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Records of the White House Office of Speechwriting (George H. W. Bush Administration)
Tony Snow Subject Files
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Originally Processed With FOIA(s):
FOIA Number:
S
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the George Bush Presidential
Library Staff.
Record Group/Collection:
George H.W. Bush Presidential Records
Collection/Office of Origin:
Speechwriting, White House Office of
Series:
Snow, Tony, Files
Subseries:
Subject File, 1988-1993
OA/ID Number:
13899
Folder ID Number:
13899-015
Folder Title:
[Staff Manual-White House Office, 6/91]
Stack:
Row:
Section:
Shelf:
Position:
G
18
29
2
7
Staff Manual
WHITE HOUSE OFFICE
June 1991
FOREWORD
The following material is a reference guide to internal office
activities and procedures for White House Office staff. It is
intended to answer some of the more frequent questions that arise
in the normal course of daily operation and to direct attention to
available sources of information.
TABLE OF CONTENTS
Service Reference Guide
I
Directory of Information and Procedures
General Information
Tab A
Employment
Tab B
Presidential Scheduling Procedures
Tab C
Materials for the President
Tab D
White House Office Papers
Tab E
Standards of Conduct
Tab F
Forms
Tab G
Index
Tab H
SERVICE REFERENCE GUIDE
Appointments:
Visitors (All Appointments).
WAVES
6742
Repairman (One-day work order)
WAVES
4311
Athletic Facilities:
Senior Staff Gym
Room 11, OEOB
6616
White House Athletic Center
Room 2008, NEOB
5688
Audio Visual Equipment
Room 082, OEOB
2622
Building Maintenance and
Repair Services
Room 48, OEOB
3675
After hours
Room 48, OEOB
3364 or
WH Operator
Conference Rooms
Room 1, OEOB
2500
Computer Service and Support
Help Desk
Room 4026, NEOB
7370
Credit Union
Room 41, OEOB
2900
Document Preparation
Room 5013, NEOB
5163
Duplicating/Printing
Room 15, OEOB
2294
Equipment Repair:
Duplicating Equipment
Room 5001, NEOB
7100
Computer Equipment
Room 4026, NEOB
7260
Typewriter
Room 1, OEOB
2500
Fax Machines
Room 1, OEOB
2500
Escort Service
WAVES
4366
Facilities
Room 484, OEOB
2335
Graphics
Room 5013, NEOB
3624
Health Unit:
Residence
Ground Floor
2672
OEOB
Room 107, OEOB
2182
Imprest Fund/Petty Cash
Room 1, OEOB
2500
Libraries:
EOP Library, NEOB
Room G102, NEOB
3654
Law Library
Room 528, OEOB
3397
EOP Library, OEOB
Room 308, OEOB
7000
Lost and Found:
OEOB
2020
White House
4480
Mail and Messenger:
West Wing
West Wing
2615
East Wing
East Wing
2918
OEOB
Room 5, OEOB
7005
Courier Receiving Facility
Room G-1, NEOB
3332
Notary Public:
Room 1, OEOB
2500
Paging
WH
Operator
Personnel (White House)
Room 6, OEOB
2260
Procurement
Room 1, OEOB
2500
Staff Mess (White House)
Room 404
4192
Supply Room
Room 082, OEOB
2622
Tours:
Executive Residence
Public Tours
Visitors Office
2322
After hours (weekends)
Usher's Office
2650
West Wing
Ground Floor
2663
OEOB
Room 484, OEOB
5895
Travel:
Reservation and Ticketing
Room 87, OEOB
2250
Authorizations and Vouchers
Room 1, OEOB
2500
Visitors Office
East Wing
2322
Waves (Secret Service)
Room 060, OEOB
6742
Weekly Compilation of
Presidential Documents.
Room 536, OEOB
6482
ii
GENERAL INFORMATION
Access List
New employees with a temporary pass or individuals needing temporary access (30 days or
less) must be cleared into the White House Complex on the Access List. Access for new employees
will be automatic if the personnel forms are properly completed (see Tab B, Employment). Questions
concerning the Access List should be forwarded to the White House Security Office (Room 84,
OEOB, x2345).
Staff on the Access List must stop at a regular entry gate, present picture identification, and
advise the officers they are on the Access List. The temporary pass that is issued must be returned
upon leaving the Complex.
Personnel on the Access List may not clear individuals into the White House, OEOB, NEOB,
or perform escort duty.
Administrative Contacts
Each White House office has a designated administrative contact, who serves as part of a
network created to collect and disseminate administrative information within the White House. The
White House Administrative Office serves as liaison with the administrative contacts.
Administrative Office
The White House Administrative Office (Room 1, OEOB, x2500) is responsible for a wide
variety of administrative functions, which include the scheduling of conference rooms, the
purchasing of specialized supplies and equipment, the processing of bills, formulating annual budget
plans, issuing parking permits, magazine and newspaper subscriptions, issuance of travel advances,
and the processing of travel vouchers.
This Office is separate from the Office of Administration, which provides common support
functions to all agencies of the Executive Office of the President (EOP).
Appointments
White House passholders are authorized to clear outside visitors into the White House
Complex. EOB passholders are authorized to clear appointments into the OEOB and NEOB only.
In either case, the passholder must call the U.S. Secret Service WAVES Center (x6742) and
have the following information available for the agent:
visitor's first and last name;
visitor's date of birth;
date, time, and place of meeting;
caller's name; and
social security number for those meeting with the President, Vice President, or First
Family.
Appointments must be made at least 30 minutes before arrival and are good for 1 hour before
or after the time given. East and West Wing visitors must be escorted at all times by a White House
passholder.
When over five appointments are anticipated, the list of names should be submitted at least 4
hours in advance on U.S. Secret Service Form SSF 2037 (see Tab G, Forms). Names of visitors
meeting with the President, Vice President, or First Family should be submitted 48 hours in advance.
A-1
Visitors attending events for which they have received and accepted official invitations will
be noted on the gate list and need not be cleared individually.
Arrival Ceremonies (See Ceremonies)
Athletic Facilities
There are two athletic facilities in the EOP Complex.
The Senior Athletic Unit (Room 11, OEOB, x6616) is limited to Assistants and Deputy
Assistants to the President and the Cabinet. The Unit is open for female members from
5:45 a.m. - 7:00 a.m. and 3:30 p.m. to 5:30 p.m. daily and to male members at all other
times.
The White House Athletic Center (Room 2008, NEOB, x5688) is a full service exercise
and fitness facility open for membership to all EOP employees (including detailees and
contractors assigned to EOP agencies). The facility has locker rooms, showers, sauna,
jacuzzi, and exercise equipment. Aerobic and exercise classes are also offered. Upon
request, individual exercise programs for members can be developed by staff
physiologists. The Center is open weekdays from 7:00 a.m. to 8:00 p.m.
Audio Visual Equipment
Slide projectors, overhead projectors, and screens are available from the Supply Store (Room
082, OEOB, x2622). One day advance notice should be given to assure availability and delivery. For
meetings where the President is directly involved, WHCA will supply audio-visual equipment.
Briefing Papers (Presidential)
A briefing paper with 16 copies in the format prescribed in the White House Correspondence
Manual must be submitted to the Staff Secretary by 3:00 p.m. the day preceding a Presidential
appointment or event. (See Tab D, Materials for the President).
Business Cards
Business cards are available to all Commissioned Officers and other White House Office staff
on a case-by-case basis following approval by the Director of White House Operations.
Order forms are available from the White House Administrative Office (Room 1, OEOB,
x2500). Due to Government regulation, the cost of business cards must be paid personally by staff
members.
Cabinet Room
The Cabinet Room is reserved for the use of the President. This room can be viewed as part
of the West Wing tour (See Tours).
Central Files (See Records Management, Office of)
A-2
Ceremonies
Arrival Ceremony
Arrival ceremonies help welcome visiting foreign heads of state. Staff members may
escort up to 6 guests, but must enter the South Lawn through the Southwest Gate. Should
staff have suggestions for inviting large groups of guests, please forward a brief description to
the Director, Visitors Office (East Wing, x2322).
The proper courtesies should be practiced by staff members at all White House
ceremonial functions to provide leadership for other guests who may be unaware of proper
etiquette.
Civilian Personnel
Segment:
Courtesy:
Ruffles and Flourishes
Stand at attention
Hail to the Chief
Stand at attention and applaud
All National Anthems
Stand at attention, may place hand over heart
Military Personnel
Segment:
Courtesy:
Ruffles and Flourishes
Stand at attention
Hail to the Chief
Stand at attention and applaud
All National Anthems
Stand at attention and salute if outdoors;
if indoors, stand at attention only.
Other West Wing or Residence Ceremonies
White House staff members should not attend other ceremonies or official events unless
specifically invited. Staff members who are invited should not bring guests unless the
invitation specifically includes them.
Invitation lists for events in the Residence are handled through the Office of the Social
Secretary; West Wing events are usually coordinated through the project officer for the
particular event. If staff members have any suggestions about an event, they should contact
the project officer.
Classified Information
Executive Order 12356 prescribes a uniform system for classifying, declassifying, and
safeguarding national security information. National security information shall be classified as "Top
Secret," "Secret," or "Confidential." Documents may be classified only by persons granted classifying
authority by the President, agency heads, or those delegated the authority to do SO under Executive
Order 12356; and only in accordance with the procedures outlined in Executive Order 12356.
Questions concerning classification of documents should be referred to the Director, Office of
Information Policy and Security Review (x3103). The NSC Office of Security (x4907) can provide
guidance on the proper procedures for handling, storing, and destroying classified information.
A-3
Classified information found unsecured will be confiscated by the Uniformed Division of the
Secret Service, and a copy of a security violation will be left at the location where the violation
occurred. The individual responsible and the superior senior staff member involved will receive an
appropriate warning letter from the Counsel's Office. Any discovery by staff members of unsecured
classified documents or other violations of sound security practices should be reported to the White
House Security Office (x2601).
Disclosure of classified or other sensitive information is prohibited. It is critical to avoid even
the appearance of using information for private gain obtained in the course of an employee's official
duties.
Classified information may only be disclosed to persons who hold security clearances for that
particular level of classification and have a need to know the information. Verification of security
clearances is handled by the White House Security Office (x2601). The disclosure of classified
information to unauthorized persons may result in criminal prosecution. Classified information may
not be discussed on any telephone, unless the telephone has been specifically secured.
Commissions and Certificates
A commission is a formal document signed by the President to appoint a person to Federal
office, generally a Senate confirmed position, an Executive level position, or a Presidential board,
council, or commission.
Where the appointment is not to a Federal office, but requires Presidential action, a
certificate is used. Any question concerning the issuance of appointment documents should be
directed to the Office of the Executive Clerk (x2226).
Computer Services and Support
Numerous computer and word processing services are available to White House staff
through the Information Resources Management Division (IRMD) of the Office of Administration.
Please call x7370 for further information or assistance on the following:
Training - Regularly scheduled training on a variety of software packages is available
from the Computer Support Center (Room 483, OEOB).
Technical Assistance and Repair - The Help Desk provides limited technical assistance
by phone and coordinates the repair of equipment or service.
Requests for new or revised computer systems should be directed through your
administrative contact to the Director of White House Operations for approval.
Conference Rooms
The White House Administrative Office (Room 1, OEOB, x2500) is responsible for the
approval, reservation, and coordination of setup and occupancy of the Conference Rooms.
To reserve a Conference Room:
Call the White House Administrative Office to determine if the room is available (see
Room Chart);
If available, the room may be temporarily reserved pending the receipt by the
Administrative Office of a Conference Room Form at least 48 hours in advance (see Tab
G, Forms).
A-4
CONFERENCE ROOMS
Seating
Equipment
To Book
Room
Capacity
Restrictions
Available
Contact
1.
Room 22
50 theater style
Admin. Office
OEOB
with 16 seated at
x2500 WH
table
2. Room 180
27 total with 16
Food not allowed
Admin. Office
OEOB
seated at table
X2500 WH
3.
Room 248
44 total with 14
Director's Office
OEOB
seated at table
x4840 OMB
4.
President's
Without TV
Food not allowed
Projection
Admin. Office
Briefing Room
coverage: 227
X2500 WH
450 OEOB
seated; with TV
coverage: 177
seated; with
videotaping: 212
5. Treaty Room
110 Seated
Admin. Office
474 OEOB
200 Reception
x2500 WH
6.
Room 476
30 total with 16
Food not allowed
Admin. Office
OEOB
seated at Table
x2500 WH
7.
Roosevelt
34-40 seated
Table to remain in
Admin. Office
Room
room. Food not
x2500 WH
allowed
8.
Ward Room
10-15 seated
Non-meal hours
WH Staff Mess
(Conference
x4192 or x6377
Dining Room)
9. Residence
Varies
President or First
Social Secretary
Lady in attendance
x7064 EW WH
When reserving a Conference Room, it is important to remember the following rules and
regulations:
All agencies within the Executive Office of the President may use Conference Rooms but
only for official functions. White House staff takes priority.
The Conference Rooms are not available for use by private citizens or organizations.
No outside organization may pay for food or refreshments at official events within the
EOP complex.
Conference Rooms are not available on weekends.
Conflict of Interest
A "conflict of interest" refers to any situation where a government official has an actual or
apparent personal interest in the outcome of a matter which that person is in a position to influence
through decision, recommendation, advice, or other formal or informal action.
A-5
A violation of law does not require an intent to favor one's personal interest and cannot be
overcome by showing the absence of such an intent. Participation, by itself, in a particular matter in
which one has a financial interest is unlawful.
The financial interests of all members of a staff member's family living within his or her
household are regarded as his or her own.
Employees must be ever sensitive to avoid even the appearance of a conflict or other
impropriety which can be fully as damaging as the real thing. Matters relating to conflicts of interest
are regulated by civil and criminal statutes, Executive order, regulations, and the Standards of
Conduct for Executive Office of the President employees. Tab F of this manual provides a more
detailed description of these requirements. Staff members should familiarize themselves with these
provisions and should consult the Office of the Counsel to the President on any questions.
Crank Calls
A person receiving a crank call should transfer the call immediately to the Secret Service
Protective Division.
Forward the call to x2686 or x2687 and identify as a crank call.
The Secret Service agent will acknowledge your information and tell you to hang up.
Credit Union
Membership in the White House Federal Credit Union is open to all White House staff
members. Located in Room 42, OEOB, the Credit Union is open Monday - Thursday, 10:00 a.m. to
3:00 p.m., Friday 10:00 a.m. to 4:00 p.m., and closed on weekends and holidays. The Loan
Department for the Credit Union is located in Room 41, OEOB (x7080).
Drug Testing
Executive Order No. 12564 and Section 503 of P.L. 100-71 established goals to achieve a
drug-free Federal workplace. Consistent with the Executive Order and the Act, the White House has
determined that all current and future positions have been identified as testing designated positions,
the incumbents of which will be subject to random drug testing. This also includes mandatory
applicant testing of individuals who are being seriously considered for employment. To obtain
information concerning the White House and EOP Drug-Free Workplace Plan, please contact the
White House Personnel Office (Room 6, OEOB, x2260).
Duplicating Equipment
For easy access, copiers have been placed on the first and second floors of the East and West
Wings. The appropriate East or West Wing messenger should be notified if the machines need
supplies or service. In addition, a central copier is located in Room 160-1/2 OEOB.
Requests for new or different equipment should be directed through one's administrative
contact to the White House Administrative Office (x2500). Copier malfunctions should be reported to
the OA Administrative Operations Division (x7100).
Employee Assistance Program
The Employee Assistance Program (EAP) is a confidential counseling service for EOP
employees who need help with personal or work-related problems. The EAP helps identify problems
and makes referrals to appropriate professional services.
A-6
Immediate help is available by dialing (301) 762-4260 or 1-800-468-8369; the EAP has a
24-hour answering service. An appointment will be scheduled at the employee's convenience. There
is no charge to visit an EAP counselor. To obtain a copy of the EAP brochure, contact the White
House Personnel Office (Room 6, OEOB, x2260).
Entertainment
Acceptance of entertainment by White House staff members is strictly regulated by the
Standards of Conduct. In general, it is not permissible to accept a free meal, refreshments, or offers of
tickets or other entertainment from a donor who has official dealings with any component of the
executive branch. For further information, see Tab F, Standards of Conduct.
Entertainment Fund
Congress annually appropriates a modest sum to the White House Office for official
entertainment expenses. Before a function can be funded from this account, written approval must be
obtained from the Director of White House Operations through the White House Administrative
Office. The request should have Department Head approval and must include a cost estimate.
Escort System
An escort system is available for employees who are required to work after dark. By calling
the U.S. Secret Service Watch Commander (x4366), an employee may request an escort to his or her
car by an available Uniformed Division Officer.
Equipment
Requests for the procurement or replacement of office equipment should be sent through the
administrative contact to the Director of White House Operations. The request should describe the
equipment specifications and provide justification for the request.
If repair of equipment is necessary, the following offices should be contacted:
The White House Administrative Office (x2500) for the repair of typewriters and fax
machines.
The Administrative Operations Division of OA (x7100) for the repair of duplicating
equipment.
The Client Services Desk (x7370) for the repair of ADP equipment.
Executive Clerk, Office of the White House
Located in Room 5, OEOB (x2226), the Office of the Executive Clerk is responsible for the
preparation and disposition of all official Presidential documents, such as nominations to the Senate,
commissions of appointments, acceptances of resignations, Executive orders, proclamations,
messages to the Congress, memoranda from the President to units of the executive branch, and, in
many instances, various awards, citations, certificates, and medals. In addition, the office serves as
the official point of Presidential receipt for formal documents from the Congress, such as joint
resolutions, enrolled bills, and Senate confirmation resolutions.
The office is charged with maintaining the official White House record of Presidential action
on all subjects mentioned above and can provide precise information, including historical data, on
these documents. The office also maintains a set of the U.S. Code, U.S. Statutes at Large, and the U.S.
Code of Federal Regulations.
A-7
The Office of the Executive Clerk is open from 7:00 a.m. - 7:00 p.m. on weekdays and
9:00 a.m. - 4:00 p.m. on Saturdays.
Executive Orders
Executive orders are formal documents issued by the President to direct or authorize specific
action by the executive branch. After signature, they are announced by the White House Press
Office, numbered and published in the Federal Register. They are also printed in the Weekly
Compilation of Presidential Documents.
The procedure for processing Executive orders is itself established by Executive Order 11030,
as amended. Regardless of where in the executive branch proposed orders are prepared, they must
be submitted to the Director of the Office of Management and Budget (OMB) for approval. The
OMB's Office of the General Counsel coordinates interagency clearance of proposed orders and
consults with the Counsel to the President. Proposed orders are also approved by the Attorney
General for form and legality before being presented to the President for signature.
Additional information concerning Executive orders may be obtained from the Office of the
Executive Clerk (x2226) and the General Counsel of OMB (x5600). Copies of Executive orders may
be obtained from the EOP Publications Service (x3610) or the White House Information Center
(Room 308, OEOB, x7000).
Executive Residence
The Executive Residence is the home of the President and First Family. For generic purposes,
the Residence will undoubtedly always be referred to as the White House, but for administrative and
legal purposes, it should be referred to as the "Executive Residence" to avoid confusion with the
White House Office. For further information, see Tours.
Facsimile (Fax) Machines
For easy access, the West Wing, East Wing, and OEOB messenger offices provide telecopier
service; fax hardcopy will be delivered as soon as possible. Refer to the White House Telephone
Directory for fax numbers of all other EOP offices.
OEOB
Incoming
456-2461
Outgoing
456-2412
West/East Wing
456-2883
Requests for fax machines should be submitted through your administrative contact to the
Director of White House Operations.
Federal Register
The Federal Register, a part of the National Archives, maintains an office within the EOP
complex to compile Presidential statements, press releases, speeches, etc., for publication as the
Weekly Compilation of Presidential Documents (Room 536, x6482).
A-8
Copies of the Federal Register and the Weekly Compilation of Presidential Documents are
received by many West Wing and OEOB offices, but are also in the OEOB Library and the Law
Library.
Files (See Records Management, Office of)
Financial Disclosure
The Ethics in Government Act requires White House staff paid at the GS-16 level or above to
file an Executive Personnel Financial Disclosure Report (SF-278) annually. Statements are filed on
May 15 each year, but new staff members at these pay grades must file within 30 days of arrival and
departing staff at these pay grades must file a supplemental statement.
Currently, as a matter of White House policy, all Commissioned Officers (regardless of salary
level) must complete an SF-278 report and file it with Counsel's Office. Filings received from
Commissioned Officers paid below the GS-16 level now remain confidential. Under the Ethics
Reform Act of 1989, however, all Commissioned Officers will be required to file public SF-278
reports in 1991. All other employees paid at the GS-13 through GS-15 levels must file a Confidential
Statement of Employment and Financial Interests (OA 39). Questions relating to disclosure as well as
requests for forms should be addressed to the White House Counsel's Office (x2632).
Freedom of Information
The Freedom of Information Act provides that the public may obtain access to agency files
and records by submitting a request. The White House Office is not an agency for purposes of the Act
and need not furnish records on request, but certain units of the Executive Office of the President are
covered. All requests for information under the Act should be referred to the Counsel's Office.
Since the Act does apply to agency records (although certain records are exempt from
disclosure), it is important that White House files not be commingled with agency files and that
access to the White House files be restricted to White House staff.
Furniture and Furnishings
Requests for new furniture, furniture repair, carpentry work, office rearrangement, or
telephone installation should be submitted on a Facilities Request form (see Tab G, Forms) to the
White House Administrative Office through the administrative contact.
To avoid confusing personal with government property, staff who furnish their offices with
personal property should clearly label such items and send a memorandum to the White House
Administrative Office describing each item.
General Services Administration (GSA)
The General Services Administration (GSA) manages the support facilities for the East and
West Wings of the White House, the OEOB, the NEOB, the Winder Building, and Jackson Place
townhouses. Requests for East or West Wing building services (e.g., repair of heaters, air
conditioning, or lighting) should be directed to the Facilities Management Office (x2335).
Gifts
There are strict rules governing acceptance of gifts from foreign and domestic sources. Gifts
from officials of foreign governments are governed by the provisions of the Foreign Gifts and
Decorations Act, which is described further in the Standards of Conduct section of this manual (see
Tab F).
A-9
As to other gifts in general, it is not permissible for a White House staff person to accept a
gift from an entity that has or is seeking contracts or other business with any part of the executive
branch that conducts activities regulated by the executive branch; or has interests that may be
substantially affected by the staff member's performance or non-performance of official duties.
Certain exceptions apply. For example, it is permissible to accept a gift from a friend or relative,
under circumstances that make clear that the motivation for the gift is purely personal. Other
exceptions are described in Tab F of the Standards of Conduct section of the manual. It is important
to note, however, that under current policy, there is no set dollar value below which gifts are
automatically permissible.
White House staff members required to complete the SF-278 financial disclosure report
should report to the Gift Unit (Room 457, OEOB, x7133) receipt of gifts from all sources other than
relatives. In general, the gift should be submitted to the Gift Unit, along with a completed Staff Gift
Record form. In filling out the form, it is important to provide full details about the circumstances of
the gift. In the alternative, if in a particular case it is evident that it is not permissible or desirable to
retain a gift, it may be returned directly to the donor with an appropriate explanation. In such case,
the gift need not be sent to the Gift Unit, although a copy of the letter returning the gift should be
provided to the Gift Unit for its records. See Tab F for more information on the procedures for
handling gifts.
Graphics and Document Preparation
All graphics and documentation preparation services are performed by the Office of
Administration. The OA Graphics Section (Room 5013, NEOB, x3624) prepares a wide-range of
visual aid materials: artwork design and reproduction, camera enlargements and reductions,
computer-assisted calligraphy, color slides, and transparencies. This branch produces charts, graphs,
and posters; it also arranges for the printing of letterhead stationery, programs/invitations, newsletters,
and brochures.
The OA Document Preparation Section (Room 5013, NEOB, x5163) provides high-quality
typesetting for reports, manuscripts, booklets, newsletters, calendars, and schedules. A wide variety
of fonts are available.
Hatch Act (See Political Activities)
Hiring
The procedures for submitting a request for any new hire, including detailees, consultants,
volunteers, and interns, require the completion of a Request for Personnel Action form or WHP-1,
and a Supplemental Security Form or WHP-2 (available from the White House Personnel Office). All
such requests require department head approval and are subject to review by the White House
Personnel Office. All personnel activities must be approved by the Director of White House
Operations. A Security Investigation Form (SF-86) should also be obtained from and returned to the
White House Security Office (Room 84, OEOB). Section B of this Manual addresses employment
procedures.
Please note that all new hires are subject to mandatory applicant drug testing. No
commitments should be made until final confirmation is received from the White House Personnel
Office.
A-10
Holidays
Paid legal holidays are:
New Year's Day
Independence Day
Martin Luther King Day
Labor Day
Inauguration
Columbus Day
Presidents' Birthday
Veteran's Day
Memorial Day
Thanksgiving Day
Christmas Day
Internship Program
The White House Office has a number of offices that provide internship opportunities year-
round to students who wish to learn more about the executive branch. Students must be over 18
years of age and may serve a maximum of 90 days. Applications and information may by obtained
from the White House Internship Coordinator (Room 100, OEOB, x6266).
Invitations To Official Events
Invitations to receptions, briefings, dinners, and other events in the Executive Residence are
handled through the Social Secretary's Office (x7064). Staff members wishing to suggest names to
receive invitations should forward them to the Social Secretary along with social security numbers
and dates of birth if the President or First Lady is expected to attend.
Under no circumstances should any uninvited staff member attend, issue invitations, or
escort guests not on the official invitation list into an event.
Invitations to events, including those to White House staff members, will indicate if a spouse
or guest is to be included.
Leave
Several types of leave are applicable to the White House staff: annual leave, sick leave, leave
without pay, maternity leave, military leave, and leave for court/jury duty. Commissioned Officers on
the White House Office payroll do not earn leave.
Annual Leave is earned at the rate of 4, 6, or 8 hours per 2-week pay period, depending
upon length of government service (6 hours after 3 years and 8 hours after 15 years). The
maximum accruable annual leave is 240 hours, and any amount in excess of that is
forfeited at the end of the leave year. The compensation for unused annual leave is paid
in a lump sum when the employee leaves government service.
Sick leave accrues at 4 hours per pay period, with no maximum limit, but with no
payment if not used when an employee leaves government service.
For additional information on these and other types of leave, call the White House Personnel
Office (x2260).
Libraries
Three libraries provide a wide range of information and services to all EOP staff.
The EOP Library, OEOB (Room 308, OEOB, x7000) covers special interest areas such as
the Presidency, past and current administrations, American history and politics,
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government policy, and national security. Staff also maintains an extensive vertical file
and an in-house news clipping service.
The Law Library (Room 528, OEOB, x3397) maintains a basic legal and legislative
collection with a strong emphasis on administrative and Federal case law. The collection
also includes congressional materials such as bills, laws, committee hearings, prints, and
reports.
The EOP Library, NEOB (Room G-102, NEOB, x3654) covers special interest areas
including economics, the budget, and other areas relating to the management of Federal
Government activities.
An on-line catalog shared by all sites provides easy access to holdings in any of the three
libraries. Reference librarians with experience in locating information in printed and electronic media
are available.
Lobbies
Telephone numbers for lobbies in the White House Complex are:
OEOB Pennsylvania Avenue
x4445
OEOB 17th Street
x4269
West Lobby
x2605
Ground Floor, West Wing
x2181
East Wing
x4474
Guests visiting West and East Wing staff must be escorted by a passholder to and from the
lobby area.
Lobbying
Federal laws prohibit the use of Federal funds to lobby the Congress or coordinate a lobbying
effort by others. They do not prohibit normal congressional liaison for direct support of Administration
proposals. The laws are aimed at efforts to enlist others in pressuring the Congress. Questions
concerning permissible activity should be addressed to the Counsel's Office. (See Standards of
Conduct, Tab F.)
Mail and Messenger Services
Incoming Mail
All incoming mail and parcels undergo security screening at an off-site location prior
to delivery to the White House Complex. The White House Mail Section is then responsible
for analyzing and sorting Presidential and staff mail sent through the U.S. Postal Service.
The Office of Administration messengers deliver all external and internal mail within
the White House complex. Interoffice mail is delivered and retrieved every two 2 hours and
should reach its destination within the complex on the next mail run.
Outgoing Mail
The White House Mail Section is also responsible for handling outgoing mail sent
through the U.S. Postal Service.
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All official Presidential correspondence should be sent to the Correspondence
Review Section (Room 75, OEOB) for a final error check. The White House Mail Section will
not handle outgoing Presidential correspondence unless it has been processed by
Correspondence Review. Outgoing Presidential mail should not be folded or placed in an
envelope (this will be done by the Mail Section).
The White House requires that Mail Section employees open any package mailed at
Government expense in order to determine the appropriate postage rate. If, upon opening
the package, the Mail Section concludes that the contents are of a personal or unofficial
nature, the package will be returned to the staff member when possible.
Overnight Express Mail
The use of express overnight mail must be approved by the White House
Administrative Office (Room 1, OEOB, x2500) prior to mailing. Preprinted forms for official
mailings and envelopes are available from Room 1. The express mail facility is located in
Room 52 and is open from 9:00 a.m. 6:30 p.m. Monday through Friday.
Metro Area Deliveries
The Office of Administration's messengers make deliveries to Capitol Hill and
Federal agencies. For information on schedules, please contact the OEOB Messenger
Mailroom (x7005).
Red Tag Deliveries
"Red Tag" messenger service allows for immediate pickup and delivery of material.
It should be used only when absolutely necessary. To request Red Tag service, call the
messenger room closest to the office where the material is to be picked up.
Room 52 OEOB
x7005
West Wing
x2615
East Wing
x2918
Mail Window
The Mail Section (Room 52, OEOB) sells stamps and accepts parcels for mailing from 9:00
a.m. to 4:00 p.m. Monday through Friday. In addition there are two postage stamp vending machines
located on the Ground Floor of the OEOB and NEOB.
Mass Mailings
An office requesting a mass mailing should complete the Mass Mailing Request Form and
submit it to the White House Administrative Office (x2500) for approval (See Tab G, Forms). The
request should identify special printing or duplicating requirements and should include preprinted
labels or identify the label list maintained by the Office of Records Management.
Materials for the President
All communications to the President's Office should come through the Staff Secretary, who
may or may not "staff out" such documents for comment. (See Materials for the President, Tab D.)
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Medical Unit
The Medical Unit (Room 107, OEOB, x6024) is a small dispensary for treating emergencies
and minor maladies. It is open Monday through Friday, 9:30 a.m. to 11:00 a.m. and 1:30 p.m. to
3:30 p.m.
Military Office (East Wing)
The White House Military Office is responsible for coordination of all military support to the
President and the White House. This support includes:
The White House Communications Agency (WHCA)
Transportation - The White House Garage
Air Force One and Marine One
Camp David
The White House Staff Mess
The President's Physician
The President's Military Aides
White House Television Office
The Military Office also serves as a coordinating point for all administrative communications
between the White House and the Department of Defense.
News Summary
The White House News Summary is a summary of major stories from hundreds of
newspapers throughout the country and the major network television news prepared for the
President, Senior Staff, and others with specific needs. The Summary is published weekdays by the
Office of News Summary (Room 412, OEOB, x2950).
Notary Public
Notary services are available for White House staff members from the White House
Administrative Office (Room 1, x2500).
Office of Administration (OA)
The Office of Administration is headed by the Deputy Assistant to the President for
Management (Ground Floor, West Wing, x7052) and provides common administrative support to all
agencies of the Executive Office of the President (EOP). The agency is comprised of the following
divisions and offices:
Administrative Operations Division (Room 5001, NEOB, x7100) provides
mail/messenger, printing/graphics, procurement/contracting, and office supplies services
to the EOP and White House.
Facilities Management Division (Room 484, OEOB, x2335) coordinates capital
improvement projects. Manages service requests for the White House complex and
manages the historic preservation of the OEOB.
Financial Management Division (Room 4005, NEOB, x7244) manages EOP accounting
and budgeting functions, payroll services, and non-White House travel/impress funds.
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Information Resources Management Division (Room 4202, NEOB, x4980) manages
computer and telecommunications processing, text processing, and all related
information technology services.
Library and Information Services Division (Room 308, OEOB, x7000) provides research
assistance and operates two libraries in the OEOB and one in the NEOB.
Office of the General Counsel (Room 472, OEOB, x2273).
Personnel Management Division (Room 4013, NEOB, x3765) assists with recruitment,
training, classification, and security and maintains official personnel records on
employees of the EOP agencies.
Office Space
All inquiries with respect to office space should be directed to the Facilities Management
Office (x2335).
Office Supplies
A complete inventory of office supplies is available from the supply store (Room 082, OEOB,
x2622). Supplies may be obtained in person or by charging the item to the individual office. Bulk
items may be delivered directly to the office by supply personnel on request.
Special supplies that are not available from the supply store may be ordered through the
White House Administrative Office (Room 1, OEOB, x2500).
Outside Earned Income
All full-time, non-career Presidential appointees are subject to a total ban on outside earned
income imposed by Executive Order 12674, issued by President Bush in April 1989. This ban
extends to all full-time White House Office and Office of Policy Development staff. An exception
applies only to certain individuals in the White House Operating Units and to staff paid below the
equivalent of GS-9. All outside employment must be approved in advance by the Assistant to the
President for Management and Administration. For more information see Tab F, Standards of
Conduct.
Outside Positions
White House staff may not hold positions as officers, directors, board members, or trustees of
any for-profit entity. Such positions on nonprofit entities are permitted subject to applicable ethical
standards with the advance approval of the Counsel's Office. For further information on the
applicable standards, see Tab F, Standards of Conduct.
Oval Office
The Oval Office is the President's primary working office. This office may not be entered by
any White House staff member unless accompanied by a Secret Service Officer or member of the
President's immediate office. For further information, see Tours.
Paging
Paging equipment is available for issuance by WHCA after approval by the Director of White
House Operations, on a case-by-case basis.
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Parking
Each White House office is given an assigned allotment of parking permits to be distributed
by the administrative contact on a monthly basis. Requests and inquiries should be directed through
the administrative contact to the White House Administrative Office (Room 1, OEOB, x2500). Upon
approval, the applicant is notified as to the area in which he or she is to park and is issued an
appropriate vehicle sticker which must be visible at all times. Lost, misplaced, or stolen passes
should be reported immediately.
Passes
The appropriate pass will be issued on the day a new White House staff member begins work
or shortly thereafter. Passes must be displayed at all times while inside the White House Complex.
Passes vary as follows:
WHS White House Staff
EOB - Individuals requiring access to the EOB
NN - Used in conjunction with an EOB pass by individuals who need temporary access
to the White House
MIL- Military
MAC - GSA Maintenance and Cleaning
NGS Non-Government Service
USSS -U.S. Secret Service
RES - Individuals who work in the Executive Residence
OGA - Other Government Agency (State, Treasury, etc.)
LE - Law Enforcement
NEOB - Individuals requiring access to the NEOB only
Subsequent problems, such as lost, misplaced, stolen, or mutilated passes should be referred
to the U.S. Secret Service Pass Office (Room 23, OEOB, x4259). Outside of normal working hours,
stolen or lost passes should be reported immediately to the U.S. Secret Service Duty Desk at 395-
4005.
Persons holding temporary photo passes that require an extension beyond the current
expiration date should contact the White House Personnel Office at least a week in advance of the
expiration date to ensure that arrangements are made for the extension.
Persons who are issued a non-photo temporary pass, for any reason, must return the pass to
the officer at the gate upon leaving the complex.
Payroll
Staff members having questions regarding deductions or other aspects of their checks should
call the White House Personnel Office, (x2260).
Personnel
An appointment on the White House Office payroll is referred to as an Excepted Service
Appointment or Presidential Appointment. All White House Office employees serve at the pleasure of
the President, are not part of the competitive career service, and are not Schedule C employees.
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Policy Staff
Employees involved in the development and implementation of policy are termed "Policy
Staff." Compensation for these positions is said to be "administratively determined," although
the salary levels may be equivalent to the General Schedule.
Operating Staff
Staff filling non-policy jobs in Operating Units are assigned equivalent General Schedule
(GS) grades but do not have the status associated with competitive career employees.
Operating Unit Staff may also be compensated by "administratively determined" (AD) salary
levels.
In addition to permanent policy and operating staff, several types of temporary personnel are
employed by the White House Office and are governed by strict statutory requirements. Requests to
use such employees should be made through the White House Personnel Office and must be
approved by the Director of White House Operations.
All Government employees including consultants, volunteers and interns, are subject to
conflict of interest requirements and ethics rules. Consult Counsel's office for further information on
how these requirements (described in Tab F, Standards of Conduct) apply to part-time and/or unpaid
positions.
Personnel, Office of White House
The White House Personnel Office (Room 6, OEOB, x2260) handles all White House Office
personnel matters including questions concerning employee compensation, leave, benefits, etc. The
Personnel Office serves as a liaison with the Office of Administration's Personnel Management whose
responsibility it is to process all White House personnel and payroll actions.
The Office of White House Personnel should not be confused with the Presidential Personnel
Office, which recruits Presidential appointees for positions outside the White House.
Photographs
The White House photographers cover most events in which the President or First Lady
participates. Requests from White House staff members must be channeled through the administrative
contact in each office. Requests for limited numbers of photographs of certain events, particularly if
the staff member is depicted, will be filled whenever possible. The White House Photographers Office
is located in the West Wing (x4050).
Staff members should remind their guests not to use cameras inside any building in the
complex; cameras are only permitted at public events.
Requests for the President's or First Lady's autograph on official photographs should be
submitted to the Office of Presidential Correspondence (Room 94, OEOB, x7610). For more
information, see Tab G, Forms.
Political Activities
The Hatch Act prohibits participation in partisan political activities by most employees of the
executive branch. Staff paid from the White House Office appropriation are largely exempt from the
restrictions of the Hatch Act; however, strict rules and procedures govern participation in political
activities. (Detailees and most other EOP employees are subject to the restrictions of the Hatch Act.)
In general, beyond those restraints, White House employees may not use Government
property or facilities for political activities nor solicit contributions from Federal employees on Federal
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property. Staff may not engage in political activities on Government time; attendance at any type of
political function during normal working hours requires the use of annual leave.
White House employees absent from their job for more than one day a week for political
purposes must take annual leave or leave without pay, approved in advance. One workday a week
may be missed for political purposes provided the employee fulfills his or her full 40-hour obligation
to the Government during the other days of the week. For further information, (see Tab F, Standards
of Conduct or contact the Counsel's Office).
President's Signature
The President's name on letters and telegrams should be used only when totally appropriate
and when a senior staff signature will not suffice.
Requests for letters or telegrams over the President's name must be submitted with the written
approval of a senior staff department head to the Office of Presidential Correspondence.
Presidential Appointments
The Office of Presidential Personnel is responsible for Presidential appointments to Cabinet
and sub-Cabinet posts in Executive departments and agencies and to Presidential boards,
commissions, and councils. Any suggestions, recommendations, or endorsements of persons for such
positions should be forwarded to Presidential Personnel and not to the department or agency
involved.
The White House should not, however, become involved in sponsoring any candidates for
Government positions in the career competitive service since such positions are nonpolitical and
must be filled in accordance with established laws and regulations.
Presidential or White House Commissions
Presidential or White House commissions, boards, conferences, or councils do not
necessarily operate out of, or have any administrative connection with, the White House Office or
the EOP. Such entities often are entirely independent, having their own separate budget, offices, and
staff.
Precise information about the origin, duties, and Presidential appointments to such entities
may be obtained from the Office of the Executive Clerk (Room 5, OEOB, x2226).
Presidential Messages and Correspondence, Office of
The Office of Presidential Messages and Correspondence processes all correspondence
addressed to the President and First Lady and other Presidential documents. Inquiries about
Presidential Correspondence should be directed to the Office of the Director (Room 94, OEOB,
x7610).
Agency Liaison
The Agency Liaison Office (Room 91, OEOB, x7486) assists the public who have written
the President, the First Lady, or staff with their problems. These cases are resolved through
contact with various Federal agencies and private sector organizations.
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Presidential Greetings and Comments
The Presidential Greetings and Comments Office (Room 39, OEOB, x2852) is responsible
for filling requests for Presidential greeting cards and takes general public calls from persons
who wish to convey their opinions to the President on issues or register their complaints. The
comments line 456-1111 is staffed by volunteers from 9:00 a.m. to 5:00 p.m. Monday
through Friday.
Limited office assistance for East Wing and OEOB staff may be requested from volunteers
of the Presidential Inquiries Office.
Presidential Messages
Presidential messages are letters intended to be read at public events. All requests for
messages with the President's signature must be submitted at least 10 working days in
advance to the Office of Presidential Messages (Room 18, OEOB, x2941) which reviews the
request, drafts, and dispatches the message.
All staff requests must be approved by the office head.
Secretarial and Typing Unit
The Secretarial and Typing Office (Room 60, OEOB, x2304) types White House
correspondence and provides assistance in preparing large form letter mailings.
West Wing staff offices may request temporary secretarial assistance from this Unit.
Support may be given to East Wing and OEOB offices when staff is available.
Special Letter Response
The Special Letter Response Office (Room 93, OEOB, x2276) will review any special
letter request. It should contain as much information as possible about the need for a letter. If
it is deemed appropriate, a response from the President is drafted.
Student Correspondence
The Student Correspondence Office (Room 435, OEOB, x7734) responds to questions or
letters from students from kindergarten through the college level.
White House Gifts
White House Office (Room 457, OEOB, x7133) processes all gifts for the President and
First Lady and members of the White House staff.
Presidential Greeting Cards
Anniversary Cards
A Presidential anniversary card will be sent upon written request for 50th or subsequent
wedding anniversaries. Requests should be sent to the Presidential Greetings and Comments
Office (Room 39, OEOB, x2852).
Birthday Greetings
A Presidential birthday card will be sent upon written request for 80th or subsequent
birthdays. Requests for birthday cards should be sent to the Presidential Greetings and
Comments Office (Room 39, OEOB, x2852).
Other special occasion cards are also available. (See Tab G, Forms.)
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Presidential Scheduling
All Presidential appointment and scheduling requests, including photo opportunities and
courtesy calls, must be coordinated with the Office of Presidential Appointments and Scheduling.
(See Tab C, Presidential Scheduling Procedures.)
Presidential Seal
The current Presidential Seal was first established by Executive Order 10860 and later
amended. It denotes the Office of the President of the United States and may be used only under
certain circumstances.
Inquiries and requests regarding the use or display of the Seal should be directed to the
White House Counsel's Office or to the Director of White House Operations.
Press Coverage of Presidential Events
Members of the press covering activities in which the President is participating are escorted
by members of the Press Secretary's staff. Members of the press should not be taken into rooms with
the President unless accompanied by a member of the Press Secretary's staff. The Office of the Press
Secretary handles arrangements for members of the press.
Unless there is press coverage of an event in which the President is participating, only
official White House photographers may be present. Others, such as photographers hired by
organizations participating in Presidential meetings, should not be admitted.
Press Inquiries
Inquiries from the news media should be forwarded to the Office of the Press Secretary.
Press Releases
Press releases for which the date and/or the specific occasion is known can be obtained by
staff from the EOP Publications Service (Room 2200, NEOB, x3610). Public inquiries should be
referred to the Publications Office (Room 2200, NEOB, 395-7332).
Inquiries from staff members requiring research to identify the specific press release should
be directed to the EOP Library, OEOB, (x3397).
The first source in attempting to locate a press release should be the Weekly Compilation of
Presidential Documents (The "Weekly Comp"), published by the Office of the Federal Register, or if
from previous years, the Public Papers of the President. These documents contain most (though not
all) press releases, nominations, announcements, speeches, etc. Offices not on the regular "Weekly
Comp" distribution list may contact the EOP Library, OEOB (x7000).
Printing
The Office of Administration Publishing Branch provides printing and duplicating services
throughout the EOP complex. Additionally, oversize jobs are are sent to the Government Printing
Office. Printing requests must be approved in advance by the White House Administrative Office
(Room 1, OEOB, x2500).
The print shop is located in Room 15, OEOB (x2295). Hours of operation are 7:00 a.m. to
11:00 p.m. weekdays and 8:00 a.m. to 4:30 p.m. on Saturday.
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Proclamations
Proclamations are formal Presidential documents with roughly the effect of an Executive
order. There are two types of proclamations: regulatory (usually with budget or trade implications)
and commemorative.
Commemorative proclamations are typically observances of a day, week, or month, such as
Thanksgiving Day, Fire Prevention Week, or Red Cross Month. There are approximately 60 recurring
ceremonial proclamations that are issued annually. In addition, there are many others that the
Congress requests the President to issue throughout the course of a year.
Although proclamations may originate in any Government department or agency, they must
pass through OMB's Office of Legislative Reference before proceeding to the President for his
signature. Additional information concerning proclamations may be obtained from the Office of the
Executive Clerk. Copies from the current administration may be obtained from the EOP Publications
Service (x7332) or the EOP Library (Room 308, OEOB, x7000).
Publications
Requests for publications should be made through the White House Administrative Office
(Room 1, OEOB, x2500). The request should be made in writing and specify the publication, cost,
and the appropriate address of the recipient. These requests should be kept to a minimum and,
whenever possible, publications should be shared by staff members.
Purchasing
For items unavailable from the supply store, a written request should be submitted to the
White House Administrative Office (Room 1, OEOB, x2500). It should specify ordering information
such as the quantity, size, model number, price, source, delivery date, person to whom the supply
should be delivered, and any other data. Requests for purchases of more than a nominal value must
be submitted in writing by the department head or his designee and forwarded to the White House
Administrative Office for approval.
Under no circumstances should items be ordered from private suppliers without prior
approval from the Administrative Office.
Records Management, Office of
The Office of Records Management (ORM) is open 8:00 a.m. until 10:30 p.m. daily and from
8:30 a.m. to 3:30 p.m. Saturday. The office is often open beyond these hours to accommodate staff
demands. However, a records manager is available anytime through the White House Switchboard.
Office of the Director
The Office of the Director (Room 80, OEOB, x2240) is the central record keeping unit
within the White House Office. All staff members are encouraged to consult with this office
for guidance on files and filing.
The Central Files Section
The Central Files Section (Room 72, OEOB, x2242) maintains the major segment of
records in the White House. These records consist of papers, tapes, photographs, and
electronic media, etc., generated or received by the President, the First Lady, and/or their
staffs. They are indexed utilizing a computer-based system which permits rapid retrieval of
information. For optimum efficiency, all staff members should coordinate, file, and retrieve
information from this system.
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Correspondence Review and Referral Section
The Correspondence Review and Referral Section (Room 76, OEOB) should receive all
outgoing Presidential correspondence for a final check for typographical errors, mistakes, or
inconsistencies in titles, spelling, and addresses. The correspondence will then be sent to the
Mail Room for dispatch.
Data Entry Section
The Data Entry Section (Room 74, OEOB) has partial responsibility for a number of
computer-based information systems in the White House. In varying degrees, this unit
assists in the management of computerized information on Presidential and staff
correspondence, gifts, lists of individuals and special interest groups for briefings and/or
continuous mailings. Mail to be referred to departments and agencies for acknowledgement
or requesting a draft for incorporation into a White House reply is dispatched through this
section.
As stated in the Presidential Records Act of 1978, complete ownership, possession, and
control of Presidential records is administered by the United States Government. Therefore, all staff
members should confer with the Office of Records Management or the Counsel's Office, as
appropriate, regarding the disposition of any records as defined by this Act.
Roosevelt Room
The Roosevelt Room is used for meetings involving the President and/or White House senior
staff. See Conference Rooms for scheduling procedures. The Room is part of the regular West Wing
tour (see Tours).
Seal, The Great
The Great Seal of the United States was officially created by the Continental Congress in
1782. In 1947, the Secretary of State was given authority over use of the Great Seal, and it may be
affixed only with his permission. Unauthorized use of the Great Seal is a criminal offense pursuant to
18 U.S.C. Section 713.
Secretarial Assistance
See Presidential Messages and Correspondence, Secretarial and Typing Office.
Smoking Policy
Smoking is not permitted in the following areas:
East and West Wing lobbies
General office space, unless the space is appropriately configured and ventilated to
protect non-smokers against involuntary exposure
Conference rooms
Elevators
Staff Mess
OEOB Cafeteria
Restrooms
Questions regarding these regulations should be directed to the Director of White House
Operations.
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Staff Mess
Due to physical limitations, the White House Staff Mess may be used only by specific
persons designated by the Director of White House Operations. Takeout tray service accounts may be
established by persons permanently housed in the West Wing. Under no circumstances may trays be
taken to the East Wing or the OEOB.
Members of the media and foreign diplomats are not allowed in the Staff Mess.
Stationery
The importance of maintaining the integrity of White House letterhead cannot be
overemphasized. All official correspondence should be unsealed; sealed White House envelopes will
be opened for inspection.
White House letterhead is to be used for official purposes only by bona fide staff. Azure (pale
green) stationery is for the exclusive use of the President.
Telegrams and Mailgrams
All telegrams or mailgrams must go through the Telegraph Office (Room 87, OEOB, x2138)
which is open 8:30 a.m. to 6:00 p.m. weekdays.
Sending 50 or more telegrams or mailgrams must be approved by the White House
Administrative Office. Telegrams over the President's name must receive prior approval by a senior
staff department head and be submitted to the Special Assistant to the President for Presidential
Messages and Correspondence (x7610).
Telephones
The EOP uses two telephone prefixes: the 456 telephone prefix is unique to the White
House, while the 395 prefix services some EOB offices and all offices in the NEOB. Internally the
prefix does not matter; however, the correct prefix is needed from outside the complex.
Directories
White House directories may be obtained from the Mail/Messenger Room. These
directories are restricted in nature and should not be made available to outside agencies or
individuals.
Installation
Requests for new or altered telephone service should be directed to the Director of
White House Operations.
When calling long-distance, the FTS "8" line should be used only for official business.
Commercial long-distance calls are monitored, and action will be taken to recover costs for
personal calls.
Repair
Telephone malfunctions should be reported directly to the telephone repair service
(x9611).
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Telephone Switchboards
There are two basic telephone systems in the White House:
The Administrative or "Admin" Switchboard
The "Admin" Board (456-1414) is the basic commercial telephone switchboard and is
open 24 hours a day, 7 days a week.
The Signal Board
The Signal Board is the WHCA/Military Board. It is responsible for all mobile
communications, including paging. Contact is generally through the "Admin" Switchboard.
Time and Attendance Records
Time and attendance records are maintained by authorized timekeepers in each department.
In order to receive compensation, a time and attendance record must be completed for each
employee per pay period. It must be submitted to the White House Personnel Office (Room 6,
OEOB) no later than 6:00 p.m. on Friday at the end of the pay period. For assistance call the White
House Personnel Office (x2260).
Tours
Executive Residence
Tours of the Executive Residence (White House) are given Tuesday through Saturday
mornings throughout the year. It is best to double check the day before a tour since
occasionally the Residence is closed at the last minute for an official event.
All tours begin at the Visitors Entrance, continue halfway through the ground floor of the
Residence, upstairs to the State Floor; through the East Room, Green Room, Blue Room, Red
Room, State Dining Room; and exit from the North Portico through the Northeast Gate.
The National Park Service distributes tickets for public tours at the Ellipse starting
at 8:00 a.m. for tours which begin at 10:00 a.m. and officially end at 12:00 noon.
Information on White House public tours may be obtained from the outside by dialing
456-7041.
Staff members are allowed to place up to ten guests at the front of the public line
anytime between 10:30 a.m. and 12:00 noon. Staff members should meet their guest at the
Visitors Entrance. Guests cannot be placed on the tour at any other location.
Congressional Tours
Prior to opening the Residence to the public, guided tours are given (by reservation only)
Tuesday through Saturday, 8:15 a.m. to 8:45 a.m. White House staff may request reservations
for Congressional Tours for family and special guests through their office's administrative
contact.
School vacation times as well as Thanksgiving, Christmas, and Easter, are particularly
busy, and any requests for Congressional tour tickets during this period should be limited to
immediate family and must be scheduled several weeks in advance.
It is very important that White House staff not schedule tours for Congressional staffs, as
each Hill office receives an allotment and must call the White House Visitors Office for
reservations.
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Staff Tours
White House passholders are permitted to escort small groups (not to exceed seven,
including passholder) through the Executive Residence when the First Family or their guests
are not in the Residence and no activities are scheduled. Available times for this tour are
determined by the President's schedule.
All after hours Residence tours require prior approval from the Ushers Office (x2650).
Individuals should contact the Ushers Office the day of the scheduled tour to reconfirm.
West Wing Tours
Tours of the West Wing are limited to the Oval Office, Cabinet Room, the Roosevelt
Room, the White House Press Briefing Room and the West Wing Lobby on the following
days and by appointment. Please note that the hallway between the Oval office and the Vice
President's office is not open for tours.
Monday
7-10 p.m.
Tuesday
No tour
Wednesday
7-10 p.m.
Thursday
No tour
Friday
7-10 p.m.
Saturday after 1 p.m
(no appointment necessary)
Sunday all day
(no appointment necessary)
No more than six (6) guests are permitted to a group. Appropriate attire is expected, and
taking of pictures is prohibited. Reservations for staff with appropriate passes should be made
through the Office of the Director of White House Operations (x2663).
Commissioned Officers are exempt from scheduling appointments on tour night
provided they personally conduct the tour.
Marine One Arrivals and Departures
Although passholders may bring guests to view Marine One arrivals or departures from
the South Lawn, normal West Wing tour rules remain in effect before and after the departure.
Unless the West Wing is open for tours at the time of a Marine One arrival or departure,
EOB staff and guests will not be permitted to walk through the West Wing to reach the South
Grounds. Entrance to the South Grounds should be through the West Garden Room. Due to
Press requirements, all staff and their guests should be on the east side of the driveway.
Staff members with requests for large groups to attend an arrival or departure should
direct their requests to the Director, Visitors Office (x2322).
Old Executive Office Building
The Preservation Office provides public tours of the OEOB. Tours are conducted on
Saturdays from 9:00 a.m. to 12:00 noon by reservation only. No tours are conducted if a
holiday falls on a Saturday. Call 395-5895 for reservations.
A-25
Special Events Open to the Public
Information about the special events open to the public is sent to all staff preceding each
event by the Visitors Office. These events include:
Christmas Candlelight Tours which are held on three nights during the Christmas
season.
Spring and Fall Garden Tours which are held one weekend in mid-April and mid-
October.
The White House Easter Egg Roll has been held Easter Monday on the White House
Lawn since 1878. It is open to the public for children 8 years and younger
accompanied by an adult.
Travel
The White House Administrative Office travel section processes travel documents for White
House staff.
Domestic Travel
A travel authorization is required for all travel outside the metropolitan area. The
authorization form (see Tab G, Forms) must be signed by the traveler, the department head or
deputy, and forwarded to the White House Administrative Office for processing at least 24
hours prior to departure. The Administrative Office will forward the authorization to the
Director of White House Operations for final approval.
Cash advances for 100 percent official travel may be drawn from the White House
Administrative Office after approval of the travel authorization, provided the staff member
does not have outstanding unpaid or unaccounted for travel advances.
Restrictions apply on accepting offers from outside organizations to fund travel by White
House and Office of Policy Development employees. If accepting 501(c)(3) travel, prior
written approval must be obtained from the White House Counsel's Office (x2674). For
further information, see Tab F, Standards of Conduct
The traveler is responsible for submitting to the White House Administrative Office for
processing a travel voucher upon completion of each official trip. The voucher (see Tab G,
Forms) must include the traveler's signature, the signature of the department head or deputy,
and actual departure and arrival information.
Foreign Travel
In addition to the requirements for domestic travel, all staff members traveling out of the
country in an official Government capacity must obtain prior written permission from the
Office of the Assistant to the President for National Security Affairs.
Foreign travel of staff advancing or accompanying the President is handled and funded
through the Department of State. This also applies to some individual non-Presidential foreign
travel.
When making foreign travel arrangements, an employee should bear in mind that
reimbursement for airfare using anything other than a U.S. Flag carrier is not permitted from
Government funds unless specific prior approval is obtained.
Bonus mileage or other forms of promotional credits earned while traveling on government
business cannot be used to earn free personal travel. Any employee or volunteer who earns mileage
and uses it for personal use is obligated to repay to the government the full value of the personal
travel. For further information, please contact the White House Counsel's Office (x2674).
A-26
Other questions about travel rules and regulations should be directed to the White House
Administrative Office (Room 1, OEOB, x2500).
Travel and Transportation Office
The Travel and Transportation Office (Room 86, OEOB, x2250) reserves and issues airline
and railway tickets for all official White House approved travel. The Travel Office is open 8:30 a.m.
to 6:00 p.m. weekdays.
U.S. Secret Service
Secret Service has four divisions at the White House:
Presidential Protective Division (PPD)
Vice Presidential Protective Division (VPPD)
Technical Security Division (TSD)
The Uniformed Division (UD)
The Presidential and Vice Presidential Protective Divisions are responsible for the physical
protection of the President, the Vice President, and certain members of their families.
The Technical Security Division is responsible for physical security (locks and alarms), pass
issuance, electronic counterintelligence, and any other technical security matters. TSD can be
reached through the White House Operator.
The Uniformed Division controls and coordinates security at all entrances and various posts
within the complex. This Division is also responsible for the management of the WAVES Center and
for maintaining the physical security around the perimeter of the area. The watch commander of the
Uniformed Division may be reached at (x4366).
Usher's Office
The Chief Usher is the general manager of the Executive Residence. He is assisted by the
Curator of the White House and Assistant Ushers. Information on the Executive Residence may be
obtained from the Usher's Office (x2650).
Requests for information about events in the Residence, however, should be directed to the
Social Secretary's Office (x7064).
Visitors
Visitors to White House staff offices must be cleared through the WAVES Center (x6742) (see
Appointments). Visitors in the East and West Wing must be escorted by a White House passholder to
and from their appointments.
Visitors Office
The primary function of the Visitors Office (East Wing, x2322) is to schedule reservations for
Congressional and special tours and coordinate any special White House events open to the public
(see Tours and Ceremonies).
A-27
Weekly Comp
The Weekly Compilation of Presidential Documents ("Weekly Comp") which contains most
of the Presidential statements, speeches, nominations, and other White House press releases is
published by the Office of the Federal Register.
White House Transportation
In-town automobile transportation for official business is available from the White House
transportation pool. There are two transportation categories - priority and general. The list of those
eligible is maintained by the Director of White House Operations (x2663).
The priority list is comprised of senior staff members at the rank of Deputy Assistant to
the President and above. This group has priority over the general list. Use extends
through evenings and weekends and allows for transportation to Dulles and Baltimore -
Washington International airports.
The general list entitles staff members to use vehicles between the hours of 7:00 a.m. to
7:00 p.m. on weekdays only and does not allow for trips to Dulles or Baltimore -
Washington International airports.
White House cars are to be used for official business only. Except for a very few individuals
(expressly designated pursuant to statutory requirements), official cars may not be used for
transportation to and from home ("portal to portal service").
Eligible persons should call the White House garage dispatcher (x2660) to schedule a car.
White House staff members with occasional transportation requirements whose names are
not on either list may request a car by calling the Office of the Director of White House Operations
(x2663). Such requests will be accommodated whenever possible.
White House Communications Agency (WHCA)
The White House Communications Agency, a unit of the Department of Defense, falls under
the White House Military Office (x2150). WHCA's functions include:
The Signal Switchboard
The WHCA Computer Center
Public address and audio support for the President
The in-house closed circuit television
White House Fellows
White House Fellows are a group of approximately 15 to 20 outstanding men and women
selected by the President's Commission on White House Fellowships to serve for 1 year in the
executive branch of the Federal Government.
On occasion several may serve at the White House. Most typically work in Cabinet agencies
and have no direct connection with the White House.
A-28
EMPLOYMENT
To Employ Someone on the White House Staff:
At least 2 weeks prior to the anticipated arrival of a new employee, the following forms must
be obtained from the White House Personnel Office (Room 6, OEOB x2260) and completed.
Request for Personnel Action, WHP-1 (Exhibit I)
Supplemental Information Sheet, WHP-2 (Exhibit II)
Personnel Qualification Statement, SF-171 (Exhibit III)
NOTE: A new employee or detailee will not be appointed to the payroll until
a drug test has been administered and the results are negative.
Additional forms may also need to be completed and returned to the appropriate office.
Questionnaire for Sensitive Positions (SF-86, security investigation questionnaire) and for
individuals to be paid at or above the GS-13 level (or equivalent). An original and three
copies of each required form, all with original signatures, should be returned to the
White House Security Office (Room 84, OEOB, x2345). To expedite the security
investigation, these forms should be turned in as soon as possible after the decision to
hire an individual has been reached. Any missing information may delay an individual's
security investigation. These forms are available only from the Security Office (Room 84,
OEOB).
Financial disclosure forms for positions paid at the equivalent rate of GS-13 and above
are distributed by the White House Personnel Office and should be returned to the Office
of the Counsel to the President, West Wing.
All forms applicable to an individual's employment must be completed and returned to the
White House Personnel Office at least two (2) weeks prior to the proposed effective date of
employment. In the case of Detailees and other Government Support Personnel, additional time may
be needed. In those cases, the office heads will be appropriately advised.
On the first day of employment, a new employee should be cleared in as an appointment if a
pass has not already been obtained. Further access arrangements should be made through the
Security Office, Room 84, OEOB.
To Request Personnel Action on Incumbent Staff:
To reassign an employee on the White House Staff from one office to another or to request
promotion or title change, a Request for Personnel Action, WHP-1 (Exhibit I), must be completed and
sent to the White House Personnel Office.
B-1
To Depart from the White House:
The Resignation Form and Checkout Form (Exhibit IV and V) must be obtained from the
Personnel Office.
The resignation Form (Exhibit IV) must be completed and returned to the White House
Personnel Office no later than three days before departure. This form will provide the
address to which the employee's final check and W-2 statement are to be sent.
The Checkout Form (Exhibit V) must be completed and returned to the White House
Personnel Office no later than the last day of duty.
The employee's final paycheck will be held until the completed Checkout Form and
Resignation Form have been returned to the White House Personnel Office.
The employee may wish to consider completion of a form for Refund of Retirement
Deductions if they were withheld from pay and the employee is not going to another
Federal Agency.
For departing staff paid at levels GS-16 and above, financial disclosure forms will be
distributed by White House Personnel and must be returned to the Office of Counsel to
the President within 31 days of departure. The Office of the Counsel to the President will
not sign-off the Checkout Form until this form is completed.
Please direct all questions regarding employment/reassignments/departures for White House
Staff to the White House Personnel Office (Room 6, OEOB).
B-2
Exhibit I
THE WHITE HOUSE OFFICE
REQUEST FOR PERSONNEL ACTION
Approved
Disapproved
(Signature and Date)
TO BE COMPLETED BY THE REQUESTING OFFICE (Please Type)
ACTION REQUESTED BY: (Department Head Name, Title, Signature and Date)
ACTION ON (Ms., Miss, Mrs., Mr.):
SOCIAL SECURITY NO.:
DATE OF BIRTH:
REPORTING TO:
ROOM:
EXT.:
PROPOSED EFFECTIVE DATE:
ENDING DATE:
JUSTIFICATION FOR ACTION:
Vacant permanent slot replaces
Other
All actions for new temporary personnel must have ending dates
FROM:
Position Title
TO: Position Title
Pay Plan
Salary
Pay Plan
Salary
GS
$
per annum
GS
$
per annum
UNCL
UNCL
NATURE OF ACTION
Permanent full-time
Change to full-time
Intermittent (WAE)
Change in title
Promotion
Change to intermittent (WAE)
Pay adjustment
Make Permanent
Reassignment to:
Extend not to exceed:
Intern
(Mo/Day/Yr)
Hours per week
(
)
Detailee
Consultant (SBA)
(from agency)
Other
OGS
(from agency)
TO BE COMPLETED BY THE WHITE HOUSE PERSONNEL OFFICE
Legal Authority:
Approved Copy to Security (date):
Presidential (Commission)
Effective Date:
Supervisory Status:
Occupation Code:
1
3
8
Organization Code:
CONTINUED ON REVERSE SIDE
WHP-1 Revised 7/90
B-3
TO BE COMPLETED BY OFFICE OF ADMINISTRATION PERSONNEL
EMPLOYEE DATA
Veterans Preference
Tenure
1-None
3-10 Pt. Disab.
5-10 Other
0-None
2-Conditional
2-5 Pt.
4-10 Pt. Comp.
6-10 Pt./30% Comp.
1-Permanent
3-Indefinite
Agency Use
Veterans Preference for RIF
FEGLI
Yes
No
Annuitant Indicator
Pay Rate Determinant
1-Reempl. Ann-CS
3-RETM
5-RETM & CS
2-RETO
4-RETO & CS 9-Not Applicable
Retirement Plan
Service Comp. Date (Leave)
Work Schedule
1-Intermittent
J-INT Seasonal
F-Full-time
G-FT Seasonal
H-FT On Call
P-Part-time
O-PT Seasonal R-PT On Call
Part-Time Hours
Per Biweekly Pay Period
POSITION DATA
Position Occupied
FLSA Category
Appropriation Code
1-Competitve Service
3-SES General
E-Exempt
2-Excepted Service.
4-SES Career Reserved
N-Nonexempt
Bargaining Unit Status
Duty Station Code
Duty Station (City-County-State or
Overseas Location)
7777
REVIEWS AND APPROVALS
Initials/Signature
Date
Initials/Signature
Date
A.
B.
C.
D.
REMARKS:
B-4
Exhibit II
FORWARD TO ROOM 6, OEOB
THE WHITE HOUSE OFFICE
SUPPLEMENTAL INFORMATION SHEET
FOR PERSONNEL ACTION
(TO BE ATTACHED TO FORM WHP-1)
Date
Name (Ms., Miss, Mrs., Mr.)
Birth Date
(Last)
(First
(Middle)
(Maiden)
Local Address
Birth Place
SSN
Last Perm. Address
Tel. No.
Emergency
Office
Name
Tel. No.
Marital Status:
Single
Married
Widowed
Separated
Divorced
Name of Spouse
Typing
Shorthand
WPM
WPM
Office of
Reporting to
Ext.
Room
Status:
White House Employee
Detailee
Volunteer
SBA (Contact)
Other
Desired Effective Date
Ending Date
Military Service:
No
Yes
Branch
Date of Service
Prior Federal Govt. Service as Civilian:
No
Yes
Ending Date
Current or Last Place of Govt. Service or Civilian Employment:
Name
Address
Tel. No.
Personnel Contact in Current/Last Govt. Agency
Name
Tel. No.
Prior W.H. Service:
None
Employee
Volunteer
SBA
TO BE COMPLETED BY REQUESTING OFFICIAL
WH Access List
WH Pass
Signature of Requesting Official
EOB Access List
EOB Pass
Signature of Approving Official
Volunteer Pass
TO BE COMPLETED BY VOLUNTEER
I acknowledge that the personnel data above is correct and that I am volunteering my services without
compensation or promise of such.
Signature of Volunteer
Date
FOR USE BY WHITE HOUSE PERSONNEL OFFICE ONLY:
WHP-2(8/87)
Preliminary copy to Security
Approved copy to Security
Date
Date
B-5
Exhibit III
Standard Form 171
Application for Federal Employment
Read The Following Instructions Carefully Before You Complete This Application
DO NOT SUBMIT A RESUME INSTEAD OF THIS APPLICATION.
Veteran Preference in Hiring (Item 22)
TYPE OR PRINT CLEARLY IN DARK INK.
DO NOT LEAVE Item 22 BLANK. If you do not claim veteran
IF YOU NEED MORE SPACE for an answer. use a sheet of paper the
preference place an "X" in the box next to "NO PREFERENCE".
same size as this page. On each sheet write your name, Social Security
You cannot receive veteran preference if you are retired or plan to retire
Number. the announcement number or job title. and the item number.
at or above the rank of major or lieutenant commander, unless you are
Attach all additional forms and sheets to this application at the top of page 3.
disabled or retired from the active military Reserve.
If you do not answer all questions fully and correctly. you may delay the
To receive veteran preference your separation from active duty must
review of your application and lose job opportunities.
have been under honorable conditions. This includes honorable and
general discharges. A clemency discharge does not meet the require-
Unless you are asked for additional material in the announcement or
ments of the Veteran Preference Act.
qualification information, do not attach any materials. such as: official
position descriptions. performance evaluations. letters of recommenda-
Active duty for training in the military Reserve and National Guard pro-
tion, certificates of training. publications, etc. Any materials you attach
grams is not considered active duty for purposes of veteran preference.
which were not asked for may be removed from your application and
To qualify for preference you must meet ONE of the following conditions:
will not be returned to you.
1. Served on active duty anytime between December 7, 1941, and July
We suggest that you keep a copy of this application for your use. if you
1. 1955; (If you were a Reservist called to active duty between
plan to make copies of your application. we suggest you leave items 1,
February 1, 1955 and July 1. 1955, you must meet condition 2, below.)
48 and 49 blank. Complete these blank items each time you apply.
or
YOU MUST SIGN AND DATE, IN INK, EACH COPY YOU SUBMIT.
2. Served on active duty any part of which was between July 2. 1955
and October 14, 1976 or a Reservist called to active duty between
To apply for a specific Federal civil service examination (whether or
February 1. 1955 and October 14, 1976 and who served for more than 180 days;
not a written test is required) or a specific vacancy in a Federal agency:
or
-- Read the announcement and other materials provided.
3. Entered on active duty between October 15, 1976 and September 7,
1980 or a Reservist who entered on active duty between October 15,
Make sure that your work experience and/or education meet the
1976 and October 13, 1982 and received a Campaign Badge or
qualification requirements described.
Expeditionary Medal or are a disabled veteran;
or
-- Make sure the announcement is open for the job and location you are
interested in. Announcements may be closed to receipt of applica-
4. Enlisted in the Armed Forces after September 7, 1980 or entered
tions for some types of jobs. grades, or geographic locations.
active duty other than by enlistment on or after October 14, 1982 and:
a. completed 24 months of continuous active duty or the full period
Make sure that you are allowed to apply. Some jobs are limited to
called or ordered to active duty, or were discharged under 10
veterans. or to people who work for the Federal Government or have
U.S.C. 1171 or for hardship under 10 U.S.C. 1173 and received
worked for the Federal Government in the past.
or were entitled to receive a Campaign Badge or Expeditionary Medal; or
-- Follow any directions on "How" to Apply". If a written test is re-
b. are a disabled veteran.
quired. bring any material you are instructed to bring to the test ses-
sion. For example, you may be instructed to "Bring a completed SF
If you meet one of the four conditions above, you qualify for 5-point
171 to the test." If a written test is not required. mail this application
preference. If you want to claim 5-point preference and do not meet the
and all other forms required by the announcement to the address
requirements for 10-point preference, discussed below, place an "X" in
the box next to "5-POINT PREFERENCE".
specified in the announcement.
If you think you qualify for 10-Point Preference, review the require-
Work Experience (Item 24)
ments described in the Standard Form (SF) 15, Application for 10-Point
Veteran Preference. The SF 15 is available from any Federal Job Infor-
Carefully complete each experience block you need to describe your
mation Center. The 10-point preference groups are:
work experience. Unless you qualify based on education alone, your
rating will depend on your description of previous jobs. Do not
-- Non-Compensably Disabled or Purple Heart Recipient.
leave out any jobs you held during the last ten years.
-- Compensably Disabled (less than 30%).
Under Description of Work, write a clear and brief, but complete
-- Compensably Disabled (30% or more).
description of your major duties and responsibilities for each job. In-
-- Spouse, Widow(er) or Mother of a deceased or disabled veteran.
clude any supervisory duties. special assignments. and your accomplish-
ments in the job. We may verify your description with your former employers.
If you claim 10-point preference, place an "X" in the box next to the
group that applies to you. To receive 10-point preference you must
If you had a major change of duties or responsibilities while you worked
attach a completed SF 15 to this application together with the proof
for the same employer. describe each major change as a separate job.
requested in the SF 15.
Privacy Act Statement
The Office of Personnel Management is authorized to rate applicants for
by law or Presidential directive. The information we collect by using your
Federal jobs under sections 1302. 3301, and 3304 of title 5 of the U.S.
SSN will be used for employment purposes and also may be used for
Code. Section 1104 of title 5 allows the Office of Personnel Management
studies, statistics, and computer matching to benefit and payment files.
to authorize other Federal agencies to rate applicants for Federal jobs. We
need the information you put on this form and associated application
Information we have about you may also be given to Federal, State and
forms to see how well your education and work skills qualify you for a
local agencies for checking on law violations or for other lawful purposes.
Federal job. We also need information on matters such as citizenship and
We may send your name and address to State and local Government
military service to see whether you are affected by laws we must follow in
agencies, Congressional and other public offices, and public international
deciding who may be employed by the Federal Government.
organizations, if they request names of people to consider for employ-
ment. We may also notify your school placement office if you are
We must have your Social Security Number (SSN) to keep your records
selected for a Federal job.
straight because other people may have the same name and birth date.
The SSN has been used to keep records since 1943. when Executive Order
Giving us your SSN or any of the other information is voluntary.
9397 asked agencies to do so. The Office of Personnel Management may
However, we cannot process your application, which is the first step
also use your SSN to make requests for information about you from
toward getting a job, if you do not give us the information we request.
employers. schools, banks, and others who know you, but only as allowed
Incomplete addresses and ZIP Codes will also slow processing.
DETACH THIS PAGE - NOTE SF 171-A ON BACK
B-7
Application for Federal Employment-SF 171
Form Approved:
OMB No. 3206-0012
Read the instructions before you complete this application. Type or print clearly in dark ink.
GENERAL INFORMATION
1
What kind of job are you applying for? Give title and announcement no. (if any)
FOR USE OF EXAMINING OFFICE ONLY
Date entered register
Form reviewed:
2
Social Security Number
3
Sex
Form approved:
Male
Female
Earned
Veteran
Augmented
Option
Grade
4
Birth date (Month, Day, Year)
5
Birthplace (City and State or Country)
Rating
Preference
Rating
No
Preference
6
Claimed
Name (Last, First, Middle)
5 Points
(Tentative)
Mailing address (include apartment number, if any)
10 Pts. (30%
Or More
Comp. Dis.)
City
State
ZIP Code
10 Pts. (Less
Than 30%
Comp. Dis.)
7
Other
Other names ever used (e.g., maiden name, nickname, etc.)
10 Points
Initials and Date
Being
Disallowed
Investigated
8
Home Phone
9
Work Phone
FOR USE OF APPOINTING OFFICE ONLY
Area Code
Number
Area Code
Number
Extension
Preference has been verified through proof that the separation
was under honorable conditions, and other proof as required.
10
Were you ever employed as a civilian by the FederalGovernment? If "NO", go to
10-Point-30% or More
10 Point-Less Than 30%
5-Point
Compensable Disability
Compensable Disability
10-Point--Other
Item 11. If "YES", mark each type of job you held with an"X".
Signature and Title
Temporary
Career-Conditional
Career
Excepted
What is your highest grade, classification series and job title?
Agency
Date
Dates at highest grade: FROM
TO
AVAILABILITY
MILITARY SERVICE AND VETERAN PREFERENCE (Cont.)
11
When can you start work?
12
What is the lowest pay you will accept? (You
19
Were you discharged from the military service under honorable
(Month and Year)
will not be considered for jobs which pay less
conditions? (If your discharge was changed to "honorable" or
YES
NO
than you indicate.)
"general" by a Discharge Review Board, answer "YES". If you
received a clemency discharge, answer "NO".)
Pay $
per
OR Grade
If "NO", provide below the date and type of discharge you received.
13
in what geographic area(s) are you willing to work?
Discharge Date
(Month, Day, Year)
Type of Discharge
14
Are you willing to work:
NO
20
List the dates (Month, Day, Year), and branch for all active duty military service.
YES
From
To
Branch of Service
A. 40 hours per week (full-time)?
B. 25-32 hours per week (part-time)?
C. 17-24 hours per week (part-time)?
21
If all your active military duty was after October 14, 1976, list the full names and dates of
all campaign badges or expeditionary medals you received or were entitled to receive.
D. 16 or fewer hours per week (part-time)?
E. An intermittent job (on-call/seasonal)?
F. Weekends, shifts, or rotating shifts?
15
Are you willing to take a temporary job lasting:
22
Read the Instructions that came with this form before completing this item.
A. 5 to 12 months (sometimes longer)?
When you have determined your eligibility for veteran preference from the instruct-
B. 1 to 4 months?
ions, place an "X" in the box next to your veteran preference claim.
C. Less than 1 month?
NO PREFERENCE
16
Are you willing to travel away from home for:
5-POINT PREFERENCE You must show proof when you are hired.
A. 1 to 5 nights each month?
10-POINT PREFERENCE If you claim 10-point preference, place an "X"
B. 6 to 10 nights each month?
in the box below next to the basis for your claim. To receive 10-point
preference you must also complete a Standard Form 15, Application
C. 11 or more nights each month?
for 10-Point Veteran Preference, which is available from any Federal
MILITARY SERVICE AND*VETERAN PREFERENCE
Job Information Center. ATTACH THE COMPLETED SF 15 AND
REQUESTED PROOF TO THIS APPLICATION.
17
Have you served in the United States Military Service? If your
YES
NO
only active duty was training in the Reserves or National Guard,
Non-compensably disabled or Purple Heart recipient.
answer "NO". If "NO", go to item 22.
Compensably disabled, less than 30 percent.
18
Did you or will you retire at or above the rank of major or lieuten-
Spouse, widow(er), or mother of a deceased or disabled veteran.
ant commander?
Compensably disabled, 30 percent or more.
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER
NSN 7540-00-935-7150
171-109
Standard Form 171 (Rev. 6-88)
PREVIOUS EDITION USABLE UNTIL 12-31-90
U.S. Office of Personnel Management
FPM Chapter 295
Page 1
B-8
WORK EXPERIENCE If you have no work experience, write "NONE" in A below and go to 25 on page 3.
23
May we ask your present employer about your character, qualifications, and work record? A "NO" will not affect our review of your
YES
NO
qualifications. If you answer "NO" and we need to contact your present employer before we can offer you a job, we will contact you first.
24
READ WORK EXPERIENCE IN THE INSTRUCTIONS BEFORE YOU BEGIN.
INCLUDE MILITARY SERVICE--You should complete all parts of the
Describe your current or most recent job in Block A and work backwards,
experience block just as you would for a non-military job, including all
describing each job you held during the past 10 years. If you were
supervisory experience. Describe each major change of duties or responsibilities
unemployed for longer than 3 months within the past 10 years, list the dates
in a separate experience block.
and your address(es) in an experience block.
IF YOU NEED MORE SPACE TO DESCRIBE A JOB--Use sheets of paper
You may sum up in one block work that you did more than 10 years ago. But if
the same size as this page (be sure to include all information we ask for in A
that work is related to the type of job you are applying for, describe each related
and B below). On each sheet show your name, Social Security Number, and
job in a separate block.
the announcement number or job title.
INCLUDE VOLUNTEER WORK (non-paid work)-If the work (or a part of the
work) is like the job you are applying for, complete all parts of the experience
IF YOU NEED MORE EXPERIENCE BLOCKS, use the SF 171-A or a sheet of paper.
block just as you would for a paying job. You may receive credit for work
IF YOU NEED TO UPDATE (ADD MORE RECENT JOBS), use the SF 172 or a
experience with religious, community, welfare, service, and other organizations.
sheet of paper as described above.
A
Name and address of employer's organization (include ZIP Code, if known)
Dates employed (give month, day and year)
Average number if
Number of employees
hours per week
you supervise
From:
To:
Salary or earnings
Your reason for wanting to leave
Starting $
per
Ending $
per
Your immediate supervisor
Exact title of your job
If Federal employment (civilian or military) list series, grade or
Name
Area Code
Telephone No.
rank, and, if promoted in this job, the date of your last promotion
Description of work: Describe your specific duties, responsibilities and accomplishments in this job, including the job title(s) of any employees you supervise. If you describe
more than one type of work (for example, carpentry and painting, or personnel and budget), write the approximate percentage of time you spent doing each.
For Agency Use (skill codes, etc.)
B
Name and address of employer's organization (include ZIP Code, if known)
Dates employed (give month, day and year)
Average number of
Number of employees
hours per week
you supervised
From:
To:
Salary or earnings
Your reason for leaving
Starting $
per
Ending $
per
Your immediate supervisor
Exact title of your job
If Federal employment (civilian or military) list series, grade or
Name
Area Code
Telephone No.
rank, and, if promoted in this job, the date of your last promotion
Description of work: Describe your specific duties, responsibilities and accomplishments in this job, including the job title(s) of any employees you supervised. If you describe
more than one type of work (for example, carpentry and painting, or personnel and budget), write the approximate percentage of time you spent doing each.
For Agency Use (skill codes, etc.)
Page 2
IF YOU NEED MORE EXPERIENCE BLOCKS, USE SF 171-A (SEE BACK OF INSTRUCTION PAGE).
B-9
ATTACH ANY ADDITIONAL FORMS AND SHEETS HERE
EDUCATION
25
Did you graduate from high school? If you have a GED high school equivalency
26
Write the name and location (city and state) of the last high school you attended or
or will graduate within the next nine months, answer "YES".
where you obtained your GED high school equivalency.
If "YES", give month and year graduated
YES
or received GED equivalency:
27
Have you ever attended
YES
If "YES" continue with 28.
NO
If NO", give the highest grade you completed:
college or graduate school?
NO
If NO", go to 31.
28
NAME AND LOCATION (city, state and ZIP Code) OF COLLEGE OR UNIVERSITY... If you expect to grad-
MONTH AND YEAR
NUMBER OF CREDIT
TYPE OF
MONTH AND
uate within nine months, give the month and year you expect to receive your degree:
ATTENDED
HOURS COMPLETED
DEGREE
YEAR OF
City
State
ZIP Code
From
To
(e.g. B.A., M.A.)
DEGREE
Name
Semester
Quarter
1)
2)
3)
29
CHIEF UNDERGRADUATE SUBJECTS
NUMBER OF CREDIT
30
CHIEF GRADUATE SUBJECTS
NUMBER OF CREDIT
HOURS COMPLETED
Show major on the first line
HOURS COMPLETED
Semester
Quarter
Show major on the first line
Semester
Quarter
1)
1)
2)
2)
3)
3)
31
If you have completed any other courses or training related to the kind of jobs you are applying for (trade, vocational, Armed Forces, business) give information below.
MONTH AND YEAR
CLASS-
TRAINING
NAME AND LOCATION (city, state and ZIP Code) OF SCHOOL
ATTENDED
ROOM
SUBJECT(S)
COMPLETED
From
To
HOURS
YES
NO
School Name
1)
City
State ZIP Code
School Name
2)
City
State
ZIP Code
SPECIAL SKILLS, ACCOMPLISHMENTS AND AWARDS
32
Give the title and year of any honors, awards or fellowships you have received. List your special qualifications, skills or accomplishments that may help you get a job. Some
examples are: skills with computers or other machines; most important publications (do not submit copies); public speaking and writing experience; membership in
professional or scientific societies; patents or inventions; etc.
33
How many words per
34
List job-related licenses or certificates that you have, such as: registered nurse; lawyer; radio operator; driver's; pilot's; etc.
minute can you:
TYPE? TAKE DICTATION?
DATE OF LATEST LICENSE
STATE OR OTHER
LICENSE OR CERTIFICATE
OR CERTIFICATE
LICENSING AGENCY
Agencies may test your
1)
skills before hiring you.
2)
35
Do you speak or read a language other than English (include sign
YES
language)? Applicants for jobs that require a language other than
If "YES", list each language and place an "X" in each column that applies to you.
English may be given an Interview conducted solely in that language.
NO
If "NO", go to 36.
CAN PREPARE AND
CAN READ ARTICLES
CAN SPEAK AND UNDERSTAND
CAN TRANSLATE ARTICLES
LANGUAGE(S)
GIVE LECTURES
FOR OWN USE
Fluently
With Difficulty
Fluently
Passably
Into English
From English
Easily
With Difficulty
1)
2)
REFERENCES
36
List three people who are not related to you and are not supervisors you listed under 24 who know your qualifications and fitness for the kind of job for which you are applying.
At least one should know you well on a personal basis.
TELEPHONE NUMBER(S)
PRESENT BUSINESS OR HOME ADDRESS
FULL NAME OF REFERENCE
STATE
ZIP CODE
(Include Area Code)
(Number, street and city)
1)
2)
3)
Page 3
B-10
BACKGROUND INFORMATION-- You must answer each question in this section before we can process your application.
37
Are you a citizen of the United States? (In most cases you must be a U.S. citizen to be hired. You will be required to submit proof of
YES
NO
identity and citizenship at the time you are hired.) If "NO", give the country or countries you are a citizen of:
NOTE: It is important that you give complete and truthful answers to questions 38 through 44. If you answer "YES" to any of them, provide
your explanation(s) in Item 45. Include convictions resulting from a plea of nolo contendere (no contest). Omit: 1) traffic fines of $100.00 or less;
2) any violation of law committed before your 16th birthday; 3) any violation of law committed before your 18th birthday, if finally decided in
juvenile court or under a Youth Offender law: 4) any conviction set aside under the Federal Youth Corrections Act or similar State law; 5) any
conviction whose record was expunged under Federal or State law. We will consider the date, facts, and circumstances of each event you list. In
most cases you can still be considered for Federal jobs. However, if you fail to tell the truth or fail to list all relevant events or circumstances, this
may be grounds for not hiring you, for firing you after you begin work, or for criminal prosecution (18 USC 1001).
YES
NO
38
During the last 10 years, were you fired from any job for any reason, did you quit after being told that you would be fired, or did you
leave by mutual agreement because of specific problems?
39
Have you ever been convicted of, or forfeited collateral for any felony violation? (Generally, a felony is defined as any violation of law
punishable by imprisonment of longer than one year, except for violations called misdemeanors under State law which are punishable by
imprisonment of two years or less.)
40
Have you ever been convicted of, or forfeited collateral for any firearms or explosives violation?
41
Are you now under charges for any violation of law?
42
During the last 10 years have you forfeited collateral, been convicted, been imprisoned, been on probation, or been on parole? Do not
include violations reported in 39, 40, or 41, above
43
Have you ever been convicted by a military court-martial? If no military service, answer "NO"
44
Are you delinquent on any Federal debt? (Include delinquencies arising from Federal taxes, loans, overpayment of benefits, and other
debts to the U.S. Government plus defaults on Federally guaranteed or insured loans such as student and home mortgage loans.)
45
If "YES" in: 38 Explain for each job the problem(s) and your reason(s) for leaving. Give the employer's name and address.
39 through 43 Explain each violation. Give place of occurrence and name/address of police or court involved.
44 Explain the type, length and amount of the delinquency or default, and steps you are taking to correct errors or repay the debt. Give any
identification number associated with the debt and the address of the Federal agency involved.
NOTE: If you need more space, use a sheet of paper, and include the item number.
Item
Date
No.
(Mo./Yr.)
Explanation
Mailing Address
Name of Employer, Police, Court, or Federal Agency
City
State ZIP Code
Name of Employer, Police, Court, or Federal Agency
City
State ZIP Code
46
Do you receive, or have you ever applied for retirement pay, pension, or other pay based on military, Federal civilian, or District of
YES
NO
Columbia Government service?
47
Do any of your relatives work for the United States Government or the United States Armed Forces? Include: father; mother; husband;
wife; son; daughter; brother; sister; uncle; aunt; first cousin; nephew; niece; father-in-law; mother-in-law; son-in-law; daughter-in-law;
brother-in-law; sister-in-law; stepfather; stepmother; stepson; stepdaughter; stepbrother; stepsister; half brother; and half sister.
If "YES", provide details below. If you need more space, use a sheet of paper.
Name
Relationship
Department, Agency or Branch of Armed Forces
SIGNATURE, CERTIFICATION, AND RELEASE OF INFORMATION
YOU MUST SIGN THIS APPLICATION.
Read the following carefully before you sign.
A false statement on any part of your application may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished
by fine or imprisonment (U.S. Code, title 18, section 1001).
If you are a male born after December 31, 1959 you must be registered with the Selective Service System or have a valid exemption in order to be
eligible for Federal employment. You will be required to certify as to your status at the time of appointment.
I understand that any information I give may be investigated as allowed by law or Presidential order.
I consent to the release of information about my ability and fitness for Federal employment by employers, schools, law enforcement agencies and other
individuals and organizations, to investigators, personnel staffing specialists. and other authorized employees of the Federal Government.
I certify that, to the best of my knowledge and belief, all of my statements are true, correct, complete, and made in good faith.
48
SIGNATURE (Sign each application in dark ink)
49
DATE SIGNED (Month, day, year)
Page 4
* U.S. Government Printing Office: 1988-201-760/80137
B-11
Standard Form 171-A- Continuation Sheet for SF 171
Form Approved:
OMB No. 3206-0012
Attach all SF 171-A's to your application at the top of page 3.
1. Name (Last, First, Middle Initial)
2. Social Security Number
3. Job Title or Announcement Number You Are Applying For
4. Date Completed
ADDITIONAL WORK EXPERIENCE BLOCKS
Name and address of employer's organization (include ZIP Code, if known)
Dates employed (give month, day and year)
Average number of
Number of employees
hours per week
you supervised
From:
To:
Salary or earnings
Your reason for leaving
Starting $
per
Ending $
per
Your immediate supervisor
Exact title of your job
If Federal employment (civilian or military) list series, grade or
1
Name
Area Code
Telephone No.
rank, and, if promoted in this job, the date of your last promotion
Description of work: Describe your specific duties, responsibilities and accomplishments in this job, including the job title(s) of any employees you supervised. If you describe
more than one type of work (for example, carpentry and painting, or personnel and budget), write the approximate percentage of time you spent doing each.
For Agency Use (skill codes, etc.)
Name and address of employer's organization (include ZIP Code, if known)
Dates employed (give month, day and year)
Average number of
Number of employees
hours per week
you supervised
From:
To:
Salary or earnings
Your reason for leaving
Starting $
per
Ending $
per
Your immediate supervisor
Exact title of your job
If Federal employment (civilian or military) list series, grade or
Area Code Telephone No.
rank, and, if promoted in this job, the date of your last promotion
Name
Description of work: Describe your specific duties, responsibilities and accomplishments in this job. including the job title(s) of any employees you supervised. If you describe
more than one type of work (for example, carpentry and painting. or personnel and budget), write the approximate percentage of time you spent doing each.
For Agency Use (skill codes. etc.)
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER
Standard Form 171-A (Rev. 6-88)
U.S. Office of Personnel Management
PREVIOUS EDITION USABLE
FPM Chapter 295
B-12
Exhibit IV
THE WHITE HOUSE
WASHINGTON
RESIGNATION for Personnel and Payroll Records:
Important note to individual completing this form. Please give specific reason for your
resignation.
(Date resignation written)
I RESIGN FOR THE FOLLOWING REASON(s)
EFFECTIVE:
(Close of business date)
(Signature)
FORWARDING ADDRESS AND TELEPHONE NUMBER to be used for communications, including separation
papers, salary checks and bonds. If there is a restriction on the period of time during which this address is applicable,
please indicate:
NEW EMPLOYMENT ADDRESS AND TELEPHONE NUMBER:
Effective date if not immediate:
B-13
Exhibit V
THE WHITE HOUSE
NAME:
First
Last
WASHINGTON
CHECK-OUT
DATE OF SEPARATION:
Month
Day
Year
1 In an effort to expedite the check-out process, the offices
have been arranged in order from the 5th floor of the
OEOB down to and including the basement.
2 If the check-out process for a particular office is not
CURRENT MAILING ADDRESS:
applicable to you, please indicate by marking not
applicable (NA).
Upon completion of this form, your signature is required as
verification of accuracy.
FORWARDING ADDRESS:
0
Any questions regarding this procedure should be referred
to the White House Personnel Office, x2260.
PLEASE NOTE: Your Final Pay Check Cannot be Issued Until this Form has been Satisfactorily Completed and Returned to
the White House Personnel Office
1. EQUIPMENT HAS BEEN RETURNED TO THE WHITE HOUSE COMMUNICATIONS AGENCY.
White House Communications Agency
OEOB, Room 597 (Ext. 4040)
2 WHITE HOUSE MESS HAS BEEN PAID AND WHITE HOUSE MESS PRIVILEGES CANCELLED.
White House Staff Mess
OEOB, Room 404 (Ext.4192)
3. REFERENCE CENTER MATERIALS CHARGED TO THE EMPLOYEE HAVE BEEN RETURNED.
White House Research Center
OEOB, Room 308 (Ext. 7000)
4. FINANCIAL DISCLOSURE TERMINATION REPORT (GS-16 AND ABOVE, OR EQUIVALENT) HAS BEEN FILED.
White House Counsel's Office
OEOB, Room 112 (Ext. 2934)
5. WHITE HOUSE MAIL ROOM HAS BEEN ADVISED OF A FORWARDING ADDRESS.
White House Mail Room
OEOB, Room 49 (Ext. 2542)
6. WHITE HOUSE FEDERAL CREDIT UNION HAS BEEN ADVISED OF A FORWARDING ADDRESS.
White House Credit Union
OEOB, Room 42 (Ext. 2900)
7. OFFICIAL OR DIPLOMATIC PASSPORT HAS BEEN RETURNED TO THE WHITE HOUSE TRAVEL OFFICE.
White House Travel Office
OEOB, Room 87 (Ext. 2250)
8. SECURITY DEBRIEFING HAS BEEN COMPLETED.
White House Security Office
OEOB, Room 84 (Ext. 2345)
9. DEPOSIT OF PRESIDENTIAL PAPERS AND ORAL HISTORY HAVE BEEN COMPLETED.
White House Records Management
OEOB, Room 80 (Ext. 2240)
10. EMPLOYEE'S WHITE HOUSE, EOB OR VOL PASS, USSS KEYS, COMMISSION BOOK AND STAFF PIN
HAVE BEEN RETURNED TO THE SECRET SERVICE
Technical Security Division; USSS
OEOB. Room 23 (Ext. 4259)
11. PARKING REQUIREMENTS HAVE BEEN SATISFIED.
White House Administrative Office
OEOB, Room 1 (Ext. 2500)
12. OUTSTANDING TRAVEL ADVANCES HAVE BEEN PAID.
White House Administrative Office
OEOB, Room 1 (Ext. 2500)
13. WHITE HOUSE TELEPHONE SWITCHBOARD HAS BEEN ADVISED OF A FORWARDING TELEPHONE NUMBER.
White House Telephone Service
OEOB, Room 09 (Ext. 2134)
14. ANY OUTSTANDING WHITE HOUSE ATHLETIC CENTER FEES HAVE BEEN PAID AND WHAC MEMBERSHIP CANCELLED.
White House Athletic Center
NEOB, Room 2008 (Ext. 5688)
I CERTIFY THAT PROCEDURES FOR SEPARATION HAVE BEEN SATISFIED TO THE BEST OF MY KNOWLEDGE AND BELIEF.
Signature
Date
RETURN COMPLETED FORM TO: WHITE HOUSE PERSONNEL OFFICE, OEOB, ROOM 6 (Ext. 2260)
B-15
PRESIDENTIAL SCHEDULING PROCEDURES
All Presidential schedule requests, including photo opportunities and courtesy calls, must be
coordinated with the Office of Presidential Appointments and Scheduling.
Schedule Proposals
Schedule proposals should be prepared for all schedule requests (including photo
opportunities and courtesy calls). Each such proposal should be prepared, coordinated, and
forwarded by a senior staff member. Any correspondence or memoranda concerning the President's
schedule should be sent directly to the Appointments and Scheduling Office (Ground Floor-West
Wing).
Format:
All schedule proposals must follow the format of the attached example.
Deadline: All schedule requests must be submitted in writing to the Office of
Presidential Appointments and Scheduling at least 10 days prior to the proposed
event.
Long-Range Scheduling Meetings
Once the Appointment and Scheduling Office has determined that the proposed event is
needed, is Presidential in nature, and is congruent with Administration goals or themes, it will then
be considered for final approval during the weekly Long-Range Scheduling Meeting. It is during this
meeting that various senior staff members provide final input to assure no policy or schedule conflict
exists.
Notice of Approval
The Appointments and Scheduling Office will notify the office of final approval by way of a
"set-up memorandum."
This memorandum provides the date, time, and other particulars, including the responsibility
of the project officer.
Exceptions to the Established Procedure
Occasionally the need arises for consideration of a scheduling request immediately. In such a
situation, the request should be submitted to the Appointments and Scheduling Office using the
standard proposal format. A cover memorandum briefly explaining the urgent need for the event
(detailing the reason why the 10-day advance request was not possible) should accompany the
proposal.
A decision will be made as quickly as possible, the requesting office will be notified soon
thereafter. This procedure should be avoided unless absolutely necessary as the President's schedule
is usually determined in final form a week prior.
The Office of Appointments and Scheduling must be notified of any major changes in an
event including times, participants, format, location, or subject.
A briefing memo on the event, for use by the President, must be prepared and provided to
the Staff Secretary by 3:00 p.m. on the day preceding the event (See Tab D).
C-1
TO:
PROJECT OFFICERS
FROM:
SUBJECT:
CHECKLIST FOR PRESIDENTIAL EVENTS
General Responsibilities
The Presidential Advance Office (x7565) has responsibility for all logistical arrangements for any
event involving press coverage. Please coordinate with them from the time your event is approved
in order to avoid the need for last-minute modification.
Notify and clear all participants. (Full name, social security number and, date of birth).
Prepare and submit briefing paper to the Staff Secretary's Office by 3:00 p.m. of the preceding day
(16 copies)
Coordinate with the President's Aide on Presidential involvement.
Coordinate with Press Office and Media Relations regarding Press Coverage. Provide Media
Relations with hometowns of participants. No organization's photographers will be admitted to any
event unless the press is present. Clearance of such photographers should be coordinated through
Media Relations.
If remarks are required, coordinate with the Speechwriters Office well in advance.
For outdoor events at the White House, in case of inclement weather, clear and reserve the backup
location indicated.
If participant plans to bring a gift, contact the White House Gift Unit, in advance, for review and
proper procedure for handling.
If any foreign visitor or dignitary is to be involved, please coordinate with the NSC (x2224).
If any Department of Defense or Military personnel is to be involved, please coordinate in advance
with the White House Military Office (x2150).
If press coverage is expected, please provide all pertinent information concerning this event (guests,
scenario, backdrop, etc.) to the Presidential Advance Office at least 72 hours prior to the event.
Within five (5) days after the event, submit a complete, confirmed list of staff and attendees,
identified by title, and the actual starting and completion times of the event to the President's
Diarist, Office of Presidential Appointments and Scheduling.
If tent name cards are needed, send a list of names to the Social Secretary's office (x7064) at least
48 hours in advance.
For West Wing Meetings all room arrangements (chairs, notepads, pencils, etc.) should be made
through Carl Jones or West Wing Receptionist. (x2605).
Seating charts for meetings in the Roosevelt and Cabinet Rooms need to be attached to your normal
scheduling package.
Residence Events
Coordinate with the Social Secretary's office (x7064) for all arrangements.
Send guest list to Social Secretary's office, preferably 3 weeks prior to the event.
The President's attendance at this event should not be announced until official notification is given
by the White House Press Office, and any public announcement must be coordinated with that
office. Also, prior to the distribution of any printed material, particularly details of the invitation,
contact must be made with the White House Social Secretary (x7064).
C-3
SCHEDULE PROPOSAL
(DATE)
TO:
Deputy Assistant to the President
for Appointments and Scheduling
FROM:
(Asst. to President)
REQUEST:
(Meeting, briefing, speech, reception, drop-by, etc.)
PURPOSE:
(Reasons why the President should honor the request; is it
congruent with Administration goals or themes; what is the
desired outcome?)
BACKGROUND:
(Additional pertinent information)
PREVIOUS PARTICIPATION:
(The President's previous participation with this organization or
individual)
DATE AND TIME:
(OPEN if no date is given)
DURATION:
(Time that the President is committed)
LOCATION:
(Identify the preferred location in case of inclement weather. Also
note if a briefing or meeting is being held prior to or following
the President's time location and duration)
PARTICIPANTS:
(List attached if more than five)
OUTLINE OF EVENT:
(Including description of the President's participation)
REMARKS REQUIRED:
(Major speech, talking points, brief remarks, etc.)
MEDIA COVERAGE:
(Type of media, photo coverage, if any)
FIRST LADY'S ATTENDANCE:
RECOMMENDED BY:
OPPOSED BY:
CONTACT:
(Host Committee Contact Name, Organization, and Telephone
Number if working with an outside group)
C-5
MATERIALS FOR THE PRESIDENT
All materials for the President are routed through the Staff Secretary, with appropriate
coordination among staff offices prior to or simultaneous with delivery.
The following outlines the policies and procedures for preparing and submitting materials for
the President. For more detailed guidance, consult the White House Correspondence Manual.
Briefing Memoranda
Briefing memoranda should be prepared for all meetings and events on the President's
schedule. Each such memorandum should be prepared, coordinated, and forwarded by the senior
staff member ("project officer") who has been assigned lead responsibility for the meeting or event.
Format:
Briefing memoranda should be concise - ordinarily a single page. Talking
points, as appropriate, are to be provided as attachments. Specific guidance is
suggested by the attached "Briefing Paper Format." (See Attachment I.)
Deadline: Briefing memoranda (with 16 copies) must be delivered to the Staff Secretary
by 3:00 p.m. on the day before the scheduled meeting or event. This deadline
is set to allow such further staffing as may be necessary prior to delivery to the
President. The President wishes to receive all briefing memoranda for a given
day in a single package by the end of the prior day. It is therefore important that
there be strict adherence to the 3 o'clock rule.
Decision Memoranda
Decision memoranda are to be prepared for substantive matters requiring Presidential
decision. These may originate in the Cabinet (through the Office of Cabinet Affairs), through the NSC
system, or through the initiative of particular White House staff offices.
Format:
However action memoranda may originate, they should ordinarily take the form
suggested by the attached "Decision Memoranda Format. " (See Attachment II.)
Deadline: Decision memoranda for the President should ordinarily be provided to the
Staff Secretary at least 48 hours before the desired time of Presidential
decision. This deadline is set in order to allow sufficient time for such further
staffing as may be necessary, as well as appropriate time for Presidential review.
Signature Memoranda
Documents requiring the President's signature should be forwarded to the Staff Secretary with
a brief explanatory cover note. This note should indicate: (1) the nature of the action involved; (2) its
relationship to the approved Presidential policy; and (3) the concurrences or non-concurrences of
appropriate reviewing parties. (See Attachment III.)
D-1
Information Memoranda
Information memoranda are those intended simply to convey information, not to elicit
Presidential action. They should be submitted through the Staff Secretary.
Format: In order to facilitate the orderly presentation and efficient review of information
memoranda, each should commence with a brief summary. As always, the
memoranda themselves should be concise. (See Attachment IV).
Telephone Call Recommendations
Recommendations for telephone calls by the President should be submitted through the Staff
Secretary. The recommendation should take the form suggested by the attached "Telephone Call
Recommendation Format." (See Attachment V).
Implementation
More detailed and comprehensive guidance on matters of style and format is provided in the
White House Correspondence Manual.
D-2
Attachment I
SAMPLE - BRIEFING PAPER
(Format)
THE WHITE HOUSE
WASHINGTON
DATE (centered)
MEETING WITH NAME OF INDIVIDUAL (centered)
DATE:
LOCATION:
TIME:
From: (Name of Senior Staff Person responsible
for meeting and person's signature/initials)
I.
PURPOSE
State purpose of meeting. Paper should be written as if you were talking to the
President - in 2nd person (i.e. "you will meet with
").
II. BACKGROUND
State relevant context in which meeting arises, issues of special concern to parties,
as appropriate, previous participation, etc.
III. PARTICIPANTS
List all participants including White House Staff.
IV. PRESS PLAN
Specify press coverage, photo opportunity, no press coverage, etc.
V. SEQUENCE OF EVENTS
Outline meeting agenda and President's role using bullet points.
VI. REMARKS
To be provided by Speechwriters,
Talking points attached, or
None required
Attachment:
Talking Points as appropriate (see attached guidance).
(IMPORTANT NOTE: Briefing memoranda [with 16 copies] must be delivered to the Staff
Secretary by 3:00 p.m. the day before the scheduled meeting or event.)
D-3
Attachment 1
TALKING POINTS
(Format)
TALKING POINTS FOR MEETING WITH NAME
(at top of first card)
Speechcards (Half-sheets)
Should be used only when the President will be at a podium to give the talking points or
is addressing an audience of more than 25 people.
Should be in bold, large type, set off by dashes (--), and double spaced.
End each card at the end of a sentence or paragraph.
4 X 6 Cards
4 X 6 cards should be used in all other instances, when the President is not at a podium.
Should be in regular type, set off by dashes (--) and single spaced.
End each card at the end of a sentence.
D-4
Attachment II
SAMPLE - DECISION MEMO
(Format)
THE WHITE HOUSE
WASHINGTON
DATE (centered)
MEMORANDUM FOR THE PRESIDENT
FROM:
SUBJECT:
I. ACTION-FORCING EVENT: (The nature of the event requiring or suggesting action -
and the degree of flexibility associated with it.)
II. BACKGROUND/ANALYSIS: (outline history, current status, possible options and
impacts
financial, constituent or
other public policy considerations.)
III. RECOMMENDATION: (Indicate single recommendation or list options.)
IV. DECISION:
Approve
Approve as amended
Reject
No action
NOTE: Where necessary, tabs may be attached to Decision Memoranda. However, as in
the case of other written materials directed to the President, brevity is important.
Seldom should a Decision Memorandum be longer than one or two pages, and
tabs, whenever possible, should be limited to five or fewer.
D-5
Attachment III
SAMPLE - SIGNATURE MEMORANDUM
(Format)
THE WHITE HOUSE
WASHINGTON
DATE (centered)
MEMORANDUM FOR THE PRESIDENT
FROM:
SUBJECT:
Example - Forwarded for your approval and signature is a nomination containing the
names of 266 officers for promotion and original appointment in the Navy.
This nomination has been staffed by the Secretary of the Navy and approved by the
Secretary of Defense.
Recommendation
That you sign the nomination attached at Tab A.
D-7
Attachment IV
SAMPLE - INFORMATION MEMO
(Format)
THE WHITE HOUSE
WASHINGTON
DATE (centered)
INFORMATION
MEMORANDUM FOR THE PRESIDENT
FROM:
SUBJECT:
I.
SUMMARY
(Three (3) sentences or less)
II. DISCUSSION
(Please be concise)
NOTE: Information Memoranda should not raise issues for decision.
D-9
Attachment V
TELEPHONE CALL RECOMMENDATION
(Format)
THE WHITE HOUSE
WASHINGTON
DATE (centered)
RECOMMENDED TELEPHONE CALL
TO:
Name and telephone number of person you recommend be
called with brief identifying information only when you
suspect name will be unfamiliar to the President.
DATE:
Date and time the President should make the call.
RECOMMENDED BY:
Your name and if recommendation has concurrence of
another staff member, so state.
PURPOSE:
Preferably one sentence; two at most.
BACKGROUND:
Whatever background information you feel will be helpful to
the President. Usually 3-4 short sentences will suffice to set
the stage and give substance to talking points. Also, make
sure that no letter has been sent by Correspondence for the
same purpose as the call.
TOPICS OF DISCUSSION: 1. (The specific points that you recommend be made
during the conversation)
2.
3.
4.
CONTACT PERSON AND
TELEPHONE NUMBER(S):
DATE OF SUBMISSION:
ACTION:
D-11
PRESIDENTIAL RECORDS ACT
The requirements governing the ownership, maintenance and disposition of Presidential
documents under the Presidential Records Act, 44 U.S.C. sections 2201-07 (the "Act") are listed in
summary and are explained in more detail in the material that follows.
Summary of Presidential Records Act Requirements
Staff members must adequately document the performance of the President's
constitutional, statutory, and ceremonial duties.
Staff members must preserve the original of any Presidential record. Duplicate
copies may be destroyed.
Staff members should preserve Presidential records in complete and orderly files and
should keep non-Presidential records that is, personal records, Federal records or non-record
materials segregated, preferably through the use of separate filing systems.
Staff members departing from the White House must turn over to the Office of
Records Management the originals of all Presidential records in their possession.
Staff members are prohibited from taking copies of any Presidential records with
them when they depart from the White House, unless those records have clearly been made public
previously (e.g,., copies of press releases).
Staff members in some instances may dispose of "non-record" materials such as
notes of meetings, rough drafts not circulated to others, visitor logs, duplicate copies, etc.; however,
because such records contain official information, staff members are prohibited from removing them
(or copies of them) from the White House.
Types of Records Covered by the Act
The Act defines "Presidential records" to include not only the official documents written and
received by the President but also the official records created or received by his staff. "Presidential
records" encompass any form of memorializing information, including but not limited to written
documents, models, pictures, films and audio and electronic recordings.
While the Act requires that staff members adequately document the performance of the
President's constitutional, statutory, and ceremonial duties, the decision whether information should
be memorialized in the first instance remains with each staff member. For example, it is within the
discretion of a staff member to dispose of materials that do not rise to the level of a record, such as
scratch pads, unimportant notes to one's secretary, phone logs, visitor logs, notes of meetings, etc.,
provided this is based upon a determination that creation of a record is not required in the
circumstance. However, if non-record material is not disposed of contemporaneously, staff members
must be careful to ensure that it is kept by them exclusively for their own use. It should not be made
accessible to others on the staff; making non-record material accessible to others on the staff will
convert it into "record" material.
Records relating to political activities that are undertaken in the course of carrying out the
President's official or ceremonial duties are Presidential records (e.g., political briefing papers for
E-1
official trips and official meetings are Presidential records). Records relating to political activities not
associated with the President's official duties are not Presidential records (e.g., materials for political
and campaign-related meetings and trips).
Private papers, which staff members might keep in their offices are personal, not Presidential
records. Personal records include diaries or journals that are kept by a staff member exclusively for
his or her own use and reference, are not accessible to others on the staff, and are not used for
transacting government business. Personal documents and files should be segregated and stored
separately from official records.
Units of the Executive Office of the President Covered by the Act
All records of the White House Office, the Office of Policy Development, the Council of
Economic Advisers, the President's Intelligence Oversight Board, and the President's Foreign
Intelligence Advisory Board are Presidential records.
Records of the Office of Management and Budget, the Office of the United States Trade
Representative, the Council on Environmental Quality, and the Office of Administration are Federal,
not Presidential, records.
The records of the National Security Council staff are Federal records if they were received or
created in connection with the work of the statutorily created National Security Council. Additionally
the NSC's internal administrative records are Federal records. The records of the National Security
Council staff are Presidential records if they were received or created for the President, the Assistant
to the President for National Security, his Deputy, or a member of the White House staff
independently of any meeting or policy and staff actions of the NSC.
The records of the Office of Science and Technology Policy are Federal records; however,
those records produced or received by the Director of OSTP in his role as Science Advisor to the
President are Presidential records and should be segregated as such.
Maintenance of Presidential Records
The law imposes an affirmative obligation on staff members to document adequately the
performance of the President's constitutional, statutory, and ceremonial duties. Staff members are
urged to document the performance of their duties and preserve these records in complete and
orderly files. Personal records should be kept apart from official records and clearly labeled as such.
Moreover, those officials or units that maintain both Presidential records and Federal records should
file them separately with a clear indication of whether they are Presidential or Federal.
Assistance in distinguishing among Presidential, Federal and personal records may be
obtained from the Office of the Counsel to the President. Assistance in establishing file systems may
be obtained from the White House Office of Records Management.
In addition, staff members should, to the extent possible, ensure that any files that they have
which contain certain types of particularly sensitive information are clearly labeled to reflect that fact.
Under the terms of the Presidential Records Act, as well as available constitutional and common law
privileges, most of such sensitive Presidential records will be protected, at least for a specified time
period, from public access. Archives personnel, in consultation with the President or his designees,
will review all Presidential records and segregate out those records that are to be protected under the
Presidential Records Act. However, to avoid inadvertent release of sensitive information, it would be
E-2
useful for those who created them, to the extent possible, to mark those files. Possible file labels may
include:
"Classified information" (in general, this label should be unnecessary as classified
files should already be clearly marked).
"Information the release of which may be prejudicial to the maintenance of good
relations with foreign nations" (the vast bulk of such information should be classified and, therefore,
would fall within category Number 1 above).
"Sensitive personal information" (information the release of which may be
embarrassing to the individuals mentioned or to their families).
"Sensitive information involving the confidential advice requested by or provided to
the President or his advisers."
"Sensitive law enforcement materials."
"Trade secrets or sensitive commercial or financial information."
"Information subject to attorney-client or attorney work product privileges."
Disposition and Destruction of Presidential Records
Once a decision is made to memorialize and maintain information as a Presidential record, it
becomes the property of the United States and may be disposed of only in accordance with
procedures established by the Archivist of the United States. The Act prohibits the disposal of
Presidential records unless those records no longer have administrative, historical, informational, or
evidential value. Moreover, before disposing of any records the President must notify the Archivist
and under some circumstances appropriate congressional committees.
The White House Office of Records Management ("ORM") maintains records disposal
schedules, which are approved by the Archivist, for certain recurring types of disposable papers, such
as form letter public mail, anonymous public mail, unsuccessful and unsolicited applications for
employment, and enclosures received in public mail. If you have a recurring type of disposable
material in your office, you may wish to request that ORM enter it on the records disposal schedule.
Before you dispose of any documents, contact ORM to determine whether the category of items
involved has been approved for disposal. Such prior notice is not necessary for destruction of exact
duplicates of documents that are being maintained, or for copies of officially published documents,
such as printed reports, etc.
ORM can also arrange for storage of records that are to be preserved, but for which there is
no longer a current need. Offices are encouraged to develop systematic records retirement schedules,
reserving filing space for those records for which there is a current need.
Legal Control of Presidential Records
Presidential records remain in the custody and control of the President during his term of
office and are not accessible to the public under the Freedom of Information Act. In contrast, Federal
records are accessible to the public under the provisions of the Freedom of Information Act.
E-3
Upon completion of the Administration, the Archivist acquires custody of Presidential
records. However, the President may assert control for 12 years over public access to certain
categories of records. Basically, these categories are: (a) security classified items; (b) documents
related to appointments to Federal office; (c) items specifically exempted from disclosure by other
statutes; (d) trade secrets and commercial or financial information; (e) confidential communications
requesting or submitting advice between the President and his advisers, or between such advisers;
and (f) personnel or medical files, the disclosure of which would constitute a clearly unwarranted
invasion of personal privacy. Thereafter, public access is determined by the Freedom of Information
Act, subject in all cases to the President's right to invoke any constitutional privilege against
disclosure.
Records that May be Retained by Staff Members Upon Departure
To insure that the President maintains the maximum controls permitted by law, staff members
may not remove copies of Presidential records from their offices either now or at the end of the
Administration. When a staff member leaves the White House, he or she shall deliver all files and
records to ORM at the White House or, in the case of the National Security Council staff, to the
Executive Secretariat of the National Security Council. Federal records shall be left with the
appropriate agency. Staff members may remove only those records that are purely personal.
The foregoing is designed to provide general guidance with respect to the Presidential
Records Act. Specific questions of coverage or interpretation should be addressed to the Counsel's
Office. Assistance in records maintenance and storage may be obtained from the White House Office
of Records Management.
E-4
STANDARDS OF CONDUCT
1.
Introduction
F-1
2.
Overview of Ethics Authorities
F-1
3.
Financial Disclosure Requirements
F-2
4.
Conflicts of Interest
F-2
5.
Acceptance of Gifts, Loans, Entertainment, Favors, and Meals
(including Gifts from Foreign Governments)
F-4
6.
Acceptance of Travel and Related Expenses
F-8
7.
Outside Employment, Outside Activities, and Positions in
Outside Organizations
F-11
8.
Political Activities of Federal Officers and Employees
F-15
9.
Contacts with Departments and Agencies
F-18
10.
Post-Employment Restrictions
F-22
ATTACHMENTS
A.
Selected Criminal Statutes
Conflicts of Interest: 18 U.S.C. 208
A-1
Supplementation of Salary: 18 U.S.C. 209
A-3
Acting as Agent or Attorney to the U.S. Government: 18 U.S.C. 205
A-4
Compensation for Dealings with the U.S. Government: 18 U.S.C. 203
A-5
Post-Employment Restrictions: 18 U.S.C. 207
As Applicable to Individuals Leaving the Executive Branch
Prior to January 1, 1991
A-6
As Applicable to Individuals Leaving the Executive Branch
on or after January 1, 1991
A-8
Definitions: 18 U.S.C. 202
A-12
Penalties: 18 U.S.C. 216
A-12
B.
Executive Order 12674
B-1
C.
Standards of Conduct for the Executive Office of the President
(3 C.F.R. 100)
C-1
D.
Excerpts from the Regulations on Post-Employment Restrictions
(5 C.F.R. 2637)
D-1
1.
Introduction
President Bush is strongly committed to providing the citizens of the United States with an
Administration whose officials hold themselves to the highest standards of integrity. To that end, it is
important for you to be aware of the legal provisions and restrictions that apply to all White House
employees.
A combination of statutory, regulatory, and policy constraints, described in greater detail
below, imposes requirements relating to such matters as financial disclosure, conflicts of interest,
acceptance of gifts and travel, political activities, outside employment and activities, contacts with
departments and agencies, and post-employment lobbying. This discussion is designed to acquaint
you with some of the basic ethical concepts and legal restrictions applicable to members of the
White House staff, so that conflicts of interest and other potential problem situations can be
recognized and avoided. This discussion by its nature cannot cover all situations and problems with
which staff may be confronted, and rather is intended only to highlight in general terms some of the
more common issues and policies. This supplements the mandatory annual ethics training that staff is
required to receive pursuant to Executive Order 12674, which was issued by President Bush in April
1989.
Should you have questions or need further information about any of the matters discussed
here or about other ethics issues that arise, you should seek assistance from the Office of the Counsel
to the President. The Counsel to the President serves as the Designated Agency Ethics Official for the
White House Office, Office of Policy Development, and Office of Cabinet Affairs. (Other offices
within the Executive Office of the President have their own Designated Agency Ethics Officials,
generally within their own counsels' offices.)
One overall principle to keep in mind in considering this discussion and in your daily
conduct is the importance of not only adhering to all applicable ethical standards, but also avoiding
the appearance of improper conduct. Appearance of impropriety may exist even when conduct does
not violate any legal mandate. Even the appearance of impropriety can impair the public's
confidence in the integrity of the Government and can cast a cloud over the merits of Government
decisions. It can also require the Administration or staff to spend an inordinate amount of time
explaining or defending innocent actions, rather than implementing the policy objectives of the
President. All staff members must therefore be continually aware of potentially improper appearances
as well as actual conflicts in the course of their work. If you have any doubts about a matter, please
seek out guidance - it is far better to ask additional questions early than to be surprised or
embarrassed later.
2.
Overview of Ethics Authorities
There are a number of different aspects to the legal and ethical standards that govern your
conduct. Several criminal statutes define and prohibit certain kinds of conduct relating to conflicts of
interest (Attachment A). In April 1989, the President issued Executive Order 12674 (Attachment B),
which sets forth 14 principles of ethical conduct for executive branch employees. Standards of
Conduct for the Executive Office of the President (Attachment C) supplement the Executive Order
and criminal statutes. Eventually, these agency-specific standards of conduct will be replaced by a
single regulatory scheme applicable throughout the executive branch.
A number of other statutes also impose added requirements. The Ethics in Government Act,
for example, requires certain employees to file financial disclosure reports. Separate statutes regulate
the extent to which Federal officials and employees may engage in political activities and limit the
acceptance of gifts by Federal officials and employees.
F-1
3.
Financial Disclosure Requirements
The Ethics in Government Act of 1978, as amended, requires certain White House
employees to file public financial disclosure reports. Other White House employees are required
under White House regulations and policy to file financial disclosure reports that are not available to
the public. All disclosure reports are filed with the Office of the Counsel to the President. The
requirements applicable to each category of employee are set forth below:
White House Office, Office of Policy Development, and Office of Cabinet Affairs
employees paid at rates at or above the basic rate of pay for GS-16. The Ethics in
Government Act requires each individual to file an Executive Personnel Financial
Disclosure Report (SF-278) within 30 days of beginning employment; annually on May
15 of each year (covering the prior calendar year); and within 30 days of terminating
employment, unless the reporting individual within that time assumes another position
for which filing is required. A personal data statement is also required.
Commissioned Officers paid at a rate less than GS-16. As of January 1, 1991, all White
House Commissioned Officers are required to file public SF-278 reports on the same
terms that apply to staff paid at the GS-16 level and higher (see above);
White House Office, Office of Policy Development, and Office of Cabinet Affairs staff, in
policy-making positions, paid at a level equivalent to GS-13 through GS-15. Each
individual is required to file an annual confidential financial disclosure report (OA-39)
and, initially, a personal data statement.
Financial disclosure forms are available from the White House Counsel's Office and the
White House Personnel Office.
4.
Conflicts of Interest
a. Financial Conflicts of Interest
Federal criminal law precludes an executive branch official from participating personally and
substantially in a particular matter in which, to his or her knowledge, the official has a financial
interest. See 18 U.S.C. 208 (Attachment A). This statute applies to all executive branch employees,
including special Government employees, such as part-time employees, advisory committee
members, and consultants and including volunteers. For the purpose of this law, your financial
interests include those of your spouse and minor children, those of any organization (including a
nonprofit organization) in which you hold a position as officer, director, or trustee, and those of any
organization (including a nonprofit organization) by which you are employed or with which you
have an arrangement for future employment or are negotiating for employment.
Although the statute precludes your having official dealings with companies or other entities
in which you have a financial interest, the prohibition is not limited to direct dealings. The law also
precludes you from personal and substantial participation in particular matters not specifically
involving such an entity as a named party if the resolution of the matter will directly and predictably
affect the entity. Such a financial interest could arise, for instance, in the context of a rule-making
affecting all companies within a particular industry, if you own stock in any one of those companies.
Similarly, if you are an officer in a nonprofit entity, you may not have an official involvement in
matters in which the entity is involved and/or has a financial interest.
There is no automatic de minimis exception exempting minor financial interests: if you act
personally and substantially in a particular matter in which you know you have a financial interest,
you will have violated the statute no matter how small the financial interest.
F-2
Notice that the statute does not simply prohibit your taking personal action that by itself will
affect your financial interests. Under current law, if the resolution of the particular matter will have a
direct and predictable effect on a known financial interest of yours, you may not participate
personally and substantially in the matter. Personal and substantial participation may include
participation exercised "through decision, approval, disapproval, recommendation, the rendering of
advice, investigation or otherwise." 18 U.S.C. 208(a). Regulations (issued under a different statute, but
helpful as guidance) define the terms as follows:
To participate "personally" means directly, and includes the participation of a
subordinate when actually directed by the
employee in the matter. "Substantially,"
means that the employee's involvement must be of significance to the matter, or form
a basis for a reasonable appearance of such significance. It requires more than official
responsibility, knowledge, perfunctory involvement, or involvement on an
administrative or peripheral issue. A finding of substantiality should be based not only
on the effort devoted to a matter, but on the importance of the effort. While a series of
peripheral involvements may be insubstantial, the single act of approving or
participating in a critical step may be substantial. 5 C.F.R. 2637.5 (d).
If you face a likely conflict of interest due to your financial holdings, a number of options
may be available:
(1) Recusal: You can refrain from participating in the particular matter in which you face
a conflict. This option will be impractical when your financial interests are such that recusal would
prevent you from doing a substantial part of your job. Staff of the Office of the Counsel to the
President are available to assist with the preparation of formal recusal documents.
(2) Waiver: The statute authorizes waivers in limited circumstances. First, the official
who appointed an individual may issue a waiver to the individual if he or she determines that the
interest is "not SO substantial as to be deemed likely to affect the integrity" of the employee's services.
18 U.S.C. 208(b)(1). For White House Office and Office of Policy Development staff, the President is
the official with the authority to grant such waivers, but he has delegated this authority to the Counsel
to the President. Once a waiver is executed, a copy is sent to the Office of Government Ethics and
will be available for public inspection.
Categories of financial interests can also be made non-disqualifying by a regulation
published in the Federal Register, as to interests that are "too remote or too inconsequential to affect
the integrity" of the employee's service. 18 U.S.C. 208(b)(2). In addition, special waivers may be
available for members of advisory committees.
(3) Use of a Blind Trust: Depending on your holdings, you may wish to place assets in
one of two kinds of blind trust authorized by the Ethics in Government Act. Any official may create a
regular "qualified blind trust"; however, financial interests placed in such a trust do not lose their
disqualifying effect (i.e., do not become "blind") until the official is notified by the trustee that a given
asset has been sold.
The second kind of blind trust a "qualified diversified blind trust" - may be
appropriate if your holdings are diversified and too extensive to be handled otherwise. Assets placed
in such a trust are instantly "blinded."
Detailed, rigorous regulations govern both kinds of trusts, and both blind trusts and
the trustees must be approved by the Office of Government Ethics. See generally 5 C.F.R. 2634.401-
408.
(4) Divestiture: If none of these other options is feasible, you may need to sell, or
otherwise divest yourself of the asset or other interest in question in order to carry out the
responsibilities of your job. If you are specifically directed to divest yourself of assets in order to
F-3
comply with Federal conflict of interest standards, you may be eligible for deferral of taxes on any
resulting capital gains. Consult Counsel's Office for more information.
The choice among these options will depend on the nature of your position and the
nature of your holdings. You should be aware, however, that certain other arrangements have been
determined not to be acceptable ways of resolving potential conflicts. Inadequate cures for conflict
include: a commitment by an individual that he or she will immobilize his or her portfolio during his
or her Government service; and a self-enforced pledge to maintain extensively diversified holdings
that could not easily be benefited by self-dealing. Because it is difficult to state any precise general
rules for resolving conflicts, resolution of potential conflicts will need to be handled on an individual
basis.
b. Appearance of Conflict
Beyond the prohibition in the criminal law, there are, as noted earlier, separate
requirements imposed by Executive order and by regulation that require you to avoid situations that
would create an appearance of a conflict of interest, including the appearance of using public office
for private gain. Experience has shown that appearance of conflict can be just as embarrassing as
actual conflict sometimes even if an actual charge of conflict of interest ultimately proves to be
unfounded.
C. Dealings with the Federal Government
Two criminal statutes also restrict the extent to which a Government employee may deal
with the Federal Government otherwise than in the proper discharge of his or her official duties. First,
an employee may not act as agent or attorney - with or without compensation - in a claim against
the United States or in a proceeding (or other particular matter) in which the United States either is a
party or has a direct and substantial interest (see 18 U.S.C. 205). Second, an employee may not
solicit, receive, or agree to receive compensation for any representational services during the
employee's Federal service - whether the representation is made by the employee or by someone
else - in connection with any proceeding or matter in which the United States is a party or has a
direct and substantial interest (see 18 U.S.C. 203).
There are a few exceptions to these prohibitions. A special Government employee, for
example, is subject to lesser restrictions depending on the duration of his or her service. Also,
dealings with the Federal Government in the course of service as a guardian, executor, or other
personal fiduciary are permitted with prior approval from the appointing official.
5.
Acceptance of Gifts, Loans, Entertainment, Favors, and Meals (including
Gifts from Foreign Governments)
There are strict rules governing acceptance of gifts from foreign and domestic sources. White
House policy concerning acceptance of gifts and entertainment by members of the White House staff
and the disclosure requirements relating to gifts is governed by statute, Executive order, and the
Executive Office of the President standards of conduct. Because of the enactment of new laws on gift
acceptance as part of the Ethics Reform Act of 1989, there are likely to be changes to these standards
made during 1991. Additional guidance will be issued as appropriate.
F-4
Some important aspects of current laws and regulations are highlighted below. Specific
questions should be referred to the Counsel's Office.
a. Gifts that May Not Be Accepted: Conflicts of Interest
(1) General Principles
No member of the White House, Cabinet Affairs, or Office of Policy Development
staff may accept a gift - which means anything of monetary value (including favors, loans,
entertainment, and meals) - from a "prohibited source", i.e., a person or entity that:
has or is seeking contracts or other business with or is seeking official action
from any department in the executive branch;
conducts activities regulated by the executive branch; or
has interests that may be substantially affected by the staff member's
performance or non-performance of official duties.
In addition, gifts may not be accepted if they are offered as compensation for an
employee's services to the U.S. Government. The foregoing prohibitions apply to your spouse and
immediate household as well. Specific exceptions to these general conflict of interest rules are set
forth in part (b) below.
(2) Procedure for Returning Impermissible Gifts
In general, if a prohibited gift is received by a staff member, whether abroad, at the
office, or at home, the staff member must return it to the donor with a letter explaining that it cannot
be accepted. A copy of the letter should be retained in his or her files, and a copy should be sent to
the White House Gift Unit.
If in unusual circumstances the gift cannot be returned (donor unknown, the address
of donor unknown, or other), an employee should explain on the White House Staff Gift Report Form
the special rationale for not returning the item and send the gift to the Gift Unit. If after analysis it is
confirmed that return is not possible or advisable, the prohibited gift will be turned over to GSA for
disposition.
(3) Disposing of Perishable/Consumable Gifts
In the event that you receive a consumable or perishable item (e.g., food or flowers)
that you are prohibited from retaining, you may, as an alternative to returning it to the sender, turn it
over to the White House Mess. The White House Mess is a unit of the U.S. Navy, an agency with the
legal authority to accept gifts. Your letter to the donor (with a copy to the Gift Unit) should explain
that you could not retain the item, but that you have turned it over to the Government. (In the event
of security concerns about a gift, it should instead be destroyed.)
b. Gifts that May Be Accepted
Notwithstanding the general principles above, there are certain circumstances under
which gifts may be accepted. Even when one of these exceptions applies, however, a gift may not be
accepted if doing SO would create an appearance of impropriety. Moreover, except for gifts from
relatives, any gifts accepted are subject to the reporting and financial disclosure requirements
described in part (d) below and, in most cases, should be sent to the Gift Unit for appraisal.
F-5
(1) Gifts from Friends and Relatives
Gifts from personal friends or family may be accepted if the circumstances make
clear that the relationship is the motivating factor and there is not otherwise an appearance of a
conflict of interest. Moreover, all gifts from official foreign sources, even if the source is a personal
friend, are subject to special limitations, as described in part (c) below.
(2) Gifts between Co-Workers, but NOT from Subordinates
The customary exchange of gifts of nominal value between co-workers is permitted.
However, because Federal law expressly prohibits gifts from a subordinate employee to his supervisor
or others in the office with higher pay status, gifts to superiors are prohibited, except on unique
occasions (such as a wedding, illness, or the birth of a child). There is no exception for holiday gifts.
(3) Promotional Items of Nominal Intrinsic Value
Unsolicited advertising and promotional materials of nominal value may be
accepted even if they come from a prohibited source. This only extends to such customary
promotional items as inexpensive desk calendars, pens, pocket diaries, and the like. By way of
example, this rule would not permit acceptance of a case of champagne, a work of art, or other items
of substantial value. The Office of Government Ethics also requires that gifts in this category have a
"promotional" aspect, i.e., that they in some manner advertise the donor.
(4) Attendance at Receptions
White House staff members often get complimentary invitations to widely attended
receptions. Attendance is permissible if it is determined by your superior (or by the Counsel's Office)
that attendance is in the interest of the White House and that no appearance of impropriety would
result. Except in unusual circumstances, however, these invitations may only be accepted from the
host of the event in question, not from a different organization or other source.
(5) Working Meals
Employees may accept refreshments and entertainment of nominal value in the
course of a large group luncheon or dinner meeting at which the staff member is the guest speaker, or
a working meeting at which food is brought in to facilitate the continuance of the work and is not the
focus of the meeting.
(6) Standard Loans
Employees may accept loans from financial institutions on customary terms.
(7) Awards
Employees may accept awards for meritorious service/achievement presented by a
professional, civic, charitable, or educational organization. You should consult Counsel's Office,
however, before accepting an award that entails a monetary grant or that may raise a question of
conflict of interest.
C. Foreign Gifts
In addition to the above restrictions, the Constitution and Federal law (5 U.S.C. 7342)
generally prohibit U.S. Government officials, their spouses, and dependents from accepting "foreign"
gifts, with limited exceptions as described below.
F-6
(1) What are "Foreign" Gifts
A "foreign" gift is one received from an official foreign source: a foreign government, a
foreign multilateral organization, or an agent of any such government or organization. Gifts from
other, nonofficial foreign sources are treated like domestic gifts. If you are not certain whether a gift is
from an "official" or "nonofficial" foreign source, consult the Counsel's Office.
(2) General Rules for Foreign Gifts
A U.S. official may not solicit or encourage an offer of a foreign gift or decoration.
Foreign gifts may be accepted only when "it appears that to refuse
would likely
cause offense or embarrassment or otherwise adversely affect the foreign relations of
the United States
Foreign gifts with a retail value of more than $200 (as adjusted by the General
Services Administration (GSA) from time to time for inflation) automatically become
the property of the U.S. Government; i.e., these can only be accepted on behalf of
the United States.
All foreign gifts must be turned over to the White House Gift Unit as soon as
possible for appraisal and for recording for purposes of the annual report on foreign
gifts.
Gifts valued at over S200 (as periodically adjusted by GSA from time to time for
inflation) will be turned over by the Gift Unit to GSA for disposition, or, with certain
approvals, may be retained by an agency (not an individual) for official use.
Foreign gifts valued at under $200 (so-called gifts "of minimal value tendered and
received as a souvenir or mark of courtesy") may be returned to you by the Gift Unit.
U.S. officials may not accept foreign gifts of travel or reimbursement or
transportation, food, or lodging expenses, except in the case of travel taking place
entirely outside of the United States and when (i) such expenses are reasonable and
(ii) acceptance is consistent with U.S. interests. Consult the Counsel's Office on
reporting requirements.
(3) Security Inspection of Foreign Gifts
If, during travel, a gift comes into your possession from a foreign government,
organization, or individual, it is imperative that it be turned over to security personnel for inspection
at the earliest opportunity. Such a gift should never be taken aboard an airplane or other
transportation without a security inspection.
(4) Gifts for the President and First Lady
No staff member should accept a foreign gift for the President or the First Lady except by prior
arrangement with the host government or entity. Any such gift received during travel should be
turned over to security personnel for inspection as soon as possible. Be especially wary of gifts which
are suddenly and unexpectedly thrust upon you. After the security check, the gift should be deposited
with the Gift Unit, along with full information concerning identity of the donor, time and place of
acceptance, etc., so that the gift can be recorded and a decision made on its disposition.
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d. White House Staff Reporting Requirements
To facilitate completion of accurate financial disclosure reports, members of the White
House Office and Office of Policy Development staff who are required to file annual financial
disclosure reports on Form SF-278 should complete a White House Staff Gift Report Form for all gifts,
foreign and domestic (except those from family members), unless the gift is immediately returned to
sender. These forms may be obtained from the Gift Unit, (Room 457, OEOB, x7133). In most cases,
the gift itself should be submitted to the Gift Unit for appraisal, together with the completed form. In
filling out the form, it is important to provide full details about the circumstances of the gift.
Such staff members are reminded that they must report on the SF-278 any gift over $100
in value received from persons other than relatives including gifts from personal friends and
including any foreign gifts. In addition, foreign and domestic gifts of over $75 in value must be
reported if the aggregate of such gifts received from the same source within the year totals more than
$100. By routinely submitting the White House Staff Gift Report forms to the Gift Unit throughout the
year, you will enable the Gift Unit to supply you with an accurate and complete list of reportable gifts
at the year's end.
Please note that the reporting thresholds are not related to the issue of whether a gift may
be accepted. The propriety of accepting any gift must be determined first, without regard to these
thresholds. Sending a gift to the Gift Unit is also the mechanism for obtaining a ruling from the
Counsel's Office on whether a gift may be retained.
e. Additional Questions
This Manual is necessarily general and does not deal with all questions that may arise. If
you are in doubt about the propriety of accepting any gift or about any other topic covered above,
please consult Counsel's Office (x2674).
6.
Acceptance of Travel and Travel-Related Expenses
The following discussion is designed to provide general guidance regarding the
circumstances under which you are permitted to accept travel-related expenses (transportation,
lodging, food, entertainment) or reimbursement of travel-related expenses. Since such situations are
often unique, guidelines must be general in scope. You are strongly urged to seek specific advice in
regard to any proposed trip prior to accepting the invitation or request.
a. Official Travel
In each instance for which you will seek Government payment of expenses, approval
shall be obtained through the Director of White House Operations prior to acceptance of the
invitation or request. Whenever you are traveling on official business of the Government, including
travel to attend a function or give a speech as the representative of the White House or the
Administration, all travel-related expenses must be paid from appropriated funds, except as specified
below. These funds may be from the White House Office appropriation, or the appropriation of a
particular department or agency, depending on the circumstances of your travel.
There is one major exception to this general rule. If you are traveling to attend a training
seminar, meeting, or conference sponsored by a non-profit organization granted tax-exempt status
under Section 501(c)(3) of the Internal Revenue Code, that organization may pay for your normal,
reasonable travel expenses under most circumstances unless the acceptance of such expenses creates
an actual or apparent conflict of interest with your official duties. Such payment should never be
solicited by a staff member. Official travel may also be paid for with funds from a State or local
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treasury, subject to Counsel's Office approval. In each instance where such an offer of payment or
reimbursement is made, you should check with the Counsel's Office before acceptance of the
invitation for a determination of (a) the tax-exempt status of the organization, and (b) the propriety of
accepting the proffered expenses. Additional guidance will be forthcoming in 1990 once
Government-wide regulations are issued that may make it easier to use outside sources of funding for
official travel.
You may consume food or beverages available in the ordinary course at meetings,
banquets, receptions, or similar events where you are otherwise properly in attendance. Likewise, it
is acceptable to stay at the personal residence of your host if this would be appropriate under the
circumstances of your visit.
Ordinarily, all official travel should be on commercial transportation. In a very unique
circumstance, where private or chartered aircraft or other means of transportation is the only
transportation available, the individual or corporation providing the transportation must be
reimbursed. Please note that Federal Aviation Administration regulations prohibit reimbursement
under certain circumstances. In this regard, you should bear in mind that this restriction generally
prohibits accepting free transportation while on official business if someone offers you a ride on a
private plane that is otherwise going to the same destination as yours.
b. Official Travel Abroad
Normally, the U.S. Government should pay the cost of official travel abroad. However,
the Foreign Gifts and Decorations Act, 5 U.S.C. 7342, permits a Government official to accept
transportation, food, and lodging while abroad from a foreign government or international
governmental organization if acceptance is appropriate and consistent with the interest of the United
States. This does not permit acceptance of travel expenses to or from the United States.
All foreign official travel expenses paid by a foreign government or international
organization must be immediately reported pursuant to Section 7342(c)(3) of the Foreign Gifts and
Decorations Act.
The rules applicable to officials also apply to an accompanying spouse or dependent
except that Government funds may not be used to pay for a spouse's or dependent's travel to or from
the United States unless on official travel. In general, a foreign government may not pay for a spouse
or dependent's travel to or from the United States regardless of whether he or she is on official travel.
Staff members who are required to file public financial disclosure reports must report
most gifts and reimbursements even for purely personal travel, consistent with the Ethics in
Government Act and regulations thereunder.
C. Travel on Political Campaigns
Political travel may be appropriate for certain officials not covered by the Hatch Act. If
an official travels for a political committee or on behalf of a particular candidate, Government funds
may not be used to cover travel or lodging or other political expenses. These costs should be paid in
advance by the appropriate committee or campaign fund.
The Federal Election Commission has rules on allocating costs when a trip combines
both political and official activities. Staff should consult the Counsel's Office and the Office of
Political Affairs and obtain approval of the White House Operations Office before undertaking any
such trip. A Counsel's Office memorandum provides more detailed guidance on allocating travel
expenses.
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d. Personal Travel
It is sometimes difficult to determine whether travel to and attendance at a particular
event should be deemed to be "official" travel or personal travel. Very often you may be invited to
attend a conference or meeting or to make a presentation where the circumstances do not make clear
whether the invitation is being issued to you in your private or official capacity. Likewise, there are
some instances where you may wish to attend a meeting, but you would not normally be officially
requested or directed to attend.
As a rule of thumb, if your travel is in furtherance of your official duties or the
Administration's policies, it should be considered as "official" travel for purposes of determining
whether you may accept expenses. If not, your travel may be deemed personal. Such travel, like
other outside activities, cannot be undertaken if it is not consistent with the full and proper
performance of your job duties.
When your travel is not official, but for personal business or pleasure, the law provides
that you may not accept or be reimbursed for normal, ordinary travel expenses from non-
Government sources if the individual or organization SO providing it:
(1) has, or is seeking to obtain, contractual or other business relations with your agency;
(2) conducts business or activities that are controlled or regulated by your agency;
(3) otherwise has interests that may be substantially affected by the performance or
nonperformance of your official duty.
In the case of all White House personnel, these prohibitions must be scrupulously
observed. If there is any doubt as to the appropriateness of accepting travel expenses or
reimbursement, it must be resolved in favor of not accepting. These limitations do not apply when
the gift of transportation or travel expenses is a result of an obvious friend of the family or close
personal relationship, and it is clear that the relationship is the motivation for the gift. Again, any
doubt must be resolved in favor of not accepting. Remember that the appearance of a conflict often
creates far greater problems and embarrassment than a true conflict.
Some other rules of thumb in regard to personal travel:
You may accept normal and reasonable expenses in connection with travel to
receive a personal award or honor, if not otherwise proscribed by the business
activity of the individual or organization.
If you hold an official position in a professional organization, or serve on a
board or committee, you may accept reimbursement for travel expenses while
attending meetings if reimbursement of such expenses is customary for others in
similar positions; and the position is personal to you rather than by virtue of
your position in the White House. (Section 7 of this Tab describes other
limitations on holding such outside positions.)
Except under the most unusual or special circumstances, travel on corporate
aircraft shall not be accepted. This is a constant and recurring source of
embarrassment to Government officials.
Staff members who are required to file public financial disclosure reports must
report most gifts and reimbursements even for purely personal travel, consistent
with the Ethics in Government Act and regulations thereunder.
Questions of legality aside, you should not accept any gift of travel expenses
that you are not willing to have discussed in the press.
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e. Bonus Mileage and Frequent Flyer Plans
Bonus mileage or other forms of promotional credits earned while traveling on
Government business cannot be used to earn free personal travel. Several General Accounting Office
(GAO) opinions have concluded that any employee (which would include a volunteer or intern) who
has obtained bonus mileage on Government travel and uses it for personal travel is obligated to repay
to the Government the full value of the personal travel. Moreover, under GAO precedent, until any
given account is cleared of any mileage based on Government travel, the individual is precluded
from deriving free personal travel from the account. Questions may be directed to the Counsel's
Office (x2674).
f. Public Reporting Requirements (not applicable to all Staff Members)
Subject to certain exclusions, individuals required to file an annual Financial Disclosure
Report (SF-278) must disclose on that report the source, description, and approximate value of gifts of
transportation, lodging, food, and entertainment aggregating $250 or more in the preceding year from
one source that were received by the individual, his/her spouse, or dependent children, or the
reimbursement for such travel.
7.
Outside Employment, Outside Activities, Positions in Outside
Organizations, and Supplementation of Salary
a. Outside Earned Income
All full-time, non-career Presidential appointees paid at salaries equal to or greater than
GS-9 are subject to a total ban on outside earned income imposed by Executive Order 12674, issued
by President Bush in April 1989. This ban extends to all full-time White House Office and Office of
Policy Development staff, except as described below.
(1) Definition of Outside Earned Income
The Office of Government Ethics has defined outside earned income to include:
wages, salaries, commissions, professional fees, and other compensation received
for personal services actually rendered
5 C.F.R. 734.501(b). The Office of Government Ethics does not consider as outside
earned income any income received:
(a) By an inactive partner, or
(b) From investments with respect to which the personal services of the
individual are not a material factor.
(id)
The Executive order bars only income earned for any outside employment or activity
performed during your service in a position covered by the bar. In addition, the Executive
order includes an exception to the bar for earned income resulting from contractual
obligations that were entered into before the order was issued.
(2) Persons Covered by the Ban
The outside earned-income ban applies only to those individuals appointed by the
President to a full-time non-career position. Three points of clarification may be useful. First, all
individuals on the White House Office and Office of Policy Development payroll are considered to
be appointed by the President, whether or not they hold a formal commission of appointment.
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Second, because only full-time employees are covered by the ban, individuals who work part-time or
on a when-actually-employed (WAE) basis are not covered.
Finally, the ban covers only those individuals in "non-career" positions. The
President has made clear his intent that the ban does not extend to individuals in White House
operating units whose positions are not normally subject to change as a result of Presidential
transitions. Although some case-by-case determinations may need to be made, the kinds of positions
that may be considered outside the scope of the ban are the non-policy-related positions within the
White House operating (as opposed to policy) units: the Travel & Telegraph Office, Telephone
Operators, Records Management, Executive Clerk, and Correspondence. Not all positions in these
units will fit this description. In addition, individuals appointed pursuant to the general authority to
employ contained in 5 U.S.C. 3101 (which covers certain positions in the Office of Administration)
are not covered. If you have any question regarding whether a particular position in one of these
units is covered by the ban, contact the White House Personnel Office (x2260).
(3) Approval of Outside Employment for Staff Not Covered by the Ban
It is extremely important to recognize that even persons not covered by the
Executive order's ban on outside earned income remain subject to the pre-existing regulations
establishing Standards of Conduct for the Executive Office of the President. The Standards of Conduct
prohibit outside employment or other outside activity not compatible with the full and proper
discharge of the duties and responsibilities of one's Government employment. See generally 3 C.F.R.
100.735-15.
Under the Standards of Conduct, an individual wishing to engage in outside
employment must obtain the approval, through his official supervisor, of the agency head. The
President has delegated the authority to review and approve or disapprove outside employment
requests to the Assistant to the President for Management and Administration. Accordingly, if you are
not covered by the ban on outside earned income and wish to engage in outside employment, and if
your supervisor approves, you should submit a written request, reflecting your supervisor's approval,
to the Assistant to the President for Management and Administration. Such requests should describe
the nature of the proposed outside employment, the hours during which that employment will be
undertaken, and the nature of the employee's White House position and hours of duty. Any approval
of outside employment will become a part of your official personnel folder.
In approving or disapproving outside employment, supervisors and the Assistant to
the President for Management and Administration should observe the requirements of the Standards
of Conduct, which specify the following activities as among those that are incompatible with the full
and proper discharge of the duties and responsibilities of an employee's Government position:
(a) Acceptance of a fee, compensation, gift, payment of expense, or any other thing
of monetary value in circumstances in which acceptance may result in, or create the appearance of, a
conflict of interest; or
(b) Outside employment that tends to impair the employee's mental or physical
capacity to perform his or her other Government duties and responsibilities in an acceptable manner.
If you have any questions about this memorandum, please contact the White House
Personnel Office (x2260) or the Counsel's Office (x2674), as appropriate.
As of January 1991, new statutory requirements impose limits on outside earned
income for non-career employees in all branches paid at GS-16 or above. These statutory limits do
not have a major effect on the White House because current policy is already more restrictive than
the standards that will take effect in 1991. Further guidance will be issued as appropriate.
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b. Positions in Outside Organizations
White House Office and Office of Policy Development employees are not permitted to
hold positions as officer, director, board member, or trustee of any for-profit entity. Positions as
officers, directors, board members, or trustees of nonprofit entities are permitted subject to applicable
ethical standards set forth below and with the advance approval of the Counsel's Office.
Conflict of Interest
Financial Conflicts Individuals who are officers, directors, or trustees (as opposed
to mere members) of private organizations (including nonprofit organizations) are deemed by the
general criminal conflict of interest statute (18 U.S.C. 208) to share the financial interests of the
outside organization. As applied by the Office of Government Ethics (OGE), this means that, absent a
waiver, a public official who serves in such a position cannot, in the course of particular matters of
government business, deal directly with the organization in which he or she serves. An official who
has a position with an outside organization also must recuse himself or herself from personal and
substantial participation in any particular matter including a particular policy matter - that would
have a direct and predictable effect on the organization including any financial interests of the
organization (such as investments) of which the official knows. As a result of these considerations, it
is ordinarily not appropriate for an individual to hold an outside position with an organization that
has more than incidental dealings with the individual or the individual's office or that has interests
that would be significantly affected by the activities of that office.
Other Conflicts An outside position may be inconsistent with the full and proper
discharge of an employee's job even if it does not create a financial conflict of interest. For example,
an outside position can present a conflict if its demands detract from the employee's ability to
perform his or her Government duties and responsibilities. In addition, when a White House
employee is affiliated as an officer, director, or trustee of an outside organization, there is a
heightened potential for embarrassment and/or appearance of impropriety if the organization is likely
to take positions inconsistent with Administration policy.
Official Title, Time, Resources and Non-Public Information
An individual's affiliations with nonprofit organizations are generally private
activities, rather than official acts as a representative of the U.S. Government. It is inappropriate for a
Federal employee's Government title to be used as his or her title in connection with a private
affiliation with an outside entity. Similarly, it is impermissible for an individual to use Government
resources (including supplies, secretarial services, equipment, etc.) in connection with an outside
position, to carry out an outside organization's business on official time, or to use, for the benefit of
the private organization, any Government information not generally available to the public.
Contacts with the Federal Government
As noted in the above discussion of conflict of interest considerations, a public
official who serves on an outside organization's board cannot deal with that organization in the
course of his or her Government job. Because of separate constraints, a public official also generally
cannot step outside his or her Government position to act as the agent or representative of an outside
organization in its dealings with the Federal Government.
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Outside Earned Income
As noted earlier, Executive Order 12674 precludes most White House Office and
Office of Policy Development employees from receiving any outside earned income for services
performed during their current Government positions. This would prevent receipt of compensation
for service as an officer, director, or trustee of a nonprofit organization (although it would generally
not prevent reimbursement of reasonable travel expenses associated with organization business).
Avoidance of Use of Public Office for Private Gain
Ethics standards prohibit the use of public office for private gain, including the gain
of a nonprofit organization. The Office of Government Ethics prohibits Federal employees from
soliciting contributions from people or entities with which they do Government business and from
using their official titles in connection with fundraising for organizations with which they have private
affiliations. It is also long-standing White House policy that White House employees not act as
honorary co-chairmen for private charitable fundraising efforts. In cases in which a White House
employee is otherwise properly affiliated with a nonprofit organization, there may be instances in
which the organization's fund-raising could involve use of the individual's name (but not Federal title)
on the organization's letterhead. These instances should be discussed with Counsel's Office staff in
advance for analysis on a case-by-case basis.
In serving on an outside board, Federal employees also continue to be governed by
the remainder of the general ethical standards embodied in the Executive Office of the President
Standards of Conduct regulations.
If you have any questions or wish to request approval to serve in a position with a
particular organization, contact the Counsel's Office (x2674).
C. Honoraria
As a general matter, White House Office and Office of Policy Development employees
are prohibited from receiving honoraria or other compensation for speeches, lectures, appearances,
and articles. Most such employees are barred by Executive Order 12674 (discussed above) from
receiving any kind of outside earned income, including honoraria. Even individuals not covered by
the bar on outside earned income are precluded by current law from accepting an honorarium in
excess of $2000 and are precluded by current regulations from accepting any honorarium or other
compensation for speeches, lectures, teaching, or writing on a subject that is in any way related to his
or her official position or to the operations of the White House or the Executive Office of the
President.
As a result of the Ethics Reform Act of 1989, it is illegal, after January 1, 1991, for any
Federal employee to receive an honorarium.
These restrictions do not preclude the acceptance of an award for meritorious public
service or achievement given by a charitable, professional, religious, nonprofit, educational, civic, or
similar organization, but you should consult with the Counsel's Office before accepting any such
award that entails a monetary grant or that may raise a question of conflict of interest.
d. Supplementation of Salary
Federal criminal law (18 U.S.C. 209) prohibits private supplementation of the salaries of
executive branch employees. This statute does not apply to individuals who serve without
compensation and does not apply to special Government employees (such as consultants and
advisory committee members) who serve for less than a specified period of time.
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Section 209 prohibits executive branch employees from receiving supplementary salary
payments from a private organization. This includes a prohibition on compensation for activities that
fall within the scope of their ordinary duties.
A prospective Federal employee covered by this statute also cannot accept any benefits
or compensation from a company for which he or she has worked in the past if the benefit or
compensation is being provided as compensation for the forthcoming Federal service. For example, it
is not permissible for a former employer to provide a higher severance payment because the
employee has entered Federal service than would otherwise be provided to an employee leaving the
company. This prohibition does not prevent an individual from continuing to participate in a bona
fide pension, retirement plan, health plan, or other employee welfare or benefit plan maintained by a
former employer. There will be a problem, however, if a plan differentiates between individuals
entering Federal service and others.
In most circumstances, White House staff will not be permitted to take a leave of
absence from their outside position, but rather will be asked to sever their outside employment ties.
(Exceptions have been permitted for individuals on leave from academic institutions and may be
considered in very unusual circumstances where there is special justification, SO long as the outside
tie would not pose a conflict of interest issue, create a risk that the private organization will derive
publicity or other gain from the Government official's service, or otherwise pose a problem.) Even
where a leave of absence is otherwise permitted, however, section 209 prevents accepting leave to
engage in Federal service if a leave involving the same benefits would not have been granted for
another purpose.
8.
Political Activities of Federal Officers and Employees
Several statutes regulate the extent to which Federal officials and employees may engage in
political activities. The primary statutes are the "Hatch Act," 5 U.S.C. 7321-7327; the Federal Election
Campaign Act, 18 U.S.C. 600-607; and the Civil Service Reform Act, 5 U.S.C. 2302. These statutes
are implemented by regulations of the Office of Personnel Management, 5 C.F.R. Part 733, and
administered by the Office of Special Counsel under 5 C.F.R. Part 1250. This manual merely
summarizes highlights of certain of the relevant laws and regulations. Specific questions should be
addressed to the Office of the Counsel to the President.
Generally, only those Executive Office of the President ("EOP") employees who are paid from
the appropriations for the White House Office ("WHO") itself or the Office of the Vice President may
engage in political activity. All others, except those appointed by the President by and with the
advice and consent of the Senate, are subject to the provisions of the Hatch Act and should not
engage in partisan political activities.
These exceptions have not been interpreted to extend to other EOP employees; such other
employees, including Office of Management and Budget (OMB) staff, Office of Policy Development
(OPD) staff, Office of Cabinet Affairs staff, and all schedule C's and detailees to the White House paid
from agency appropriations, should abide by all Hatch Act prohibitions.
a. Permitted Activities
Employees covered by the Hatch Act may:
(1) register and vote;
(2) make financial contributions to a party or candidate, except that 18 U.S.C. 603
precludes Federal employees from contributing to their employer or "employing authority" (5 U.S.C.
7323 imposes other restrictions on employees in Executive agencies);
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(3) express their opinion on political subjects;
(4) wear campaign buttons or display bumper stickers;
(5) be a member (but not an officer or committee member) of a political party or
organization, SO long as they do not actively engage in campaign activities;
(6) attend (but not as a delegate) a political convention, fund-raising function, or other
political gathering, so long as they do not organize or participate in the program of such an activity;
(7) sign a nominating petition.
The Hatch Act does not prohibit active participation in campaigns relating to
nonpartisan issues, such as constitutional amendments or referenda items. Moreover, Federal
employees may serve as neutral election judges even in partisan campaigns.
Because of the high concentration of Federal employees in the D.C. Metropolitan Area,
specific regulations permit these employees to participate in campaigns for independent candidates
for local office. The specific localities where such activity is permitted are listed in 5 C.F.R. 733.124.
b. Hatch Act Prohibitions
Employees fully covered by the Hatch Act may not:
(1) take an active part in the management of a political campaign;
(2) be a partisan candidate in an election for State or national office;
(3) serve as an officer of a political party, as a member of a national, state, or local
committee of a political party, or as an officer or member of a committee of a partisan political club;
(4) organize a political organization or club;
(5) solicit, receive, handle, otherwise account for, or disburse political contributions;
(6) sell tickets to, organize, or actively participate in any political fund-raising activity;
(7) solicit votes for or against a candidate;
(8) serve as party or candidate challenger or pollwatcher;
(9) drive voters to the polls for a candidate or party;
(10) endorse or oppose a candidate in political advertisements, broadcasts, or campaign
literature;
(11) serve as a delegate or alternate to a political convention;
(12) organize or actively participate in the activities of a political convention;
(13) serve on a standing committee of a political convention;
(14) circulate a candidate-nominating petition;
(15) address a convention, rally, caucus, or similar gathering of a political party in
support of or in opposition to a partisan candidate for public office.
Because the limitations of the Hatch Act apply 24 hours a day, a "hatched" employee
may not participate in political activity, either on the job or off. That means, for example, that a
"hatched" employee may not draft a political speech. Although it is possible for a "hatched" employee
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to draft a speech concerning Administration issues that may be presented in a political setting, the
"hatched" employee may not prepare any material containing statements for political advocacy, nor
any materials that will be used exclusively for a political purpose.
Again, any questions on these matters should be directed to the Office of the Counsel to
the President. In addition, the White House Office of Political Affairs (OPA) serves as the official
liaison to the political community, including party officials, candidates, and campaign officials and
staff. White House staff members exempt from the Hatch Act who desire (as an entirely voluntary
matter) to participate in political activities should coordinate their activities with OPA in addition to
ascertaining the legality of such actions.
C. Restraints Applicable to All Staff
Even staff members who are exempt from the Hatch Act's prohibitions on partisan
political activities are subject to certain restrictions. For example, the Hatch Act prohibits all Federal
employees from using their official authority or influence for the purpose of interfering with, or
affecting, the results of an election.
Certain other rules apply as a general matter. For example, non-"hatched" White House
staff members must perform their official duties for a minimum of 40 hours per week or 80 hours per
2-week pay period in order to receive their full Federal salary. Any non-"hatched" White House staff
members who complete a minimum of 40 hours of official duty during any full week (Monday-
Sunday) may be absent from their official duty station for no more than one weekday (Monday-
Friday) for the purpose of engaging in political activity without taking annual leave or leave without
pay.
Further, White House vehicles in general may not be used for political purposes, and
Government funds must not be used for the political travel of staff members. White House
messengers should not be used to deliver or pick up political materials from the RNC or any other
political committee.
In those very limited circumstances in which Government communication systems
(telephone, telegraph, teletype, telecopy, or radio) are used for campaign-related purposes,
appropriate reimbursement or payment at the "usual and normal charge," 15 C.F.R. 100.7(a)(1)(B),
must be made by a proper political campaign committee. Because of the need for liaison between a
limited number of White House staff members and a political committee, telephones may be used for
local calls. However, White House telephones must not be used, even locally, for regular committee
activities such as recruiting volunteers or fund-raising.
Government buildings, including White House offices and meeting rooms, should not be
used for meetings or events organized by a campaign or political committee. Informal meetings
involving small numbers of campaign or political officials and White House staff members may
occasionally be held in a White House staff member's office or, if it is a luncheon or breakfast
meeting, in the White House Mess, provided that such meetings do not interfere with the conduct of
Government business.
Campaign fund-raising activities of any kind are prohibited in or from Government
buildings. Campaign-sponsored or other political activities (receptions, dinners, meetings, but not
fund-raisers) may be held in the Executive Residence at the White House, provided that either the
President, First Lady, or some other family member attends the event. Campaign or other political
events (other than fund-raisers) may also be held at the Vice President's Residence SO long as the Vice
President or some other family member attends the event. The cost of campaign or political events at
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either residence must be paid by the proper campaign or political committee in accordance with the
guidelines that have been established for the use of these residences for non-official purposes. More
detailed rules apply in such circumstances, and any questions should be raised with the Office of the
Counsel to the President.
Officials with authority over personnel decisions are forbidden to discriminate on the
basis of political affiliation, coerce political activity, or take reprisals for the failure to engage in
political activity with respect to personnel actions involving Federal employment. The statute, 5
U.S.C. 2302, excludes from this prohibition noncareer SES appointees, other employees in
confidential policy-making positions in the excepted service, and positions excluded from coverage
by the President. However, Supreme Court decisions suggest that political tests for appointment or
retention in office often may be impermissible unless there is a clear nexus between the duties of the
office and political affiliation.
There are other Federal laws dealing with political activity that apply without exception
to all White House Office staff.
Among the principal activities prohibited by these criminal statutes are:
(1) Solicitation of political contributions by threatening to deny Government
employment or benefits (18 U.S.C. 601).
(2) Solicitation of political contributions by one Federal employee from another (18
U.S.C. 602).
(3) Contributions by a Federal employee to the employee's employer or employing
authority or related political committee (18 U.S.C. 603).
(4) Solicitation or receipt of political contributions in a Federal building by any person
whether or not an employee of the Government (18 U.S.C. 607).
(5) Solicitation or receipt of anything of value, either for personal reward or as a
political contribution, in return for the promise to use, or the use of, influence to secure an appointive
office (18 U.S.C. 211).
(6) Promising employment, compensation or other benefits made possible by act of
Congress as consideration or reward for political activity (18 U.S.C. 211).
(7) Discrimination by a Federal employee in favor of or against another officer or
employee on account of political contributions (18 U.S.C. 606).
9.
Contacts with Departments and Agencies
a. Contact with Independent Regulatory Agencies, Investigative and Intelligence
Personnel and Procurement, and Grant Officers
It is important that you be familiar with the standards of conduct governing the activities
of the White House and Office of Policy Development staff in their contacts with the independent
agencies and executive branch departments and agencies with investigative, intelligence, and
procurement responsibilities.
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(1) Regulatory Agencies: The cases that come before these agencies are of two general
types: rulemaking and adjudicative. Both are normally extremely complicated, extremely important
to the parties concerned, and involve large amounts of money. While there may be exceptional
occasions when White House staff contact with agency personnel is justified in rulemaking
proceedings, there is no justification for involvement in particular adjudicative proceedings. As a
general rule, no member of the staff should make an ex parte contact with a regulatory agency in
regard to any particular matter pending before that agency, regardless of whether the proceedings are
deemed to be rulemaking or adjudicative, when such a contact may imply preferential treatment or
use of influence on the decision-making process.
Should you receive inquiries with regard to such matters, you should refer the inquiring
party to the agency involved, and express no opinion on the issues raised. In short, White House staff
members should avoid even the mere appearance of interest or influence and the easiest way to do
SO is to avoid discussing matters pending before the independent regulatory agencies with interested
parties and avoid making ex parte contacts with agency personnel. Should an occasion arise in the
course of your duties where it appears necessary to discuss general policy matters with the staff of an
independent regulatory agency, to avoid any appearance of impropriety, you should first consult with
the Office of the Counsel to the President to determine whether such contact would be appropriate
under the circumstances. Such clearance is not required before contacting executive agencies on
administrative or purely executive matters when no adjudicative, regulatory, procurement action, or
grant-making action is involved.
The following agencies, while not an exhaustive listing, are regarded by the Justice
Department as independent and should not be contacted by White House staff (except for routine
referrals of mail, and administrative matters) without prior clearance with the Counsel's office:
Commodity Futures Trading Commission
Consumer Product Safety Commission
Federal Communications Commission
Federal Election Commission
Federal Maritime Commission
Federal Trade Commission
Interstate Commerce Commission
National Credit Union Administration
National Labor Relations Board
National Transportation Safety Board
Nuclear Regulatory Commission
Occupational Safety and Health Review Commission
Securities and Exchange Commission
U.S. International Trade Commission
The following agencies, or components of executive departments or agencies, exercise
certain regulatory or adjudicative functions that should be treated as independent. Accordingly, they
should not be contacted with respect to the exercise of those functions without prior clearance with
the Counsel's Office:
Environmental Protection Agency
Equal Employment Opportunity Commission
Federal Aviation Administration (Transportation)
Federal Energy Regulatory Commission (Energy)
Federal Labor Relations Authority
Foreign Claims Settlement Commission (Justice)
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Merit Systems Protection Board
Overseas Private Investment Corporation
Pension Benefit Guaranty Corporation
U.S. Parole Commission (Justice)
This list is merely illustrative. Also many bureaus and divisions of agencies have
authority to issue binding regulations or to decide specific claims, and White House staff should not
attempt to influence these decisions on an ex parte basis.
(2) Investigative and Intelligence Functions: As set forth in Part b of this section, the ban
on contacts extends to the litigating, investigative, and adjudicatory divisions of the Department of
Justice. The same rules apply to the Internal Revenue Service, the Inspectors General, the Special
Counsel of the Merit Systems Protection Board, and similar components of departments and agencies
with authority to investigate charges of misconduct, conduct audits of specific programs, or bring
complaints before courts or other adjudicative bodies.
White House staff should also confer with the Counsel's Office before making inquiries
of agencies with respect to particular individuals. While the White House Office is not bound by the
provisions of the Privacy Act of 1974, 5 U.S.C. 552a, Federal agencies are restricted by that Act from
disclosing information about individuals contained in their files. The White House staff should be
sensitive to these constraints.
Agencies in the intelligence community, including CIA, NSA, DIA, the Intelligence
Division of the FBI, and the intelligence components of the military services, report to the President
through his Assistant for National Security Affairs. These agencies should not be contacted directly
without coordinating first with the Assistant for National Security Affairs, and where issues of
individual privacy may be concerned, the Counsel to the President.
(3) Procurement and Grant-Making Functions: In recent years, the public has become
increasingly sensitive to the allegations of improper influence in the awarding of Government
contracts and grants. Obviously, no member of the White House staff should contact any
procurement or grant officer about a matter in which he has a personal financial interest or in which
a relative, friend, or business associate has a financial interest. This is true not only as to calls or
contacts in which influence is directly exerted, but also as to so-called "status" calls or other
communications that might direct the attention of the procurement officer to the fact that the White
House staff member has an interest.
There are likely to be occasions when the White House has a legitimate interest in
information about procurement and grant matters; in such instances, the communication should be
made by persons who have no direct interest themselves, and whose friends or associates have no
such interest. It is advisable that the lack of such interest be made known to those receiving the
communication so that unintended inferences do not arise. To the extent that it can be done,
information should be obtained after the contracting procedure is completed, or from persons not
involved in the decision-making process. To avoid the appearance of conflict and subsequent
embarrassment, White House staff members who feel they must contact agencies with regard to a
pending contract or grant should also first contact the Office of the Counsel to the President.
b. Communications with the Department of Justice
As we are all keenly aware, it is imperative that there be public confidence in the
effective and impartial administration of the laws. To that end, the following procedures have been
established in regard to communications between the White House staff and the Department of
Justice:
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(1) All inquiries that concern or may concern particular pending investigations or cases
being handled by the Department of Justice shall be directed to the Counsel to the President. If
appropriate and necessary, the inquiry will then be transmitted to the Office of the Attorney General
or the Deputy Attorney General.
(2) All requests for formal legal opinions from the Department of Justice shall be
directed to the Counsel to the President, who will direct such requests to the Office of the Attorney
General or the Assistant Attorney General for Legal Counsel.
(3) All comments between the White House Office and the Department of Justice in
regard to policy, legislation, and budgeting should be handled directly between those parties
concerned.
Your cooperation in observing these guidelines is most strongly urged. If you have any
questions regarding these procedures, please contact the Counsel's Office.
C. Communications with the Department of The Treasury
In light of the sensitive nature of some of the component agencies of the Department of
the Treasury, such as the Office of Comptroller of the Currency, Internal Revenue Service, Bureau of
Alcohol, Tobacco and Firearms, and the Secret Service, the following procedures have been
established in regard to communications between the White House staff and the Treasury
Department:
(1) All inquiries that concern or may concern particular pending investigations or cases
shall be directed to the Counsel to the President. If appropriate and necessary, the inquiry will then
be transmitted to the Office of the Deputy Secretary or the Office of the General Counsel of the
Treasury.
(2) All inquiries that concern or may concern rulings on pending applications,
regulatory actions, or adjudications shall likewise be directed to the Counsel to the President for
transmittal, if appropriate, to the Deputy Secretary or General Counsel.
(3) All requests involving tax return information shall be directed to the Counsel to the
President. If permitted by the Internal Revenue Code, such requests will be forwarded to the Deputy
Secretary of the Treasury, except for routine "tax checks," which will be processed under our existing
procedures.
(4) Requests for information or statistical data of a routine nature and comments
regarding policy, legislation, and budgeting should continue to be handled directly between White
House staff and the appropriate Treasury official.
d. Procedures Governing Presidential Review of International Aviation Decisions
Executive Order 12547 (February 6, 1986) sets out procedures for Presidential review of
international aviation decisions pursuant to Section 801 of the Federal Aviation Act, 49 U.S.C. 1461.
Section 5 of the Executive order prohibits individuals within the Executive Office of the President
from discussing Section 801 cases those involving international aviation with outside parties, and
requires such individuals to refer written communications on Section 801 cases from outside parties
to the appropriate office outside the Executive Office of the President. You should refuse to discuss
cases subject to the President's approval under Section 801 with interested private parties, and you
should refer any written communications you receive on such cases to the Counsel's Office for
appropriate referral.
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Purely domestic aviation decisions not subject to Presidential approval under Section
801 would typically implicate our general policy against White House interference in particular
matters pending before agencies with adjudicative responsibilities. You should consult with the
Counsel's Office before discussing such cases with interested private parties or government agencies.
10.
Post-Employment Restrictions
Federal criminal law (18 U.S.C. 207) imposes legal restrictions on Government employees
following their Government service. Although the law imposes stricter limitations on individuals who
occupy higher level positions, certain prohibitions apply (with specified exemptions) to all officials
and employees of the executive branch, the independent agencies, and the District of Columbia,
including most special Government employees. Violating the specific limitations on post-
employment activities can result in fines and imprisonment of up to 5 years. The law is designed to
preclude former officials from unfairly exploiting their prior Government employment and affiliations.
The post-employment restrictions described in parts a and b of this section apply to
individuals leaving Federal service prior to January 1, 1991. Changes applicable thereafter are
discussed in part C.
a. Overview of Current Law
Section 207 of Title 18 of the United States Code, as amended ("the Act"), a copy of
which is included within Attachment A, contains four basic prohibitions:
(1) The Lifetime Bar: A lifetime bar against a former Government employee acting as a
representative in any particular matter involving specific parties in which he or she personally and
substantially participated during Government service.
(2) 2-Year Official Responsibility Bar: A 2-year restriction on former Government
employees acting as a representative in any particular matter involving specific parties over which he
or she had official responsibility during his or her last year of Government service (or in certain cases,
earlier).
(3) 2-Year Bar on Assisting Representation by Personal Presence; Senior Employees
Only: A 2-year restriction on a former senior employee assisting, by personal presence, in a
representation before the United States in any particular matter involving specific parties in which he
or she participated personally and substantially during Government service.
(4) 1-Year Cooling-Off Period; Senior Employees Only: A 1-year cooling-off period on a
former senior employee, precluding any communications with the intent to influence his or her
former department or agency on any particular matter, regardless of prior involvement.
Given the law's complexity, the above summaries are necessarily incomplete, and each
restriction is described below in more detail. It is also recommended that you become familiar with
the details of these restrictions, as set forth in Office of Personnel Management regulations at 5 C.F.R.
Part 2637. Limited excerpts from these regulations are set out in Attachment D and referenced in the
discussion that follows. Copies of the complete regulations are available on request from the
Counsel's office.
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b. The Four Current Restrictions
(1) The Lifetime Bar
The Act creates a lifetime prohibition against a former employee acting as a
representative in particular matters involving specific parties in which (a) he or she personally and
substantially participated as a Government employee, and in which (b) the Government has a direct
and substantial interest. When this bar applies, the former employee may not, as to the specific
matter covered, act as agent for, or otherwise represent, anyone in any appearance before a court,
department, agency, or Government official or employee. In addition, he or she may not
communicate in any way with the U.S. Government on such matters if the communication is made
with the intent to influence the receiver. Communications to Congress are generally not limited. This
restriction does not bar involvement or assistance in any matter; it simply limits the former
employee's communications with the U.S. Government about the matter.
The lifetime bar only applies to particular matters involving specific parties. (The
regulation defining this term is reprinted at Attachment D.) Such a matter is typically a specific
proceeding affecting the legal rights of parties or an isolatable transaction or set of transactions
between identifiable parties. A former employee's prior participation in Government rulemaking,
legislation, policy formulation, or other matters of general applicability does not trigger this
restriction.
The lifetime bar also applies only to matters in which the former employee was
personally and substantially involved. (The regulatory definition of this term is reprinted at
Attachment D.) Personal involvement may be direct or through the participation of a subordinate
when directed by the employee. Substantial involvement requires involvement that is significant to
the matter or appears so, and that is more than official responsibility and more than perfunctory. Note
that brief involvement at a critical stage in a matter may be highly influential and hence substantial,
while lengthy peripheral involvement may be insubstantial. Participation in mere ancillary matters
would not be substantial, unless the ancillary matter proved to be the subject of the later proposed
representation.
In short, if an employee participated personally and substantially in a particular
matter involving specific parties, he or she is forever precluded from representing anyone in any
proceeding concerning the matter in which the U.S. Government has a direct and substantial interest.
(2) The 2-Year Official Responsibility Bar
The Act also contains a 2-year restriction on a former employee's representative
involvement in any particular matter involving specific parties that was under his or her official
responsibility during the last year of Government service (or in some cases, earlier, as described
below). During that 2-year period, the former employee may not act as attorney or other
representative in the matter or otherwise communicate with the U.S. Government with the intent to
influence the recipient. As is the case with the lifetime bar described above, this 2-year bar only
applies to particular matters involving specific parties and does not prohibit behind-the-scenes advice
or contacts with Congress.
Matters covered by this 2-year bar are those over which the former employee had
official responsibility. (A definition of this term is reprinted at Attachment D.) In general, official
responsibility encompasses matters for which an official had direct administrative or operating
authority to approve, disapprove, or otherwise direct Government actions. Ordinarily, the scope of
the former employee's responsibility will be determined by his or her job description, regulation, or a
relevant statute.
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It is irrelevant whether the former employee actually knows that a matter was under
his or her official responsibility. If an employee suspects that a matter may have been under his or her
official responsibility, he or she must make further inquiries.
The 2-year bar is measured from the end of an official's responsibility for a given
area. That is, as to matters within his or her area of responsibility during the year immediately prior to
leaving Federal service, an official is barred from representation, for 2 years after the end of his or her
Federal service. In addition, if a former official's responsibilities changed some time before the end of
his or her Federal service, he or she is also subject to the bar as to matters within the area of former
responsibility, until 2 years after the former responsibility ended. (For example, if an individual
switched jobs, spent 6 months in the new job, and then left the Government, the individual would
have to wait a year and a half before the bar expired as to the first job and 6 more months before the
bar expired as to the second job.)
(3) Two-year Bar on Assisting in Representation by Personal Presence; Senior
Employees Only
A Senior Employee is also barred for 2 years after Government employment from
assisting "by personal presence" in representation of any person in a particular matter involving
specific parties in which the former Senior Employee participated personally and substantially. By
statute, a Senior Employee includes: (1) any individual paid at the Executive Level; (2) certain high-
level military officials; and (3) individuals in positions that are expressly designated as Senior
Employees. (No positions in the White House Office or Office of Policy Development have been
expressly designated.)
Like the lifetime bar described above, this restriction covers only particular matters
involving specific parties and only those matters in which the former Senior Employee was
personally and substantially involved. (See definitions of those terms above and in Attachment D.)
The 2-year bar on assisting by personal presence in representation does not prevent
Senior Employees from providing assistance in particular matters in which they were previously
personally and substantially involved. They cannot, however, make a personal appearance before the
U.S. Government in such a matter.
(4) The 1-Year Cooling-Off Period: Senior Employees Only
Senior Employees (as defined above) are also covered by a 1-year "cooling-off"
period following the termination of their Government employment. During that year, a Senior
Employee may not represent anyone before, nor communicate with an intent to influence anyone at,
his or her former department or agency concerning any particular matter pending before that
department or agency or in which the agency has a direct and substantial interest. The entire
Executive Office of the President is now considered to be a single agency for the purpose of this
restriction. (Note that the scope of this cooling-off period is expanded as of 1991. See Part C of this
section, below.)
This bar applies regardless whether the employee previously participated in or had
responsibility for the matter, and regardless whether the matter was pending when he or she was
employed at the agency. Unlike the three preceding bars, this cooling-off period includes
communications involving policy matters such as legislation or rulemaking; it is not limited to
particular matters involving specific parties. As in the other bars, however, behind-the-scenes advice
to an outside party is not prohibited.
F-24
Although the bar covers almost all Senior Employees and their activities, there are
certain exemptions. For example, it does not apply to former employees who are subsequently
elected to State or local office, or become employees of State and local Government agencies or of
certain institutions of higher education, hospitals, or medical research foundations, as to contacts on
behalf of those new employers. The statute also does not prohibit communication with or
representation before Congress, other agencies, the public, or the press. The law does not preclude a
former Senior Employee from contact with his or her former agency if the contact is required by law.
The law contains numerous miscellaneous provisions for obtaining special exemptions, making
certain exempt communications, testifying in court, and barring partners of current employees from
certain activities.
Because the Act covers such a broad range of conduct and carries such serious
penalties for violation, it is imperative that a former employee carefully consult the law and the
implementing regulations. The Office of the Counsel to the President can provide further information.
C. Key Changes Taking Effect January 1, 1991
Under the Ethics Reform Act of 1989, certain changes to the post-employment
restrictions take effect as to individuals leaving Federal service on or after January 1, 1991. Key
changes are:
(1) Repeal of the 2-Year Bar on Senior Employees Assisting in Representation by
Personal Presence
(2) Redefinition and Expansion of the 1-Year Cooling-Off Period for Senior Employees
First, as of January 1, 1991, the pool of those subject to a 1-year cooling-off period
will include: (a) anyone paid at the Executive Level or higher; (b) certain high-level military
personnel; and the Vice President. This classification replaces the prior system in which certain
positions had to be "designated" as senior. The Office of Government Ethics does, however, have
limited powers to exempt certain positions (other than White House or Executive Level positions)
from this classification.
Second, a group of "Very Senior" Employees will be subject to a broader bar during
the one-year cooling-off period. Affected individuals are the Vice President, those in positions at
Executive Level I throughout the Government (chiefly the Cabinet), individuals at Executive Level II
or higher salaries in the Executive Office of the President and individuals in the White House Office
or Office of the Vice President at salaries above Executive Level III. During the cooling-off period, a
Very Senior Employee will not only be barred from lobbying anyone in his or her agency, he or she
will also be barred from lobbying anyone in an Executive Level position throughout the entire
executive branch. (The Executive Office of the President is considered a single agency for the
purpose of this restriction.) For further information on the nature of the prohibited conduct, see the
discussion of the current law regarding the cooling-off period, above.
(3) New 1-Year Bar on Aiding or Advising in an Ongoing Trade or Treaty Negotiation
Under the new law, a new restriction applies to individuals in the executive and
legislative branches who have been personally and substantially involved in a trade or treaty
negotiation within the 1-year period before leaving Federal service and who have had access to
specially designated non-public information about the negotiation. Such individuals are prohibited
for 1-year after their departure from aiding or advising a party other than the United States on the
basis of the designated information.
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ATTACHMENT A
Selected Criminal Conflict-of-Interest Statutes
Note: Except as otherwise noted, the statutes set forth in Attachment A reflect the amendments made by the DoD Authorization
Act, Pub. L. No. 101-189 (November 29, 1989), the Ethics Reform Act of 1989, Pub. L. No. 101-194 (November 30, 1989), and
the Act of May 4, 1990, Pub. L. 101-280 (making certain technical corrections to the Ethics Reform Act of 1989).
Financial Conflicts of Interest
(18 U.S.C. 208)
§ 208. Acts affecting a personal financial interest
(a) Except as permitted by subsection (b) hereof, whoever, being an officer or employee of the executive branch of the United
States Government, or of any independent agency of the United States, a Federal Reserve bank director, officer, or employee, or
an officer or employee of the District of Columbia, including a special Government employee, participates personally and
substantially as a Government officer or employee, through decision, approval, disapproval, recommendation, the rendering of
advice, investigation, or otherwise, in a judicial or other proceeding, application, request for a ruling or other determination,
contract, claim, controversy, charge, accusation, arrest, or other particular matter in which, to his knowledge, he, his spouse, minor
child, general partner, organization in which he is serving as officer, director, trustee, general partner or employee, or any person
or organization with whom he is negotiating or has any arrangement concerning prospective employment, has a financial interest--
Shall be subject to the penalties set forth in section 216 of this title.
(b) Subsection (a) shall not apply--
(1) if the officer or employee first advises the Government official responsible for appointment to his or her position of
the nature and circumstances of the judicial or other proceeding, application, request for a ruling or other determination,
contract, claim, controversy, charge, accusation, arrest, or other particular matter and makes full disclosure of the financial
interest and receives in advance a written determination made by such official that the interest is not so substantial as to
be deemed likely to affect the integrity of the services which the Government may expect from such officer or employee;
(2) if, by regulation issued by the Director of the Office of Government Ethics, applicable to all or a portion of all officers
and employees covered by this section, and published in the Federal Register, the financial interest has been exempted from
the requirements of subsection (a) as being too remote or too inconsequential to affect the integrity of the services of the
Government officers or employees to which such regulation applies;
(3) in the case of a special Government employee serving on an advisory committee within the meaning of the Federal
Advisory Committee Act (including an individual being considered for an appointment to such a position), the official
responsible for the employee's appointment, after review of the financial disclosure report filed by the individual pursuant
to the Ethics in Government Act of 1978, certifies in writing that the need for the individual's services outweighs the
potential for a conflict of interest created by the financial interest involved; or
(4) the financial interest that would be affected by the particular matter involved is that resulting solely from the interest of
the officer or employee, or his or her spouse or minor child, in birthrights--
(A) in an Indian tribe, band, nation, or other organized group or community, including any Alaska Native village
corporation, as defined in or established pursuant to the Alaska Native Claims Settlement Act, which is recognized as
eligible for the special programs and services provided by the United States to Indians because of their status as
Indians,
(B) in an Indian allotment the title to which is held in trust by the United States or which is inalienable by the
allottee without the consent of the United States, or
(C) in an Indian claims fund held in trust or administered by the United States,
if the particular matter does not involve the Indian allotment or claims fund of the Indian tribe, band, nation, organized
group or community, or Alaska Native village corporation as a specific party or parties.
(c)
(1) For the purpose of paragraph (1) of subsection (b), in the case of class A and B directors of Federal Reserve Banks,
the Board of Governors of the Federal Reserve System shall be deemed to be the Government official responsible for
appointment.
(2) The potential availability of an exemption under any particular paragraph of subsection (b) does not preclude an
exemption being granted pursuant to another paragraph of subsection (b).
(d) (1) Upon request, a copy of any determination granting an exemption under subsection (b)(1) or (b)(3) shall be made
available to the public by the agency granting the exemption pursuant to the procedures set forth in section 105 of the
Ethics in Government Act of 1978. In making such determination available, the agency may withhold from disclosure any
information contained in the determination that would be exempt from disclosure under section 552 of title 5. For
Attachment A - page 1
purposes of determinations under subsection (b)(3), the information describing each financial interest shall be no more
extensive than that required of the individual in his or her financial disclosure report under the Ethics in Government Act
of 1978.
(2) The Office of Government Ethics, after consultation with the Attorney General, shall issue uniform regulations for the
issuance of waivers and exemptions under subsection (b) which shall--
(A) list and describe exemptions; and
(B) provide guidance with respect to the types of interests that are not so substantial as to be deemed likely to affect
the integrity of the services the Government may expect from the employee.
Attachment A- page 2
Supplementing the Salary of a Federal Employee
(18 U.S.C. 209)
§ 209. Salary of Government officials and employees payable only by United States
(a) Whoever receives any salary, or any contribution to or supplementation of salary, as compensation for his services as an
officer or employee of the executive branch of the United States Government, of any independent agency of the United States, or
of the District of Columbia, from any source other than the Government of the United States, except as may be contributed out
of the treasury of any State, county, or municipality; or
Whoever, whether an individual, partnership, association, corporation, or other organization pays, or makes any contribution to, or
in any way supplements the salary of, any such officer or employee under circumstances which would make its receipt a violation
of this subsection--
Shall be subject to the penalties set forth in section 216 of this title.
(b) Nothing herein prevents an officer or employee of the executive branch of the United States Government, or of any
independent agency of the United States, or of the District of Columbia, from continuing to participate in a bona fide pension,
retirement, group life, health or accident insurance, profit-sharing, stock bonus, or other employee welfare or benefit plan
maintained by a former employer.
(c) This section does not apply to a special Government employee or to an officer or employee of the Government serving
without compensation, whether or not he is a special Government employee, or to any person paying, contributing to, or
supplementing his salary as such.
(d) This section does not prohibit payment or acceptance of contributions, awards, or other expenses under the terms of the
Government Employees Training Act (Public Law 85-507, 72 Stat. 327; 5 U.S.C. 2301-2319, July 7, 1958).
(e) This section does not prohibit the payment of actual relocation expenses incident to participation, or the acceptance of same
by a participant in an executive exchange or fellowship program in an executive agency: Provided, That such program has been
established by statute or Executive order of the President, offers appointments not to exceed three hundred and sixty-five days,
and permits no extensions in excess of ninety additional days or, in the case of participants in overseas assignments, in excess of
three hundred and sixty-five days.
(f) This section does not prohibit acceptance or receipt, by any officer or employee injured during the commission of an offense
described in section 351 or 1751 of this title, of contributions or payments from an organization which is described in section
501(c)(3) of the Internal Revenue Code of 1986 and which is exempt from taxation under section 501(a) of such Code.
Attachment A- page 3
Acting As Agent or Attorney In
Matters Before the United States
(18 U.S.C. 205)
§ 205. Activities of officers and employees in claims against and other matters affecting the Government
(a) Whoever, being an officer or employee of the United States in the executive, legislative, or judicial branch of the Government
or in any agency of the United States, other than in the proper discharge of his official duties--
(1) acts as agent or attorney for prosecuting any claim against the United States, or receives any gratuity, or any share of
or interest in any such claim in consideration of assistance in the prosecution of such claim, or
(2) acts as agent or attorney for anyone before any department, agency, court, court-martial, officer, or civil, military, or
naval commission in connection with any covered matter in which the United States is a party or has a direct and
substantial interest;
shall be subject to the penalties set forth in section 216 of this title.
(b) [OMITTED; relates only to District of Columbia employees]
(c) A special Government employee shall be subject to subsections (a) and (b) only in relation to a covered matter involving a
specific party or parties--
(1) in which he has at any time participated personally and substantially as a Government employee or special Government
employee through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise; or
(2) which is pending in the department or agency of the Government in which he is serving.
Paragraph (2) shall not apply in the case of a special Government employee who has served in such department or agency no
more than sixty days during the immediately preceding period of three hundred and sixty-five consecutive days.
(d) Nothing in subsection (a) or (b) prevents an officer or employee, if not inconsistent with the faithful performance of his
duties, from acting without compensation as agent or attorney for, or otherwise representing, any person who is the subject of
disciplinary, loyalty, or other personnel administration proceedings in connection with those proceedings.
(e) Nothing in subsection (a) or (b) prevents an officer or employee, including a special Government employee, from acting, with
or without compensation, as agent or attorney for, or otherwise representing, his parents, spouse, child, or any person for whom,
or for any estate for which, he is serving as guardian, executor, administrator, trustee, or other personal fiduciary except--
(1) in those matters in which he has participated personally and substantially as a Government employee or special
Government employee through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or
otherwise, or
(2) in those matters which are the subject of his official responsibility,
subject to approval by the Government official responsible for appointment to his position.
(f) Nothing in subsection (a) or (b) prevents a special Government employee from acting as agent or attorney for another person
in the performance of work under a grant by, or a contract with or for the benefit of, the United States if the head of the
department or agency concerned with the grant or contract certifies in writing that the national interest so requires and publishes
such certification in the Federal Register.
(g) Nothing in this section prevents an officer or employee from giving testimony under oath or from making statements required
to be made under penalty for perjury or contempt.
(h) For the purpose of this section, the term "covered matter" means any judicial or other proceeding, application, request for a
ruling or other determination, contract, claim, controversy, investigation, charge, accusation, arrest, or other particular matter.
Attachment A- page 4
Compensation for Representational Services
Before the U.S. Government
(18 U.S.C. 203)
§ 203. Compensation to Members of Congress, officers, and others in matters affecting the Government
(a) Whoever, otherwise than as provided by law for the proper discharge of official duties, directly or indirectly--
(1) demands, seeks, receives, accepts, or agrees to receive or accept any compensation for any representational services, as
agent or attorney or otherwise rendered or to be rendered either personally or by another--
(A) at a time when such person is a Member of Congress, Member of Congress Elect, Delegate, Delegate Elect,
Resident Commissioner, or Resident Commissioner Elect; or
(B) at a time when such person is an officer or employee or Federal judge of the United States in the executive,
legislative, or judicial branch of the Government, or in any agency of the United States,
in relation to any proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge,
accusation, arrest, or other particular matter in which the United States is a party or has a direct and substantial interest,
before any department, agency, court, court-martial, officer, or any civil, military, or naval commission; or
(2) knowingly gives, promises, or offers any compensation for any such representational services rendered or to be rendered
at a time when the person to whom the compensation is given, promised, or offered, is or was such a Member, Member
Elect, Delegate, Delegate Elect, Commissioner, Commissioner Elect, Federal judge, officer, or employee;
shall be subject to the penalties set forth in section 216 of this title.
(b) [OMITTED; relates only to District of Columbia employees]
(c) A special Government employee shall be subject to subsections (a) and (b) only in relation to a particular matter involving a
specific party or parties--
(1) in which such employee has at any time participated personally and substantially as a Government employee or as a
special Government employee through decision, approval, disapproval, recommendation, the rendering of advice, investigation
or otherwise; or
(2) which is pending in the department or agency of the Government in which such employee is serving except that
paragraph (2) of this subsection shall not apply in the case of a special Government employee who has served in such
department or agency no more than sixty days during the immediately preceding period of three hundred and sixty-five
consecutive days.
(d) Nothing in this section prevents an officer or employee, including a special Government employee, from acting, with or
without compensation, as agent or attorney for or otherwise representing his parents, spouse, child, or any person for whom, or
for any estate for which, he is serving as guardian, executor, administrator, trustee, or other personal fiduciary except--
(1) in those matters in which he has participated personally and substantially as a Government employee or as a special
Government employee through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or
otherwise; or
(2) in those matters that are the subject of his official responsibility,
subject to approval by the Government official responsible for appointment to his position.
(e) Nothing in this section prevents a special Government employee from acting as agent or attorney for another person in the
performance of work under a grant by, or a contract with or for the benefit of, the United States if the head of the department
or agency concerned with the grant or contract certifies in writing that the national interest so requires and publishes such
certification in the Federal Register.
(f) Nothing in this section prevents an individual from giving testimony under oath or from making statements required to be
made under penalty of perjury.
Attachment A - page 5
Post-Employment Restrictions
(18 U.S.C. 207)
Note: This version of 18 U.S.C. 207 does not reflect the amendments made by the Ethics Reform Act of 1989, Pub. L. No. 101-
194 (November 30, 1989), which amended the law effective January 1, 1991. This version applies to employees leaving
government service prior to January 1, 1991.
$ 207. Disqualification of former officers and employees; disqualification of partners of current officers and employees
(a) Whoever, having been an officer or employee of the executive branch of the United States Government, of any independent
agency of the United States, or of the District of Columbia, including a special Government employee, after his employment has
ceased, knowingly acts as agent or attorney for, or otherwise represents, any other person (except the United States), in any
formal or informal appearance before, or, with the intent to influence, makes any oral or written communication on behalf of any
other person (except the United States) to--
(1) any department, agency, court, court-martial, or any civil, military, or naval commission of the United States or the
District of Columbia, or any officer or employee thereof, and
(2) in connection with any judicial or other proceeding, application, request for a ruling or other determination, contract,
claim, controversy, investigation, charge, accusation, arrest, or other particular matter involving a specific party or parties in
which the United States or the District of Columbia is a party or has a direct and substantial interest, and
(3) in which he participated personally and substantially as an officer or employee through decision, approval, disapproval,
recommendation, the rendering of advice, investigation or otherwise, while so employed; or
(b) Whoever, (i) having been so employed, within two years after his employment has ceased, knowingly acts as agent or attorney
for, or otherwise represents, any other person (except the United States), in any formal or informal appearance before, or, with
the intent to influence, makes any oral or written communication on behalf of any other person (except the United States) to, or
(ii) having been so employed and as specified in subsection (d) of this section, within two years after his employment has ceased,
knowingly represents or aids, counsels, advises, consults, or assists in representing any other person (except the United States) by
personal presence at any formal or informal appearance before--
(1) any department, agency, court, court-martial, or any civil, military or naval commission of the United States or the
District of Columbia, or any officer or employee thereof, and
(2) in connection with any judicial or other proceeding, application, request for a ruling or other determination, contract,
claim, controversy, investigation, charge, accusation, arrest or other particular matter involving a specific party or parties in
which the United States or the District of Columbia is a party or has a direct and substantial interest, and
(3) as to (i), which was actually pending under his official responsibility as an officer or employee within a period of one
year prior to the termination of such responsibility, or, as to (ii), in which he participated personally and substantially as an
officer or employee; or
(c) Whoever, other than a special Government employee who serves for less than sixty days in a given calendar year, having been
so employed as specified in subsection (d) of this section, within one year after such employment has ceased, knowingly acts as
agent or attorney for, or otherwise represents, anyone other than the United States in any formal or informal appearance before,
or, with the intent to influence, makes any oral or written communication on behalf of anyone other than the United States, to--
(1) the department or agency in which he served as an officer or employee, or any officer or employee thereof, and
(2) in connection with any judicial, rulemaking, or other proceeding, application, request for a ruling or other determination,
contract, claim, controversy, investigation, charge, accusation, arrest, or other particular matter, and
(3) which is pending before such department or agency or in which such department or agency has a direct and substantial
interest--
shall be subject to the penalties set forth in section 216 of this title.
(d)(1) Subsection (c) of this section shall apply to a person employed--
(A) at a rate of pay specified in or fixed according to subchapter II of chapter 53 of title 5, United States Code, or
a comparable or greater rate of pay under other authority;
(B) on active duty as a commissioned officer of a uniformed service assigned to pay grade of 0-9 or above as
described in section 201 of title 37, United States Code; or
(C) in a position which involves significant decision-making or supervisory responsibility, as designated under this
subparagraph by the Director of the Office of Government Ethics, in consultation with the department or agency
concerned. Only positions which are not covered by subparagraphs (A) and (B) above, and for which the basic rate
of pay is equal to or greater than the basic rate of pay for GS-17 of the General Schedule prescribed by section 5332
of title 5, United States Code, or positions which are established within the Senior Executive Service pursuant to the
Civil Service Reform Act of 1978, or positions of active duty commissioned officers of the uniformed services assigned
to pay 0-7 or 0-8, as described in section 201 of title 37, United States Code, may be designated. As to persons in
positions designated under this subparagraph, the Director may limit the restrictions of subsection (c) to permit a
Attachment A - page 6
former officer or employee, who served in a separate agency or bureau within a department or agency, to make
appearances before or communications to persons in an unrelated agency or bureau, within the same department or
agency, having separate and distinct subject matter jurisdiction, upon a determination by the Director that there exists
no potential for use of undue influence or unfair advantage based on past government service. On an annual basis,
the Director of the Office of Government Ethics shall review the designations and determinations made under this
subparagraph and, in consultation with the department or agency concerned, make such additions and deletions as are
necessary. Departments and agencies shall cooperate to the fullest extent with the Director of the Office of
Government Ethics in the exercise of his responsibilities under this paragraph.
(2) The prohibition of subsection (c) shall not apply to appearances, communications, or representation by a former officer
or employee, who is--
(A) an elected official of a State or local government, or
(B) whose principal occupation or employment is with (i) an agency or instrumentality of a State or local
government, (ii) an accredited, degree-granting institution of higher education, as defined in section 1201(a) of the
Higher Education Act of 1965, or (iii) a hospital or medical research organization, exempted and defined under
section 501(c)(3) of the Internal Revenue Code of 1986, and the appearance, communication, or representation is on
behalf of such government, institution, hospital, or organization.
(c) For the purposes of subsection (c), whenever the Director of the Office of Government Ethics determines that a separate
statutory agency or bureau within a department or agency exercises functions which are distinct and separate from the remaining
functions of the department or agency, the Director shall by rule designate such agency or bureau as a separate department or
agency; except that such designation shall not apply to former heads of designated bureaus or agencies, or former officers and
employees of the department or agency whose official responsibilities included supervision of said agency or bureau.
(f) The prohibitions of subsections (a), (b), and (c) shall not apply with respect to the making of communications solely for the
purpose of furnishing scientific or technological information under procedures acceptable to the department or agency concerned,
or if the head of the department or agency concerned with the particular matter, in consultation with the Director of the Office
of Government Ethics, makes a certification, published in the Federal Register, that the former officer or employee has
outstanding qualifications in a scientific, technological, or other technical discipline, and is acting with respect to a particular
matter which requires such qualifications, and that the national interest would be served by the participation of the former officer
or employee.
(g) Whoever, being a partner of an officer or employee of the executive branch of the United States Government, of any
independent agency of the United States, or of the District of Columbia, including a special Government employee, acts as agent
or attorney for anyone other than the United States before any department, agency, court, court-martial, or any civil, military, or
naval commission of the United States or the District of Columbia, or any officer or employee thereof, in connection with any
judicial or other proceeding, application, request for a ruling or other determination, contract, claim, controversy, investigation,
charge, accusation, arrest, or other particular matter in which the United States or the District of Columbia is a party or has a
direct and substantial interest and in which such officer or employee or special Government employee participates or has
participated personally and substantially as an officer or employee through decision, approval, disapproval, recommendation, the
rendering of advice, investigation, or otherwise, or which is the subject of his official responsibility, shall be fined not more than
$5,000, or imprisoned for not more than one year, or both.
(h) Nothing in this section shall prevent a former officer or employee from giving testimony under oath, or from making
statements required to be made under penalty of perjury.
(i) The prohibition contained in subsection (c) shall not apply to appearances or communications by a former officer or employee
concerning matters of a personal and individual nature, such as personal income taxes or pension benefits; nor shall the
prohibition of that subsection prevent a former officer or employee from making or providing a statement, which is based on the
former officer's or employee's own special knowledge in the particular area that is the subject of the statement, provided that no
compensation is thereby received, other than that regularly provided for by law or regulation for witnesses.
(j) If the head of the department or agency in which the former officer or employee served finds, after notice and opportunity
for a hearing, that such former officer or employee violated subsection (a), (b), or (c) of this section, such department or agency
head may prohibit that person from making, on behalf of any other person (except the United States), any informal or formal
appearance before, or, with the intent to influence, any oral or written communication to, such department or agency on a
pending matter of business for a period not to exceed five years, or may take other appropriate disciplinary action. Such
disciplinary action shall be subject to review in an appropriate United States district court. No later than six months after the
effective date of this Act, departments and agencies shall, in consultation with the Director of the Office of Government Ethics,
establish procedures to carry out this subsection.
(k) [OMITTED; inapplicable to Executive Office of the President employees]
Attachment A page 7
Post-Employment Restrictions
(18 U.S.C. 207)
Note: The following version of 18 U.S.C. § 207 applies to officers and employees departing the executive and legislative branches
on or after January 1, 1991 (except that it takes effect at noon on January 3, 1991 for Members of Congress). It reflects the
amendments made by the Ethics Reform Act of 1989 Pub. L. No. 101-194 (November 29, 1989) and the technical amendments
made by Pub. L. No. 101-280 (May 4, 1990).
§ 207. Restrictions on former officers, employees, and elected officials of the executive and legislative branches
(a) RESTRICTIONS ON ALL OFFICERS AND EMPLOYEES OF THE EXECUTIVE BRANCH AND CERTAIN OTHER
AGENCIES. --
(1) PERMANENT RESTRICTIONS ON REPRESENTATION ON PARTICULAR MATTERS. -- Any person who is an
officer or employee (including any special Government employee) of the executive branch of the United States (including
any independent agency of the United States), or of the District of Columbia, and who, after the termination of his or her
service or employment with the United States or the District of Columbia, knowingly makes, with the intent to influence,
any communication to or appearance before any officer or employee of any department, agency, court, or court-martial of
the United States or the District of Columbia, on behalf of any other person (except the United States or the District of
Columbia) in connection with a particular matter --
(A) in which the United States or the District of Columbia is a party or has a direct and substantial interest,
(B) in which the person participated personally and substantially as such officer or employee, and
(C) which involved a specific party or specific parties at the time of such participation,
shall be punished as provided in section 216 of this title.
(2) TWO-YEAR RESTRICTIONS CONCERNING PARTICULAR MATTERS UNDER OFFICIAL RESPONSIBILITY.-
Any person subject to the restrictions contained in paragraph (1) who, within 2 years after the termination of his or her
service or employment with the United States or the District of Columbia, knowingly makes, with the intent to influence,
any communication to. or appearance before any officer or employee of any department, agency, court, or court-martial of
the United States or the District of Columbia, on behalf of any other person (except the United States or the District of
Columbia), in connection with a particular matter --
(A) in which the United States or the District of Columbia is a party or has a direct and substantial interest,
(B) which such person knows or reasonably should know was actually pending under his or her official
responsibility as such officer or employee within a period of 1 year before the termination of his or her service
or employment with the United States or the District of Columbia, and
(C) which involved a specific party or specific parties at the time it was so pending,
shall be punished as provided in section 216 of this title.
(3) CLARIFICATION OF RESTRICTIONS. -- The restrictions contained in paragraphs (1) and (2) shall apply --
(A) in the case of an officer or employee of the executive branch of the United States (including any
independent agency), only with respect to communications to or appearances before any officer or employee of
any department, agency, court, or court-martial of the United States on behalf of any other person (except the
United States), and only with respect to a matter in which the United States is a party or has a direct and
substantial interest; and
(B) in the case of an officer or employee of the District of Columbia, only with respect to communications to
or appearances before any officer or employee of any department, agency, or court of the District of Columbia
on behalf of any other person (except the District of Columbia), and only with respect to a matter in which
the District of Columbia is a party or has a direct and substantial interest.
(b) ONE-YEAR RESTRICTIONS ON AIDING OR ADVISING. --
(1) IN GENERAL. -- Any person who is a former officer or employee of the executive branch of the United States
(including any independent agency) and is subject to the restrictions contained in subsection (a)(1), or any person who is a
former officer or employee of the legislative branch or a former Member of Congress, who personally and substantially
participated in any ongoing trade or treaty negotiation on behalf of the United States within the 1-year period preceding
the date on which his or her service or employment with the United States terminated, and who had access to information
concerning such trade or treaty negotiation which is exempt from disclosure under section 552 of title 5, which is so
designated by the appropriate department or agency, and which the person knew or should have known was so designated,
shall not, on the basis of that information, knowingly represent, aid, or advise any other person (except the United States)
concerning such ongoing trade or treaty negotiation for a period of 1 year after his or her service or employment with the
United States terminates. Any person who violates this subsection shall be punished as provided in section 216 of this title.
(2) DEFINITION. -- For purposes of this paragraph --
Attachment A - page 8
(A) the term "trade negotiation" means negotiations which the President determines to undertake to enter into
a trade agreement pursuant to section 1102 of the Omnibus Trade and Competitiveness Act of 1988, and does
not include any action taken before that determination is made; and
(B) the term "treaty" means an international agreement made by the President that requires the advice and
consent of the Senate.
(c) ONE-YEAR RESTRICTIONS ON CERTAIN SENIOR PERSONNEL OF THE EXECUTIVE BRANCH AND
INDEPENDENT AGENCIES. --
(1) RESTRICTIONS. - In addition to the restrictions set forth in subsections (a) and (b), any person who is an officer or
employee (including any special Government employee) of the executive branch of the United States (including an
independent agency), who is referred to in paragraph (2), and who, within 1 year after the termination of his or her service
or employment as such officer or employee, knowingly makes, with the intent to influence, any communication to or
appearance before any officer or employee of the department or agency in which such person served within 1 year before
such termination, on behalf of any other person (except the United States), in connection with any matter on which such
person seeks official action by any officer or employee of such department or agency, shall be punished as provided in
section 216 of this title.
(2) PERSONS TO WHOM RESTRICTIONS APPLY. -- (A) Paragraph (1) shall apply to a person (other than a person
subject to the restrictions of subsection (d))--
(i) employed at a rate of pay specified in or fixed according to subchapter II of chapter 53 of title 5,
(ii) employed in a position which is not referred to in clause (i) and for which the rate of basic
pay is equal to or greater than the rate of basic pay payable for GS-17 of the General Schedule,
(iii) appointed by the President to a position under section 105(a)(2)(B) of title 3 or by the Vice
President to a position under section 106(a)(1)(B) of title 3, or
(iv) employed in a position which is held by an active duty commissioned officer of the uniformed
services who is serving in a grade or rank for which the pay grade (as specified in section 201 of
title 37) is pay grade 0-7 or above.
(B) Paragraph (1) shall not apply to a special Government employee who serves less than 60 days in the 1-year
period before his or her service or employment as such employee terminates.
(C) At the request of department or agency, the Director of the Office of Government Ethics may waive the
restrictions contained in paragraph (1) with respect to any position, or category of positions, referred to in
clause (ii) or (iv) of subparagraph (A), in such department or agency if the Director determines that --
(i) the imposition of the restrictions with respect to such position or positions would create an
undue hardship on the department or agency in obtaining qualified personnel to fill such position
or positions, and
(ii) granting the waiver would not create the potential for use of undue influence or unfair
advantage.
(d) RESTRICTIONS ON VERY SENIOR PERSONNEL OF THE EXECUTIVE BRANCH AND INDEPENDENT
AGENCIES.--
(1) RESTRICTIONS.- In addition to the restrictions set forth in subsections (a) and (b), any person who --
(A) serves in the position of Vice President of the United States,
(B) is employed in a position in the executive branch of the United States (including any independent agency)
at a rate of pay payable for level I of the Executive Schedule or employed in a position in the Executive Office
of the President at a rate of pay payable for level II of the Executive Schedule, or
(C) is appointed by the President to a position under section 105(a)(2)(A) of title 3 or by the Vice President
to a position under section 106(a)(1)(A) of title 3,
and, who, within 1 year after the termination of that person's service in that position, knowingly makes, with the intent to
influence, any communication to or appearance before any person described in paragraph (2), on behalf of any other
person (except the United States), in connection with any matter on which such person seeks official action by any officer
or employee of the executive branch of the United States, shall be punished as provided in section 216 of this title.
(2) PERSONS WHO MAY NOT BE CONTACTED. -- The persons referred to in paragraph (1) with respect to
appearances or communications by a person in a position described in subparagraph (A), (B), or (C) of paragraph (1) are--
(A) any officer or employee of any department or agency in which such person served in such position within a
period of 1 year before such person's service or employment with the United States Government terminated,
and
(B) any person appointed to a position in the executive branch which is listed in section 5312, 5313, 5314, 5315,
Attachment A page 9
or 5316 of title 5.
(e) RESTRICTIONS ON MEMBERS OF CONGRESS AND OFFICERS AND EMPLOYEES OF THE LEGISLATIVE
BRANCH. --
[OMITTED; inapplicable to Executive branch.]
(f) RESTRICTIONS RELATING TO FOREIGN ENTITIES. --
(1) RESTRICTIONS. -- Any person who is subject to the restrictions contained in subsection (c), (d), or (e) and who
knowingly, within 1 year after leaving the position, office, or employment referred to in such subsection --
(A) represents a foreign entity before any officer or employee of any department or agency of the United States with
the intent to influence a decision of such officer or employee in carrying out his or her official duties, or
(B) aids or advises a foreign entity with the intent to influence a decision of any officer or employee of any
department or agency of the United States, in carrying out his or her official duties,
shall be punished as provided in section 216 of this title.
(2) DEFINITION. For purposes of this subsection, the term "foreign entity" means the government of a foreign country
as defined in section 1(e) of the Foreign Agents Registration Act of 1938, as amended, or a foreign political party as
defined in section 1(f) of that Act.
(g) SPECIAL RULES FOR DETAILEES. For purposes of this section, a person who is detailed from one department, agency,
or other entity to another department, agency, or other entity shall, during the period such person is detailed, be deemed to be
an officer or employee of both departments, agencies, or such entities.
(h) DESIGNATIONS OF SEPARATE STATUTORY AGENCIES AND BUREAUS. --
(1) DESIGNATIONS. - For purposes of subsection (c) and except as provided in paragraph (2), whenever the Director of
the Office of Government Ethics determines that an agency or bureau within a department or agency in the executive
branch exercises functions which are distinct and separate from the remaining functions of the department or agency and
that there exists no potential for use of undue influence or unfair advantage based on past Government service, the
Director shall by rule designate such agency or bureau as a separate department or agency. On an annual basis the
Director of the Office of Government Ethics shall review the designations and determinations made under this
subparagraph and, in consultation with the department or agency concerned, make such additions and deletions as are
necessary. Departments and agencies shall cooperate to the fullest extent with the Director of the Office of Government
Ethics in the exercise of his or her responsibilities under this paragraph.
(2) INAPPLICABILITY OF DESIGNATIONS. -- No agency or bureau within the Executive Office of the President may be
designated under paragraph (1) as a separate department or agency. No designation under paragraph (1) shall apply to
persons referred to in subsection (c)(2)(A)(i) or (iii).
(i) DEFINITIONS. -- For purposes of this section --
(1) the term "officer or employee", when used to describe the person to whom a communication is made or before whom
an appearance is made, with the intent to influence, shall include --
(A) in subsections (a), (c), and (d), the President and the Vice President; and
(B) in subsection (f) the President, the Vice President and Members of Congress;
(2) the term "participated" means an action taken as an officer or employee through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or other such action; and
(3) the term "particular matter" includes any investigation, application, request for a ruling or determination, rulemaking,
contract, controversy, claim, charge, accusation, arrest, or judicial or other proceeding.
(j) EXCEPTIONS. --
(1) OFFICIAL GOVERNMENT DUTIES. The restrictions contained in this section shall not apply to acts done in
carrying out official duties on behalf of the United States or the District of Columbia or as an elected official of a State or
local government.
(2) STATE AND LOCAL GOVERNMENTS AND INSTITUTIONS, HOSPITALS, AND ORGANIZATIONS. -- The
restrictions contained in subsections (c), (d), and (e) shall not apply to acts done in carrying out official duties as an
employee of --
(A) an agency or instrumentality of a State or local government if the appearance, communication, or
representation is on behalf of such government, or
(B) an accredited, degree-granting institution of higher education, as defined in section 1201(a) of the
Higher Education Act of 1965, or a hospital or medical research organization, exempted and defined
under section 501(c)(3) of the Internal Revenue Code of 1986, if the appearance, communication, or
Attachment A- page 10
representation is on behalf of such institution, hospital, or organization.
(3) INTERNATIONAL ORGANIZATIONS. The restrictions contained in this section shall not apply to an appearance
or communication on behalf of, or advice or aid to, an international organization in which the United States participates, if
the Secretary of State certifies in advance that such activity is in the interests of the United States.
(4) SPECIAL KNOWLEDGE. The restrictions contained in subsections (c), (d), and (e) shall not prevent an individual
from making or providing a statement, which is based on the individual's own special knowledge in the particular area that
is the subject of the statement, if no compensation is thereby received.
(5) EXCEPTION FOR SCIENTIFIC OR TECHNOLOGICAL INFORMATION.- The restrictions contained in subsection
(a), (c), and (d) shall not apply with respect to the making of communications solely for the purpose of furnishing scientific
or technological information, if such communications are made under procedures acceptable to the department or agency
concerned or if the head of the department or agency concerned with the pàrticular matter, in consultation with the
Director of the Office of Government Ethics, makes a certification, published in the Federal Register, that the former
officer or employee has outstanding qualifications in a scientific, technological, or other technical discipline, and is acting
with respect to a particular matter which requires such qualifications, and that the national interest would be served by the
participation of the former officer or employee. For the purposes of this paragraph, the term "officer or employee"
includes the Vice President.
(6) EXCEPTION FOR TESTIMONY. Nothing in this section shall prevent an individual from giving testimony
under oath, or from making statements required to be made under penalty of perjury. Notwithstanding the preceding
sentence --
(A) a former officer or employee of the executive branch of the United States (including any independent
agency) who is subject to the restrictions contained in subsection (a)(1) with respect to a particular matter may
not, except pursuant to court order, serve as an expert witness for any other person (except the United States)
in that matter; and
(B) a former officer or employee of the District of Columbia who is subject to the restrictions contained in
subsection (a)(1) with respect to a particular matter may not, except pursuant to court order, serve as an
expert witness for any other person (except the District of Columbia) in that matter.
The following will be codified in 18 U.S.C. $ 207 as a note:
(a) IN GENERAL. --
(1) Subject to paragraph (2) and to subsection (b), the amendments made by section 101 take effect on January 1, 1991.
(2) Subject to subsection (b), the amendments made by section 101 take effect at noon on January 3, 1991, with respect to
Members of Congress (within the meaning of section 207 of title 18, United States Code).
(b) EFFECT ON EMPLOYMENT. --
(1) The amendments made by section 101 apply only to persons whose service as a Member of Congress, the Vice
President, or an officer or employee to which such amendments apply terminates on or after the effective date of such
amendments.
(2) With respect to service as an officer or employee which terminates before the effective date set forth in subsection (a),
section 207 of title 18, United States Code, as in effect at the time of the termination of such service, shall continue to
apply, on and after such effective date, with respect to such service.
Attachment A- page 11
Definitions
(18 U.S.C. 202)
§ 202. Definitions
(a) For the purpose of sections 203, 205, 207, 208, and 209 of this title the term "special Government employee" shall mean an
officer or employee of the executive or legislative branch of the United States Government, of any independent agency of the
United States or of the District of Columbia, who is retained, designated, appointed, or employed to perform, with or without
compensation, for not to exceed one hundred and thirty days during any period of three hundred and sixty-five consecutive days,
temporary duties either on a full-time or intermittent basis, a part-time United States commissioner, a part-time United States
magistrate, or, regardless of the number of days of appointment, an independent counsel appointed under chapter 40 of title 28
and any person appointed by that independent counsel under section 594(c) of title 28. Notwithstanding the next preceding
sentence, every person serving as a part-time local representative of a Member of Congress in the Member's home district or
State shall be classified as a special Government employee. Notwithstanding section 29(c) and (d) of the Act of August 10, 1956
(70A Stat. 632; 5 U.S.C. 30r(c) and (d)), a Reserve officer of the Armed Forces, or an officer of the National Guard of the
United States, unless otherwise an officer or employee of the United States, shall be classified as a special Government employee
while on active duty solely for training. A Reserve officer of the Armed Forces or an officer of the National Guard of the
United States who is voluntarily serving a period of extended active duty in excess of one hundred and thirty days shall be
classified as an officer of the United States within the meaning of section 203 and sections 205 through 209 and 218. A Reserve
officer of the Armed Forces or an officer of the National Guard of the United States who is serving involuntarily shall be
classified as a special Government employee. The terms "officer or employee" and "special Government employee" as used in
sections 203, 205, 207 through 209, and 218 shall not include enlisted members of the Armed Forces.
(b) For the purposes of sections 205 and 207 of this title, the term "official responsibility" means the direct administrative or
operating authority, whether intermediate or final, and either exercisable alone or with others, and either personally or through
subordinates, to approve, disapprove, or otherwise direct Government action.
(c) Except as otherwise provided in such sections, the terms "officer" and "employee" in sections 203, 205, 207 through 209, and
218 of this title shall not include the President, the Vice President, a Member of Congress, or a Federal judge.
(d) [OMITTED; definition of "member of Congress"]
(e) [OMITTED; definitions of "executive branch," "judicial branch," and "legislative branch"]
Penalties
(18 U.S.C. 216)
$ 216. Penalties and injunctions.
(a) The punishment for an offense under section 203, 204, 205, 207, 208, or 209 of this title is the following:
(1) Whoever engages in the conduct constituting the offense shall be imprisoned for not more than one year or fined in
the amount set forth in this title, or both.
(2) Whoever willfully engages in the conduct constituting the offense shall be imprisoned for not more than five years or
fined in the amount set forth in this title, or both.
(b) The Attorney General may bring a civil action in the appropriate United States district court against any person who engages
in conduct constituting an offense under section 203, 204, 205, 207, 208, or 209 of this title and, upon proof of such conduct by a
preponderance of the evidence, such person shall be subject to a civil penalty of not more than $50,000 for each violation or the
amount of compensation which the person received or offered for the prohibited conduct, whichever amount is greater. The
imposition of a civil penalty under this subsection does not preclude any other criminal or civil statutory, common law, or
administrative remedy, which is available by law to the United States or any other person.
(c) If the Attorney General has reason to believe that a person is engaging in conduct constituting an offense under section 203,
204, 205, 207, 208, or 209 of this title, the Attorney General may petition an appropriate United States district court for an order
prohibiting that person from engaging in such conduct. The court may issue an order prohibiting that person from engaging in
such conduct if the court finds that the conduct constitutes such an offense. The filing of a petition under this section does not
preclude any other remedy which is available by law to the United States or any other person.
Attachment A- page 12
ATTACHMENT B
Executive Order 12674, as amended
Principles of Ethical Conduct
for Government Officers and Employees
By virtue of the authority vested in me as President by the Constitution and laws of the United
States of America, and in order to establish fair and exacting standards of ethical conduct for all
executive branch employees, it is hereby ordered as follows:
PART I - PRINCIPLES OF ETHICAL CONDUCT
Section 101. Principles of Ethical Conduct. To ensure that every citizen can have complete
confidence in the integrity of the Federal Government, each Federal employee shall respect and
adhere to the fundamental principles of ethical service as implemented in regulations
promulgated under sections 201 and 301 of this order:
(a)
Public service is a public trust, requiring employees to place loyalty to the
Constitution, the laws, and ethical principles above private gain.
(b)
Employees shall not hold financial interests that conflict with the conscientious
performance of duty.
(c)
Employees shall not engage in financial transactions using nonpublic
Government information or allow the improper use of such information to further any private
interest.
(d)
An employee shall not, except pursuant to such reasonable exceptions as are
provided by regulation, solicit or accept any gift or other item of monetary value from any
person or entity seeking official action from, doing business with, or conducting activities
regulated by the employee's agency, or whose interests may be substantially affected by the
performance or nonperformance of the employee's duties.
(e)
Employees shall put forth honest effort in the performance of their duties.
(f)
Employees shall make no unauthorized commitments or promises of any kind
purporting to bind the Government.
(g)
Employees shall not use public office for private gain.
(h)
Employees shall act impartially and not give preferential treatment to any
private organization or individual.
(i)
Employees shall protect and conserve Federal property and shall not use it for
other than authorized activities.
(j)
Employees shall not engage in outside employment or activities, including
seeking or negotiating for employment, that conflict with official Government duties and
responsibilities.
Attachment B - - page 1
(k)
Employees shall disclose waste, fraud, abuse, and corruption to appropriate
authorities.
(I)
Employees shall satisfy in good faith their obligations as citizens, including all
just financial obligations, especially those such as Federal, State, or local taxes that are imposed
by law.
(m)
Employees shall adhere to all laws and regulations that provide equal
opportunity for all Americans regardless of race, color, religion, sex, national origin, age, or
handicap.
(n)
Employees shall endeavor to avoid any actions creating the appearance that
they are violating the law or the ethical standards promulgated pursuant to this order.
Section 102. Limitations on Outside Earned Income.
(a)
No employee who is appointed by the President to a full-time noncareer
position in the executive branch, including all full-time employees in the White House Office
and the Office of Policy Development, shall receive any earned income for any outside
employment or activity performed during that Presidential appointment.
(b)
The prohibition set forth in subsection (a) shall not apply to any full-time
noncareer employees employed pursuant to 3 U.S.C. 105 and 3 U.S.C. 107 (a) at salaries below
the minimum rate of basic pay then paid for GS-9 of the General Schedule. Any outside
employment must comply with relevant agency standards of conduct, including any
requirements for approval of outside employment.
PART II - OFFICE OF GOVERNMENT ETHICS AUTHORITY
Section 201. The Office of Government Ethics. The Office of Government Ethics shall be
responsible for administering this order by:
(a)
Promulgating, in consultation with the Attorney General and the Office of
Personnel Management, regulations that establish a single, comprehensive, and clear set of
executive-branch standards of conduct that shall be objective, reasonable, and enforceable.
(b)
Developing, disseminating, and periodically updating an ethics reference
manual for employees of the executive branch describing the applicable statutes, rules,
decisions, and policies.
(c)
Promulgating, with the concurrence of the Attorney General, regulations
interpre?ting the provisions of the general conflict-of-interest statute, section 208 of title 18,
United States Code, and the statute prohibiting supplementation of salaries, section 209 of title
18, United States Code.
(d)
Promulgating, in consultation with the Attorney General and the Office of
Personnel Management, regulations establishing a system of nonpublic (confidential) financial
disclosure by executive branch employees to complement the system of public disclosure under
the Ethics in Government Act of 1978. Such regulations shall include criteria to guide agencies
in determining which employees shall submit these reports.
Attachment B - page 2
(e)
Ensuring that any implementing regulations issued by agencies under this order
are consistent with and promulgated in accordance with this order.
Section 202. Executive Office of the President. In that the agencies within the Executive Office
of the President (EOP) currently exercise functions that are not distinct and separate from each
other within the meaning and for the purposes of Section 207(e) of title 18, United States Code,
those agencies shall be treated as one agency under section 207(c) of title 18, United States
Code.
PART III - AGENCY RESPONSIBILITIES
Section 301. Agency Responsibilities. Each agency head is directed to:
(a)
Supplement, as necessary and appropriate, the comprehensive executive
branch-wide regulations of the Office of Government Ethics, with regulations of special
applicability to the particular functions and activities of the agency. Any supplementary
regulations shall be prepared as addenda to the branch-wide regulations and promulgated with
the concurrence of the Office of Government Ethics.
(b)
Ensure the review by all employees of this order and regulations promulgated
pursuant to the order.
(c)
Coordinate with the Office of Government Ethics in developing annual agency
ethics training plans. Such training shall include mandatory annual briefings on ethics and
standards of conduct for all employees appointed by the President, all employees in the
Executive Office of the President, all officials required to file public or nonpublic financial
disclosure reports, all employees who are contracting officers and procurement officials, and
any other employees designated by the agency head.
(d)
Where practicable, consult formally or informally with the Office of
Government Ethics prior to granting any exemption under section 208 of title 18, United States
Code, and provide the Director of the Office of Government Ethics a copy of any exemption
granted.
(e)
Ensure that the rank, responsibilities, authority, staffing, and resources of the
Designated Agency Ethics Official are sufficient to ensure the effectiveness of the agency ethics
program. Support should include the provision of a separate budget line item for ethics
activities, where practicable.
PART IV - DELEGATIONS OF AUTHORITY
Section 401. Delegations in Agency Heads. Except as provided in section 402 and except in the
case of the head of an agency, the authority of the President under section 208(b) of title 18,
United States Code, to grant exemptions to individuals is delegated to the head of the agency in
which an individual requiring an exemption is employed or to which the individual is attached
for purposes of administration.
Attachment B - page 3
Section 402. Delegations to the Counsel to the President.
(a)
Except as provided in section 401, the authority of the President under section
203 (d), 205 (e), and 208 (b) of title 18, United States Code, to grant exemptions or approvals for
Presidential appointees to committees, commissions, boards, or similar groups established by
the President is delegated to the Counsel to the President.
(b)
The authority of the President under sections 203 (d), 205 (e), and 208 (b) of
title 18, United States Code, to grant exemptions or approvals for individuals appointed pursuant
to 3 U.S.C. 105 and 3 U.S.C. 107 (a), is delegated to the Counsel to the President.
Section 403. Delegations Regarding Civil Services. The Office of Personnel Management and
the Office of Government Ethics, as appropriate, are delegated the authority vested in the
President by 5 U.S.C. 7301 to establish general regulations for the implementation of this
Executive order.
PART V- GENERAL PROVISIONS
Section 501. Revocations. The following Executive Orders are hereby revoked:
(a)
Executive Order No. 11222 of May 8, 1965.
(b)
Executive Order No. 12565 of September 25, 1986.
Section 502. Savings Provision.
(a)
All actions already taken by the President or by his delegates concerning
matters affected by this order and in force when this order is issued, including any regulations
issued under Executive Order 11222, Executive Order 12565 or statutory authority, shall, except
as they are irreconcilable with the provisions of this order or terminate by operation of law or by
Presidential action, remain in effect until properly amended, modified, or revoked pursuant to
the authority conferred by this order or any regulations promulgated under this order.
Notwithstanding anything in section 102 of this order, employees may carry out preexisting
contractual obligations entered into before the date of this order.
(b)
Financial reports filed in confidence (pursuant to the authority of Executive
Order No. 11222, 5 C.F.R. Part 735, and individual agency regulations) shall continue to be held
in confidence.
Section 503. Definitions. For purposes of this order, the term:
(a)
Contracting officers and procurement officials means all such officers and
officials as defined in the Office of Federal Procurement Policy Act Amendments of 1988.
(b)
Employee means any officer or employee of an agency, including a special
Government employee.
Attachment B - - page 4
(c)
Agency means any executive agency as defined in 5 U.S.C. 105, including any
executive department as defined in 5 U.S.C. 101, Government corporation as defined in 5
U.S.C. 103, or an independent establishment in the executive branch as defined in 5 U.S.C. 104
(other than the General Accounting Office), and the United States Postal Service and Postal Rate
Commission.
(d)
Head of agency means, in the case of an agency headed by more than one
person, the chair or comparable member of such agency.
(e)
Special Government employee means a special Government employee as
defined in 18 U.S.C. 202(a).
Section 504. Judicial Review. This order is intended only to improve the internal management
of the executive branch and is not intended to create any right or benefit, substantive or
procedural, enforceable at law by a party against the United States, its agencies, its officers, or
any person.
GEORGE BUSH
The White House
Attachment B - page 5
ATTACHMENT C
Standards of Conduct for the
Executive Office of the President
Chapter I
Part
100
Standards of conduct.
101
Public information provisions of the Administrative Procedures Act.
102
Enforcement of nondiscrimination on the basis of handicap in programs or activities
conducted by the Executive Office of the President.
Part 100 - STANDARDS OF CONDUCT
Subpart A-General Standards
Sec.
100.735-1
Purpose and scope.
100.735-2
Definitions.
100.735-3
Special Government employees.
100.735-4
General standards of conduct.
100.735-5
Responsibilities of employees.
100.735-6
Interpretation and advisory service; counseling.
100.735-7
Disciplinary action.
100.735-8
Conflicts of interest.
100.735-9
Disqualification because of private financial interests.
100.735-10
Additional prohibitions-regular employees.
100.735-11
Additional prohibitions-special Government employees.
100.735-12
Exemptions and exceptions from prohibitions of conflict of interest statutes.
100.735-13
Salary of employee payable only by United States.
100.735-14
Gifts, entertainment, and favors.
100.735-15
Outside employment and other activity
100.735-16
Financial interests.
100.735-17
Use Of Government property.
100.735-18
Misuse of information.
100.735-19
Indebtedness.
100.735-20
Gambling, betting, and lotteries.
100.735-21
General conduct prejudicial to the Government.
100.735-22
Miscellaneous statutory provisions.
100.735-23
Conduct and responsibilities of special Government employees.
100.735-24
Reporting of employment and financial interests-regular employees.
100.735-25
Reporting of employment and financial interests-special Government
employees.
100.735-26
Reviewing statements of financial interest.
100.735-27
Supplemental regulations or instructions.
Subpart B Special Procedures; Counsel to the President
100.735-31
Members of part-time committees boards and commissions.
100.735-32
Special delegation of authority to the Counsel to the President.
Authority: The provisions of this Part 100 issued under Executive Order 11222 of May 8,
1965, 30 FR 6469, 3 CFR, 1965 Supp.; 5 CFR 735.104.
Source: The provisions of this Part 100 appear at 33 FR 3608, Feb. 29, 1968, unless
otherwise noted.
Attachment C- page 1
Subpart A- General Standards
§ 100.735-1 Purpose and scope.
(a) The maintenance of the highest standards of honesty, integrity, impartiality, and conduct
by regular employees and special Government employees is essential to assure the proper
performance of Government business and the maintenance of confidence by citizens in their
Government. The avoidance of misconduct and conflicts of interest on the part of regular
employees and special Government employees through informed judgment is indispensable to
the maintenance of these standards.
(b) This part is intended to foster the foregoing concepts. It is issued in compliance with the
requirements of Executive Order No. 11222 of May 8, 1965, and is based upon the provisions of
that order, the regulations of the Civil Service Commission issued thereunder (Part 735 of 5 CFR
Ch. 1), and the statutes cited elsewhere in this part.
(c) This part, among other things reflects prohibitions and requirements imposed by the
criminal and civil laws of the United States. However, the paraphrased restatements of criminal
and civil statutes contained in this part are designed for informational purposes only and in no
way constitute an interpretation or construction thereof that is binding upon the Federal
Government. Moreover, this part does not purport to paraphrase or enumerate all restrictions or
requirements imposed by statutes, Executive Orders, regulations or otherwise upon Federal
employees and former Federal employees. The omission of a reference to any such restriction or
requirement in no way alters the legal effect of that restriction or requirement and any such
restriction or requirement, as the case may be, continues to be applicable to employees and
former employees in accordance with its own terms. Furthermore, attorneys employed by an
agency are subject to the canons of professional ethics of the American Bar Association.
$ 100.736-2 Definitions.
In this subpart:
(a) "Agency" means the following agencies in the Executive Office of the President: The
White House Office, the Council of Economic Advisers, the National Security Council, the
National Aeronautics and Space Council, the Office of Science and Technology, and the Office
of the Special Representative for Trade Negotiations, and any committee, board, commission, or
similar group established in the Executive Office of the President.
(b) "Agency head" means the President for the White House Office, the Chairman of the
Council of Economic Advisers for the Council of Economic Advisers, the Executive Secretary of
the National Security Council for the National Security Council, the Executive Secretary of the
National Aeronautics and Space Council for the National Aeronautics and Space Council, the
Director of the Office of Science and Technology for the Office of Science and Technology, and
the Special Representative for Trade Negotiations for the Office of the Special Representative for
Trade Negotiations, and the Chairman or comparable member of any committee, board,
commission, or similar group established by the President.
(c) "Employee" or "regular employee" means an officer or employee of an agency but does
not include a special Government employee.
(d) "Special Government employee" means an officer or employee of an agency who is
retained, designated, appointed, or employed to perform, with or without compensation, for not
to exceed 130 days during any period of 365 consecutive days, temporary duties, either on a
full-time or intermittent basis.
(e) The term "person" means an individual, a corporation, a company, an association, a firm,
a partnership, a society, a joint stock company, or any other organization or institution.
Attachment C- page 2
§ 100.735-3 Special Government employees.
Except where specifically provided otherwise, or where limited in terms or by the context to
regular employees, all provisions of this subpart relating to employees are applicable also to
special Government employees.
100.735-4 General standards of conduct.
(a) All employees shall conduct themselves on the job in such a manner that the work of
their agency is efficiently accomplished and courtesy, consideration, and promptness are
observed in dealings with the Congress, the public, and other governmental agencies.
(b) All employees shall conduct themselves off the job in such a manner as not to reflect
adversely upon their agency or the Federal service.
(c) In all circumstances employees shall conduct themselves so as to exemplify the highest
standards of integrity. An employee shall avoid any action, whether or not specifically
prohibited by this subpart, which might result in, or create the appearance of:
(1) Using public office for private gain;
(2) Giving preferential treatment to any person;
(3) Impeding Government efficiency or economy;
(4) Losing complete independence or impartiality;
(5) Making a Government decision outside official channels; or
(6) Affecting adversely the confidence of the public in the integrity of the Government.
100.735-5 Responsibilities of employee.
(a) The Executive Clerk for the White House Office and the Counselor for each other agency
shall distribute copies of this subpart to each employee and special Government employee
within 30 days after the effective date thereof. In the case of a new employee or special
Government employee entering on duty after the date of such distribution, a copy shall be
furnished at the time of his entrance on duty. All employees and special Government employees
shall familiarize themselves with the contents of this subpart.
(b) Copies of Executive Order 11222, regulations, and statutes referred to in § 100.735-1,
together with various explanatory materials are available for inspection in the Office of the
Executive Clerk for the White House Office and the Counselor for each other agency at any time
during regular business hours. Employees are encouraged to consult these basic materials in any
case of doubt as to the proper application or interpretation of the provisions of this subpart.
(c) Attention of all employees is directed to House Concurrent Resolution 175, 85th
Congress, 2d session, 72 Stat. B12, the "Code of Ethics for Government Service", which is
attached to this subpart as Appendix A.
100.735-6 Interpretation and advisory service; counseling.
(a) The agency head shall appoint a Counselor for the agency who shall serve also as the
agency's designee to the Civil Service Commission on matters covered by this part.
Communications between the Counselor and employee shall be confidential, except as
otherwise determined by the agency head.
(b) The Counselor for the agency shall notify all employees and special Government
employees of the availability of counseling services, and of how and where such services are
available. Such notification shall be made within 90 days after the effective date of this subpart
and periodically thereafter. In the case of a new employee or special Government employee
appointed after the date of such notification, notification shall be given at the time of his
entrance on duty.
Attachment C- page 3
§ 100.735-7 Disciplinary action.
(a) A violation of any provision of this subpart by an employee may be cause for appropriate
disciplinary action which may be in addition to any penalties prescribed by law. (As to remedial
action in cases where an employee's financial interests result in a conflict or apparent conflict of
interest, see § 100.732-26.)
(b) Any disciplinary or remedial action taken pursuant to this subpart shall be effected in
accordance with any applicable laws, Executive orders, and regulations.
§ 100.735-8 Conflicts of interest.
(a) A conflict of interest may exist whenever an employee has a substantial personal or
private interest in a matter which involves his duties and responsibilities as an employee. The
maintenance of public confidence in Government clearly demands that an employee take no
action which would constitute the use of his official position to advance his personal or private
interest. It is equally important that each employee avoid becoming involved in situations which
present the possibility, or even the appearance, that his official position might be used to his
private advantage.
(b) Neither the pertinent statutes nor the standards of conduct prescribed in this subpart are
to be regarded as entirely comprehensive. Each employee must, in each instance involving a
personal or private interest in a matter which also involves his duties and responsibilities as an
employee, make certain that his actions do not have the effect or the appearance of the use of
his official position for the furtherance of his own interests or those of his family or his business
associates.
(c) The principal statutory provisions relating to bribery, graft, and conflicts of interest are
contained in Chapter 11 of the Criminal Code, 18 U.S.C. 201-224. Severe penalties are provided
for violations, including variously fine, imprisonment, dismissal from office, and disqualification
from holding any office of honor, trust, or profit under the United States.
§ 100.735-9 Disqualification because of private financial interests.
(a) Unless authorized to do so as provided hereafter in this section, no employee shall
participate personally and substantially as a Government employee in a particular matter in
which to his knowledge he has a financial interest (18 U.S.C. 208).
(1) For the purposes of this section-
(i) An employee participates personally and substantially in a particular matter through
decision, approval, disapproval, recommendation, the rendering of advice, investigation, or
otherwise;
(ii) A particular matter is a judicial or other proceeding, application, request for ruling or
other determination, contract, claim, controversy, charge, accusation, arrest, or other particular
matter; and
(iii) A financial interest is the interest of the employee himself or his spouse, minor child,
partner, organization in which he is serving as officer, director, trustee, partner, or employee, or
any person or organization with whom he is negotiating or has any arrangement concerning
prospective employment.
(b) An employee who has a financial interest (other than a financial interest exempted under
paragraph (c) of this section) in a particular matter which is within the scope of his official duties
shall make a full disclosure of that interest to the Counselor for the agency in writing. He shall
not participate in such matter unless and until he receives a written determination by the agency
head pursuant to section 208 of Title 18, United States Code, that the interest is not so
substantial as to be deemed likely to affect the integrity of the services which the Government
may expect of him. If the agency head does not make such a determination he shall direct such
remedial action as may be appropriate under the provisions of $ 100.735-26.
Attachment C- page 4
(c) The financial interests described in this paragraph are hereby exempted pursuant to the
provisions of section 208 of Title 18, United States Code, from the restrictions of paragraph (a) of
this section and of section 208 of Title 18 as being too remote or inconsequential to affect the
integrity of an employee's services in a matter.
(1) Stocks, bonds, policies, properties, or interests in a mutual fund, investment company,
trust, bank, or insurance company,as to which the employee has no managerial control or
directorship. In the case of a mutual fund or investment company, this exemption applies only
where the assets of the fund or company are diversified; it does not apply where the fund or
company advertises that it specializes in a particular industry or commodity.
(2) Interest in an investment club: Provided, That the fair value of the interest involved does
not exceed $5,000, and that the interest does not exceed one-fourth of the total assets of the
investment club.
§ 100.735-10 Additional prohibitions - regular employees.
(a) In addition to the disqualification described in § 100.735-9, a regular employee is
subject to the following major prohibitions.
(1) He may not, except in the discharge of his official duties, represent anyone else before a
court or Government agency in a matter in which the United States is a party or has an interest.
This prohibition applies both to paid and unpaid representation of another (18 U.S.C. 203 and
205).
(2) He may not, after his Government employment has ended, represent anyone other than
the United States in connection with a matter in which the United States is a party or has an
interest and in which he participated personally and substantially for the Government (18 U.S.C.
207 (a)).
(3) He may not, for 1 year after his Government employment has ended, represent anyone
other than the United States in connection with a matter in which the United States is a party or
has an interest and which was within the boundaries of his official responsibility during the last
year of his Government service (18 U.S.C. 207 (b)). (This temporary restraint is permanent if the
matter is one in which he participated personally and substantially. See subparagraph (2) of this
paragraph.)
(4) He may not receive any salary, or supplementation of his Government salary, from a
private source as compensation for his services to the Government (18 U.S.C. 209). (See
$100.735-13.)
(b) Exemptions or exceptions from the prohibitions described in paragraph (a) of this section
are permitted under certain circumstances. For the method of obtaining such exemptions or
exceptions, see paragraph (d) of § 100.735-12.
§ 100.735-11 Additional prohibition - special Government employees.
(a) In addition to the disqualification described in § 100.735-9, a special Government
employee is subject to the following major prohibitions.
(1) He may not, except in the discharge of his official duties—
(i) Represent anyone else before a court or Government agency in a matter in which the
United States is a party or has an interest and in which he has at any time participated
personally and substantially for the Government (18 U.S.C. 203 and 205), or
(ii) Represent anyone else in a matter pending before his agency unless he served there no
more than 60 days during the previous 365 (18 U.S.C. 203 and 205). He is bound by this
restraint despite the fact that the matter is not one in which he has ever participated personally
and substantially.
(2) He may not, after his Government employment has ended, represent anyone other than
the United States in connection with a matter in which the United States is a party or has an
interest and in which he participated personally and substantially for the Government (18 U.S.C.
207(a)).
Attachment C - page 5
(3) He may not, for 1 year after his Government employment has ended, represent anyone
other than the United States in connection with a matter in which the United States is a party or
has an interest and which was within the boundaries of his official responsibility during the last
year of his Government service (18 U.S.C. 207(b)). (This temporary restraint is permanent if the
matter is one in which he participated personally and substantially. See subparagraph (2) of this
paragraph.)
(b) Exemptions or exceptions from the prohibitions described in paragraph (a) of this section
are permitted under certain circumstances; for the method of obtaining such exemptions or
exceptions, see paragraph (d) of § 100.735-12.
§ 100.735-12 Exemptions and exceptions - from prohibitions of conflict of interest statutes.
(a) Nothing in this subpart shall be deemed to prohibit an employee, if it is not otherwise
inconsistent with the faithful performance of his duties, from acting without compensation as
agent or attorney for any person in a disciplinary, loyalty, or other Federal personnel
administration proceeding involving such person.
(b) Nothing in this subpart shall be deemed to prohibit an employee from acting, with or
without compensation, as agent or attorney for his parents, spouse, child, or any person for
whom, or for any estate for which, he is serving as guardian, executor, administrator, trustee or
other personal fiduciary, except in those matters in which he has participated personally and
substantially as a Government employee, through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise, or which are the subject
of his official responsibility, as defined in section 202(b) of Title 18 of the United States Code,
provided that the agency head approves.
(c) Nothing in this subpart shall be deemed to prohibit an employee from giving testimony
under oath or from making statements required to be made under penalty for perjury or
contempt.
(d) In addition to the exemptions and exceptions described in this section and in § 100.735-9,
the conflict of interest statutes permit certain exemptions and exceptions in specific circumstances.
The procedure for effecting such exemptions or exceptions is as follows:
(1) Any regular employee or special Government employee who desires approval or
certification of his activities as provided for by section 205 of Title 18, United States Code, shall
make application therefor in writing to the Counselor for the agency.
(2) A former employee, including a former special Government employee, who desires
certification with regard to his activities under section 207 of Title 18, United States Code, shall
make application therefor in writing to the Counselor for the agency.
(3) The Counselor for the agency shall report promptly to the agency head all matters
reported to him under this subpart which require consideration of approvals, certifications, or
determinations provided for in sections 205, 207. or 208 of Title 13, United States Code.
§ 100.735-13 Salary of employee payable only by United States
(a) No employee, other than a special Government employee or an employee serving
without compensation, shall receive any salary, or any contribution to or supplementation of
salary, as compensation for his services as an employee, from any source other than the
Government of the United States, except as may be contributed out of the treasury of any State,
county, or municipality (18 U.S.C. 209).
(b) Nothing in this subpart shall be deemed to prohibit an employee from continuing to
participate in a bona fide pension, retirement, group life, health, or accident insurance, profit-
sharing, stock bonus, or other employee welfare or benefit plan maintained by a former employer
nor from accepting contributions, awards, or other expenses under Chapter 41 of Title 5, United
States Code (the former Government Employees Training Act).
Attachment C page 6
§ 100.735-14 Gifts, entertainment, and favors.
(a) Except as provided in paragraph (b) of this section, an employee shall not solicit or
accept, directly or indirectly, any gift, gratuity, favor, entertainment, loan, or any other thing of
monetary value from a person who:
(1) Has, or is seeking to obtain, contractual or other business or financial relations with his
agency;
(2) Conducts operations or activities which are regulated by his agency; or
(3) Has interests which may be substantially affected by the performance or nonperformance
of his official duty.
(b) Notwithstanding paragraph (a) of this section, an employee may:
(1) Accept a gift, gratuity, favor, entertainment, loan or other thing of monetary value from a
friend, parent, spouse, child, or other close relative when the circumstances make it clear that
the family or personal relationships involved are the motivating factors;
(2) Accept food or refreshments of nominal value on infrequent occasions in the ordinary
course of a luncheon or dinner meeting or other meeting or on an inspection tour whom an
employee may properly be in attendance;
(3) Accept loans from banks or other financial institutions on customary terms to finance
proper or usual activities of employees, such as home mortgage loans; and
(4) Accept unsolicited advertising or promotional materials such as pens, pencils, note pads,
calendars, or other items of nominal intrinsic value.
(c) An employee shall not solicit contributions from another employee for a gift to an
employee in a superior official position. An employee in a superior official position shall not
accept a gift presented as a contribution from employees receiving less salary than himself. An
employee shall not make a donation as a gift to an employee in a superior official position (5
U.S.C. 7351). However, this paragraph does not prohibit a voluntary gift of nominal value or
donation in a nominal amount made on a special occasion such as marriage, illness or
retirement.
(d) the Constitution (Art. 1, sec. 9, par. 8) prohibits acceptance from foreign governments,
except with the consent of Congress, of any emolument, office, or title. The Congress has
provided for the receipt and disposition of foreign gifts and decorations in 5 U.S.C. 7342. See
also Executive Order 11320, 31 FR 15789, and the regulations pursuant thereto in 22 CFR Part 3
(as added, 32 FR 6569). Any such gift or thing which cannot appropriately be refused shall be
submitted to the Counselor for transmittal to the State Department.
§ 100.735-15 Outside employment and other activity.
(a) An employee shall not engage in outside employment or other outside activity not
compatible with the full and proper discharge of the duties and responsibilities of his
Government employment. Incompatible activities include, but are not limited to:
(1) Acceptance of a fee, compensation, gift, payment of expense, or any other thing of
monetary value in circumstances in which acceptance may result in, or create the appearance
of, a conflict of interest; or
(2) Outside employment which tends to impair the employee's mental or physical capacity
to perform his Government duties and responsibilities in an acceptable manner.
(b) Within the limitations imposed by this section, employees are encouraged to engage in
teaching, lecturing, and writing. However, an employee shall not, either for or without
compensation, engage in teaching, lecturing, or writing that is dependent on information
obtained as a result of his Government employment, except when that information has been
made available to the general public or will be made available on request, or when the agency
head gives written authorization for the use of non-public information on the basis that the use
is in the public interest. In addition, an employee who is a Presidential appointee covered by
Attachment C - page 7
section 401(a) of Executive Order No. 11222 of May 8, 1965, shall not receive compensation or
anything of monetary value for any consultation, lecture, discussion, writing, or appearance the
subject matter of which is devoted substantially to the responsibilities, programs, or operations
of his agency, or which draws substantially on official data or ideas which have not become part
of the body of public information.
(c) An employee shall not engage in outside employment under a State or local government,
except in accordance with applicable regulations of the Civil Service Commission (Part 734 of 5
CFR Ch. I).
(d) Neither this section nor § 100.735-14 precludes an employee from:
(1) Receipt of bona fide reimbursement, unless prohibited by law, for actual expenses for
travel and such other necessary subsistence as is compatible with this subpart and for which no
Government payment or reimbursement is made. However, an employee may not be
reimbursed, and payment may not be made on his behalf, for excessive personal living
expenses, gifts, entertainment, or other personal benefits, nor does it allow an employee to be
reimbursed by a person for travel on official business under agency orders when reimbursement
is proscribed by Decision B-128527 of the Comptroller General dated March 7,1967.
(2) Participation in the activities of national or State political parties not proscribed by law.
(See paragraph (o) of $ 100.735-22 regarding proscribed political activities.)
(3) Participation in the affairs of, or acceptance of an award for a meritorious public
contribution or achievement given by, a charitable, religious, professional, social, fraternal,
nonprofit educational or recreational, public service, or civic organization.
(e) An employee who intends to engage in outside employment shall obtain the approval,
through his official superior, of his agency head. A record of each approval under this paragraph
shall be filed in the employee's official personnel folder.
(f) This section does not apply to special Government employees, who are subject to the
provisions of § 100.735-23.
§ 100.735-16 Financial interests.
(a) An employee may not have financial interests which-
(1) Establish a substantial personal or private interest in a matter which involves his duties
and responsibilities as an employee (an employee may not have financial interests, except as
permitted by § 100.735-9(c) or authorized pursuant to § 100.735-12(d); or
(2) Are entered into in reliance upon, or as a result of, information obtained through his
employment; or
(3) Result from active and continuous trading (as distinguished from the making of bona fide
investments) which is conducted on such a scale as to interfere with the proper performance of
his duties.
(b) Aside from the restrictions prescribed or cited in this subpart, employees are free to
engage in lawful financial transactions to the same extent as private citizens. Employees should
be aware that the financial interests of their wives of minor children and blood relatives who are
full-time residents of their households may be regarded, for the purposes of this section, as
financial interests of the employees themselves.
(c) This section does not apply to special Government employees, who are subject to the
provisions of $ 100.735-23.
§ 100.735-17 Use of Government property.
An employee shall not directly or indirectly use, or allow the use of, Government property
of any kind, including property leased to the Government, for other than officially approved
activities. An employee has a positive duty to protect and conserve Government property
including equipment, supplies, and other property entrusted or issued to him.
Attachment C page 8
§ 100.735-18 Misuse of information.
For the purpose of furthering a private interest, an employee shall not, except as provided in
paragraph (b) of § 100.735-15, directly or indirectly use, or allow the use of, official information
obtained through or in connection with his Government employment which has not been made
available to the general public.
§ 100.735-19 Indebtedness.
An employee shall pay each just financial obligation in a proper and timely manner,
especially one imposed by law such as Federal, State, or local taxes. For the purpose of this
section, a "just financial obligation" means one acknowledged by the employee, or reduced to
judgment by a court, and "in a proper and timely manner" means in a manner which his agency
determines does not, under the circumstances, reflect adversely on the Government as his
employer. In the event of dispute between an employee and an alleged creditor, this section
does not require an agency to determine the validity or amount of the disputed debt.
§ 100.735-20 Gambling, betting, and lotteries.
An employeee shall not participate, while on Government-owned or leased property or
while on duty for the Government, in any gambling activity, including the operation of a
gambling device, in conducting a lottery or pool, in a game for money or property, or in selling
or purchasing a numbers slip or ticket.
§ 100.735-21 General conduct prejudicial to the Government.
An employee shall not engage in criminal, infamous, dishonest, immoral, or notoriously
disgraceful conduct, or other conduct prejudicial to the Government.
§ 100.735-22 Miscellaneous statutory provisions.
Each employee shall acquaint himself with each statute that relates to his ethical and other
conduct as an employee of his agency and of the Government. In particular, attention of
employees is directed to the following statutory provisions:
(a) Chapter II of Title 18, United States Code, relating to bribery, graft, and conflicts of
interests, as appropriate to the employees concerned (see §§ 100.735-9, 100.735-10, and
100.735-11).
(b) The prohibition against lobbying with appropriated funds (18 U.S.C. 1913)
(c) The prohibition against disloyalty and striking (5 U.S.C. 7311, 18 U.S.C. 1918).
(d) The prohibition against the employment of a member of a Communist organization
(50 U.S.C. 784).
(e) The prohibition against (1) the disclosure of classified information (18 U.S.C. 798,
50 U.S.C. 783) and (2) the disclosure of confidential information (18 U.S.C. 1905).
(f) The provision relating to the habitual use of intoxicants to excess (5 U.S.C. 7352).
(g) The prohibition against the misuse of a Government vehicle (31 U.S.C. 638a(c)).
(h) The prohibition against the misuse of the franking privilege (18 U.S.C. 1719).
(i) The prohibition against the use of deceit in an examination or personnel action in
connection with Government employment (5 U.S.C. 1917).
(j) The prohibition againt fraud or false statements in a Government matter (18 U.S.C. 1001).
(k) The prohibition against mutilating or destroying a public record (18 U.S.C. 2071).
(I) The prohibition against counterfeiting and forging transportation requests (18 U.S.C. 508).
(m) The prohibitionJ against (1) embezzlement of Government money or property (18 U.S.C.
641); (2) failing to account for public money (18 U.S.C. 643); and (3) embezzlement of the
Attachment C- page 9
money or property of another person in the posession of an employee by reason of his
employment (18 U.S.C. 654).
(n) The prohibition againt unauthorized use of documents relating to claims from or by the
Government (18 U.S.C. 285).
(o) The prohibition against political activities in subchapter III of chapter 73 of title 5, United
States Code and 18 U.S.C. 602, 603, 607, and 608.
(p) The prohibition against an employee acting as the agent of a foreign principal registered
under the Foreign Agents Registration Act (18 U.S.C. 219).
§ 100.735-23 Conduct and responsibilities of special Government employees.
(a) A special Government employee shall not use his Government employment for a
purpose that is, or gives the appearance of being, motivated by the desire for private gain for
himself or another person, particularly one with whom he has family, business, or financial ties.
(b) A special Government employee shall not use inside information obtained as a result of
his Govermnent employment for private gain for himself or another person whether by direct
action on his part or by counsel, recommendation, or suggestion to another person, particularly
one with whom he has family, business, or financial ties. For the purposes of this section, "inside
information" means information obtained under Government authority which has not become
part of the body of public information.
(c) A special Government employee who engages in teaching, lecturing. or writing, whether
for or without compensation, shall not for such purposes make use of information obtained as a
result of his Government employment, except when that information has been made available
to the general public or will be made available on request, or when the agency head gives
written authorization for the use of nonpublic information on the basis that such use is in the
public interest.
(d) A special Government employee shall not use his Government employment to coerce, or
give the appearance of coercing, a person to provide financial benefit to himself or another
person, particularly one with whom he has family, business, or financial ties.
(e) Except as provided in paragraph (f) of this section, a special Government employee,
while so employed or in connection with his employment, shall not receive or solicit from a
person having business with his agency anything of value as a gift, gratuity, loan, entertainment,
or favor for himself or another person, particularly one with whom he has family, business, or
financial ties.
(f) Notwithstanding paragraph (e) of this section a special Government employee shall be
allowed the same latitude as is authorized for regular Government employees by paragraph (b)
of § 100.735-14.
(g) Attention of special Government employees is directed to the provisions of § 100.735-3,
making the provisions of this subpart generally applicable to their activities.
§ 100.735-24 Reporting of employment and financial interests - regular employees.
(a) Not later than 90 days after the effective date of this subpart, an employee designated in
paragraph (d) of this section shall submit to his agency head a statement, on a form made
available in the office of the Executive Clerk for the White House Office and the Counselor for
each other agency, setting forth the following information:
(1) A list of the names of all corporations, companies, firms, or other business enterprises,
partnerships, nonprofit organizations, and educational or other institutions with or in which he,
his spouse, minor child or other member of his immediate houselhold has-
(i) Any connection as an employee, officer, owner, director, member, trustee, partner, adviser
or consultant; or
Attachment C - page 10
(ii) Any continuing financial interest, through a pension or retirement plan, shared income,
or other arrangement as a result of any current or prior employment or business or professional
association; or;
(iii) Any financial interest through the ownership of stock, stock options, bonds, securities,
or other arrangements including trusts.
However, an employee need not report any financial interest exempted under § 100.735- 9(c)
as too remote or inconsequential to affect the integrity of an employee's services in a matter.
(2) A list of the names of his creditors and the creditors of his spouse, minor child or other
member of his immediate household, other than those creditors to whom they may be indebted
by reason of a mortgage on property which he occupies as a personal residence or to whom
they may be indebted for current and ordinary household and living expenses such as those
incurred for household furnishings, an automobile, education, vacations, or the like.
(3) A list of his interests and those of his spouse, minor child or other member of his
immediate household in real property or rights in lands, other than property which he occupies
as a personal residence.
(b) For the purpose of this section "member of his immediate household" means a full-time
resident of the employee's household who is related to him by blood.
(c) Each employee designated in paragraph (d) of this section who enters on duty after the
effective date of this subpart shall submit such statement not later than 30 days after the date of
his entrance on duty, but not earlier than 90 days after the effective date of this subpart.
(d) Statements of employment and financial interests are required of the following:
(1) Employees paid at a level of the Executive Schedule in subchapter II of chapter 53 of title
5, United States Code, except a Presidential appointee required to file a statement of financial
interests under section 401 of Executive Order No. 11222 of May 8, 1965.
(2) Employees in classified positions of grade GS-13, or above, or the equivalent thereof.
(e) Changes in, or additions to, the information contained in an employee's statement of
employment and financial interests shall be reported in a supplementary statement as of June 30
each year. If no changes or additions occur, a negative report is required. Notwithstanding the
filing of the annual report required by this paragraph, each employee shall at all times avoid
acquiring a financial interest that could result, or taking an action that would result, in a
violation of the conflicts-of-interest provisions of 18 U.S.C. 208 or this subpart.
(f) If any information required to be included on a statement of employment and financial
interests or supplementary statement, including holdings placed in trust, is not known to the
employee but is known to another person, the employee shall request that other person to
submit the information in his behalf.
(g) Paragraph (a) of this section does not require an employee to submit any information
relating to his connection with, or interest in, a professional society or a charitable, religious,
social, fraternal, recreational, public service, civic, or political organization or a similar
organization not conducted as a business enterprise. For the purpose of this section, educational
and other institutions doing research and development or related work involving grants of
money from or contracts with the Government are deemed "business enterprises" and are
required to be included in an employee's statement of employment and financial interests.
(h) Each agency shall hold each statement of employment and financial interests in
confidence. Each person designated to review a statement of employment and financial interests
under section 100.735-26 is responsible for maintaining the statement in confidence and shall
not allow access to, or allow information to be disclosed from, a statement except to carry out
the purpose of this subpart. An agency may not disclose information from a statement except as
the Civil Service Commission or the agency head may determine for good cause shown.
(i) The statements of employment and financial interests and supplementary statements
required of employees are in addition to, and not in substitution for, or in derogation of, any
similar requirement imposed by law, order, or regulation. The submission of a statement by an
Attachment C page 11
employee does not permit him or any other person to participate in a matter in which his or the
other person's participation is prohibited by law, order, or regulation.
(j) An employee who believes that his position has been improperly included as one
requiring the submission of a statement of employment and financial interests is entitled to
obtain a review of his complaint under his agency's grievance procedure.
(k) This section does not apply to special Government employees, who are subject to the
provisions of $ 100.735-25.
$100.735-25 Reporting of employment and financial interest-special Government employees.
(a) A special Government employee shall submit to the agency head a statement of
employment and financial interests which reports (1) all current Federal Government
employment, (2) the names of all corporations, companies, firms, State of local governmental
organizations, research organizations, and educational or other institutions in or for which he is
an employee, officer, member, owner, trustee, director, adviser, or consultant, with or without
compensation, (3) those financial interests which the agency determines are relevant in the light
of the duties he is to perform, and (4) the names of all partnerships in which he is engaged.
(b) A statement required under this section shall be submitted at the time of employment
and shall be kept current throughout the term of a special Government employee's service with
an agency. A supplementary statement shall be submitted at the time of any reappointment; a
negative report will suffice if no changes have occurred since the submission of the last
statement.
§ 100.735-26 Reviewing statements of financial interests.
(a) A designee of the agency head shall review the statements required by § $ 100.735-24
and §§ 100.735-25 to determine whether there exists a conflict, or appearance of conflict,
between the interests of the employee or special Government employee concerned and the
performance of his service for the Government. If the designee determines that such a conflict or
appearance of conflict exists, he shall provide the employee with an opportunity to explain the
conflict or appearance of conflict. If he concludes that remedial action should be taken, he shall
refer the statement to the agency head through the Counselor for the agency designated
pursuant to $ 100.735-6, with his recommendation for such action. The agency head, after
consideration of the employee's explanation and such investigation as he deems appropriate
shall direct appropriate remedial action if he deems it necessary.
(b) Remedial action pursuant to paragraph (a) of this section may include, but is not limited
to:
(1) Changes in assigned duties.
(2) Divestment by the employee of his conflicting interest.
(3) Disqualification for a particular action.
(4) Exemption pursuant to paragraph (b) of § 100.735-9 or paragraph (d) of § 100.735-12.
(5) Disciplinary action.
§ 100.735-27 Supplemental regulations or instructions.
An agency head may issue supplemental and implementing regulations or instructions not
inconsistent with this subpart as necessary to carry out the full purpose and intent of Executive
Order 11222 and this subpart as may be required by the particular circumstances of his agency.
Such regulations or instructions may include but are not limited to, delegations of any authority
allowed by law pertaining to the functions placed upon the agency head by this subpart. Such
Attachment C - page 12
regulations or instructions must be made available to employees and special Government
employees in the same manner as this subpart (see § 100.735-5).
Subpart B Special Procedure; Counsel to the President
§ 100.735-31 Members of part-time committees, boards, and commissions.
(a) This section applies to each part-time member of a committee, board, or commission
appointed by the President (referred to in this section as a Member).
(b) When the Counsel to the President determines that the functions and responsibilities of a
committee, board, or commission are such that consistent with the policy and purpose of
Executive Order 11222 the Members thereof should submit statements of employment and
financial interests, he shall request each Member thereof to submit such a statement to the
Chairman of the Civil Service Commission.
(c) A statement of employment and financial interests required under this section shall be
submitted not later than 30 days after the Member's receipt of the request therefor from the
Counsel to the President, and shall be kept up to date by submission of amended statements of
any changes in, or additions to, the information required to be included in the original
statement, on a quarterly basis. The statement shall be submitted in the format prescribed by the
Chairman of the Civil Service Commission.
(d) The Chairman of the Civil Service Commission shall review each statement of
employment and financial interests and any amendment thereto submitted under this section
and shall report to the Counsel to the President any information contained in a statement which
may indicate a conflict between the financial interests of the Member concerned and the
performance of his services for the Government.
§ 100.735-32 Special delegation of authority to the Counsel to the President.
The authority of the President under sections 205 and 208(b) of Title 18, United States Code,
to permit certain actions by an officer or employee of the Government, including a special
Government employee, for appointment to whose position the President is responsible, reserved
to the President by section 505(c) of Executive Order 11222, is delegated to the Counsel to the
President.
Attachment C - page 13
ATTACHMENT D
Excerpts from Regulations on
Post-Employment Restrictions
Particular Matter Involving a Specific Party or Parties
Section 2637.201
(c)
"Particular matter involving a specific party or parties" - (1) Specific matters vs.
policy matters. The prohibitions of subsections (a) and (b) of 18 U.S.C. 207 are based on the
former Government employee's prior participation in or responsibility for a "judicial or other
proceeding, application, request for a ruling or other determination, contract, claim,
controversy, investigation, charge, accusation, arrest, or other particular matter involving a
specific party or parties" in which the United States is a party or has a direct and substantial
interest. Such a matter typically involves a specific proceeding affecting the legal rights of the
parties or an isolatable transaction or related set of transactions between identifiable parties.
Rulemaking, legislation, the formulation of general policy, standards, or objectives, or other
action of general application is not such a matter. Therefore, a former Government employee
may represent another person in connection with a particular matter involving a specific party
even if rules or policies which he or she had a role in establishing are involved in the
proceeding.
Example 1:
A Government employee formulated the policy objectives of an energy conser-
vation program. He is not restricted from later representing a university that seeks a grant or
contract for work emerging from such a program.
Example 2:
A Government employee reviews and approves a specific city's application for
Federal assistance for a renewal project. After leaving Government service, she may not
represent the city in relation to that project.
Example 3:
An employee is regularly involved in the formulation of policy, procedures, and
regulations governing departmental procurement and acquisition functions. Participation in such
activities does not restrict the employee after leaving the Government as to particular cases
involving the application of such policies, procedures, or regulations.
Example 4:
An employee of the Office of Management and Budget participates substantially
on the merits of a decision to reduce the funding level of a program that has the effect of
reducing the amount of money that certain cities receive to conduct youth work programs. After
leaving the Government she may represent any of the cities in securing funds for its youth
program, since her participation was in connection with a program, not a particular matter
involving specific parties.
Example 5:
An agency attorney participates in drafting a standard form contract and certain
"standard terms and clauses" for use in future contracts. He is not thereafter barred from
representing a person in a dispute involving the application of such a "standard term or clause"
in a particular contract in which he did not participate as a Government employee.
Attachment D page 1
Personal and Substantial Participation
Section 2637.201
(d)
"Participate personally and substantially" - (1) Basic requirements. The
restrictions of section 207(a) apply only to those matters in which a former Government
employee had "personal and substantial participation," exercised "through decision, approval,
disapproval, recommendation, the rendering of advice, investigation or otherwise." To
participate "personally" means directly, and includes the participation of a subordinate when
actually directed by the former Government employee in the matter. "Substantially" means that
the employee's involvement must be of significance to the matter, or form a basis for a
reasonable appearance of such significance. It requires more than official responsibility,
knowledge, perfunctory involvement, or involvement on an administrative or peripheral issue. A
finding of substantiality should be based not only on the effort devoted to a matter, but on the
importance of the effort. While a series of peripheral involvements may be insubstantial, the
single act of approving or participation in a critical step may be substantial. It is essential that
the participation be related to a "particular matter involving a specific party
Example 1:
If an officer personally approves the departmental budget, he does not
participate substantially in the approval of all items contained in the budget. His participation is
substantial only in those cases where a budget item is actually put in issue. Even then, the
former Government employee is not disqualified with respect to an item if it is a general
program rather than a particular matter involving a specific party. The former Government
employee may, however, have official responsibility for such matters.
Example 2:
A Government lawyer is not in charge of, nor has official responsibility for a
particular case, but is frequently consulted as to filings, discovery, and strategy. Such an
individual has personally and substantially participated in the matter.
Attachment D page 2
Official Responsibility
Section 2637.202
(b)
"Official responsibility" - (1) Definition. "Official responsibility" is defined in
18 U.S.C. 202 as, "the direct administrative or operating authority, whether intermediate or final,
and either exercisable alone or with others, and either personally or through subordinates, to
approve, disapprove, or otherwise direct Government actions."
(2) Determining official responsibility. Ordinarily, the scope of an employee's
"official responsibility" is determined by those areas assigned by statute, regulation, executive
Order, job description, or delegation of authority. All particular matters under consideration in
an agency are under the "official responsibility" of the agency head, and each is under that of
any intermediate supervisor having responsibility for an employee who actually participates in
the matter within the scope of his or her duties.
(3) Ancillary matters and official responsibility. "Administrative" authority as
used in the foregoing definition means authority for planning, organizing and controlling matters
rather than authority to review or make decisions on ancillary aspects of a matter such as the
regularity of budgeting procedures, public or community relations aspects, or equal employment
opportunity considerations. Responsibility for such an ancillary consideration does not
constitute responsibility for the particular matter, except when such a consideration is also the
subject of the employee's proposed representation.
Example 1: An agency's comptroller would not have official responsibility for
all programs in the agency, even though she must review the budget, and all such
programs are contained in the budget.
Example 2: Within two years after terminating employment, an agency's former
comptroller is asked to represent Q Company in a dispute arising under a contract that
was in effect during the comptroller's tenure. The dispute concerns an accounting
formula under the contract, a matter as to which a subordinate division of the
comptroller's office was consulted. She may not represent Q Company on this matter.
Attachment D - page 3
REQUEST FOR APPOINTMENTS
To: Officer-in-charge
Workers and Vistor Entrance System
Room 065, OEOB
Please admit the following appointments on
February 28
, 19 91
for
John Foster
of
National Service
:
(name of person to be visited)
(agency)
NAME
DATE OF BIRTH
SOCIAL SECURITY NUMBER
David Smith
3-12-46
123-45-6789
Linda Smith
4-8-50
234-56-7891
Robert Brown
12-13-38
789-56-4321
James Johnson
6-30-43
321-54-9876
Barbara Jones
11-17-50
567-12-3456
Mary Stewart
4-2-49
978-46-4321
MEETING LOCATION
Building OEOB
Requested by
Room No. 100
Room No.
Telephone 6266
Time of Meeting 2:30 pm
Date of request February 21, 1991
Additions and/or changes made by telephone should be limited to five (5) names or less.
WAVES Center: SIG/OEOB - 395-6046 or WHITE HOUSE - 456-6742
UNITED STATES SECRET SERVICE
SSF 2037 (06/87)
G-1
Today's Date: February 28, 1991
Date of Event: March 23, 1991
STAFF REQUEST FOR PRESIDENTIAL ACKNOWLEDGEMENT LETTERS
REQUEST TO: Ellen Strichartz/Susan Griffith
FROM: (Name) John Foster
Room 93
(Room) 100 OEOB
ext. 2276
(Ext.) 6266
PROVIDE A MINIMUM OF 2 WEEKS FOR PROCESSING
ALL REQUESTS SUBJECT TO FINAL APPROVAL BY SHIRLEY M. GREEN
Mark
in appropriate box and include any additional comments pertinent to request in information space below.
TYPE OF EVENT:
RETIREMENT
CONDOLENCES
WEDDING ANNIVERSARY
(No. of yrs.; Name of Co./Org
(Sent to next-of-kin only)
(No. of yrs.)
or gov't agency.)
ILLNESS
WEDDINGS
CHURCH ANNIVERSARY
(Type: surgery, accident, cancer, etc.)
(Indicate first names)
(No. of yrs.)
(Refer to guidelines & procedures
BIRTH OF BABY
available thru admin. contact in your
X
BIRTHDAY
(Child's name & DOB)
office.)
(No. of yrs.)
CLASS REUNION
GRADUATION
FAMILY REUNION
(Include school name &
(List name of school, type of school:
year of graduation)
high, college, advanced degree, other;
BAR OR BAT MITZVAH
specify)
ADOPTION
RELIGIOUS ANNIVERSARY
(List parents & childs name)
OTHER
(No. of yrs.)
(Please specify)
INFORMATION:
100th - April 10, 1891
MAILING ADDRESS FOR LABEL (Include complete address & zip code to appear on envelope):
Mr.
Miss.
Mrs.
Mr. John Foster
Mr. & Mrs.
1234 Western Ave., N.W.
Dr.
Washington, D.C. 20010
Ms.
INSIDE ADDRESS FOR LETTER (Complete address to appear on lower lefthand corner of letter):
Mr.
Miss.
Mrs.
Mrs. Emily Foster
Mr. & Mrs.
6789 Rio del Sol
Dr
Sun City, Arizona 67009
Ms
Revised April 1990
G-3
REQUEST FOR PHOTO/MAILING
(PLEASE TYPE)
February 28, 1991
(Date)
TO:
MARY INGALS
CORRESPONDENCE OFFICE, Room 94, OEOB, Ext. 7610
FROM:
John Foster
Room
100
Ext.
6226
Description of photograph or photo number Official White House
Photograph 20 JAN 89 P000011-28
ATTACH PHOTO IF OTHER THAN OFFICIAL PORTRAIT
TO:
CORRESPONDENCE REVIEW SECTION, Room 76, Ext. 2916
PHOTO TO BE SIGNED BY: The President
Return to originating office. Type name & address of recipient below
X
X
Photograph is to be mailed.
Attach mailing label, any correspondence and include typed address
here:
Ms. Linda Smith
NAME:
U.S. Chamber of Commerce
ORGANIZATION:
1600 H St., N.W.
STREET:
CITY/STATE:
Washington, D.C. 20006
Barbara Jones
INSCRIBE TO:
MESSAGE SHOULD READ:
With best wishes
X
Congratulations and best wishes
DO NOT PACKAGE PHOTO. DO NOT SEND IT TO THE MAIL ROOM.
G-5
Executive Office of the President
CONFERENCE ROOM RESERVATION REQUEST
NAME OF INDIVIDUAL HOSTING/ATTENDING EVENT:
EXTENSION:
John Foster
2500
OFFICE/AGENCY:
DATE OF MEETING:
Office of National Service
2/28/91
STAFF PERSON RESPONSIBLE FOR CLEARANCE:
HOURS:
Mary Smith
From:9:30 am o1 0:30 am
TYPE OF EVENT:
Official:
Private:
X
Meeting
Reception Other
X
PURPOSE OF MEETING:
White House briefing for group of Historical Scholars from
Texas, California, and Utah
NUMBER OF ATTENDEES:
IN ATTENDANCE:
27
President
First Lady
Vice President
ROOM(s) REQUESTED:
22 OEOB
274 OEOB
450 OEOB
474 OEOB
X
476 OEOB
Roosevelt Room West Wing
Other
GSA REQUIREMENTS:
NO
X
YES (fill out TYPE OF SERVICE below)
TYPE OF SERVICE:)
Elevator Service
#4
#6
#7
SPECIAL ROOM ARRANGEMENTS (See reverse side for options)
Time Reserved
Theatre: Number of Chairs
Floors Reserved
Reception: Number of Table(s)
6ft
8ft
10ft
X
Podium
Conference: Number of Table(s)
6ft
8ft
10ft
Coat Rack
Number of Chairs 27
X
Flags
Other
WHITE HOUSE STAFF MESS REQUIRED:
X
NO
YES
Estimated Cost $
Funding to be Provided by:
Counsel's Approval:
REMARKS:
Place 12 chairs around conference table with 15 remaining
chairs placed around the room
OFFICIAL USE ONLY
DATE OF REQUEST:
APPROVED BY:
RETURN TO: White House Administrative Office
Room 1, OEOB; 48 hours prior to event.
G-7
CONFERENCE ROOMS
Call WHAO, x2500
OEOB 22
OEOB 476
Option 1
Conference Style
Seating Capacity - 30
Conference Style
Seating Capacity - 30
Option 2
OEOB 474 (Indian Treaty Room)
Option 1
Podium
Podium
Theater Style
Seating Capacity - 50
Theater Style
Seating Capacity - 125
Option 2
OEOB 180
Podium
U-Shaped Conference Style
Seating Capacity - 70
Option 3
Conference Style
Seating Capacity - 24
OEOB 450
Stage
Luncheon Style
Seating Capacity - 50
(only 20 at tables)
Option 4
Podium
Theater Style
Seating Capacity - 220
Reception Style
Seating Capacity - 220
EXECUTIVE OFFICE OF THE PRESIDENT
NO:
34852
1. Org. Code
Office of Administration
FACILITY REQUEST
2. Charged To: (GSA Use Only)
READ INSTRUCTIONS ON BACK BEFORE FILLING OUT THIS FORM
I. ADMINISTRATIVE COORDINATOR
3. Name
4. Office/Acct.
5. Room(s) No.
6. Phone
Mary Smith
WH/National Service
100
6266
II. WORK TO BE PERFORMED FOR
7. Name
8. Office/Acct.
9. Room(s) No.
10. Phone
John Foster
WH/National Service
100
6266
III. WORK ORDERS
11. CONSTRUCTION/CARPENTRY
Shelves
Chair Slide
Desk/Chair Repair
Locksmith Services
Door Signs
Other
(Plans must accompany request)
12. DECORATOR SERVICES
Select Furniture
Touch-up Furniture
Reupholster Furniture
Painting
Carpet
13. MOVING
X
Furniture
Safes
Data Processing Equip.
Other
(Configurations/Drawings including required telephone changes must accompany request on a separate piece of paper)
Move desk chair to outer office in Room 100.
14. ELECTRICAL
Outlet
Coaxcable
Heating/Air Conditioning
Other
15. TELEPHONE SERVICES
16. CLEANING
17. AGENCY AUTHORIZATION
18. DATE
19. FACILITIES AUTHORIZATION
20. DATE
Mary Smith
3-25-91
OA FORM 36
* U.S. GPO 1990:255-546
(Rev: Sept. 86)
GSA COPY
G-9
REQUEST FOR MULTIPLE MAILING
February 27, 1991
(DATE)
I. TO:
White House Administrative Office, Room 1, OEOB
FROM:
Mary Smith / Office of National Service Ext.
6266
Description of Request: (Attach text of letter, copy of mailing list, sample of enclosure(s) etc.)
Please prepare the following for mailing to listed media groups:
1. Cover letter to media.
2. Photo enclosure
3. Listing of "Daily Point of Light" recognition winners.
Quantity:
KT33 - 227
KT38 - 160
Total = 387
Approved:
Disapproved:
(Cost Estimate:
)
II. TO:
Terry Good, Room 80, OEOB
FROM:
White House Administrative Office
Attached mailing has been approved and is to be entered into Name/List
Service if appropriate
III. TO:
Maureen Hudson, Room 60, OEOB
FROM:
Records Management
List
is being transmitted for attached request
Attached does not qualify for Name/List Service
G-11
THE WHITE HOUSE
REQUEST FOR BUSINESS CARDS
Note: Eligibility for business cards is limited to Commissioned Officers. Staff members must be
responsible for the expenses connected with obtaining the cards.
Name John Foster
Title
Special Assistant to the President
(use official title only)
Office
National Service
Telephone Extension 6266
No. of Copies to be Ordered
250
(orders of 100, 250, 500, 1,000 only)
Type of Print
D 31
Indicate style to be used for Business Cards
A
B
XX
C
A
B
Seal
Seal
NAME
TITLE
NAME
TITLE
The White House
Phone No.
The White House
Phone No.
C
Return to: White House
Administrative Office
NAME
Room 1, OEOB
TITLE
The White House
Approval:
Head of Office
White House Administrative Office
G-13
PARKING CHANGES
ADD CHANGE DELETE
Date of Transaction
February 28, 1991
(All Transactions)
Permit Number
1635
(Change and Delete only)
Last Name
Foster
(All Transactions)
(If a change, complete only items to be changed)
First Name
Mary
Last Name
Smith
Room and Building
Room 100 - OEOB
Office
National Service
Office Code
Parking Area (circle one)
B-NEOB
C-Seventeenth Street
E-Ellipse
I-South Court
J-Jackson Place
S-State Place
W-West Executive Drive (Space Number
)
H-Hamilton Place
N-North Court (Space Number
)
F-First Lady (Space Number
)
Approved by:
Date
PLEASE PRINT ALL INFORMATION . THANK YOU
G-15
1. DEPARTMENT OR ESTABLISHMENT,
2. TYPE OF TRAVEL
3. VOUCHER NO.
TRAVEL VOUCHER
BUREAU DIVISION OR OFFICE
X
TEMPORARY DUTY
(Read the Privacy Act
PERMANENT CHANGE
4. SCHEDULE NO.
White House
Statement on the back)
OF STATION
a. NAME (Last, first, middle initial)
b. SOCIAL SECURITY NO.
6. PERIOD OF TRAVEL
a. FROM
b. TO
TRAVELER (PAYEE) 5.
Smith, Mary
123-45-6789
c. MAILING ADDRESS (Include ZIP Code)
d. OFFICE TELEPHONE NO.
7. TRAVEL AUTHORIZATION
The White House
a. NUMBER(S)
b. DATE(S)
Washington, DC 20500
6266
51204
e. PRESENT DUTY STATION
f. RESIDENCE (City and State)
10. CHECK NO.
8. TRAVEL ADVANCE
9. CASH PAYMENT RECEIPT
11. PAID BY
a. Outstanding
a. DATE RECEIVED
b. AMOUNT RECEIVED
b. Amount to be applied
$
C. Amount due Government
C. PAYEE'S SIGNATURE
(Attached:
Check
Cash)
D. Balance outstanding
12. GOVERNMENT
I hereby assign to the United States any right I may have against any parties in connection with reimbursable
Traveler's Initials
TRANSPORTATION
REQUESTS, OR
transportation charges described below, purchased under cash payment procedures (FPMR 101-7)
TRANSPORTATIO
ISSUING
TICKETS, IF PUR-
MODE,
CHASED WITH CASH
AGENT'S
CAR-
CLASS OF
POINTS OF TRAVEL
(List by number below
VALUATION
RIER
SERVICE
DATE
and attach passenger
OF TICKET
AND ACCOM-
ISSUED
(Initials)
FROM
TO
coupon; if cash is used
MODATIONS
show claim on reverse
(a)
(b)
(c)
(d)
(e)
(f)
side.)
Government Transportation
Washington, DC
Kennebunkport, ME
Government Transportation
Kennebunkport, ME
Washington, DC
13. I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been
received by me. When applicable, per diem claimed is based on the average cost of lodging incurred during the period covered by
this voucher.
TRAVELER
SIGN HERE
Mary Smith
DATE 3-15-91
AMOUNT
CLAIMED
172 50
NOTE: Falsification of an item an expense account works a forfeiture of claim (28 U.S.C. 2514) and may result in a fine of not more
than $10,000 or imprisonment for not more than 5 years or both (18 U.S.C. 287; i.d. 1001).
14. This voucher is approved. Long distance telephone calls, if any, are certified as
17. FOR FINANCE OFFICE USE ONLY
necessary in the interest of the Government. (NOTE: If long distance telephone calls
COMPUTATION
are included, the approving official must have been authorized in writing by the
$
head of the department or agency to so certify (31 U.S.C. 680a).)
a. DIFFER
ENCES,
IF ANY
APPROVING
John VOUCHER PAID foster UNDER
DATE
(Explain
OFFICIAL
and show
SIGN HERE
3-16-91
amount)
15. LAST PRECEDING SAME TRAVEL AUTHORIZATION
b. TOTAL VERIFIED CORRECT FOR
a. VOUCHER NO.
b. D.O. SYMBOL
C. MONTH &
CHARGE TO APPROPRIATION
YEAR
Certifier's initials:
$
16. THIS VOUCHER IS CERTIFIED CORRECT AND PROPER FOR PAYMENT
C. APPLIED TO TRAVEL ADVANCE
AUTHORIZED
(Appropriation symbol):
CERTIFYING
$
DATE
OFFICIAL
SIGN HERE
d.
NET TO TRAVELER
$
18. ACCOUNTING CLASSIFICATION
1012-116
N SN 7540-00-634-4180
STANDARD FORM 1012 (REV. 10-77)
Prescribed by GSA, FPMR (41 CFR) 101-7
G-17
INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory)
Complete this
PAGE
information
SCHEDULE
Col. (c) If the voucher includes
Com-
Co!
(d) Show amount-incurred for each meal, including tax and tips, and daily total
if this is a
OF
per diem allowances for
plete
thru (g) meal cost.
continuation
OF
members of employee's
only
(h) Show expenses, such as: laundry, cleaning and pressing of clothes, tips to bellboys,
sheet.
PAGES
EXPENSES
immediate family, show
for
porters, etc. (other than for meals).
(i) Complete for per diem and actual expense travel.
TRAVEL AUTHORIZATION NO.
AND
members' names, ages,
actual
(j) Show total subsistence expense incurred for actual expense travel.
and relationship to em-
expense
(m) Show per diem amount, limited to maximum rate, or if travel on actual expense, show
AMOUNTS
ployee and marital status
travel
the lesser of the amount from col. (j) or maximum rate.
CLAIMED
of children (unless infor-
(n) Show expenses, such as: taxi/limousine fares, air fare (if purchased with cash), local or
TRAVELER'S LAST NAME
mation is shown on the
long distance telephone calls for Government business, car rental, relocation other than
subsistence, etc.
travel authorization.)
DATE
TIME
DESCRIPTION
ITEMIZED SUBSISTENCE EXPENSES
MILEAGE
AMOUNT CLAIMED
RATE:
19 91
(Hour
(Departure/arrival city, per diem
MEALS
MISCEL
and
computation, or other explanations
LANEOUS
TOTAL
e
NO. OF
MILEAGE
SUBSISTENCE
OTHER
BREAK
am/pm)
of expense)
SUBSIS
LODGING
SUBSISTENCE
FAST
LUNCH
DINNER
TOTAL
EXPENSE
MILES
TENCE
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(1)
(k)
(1)
(m)
(n)
3/5
9:00am
Depart Washington
22
50
enroute to KBP
10:30am
Arrive KBP
3/6-3/9
KBP
120
00
G-18
3/10
8:30pm
Depart KBP enroute to
Washington, DC
10:00pm
Arrive Washington, DC
30
00
SUBTOTALS
172
50
If additional space is required, continue on another SF 1012-A BACK. leaving the front blank.
TOTALS
In compliance with the Privacy Act of 1974, the following information is pro-
criminal, or regulatory investigations or prosecutions, or when pursuant to a
vided: Solicitation of the information on this form is authorized by 5 U.S.C.
requirement by this agency in connection with the hiring or firing of an
Enter grand total of columns (1), (m) and
Chap. 57 as implemented by the Federal Travel Regulations (FPMR 101.7),
employee, the issuance of a security clearance, or investigations of the per
(n), below and in item 13 on the front of
E.O. 11609 of July 22, 1971, E.O. 11012 of March 27, 1962, E.O. 9397 of
formance of official duty while in Government service. Your Social Security
this form.
November 22, 1943, and 26 U.S.C. 6011(b) and 6109. The primary purpose
Account Number (SSN) is solicited under the authority of the Internal
of the requested information is to determine payment or reimbursement to
Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22,
eligible individuals for allowable travel and/or relocation expenses incurred
1943, for use as a tax payer and/or employee identification number; disclosure
under appropriate administrative authorization and to record and maintain
is MANDATORY on vouchers claiming travel: and/or relocation allowance
costs of such reimbursements to the Government. The information will be
expense reimbursement which is, or may be, taxable income. Disclosure of
TOTAL
used by officers and employees who have a need for the information in the
your SSN and other requested information is voluntary in all other instances;
AMOUNT
performance of their official duties. The information may be disclosed to
however, failure to provide the information (other than SSN) required to
CLAIMED
appropriate Federal, State, local, or foreign agencies, when relevant to civil,
support the claim may result in delay or loss of reimbursement.
#U.S. Government Printing Office: 1989-262-081/90226
STANDARD FORM 1012 BACK (10-77)
THE WHITE HOUSE OFFICE
NO.
TRAVEL AUTHORIZATION
Date of Request February 28, 1991
1.
TRAVELER:
Name: Mary Smith
X
White House Staff
Extension:
6266
Room:
100
Other:
2.
PURPOSE(s) and DATE(s): To accompany the President of the United States to
Kennebunkport, ME on official business
3. ITINERARY: Washington, DC - Kennebunkport, ME - Washington, DC
(List all cities where stopovers occur.)
4.
DEPARTURE
RETURN
Date:
Time:
Mode:
Date:
Time:
Mode:
3/5/91
9:00 a.m.
Govt. Trans.
3/10/91
8:30 p.m.
Govt. Transp.
5. FUNDING SOURCE:
X
OFFICIAL
POLITICAL
501 (c)(3)
OTHER
6.
SPECIAL EXPENSES
TRAVEL ADVANCE REQUESTED
Commercial Car Rental
Taxi
Yes
X
No
Amount $
Hotel
Recipient's
Name:
Signature:
Other:
Date:
Please See Reverse Side for Further Instructions Regarding Travel Expenses
7.
TRAVELER'S SIGNATURE:
(I have terms set on the reverse side.)
Mary read and agree to the Smith forth
8. APPROVING SIGNATURES:
Office Head:
John Foster
Approving Official
(Political or Foreign Travel):
Special Assistant to the President and
Director of White House Operations:
9. FOR TRANSPORTATION OFFICE USE ONLY:
Control No.:
Account:
(REV. 6/21/89)
ORIGINAL (Return With Voucher)
G-19
1. DEPARTMENT OR ESTABLISHMENT, BUREAU, DIVISION OR OFFICE
2 VOUCHER NUMBER
CLAIM FOR REIMBURSEMENT
Executive Office of the President
FOR EXPENDITURES
White House Office
3. SCHEDULE NUMBER
ON OFFICIAL BUSINESS
Administrative Office
Read the Privacy Act Statement on the back of this form.
5. PAID BY
a NAME (Last, first, middle intial)
b. SOCIAL SECURITY NO.
Foster, John
123-45-6789
CLAIMANT 4.
C. MAILING ADDRESS (Include ZIP Code)
d. OFFICE TELEPHONE NUMBER
Room 100
Old Executive Office Building
6266
6. EXPENDITURES (If fare claimed in col. (g) exceeds charge for one person, show in col. (h) the number of additional persons which accompanied the
claimant.)
DATE
Show appropriate code in col. (b):
AMOUNT CLAIMED
CODE C D E
A-Local travel
MILEAGE
90
B-Telephone or telegraph, or
RATE
C-Other Expenses (itemized)
$
FARE
ADD.
TIPS AND
MILEAGE
OR TOLL
PER-
MISCEL-
(Explain expenditures in specific detail)
NO OF
SONS
LANEOUS
MILES
(a)
(b)
(c) FROM
(d) TO
(e)
(f)
(g)
(h)
(i)
8/1
A
OEOB
Russell Building
3
00
45
If additional space is required continue on the back.
SUBTOTALS CARRIED FORWARD FROM THE
BACK
7. AMOUNT CLAIMED (Total of cols. (f), (g) and (i).))
$ 3.45
TOTALS
3
00
45
8. This claim is approved. Long distance telephone calls, if shown, are certified
10. I certify that this claim is true and correct to the best of my knowledge and
as necessary in the interest of the Government. (Note: If long distance calls
belief and that payment or credit has not been received by me.
are included, the approving official must have been authorized, in writing, by
the head of the department or agency to so certify (31 U.S.C. 680a).)
Sign Original Only
Sign Original Only
DATE
CLAIMANT
DATE
11.
John CASH PAYMENT Foster RECEIPT
8-1-90
SIGN HERE
APPROVING
OFFICIAL
SIGN HERE
Mary Smith
8-1-90
a PAYEE (Signature)
b. DATE RECEIVED
9. This claim is certified correct and proper for payment.
C. AMOUNT
Sign Original Only
$
AUTHORIZED
DATE
CERTIFYING
12 PAYMENT MADE
OFFICER
BY CHECK NO
SIGN HERE
ACCOUNTING CLASSIFICATION
1164-210
STANDARD FORM 1164 (Rev.11-77)
Prescribed by GSA, FPMR (CFR 41) 101-7
G-21
INDEX
Page
Access List
A-1
Administrative Contacts
A-1
Administrative Office
A-1
Appointments
A-1
Arrival Ceremonies (See Ceremonies)
A-3
Athletic Facilities
A-2
Audio Visual Equipment
A-2
Briefing Papers (Presidential)
A-2
Business Cards
A-2
Cabinet Room
A-2
Central Files
(See Records Management, Office of)
A-21
Ceremonies
A-3
Classified Information
A-3
Commissions and Certificates
A-4
Computer Services and Support
A-4
Conference Rooms
A-4
Conflict of Interest
A-5
Crank Calls
A-6
Credit Union
A-6
Drug Testing
A-6
Duplicating Equipment
A-6
Employee Assistance Program
A-6
Entertainment
A-7
Entertainment Fund
A-7
Escort System
A-7
Equipment
A-7
Executive Clerk, Office of the White House
A-7
Executive Orders
A-8
Executive Residence
A-8
Facsimile (Fax) Machines
A-8
Federal Register
A-8
Files (See Records Management, Office of)
A-21
Financial Disclosure
A-9
Freedom of Information
A-9
Furniture and Furnishings
A-9
General Services Administration (GSA)
A-9
Gifts
A-9
Graphics and Document Preparation
A-10
Hatch Act (See Political Activities)
A-17
Hiring
A-10
Holidays
A-11
Internship Program
A-11
Invitations To Official Events
A-11
Page
Leave
A-11
Libraries
A-11
Lobbies
A-12
Lobbying
A-12
Mail and Messenger Services
A-12
Mail Window
A-13
Mass Mailings
A-13
Materials for the President
A-13
Medical Unit
A-14
Military Office (East Wing)
A-14
News Summary
A-14
Notary Public
A-14
Office of Administration (OA)
A-14
Office Space
A-15
Office Supplies
A-15
Outside Earned Income
A-15
Outside Positions
A-15
Oval Office
A-15
Paging
A-15
Parking
A-16
Passes
A-16
Payroll
A-16
Personnel
A-16
Policy Staff
A-17
Operating Staff
A-17
Personnel, Office of White House
A-17
Photographs
A-17
Political Activities
A-17
President's Signature
A-18
Presidential Appointments
A-18
Presidential or White House Commissions
A-18
Presidential Messages and Correspondence, Office of
A-18
Presidential Greeting Cards
A-19
Presidential Scheduling
A-20
Presidential Seal
A-20
Press Coverage of Presidential Events
A-20
Press Inquiries
A-20
Press Releases
A-20
Printing
A-20
Proclamations
A-21
Publications
A-21
Purchasing
A-21
Records Management, Office of (ORM)
A-21
Roosevelt Room
A-22
Seal, The Great
A-22
Page
Secretarial Assistance
(See Presidential Correspondence, Secretarial & Typing Unit)
A-19
Smoking Policy
A-22
Staff Mess
A-23
Stationery
A-23
Telegrams and Mailgrams
A-23
Telephones
A-23
Telephone Switchboards
A-24
Time and Attendance Records
A-24
Tours
A-24
Travel
A-26
Travel and Transportation Office
A-27
U.S. Secret Service
A-27
Usher's Office
A-27
Visitors
A-27
Visitors Office
A-27
Weekly Comp
A-28
White House Transportation
A-28
White House Communications Agency
(WHCA)
A-28
White House Fellows
A-28