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This file includes a copy of the March 1975 General Accounting Office report "Proposals to Strengthen the Foreign Gifts and Decorations Act of 1966.".
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4520785
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President - Gifts Policies (1)
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4520785
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President - Gifts Policies (1)
description
This file includes a copy of the March 1975 General Accounting Office report "Proposals to Strengthen the Foreign Gifts and Decorations Act of 1966.".
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Philip W. Buchen Files
Philip Buchen's General Subject Files
subjects
General Accounting Office. (1921 - 07/07/2004)
Civil service
Law and legislation
Gifts
International relations
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1976-09-01
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9
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1976
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1974-10-01
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1974
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The original documents are located in Box 46, folder "President - Gifts Policies (1)" of the
Philip Buchen Files at the Gerald R. Ford Presidential Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United
States of America his copyrights in all of his unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
Joreign
Gift
22
Foreign Relations
Revised as of January 1, 1972
code
fed federal regulations
OF
NATIONAL ARCHIVES THE A - STATES UNITED
3HL
1934
LIDERAL GERALD = FORD
Chapter I-Department of Store
$ 2.1
SUBCHAPTER M-INTERNATIONAL TRAFFIC IN ARMS
121
Arms, ammunition, and implements of war.
122
Registration.
123 Licenses for unclassified arms, ammunition, and implements of war.
or
national
124
Manufacturing license and technical assistance agreements.
125
Unclassified technical data and classified information (data and equipment).
126
Prohibited shipments, temporary suspension or modification of regulations,
LTURAL
exemptions, and relation to other provisions of law.
127
Violations and penalties.
128
Educational
Administrative procedures.
SUBCHAPTER N-MISCELLANEOUS
131
Certificates of authentication.
132
Books, maps, newspapers, etc.
THEIR
SUBCHAPTER O-CIVIL RIGHTS
141 Nondiscrimination in federally-assisted programs of the Department of
State-effectuation of Title VI of the Civil Rights Act of 1964.
SUBCHAPTER A-GENERAL
PART 1-INSIGNIA OF RANK
shall be as follows: On a white rectangu-
lar field a blue disk bearing the official
Sec.
1.1 Office of the Secretary of State.
coat of arms of the United States adopt-
1.2 Office of the Under Secretary of State.
ed by act of June 20, 1782, in proper
colors. In each of the four corners a
AUTHORITY: The provisions of this Part 1
issued under sec. 4, 63 Stat. 111, as amended;
five-pointed star with one point upward.
22 U.S.C. 2658.
The colors and automobile flag to be
the same design, adding a blue fringe.
SOURCE: The provisions of this Part 1 ap-
pear at 22 F.R. 10788, Dec. 27, 1957, unless
For the colors a cord and tassel of white
otherwise noted.
and blue to be added. The sizes to be
in accordance with military and naval
§ 1.1 Office of the Secretary of State.
customs.
The official flag indicative of the office
of Secretary of State shall be as follows:
PART 2-PROTECTION OF FOREIGN
On a blue rectangular field a white disk
DIGNITARIES AND OTHER OFFICIAL
bearing the official coat of arms of the
PERSONNEL
United States adopted by the act of June
20, 1782, in proper colors. In each of the
§ 2.1 Designation of personnel to carry
four corners a white five-pointed star
firearms and exercise appropriate
with one point upward. The colors and
power of arrest.
automobile flag to be the same design,
The Deputy Assistant Secretary of
adding a white fringe. For the colors a
State for Security is authorized to desig-
cord and tassel of blue and white to be
nate certain employees of the Depart-
added. The sizes to be in accordance
with military and naval customs.
ment of State and the Foreign Service; as
well as employees of other departments
§ 1.2 Office of the Under Secretary of
other
and agencies detailed to and under the
Ameri-
State.
supervision and control of the Depart-
The official flag indicative of the of-
ment of State, as Security Officers as
fice of the Under Secretary of State
follows.
5
$ 3.1
tle 22-Foreign Relations
(a) Persons so designate shall be au-
§ 3.2 Application of this part.
family
thorized to carry firea ns when engaged
This part applies to all persons occupy-
then the
in the performance di the duties pre-
ing an office or a position in the Execu-
which
scribed in section (1) OF Act of June
tive, Legislative and Judicial branches of
serving.
28, 1955, 69 Stat. 188, as amended. No
the Government of the United States.
(i) T
person shall be so designated unless he
priate a
has either qualified in the use of firearms
§ 3.3 Definitions.
person C
in accordance with standards established
As used in this part-
by such
by the Deputy Assistant Secretary of
(a) The term "person" includes every
required
State for Security, or in accordance with
person who occupies an office or a posi-
(1) T
standards established by the department
tion in the Government of the United
means
or agency from which he is detailed.
States, its territories and possessions, the
Departn
(b) Persons so designated shall also
Canal Zone Government, and the Gov-
§ 3.4 I
be authorized, when engaged in the per-
ernment of the District of Columbia, or
dep
formance of duties prescribed in section
is a member of the Armed Forces of the
thry
(1) of the Act of June 28, 1955, 69 Stat.
United States, or a member of the family
Any g
188, as amended, to arrest without war-
and household of any such person. For
the Dep
rant and deliver into custody any person
the purpose of this part, "member of the
date of
family and household" means a relative
violating the provisions of Section 111
applicat
by blood, marriage or adoption who is a
or 112 of Title 18, United States Code,
resident of the household.
subseque
in their presence or if they have reason-
Protocol
(b) The term "foreign government"
able grounds to believe that the person
released
includes every foreign government and
to the d
to be arrested has committed or is com-
every official, agent, or representative
Such do
mitting such felony.
thereof.
the app
(Sec. 4, 63 Stat. 111, as amended, sec. 1, 69
(c) The term "gift" includes any
ration S
Stat. 188; 22 U.S.C. 2658, 2666) [Dept. Reg.
present or thing, other than a decora-
will nor
108.514, 29 F.R. 15571, Nov. 20, 1964]
tion, tendered by or received from a
special
foreign government.
volved,
PART 3-ACCEPTANCE OF GIFTS AND
(d) The term "decoration" includes
Protocol
DECORATIONS FROM FOREIGN
any order, device, medal, badge, insig-
item. Ai
GOVERNMENTS
nia, or emblem tendered by or received
proved
from a foreign government.
Sec.
erty of
(e) The term "gift of minimal value"
3.1 Purpose.
used or
includes any present or other thing,
3.2 Application of this part.
the prov
3.3 Definitions.
other than a decoration, which has a re-
3.4 Release of gifts and decorations on
tail value not in excess of $50 in the
§ 3.5
deposit in the Department of State
United States.
any
through October 14, 1966.
(f) The term "outstanding or unusu-
(a) G
3.5 Gifts and decorations received by any
ally meritorious performance" includes
person after October 14, 1968.
request
3.6 Use or disposal of gifts and decorations
performance of duty by a person deter-
der of a
which become the property of the
mined by the appropriate agency to have
(b) G
United States.
contributed to an unusually significant
to indiv
3.7 Revocation of previous regulations.
degree to the furtherance of good rela-
favors,
AUTHORITY: The provisions of this Part 3
tions between the United States and
other to
issued under sec. 4, 63 Stat. 111, as amended,
the foreign government tendering the
tions, ai
sec. 7, 80 Stat. 952; 22 U.S.C. 2658, 2626. E.O.
decoration,
received
11320, 31 F.R. 15789; 3 CFR 1966-1970, page
tesy fro
659.
(g) The term "special or unusual cir-
accepted
cumstances" includes any circumstances
SOURCE: The provisions of this Part 3 con-
burden
tained in Dept. Reg. 108.556, 32 F.R. 6569,
which would appear to make it improper
establisl
Apr. 28, 1967, unless otherwise noted.
for the donee to receive a gift or decora-
as defin
tion, and also includes, in some in-
(c) G
§ 3.1 Purpose.
stances, the very nature of the gift
Where a
The purpose of this part is to estab-
itself.
is tende
hish uniform basic standards for the
(h) The term "appropriate agency"
that it
acceptance of gifts and decorations from
means the department, agency, office, or
United
foreign governments by U.S. Government
other entity in which a person is em-
thereof
officers and employees, including mem-
ployed or enlisted, or to which he has
however
bers of the armed forces, and members
been appointed or elected. If the donee
be likely
of their families.
is not so serving, but is a member of the
ment to
6
&
FORD
GERALD
LIBRARY
Chapter I-Department of State
$3.6
family and household of such a person,
affect the foreign relations of the United
then the "appropriate agency" is that in
States, the gift may be accepted and shall
ccupy-
which the head of the household is
be deposited with the Chief of Protocol
Execu-
serving.
for disposal in accordance with the pro-
of
(i) The term "approval by the appro-
visions of § 3.6.
priate agency" includes approval by such
(d) Decorations. Decorations re-
person or persons as are duly authorized
ceived which have been tendered in
by such agency to give the approval
recognition of active field service in con-
required by these regulations.
nection with combat operations, or which
every
(j) The term "Chief of Protocol"
have been awarded for outstanding or
posi-
means the Chief of Protocol of the
United
unusually meritorious performance, may
Department of State.
be accepted and worn by the donee with
the
Gov-
§ 3.4 Release of gifts and decorations on
(1) the approval by the appropriate
or
deposit in the Department of State
agency and (2) the concurrence of the
of
the
through October 14, 1966.
Chief of Protocol. Within the Depart-
ment of State, the decision as to whether
family
Any gift or decoration on deposit with
a decoration has been awarded for out-
For
the Department of State on the effective
the
standing or unusually meritorious per-
of
date of this part shall, following written
formance will be the responsibility of the
relative
application to the Chief of Protocol and
supervising Assistant Secretary of State
who
is
a
subsequent approval by the Chief of
or comparable officer for the person in-
Protocol and the appropriate agency. be
nment"
volved. In the absence of approval and
released through the appropriate agency
and
concurrence under this paragraph, the
to the donee or his legal representative.
entative
decoration shall become the property of
Such donee may also, if authorized by
the United States and shall be deposited
the appropriate agency, wear any deco-
by the donee with the Chief of Protocol
es any
ration so released. Approval for release
for use or disposal in accordance with
decora-
will normally be given unless, from the
the provisions of § 3.6. Nothwithstanding
from a
special or unusual circumstances in-
the foregoing, decorations tendered to
volved, it would appear to the Chief of
U.S. military personnel for service in
ncludes
Protocol to be improper to release the
insig-
Viet-Nam may be accepted and worn as
item. Any gifts or decorations not ap-
received
provided by the Act of October 19, 1965,
proved for release will become the prop-
Public Law 89-257, 79 Stat. 982.
erty of the U.S. Government and will be
I value"
used or disposed of in accordance with
§ 3.6 Use or disposal of gifts and deco-
thing,
the provisions of § 3.6.
rations which become the property of
as a re-
the United States.
in the
§ 3.5 Gifts and decorations received by
any person after October 14, 1966.
Any gift or decoration which becomes
the property of the United States under
unusu-
(a) General policy. No person shall
this part may be retained for official use
includes
request or otherwise encourage the ten-
by the appropriate agency with the ap-
a deter-
der of a gift or decoration.
proval of the Chief of Protocol. Gifts
to have
(b) Gifts of minimal value. Subject
and deocrations not so retained shall be
nificant
to indivdual agency regulations, table
forwarded to the General Services Ad-
od rela-
favors, mementos, remembrances, or
ministration by the Chief of Protocol for
tes and
other tokens bestowed at official func-
transfer, donation, or other disposal in
ing the
tions, and other gifts of minimal value
accordance with such instruction as may
received as souvenirs or marks of cour-
be furnished by that officer. In the ab-
sual cir-
tesy from a foreign government may be
sence of such instructions, such property
accepted and retained by the donee. The
nstances
will be transferred or disposed of by the
burden of proof is upon the donee to
General Services Administration in ac-
mproper
establish that the gift is of minimal value
cordance with the provisions of the Fed-
decora-
as defined by this part.
eral Property and Administrative Serv-
ome in-
(c) Gifts of more than minimal value.
ices Act of 1949, 63 Stat. 377, as amended,
the gift
Where a gift of more than minimal value
and the Federal Property Management
is tendered, the donor should be advised
Regulations (41 CFR Ch. 101, Subchapter
FORD
agency"
that it is contrary to the policy of the
H). Standard Form 120, Report of Ex-
office, or
United States for persons in the service
cess Personal Property, and Standard
2 is em-
thereof to accept substantial gifts. If,
Form 120A, Continuation Sheet, shall be
I he has
however, the refusal of such a gift would
used in reporting such property, and the
ne dcnee
be likely to cause offense or embarrass-
Foreign Gifts and Decorations Act of
er of the
ment to the donor, or would adversely
1966 shall be cited on the reporting docu-
7
§ 3.7
Title 22-Foreign Relations
ment. Such reports shall be submitted to
several diplomatic missions in Washing-
sec. 501, 65 S
General Services Administration, Region
ton in giving notification of foreign offi-
483a, 5 U.S.C
3, Attention: Property Management and
cial status to the Secretary of State.
3 CFR, 1949-
Disposal Service. Seventh and D Streets
SOURCE: T
SW., Washington, D.C. 20407.
§ 4.4 Form required in duplicate.
tained in D
The form is to be submitted to the
May 11, 1968
§ 3.7 Revocation of previous regula-
tions.
Secretary of State in duplicate.
§ 5.1 Intry
The regulations in this part shall su-
§ 4.5 Time limit for the submission of
The secti
persede all regulations heretofore in
the form.
pursuant to
effect concerning the acceptance of gifts
(a) The form is to be submitted within
tive Proced
and decorations from foreign govern-
30 days after the arrival of the foreign
July 4, 1967
ments to persons in the service of the
official in the United States or after a
§ 5.2 Cent
United States or to members of their
change from a nonofficial to an official
establis
families.
status.
cers fr
(b) If the official status claimed is not
whereb
PART 4--NOTIFICATION OF FOREIGN
recognized by the Secretary of State, the
format
OFFICIAL STATUS
person submitting the form must regis-
quest, 4
Sec.
ter within another 30 days under the
ments
4.1 Persons required to give notification.
requirements of the Alien Registration
method
4.2 Persons exempted from the requirement
Act.
channe
to give notification.
4.3 Form to be used in giving notification.
§ 4.6 Termination of official status and
(a) The
4.4 Form required in duplicate.
departure from the United States.
central and
4.5 Time limit for the submission of the
partment of
(a) The diplomatic missions in Wash-
form.
ice posts an
ington should notify the Secretary of
4.6 Termination of official status and depar-
(1) The $
State of the termination of service of all
ture from the United States.
Department
officials and employees, giving the dates
lic Notice N
AUTHORITY: The provisions of this Part 4
of such termination of service, the dates
issued under sec. 10, 56 Stat. 257, sec. 4, 63
1967.
and ports of their departure from the
Stat. 111, as amended; 22 U.S.C. 620, 2658.
(2) The
United States, or their addresses if they
the Departi
SOURCE: The provisions of this Part 4 ap-
are remaining in the United States.
Public Not
pear at 22 F.R. 10788, Dec. 27, 1957, unless
(b) Aliens remaining in the United
March 3, 11
otherwise noted.
States after terminating their status as
(3) The 1
§ 4.1 Persons required to give notifica-
officials or employees are required to be
the Depart
tion.
registered and finger-printed within 30
Public Not
days thereafter under sections 37(a),
All persons who are entitled to exemp-
June 22, 19
34(a) and 32(c) of the Alien Registra-
tion from the registration and finger-
(b) As ul
tion Act (54 Stat. 674, 675; 8 U.S.C. 453,
printing requirements of the Alien Reg-
the term "D
455, 458).
istration Act of 1940 (54 Stat. 670), as
all offices 3
amended, are required to give notifi-
Washington
PART 5-ORGANIZATION
cation to the Secretary of State of their
the United
Sec.
presence in the United States. Such
5.1 Introduction.
persons comprise foreign government
5.2 Central and field organization, estab-
officials, members of their families (in-
lished places at which, the officers from
cluding relatives by blood or marriage
whom, and the methods whereby the
Subji
regularly residing in or forming a part of
public may secure information, make
their household), and their employees
submittals, or request, or obtain de-
Appointment
cisions; and statements of the general
Officers.
and attendants.
course and method by which its func-
Authentication
§ 4.2 Persons exempted from the re-
tions are channeled and determined.
Claims and stold
quirement to give notification.
5.3 Rules of procedure, description of forms
available or the places at which forms
International el
Ambassadors and ministers, and mem-
may be obtained, and instructions as
tural exchange
bers of their missions named in the
International 4
to the scope and content of all papers,
Diplomatic List issued monthly by the
reports, or examinations.
Department of State, are exempted from
5.4 Substantive rules of general applica-
Nationality and
the requirement to give notification to
bility adopted as authorized by law,
the Secretary of State under this part.
and statements of general policy or
Protection and
interpretation of general applicability
20115,
§ 4.3 Form to be used in giving notifica-
formulated and adopted by the
other concular
Visa issuance
tion.
agency.
A Notification of Status with a Foreign
AUTHORITY: The provisions of this Part 5
Government form is to be used by the
issued under sec. 4, 63 Stat. 111, as amended,
8
Friday 10/4/74
Mft
4:00 Brenda:
Mr. Buchen said to tell you that downstream gifts for
superior to underling are O.K. but upstream or soliciting
for gifts and receipt of them are now prohibited by
the regulations.
Eva
LIBRARY GERALD R. FORD
October 7. 1974
MEMORANDUM FOR:
Res Sceeten
FROM:
Phil Bushon
SUBJECT:
Foreign Gifts and Decorations
to the First Family
In response to your memorandum to me of
September 20, 1 am enclosing a memorandum on the
subject dated October 3, 1974, from Ken Lacares.
1 suggest If you have say further questions, kindly contact
Ken Lanares on extension 6297.
ec: Ken Lasares
PWB:ed
LIBRARY FORD 's DERALT
THE WHITE HOUSE
WASHINGTON
November 5, 1974
MEMORANDUM FOR:
PHIL BUCHEN
FROM:
KEN LAZARUS
Rd
SUBJECT:
Receipt of Foreign Gifts
Attached are proposed procedures and supporting documents for the
processing of foreign gifts which are received by members of the
First Family (Tab A). These procedures have been tentatively
cleared by the Chief of Protocol, GSA and the White House Gift
Unit. Implementation of these procedures would ensure compliance
with the Foreign Gifts and Decorations Act of 1966 and regulations
issued pursuant thereto.
Also attached is an inventory of gifts which have been received by
the First Family from representatives of foreign governments since
August 9 (Tab B).
Tab C contains a draft press release announcing the new procedures
controlling the receipt and use of gifts from representatives of
foreign governments with references to additional studies under way
concerning the subjects of foreign gift-giving and domestic gifts.
With respect to gifts given by the United States, Henry Catto has
made known his opinion that such practices should be discontinued
and announced along with the new procedures governing the receipt
of foreign gifts. While my visceral reaction is that such a policy
would have a salutary effect, I do not believe that we have adequate
information at hand to accurately gauge the potential impact of such
a policy. Moreover, press pressures do not require that we peel
that onion just now. Don Lowitz shares my thinking in this regard.
Tab D contains a draft memorandum from Don Rumsfeld to the heads
of Departments and agencies calling for the establishment of
FORD
&
GERALD
CIBRARY
2
appropriate procedures governing the receipt and use of gifts to
Federal employees from representatives of foreign governments.
Finally, Tab E contains a draft memorandum from Philip Buchen
to all employees of the Executive Office of the President.
After you and Don Rumsfeld have a chance to review these materials,
Don Lowitz and I can work up a final package reflecting your views.
cc:
Phil Areeda
Bill Casselman
Don Rumsfeld
Don Lowitz
FORD
TAB
A
DRAFT
Procedures for the Processing of Gifts Subject to the
Foreign Gifts and Decorations Act of 1966,
and other Gifts from Foreign Sources.
1.
All gifts received by or on behalf of the President and his
family are to be delivered to the White House Mail Room
or the Gift Unit upon receipt.
2.
The White House Mail Room will:
(a) Assign identity numbers to each item;
(b) For each gift from a foreign source, prepare a pink card
in sextuplicate, containing all pertinent information about
the gift;
(c) Affix identity number to gift item or its container, and
original and all copies of the pink card;
(d) Send gift, along with original and three copies of the
pink card, to the Gift Unit; and
(e) Retain three copies of the pink card for appropriate
filing in the Mail Room.
3.
Gifts received directly by the Gift Unit will be logged in
coordination with the Mail Room, i. e., identity number
assigned by the Mail Room, two copies for the Mail Room
files, etc.
4. Gift Unit will segregate cards and gifts into the following
categories:
(a) Gifts clearly worth less than $50.00 (Smithsonian will
make available appraisers where necessary to assist in
this determination);
(b) Gifts over $50.00;
(c) Gifts of jewelry and other items of great value, requiring
special handling for safekeeping;
(d) Gifts of consumables and perishables.
2
Following this initial segregation, the Gift Unit will arrange
for photographing all gifts falling into categories 4(b) and (c).
5.
After segregation, the Gift Unit will send a copy of each pink
card to the Chief of Protocol for review prior to the inspection
required in 6(b), infra.
6 a. When immediate use of a gift is anticipated at the time of its
receipt in the Gift Unit, the Gift Unit will prepare a request for
that use which will be promptly sent to the Chief of Protocol
(along with a copy of the pink card) for his approval. When
there is insufficient time to request such approval in writing,
telephonic approval may be sought from the Office of the Chief
of Protocol. However, this is to be followed by a written
request and response approving this use. As soon as
practicable, the gift shall be photographed and a copy sent
to the Office of the Chief of Protocol. These gifts shall be
available for inspection by the Chief of Protocol or his
designee. Once this particular official use has ceased, the
Gift Unit shall notify the Office of the Chief of Protocol in
order that the normal procedures for reporting the item to
GSA can be completed (see 6b, infra).
b. Every two weeks the Chief of Protocol or his designee will visit
the Gift Unit to inspect all gifts from foreign sources (and the
pink cards for these gifts) received since the last inspection
(with exception for items described in 4(d), supra, for which
the Gift Unit shall be given authority to dispose of on receipt
(see Attachment A)). The Chief of Protocol or his designee
will examine the gift and classification tentatively made by the
Gift Unit and will determine and/or concur with the appropriate
classification as to statutory or non-statutory gift, indicate
such on the pink card, and initial and date all pink cards for
gifts from foreign sources.
7.
The Gift Unit will prepare a declaration card (furnished by the
Chief of Protocol) on all items determined to fall under the Act
and forward the card, with a photograph of the gift attached, to
the Chief of Protocol within forty-eight (48) hours after inspection.
3
8.
The Chief of Protocol will then prepare a Form 120 reporting
gifts under the Act to the General Services Administration (GSA)
with instructions that they be deposited in the National
Archives for eventual inclusion in a Presidential Library or
other appropriate location as determined by the Archivist, and
authorizing their use, in the interim, for display and other
uses consistent with instructions from the Chief of Protocol to
GSA at the time of reporting (see Attachment B).
9.
The Chief of Protocol shall forward to the Gift Unit a copy of
the Form 120 which will serve as authorization for the Gift Unit
to turn over those gifts listed thereon to GSA. GSA (National
Archives) in cooperation with the Gift Unit will pack the gifts.
Specific procedures will be developed between Archives and the
Gift Unit for the following:
(a) inventory of boxes,
(b) standardization of box sizes,
(c) packing of boxes,
(d) segregation of items by value,
(e) continuing records maintenance, preparation of receipts
for loaned items and availability for inspection by the
Chief of Protocol, his designee or the public.
10. If at any time a request is made to utilize a gift under the Act
in a manner not specified in Attachment B, the Archivist must
forward the request to the Chief of Protocol and receive his
written approval.
DRAFT
ATTACHMENT A
MEMORANDUM TO:
DONALD H. RUMSFELD
ASSISTANT TO THE PRESIDENT
FROM:
HENRY E. CATTO, JR.
CHIEF OF PROTOCOL
SUBJECT:
Disposal of Perishable and Consumable
Presidential Gifts Falling Under the
Foreign Gifts and Decorations Act of
1966, as amended.
Under the authority granted to me by Section 3.6, Title 22, Code of
Federal Regulations, the White House Gift Unit is hereby authorized to:
1. Receive on behalf of the Chief of Protocol perishable
gifts valued in excess of $50 (flowers and food items).
2. Forward all flowers to the White House Flower Room
with instructions for their use:
a. in decorating the White House complex;
b. at official White House functions both within
and without the White House complex; and
C. in military or tax-exempt hospitals.
3. Forward all food items to the White House commissary
for use at appropriate official functions.
4. When use of perishables is not desired, forward the items
in question to the Office of the Chief of Protocol for dis-
position consistent with the provisions of 22 CFR, Sec. 3.6.
5. In instances not covered by this memo, the Gift Unit may
contact the Chief of Protocol or his designee by telephone
for additional instructions as to disposition. Such
telephonic instructions will be confirmed in writing by
the Office of the Chief of Protocol.
6. All above instructions are to be subject to the security
regulations of the Secret Service.
DRAFT
ATTACHMENT B
MEMORANDUM TO:
DONALD H. RUMSFELD
ASSISTANT TO THE PRESIDENT
FROM:
HENRY E. CATTO, JR.
CHIEF OF PROTOCOL
SUBJECT:
Disposition of Presidential Gifts
In accordance with the Foreign Gifts and Decorations Act of 1966,
as amended (Act), and section 3. 6, title 22, Code of Federal
Regulations, the items listed on Standard Form 120, which are
gifts received from foreign governments subject to the Act, are
forwarded to the General Services Administration (GSA) for
disposal.
The following instructions are furnished concerning the disposition
of these items:
1. All items not otherwise designated for specific use
are to be stored in safekeeping by the Archivist
of the United States in a location under his control.
2. In accordance with the provisions of Chapter 21,
title 44, United States Code, at such a time as there
is established a Presidential archival depository
for the permanent storage and display of the papers
and historical materials of the Administration of
President Gerald R. Ford, these items are to be
transferred to this Presidential archival depository,
or any Presidential archival (temporary) depository
so designated by the Archivist.
3. In the absence of such a Presidential archival
depository, the Archivist is to deposit these items
in other appropriate museums with the approval of
the Chief of Protocol.
2
4.
In the meantime, the Archivist is authorized to
make available, without further approval from the
Chief of Protocol, at the request of the President
or his designees, any of these items for the
following purposes:
a.
Display within the White House complex or at
any location on Federal property.
b.
For uses incident to official White House
functions within and without the White House
complex.
C.
For temporary public display at a museum, university,
or other institution or facility of general availability
to the public.
5.
In addition, the Archivist may make these items
available for such other purposes as are requested by
the President or his designees upon receipt of:
a.
A written request from the President or his
designee and
b.
Written approval from the Chief of Protocol,
Department of State.
C.
When there is insufficient time to secure either
a written request from the President or his
designee or written approval from the Chief of
Protocol, a telephonic request and/or telephonic
approval of the Chief of Protocol or his designee
may be obtained. However, this is to be promptly
followed by a written request and/or response
approving this request.
6.
The Archivist is responsible for careful and complete
documentation of all movements, loans and other
activities relating to these items, including obtaining
and retaining receipts on all deliveries. All requests
and instructions are to be in writing, consistent with
the provisions of 5c., supra.
3
7.
Any deviations from the procedures outlined herein
are to be reported immediately in writing to the
Chief of Protocol.
STANDARD FORM 120A
CONTINUATION SHEET
APRIL 1957
PRESCRIBED BY
(Report of Excess Personal Property)
PAGE
OSA 25G. 1-111-302.00
FROM (Name and Address of Reporting Agency)
REPORT NO.
AGENCY CONTROL NO.
EXCESS PROPERTY LIST (Continued)
ACQUISITION COST
FAIR
ITEM
COND.
UNIT
NUMBER
VALUE
DESCRIPTION
OF UNITS
NO.
PER UNIT
TOTAL
%
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
BERALD B FORD LIBRARY
TAB
B
B
because
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
November 5, 1974
FOR: Mr. Kₑₙneth Lazarus
FROM:
, Marez Wicklein
Gift Unit
Foreign Gifts for the President and First Family (Those under the Constitution
and under the Act)
DONOR
ITEM
LOCATION
Biebrich, Honorable
Oil painting of Father Kino,
In Gift Unit.
Carlos Armando
Founder of missions in Sonora,
Gov. of Sonora, Mex.
Mexico & the U. S. : framed.
Costa Gomez, Senor
A set of 6 tomes - Portugese
In Gift Unit.
Pres. of Portugal
large maps - 1960 O Bound
edition - - white leather with
gold lettering.
Donor Unknown
A protective headgear worn by
In Gift Unit
Tokyo, Japan
warriors in battle in old Japan.
Helmet is of black metal with 2
gold blades extending from
either side.
Echeverria, Honorable
A carved mahogany baby seal.
In Gift Unit.
Alvarez Luis
Meas. approx. 21" long and 7"
Pres. of Mexico
high.
"The Ephemeral and the Eternal
In GiftUnit.
of Mexicanfolk Art", Volumes I &
II. (Vol. I inscribed by donor).
A blue & black carved box, in
In Gift Unit.
which is enclosed a pink, black &
white mantilla with an 8" pink
fringe. (A small fan is enclosed)
FORD 3 LIBRARY ORNALO
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
Page 2
DONOR
ITEM
LOCATION
,
Gierek, Edward H. E.
A neutral color wool shawl,
East Wing for display.
First Secretary of
printed with floral design of
(by Mr. Scouten).
Polish United Worker's
many colors with 5" white
Party.
fringe. 62" square overall.
A 46" long necklace of amber,
East Wing for display.
cut and polished in irregular
(by Mr. Scouten).
natural forms. Encased in a
maroon leather presentation
case, lined with white silk.
2. 50 meters of silk marked
In Gift Unit.
"made in poland".
A large presentation box of
East Wing for display.
hand hammered silver decor-
(by Mr. Scouten).
ated on the top with a cut out
and applied silver Polish Eagle.
(Lined with maroon velvet).
3 Navy blue leather stamp al-
In Gift Unit.
bums (with Polish Eagle stamped
in gold on cover). Each contains
9 double-faced pages holding
Polish stamps in celluloid strips.
Gromyko, His Excel-
A Palekh box meas. approx. 7" X
In Gift Unit.
lency Andrei A.
7 1/2" X 3 1/2". Black with red
U.S.S.R.
interior with a church scene painted
on top.
Ten bottles of vodka and ten contain-
Room 45
ers of Russian caviar. Contained in
(Mail room)
brown wooden laquered case.
Khaddam, His Excel-
A navy blue damask table-cloth.
In Gift Unit.
lency Abdul Halim
Floral designs in gold & white
Syria
threads. (8 matching napkins).
A red decanter bottl e with a
In Gift Unit.
spire ornamented with gold &
white painted designs.
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
Page 3
DONOR
ITEM
LOCATION
Khaddam, His Excel-
Bronze wall plaque with silver
In Gift Unit
lency Abdul Halim
& brass etched designs.
Syria
Koh, Hon. Heung-Moon
A black lacquered spice chest, in- In Gift
Unit
Member of National
laid with mother-of-pearl (has
Assembly
4 drawers).
Seoul, Korea
Leone, His Excellency
An Etruscan "Buchero", found
In Gift Unit
Giovanni
in Vulci, Italy on 2-19-62. It
Pres. of Italian Repub.
dates 580-550-B. C.
A large abstract oil painting in
In Gift Unit.
bold colors-orange background
with abstract figures in black,
white & yellow - set in white
frame.
An all leather handbag made by
In Gift Unit
Gucci - ivory colored.
A set of 6 pipes, different styles
In President's Oval
and all handmade in Cantu, Italy.
Office.
(Pipe rack made of wood accompan-
ies the pipes).
A brown grain leather tote bag by
Susan Ford.
Gucci. (Brass buckle with green
& red ribbon down front center).
A photo of President Leone is a
In Gift Unit.
frame (silver with emblem of the
Italian Republic, top center.)
Rabin, His Excellency
A sterling silver statue of David
In Gift Unit
Yitzhak
slaying Goliath mounted on what
Prime Minister of Israel
appears to be anthracite, set on
marble of faint orange & pale
yellow (engraved plaque on it.)
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
Page 4
DONOR
ITEM
LOCATION
Rabin, Mrs. Lea
An 18K Scarab (beetle)
In Gift Unit
Wife of Prime Minister
necklace, set with antique
Jerusalem, Israel
diamond. A Semitic Religious
Symbol.
ZAHEDI, His Excel-
Four cans of caviar flown in
Unknown
lency Ardeshir
from Iran. The caviar was
Ambassador of Iran
picked up by USSS agent for
Washlngton, D. C.
Richard E. Keiser,
-
Secret
Servi ce,
Enclosure. Memo 10/25/74 fm and catto w/ Sept
Register, medican meeting.
FORDO is 9ERALD LIBRARY
THE CHIEF OF PROTOCOL
48
DEPARTMENT OF STATE
WASHINGTON, D.C. 20520
October 25, 1974
MEMORANDUM FOR
THE RECORD
SUBJECT
PRESIDENTIAL GIFTS FROM FOREIGN
NATIONALS
The following foreign gifts were given to President
and Mrs. Ford during the President's meetings with Mexican Presi-
dent Echeverria on October 21, 1974, in Nogales/Magdalena, Mexico
and in Nogales/Tubac, Arizona.
These gifts have been registered with the Office of
Protocol and are presently in storage with this office [except.
where indicated on the register].
Appropriate letters of thanks should be sent each
donor.
Henry F. Catto, Jr.
CC:
Mrs. Nancy Howe, The White House
White House Gifts Unit
i
The Deputy Chief of Protocol
Mr. Chris Jones, S/CPR
Miss Jane Guilbault, S/CPR
Mr. Patrick Daly, S/CPR
GIFT REGISTER
DESCRIPTION OF GIFT:
DONOR:
RECIPIENT:
THE FOLLOWING GIFTS WERE RECEIVED BY PRESIDENT FORD DURING HIS MEETINGS WITH MEXICAN PRESIDENT ECHEVERRIA
ON OCTOBER 21, 1974, in Nogales/Magdalena, Mexico and in Nogales/Tubac, Arizona.
Two volumne Book Set: "The Ephemeral
President Echeverria of Mexico
President Ford
and the Eternal of Mexicanfolk Art"
Carved Mahogany Baby Seal
President Echeverria of Mexico
President Ford
Carved Wooden Box (in blue & black)
President Echeverria of Mexico
Mrs. Ford
[gift being sent to Mrs. Ford for
viewing] - Received in Seft Unit 11/4/74
Oil Painting of Father Kino (founder
The Honorable Carlos Armando Biebrich
President Ford
of missions in Sonora, Mexico and
Governor of Sonora
the U.S.)
Hermosillo, Sonora
Mexico
White Felt Sombrero with Gold Trim
President Ford
[gift left w/Mrs. Ford for display at the White House) - not resid in Septement
as of 11/5/74
GIFT REGISTER
Page 2 or 2
DESCRIPTION OF GIFT:
DONOR:
RECIPIENT:
Two tan lambs skin jackets with
The Honorable Alicia Arellano Tapia de
President & Mrs. Ford
white lambs wool lining - details:
Pavloviteh
seamed with rawhide strips.
Mayor of Magdalena
-
notraid inpostent
Magdalena, Sonora
[gift at White House]
Mexico
0/19/74
Oval Tray in Silver. Details: fluted
President Ford
edges, Mayan circle design in center
with writing: Mexico 1974.
(gift left w/Mrs. Ford for display at the White House) - not paid in
Septement as of 10/5/74
GERALD
R.
ONO:
LIBRARY
department OF STATE
THE
Washington, D.C. 20520
Nancy- the box given ileo.
Ford by President
Echeverria. you can
just rend it on to
the 9:fts Unit in 20B
when you've finished
with it - -- PS. it hasn't
been checked yet w/usss.
IllouSheils Sheils BER ORD
LIBRARY
TAB
C
DRAFT PRESS RELEASE
THE WHITE HOUSE
The White House today announced new procedures governing
the processing of gifts received by the First Family from
representatives of foreign governments.
Art. I, Sec. 9, cl. 8 of the Constitution prohibits the
acceptance of any gift, title, office or other thing of benefit or
value from any foreign government by any official of the United
States government without the consent of Congress. The Foreign
Gifts and Decorations Act of 1966 expanded this Constitutional bar to
cover a 11
member of the family and household
" of a
government official, expressly including the President.
The 1966 Act and regulations issued pursuant thereto
provided Congressional consent only to the personal acceptance of
foreign gifts of minimal value (under $50.00) by government employees.
Gifts of more than minimal value may be accepted only on behalf of
the United States in instances where refusal would adversely affect
our foreign relations. Thus, this latter category of gifts constitutes
public, not private, property and restrictions are placed on their
use or disposition.
As public property, foreign gifts may be retained or used
by the President or members of the First Family for "official uses"
with the approval of the Chief of Protocol. The newly-released
2
procedures which are the result of the joint efforts of the Department
of State, Chief of Protocol Henry Catto, the General Services
Administration and White House personnel, are designed to ensure
compliance with these requirements.
Under the new standards, foreign gifts received by the First
Family will be available for: (1) display within the White House or at
other Federal facilities; (2) uses incident to official White House
functions; (3) display at museums or other public facilities; and
(4) such other official uses as may be expressly approved by the Chief
of Protocol.
Presidential Assistant Donald Rumsfeld has also directed the
heads of Departments and agencies to develop procedures to ensure
government-wide compliance with the 1966 Act and regulations.
Additional announcements may be expected in the near future
as reevaluations are completed of current policies governing foreign
gift-giving and receiving, as well as White House policy with respect
to the receipt of gifts from domestic sources.
TAB
D
THE WHITE HOUSE
DRAFT
WASHINGTON
MEMORANDUM FOR:
HEADS OF ALL FEDERAL
DEPARTMENTS AND AGENCIES
FROM:
DONALD H. RUMSFELD
ASSISTANT TO THE PRESIDENT
SUBJECT:
Foreign Gifts
Attached are copies of newly-instituted procedures governing the
receipt and use of gifts from representatives of foreign governments
by the First Family and a Memorandum to all employees of the
Executive Office of the President dealing with restrictions on the
receipt of foreign gifts by Federal employees.
Article I, Sec. 9, cl. 8 of the Constitution, the Foreign Gifts and
Decorations Act of 1966 (Title 5, U.S.C., Sec. 7342 et seq. ) and
controlling regulations (22 CFR 3) read together, prohibit the
personal acceptance of any gift of more than minimal value ($50)
from the representative of a foreign government by a Federal
government employee. However, in instances where refusal would
adversely affect the foreign relations of the United States, acceptance
may be made on behalf of the United States. Thus, such gifts of more
than minimal value would constitute public, not personal, property
and must be treated accordingly.
Kindly take such steps as are necessary to inform the personnel of
your agency or department of the scope of these restrictions and to
ensure full compliance with the legal authorities noted above.
TAB
E
THE WHITE HOUSE
DRAFT
WASHINGTON
MEMORANDUM FOR:
ALL EMPLOYEES OF THE
EXECUTIVE OFFICE OF THE
PRESIDENT
FROM:
PHILIP W. BUCHEN
COUNSEL TO THE PRESIDENT
SUBJECT:
Foreign Gifts
Article I, Sec. 9, cl. 8 of the Constitution, the Foreign Gifts and
De corations Act of 1966 (Title 5, U.S.C., Sec. 7342 et seq. ) and
controlling regulations (22 CFR §3) read together, prohibit the
personal acceptance of any gift of more than minimal value ($50)
from the representative of a foreign government by a Federal
government employee. However, in instances where refusal would
adversely affect the foreign relations of the United States,
acceptance may be made on behalf of the United States. Thus,
such gifts of more than minimal value would constitute public,
not personal, property and must be treated accordingly.
This is to request that you promptly report to the Counsel's office
any offer of a gift from the representative of a foreign government
prior to acceptance.
"
WHITE HOUSE
DATE Nov. 18, 1974
TO:
Phil Buchen
FROM:
Ken Lazarus
INFORMATION X
ACTION
APPROPRIATE HANDLING
COMMENTS:
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
November 15, 1974
TO:
DONALD RUMSFELD
FROM:
Don Lowitz
SUBJECT:
Receipt of Foreign Gifts
It has been our intention to submit the entire gift issue, both
foreign and domestic, as one package for consideration. A
procedure has been worked out with the State Department, Office
of Protocol, and GSA for the processing of foreign gifts received
by the President and other members of the First Family (See
tab A).
Ken Lazárus indicates that Phil Buchen would prefer that this
portion of the gift issue record be put into effect immediately
without awaiting the larger decisions, both as to the change in the
nature of the foreign gifts which would be given by the President
and the entire domestic gift issue. I think Phil's position is
sensible and if you concur, please let him know by sending the
attached memo (See tab B).
cc: Ken Lazarus
Procedures for the Processing of Gifts Subject to the
TabA
Foreign Gifts and Decorations Act of 1966,
and other Gifts from Foreign Sources.
1. All gifts received by or on behalf of the President and his
family are to be delivered to the White House Mail Room
or the Gift Unit upon receipt.
2. The White House Mail Room will:
(a) Assign identity numbers to each item;
(b) For each gift from a foreign source, prepare a pink card
in sextuplicate, containing all pertinent information about
the gift;
(c) Affix identity number to gift item or its container, and
original and all copies of the pink card;
(d) Send gift, along with original and three copies of the
pink card, to the Gift Unit; and
two
(e) Retain three copies of the pink card for appropriate
filing in the Mail Room.
3. Gifts received directly by the Gift Unit will be logged in
coordination with the Mail Room, i. e., identity number
assigned by the Mail Room, two copies for the Mail Room
files, etc.
4. Gift Unit will segregate cards and gifts into the following
categories:
(a) Gifts clearly worth less than $50.00 (Smithsonian will
make available appraisers where necessary to assist in
this determination);
(b) Gifts over $50.00;
(c) Gifts of jewelry and other items of great value, requiring
special handling for safekeeping;
(d) Gifts of consumables and perishables.
Following this initial segregation, the Gift Unit will arrange
for photographing all gifts falling into categories 4(b) and (c).
5.
After segregation, the Gift Unit will send 2 copy of each pink
card to the Chief of Protocol for review prior to the inspection
required in 6(b), infra.
6 2. When immediate use of a gift is anticipated at the time of its
receipt in the Gift Unit, the Gift Unit will prepare a request for
that use which will be promptly sent to the Chief of Protocol
(along with 2 copy of the pink card) for his approval. When
there is insufficient time to request such approval in writing,
telephonic approval may be sought from the Office of the Chief
of Protocol. However, this is to be followed by a written
request and response approving this use. As soon as
practicable, the gift shall be photographed and a copy sent
to the Office of the Chief of Protocol. These gifts shall be
available for inspection by the Chief of Protocol or his
designee. Once this particular official use has ceased, the
Gift Unit shall notify the Office of the Chief of Protocol in
order that the normal procedures for reporting the item to
GSA can be completed (see 6b, infra).
b. Every two weeks the Chief of Protocol or his designee will visit
the Gift Unit to inspect all gifts from foreign sources (and the
pink cards for these gifts) received since the last inspection
(with exception for items described in 4(d), supra, for which
the Gift Unit shall be given authority to dispose of on receipt
(see Attachment A)). The Chief of Protocol or his designee
will examine the gift and classification tentatively made by the
Gift Unit and will determine and/or concur with the appropriate
classification as to statutory or non-statutory gift, indicate
such on the pink card, and initial and date all pink cards for
gifts from foreign sources.
7.
The Gift Unit will prepare a declaration card (furnished by the
Chief of Protocol) on all items determined to fall under the Act
and forward the card, with 2 photograph of the gift attached, to
the Chief of Protocol within forty-eight (48) hours after inspection.
3
8.
The Chief of Protocol will then prepare a Form 120 reporting
gifts under the Act to the General Services Administration (GSA)
with instructions that they be deposited in the National
Archives for eventual inclusion in a Presidential Library or
other, appropriate location as determined by the Archivist, and
authorizing their use, in the interim, for display and other
uses consistent with instructions from the Chief of Protocol to
GSA at the time of reporting (see Attachment B).
9. The Chief of Protocol shall forward to the Gift Unit 2 copy of
the Form 120 which will serve as authorization for the Gift Unit
to turn over those gifts listed thereon to GSA. GSA (National
Archives) in cooperation with the Gift Unit will pack the gifts.
Specific procedures will be developed between Archives and the
Gift Unit for the following:
(a) inventory of boxes,
(b) standardization of box sizes,
(c) packing of boxes,
(d) segregation of items by value,
(e) continuing records maintenance, preparation of receipts
for loaned items and availability for inspection by the
Chief of Protocol, his designee or the public.
10. If at any time a request is made to utilize a gift under the Act
in a manner not specified in Attachment B, the Archivist must
forward the request to the Chief of Protocol and receive his
written approval.
DRAFT
ATTACHMENT A
MEMORANDUM TO:
DONALD H. RUMSFELD
ASSISTANT TO THE PRESIDENT
FROM:
HENRY E. CATTO, JR.
CHIEF OF PROTOCOL
SUBJECT:
Disposal of Perishable and Consumable
Presidential Gifts Falling Under the
Foreign Gifts and Decorations Act of
1966, as amended.
Under the authority granted to me by Section 3.6, Title 22, Code of
Federal Regulations, the White House Gift Unit is hereby authorized to:
1. Receive on behalf of the Chief of Protocol perishable
gifts valued in excess of $50 (flowers and food items).
2. Forward all flowers to the White House Flower Room
with instructions for their use:
a. in decorating the White House complex;
b. at official White House functions both within
and without the White House complex; and
c. in military or tax-exempt hospitals.
3. Forward all food items to the White House commissary
for use at appropriate official functions.
4. When use of perishables is not desired, forward the items
in question to the Office of the Chief of Protocol for dis-
position consistent with the provisions of 22 CFR, Sec. 3.6.
5. In instances not covered by this memo, the Gift Unit may
contact the Chief of Protocol or his designee by telephone
for additional instructions as to disposition. Such
telephonic instructions will be confirmed in writing by
the Office of the Chief of Protocol.
6. All above instructions are to be subject to the security
regulations of the Secret Service.
DRAFT
ATTACHMENT B
MEMORANDUM TO:
ARTHUR F. SAMPSON
ADMINISTRATOR, GSA
FROM:
HENRY E. CATTO, JR.
CHIEF OF PROTOCOL
SUBJECT:
Disposition of Presidential Gifts
In accordance with the Foreign Gifts and Decorations Act of 1966,
as amended (Act), and section 3.6, title 22, Code of Federal
Regulations, the items listed on Standard Form 120, which are
gifts received from foreign governments subject to the Act, are
forwarded to the General Services Administration (GSA) for
disposal.
The following instructions are furnished concerning the disposition
of these items:
1.
All items not otherwise designated for specific use
are to be stored in safekeeping by the Archivist
of the United States in a location under his control.
2. In accordance with the provisions of Chapter 21,
title 44, United States Code, at such a time as there
is established a Presidential archival depository
for the permanent storage and display of the papers
and historical materials of the Administration of
President Gerald R: Ford, these items are to be
transferred to this Presidential archival depository,
or any Presidential archival (temporary) depository
so designated by the Archivist.
3. In the absence of such a Presidential archival
depository, the Archivist is to deposit these items
in other appropriate museums with the approval of
the Chief of Protocol.
2
4.
In the meantime, the Archivist is authorized to
make available, without further approval from the
Chief of Protocol, at the request of the President
or his designees, any of these items for the
following purposes:
a.
Display within the White House complex or at
any location on Federal property.
b. For uses incident to official White House
functions within and without the White House
complex.
c.
For temporary public display at a museum, university,
or other institution or facility of general availability
to the public.
5. In addition, the Archivist may make these items
available for such other purposes as are requested by
the President or his designees upon receipt of:
a.
A written request from the President or his
designee and
b.
Written approval from the Chief of Protocol,
Department of State.
c.
When there is insufficient time to secure either
a written request from the President or his
designee or written approval from the Chief of
Protocol, a telephonic request and/or telephonic
approval of the Chief of Protocol or his designee
may be obtained. However, this is to be promptly
followed by a written request and/or response
approving this request.
6.
The Archivist is responsible for careful and complete
documentation of all movements, loans and other
activities relating to these items, including obtaining
and retaining receipts on all deliveries. All requests
and instructions are to be in writing, consistent with
the provisions of 5c., supra.
3
7.
Any deviations from the procedures outlined herein
are to be reported immediately in writing to the
Chief of Protocol.
Tab B
THE WHITE HOUSE
WASHINGTON
November , 1974
MEMORANDUM
TO:
PHIL BUCHEN
FROM:
DONALD RUMSFELD
SUBJECT:
Processing of Foreign Gifts Received by
the President and Members of the First
Family
I have reviewed the procedures which have been worked out with
the State Department Office of Protocol and GSA concerning the
processing of foreign gifts received by the President and members
of the First Family, and concur in their adoption and immediate
implementation.
To Lazares
THE WHITE HOUSE
11/26/14
WASHINGTON
November 25, 1974
MEMORANDUM FOR:
HENRY E. CATTO, JR.
CHIEF OF PROTOCOL
Your recommendation of October 9, 1974, that the President
re-evaluate the present policy for exchange of gifts between
heads of state is under consideration. In order to put this
issue before the President, it is necessary to have the State
Department's official position on this question. In addition,
I would appreciate your thoughts on the timing and announce-
ment of such a policy change following the President's trip
to the Far East.
I look forward to receiving your response at your earliest
convenience.
Donald Rumsfeld
DONALD RUMSFELD
ASSISTANT TO THE PRESIDENT
CC: Philip W. Buchen
THE WHITE HOUSE
WASHINGTON
November 20, 1974
MEMORANDUM
FOR:
Dick Cheney
FROM:
Don Lowitz 52
SUBJECT:
Memo from DR to Henry E. Catto, Jr.
re: Policy Change on Exchange of
Gifts for Heads of State
Attached is a revision of the memo from DR to
Catto. It reflects the question raised by Scowcroft
and is somewhat changed in format but not content.
I presume with this change, you can sign off and
forward it to Catto's office.
Attachment
CC
Phil Buchen
Potrig P/S
THE WHITE HOUSE
WASHINGTON
November 13, 1974
MEMORANDUM FOR:
JEANNE W. DAVIS
FROM:
PHILIP W. BUCHEN T.W.B.
SUBJECT:
Presidential Initiative on Gifts
I have reviewed your draft memorandum from Brent Scowcroft to
Don Rumsfeld regarding the recommendation of Henry Catto that
the President consider abandoning the practice of giving valuable
gifts to heads of state and prohibit all government officials from
doing the same. My comments are as follows:
1. For your information, the Counsel's office, in cooperation
with Don Rumsfeld's office, is currently working to formulate
viable alternatives to a series of questions facing us with respect
to gifts. This includes the policy of giving and receiving foreign
gifts, the acceptance and use of domestic gifts and honoraria.
2. While I am in accord with the idea of giving only token gifts
to foreign dignitaries, I believe that our policy covering the
receipt of foreign gifts should be parallel.
3. I understand that there is a question as to whether Henry Catto's
views are reflective of the Department of State's official views on
this question.
4. The basic question in this area is one of timing. Should an
announcement be made early on only with respect to foreign gifts
or should an announcement await the resolution of all gift issues?
5. My inclination at this time is to support a Presidential
statement on policy changes in the gift area because of domestic
advantages which might be derived by such a statement.
6. At such time as an announcement is made on foreign gift-giving
and receiving, it would probably be wise for State to notify not only
2
all U., S. diplomatic posts abroad, but also all foreign missions
within the U. S.
I hope that these comments are of some utility to you. Hopefully,
the matter can be presented to the President sometime shortly
after his forthcoming trip to the Far East.
THE WHITE HOUSE
WASHINGTON
Ken Lazarus:
Please call me about
comments you suggest
I make.
Note the Scowcroft
memo relates only to
giving (not receiving)
gifts. I feel that
both would have to be
res tricted as Cotto
suggests.
P.
27B
MEMORANDUM
NATIONAL SECURITY COUNCIL
11/6
4802
November 5, 1974
MEMORANDUM FOR MR. BUCHEN
FROM:
Jeanne W. Davis oms
SUBJECT:
Presidential Initiative on Gifts
The Chief of Protocol has suggested that the President abandon
the practice of giving valuable gifts to foreign leaders. Before
we go forward to Ambassador Rumsfeld, we would appreciate
your clearance and/or comments on the attached recommendation.
DRAFT
MEMO FOR AMB. RUMSFELD
FROM:
Brent Scowcroft
SUBJECT:
Presidential Initiative on Gifts
The NSC concurs in the suggestion by the Chief of Protocol that the
President consider discontinuing the current practice of giving valuable
gifts to Heads of State and Govern ment on the occasion of Official Visits
to the US. We believe, however, that an exception should be made for
specific occasions in which the United States might wish to give an
appropriate gift to a foreign dignitary for a wedding, birth, or other
significant event. As has been past practice, a decision on sending such
a gift would be made on a case by case basis.
If the President approves the elimination of the exchange of valuable
gifts, the NSC proposes that State immediately instruct all U. S.
diplomatic posts of the President's wishes. At the same time, Cabinet
members could be advised accordingly so that they will conform to the
President's wishes. We do not believe a Presidential statement would
be necessary or desirable since it might revive the recent publicity
over gifts which have been exchanged in the past. However, we would
defer to the domestic side on the advantages which might be derived
from such a statement.
THE CHIEF OF PROTOCOL
DEPARTMENT OF STATE
WASHINGTON
October 9, 1974
CONF TAL
MEMORANDUM FOR MR. DONALD RUMSFELD
ASSISTANT TO THE PRESIDENT
THE WHITE HOUSE
SUBJECT: PRESIDENTIAL INITIATIVE ON GIFTS
I believe that President Ford's recent assumption
of office, constitutional intent, inflation, and recent
controversy concerning gifts may make an initiative on
this problem appropriate at this time.
In order to solve the difficulties connected
with gift-giving and receiving, President Ford might
consider abandoning the practice of giving valuable
gifts to heads of state and prohibit all government
officials from doing the same. A photograph or
collection of photographs should be sufficient to
commemorate the visit by a head of state. Similarly,
dinners and other events during state visits constitute
appropriate marks of our respect for other countries and
officials.
Were the President to announce his intention not to
give or receive valuable gifts, other governments and
heads of state might adopt the same policy; a practice
which has caused problems for previous Presidents would
be abandoned; and the President's reputation for both
thrift and lack of ostentation would be enhanced.
A possible Presidential statement is enclosed.
DECLASSIFIED
thority State Department Guidelines
KR
NLF Date 6/28/88
Henry
E. Catto, Jr.
FORD
Enclosure:
As stated
GERALD
LIBRARY
GONE ID ENT TAL
STATEMENT BY THE PRESIDENT
I have only recently become aware of the extent
and character of the exchange of gifts on the occasion
of state visits and between governments generally. It
will be the practice of my Administration to discourage
the exchange of gifts of significant value on any and
all occasions.
I believe firmly that the Framers of our Constitu-
tion included in Section 9 of Article I, a clear and
valid prohibition against the exchange of valuable gifts.
Congress in 1966 codified this provision in the Presidential
Gifts and Decorations Act and I intend to abide by the
spirit and intent of our Constitution and our laws.
I am today issuing instructions to the Cabinet on
this matter so that this policy can be carried out through-
out the Government. I will also ask our Ambassadors to
convey to foreign governments my feelings in this matter.
FORD È LIBRARY 078830
Confidential
November. 1974
DECLASSIFIED
EQ and
MEMORANDUM
thority state DyMorice Guidelines
KR
NLF Date 6/28/88
TO:
Honorable Henry E. Catto, Jr.
Chief of Protocol
FROM:
Donald Rumsfeld
Assistant to the President
Your recommenelation of October 9, 1974, that
the President re-evaluate the present policy for
exchange of gifts between heads of state remains
under consideration. I would appreciate your
thoughts on the potential, possible timing n of such a
and announcement
policy change following the President's
forthcoming trip to the Far East.
In addition, I assume your October 9, 1974
recommendation represents the Department
of State's official view on this question
While I cannot indicate to you the
President's final decision at this time, I
look forward to receiving your thoughts on
this matter at your earliest conven lence
cc: Philip W. Buchen
Counsel to the President