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Administrative, 1989-1991 [3]
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Originally Processed With FOIA(s):
FOIA Number:
2009-0275-S
2009-0275-S
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the George Bush Presidential
Library Staff.
Record Group/Collection:
George H.W. Bush Presidential Records
Collection/Office of Origin:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
OA/ID Number:
85033
Folder ID Number:
85033-003
Folder Title:
Administrative, 1989-1991 [3]
Stack:
Row:
Section:
Shelf:
Position:
V
0
O
O
O
Withdrawal/Redaction Sheet
(George Bush Library)
Doc. No. / Type
Subject/Title
Date
Restriction
Classification
01. Memo
Florence E. Gantt to J. Bonnie Newman
5/22/89
(b)(1)
Re: Request for Aircraft (1 pp.)
02. Booklet
Re: WAVES Center: Appointment/Worker/Press Entrance
n.d.
(b)(2), (b)(7)(e),
Information (20 pp.)
(b)(7)(f)
03. Paper
Re: NSC Records Management System (7 pp.)
n.d.
(b)(1)
S
04. Memo
Brent Scowcroft to John Sununu
1/3/89
(b)(2)
Re: Portal-to-Portal Transportation for Robert Gates (1 pp.)
05a. Record
Re: Officer Record Brief (1 pp.)
n.d.
(b)(6)
05b. Resume
Re: Military Resume (4 pp.)
1/4/89
(b)(6)
Page 1 of 1
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Pinksheet Number:
cap2242
OA/ID Number:
85033-003
Date Closed:
9/8/2010
FOIA/Sys Case #:
2009-0275-S[2]
Re-review Case #:
P-2/P-5 Review Case #:
LAIM FOR REIMBURSEMENT
40F4
FOR EXPENDITURES
3. SCHEDULE NUMBER
ON OFFICIAL BUSINESS
NSC
Read the Privacy Act Statement on the back of this form.
5. PAID BY
1. NAME (Last. hrst. middle intial)
b. SOCIAL SECURITY NO.
CLAIMANT 4.
FAUST LINDA
C. MAILING ADDRESS (Include ZIP Code)
ATTN:W:LMA HALL
d. OFFICE TELEPHONE NUMBER
General SCOWCRUFTS office
2255
6. EXPENDITURES claimant.) (If fare claimed in col. (g) exceeds charge for one person. show in col. (h) the number of additional persons which accompanied the
DATE
Show approoriate code in col. (b):
moon
A-Local travel
AMOUNT CLAIMED
MILEAGE
1989
B-Telephone or telegraph, or
RATE
C-Other Expenses (itemized)
C
FARE
ADD.
TIPS AND
MILEAGE
(Explain expenditures in specific detail)
OR TOLL
PER.
MISCEL
NO. CF
SONS
LANEOUS
(a)
(b)
(c) FROM
MILES
(d) TO
(0)
in
(g)
6-19
(h)
(i)
THe WHITE House
DeLiver Documents
3
50
To EMBASSY OF
sweden
If additional space is required continue on the back.
SUBTOTALS CARRIED FORWARD FROM THE
BACK
7. AMOUNT CLAIMED (Total of cols. (f), (g) and (i).))
$3.50
TOTALS
350
3. This claim IS approved. Long distance telephone calls, if shown, are certified
as necessary in the interest of the Government. (Note: If long distance calls
10. I certify that this claim IS true and correct to the best of my knowledge and
are included. the approving official must have been authorized, in writing, by
belief and that payment or credit has not been received by me.
the nead of the department or agency to SO certify (31 U.S.C. 680a).)
Sign Original Only
Sign Original Only
DATE
CLAIMANT
SIGN HERE
DATE
Patty G-Daniee
6-19-89
11.
CASH PAYMENT RECEIPT
APPROVING
a. PAYEE Signature
D. DATE RECEIVED
OFFICIAL
SIGN HERE
9. This claim IS certified correct and proper for payment.
C. AMOUNT
Sign Original Only
AUTHORIZED
$
DATE
CERTIFYING
OFFICER
12. PAYMENT MADE
SIGN M.RE
BY CHECK NO.
ACCOUNTING CLASSIFICATION
104-210
STANDARD FORM THE 11-77)
PARKING SNODISH EMBASSY
K
Booth
kinney
system, inc.
THANK YOU
FOR EXPENDITURES
3. SCHEDULE NUMBER
ON OFFICIAL BUSINESS
Read the Privacy Act Statement on the back of this form.
5. PAID BY
1. NAME (Last, hrst. mode intial)
b. SOCIAL SECURITY NO.
CLAIMANT 4.
C. MAILING ADDRESS (include ZIP Code)
d. OFFICE TELEPHONE NUMBER
EXPENDITURES claimant.) (If fare claimed in col. (g) exceeds charge for one person. show in col. (h) the number of additional persons which accompanied the
DATE
Show approoriate code in col. (b):
C
moon
A-Local travel
AMOUNT CLAIMED
MILEAGE
D
B-Telephone or telegraph, or
RATE
19
E
C-Other Expenses (itemized)
C
MILEAGE
FARE
ADD.
TIPS AND
(Explain expenditures in specific detail)
OR TOLL
PER.
MiSCEL
NO. OF
SONS
LANEOUS
(a)
(b)
MILES
(c) FROM
(d) TO
(e)
in
(g)
(h)
(i)
additional space is required continue on the back.
SUBTOTALS CARRIED FORWARD FROM THE
BACK
AMOUNT CLAIMED (Total of cols. (f), (g) and (i).))
$
TOTALS
This claim IS approved. Long distance telephone calls, if shown, are certified
as necessary in the interest of the Government (Note: If long distance calls
10. I certify that this claim IS true and correct to the best of my knowledge and
are included. the approving official must have been authorized. in writing, by
belief and that payment or credit has not been received by me.
the nead of the department or agency to so certify (31 U.S.C. 680a).)
Sign Original Only
Sign Original Only
DATE
CLAIMANT
SIGN HERE
DATE
11.
CASH PAYMENT RECEIPT
PROVING
a. PAYEE Signature
D. DATE RECEIVED
FICIAL
GN HERE
This claim IS certified correct and proper for payment.
C. AMOUNT
Sign Original Only
/THORIZED
$
DATE
ERTIFYING
FICER
12. PAYMENT MADE
GN M.RE
BY CHECK NO.
DOCUNTING CLASSIFICATION
-210
STANDARD FORM THA Rev. 11-77)
THE WHITE HOUSE
JUN 8 1989
WASHINGTON
June 7, 1989
MEMORANDUM FOR J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
FROM:
FLORENCE E. GANTT Florence Dantt
SUBJECT:
Request for Aircraft
General Scowcroft is going to travel to Los Angeles to brief
former President Reagan on Thursday, June 8, 1989. Wilma Hall
will accompany him. An aircraft is requested to depart Andrews
at 6:00 a.m. and return at 6:30 p.m.
Thank you.
THE WHITE HOUSE
WASHINGTON
June 7, 1989
MEMORANDUM FOR J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
FROM:
FLORENCE E. GANTT Florence Ganth
SUBJECT:
Request for Aircraft
General Scowcroft is going to travel to Los Angeles to brief
former President Reagan on Thursday, June 8, 1989. Wilma Hall
will accompany him. An aircraft is requested to depart Andrews
at 6:00 a.m. and return at 6:30 p.m.
Thank you.
THE WHITE HOUSE
WASHINGTON
May 26, 1989
MEMORANDUM FOR WHITE HOUSE OFFICE AND OFFICE OF POLICY
DEVELOPMENT STAFF
FROM:
C. BOYDEN GRAY
chn
COUNSEL TO THE PRESIDENT
SUBJECT:
Meal Acceptance Guidelines
This memorandum provides general guidance on the propriety of
accepting a meal from an outside source. The rules governing
acceptance of meals are contained in the Standards of Conduct for
the Executive Office of the President found at 3 C.F.R. Part 100-
735 and opinions issued by the Office of Government Ethics (OGE).
Additional guidance will be issued when these standards are
revised as a result of the President's ethics initiative.
Under current policy, White House employees may not solicit or
accept any "gift, gratuity, favor, entertainment, loan or any
other thing of monetary value" from anyone who:
1) has or is seeking contracts or business with the
Executive branch;
2) conducts activities regulated by the Executive
branch; or
3) has interests that may be substantially affected by
the employee's performance or non-performance on
the job.
Meals or other food purchases are considered gifts or
entertainment for purposes of this prohibition. See generally
3 C.F.R. 100.735-14.
Under this policy, we are generally prohibited from accepting
meals from virtually all sources--including, among others,
contractors, regulated business groups, and litigating parties.
With regard to media contacts, a 1987 OGE opinion determined that
1 Other provisions of the Standards of Conduct or statute
that may come into play are 3 C.F.R. 100.735-4 (c) (1), which
prohibits an employee from using his or her official position for
private gain, and 18 U.S.C. 209, which prohibits any gratuity
that supplements an employee's compensation.
reporters seeking information from, or an interview or ongoing
working relationship with, a government employee because of the
employee's official position, are prohibited sources for the
official. As a general rule of thumb, the 1987 OGE opinion
stated that any individual or organization that offers free food,
or refreshments to a government employee simply because of such
employee's official position is considered a prohibited source.
Exceptions
There are some limited exceptions in which meals may be accepted
from a prohibited source, provided that doing so does not
otherwise create an appearance of impropriety. These are
summarized below:
1. Personal Relationships. Gifts or entertainment may be
accepted from relatives or friends provided the family or
personal relationship is the motivation for the hospitality.
Even in the case of long-term friends, a meal may not be accepted
if circumstances make it clear that it is a business rather than
a personal occasion, e.g. if the meal is a business deduction of
the donor, or is an expense account item to be paid by the
donor's employer.
2. Meetings. Another exception permits acceptance of food
of nominal value on infrequent occasions in the course of a
meeting. The meal should be incidental to the meeting and should
not be the real or apparent primary purpose of the meeting.
Thus, meals can commonly be accepted if brought in to facilitate
the continuation of a working meeting. This exception also
permits acceptance by an employee of a meal at a large group
speaker. luncheon or dinner meeting at which the employee is the guest
3. Widely Attended Gatherings. Counsel's office and OGE
have agreed that a White House employee may accept food and
refreshments at widely attended gatherings, provided the
employee's attendance serves the interests of the White House,
the food and refreshments are not excessive, and the employee
obtains the approval of his supervisor or the Counsel's Office.
Ordinarily, such approval can be obtained from the employee's
supervisor (although supervisors are always free to consult the
Counsel's office). Should the need arise, requests for approval
by my office may be directed to Robert Portman or Amy Schwartz of
my staff prior to a gathering of this kind.
* * *
To summarize, except in extremely limited circumstances, it is
generally prudent for White House staff members to avoid
accepting a free meal or refreshments from any donor with
government business. If any staff member, after careful
evaluation in light of this memorandum, has difficulty judging a
particular situation, please contact the Counsel's office.
THE WHITE HOUSE
WASHINGTON
May 22, 1989
MEMORANDUM FOR J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
FROM:
FLORENCE E. GANTT Florenc Hantt
SUBJECT:
Request for Aircraft
Robert Gates has been asked to travel to Kennebunkport on Friday,
June 2, 1989, to join up with the Presidential party upon return
from the NATO Summit. He will carry classified material with
him. An aircraft is requested to depart Andrews at 10:00 a.m.
Cathy Millison of our Executive Secretariat will travel with him.
Thank you.
THE WHITE HOUSE
WASHINGTON
May 22, 1989
MEMORANDUM FOR J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
FROM:
FLORENCE E. GANTT Florence Hantt
SUBJECT:
Request for Aircraft
The President has asked Robert Gates and Larry Eagleburger of
State to brief several high-level foreign leaders prior to the
NATO Summit. They plan to visit London, Paris, Rome, Bonn and
Brussels, and other cities as required. An aircraft is requested
to depart from Andrews at 2:00 p.m. on Tuesday, May 23. James
Timbie of State and Brigadier General Dan Chrisman of the U.S.
Army will accompany them. MSGT Charles Fullerton and MSGT Cliff
Paquette of WHCA will join the party in London and remain with
them throughout the trip in Europe to ensure proper communica-
tions. They plan to return to Andrews on Friday, May 26.
This trip has not been publicly announced.
Thank you.
THE WHITE HOUSE
WASHINGTON
May 22, 1989
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
C. BOYDEN GRAY CMY
COUNSEL TO THE PRESIDENT
SUBJECT:
Reminders on White House Gift Policy
With the approach of the President's trip to Europe, it is
especially important for you to review White House policy
regulating the receipt of both domestic and foreign gifts. This
memorandum is merely a summary of the general policy regarding
gifts, and any specific questions should be referred to the
Counsel's Office.
I. Gifts That May Not Be Accepted: Conflicts of Interest
Both foreign and domestic gifts are subject to the general rules
concerning conflicts of interest. These rules provide that no
member of the White House staff may accept a gift, which means
anything of monetary value (including meals), from a "prohibited
source", i.e., a person or entity that:
has or is seeking contracts or other business with any
department in the Executive branch;
conducts activities regulated by the Executive branch;
or
has interests that may be substantially affected by the
staff member's performance or nonperformance of
official duties.
Specific exceptions to these general conflicts of interest rules
are set forth in part II below.
If a gift from such a "prohibited source" is received by a staff
member, whether abroad, at the office, or at home, the staff
member must return it to the donor with the explanation that it
cannot be accepted. A copy of the letter returning the gift
should be retained in your files, and a copy should be attached
to the White House Staff Gift Report form and sent to the Gift
Unit.
If for some reason you feel you cannot return the gift (donor
unknown, the address of donor unknown, or other), you should
explain on the form the rationale for not returning the item and
send such gift to the Gift Unit. If after analysis, it is
confirmed that return is not possible or advisable, the
prohibited gift will be turned over to GSA for disposition.
Note: the foregoing prohibitions apply to your spouse and
immediate household as well.
II. Gifts That May Be Accepted
Gifts from personal friends or family may be accepted, but only
if the circumstances make it clear that the personal or family
relationship is the motivating factor and circumstances do not
otherwise create an appearance of a conflict of interest.
Moreover, all "foreign" gifts, even those from friends, are
further subject to limitations on value, as described in part III
below.
The customary exchange of gifts of nominal value between co-
workers is also permitted. However, because federal law
expressly prohibits gifts from a subordinate employee to his
supervisor or others in the office with a higher pay status,
gifts to superiors are prohibited, unless they are for a unique
occasion (such as a wedding or the birth of a child).
Unsolicited advertising and promotional materials of nominal
value may be accepted even if they come from individuals or
businesses having business with or regulated by the federal
government. This only extends to such customary promotional
items as desk calendars, pens, pocket diaries, and the like. By
way of example, this rule would not permit acceptance of a case
of champagne, a work of art, or other items of substantial value.
All such gifts, if accepted, are subject to the financial
disclosure requirements described in part VI below.
III. Special Restrictions Regarding Foreign Gifts
In addition to the White House conflicts of interest restrictions
described above, the Constitution and federal law (5 U.S.C.
Section 7342) generally prohibit U.S. government officials, their
spouses and dependents from accepting "foreign" gifts, i.e., any
gift received from an official foreign source, to include a
foreign government, a foreign multilateral organization, or an
agent of any such government or organization. Non-official gifts
from foreign sources are treated like domestic gifts. If you
receive a gift from a foreign source and you are not certain if
it is an "official" or "non-official" source, consult with the
Counsel's Office. The following general guidelines apply:
O
A U.S. official may not solicit or encourage an offer
of a foreign gift or decoration.
2
Foreign gifts with a retail value of more than $180 (as
adjusted from time to time for inflation) automatically
become the property of the U.S. Government. Gifts in
excess of $180 may be accepted on behalf of the United
States only when "it appears that to refuse
would
likely cause offense or embarrassment or otherwise
adversely affect the foreign relations of the United
States
"
All foreign gifts must be turned over
to the White House Gift Unit as soon as possible for
appraisal and for recording for purposes of the annual
report on foreign gifts. Gifts valued at over $180
will be turned over to the General Services
Administration for disposition.
Foreign gifts valued at under $180 (so-called gifts "of
minimal value tendered and received as a souvenir or
mark of courtesy") may be accepted and retained only if
the acceptance would not violate the conflicts of
interest rules described in part I above. (Note: Any
such gifts retained by you are subject to the same
annual public financial disclosure requirements as
domestic gifts.)
U.S. officials may not accept foreign gifts of travel
or reimbursement for transportation, food or lodging
expenses, except in the case of travel taking place
entirely outside of the United States and when (i) such
expenses are reasonable, (ii) acceptance is consistent
wit U.S. interests, and (iii) acceptance of any such
gift is otherwise consistent with the conflicts of
interest rules described in part I above. A thorough
record of any such expenses accepted should be kept as
they may be required to be reported on the annual
financial disclosure form.
You must also be wary of gifts offered to you from
foreign non-official individuals, especially when you
do not know the donor. Although such gifts may not be
subject to foreign gift restrictions, they should be
treated the same as a domestic gift in regard to
propriety of acceptance, conflicts of interest,
reporting, etc.
IV. Security Inspection of Foreign Gifts
Whenever a gift comes into your possession from a foreign
government, organization or individual, it is imperative that it
be turned over to security personnel for inspection at the
earliest opportunity. Such a gift should never be taken aboard
an airplane or other mode of transportation without a security
inspection.
3
V.
Gifts for the President and First Lady
No staff member should accept a foreign gift for the President or
the First Lady except by prior arrangement with the host
government or entity.
Anyone who receives a gift intended for the President or the
First Lady must ensure that it is turned over to security
personnel for inspection as soon as possible. Be especially wary
of gifts which are suddenly and unexpectedly thrust upon you.
Upon return from security, the gift should then be deposited with
the White House Gift Unit, along with information concerning
identity of the donor, time and place of acceptance, etc., so
that the gift can be properly recorded and a decision made as to
its disposition.
VI. White House Staff Reporting Requirements
Members of the White House staff who are required to file annual
financial disclosure reports on Form SF-278 - should complete a
White House Staff Gift Report Form for all gifts (except those
from family members). These forms may be obtained from the White
House Gift Unit, OEOB 457 (Ext. 7133). The gift itself should be
submitted to the Gift Unit for appraisal, together with the
completed form.
Such staff members are reminded that they must report on the SF-
278 any gift over $100 in value received from persons other than
relatives--including any foreign gifts. In addition, foreign and
domestic gifts over $35 in value must be reported if the
aggregate of such gifts received from the same source within the
year totals more than $100. By routinely submitting the White
House Staff Gift Report Forms to the Gift Unit throughout the
year, you will enable the Gift Unit to supply you with an
accurate and complete list of reportable gifts at year end for
inclusion with your SF-278.
Please note that the $100 and $35 reporting thresholds are not
related to the issue of whether a gift may be accepted. The
propriety of accepting any gift must be determined first, without
regard to these thresholds.
VII. Additional Questions
This memorandum is necessarily general and does not deal with all
questions that may arise. If you are in doubt about the
propriety of accepting any gift or about any other topic covered
above, please consult with Counsel's Office.
4
May 23, 1989
Philip --
I understand a memo was FAXed to General Scowcroft in
Kennebunkport concerning NSC staff travelling on the European
trip. Wilma nor the General saw the memo. Based on Bob Gates
recommendation the General made the following decision:
Robert Blackwill
Florence Gantt
Wilma Hall
Philip Zelikow
Jeff Massa (WHSSS to support computers)
Florence
THE WHITE HOUSE
WASHINGTON
May 16, 1989
MEMORANDUM FOR WHCA OPERATIONS
FROM:
DEPUTY ROBERT ASSISTANT M. GATES KS.
TO THE PRESIDENT
FOR NATIONAL SECURITY AFFAIRS
SUBJECT:
Additional Telephone Line - Driver's Lounge
Please install an additional outside telephone line in the
Driver's Lounge, Room 17 - Old Executive Office Building. Upon
installation, please do not indicate the telephone number on the
instrument.
THE WHITE HOUSE
WASHINGTON
May 16, 1989
MEMORANDUM FOR J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
FROM:
FLORENCE E. GANTT Florene-Lant
SUBJECT:
Request for Aircraft
The President has asked General Scowcroft to remain behind on
Thursday, May 18 to meet with a high-level foreign visitor. The
General will then join the President in Kennebunkport on Thursday
evening. An aircraft is requested for General Scowcroft to
depart from Andrews at 5:00 p.m. on Thursday, May 18. Wilma Hall
will accompany him.
Thank you.
THE WHITE HOUSE
WASHINGTON
3 May 1989
MEMORANDUM FOR ANDREW H. CARD, JR.
FROM:
Robert M. Gates Rf.
SUBJECT:
NSC Commissioned Officers
In response to the attached memorandum of January 27th, the
Governor approved a specific list of NSC positions to be headed
by Commissioned Officers. He approved commissioning specific
individuals where those had already been appointed. We have now
selected individuals for the other positions.
Per the Governor's approval on 27 January, would you please
approve and implement commissioning for the following officers:
--
Special Assistant to the President and Senior Director for
Asian Affairs Karl Jackson
--
Special Assistant to the President and Senior Director for
Latin American Affairs Everett Ellis Briggs
--
Special Assistant to the President and Senior Director for
Defense Policy and Arms Control Arnold Kanter
--
Special Assistant to the President and Senior Director for
International Economic Affairs Deane E. Hoffmann
--
Special Assistant to the President and Senior Director for
National Security Council Planning Peter W. Rodman
This completes our list of eleven senior staff members who will
be commissioned officers.
Attachment:
As Stated
THE WHITE HOUSE
0004-A
WASHINGTON
January 27, 1989
MEMORANDUM FOR JOHN SUNUNU
FROM:
BRENT SCOWCROFT
B
SUBJECT:
NSC Commissioned Officers and
Building Pass Requirements
Per your request, below is the list of positions that we
anticipate will be headed by Commissioned Officers (Special
Assistants to the President). Where we have hired new officers,
they are listed in parentheses.
1. Legal Advisor (C. Nicholas Rostow)
2. Legislative Affairs (Virginia A. Lampley)
3. European and Soviet Affairs (Robert D. Blackwill)
4. Near East and South Asian Affairs (Richard N. Haass)
5. Asian Affairs ( Kar Dier
6. African Affairs (David C. Miller)
7. Latin American Affairs
8. Intelligence Programs (William W. Working)
9. Defense Policy/Arms Control
10. International Economic Affairs
11. Counselor/Planning
Also per your request, a staff listing has been attached showing
the Building Pass requirements for the NSC. These requirements
are based on an individual's need for continuous access to the
West and/or East Wings of the White House.
Our requirement is for 111 WHS, 26 OGA and the use of
approximately 55 EOB passes. The current manning level of the
NSC was used for these figures. This manning is now being
reviewed with the emphasis toward reducing the overall size of
the NSC staff.
Attachment
Tab A - NSC Building Pass Requirements
all
Gro. Sumuna
Andy
APR 17 1989
THE WHITE HOUSE
WASHINGTON
April 13, 1989
MEMORANDUM FOR ALL WHITE HOUSE OFFICE AND OFFICE OF POLICY
DEVELOPMENT STAFF
FROM:
C. BOYDEN GRAYOMS
COUNSEL TO THE PRESIDENT
SUBJECT:
Executive Order 12674 -- Ban
on Outside Earned Income
You should be aware that section 102 of Executive Order 12674,
signed yesterday by President Bush, prohibits all full-time
noncareer Presidential employees in the executive branch,
including all full-time White House Office and Office of Policy
Development staff, from receiving any earned income for any
outside employment or activity performed during their
appointment. An exception to this general rule is that employees
are permitted to carry out contractual obligations that they
entered into before the order was issued. Because the order
addressed only earned income, it does not affect your receipt of
investment income.
I have attached a copy of Executive Order 12674 for your
reference and urge you to familiarize yourself with it. Apart
from the limitation on outside earned income described above, the
existing standards of conduct regulations will remain in force
until new regulations are issued by the Office of Government
Ethics.
If you have any questions about the interpretation of the order,
feel free to contact Amy L. Schwartz of my office at 456-7953.
Attachment
THE WHITE HOUSE
Office of the Press Secretary
For Immediate Release
April 12, 1989
EXECUTIVE ORDER
PRINCIPLES OF ETHICAL CONDUCT
FOR GOVERNMENT OFFICERS AND EMPLOYEES
By virtue of the authority vested in me as President by
the Constitution and laws of the United States of America, and
in order to establish fair and exacting standards of ethical
conduct for all executive branch employees, it is hereby
ordered as follows:
PART I - PRINCIPLES OF ETHICAL CONDUCT
Section 101. Principles of Ethical Conduct. To
ensure that every citizen can have complete confidence in the
integrity of the Federal Government, each Federal employee
shall respect and adhere to the fundamental principles of
ethical service as implemented in regulations promulgated
under sections 201 and 301 of this order:
(a) Public service is a public trust, requiring
employees to place loyalty to the Constitution, the laws, and
ethical principles above private gain.
(b) Employees shall not hold financial interests that
conflict with the conscientious performance of duty.
(c) Employees shall not engage in financial transactions
using nonpublic Government information or allow the improper
use of such information to further any private interest.
(d) An employee shall not, except pursuant to such
reasonable exceptions as are provided by regulation, solicit
or accept any gift or other item of monetary value from any
person or entity seeking official action from, doing business
with, or conducting activities regulated by the employee's
agency, or whose interests may be substantially affected by
the performance or nonperformance of the employee's duties.
(e) Employees shall put forth honest effort in the
performance of their duties.
(f) Employees shall make no unauthorized commitments or
promises of any kind purporting to bind the Government.
(g) Employees shall not use public office for private
gain.
(h) Employees shall act impartially and not give
preferential treatment to any private organization or
individual.
(i) Employees shall protect and conserve Federal
property and shall not use it for other than authorized
activities.
more
(OVER)
2
(j) Employees shall not engage in outside employment or
activities, including seeking or negotiating for employment,
that conflict with official Government duties and
responsibilities.
(k) Employees shall disclose waste, fraud, abuse, and
corruption to appropriate authorities.
(1) Employees shall satisfy in good faith their
obligations as citizens, including all just financial
obligations, especially those -- such as Federal, State, or
local taxes -- that are imposed by law.
(m) Employees shall adhere to all laws and regulations
that provide equal opportunity for all Americans regardless
of race, color, religion, sex, national origin, age, or
handicap.
(n) Employees shall endeavor to avoid any actions
creating the appearance that they are violating the law or the
ethical standards promulgated pursuant to this order.
Sec. 102. Limitations on Outside Earned Income. No
employee who is appointed by the President to a full-time
noncareer position in the executive branch, including all
full-time employees in the White House Office and the Office
of Policy Development, shall receive any earned income for any
outside employment or activity performed during that
Presidential appointment.
PART II - OFFICE OF GOVERNMENT ETHICS AUTHORITY
Sec. 201. The Office of Government Ethics. The Office
of Government Ethics shall be responsible for administering
this order by:
(a) Promulgating, in consultation with the
Attorney General and the Office of Personnel Management,
regulations that establish a single, comprehensive, and clear
set of executive-branch standards of conduct that shall be
objective, reasonable, and enforceable.
(b) Developing, disseminating, and periodically updating
an ethics reference manual for employees of the executive
branch describing the applicable statutes, rules, decisions,
and policies.
(c) Promulgating, with the concurrence of the Attorney
General, regulations interpreting the provisions of the
general conflict-of-interest statute, section 208 of
title 18, United States Code, and the statute prohibiting
supplementation of salaries, section 209 of title 18,
United States Code.
(d) Promulgating, in consultation with the Attorney
General and the Office of Personnel Management, regulations
establishing a system of nonpublic (confidential) financial
disclosure by executive branch employees to complement the
system of public disclosure under the Ethics in Government Act
of 1978. Such regulations shall include criteria to guide
agencies in determining which employees shall submit these
reports.
(e) Ensuring that any implementing regulations issued by
agencies under this order are consistent with and promulgated
in accordance with this order.
more
3
Sec. 202. Executive Office of the President. In that
the agencies within the Executive Office of the President
(EOP) currently exercise functions that are not distinct and
separate from each other within the meaning and for the
purposes of section 207 (e) of title 18, United States Code,
those agencies shall be treated as one agency under
section 207 (c) of title 18, United States Code.
PART III - AGENCY RESPONSIBILITIES
Sec. 301. Agency Responsibilities. Each agency head is
directed to:
(a) Supplement, as necessary and appropriate, the
comprehensive executive-branch-wide regulations of the
Office of Government Ethics, with regulations of special
applicability to the particular functions and activities of
that agency. Any supplementary regulations shall be prepared
as addenda to the branch-wide regulations and promulgated with
the concurrence of the Office of Government Ethics.
(b) Ensure the review by all employees of this order and
regulations promulgated pursuant to the order.
(c) Coordinate with the Office of Government Ethics
in developing annual agency ethics training plans. Such
training shall include mandatory annual briefings on ethics
and standards of conduct for all employees appointed by the
President, all employees in the Executive Office of the
President, all officials required to file public or nonpublic
financial disclosure reports, all employees who are
contracting officers and procurement officials, and any other
employees designated by the agency head.
(d) Where practicable, consult formally or informally
with the Office of Government Ethics prior to granting any
exemption under section 208 of title 18, United States Code,
and provide the Director of the Office of Government Ethics a
copy of any exemption granted.
(e) Ensure that the rank, responsibilities, authority,
staffing, and resources of the Designated Agency Ethics
Official are sufficient to ensure the effectiveness of the
agency ethics program. Support should include the provision
of a separate budget line item for ethics activities, where
practicable.
PART IV - DELEGATIONS OF AUTHORITY
Sec. 401. Delegations to Agency Heads. Except as
provided in section 402 and except in the case of the head of
an agency, the authority of the President under section 208 (b)
of title 18, United States Code, to grant exemptions to
individuals, is delegated to the head of the agency in which
an individual requiring an exemption is employed or to which
the individual is attached for purposes of administration.
Sec. 402. Delegations to the Counsel to the President.
The authority of the President under section 208 (b) of
title 18, United States Code, to grant exemptions for
Presidential appointees to committees, commissions, boards,
or similar groups established by the President is delegated
to the Counsel to the President.
Sec. 403. Delegation Regarding Civil Service. The
Office of Personnel Management and the Office of Government
Ethics, as appropriate, are delegated the authority vested in
more
(OVER)
4
the President by 5 U.S.C. 7301 to establish general
regulations for the implementation of this Executive order.
PART V - GENERAL PROVISIONS
Sec. 501. Revocations. The following are hereby
revoked:
(a) Executive Order No. 11222 of May 8, 1965.
(b) Executive Order No. 12565 of September 25, 1986.
Sec. 502. Savings Provision.
(a) All actions already taken by the President or by his
delegates concerning matters affected by this order and in
force when this order is issued, including any regulations
issued under Executive Order 11222, Executive Order 12565 or
statutory authority, shall, except as they are irreconcilable
with the provisions of this order or terminate by operation of
law or by Presidential action, remain in effect until properly
amended, modified, or revoked pursuant to the authority
conferred by this order or any regulations promulgated under
this order. Notwithstanding anything in section 102 of this
order, employees may carry out preexisting contractual
obligations entered into before the date of this order.
(b) Financial reports filed in confidence (pursuant to
the authority of Executive Order No. 11222, 5 C.F.R. Part 735,
and individual agency regulations) shall continue to be held
in confidence.
Sec. 503. Definitions. For purposes of this order, the
term:
(a) "Contracting officers and procurement officials"
means all such officers and officials as defined in the Office
of Federal Procurement Policy Act Amendments of 1988.
(b) "Employee" means any officer or employee of an
agency, including a special Government employee.
(c) "Agency" means any executive agency as defined in
5 U.S.C. 105, including any executive department as defined in
5 U.S.C. 101, Government corporation as defined in 5 U.S.C.
103, or an independent establishment in the executive branch
as defined in 5 U.S.C.. 104 (other than the General Accounting
Office), and the United States Postal Service and Postal Rate
Commission.
(d) "Head of an agency" means, in the case of an agency
headed by more than one person, the chair or comparable member
of such agency.
(e) "Special Government employee" means a special
Government employee as defined in 18 U.S.C. 202 (a)
Sec. 504. Judicial Review. This order is intended only
to improve the internal management of the executive branch and
is not intended to create any right or benefit, substantive or
procedural, enforceable at law by a party against the
United States, its agencies, its officers, or any person.
GEORGE BUSH
THE WHITE HOUSE,
April 12, 1989.
# # #
THE WHITE HOUSE
WASHINGTON
April 13, 1989
MEMORANDUM FOR ALL WHITE HOUSE OFFICE AND OFFICE OF POLICY
DEVELOPMENT STAFF
FROM:
C. BOYDEN GRAY onh
COUNSEL TO THE PRESIDENT
SUBJECT:
Executive Order 12674 -- Ban
on Outside Earned Income
You should be aware that section 102 of Executive Order 12674,
signed yesterday by President Bush, prohibits all full-time
noncareer Presidential employees in the executive branch,
including all full-time White House Office and Office of Policy
Development staff, from receiving any earned income for any
outside employment or activity performed during their
appointment. An exception to this general rule is that employees
are permitted to carry out contractual obligations that they
entered into before the order was issued. Because the order
addressed only earned income, it does not affect your receipt of
investment income.
I have attached a copy of Executive Order 12674 for your
reference and urge you to familiarize yourself with it. Apart
from the limitation on outside earned income described above, the
existing standards of conduct regulations will remain in force
until new regulations are issued by the Office of Government
Ethics.
If you have any questions about the interpretation of the order,
feel free to contact Amy L. Schwartz of my office at 456-7953.
Attachment
THE WHITE HOUSE
Office of the Press Secretary
For Immediate Release
April 12, 1989
EXECUTIVE ORDER
PRINCIPLES OF ETHICAL CONDUCT
FOR GOVERNMENT OFFICERS AND EMPLOYEES
By virtue of the authority vested in me as President by
the Constitution and laws of the United States of America, and
in order to establish fair and exacting standards of ethical
conduct for all executive branch employees, it is hereby
ordered as follows:
PART I - PRINCIPLES OF ETHICAL CONDUCT
Section 101. Principles of Ethical Conduct. To
ensure that every citizen can have complete confidence in the
integrity of the Federal Government, each Federal employee
shall respect and adhere to the fundamental principles of
ethical service as implemented in regulations promulgated
under sections 201 and 301 of this order:
(a) Public service is a public trust, requiring
employees to place loyalty to the Constitution, the laws, and
ethical principles above private gain.
(b) Employees shall not hold financial interests that
conflict with the conscientious performance of duty.
(c) Employees shall not engage in financial transactions
using nonpublic Government information or allow the improper
use of such information to further any private interest.
(d) An employee shall not, except pursuant to such
reasonable exceptions as are provided by regulation, solicit
or accept any gift or other item of monetary value from any
person or entity seeking official action from, doing business
with, or conducting activities regulated by the employee's
agency, or whose interests may be substantially affected by
the performance or nonperformance of the employee's duties.
(e) Employees shall put forth honest effort in the
performance of their duties.
(f) Employees shall make no unauthorized commitments or
promises of any kind purporting to bind the Government.
(g) Employees shall not use public office for private
gain.
(h) Employees shall act impartially and not give
preferential treatment to any private organization or
individual.
(i) Employees shall protect and conserve Federal
property and shall not use it for other than authorized
activities.
more
(OVER)
2
(j) Employees shall not engage in outside employment or
activities, including seeking or negotiating for employment,
that conflict with official Government duties and
responsibilities.
(k) Employees shall disclose waste, fraud, abuse, and
corruption to appropriate authorities.
(1) Employees shall satisfy in good faith their
obligations as citizens, including all just financial
obligations, especially those -- such as Federal, State, or
local taxes -- that are imposed by law.
(m) Employees shall adhere to all laws and regulations
that provide equal opportunity for all Americans regardless
of race, color, religion, sex, national origin, age, or
handicap.
(n) Employees shall endeavor to avoid any actions
creating the appearance that they are violating the law or the
ethical standards promulgated pursuant to this order.
Sec. 102. Limitations on Outside Earned Income. No
employee who is appointed by the President to a full-time
noncareer position in the executive branch, including all
full-time employees in the White House Office and the Office
of Policy Development, shall receive any earned income for any
outside employment or activity performed during that
Presidential appointment.
PART II - OFFICE OF GOVERNMENT ETHICS AUTHORITY
Sec. 201. The Office of Government Ethics. The Office
of Government Ethics shall be responsible for administering
this order by:
(a) Promulgating, in consultation with the
Attorney General and the Office of Personnel Management,
regulations that establish a single, comprehensive, and clear
set of executive-branch standards of conduct that shall be
objective, reasonable, and enforceable.
(b) Developing, disseminating, and periodically updating
an ethics reference manual for employees of the executive
branch describing the applicable statutes, rules, decisions,
and policies.
(c) Promulgating, with the concurrence of the Attorney
General, regulations interpreting the provisions of the
general conflict-of-interest statute, section 208 of
title 18, United States Code, and the statute prohibiting
supplementation of salaries, section 209 of title 18,
United States Code.
(d) Promulgating, in consultation with the Attorney
General and the Office of Personnel Management, regulations
establishing a system of nonpublic (confidential) financial
disclosure by executive branch employees to complement the
system of public disclosure under the Ethics in Government Act
of 1978. Such regulations shall include criteria to guide
agencies in determining which employees shall submit these
reports.
(e) Ensuring that any implementing regulations issued by
agencies under this order are consistent with and promulgated
in accordance with this order.
more
3
Sec. 202. Executive Office of the President. In that
the agencies within the Executive Office of the President
(EOP) currently exercise functions that are not distinct and
separate from each other within the meaning and for the
purposes of section 207 (e) of title 18, United States Code,
those agencies shall be treated as one agency under
section 207 (c) of title 18, United States Code.
PART III - AGENCY RESPONSIBILITIES
Sec. 301. Agency Responsibilities. Each agency head is
directed to:
(a) Supplement, as necessary and appropriate, the
comprehensive executive-branch-wide regulations of the
Office of Government Ethics, with regulations of special
applicability to the particular functions and activities of
that agency. Any supplementary regulations shall be prepared
as addenda to the branch-wide regulations and promulgated with
the concurrence of the Office of Government Ethics.
(b) Ensure the review by all employees of this order and
regulations promulgated pursuant to the order.
(c) Coordinate with the Office of Government Ethics
in developing annual agency ethics training plans. Such
training shall include mandatory annual briefings on ethics
and standards of conduct for all employees appointed by the
President, all employees in the Executive Office of the
President, all officials required to file public or nonpublic
financial disclosure reports, all employees who are
contracting officers and procurement officials, and any other
employees designated by the agency head.
(d) Where practicable, consult formally or informally
with the Office of Government Ethics prior to granting any
exemption under section 208 of title 18, United States Code,
and provide the Director of the Office of Government Ethics a
copy of any exemption granted.
(e) Ensure that the rank, responsibilities, authority,
staffing, and resources of the Designated Agency Ethics
Official are sufficient to ensure the effectiveness of the
agency ethics program. Support should include the provision
of a separate budget line item for ethics activities, where
practicable.
PART IV - DELEGATIONS OF AUTHORITY
Sec. 401. Delegations to Agency Heads. Except as
provided in section 402 and except in the case of the head of
an agency, the authority of the President under section 208 (b)
of title 18, United States Code, to grant exemptions to
individuals, is delegated to the head of the agency in which
an individual requiring an exemption is employed or to which
the individual is attached for purposes of administration.
Sec. 402. Delegations to the Counsel to the President.
The authority of the President under section 208 (b) of
title 18, United States Code, to grant exemptions for
Presidential appointees to committees, commissions, boards,
or similar groups established by the President is delegated
to the Counsel to the President.
Sec. 403. Delegation Regarding Civil Service. The
Office of Personnel Management and the Office of Government
Ethics, as appropriate, are delegated the authority vested in
more
(OVER)
4
the President by 5 U.S.C. 7301 to establish general
regulations for the implementation of this Executive order.
PART V - GENERAL PROVISIONS
Sec. 501. Revocations. The following are hereby
revoked:
(a) Executive Order No. 11222 of May 8, 1965.
(b) Executive Order No. 12565 of September 25, 1986.
Sec. 502. Savings Provision.
(a) All actions already taken by the President or by his
delegates concerning matters affected by this order and in
force when this order is issued, including any regulations
issued under Executive Order 11222, Executive Order 12565 or
statutory authority, shall, except as they are irreconcilable
with the provisions of this order or terminate by operation of
law or by Presidential action, remain in effect until properly
amended, modified, or revoked pursuant to the authority
conferred by this order or any regulations promulgated under
this order. Notwithstanding anything in section 102 of this
order, employees may carry out preexisting contractual
obligations entered into before the date of this order.
(b) Financial reports filed in confidence (pursuant to
the authority of Executive Order No. 11222, 5 C.F.R. Part 735,
and individual agency regulations) shall continue to be held
in confidence.
Sec. 503. Definitions. For purposes of this order, the
term:
(a) "Contracting officers and procurement officials"
means all such officers and officials as defined in the Office
of Federal Procurement Policy Act Amendments of 1988.
(b) "Employee" means any officer or employee of an
agency, including a special Government employee.
(c) "Agency" means any executive agency as defined in
5 U.S.C. 105, including any executive department as defined in
5 U.S.C. 101, Government corporation as defined in 5 U.S.C.
103, or an independent establishment in the executive branch
as defined in 5 U.S.C.. 104 (other than the General Accounting
Office), and the United States Postal Service and Postal Rate
Commission.
(d) "Head of an agency" means, in the case of an agency
headed by more than one person, the chair or comparable member
of such agency.
(e) "Special Government employee" means a special
Government employee as defined in 18 U.S.C. 202 (a).
Sec. 504. Judicial Review. This order is intended only
to improve the internal management of the executive branch and
is not intended to create any right or benefit, substantive or
procedural, enforceable at law by a party against the
United States, its agencies, its officers, or any person.
GEORGE BUSH
THE WHITE HOUSE,
April 12, 1989.
# # #
APR 11 1989
THE WHITE HOUSE
WASHINGTON
April 10, 1989
MEMORANDUM FOR GENERAL BRENT SCOWCROFT
USAF, (Ret.)
Assistant to the President for
National Security Affairs
FROM:
ROSE M. ZAMARIA Rg
Special Assistant to the President and
Director of White House Operations
SUBJECT:
Tennis Court
As you know, the Bush family is large and many of them play
tennis. However, when the tennis court is not in use by the
First Family, the President has asked that it be made available
to members of the Cabinet, senior White House staff (Assistants
and Deputy Assistants) and a limited number of Administration
officials. As a result, some bumping may occur, but we will
attempt to keep it at a minimum, and hope you will understand if
there are times when you cannot be accommodated.
Weather permitting, the court is open year round during daylight
hours, seven days a week, except when there are events on the
South Lawn. Court time will be one hour for singles and an hour
and a half for doubles. Equipment and supplies will not be
provided. Appropriate shoes and attire are expected.
Reservations may be made no sooner than a week in advance by
calling Kathy Wills, the West Wing Receptionist, on
extension 2605, Monday through Friday, from 9 A.M. to 5 P.M.
Weekend inquiries should be directed to the Usher's Office on
extension 2650.
B-3 gate is to be used to gain access to the courts. A map
showing location is attached.
Attachment
PENNSYLVANIA AVENUE
EXECUTIVE OFFICE BUILDING
EXECUTIVE
WEST EXECUTIVE AVENUE
RESIDENCE
WEST
EAST WING
WING
EAST EXECUTIVE AVENUE
THE SOUTH LAWN
SOUTHWEST
GATE
DO NOT ENTER
DO
BODOD
TENNIS
COURT
X
SOUTH
AVENUE
EXECUTIVE
THE WHITE HOUSE
1.76 WIT DE
THE WHITE HOUSE
2. file admin
WASHINGTON
April 11, 1989
MEMORANDUM FOR SENIOR WHITE HOUSE STAFF
MEMBERS OF THE CABINET
EOP AGENCY HEADS
FROM:
GOVERNOR JOHN SUNUNU
AB
SUBJECT:
Request for Use of Military Aircraft
Commercial airline accommodations will normally be utilized as
the most economical means to conduct official White House
travel. In exceptional cases, military aircraft may be used
for White House missions. Situations in which commercial
accommodations are not available, or those in which commercial
travel is inappropriate for the missions involved, fall into
this category.
The Department of Defense (DOD) will schedule and operate
White House missions only when directed to do so by the White
House Military Office (WHMO). The following approval
procedures will assure that appropriate approvals are obtained
within the senior staff structure and that DOD resources are
efficiently utilized.
I. REQUESTS ORIGINATING WITHIN THE WHITE HOUSE
All White House staff requests for military aircraft will be
made in writing to the Assistant to the President for
Management and Administration with a copy provided to the
Director, White House Military Office (WHMO). The Director,
WHMO will make a tasking recommendation to the Assistant for
Management and Administration who will determine whether or
not DOD resources may be utilized. If approved, WHMO will
then direct DOD to carry out the mission.
II. DEPARTMENT OF STATE REQUESTS (Including Delegations and
Foreign Dignitaries)
Normally, the Department of State deals directly with DOD for
routine travel not considered to be Presidential Missions and
reimburses DOD without White House involvement. State
Department aircraft requests which are considered to be
Presidential Missions are initially forwarded to the Assistant
to the President for National Security Affairs. He will
forward such requests with his recommendation to the Assistant
for Management and Administration with a copy to WHMO. After
consultation with DOD, the Director, WHMO will make a tasking
recommendation to the Assistant for Management and
Administration who will determine if DOD resources may be
utilized and will notify WHMO and the NSC of that decision.
If approved, WHMO will then direct DOD to carry out the
mission.
III. OTHER: CABINET OFFICERS, SENIOR ADMINISTRATION
OFFICERS, CONGRESSIONAL REQUESTS
From time to time, other non-White House requests for
Presidential Mission airlift arise. These requests shall be
forwarded, in writing, to the Assistant for Management and
Administration with a copy to WHMO. The Assistant for
Management and Administration will insure that each request is
coordinated with the appropriate senior White House staff,
(e.g. cabinet requests coordinated with the Assistant to the
President and Secretary to the Cabinet; Congressional requests
with the Assistant to the President for Legislative Affairs,
etc.) The Director, WHMO will make a tasking recommendation
to the Assistant for Management and Administration who will
determine if DOD resources may be utilized and will notify
WHMO of that decision. If approved, WHMO will then direct DOD
to carry out the mission.
- 2 -
THE WHITE HOUSE
WASHINGTON
April 7, 1989
MEMORANDUM FOR
FROM:
ALL J. BONNIE WHITE NEWMAN HOUSE AND Bonne EOP EMPLOYEES human
Assistant to the President
for Management and Administration
SUBJECT:
Procedures for Guest Appointments
within the White House Complex
So that we may continue to preserve a secure and orderly
environment within the White House Complex, it is important to
remind all passholders that the rules relating to appointments
and visitors must be followed. These rules and specific
procedures are found in the attached Secret Service WAVES Center
booklet.
In addition to the procedures outlined in this booklet, the rules
below deserve special emphasis:
1. White House appointments must be escorted by a passholder
at all times while in the Residence, East Wing and West Wing.
2. The loaning of temporary or appointment passes is prohibited.
The Secret Service will issue these passes only after
specific security requirements have been met.
3. No one may identify him/herself as another passholder in
order to make an appointment with the WAVES Center.
Compliance with the above rules is mandatory. Questions relative
to the WAVES Center booklet or the above rules should be directed
to the WAVES Center, U.S. Secret Service/Uniformed Division,
telephone 456-6742.
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
02. Booklet
Re: WAVES Center: Appointment/Worker/Press Entrance
n.d.
(b)(2),
Information (20 pp.)
(b)(7)e, (b)(7)f
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Date Closed:
9/8/2010
OA/ID Number:
85033-003
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
THE WHITE HOUSE
WASHINGTON
April 6, 1989
MEMORANDUM FOR THE WHITE HOUSE STAFF
FROM:
BURTON J. LEE, III, M.D.
PHYSICIAN TO THE PRESIDENT
SUBJECT:
CONSULTATIONS IN THE MEDICAL UNIT
The medical unit at the White House has very highly qualified
personnel, and a finely honed list of medical consultants in
Washington and in the country at large. We are equipped to deal
with the medical problems of the President, and as a result, have
virtually everything and everyone in medicine in the U.S. at our
fingertips.
Our four physicians are specialists within the discipline of
internal medicine. I have a 30-year background in cancer
(particularly the lymphomas) at Memorial Sloan-Kettering Cancer
Center in New York City. Dr. Mohr is a nationally known
specialist in pulmonary disease. Dr. Bacon is a superbly trained
cardiologist and a consultant in cardiology at Bethesda Naval
Hospital. Dr. Perez has his speciality interests and excellent
training in gastroenterology. Our nurses are the very best the
Armed Services have to offer, as are our medical corpsmen and
physician assistants. They are particularly well trained in
emergency and intensive care medicine.
We operate on tight schedules, and our time is planned rather
closely. But our expertise is underutilized. I am trying to
rearrange schedules so that our professional people can spend
more time back in their home hospitals practicing medicine. But
when we are here, I invite the White House staff to use us in a
consultative capacity. We can not function as primary care
physicians, because our immediate priority remains that of
availability to the President. But we can serve as expert
medical consultants for the staff and their families, and make
sure you receive the best possible care. The people in this
building deserve the best, and we wish to help in any way we can.
So, if any of us can help you, and the problem is not a routine
"sick call" type of matter which can be handled in our dispensary
in the Old Executive Office Building, please call and make an
appointment.
We have one apparent flaw in this office, however. We have no
one who has ever played horseshoes.
thee
THE WHITE HOUSE
WASHINGTON
March 27, 1989
MEMORANDUM FOR ALL SENIOR STAFF
FROM:
JOHN H. SUNUNU
CHIEF OF STAFF
AS
SUBJECT:
EOP Credentials
I have asked J. Bonnie Newman, Assistant to the President for
Management and Administration, to oversee the issuance of
credentials (e.g., picture identification cards, badges or
commission books) within the Executive Office of the President.
This is necessary to ensure that EOP agencies are not issuing
credentials that are duplicative of present identification
measures and that a proliferation of confusing identification
cards does not occur. It is also necessary from a security
standpoint so that we can avoid any misuse of agency credentials.
Accordingly, credentials of any sort can only be issued with the
prior written approval of J. Bonnie Newman. This instruction is
not intended to affect the issuance by Secret Service of building
passes or commission books for authorized officials.
Scowcroft
20187
NATIONAL SECURITY COUNCIL
WASHINGTON, D.C. 20506
March 20, 1989
MEMORANDUM FOR THE NSC STAFF
FROM:
G. PHILIP HUGHES
Harlip
SUBJECT:
Presidential Records and NSC Agency Records
Members of the NSC staff have ongoing responsibilities to create
written records pursuant to the Federal Records Act (i.e., NSC
agency records) and the Presidential Records Act (i.e.,
presidential records) and to comply with the Freedom of
Information Act.
The NSC staff's longstanding policy and practice has been to
maintain a central recordkeeping system through the NSC
Secretariat for both presidential and NSC agency records created
or received by the NSC staff. The distinction between these two
types of records is important because different obligations
created by statute and applicable judicial decisions apply to the
two types of records.
The Assistant to the President for National Security Affairs and
members of the NSC staff function both as managers of the NSC
interagency process and as advisors to the President; these dual
roles are set forth in NSDD 266. Documents created by the NSC or
the NSC staff as part of the interagency process (that is, in
carrying out responsibilities established through the interagency
process established for the Bush Administration NSC through NSD
1) or as part of oversight over the Central Intelligence Agency
or the Information Security Oversight Office are considered NSC
agency records. The NSC staff's internal administrative records
and records involving litigation against the NSC are also
considered NSC agency records. Documents created by the National
Security Advisor or the NSC staff when acting as advisors to the
President are considered presidential records. The attached
memoranda provide further guidance about the two types of
records.
While the NSC support staff (the Secretariat, secretaries and the
West Wing desk) has initial responsibility for ensuring that
records are entered into an approriate records system, when
policy staff members sign memoranda or other documents, they
should ensure to the greatest extent possible that the documents
are correctly identified as presidential records or NSC agency
records and are entered into the correct Secretariat system.
2
I cannot emphasize strongly enough the importance of staff
compliance with these instructions in order to ensure that the
NSC staff continues to fulfill its legal obligations regarding
the creation and maintenance of federal and presidential records.
Should you have any questions regarding your recordkeeping
obligations, please contact the Information Policy Directorate
(3103) or the Office of the Legal Adviser (3854)
Attachments
Tab A
Federal Records Act Guidance Regarding NSC Agency
Records
Tab B
Counsel to the President January 31, 1989,
Memorandum on Presidential Records
Tab C
NSDD 266
20187
NATIONAL SECURITY COUNCIL
WASHINGTON, D.C. 20506
March 20, 1989
MEMORANDUM FOR NATIONAL SECURITY COUNCIL STAFF
FROM:
NICHOLAS OSTOW/NANCY
SUBJECT:
Federal Records Act Guidance
Federal Records
The requirements governing the creation, maintenance and
disposition of NSC agency records are established by federal
statute (44 U.S.C. 3101 et seq.).
The National Security Council staff, when performing work of the
statutorily-created National Security Council, a federal
"agency", is responsible for creating records that adequately and
properly document "the organization, functions, policies,
decisions, procedures, and essential transactions of the agency"
and for adequately preserving such records (44 U.S.C. 3101).
Official records are made or received in the conduct of agency
business.
44 U.S.C. 3301 defines federal records to include:
all books, papers, maps, photographs, machine readable
materials, or other documentary materials, regardless of
physical form or characteristics, made or received by an
agency of the United States Government under federal law or
in connection with the transaction of public business and
preserved or appropriate for preservation by that agency or
its legitimate successor as evidence of the organization,
functions, policies, decisions, procedures, operations, or
other activities of the Government or because of the
informational value of the data in them. Library and museum
material made or acquired and preserved solely for reference
or exhibition purposes, extra copies of documents preserved
only for convenience of reference, and of stocks of
publications and of processed documents are not included.
All such records created or received by NSC staff members working
on matters related to the interagency process as established by
NSD 1 and NSDD 266, intelligence matters, or other NSC agency
functions should be entered into the appropriate Secretariat
records system (the NSC agency records system, or the NSC
intelligence system or the NSC administrative system). Examples
2
of NSC agency records are NSD and NSR numbered policy documents;
NSC, PC, DC and PCC meeting notices, agenda, minutes, list of
attendees, and records of action.
Non-Record Material
The National Archives and Records Administration has defined
nonrecord materials as follows. This definition may be a useful
guide:
Nonrecord materials, such as extra copies of documents
preserved for convenience of reference, stocks of processed
documents, preliminary work sheets, and similar papers that
need not be made a matter of record, shall not be
incorporated in the official files of the agency. To the
maximum extent possible, materials not required for record
purposes shall be disposed of; it should not be sent to
file. In cases where transitory files of such materials are
established and maintained in filing equipment, such files
shall be controlled by means of instructions in the records
control schedule.
Nonrecord materials, which need not be entered into the
Secretariat's formal recordkeeping systems, include the
following:
a. Extra copies of NSC agency records retained solely for
convenience of reference.
b. Information and reference copies of correspondence and
other papers on which no action is necessary.
C. Preliminary drafts of letters, memoranda, reports,
studies, preliminary work sheets, and informal notes that do
not add significant data or substance to the preparation of
an official record.
d. Shorthand notes, including stenographic notebooks and
stenotype tapes, that have been transcribed.
e. Abstracts of correspondence, routing slips, and letters
of transmittal that do not contain substantive information.
f. Stocks of publications and processed documents
maintained for distribution purposes.
g. Catalogues, trade journals, and other publications or
printed material received from other government agencies,
commercial firms, or private institutions that require no
action or supplement the official record.
3
h. Library and museum material made or acquired solely for
reference purposes.
Personal Records
Personal records are defined very narrowly. Documents produced
in the course of your normal duties are considered to be
presidential or NSC agency records or non-record material.
Papers of a private or non-official character, which pertain only
to a staff member's personal affairs, should be clearly so
designated and shall be filed separately from your convenience or
working files (36 CFR 1222.20 (d)).
Examples of personal papers include:
a. papers accumulated by a staff member before joining
government service.
b. materials relating solely to a staff member's private
affairs, such as medical bills, insurance forms,
professional affiliations.
C. personal financial records.
d. personal photographs (NARA Bulletin 89-2).
0531
THE WHITE HOUSE
WASHINGTON
January 31, 1989
MEMORANDUM FOR EXECUTIVE OFFICE OF THE PRESIDENT STAFF
FROM:
C. BOYDEN GRAY CBA
COUNSEL TO THE PRESIDENT
SUBJECT:
Presidential Records Act Guidance
The requirements governing the ownership, maintenance and
disposition of Presidential documents under the Presidential
Records Act, 44 U.S.C. §§ 2201-07 (the "Act") are listed in
summarv on this cover page, and are explained in more detail in
the material that follows.
I.
SUMMARY OF PRESIDENTIAL RECORDS ACT REQUIREMENTS
(a) Staff members must adequately document the performance
of the President's constitutional, statutory and
ceremonial duties.
(b) Staff members must preserve the original of any
Presidential record. Duplicate copies may be destroyed.
(c) Staff members should preserve their Presidential
records in complete and orderly files and should keep
their non-Presidential records -- that is, their
personal records, federal records or non-record materi-
als -- segregated from their Presidential records,
preferably through the use of separate filing systems.
(d) Staff members departing from the White House must turn
over to the Office of Records Management the originals
of all Presidential records in their possession.
(e) Staff members are prohibited from taking copies of any
Presidential records with them when they depart from
the White House, unless those records have clearly been
made public previously (e.g., copies of press releases).
(f) Staff members may dispose of "non-record" materials
such as notes of meetings, rough drafts not circulated
to others, visitor logs, duplicate copies, etc.;
however, because such records contain official informa-
tion, staff members are prohibited from removing them
(or copies of them) from the White House.
- 2 -
II. TYPES OF RECORDS COVERED BY THE ACT
The Act defines "Presidential records" to include not only the
official documents written and received by the President but also
the official records created or received by his staff.
"Presidential records" encompass any form of memorializing
information, including but not limited to written documents,
models, pictures, films and audio and electronic recordings.
While the Act requires that staff members adequately document the
performance of the President's constitutional, statutory and
ceremonial duties, the decision whether information should be
memorialized in the first instance remains with each staff
member. For example, it is within the discretion of a staff
member to dispose of materials that do not rise to the level of a
record, such as scratch pads, unimportant notes to one's secre-
tary, phone logs, visitor logs, notes of meetings, etc., provided
this is based upon a determination that creation of a record is
not required in the circumstance. However, if non-record ma-
terial is not disposed of contemporaneously, you must be careful
to ensure that it is kept by you exclusively for your own use and
not made accessible to others on the staff; making non-record
material accessible to others on the staff will convert it into
"record" material.
Records relating to political activities which are undertaken in
the course of carrying our the President's official or ceremonial
duties are Presidential records (e.g., political briefing papers
for official trips and official meetings are Presidential rec-
ords). Records relating to political activities not associated
with the President's official duties are not Presidential records
(e.g., materials for political and campaign-related meetings and
trips.)
Private papers, which staff members might keep in their offices,
such as insurance claim forms or purely personal correspondence,
are personal, not Presidential records. Personal records include
diaries or journals that are kept by a staff members exclusively
for his or her own use and reference, are not accessible to
others on the staff and are not used for transacting government
business. Personal documents and files should be segregated and
stored separately from official records.
III. UNITS OF THE EXECUTIVE OFFICE OF THE PRESIDENT COVERED BY
THE ACT
All records of the White House Office, the Office of Policy
Development, the Council of Economic Advisers, the President's
Intelligence Oversight Board and the President's Foreign
Intelligence Advisory Board are Presidential records.
Records of the Office of Management and Budget, the Office of the
United States Trade Representative, the Council on Environmental
- 3 -
Quality, and the Office of Administration are federal, not
Presidential, records.
The records of the National Security Council staff are federal
records if they were received or created in connection with the
work of the statutorily-created National Security Council.
Additionally, the NSC's internal administrative records are
federal records. The records of the National Security Council
staff are Presidential records if they were received or created
for the President, the Assistant to the President for National
Security, his Deputy or a member of the White House staff inde-
pendently of any meeting or policy and staff actions of the NSC.
The records of the Office of Science and Technology Policy are
federal records; however, those records produced or received by
the Director of OSTP in his role as Science Advisor to the
President are Presidential records and should be segregated as
such.
IV. MAINTENANCE OF PRESIDENTIAL RECORDS
The law imposes an affirmative obligation on staff members to
document adequately the performance of the President's constitu-
tional, statutory and ceremonial duties. Staff members are urged
to document the performance of their duties and preserve these
records in complete and orderly files. Personal records should
be kept apart from official records and clearly labeled as such.
Moreover, those officials or units which maintain both Presiden-
tial records and federal records should file them separately with
a clear indication of whether they are Presidential or federal.
Assistance in distinguishing between Presidential, federal and
personal records can be obtained from the Office of the Counsel
to the President. Assistance in establishing file systems can be
obtained from the White House Office of Records Management.
In addition, staff members should, to the extent possible, ensure
that any files that they have which contain particularly sensi-
tive information are clearly labelled to reflect that fact.
Under the terms of the Presidential Records Act, as well as
available constitutional and common law privileges, most of the
sensitive Presidential records can be protected, at least for a
specified time period, from public access. While Archivies
personnel, in consultation with President Bush or his designees,
will review all Presidential records and segregate out at least
those records that are to be protected under the Presidential
Records Act, to avoid inadvertant release of sensitive informa-
tion it is useful for those who created them, to the extent
possible, to mark those files. Possible file labels may include:
(1) "Classified information" (in general, this label should
be unnecessary as classified files should already be
clearly marked).
- 4 -
(2) "Information the release of which may be prejudicial to
the maintenance of good relations with foreign nations"
(the vast bulk of such information should be classified
and therefore would fall within category Number 1
above).
(3) "Sensitive personal information" (i.e., information the
release of which may be embarrassing to the individuals
mentioned or to their families).
(4) "Sensitive information involving the confidential
advice requested by or provided to the President or his
advisers."
(5) "Sensitive law enforcement materials."
(6) "Trade secrets or sensitive commercial or financial
information."
(7) "Information subject to attorney-client or attorney
work product privileges."
V.
DISPOSITION AND DESTRUCTION OF PRESIDENTIAL RECORDS
Once a decision is made to memorialize and maintain information
as a Presidential record it becomes the property of the United
States and may be disposed of only in accordance with procedures
established by the Archivist of the United States. The Act
prohibits the disposal of Presidential records unless those
records no longer have administrative, historical, informational,
or evidential value. Moreover, before disposing of any records
the President must notify the Archivist and under some circum-
stances appropriate Congressional committees.
The White House Office of Records Management ("ORM") will maintain
records disposal schedules, which are approved by the Archivist,
for certain recurring types of disposable papers, such as form
letter public mail, anonymous public mail, unsuccessful and
unsolicited applications for employment, and enclosures received
in public mail. If you have a recurring type of disposable
material in your office, you may wish to request that ORM enter
it on the records disposal schedule. Before you dispose of any
documents, contact ORM to determine whether the category of items
involved has been approved for disposal. Such prior notice is
not necessary for destruction of exact duplicates of documents
which are being maintained, or for copies of officially published
documents, such as printed reports, etc.
ORM can also arrange for storage of records which are to be
preserved, but for which there is no longer a current need.
Offices are encouraged to develop systematic records retirement
schedules, reserving filing space for those records for which
there is a current need.
- 5 -
VI. LEGAL CONTROL OF PRESIDENTIAL RECORDS
Presidential records remain in the custody and control of the
President during his term of Office and are not accessible to the
public under the Freedom of Information Act. In contrast,
federal records are accessible to the public under the provisions
of the Freedom of Information Act.
Upon completion of the Administration, the Archivist acquires
custody of Presidential records. However, the President may
assert control for twelve years over public access to certain
categories of records. Basically, these categories are: (a)
security classified items; (b) documents related to appointments
to Federal office; (c) items specifically exempted from disclo-
sure by other statutes; (d) trade secrets and commercial or
financial information; (e) confidential communications requesting
or submitting advice between the President and his advisers, or
between such advisers; and (f) personnel or medical files, the
disclosure of which would constitute a clearly unwarranted
invasion of personal privacy. Thereafter, public access is
determined by the Freedom of Information Act, subject in all
cases to the President's right to invoke any Constitutional
privilege against disclosure.
VII. RECORDS THAT MAY BE RETAINED BY STAFF MEMBERS UPON DEPARTURE
To insure that the President maintains the maximum controls
permitted by law, staff members may not remove copies of
Presidential records from their offices either now or at the end
of the Administration. When a staff member leaves the White
House, he or she shall deliver all files and records to ORM at
the White House or, in the case of the National Security Council
staff, to the Executive Secretariat of the National Security
Council. Federal records shall be left with the appropriate
agency. Staff members may remove only those records which are
purely personal.
The foregoing is designed to provide general guidance with
respect to the Presidential Records Act. Specific questions of
coverage or interpretation should be addressed to the Counsel's
Office. Assistance in records maintenance and storage can be
obtained from the White House of Records Management.
THE WHITE HOUSE
WASHINGTON
March 31, 1987
IMPLEMENTATION OF THE RECOMMENDATIONS OF
THE PRESIDENT'S SPECIAL REVIEW BOARD
The President's Special Review Board submitted its Report on
February 26, 1987. I addressed the Nation on March 4 and
announced first, that I endorse the Board's recommendations; and
second, that I intend to go beyond the Board's recommendations to
put the National Security Council (NSC) process in even better
order. This Directive spells out the specific steps I have
approved to implement the letter and spirit of the Board's
recommendations.
Many steps were taken even prior to the issuance of the Board's
Report. The NSC staff was rebuilt and made subject to proper
management discipline. A directive was issued on my instruction
to prohibit the NSC staff itself from undertaking covert
operations. A comprehensive legal and policy review of such
operations, ordered by me, was already far advanced. Proper
procedures for consultation with the Congress were reaffirmed and
are being observed.
In light of the Board's Report, additional measures are
required. This Directive sets forth the specific timetable
according to which I expect all such measures to be completed.
It is of utmost importance that the NSC -- including all members
of, and advisors to, the NSC, the Assistant to the President for
National Security Affairs, the NSC staff, and all other
participants in the NSC process -- act decisively to accomplish
my objectives fully.
I shall inform Congress of the nature and progress of these
Executive branch efforts prior to the end of March; I also shall
call upon Congress to heed the balance of the Board's
recommendations, namely:
-- that no substantive change be made in the provisions of the
National Security Act dealing with the structure and operation of
the NSC system;
-- that the position of Assistant to the President for
National Security Affairs not be made subject to Senate
confirmation; and
-- that Congress replace the existing Intelligence Committees
of the Senate and House of Representatives with a new joint
committee with a restricted staff to oversee the intelligence
community.
Full Text of
NSDD 266
2
These recommendations of the Board, which are addressed to
Congress, I also strongly endorse.
I. Model for the National Security Council System
The structure and procedures of the National Security Council
shall incorporate all aspects of the model of the NSC system
described in the Report of the President's Special Review Board
as the Board's principal recommendation. This directive
implements that recommendation in each of the following respects:
-- organizing for national security, including provision of
appropriate guidelines to participants in the NSC process;
-- the role and functions of the Assistant to the President for
National Security Affairs;
-- the nature and responsibilities of the NSC staff; and
-- the NSC and interagency process.
A. Organizing for National Security
The National Security Council shall be the principal forum for
consideration of national security policy issues requiring
presidential decision. The function of the NSC shall be as set
forth in the National Security Act of 1947, as amended. Broadly
speaking, the NSC shall advise the President with respect to the
integration of domestic, foreign, and military policies relating
to the national security so as to enable Executive departments
and agencies to cooperate more effectively in matters involving
the national security.
Participation in the NSC shall be as provided by law and this
Directive. Statutory members of the NSC are the President, the
Vice President, the Secretary of State, and the Secretary of
Defense. Other heads of Executive departments and agencies and
senior officials within the Executive Office of the President
shall participate in the NSC as provided in this Directive.
The Director of Central Intelligence and the Chairman of the
Joint Chiefs of Staff are statutory advisors to the NSC. The
Director of Central Intelligence shall advise the NSC with
respect to coordinating intelligence activities of Executive
departments and agencies in the interest of national security and
as otherwise provided by law. The Chairman of the Joint Chiefs
of Staff shall be principal military advisor to the President,
the Secretary of Defense, and the NSC.
3
The Directors of the United States Arms Control and Disarmament
Agency and United States Information Agency are special statutory
advisors to. the NSC. The Director of the Arms Control and
Disarmament Agency shall be principal advisor to the President,
the Secretary of State, and the NSC on arms control and
disarmament matters. The Director of the United States
Information Agency shall be principal advisor to the President,
the Secretary of State, and the NSC on international
informational, educational, and cultural matters.
The Secretary of State shall be the President's principal foreign
policy advisor. As such, the Secretary shall be responsible for
the formulation of foreign policy, subject to review within the
NSC process and the President's guidance as appropriate, and for
the execution of approved policy. I assign to the Secretary of
State authority and responsibility, to the extent permitted by
law and this Directive, for the overall direction, coordination,
and supervision of the interdepartmental activities incident to
foreign policy formulation, and the activities of Executive
departments and agencies of the United States overseas. Such
activities shall not include those of United States military
forces operating in the field under the command of a United
States area military commander, and such other military
activities as I elect, as Commander in Chief, to conduct
exclusively through military or other channels. Activities that
are internal to the execution and administration of the approved
programs of a single department or agency and that are not of
such nature as to affect significantly the overall United States
overseas program in a country or region are not considered to be
activities covered within the meaning of this Directive.
The Secretary of Defense shall be the President's principal
defense policy advisor. As such, the Secretary shall be
responsible for the formulation of general defense policy,
subject to review within the NSC process and the President's
guidance as appropriate, for policy related to all matters of
direct and primary concern to the Department of Defense, and for
the execution of approved policy. I assign to the Secretary of
Defense authority and responsibility, to the extent permitted by
law and this Directive, for the overall direction, coordination,
and supervision of the interdepartmental activities incident to
defense policy formulation.
The Director of Central Intelligence shall be the President's
principal advisor on intelligence matters. As such, the Director
shall be responsible for the formulation of intelligence
activities, policy and proposals, subject to review within the
NSC process and the President's guidance as appropriate, as set
forth in law and relevant Executive orders. I assign to the
Director of Central Intelligence authority and responsibility, to
the extent permitted by law, Executive order, and this Directive,
for the overall direction, coordination, and supervision of the
interdepartmental activities incident to intelligence matters.
5
C. The National Security Council Staff
The functions and responsibilities of the Executive Secretary of
the National Security Council shall be as provided by the
National Security Act of 1947, as amended. The Executive
Secretary heads the NSC staff and, in accordance with applicable
laws and regulations, appoints and fixes the compensation of
personnel required to perform such duties as may be prescribed by
the President, the NSC, or the National Security Advisor. The
Executive Secretary shall establish procedures within the NSC
Executive Secretariat for maximum effective support of the NSC
and the National Security Advisor in performance of
responsibilities assigned by the President. With the guidance
and under the instruction of the National Security Advisor, the
Executive Secretary shall develop and implement appropriate
policies with respect to the overall size of the NSC staff, the
background and experience of its members, the duration of their
service, and the organization of staff offices. The objectives
shall be twofold: first, an NSC staff that is small, highly
competent, broadly experienced in the making of national security
policy, and properly balanced from among Executive departments
and agencies and persons drawn from within and outside
government; and second, an NSC staff organization that imposes
clear, vertical lines of control and accountability.
The Executive Secretary, through the National Security Advisor,
shall recommend for my consideration specific measures designed
to enhance the continuity of the functioning of the NSC,
including measures to ensure adequate institutional recordkeeping
from administration to administration. Specific recommendations
for these purposes shall be made not later than June 30, 1987.
The NSC staff, through the Executive Secretary, shall assist the
National Security Advisor in each aspect of his roles both as
manager of the NSC process and as my principal staff advisor on
national security affairs.
The NSC staff shall include a Legal Advisor whose particular
responsibility it will be to provide legal counsel to the
National Security Advisor, the Executive Secretary, and the NSC
staff with respect to the full range of their activities, and to
assist the National Security Advisor in ensuring that legal
considerations are fully addressed in the NSC process and in
interagency deliberations. The NSC Legal Advisor shall be
accorded access to all information and deliberations as may be
required for these purposes, and shall advise the National
Security Advisor and Executive Secretary as appropriate on all
matters within his responsibility. He shall work cooperatively
with the Counsel to the President, the Legal Adviser of the
Department of State, and with senior counsel to all other NSC
members, advisors, and participants.
6
D. The National Security Council and Interagency Process
1. National Security Council Meetings
The National Security Council shall meet regularly to consider
matters directed by the President or recommended by the National
Security Advisor or by the other NSC members. The National
Security Advisor shall attend all NSC meetings and shall be
responsible for the agenda and conduct of such meetings under my
direction. The statutory members of the NSC, and the Director of
Central Intelligence and Chairman of the Joint Chiefs of Staff as
statutory advisors to the NSC, shall attend NSC meetings. In
addition, the Attorney General, the Secretary of the Treasury,
and the Chief of Staff to the President at my invitation shall
attend NSC meetings. The special statutory advisors to the NSC,
the Director of the Office of Management and Budget, and the
heads of other Executive departments and agencies shall be
invited to attend such NSC meetings as relate to matters vested
under their authority.
The National Security Advisor shall provide NSC participants
advance notice of all NSC meetings and agenda therefor. To the
extent practicable, the National Security Advisor shall circulate
decision documents in advance of such meetings. The Executive
Secretary of the NSC and the NSC staff shall assist the National
Security Advisor in connection with appropriate preparations for,
and follow-up to, NSC meetings, as directed by the President.
Such assistance shall include preparation of meeting minutes and
the development and dissemination of decision documents and, as
appropriate, study directives. All decision documents shall be
submitted for the President's review and action by the National
Security Advisor. The National Security Advisor shall transmit
decision documents to the President through the Chief of Staff to
the President. National Security Decision Directives,
intelligence findings, and similar decision documents shall be
coordinated, in advance of their submission to the President, by
the NSC Legal Advisor with the Counsel to the President.
2. The Interagency Process
To assist the NSC at large and its individual members and
advisors in fulfilling their responsibilities, I previously
directed or authorized the establishment of senior interagency
groups and regional and functional interagency groups. The
purpose of such groups was to establish policy objectives,
develop policy options, make appropriate recommendations,
consider the implications of agency programs for foreign policy
or overall national security policy, and undertake such other
activities as may be assigned by the NSC.
The NSC, through the National Security Advisor, shall review the
structure of senior interagency groups and regional and
functional interagency groups established pursuant to, or under
authority of, presidential directives or applicable memoranda,
and shall recommend all such changes thereto as may be necessary
8
This review shall take fully into account such changes as I have
authorized by this Directive to the structure of the NSC. The
National Security Advisor shall present, for consideration by the
NSC, a revised National Security Decision Directive on procedures
for covert action policy approval and coordination not later than
April 30, 1987.
III. Intelligence Process
Maintaining the integrity and objectivity of the intelligence
process is an important goal of the United States intelligence
effort. It demands, as the President's Special Review Board has
stated, careful differentiation between the respective roles of
foreign intelligence, on the one hand, and policy advocacy, on
the other. The Director of Central Intelligence shall provide
such additional review of, guidance for, and direction to, the
conduct of national foreign intelligence estimates as may
be required to accomplish fully this objective. The Director of
Central Intelligence shall review established procedures for the
production of national foreign intelligence estimates and, not
later than July 31, 1987, shall inform the NSC, through the
National Security Advisor, of any modifications or additions
thereto he may deem appropriate for this purpose.
IV. Reporting
The National Security Advisor shall keep me fully informed of
progress on all aspects of the implementation of the
recommendations of the President's Special Review Board.
TO THE CONGRESS OF THE UNITED STATES:
In my address to the American people on March 4, I
promised that I would report to the Congress by the end of
March on all the steps I have taken to implement the recom-
mendations of the President's Special Review Board chaired by
former Senator John Tower.
I hereby submit to the Congress for its information the
text of the decision directive I issued to implement the
Special Review Board's recommendations. This directive
mandates certain actions to put the National Security
Council (NSC) process in better order and to avoid any
recurrence of the deficiencies and abuses that the Special
Review Board described. Many of these remedial measures --
including the prohibition of NSC staff engagement in covert
activities -- were implemented before the Special Review Board
reported to me on February 26. The remaining steps have been
taken or will be completed shortly.
The President and the Congress share a significant
responsibility for safeguarding and advancing the interests
of the United States in the world at large. When our two
branches of government are at odds, we weaken ourselves as a
force for international peace and freedom; when our two
branches work in harmony, there is little our Nation cannot
accomplish. Each branch is jealous of its constitutional
prerogatives; yet, each must also respect the prerogatives of
the other.
In this regard, I endorse the Special Review Board's
recommendation that the structure and procedures of the
National Security Council system not be the subject of further
legislation. The NSC and NSC system have traditionally been a
flexible instrument for presidential management of national
security affairs. Every President since 1947 has used this
instrument in a different way; as my successors, too, will
discover, its flexibility is an important part of its
usefulness. Similarly, the Special Review Board found that
it was not the present structure or procedures that were at
fault; rather, the problem was that the properly established
structure and procedures were not properly used.
The reforms and changes I have made are evidence of my
determination to return to proper procedures, including
consultation with the Congress. I will do my share, as I sa
on March 4, "to make the congressional oversight process
work."
I look to the Congress to do its share, as well. In th
intelligence field, I welcome the Congress's oversight role
it has developed in the last decade. At the same time, this
is a sphere of policy that requires a strong Executive role
for constitutional, historical, and practical reasons -- as
well as a special spirit of close cooperation between our two
branches.
The Special Review Board recommended that the existing
Intelligence Committees of the House and Senate be merged in
a new Joint Committee, with & restricted staff, to oversee el
intelligence community. This is a recommendation that
deserves to be enacted as it would help ensure the necessary
secrecy of deliberations in this sensitive area. In addition
I must make clear that I will strongly oppose legislation the
would attempt to encroach further on what I regard as the
President's independent constitutional authority in the
intelligence field.
I pledge to the American people and to the Congress that
I will follow through on all the commitments set forth in the
decision directive that I an transmitting. I intend, as well
to move ahead on the pressing agenda of foreign policy
challenges and opportunities that lie before us. This agenda
will not wait. I was elected to carry forward this Nation's
vital role of leadership in the world, and I intend to do so
Ronald Pauga
THE WHITE HOUSE,
March 31, 1987.
UNCLASSIFIED
SECRET
W/SECRET ATTACHMENT
NATIONAL SECURITY COUNCIL
WASHINGTON, D.C. 20506
20101
March 13, 1989
MEMORANDUM FOR THE NSC STAFF
FROM:
G. PHILIP HUGHES Shilep
SUBJECT:
NSC Records Management System Procedures (U)
A working knowledge of the Records Management System is essential
to the preparation and submission of NSC documents. These
procedures have been developed to ensure timely and accurate
processing of national security materials. Attached is a fact-
sheet which provides an overview of the systems, lists the types
of documents that go into each system, explains the log numbering
process and describes document handling procedures. (U)
Attachment
Tab A
NSC Records Management System (U)
DECLASSIFIED
White House Guidelines
E.O. 13526, SEC 3.4 (b), September 11, 2006
By CAP NARA, Date 9/8/10
UNCLASSIFIED
W/SECRET ATTACHMENT
Declassify on: OADR
SECRET
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
03. Paper
Re: NSC Records Management System (7 pp.)
n.d.
(b)(1)
S
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Date Closed:
9/8/2010
OA/ID Number:
85033-003
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
THE WHITE HOUSE
WASHINGTON
March 8, 1989
MEMORANDUM FOR ALL WHITE HOUSE AND EXECUTIVE OFFICE OF THE
PRESIDENT STAFF
FROM:
J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR MANAGEMENT
AND ADMINISTRATION
SUBJECT:
Library Hours
Effective Monday, March 13, 1989, the hours for libraries within
the Executive Office of the President will be extended as
follows:
White House Library and Research Center
Room 308 OEOB, x7000
8:00 a.m. to 6:00 p.m., Monday through Friday
White House Law Library
Room 528 OEOB, x3397
8:30 a.m. to 5:30 p.m., Monday through Friday
Executive Office of the President Library
Room G-102 NEOB, x3654
8:00 a.m. to 6:00 p.m., Monday through Friday
We hope these extended hours will fully serve your informational
needs. Emergency after hours library service may be requested by
calling the White House operator (456-1414), who will connect you
with a librarian.
Thank you.
3
2BS
THE WHITE HOUSE
WASHINGTON
3 admen file
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
C. BOYDEN GRAY CMG
SUBJECT:
Prohibited Contacts with Agencies
It is important that all members of the White House staff
recognize that there are significant restrictions on the kinds of
communications you may initiate with independent regulatory
agencies and Executive agencies and their components. This is
particularly so where these agencies have an adjudicative,
investigatory, enforcement, intelligence, or procurement
function. Violations of the restrictions on certain contacts may
not only result in significant embarrassment to the individual
and the White House but could end in legal sanctions against the
individual as well.
The following material elaborates on the publications and
restrictions applicable when staff make contact with an agency.
While the material is extensive, it is important to review it
carefully. Should you have any questions, you are urged to
contact the Counsel's office.
A. Contact with Independent Regulatory Agencies,
Investigative and Intelligence Departments and
Agencies, and Procurement Agencies.
1.
Regulatory Agencies: The cases that come before
these agencies are of two general types: rulemaking
and adjudicative. Both are normally extremely
complicated, extremely important to the parties
concerned, and involve large amounts of money. While
there may be exceptional occasions when White House
staff contact with agency personnel is justified in
rulemaking proceedings, there is no justification for
involvement in particular adjudicative proceedings. As
a general rule, no member of the staff should make an
ex parte contact with a regulatory agency in regard to
any particular matter pending before that agency,
regardless of whether the proceedings are deemed to be
rulemaking or adjudicative, when such a contact may imply
preferential treatment or the use of influence on the
decision-making process.
Should you receive inquiries with regard to such
matters, you should refer the inquiring party to the
agency involved, and express no opinion on the issues
raised. In short, White House staff members should
avoid even the mere appearance of interest or influence
-- and the easiest way to do so is to avoid discussing
matters pending before the independent regulatory
agencies with interested parties and avoid making ex
parte contacts with agency personnel. Should an
occasion arise in the course of your duties where
it appears necessary to discuss general policy matters
with the staff of an independent regulatory agency, to
avoid any appearance of impropriety, you should first
consult with the Office of the Counsel to the President
to determine whether such contact would be appropriate
under the circumstances. Such clearance is not
required before contacting executive agencies on
administrative or purely executive matters where no
adjudicative, regulatory or procurement action is
involved.
The following agencies, while not an exhaustive
listing, are regarded by the Justice Department as
independent and should not be contacted by White
House staff (except for routine referrals of mail,
and administrative matters) without prior
clearance with the Counsel's office:
Commodity Futures Trading Commission
Consumer Product Safety Commission
Federal Communications Commission
Federal Election Commission
Federal Maritime Commission
Federal Trade Commission
Interstate Commerce Commission
National Credit Union Administration
National Labor Relations Board
National Transportation Safety Board
Nuclear Regulatory Commission
Occupational Safety and Health
Review Commission
Securities and Exchange Commission
U.S. International Trade Commission
The following agencies, or components of Executive
departments or agencies, exercise certain
regulatory or adjudicative functions which should
be treated as independent. Accordingly, they
should not be contacted with respect to the
exercise of those functions without prior
clearance with the Counsel's office:
Environmental Protection Agency
Equal Employment Opportunity Commission
Federal Aviation Administration
(Transportation)
Federal Energy Regulatory Commission
(Energy)
Federal Labor Relations Authority
Foreign Claims Settlement Commission
(Justice)
Merit Systems Protection Board
Overseas Private Investment Corporation
Pension Benefit Guaranty Corporation
U.S. Parole Commission (Justice)
This list is merely illustrative. Many bureaus
and divisions of agencies have authority to issue
binding regulations or to decide specific claims,
and White House staff should not attempt to influence
these decisions on an ex parte basis.
2.
Investigative and Intelligence Agencies: As set forth
in Part B of this section, the ban on contacts extends
to the litigating, investigative and adjudicatory
divisions of the Department of Justice. The same rules
apply to the Internal Revenue Service, the Inspectors
General, the Special Counsel of the Merit Systems
Protection Board, and similar components of departments
and agencies with authority to investigate charges of
misconduct, conduct audits of specific programs, or
bring complaints before courts or other adjudicative
bodies.
White House staff should also confer with the
Counsel's office before making inquiries of
agencies with respect to particular individuals.
While the White House Office is not bound by the
provisions of the Privacy Act of 1974, 5 U.S.C. Sec.
552a, Federal agencies are restricted by the Act from
disclosing information about individuals contained in
their files. The White House staff should be sensitive
to these constraints.
Agencies in the intelligence community, including
CIA, NSA, DIA, the Intelligence Division of the
FBI, and the intelligence components of the
military services, report to the President through
his Assistant for National Security Affairs.
These agencies should not be contacted directly
without coordinating first with the Assistant for
National Security Affairs, and, where issues of
individual privacy may be concerned, the Counsel
to the President.
3.
Procurement Agencies: In recent years, the public has
become increasingly sensitive to the allegations of
improper influence in the awarding of government
contracts. Obviously, no member of the White House
staff should contact any procurement officer about a
contract in which he has a personal financial interest
or in which a relative, friend, or business associate
has a financial interest. This is true not only as to
calls or contacts in which influence is directly
exerted, but also as to so-called "status" calls
or other communications which might direct the
attention of the procurement officer to the fact
that the White House staff member has an interest.
There are likely to be occasions when the White
House has a legitimate interest in information
about procurement matters; in such instances, the
communication should be made by persons who have
no direct interest themselves, and whose friends
or associates have no such interests. It is
advisable that the lack of such interest be made
known to those receiving the communication so that
unintended inferences do not arise. To the extent
that it can be done, information should be
obtained after the contracting procedure is
completed, or from persons not involved in the
decision-making process. To avoid the appearance
of conflict and subsequent embarrassment, White
House staff members who feel they must contact
procurement agencies with regard to pending
matters should also first contact the Office of
the Counsel to the President.
B.
Communications with the Department of Justice
As we are all keenly aware, it is imperative that there
be public confidence in the effective and impartial
administration of the laws. To that end, after
consultation between the President and the Attorney
General, the following procedures have been established
in regard to communications between the White House
staff and the Department of Justice.
1.
All inquiries which concern or may concern
particular pending investigations or cases being
handled by the Department of Justice shall be
directed to the Counsel to the President. If
appropriate and necessary, the inquiry will then
be transmitted to the Office of the Attorney
General or the Deputy Attorney General.
2.
All requests for formal legal opinions from the
Department of Justice shall be directed to the Counsel
to the President, who will direct such requests to the
Office of the Attorney General or to the Assistant
Attorney General, Office of Legal Counsel.
3.
All comments between the White House Office and the
Department of Justice in regard to policy, legislation
and budgeting should be handled directly between those
parties concerned.
C.
Communications with the Department of the Treasury
In light of the sensitive nature of some of the
component agencies of the Department of the Treasury,
such as the Office of Comptroller of the Currency,
Internal Revenue Service, the Bureau of Alcohol,
Tobacco and Firearms, and the Secret Service, the
following procedures have been established in regard
to communications between the White House staff and the
Treasury Department:
1.
All inquiries which concern or may concern
particular pending investigations or cases shall
be directed to the Counsel to the President. If
appropriate and necessary, the inquiry will then
be transmitted to the Office of the Deputy
Secretary of the Treasury.
2.
All inquires which concern or may concern rulings
on pending applications, regulatory actions or
adjudications shall likewise be directed to the
Counsel to the President for transmittal, if
appropriate, to the Deputy Secretary.
3.
All requests involving tax return information
shall be directed to Counsel to the President. If
permitted by the Internal Revenue Code, such requests
will be forwarded to the Deputy Secretary of the
Treasury, except for routine "tax checks" which will be
processed under our existing procedures.
4.
Requests for information or statistical data of a
routine nature and comments regarding policy,
legislation and budgeting should continue to be handled
directly between White House staff and the appropriate
Treasury official.
D.
Procedures Governing Presidential Review of International
Aviation Decisions
Executive Order 12547 (February 6, 1986) sets out procedures
for Presidential review of international aviation decisions
pursuant to Section 801 of the Federal Aviation Act, 49
U.S.C. Sec. 1461. Section 5 of the Executive Order
prohibits individuals within the Executive Office of the
President from discussing Section 801 cases -- those
involving international aviation -- with outside parties,
and requires such individuals to refer written
communications on Section 801 cases from outside parties to
the appropriate office outside the Executive Office of the
President. You should refuse to discuss cases subject to
the President's approval under Section 801 with interested
private parties, and you should refer any written
communications you receive on such cases to Counsel's office
for appropriate referral.
Purely domestic aviation decisions not subject to
Presidential approval under Section 801 would typically
implicate our general policy against White House
interference in particular matters pending before agencies
with adjudicative responsibilities. You should consult with
Counsel's office before discussing such cases with
interested private parties or Government agencies.
Your cooperation in observing these guidelines is most strongly
urged. If you have any questions regarding these procedures,
please contact the Counsel's office.
THE WHITE HOUSE
WASHINGTON
February 27, 1989
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
C. BOYDEN GRAY
CBg
COUNSEL TO THE PRESTDENT
SUBJECT:
Acceptance of Special Commercial Discounts
This memorandum provides guidance for the acceptance of special
commercial discounts by members of the White House staff. It is
a recognized fact that in commercial dealings there are a variety
of special rates and commercial discounts offered to individuals.
These are usually derived from membership in organizations,
occupations, age, etc. They are not granted exclusively to
individuals in public service, nor only to those in the Executive
Branch. However, it is also possible that they may be offered
for an improper motive or the acceptance of them might result in
the appearance of impropriety. The acceptance by a White House
Staff member of any special rate or commercial discount will be
governed by the rules and prohibitions related to the acceptance
of gifts.
The only exceptions to this are when the rate or discount is
offered to all government employees, or when the rate or discount
is offered to a defined class of individuals and the White House
staff member is a member of that class.
Note, however, in the instance where the offer is to a defined
class other than all government employees, an exception does not
apply, and such a rate or discount may not be accepted, under the
following circumstances:
A. if it is offered only to members of the White House
staff;
B. if the person or entity offering the rate or discount
1. has exclusive interests that may be directly
affected by the performance of the employee's
official duties; or
2. has or is seeking business with the White House; or
3.
appears to be offering the rate or discount to the
staff member with the hope or expectation of
obtaining an advantage or preferment in dealing
with the United States government for any purpose.
C. if acceptance of the rate or discount would otherwise
adversely affect the public's confidence in the
integrity of the government.
Additionally, particular mention should be made of the practice
of purchasing items from foreign manufacturers and obtaining an
offered discount by virtue of holding a diplomatic or an official
passport. There is nothing per se illegal or unethical in this
practice, whether the item was purchased while abroad or from the
United States, as long as the purchase was consistent with the
manufacturer's offer to the class and was made for personal use
and not for resale. However, as a matter of White House policy,
henceforth no member of the White House staff should avail
himself or herself of an offered discount from a foreign
manufacturer based solely upon the holding of such a passport,
unless such person is out of the country on official business for
a period in excess of thirty (30) days. This policy does not
apply to the use of a passport to purchase items for personal use
at a United States Embassy or for the waiver of any foreign taxes
as provided by law or treaty.
Note further, that a staff member is prohibited from using any
rate or discount related to government service to obtain any item
for the purpose of resale at a profit. Such activity will result
in dismissal from the White House staff, and may also result in
criminal prosecution.
This guidance applies to rates and discounts. It does not preclude
a White House staff member from seeking to negotiate a price
in a commercial setting. In doing so, however, the member must be
mindful that he or she should neither seek nor accept a price
that would be violative of the spirit of this guidance or
otherwise create the appearance of using one's government
position for personal gain.
If you have any questions about the above, or about its application
to a particular special rate or discount, please consult with the
Counsel's office before accepting it.
THE WHITE HOUSE
WASHINGTON
February 27, 1989
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
C. BOYDEN GRAY
COUNSEL TO THE PRESIDENT
SUBJECT:
Support of Administration Legislative Programs
This memorandum is intended to alert members of the White House
staff to proscriptions on lobbying activities imposed by federal
law and to provide general guidelines to staff members working in
this area so as to insure compliance with those laws.
Simply stated, the so-called "Anti-Lobbying Act" (18 U.S.C $1913)
prohibits the use of appropriated funds, directly or indirectly,
to pay for "any personal service, advertisement, telegram,
telephone, letter, printed or written matter or other device"
intended to influence a Member of Congress in acting upon
legislation, before or after its introduction. There is also an
appropriation rider, which has appeared in appropriation bills
since 1951, barring the use of appropriated funds for "publicity
or propaganda purposes" designed to support or defeat legislation
pending before Congress.
Interpretations of 18 U.S.C. $1913 by the Department of Justice
make it clear that an employee of the Executive Branch, while
acting in his or her official capacity, may communicate with a
member of Congress for the purpose of providing information or
soliciting that member's support for the Administration's
position on matters before Congress whether or not such contact
is invited and whether or not specific legislation is pending.
Thus, the ordinary and traditional interaction between the
Executive and Legislative Branches is permitted. Likewise, it is
not improper for an Executive Branch employee to provide
legitimate informational background and material to the public in
support of an Administration policy effort.
Problems arise where employees of the Executive Branch become
involved, directly or indirectly, in efforts to induce or
encourage members of the public to lobby members of Congress on
Administration programs or legislation. Unfortunately, the line
separating proper and improper conduct is imprecise and the
propriety of an activity may well depend on each individual
situation. The following comments and examples are intended to
provide general guidance for the more frequently encountered
contacts and activities:
1) Executive Branch officials may speak freely in meetings
with individuals or groups, at public forums, at news
conferences, and during news interviews, but where these
appearances of personnel become so excessive as to be deemed to
be a publicity campaign, the activity might be challenged. Any
undue degree of direct contact with the private sector by persons
who do not ordinarily engage in such activities is evidence of
prohibited conduct.
2) Appropriated funds should not be used to produce written,
printed or electronic communications for distribution with the
intent to induce members of the public to lobby members of
Congress. For example, an organized mailing to members of the
public initiated by Executive Branch personnel, stating the
Administration's position and asking the recipients to contact
their Senators and Representatives in support of that position
should be avoided. Moreover, asking recipients to contact their
elected representatives should also be avoided in communications
sent in response to inquiries received by the Executive Branch.
However, responses to incoming communications may include
information which responds to the specific inquiries as well as
explanations of the Administration's position on matters of
public policy, including proposed legislation.
Massive distribution by the Executive Branch of unsolicited
copies of a public document, such as the reprint of a public
official's speech or other informational materials, may
raise a question even though the contents are only informational
and do not suggest that the recipients contact members of
Congress. Normal unsolicited distribution of press
releases, public officials' speeches, fact sheets and other
informational materials to persons, because of governmental or
organizational position or expression of interest in the subject
matter, would not ordinarily create a problem. Each such
proposed distribution must be separately judged based on the
purpose and content of the communication and the number and kind
of people who will receive the information.
3)
Officials and employees of the Executive Branch may properly
have regular contact with non-governmental organizations which
have among their purposes lobbying members of Congress or
attempting to influence the general public to lobby the Congress.
However, in these dealings, the officials should not or even
appear to dominate the group or use the group as an arm of the
Executive Branch.
(a) Examples of the kinds of activities in which Executive
Branch officials might participate in dealing with
independent outside organizations include:
(i)
exchange information, as long as it is not
privileged;
(ii) make suggestions, respond to or raise particular
inquiries, or discuss the merits of various
legislative strategies and related matters, so
long as the Executive Branch officials do not
suggest organization of grass roots pressure;
(iii) address meetings (non-fundraisers) sponsored by
such organizations;
(iv) Upon the request of an independent organization
provide to it for reproduction and distribution by the
organization:
-- sample copies of documents prepared by
Executive Branch officials (such as press
releases, public officials speeches, fact sheets)
that are otherwise available for public
distribution.
-- letters on specific subjects written
by Executive Branch officials.
(Note that the materials must not suggest that the
recipients contact Members of Congress urging support
of particular positions; also the decision to publish
or distribute any such material must be left to the
independent organization.)
(b) Examples of the kinds of things which Executive Branch
officials should avoid include:
(i)
responsibility for the on-going operation of an
outside organization;
(ii)
requesting that an organization activate its
membership at large to contact members of Congress
on behalf of a legislative proposal;
(iii) gathering information or producing materials
specifically for such an organization which cannot
properly or would not ordinarily be gathered or
produced as part of the official's regular work;
(iv) producing or providing multiple copies of materials
to be distributed by such organizations;
(v)
requesting an organization to prepare or distribute
any materials that suggest directly or indirectly that
the recipients contact members of Congress, or playing
any substantial role in advising an organization
regarding the content of material it may wish to
distribute;
(vi) providing to such organizations lists of or
correspondence from persons who favor or oppose
particular policy positions;
(vii) involvement in fundraising activities by such
organizations (because of the varying forms that
such involvement might take, any involvement should be
discussed in advance, with the Counsel's office).
These legal provisions are not intended to prohibit an on-going
dialogue or interaction between the Executive Branch and the
public in an educational effort to explain Administration
positions, but where that conduct develops into a publicity and
propaganda campaign designed or intended to pressure citizen
groups into contacting Congressional representatives, the
boundary of propriety has been crossed.
18 U.S.C. $1913 is a criminal statute and should be taken
seriously. In addition, any specific allegation against White
House staff members (Level IV and above) for violation of 18
U.S.C. $1913 potentially could trigger the "Special Prosecutors
Act", 28 U.S.C. $591, et seq. The General Accounting Office is
also authorized to undertake audits in this area, and any
disallowed expenditures would have to be borne by the individual
supervising the activity that resulted in the unauthorized use of
government funds.
Because $1913 and the appropriation rider have not often been
interpreted it is difficult to be more specific in setting forth
guidelines. Any difficult factual situation should be brought to
the attention of this office before any action is taken.
THE WHITE HOUSE
WASHINGTON
February 13, 1989
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
J. BONNIE NEWMAN
Bannie human
ASSISTANT TO THE PRESIDENT FOR MANAGEMENT
AND ADMINISTRATION
SUBJECT:
Requests for Equipment, Services and Furnishings
We are receiving many requests for various kinds of equipment,
services and furnishings. We want to be responsive to your
requests and ensure you have the necessary materials and
equipment. Accordingly, we ask that you follow the guidelines
outlined below in submitting all future requests.
When you have a need for equipment, services and furnishings, you
should submit your request to the designated Administrative
Contact for your office. The contact should evaluate the
request, and if it is deemed appropriate, forward it in memorandum
form to this office. Only requests transmitted through the
Administrative Contact for your office will be considered.
Upon receipt in this office, your request will be reviewed and
decided upon as quickly as possible. In making our decision we
will consider the factors of cost, work schedules, and relative
priorities of requests received each day.
Your Administrative Contact will be informed of the status of
your request shortly after a decision has been made.
Thank you for your cooperation.
Attachment: List of Administrative Contacts
WHITE HOUSE OFFICE
ADMINISTRATIVE CONTACTS
AS OF FEBRUARY 3, 1989
OFFICE
SENIOR OFFICIAL
ADMINISTRATIVE CONTACT
Chief of Staff
John Sununu
Katie Winklejohn
Staff Secretary
James Cicconi
Diane Burch
Scheduling Office
Joseph Hagin
Kim Kimball
Counsel's Office
C. Boyden Gray
Maryann Fronce
Legislative Affairs
Frederick McClure
Lisa Jobe
Cabinet Secretary
David Bates
Denise Schwarz
Presidential Pers.
Chase Untermeyer
Pam Covington
Press Office
Marlin Fitzwater
Natalie Wozniak
News Summary
Bruce Wilmot
Bruce Wilmot
Communications
David Demarest
Sharon Botwin
Public Liaison
David Demarest
Sharon Botwin
Speechwriters/
David Demarest
Sharon Botwin
Researchers
Media Relations
Kristin Taylor
Cheryl Kienell
Public Affairs
Chriss Winston
Drucie Scaling
Political Affairs
James Wray
Leslie Gromis
Intergov. Affairs
Lanny Griffith
Erwin Wilcox
WHITE HOUSE OFFICE
ADMINISTRATIVE CONTACTS
AS OF FEBRUARY 3, 1989
OFFICE
SENIOR OFFICIAL
ADMINISTRATIVE CONTACT
Economic/Domestic
Policy
Roger Porter
Nancy Jones
Activities &
Initiatives
Steve Studdert
Federico Sainz
National Service
Greg Petersmeyer
Sharon Dale
Advance Office
John Keller
Peggy Hazelrigg
Issues Analysis
Richard Breeden
Carolyn Vaughan
Military Office
Antonio Lopez
Joni Stevens
First Lady's Office
Susan Porter Rose
Lea Uhre
Admin/Mgmt.
J. Bonnie Newman
Carol Cleveland
Photo Office
David Valdez
Marilyn Jacanin
Correspondence
Shirley Green
Patsy Skidmore
Reply Processing
Maureen Hudson
Maureen Hudson
Letter Response
Kathleen Connally
Kathleen Hogan
Mail Analysis
Lillie Bell
Lorraine Camarano
Gift Unit
John Hilboldt
John Hilbolt
Visitor's Office
Debbie Romash
Marja Morris
Executive Clerk
Ron Geisler
Ron Geisler
WHITE HOUSE OFFICE
ADMINISTRATIVE CONTACTS
AS OF FEBRUARY 3, 1989
OFFICE
SENIOR OFFICIAL
ADMINISTRATIVE CONTACT
Records Management
Lee Johnson
Terry Good
Administrative
Jean Lamb
Jean Lamb
Personnel Office
Anita Bevacqua
Anita Bevacqua
WH Operators
Alex Nagy
Ruth Henry
Transportation
Billy Dale
Billy Dale
Copy
It is important to have a close working relationship
between the bureaus and the appropriate NSC officials.
However, we must have a very clear channel for official
decisions and recommendations. The existing channel for
official transmittal through the Executive Secretary has worked
very effectively in the past so that both the National Security
Adviser and Secretary of State know what is going on.
NSC Staff members should not task bureaus directly and
bureaus should not provide documents to them which have not
been cleared by senior officials of the Department. We have
already had one instance in which an NSC Senior Director tasked
a Bureau to produce a major study. At our request, this
tasking eventually came through formal channels.
We need to set up a smooth procedure for the PCC process.
It is important meetings be cleared and taskings be made
through the Executive Secretariat of the Department rather than
official guidance be passed between NSC staff members and the
bureaus. We are working on a procedure which should include
official records of such meetings and dissemination to
participants based on the experience we have had to date.
If the White House receives directly correspondence from
foreign leaders we need to ensure that the Department is
informed. We have a procedure that whenever correspondence is
received for the President, it is forwarded directly to the
White House.
Exam
over
Last
Sat.
Ra.
hours
THE WHITE HOUSE
WASHINGTON
February 9, 1989
MEMORANDUM FOR ALL EMPLOYEES
EXECUTIVE OFFICE OF THE PRESIDENT
FROM:
J. BONNIE NEWMAN
ASSISTANT TO THE PRESIDENT FOR MANAGEMENT
Bonnie heuman
AND ADMINISTRATION
SUBJECT:
The White House Complex
During the course of every day, many individuals visit the Old
and New Executive Office Buildings, the East and West Wings of
the White House, and the other buildings that are commonly known
as the White House Complex. For many of these visitors, this is
their first, and perhaps only, impression of the Administration
and its senior officers.
Your assistance is required to ensure our office facilities are
maintained in a manner that is appropriate for the complex. In
particular, each of you can help us keep our office environment
more attractive and professional by properly disposing of trash,
newspapers, and excess furniture and equipment. We want to be
sure the corridors and other public areas are free of these kinds
of obstructions. Each EOP agency has administrative personnel to
assist you with these matters. Please contact them if you have
any questions.
We are working diligently to complete the painting and
construction that is occurring in the OEOB public areas, such as
the 17th Street entrance, the Pennsylvania Avenue entrance, and
the elevators on the west corridor. We recognize these projects
may cause some inconvenience and we appreciate your continued
patience. A recently completed project is the opening of the old
"Navy Entrance" at the center of the OEOB's west corridor. This
entrance provides a convenient passage between the OEOB, West
Executive Avenue and the White House and is open from 7:00 a.m.
until 5:30 p.m., Monday through Friday.
We thank you for your cooperation. With your continued
assistance and constant vigilance, our work environment will be
more attractive and more productive.
NATIONAL SECURITY COUNCIL
0006-P
WASHINGTON, D.C. 20506
February 2, 1989
ACTION
MEMORANDUM FOR THE CHIEF OF STAFF
FROM:
BRENT SCOWCROFT Regition
SUBJECT:
Presidential Appointment for G. Philip Hughes
G. Philip Hughes has been selected to be the Executive Secretary
of the National Security Council. The President strongly
endorsed this selection when we discussed Mr. Hughes as a
candidate. Since the Executive Secretary is a statutory NSC
position, request that Mr. Hughes' appointment be approved by the
President. I am also requesting that he be given mess
privileges, although I do not intend for him to hold commissioned
officer status.
RECOMMENDATION
mm
Presidential Appointment: Approve
Disapprove
Mess Privileges: Approve
Disapprove
per the Governor 2/8/89
AHC
give will Ciccon get a copy
and implement
the decisions.
2/8/89
Dianes
As I said on the phone,
Andy (on the below note)
is Andy Card, the Deputy
Chief of Staff.
I confirmed with Rose Zamaria's
office that this is approval
for both the Number of
Commissions and the NSC
pass allocations (WHS-III, 06A-26).
Bill Van Hour
THE WHITE HOUSE
0004-A
WASHINGTON
January 27, 1989
MEMORANDUM FOR JOHN SUNUNU
FROM:
BRENT SCOWCROFT
B
SUBJECT:
NSC Commissioned Officers and
Building Pass Requirements
Per your request, below is the list of positions that we
anticipate will be headed by Commissioned Officers (Special
Assistants to the President). Where we have hired new officers,
they are listed in parentheses.
1. Legal Advisor (C. Nicholas Rostow)
2. Legislative Affairs (Virginia A. Lampley)
3. European and Soviet Affairs (Robert D. Blackwill)
4. Near East and South Asian Affairs (Richard N. Haass)
5. Asian Affairs ( Kan Dier Jackson
6. African Affairs (David C. Miller)
7. Latin American Affairs
8. Intelligence Programs (William W. Working)
9. Defense Policy/Arms Control
10. International Economic Affairs
11. Counselor/Planning
Also per your request, a staff listing has been attached showing
the Building Pass requirements for the NSC. These requirements
are based on an individual's need for continuous access to the
West and/or East Wings of the White House.
Our requirement is for 111 WHS, 26 OGA and the use of
approximately 55 EOB passes. The current manning level of the
NSC was used for these figures. This manning is now being
reviewed with the emphasis toward reducing the overall size of
the NSC staff.
Attachment
Tab A - NSC Building Pass Requirements
Rose
all are dkay per
Gov. Sumanu.
Andy
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
04. Memo
Brent Scowcroft to John Sununu
1/3/89
(b)(2)
Re: Portal-to-Portal Transportation for Robert Gates (1 pp.)
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Date Closed:
9/8/2010
OA/ID Number:
85033-003
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
Gen
2/3/89
Call General Vuono re
MAJOR SEAN J. BYRNE (MilAide w/VP Bush; to transfer to
Presidential MilAide)
MAJOR JAMES C. REYNOLDS (MilAide -- from Reagan
Administration)
Major Reynolds has expressed a willingness to transition to
the Vice Presidential Military Aide role. Would like to remain
in that capacity until approximately 1 year from now -- January
1989
Call General Welch re
MAJOR BRUCE E. CAUGHMAN (MilAide w/VP Bush; to transfer to
Presidential MilAide)
MAJOR GARY R. DYLEWSKI (MilAide -- from Reagan
Administration)
Major Dylewski has expressed a willingness to transition to
the Vice Presidential Military Aide role until this summer at
which point he would like to return to the F-15 community.
THE WHITE HOUSE
WASHINGTON
January 26, 1989
MEMORANDUM FOR GENERAL BRENT SCOWCROFT
FROM:
ANTONIO LOPEZ
At
SUBJECT:
Assignments for Military Aides
Per our conversation earlier today, I would like to outline the
preferences of Major Gary Dylewski and Major Jim Reynolds for
your use when discussing their situations with Generals Welch and
Vuono.
In both cases, we would first like to make it clear to their
respective service chiefs that their performance has been superb
and that their replacement is in no way an indication of anything
less. In fact, a written statement to that effect in their
records may be appropriate.
Both Majors Dylewski and Reynolds have expressed a willingness to
transition to the Vice Presidential Military Aide role. Major
Reynolds would prefer to remain in that capacity until approxi-
mately one year from now, while Major Dylewski would like to
return to the F-15 community this summer. This schedule would be
optimum for their individual careers, and would enable us to
affect an orderly transition of military aides.
Thank you for your assistance.
THE WHITE HOUSE
WASHINGTON
January 26, 1989
MEMORANDUM FOR LGEN BRENT SCOWCROFT
FROM
ANTONIO LOPEZ of
SUBJECT
Major James C. Reynolds, USA
Major Gary R. Dylewski, USAF
Attached are the biographical sketches on Major James C.
Reynolds, USA and Major Gary R. Dylewski, USAF per your request.
Attachments
BIOGRAPHICAL SKETCH
NAME:
Gary R. Dylewski
GRADE/SERVICE/DATE OF RANK:
Major, USAF, 1 May 1986
AGE:
36
EDUCATION: (Civilian)
Masters: Business Administration
and Management - Troy State
University (1980)
Bachelors: Biology -
Kent State University (1974)
(Military)
Air Command and Staff College (1985)
Squadron Officers School (1984)
CURRENT DUTY TITLE:
Air Force Aide to the President
The White House, Washington, DC
ASSIGNMENTS:
June 1975 - June 1976 - Student,
Undergraduate Pilot Training
Webb AFB, Texas
August 1976 - September 1976 -
Student, Fighter Lead-in Training
Holloman AFB, New Mexico
October 1976 - February 1977 -
Student, F-15 Training
Luke AFB, Arizona
April 1977 - September 1980 -
Aircraft Commander, F-15; Wing
Dissimilar Air Combat Training
Coordinator
Bitburg AB, Germany
October 1980 - May 1985 -
Instructor, F-5 Fighter Weapons School
Williams AFB, Arizona
June 1985 - June 1988 - Chief, F-15
Manning Section; Chief, Rated
Force Management Section, Personnel
Langley AFB, Virginia
June 1988 - Present - Air Force
Aide to The President
The White House, Washington, DC
BIOGRAPHICAL SKETCH
NAME:
JAMES C. REYNOLDS
GRADE AND DATE OF RANK:
04/MAJOR, 1 AUG 1983
LTC SELECTED, MAY 87
AGE:
41, DOB 3 JAN 48
EDUCATION:
CIVILIAN:
MASTERS: BUSINESS ADMINISTRATION
AND MANAGEMENT
WEBSTER UNIVERSITY
BACHELORS: BUSINESS ADMINISTRATION
WEBSTER UNIVERSITY
COMMERCIAL PILOT - SINGLE.. AND
MULTI ENGINE, ROTORCRAFT -
HELICOPTER, INSTRUMENT HELICOPTER
MILITARY:
DEFENSE PROGRAM MANAGERS COURSE
COMMAND AND GENERAL STAFF COLLEGE
TRANSPORTATION OFFICER ADVANCE
COURSE
AIRCRAFT MAINTENANCE OFFICER COURSE
U-8 TRANSITION
FIXED WING MULTI-ENG QUAL
ROTORYWING QUALIFICATION
INFANTRY SCHOOL BASIC
AIRBORNE SCHOOL
CURRENT DUTY TITLE:
ARMY AIDE TO THE PRESIDENT, THE
WHITE HOUSE
ASSIGNMENTS:
NOV 67 - JAN 72
ENLISTED SERVICE TO THE GRADE OF E-6;
TOUR IN VIET NAM
JAN 72 - APR 73
PLATOON LEADER - 3RD INFANTRY BN, FT
MYER, VA
MAY 73 - JUL 74
STUDENT, FLIGHT SCHOOL, FT. WOLTER, TX
AND FT. RUCKER, AL.
AUG 74 - JAN 77
AIRCRAFT MAINTENANCE OFFICER,
AVIATION SYSTEMS COMMAND, (AVSCOM)
ST. LOUIS, MO.
FEB 77 - MAY 77
ASST SECRETARY TO THE GENERAL STAFF,
AVSCOM
JUN 77 - SEP 78
AIDE DE CAMP - AVIATION RESEARCH AND
DEVELOPMENT COMMAND, ST. LOUIS, MO.
OCT 78 - JUN 79
STUDENT; TRANSPORTATION OFFICER ADVANCE
COURSE; FT. EUSTIS , VA.
JUL 79 - JUN 80
AIRCRAFT MAINTENANCE PLATOON LEADER AND
EXECUTIVE OFFICER; 347TH TRANS Co. (GS
AIRCRAFT MAINT) SCHOFIELD BARRACKS, HI.
JUL 80 - DEC 81
COMMANDING OFFICER, 347TH TRANS Co.
(GS), 45TH Spt. Grp. SCHOFIELD BARRACKS,
HI.
JAN 82 - JUN 82
SPECIAL ASST. TO 45TH SUPPORT GROUP XO
JUL 82 - JUN 83
STUDENT, COMMAND AND GENERAL STAFF
COLLEGE, FT. LEVENWORTH, KS.
JAN 84 - NOV 87
ASST. PRODUCT MANAGER, AH-64, PM TRADE,
ORLANDO, FL.
DEC 87 - PRESENT
ARMY AIDE TO THE PRESIDENT
OFFICERS RECORD BRIEF ATTACHED
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
05a. Record
Re: Officer Record Brief (1 pp.)
n.d.
(b)(6)
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Date Closed:
9/8/2010
OA/ID Number:
85033-003
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
RESUME OF SERVICE CAREER
of
SEAN JOSEPH BYRNE, Major
DATE AND PLACE OF BIRTH: 8 September, 1952, Roscrea, Ireland
PRESENT ASSIGNMENT: Military Aide to the Vice President, Office
of the Vice President, The Old Executive Office Building,
Washington, DC 20510, since October 1987
MILITARY SCHOOLS ATTENDED:
Adjutant General Officer School, Basic and Advanced Courses
Command and General Staff College (Selectee)
EDUCATIONAL DEGREES:
University of Detroit - BS - Personnel Management
University of Utah - MBA - Business Administration
MAJOR DUTY ASSIGNMENTS:
FROM
TO
ASSIGNMENT
Jul 72 Jun 74
Enlisted service, United States Army Europe
Jan 77 May 77
Student, Adjutant General Officer Basic
Course, Fort Benjamin Harrison, Indiana
May 77 Nov 79
Personnel Staff Officer, later Division
Personnel Readiness Officer, Office of the
Adjutant General, 82d Airborne Division, Fort
Bragg, North Carolina
Nov 79 Feb 81
Officer Assignment Manager/Assistant G-1,
Office of the G-1 (Personnel), 82d Airborne
Division, Fort Bragg, North Carolina
Mar 81 Aug 81
Student, Adjutant General Officer Advance
Course, Fort Benjamin Harrison, Indiana
Aug 81 Sep 82
Commander, Regional Personnel Center, Fulda,
22d Personnel and Administration Battalion, V
Corps, United States Army Europe
Sep 82 Aug 83
Battalion S-3 (Operations), 22d Personnel and
Administration Battalion, V Corps, United
States Army Europe
Aug 83 Aug 84
Battalion Executive Officer, 22d Personnel and
Administration Battalion, V Corps, United
States Army Europe
SEAN JOSEPH BYRNE, Major, U.S. Army
MAJOR DUTY ASSIGNMENTS:
Aug 84 May 85
Personnel Management Officer, Officer
Personnel Management Directorate, United
States Army Personnel Center, Alexandria,
Virginia
May 85 Jun 86
Adjutant General Corps Captain's Assignment
Officer, Officer Personnel Management
Directorate, United States Army Personnel
Center, Alexandria, Virginia
Jun 86 Jun 87
Personnel Staff Officer, General Officer
Management Office, Office of the Deputy Chief
of Staff for Personnel, United States Army,
Washington, DC
Jun 87 Oct 87
Executive Officer, General Officer Management
Office, Office of the Chief of Staff, United
States Army, Washington, DC
US DECORATIONS AND BADGES:
Defense Meritorious Service Medal
Meritorious Service Medal (with 3 Oak Leaf Clusters)
Army Commendation Medal (with 2 Oak Leaf Clusters)
Army Achievement Medal (with 3 Oak Leaf Clusters)
Army Good Conduct Medal
Master Parachutist Badge
Vice Presidential Service Badge
Army General Staff Identification Badge
SOURCE OF COMMISSION: ROTC
as of 1 January 1989
-2-
BRUCE E. CAUGHMAN
MILITARY AIDE TO THE VICE PRESIDENT
THE WHITE HOUSE
(202) 395-4223
Withdrawal/Redaction Sheet
(George Bush Library)
Document No.
Subject/Title of Document
Date
Restriction
Class.
and Type
05b. Resume
Re: Military Resume (4 pp.)
1/4/89
(b)(6)
Collection:
Record Group:
Bush Presidential Records
Office:
Scowcroft, Brent, Collection
Series:
Administrative Files
Subseries:
WHORM Cat.:
File Location:
Administrative, 1989 - 1991 [3]
Date Closed:
9/8/2010
OA/ID Number:
85033-003
FOIA/SYS Case #:
2009-0275-S[2]
Appeal Case #:
Re-review Case #:
Appeal Disposition:
P-2/P-5 Review Case #:
Disposition Date:
AR Case #:
MR Case #:
AR Disposition:
MR Disposition:
AR Disposition Date:
MR Disposition Date:
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - [5 U.S.C. 552(b)]
P-1 National Security Classified Information [(a)(1) of the PRA]
(b)(1) National security classified information [(b)(1) of the FOIA]
P-2 Relating to the appointment to Federal office [(a)(2) of the PRA]
(b)(2) Release would disclose internal personnel rules and practices of an
P-3 Release would violate a Federal statute [(a)(3) of the PRA]
agency [(b)(2) of the FOIA]
P-4 Release would disclose trade secrets or confidential commercial or
(b)(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
(b)(4) Release would disclose trade secrets or confidential or financial
P-5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
(b)(6) Release would constitute a clearly unwarranted invasion of
P-6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
(b)(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed of
(b)(8) Release would disclose information concerning the regulation of
gift.
financial institutions [(b)(8) of the FOIA]
(b)(9) Release would disclose geological or geophysical information
PRM. Removed as a personal record misfile.
THE WHITE HOUSE
WASHINGTON
January 23, 1989
MEMORANDUM FOR ASSISTANTS TO THE PRESIDENT
SUSAN PORTER ROSE
WC
FROM:
JAMES W. CICCONI
SUBJECT:
Presidential Commissions
In order that we might expedite the production of Presidential
commissions for those persons in your office holding such rank,
please provide me with the following information as soon as
possible:
1.
Name of the appointee as it should appear on the
commission;
2.
The home state of the appointee (the custom is to use
state of voting residence, though this is not
essential) ;
3.
The full title of the appointee as approved.
Once the above information is received, commissions will be
prepared and forwarded to the President for his signature. A
press announcement of the appointment will be made the same day.
Please call if you have any questions.
1. Brent Scowcroft
2. Maryland
3. Assistant to the President
for National Security Affairs
1. Robert M. Gates
2. Virginia
3. Deputy Assistant to the President
for National Security Affairs