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    • Back to Office Administration 1983 (2)

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    Office Administration 1983 (2)
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    identifierLocal
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    Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
    Michael Deaver's Subject Files
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    https://s3.amazonaws.com/NARAprodstorage/lz/presidential-libraries/reagan/7065183/40-137-7065183-047-009-2016.pdf
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    Ronald Reagan Presidential Library Digital Library Collections This is a PDF of a folder from our textual collections. Collection: Deaver, Michael Folder Title: Office Administration 1983 (2) Box: 47 To see more digitized collections visit: https://reaganlibrary.gov/archives/digital-library To see all Ronald Reagan Presidential Library inventories visit: https://reaganlibrary.gov/document-collection Contact a reference archivist at: [email protected] Citation Guidelines: https://reaganlibrary.gov/citing National Archives Catalogue: https://catalog.archives.gov/ mike- FYI EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF ADMINISTRATION OF THE OFFICE OF PRESIDENT OFTHE UNITED Washington, D.C. 20503 June 22, 1983 sill FOR: PATRICIA BYE FROM: SALLY KORTLANG SUBJECT: FACILITIES EXPENDITURES FOR MAY 1983 Attached you will find the monthly summary of your facilities expenditures for the month of May. TOTAL $.0 If you have any questions regarding these charges, please do not hesitate to call me on extension 5809. Attachment THE WHITE HOUSE WASHINGTON August 6, 1982 MEMORANDUM TO JAMES A. BAKER, III FROM: MICHAEL K. DEAVER SUBJECT: White House Liaison for the Arts and Humanities After much consideration and discussing the choice with John Rogers, I have decided to ask Theresa Elmore, from the Office of Administration to act as our Liaison from the White House for the Arts and Humanities. It is my understanding that Theresa is very enthusiastic about assuming these additional responsibilities and I hope that you concur with my selection. THE WHITE HOUSE WASHINGTON July 26, 1982 MEMORANDUM FOR WHITE HOUSE STAFF FROM: MICHAEL K. DEAVER This is to inform you that buses will be provided this afternoon for those of you who would like to attend the Memorial Service for Scott Meese. The buses will be departing from West Executive Avenue at 1:30 p.m. THE WHITE HOUSE WASHINGTON June 6, 1983 MEMORANDUM TO THE MICHAEL K. DEAVER STAFF FROM: MICHAEL K. DEAVER SUBJECT: Work Order Requisitions Any work order requisitions for your offices should be submitted to me for my approval before being sent to John Rogers. THE WHITE HOUSE washington Mike: I thought you might want to be aware of these costs. You may want to do a memo to your staff requesting them to submit work order requisitions "THRU" you for approval before they go on to the appropriate shop for completion. Billy memor NOTE: There are 2 outstanding work orders in the mill - one for J. Rosebush and one for Gahl. I've attached them as well. Pa PATRICIA BYE STATE OFFICE w The OF PRESIDENT SERVIS WE UMITED EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF ADMINISTRATION Washington, D.C. 20503 a May 27, 1983 MEMORANDUM FOR PAT BYE FROM: SALLY KORTLANG SK SUBJECT: FACILITIES EXPENDITURES Per our telephone conversation of Wednesday, May 25, listed below are expenditures for March and April of the offices discussed. If you need any additional information, I can be contacted on extension 5809. OFFICE MARCH APRIL Office of the Deputy Chief of Staff -0- -0- (includes Sittmann and McManus) Scheduling Office 247.79 87.24 335.03 Advance Office 175.63 149.52 325.15 Immediate Office of the President -0- -0- - -0- — Private Sector Initiatives 126.77 31.06 207.83 First Lady's Office 181.76 669.68 851.44 Military Office 118.44 166.50 284.94 TOTAL 2,004.39 seleduling SCHEDULING OFFICE CHARGES WERE FOR THE FOLLOWING WORK ORDERS March $247.79 - Holes on three walls due to Sadlier photos were repaired & 3 walls were re-painted - Sign for the door - Cut keys - Move a chair out of the office to another floor April 87.24 - Miscellaneous furniture moved & chair pad repaired - Keys ADVANCE COMP CHARGE LOCATION/ DESCRIPTION HAS LABOR MAT'L TOTAL DATE PERFORMED FOR DATE TO PHONE REC'D 179 4.26 aaron WHS X7565 refrigerator Replace door 6 112.14 112.14 4/29 189 4-14 WHS x7565 Repair Cabinet 2 37.38 37.38 4/18 Advance 8 TOTAL: 149.52 149.52 advance DATE CHARGE LOCATION/ PERFORMED FOR DESCRIPTION HRS LABOR REC'D TO PHONE MAT'L TOTAL 3/9/83 X 7565 Pick-up computer tables Gray Terry WHS 179 and chairs . to storage / 13.51 13.51 31 3/15 o Grey Terry " 11 Reorganize Rooms 179-189 3/4m 162.12 162.12 All 4-14 TOTAL 175.63 175.63 DATE CHARGE LOCATION/ PERFORMED FOR DESCRIPTION HRS LABOR MAT'L CON TOTAL REC'D TO PHONE DA 3/1/83 X6676 James Coyne WHS 134 Moving Sucs. 2/4m 108.88 108.88 3/14 3/9/83 +2676 Faye Steiner WHS 489 Picture hanging / 18.69 18.69 3/rc 3/16/83 X 2676 Faye Steiner WHS 489 Name plates 4-14 TOTAL 126.77 126.77 PSI DATE CHARGE LOCATION/ I Cyne e office PERFORMED FOR DESCRIPTION HRS LABOR COM MAT'L REC'D TO PHONE TOTAL DAT 4-25 Holly Stewart 134 WHS Move from 134 to X6676 190 2/3m 81.06 81.06 4/25 TOTAL: 2/3M 81.06 81.06 Doops office E CHARGE LOCATION/ PERFORMED FOR DESCRIPTION HRS LABOR MAT'L COMP TOTAL D TO PHONE DATE *2928 Hang Swag on window 83 Jane Erkenbeck WHS 210/EW X 2957 Take two chairs to 200 Jim Rosebush WHS 2FL/EW Ack-up two chairs 2/4M 108.08 108.08 4/7 7. Jim Rosebush WHS " Need two windows shades / 18.69 14.00 82.69. 4-19 X 2957 Jane Erkenbeck Traditional large credenza WHS 2FL/EW Traditional side chair / 13.51 13.51 4/12 7136 Clean carpetin 200 | 20.00 20.00 4/14 Shelia Tate WHS 2FL/EW Chair slide 2 37.38 37.38 4/14 EW Jim Rosebush WHS 200 Halwy Pick-up + exchange chair 2/3M 81.06 81.06 4/12 Robert Gubitosi a 7910 Rod for file cabinets WHS 212 EW Shelves for cabinet IN 37.38 32.38 4/18 201 x 2928 Fix criling panels, put / Jane Erkenbeck WHS 2FL/EW screens in window, vaccim and dust 3 56.07 56.07 4/18 Robert Gubitosi X 7910 8 WHS 212/EW Mang Ewag X7064 Gahl Hodges WHS 204/EN Design Cons. 0 James Rosebush Need two lamp WHS 210/EW Shades ON ORDER James Rosebush WHS 210/EW Hang two pictures Robert Gubitosi WHS 212/EW Take Bookcase 2/2 54.04 54.04 4/18 x7910 Return of have shees 0K 5 Robert Gubitosi WHS Ew 4/26 x7910 of. swag 2 37.38 37.38 8 Robert Gubitor WHS Ew Instale carpet 34.01 34.01 3/24 x7788 Remove cabinet to storage of Shirley Wathins WHS 204 etc. 2/3M 81.06 81.06 4/26 x7064 Evelyn Prytula WHS 2FL/WW Take typing table 1/2M 27.02 27.02 5/2 TOTAL 20/11 105/8 64.00 169.68 DATE CHARGE LOCATION/ PERFORMED FOR TO PHONE DESCRIPTION HRS REC'O LABOR MAT'L Lady TOTAL 3/2 Elaine Crispen WHS 2FL/EW Clean draperies 55.00 55.00 3/11 Elaine Crispen WHS 2FL/EW lang jabots Dwag and two 3 5.6.07 56.07 3/17 Jane Erkenbeck X2928 WHS 2FL/EW *2957 Hang Swag , 19:80 19.80. 3/29 mary martin WHS 210/EW Replace secretarial chair / 13.51 13.51 3/29 James Rosebush x2957 WHS 210/EW Fix casters on two chairs 2 37.38 37.38 4-14 TOTAL 6 181.76 181.76. DATE CHARGE LOCATION/ PERFORMED FOR DESCRIPTION HRS LABOR MAT'L ( REC'D TO PHONE TOTAL 4-4-83 B. Chunn *2153 WHS 2F4EW Red Carpet Sucs. 2/2m 54.04 54.04 4 4-7 (loveseat chair, etc.) Cliff Sharock WHS Shelter Moving Services 1/4m 54.04 54.04 4, 4-12 x2153 Boh Chunn WHS Ew Red carpet for Chancellon Cole 1/2m - 27.02 27.02 4, 3/24 x2150 Edward Hickey WHS 206 EW Carpet cleaning 31.40 / 31.40 4/1 F/8m 4/6 TOTAL 4/8M 166.50 166.50 DATE Joni CHARGE LOCATION/ MILITARY PERFORMED FOR DESCRIPTION HAS LABOR MAT'L C( REC'D TO PHONE TOTAL D 3/8/83 Mil. Off. Bob Chunn x2153 Red carpet WHO EW/2FL West Lobby 1/2M 27.02 27.02 3/8 3/24/83 x2150 Edward Hickey 206/EW (+> WHO Desk tops for 2 desks 2 37.38 37.38 3/2 3/24 Bob Chunn x2153 Red carpet EW/WHO EW Pres. Kaunda Zambia 2/2m 54.04 54.04 3/3 -14 TOTAL 118.44 118.44 Gall THE WHITE HOUSE WASHINGTON Date: June 2, 1983 TO: Pat Bye This order has not been completed but in the works. Judith Loomis is looking for some furniture replacements for Gahl, i.e., a table for a desk rather than the typical desk she is now using; a different type of credenza. These requests should not be new purchases, but they will involve moving expenses. danz FROM: Jane Erkenbeck 2nd Floor - East Wing Ext. 2928 4/20 OFFICE OF ADMINISTRATION Building Services Request Form Facilities Coordinator: JANE Erkenbeck White HOUSE 210 EW 2928 Name Office or agency Room EXL Work to be Performed for: GAhL Name HODGES White House 204EW 7064 Office or agency Room EXL CONSTRUCTION WORK ELECTRICAL (continued) FURNITURE (continued) TILES & MASONRY Wall removal Light switch installation Overall cleaning Selection of Wall installation Thermostat replacement Repair Repair Wall repaired Touch-up Installation Partition removal VENTILATION Finish/Stain Partition installation LOCKSMITHING Door removal Window insulation/caulking DRAPERIES Door installation Temperature control Locks repaired Door repaired Heating/AC failures Selection of Locks installed Ceiling removal Air conditioner installation Hanging Locks removed Ceiling installation Air conditioner removal Replacement Keys made Windows replaced/repaired Fume/odor removal Repair Fireplace servicing Cleaning TELEPHONES CARPENTRY WORK Rehanging INTERIOR DESIGN Installation Cabinets built/removed OFFICE DECOR Intercoms/PL's/Rotaries Shelves built/removed Design consulting Disconnection Counters built/removed Space planning Official seals Removal Frames built/removed Furniture layout Official flags Boxes built Exchange of furniture Flagpoles Fabric selection Desk plates CLEANING Selection of accessories PAINTING & PRIMING Door signs (lamps, mirrors, etc.) Picture framing Spot cleaning Selection of colors Finish/Stain Picture hanging Overall cleaning Glass desk tops Emergency cleaning Plastering or Patching CARPETING Plastic chair slides Balcony cleaning Overall painting Hallway cleaning Painting touch-up Selection of colors Insect/Rodent control Painting of trims MOVING OF ANY KIND Installation Untimely trash pick-up ELECTRICAL WORK Spot cleaning Packing/crating of boxes Overall cleaning Office moving MISCELLANEOUS OR UNLISTED Repair (fuses, wires) Patching Furniture moving Ceiling bulb replacement Restretching Supply equipment moving Refrigerator Buzzers, bells Replacement Xerox malfunctions WALLPAPER Light switches (repair) FURNITURE Ice machines (repair) Selection of Outlets installed Selection of Installation Lighting/power failures Reupholstering Patching/Repair Light switch removal Spot removal Replacement Explanatory Remarks: Janz EevanBack TO BE RETURNED TO c/o SALLY KORTLANG1x7130) I'm THE WHITE HOUSE WASHINGTON Date: June 2, 1983 TO: Pat Bye These shades have been ordered but not yet delivered. They are for lamps in Jim's reception/office area (where I sit) and are really needed as the existing ones are visibly torn and unsightly. Janz FROM: Jane Erkenbeck 2nd Floor - East Wing Ext. 2928 4/20 OFFICE OF ADMINISTRATION Building Services Request Form JANE ERKENBECK WHITE HOUSE 210/EW 2928 Facilities Coordinator: Name Office or agency Room EXL 210/EW 2957 Work to be Performed for: JAMES S ROSEBUSH WHITE HOUSE Name Office or agency Room Ext CONSTRUCTION WORK ELECTRICAL (continued) FURNITURE (continued) TILES & MASONRY Wall removal Light switch installation Overall cleaning Selection of Wall installation Thermostat replacement Repair Repair Wall repaired Touch-up Installation Partition removal VENTILATION Finish/Stain Partition installation LOCKSMITHING Door removal Window insulation/caulking DRAPERIES Door installation Temperature control Locks repaired Door repaired Heating/AC failures Selection of Locks installed Ceiling removal Air conditioner installation Hanging Locks removed Ceiling installation Air conditioner removal Replacement Keys made Windows replaced/repaired Fume/odor removal Repair Fireplace servicing Cleaning TELEPHONES CARPENTRY WORK Rehanging INTERIOR DESIGN Installation Cabinets built/removed OFFICE DECOR Intercoms/PL's/Rotaries Shelves built/removed Design consulting Disconnection Counters built/removed Space planning Official seals Removal Frames built/removed Furniture layout Official flags Boxes built. Exchange of furniture Flagpoles Fabric selection Desk plates CLEANING PAINTING & PRIMING Selection of accessories Door signs (lamps, mirrors, etc.) Picture framing Spot cleaning Selection of colors Finish/Stain Picture hanging Overall cleaning Glass desk tops Emergency cleaning Plastering or Patching CARPETING Plastic chair slides Balcony cleaning Overall painting Hallway cleaning Painting touch-up Selection of colors Insect/Rodent control Painting of trims MOVING OF ANY KIND Installation Untimely trash pick-up ELECTRICAL WORK Spot cleaning Packing/crating of boxes Overall cleaning Office moving MISCELLANEOUS OR UNLISTED Repair (fuses, wires) Patching Furniture moving Ceiling bulb replacement Restretching Supply equipment moving Buzzers, bells Replacement Xerox malfunctions WALLPAPER Light switches (repair) FURNITURE Ice machines (repair) Selection of Outlets installed Selection of Installation Lighting/power failures Reupholstering Patching/Repair Light switch removal Spot removal Replacement Explanatory Remarks: We need two lamp shades for existing lamps and a designer to come and measure for same shades. TO BE RETURNED TO OEOB 350. % SALLY KORTLANG (x7130) EXECUTIVE OFFICE OF THE PRESIDENT STATE OFFICE OF THE THE PRESIDENT STATES RATION OF THE THE UNITED OFFICE OF ADMINISTRATION Washington, D.C. 20503 o December 28, 1983 we FOR: DONNA BLUME FROM: MARY DIX SUBJECT: FACILITIES EXPENDITURES FOR NOVEMBER 1983 Attached you will find the monthly summary of your facilities expenditures for the month of November, 1983. TOTAL $194.92/Ofc of Mr. Deaver Effective October 1, 1983, the rate for the movers is $15.28 per hour; the rate for craftsmen is $18.76 per hour. If you have any questions regarding these charges, please do not hesitate to call Jeter Morris or Mary Dix on extension x5809. Attachment FACILITIES EXPENDITURES - FY84 194. HARGE LOCATION/ TO PHONE COMPLETION DESCRIPTION SHOP HOURS LABOR MAT'L. TOTAL DATE D WW x6475 Relocate light on desk Elec 4 75.04 - 75.04 11-10 D WW x6475 Hang one picture Carp 1 18.76 - 18.76 11-28 D WW x6475 Install telephone intercom C&P - - - - I D WW x6475 Clean all office brass GSA 1.5 18.42 - 18.42 11-10 WW x6475 Clean glass/candle lights GSA 1.5 18.42 - 18.42 11-10 WW x6475 Touch up paint on furniture Paint 3 56.28 8.00 64.28 11-26 WW x6475 Paint white in-box Paint - - - - 11-26 WW x6475 Hang picture in office TOTAL $194.92 FACILITIES EXPENDITURES - FY84 194.92 HARGE LOCATION/ COMPLETION TO PHONE DESCRIPTION SHOP HOURS LABOR MAT'L. TOTAL DATE D WW x6475 Relocate light on desk Elec 4 75.04 - 75.04 11-10 D WW x6475 Hang one picture Carp 1 18.76 - 18.76 11-28 D WW x6475 Install telephone intercom C&P - - - - - D WW x6475 Clean all office brass GSA 1.5 18.42 - 18.42 11-10 WW x6475 Clean glass/candle lights GSA 1.5 18.42 - 18.42 11-10 WW x6475 Touch up paint on furniture Paint 3 56.28 8.00 64.28 11-26 D WW x6475 Paint white in-box Paint - - - - 11-26 WW x6475 Hang picture in office TOTAL $194.92 EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF ADMINISTRATION STATE OFFICE OF THE OF RESIDENT STATE IN UNITED Washington, D.C. 20503 o November 28, 1983 DB what Idellis the Vis. FOR: DONNA BLUME FROM: MARY DIX SUBJECT: FACILITIES EXPENDITURES FOR OCTOBER 1983 Attached you will find the monthly summary of your facilities expenditures for the month of October. TOTAL $105.60 Effective October 1, 1983, the rate for the movers is $15.28 per hour; the rate for craftsmen is $18.76 per hour. If you have any questions regarding these charges, please do not hesitate to call Jeter Morris or Mary Dix on extension 5809. Attachment Mr. Deaver: TOTAL FYI the table had to be repaired as it was damaged when the painting fell from over the mantle. The doors were installed behind Donna's and my desk to allow access to phone wires and the wires to the family locator. EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF ADMINISTRATION PRESIDENT OF THE UNITED OFFICE OF OFFICE STATE OF STATES Washington, D.C. 20503 a October 26, 1983 what then do? lite change a pull FOR: DONNA BLUME FROM: SALLY KORTLANG SUBJECT: FACILITIES EXPENDITURES FOR SEPTEMBER 1983 Attached you will find the monthly summary of your facilities expenditures for the month of September. TOTAL $9.00 Effective October 1, 1983, the rate for the movers and craftsmen has increased from $14.05 to $15.28, and from $18.69 to $18.76, respectively. If you have any questions regarding these charges, please do not hesitate to call Jeter Morris on extension 5809. Attachment FACILITIES EXPENDITURES - FY84 CHARGE LOCATION / COMPLETIO TO PHONE DESCRIPTION SHOP HOURS LABOR MAT'L. TOTAL DATE KD 1WW x6475 Recover 1 chair seat Cont. - 9.00 - 9.00 09-20 Clean three seats TOTALS - 9.00 - 9.00 FACILITIES EXPENDITURES - FY84 DATE CHARGE LOCATION/ REC'D. PERFORMED FOR TO PHONE DESCRIPTION SHOP HOURS LABOR MAT' 09-14 Donna Blume OMKD 1WW x6475 Recover 1 chair seat Cont. - 9.00 Clean three seats TOTALS - 9.00 THE WHITE HOUSE WASHINGTON September 29, 1983 file MEMORANDUM FOR: JAMES S. ROSEBUSH FROM: JAMES A. BAKER, III MICHAEL K. DEAVER SUBJECT: WHITE HOUSE VISITORS OFFICE After reviewing the operation of the Visitors Office, we have decided that it is in the best interest of the White House to transfer complete operational authority for this office to the Assistant to the President for Management and Administration. This transfer of authority will be effective October 3, 1983. Beginning this date, the Director of the White House Visitors Office will report directly to John Rogers, Assistant to the President for Management and Administration. Thank you.