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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Roberts, John G.: Files
Folder Title: JGR/Inaugural Guidelines
(5 of 11)
Box: 28
To see more digitized collections visit:
https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection.
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
FIRST DRAFT
This memorandum is intended to provide guidance regarding
inaugural support activities by Department of Defense (DoD)
civilian and military personnel. Traditionally the DoD has been
requested to provide certain types of support which are addressed
below.
TRANSPORTATION
Presidential Inaugural Committee cars driven by military
personnel may be used only be members of the Armed Forces
Inaugural Committee (AFIC), Presidential Inaugural Committee
(PIC) members and designated Inaugural Participants for official
purposes. The term "official purposes" means Inaugural Committee
business. For example, transportation provided to and from
Inaugural Balls will only be provided to those Inaugural Com-
mittee members who are working at the Balls. Designated
Inaugural Participants are those individuals who actually have a
role in the ceremony. Governors shall also be considered
Designated Inaugural Participants. Transportation shall not be
provided for personal purposes, including transportation from
home or residence to the Committee.
MILITARY AIDS
12DEC 1030-0
Military Aids will be provided to assist members of the
First and Second Families and the Governors. Military Aids will
not be provided to other individuals. Ceremonial units will be
authorized to coordinate the arrival of the President and/or the
Vice President. In addition, medical units may be stationed
at official Inaugural events including the Inaugural Balls.
INAUGURAL PARADE
Military units will monitor the parade for safety purposes
and will be used along the parade route. Security issues are to
be directed to the Federal Bureau of Investigation.
USHERS
Military personnel may be used as ushers only at the actual
swearing in ceremony.
THE WHITE HOUSE
WASHINGTON
December 12, 1984
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS Dror
SUBJECT:
Inaugural Guidelines
The attached working draft guidelines -- including the
revisions -- have been approved by the Department of
Defense. The guidelines are very rough, but I wanted to get
some reaction before developing them further. Also, it
would be helpful to know from the PIC people if there are
any areas we are overlooking, or if any of the restrictions
present difficulties.
The preamble is for Defense purposes only, and would be
replaced by other language in what I anticipate will be a
memorandum from you to PIC personnel.
SECOND DRAFT
This memorandum is intended to provide guidance regarding
inaugural support activities by Department of Defense (DoD)
civilian and military personnel. Traditionally, the DoD has been
requested to provide certain types of support which are addressed
below. No further support shall be provided without the approval
of Headquarters, Department of the Army and the Assistant
Secretary of Defense (Public Affairs).
TRANSPORTATION
(PIC)
Presidential Inaugural Committee/cars driven by military
personnel may be used only by members of the Armed Forces
PIC
Inaugural Committee (AFIC), Presidential Inaugural Committee
(PIC) members and Designated Inaugural Participants for official
purposes. The term "official purposes" means Inaugural Committee
business. For example, transportation provided to and from
qualified passengers
Inaugural balls will only be provided to these Inaugural Com
mittee members who are working at the balls. Designated
Inaugural Participants are those individuals who actually have a
role in the ectemony. Governors shall also be considered
Designated Inaugural Participants. Transportation shall not be
provided for personal purposes, including transportation from
hotel or residence to the Committee.
inaugural events, and have been
designated by the PIC Chairman.
12DEC NIGN NOON
Designated Inaugural Participants To
2
meet their inaugural schedule and
responsibilities.
MILITARY AIDES
Military Aides will be provided to assist members of the
First and Second Families and the Governors. Military Aides will
not be provided to other individuals. [ceremonial units will be
authorized to coordinate the arrival of the President and/or the
Vice President ]
SEPARATE
CATEGORY
MEDICAL SUPPORT
Medical units may be provided to official Inaugural events
and at the Inaugural balls.
INAUGURAL PARADE
Military units will monitor the parade for safety purposes
and will be used along the parade route. Security issues are to
be directed to the Federal Bureau of Investigation. Military
marching units may be authorized to participate in the parade
itself, and military drivers may be used for non-military Floats.
USHERS
Military personnel may be used as ushers only at the actual
swearing-in ceremony of the President, and at the Presidential
reviewing stand.
Kathleen A. Buck
AGC/Legal Counsel/72714
THIRD DRAFT
This memorandum is intended to provide guidance regarding
inaugural support activities by Department of Defense (DoD)
civilian and military personnel. Traditionally, the DoD has been
requested to provide certain types of support which are addressed
below. No further support shall be provided without the approval
of Headquarters, Department of the Army and the Assistant
Secretary of Defense (Public Affairs).
TRANSPORTATION
Presidential Inaugural Committee (PIC) cars driven by
military personnel may be used for official purposes only by
members of the Armed Forces Inaugural Committee (AFIC) members,
PIC members and Designated Inaugural Participants for official
purposes. The term "official purposes" means Inaugural Committee
business. For example, transportation provided to and from
Inaugural balls will be provided only to those qualified pas-
sengers who are working at the balls. Transportation shall not
be provided for personal purposes, including transportation from
hotel or residence to work. Designated Inaugural Participants
are those individuals who actually have a role in the official
Inaugural events and have been designated by the PIC Chairman.
Governors shall be considered Designated Inaugural Participants.
2
MILITARY AIDES
Military Aides will be provided to assist members of the
First and Second Families and the Designated Inaugural Par- -
ticipants to meet their Inaugural schedules and responsibilities.
Military Aides will not be provided to other individuals.
Ceremonial units will be authorized to coordinate the arrival and
departure of the President and/or the Vice President.
MEDICAL SUPPORT
Medical units may be provided to official Inaugural events
and at the Inaugural balls.
3
INAUGURAL PARADE
Military units will monitor the parade for safety purposes
and will be used along the parade route. Security issues are to
be directed to the Secret Service and Federal Bureau of
Investigation. Military marching units may be authorized to
participate in the parade itself as well as military drivers for
parade floats.
USHERS
Military personnel may be used as ushers only at the actual
swearing-in ceremony of the President and the Presidential
Reviewing Stand.
ADMINISTRATIVE
Military personnel may not be used by the PIC to perform
routine administrative duties such as copying, parking cars,
auditing, etc.
THE WHITE HOUSE
WASHINGTON
December 14, 1984
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS SIZR
SUBJECT:
Inaugural Guidelines
Here is the latest product from the Department of Defense.
I am being pulled in opposite directions by civilians in the
Defense Department, who want to restrict military aid to PIC
as much as possible, and by the Armed Forces Inaugural
Committee (AFIC), which wants to help PIC in any way it can.
We need to discuss.
Kathleen A. Buck
AGC/Legal Counsel/72714
FOURTH DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense (DoD) civilian and
military personnel. Traditionally, the DOD has been requested to
provide certain types of support which are addressed below. No
further support shall be provided without the approval of
Headquarters, Department of the Army and the Assistant Secretary
of Defense (Public Affairs).
TRANSPORTATION
Presidential Inaugural Committee (PIC) cars driven by
military personnel may be used for official purposes only and
only by Armed Forces Inaugural Committee (AFIC) members, PIC
members and Designated Inaugural Participants. The term
"official purposes" means Inaugural Committee business. For
example, transportation provided to and from Inaugural balls will
be provided only to those qualified passengers who are working at
the balls. Transportation shall not be provided for personal
purposes, including transportation from hotel or residence to
work. Designated Inaugural Participants are those individuals
who actually have a role in the official Inaugural events and
13DEC Taurs P.M
2
have been designated by the PIC Chairman. Governors shall be
considered Designated Inaugural Participants.
MILITARY AIDES
Military Aides will be provided to assist members of the
First and Second Families and the Designated Inaugural Par-
ticipants to meet their Inaugural schedules and responsibilities,
Military Aides will not be provided to other individuals.
Ceremonial units will be authorized to coordinate the arrival and
departure of the President and/or the Vice President.
MEDICAL SUPPORT
Medical units may be provided to official Inaugural events
and at the Inaugural balls.
3
INAUGURAL PARADE
Military units will monitor the parade for safety purposes
and will be used along the parade route. Security issues are to
be directed to the Secret Service and Federal Bureau of
Investigation. Military marching units may be authorized to
participate in the parade itself as well as military drivers for
parade floats.
USHERS
Military personnel may be used as ushers only at the actual
swearing-in ceremony of the President and the Presidential
Reviewing Stand.
ADMINISTRATIVE
Military personnel may not be used by the PIC to perform
routine administrative duties such as copying, parking cars,
auditing, etc.
THE WHITE HOUSE
WASHINGTON
December 20, 1984
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS
SUBJECT:
Inaugural Guidelines
I prepared the attached "fifth draft" of the inaugural guidlines,
to incorporate the views expressed at this morning's meeting. I
have also sent it to Cox and Buck for their reaction.
Attachment
FIFTH DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense civilian and military
personnel. The inauguration of the President is a non-partisan
event that symbolizes the enduring values of our democratic
system of government. It is planned by the Presidential
Inaugural Committee (PIC) and the Joint Congressional Committee
(ICCIC)
on Inaugural Ceremonies/, committees with no political function
and no mission other than the planning and execution of the
inaugural.
Traditionally, the Department has provided a wide range
JCCIC
of support to the PIC and the Joint Congressional Committee on
Inaugural Ceremonies in connection with the various inaugural
activities. While it is impossible to codify every aspect of
the support that may appropriately be rendered by the Department,
given the complexity surrounding the planning and operation of
the activities comprising the inaugural, the following guidelines
attempt to deal with the most prominent areas in which military
support may be rendered. Questions concerning military support
that are not readily covered by these guidelines should be
referred to PIC counsel or Department counsel for mutual
resolution. the Amountant sentary of Defere (Pablic
Appairs)
resolution.
- 2 -
TRANSPORTATION
PIC cars driven by military personnel may be used for
PIC, Jecic, and AFIC
official purposes only and only by Armed Forces Inaugural
Committee (AFIC) members, PIC members, and "Designated Inaugural
Participants." The term "official purposes" means Inaugural
Committee business. For example, transportation provided to and
from Inaugural balls will be provided only to those qualified
passengers who are working at the balls.
Transportation shall not be provided for purely personal
purposes. Transportation from residence to work shall be
provided only with the approval of the PIC Chairman, and only
when such transportation is necessary to discharge inaugural
responsibilities.
"Designated Inaugural Participants" are those individuals
who actually have a role in the official Inaugural events and
have been designated by the PIC Chairman. Governors shall be
considered Designated Inaugural Participants.
MILITARY AIDES
Military Aides will be provided to assist members of the
First and Second Families and the Designated Inaugural Partici-
pants to meet their Inaugural schedules and responsibilities.
- 3 -
ESCORTS
MILITARY COORDINATORS
Members of the military may be assigned to coordinate the
arrival and movement within the metropolitan area of the various
groups participating in the inaugural events.
CEREMONIAL UNITS AND COORDINATORS
Members of the military will be assigned to coordinate the
arrival, movement and departure of the President and/or the Vice
President at the various inaugural events. These military
coordinators will also provide assistance to ensure the orderly
conduct of events at which the President and/or Vice President
are scheduled to appear. 6-6
MEDICAL SUPPORT (with appropriate personnel and supplies/
Medical units may be provided at L official Inaugural events
and at the Inaugural balls. C-C
USHERS
Military personnel may be used as ushers only at the actual
public swearing-in ceremony and at the Presidential Reviewing Stand.
INAUGURAL PARADE
Military units will monitor and coordinate the parade for
safety purposes, and will be used along the parade route.
Security issues are to be directed to the Secret Service and
- 4 -
Federal Bureau of Investigation. Military marching units may
be authorized to participate in the parade. itself as may military
drivers for parade floats. d-d
PUBLIC RELATIONS
The military may provide public relations support consistent
with the recording of its own role in the inaugural activities
and with the recording of the ceremonies surrounding the swearing
in of the Commander-in-Chief.
EQUIPMENT
Military equipment, including communications equipment, may
be used as needed by the AFIC in the discharge of the foregoing
responsibilities. e-e
ADMINISTRATIVE
personnel may not be used by the PIC to perform
administrative duties of the PIC.
NEW
N
EW
THE WHITE HOUSE
WASHINGTON
December 20, 1984
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS
SUBJECT:
Inaugural Guidelines
I prepared the attached "fifth draft" of the inaugural guidlines,
to incorporate the views expressed at this morning's meeting. I
have also sent it to Cox and Buck for their reaction.
Attachment
FIFTH DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense civilian and military
personnel. The inauguration of the President is a non-partisan
event that symbolizes the enduring values of our democratic
system of government. It is planned by the Presidential
Inaugural Committee (PIC) and the Joint Congressional Committee
on Inaugural Ceremonies, committees with no political function
and no mission other than the planning and execution of the
inaugural.
Traditionally, the Department has provided a wide range
of support to the PIC and the Joint Congressional Committee on
Inaugural Ceremonies in connection with the various inaugural
activities. While it is impossible to codify every aspect of
the support that may appropriately be rendered by the Department,
given the complexity surrounding the planning and operation of
the activities comprising the inaugural, the following guidelines
attempt to deal with the most prominent areas in which military
support may be rendered. Questions concerning military support
that are not readily covered by these guidelines should be
referred to PIC counsel or Department counsel for mutual
resolution.
- 2 -
TRANSPORTATION
PIC cars driven by military personnel may be used for
official purposes only and only by Armed Forces Inaugural
Committee (AFIC) members, PIC members, and "Designated Inaugural
Participants." The term "official purposes" means Inaugural
Committee business. For example, transportation provided to and
from Inaugural balls will be provided only to those qualified
passengers who are working at the balls.
Transportation shall not be provided for purely personal
purposes. Transportation from residence to work shall be
provided only with the approval of the PIC Chairman, and only
when such transportation is necessary to discharge inaugural
responsibilities.
"Designated Inaugural Participants" are those individuals
who actually have a role in the official Inaugural events and
have been designated by the PIC Chairman. Governors shall be
considered Designated Inaugural Participants.
MILITARY AIDES
Military Aides will be provided to assist members of the
First and Second Families and the Designated Inaugural Partici-
pants to meet their Inaugural schedules and responsibilities.
- 3 -
MILITARY COORDINATORS
Members of the military may be assigned to coordinate the
arrival and movement within the metropolitan area of the various
groups participating in the inaugural events.
CEREMONIAL UNITS
Members of the military will be assigned to coordinate the
arrival, movement and departure of the President and/or the Vice
President at the various inaugural events. These military
coordinators will also provide assistance to ensure the orderly
conduct of events at which the President and/or Vice President
are scheduled to appear.
MEDICAL SUPPORT
Medical units may be provided to official Inaugural events
and at the Inaugural balls.
USHERS
Military personnel may be used as ushers only at the actual
swearing-in ceremony and at the Presidential Reviewing Stand.
INAUGURAL PARADE
Military units will monitor and coordinate the parade for
safety purposes, and will be used along the parade route.
Security issues are to be directed to the Secret Service and
- 4 -
Federal Bureau of Investigation. Military marching units may
be authorized to participate in the parade itself as may military
drivers for parade floats.
PUBLIC RELATIONS
The military may provide public relations support consistent
with the recording of its own role in the inaugural activities
and with the recording of the ceremonies surrounding the swearing
in of the Commander-in-Chief.
EQUIPMENT
Military equipment, including communications equipment, may
be used as needed by the AFIC in the discharge of the foregoing
responsibilities.
ADMINISTRATIVE
Military personnel may not be used by the PIC to perform
routine administrative duties of the PIC.
12/20 Cot, Buch, FFF, JGR
-condintor/lision
wrs, etc.
- andercondistors movements
delegation to March
trans sobety value
who in PIC to designte
day for PIC Chain to has pets-p
aptroarding cries, exeption
cerent add word rules not Pay or very there.
\
and + coord and of groups (movent)
(WHCA: not political event)
Rubbi adotions
don't Ray any amount that can be provided.
- equipment : pents to fulfill mission
-catehall broader
CEREMONIAL PARTICIPATION SUMMARIES
FOR
SWEARING-IN CEREMONY AND INAUGURAL PARADE
1985
1981
AR
NV
AF
MC
CG
MN
TOTAL
TOTAL
SWEARING-IN*
62
23
20
26
18
0
149
150
CAPITOL CORDON**
800
0
0
0
0
0
800
800
PARADE
751
411
500
391
361
156
2570
3819
PARADE CORDON**
337
334
333
338
80
0
1422
1568
TOTALS
1950
768
853
755
459
156
4941
6337
= 1396
# NUMBERS INCLUDE -- SALUTE BATTERY, WHITE HOUSE CORDON, COLORS, HERALD TRUMPETS, INTERIOR
CAPITOL CORDON
# # ARMY INFANTRY BRIGADE (-) WITH ADDITIONAL ON-CALL CONTINGENCY MISSION
CHART 3
ARMED FORCES SUPPORT SUMMARIES
(OTHER THAN CEREMONIAL PARTICIPATION)
1985
1981
A
PLANNING STAFF
(AFIC)
320
562
B
AIDES
79
167
"
ESCORTS
34
383
)
0
491
COORDINATORS
270 #
324
c
DRIVERS
565
790 )
699
1037
USHERS
225
338
MEDICAL TEAMS
153
250
MILITARY POLICE
630
625
D
ENGINEER & SNOW REMOVAL
733
1978
1051
2362)
MILITARY PUBLIC AFFAIRS &
PHOTO DOCUMENTATION
79
85
PARADE CONTROL
383
351
TOTALS
3471
4452
= 981
*APPROXIMATELY 80% PERFORM
CEREMONIAL DUTIES
CHART 11
DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense, hereafter
referred to as the Department, civilian and military person-
nel. The inauguration of the President is a non-partisan
event that represents the enduring system of our democratic
government. It is planned by the Presidential Inaugural
Committee (PIC) and the Joint Congressional Committee on
Inaugural Ceremonies (JCCIC).
The inauguration of the President has a unique meaning
to the Armed Forces since it represents a change or continu-
ation of command for the Commander-in-Chief. Additionally, it
is an event rich in protocol and ceremonies--areas in which
the military has significant expertise. The Department
therefore, has traditionally provided a wide range of support
to the PIC and the JCCIC in connection with the various
inaugural activities. This support is provided through an
Armed Forces Inaugural Committee (AFIC) which plans,
coordinates and provides appropriate military support requested
by the PIC and JCCIC. The AFIC is formed prior to the
election to begin initial inaugural planning in an apolitical
mode to develop a staff well versed in the full scope of
inaugural requirements. While it is difficult to codify
every aspect of the support that may be appropriately
provided by the Department, the following definitions and
guidelines address the areas in which military support may
be rendered. Questions concerning military support that are
not covered by these guidelines should be referred to PIC
and Department counsels for mutual resolution.
Definitions:
Armed Forces - Includes Army, Navy, Marine Corps, Air
Force and Coast Guard personnel and units.
Designated Inaugural Participant - those individuals who
actually have a role in the official inaugural events and who
have been designated by the PIC Chairman.
Official Inaugural Event - an activity sponsored,
recognized or sanctioned by the PIC and/or JCCIC.
Guidelines:
Transportation - Cars driven by military personnel may be
used only for official purposes by PIC, JCCIC, and AFIC mem-
bers, and Designated Inaugural Participants. The term
"official purposes" means inaugural committee business. For
example, transportation provided to and from inaugural balls
will be provided only to those qualified individuals who are
Designated Inaugural Participants or whose presence is
required in an official capacity. Transportation shall not
be provided for personal purposes.
Military Aides - Military Aides will assist members of
the First and Second Families and the Designated Inaugural
Participants to meet their inaugural schedules and respon-
sibilities.
2
Military Escorts - Military escorts will be assigned to
groups to assist their movement within the greater
Metropolitan Washington D.C. area. Groups may be assigned an
escort if they are participants in an offical inaugural acti-
vity or if their presence adds to the occasion (e.g.
Congressional Medal of Honor Society).
Military Coordinators - Military coordinators will
coordinate the arrival, movement and departure of the
President and/or the Vice President at the various inaugural
events. Military coordinators will also provide assistance
to ensure the orderly conduct of military support for events
at which the President and/or Vice President are scheduled to
appear. Military coordinators will not be used for routine
administrative duties such as ticket taking, parking cars,
etc.
Inaugural Parade - Military personnel will monitor and coor-
dinate the parade for safety purposes and will be used along
the parade route to provide parade control. Security issues
are to be directed to the appropriate civilian or federal law
enforcement agency. Military marching units may be
authorized to participate in the parade. Military drivers,
vehicles and equipment may be approved for use in the parade
as requested by the PIC.
Ushers - Military ushers may be used at the public
swearing-in ceremony of the President and at the White House
Presidential Reviewing Stand.
3
Medical - Medical units and/or personnel with the
requisite medical supplies, may be provided to official
inaugural events to provide treatment to military, PIC staff
(to include volunteers) and the public in attendance.
Additionally, an aid station will provide emergency treatment
and supplies for job related injuries and illnesses of the
PIC staff.
Liaison - DOD personnel may be provided to the PIC
as full-time members of their staff. These personnel
are on loan for less than 90 days and on a non-reimbursable
basis. Their principal duty will be to advise, assist and
inform on issues concerning military support of the
inauguration. Additionally, the following personnel/expertise/
service may be provided: administrative support to include
typing, stenography and reproduction; computer systems and
systems analysis; drivers and Aides-de-camp; transportation
planning; budget analysis, parade and ceremonial coor-
dinators; military police coordinator; protocol specialist;
marketing coordinator and other staff support as required.
Equipment - Technical support and equipment, such as
2-way radios, cellular phones and beepers, may be provided to
the PIC thru GSA if requested. DOD will be fully reimbursed
for all support.
Offices of Mutual Support - Assignment of military per-
sonnel to office functions such as reproduction rooms and
4
motor pool operations is authorized in those cases where such
assignment either provides a cost saving or a more efficient
operation for the military.
Funding - Joint PIC/AFIC funding is authorized for
items that provide a mutual benefit e.g. Porta Potties at
assembly areas serving both military and civilian par-
ticipants in the parade.
Food Service - Food Service may be provided on a
reimbersable basis for civilian inaugural participants. Such
service will be made consistent with all appropriate
Departmental regulations.
5
for
ICE PRESIDENT VERTRESIDENT
1985
December 31, 1984
THE COMMITTEE
FOR THE
50TH AMERICAN
PRESIDENTIAL
INAUGURAL
To:
Fred F. Fielding, Esq.
Washington, D.C.
20599
From:
Robert W. Barker, Deputy General Counsel
BMB
202/433-7100
Re:
Military Guidelines
At the Director's staff meeting today, General Will Roosma
handed me the attached draft of military guidelines. He asked that
I place them in your hands for appropriate review.
Will described this as a simple new draft which would
permit DOD to give necessary support.
I pass these on to you without action. If you want us to
do anything, please call.
DRAFT
1985 PRESIDENTIAL INAUGURATION
SUPPORT BY THE DEPARTMENT OF DEFENSE
This memorandum provides guidance regarding inaugural
support activities by Department of Defense, hereafter
referred to as the Department, civilian and military person-
nel. The inauguration of the President is a non-partisan
event that represents the enduring system of our democratic
government. It is planned by the Presidential Inaugural
Committee (PIC) and the Joint Congressional Committee on
Inaugural Ceremonies (JCCIC).
A
The inauguration of the President has a unique meaning
to the Armed Forces since it represents a change or continu-
ation of command for the Commander-in-Chief. Additionally, it
is an event rich in protocol and ceremonies--areas in which
the military has significant expertise. The Department
therefore has traditionally provided a wide range of support
to the PIC and the JCCIC in connection with the various
inaugural activities. This support is provided through an
Armed Forces Inaugural Committee (AFIC) which plans,
coordinates, and provides appropriate military support requested
by the PIC and JCCIC. B The AFIC is formed prior to the
election to begin initial inaugural planning in an apolitical
Public
mode to develop a staff well versed in the full scope of
inaugural requirements. B While it is difficult to codify
every aspect of the support that may be appropriately
provided by the Department, the following definitions and
guidelines address the areas in which military support may
be rendered. Questions concerning military support that are
not covered by these guidelines should be referred to PIC
and Department counsels for mutual resolution.
Definitions:
Armed Forces - Includes Army, Navy, Marine Corps, Air
Force and Coast Guard personnel and units.
Designated Inaugural Participant - those individuals who
actually have a role in the official inaugural events and who
have been designated by the PIC Chairman.
Official Inaugural Event - an activity sponsored,
recognized or sanctioned by the PIC and/or JCCIC.
Guidelines:
Transportation - Cars driven by military personnel may be
used only for official purposes by PIC, JCCIC, and AFIC mem-
bers, and Designated Inaugural Participants. The term
"official purposes" means inaugural committee business. For
example, transportation provided to and from inaugural balls
will be provided only to those qualified individuals who are
Designated Inaugural Participants and whose presence is
required in an official capacity. Transportation shall not
be provided for personal purposes.
Military Aides - Military Aides will assist members of
the First and Second Families and the Designated Inaugural
Participants to meet their inaugural schedules and respon-
sibilities.
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Military Escorts - Military escorts will be assigned to
groups to assist their movement within the greater
Metropolitan Washington D.C. area. Groups may be assigned an
escort if they are participants in an offical inaugural acti-
vity or if their presence adds to the occasion (e.g.
Congressional Medal of Honor Society).
Military Coordinators - Military coordinators will
coordinate the arrival, movement and departure of the
President and/or the Vice President at the various inaugural
events. Military coordinators will also provide assistance
to ensure the orderly conduct of military support for events
at which the President and/or Vice President are scheduled to
appear. Military coordinators will not be used for routine
administrative duties such as ticket taking, parking cars,
etc.
b
Inaugural Parade - Military personnel will monitor and coor-
dinate the parade for safety purposes and will be used along
the parade route to provide parade control. Security issues
are to be directed to the appropriate civilian or federal law
enforcement agency. Military marching units may be
authorized to participate in the parade. LMilitary drivers,
vehicles and equipment may be approved for use in the parade,
d
as requested by the PIC.
Ushers - Military ushers may be used at the public
swearing-in ceremony of the President and at the White House
Presidential Reviewing Stand.
3
Medical - Medical units and/or personnel with the
requisite medical supplies, may be provided to official
inaugural events to provide treatment to military, PIC staff
(to include volunteers) and the public in attendance.
(Additionally, an aid station will provide emergency minor
treatment and supplies for job related injuries and illnesses
of the PIC staff. C
Liaison - DOD personnel may be provided to the PIC
as full-time members of their staff. These personnel
are on loan for less than 90 days and on a non-reimbursable
basis. Their principal duty will be to advise, assist and
inform on issues concerning military support of the
inauguration. Additional, the following
personnel/expertise/service may be provided: administrative
support to include typing, stenography and reproduction; com-
puter systems and systems analysis; drivers and Aides-de-
camp; transportation planning; budget analysis, parade and
ceremonial coordinators; military police coordinator; proto-
col specialist; marketing coordinator and other staff support
as required.
Equipment e Technical support and equipment, such as
2-way radios, cellular phones and beepers, may be provided to
the PIC thru GSA if requested. e DOD will be fully reimbursed
for all support.
Offices of Mutual Support - Assignment of military per-
sonnel to office functions such as reproduction rooms and
4
motor pool operations is authorized in those cases where such
assignment either provides a cost saving or a more efficient
operation for the military.
Funding - Joint PIC/AFIC funding is authorized for
items that provide a mutual benefit e.g. Porta Potties at
assembly areas serving both military and civilian par-
ticipants in the parade.
Food Service - Food Service may be provided on a
reimbersable basis for civilian inaugural participants. Such
service will be made consistent with all appropriate
Departmental regulations.
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