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    "title": "California State Office of Economic Opportunity - Evaluation Report 03/26/1971 (4 of 7)",
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    "ocrText": "Ronald Reagan Presidential Library\nDigital Library Collections\nThis is a PDF of a folder from our textual collections.\nCollection: Reagan, Ronald: Gubernatorial Papers,\n1966-74: Press Unit\nFolder Title: California State Office of Economic Opportunity\n- Evaluation Report 03/26/1971 (4 of 7)\nBox: P27\nTo see more digitized collections visit:\nhttps://reaganlibrary.gov/archives/digital-library\nTo see all Ronald Reagan Presidential Library inventories visit:\nhttps://reaganlibrary.gov/document-collection\nContact a reference archivist at: [email protected]\nCitation Guidelines: https://reaganlibrary.gov/citing\nNational Archives Catalogue: https://catalog.archives.gov/\nTECHNICAL ASSISTANCE FUNCTION\nMANHOURS BY PERSON\nNote: Technical Assistance Man-Hours\nWorked MPR's Compared against\nP&A Roster and CAP 14-Budget\nOCTOBER\nA\nB\nC\nD\nE\n1\nG\nH\nI\nJ\nFrom Personnel\nOTA\nand Assignment\nComm\nEduc\nNgt\nHltl\nlous\nMpr\n?rog\nTr\nNeet\nthe\nHOUR\nRoster\nSvs\ninc\nYY\nSTAP\nFrane.\n22\n19,\n10\n21\n36\n7\n115\n176\nCarter\n---\n176\nSchur\n176\nChickering\nDonaldson\n16\n2\n3\n21\n20\n5\n14\n9\n90\n176\nThrone\n3\n28\n34\n53\n118\nSubtotal\n16\n2\n3\n43\n19\n33\n54\n84\n69\n323\n704\nMGT/DEMO\nArcher\n86\n42\n41\n169\n176\nTaylor\n18\n12\n7\n6\n4\n5\n7\n4\n2\n65\n176\nClark\n176\nBlaker\n176\nCunningham\nWhitely\n40\n40\nSubtotal\n58\n12\n7\n6\n4\n5\n93\n4\n44\n41\n274\n704\nCPA'S\nArchulletta\n22\n22\nGurule\n1\n1\nCharlton\n3\n3\nGoff\n7.5\n7.5\nMcInnes\nSubtotal\n3\n1\n29.5\n33.5\nCONSULTANT\nEspana\nGrand Total\n74\n14\n7\n9\n47\n27\n126\n58\n129\n139.5\n630.5\n1408\nAttachment #12\nPage 4 of 4\nThe\nATTACHMENTS\n:\n3022 which\n62\nINTRODUCTION\nAttachments\nREF.\nPAGE\nH. RODGER BETTS ltr to THOMAS H. MERCER, dtd 1/22/71\n1\nH. RODGER BETTS ltr to LEWIS K. UHLER, dtd 2/1/71\n1\ni\nJanuary 22, 1072\nMx. Thomas Mercer\nRegional Director\nOffice of Economic Opportunity\nArcade Plaza Building\n1321 Second Avenue\nSeattle, Washington 08101\nDear Tom:\nMy office will undertake a thorough evaluation of the\nCalifornia State Office of Economic Opportunity. As you\nknow, the circumstances surrounding the California SBCO\nunusually complex and a credible analysis of their operation\nis extremely important to OEO.\nFor these reasons, I would appreciate your freeing up Jim\nto lead the evaluation team. I have no question but there\nthe unique combination of skill, experience and stature\nrequired to successfully complete this mission.\nWe are shooting for a target date of February 16 to begin\nevaluation. Jim will be able to count on the fullest 000\ntion and assistance from all members of my staff and Exc.\nHeadquarters staff.\n2\nYour cooperation in this endeavor will be very much appreciated:\nSincerely,\nH. Rodger Betts\nRegional Director\n9/RD/TFlemming:eda\nFEB 1 1971\nMr. Lewis K. Uhler\nDirector\nState of California\nOffice of Economic Opportunity\n800 Capitol Mall\nSacramento, California 95814\nDear Low:\nConsistent with our policy of routinely reviewing the operations of\nall Office of Economic Opportunity grantees, I have scheduled a formal\nevaluation of the California State Office of Economic Opportunity for\nFebruary 16 through 19. Specifically, the evaluation will cover the\nfollowing OEO grants to your office:\nCG 9093-A/1. CG 9093-A/2\nCG 0364-E\nCG 0364-E/2/4\nThe evaluation will be conducted by & team headed by Mr. James Young,\nDeputy Director of our Seattle Regional Office. I would appreciate\nyour extending every courtesy to Mr. Young and members of the evaluation\nteam. All of your staff should be available during this period to talk\nwith the team.\nAs was explained in our letter of December 15 to you, the evaluation\nwill be keyed to your grant work programs and OEO Instruction 7501-1.\nWe will be keeping your office fully informed as further details re-\nlative to the evaluation are developed.\nSincerely,\nH. Rodger Betts\nRegional Director\nCC: Mr. James Young\nEVALUATION MODEL AND QUESTIONNAIRE\nAttachments\nREF.\nPAGE\nOEO INSTRUCTION 7501-1\n2\nSEOO CAP 81a\n2\nSEOO CAP 7e\n2\nSEOO EVALUATION QUESTIONNAIRE\n2\n1\nType of Issuance\nNumber\nOEO INSTRUCTION\n7501-1\nOFFICE OF ECONOMIC\nOPPORTUNITY\nSubject\nDate\nROLE OF STATE ECONOMIC\nMarch 25, 1970\nEXECUTIVE OFFICE OF THE PRESIDENT\nOPPORTUNITY OFFICES\nWASHINGTON, D.C. 20505\nOffice of Primary Responsibility\nO/SL\nSupersedes OEO INSTRUCTION 1420-2\nDistribution\n(formerly 72-10)\nM, N, S (L1)\nEFFECTIVE DATE: April 24, 1970\nAPPLICABILITY: State agencies receiving financial assistance\nunder Section 231 of the Economic Opportunity Act.\nINTRODUCTION\nThe states have an important and unique contribution to make in the\nnation's efforts to deal with the problems of the poor and in assist-\ning the Office of Economic Opportunity with programs authorized by\nthe Economic Opportunity Act. It is the policy of the Office of\nEconomic Opportunity (0E0) to encourage the states to make this con-\ntribution. The OEO Director, under Section 231 of the Act, is\nauthorized to fund State agencies to provide technical assistance to\ncommunities and local agencies in connection with Title II programs\nto coordinate related state activities, to mobilize state resources\nand to advise and assist the OEO Director. At the request of the\ngovernors, OEO provides grants to the states for the establishment\nof State Economic Opportunity Offices (SEOOs) to assist the states\nin these activities. Section 242 of the Act provides that Title II\ngrants and contracts of assistance will be submitted to the Governor\nfor his consideration. It has been the practice of governors to ask\ntheir SEOOs for advice and assistance in exercising their authority\nunder Section 242 and other Sections of the Act.\nThe establishment and support of State Economic Opportunity Offices\n(SEOOs) is one way by which OEO seeks to aid state governments in\ntheir efforts to assist the poor within their boundaries. OEO ex-\npects to obtain through the SEOOs a greater understanding of the\nroles that the individual states can best play in OEO activities,\nand to encourage the states to focus more of their resources on such\nactivities. OEO expects to receive advice from the SEOOs on how OEO\ncan best support other state activities consistent with OEO's mission\nand objectives.\nOEO recognizes that states differ in their constitutional, statutory\nand organizational patterns and that a Governor needs the flexibility\nto use various administrative arrangements in the organization and\nplacement of his State Economic Opportunity Office. While the specific\nmeans of carrying out their roles will therefore differ, the State\noffices funded by OEO under Section 231 of the Economic Opportunity\nAct are expected to perform the basic functions outlined below in\nSections 2, 3, 4 and 6.\nOEO INSTRUCTION 7501-1\nTHE STATE ECONOMIC OPPORTUNITY OFFICES\n1. PLACEMENT\nBecause of the role expected of the SEOOs in state\nanti-poverty activities and the need for coordina-\ntion at the state level, it is desirable that the\nSE00 be located at a high level in the state govern-\nment structure, readily accessible to the Governor.\n2. ADVISOR TO THE GOVERNOR ON ANTI-POVERTY MATTERS\na. The SE00 provides the Governor with information\nand advice with respect to the policies and programs\nof OEO and other anti-poverty resources, particularly\nas they relate to his state. At the discretion of the\nGovernor, the SEOO may assist him in carrying out the\nprovisions of Section 242 of the Economic Opportunity\nAct concerning the Governor's authority to disapprove\nOEO grants and contracts of assistance, and his authority\nto consent to the assignment and request termination of\nassignments of VISTA Volunteers (Section 810(b)).\nb. Upon the designation of the Governor, the SEOO\nDirector acts as his representative on matters related\nto the poor. The SEOO may thus represent the Governor\nwith respect to other state agencies, local units of\ngovernment, CAAs, OEO (Regional and Headquarters),\nother Federal agencies and other states.\nC. The SEOO Director provides the Governor, other\nstate agencies, and the OEO Regional Offices with in-\nformation on the causes and conditions of poverty in\nthe state. (See 6-a.)\ni\n3.\nRESOURCE MOBILIZATION, COORDINATION AND ADVOCACY\na. The SEOO shall give priority to the mobilization\nand coordination of anti-poverty resources, particularly\nat the state level. This requires effective interagency\nmechanisms to assure good communication between state\nagencies and offices whose activities affect the poor.\nThe SE00 should, on its own initiative, seek out and\ndevelop or assist in the development of every state,\nFederal, community and private agency resource (programs,\nexpertise, funds, etc.) that can be effectively marshalled\nand/or coordinated to assist CAAs and other anti-poverty\nefforts within the state.\n- 2 -\nOEO INSTRUCTION 7501-1\nb. The SE00 acts as a special advocate for the poor in\nstate government by such activities as:\nWorking for representation of the poor on state com-\nmittees and other instrumentalities which develop policy,\nprovide advice or operate programs affecting the poor;\nAssessing state poverty-related programs and state\nadministrative procedures, and working to make them\nmore responsive to the needs and desires of the poor;\nDeveloping career opportunities for the poor within\nthe SEOO and in other state agencies in coordination\nwith the state civil service system; and\nEmploying poor persons whenever possible.\nC. The SEOO, at the discretion of the Governor, pro-\nvides information and assistance to the state legisla-\nture, state planning agencies, and other state agencies\nwith the objective of enacting and amending legislation\nand developing programs for the benefit of the poor.\nSEOOs should consult regularly with local CAAs and\nother representatives of the poor on legislation they\nfeel should be recommended to the Governor or state\nlegislature.\nd. The SEOO provides state agencies and officials,\nOEO grantees and the general public, with information\nand statistics -- using such devices as periodic bulle-\ntins, annual reports, meetings, etc. -- on the problems\nand needs of the poor and the programs and efforts to\novercome poverty within the state.\ne. The SEOO works with the state planning agency,\nother appropriate state agencies, and the community\naction agencies of the state in the implementation of\nBOB Circular A-95 (Part II) which establishes improved\nstate-level coordination of planning in multi-juris-\ndictional areas, as it applies to activities conducted\nunder the Economic Opportunity Act.\n4. TECHNICAL ASSISTANCE TO CAAS AND OTHER OEO GRANTEES\nIn accordance with a Work Program approved by the\nRegional Office as part of the OEO refunding grant to\nthe SEOO, the State Economic Opportunity Office pro-\nvides the following technical assistance to community\naction agencies and other OEO grantees:\n- 3 -\nOEO INSTRUCTION 7501-1\na. Provides special technical assistance where\nneeded to Community Action Agencies, community\ngroups, local government agencies, and other gran-\ntees or potential grantees, in developing, conduct-\ning and administering programs to alleviate poverty.\nAt the time of grantee pre-review and when develop-\ning its own annual refunding request, the SEOO shall\nconsult with the CAAs -- using Checkpoint Form 76 --\nand with the Regional Office to determine OEO grantee\nneeds for specialized technical assistance and to get advice\non how the SEOO can assist in meeting these needs. In\nfilling staff vacancies and when funds permit hiring\nnew personnel, the SEOO shall give priority emphasis\nto the hiring and training of personnel specialized in\nthose areas most needed by the CAAs and other OEO\ngrantees.\nb. Participates in the annual field pre-review of an\nOEO grantee, along with an OEO representative (Regional\nor Headquarters). Through the Checkpoint Procedure,\nthe SEOO provides advice and assistance at an early or\npre-review stage in the development of program proposals\nby CAAs and other OEO grantees. The grantee will con-\ncurrently provide the SEOO with all the required forms\nand information that it submits to the Regional Office\nbefore and during the pre-review. If the SEOO cannot\nparticipate in the field pre-review, or if a pre-review\nis not being held for a refunding or a new request, such\ndocuments and information shall be provided the SEOO at\nan early or preliminary stage by the grantee or appli-\ncant, along with Checkpoint Procedure Form 77. Form 77\ni\nshould be signed by the SEOO on site at the conclusion\nof the field pre-review or no later than 15 days after\nreceipt of the form. The SEOO shall indicate on the\nform, or on an attachment thereto, the specific kind\nand degree of technical assistance it will be able to\nprovide the grantee, identifying those resources it\nwill try to make available.\nC. In consultation with OEO, assists grantees in taking\nany corrective actions, recommended by OEO as a result of\nevaluation and audit reports. (See 6-e.)\nd. Surveys and assists in obtaining resources and funds\nfor CAAs and other OEO grantees, available from state\nand Federal agencies, the private sector and other sources\nwithin the state. (See 3-a.)\n- 4 -\nOEO INSTRUCTION 7501-1\ne. Sponsors or participates in training programs\nand workshops for CAA staff and Board members, in\nconsultation with OEO grantees and the OEO Regional\nOffice, with particular emphasis on utilization of\nstate resources and personnel.\nf. Provides information and assistance to CAAs and\nother OEO grantees in planning, developing, and\noperating volunteer programs.\ng. Assists CAAs in planning and developing boundaries\ncoterminous or complementary with other area develop-\nment, planning and program units where feasible.\n(See 3-e.)\n5. SPECIAL PROGRAMS\nThe State Economic Opportunity Office may:\na. Receive OEO and other Federal and state agency\nfunds to operate --- or delegate the operation of --\nprograms which further the objectives of the Economic\nOpportunity Act. The Checkpoint Procedure (Form 76)\nmust be used by the SEOO with any CAAs whose areas\nwould be affected by the operation of OEO-funded\nprograms. CAA concurrence is required for SEOO pro-\ngrams funded under Section 221 of the EOA. (This is\nrequired by the EOA, Section 221(b).) Wherever an\nSEOO operates a special OEO-funded program, it shall\nestablish an advisory committee which shall include rep-\nresentatives of the poor and of the affected CAAs. (See\nOEO Instruction 6005-1.)\nb. Participate in research and demonstration programs,\nfunded by OEO and other sources. Research and demon-\nstration proposals in program areas where states have\nparticular experience will be encouraged by OEO. Each\nFiscal Year, OEO will reserve funds to be used for SEOO\nresearch and demonstration activities. Grants will be\nfunded in accordance with priorities established in\nOEO's Research and Demonstration Plan. Priority will\nbe given to proposals for research and demonstration\nactivities designed to bring about meaningful changes\nin state and local government to assist to make their\nactivities more responsive to the unique problems of the\npoor. Preference will be given to proposals which pro-\nvide evidence that state or other non-OEO funding of the\nprogram is probable after a successful demonstration of\none or two years. (See 8-g.)\n- 5 -\nOEO INSTRUCTION 7501-1\nc. Develop and carry out programs to help meet the\nimmediate needs of migrant and seasonal farmworkers\nand their families, promote increased community aware-\nness and acceptance of such families, and help them\nparticipate in special education and job training pro-\ngrams. (See Sections 311 and 312 of EOA.)\n6. ADVISOR TO OEO\na. The SEOO advises the OEO Regional Offices on the\ncriteria established under Section 241 (a) and (b) of\nthe EOA, which are designed to achieve within the\nstates an equitable distribution of assistance between\nurban and rural areas under Title II of the Act. The\nSE00 shall provide an annual written analysis to the\nGovernor and to the OEO Regional Office (due July 1),\nhighlighting the principal problems and causes of\npoverty in the state. This analysis includes recom-\nmended priorities and types of programs to meet those\nproblems. The SEOO also prepares an annual three-year\nanti-poverty plan for the state. Copies of the SEOO\nanalysis and plans should be sent to the Governor and\nother appropriate state agencies, to all CAAs in the\nstate, and to the appropriate OEO Regional Office and\nto OEO Headquarters (State and Local Government Division).\nb. After receipt of the annual funding guidance by the\nRegional Office from OEO Headquarters, each SE00 shall\nmeet with Regional Office representatives to assist in\ndeveloping the total funding plan for their particular\nstate. A major consideration in developing the state\ni\nfunding plan will be the needs, priorities and analysis\nprovided the Regional Office, described under subpara-\ngraph \"a\" above. When disagreements exist, the SE00\nwill be provided in writing (with copy sent to the State\nand Local Government Division) the reasons for the\nRegional Office position before final approval of the\nstate funding plan. Subsequent modifications to the\nstate funding plan require prior SEOO consultation.\nC. The SEOOs shall be consulted in the development of\nthe OEO Headquarters and Regional Training and Technical\nAssistance Plans. Possibilities for utilizing state\nresources for all areas of training and technical assist-\nance shall be explored by the Regional Office through the\nSEOO. Prior to funding, comments and recommendations by\nthe appropriate SEOOs shall be sought by the OEO funding\noffice on all proposals for training and technical assist-\nance projects -- whether grants or contracts -- that would\noperate in their states.\n- 6 -\nOEO INSTRUCTION 7501-1\nC. Develop and carry out programs to help meet the\nimmediate needs of migrant and seasonal farmworkers\nand their families, promote increased community aware-\nness and acceptance of such families, and help them\nparticipate in special education and job training pro-\ngrams. (See Sections 311 and 312 of EOA.)\n6. ADVISOR TO OEO\na. The SEOO advises the OEO Regional Offices on the\ncriteria established under Section 241 (a) and (b) of\nthe EOA, which are designed to achieve within the\nstates an equitable distribution of assistance between\nurban and runal areas under Title II of the Act. The\nSEOO shall provide an annual written analysis to the\nGovernor and to the OEO Regional Office (due July 1),\nhighlighting the principal problems and causes of\npoverty in the state. This analysis includes recom-\nmended priorities and types of programs to meet those\nproblems. The SEOO also prepares an annual three-year\nanti-poverty plan for the state. Copies of the SEOO\nanalysis and plans should be sent to the Governor and\nother appropriate state agencies, to all CAAs in the\nstate, and to the appropriate OEO Regional Office and\nto OEO Headquarters (State and Local Government Division).\nb. After receipt of the annual funding guidance by the\nRegional Office from OEO Headquarters, each SEOO shall\nmeet with Regional Office representatives to assist in\ndeveloping the total funding plan for their particular\nstate. A major consideration in developing the state\nfunding plan will be the needs, priorities and analysis\nprovided the Regional Office, described under subpara-\ngraph \"a\" above. When disagreements exist, the SEOO\nwill be provided in writing (with copy sent to the State\nand Local Government Division) the reasons for the\nRegional Office position before final approval of the\nstate funding plan. Subsequent modifications to the\nstate funding plan require prior SEOO consultation.\nC. The SEOOs shall be consulted in the development of\nthe OEO Headquarters and Regional Training and Technical\nAssistance Plans. Possibilities for utilizing state\nresources for all areas of training and technical assist-\nance shall be explored by the Regional Office through the\nSEOO. Prior to funding, comments and recommendations by\nthe appropriate SEOOs shall be sought by the OEO funding\noffice on all proposals for training and technical assist-\nance projects -- whether grants or contracts -- that would\noperate in their states.\n- 6 -\nOEO INSTRUCTION 7501-1\nd. The SEOO advises OEO on funding requests from all\napplicants within the state or who will operate within\nthe state. The SE00 is to receive copies of all such\nofficial applications simultaneously with submission to\nthe OEO Regional Office, and written comment on these ap-\nplications is due in the Regional Office within 20 days\nafter receipt. OEO Headquarters Offices, at the time\nserious consideration is given to funding or refunding a\nproject, shall submit to the appropriate SE00 (s) a copy\nof the application or an \"information packet\" containing\npertinent materials describing the project. SE00 comment\non these Headquarters proposals, due within 15 days of re-\nceipt of the application or the information packet, is\nsubmitted to the appropriate Regional Office, which will\nforward the SEOO comment to OEO Headquarters, along with its\nown comment. The OEO funding office (Regional and Headquarters)\nshall consider the SEOO comments in their review prior to\nfunding.\nc. The SEOO jointly participates with the Regional Office\nin the evaluation of OEO-funded programs and is consulted\nby the OEO Regional Office in the development of standards\nfor the evaluation of program effectiveness. (See OEO\nInstruction 7850-1.) An SEOO representative shall be in-\nvited to serve on all OEO staff evaluation teams which are\norganized to review the overall effectiveness of a grantee's\nprogram. The SEOO shall receive copies of all such evaluation\nreports and shall work with OEO on any necessary follow-up.\n(See 7-i.)\nf. The SEOO monitors some or all of the OEO-funded programs\nwithin the state, if it has the staff capability and if this\nactivity is part of the approved SEOO Work Program. Such\nmonitoring activity shall be included in the joint written\nagreement on the use of field personnel (See 7-f) which shall\ninclude arrangements for periodic written reports, plus other\nreporting of special activity or problems, to the appropriate\n0EO grant office.\ng. The SEOO advises the OEO Regional Offices on VISTA operations\nwithin the state. The Regional Office will consult with the\nSEOO in the development of an annual State VISTA Plan. This will\ninclude consultation on programs for VISTA Volunteers and on VISTA\nVolunteer assignments. The SEOO will assist VISTA in any coordina-\ntion needs with state-operated programs. When specifically autho-\nrized by VISTA, the SEOO may assist in recruitment. The SEOO\nadvises the Regional Office on special problems in the state that\nmight develop as a result of the activities or presence of VISTA\nVolunteers, and assists the Regional Office in resolving such\nproblems.\nh. The SEOO advises OEO on procedures and programs which will\npromote state agency participation in carrying out the aims and\nobjectives of the Economic Opportunity Act.\n- 7 -\nOEO INSTRUCTION 7501-1\ni. The SE00 advises and assists OEO in identifying\nproblems posed by Federal and state statutory or ad-\nministrative requirements that impede state-level\ncoordination of OEO-related programs, and in develop-\ning methods or recommendations for overcoming those\nproblems. This is achieved through continuing relations\nwith both OEO Regional Offices and OEO Headquarters,\nand through the consultation provisions of BOB Circular\nA-85.\n7. REGIONAL OFFICE RESPONSIBILITIES TOWARD THE SEOOS\na. The responsibility for application review, grant\napproval and program monitoring of SEOO activities\nfunded under Section 231 of the Economic Opportunity\nAct is the responsibility of the OEO Regional Offices.\nRegional liaison and coordination with the SEOO\nDirectors (including VISTA, Legal Services and Health\nAffairs) shall be focused in the Office of Governmental\nand Private Sector Relations under the Regional Director.\nb. The Regional Office shall encourage and assist each\nSEOO to develop an annual Work Program (as a part of its\nfunding request), which takes full advantage of SEOO\nstaff capabilities; and which is responsive to the main\nmissions and functions under Sections 2, 3, 4, and 6\nof this Instruction. Consideration should be given to\nthe diversity of the states, recognizing that different\napproaches are appropriate in carrying out these basic\nfunctions.\ni\nc. The Regional Office is responsible for evaluating\nthe effectiveness of the SEOOs, as OEO grantees, in im-\nplementing their annual Work Program (Form 7-e) and in\ncarrying out the basic objectives outlined in their\n\"Plans and Priorities\" (Form 81-a). Whenever possible,\nthe evaluation team should include a staff member of\nanother SEOO. The Regional Office shall work jointly\nwith the SEOOs to strengthen the SEOO staff capability\nto carry out their Work Programs and to overcome any\nweaknesses that may be revealed by these evaluations.\nd. Regional Offices are responsible for ensuring that\nthe SEOOs are consulted concerning OEO Regional Office\nplans and priorities with regard to OEO grantees within\ntheir respective states. When flexible or other OEO\nfunds become available for additional programs in a\ngiven state, the Regional Office shall first consult\nwith the SEOO before committing such funds.\n- 8 -\nOEO INSTRUCTION 7501-1\nC. Regional Offices are to involve their SEOOs\nformally in the development of the state funding\nplans (6-b) and on the annual Training and Techni-\ncal Assistance Plan as it pertains to the state (6-c);\nand they shall provide copies of such plans when ap-\nproved to the appropriate SEOOs, and to the Division\nof State and Local Government, Office of Operations.\nThey shall ensure that the SEOOs are consulted in\nadvance and notified upon funding on all Section 230\n(Training and Technical Assistance) grants and con-\ntract awards, approved by the Regional Office.\nf. The Regional Offices shall jointly work out a\nwritten agreement with each SE00 --- dividing respons-\nibilities as staff capability and interest dictate --\nto assure a maximum of coordination and a minimum of\noverlapping of activities and functions carried out by\ntheir respective field representatives. This agreement\nshall be jointly reviewed at least annually to effect\nimprovements.\ng. The Regional Offices shall invite -- with adequate\nadvance notice ---- the appropriate SEOO to all \"pre-\nreviews\" held with other OEO grantees in the state.\nThey are responsible for seeing that the completed Check-\npoint Procedure Form 77 is included in all funding re-\nquests received by them and will not begin an application\nreview unless the completed Form 77 is included or unless\nthe applicant provides evidence that the SEOO has not\nresponded. (See 4-b.)\nh. The Regional Office shall ensure that a copy of all\napplications and requests for OEO funds, as well as re-\nquests for reprogramming, submitted to the Regional\nOffice for approval is sent by the applicant simultaneously\nto the appropriate SEOO for information and comment. The\nRegional Office shall send written notice to the appro-\npriate SEOO (s) upon the receipt of all applications for\nfunding and reprogramming requests. Written comment by\nthe SEOO on funding requests -- which is due within 20\ndays of SEOO receipt of the application -- shall receive\nserious consideration and response by the Regional Office\nprior to funding. (See 6-d.)\ni. The Regional Office shall invite the SEOOs to participate\nin all OEO staff evaluation teams which it organizes to re-\nview the overall effectiveness of a grantee's programs, and shall\nshare with the SEOOs the findings and recommendations of such team\n- 9 -\nOEO INSTRUCTION 7501-1\nevaluations immediately upon completion of the\nwritten report. The Regional Office, in consultation\nwith the SE00 and the grantee, shall jointly work out\na follow-up procedure and plan to ensure implementation\nof OEO's recommendations. (See 6-e.)\nj. The Regional Office will work through -- or in\nconsultation with - the SEOO in any of its dealings\nwith other state agencies, unless it has arranged for\na by-pass agreement with the SEOO for specific types\nof contacts elsewhere in the state government.\nk. The Regional Directors, and the SE00 Directors in\neach Region, shall jointly plan and participate in\nregular meetings -- to be held at least quarterly --\nto discuss mutual problems, exchange information and\nexplore new and innovative ways to increase their\neffectiveness in working together. Notice of such\nmeetings shall be sent the State and Local Government\nDivision of the Office of Operations, so that a repre-\nsentative may attend when practicable.\n1. The Regional Office shall forward to the State and\nLocal Government Division, Office of Operations, a copy\nof all executed SEOO grant packages and a copy of all\nevaluation reports on the SEOOs.\n8. OEO HEADQUARTERS RELATIONSHIPS WITH THE SEOOS\na. The State and Local Government Division of the\nOffice of Operations shall be the primary office in\nOEO Headquarters for dealing with the SEOOs. This\nDivision is to maintain a nation-wide overview of SEOO\noperations and shall work in close coordination with\n2\nthe Office of Governmental and Private Sector Relations\nof each Regional Office.\nb. OEO Headquarters shall seek to develop and strengthen\nthe effectiveness of the SEOOs in the anti-poverty effort\nand to encourage OEO consultation, coordination and co-\noperation with the states.\nC. The Office of Operations shall foster an exchange of\ninformation and program experience among all the SEOOs\nand Regional Offices. It will sponsor, and jointly plan\nwith the SEOOs and the Regional Offices, an annual national\nconference for all SEOO Directors.\n- 10 -\nOEO INSTRUCTION 7501-1\nd. OEO Headquarters shall be responsible for keeping\nthe appropriate Regional Office informed of negotia-\ntions, requests, etc., from SEOOs, in the Regional\nOffice area of responsibility. It shall consult with,\ncoordinate, and request guidance from the Regional\nOffice on matters affecting SEOOs within the Region's\narea of responsibility.\ne. In consultation with the Regional Offices and the\nSEOOs, OEO Headquarters will ascertain national and\ninter-regional training and technical assistance needs\nof the SEOOs. It will assist them in meeting such\nneeds by the use of OEO personnel, or through contractors.\nf. The Office of Operations is responsible for monitoring\nthe Checkpoint Procedure system with the SEOOs which is\nto be used by all funding offices in OEO Headquarters.\n(See 4-b.)\ng. The Office of Operations will work with OEO's Office\nof Program Development and the Regional Offices in the\nsolicitation and review of new SE00 proposals for demon-\nstration programs. (See 5-b.) SEOOs interested in\ndeveloping demonstration proposals should ordinarily\nconsult first with the appropriate Regional Office and\nthen contact the State and Local Government Division.\nThe Office of Program Development will provide assist-\nance, review and decide on approval of SEOO Research and\nDemonstration grants. When the SEOO makes direct contact\nwith the Office of Program Development, the SEOO is\nresponsible for so informing the Office of Operations.\nh. The Office of Operations shall assist the SEOOs in\ntheir dealings with the Headquarters offices of other\nFederal agencies.\ni. Each OEO Headquarters funding office is responsible\nfor seeing that one copy of every official application\n(or an \"information packet\" summarizing the application),\nsubmitted to that office for approval, be sent to the\nSEOO in the state the applicant is located (and to any\nother SEOOs of states in which the program is to operate)\nfor information and comment, as soon as the funding office\nhas the application under serious consideration. Written\ncomment by the SEOO ---- which is due in the Regional Office\nwith 15 days of SE00 receipt of the application -- shall\nreceive serious consideration by OEO Headquarters prior to\nfunding. (See 6-d.)\n- 11 -\nOEO INSTRUCTION 7501-1\n9. SE00 RESPONSIBILITIES AS OEO GRANTEES\na. When a state applies for funding from OEO under\nSection 231 of the Economic Opportunity Act, it shall\nuse the forms and follow the application procedures\nfor SEOOs outlined in OEO Notice 6710-2 of February 26,\n1969 (until revised forms and requests for funding pro-\ncedures are issued by OEO). Refunding requests are due\nin the Regional Office no later than 60 days before the\nend of the SEOO's Program Year. Five copies are re-\nquired by the Regional Office; a sixth copy should be\nforwarded directly to the State and Local Government\nDivision, Office of Operations.\nb. The state's share for funding under Section 231\nshall be a minimum of 20 percent of the total cost of\nthe operation in cash and/or in kind.\nC. Preferably 120 days, but no later than 90 days,\nbefore the end of it's Program Year, the SEOO's\n\"Plans and Priorities\" (Form 81-a) is due in the OEO\nRegional Office. The SE00 should submit three copies\nto the Regional Office and one copy directly to the\nState and Local Government Division, Office of Operations.\nd. As part of its annual refunding request, the SEOO\nmust include a progress or self-evaluation report on its\nactivities for the previous year, giving a candid assess-\nment of its successes and failures in meeting its Work\nProgram.\ni\ne. The SEOO shall submit a MIS Quarterly Narrative Re-\nport on its activities, related to the approved Work\nProgram, to the OEO Regional Office, with a copy to the\nState and Local Government Division, Office of Operations.\n(The MIS Quarterly Statistical Report is no longer re-\nquired of the SEOOs.)\nf. The SEOO draft Work Program (Form 7-e) shall be check-\npointed with all the CAAs in the state for comment and\nsuch signed Checkpoint Forms (76) included as part of the\nannual SEOO refunding request. (See 4-a.)\ng. The SEOO shall have an annual financial audit conducted,\nin accordance with OEO guidelines. It shall cooperate with\nmonitoring and evaluation visits by OEO personnel or by OEO\ncontractors.\n- 12 -\nUEU\nINSIRUCTION\nh. SEOO acceptance of an OEO-approved \"grant\npackage\" is an agreement by the SE00 to perform\nthe work stated in the SE00 Work Program submitted\nas part of the funding request. Unsatisfactory\nperformance may be cause for OEO to re-evaluate and\nlower the future funding level of a SE00.\ni. As OEO grantees, the SEOOs shall comply with all\napplicable OEO Instructions. SEOO personnel policies\nand procedures shall be consistent with CAP Technical\nAssistance Memorandum 26-A of April 3, 1967. When\nOEO personnel policies and procedures are in conflict\nwith state law and personnel regulations, a mutually\nacceptable solution shall be spelled out in a written\nagreement between the SEOO and the OEO Regional Office\nand incorporated in the SEOO grant.\nj. SEOOs are expected to carry out pre-service and\nin-service training programs to upgrade the skills of\ntheir staffs, and all SEOO refunding requests shall\ninclude specific plans for staff in-service training.\nWhenever funds permit, the SEOOs will be given the\nopportunity by OEO to strengthen their staff capabil-\nities to carry out their responsibilities and functions\nmore effectively.\nDuRpo Donald Rumsfeld\nDirector\n- 13 -\nU. S. GOVERNMENT PRINTING OFFICE : 1970 O 380-776\nOEO INSTRUCTION 7501-1\nh. SEOO acceptance of an OEO-approved \"grant\npackage\" is an agreement by the SEOO to perform\nthe work stated in the SE00 Work Program submitted\nas part of the funding request. Unsatisfactory\nperformance may be cause for OEO to re-evaluate and\nlower the future funding level of a SEOO.\ni. As OEO grantees, the SEOOs shall comply with all\napplicable OEO Instructions. SEOO personnel policies\nand procedures shall be consistent with CAP Technical\nAssistance Memorandum 26-A of April 3, 1967. When\nOEO personnel policies and procedures are in conflict\nwith state law and personnel regulations, a mutually\nacceptable solution shall be spelled out in a written\nagreement between the SEOO and the OEO Regional Office\nand incorporated in the SEOO grant.\nj. SEOOs are expected to carry out pre-service and\nin-service training programs to upgrade the skills of\ntheir staffs, and all SEOO refunding requests shall\ninclude specific plans for staff in-service training.\nWhenever funds permit, the SEOOs will be given the\nopportunity by OEO to strengthen their staff capabil-\nities to carry out their responsibilities and functions\nmore effectively.\nDuRpo Donald Rumsfeld\nDirector\n- 13 -\nU. S. GOVERNMENT PRINTING OFFICE : 1970 O - 380-776\nCalif SAA\nCG 0364 E 2/9\nCAP FORM 81-a \"PLANS & PRIORITIES\"\nCalifornia State OEO, June 1970\nI.\nState OEO Planning\nA.\nWhat is the State OEO planning process?\nA prescribed cyclical set of ordered activities comprises\nthe current SEOO planning process. SEOO completes the\nfollowing sequence of planning steps:\n1. Setting of goal or goals;\nHow\n2. Determination of needs;\n3. Development of objectives for the ensuing fiscal year;\n4. Assignment of priorities to the objectives;\n5. Creation of a work program which describes activities\nto carry out the objectives and allocates available\nresources;\n6. Continuous evaluation of the progress of the program\ni\nof work;\n7. Reconsideration of any of the prior steps 1 an 4:\n8. Redirection of the program as needed.\nSEOO expects particularly significant contributions* * to\nthe effectiveness of its planning activities in 1970-71\nthrough:\n1. The qualitative and quantitative improvement in infor-\nmation about local needs and grantee capabilities which\nan expanded, outstationed, and better trained field How\nanalyst staff can remit to headquarters.\nOP Form\n\"Plans & \"mozities\"\n2. An increased understanding of the nature and potentia\nuse of national, state, and local anti-poverty resour\n(public and private) to be derived from SEOO's direct\nand contract employment of several specialists.\n3. The inclusion of a staff assistant for planning whose\nprincipal responsibilities will be the systematic\nplanning for and execution of the planning process\ndescribed above, and creation of a statewide anti-pove\nplan.\n4.\nSubstantially expanded capacity, derived from item (3)\ncombined with the research and statistical capabilitie\nof DHRD, to create a poverty information module for\nSEOO, grantee, and legislative use in assessing needs,\nassigning priorities, and allocating resources to\ndecrease poverty.\nB. What other state agencies have responsibilities in plannin\nof Programs in respect to poverty?\nAgencies in state government with a common interest in\nsocio-economic planning include the following:\nSocial Welfare\n(not the same\nMental Hygiene\nRehabilitation\nIndustrial Relations\nPublic Health\nCorrections\nState Office of Planning\nHealth Care Services\nYouth Authority\nHuman Resources Development, which includes:\nState Office of Economic Opportunity;\nCommission on Aging;\nformer Department of Employment and\nService Center Program\nThe California State Office of Economic Opportunity in the\nonly entity whose anti-poverty interests cut across all\nstate agency lines.\nC. How will SEOO work with the above agencies for coordinating\nstate planning approach?\nWith the recent implementation of the Human Relations\nAgency and DHRD, a state organizational framework has been\nestablished to permit maximum coordination between State\nOEO and the above agencies for a more coherent state plan-\nning approach.\nThe State OEO staff will represent the State Office of\nEconomic Opportunity to other state agencies singly and\njointly in appropriate planning meetings, and will work\nwith their counterparts in other state agencies to assure\nthat all have access to comparable, comprehensive, and\ncurrent data on poverty, and to assure a coherent and\nunified multi-agency approach to interpretation and use\nof information on poverty and anti-poverty resources.\nII. SEOO Priorities\nA. What are the SEOO's priorities for the coming year?\nTo increase the scope, accuracy, and reliability of infor-\nmation on conditions of poverty and on the availability and\nuse of all anti-poverty resources in California, for state\nand local planning, funding, coordinative, and legislative\nuse, as well 88 in projects to stimulate public awareness\nof the conditions of poverty.\nTo provide, or arrange and coordinate the provision by\nother sources of, greatly improved multi-specialty tech-\nnical assistance to grantees and other appropriate agents\nin the California anti-poverty effort.\nTo encourage both the already indicated trend of California\ngovernmental officials toward more involvement in anti-\npoverty programs and their increasing interest in the\nefficient, well-coordinated application of state govern-\nmental and private resources to the problems of poverty\nin California.\nTo gain the capacity to \"mobilize\" business, volunteer,\nand foundation resources in a systematic, consequential\nway to promote economic opportunity.\nB. What are SEOO's goals for the coming year?\nIn concert with the mandates of the Economic Opportunity\n2\nAct:\n1. To provide review of and assistance to grantees in\ngreater depth by an increased and better trained\nanalyst staff, with the object of providing sufficient\nintensity and continuity of state-CAA relationships\nto resolve as many areas as possible of mutual con\ncern about programs prior to the refunding-review\nstage.\n2.\nTo provide direct technical assistance to CAAs and\nsingle purpose grantees in the fields of management\n(including fiscal management), collection and maxi-\nmized use of information on poverty and opportunity,\nand other areas as local needs dictate.\n3. To develop through special programs and contract\nservices new assistance and demonstration projects\nin the use of volunteer services, excess property,\nand community college resources; in programs of\ntechnical aid to Indians, disadvantaged youth, and\nHead Start-day care projects; and in other special-\nities as indicated.\n4. To complete the adoption of a systematic approach\nto SEOO planning and management by objectives.\n5. To create an information module in conjunction with\nHRD which enables the comprehensive and systematic\ncollection, compilation, storage, retrieval, and\ndissemination of data on poverty and on anti-poverty\nresources in California.\n1\nC.\nWhat are SEOO's goals for the next three years?\nTo consolidate those gains made to date in the anti-povert\neffort.\nTo accelerate the spin-off of effective anti-poverty pro-\ngrams to established social agencies.\nTo maximize public awareness of the problems of poverty\nand participation in their solution.\nTo encourage new public and private efforts for the\nprevention of poverty.\nIII.\nSEOO Project or Program (Directly administered by SEOO, if any.\nNot applicable; State OEO does not directly plan to administer\nanti-poverty programs.\nIV.\nThe SEOO within the State Government\nA. Describe the organizational structure and placement of\nthe SEOO within state government. If SEOO director does\nnot report directly to the Governor, provide the titles\nand relationship of all intervening officials.\nSee Attachment 2, Organizational Chart, and Assembly\nBill 1463, The Human Resources Development Act of 1968,\n(Chapter 1460, Statutes of 1968).\nB. Has this changed during the past year?\nNo.\nC. Describe the existing formal and informal arrangements\nfor the coordination of state agency activities and\nprograms related to anti-poverty efforts. Are there\nplans to modify or improve this?\nThe total framework for accomplishing this is prescribed\nby provisions of Human Relations Agency and Department of\n1\nHRD. The requested augmentation in professional capabil-\nities beyond those of the existing skeletal review staff\nis intended to provide the basis for meaningful attempts\nat coordination of anti-poverty efforts.\nD. State how the SEOO will help mobilize all possible resource\nat the state level and promote the participation of state\nagencies.\nThrough the mechanism provided by Assembly Bill 1463.\nTo encourage new public and private efforts for the\nprevention of poverty.\nIII.\nSEOO Project or Program (Directly administered by SEOO, if any. )\nNot applicable; State OEO does not directly plan to administer\nanti-poverty programs.\nIV.\nThe SEOO within the State Government\nA. Describe the organizational structure and placement of\nthe SEOO within state government. If SEOO director does\nnot report directly to the Governor, provide the titles\nand relationship of all intervening officials.\nSee Attachment 2, Organizational Chart, and Assembly\nBill 1463, The Human Resources Development Act of 1968,\n(Chapter 1460, Statutes of 1968).\nB. Has this changed during the past year?\nNo.\nC. Describe the existing formal and informal arrangements\nfor the coordination of state agency activities and\nprograms related to anti-poverty efforts. Are there\nplans to modify or improve this?\nThe total framework for accomplishing this is prescribed\nby provisions of Human Relations Agency and Department of\n2\nHRD. The requested augmentation in professional capabil-\nities beyond those of the existing skeletal review staff\nis intended to provide the basis for meaningful attempts\nat coordination of anti-poverty efforts.\nD. State how the SEOO will help mobilize all possible resources\nat the state level and promote the participation of state\nagencies.\nThrough the mechanism provided by Assembly Bill 1463.\nE.\nIndicate to what degree the SEOO is coordinating with\nother federal technical assistance-type programs opera-\nting at the state level (such as HUD's 701, Title VII\nand Title IX: HEW's Title I; USDA's TAP, etc.) How\ncan this coordination be improved?\nThe SEOO is coordinating its interests to the maximum\nfeasible degree with other federal technical assistance\nprograms through close liaison with the CAA operations\nand the regional and district headquarters of the federal\nprograms.\nLogical\nEfflain\nThe coordination of SEOO interests in the indicated pro-\nNot\ngrams will be strengthened to the degree that additional\nstaff availability will improve the quantity and quality\nof linkage of operating programs in California.\nF.\nHow will the SEOO promote within the state government\ngreater use of new types of services and innovative\napproaches in attacking causes of poverty?\nAnswered in I-C.\nV.\nDesignation by Governor\nA.\nDescribe how and when the Governor designated your office\nto be the recipient of state agency assistance under\nSection 231, Title II of the Economic Opportunity Act.\nThe Governor designated this office July 16, 1965, pur-\nsuant to state enabling legislation which created the\nState Office of Economic Opportunity and the California\nMigrant Master Plan. Further provision to continue opera-\ntion of this office is authorized by the Human Resources\nDevelopment Act of 1968 as previously described (AB 1463;\nChapter 1460, Statutes of 1968).\nB.\nHas the SEOO also been designated to advise the Governor\nconcerning his approval authority under Section 242 of\nthis Act?\nYes.\nSEOO WORK PROGRAM\nCAP Form 7-0\nPUNCTIONS AND ORGANIZATION\nR.\nGive a breakdown of existing (authorized and actual) SEOO\nstaff - both clerical and professional --- stating titles,\nresponsibilitics and functions of each. Describe how the\nstaff is organized.\nSee Attachment 1 - SEOO Current Organization Chart\nSee Attachment 2 - SEOO Current Job Descriptions\nB.\nWhat changes are proposed in the SEOO staff for the next\nProgram Year in size, functions and organization?\n(See foregoing CAP 81-a Sections II and IV)\nA serics of policy developments in the Federal Office of\nEconomic Opportunity (recently summarized in OEO Instruction\n7501-1) has recognized and reaffirmed \"the important and unique\ncontribution states (can) make in the nation's efforts to deal\nwith the problems of the poor and in assisting the Office of\nEconomic Opportunity with programs authorized by the Economic\nOpportunity Act. = Based upon the absolute numbers of dis-\nadvantaged people in California VS. other states, as well\nas upon 2 the ratios of SEOO budgets to EOA program funds for\nwhich SEOOS have responsibility in other states, the existing\nCalifornia budget is disproportionately low by a factor of\nten or twenty (depending on the particular comparison).\nThe California State Office of Economic Opportunity proposes\nsubstantial and significant improvements in its capabilities\nto perform a broader and more effective role in California\nanti-poverty activities. Coupled with renewed cooperative\narrangements between SEOO and the Regional OEO, and with\nimproved coordination of State governmental resources which\nresult from implementation of the State HRD reorganization,\nthe proposed changes in SECO staff size, function, and organ-\nization promise SEDD all enhanced APPREMINTLY H make HII\nimportant contribution to the anti-poverty work envisioned\nin the Economic Opportunity Act.\nPer request of OEO-Western Regional California SEOO will\nimplement staff improvements in two ways:\n(1) The augmentation of the existing SEOO supervising\nand review personnel complement through an increased\n\"regular guideline\" grant and\n(2) The addition of key staff and technical assistance\nspecialists through a demonstration grant. Basic\nstaff changes to be effected through both funding\narrangements are outlined below, diagrammed in the\n\"Chart of CSEOO Organization: - PY 'E'\" (attachment 3)\nand subsequently elaborated in the various approp-\nriate sections of this work program and in the work\n1\nprogram of the demonstration grant proposal.\nExpanded regular program:\n(1) An addition ofeight Community Program Analysts to\nthe existing eight (currently termed \"Community\nAction Representatives\") to more nearly natiofy the\ncurrent (and growing) assistance and review require-\nments of the state' B local grantees, particularly\nto enable more precise and consistent diagnosis of\ngrantee programs and problems in advance of the\nCormal review refunding period, in carrying out the\nGovernor's tasks of program coordination and review.\nA more substantial and better trained staff of analysts\nwill permit the cooperative resolution of differences\nwith grantees and other local community participants\nin anti-poverty programs on a regular, consistent\nand pre-crisis basis, and will encourage more effective\ndiagnosis of CAA needs for specialist technical aid\nwhich can be applied upon request by the grantee and\nAnalyst working together. One Analyst will be assigned\non a long-term full-time basis to an existing grantee\nby arrangement with the grantee and the Regional Office\nof Economic Opportunity.\n(2) An addition of a Staff Assistant to aid the SEOO top\nmanagement in planning, and in the administration and\ncoordination of the regular, demonstration, STAP and\nother programs.\n(3) Establishment of two positions for coordination of\nvolunteer VISTA activities and intergovernmental liaison\nwork to fulfill the objectives of state, public, and\nprivate sector resource mobilization described in OEO\nInstruction 7501-1.\nDemonstration project for technical assistance and program\ncoordination: (see separate grant work program)\n(1) Establishment of SEOO technical assistance capabilities\nin grantee personnel, fiscal and program management by\nthe employment of four Management Consultants who\nwill be prepared to both diagnose special management\nproblems and implement management improvements upon\nrequest by California grantees.\n(2) Development of planning, research, information and\nfunctions per Instruction 7501-1 through employment\nof the Staff Assistant for planning (see (2) under\nRegular Program above) and increased use of research\nand statistics capabilities within HRD.\n(3) Hiring of Specialist Coordinators for California's\nIndian Programs and California's Childhood Development\nPrograms.\nSTAP Program:\nBeginning May 1, 1970, OEO funded four STAP Specialists to\nOEO, who will give primary attention to the long-term special\ntechnical assistance needs of rural grantees.\nC. Does the SEOO now have -- or does it plan to have next year,\npersonnel outstationed throughout the state? (If so, specify\nwhere, functions, etc.) If answer is yes, list the advantages\nand disadvantages over a single centralized staff.\nSEOO plans to outstation several Community Program Analysts\n2\nin Los Angeles and in the San Francisco Bay Area. Reducing the\nphysical distance between the Analysts and the grantees for which\nthe Analysts have responsibility complements the reduction through\nadded SEOO staffing in the number of grantees each Analyst must\nservice --- offering SEOO the opportunity to meet grantees' long\narticulated demands for coverage with greater depth and continuity\nby SEOO representatives. Each outstationed group will include\na Senior Analyst who will be responsible for assuring the close\nbordination of field review and assistance work. A schedule of\nfrequent field-headquarters contacts already developed will assure\nthat the advantage of improved efficiency is without cost in\ncentral coordination and control.\nWhat management improvements are planned for the coming year?\nOn the basis of recent favorable experience, SEOO will main-\ntain the general pattern of intraorganizational relationships\namong Community Program Analysts described in this section for\nthe Program Year E proposal. To accommodate the expansion in\nfield assistance and review capability provided by the added\nprofessional Analysts and their outstationing, each Analyst\nwill be assigned to assist and serve grantees in one of three\n(San Francisco, Los Angeles, and Sacramento) SEOO administrative\nregions under the supervision of a Senior Analyst for the region.\nFurther extensions of the principles of management by objec-\n:ives will be integrated in SEOO's work as a management and\nplanning device, under the technical guidance of the Management\nImprovement-Cost Reduction (MICR) Section of the State Department\nof Human Resources Development.\n1\nPERSONNEL ADMINISTRATION\nA. What problems have there been - and are anticipated next year\nin filling vacancies, in salaries, and other personnel matters?\nNone in either case.\nB. Will the SEOO be able to operate in accordance with approved OEO\nPersonnel Policies and Procedures? List any exceptions and explain\nthe necessity for such exceptions.\nYes, no exceptions.\nC. What career development programs are planned?\nThe addition of the positions of Supervising Community\nProgram Analyst for each of two administrative regions offers\ncareer development opportunities to SE00 staff. State OEO also\nwill have the added capability to plan and implement a career\ndevelopment program through its expanded TA services operation.\nWhat staff training is needed and how does the SEOO propose to\nmeet this need?\nSEOO has provided training on a regular basis to existing\nstaff. Addition of new staff will require introductory and\nsupplemental training which will be given with the cooperation\nof the State Training Division and other State agencies, par-\ndon,\nticularly the HRD sections (fiscal research, legal and manage-\nment) SEOO may also utilize training services of the State\nCollege and University systems. A possibility exists for some\njoint training of staffs of SEOO and Western Regional OEO,\nRegular in-service staff training also will be provided at\nregular intervals during the Program Year. A staff member has\nbeen appointed to work with other agencies and groups to develop\na comprehensive and coherent training program for SEOO staff for\nProgram Year \"E\".\nCOORDINATION 1\nA. Checkpoint Procedures: Describe how the checkpoint procedure\nsystem which the CAAS (Form 77) is working, and how the SEOO\nplans to improve its participation in the procedure. Does the\nSEOO recommend changes in the system?\nImproved working relationships - including greater participa-\ntion by SEOO staff in grantee pre-review and planning meetings\nwith Regional representatives over the past year have begun to\nindicate a better functioning of the checkpoint system. SEOO\nexpects this trend to continue. Where SEOO is permitted full\nparticipation in grantee pre-review activities, and the grantee\nsubmits Form 77 on time, the checkpoint procedure functions well.\nB. How is the checkpoint procedure working for 010/HQS - approved\nprograms, and how can this be improved?\nThe procedure is working well.\nNegotiation in advance of the Governor's thirty day sign-off\nperiod has enhanced the effectiveness of the checkpoint procedure.\nFurther emphasis on advance negotiations is desirable.\nC. What plans does the SEOO have to advise and assist OEO on devel-\noping procedures and programs which would promote and increase\nstate agency participation in the anti-poverty effort? (What\nare the problems and opportunities?\nSEOO has advised OEO of its expanded roles in the anti-poverty\nfield (as outlined in recent HRD policy statements and detailed\nin foregoing sections of this application), which have the full\ninterest and support of top HRD officials, the Office of the\nGovernor of the State, and legislators, e.g., the HRD Act of 1968.\nD. As \"advocate for the poor\" at the state level, how does the SEOO:\n1. Plan to employ poor people on the SEOO staff, or use as\nconsultants?\nThe opportunity to employ poor people on the SEOO\nstaff does not now exist. This is an area which State\nOEO expects to explore.\n2. Plan to promote the maximum feasible participation of the\npoor in planning, coordination, and evaluation of other\nstate agency operations and programs which affect the Door?\nThrough the establishment of is State OEO staff of\nsufficient size to devote time to planning, and an improved\ninformation, research and dissemination system, SEOO will\ngain the capacity to encourage the actual employment of\npoor people by other agencies, and the participation of\npoor people in the development, implementation and review\nof programs which serve them.\n3. Encourage and work toward the development of career oppor-\ntunities for the poor with other state agencies?\nThe existing SEOO linkage with State HRD, particularly\nwith its Job Development, Training and Placement Division,\nwill allow SEOO to express with greater impact its concern\nfor development of career opportunities and revised entry\nlevel opportunities for low-income people.\nE. Does the SEOO have any proposals to assist OEO on Job Corps\nand/or VISTA programs?\nA Volunteer Coordinator will be employed to mobilize and\ncoordinate anti-poverty volunteers and VISTA programs in\nCalifornia.\nIV. TECHNICAL ASSISTANCE\nA. Describe the kind and degree of technical assistance to be pro-\nvided the CAA5 during the coming Program Year and what changes\nand improvements are planned over the current year.\nThe acquisition of funding for the state STAP program and\nthe proposed addition of four Management Specialists, eight\nField Analysts, and three Special Programs Coordinators offers\nSEOO an impressive opportunity to provide higher quality multi-\nspeciality technical assistance to CAAs in the coming Program\nYear. The cooperation of HRD's units in this year's program\nwill allow SEOO to draw on vast and proximate funds of spec-\nialist talent in fields of critical importance to CAAs and in\naddition should provide SEOO an opportunity to promote its\npoor people by other agencies, and the participation of\npoor people in the development, implementation and review\nof programs which serve them.\n3. Encourage and work toward the development of career oppor-\ntunities for the poor with other state agencies?\nThe existing SEOO linkage with State HRD, particularly\nwith its Job Development, Training and Placement Division,\nwill allow SEOO to express with greater impact its concern\nfor development of career opportunities and revised entry\nlevel opportunities for low-income people.\nE. Does the SEOO have any proposals to assist OEO on Job Corps\nand/or VISTA programs?\nA Volunteer Coordinator will be employed to mobilize and\ncoordinate anti-poverty volunteers and VISTA programs in\nCalifornia.\nIV. TECHNICAL ASSISTANCE\nA. Describe the kind and degree of technical assistance to be pro-\nvided the CAAs during the coming Program Year and what changes\nand improvements are planned over the current year.\nThe acquisition of funding for the state STAP program and\nthe proposed addition of four Management Specialists, eight\nField Analysts, and three Special Programs Coordinators offers\nSEOO an impressive opportunity to provide higher quality multi-\nspeciality technical assistance to CAAs in the coming Program\nYear. The cooperation of HRD's units in this year's program\nwill allow SEOO to draw on vast and proximate funds of spec-\nialist talent in fields of critical importance to CAAs and in\naddition should provide SEOO an opportunity to promote its\nconcerns within other state agencies. Furthermore, SEOO\nplans to submit to OEO in the near future two or more indepen-\ndent applications for pilot projects funds to demonstrate new\nforms of technical aid to grantees. Still other changes and\nimprovements will be designed as program adjustments are made\nthrough a new SEOO TA-contract services concept.\nB. Identify the number of CAAs in the State, and list the ones\nwhich will be served. Provide a narrative statement on why\nthese CAAs were chosen.\nSEOO, in regard of the mandate of the Economic Opportunity\nAct of 1964, serves all the State's CAAS. These are 42 CAAB\nand numerous single-purpose grantees, which have been, and\nwill continue to be, served. In addition SEOO serves the\nCalifornia Inter-tribal Council and Quechan Indian CAP in\nImperial County. (Total 44 CAAS).\nC. How does the SEOO plan to assist the CAAs in locating non-OEO\nresources and funds in the next Program Year?\nIntegration of SEOO in the Department of Human Resources\nDevelopment promises to provide SEOO up-to-date information\non State and other public resources which might be available\nto CAAS. SEOO plans to convey such information as appropriate\nto CAAS through its Analyst and Specialist staff, and other\nmedia.\nSEOO intends to develop as soon as possible one or more\nprofessional positions with responsibility for a unified,\nsystematic approach to the mobilization of private sector\nresources.\nD. Does the SEOO propose a better way to coordinate with the\nOEO Regional Office and its field representatives in the pro-\nvision of technical assistance to the CAAS?\nRecent published guidelines, as well as a continuing series\nof meetings between OEO and SEOO staffs on the provision of\ntechnical assistance, have established an improved basis for\ncoordination of technical assistance activities. The two agencies\nhave agreed that State OEO will increasingly assume the role of\nproviding, or coordinating the provision of, technical aid to\ngrantees within the state, and SEOO is fully prepared to cooper-\nate with Regional OEO in developing policy for an efficient\ntechnical assistance effort. Continuous joint staff cooperation\nin the field between the two offices is encouraged by SEOO.\nE. What specific activities are planned to assist CAAs coordinate\ntheir programs with other related programs to meet the multi-\njurisdictional planning requirements of OEO Instruction 6321-27\nEach SEOO professional staff member has received or will\nreceive instruction in these requirements to enable him to\nhelp CAAS meet their obligations.\nF. What training and orientation does the SEOO propose to provide\nthe CAA staffs and boards?\nState OEO expects that the aforementioned restructuring\nof Analysts' field assignments will increase the time available\nfor the Analyst's training and orientation to CAA staffs and\nboards, upon request by CAAs.\nG. Will the SEOO serve as a central personnel \"clearinghouse\" for\nthe CAAs looking for qualified staff? Any changes from the\ncurrent situation?\nThe State OEO has served and will continue to serve as a\ncentral personnel \"clearinghouse\" for the CAAB, upon request.\nH. Describe how the SE00 plans to change or improve its efforts\nto inform the news media and the public of the needs, problems,\nand programs of the anti-poverty effort.\nIt is intended that work of the Staff Assistant for Planning\nand the Intorgovernmental Liaison Coordinator (previously describe\nin several sections of this work program, in the attached CAP 81,\nin the demonstration proposal and in appended documents) will\nprovide the nucleus of a public information and education program\nto be developed by SEOO in the coming Program Year. The Public\nInformation Section of HRD also has offered assistance to SEOO\nin this field.\nV. OPERATIONS\nDescribe the programs the SEOO plans to operate, if any, during the\nnext program year --- include sources and amounts of funds, objectives\ntarget populations, etc. (Answer also if SEOO, as principal grantee,\ndelegates this program to be administered by another organization.)\nSEOO has no plans to operate programs in the coming year.\nSEOO EVALUATION QUESTIONNAIRE"
}