIP
open
Food
HERITAGE
ROOM
Food
ROOM
Food
Finance
%
PALLADIAN
ROOM
DIPLOMATO
DIRECTORS ROOM
CARDEN
RESTAURANT
LOWER LOODY
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COMMITTEE ROOM
COMVRRSATION
and
EXECUTIVE ROOM
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CAUCUS
****
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=
ELEVATOR
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LOUNGE
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CRECUTIVE
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BOARD RM
STARTER
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1-1
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EXIT
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GARAGE
PARKING LOT
PARKING LOT
(EXHIBIT MALL BENEATH PARKING AREA)
CALVERT STREET
10/20/72 9:00AM
H A R
C
11X3
LIXE
8'x24'x 64"
Main Entrance
Control Center
Network
Booth
20' x30'
Eidapher
platform
Radio
8'x8'X 128"
Network
Interview
Pool
camera
Booth.
and
platform
8'x8'x32"
Recording
20'x 20'
area a
Regency Ballroom
Network
Booth
The Shoreham Hotel
'20' X 20'
32"
48'
highlight
Two tier
camera platform
for reels
16'X32X +
spodium
8'x 32'
EXIT
=
$
15
8'x8'x32" tongue
EXIT
Eldaphor screen located
AMIA
8'x 16'x32"
over speaking platform
s peaking
.
a
platform
#
11X3
11X3
Committee
Election night
for the Re-election
of the President
1701 PENNSYLVANIA AVENUE, WASHINGTON, D.C.
of
333-0920
DRAFT
October 31, 1972
STAN ANDERSON
MEMORANDUM FOR:
ED FAiLoR
FROM:
SUBJECT:
Influencing the Vote
on Election Day
This is a final memorandum in a series of four memorandums on plans for
our election day and evening activities. This memorandum covers the
proposed activities at the Shoreham during election day and during the
hours from 6:00 p.m. to 11:00 p.m. when the polls in the Far West are
still open and the proposed schedule of activity for our surrogates and
Administration spokesmen. This memo also covers in a general manner
each of the political activities we will be undertaking on election night.
Detailed planning for each of these activities is now underway. The pre-
vious memorandums have covered the general logistics requirements at the
hotel, the retrieval of election results and the entertainment and program
aspects in the main ballroom.
INTRODUCTION
Our basic objectives for this day in terms of the above subject are:
1. Increasing voter turnout.
2. Influencing the vote in states where polls close after
6:00 p.m. EST.
3. Making the Shoreham Hotel the focal point for the media.
Increasing Voter Turnout
We intend to increase the voter turnout in targeted areas which we know
have a high percentage of Republican votes. These areas will be determined
by our pollsters and political analysts. We intend to do this in the fol-
lowing ways:
- 2 -
1. Through use of press conferences and briefings between
10:00 a.m. and 5:00 p.m.
a) Night of November 6, 1972. We would prepare and send
out "get out and vote" messages to be sent to radio
stations in Republican areas for use on the East Coast
during morning drive time.
b) 10:00 a.m. EST. Joint press conference with Clark
MacGregor and Bob Dole. This event will draw the
Washington press corps to the Shoreham and establish
this as the Nixon Election Day press headquarters. The
latest polling information, any late breaking news events
and a 'bi-partisan' appeal for people to vote would be
the subject covered. Actualities would be made of the
above and targeted into radio stations in Republican
areas.
c) 2:00 p.m. EST. Herb Klein, would give a briefing on
voter turnout, early_results, issues and a "bi-partisan"
appeal for people to vote. Actualities of these would
be made and pumped into targeted areas by the 20 re-
corders we 11 be using.
d) 4:00 p.m. EST. A press conference with Dent (South),
Rumsfeld (Mid-West), Volpe (New England) and Finch (West).
They would review turnout, results, issues, and appeal to
people to vote. Actualities would be made and sent out
as
described
above
We would hope there would be some
network pickup on this.
It is to be noted the TV networks will probably not cover the above news
conferences and briefings. Thus, our primary news vehicle will be radio --
the pickup by the nets and what we send out by calling stations in the
targeted areas.
Radio Talk Shows
We will program surrogates to do live radio talk shows during the day and
will brief them on our line. These talk shows also will be in areas strongly
for the President and our surrogates will stress the people's responsibility
to vote.
Influencing the Vote 6:00 p.m. EST - 11:00 P.M. EST
Our activities during election night will continue until the polls close in
the West (11:00 P.M. EST) and will consist of the following:
- 3 -
1. Continuing radio actualities that appeal to voter turn-
out in selected areas particularly for drive time radio
in the West.
2. Obtaining early results on precincts which have various
ethnic groups, religious groups, etc. We will input the
persons TV nets want to interview prior to the interview
as to the best political things to be brought into the
interview.
3. We will also input heavy hitters as to the latest data and
make up-to-the-minute radio actualities to be sent out to
radio stations in appropriate targeted areas.
4. We will establish contacts with the election night producers
of the TV networks in New York, as well as the remote pro-
ducer for each network at the Shoreham. These producers will
be offered major surrogates and Administration spokesmen at
appropriate times. Networks will have three to four TV cameras
each in the Shoreham Ballroom and should be receptive to in-
terviews. We will input these interviewees prior to the in-
terview on the current situation.
5. We will, from time to time during the evening, introduce heavy
hitters on the stage in the ballroom, they will say a few
words and will walk around the room in the, vicinity of the in-
terviewers of the nets. We hope some of these will be inter-
viewed.
6. The Eidaphor Screen will be controlled by the political coordi-
nator and we will endeavor to put a net on the screen as ap-
propriate, announce specific results in our own way, put at-
tractive statements on the screen, etc. Hopefully, this will
entice the nets to pick up our screen with our message.
7. Having a large and enthusiastic crowd in the ballroom to make a
visually attractive scene for the nets.
8. Once the results begin to become known we will program the
surrogates to talk in terms of a landslide and the mandate the
President is receiving. This kind of reaction will help give
the President an added impetus as he moves into the second term.
CONCLUSION
We think the above will be helpful in providing a larger turnout of voters
for the President and in convincing voters who are undecided to vote for
the President.
cc: Mr. Dwight L. Chapin, FYI
Committee for the Re-election of the President
MEMORANDUM
September Chapin 25, 1972
ADMINISTRATIVELY CONFIDENTIAL
Gordon nt. the Jeb
MEMORANDUM FOR THE HONORABLE CLARK MacGREGOR
THROUGH:
JEB S. MAGRUDER
FROM:
E. D. FAILOR
ROBERT C. ODLE, JR.
Commers
During the last week an informal task force has met to put
together a proposed plan for our election night activities
November 7. The basic purpose of election night in our view
This
is twofold: first, to influence, insofar as possible, states
in the West which are still voting as the networks are
beginning their evening coverage, and second, to provide
a proper setting where White House, RNC, and 1701 staff,
plus the major contributors and VIPs, may gather to honor
the President's victory.
The most important purpose, of course, is to influence the
vote in the West, and this can be done by having "heavy
hitters" (e.g., our surrogates, celebrities, pollsters,
strategists, etc.) present at the election night headquarters
Viny
and available to the networks so that they will choose in the
early hours to focus away from their studios to our election
headquarters. In other words, we'll attempt al ernate pro-
gramming in much the same fashion we did at the convention.
For example:
We will have double systems for obcaining voting results
ahead of the networks for the Presidency, key Senate and
Congressional races, and races for Governor.
Dorthes People wate out!!C on fathing shall Vote
is
We will insure the presence of the TV nets at our hotel
and develop a good relationship with them. We may need
to secure the assistance of someone like Fred Rhinestei
of Mark Goode in this connection.
NBC'S
Coverage
Just
Sign
We will think through the proper approach to input "heavy
hitters" who will be interviewed on TV in such a way to
translate a Presidential landslide into votes for Senate
heaveh
Congress and Governorships.
Grab
We will have present our campaign strategists, pollsters,
and other campaign staff to "help" the TV people "analyze"
the early returns and to make available more up-to-date
information than the nets have.
leaster
Writers will be present to write up cards as needed for those
At
interviewed so they 11 be properly inputed. Some cards will
be prepared ahead of time.
In conjunction with the finance people, we will use the
VIP rooms to hold our "heavy hitters.
"
have
The election night task force would be headed by Ed Failor as
chairman and Rob Odle as project manager. Lang Washburn will
represent the Finance Committee; Bart Porter will be responsible
he's
they
for surrogates, spokesmen, and celebrities; Mike Schrauth has
been assigned by Ron Walker as White House liaison; Manyon
Mi Hillican will be responsible for the tracking of voting results;
and Stan Anderson will head up the influencing the vote project.
Clater some key people such as Mark Goode and possibly Fred
Rhinestein can be asked to assist.
Subject to approval, we have reserved the entire second and fourth
floors of the Statler Hilton Hotel in Washington for our use on
election night. We have also reserved all the major suites in
the hotel on a tentative basis. A second floor plan is attached.
The Presidential Ballroom, Congressional Room, and Senate Room
would be all used together as the main gathering room for invited
guests. All the visuals and charts would be set up behind a stage
on the L Street side of the Presidential Ballroom. Network
cameras would focus on the stage from the ballroom floor and
perhaps pool comeras could be set up in the two projection rooms
overlooking the ballroom. We propose that cash bars (to keep
costs and heavy drinking down) be set up in the Senate Room
(out of the cameras' view). Soft drinks would be free.
The Continental Room would function as a television interview
room and be set up living room style The Exhibit Galleries
would be the press room.
con't
Get
the
stills
this
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fee poor a band TV, armand it- of now. yup
Sitting
Get with
The K Street side of the second floor would be secured for VIPs
and key staff. The Federal Room, Foyer No. 2, and South American
Room would be set up club room style (groups of comfortable lounge
chairs and cocktail tables, soft lamps instead of overhead lighting,
potted plants and flowers, complimentary liquor and hot hors d'oeuvres.
The South American Room would be basically for the large contributors
and the other two rooms for our surrogates, Cabinet, senior White
House staff, prominent celebrities and athletes, etc.
smft
We would attempt to make these three rooms as comfortable and
enjoyable as possible SO as to confine our heavy hitters in them
(as opposed to private suites), thus making them instantly
available to be inputed and to go to the interview room, press
room, or ballroom floor for televised interviews. Closed circuit
television in the VIP rooms would allow the occupants to view what
was happening on the charts in the ballroom. Color televisions
would be located throughout the rooms for network viewing.
The Pan-American Room and the state rooms along K Street would be
reserved for the Failor/Anderson/Millican tracking operation and
for 'staff offices as needed.
The floor above the second floor where these activities would take
place is the fourth floor (there is no third) and this floor,
consisting of suites, sleeping rooms, and hotel offices, would
be reserved for senior White House and Administration officials
who require private rooms, and for those contributors coming from
out of town. In addition, rooms would be reserved for staff
members who need to change clothes, wash, etc. Having virtually
all of our activities on two contiguous floors avoids the problem
of tied-up elevators and is of great assistance from a security
standpoint.
Admission would be by invitation only and enclosed with the invitation
would be a small pin to be worn in one's lapel or on one's dress
which would be the only valid admission credential for that evening;
one color pin would entitle its wearer to admission to all parts
of the second floor and another color would restrict the person
to the main ballroom area.
Invitations would be extended to the White House staff and their
spouses, RNC staff and their spouses 1701/1730 staff and volunteers
Right
and spouses, and the top 25-50 D. C. Re-elect and GOP officials,
plus, of course, our major contributors, spokesmen, surrogates,
celcbrities, athletes, etc. We would not invite Nixon state chairmen
since we would not want to encourage them to leave their states early
on election day to come to Washington. We can make up for that at
the Inaugural. We would make certain to invite leading Republican
members of Congress and have a large percentage of young people
and minorities present.
-3-
Keep
it
going
In terms of the program in the ballroom, we would break to some
degree with the tradition of everyone standing around waiting
for election results. For example, the program could consist
of: work are
Selected dignitaries speaking to the gathering on issues
Леть for Show New
key to the Vestern states and doing it within the context
of Nixon record and the next four years. These remarks
should not be off-the-cuff. They should be programmed,
thought out, and well delivered.
Entertainment politically tinged to reinforce key issues
United
to the degree that this is possible. For example, Sammy
Davis, Jr. singing and talking about the "new beginning
which the President offers. More top Names
yourse
This program of speakers and entertainment should go in several
cycles: a cycle consisting of, for example, 15-20 minutes of
political speeches followed by 20-30 minutes of entertainment.
Then there would be a break of 45 minutes or so at which point
be sick
attention would focus on election returns. In suggesting such
of these
a cycle, it is assumed that people are really interested in
returns at basically two points: initially when the first numbers
are available and then as the data becomes sufficient for pro-
jection.
In between these two points in time unless a state is very
close -- the average person gets bored watching more of the same.
Obviously, the planning of such cycles should be based on the
need to impact on the Western states as well as the likely timing
of returns from those states where returns are available.
Cox
Responsibilities for election night would be assigned as follows:
Ballroom decorations, stage, platform - Bart Porter
Ballroom entertainment and program -- Ed Failor/Bart Porter/Bruce Miller
Ballroom visuals, charts, etc. - Ed Failor/Manyon Millican
Black Participation - Paul Jones/Ed Failor
Celebrities, Athletes, Surrogates, etc.
--
Bart
Porter
Coldro
Finance Food and VIPs beverage Lang -- Washburn Connie Santarelli (Need more people.)
Hotel liaison -- Rob Odle/Connie Santarelli (John Gartland of the
White House may later be able to help)
Influencing the vote in the West Stan Anderson/Ed Tailor
Bertwol!/
Can we get Somethy or
for maybe Colon have a to going do party! away
Invitations -- Rob Odle/Steve King
Logistical and office supplies -- Andy Lawrence
RNC Liaison -- Rob Odle/Barry Mountain
Security -- Steve King - and Mortha
Spokesmen (Ballroom, Interview room, etc.) -- Ed Failor/Bart Porter
Telephone installations -- Rob Odle/Martha Duncan (WALK - Gordo/ High -
WH Coordition
Tracking results -- Ed Failor/Manyon Millican
Transportation (buses and cars to and from 1701, WH, Hotel - Andy Lawrence
VIP Rooms --- Rob Odle/Connie Santarelli/Bart Porter/Long Washburn
White "House Liaison -- Mike Schrauth
Youth Participation -- Ken Rietz/Ed Failor
If you approve of these basic thoughts, we will proceed in this
general manner and on a weekly basis furnish you with progress
reports and decision papers.
Approve
Disapprove
Comment
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