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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Roberts, John G.: Files
Folder Title: JGR/Inaugural Guidelines
(4 of 11)
Box: 28
To see more digitized collections visit:
https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name ROBERTS, JOHN: FILES
Withdrawer
MJD
8/7/2005
File Folder
JGR/INAUGURAL GUIDELINES (4 OF 11)
FOIA
F05-139/01
Box Number
28
COOK
33MJD
DOC
Doc Type
Document Description
No of
Doc Date Restrictions
NO
Pages
1
BRIEFING
RE INAUGURAL AIDS (PAGES 52 - 54)
3
ND
B2
961
BOOK
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(b)(7) of the FOIA]
B-8 Release would disclose information concerning the regulation of financial institutions [(b)(8) of the FOIA]
B-9 Release would disclose geological or geophysical information concerning wells [(b)(9) of the FOIA]
E.O. 13233
C. Closed in accordance with restrictions contained in donor's deed of gift.
PUBLIC AFFAIRS TIPS FOR AFIC PERSONNEL, MILITARY AIDES AND DRIVERS
What do you do when?
- - You're at a reception, escorting or driving a governor. A Washington
Post reporter has been trying to corner the governor and find out his itinerary.
The reporter can't get to the governor, but you're handy, and you look like you
know what you're doing, SO the reporter walks over to you with his note pad
handy.
- - You answer the telephone and a voice says, "Hi, I'm Jerry Kane from
WRC-TV. I understand you'll be escorting (driving) Governor Kelly from Kentucky.
When will he arrive in Washington, and who will he be meeting with?"
You may not find yourself in exactly these situations, but chances are good
that you'll meet with the media in some way during the next few months/weeks/
days. Try to remember these points:
A. Few events attract as much attention as a Presidential Inauguration -
1. Every reporter is covering essentially the same story which includes
the swearing-in ceremony and other events associated with a President taking
office.
2. Every reporter is looking for an angle SO they have something to
distinguish his/her story from all others SO they will be searching for a new
way to tell the story of the Inauguration.
B. You're part of that story, and reporters know that -
1. Your uniform makes you look official and you look like someone who
has access to information.
2. Reporters often can't get to VIPs, but if they see you at an event,
they may try to find out what they want to know from you.
a. May ask you VIP's itinerary;
b. May ask if VIP is scheduled to meet with the President:
C. May ask you personal questions about the VIP.
Let's talk in terms of basic philosophy - what you can and shouldn't say --
1. Reporters probably won't be out to do a story about you but they
may see you as being able to provide a piece of the puzzle. They will be
looking for a little bit of information that could help make their story
complete.
2. Reporters will either be interested in your job or the VIP you job
is associated with;
31
3. If reporter asks you about your job, you're free to respond (Being
in the military doesn't mean you wear a muzzle).
a. Explain your duties.
b. Express your personal opinions.
(1) Make it clear they are personal opinions;
(2) Ensure reporter understands that you speak for yourself;
not your service or DoD. (This is especially difficult because, being in uni-
form, you automatically represent your service).
C. Use common sense
1. You tread on dangerous ground if opinions you express run counter to
already-established policy.
2. Don't try to answer a question if you don't know the answer -
a. Don't be afraid to say, "I don't know."
b. Don't let a reporter put words in your mouth.
3. Refer tough questions to the PAO, or to the press center at the
event you are attending.
4. If PAO doesn't have the answer, it's our job to get it.
5. Reporter may ask you political questions --
a. Who you voted for;
b. Whether you're pleased with the choice in presidents.
(1) DOD regulations prohibit military personnel from partisan
political activity while in uniform;
(a) The Inauguration is an event which should be above
politics;
(b) Don't get embroiled in political discussion;
C. It's OK to say whether you voted for Reagan or Mondale but don't
try to gain support for Republican/Democratio programs or policies;
d. Avoid conflict of interest, or its appearance;
e. Stay away from partisan politics;
D. Now, if the reporter asks you about the VIP you are associated with, the
guidance is a little different
32
1. Security, safety and politics may enter into questions about VIP's
itinerary.
a. Ask your VIP how he would like you to respond to questions about
where he has been, and where he is going.
b. VIP may be travelling with his public spokesman. If that's the
case, refer questions to spokesman.
C. If you're at one of the gala events and a press center has been
set up, refer reporter to PIC personnel in press center.
d. If your VIP does not want you to respond to questions like
these, there are two things you should do -
(1) If you can't answer the question, tell the reporter where
he/she can go to get the answer;
(2) Be polite: don't brush off the reporter. There are few
things more dangerous than injured mountain lions and irate reporters. They are
just trying to do their jobs and there is no reason to be curt or rude with
them.
(3) Cardinal points to remember -
(a) Media serves the public.
(b) Public has the right to know.
E. One last point to bring up -
1. Do you have to talk to reporters?
a. No
(1) If you're uncomfortable talking to the press, there's no
regulation that says you have to.
(2) But if you say no, be careful how you say it.
(3) Your service may be accused of muzzling you.
b. Refer reporters you don't wish to talk to to our office, or the
nearest press center.
Any questions? Call: Armed Forces Inaugural Committee Public Affairs Office.
433-7886/7887/7888
33
PERSONAL SECURITY
1. During the Inaugural period a multitude of distinguished visitors converge
upon the Washington, DC area. Large numbers of these visitors will convene at
the many Inaugural events located throughout the city. Given the political
nature of the Inauguration and the publicity it receives, the potential for
terrorism exists.
2. Military Aides are not body guards; however, with recent increases in
terrorism Aides must remain vigilant and security conscious. The Aides security
role is largely passive and supports the efforts of security personnel/agencies.
Those distinguished visitors and officials which would be the most logical
target of terrorism are generally accompanied by their own security personnel.
Aides should not interfere with these personnel as they perform their security
mission.
3. Recommendations and tips for passive security measures follow.
a. AIDES WILL NOT acquire, carry or conceal a weapon under any circumstances.
b. Insure your vehicle is locked when unattended.
C. Insure your vehicle is locked, the windows are closed and seatbelts are
fastened when under way with a VIP.
d. If your car has been left unattended examine your vehicle before entering
it for evidence of tampering or unexplained objects. Do not handle suspicious
items.
e. Look for wires or tape hanging from under the carriage of the vehicle.
Check wheelweels carefully.
f. Walk around the vehicle and insure that the wheels are not blocked.
g. Review security measures and the training received from transportation
division with your driver.
h. If you suspect your car is being followed, change your route several
times. If you are still being followed call the Coordination Center on your
radio, get the lincense number of the vehicle (without increasing your exposure)
and proceed to the nearest police station or security checkpoint.
i. Keep your vehicle's fuel at least half-full at all times.
j. Become familiar with the various exits and routes in the VIP's hotel and
at each major destination.
k. When traveling, know your route and an alternate route. Avoid suspicious
areas.
1. Be alert to unsolicited room service or other deliveries.
m. Before departing an area check both ways down the hall or street as
applicable.
n. Meet hotel security personnel, know their names, procedures and how to
get in touch with them.
O. Do not answer questions in regard to the VIP's itinerary, hotel accomo-
dations or security.
p. Verify unusual changes to itineraries/instructions with responsible
agencies (VIP Coordination Center).
q. Do not accept unexpected packages or parcels without a return address.
Do not hesitate to request proper identification from delivery personnel.
34
r. If an unexpected package is delivered verify the sender before accepting
it.
S. Examine mail to see if it has been tampered with.
t. Visually examine parcels and letters for the following conspicuous
characteristics of a postal bomb:
(1) No return address
(2) Arrival by international mail
(3) Excessive postage
(4) Letters weighing two to five ounces
(5) Unusually rigid
(6) Leaks or strange odors
(7) Imbalanced when lifted
u. Isolate suspicious letters or packages.
V. In the event of a serious incident, pursue a course of action which will
assure the safety of your VIP.
W. Have the phone numbers and locations of the various security agencies
readily available.
X. Maintain good communications. Use your radio if trouble is encountered.
4. If the above incidents, or any other which seems suspicious occur, notify the
Coordination Center and the most proximate security/law enforcement agency
immediately.
35
CREDENTIALS
1. Identification/security credentials will be prepared for all Aides by J-2,
(Security), AFIC. These Credentials have been approved by the Secret Service
and will meet all foreseen access requirements. Preparation and issue of creden-
tials will be accomplished as follows:
a. Personal data will be obtained from the Aides during training on 5 and 6
December 1984. Photographs will be taken at that time as well. Due to limited
photographic assets, some Aides may not complete the process on those dates.
Supplemental photograph opportunities will be scheduled at the Pentagon and Navy
Annex. J-2 will prepare the credentials and retain them until 9 January 1985.
b. Credentials will be issued to Aides at the 9 January 1985 training
session. Distinctive name tags will also be issued at that time.
Identification/security credentials must be safeguarded at all times. The loss
of these items must be reported immediately to Military Aides Division
(433-7857) and J-2 (453-8935), AFIC.
2. A Spouse/Escort Information Sheet is in this packet. In the event that
spouse/escort particiation at Inaugural events is requested by the PIC, the data
form these sheets will be used to prepare access rosters. This sheet must be
completed, signed, and returned on the second training day, 6 December 1984.
36
PROTOCOL REFERENCES
The material listed below will be helpful in answering specific questions on
customs, courtesies, and social obligations. Military publications can be found
in the Military Publications Center and Service Libraries. Other books are nor-
mally available at the various Post Libraries.
a. Army Regulations:
(1)
AR 600-25 - Salutes, Honors, and Visits of Courtesy, Changes 1-8
(2) AR 670 - series - Uniform and Insignia
(3)
AR 672-5-1 - Awards and Decorations
(4) AR 840-10 - Description and Use of Flags, Guidons, Tabards, and
Auto Plates
b. Navy Regulations/Pamphlets:
OPNAVINST 1710.7 - Social Usage and Protocol Handbook, Office of
the Chief of Naval Operations, Department of the Navy, Washington, D.C.
C. Air Force Regulations/Pamphlets:
(1) AF Pamphlet 900-1 - Guide to Air Force Protocol, DAF, WDC.
(2) AFR 35-70 - Uniforms and Insignia
d. Coast Guard Regulations:
(1) COMDT INST M5000.3, Chapter 14, Honors and Ceremonies
(2) Naval Ceremonies, Customs, and Traditions, Mac & Connell.
37
(3) Naval Customs, Traditions and Usage, Levette.
e. General Protocol References:
(1) Swartz, Oretha D. Service Etiquette, Annapolis, MD: US Naval
Institute, 1963.
(2) Smith, Bernice. Etiquette. British Book Service, 1966.
(3) Benton, Francis, and General Federation of Women's Clubs, editors.
Complete Etiquette. New York: Random House, Inc.
(4) Fenwicke, Millicent. Vogue's Book of Etiquette. New York: Simon
and Schuster.
(5) Vanderbilt, Amy. Complete Book of Etiquette. New York:
Doubleday and Company.
(6) Headquarters, Department of the Army. A Guide to Protocol and
Etiquette for Official Entertainment. DA Pam 600-60, April 1981.
(7) Radlovic, J. Monte. Etiquette and Protocol. New York: Harcourt,
Brace and Company, 1957.
(8) Parrant, Ruth Gibson. Social Usage and Protocol. Washington,
D.C.: Foreign Liaison Section, Office of Naval Intelligence, Naval Supply
Systems, 1958.
(9) Wier, Ester. Army Social Customs. Harrisburg, PA: The Stackpole
Company.
(10) Customs and Courtesies of the Service and Guide to Army Social
Life, US Army Infantry School, Fort Benning, Georgia, February 1974.
38
(11) Customs and Courtesies of the Service and Guide to Fort Rucker
Social Life, United States Army Aviation School, Fort Rucker, Alabama, January
1970.
(12) Social Usage Abroad, Department of State, USA.
(13) Martin, Judith. Miss Manners. Guide to Excruciatingly Correct
Behavior. Bantam Books.
39
INAUGURAL TIPS
Tuxedo
Rentals
AIRLINES
American Airlines
/393-2345
Where to Rent Formal Wear
Continental Airlines
628-6666
Royal Formal Wear, 737-7144; Men
Delta Airlines, Inc.
920-5500
Black or White Tie $37-70
Eastern Airlines
393-4000
Women's Gowns $37-45
New York Air
800-221-9300
Woodward & Lothrop, 289-7788
Northwest Orient
737-7333
Ext 884
Pan Am
845-8000
Washington's Carriage Trade
Black Tie $40
Piedmont Airlines
620-0400
White Tie $ 50
Republic Airlines
347-0448
o Ashbrook House Ltd.
TWA
737-7400
3301 New Mexico Ave., NW
For last minute tailoring:
U. S. Air
783-4500
364-8105
Saville of London, 966-0320
United Airlines
893-3400
Mon-Sat 1000 AM to 5:30 PM
Bethesda Cutsom Tailors 656-2077
Western Airlines
737-4825
Casual to Cocktail
World Airways
800-772-2600
o Botique Ingeborg
117 N. Henry St.
Alexandria, VA
836-0080
Mon-Fri 8:30 AM to 5:00 PM
Sat 1000 AM to 4:00 PM
Daytime to evening
BEAUTY SALONS
Lunch & sherry served
Customer pickup
Robin Weir & Company
Moderate to very expensive
2134 P Street NW
Customers by appointment
Near Dupont Circle
00-
o Claire Dratch
861-0444
7615 Wisconsin Ave.
Bethesda, MD
Watergate Salon
656-8000
2532 Virginia Ave., NW
LIMOS/TAXIS
333-3488
1224 Connecticut Ave., NW
Limousine Services
466-6500
Unicorn
V.I.P., 484-777
Moderately priced separates
119 South Fairfax Street
Carey, 892-2000
to haute coture
Alexandria, VA
Admiral, 554-1000
548-1202
International, 289-6800
Mon-Sat 9:30 AM to 5:30 PM
Capitol, 333-0383
Thurs until 9:00 PM (Bethesda)
Elizabeth Arden Beauty Services
Watergate, 338-7716.
5225 Wisconsin Ave., NW
Diamond, 462-4500
Mon-Sat 1000 AM to 6:00 PM
362-9890
Dav E1, 543-2300
Thurs until 7:00 PM (D. C.)
Jean-Pierre Haute Coiffure, Inc.
Taxi Services
o Colette of Watergate
1010 Wisconsin Ave., NW
Diamond Cab, 387-6200
2516 Virginia Ave., NW
337-8940
Yellow Cab, (DC) 544-1212; (MD)
338-7200
585-1212; (VA) 527-2222.
Alexandra De Paris
Barwood Cab, (MD) 652-8500,
600 New Hampshire Ave., NW
Fair Oaks Mall
585-1212
338-6488
Fairfax
Airport Cab, (VA) 471-555
Traditional styling
385-3611
Just Hair
Mon-Sat 9:00 AM to 6:00 PM
1139 N. Highland Ave.
Arlington, VA
o Frankie Welch
527-0238
1702 G St., NW
466-8900
Lord & Taylor
Fair Oaks Mall
305 Cameron St.
Fairfax
Alexandria, VA
691-3963
549-0104
Garfinckel's
LOOKING
0 Career Apparel - American Labels
145h & F Streets, NW
HICHOLOW
Mon-Fri 1000 AM - 6:00 PM (D. C.)
Washington, D. C.
Mon-Sat 9:30 AM - 5:30 PM (Alexandria)
628-7730
Sun 1200-5:00 PM
Mylandre Coiffures
222 Cameron Street
Alexandris, VA
836-0679
40
DINING OUT
WEATHER
OR NOT
Carlton Dining Room
Tal: 936-1212
923 16th St., NW
Did you know? Planning a Big
638-2626
Presidential Insugural, insugrees
have been known to sake some unusual
Charlie Chiang's
requests: Harry Truman asked for a
1912 I St. NW
B-52 flyover and John F. Kennedy
293-6000
wanted a torpedo boat on a flatbed
truck carrying the crew of PT-109.
The Barley How
7th Street & Maine Avenue
554-7320
Dominique's
1900 Penn. Ave. NW
452-1126
Old Europe
2434 Wiwconsin Ave., NW
333-7600
Marrocco's Ristorante
1913 Pennsylvania Ave., NW
On dining: A few of the Presidents'
331-9664
Favorites -
Casa Maria Mexican Restaurant
o George Washington - As a plantation
700 Water St. NW
owner, our first president was well versed in
HOTELS
554-5302
culinary entertaining. Although he was one
of America's founding fathers, his favorite
Shearton-Washington 328-2000
Harvey's Restaurant
dishes were Engligh: beefsteak, kidney pie,
Mayflower, 347-3000
1001 18th.St.
meat roasts, and trifle.
Jefferson, 347-4704
NW
Lowes L'Enfant Plaza, 484-1000
833-1858
o Martin Van Buren - A man with a
Washington Hilton, 483-3000
preference for fine dining and
Capitol Hilton, 393-1000
O'Donnell's
continental delicacies, he enjoyed pate de foie
Four Seasons, 342-0444
8301 Wisc. Ave
gras and Salade a la Volaille, an elegant
Embassy Row, 265-1600
Bethesda
chicken salad, served on silver plates
Georgetown Inn. 333-8900
656-6200
which he chose and purchased personally for
Shearton Carlton, 638-2626
the White House.
Madison, 862-1600
Kings Landing
Hay-Adams, 638-2260
121 South Union St.
o Ulysses S. Grant - In a presidency
Hyatt Regency, 737-1234
Alexandria
with more bravado than most, Grant's state
Ritz-Carlton, 293-2100
836-7010
dinners sometimes had 29 courses. He and
Wellington, 337-7400
his wife especially liked broiled mackerel
Watergate, 965-2300
The Portofino
and veal olives (stuffed veal).
J. W. Marriott, 393-2000
526 South 23rd St.
Cantabury Hotel, 393-3000
Arlington, VA
o Ronald Reagan Our current president
978-8200
likes straightforward foods such as
veal, raspberries and macaroni and
219
cheese. And. of course, his favorite
219 King Street
snack is jelly beans.
Alexandria, VA
549-1191
AFTER THE BALL
Horists.
If all of the celebrating hits you
where it hurts on insugural night:
Flower Designs by David Ellsworth
DC: Peoples Drug, 628-0720
328-1666
MD: Peoples Drug, 434-3121
Floral Arts, Inc., 362-7800
RXR
VA: Peoples Drug, 560-7280
Flower Gallery, 331-1453
Dart Drug, 765-8160
Flower Designer, 966-3400/3401
Drug Fair, 527-2600
Nature's Touch, 362-2782
Angelo Bonita, 654-8202
41
WHITE HOUSE PRECEDENCE LIST
1.
President of the United States
2. a. Vice President of the United States
b. Governor of a State (when in his own state)
3. a. Speaker of the House of Representatives
b. Chief Justice of the Supreme Court
C. Former Presidents of the United States
d. American Ambassadors (when at post)
4.
Secretary of State
5. a. President, United Nations General Assembly (when in session)
b. Secretary General of the United Nations
C. President, United Nations General Assembly (when not in session)
d. President, International Court of Justice
e. Foreign Ambassadors, E. and P. accredited to the U.S.
6.
Widows of Former Presidents of the United States
7.
Ministers and Envoys Extraordinary of foreign powers accredited to the
United States (in order of presentations of their credentials)
8. a. Associate Justices of the Supreme Court
b. Retired Chief Justices of the Supreme Court
C. Retired Associate Justices of the Supreme Court
(NOTE: Associate Justices who resign lose their rank)
9.
Members of the Cabinet (other than the Secretary of the State)
according to date of establishment of the department, as follows:
Secretary of the Treasury
Secretary of Defense
Attorney General
Secretary of the Interior
Secretary of Agriculture
Secretary of Commerce
Secretary of Labor
Secretary of Health and Human Services
Secretary of Housing and Urban Development
Secretary of Transportation
Secretary of Energy
Secretary of Education
*Counsellor to the President
*Director, Office of Management and Budget
*Director, Central Intelligence Agency
*U.S. Representative for Trade Negotiations (USTR)
*Special Representative for Trade Negotiations (USTR)
10. a. President Pro Tempore of the Senate
b. Senators (according to length of continuous service; when the same,
arrange alphabetically)
C. Governors of States (when outside their own state)
Relative precedence among Governors, all of whom are outside their
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
49
own states, is determined by their state's alphabetical order. (See
attached list)
d. Acting Heads of Executive Departments
e. Former Vice Presidents of the United States and their wives or
widows
11. a. Members of the House of Representatives (According to length of
continuous service; if the same, arrange by date of their state's
entry into the Union, or alphabetically by state.
b. Delegates from the District of Columbia, Guam, and the Virgin
Islands to the House of Representatives (nonvoting members)
C. Resident Commissioner from Puerto Rico to the House of
Representatives
d. Governor of Puerto Rico
e. *Assistants to the President:
James A. Baker
Michael K. Deaver
James S. Brady
Richard G. Darman
Fred F. Fielding
Craig L. Fuller
John S. Herrington
Edward V. Hickey, Jr.
Robert C. McFarlane
Michael A. McManus, Jr.
M. B. Oglesby, Jr.
John F. W. Rogers
Larry M. Speakes
John A. Svahn
Lee J. Verstandig
Faith Whittlesey
12. a. Charges d'Affaires of Foreign Powers
b. Charges d'Affaires ad interim of Foreign Powers
C. Former Secretaries of State
d. Former Cabinet Members
13. a. Number two man in executive departments, as follows:
The Deputy Secretary of State
The Deputy Secretary of the Treasury
The Deputy Secretary of Defense
The Deputy Attorney General
The Under Secretary of the Interior
The Deputy Secretary of Agriculture
The Deputy Secretary of Commerce
The Under Secretary of Labor
The Under Secretary of Health and Human Services
The Under Secretary of Housing and Urban Development
The Deputy Secretary of Transportation
The Deputy Secretary of Energy
The Under Secretary of Education
b. Solicitor General
C. Administrator, International Development, Agency for all State
Under Secretaries and Counselors
d. Director, U.S. Arms Control and Disarmament Agency
e. Director, United States Information Agency
f. Under Secretary of State for Political Affairs
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
43
Under Secretary of State for Economic Affairs
g. Other Under Secretaries of Executive Departments when number 3 man
h. Ambassadors at Large
i. Secretary of the Army
j. Secretary of the Navy
k. Secretary of the Air Force
1. Chairman, Council of Economic Advisers
m. Postmaster General
n. Science Adviser to the President
O. Chairman, Board of Governors of the Federal Reserve
p. Chairman, Council on Environmental Quality
q. Deputy U.S. Trade Representatives
r. Chairman, Export-Import Bank
14. a. Chairman, Joint Chiefs of Staff
b. Chief of Staff of the Air Force (by date of appointment)
C. Chief of Naval Operations (by date of appointment)
d. Chief of Staff of the Army (by date of appointment)
e. Commandant of the Marine Corps
f. Retired Chairman, Joint Chiefs of Staff
g. Five Star Generals
h. Fleet Admirals
i. Lieutenant Governors (when not in their own state)
j. Chairman, Permanent Council of the O.A.S. - rotates every three
months
k. Secretary General of the Organization of American States
1. Representatives of the Organization of American States
m. Persons with Ambassadorial rank (Foreign accredited, i.e. U.N.
Representatives, alternate O.A.S. Representatives)
n. Apostolic Delegate
O. Heads of International Organizations
i.e. NATO, CENTO, SEATO, IMF, World Bank - a.k.a. IBRD
p. Other Under Secretaries of Executive Departments not listed in above
catagories
15. a. Administrator, General Services Administration
b. Administrator, National Aeronautics and Space Administration
C. Chairman, Merit Systems Protection Board
d. Chairman, Office of Personnel Management
e. Administrator, Federal Aviation Administration
f. Chairman, Nuclear Regulatory Commission
g. Director, ACTION
h. Administrator, Enviromental Protection Agency
16. a. American Ambassador (on State and Official Visits to the
U.S.-Washington, D.C. portion only)
b. Chief of Protocol (on State and Official Visits to the
U.S. and White House Events)
C. American Ambassadors (on State and Official Visits to the
U.S.-Outside Washington, D.C.)
d. Ambassadors of career rank on duty in the United States
17.
*Deputy Assistants to the President
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
44
18. a. Chief Judge and Circuit Judges of the U.S. Court of Appeals for
the District Of Columbia (according to length of service)
b. Governor of Guam
C. Governor of the U.S. Virgin Islands
19.
Cardinals
20. a. Acting Chief of Protocol when at the White House accompanying the
President on State and Official Visits
b. Deputy Under Secretaries of Executive Departments
C. Deputy Administrator, Agency for International Development
d. Deputy Director, U.S. Arms Control and Disarmament Agency
e. Commandant of the Coast Guard
f. American Charges d'Affaires
g. Assistant Secretaries, Counselors, and Legal Advisers of Executive
Departments (by date of appointment)
h. National Security Council Senior Staff Members
i. Under Secretaries of the United Nations
j. President, Overseas Private Investment Corporation (OPIC)
k. Administrator, National Oceanographic and Atmospheric Administration
(NOAA)
1. Deputy United Nations Representative
m. Chief of Protocol - see 16b
n. Deputy Director, Central Intelligence Agency
O. Deputy Director, General Services Administration
p. Deputy Director, U.S. Information Agency
q. Deputy Director, National Aeronautics and Space Administration
r. Deputy Director, Office of Personnel Management
S. Deputy Director, Office of Management and Budget
t. Deputy Director, ACTION
u. *Deputy Director, Environmental Protection Agency
V. *General Counsel, Office of The U.S. Trade Representative
W. Assistants, Office of U.S. Trade Representative
21. a. Assistant Administrator, Agency for International Development
b. Vice President, World Bank (IBRD)
C. Comptroller General
d. *Special Assistants to the President
e. Members of the Council of Environmental Quality
f. Court of Military Appeals
g. Members of the Council of Economic Advisers (rank alphabetically)
22. a. American Ambassadors (either designate or in the United States
under normal orders, or on leave)
b. Representatives of U.S., Missions to EEC and OECD
C. Archbishop
23. a. High Commissioner of the Trust Territory of the Pacific Islands
b. Mayor of Washington, D.C.
24. a. Under Secretary of the Army
b. Under Secretary of the Navy
C. Under Secretary of the Air Force
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
d. Ministers of Career Rank (confirmed by the Senate)
e. Acting Assistant Secretaries of Executive Departments
25. a. Four Star Generals (in order of seniority) (retired officers
rank with but after active officers)
b. Admirals (in order of seniority) (retired officers rank with but
after active officers)
C. Governor of American Samoa
26. a. Assistant Secretary of the Army (by date of appointment)
b. Assistant Secretary of the Navy (by date of appointment)
C. Assistant Secretary of the Air Force (by date of appointment)
d. Director, Selective Service System
27. a. Three Star Military Officers (Lt Generals, Vice Admirals) in order
of seniority. Retired offices rank with but after active members.
b. General Counsels of Military Departments
28.
Chairman, American Red Cross
29.
Bishops of Washington (alphabetically by name)
30.
Former American Ambassadors and Ministers (Chiefs of Diplomatic
Missions) in order of presentation of credentials at first post)
31. a. Heads of Independent Agencies not mentioned previously (according
to date of establishment)
b. President, Overseas Private Investment Corporation) (OPIC)
C. Director, Federal Bureau of Investigation (FBI)
d. Treasurer of the United States
e. Director of the Mint
f. Chairman, Federal Communications Commission (FCC)
g. Director, National Bureau of Standards
h. Other Chairmen, Bureaus, Boards and Commissions not previously listed
i. Librarian of Congress
j. Administrator, Veterans Administration
k. Vice Chairmen and Members of the Board of Governors of the Federal
Reserve System
1. Secretary of the Smithsonian Institution
m. Director, National Science Foundation
32. a. Nonaccredited ministers of foreign governments assigned to foreign
diplomatic missions in Washington, D.C.
b. Chairman, D.C. City Council
C. Commissioner of U.S. Customs Service
d. Assistants to commissioners
33. a. Deputy Assistant Secretaries of Executive Departments (ranked by
date of appointment)
b. Deputy Counsels of Executive Departments (ranked by date of
appointment)
C. Deputy Chief of Protocol
d. Directors of Offices of Executive Departments
e. *Defense Attaches
f. *Deputy Assistants, Office of Special Trade Representative
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
46
34. a. Counselors of Embassies
b. Consuls General of Foreign Powers (Legations)
35. a. Two Star Military (Major Generals, Rear Admirals) in order of
seniority. Retired officers rank with, but after, active officers.
b. Director, National Security Agency
C. Deputy Assistant Secretaries of military departments (by date of
appointment)
d. Surgeon General, U.S. Public Health Service
36.
Chief Judge and Associate Judges, U.S. Court of Claims
37. a. Chief Judge and Associate Judges, Court of Customs and Patent
Appeals
b. Chief Judge and Judges, U.S. (Customs) Court of International Trade
38.
Chief Judge and Associate Judges, U.S. Tax Court
39.
Chief Judge and Associate Judges, U.S. District Court for the
District of Columbia
40. a. One Star Military (Brigadier Generals, Rear Admirals) in order of
seniority
b. Air Commodores in order of seniority
41. a. Senior Secretaries of Embassies when there is no counselor
b. Assistant Chiefs of Protocol
C. Secretary of the Senate
d. Doorkeeper of the House of Representatives
e. Chaplain of the Senate
42.
Members of Bureaus, Boards and Commissions
43. a. Junior Staff Officers
b. White House Executive Directors
C. Assistants to the Vice President
* PRIORITY PLACEMENT DETERMINED BY EACH ADMINISTRATION
MEDICAL TREATMENT FACILITIES - NATIONAL CAPITAL AREA
NAME
ADDRESS
EMERGENCY PHONE NUMBER
GEORGE WASHINGTON
901 23rd ST NW
676-3211
UNIVERSITY HOSPITAL
WASHINGTON DC
23rd ST & PENNSYLVANIA
AT WASHINGTON CIRCLE
GEOGETOWN UNIVERSITY HOSPITAL
38th ST & RESERVOIR RD
WASHINGTON, D.C.
WISCONSIN AVE NORTH TO RESERVOIR
RD WEST TO 38th ST.
625-7151
WASHINGTON HOSPITAL CENTER
110 IRVING ST., N.W.
ER 541-6701
(MED STAR)
WASHINGTON, D.C.
NORTH CAPITAL TO MICHIGAN AVE
MED STAR 541-7234
HOWARD UNIVERSITY HOSPITAL
2041 GEORGIA AVE, N.W.
WASHINGTON, D.C.
20 BLOCKS NORTH OF CONSTITUTION
AVE ON 7th ST.
745-1131
WALTER REED ARMY MEDICAL CENTER
6825 16th ST., N.W.
WASHINGTON D.C.
FROM LAFAYETTE PARK
576-1199
VETERANS ADMINISTRATION
50 IRVING ST., N.W.
MEDICAL CENTER
WASHINGTON, D.C.
745-8357
NORTH CAPITAL TO MICHIGAN AVE
(7747)
CAPITOL HILL HOSPITAL
700 CONSTITUTION AVE., N.E.,
WASHINGTON D.C.
7 BLOCKS EAST OF U.S. CAPITOL ON
CONSTITUTION
269-8769
DISTRICT OF COLUMBIA
19th & C ST., S.E.,
GENERAL HOSPITAL
WASHINGTON, D.C.
15 BLOCKS EAST OF U.S. CAPTIOL
ON INDEPENDENCE. SOUTH WEST ON
MASSACHUSETTS AVE TO HOSPITAL
COMPLEX
675-5400
NAVAL HOSPITAL BETHESDA MD
8901 WISCONSIN AVE
BETHESDA, MD
APPROX 1/2 MILE SOUTH OF RT 495
295-4810
on WINCONSIN AVE., RT 355
(5469)
.0. MALCOM GROW AIR FORCE HOSPITAL
ANDREWS AIR FORCE BASE
CAMP SPRINGS, MD
RT 495 TO EXIT 11 EAST
981-2158
1. ARLINGTON COUNTY HOSPITAL
1701 N GEORGE MASON DR
ARLINGTON, VA
RT 395 TO WASHINGTON BLVD WEST
ON WASHINGTON , RT ON GEORGE
MASON DRIVE.
558-6161
2. NATIONAL ORTHOPEDIC HOSPITAL
2455 ARMY NAVY DR
ARLINGTON, VA
SOUTH ON I-395, EXIT AT GLEBE RD
LEFT UNDER I-395, LEFT TO ARMY
NAVY DRIVE
553-2417
1.0
VIP COORDINATION CENTER
1. The VIP Coordination Center will be located in the Inaugural
Headquarters building. The Center will assist Military and Senior Special
Aides in the preformance of their duties as follows:
a. The Center has message boxes designated for each Military and
Senior Special Aide. During the Inaugural period these boxes should be
checked daily by the Aide. This can be done in person, or by calling the
Center. If there is a matter that appears to be urgent the Center will
attempt to contact the aide by telephone or radio.
b. The Center will be the Net Control Station (NCS) for the
Aides/Protocol Net, and be operational 24 hours per day during the
Inaugural period. As the NCS, it will display, disseminate and react as
appropriate to message traffic recieved from Aides. The NCS will also
initiate contact with Aides when necessary.
C. The Center will control, receipt and distribute communications
assets. Each Military Aide will receive two hand-held radios for use by
himself and his driver. Radios will be the Aide's responsibility, although
one may be sub handreceipted to the driver. Senior Social Aides will be
issued cellular phones and hand held radios only for the duration of their
event.
d. The Center will maintain status boards which will display pertinent
information about Inaugural sites and events, VIP/Aide assignments, VIP
itineraries, ect. Military Aides will advise the Center of their VIP's
itinerary, and any subsequent changes. Aide Coordinatiors and Senior
Social Aides will advise the Center of significant changes to events or
personnel requirements.
e. The Center will maintain a small number of extra radios, blankets,
first aid kits, flashlights and batteries for issuance, if necessary.
2. In addition to the above functions, the Center will insure that problems
encountered by Aides are channeled to the appropriate agency for resolution.
49
DISPOSITION FORM
For use of this form, see AR 340-15; the proponent agency is TAGO.
REFERENCE OR OFFICE SYMBOL
SUBJECT
ANIC-J5-MA
MILITARY AIDES/PROTOCOL COMMUNICATION PLAN
TO J-5
FROM Director, J5
DATE 12 October 1984
CMT 1
Maj Snow/jdk/7858
1. Reference.
a. ANNEX F to 1985 Armed Force Inaugural Plan.
b. Meeting, 3 October 1984, J-5/J-6/Transportation.
2. Concept. The Military Aides Coordination Center will control a radio net dedicated to
coordinating aide activities during the inaugural period. The net will consist of a base
station, located at AFIC Headquarters, and 300 hand held radios in the possession of
military aides, drivers and selected J-5 personnel. The net will be configured with fifteen
aide/driver teams operating on one of ten (10) separate frequencies, as depicted at
inclosure 1. The following procedures will apply to all members of the net:
a. The Military Aides Coordination Center will be the net control station (NCS).
b. Aides/drivers will conduct routine internal coordination on their designated net.
C. If NCS wishes to speak with an aide/driver, the supplemental hand held radio will
be used to summons them to the base station net.
d. Aides/drivers will switch to the base station frequency to effect coordination
with AFIC, but will return to their designated frequency when coordination has been
completed.
e. The only exception to d. above, will be when aides/drivers are caused to leave the
immediate D.C. metropolitan area. Under those circumstances they will switch to the base
station net, with range extended by repeater.
f. In the event of vehicle breakdown, drivers/aides will notify the NCS on the base
station net, then switch to the transportation net to coordinate recovery/replacement/
repair.
g. Call signs will be assigned at the same time as radios. The radios have secure
speech capability, so call signs will be simple and serve only for convenience in
identification.
3. Issue and Security. Communications equipment will be reciepted from J-6 by the
Chief, Aides Coordination Center. He in turn will sub-hand receipt the equipment to
users. Security and accountability will be IAW reference a. Equipment will be as follows:
a. One 100 WT/R Base Station
b. One console
C. One repeater (dedicated but not reciepted)
d. 300 Hand held radios (Two per aide)
e. 10 Cellular Telephones (dedicated but not reciepted)
50
ANIC-MA
SUBJECT: Military Aides/Protocol Communication Plan
4. Instruction. Instruction for operation, recharging and secure capability
of radios will be provided by J-6.
5. Maintenance. Maintenance will be IAW reference a.
1 Incl AS
L. B. WARDLOW
CAPT, USN
Deputy Director, J5
CF:
J6
51
WITHDRAWAL SHEET
Ronald Reagan Library
Collection Name
Withdrawer
ROBERTS, JOHN: FILES
MJD 8/7/2005
File Folder
FOIA
JGR/INAUGURAL GUIDELINES (4 OF 11)
F05-139/01
COOK
Box Number
28
33MJD
DOC Document Type
No of Doc Date Restric-
NO
Document Description
pages
tions
1
BRIEFING BOOK
3
ND
B2
961
RE INAUGURAL AIDS (PAGES 52 - 54)
Freedom of Information Act - [5 U.S.C. 552(b)]
B-1 National security classified information [(b)(1) of the FOIA]
B-2 Release would disclose internal personnel rules and practices of an agency [(b)(2) of the FOIA]
B-3 Release would violate a Federal statute [(b)(3) of the FOIA]
B-4 Release would disclose trade secrets or confidential or financial information [(b)(4) of the FOIA]
B-6 Release would constitute a clearly unwarranted invasion of personal privacy [(b)(6) of the FOIA]
B-7 Release would disclose information compiled for law enforcement purposes [(h)(7) of the FOIA]
2. Steps in Case of Interference
Interference is any outside influence that impedes communication. Depending
on what frequency you are using interference could be caused by high tension
power lines, other transmitters, fluorescent lights, even truck or car engines.
In this area, there are many frequencies in use and you may pick up some noise
from other transmitters. In this case, you simply transmit through the inter-
ference. If communication is impossible, follow these steps:
a. Look in the immediate vicinity for high tension power lines or other
potential problems and move away from them. Try a couple of different locations
to determine if it is local interference.
b. If moving your location has no effect, look for a telephone and contact
the Net Control Station (NCS). The number is listed on the card provided with
the radio.
C. If moving your location does not work and there is no telephone
available, advise the NCS that you are switching to the Guard channel. You must
request permission to enter the net; once in contact, transmit your message and
J6 personnel will be monitoring the Guard channel to assist you. Remember - the
guard channel is primarily for emergencies and should only be used only as a
last resort.
3. Maintenance
A. Very little maintenance is required - simply keep the unit clean and
dry. Common sense prevails.
B. Battery Changing - A battery should last a minimum of 8 hours. The only
way to erase the secure code in the radio involves improper battery handling.
To change a battery you must insure the radio is turned off before removing the
weak battery. In addition, you have only 30 seconds to replace the new battery
or the code will erase, so have a spare ready before you remove the discharged
battery.
Procedures
1. Turn the radio off.*
2. Place radio in your left hand with speaker grille facing you, and press the
battery release with your left thumb.
3. While holding down on the battery release, rotate the battery counterclock-
wise.
4. Rotate battery 90°, or until the cam lock is clear, then remove battery from
radio.
5. To replace the battery, reverse steps 1 thru 4 above. First engage the cam
lock, rotate battery clockwise until it latches in the proper position. DO NOT
FORCE. Be sure battery engages the slot on the bottom of the radio.
*Note 1: Attempting to change battery without first turning radio off, will
erase the secure coding of the radio.
*Note 2: If battery changeout cannot be accomplished within the allotted 30
seconds, the secure coding will be lost.
55
C. If You Lose The Code - If you hear a continuous beeping sound when you
press the PTT switch, it means you have erased the code. Simply switch your
mode select switch to the Clear ("0") position* and advise the NCS that you have
lost the code and are transmitting in the clear. They will make arrangements to
have maintenance personnel re-code the radio. It is a simple operation and
should take only 10-15 seconds.
*Note 1: Transmissions made in the clear will be received by any radio on the
same frequency, regardless of the position of the mode select switch.
Note 2: The NCS will have to switch to the clear "0" position to transmit the
information.
D. Battery Charging - The battery charger will fully charge a weak battery
in one hour. The radio must first be turned off and then placed gently in the
charger. Two lights are located under each battery receptacle - a green light
indicates a fully charged battery and a red light indicates a weak battery.
Note 1: The battery can be charged by itself; it does not have to be attached
to the radio.
Note 2: Insure the radio is turned off before inserting it in the charger.
56
"Handie-Talkie
MIL AIDES/PROTOCOL 10
QUANTITY 15 xs
ZONE A
ZONE B
1
1 MIL AIDES/PROTOCOL 10
2
2 MIL AIDES/PROTOCOL MASTER
3
3 REPEATER FAILED NET
4
4 TRANSPORTATION
5
5 MIL AIDES/PROTOCOL 1
6
6
7
7
8
TELL
8
9
9
10
10 GUARD
APPROVED
Initials/Date
PRIMARY CHANNEL MIL AIDES/PROTOCOL 10
TRANSPORTATION INFORMATION SHEET
I. General
Comments concerning your driver's performance or responsibilities should be
directed toward LT Cunningham at 453-8817.
II. Refueling
Motor Pool fuel pumps are open 24 hours a day. Credit cards may be used for
emergency purchases.
III. Car Wash
A. Military Agencies:
1. Bldg. 111, Washington Navy Yard
2. Bolling AFB
3. Cameron Station
4. Ft. Myer
B. Commercial Agencies (Emergencies only):
1.
IV. Accident Procedures
A. Contact Aides Division via radio
B. A Taxi will be dispatched to pick you up
C. Your driver will remain with the vehicle
D. If you need an ambulance, advise the Aides Division or call FPS at
472-1111.
V. Driver's Meals
On event nights, evening meals will be provided to the drivers at the
event sites.
VI. Reimbursable Driver's Expenses
A. Parking Fees (not parking violations)
B. Tools
C. Missed meals (for those not on separate rations)
D. Drivers are provided the necessary reimbursement forms
VII. Commo Equipment
A. Spare battery provided
B. Fresh battery provided daily at Motor Pool.
58
Inclosure 2
SPECIAL AIDE AFTER ACTION REPORT
NAME:
RANK:
SENIOR AIDE:
EVENT:
LOCATION:
DATE:
(Circle one)
1. Do you feel that the training provided
by the AFIC was appropriate and adequate to
prepare you for your duties?
Yes No N/A
2. Were the number and nature of coordina-
tion meetings sufficient?
Yes No N/A
3. If you attended a site orientation,
was it helpful?
Yes No N/A
4. Do you feel that the special aides were
properly utilized?
Yes No N/A
5. Did the aides' spouse/escorts attend the event?
Yes No N/A
6. Did, or could have, the presence of aides'
spouse/escorts enchanced the event?
Yes No N/A
7. Were you adequately supported by:
The Armed Forces Inaugural Committee?
Yes No N/A
The Presidential Inaugural Committee?
Yes No N/A
Military Aides present at your Event?
Yes No N/A
8. Did you encounter unforeseen difficulties
with transportation?
Yes No N/A
9. Were your basic personal needs (e.g. food,
rest) met?
Yes No N/A
10. Did the facility pose any limitations or
hazards during the event?
Yes No N/A
11. If given the opportunity, would you serve as
an aide for a future inaugural?
Yes No N/A
REMARKS (Please elaborate on the reverse any significant observations, making
reference to the appropriate question number, additional sheet may be attached.
Constructive comments are solicited.)
59
MILITARY AIDE AFTER ACTION REPORT
NAME:
RANK:
DESIGNATED VIP (Name/Title):
INCLUSIVE DATES:
LOCAL ACCOMMODATIONS:
(Circle one)
1. Do you feel that the training provided by
AFIC was appropriate and adequate to prepare you
for your duties?
Yes No N/A
2. Did you experience difficulty in effecting
initial coordination with your designated VIP?
Yes No N/A
3. Did the spouse of the VIP attend?
Yes No N/A
4. Was the presence of your spouse/escort
requested?
Yes No N/A
5. Did the VIP's personal staff accompany
Yes No N/A
him/her?
6. If so, were there any conflicts between
yourself and personal staff members?
Yes No N/A
7. Did you experience any difficulties with
members of the press corps?
Yes No N/A
8. Where you adequately supported by:
The Armed Forces Inaugural Committee?
Yes No N/A
The Presidential Inaugural Committee?
Yes No N/A
Special Aides at the various events?
Yes No N/A
The driver?
Yes No N/A
9. Did you experience any unforeseen trans-
portation problems?
Yes No N/A
10. Did the communications system adequately
address your needs in supporting the VIP ?
Yes No N/A
11. Did you experience any difficulties
obtaining/coordinating tickets to the
various events?
Yes No N/A
12. If given the opportunity, would you
serve as an aide for a future inaugural?
Yes No N/A
REMARKS: (Please elaborate on the reverse side any significant observa-
tions, making reference to the appropriate question number, additional sheets
may be attached. Constructive comments are solicited.)
60
MILITARY AIDES PLANNING SHEET
Return one copy to VIP Coordination Center and
update as necessary
VIP NAME:
AIDE NAME:
# OF PEOPLE IN PARTY:
NAMES OF PEOPLE IN PARTY:
ARRIVAL TIME/DATE:
MODE OF TRANSPORTATION (ARRIVAL):
AIRLINE & FLIGHT #:
HOTEL
ROOM NUMBER (S) :
DEPARTURE TIME/DATE:
AIRLINE/FLIGHT:
ADDITIONAL INFO/REMARKS:
SPECIAL EVENTS PLANNING SHEET
DATE:
EVENT:
DATE:
TIME:
LOCATION:
GUEST'S (No):
PROJECT OFFICER:
SPECIAL EVENTS POC:
SPECIAL EVENTS POC:
PHONE
1. PIC POC NAME:
TITLE:
PHONE:
ROOM:
2. SECRET SVC POC NAME:
TITLE:
PHONE:
(OBTAIN ALTERNATE POC)
3. EVENT LOCATION POC NAME:
TITLE:
PHONE:
(OBTAIN ALTERNATE POC)
4. ASSIGNED SR. SPECIAL AIDE
NAME:
SVC:
HOME PHONE:
OFFICE PHONE:
5. At Event LOC, MA SUBCOMMITTEE MEMBER AND ASSIGNED ADMIN SA CAN BE
CONTACTED DURING THE EVENT AT ROOM BALLROOM ; PHONE
6. AIDES: REQUESTED:
ASSIGNED:
a. DOES MILITARY AIDE ENTER EVENT W/VIP?
b. IS SPOUSE OF SA INVITED?
C. DOES SPOUSE REQUIRE A TICKET?
d. GENERAL DESCRIPTION OF SA DUTIES:
7. LOCATION OF SITE PLANS/MAPS:
8. FEEDING/REFRESHMENTS FOR MA/SA AND DRIVERS:
9. PARKING FACILITIES:
10. BREAK AREA FOR DRIVERS AND MILITARY AIDES:
63
SPOUSE/ESCORT INFORMATION SHEET
Please Complete and return this form to:
The Armed Forces Inaugural Committee
ATTN: ANIC - J5 - MA
Anacostia Annex
Washington, D.C. 20599-0510
Name:
Last
First
Middle
SSAN
Military Sponsor:
Rank
Service
USA USAF USCG
USN USMC CIV
Height
Hair Color
Weight
Eye Color
1. AUTHORITY: Title 10, United States Code, Section 3102
2. PRINCIPAL PURPOSE: To provide the Military Aides Division with
information for managing personnel assigned or attached to the Armed Force
Inaugural Committee (AFIC)
3. ROUTINE USES: To coordinate access to specified inaugural events with
the Secret Service, FBI and other security related agencies.
4. MANDATORY OR VOLUNTARY DISCLOSURE AND EFFECT ON INDIVIDUAL NOT PROVIDING
INFORMATION: Disclosure of information is voluntary; however, individuals
not providing information may not be given access to inaugural events.
Signature,
(Spouse/Escort)
Date
Remarks
OFFICE USE ONLY
64
RELEASING PUBLIC AFFAIRS OFFICE
PAO CODE
For Hometown News Directorate Use Only
INFORMATION FOR HOMETOWN NEWS RELEASE
(See Privacy Act Statement and Instructions on Reverse)
PRINT OR TYPE-SEND ORIGINAL ONLY
1. RANK
2. PAY GRADE
3. FIRST NAME, MIDDLE INITIAL, LAST NAME
4. SOCIAL SECURITY NUMBER
5. SEX
MALE
FEMALE
6. BRANCH OF SERVICE
7. STATUS
8. EVENT (Example: Promoted to Sergeant; Received Commendation Medal)
ARMY
a.
ACTIVE
AIR FORCE
5.
RESERVE
9. DATE OF EVENT (Yr-Mo-Day)
OTHER
NATL GD
Your Living Parents/Guardians or Other Relatives-Include Branch of Service and Rank, if Military
10. FIRST NAME, MI, LAST NAME
RELATIONSHIP
ADDRESS (Number and Street)
ZIP CODE
TO YOU
CITY
STATE
11. FIRST NAME, MI, LAST NAME
RELATIONSHIP
ADDRESS (Number and Street)
ZIP CODE
TO YOU
CITY
STATE
12. WIFE'S/HUSBAND'S NAME (First, MI,
NAME OF WIFE'S/HUSBAND'S LIVING FATHER (First, MI, Last Name)
ZIP CODE
Last) (Include Service and Rank if Military)
ADDRESS (Number, Street)
CITY
STATE
BRANCH OF SERVICE (if Military)
NAME OF WIFE'S/HUSBAND'S LIVING MOTHER (First, MI, Last Name)
ZIP CODE
RANK (if Military)
ADDRESS (Number, Street)
CITY
STATE
13. YOUR PRESENT UNIT OF ASSIGNMENT
POST OR BASE (Not APO)
CITY
STATE OR COUNTRY
DATE ASSIGNED
(Yr-Mo-Day)
14. DUTY MOS OR AFSC
PRESENT JOB TITLE (Full Title-Do Not Abbreviate)
15. TOTAL YEARS
ACTIVE DUTY
16. LAST UNIT OF ASSIGNMENT
POST OR BASE (Not APO)
CITY
STATE OR COUNTRY
17. HIGH SCHOOL ATTENDED
CITY
STATE
ZIP CODE (If Known)
YEAR GRADUATED
18. COLLEGES/UNIVERSITIES ATTENDED
CITY
STATE
ZIP CODE (If Known)
DEGREE
YR. GRAD
(Complete Name)
19. REMARKS
20. YOUR SIGNATURE
DATE
DUTY PHONE
21. VERIFICATION (if signature over 30 days old, sec reverse side)
DATE
DUTY PHONE
DD
FORM
2266
REPLACES DA FORM 1526, JUL 72, AND DA FORM 1526-R,
81 SEP
PRIVACY ACT STATEMENT, WHICH ARE OBSOLETE.
65
INSTRUCTIONS
1. Rank, such as SrA, Sp4, Sgt, Cpt, SSgt, 1Lt, etc.
2. Pay Grade, such as, E-4, E-9, 0-4, 0-3.
3., 4., 5., and 6., Self explanatory.
7a. Persons on extended active duty.
7b. Persons on active duty for training or a member of a Reserve or National Guard unit.
8. Short statement on reason for news release, such as, "Graduated from basic training".
9. Date of Event. The date the event actually happened, such as, date commendation medal was presented.
10., 11., 12., 13., 14., and 15., Self explanatory.
16. Last unit of assignment unit you were assigned to when you received orders for your present assignment.
17., and 18., Self explanatory.
19. Remarks - Continue explanation of event here it necessary. Attach copies of award citation, base newspaper article, etc.,
which will help explain the event.
20. Self explanatory.
21. For PAOs Only: If the PAO believes the signature on the release form will be over 30 days old by the time it reaches
the Hometown News Directorate, then the personal information on the form must be reverified. (NOTE: This re-
verification does not climinate the 30 day requirement on the event.) The PAO may contact the individual, determine
that the information is current, then the PAO may sign in Block 20; or, the individual may personally check the form
and sign in Block 20. Do not change date on the original signature. (Forms received at the Directorate with a signature
over 30 days old cannot be used unless this reverification has been done.)
REMARKS
PRIVACY ACT STATEMENT
AUTHORITY: 5 U.S.C. 301, 10 U.S.C. 8012 and 8034, and EO 9397.
PRINCIPAL PURPOSE: To prepare news stories and news releases for distribution and publication by civilian news media to recognize the
achievements of Army and Air Force members. SSAN is used for positive identification.
ROUTINE USE: Information may be disclosed to civilian news media representatives. Once published, information is considered "Public Domain."
DISCLOSURE IS VOLUNTARY: Failure to provide the information may mess little or no public news release material can be produced, thus
denying the individual public recognition for personal achievements.
Printing
Office:
1981-361-646/8003
(space above for FHTNC use only)
Information concerning the Privacy Act of 1974 is contained on reverse--
IMPORTANT--READ REVERSE PRIOR TO COMPLETING THIS FORM.
PART A-To be completed by subject. PLEASE PRINT OR TYPE. SUBMIT ORIGINAL ONLY
1. BRANCH OF SERVICE
2. DATE OF EVENT
3. SEX
4. AGE
FHTNC USE ONLY
USN
USMC
USCG
M
,
5. RATE/RANK
6. NAME (First, middle initial, last)
7. NAME(S) OF PARENTS FULL NAME
ADDRESS (No., Street, City, State, Zip Code)
FATHER
MOTHER
8. MARRIED
9. SPOUSE'S FULL NAME
ADDRESS (No., Street, City, State, Zip Code)
YES
NO
10. SPOUSE'S PARENTS' FULL NAME(S)
ADDRESS (No., Street, City, State, Zip Code)
FATHER
MOTHER
CITY, STATE
GRADUATED
11. MIGH SCHOOL ATTENDED
YEAR
YES
NO
12. COLLEGE/UNIVERSITY
CITY. STATE
DEGREE CARNED
TYPE
YEAR
YES
NO
13. DATE ENTERED SERVICE
14. DATE REPORTED THIS COMMAND (Month, Day, Year)
15. DUTIES TO WHICH ASSIGNED
(Month, year)
16. COMPLETE UNIT DESCRIPTION/DESIGNATION AND HOMEPORT/HOMEBASE (If deployed)
17. I UNQERSTAND THE INFORMATION CITED ON THE REVERSE. I CERTIFY THAT THE ABOVE is CORRECT AND I HAVE NO OBJECTION TO ITS PUBLICATION.
SIGNATURE
PART B-To be completed by Public Affairs Office: Check appropriate story box. Do not use for Hold files.
REPORTED
PROMOTED TO
MERITORIOUSLY PROMOTED
COMMISSIONED
TO THE ABOVE RANK
IN THE ABOVE RANK
THE ABOVE RANK
DESIGNATED A (Specify)
MEDAL (Type)*
AWARD (Type)*
*Attach copy of citation or letter
*Attach copy of citation or letter
COURSES COMPLETED
WILL REPORT TO (Do not abbreviate:, list location)
SERVICE SCHOOL
GRADUATE
HONORS/AWARDS
WILL REPORT TO (Do not abbreviate; list location)
COMPLETED RECRUIT
TRAINING
REENLISTED FOR
RETIRED AFTER
LIST KEY ASSIGNMENTS (Continue on reverse)
YEARS
YEARS
OTHER (Continue on additional sheet if necessary)
18. RELEASE AUTHORIZED (Signature, Title, Date)
19 RELEASE NO.
20. COMMAND AND LOCATION (Must be filled in)
AUTHORIZED HOME TOWN NEWS RELEASE
THIS FORM SUPERSEDES ALL PREVIOUS EDITIONS WHICH MAY NOT BE USED.
NAVSO 5724/1 (REV. 1/76) S/N 0104-LF-907-2406
66
NAVSO 5724/1 (Rev. 1-76) Privacy Act Statement
AUTHORIZED HOME TOWN NEWS RELEASE
Authority to request this information is derived from 5 United States Code 301, Records Manage-
ment (Navy and Marine Corps) and 14 United States Code 93f, Commandant: General Powers
(Coast Guard). The purpose of this form is to provide pertinent biographical and routine identifica-
tion information to enable the Fleet Home Town News Center to prepare a news story for release
to the media in the individual's home community/community with which there is a personal tie.
Releases are only distributed to media that have specifically requested news stories about their
local area residents. Completion of this form is entirely voluntary. There is no penalty whatsoever
for failure to provide requested information. It merely precludes release of a news story about the
individual.
INSTRUCTIONS
PART A-TO BE COMPLETED BY THE INDIVIDUAL
BLOCK
INSTRUCTION(S)
1 Check branch of service: if reservist, add "R" to branch (USNR, USMCR, or USCGR).
2 Actual date of promotion, completion of school, ceremony, etc.
3 Circle one.
5 Use rank, not pay grade. (Use CPL, BM2, JO1-NOT E4, E5, E6, etc.).
6 Your full name; print clearly.
7 If other than parents are listed as next-of-kin, include relationship and give complete address
to include ZIP code.
8 Check one.
10 Same as Block 6.
11 "Graduated"-check one.
12 Include type of degree earned (BA, BS, AA, etc.)
15 Indicate your duties by job title, (e.g. squad leader, cook, plane captain, etc.), NOT by NEC/
MOS/QC.
16 Give complete name and location of your unit. For overseas units, use geographical location
(e.g. Okinawa; Rota; etc) or Fleet (Sixth, Seventh, etc); DO NOT use FPO number.
17 Payroll signature required to permit release of news story.
PART B-TO BE COMPLETED BY UNIT PAO
18 MUST be filled in on each form, unless a group of forms (10 or more) is submitted under
cover letter.
19 For Unit PAO's use if desired.
20 MUST be filled in on each form. Embossed plate or rubber stamp recommended for large com-
mands.
Dec
84
DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense, hereafter
referred to as the Department, civilian and military person-
nel. The inauguration of the President is a non-partisan
event that represents the enduring system of our democratic
government. It is planned by the Presidential Inaugural
Committee (PIC) and the Joint Congressional Committee on
Inaugural Ceremonies (JCCIC).
The inauguration of the President has a unique meaning
to the Armed Forces since it represents a change or continu-
ation of command for the Commander-in-Chief. Additionally, it
is an event rich in protocol and ceremonies--areas in which
the military has significant expertise. The Department
therefore, has traditionally provided a wide range of support
to the PIC and the JCCIC in connection with the various
inaugural activities. This support is provided through an
Armed Forces Inaugural Committee (AFIC) which plans,
coordinates and provides appropriate military support requested
by the PIC and JCCIC. The AFIC is formed prior to the
election to begin initial inaugural planning in an apolitical
mode to develop a staff well versed in the full scope of
inaugural requirements. While it is difficult to codify
every aspect of the support that may be appropriately
provided by the Department, the following definitions and
guidelines address the areas in which military support may
be rendered. Questions concerning military support that are
not covered by these guidelines should be referred to PIC
and Department counsels for mutual resolution.
Definitions:
Armed Forces - Includes Army, Navy, Marine Corps, Air
Force and Coast Guard personnel and units.
Designated Inaugural Participant - those individuals who
actually have a role in the official inaugural events and who
have been designated by the PIC Chairman.
Official Inaugural Event - an activity sponsored,
recognized or sanctioned by the PIC and/or JCCIC.
Guidelines:
Transportation - Cars driven by military personnel may be
used only for official purposes by PIC, JCCIC, and AFIC mem-
bers, and Designated Inaugural Participants. The term
"official purposes" means inaugural committee business. For
example, transportation provided to and from inaugural balls
will be provided only to those qualified individuals who are
Designated Inaugural Participants or whose presence is
required in an official capacity. Transportation shall not
be provided for personal purposes.
Military Aides - Military Aides will assist members of
the First and Second Families and the Designated Inaugural
Participants to meet their inaugural schedules and respon-
sibilities.
2
Military Escorts - Military escorts will be assigned to
groups to assist their movement within the greater
Metropolitan Washington D.C. area. Groups may be assigned an
escort if they are participants in an offical inaugural acti-
vity or if their presence adds to the occasion (e.g.
Congressional Medal of Honor Society).
Military Coordinators - Military coordinators will
coordinate the arrival, movement and departure of the
President and/or the Vice President at the various inaugural
events. Military coordinators will also provide assistance
to ensure the orderly conduct of military support for events
at which the President and/or Vice President are scheduled to
appear. Military coordinators will not be used for routine
administrative duties such as ticket taking, parking cars,
etc.
Inaugural Parade - Military personnel will monitor and coor-
dinate the parade for safety purposes and will be used along
the parade route to provide parade control. Security issues
are to be directed to the appropriate civilian or federal law
enforcement agency. Military marching units may be
authorized to participate in the parade. Military drivers,
vehicles and equipment may be approved for use in the parade
as requested by the PIC.
Ushers - Military ushers may be used at the public
swearing-in ceremony of the President and at the White House
Presidential Reviewing Stand.
3
Medical - Medical units and/or personnel with the
requisite medical supplies, may be provided to official
inaugural events to provide treatment to military, PIC staff
(to include volunteers) and the public in attendance.
Additionally, an aid station will provide emergency treatment
and supplies for job related injuries and illnesses of the
PIC staff.
Liaison - DOD personnel may be provided to the PIC
as full-time members of their staff. These personnel
are on loan for less than 90 days and on a non-reimbursable
basis. Their principal duty will be to advise, assist and
inform on issues concerning military support of the
inauguration. Additionally, the following personnel/expertise/
service may be provided: administrative support to include
typing, stenography and reproduction; computer systems and
systems analysis; drivers and Aides-de-camp; transportation
planning; budget analysis, parade and ceremonial coor-
dinators; military police coordinator; protocol specialist;
marketing coordinator and other staff support as required.
Equipment - Technical support and equipment, such as
2-way radios, cellular phones and beepers, may be provided to
the PIC thru GSA if requested. DOD will be fully reimbursed
for all support.
Offices of Mutual Support - Assignment of military per-
sonnel to office functions such as reproduction rooms and
4
motor pool operations is authorized in those cases where such
assignment either provides a cost saving or a more efficient
operation for the military.
Funding - Joint PIC/AFIC funding is authorized for
items that provide a mutual benefit e.g. Porta Potties at
assembly areas serving both military and civilian par-
ticipants in the parade.
Food Service - Food Service may be provided on a
reimbersable basis for civilian inaugural participants. Such
service will be made consistent with all appropriate
Departmental regulations.
5
E WEENSE ILL
THE ARMED FORCES INAUGURAL COMMITTEE
ANACOSTIA ANNEX, BUILDING T-5
WASHINGTON, D.C. 20599
AMM
REPLY TO
ATTENTION OF
ANIC-DJS
5 December 1984
MEMORANDUM FOR ASSISTANT SECRETARY OF DEFENSE (PUBLIC AFFAIRS)
SUBJECT: Visit to Armed Forces Inaugural Committee - INFORMATION MEMORANDUM
1. During your 10 December visit to Inaugural Hall, you will be provided an over-
view of the military's role in supporting the nation's 50th Inauguration as well
as an orientation of the Inaugural Operations Center.
2. Based on our coordination with the Presidential Inaugural Committee, it
appears that military support for 1985 Inaugural activities will be reduced from
the level of support DOD provided in 1981. This reflects a sensitivity to
Senator Proxmire's continuing interest in DOD's support for inaugurations and, in
particular, the use of military aides, ushers and drivers. For this reason, I
have carefully reviewed this area of concern to ensure that we are acting in the
best interests of the Defense Department. For example, using military personnel
as ushers at the swearing-in ceremony was provided for by the 98th Congress with
adoption of Senate Concurrent Resolution 144 which, "authorized appropriate
equipment and the services of personnel of departments" in support of the Joint
Congressional Committee for Inaugural Ceremonies (JCCIC) ceremonies at the
Capitol. Another example is our use of military drivers. Through an arrangement
with the Presidential Inaugural Committee (PIC), they are providing vehicles and
fuel while we are providing the drivers. This is a reasonable arrangement in
that both committees receive needed official transportation support and share the
cost for this service.
3. Although we have not received a specific request for military aides, we anti-
cipate a significantly reduced requirement for 1985 Inaugural activities. The
PIC indicates that military aides will be limited to the First and Second
Families, and governors. I am confident that this is reasonable and proper.
Additionally, I have been informed that the PIC Chairman will personally review
all aide requests.
4. I am looking forward to this opportunity to inform you of the extent of our
involvement in inaugural support and to introduce you to some of the fine service
men and women who are representing the Department of Defense.
WILLIAM A. ROOSMA
Brigadier General, USA
Director of the Joint Staff
Armed Forces Inaugural Committee
THE WHITE HOUSE
WASHINGTON
December 10, 1984
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS
828
SUBJECT:
Inaugural Guidelines
I met Thursday afternoon with a group from the Armed Forces
Inaugural Committee (AFIC) headed by Lt. Col. Hye-Knudsen to
discuss guidelines for military participation in the Inaugural.
They were very receptive to the idea of developing such
guidelines. Contrary to General Roosma's representations to
you, however, AFIC had prepared no guidelines itself.
On Friday I learned that Kathleen Buck of the Defense
Department General Counsel's office had been asked by
superiors at Defense to prepare guidelines. I talked with
Buck on Friday and we agreed to collaborate in drawing up
the guidelines, since the lists of what PIC should request
from the military (the demand side) and what the military
should provide (the supply side) should obviously coincide.
Buck will be meeting with the AFIC people on Tuesday; we
plan to get together after that. The final product will
presumably be a set of guidelines that you could issue to
PIC and that Defense could issue to AFIC.
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
GENERAL
The inauguration of the President is the most prestigous event in the United
States. It has a unique meaning to the Armed Forces for it also represents a
change or continuation of command. Additionally, it is an event rich in proto-
col and ceremonies--areas in which the military has significant expertise.
Since the events of the inaugural period must be planned and executed by the
Presidential Inaugural Committee which is not formed until after the election,
there is a distinct need for an existing staff well versed in the full scope of
inaugural activities. Traditionally, DOD has provided the services of a mili-
tary support team, formed prior to the election to begin planning and organizing
inaugural support in an apolitical mode. The role of this support team, the
Armed Forces Inaugural Committee, is to provide a wide range of support to the
Presidential Inaugural Committee. This support includes the entire spectrum of
adminstrative personnel, logistics, supply, transportation, medical,
safety/security, military parade participation and communications assistance.
Authorized Armed Forces support is addressed below.
TRANSPORTATION
Presidential Inaugural Committee (PIC) cars driven by military personnel may
be used for official purposes only and only by Armed Forces Inaugural Committee
(AFIC) members, PIC members and Designated Inaugural Participants. The term
"official purposes" means Inaugural Committee business. For example, transpor-
tation provided to and from inaugural balls will be provided only to those
qualified passengers who are working or whose presence is required in an offi-
cial capacity at the balls. Transportation shall not be provided for personal
purposes, including transportation from residence to work. Designated Inaugural
Participants are those individuals who actually have a role in the official
Inaugural events and have been designated by the PIC Chairman. Governors shall
be considered Designated Inaugural Participants.
MILITARY AIDES
Military Aides will be provided to assist members of the First and Second
Families and the Designated Inaugural Participants to meet their inaugural sche-
dules and responsibilities. Military Aides will not be provided to other
individuals.
MEDICAL SUPPORT
Medical units may be provided to official inaugural events and at the
inaugural balls.
MILITARY ESCORTS
Members of the military may be assigned to groups as designated by the PIC
to ensure their efficient and timely movement within the greater Metropolitan
Washington D.C. area. Groups may be assigned an escort if they are participants
in an offical inaugural activity or if their mere presence adds to the occasion
(i.e. Congressional Medal of Honor Society).
INAUGURAL PARADE
Military units will monitor the parade for safety purposes and will be used
along the parade route. Security issues are to be directed to the appropriate
civilian or federal law enforcement agency. Military marching units may be
authorized to participate in the parade itself as well as military drivers for
parade floats. Military vehicles and equipment may be approved for use in the
parade as requested by the PIC.
USHERS
Military personnel may be used as ushers only at the actual swearing-in
ceremony of the President and at the Presidential Reviewing Stand.
MILITARY COORDINATORS
Military personnel may be used at inaugural events such as galas and balls,
to coordinate the arrival and departure of the President and/or the Vice
President and assist in the orderly conduct of these events.
LIAISON
Members of the Armed Forces may be assigned for duty within the PIC. In
these assignments their principal duty will be to provide advice, assistance and
information concerning military support of the inaugural. Additional spe-
cialized personnel may be assigned to the PIC to provide expertise in specific
functional areas such as budgeting and management information systems.
Assignment of these people will assist in an orderly transition from the pre-
election build-up of the inaugural organization and will allow for more effi-
cient PIC/AFIC execution of the inaugural.
OFFICES OF JOINT SUPPORT
Assignment of military personnel to office functions such as reproduction
rooms is authorized in those cases where such assignment either provides a cost
savings or a more efficient operation.