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118568588
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JGR/Inaugural Guidelines (9 of 11)
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118568588
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JGR/Inaugural Guidelines (9 of 11)
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Records of the Office of Counsel to the President (Reagan Administration)
John Roberts' Subject Files
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118568588
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1986-12-31
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1986
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1982-01-01
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1982
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Roberts, John G.: Files
Folder Title: JGR/Inaugural Guidelines
(9 of 11)
Box: 29
To see more digitized collections visit:
https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
[
To
John
Date
8/5
Time 10:10
WHILE YOU WERE OUT
M Lee norrgard
of
Common Cause
Phone
833-1200
Area Code
Number
Extension
TELEPHONED
PLEASE CALL
CALLED TO SEE YOU
WILL CALL AGAIN
WANTS TO SEE YOU
URGENT
RETURNED YOUR CALL
Message referred to
you ley Cooksby Sherrie
Oea
Operator
AMPAD
EFFICIENCY
23-020
THE WHITE HOUSE
WASHINGTON
August 8, 1985
Dear Bob:
I have completed my review of the draft General Counsel's
report. I have made some changes in the attached draft, and
also enclose a new section entitled "Guidelines on Military
Support for the Inaugural," with an attachment "A". I think
this new section should be inserted immediately after
section 11 in the current draft, with the necessary
renumbering of subsequent sections. I understand that you
have the report on your word processors and can readily
incorporate these revisions.
You will note that one change I will insist upon is in the
second paragraph of Section 1. The previous version did not
adequately describe the importance of your contribution to
this effort.
As always, many thanks.
Sincerely,
Orig. signed by FFF
Fred F. Fielding
Counsel to the President
Robert W. Barker, Esquire
1735 New York Avenue, N.W.
Sixth Floor
Washington, D.C. 20006
FFF: JGR:aea 8/8/85
bcc: FFFielding
JGRoberts
Subj
Chron
THE WHITE HOUSE
WASHINGTON
July 12, 1985
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS Dr.
SUBJECT:
General Counsel Inaugural Report
I have reviewed the draft General Counsel Inaugural Report.
I am in no position, of course, to comment on the accuracy
of the bulk of the content, but, to borrow from the Office
of Legal Counsel, have no objection to the form and legality
of the Report. I corrected some of the more egregious
grammatical transgressions, dropped a reference to "Taste of
America" as an "inaugural activity" and a reference to a
request for "standing authorization from Congress" for
military support in the Inaugural Ball section (Section 15),
and deleted a statement in the Inclement Weather section
(Section 19) to the effect that insurance coverage for
business interruption due to inclement weather was "not
specific" (if claims are still being considered, the point
should not be conceded).
In both Section 1 and Section 18 there are references to
legal personnel listed on the letterhead of the transmittal
letter, but the draft transmittal letter is simply on plain
PIC stationery. The last paragraph of Section 7 refers to
the contemplated dissolution of the Inaugural Trust. If
that has in fact already occurred, the paragraph should be
revised. The last sentence on page 3 of Section 9 strikes
me as a bit stark; perhaps it should be deleted.
Attached, as you requested, is a proposed section on the
military guidelines and subsequent GAO audit. It would seem
appropriate to place this after Section 11 ("GSA Support"),
renumbering the subsequent sections as appropriate.
Attachment
Guidelines on Military Support for the Inaugural
The General Counsel's office prepared and issued a set of
guidelines governing military support in connection with the
various inaugural activities (Attachment A). Such guide-
lines were considered necessary because of the failure of
Congress to respond to a 1983 opinion of the Comptroller
General concerning military assistance for inaugural activi-
ties. That opinion concluded with a recommendation that
Congress review such assistance and amend existing law
either to conform with past practice known to and acquiesced
in by Congress or expressly to prohibit practices for which
it was difficult to ascertain specific statutory authority.
Congress did neither, creating uncertainty with respect to
what assistance was permitted and what was not.
Against this background the General Counsel's office met
with representatives of the General Accounting Office (GAO),
the Department of Defense, and the Armed Forces Inaugural
Committee (AFIC), to consider how to approach the question
of military assistance. AFIC had already been in place for
a considerable period before the election, operating in-
dependent of PIC (which of course had not been formed) and
preparing to provide the support traditionally provided by
the military in connection with the ceremonies and activities
surrounding the swearing-in of the Commander-in-Chief.
It was decided that the General Counsel's office should make
a good faith effort to fill the vacuum created by Congressional
inaction in response to the 1983 GAO opinion by developing
guidelines on permissible military support. The final
guidelines that were issued were the result of extensive
consultations involving the General Counsel's office,
attorneys from the Department of Defense, representatives
from AFIC, and representatives from GAO. The role for the
military recognized in the guidelines is one of limited
assistance and support fully consistent with past practice
known to and acquiesced in by Congress, and the special
significance the inaugural holds for the military as the
swearing-in of the Commander-in-Chief. A conscious and
concerted effort was made in developing the guidelines to
significantly reduce the scope of military assistance,
compared with the 1981 Inaugural.
It was the concern of the General Counsel's office that
guidelines be promulgated to prevent abuse of military
support. The guidelines that were published may not be the
best that could be developed, but it was considered important
that, in the absence of action by Congress, some guidelines
be in place to control the provision of military support.
- 2 -
It is our hope that those guidelines will serve as a starting
point for development of similar guidelines for future
inaugurals or, ideally, as a starting point for Congressional
consideration of this issue.
It should be noted that, while the guidelines were not
finally approved until January 15, questions concerning
military support were generally referred to the General
Counsel's office, and were resolved in a manner consistent
with the guidelines as finally issued.
After the inaugural, GAO commenced an inquiry into support
provided by the Government to the inaugural, including
military support. We provided GAO full access to PIC files
to assist this investigation. As noted, we kept GAO fully
apprised of our efforts to develop guidelines on military
support, and GAO participated extensively in the development
of the guidelines.
THE WHITE HOUSE
WASHINGTON
8-8
TO:
FFF
FROM: John G. Roberts, Jr
Associate Counsel JJR
to the President
FYI
COMMENT
ACTION
LETTER TO BOB BARKER,
TRANSMITTING REVISED
PIC GENERAL COUNSEL REPORT.
THE WHITE HOUSE
WASHINGTON
August 8, 1985
Dear Bob:
I have completed my review of the draft General Counsel's
report. I have made some changes in the attached draft, and
also enclose a new section entitled "Guidelines on Military
Support for the Inaugural," with an attachment "A". I think
this new section should be inserted immediately after
section 11 in the current draft, with the necessary
renumbering of subsequent sections. I understand that you
have the report on your word processors and can readily
incorporate these revisions.
You will note that one change I will insist upon is in the
second paragraph of Section 1. The previous version did not
adequately describe the importance of your contribution to
this effort.
As always, many thanks.
Sincerely,
Fred F. Fielding
Counsel to the President
Robert W. Barker, Esquire
1735 New York Avenue, N.W.
Sixth Floor
Washington, D.C. 20006
FFF: JGR:aea 8/8/85
bcc: FFFielding
JGRoberts
Subj
Chron
547-7701
ent $3 mil suplus
in mh , $ 2 and recead,
01 in but nill cland but
23 intia
$1 int the Due
$50 k - $150 K.
13 at engh
10 i can + and attlat,
till of hopes
not to release members
int atil bads and, no
quarantee
arm:
PIC fate
-
THE WHITE HOUSE
WASHINGTON
August 5, 1985
9:37 a.m.
SMC:
Lee NOrgard, Common Cause Magazine,
833-1200, called to talk with you
in connection with a story he is doing
on payments from the surplus from the
President's Inaugural Committee. Mike
Deaver referred him to you.
PAT
- distiluted to Intie
- $1 Illi
writ
-
THE WHITE HOUSE
WASHINGTON
August 30, 1985
MEMORANDUM FOR FRED F. FIELDING
FROM:
JOHN G. ROBERTS 826
SUBJECT:
Surplus Monies Raised by 50th American
Inaugural Committee Donated to Child Find
John Gill, President of Children's Rights of New York, Inc. ,
has written to ask you for information on the gift from the
surplus inaugural funds to Child Find, Inc., of New York.
In particular, Gill wants to know how much Child Find was
given and how Child Find was chosen. Gill's organization
publishes a newsletter, is very pleased that the President
has identified the missing children problem as important,
and would like to publicize the gift.
I think this letter should be referred to Fred Ryan, whose
office is familiar with these facts and has been following
up on the donation of the surplus funds. A referral memo-
randum is attached.
Attachment
THE WHITE HOUSE
WASHINGTON
August 30, 1985
MEMORANDUM FOR FREDERICK J. RYAN, JR. ===
DEPUTY ASSISTANT TO THE PRESIDENT
DIRECTOR, PRESIDENTIAL SCHEDULING
FROM:
FRED F. FIELDING
COUNSEL TO THE PRESIDENT
SUBJECT:
Surplus Monies Raised by 50th American
Inaugural Committee Donated to Child Find
The attached letter to me raises several factual questions
falling more appropriately within your jurisdiction. It is
accordingly referred to your office for direct response.
Your response may want to go beyond Mr. Gill's specific
inquiries and provide information on the many initiatives
the Administration has undertaken and supported in this
area.
Many thanks.
FFF: JGR:aea 8/30/85
CC: FFFielding
JGRoberts
Subj
Chron
ID #
343436 CU
WHITE HOUSE
CORRESPONDENCE TRACKING WORKSHEET
JR F0012
o - OUTGOING
H . INTERNAL
I - INCOMING
Date Correspondence
Received (YY/MM/DD)
/
/
Name of Correspondent:
John Gill
MI Mail Report
User Codes: (A)
(B)
(C)
Subject: Surplin manus rused by 50th am.
Inangural committee danated to Child Find
Inc.
ROUTE TO:
ACTION
DISPOSITION
Tracking
Type
Completion
Action
Date
of
Date
Office/Agency
(Staff Name)
Code
YY/MM/DD
Response
Code
YY/MM/DD
CUHOLL
ORIGINATOR 85,08,26
/
/
Referral Note:
CUAT 18
D 85,08,29
5 85,09108
Referral Note:
/
/
/ /
Referral Note:
/
/
/
/
Referral Note:
/ /
/
/
Referral Note:
ACTION CODES:
DISPOSITION CODES:
A Appropriate Action
I Info Copy Only/No Action Necessary
A Answered
C Completed
C Comment/Recommendation
R Direct Reply w/Copy
B - Non-Special Referral
S Suspended
D Draft Response
S For Signature
F Furnish Fact Sheet
X - Interim Reply
to be used as Enclosure
FOR OUTGOING CORRESPONDENCE:
Type of Response = Initials of Signer
Code = "A"
Completion Date = Date of Outgoing
Comments:
Keep this worksheet attached to the original incoming letter.
Send all routing updates to Central Reference (Room 75, OEOB).
Always return completed correspondence record to Central Files.
Refer questions about the correspondence tracking system to Central Reference, ext. 2590.
5/81
#7864
THE WHITE HOUSE
OFFICE OF THE PRESS SECRETARY
March 15, 1985
For Immediate Release
Under the direction of President Reagan, the Committee for the 50th American
Presidential Inaugural will be distributing an approximate $3 million surplus
remaining from the Presidential Inaugural Fund. The money will be divided
into two areas.
One million dollars will be paid to the U.S. Treasury to help reduce the
national debt.
The remainder of the funds will be dispersed among 23 community based
charities that provide for a variety of local needs. The following
organizations will receive a portion of the funds:
Canine Companions for Independence, Santa Rosa, California
Child Find, Inc, New Paltz, New York
Christmas in April, Midland, Texas
Christmas in April, Washington, D.C.
Cities in Schools, Atlanta, Georgia
Committee for Food and Shelter, Inc., Washington, D.C.
Deafpride, Washington, D.C.
Handicapped Organized Women, Charlotte, North Carolina
Heroes, Inc., Washington, D.C.
H.O.M.E., Chicago, Illinois
Little Sisters of the Poor, Washington, D.C.
Martha's Table, Washington, D.C.
Mathews-Dickey Boys' Club, St. Louis, Missouri
Matthew 25 Health and Dental Clinic, Inc., Fort Wayne, Indiana
Midtown Center, Chicago, Illinois
Missionaries of Charity, Washington, D.C.
National Federation of Parents for Drug Free Youth, Silver Spring, Maryland
National Women's Employment Foundation, Inc., San Antonio, Texas
Partnerships Data Net, Inc., Washington, D.C.
Providence St. Mel High School, Chicago, Illinois
Teach the Children, San Antonio, Texas
Trevor's Campaign, Ardmore, Pennsylvania
Warren Center of Learning, Springfield, Ohio
###