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General Services Administration (3)
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General Services Administration (3)
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Philip W. Buchen Files
Philip Buchen's General Subject Files
subjects
General Services Administration. (07/01/1949 - )
Civil service
Presidential libraries
Scandals
Investigations
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Public utilities
International relations
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1976
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The original documents are located in Box 18, folder "General Services Administration
(3)" of the Philip Buchen Files at the Gerald R. Ford Presidential Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United
States of America his copyrights in all of his unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
Digitized from Box 18 of the Philip Buchen Files at the Gerald R. Ford Presidential Library
65A
THE WHITE HOUSE
WASHINGTON
May 7, 1975
MEMORANDUM FOR:
DICK CHENEY
FROM:
PHILIP BUCHEN P.W.B.
On April 14, you sent me an anonymous memo concerning
Arthur Sampson, Administrator, General Services
Administration.
The substantive allegations all appear to involve matters
already publicized in the newspapers (see the attached
articles).
In response to the Washington Post article of March 14,
Art Sampson wrote a letter to the President with copies
to Don, Ron and me and I attach a copy for your review.
After you have reviewed this material, if you feel some
action ought to be considered, I suggest we meet to
discuss the subject.
Attachments
FORD is LIBRARY 076838
THE WHITE HOUSE
TO:
Phil Buchen
FROM: Bill Casselman
Information XXX
Action:
As appropriate
See me
Please reply
FORD>
Concur and return
LIBRARY
Some items in this folder were not digitized because it contains copyrighted
materials. Please contact the Gerald R. Ford Presidential Library for access to
these materials.
The Washington Merry-Go-Round
THE WASHINGTON POST
Friday, March 28, 1975
D15
GSA Chief's Travel Tab at $14,452
By Jack Anderson
speaking engagement later in
exorbitant fuel charges, Onassis
and Les Whitten
the year. Both trips will be paid
sought me out.
State Dept. Leaked
for by the public.
Arthur F. Sampson, chief of
Cables, Bentsen Says
Footnote: A GSA spokesman
He and his wife, Jacqueline,
the General Services Adminis-
defended Sampson's travel as
had been wined and dined in
Sen. Lloyd Bentsen (D-Tex.)
tration, likes to travel in style.
an essential part of his job.
Iran. They had close personal
charged yesterday that Secre-
Unfortunately, the public has to
When asked about a trip Samp-
ties with the shah's oil minis-
tary of State Henry A. Kissinger
pay for his global wanderings.
son and Miss Foster took to Kis-
ters. But like all the shah's cus-
or someone in the State Departe
As part of our Watch on Waste
simmee, Fla., last month, the
tomers, Onassis had to pay
ment had leaked cables abouts
series, we've inspected the
spokesman explained that
through the nose for Iranian oil.
Bentsen Far East trip to Jack
travel vouchers of Sampson and
Sampson made a speech there,
The fuel pinch finally forced
Anderson.
other key federal officials.
then hopped up to Atlanta for a
him to give up his airline, Olym-
Anderson's column Thursday
We've discovered that many of
accused Bentsen of
GSA Chief: Tireless and Controversial
Second of two articles
building guards to maintaining 77,000
10 to 45 feet short of the architects
By Douglas Watson
government vehicles.
specifications, despite warnings by a
Washington Post Staff Writer
Though its image has often been.
group of GSA employees to Sampson,
low, GSA-like any organization that
then head of the agency's Public Build
Arthur F. Sampson, the hard-driving,
annually spends more than $4.5 billion
ings Service, that the specifications
hotly criticized head of the General
-has had both successes and failures.
were being ignored.
Services Administration, has a plaque-
One of GSA's more embarrassing
Sampson said recently, "In con
near his desk and has passed out du-
projects these days is a 22-story struc-
structing this building, like construct
plicates to aides. They say, "Excel-
ture nearing completion next to Phila-
ing other buildings, they used
ence.
delphia's Independence Hall that is
method which is accepted, and some
That has hardly been the word most
part of an 387 million federal court-
times it worked and sometimes its
often used to describe GSA since its
house and office building project. The
doesn't. There is no way to make
creation in 1949 to consolidate a wide
new skyscraper is sinking and will
perfect building. So there's a degrees
ariety of the federal government's
cost from $2 to $7 million to stabilize,
of error that exists in every building.
more mundane but essential activities,
a GSA spokesman said.
you construct. And there was a dess
which now include everything from
The spokesman confirmed that the
gree of error in this one."
perating a 3,594-member force of
building's foundation was constructed
See SAMPSON, A2, CoL. 1
Wash. Post, April 7, 1975
R.
SERALD
FORD
WASH. Post ARIL 6, 1975
GSA's Blunt Chief
Sampson Praised for Ability.
Criticized on Nixon Funds
First of two articles
By Douglas Watson
ashington Post Staff Writer
"They want me so bad
they can taste it. But they
haven't found anything." Ar-
thur F. Sampson. controver-
sial. head hof the General
Services
Administration
said receathed the federals
prosecutors investigating
allegations against the GSA
In the nearly three years
that he has headed the GSA
the federali government
principal: business arm. the
outspoken Sampson has at-
tracted plenty: of attention;
both extremely negative and
highly complimentary.
Sampson, and appointee
of Presdient Nixon. has
comexunder heavy fire for
GSA's expenditure of $3.7
million, at Nixon's San Cle-
mente and Key. Biscayne
ARTHUR Ft SAMPSON
home and office compounds
and for having urged appro-
difficult job!
priation of $850.000 for the
former President during his
tute of Architeets. has said
first year out of office.
of Sampson, "His dedication
to design quality in federal
Sampson, a 48-year-old
architecture. has given his
former General Electric Co.
staff a new pride in being
and Pennsylvania state exec-
part of a creative agency.
utive, also. has been hotly
And his staff policy of fill-
criticized for having agreed
ing key positions with peo-
that Nixon could retain title
ple with strong technical
to bis White House tape re
backgrounds has already
cordings and papers and for
done much to upgrade the
GSA's trading of S27 million
quality of federal buildings
in property for a now
around the country:"
largely empty office build
ing near San. Clemente to
On the negative side. the
store the former President's
Civil Service Commission
records
charged last year that a spe-
On the other hand, Samp
ciat GSA personnel referral
son has been praised as a
system operating outside
hard-driving, innovative ad-
regular channels in the
ministrator. who has pro-
nearly
40,000employee
moted improvements in the
agency provided preferen-
design and construction of
tial treatment for political
federal buildings through
favorites costrary to essen-
out the nation.
tial merit system. prinei-
William Marshail Jr., pres-
ples."
ident of the American Insti- See SAMPSON 417, Col. 1
FORD
Arthur F. Sampson resigns
Arthur F. Sampson, GSA's Admin-
Sampson called the Regional Ad-
announce his plans. "Working to-
istrator, submitted his resignation to
ministrators and personally met with
gether we have done a good job,"
the President of the United States
the heads of services and staff
the Administrator said, "and have
July 28, to become effective Octo-
offices, his own staff, and the staff
developed the GSA standard of ex-
ber 15.
of the Assistant Administrator to
cellence. Nothing less is acceptable.
Together we will continue persisting
towards this goal, and after October
CSA
15 I expect all of you to keep up
this type of work."
The Administrator will be remem-
NEWS
August 1975
bered for his innovative leadership
and management ability. During his
service at GSA, he has been respon-
sible for introducing improved tech-
niques in the fields of firesafety,
energy conservation, building sys-
tems, and construction methods.
In his letter to President Ford,
Sampson said:
"It is with deep regret that I sub-
THE WHITE HOUSE
mit my resignation as Administrator
WASHINGTON
of the General Services Administra-
tion effective October 15, 1975. I
July 31, 1975
had planned to stay in government
until the latter part of 1976 but cir-
Dear Art:
cumstances are such that I am ad-
I have received your letter of July 28, and it
is with sincere gratitude for your many years
vancing my schedule by a year.
of dedicated public service that I accept your
"I leave with a great deal of sad-
resignation as Administrator of the General
Services Administration, effective October 15,
ness. But I also leave with a great
1975, as you requested.
deal of pride.
Throughout your six years at G.S.A. -- and be-
"I have now completed over 12
fore that as an exceptionally able assistant to
years of government service. Every
two governors of the State of Pennsylvania --
you have fulfilled your challenging leadership
year has been a grueling one. But
responsibilities with skill and distinction.
each has also been a very rewarding
Better than most, you know that your assignments
as Administrator have never been anything but
one. No matter what the circum-
demanding and difficult. Yet I have had the
stances or the time frame, I continue
utmost confidence in both your ability and your
determination to carry on each of your tasks
to promote government service to
in the best interests of the Nation. You have
everyone.
worked tirelessly to build at G.S.A. an insti-
tutional reputation for productivity and effec-
"Governor Scranton persuaded me
tiveness, and I commend you for the outstanding
to leave the business world and
record of achievement which is the result.
enter government service in 1963.
Now as you prepare to return to private life, I
hope you will always look back on this time of
I served as his state purchasing
public service with the fullest measure of satis-
agent for four years. He was and is
faction and pride. You may be sure you take
with you my warmest good wishes for every future
a great American.
success and happiness.
"I then served as Budget Secre-
Sincerely,
tary and Secretary of Administra-
tion for Governor Raymond Shafer
Herall
FORD is LIBRARY OFRALD
for two and a half years. He was a
courageous and effective Governor
and a statesman. I am happy to see
The Honorable Arthur F. Sampson
Administrator of General Services
that he is now working for you in
Washington, D.C. 20405
a significant role.
con't page 2
Sampson resigns -continued from Page 1
Easier dialing
"In June of 1969, I came to work
public service has been a tough one
NARS' exhibit
Joan
France
in GSA for Bob Kunzig, my prede-
requiring difficult decisions. I ac-
on the way
cessor as Administrator of GSA.
cepted all assignments and made the
More than a million telephones
Before becoming Administrator I
tough decisions. I have no regrets
will be involved when the Gen-
managed the two largest operations
in this regard because I always knew
eral Services Administration converts
honors women
in GSA-the Federal Supply Service
what I was getting into and tough
its nationwide Federal Telecommu-
and the Public Buildings Service.
decisions were necessary to get
nications System (FTS) from a 10 to
A combination salute to the Bi-
geon in the Union Army during the
"GSA was a moribund, static
things done.
a seven-digit dialing system on De-
centennial and International Wo-
Civil War, she received the Medal
agency in 1969. Bob Kunzig revital-
"My career in public service has
cember 1, 1975.
been exciting, challenging and re-
men's Year, "Her Infinite Variety:
of Honor in 1865 but 50 years later
ized GSA and I feel proud that I
Commissioner Theodore D. Puc-
a 200-Year Record of America's
was denied the benefits of her award
helped him, and then, as Adminis-
warding. There have been some
korius, ADTS, said the conversion is
Women," is on exhibit at the Na-
trator went on to further improve
rough times and some frustrating
by the War Department through a
part of a program to modernize the
moments. But I realize that you can-
tional Archives in Washington, D.C.
reinterpretation of her qualifications.
GSA. Today, GSA is an exciting place
private long distance telephone net-
to work. Morale is high and pro-
not really have one without the
The exhibit will run until spring of
There are records concerning
work provided the federal govern-
next year.
Harriet Tubman, organizer of the
ductivity excellent.
other.
ment.
"I feel very fortunate to have been
The documents and photos dis-
Underground Railroad, the jailing
"It is very unfortunate that some
"The change to seven-digit dialing
associated with you as Minority
played stress the changing role of
of Confederate spy Belle Boyd, and
tough issues we have had to handle
will provide significant technological
women over the centuries in the
Leader, Vice President, and now as
Amelia Earhart taking off on the
resulted in negative publicity which
improvements over our existing sys-
United States. It features women in
President. I think you are on the
Pacific flight from which she did not
W.S.S. WOMEN OF AMERICA
has beclouded the significant accom-
tem," said Puckorius. "When fully
marriage, as landowners, at work,
return. In other sections there are
SAVE YOUR COUNTRY
"right track" for America and that
plishments of the last six years.
implemented, the improvements we
fighting for rights, in reform move-
California land claims and Western
you will stay there.
Buy WAR SAVINGS STAMPS
Despite this you will find that our
are planning should result in savings
ments, in diplomacy and in wartime.
homestead proofs filed by women,
UNITED
STATES
TREASURY
DEPARTMENT
"Lastly, I want you to know that
of about a half-million dollars a
reputation for performance and
after 12 years in public service, I
In one exhibit, Dr. Mary Walker's
a plea from Moqui Indian villages in
integrity is excellent. Members of
year."
have great confidence in our demo-
story is in evidence. A contract sur-
Arizona that their matriarchal sys-
"Joan of Arc Saved France", World War /
Congress from both sides of the
Under the new system, users will
poster prompting women to buy bonds.
cratic system of government. There
aisle, businessmen, labor leaders,
dial the FTS access code (usually 8)
were moments when I had my
professionals (architects, engineers,
and the seven-digit number. Area
tem be left undisturbed. And, there
doubts, but overall, we have the
codes no longer will be used for
are displays showing women taking
etc.), other Federal agencies and
best system known to man."
calls made within the system to
in sewing as a home industry, prac-
GSA employees at all levels will
The President's letter to Sampson
attest to that fact.
other federal telephones.
ticing law, serving as doctors, strik-
is reproduced in this issue of GSA
Many FTS users outside Washing-
ing in the garment industry, serving
"Every assignment I have had in
News.
ton, D.C., will have new FTS num-
in Congress and diplomatic posts.
bers with the change. Where the
Adding touches to the exhibit are
FTS number is different from the
World War I and II patriotic and re-
commercial number, both numbers
cruitment posters featuring women.
will be shown on the phone's center
When spring comes and the ex-
plate. Commercial numbers used by
hibit has ended, it will be replaced
the public will remain unchanged.
by a second Bicentennial display on
An extensive training and informa-
the major documents kept by NARS.
tion program is planned to acquaint
Appropriately, the National Ar-
users with new procedures. Instruc-
chives is a major participant in the
tions will also be contained in the
Bicentennial festivities. It is the
new 1976 FTS User's Guide.
keeper of the nation's priceless
documents. These valuable records
are readily available to researchers,
FTS
scholars and historians.
is changing:
GSA News
Did you know there is a Center
Published for employees of GSA
for Documentary Study of the
Easier dialing!
by the
American Revolution? This is a one-
Office of Communications
New numbers!
stop service at NARS where special-
Washington, D.C.
ists are available to assist researchers
Beginning December 1, 1975
Arthur F. Sampson
Administrator
REVOLUTION
on any period of the Revolutionary
War.
August 1975
Present at the opening of NARS' exhibit, "Her Infinite Variety: a 200-Year Record
The papers of the Continental
Issue No. 25
of America's Women," are First Lady Betty Ford (second from left), with Jill
Congress are kept here. Archives is
Watch for details!
*US GPO 1975-211-570
Ruckelshaus, presiding officer of the National Commission on the Observance of
International Women's Year, Dr. James B. Rhoads, archivist of the United States, and
receiving foundation grants to set up
Administrator Sampson. Mrs. Ford was presented a replica of the 1919 resolution
a computer-assisted index for the
that proposed giving women right to vote. The exhibit will run until spring 1976.
papers-a heaven-sent for scholars.
2
3
General Leslie Bray
heads GSA's new
sub-agency, the
Jan Rus back from China
NARS' exhibit
Federal
Preparedness
Jan Rus, a management analyst,
OAD, Central Office, has completed
arranged around the clock includ-
marks Army's
Agency.
a 21,000 mile odyssey to the Peo-
ing tours to communes, hospitals,
ples' Republic of China.
deaf schools, universities, ceramic
A new name
200th Birthday
factories, the Forbidden City, the
As an official with the U.S. Track
and Field Team, Rus attended a
Summer Palace, the Great Wall, a
in GSA
boat ride to the Yangtze River, revo-
On June 14, 1775, the Second
series of friendly competitions with
lutionary opera, ballet and a movie
Continental Congress passed an
the Chinese in Kwangchow (Canton),
to acquaint all the Americans with
order directing the recruitment of
By Executive Order of the Presi-
days. Shanghai, and Peking spanning 17
dent, GSA's Office of Preparedness
ture. the Chinese post-revolutionary cul-
soldiers. The United States Army
came into being.
has been elevated in rank and re-
The 65-member team was the
Near the end of the journey a
Baron Friedrich von Steuben, the
named the Federal Preparedness
largest group of athletes to visit
Chinese official approached Rus for
former Prussian general, was chosen
Agency.
China since the American ping pong
his impressions of China. He replied,
to train the Army. And, it was von
Since its formation the office has
players made their historic trip four
"Obviously you have wrought many
Steuben's regulations which served
had many names. In 1947 the Na-
years ago.
changes. I've seen nothing but
as the Army's official manual until
tional Security Act was voted by the
The Chinese were gracious hosts.
happy children, industrious people,
the War of 1812.
Congress and signed by the Presi-
The team was shown many accom-
and clean cities, but I have things
dent. This Act established the Na-
plishments instituted "since the
in my country that I would be un-
Now at NARS
tional Security Resources Board
revolution." Planned activities were
willing to trade. You must come
(NSRB) in the Executive Office of the
visit me to see what I mean."
On display at the National Ar-
President. The Act also consolidated
chives is an exhibit featuring these
the Armed Forces into a Depart-
von Steuben regulations. Part of the
ment of Defense, established the
Army's observance of its 200th birth-
CIA, and the National Security
day, the exhibit was opened by
Council.
members of the Commander-in-
Over the years the NSRB, as the
Chief's guards stepping through
nucleus of national civil readiness
To mark the Army's 200th Birthday, members of the Commander-in-Chief's guard
drills based on 18th century prac-
planning for emergencies, acquired
are about to perform drills in the Rotunda of the National Archives.
tice-view of the past, helped by
related responsibilities and was re-
the present.
named several times and finally in
1973 became part of this agency as
the Office of Preparedness.
"Operation new life" begun by FSS
Concerned with overall national
policy and program development,
A special commodity. Top priority,
South Vietnam caused a sudden
demands of the refugee populations
this office provides guidance and
coordination to other federal agen-
special handling, and it came by
impact on U.S. logistic support capa-
became stable then the automated
emergency air and sea shipment. It
bility.
computers took over again to supply
cies involved in civil emergency
came in many sizes and shapes-it
Time was the critical factor.
needed items.
preparedness planning and resource
was life-human life!
Support was needed for 130,000
Manned 24 hours a day by FSS
management for national security.
Before the office came to GSA the
When the emergency evacuation
refugees immediately. This meant
specialists, the LCCs disbursed nor-
of Vietnamese refugees began in
the normal computer system used
mal supply items such as bedding,
responsibility for implementing its
important role was centered around
April, FSS was quick to respond by
to requisition supplies and keep up
cooking and eating utensils, paper
a small staff in the Executive Office.
providing immediate support to
stock levels wasn't fast enough to
products, and construction materials.
Many emergency planning and sup-
"Operation New Life-Vietnamese
handle the emergency. It required
And, when the items were not avail-
port functions were budgeted for
Refugee Safe Haven." Working
man to take over so the job could
able, satisfactory substitutes were
and performed elsewhere in the fed-
hand-in-hand with the Departments
be done faster. Why? The computers
found-air mattresses replaced cots.
of State and Defense, FSS deter-
lacked the 'random access' capa-
But, how do you fill a sudden re-
eral government structure but al-
ways under the guidance of the
mined the supply support required
bility to find and handle irregular
quest for thousands of chopsticks?
small staff. Administration became
to promptly care for the evacuees.
and ever-increasing demands placed
Why, by contacting the local Chi-
awkward and in order to provide
The immediate establishment of
upon them. Only FSS experts volun-
nese restaurants in the area, of
greater operating efficiencies the
Logistics Control Centers (LCCs) was
teering their services beyond normal
course!
Executive Office staff and the Office
the key action taken by FSS. LCCs
duty hours could solve the problem.
FSS's response to Operation New
of Preparedness were brought to-
are set up when a rapidly increasing
They did this by manually operating
Life has become a personal commit-
gether to become the Federal Pre-
demand for supplies is needed be-
LCCs at every key refugee holding
ment and will continue until the new
Captain As part of Al a Hall 21 thousand mile odyssey, Jan Rus (left) and U.S. Track and
yond normal stock levels. The over-
center from the Far East to the east-
residents are settled in permanent
paredness Agency.
visited the Great Wall as guests of the Peoples' Republic Field of China. Team
whelming flow of refugees that fled
ern United States. When the supply
homes.
5
4
Come see GSA's ZOO
"Wow, the heat's finally getting
The zoo idea originated with
to me," or, "PBS is at it again." These
William Newman of the Corcoran
are the first thoughts of passers-by
faculty. Students will receive aca-
as they look at the GSA construc-
demic credits for their work, while
tion site for Washington, D.C.'s new
GSA provides all the materials.
Federal Home Loan Bank Board
building. And, they're right on both
An extension of PBS' fine arts pro-
counts.
gram, this is a first for a new effort
An unusual zoo in the shape of a
to use murals to make construction
panoramic mural made out of ply-
sites more attractive to workers and
wood is taking shape on the fence
those passing by. When the fence
around the site. A contented panda,
comes down, the murals can still
a reclining kangaroo, fish, elephants,
live. The paintings were executed in
Taking refuge from the sun and advan-
monkeys, and a boa constrictor are
the Corcoran basement, taken to the
GSA employees rekindle friendships during the "Lunch in the Park" program in
tage of a spare moment to himself,
only part of the menagerie created
site and bolted to the fence. They
Rawlins Park across from Central Office. A lot brown bagged it-and others took
Administrator Sampson enjoys a cool
advantage of the refreshment stands set up just for them.
drink at Lunch in the Park.
by the students of the Corcoran
may be used later for other construc-
School of Art for this mural.
tion sites in the D.C. area.
Lunch in the Park
"Theatre West", a performing group for the National Park Service's "Summer-in-
the Parks" program, did a great job entertaining over 300 Central Office and Region
3 employees during the first Lunch in the Park event this summer.
Lunch
in the
Park
Hot dogs, soft drinks, potato chips, cracker jacks, popcorn, candy and even roaming
ice cream carts! And, these Central Office and Region 3 employees got to see
Theatre West, a dance, drama and vocal group from Ohio.
6
7
Trimmer
resigns
Weinstein
retires
"Flying Tiger"
Harold S. (Ted) Trimmer, Jr. has
announced his plans to resign as
receives
the agency's General Counsel at the
After 34 years of distinguished
end of this month. Trimmer has ac-
government service, Sidney Wein-
stein, ADTS assistant commissioner,
decoration
cepted a position as the first cor-
porate counsel for Garfinkel's,
agency assistance, planning and
policy, has retired.
Robert L. Pierce, property reha-
Brooks Brothers, Miller & Rhoads,
D.C. Inc., headquartered in Washington,
Weinstein came to GSA in 1958,
bilitation branch, FSS, Region 8, has
as a specialist in procurement and
been awarded the China War
contracting for FSS. After learning
Memorial Medal by His Excellency
Trimmer came to GSA in 1969 and
about the agency in various posi-
James C. H. Shen, Ambassador from
has served in such top level posi-
tions as director of congressional
Mary Ellen Huffman has been appointed
tions, he was appointed as assistant
the Republic of China to the United
affairs, commissioner of ADTS and
chief, administrative supplies and equip-
commissioner in GSA's newest serv-
States. The decoration was pre-
ment branch, Region 7, FSS. She is the
ice, ADTS, created July 1972.
sented at the annual convention of
associate administrator. An assistant
administrator, he was the youngest
first FSS female in that region to be
Administrator Sampson has an-
the Flying Tigers of the 14th Air
appointee to such a high post in the
promoted to chief and GS-13. Congratu-
nounced that Weinstein is to receive
Force Association in New Orleans,
lating her are Ed Zacha, regional direc-
agency's history and was the instru-
ice the Award Administrator's Exceptional Serv-
La. this month.
tor, procurement division (left), and Fred
for
The China War Memorial Medal,
mental force in developing the Fed-
Melhem, acting regional commissioner.
"outstanding con-
tributions to the mission of GSA,
known as the "Lost" decoration of
eral Information and Consumer
Product Information Centers.
PBS toasts
ment. innovative approaches to manage-
World War II, commemorates serv-
A Phi Beta Kappa graduate and
ice in China in defeat of the Empire
trustee of Wesleyan University in
Leaving GSA to become executive
of Japan. The decoration was author-
Connecticut, Trimmer is a member
Shenkler
director of the Association for Com-
ized by the Chinese government at
of the American Bar Association,
puting Machinery, Weinstein will be
During graduation ceremonies at the 101st Session of the FBI Academy at Quantico,
the end of that war. But with the
the State Bar of California and the
working in New York City.
Va., FBI Deputy Associate Director Thomas Jenkins presents a diploma to John
hasty demobilization of our armed
District of Columbia Bar. He has
A Roast and Toast dinner, given
Joseph Buono, Federal Protective Service (right). Middle man unidentified.
forces and the confusion then exist-
been admitted to practice before the
by the Central Office project man-
ing in China, the document was
United States Supreme Court.
agement office, PBS, had as its target
lost. A few people heard of the
Marvin Shenkler.
Roasting him in fun, but toasting
Buono Academy graduate
award and it was noted on some
discharge documents, but no one
Saunders
him in earnest, the PBS staffers at-
ever saw the decoration.
tending the event honored Shenkler
John Buono, an investigator with
ence in law enforcement, Buono has
for the successful completion of the
Due to one persistent individual,
the Federal Protective Service, grad-
been with GSA since 1971. As a
retires
Graham Kidd from Florida, who
National Air and Space Museum
uated from the FBI's National Acad-
member of the White House police
served with the 14th, the circular
for the Smithsonian Institution.
emy at Quantico, Va. in June after
force in 1963, he won the National
George W. Saunders, deputy com-
Shenkler was project manager.
that provided for the issuance of
completing an 11-week enforcement
Police Championship for Combat
the award was located 29 years after
missioner, FSS, has retired.
PBS officials Wally Meisen, act-
training course.
Shooting. At the academy, Buono
the Japanese surrender. Kidd sent
Saunders' federal service began
ing commissioner; Tom Peyton, act-
"Training at the FBI Academy",
earned 296.4 points out of a possible
the information to Myron Levy of
in 1940 at the State Department and
ing deputy commissioner; George
Buono said, "is something every law
300 points on the pistol range. And,
St. Louis, president of the 14th Air
included assignments in the Civil
Jorgensen, acting associate commis-
enforcement officer looks forward to
he holds an instructor's blackbelt in
Force Association. Minister S. K. Hu
Aeronautic Administration and the
sioner; Frank Matzke, acting assist-
in his career. The academy is the
karate from the U.S. Karate Asso-
of the Chinese Embassy, through
procurement division of the Treas-
ant commissioner for construction
most prestigious law enforcement
ciation.
Anna Chennault, widow of Flying
ury Department.
management; Bertrand Berube, dep-
training center in the United States."
With GSA since the start in 1949,
uty associate commissioner; Joe
Michael Collins, former astronaut and
Tiger General Claire Lee Chennault,
Buono attended the 101st session
Saunders' performance has been
Pfeifer, deputy project manager,
director, National Air & Space Museum,
Beaming parents
was contacted. The Chinese govern-
project management office; and Re-
Smithsonian Institution (far right) and
of the course along with 250 officers
ment authenticated the award and
recognized by the Commendable
GSA'ers Wally Meisen, Eddi Gardella
representing the Philippines, Italy,
announced that members of the
Service Award and two Civilian Out-
gional Administrator John Galuardi,
and George Jorgensen (left to right)
Thailand, Jordan, Lebanon, Puerto
Diane Brozek, daughter of Henry
14th Air Force Association would
standing Service Awards. He has
were on hand to congratulate
celebrate with Marvin Shenkler on the
Rico and the U.S. Covering manage-
Brozek, acting chief, project opera-
served with distinction on many
Shenkler for his outstanding con-
completion of his Smithsonian project.
ment criminology, problem solving
tions branch, PBS, Region 5, received
receive the K'ang Chan-Nien Chang,
the Chinese title for the decoration.
committees dealing with transporta-
tives. tribution to the PBS building objec-
and decision making, law, firearms,
a High Honors Award at the Univer-
systems. tion, traffic management and supply
statistics and communications,
sity of Illinois College of Pharmacy
Wally Meisen and Ms. Eddie
courses at the academy are taught by
23rd Annual Honors Convocation.
The Saunders will remain in the
Gardella, project management's ad-
congratulations from Administrator
Sampson. A special gift to the
FBI agents holding masters degrees.
This fall Diane will be a sopho-
FORD
Washington area.
The program is accredited through
Cutlines on Albert Armstrong STALE and
PLEASE NOTE
ministrative assistant, presented a
more at the University of Illinois.
honoree was a pen set made from
Page 9, July issue
plaque to Shenkler and a letter of
the marble used in the building.
the University of Virginia and gradu-
She completed her pre-pharmacy
courses at Purdue University in
LIBRARY
ates earn 16 college credits.
Dick Farris were reversed.
8
A veteran with 17 years experi-
Indiana with straight A's.
9
We will miss Bob Breon
Outstanding employees
Robert H. Breon, Jr. died in Centre
was instrumental in passing 10 bills
Community Hospital in State Col-
and one amendment to the Consti-
Margaret Bayless has been hon-
lege, Pa. on June 23. By personal
tution. Most noteworthy was Act
ored with a Special Service Award
request, his body has been donated
330-"clean streams"-the Act pro-
from the National Association of
to medical research to aid others in
viding for the increase of public fish-
Black Manufacturers.
the battle against cancer.
ing facilities in the state as well as
As manager of Region 9's Business
Breon joined GSA in Washing-
their ecological maintenance. He
Service Center, she designs and di-
ton early in 1974 as a graphics de-
was also instrumental in passing an
rects programs tailored to the needs
signer. At the time of his death, he
amendment providing that a Penn-
of small business in Southern Cali-
was serving as production manager
sylvanian need not lose his voting
fornia, Arizona and Clark County,
for GSA's new nationwide identity
privilege due to moving from the
Nev. She heads a special mandate
program and was the major force
area in which he was registered.
for assisting minority-owned busi-
in the development of that pro-
Breon was active in civic affairs,
Colby Carter, a mechanic in Alaska,
received a citation and cash award from
nesses.
gram including the new symbol
in community theatre, and raised,
Bill Greer (left) and Alan James for quick
Since becoming manager of the
appearing on the masthead of the
raced and judged horse shows
thinking during a flood in Nome.
center in Los Angeles in 1960,
GSA News.
throughout central Pennsylvania.
Margaret has been a dedicated advo-
After completing his military tour
While at GSA Breon received
During a storm and flood at
cate of service to all members of
of duty, he went into business with
several commendations for his work
Nome, Alaska, Colby Carter con-
the community and she has received
his father. They owned and oper-
-among them a citation for exem-
nected the sewage ejection pump to
many commendations and awards
ated the Penn State Photo Shop in
plary service.
the emergency generator. When the
attesting her eagerness.
State College. Much of his work
city power failed, the ejection
And, if Margaret isn't already kept
contributed to LaVie, the yearbook
To the many people who needed
pumps were able to keep running.
busy with the tremendously large
at Penn State.
items printed, he was a man who
By pumping the flood waters out of
In 1957 he was elected to the
never said no.
geographical area of commercial
the building as fast as they came in,
activity she is responsible for, there
State House of Representatives and
All of us will dearly miss Bob.
the building's electrical and heating
is always the FIC program. She is
system was saved.
supervisor of the installations in Los
Carter a general mechanic in the
Angeles, San Diego, and Phoenix.
"My Grandfather" taken by Bill Kreykenbohm is one of 32 photographs on exhibit
Anchorage field office, received a
at the Inter-American Bank in Washington, D.C.
citation and a cash award from Bill
Austin Burns was named Citizen
Geer, area manager, and Alan James,
of the Year at the annual Pelham,
A GSA employee's color photo-
Denison University in Ohio and at
chief, repair & improvement branch,
Mass., Lion's Club installation ban-
graphs were displayed last month in
the Washington County Park Arts
PBS, Region 10, for a one-time out
quet. Burns serves as a plumber in
Washington D.C.'s Inter-American
Festival, Hagerstown, Md. In Febru-
standing performance.
the Region 1 Andover, Mass., PBS
Bank.
ary he won first prize in the color
field office.
print category at the Cumberland
Bill Kreykenbohm is the photog-
Valley Photographic Salon. And, in
Serena Powell, Region 3 motor-
rapher. He works as a staff attorney
March and April, his "Rosa, Kitty
pool employee, thanks all of the
on the Presidential Clemency Board,
et al in Mexico" was selected for
Region 3 and Central Office em-
a detail from his regular position as
exhibition at the Fort Worth Art
ployees who sent condolences on
a management analyst at NARS.
Museum.
the death of her mother.
Bill has had paintings exhibited at
Thirty-two of Bill's favorite color
photos, taken in the past year and
Alabama Historical Commission
a half during his travels throughout
Canada, Mexico and the United
commends GSA preservation
States, were exhibited.
The Alabama Historical Commis-
real property division, Region 4.
Mike Nimnicht, son of FTS switch-
sion has honored GSA with its dis-
The citation accompanying the
board operator Rosemarie Nimnicht,
tinguished service award in the gov-
award read, in part: "This preserva-
Region 10, Boise, Idaho, is on his
When a devastating tornado struck
Omaha, Nebraska, three Region 6 em-
ernmental preservation category.
tion-conscious federal department
way to Germany. Winning a contest
ployees were among the scores of per-
GSA is the first federal agency to
has gone to considerable expense to
sponsored by the American Associa-
Henry G. Anderson, an estimator at Region 3's office of operating programs, altera-
sons who suffered property damage.
receive this award.
preserve the finer architectural fea-
tion of German Teachers, he will be
tion branch of the space management division, was presented a certificate and
Immediately fund-raising drives began
In the July ceremony at the capi-
tures of federal buildings in Mont-
one of 75 to spend four weeks liv-
cash award by James Steele, PBS regional commissioner (center), and Harry N.
in Regions 6, 3 and Central Office to
tol in Montgomery, Henry Steagall,
gomery, Dothan, Selma and Annis-
ing with German families in East and
Breeden, chairman, value management board, office of operating programs. Under
assist victims. PBS Area Manager Harold
executive secretary to Gov. George
ton. It helped the city of Tuscaloosa
West Germany. The purpose of the
the value management program, Anderson was awarded $950 for proposing a
Lowe presents checks totaling $780 to
change to specifications allowing on-site sales of salvable materials at demolition
(left to right) Ron Stover, FSS, Dorothy
C. Wallace, presented the award to
to acquire the old federal post office
contest is to improve interest in the
projects. Due to his suggestion it is now possible for the materials to be recycled.
Foral, PBS, and Ernest Mahan, FSS.
Warren C. Moody, director of the
and courthouse building."
study of the land and its people.
11
10
The summer intern story
gram of activities tailored to their
needs and interests by Summer In-
tern Coordinator Mary K. Mathews.
Fifty-eight college students, GSA's
throughout the country. The Uni-
Frequent meetings, featuring pre-
1975 Central Office summer interns,
versity of Virginia and George Wash-
sentations by each of the different
offer convincing proof that the
ington University, because they are
services of the agency, bring the in-
agency's youthful image is more
both in fairly close proximity to
terns into contact with all of GSA's
than a myth.
Central Office, have the largest rep-
top management, familiarizing them
The Central Office intern program,
resentation, though so varied a
with the agency through the men
group as Wake Forest, Harvard, Fisk,
and women who direct it. But the
part of the federal summer intern
program, provides interested college
Princeton, and Augustana are also
point of view presented in these
students with first-hand knowledge
represented.
meetings is not so homogeneous as
of the processes and functions of
Fully as diverse as the institutions
might be expected: Les Whitten,
the government, as well as employ-
being attended is the geographical
who co-authors Washington Merry-
ment experience at the professional
distribution of the interns who
Go-Round with Jack Anderson, also
level. The program is designed to
attend them. Most are East Coast
addressed the GSA interns.
bring students into positions related
residents, from New England to Vir-
EDITOR'S NOTE:
to their educational fields, giving
ginia. But interns also came from
The summer intern story was
them practical experience to com-
as far west as California and Michi-
written by intern Vincent Salva-
pare with classroom theory.
gan to work for GSA.
tore, an English/history major at
In exchange, the students furnish
The summer interns enjoy a pro-
Dartmouth.
GSA the opportunity to "sample
the thinking of college students."
Donald Young, acting assistant ad-
ministrator, in his address to the in-
terns June 17, 1975, drew attention
to the contribution the interns are
making to GSA. Young sees these
summer employees as impartial and
objective observers who, because
they are independent of the system,
can often provide highly innovative
approaches to traditional problems.
In addition, their independence from
GSA makes them ideal barometers
of conditions within the agency.
The 58 interns were chosen from
over 1,000 applicants. Selections
"Good idea", remarks Harold Ronen, deputy project manager, Social Security
were made on the basis of educa-
Administration program centers, to Stephanie Lewis. Stephanie is an intern in PBS
tion, experience, and academic
and attends Catholic University.
achievement. The program, geared
primarily toward graduate students,
attracts mostly those pursuing cur-
ricula in the law and business ad-
ministration. Twenty-two interns are
currently working toward degrees
in the law, and another six toward
graduate degrees in business. Under-
graduate majors are concentrated in
the social sciences, with almost one-
third of the interns majoring in polit-
ical science. Undergraduates, for
whom application also involves
nomination by their college, num-
ber nine out of the 58.
Students participating in the in-
Working for the program coordination staff, building management, PBS, Barbara
tern program represent many differ-
Savage, Georgetown Law School and David Cannady, Howard University, finish up
ent colleges and graduate schools
an assignment before heading back to school.
*U.S. GOVERNMENT PRINTING OFFICE:1975 211-570/1 1-3
12
Rhoads GSA
(seeNsc)
THE WHITE HOUSE
WASHINGTON
June 10, 1976
MEMORANDUM FOR: JEANNE DAVIS
FROM:
PHIL BUCHEN
P.
Much to my chagrin, I find that I neglected to
submit to you previously the draft of letter which
Dr. Rhoads would like me to send that deals with
the release by the Archives of exchanges of
correspondence between heads of state where the
correspondence has been deposited in the Presidential
Library.
My understanding is that you have had instances where
correspondence of this type has not been classified
and therefore it is not subject to the provisions of
Section 11 of E. O. 11652.
The attached draft of letter proposes to apply a single
rule to both classified and unclassified exchanges of
correspondence and requires prior consultation with
you in both instances unless the exchange of cor-
respondence is more than ten years old or, if older,
involves a head of state who still holds office.
Please let me have your comments on the attached draft.
Attachment
FORD is LIBRARY 034870
archines
THE WHITE HOUSE
WASHINGTON
June 10, 1976
MEMORANDUM FOR: JEANNE DAVIS
FROM:
PHIL BUCHEN
T.
Much to my chagrin, I find that I neglected to
submit to you previously the draft of letter which
Dr. Rhoads would like me to send that deals with
the release by the Archives of exchanges of
correspondence between heads of state where the
correspondence has been deposited in the Presidential
Library.
My understanding is that you have had instances where
correspondence of this type has not been classified
and therefore it is not subject to the provisions of
Section 11 of E. O. 11652.
The attached draft of letter proposes to apply a single
rule to both classified and unclassified exchanges of
correspondence and requires prior consultation with
you in both instances unless the exchange of cor-
respondence is more than ten years old or, if older,
involves a head of state who still holds office.
Please let me have your comments on the attached draft.
Attachment
FORD is LIBRARY OFRALD
UNITED STATES OF AMERICA
*
*
4
GENERAL SERVICES ADMINISTRATION
*
Office of General Counsel
*
#
Washington, DC 20405
GENERAL SERVICES
#
ADMINISTRATION-A
# 4 4
AUG 09 1976
copy to ken
and Darry 8/17
Phillip Buchen, Esquire
Special Counsel to the President
The White House
Washington, DC 20500
Dear Mr. Buchen:
On Wednesday, August 2, 1976, the summer interns of the Office of
General Counsel, General Services Administration, were very graciously
invited by Mr. Barry Roth, Assistant Counselor to the President, to
tour the White House and visit the Offices of the Associate and Assis-
tant Counselors to the President. Not only did Mr. Roth schedule a
tour of the White House, but he also arranged for Mr. Ken Lazarus to
speak with the interns. We realize how very busy Mr. Roth is, and
appreciate all of his efforts in scheduling this impressive tour of
portions of the executive branch of the Government.
We also appreciate the valuable time Mr. Lazarus spent in very
patiently and knowledgeably explaining the function of the Counselors
extended to them by Mr. Lazarus.
to the President. The interns were very impressed by the hospitality
On behalf of the summer interns and the Office of General Counsel, I
wish to thank these two men and your office for allowing our interns
the Government.
to learn more about your operations and about the executive branch of
Sincerely,
DONALD P. YOUNG
General Counsel
FORD & DERALD LIBRARY
Keep Freedom in Your Future With U.S. Savings Bonds
THE WHITE HOUSE
WASHINGTON
November 26, 1976
MEMORANDUM FOR
Dr. James B. Rhoads
Archivist of the United States
SUBJECT:
Disposition of Gerald R. Ford
papers and other materials of
historical value
Attached is a draft of letter agreement and
three annexes dealing with the above subject.
This draft was prepared for discussion purposes
only and is subject to changes based upon
discussions with the interested parties,
including you, the University of Michigan, and
the Ford Commemorative Committee at Grand
Rapids, Michigan.
I am having this material hand delivered to you
this morning so that we can meet this afternoon
for such a discussion, starting at 4:30 in my
office.
P.W.T.
Philip W. Buchen
Counsel to the President
;
FORD
LIBRARY
THE WHITE HOUSE
WASHINGTON
November 26, 1976
MEMORANDUM FOR
Dr. James B. Rhoads
Archivist of the United States
SUBJECT:
Disposition of Gerald R. Ford
papers and other materials of
historical value
Attached is a draft of letter agreement and
three annexes dealing with the above subject.
This draft was prepared for discussion purposes
only and is subject to changes based upon
discussions with the interested parties,
including you, the University of Michigan, and
the Ford Commemorative Committee at Grand
Rapids, Michigan.
I am having this material hand delivered to you
this morning SO that we can meet this afternoon
for such a discussion, starting at 4:30 in my
office.
P.W.Td.
Philip W. Buchen
Counsel to the President
is
FORD
LIBRARY
[Dec.1976?]
It is the opinion of this agency that foreign gifts with a value in
excess of $50.00 may be sold to the recipient of the gift without a
change in either the existing law or existing State Department
regulations.
Those regulations already provide that such gifts shall be forwarded
to GSA by the Chief of Protocol for transfer, donation or other
disposition in accordance with such instructions as may be furnished
by the Chief of Protocol. By letter dated July 31, 1974 (enclosure (1)),
the Chief of Protocol furnished to GSA detailed instructions concerning
the disposition of foreign gifts. These instructions, however, do
not provide for sale to the recipient.
By letter dated October 10, 1975 (enclosure (2)), GSA forwarded to
the State Department recommended instructions which, if issued by
the Chief of Protocol, would provide for the sale of such gifts to
the recipient. These recommended instructions have never been issued
by the State Department.
Attached (enclosure (3)) is a set of instructions (identical to those
recommended to the State Department in 1975) which, if adopted by the
State Department, would provide ample authority for GSA to conduct
negotiated sales of foreign gifts to the recipient thereof.
FORD & GERALD LIBRARY
THE WHITE HOUSE
WASHINGTON
December 7, 1976
MEMORANDUM FOR:
DR. JAMES RHOADS
Archivist of the United States
Attached is the most recent draft of the
proposed agreement covering the Ford
papers and memorabilia. The President
reviewed the draft just before this one
and proposed certain changes that are
now included in the current draft. I
would appreciate your comments as soon
as possible.
At the same time, I am sending a copy of
this latest version to Nino Scalia.
P.W.B.
Philip W. Buchen
Counsel to the President
CC: Nino Scalia
Steve Garfinkel
GREAT FORD LIBRARY
THE WHITE HOUSE
WASHINGTON
December 16, 1976
MEMORANDUM FOR
THE HONORABLE MONROE LEIGH
SUBJECT:
GSA Policy Regarding Foreign Gifts
Attached is a set of documents provided to me
for discussion purposes by General Wallace
Robinson, Acting Administrator and Don Young,
General Counsel of the General Services Admini-
stration.
I would suggest that you review this document
and then give Don Young a call at (566-1200)
with your comments and suggestions. I would
then be happy to meet with concerned parties
to see if the proposed policy can be put into
effect promptly.
T.W.B.
Philip W. Buchen
Counsel to the President
Attachment
FORD is CIVIZO LIBRARY
THE WHITE HOUSE
foreign
WASHINGTON
sifts
December 16, 1976
MEMORANDUM FOR
THE HONORABLE MONROE LEIGH
SUBJECT:
GSA Policy Regarding Foreign Gifts
Attached is a set of documents provided to me
for discussion purposes by General Wallace
Robinson, Acting Administrator and Don Young,
General Counsel of the General Services Admini-
stration.
I would suggest that you review this document
and then give Don Young a call at (566-1200)
with your comments and suggestions. I would
then be happy to meet with concerned parties
to see if the proposed policy can be put into
effect promptly.
T.W.B.
Philip W. Buchen
Counsel to the President
Attachment
FORD is QERALD LIBRARY
GSA PROPOSED NATIONAL POLICY
That foreign gifts accepted on behalf of the United States by
an employee as defined in the Foreign Gifts and Decorations Act of 1966;
P.L. 89-673; 80 Stat. 952, of more than minimal value (as determined
by State Department Regulations issued pursuant to Executive Order
11320), be immediately turned in to the Chief of Protocol by the
employee.
That the gifts may be retained by the agency employing the recipient
for official purposes, with the permission of the Chief of Protocol.
That gifts not so retained be transferred from the agency to the
General Services Administration by the Chief of Protocol for transfer,
donation, or sale.
That the first priority go to use by a federal agency.
That the second priority go to donation of the gifts to a public
museum under regulations prescribed by the Department of State.
That the third priority go to sale of the gift, and in the case of
sale the employee who accepted a gift the value of which is less than
$1,000, will be offered an opportunity to purchase the item for the fair
market value of the item at the time of sale plus the cost of an
independent appraiser who shall be retained by GSA contract. In cases
FORD : GENALD LIBRARY
2
where the gift has an appraised value of more than $1,000, the Chief
of Protocol shall be so notified by the GSA, and he shall approve or
disapprove the sale on a case-by-case basis; considering the effect on the
foreign policy of the United States that sale would have.
That in any case, the Chief of Protocol may direct GSA to dispose
of a gift either by sale or donation in the event he determines it to
be in the best interest of the United States.
That in the event a gift is not disposed of by transfer, donation
or sale to the employee who accepted it, the gift shall be disposed of
by GSA in accordance with the Federal Property and Administrative Services
Act of 1949.
LIBRARY GERALD 8. FORD
THE CHIEF OF PROTOCOL
DEPARTMENT OF STATE
WASHINGTON, D.C. 20520
July 31, 1974
Mr. M. J. Timbers, Commissioner
Federal Supply Service
General Services Administration
Washington, D.C. 20406
Dear Mr. Timbers:
As you are aware, in accordance with the Foreign Gifts
and Decorations Act of 1966 this office has been
forwarding those gifts and decorations which have been
deposited with us to GSA for proper disposition. In
order to insure that this office and GSA fully carry
out our responsibilities under the Act, we have developed
a set of instructions pertaining to the disposition of
such gifts and decorations. In the future these instruc-
tions, copy enclosed, will be attached to each Standard
Form 120 -- Report of Excess Personal Property submitted
by Protocol to GSA.
It would be appreciated if you would so inform the
proper personnel in GSA of this new procedure. Also
they should be informed that these instructions are
equally applicable to previous reports numbered S/CPR
8, 9, 10, 11, 12, and 13. For further identification
the GSA control numbers for these previously submitted
reports are CO-73-126; CO-74-90; CO-74-100; CO-74-103;
CO-74-102; and CO-74-110.
Thank you for your cooperation in this matter.
Sincerely,
Henry E Catto, Jr.
FORD is 07V839 LIBRARY
In accordance with the Foreign Gifts and Decorations Act
of 1966, as amended (Act), and section 3.6 of Title 22,
Code of Federal Regulations, the items listed on the
attached Standard Form 120 which are gifts received from
foreign governments subject to the Act are forwarded to
the General Services Administration (GSA) for disposal.
The following instructions are furnished concerning the
disposition of these items:
(a)
GSA shall determine whether there is any need
within the Federal government for the items
and shall transfer any or all of the items to
any Federal agency having a need therefor. It
is expected that GSA will contact National
Archives and Records Service, Smithsonian
Institution, Library of Congress, the White House,
the official residence of the Vice President, and
any other Federal agency which, in its discretion,
GSA determines might reasonably have a need for
the item. No restrictions shall be placed on
transfers to Federal agencies.
(b)
To the extent that any of the items remain after
compliance with paragraph (a), GSA may donate
without cost (except for costs of care and handling)
to any public museum any or all of the remaining
items. A copy of each executed donation instrument
shall be sent by GSA to the State Department after
the donation has been made. All donations shall be
subject to the following restrictions:
1. The museum must agree to exhibit the item (s)
in a manner satisfactory to GSA.
2. That no disposal can be made of the item (s)
by the museum and at such time as the museum
no longer desires to exhibit the item that
it shall revert to the Government, and in the
absence of instructions from the State Depart-
ment, shall be sold by GSA pursuant to Federal
Property and Administrative Services Act of
1949, as amended.
3.
The recipient must comply with Title VI of
the Civil Rights Act of 1964.
4.
Any other terms and conditions considered
LIBRARY GERALD ? FORD
necessary and appropriate by GSA.
5.
Public museum is defined as a museum that
serves free or with nominal charge all
residents of a community, district, state
or region and receives its financial
support in whole or in part from public
funds.
(c)
Items not required for Federal use or for
donation, as provided in paragraph (a) and
(b), in the absence of instructions from
the Chief of Protocol, Department of State,
shall be sold by GSA pursuant to the Federal
Property and Administrative Services Act of
1949.
(d)
With respect to medals and decorations
(including plaques and scrolls) not trans-
ferred to Federal agencies or donated to
public museums, GSA shall destroy or cause
to be destroyed all such items, and in con-
junction with the destruction or independently
thereof, shall dispose of them as scrap or
for material content, by negotiation or
otherwise.
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OCT 10 1975
Mr. Hampton Davis
Assistant Chief of Protocol
for Special Protocol Services
Department of State
Washington, D. C. 20520
Dear Mr. Davis:
In accordance with our meeting of September 18, we are forwarding a
proposed instruction which would permit negotiated sales to recipients.
Please note that this instruction permits a sale to a recipient only if the
item is neither transferred nor donated and the selling price does not
exceed $1,000. In addition, we are requiring an appraisal 80 that an
objective price will be available to support the selling price.
We have noted that the Comptroller General report to the Committee on
Foreign Relations, U.S. Senate, entitled "Proposals to Strengthen the
Foreign Gifts and Decorations Act of 1966, " recommends that no gift be
sold except through a negotiated sale approved by the Secretary of State
or his delegate after determining that the sale will not adversely affect
the foreign relations of the United States.
We also believe that it is highly significant that on page 63 of that report
the Comptroller General recognized the GSA and State Department inter-
pretation concerning the independent disposal authority contained in the
Foreign Gifts and Decorations Act and did not disagree with it. Accord-
ingly, since authority exists to sell to recipients and since GSA will
obtain the fair market value of the property, we recommend that your
office consider issuing the additional instruction as set forth herein. If
additional safeguards concerning the negotiated sale are deemed desirable
have. or appropriate by you, we will be happy to review any proposals you may
Sincerely,
(signed) George I. Perryman
GEORGE L. PERRYMAN
Assistant Commissioner
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Enclosure
Disposal of Foreign Gifts
In accordance with the Foreign Gifts and Decorations Act of 1966, as
amended (Act), and section 3. 6 of Title 22, Code of Federal Regula-
tions, the items listed on the attached Standard Form 120 which are
gifts received from foreign governments subject to the Act are for-
warded to the General Services Administration (GSA) for disposal, The
Chief of Protocol, Department of State, has determined that the donation
or sale of these items in accordance with paragraphs 2 or 3 will not
adversely affect the foreign relations of the United States. The following
instructions are furnished concerning the disposition of these items:
1. GSA shall determine whether there is any need within the
Federal Government for the items and shall transfer any or all of the
items to any Federal agency having a need therefor. It is expected that
GSA will contact National Archives and Records Service, Smithsonian
Institution, Library of Congress, the White House, the official residence
of the Vice President, and any other Federal agency which, in its discre-
tion, GSA determines might reasonably have a need for the item. No
restrictions shall be placed on transfers to Federal agencies.
2. To the extent that any of the items remain after compliance with
paragraph 1, GSA may donate without cost (except for costs of care and
handling) to any museum any or all of the remaining items. A copy of
each executed donation instrument shall be sent by GSA to the State
Department after the donation has been made. All donations shall be
subject to the following restrictions:
(a) The public museum* must agree to exhibit the item(s) in
a manner satisfactory to GSA.
(b) That no disposal can be made of the item(s) by the museum
and at such time as the museum no longer continues to exhibit the item
according to usual museum practices for display of similar items, the
item shall revert to the Government, and in the absence of instructions
from the State Department, shall be soldby GSA pursuant to the Federal
Property and Administrative Services Act of 1949, as amended.
Public Museum is defined as a muscum that serves free or with
nominal charge all residents of a community, district, State or region
and is either tax-supported or a nonprofit institution exempt from taxa-
tion under the Internal Revenue Code of 1954.
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2
(c) The recipient must comply with Title VI of the Civil Rights
Act of 1964.
(d) Any other terms and conditions considered necessary and
appropriate by GSA.
3. If this item is not required for Federal use or for donation as
provided in paragraphs 1 and 2, the item may be sold to the recipient
of the gift under the following conditions:
(a) GSA shall obtain an appraisal of the item.
(b) The appraised value of the item does not exceed $1,000.
Amounts in excess of $1, 000 require the written approval of the Chief
of Protocol.
(c) The recipient pays to GSA the estimated fair market value
of the item, plus the cost of the appraisal.
4. With respect to medals and decorations (including plaques and
scrolls) not disposed of as provided under paragraphs 1, 2, or 3, GSA
shall destroy or cause to be destroyed all such items, and in conjunc-
tion with the destruction or independently thereof, shall dispose of them
88 scrap or for material content, by negotiation or otherwise.
5. Items not otherwise disposed of pursuant to paragraphs 1
through 4, in the absence of instructions from the Chief of Protocol,
Department of State, may be sold by GSA pursuant to the Federal Prop-
erty and Administrative Services Act of 1949.
FORD is GERALD LIBRARY
December 16, 1976
Dear Mr. Secretary:
Your verbal proposal that gifts received by
you from foreign governments and officials be made
available for your personal negotiated purchase at
fair appraised value has received our most careful
consideration.
Our interpretation of the intent of the Foreign
Gifts and Decorations Act of 1966 has resulted in
instructions by me that any such gift over $50.00
value must be deposited with this office as quickly
as possible after receipt; and that unless I stipu-
late a gift for public display or other official use,
each gift is to be forwarded to the General Services
Administration for disposal as public property in
accordance with other pertinent laws and regulations.
If this practice in fact results in an unintended
constraint on the rights of U.S. Government officials
with respect to foreign gifts, I would hope that
Congress would change the law accordingly.
I regret I cannot issue regulations to comply
with your suggestion without being inconsistent
with what I consider to be the intent and spirit of
the law.
Sincerely,
Shirley Temple Black
Ambassador
The Honorable
William E. Simon
Secretary of the Treasury
GERALD ? FORD
S/CPR:STBlack:cph
Concurrence: L - Mr. Leigh
Friday 12/17/76
12:35 Monroe Leigh said he was talking with
you about Shirley Temple Black's
FORD is LIBRARY GERALD
proposed letter to Bill Simon.
And he has now learned -- to his surprise --
that she has already sent the letter.
They are now proceeding to try to explore
the matter with GSA.
He would like you to still hold the time
open this afternoon -- and he will be in
touch after he talks with GSA.
THE CHIEF OF PROTOCOL
DEPARTMENT OF STATE
WASHINGTON, D.C. 20520
December 17, 1976
MEMORANDUM FOR THE FILES
Subject: Phone call from Hobart Rowen, Washington Post
re: Foreign Gifts to U.S. Government Officials
At 2:30 pm today Mr. Rowen called again to ask if
I had answered Secretary Simon's verbal proposal that
he be allowed to purchase gifts from foreign officials
or Governments.
I replied that I had today sent a letter to
Secretary Simon. He asked me the contents of the letter.
I suggested that he could ask Secretary Simon.
Mr. Rowen then asked if I was going to accept the
Secretary's proposal. I replied that I regretted that
I could not issue regulations to comply with his sugges-
tion without being inconsistent with what I consider to
be the intent and spirit of the law.
Shirley Temple Black
Shirley Temple Black
Ambassador
S/CPR:STBlack:cph
CC: L -Mr. Leigh
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