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First Family - Residence (4)
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First Family - Residence (4)
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Subject Files
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual
collections.
Collection: Deaver, Michael
Folder Title: First Family Residence (4)
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories
visit: https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives
Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name DEAVER, MICHAEL: FILES
Withdrawer
DLB 3/16/2011
File Folder
FIRST FAMILY - RESIDENCE (4)
FOIA
S11-0411/01
Box Number
10867
SYSTEMATIC
9
DOC Doc Type
Document Description
No of Doc Date Restrictions
NO
Pages
1 FORM
FIRST FAMILY RESIDENCE COST
7
ND
B6
SUMMARY - MAY 1981
2 FORM
FIRST FAMILY RESIDENCE COST
6
ND
B6
SUMMARY - MARCH 1981
3 MEMO
REX SCOUTEN TO MICHAEL DEAVER,
1 3/26/1981 B6
RE: FIRST FAMILY WINES
4 FORM
FIRST FAMILY RESIDENCE COST
6
ND
B6
SUMMARY - FEBRUARY 1981
5 FORM
FIRST FAMILY RESIDENCE COST
6
ND
B6
SUMMARY - JANUARY 20-31, 1981
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
DLB 3/16/2011
File Folder
FOIA
FIRST FAMILY - RESIDENCE (4)
S11-0411/01
SYSTEMATIC
Box Number
10867
9
DOC Document Type
No of Doc Date Restric-
NO
Document Description
pages
tions
1
FORM
7
ND
B6
FIRST FAMILY RESIDENCE COST SUMMARY -
MAY 1981
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Withdrawer
Collection Name
DLB 3/16/2011
DEAVER, MICHAEL: FILES
FOIA
File Folder
S11-0411/01
FIRST FAMILY - RESIDENCE (4)
SYSTEMATIC
Box Number
9
10867
No of Doc Date Restric-
DOC Document Type
pages
tions
NO Document Description
6
ND
B6
2 FORM
FIRST FAMILY RESIDENCE COST SUMMARY -
MARCH 1981
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
DEAVER, MICHAEL: FILES
DLB 3/16/2011
File Folder
FOIA
FIRST FAMILY - RESIDENCE (4)
S11-0411/01
SYSTEMATIC
Box Number
10867
9
DOC Document Type
No of Doc Date Restric-
NO Document Description
pages
tions
3
MEMO
1 3/26/1981 B6
REX SCOUTEN TO MICHAEL DEAVER, RE: FIRST
FAMILY WINES
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Withdrawer
Collection Name
DLB 3/16/2011
DEAVER, MICHAEL: FILES
FOIA
File Folder
S11-0411/01
FIRST FAMILY - RESIDENCE (4)
SYSTEMATIC
Box Number
9
10867
No of Doc Date Restric-
DOC Document Type
pages
tions
NO Document Description
6
ND
B6
4 FORM
FIRST FAMILY RESIDENCE COST SUMMARY - -
FEBRUARY 1981
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
WITHDRAWAL SHEET
Ronald Reagan Library
Withdrawer
Collection Name
DLB 3/16/2011
DEAVER, MICHAEL: FILES
FOIA
File Folder
S11-0411/01
FIRST FAMILY - RESIDENCE (4)
SYSTEMATIC
Box Number
9
10867
No of Doc Date Restric-
DOC Document Type
pages
tions
NO Document Description
6
ND
B6
5 FORM
FIRST FAMILY RESIDENCE COST SUMMARY -
JANUARY 20-31, 1981
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of gift.
THE WHITE HOUSE
filc here
WASHINGTON
March 11, 1981
MEMORANDUM
To:
Michael Rex Scouten Deaver
From:
Subject: House Hearing - FY 1982 Executive Residence
Budget
The House of Representatives Hearing on our 1982 Budget
has been scheduled for 2:15 p.m., Thursday, March 19.
Attached for your approval is the General Statement and
the list of those who will testify in our behalf. The
statement must be sent to the Committee on Friday,
March 13.
I suggest a meeting with you on the afternoon of Tuesday
March 17 to go over anticipated questions and proposed
responses.
GENERAL STATEMENT
EXECUTIVE RESIDENCE AT THE WHITE HOUSE
MR. CHAIRMAN, AND MEMBERS OF THE COMMITTEE, I APPRECIATE
THE OPPORTUNITY TO APPEAR BEFORE YOU TO PRESENT FOR YOUR
CONSIDERATION THE FUND REQUIREMENTS FOR THE EXECUTIVE RESIDENCE
AT THE WHITE HOUSE.
of
THE FUNDS REQUESTED PROVIDE FOR THE CARE, MAINTENANCE, REPAIR,
ALTERATIONS IMPROVEMENTS, AND REFURNISHING NEEDS FOR THE
RESIDENCE.
THE APPROPRIATION FOR FISCAL YEAR 1981 WAS $3,156,000. WE
ARE REQUESTING A SUPPLEMENTAL OF $218,000 FOR PAY INCREASES:
$98,000 FOR CLASSIFIED EMPLOYEES, $120,000 FOR WAGE BOARD
EMPLOYEES. A TOTAL FISCAL 1982 BUDGET REQUEST OF $3,731,000;
A NET INCREASE OF $575,000 OVER THE TOTAL AVAILABLE IN
FISCAL 1981.
THE FOLLOWING INCREASES TOTALING $357,000 ARE REQUESTED:
$25,000 INCREASE FOR MERITORIOUS SERVICE; $31,000 FOR WITHIN-
GRADE ADVANCEMENTS; $42,000 FOR TERMINAL LEAVE PAYMENTS AND
ANNUITANT COSTS; $10,000 FOR PERSONNEL BENEFITS; $13,000 FOR
THE INCREASED COST OF OFFICIAL EVENTS; $211,000 FOR INCREASED
COST OF UTILITIES, SUPPLIES AND MATERIALS, REPAIR AND ACQUISITION
-2-
OF EQUIPMENT AND FURNISHINGS; AND $25,000 FOR REPLACEMENT OF
LAUNDRY EQUIPMENT.
NO ADDITIONAL POSITIONS ARE REQUESTED.
MR. CHAIRMAN, I SHALL BE PLEASED TO ATTEMPT TO ANSWER ANY
QUESTIONS YOU AND OTHER MEMBERS OF THE COMMITTEE MAY HAVE ABOUT
THE OPERATION OF THE RESIDENCE AND THE 1982 BUDGET ESTIMATE
BEFORE YOU.
LIST OF WITNESSES
MANUS J. FISH, JR. - REGIONAL DIRECTOR, NATIONAL PARK
SERVICE, NATIONAL CAPITAL REGION
ELMER S. ATKINS - ASSOCIATE REGIONAL DIRECTOR, WHITE HOUSE
LIAISON, NATIONAL PARK SERVICE, NATIONAL
CAPITAL REGION
HAROLD H. MILLER - CHIEF, DIVISION OF PROGRAMMING AND BUDGET,
NATIONAL PARK SERVICE, NATIONAL CAPITAL
REGION
(4211A)
Members of House Appropriations Subcommittee
(Treasury, Postal Service and General Government Appropriations)
Hearing Testimony
on the Operating Expenses, Executive Residence at the White House
Democrats:
Chairman:
Mr. Edward R. Roybal of Calif.
Mr. Joseph P. Addabbo of New York
Mr. Daniel K. Akaka of Hawaii
Mr. David R. Obey of Wisc.
Mr. Sidney R. Yates of Ills.
Republicans:
Mr. Clarence E. Miller of Ohio
Mr. Eldon D. Rudd of Arizona
Mr. Carroll Campbell Jr. of S. C.
Staff Assistants:
Aubrey A. Gunnels
C. William Smith
(Office No. H-164, 225-5834)
THE WHITE HOUSE
WASHINGTON
November 12, 1980
BRIEFING MEMORANDUM:
EXECUTIVE RESIDENCE FINANCING AND BUDGET
I. SCOPE OF THE EXECUTIVE RESIDENCE BUDGET
The language of the appropriations bill authorizing the Executive
Residence at the White House to spend Federal funds states that such
funds are intended for the "care, maintenance and operation of the
Executive Residence. 11 The scope of these activities includes the following:
1. Salaries and wages, including overtime and personnel
benefits, for the 86 full-time employees.
2. Special personal services payments for those persons
engaged on a service-by-agreement basis (part-time, inter-
mittent).
3.
Communications and utilities, including telephone service,
natural gas, electricity and elevator maintenance, for the
Executive Residence (but not for the East or West Wings).
4. Cleaning, repair, restoration and replacement of furnishings.
5. Laundry and dry cleaning services for drapes, linens and staff
uniforms.
6. Insurance premiums and transportation charges for art
objects loaned to the White House.
7. Operating supplies, including cleaning supplies, paper goods,
glassware, uniforms, serving dishes, linens, flowers, electrical
supplies, air handling supplies, paint supplies, carpenter supplies,
plumbing supplies, equipment repair, food, beverages and miscellaneous.
BRIEFING MEMORANDUM: EXECUTIVE RESIDENCE FINANCING AND BUDGET
November 12, 1980
Page 2
Scope of the Executive Residence Budget (continued)
8.
Acquisition of new furnishings and equipment of a durable nature.
9. Official entertainment of the President, including food, beverages,
labor costs, music (other than military), decorations, etc., but
specifically excluding the following:
A. First Family personal guests: these charges appear on
the First Family's personal bill.
B. Entertainment in honor of a visiting Head of State: these
charges are reimbursed by the State Department.
C. "Political" functions: appropriated funds may not be used
for anything deemed "political;" consequently, such functions
are usually paid for by the party's National Committee.
D. Other reimbursements: at the discretion of the Social
Secretary and/or senior staff, the charges for some entertain-
ment functions, including those involving other government
agencies, may be reimbursed by the sponsoring group.
E. Calligraphers' Charges: the current practice is for the
Executive Office of the President (not the Executive Residence)
to pay for invitations, menus, programs and other printed
material. If, however, an entertainment function is paid for
by another organization as outlined above, then the Executive
Office of the President is also reimbursed for the cost of
calligraphy.
II.
SPECIAL SUPPORT TO THE EXECUTIVE RESIDENCE BUDGET
As the White House is also a National Park, and as the Executive
Residence works very closely with the National Park Service on a number
of matters, the Executive Residence has been able to draw upon the National
Park Service for financial support as needed. In the past two fiscal years
this support has amounted to $60,000 per year which was used for special
situations such as the visit of Pope John Paul II to the North and South Grounds
and for routine situations such as the daily tour operation.
BRIEFING MEMORANDUM: EXECUTIVE RESIDENCE FINANCING AND BUDGET
November 12, 1980
Page 3
Special Support to the Executive Residence Budget (continued)
In fiscal year 1980, the Executive Residence also drew upon the
Unanticipated Needs Fund of the President in the amount of $35,000 to
pay for the unusual and unanticipated number of briefings resulting from
the takeover of the American embassy in Iran and the Soviet invasion of
Afghanistan.
Also in fiscal year 1980, the vast majority of the Official Expense
Account of the President (nearly $50,000) was spent on official entertainment
in the Executive Residence.
III. SPECIAL FIRST FAMILY BILLING
Once per month the First Family receives a bill from the Executive
Residence listing the amount, description and cost (at cost) of all food and
beverage items (and other supplies such as pet food, if any) issued from
the Executive Residence inventory for consumption or use by the First
Family and their personal guests.
The source documents for issuing such items are requisition sheets
prepared by the chefs and butlers based on menus which have been approved
by the First Family.
The First Family will also be billed for other supplies and services
handled through the Executive Residence which are of a personal nature.
This would include, for example, laundry and dry cleaning sent outside,
flowers sent to personal friends or family members, etc.
The First Family reimburses the Executive Residence in the form
of a monthly check payable to the Treasurer of the United States.
IV. AUDITS
The Executive Residence at the White House is audited annually by
the General Accounting Office. The purpose of the audit is to verify that
funds have been expended only as intended by the appropriations bill, or,
specifically, for the "care, maintenance and operation"! of the Residence.
The GAO audit takes the form of an in-depth review of invoices,
payroll records and internal accounting.
BRIEFING MEMORANDUM: EXECUTIVE RESIDENCE FINANCING AND BUDGET
November 12, 1980
Page 4
A udits (continued)
In addition, in the past if the Internal Revenue Service has decided
to audit the President's tax return, then they generally have also reviewed
the internal accounting of the Executive Residence. Their interest basically
has been to ascertain whether the President has accrued any "benefits"
from the Executive Residence which could be construed as taxable income,
and to determine if data contained on the tax return can be verified by
Executive Residence records.
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE
FY 1982 BUDGET
TABLE OF CONTENTS
Exhibit 1
Summary Statement and Issues
Exhibit 2
Staffing Chart
Exhibit 3
Executive Residence Budget as
it appears in the Budget of the
United States
Exhibit 4
Highlight Statement
(Summary of Increases)
Exhibit 5
Individual Cost Center/Account
3 Year Budget Comparison
Exhibit 6
FY 82 Furnishings Projects
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE
FY 1982 BUDGET
SUMMARY STATEMENT AND ISSUES
T he proposed Executive Residence budget for FY 1982 is $3,706,000
excluding extraordinary items. This represents an increase of $332,000,
or 9.5%, over the approved budget for FY 1981 with its supplemental for
salary increases. In addition, an extraordinary item -- the replacement
of the Residence laundry at an estimated cost of $25,000 -- is also
proposed, making the total appropriation request $3,731,000, or 10.5%
over FY 1981.
No new positions are requested. (See Staffing Chart - Exhibit 2.) Funds
are requested for in-step advancements ($31,000 - calculated on an average
of one step per employee per year); merit increases ($25,000 - proposed
as a lump sum cash award); and for allowances for terminal leave payments
($32,000 - estimate) and annuitants charges ($10,000 - actual). A $10,000
increase in personnel benefits accompanies these additional personnel
expenses.
An increase of $26,000 (12%) is requested to allow for the impact of peak
load demand billing of electricity, which more than offsets any savings that
can be achieved through conservation, although this remains a priority.
Large increases are requested in several supply categories. Uniforms
purchased in 1980 for all maintenance and shop personnel will need to be
replaced in 1982 at an increased cost of $12,000. The proposal to build
up the par stock of linens at an increased cost of $10,000 -- which was
originally submitted in 1981 then deleted from that year's budget -- is
once again included in 1982. The proposal to purchase 1,000 7" buffet
plates -- also deleted from the 1981 budget -- is resubmitted at a cost of
$17,000. A new proposal to replace the inventory of fine crystal adds
another $8,000.
General supply categories are increased to allow for the impact of inflation
at a rate of + 10% and to allow for special projects anticipated in 1982
(i.e., replacement of airconditioning parts).
A modest increase of $13,000 (5%) is requested for official entertainment.
The furnishings acquisition and repair projects proposed for 1982 can be
found as Exhibit 6.
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE
FY 1982 STAFFING CHART
Usher's Office
Chief Usher
1
Administrative Officer
1
Assistant Usher
3
Secretary
1
Chief Accountant
1
Projectionist
1
Doorman
3
Curator
3
Calligrapher
4
18
Flower Shop
3
Housekeeping
Executive Housekeeper
1
Houseman
7
Maid/Laundry Attendant
9
Custodial Specialist
1
18
Food and Beverage
Executive Chef
1
Pastry Chef
1
Assistant Chef
2
Pantry Attendant/Steward
5
Storekeeper
2
Maitre d'
1
Butler
6
18
Operations
8
Carpenters
3
Painters
2
Engineers
10
Plumbers
2
Electricians
4
TOTAL
86
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE
10/30/80
Operating Expenses
Program and Financing (000)
1980 Actual
1981 Est.
1982 Est.
Program by Activities:
Direct Program:
1. Operating Expenses 3,079
3,374
3,731
Reimbursables:
2. Staff Services
107
55
92
3. Operating Expenses
430
225
303
Total Program Costs:
3,616
3,654
4,126
Financing:
Offsetting collections:
Federal funds
159
211
215
Non-Federal sources
378
69
180
Budget Authority:
3,079
3,374
3,731
+ 50
3,424
Budget Authority:
Appropriation
3,079
3,156
3,731
Supplemental for
wage-board pay
increases
120
Supplemental for
civilian pay
increases
98
TOTAL
3,079
3,374
3,731
t 50 +
These funds provide for the care, maintenance and 3424 operation of the Executive
Residence at the White House.
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE 10/30/80
Object Classification (000)
1980 Actual
1981 Est.
1982 Est.
Direct Obligations:
Personnel:
11.1
Permanent positions
1,794
2,018
2,115
11.5
Other compensation
294
378
378
11.8
Special personal
services payments
49
92
98
Total personnel:
2,137
2,488
2,591
12.1
Personnel benefits
177
214
224
23.2
Communications,
Utilities
182
213
239
25.0
Other Services
232
82
127
26.0
Supplies & Materials
265
305
412
31.0
Equipment
86
72
138
TOTAL
3,079
3,374
3,731
R eimbursable
Obligations:
11.5
Personnel (other)
56
38
35
11.8
Special personal
services payments
107
17
57
23.2
Communications,
Utilities
159
155
215
26.0
Supplies & Materials
215
70
88
TOTAL
537
280
395
TOTAL OBLIGATIONS
3,616
3,654
4,126
PERSONNEL SUMMARY
# Permanent Positions
86
86
86
Average Salary
$20,860
$23,460
$24,590
10/30/8
THE EXECUTIVE RESIDENCE AT THE WHITE HOUSE
4
Highlight Statement - FY 1982
Appropriation - FY 1981
$3,156,000
+ Supplemental for pay increases
218,000
Budget - FY 1981
$3,374,000
Increases Requested for FY 1982
Increased Personnel Costs:
In-step Advancements
$ 31,000
Merit Increases
25,000
Terminal Leave Payments
32,000
Annuitants
10,000
98,000
Increased Cost of Personnel Benefits:
10,000
Increased Cost of Utilities: (12%)
26,000
Increased Cost of Supplies & Materials:
Major Supply Purchases
Uniform Replacement
$ 12,000
Linen Replacement
10,000
Serving Dishes (Buffet Plates)
17,000
Crystal Replacement
8,000
Lumber for Table Construction
4,000
Air Conditioning Parts
5,000
Ropes and Stanchions
2,000
Floor Mats
2,000
$ 60,000
General Supplies
Flowers
2,000
Cleaning Supplies
3,000
Paper Supplies
5,000
Glassware
2,000
Household Supplies
1,000
Staff Food and Beverage
1,000
Equipment Repair
2,000
Paint
5,000
Carpenter Supplies
6,000
Air Handling Supplies
5,000
Plumbing Supplies
1,000
Electrical Supplies
3,000
Other Supplies
3,000
$ 39,000
99,000
Executive Residence at the White House
Highlight Statement - FY 1982
Page 2
4
Increased Cost of Official Events:
$ 13,000
Increased Cost of Furnishings/Cleaning & Repair:
35,000
Increased Cost of Acquisitions/Furnishings:
18,000
Increased Cost of Acquisitions/Equipment:
New Pantry Cabinets
$ 8,000
Machine Room Floor
8,000
Silverware
7,000
23,000
Increased Cost of Other:
Elevator Maintenance
$ 4,000
Laundry & Dry Cleaning
4,000
Travel & Transportation
2,000
10,000
TOTAL INCREASES REQUESTED:
$ 332,000
APPROPRIATION REQUEST - FY 1982:
$3,706,000
Extraordinary Item-Laundry Replacement:
25,000
BUDGET - FY 1982:
$3,731,000
Date 10/20/50
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Cost Center/Object Class
Projected
Projected
Projected
Comment
Budget
Actual
Budget
Actual
Budget
Actual
BY COST CENTER
U SHER'S OFFICE
962800
1035747
996400
1141000
+14%
FLOWER SHOP
115900
106204
130800
135000
+3%
HOUSEKEEPING
346300
334228
391200
427000
+9%
FOOD AND BEVERAGE
534800
529110
545100
646000
+8%
224300
+2%
OPERATIONS
199500
192083
231000
CARPENTER/PAINT SHOP
171200
162322
190800
215000
+12%
ENGINEERING/PLUMBING
378400
365/6/
420300
462000
+9%
ELECTRIC SHOP
167400
157713
190100
20/000
+5%
EVENTS-NON-REIMBUR.
206700
196900
235000
248000
+5%
TOTAL
3083000
3079468
3374000
3706000
+9.5%
EXTRACTDINARY ITEM:
25000
CLAUNDRY V. MACE)
ERAND TOTAL
3731000
ASSUMES 9.1%
UPPLEMENTAL FOR
AY INCREASES
Date 10/20/50
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Cost Center/Object Class
Projected
Projected
Projected
Commer
Budget
Actual
Budget X
Actual
Budget
Actual
B Y OBJECT CLASS
REGULAR PAY-PERM.
1730200
1793932
2017700
2115000
+4%
PREMIUM PAY
332700
293533
377600
378000
+1%
PERSONNEL BENEFITS
188100
176704
213700
224000
+4%
UTILITIES
187500
182083
213000
239000
+/2%
164500
117620
163000
262000
+60%
SUPPLIES
FURNISHING-CLEAN/REP.
70000
95926
42000
77000
+83%
ACQUISITIONS-FURN.
57000
74924
64000
82000
+28%
ACQUISITIONS-EQUIP.
8000
11183
8000
31000
+38790
OTHER
138300
136663
40000
50000
+25%
EVENTS NON-REIMBUR.
706700
196900
235000
248000
+5%
TOTAL
3083000
3079468
3374000
3706000
+9.5%
EXTRAORDINARY ITEM (LAUNDRY)
25000
GRAND TOTAL
3731000
+10.5%
ASSUMES 9.1%
PPLEMI NTAL FOR
"Y INCREASES
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
*
3934 USHER'S OFFICE
1101 Reg. Pay-Permanent
398900
435908
516800
535000
1105 Premium Pay
51.200
48694
59500
61000
1200 Personnel Benefits
46900
41236
51800
56000
2100 Travel & Transport
2000
2301 Electricity
171500
163623
196000
215000
2304 Natural Gas
1000
930
1000
2000
2305 Telephone
15000
17530
16000
22000
2501 Laundry & Dry Clean.
30000
27177
32000
36000
2502 Elevator Maintenance
8300
9901
8000
12000
2503 Furnishings-Cleaning
6000
5840
7000
9000
2504 Furnishings-Repair
55000
79509
28000
57000
2506 Furnishings-Other
109000
110/12
7000
11000
* ASSUMES 9.1%
SUPPLIMENTAL FOR
PAY INCREASES
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
USHER'S OFFICE (cont'd)
2604 Uniforms
4000
4946
7000
2625 Other Supplies
1000
1916
1300
3000
3101 Acquisitions-Furn.
54000
74924
60000
82000
3102 Acquisitions-Equip.
8000
11183
8000
31000
3101 Acquisitions-Other
3000
4000
-
GIFTS
2268
TOTAL
962800
1035747
996400
1141000
25000
EXTRAORDINATLY ITEM
(LAUNDRY REPLACE.)
1166000
GRAND TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3937 FLOWER SHOP
1101 Reg. Pay-Permanent
67400
70232
75900
77000
1105 Premium Pay
15000
14324
16800
17000
1200 Personnel Benefits
7300
7034
8600
9000
2608 Flowers
25000
14614
28000
30000
2625 Other Supplies
1200
1500
2000
115900
106204
130800
135000
TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3938 HOUSEKEEPING
241700
249698
274500
286000
1101 Reg. Pay-Permanent
1105 Premium Pay
50900
41198
57700
61000
1200 Personnel Benefits
26200
24670
29900
30000
2601 Cleaning Supplies
12000
9323
14000
17000
2602 Paper Goods
3500
3793
4600
6000
2603 Glassware
1000
2000
2604 Uniforms
3000
1312
3000
6000
2606 Linens
5000
2980
5000
15000
2607 Other Household
1000
593
1000
2000
2625 Other Supplies
2000
761
1500
2000
346300
346300
391200
427000
TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3939 FOOD & BEVERAGE
1101 Reg. Pay-Permanent
374900
389323
422900
440000
1105 Premium Pay
74300
61342
88900
87000
1200 Personnel Benefits
38300
36743
43400
46000
2505 Rentals
2602 Paper Goods
4100
3042
4400
8000
2603 Glassware
2500
1303
2000
10000
2604 Uniforms
3700
4037
4000
6000
2605 Serving Dishes
8000
8894
2000
19000
2620 Inventory
2621 Staff Food & Bev.
23000
21982
26000
27000
2624 Inventory Adjustment
2625 Other Supplies
1000
2444
1500
3000
TOTAL
534800
529110
595/00
646000
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3940 OPERATIONS
1101 Reg. Pay-Permanent
140300
140546
158300
163000
1105 Premium Pay
42600
34632
47300
45000
1200 Personnel Benefits
15100
14949
17200
17000
2614 Equipment Repair
500
221
500
1000
2625 Other Supplies
1000
1435
1000
5000
199500
192083
224300
231000
TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Comment
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3943 CARPENTER/PAINT
SHOP
124000
129747
139600
149000
1101 Reg. Pay-Permanent
17500
10221
19500
18000
1105 Premium Pay
13400
12218
15100
16000
1200 Personnel Benefits
8000
3953
8000
13000
2611 Paint Supplies
6800
4691
7000
17000
2612 Carpenter Supplies
500
500
1000
2614 Equipment Repair
2625 Other Supplies
1000
1492
1100
1000
TOTAL
171200
162322
190800
215000
Date 10/20/80
Budget Development Work Sheet
Current Year 1480
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Commen
Cost Center/Object Class
Budget
Actual
Budget
Actual
Budget
Actual
3944 ENGINEERING/
PLUMBING SHOP
279400
271845
313500
342000
1101 Reg. Pay-Permanent
1105 Premium Pay
39500
48949
47100
47000
1200 Personnel Benefits
29800
28911
34100
36000
2610 Air Handling
21000
3689
17000
27000
2613 Plumbing Supplies
5100
6716
5000
6000
2614 Equipment Repair
1100
1885
1000
20.00
2625 Other Supplies
2500
3166
2600
2000
378400
365161
420300
462000
TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Commen
Cost Center/Object Class
Projected
Budget
Actual
Budget
Actual
Budget
Actual
3945 ELECTRIC SHOP
1101 Reg. Pay-Permanent
103600
106333
116200
123000
1105 Premium Pay
36700
34173
40800
42000
1200 Personnel Benefits
11100
10943
13600
14000
2609 Electric Supplies
14000
5352
17000
20000
2625 Other Supplies
2000
912
2500
woo
167400
157713
190100
201000
TOTAL
Date 10/20/80
Budget Development Work Sheet
Current Year 1980
Next Year 1981
Budget Year 1982
Projected
Projected
Projected
Commen
Cost Center/Object Class
Budget
Actual
Budget.
Actual
Budget
Actual
3947 OFFICIAL EVENTS-
NON-REIMBURSABLE
1106 Official Events Pay
56642
22000
23000
1108 Service By Agreement
118495
49606
92000
98000
2505 Rentals
997
2506 Other
2863
2621 Staff Food & Bev.
4815
2622 Official Events Food
88205
65560
121000
127000
2623 Official Events Bev.
16417
206700
196900
235000
248000
TOTAL
FISCAL YEAR 1982
3101 Acquisition - Furnishings
Wood Floor - Map Room
$12,000
Wood Floor - Diplomatic Reception Room
15,000
Draperies - Red Room
20,000
Carpet - Cross Hall Grand Stair Case
30,000
Marble Bases - for sculpture
5,000
82,000
3102 Acquisition - Equipment
2 typewriters
4,000
Protective Covers - 24 Dining Room Chairs
2,500
6,500
2503 Furnishings - Cleaning
Draperies
3,000
Carpets
4,000
Upholstery
4,000
11,000
2504 Furnishings - Repair
Remat treaties - Treaty Room
1,600
Refinish marble top table - Lincoln Rm.
1,500
Regild over mantle - Queen's Room
3,500
Reupholster sofa & 3 chairs - Lincoln Bedroom
1,800
Reupholster Dip. Rm. Furniture
3,000
Reupholster settee cushions - Library
1,500
Reupholster 8 chairs - Cross Hall & Lobby
4,000
Regild chairs - Vermeil Room
1,500
Carpet Repair
4,000
Wallpaper Restoration
2,500
Metal Work Repair
4,500
Textile (not carpet) Repair
2,000
Chandelier & Crystal Repair
2,500
Reupholster Red Room furniture
3,000
Regild (touch-up) frames & mirrors
2,500
Special painting (marbleizing)
2,000
Restore & recover band chairs
3,000
Replace State & Ground Floor shades
2,500
Reupholster 4 Blue Room chairs
1,600
Clean & rewax all furniture doors
6,000
Replace Usher's Office carpet
1,200
55,700
2506 Furnishings - Other
Insurance
3,500
Photography
5,000
Miscellaneous supplies
2,000
10,500