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    "ocrText": "The original documents are located in Box 9, folder \"White House Correspondence\nManual (1)\" of the Roland Elliott Files at the Gerald R. Ford Presidential Library.\nCopyright Notice\nThe copyright law of the United States (Title 17, United States Code) governs the making of\nphotocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United\nStates of America his copyrights in all of his unpublished writings in National Archives collections.\nWorks prepared by U.S. Government employees as part of their official duties are in the public\ndomain. The copyrights to materials written by other individuals or organizations are presumed to\nremain with them. If you think any of the information displayed in the PDF is subject to a valid\ncopyright claim, please contact the Gerald R. Ford Presidential Library.\nTHE WHITE HOUSE\nCORRESPONDENCE\nMANUAL\nNOTE: Return this manual to\nthe Correspondence Section,\nRoom 60, OEOB when no\nlonger needed\nExecutive Office of the President\nThe White House Office\n1975\nFORDO & LIBRARY OERALD\nTHE WHITE HOUSE\nWASHINGTON\nMay 1, 1975\nAttached is your copy of the revised and updated\nWhite House Correspondence Manual. The old manual\nshould be removed from its binder and placed in\nburn bags for disposal.\nRequests for additional copies or questions regarding\nthe manual should be directed to Mrs. Clara Hyatt,\nChief of Correspondence, Room 60 OEOB, Ext. 2304.\nRobert D.Lider\nRobert D. Linder\nChief Executive Clerk\nFORD\n2.\nGERALD\nFOREWORD\nThe White House Correspondence Manual is addressed to all\noffices in the White House that prepare letters and other\nforms of written communication. The Manual has three\npurposes:\n1. To give letters and other correspondence a uniform\nappearance, to aid their preparation, and to insure\nthat the copies are easy to file and to find.\n2. To promote use of efficient typing and office tech-\nniques relating to correspondence.\n3. To give to White House correspondence a distinctive\nand pleasing appearance.\nThe special problems of individual offices may not be answered\nby the Manual; they should be worked out by each office, using\nthe Manual as a guide. Faithful adherence to the general in-\nstructions set forth here helps to assure coordinated and\nefficient correspondence operations throughout the White House.\nFor questions regarding punctuation, capitalization, etc., not\ncovered in this Manual, please refer to the U.S. Government\nStyle Manual. Other questions regarding material in this\nManual should be referred to Chief of Correspondence, Room 60, EOB,\nextension 2304.\nFORD\nR.\nGERALD\ni\nCORRESPONDENCE MANUAL\nCONTENTS\nPages\nCORRESPONDENCE\nClassified Material\n3\nClassified material receipt\nMessenger receipt\nSample of confidential letter and envelope\nLetters\nPresident's signature, with envelope\n-----\n15\n(For \"Identical Letters\" see DOCUMENTS)\nStaff Official's signature, with envelope -\n20\nAssembly, Order of\n25\nCourtesy Copy\n33\nMemoranda\nInteroffice, with envelope\n26\nMemorandum for the President\n29-30\nOutside\n27\nPresidential\n13\nMessenger Service\n1\nU.S. Mail and Messenger Service\nWhite House Messenger and Miscellaneous\nService\nService Via State Department Diplomatic Pouch\nReferrals\n32\nCharge\nRoute Slip\nTelegrams\n35\nTYPING PRACTICES\nAbbreviations\n36\nCentering\n37\nJustifying right margins\n40\nPunctuation\n43\nFORMS OF ADDRESS\n(Examples of Addresses and Salutations)\n45\nFORD\nR.\nGERALD\nii\nPages\nDOCUMENTS (Format and samples)\nCitations\n101\nExecutive Orders\n103\nIdentical Letters\n105\nMemorandums of Disapproval\n106\nMessages to Congress\n108\nProclamations\n110\nStatements\n112\nStencils\n114\n******\nR. FORD\nGERALD\niii\nw\nFORD is\nMESSENGER SERVICE\nU.S. MAIL AND MESSENGER SERVICE\nThe U.S. Mail and Messenger Service (a postal service)\nprovides for pick-up and delivery between the White House\nand other Federal agencies in the Washington, D.C., area.\nThe service is not used for security classified mail or for\npersonal mail. With those two exceptions, it serves for\ndelivery of most mail between Government agencies. Stop\nnumbers and zip codes are listed in the back of the White\nHouse Telephone Directory.\nWHITE HOUSE MESSENGER AND MISCELLANEOUS SERVICE\n\"BY HAND\" delivery of urgent and special mail is available\nthrough the White House Messenger and Miscellaneous Service,\nRoom 54, EOB, extension 7005. If a record of delivery is\ndesired, attach to the envelope a messenger receipt. See\nsample on Page 2.\nDelivery by White House Messenger Service is restricted to\nthe greater Washington area.\nSERVICE VIA STATE DEPARTMENT DIPLOMATIC POUCH\nMail addressed to foreign officials and to officials of the\nUnited States Government in foreign countries is carried by\nState Department pouch, or by accredited courier, as desired.\nEnvelopes containing this mail are not marked \"airmail.\" If\nthe letter is classified, the outer envelope, as well as the\ninner one, is marked to indicate the classification; if the\nletter is not classified, the envelope is marked UNCLASSIFIED.\nAfter the envelope is addressed, a 3 by 5 slip of paper with\nthe phrase \"Via State Department Pouch\" is attached. The\nMail Room sends Diplomatic pouch mail to the Messenger Unit.\nGERALD ? FORD\n1\nAll official correspondence should be typewritten on\nWhite House stationery. Handwritten envelopes are not\nacceptable. Of course, White House stationery and postage\nare to be used only for official business and are not to be\nused for personal use. The azure paper and envelopes are\nto be used exclusively for Presidential correspondence and\nshould not be used for staff correspondence or other purposes.\nMail deposited in mail boxes in the White House and EOB is\npicked up by the U.S. Postal Service and goes directly to the\nCity Post Office. It should be properly stamped when placed\nin these boxes. Mail placed on top of the boxes will not be\npicked up by the Postal Service and it could become lost.\nOfficial outgoing mail should be sent to Room 99, EOB to be\nstamped and dispatched. Any questions concerning the handling\nof mail should be directed to the Mail Room, extension 2541.\nR.\nDUOP\nGERALD\nAMOUNT\n2\nCLASSIFIED MATERIAL\nGeneral:\nThe security classification and declassification of each\ndocument prepared in the White House is governed by Executive\nOrder 11652 and other applicable Executive Orders. The number\nof persons authorized to originally classify information is\nlimited. Should an employee originate information which he\nbelieves to require classification on the basis of the national\nsecurity, he shall protect that information with appropriate\nsafeguards, and shall seek the guidance of the Counsel to the\nPresident (Ext. 2293), who will provide a determination as to\nwhether classification is necessary and the required level of\nany classification.\nWhenever classified information or material is incorpo-\nrated in another document or other material by any person other\nthan the original classifier, the previously assigned security\nclassification category shall be reflected thereon together\nwith the identity of the original classifier.\nMarking Requirements:\nWhen the subject matter requires that a letter or a mem-\norandum be safeguarded in the interest of national defense, the\nsecurity classification assigned to the letter -- CONFIDENTIAL,\nSECRET, or TOP SECRET -- is conspicuously stamped, typed, or\nmarked at the upper left and lower left of each page. See\nexample on Page 9.\nWhile the above should also be applied when using other\nclassifications such as EYES ONLY, ADMINISTRATIVELY CONFIDENTIAL,\netc., these terms are to be used sparingly. Such terms have no\nlegal significance in determining when release of information\nmay be appropriate, but instead indicate the manner in which\nsuch materials are to be handled by the recipient of the\nmaterial.\na. When Document or Other Material is Prepared. At the\ntime of origination, each document or other material containing\nclassified information shall be marked with its assigned security\nclassification and whether it is subject to or exempt from the\nGeneral Declassification Schedule.\n?\nFORD\n3\nE\n(1) For marking documents which are subject to\nthe General Declassification Schedule, the following stamp\nshall re used:\n(TOP SECRET, SECRET OR CONFIDENTIAL) CLASSIFIED\nBY\nSUBJECT TO GENERAL DECLASSIFICATION SCHEDULE OF\nEXECUTIVE ORDER 11652 AUTOMATICALLY DOWNGRADED AT\nTWO YEAR INTERVALS AND DECLASSIFIED ON DEC. 31\n(insert year)\n(2) For marking documents which are to be auto-\nmatically declassified on a given event or date earlier than\nthe General Declassification Schedule the following stamp\nshall be used:\n(TOP SECRET, SECRET OR CONFIDENTIAL) CLASSIFIED\nBY\nAUTOMATICALLY DECLASSIFIED ON (effective date or event)\n(3) For marking documents which are exempt from\nthe General Declassification Schedule the following stamp\nshall be used:\n(TOP SECRET, SECRET OR CONFIDENTIAL) CLASSIFIED\nBY\nEXEMPT FROM GENERAL DECLASSIFICATION SCHEDULE OF\nEXECUTIVE ORDER 11652 EXEMPTION CATEGORY (§ 5B (1),\n(2), (3), or (4)) AUTOMATICALLY DECLASSIFIED ON\n(effective date or event, if any)\nShould the classifier inadvertently fail to mark a\ndocument with one of the foregoing stamps the document shall\nbe deemed to be subject to the General Declassification\nSchedule. The person who signs or finally approves a\ndocument or other material containing classified informa-\ntion shall be deemed to be the classifier. If the classifier\nis other than such person he shall be identified on the stamp\nas indicated.\nb. Overall and Page Marking of Documents. The overall\nclassification of a document, whether or not permanently\nbound, or any copy or reproduction thereof, shall be con-\nspicuously marked or stamped at the top and bottom of the\noutside of the front cover (if any), on the title page (if\nOERALD R. FORD\n4\nLIERARY\nany), on the first page, on the back page and on the outside\nof the back cover (if any). To the extent practicable each\ninterior page of a document which is not permanently bound\nshall be conspicuously marked or stamped at the top and bottom\naccording to its own content, including the designation\n\"Unclassified\" when appropriate.\nC. Paragraph Marking. Whenever a classified document\ncontains either more than one security classification category\nor unclassified information, each section, part or paragraph\nshould be marked to the extend practicable to show its classi-\nfication category or that it is unclassified.\nd. Material Other Than Documents. If classified material\ncannot be marked, written notification of the information\notherwise required in markings shall accompany such material.\ne. Transmittal Documents. A transmittal document shall\ncarry on it a prominent notation as to the highest classifica-\ntion of the information which is carried with it, and a legend\nshowing the classification, if any, of the transmittal document\nstanding alone.\nEnvelopes:\nClassified material shall be enclosed in opaque inner\nand outer covers. The inner cover shall be a sealed wrapper\nor envelope plainly marked with the assigned classification\nand address. See example on Page 10. The outer cover shall\nbe sealed and addressed with no indication of the classification\nof its contents. A receipt (see below) shall be attached to\nor enclosed in the inner cover.\nHandling:\na. Transmission. If letters marked SECRET are dispatched\nthrough postal channels, they must be sent by United States\nREGISTERED mail and must remain within the continental United\nStates or Canada. CONFIDENTIAL letters placed in the mail\nmust go by United States REGISTERED, CERTIFIED, or FIRST-\nCLASS mail within the continental United States or Canada.\nOffice policy within the White House may require, however,\nthat much of the CONFIDENTIAL and SECRET mail be delivered.\nBRALD R. FORD\nLISAARY\n5\nBY HAND. TOP SECRET material is always delivered BY HAND.\nA classified TELEGRAM is transmitted through the White House\nSituation Room. Telegrams for commercial transmittal are\nsent via the White House Telegraph Office.\nb. Receipts. Receipt forms accompany all classified\nmail. See examples on Page 7.\n(1) Classified material receipt. The classified\nmaterial receipt is prepared in duplicate. When classified\nmaterial is sent by registered mail, the registry number is\nobtained in advance from the White House Mail Room and then\nis typed on the receipt. If registered mail is not used,\na control number established by the originating office is\nshown in the block indicated for the number. The description\nrequired by the form must not reveal classified information.\nThe original of the form is retained in the suspense file of\nthe originating office. The yellow copy is enclosed in the\ninner cover, for the addressee to sign and return to the\nWhite House. When the signed receipt is received by the\noriginator, the form retained in the suspense file is\ndestroyed.\n(2) Messenger receipt. Classified mail handled\nby a messenger requires a messenger receipt. A single copy\nis prepared and attached to the outer envelope. The messenger\nobtains the addressee's signature at the time of delivery\nand returns the receipt to the originator of the classified\nmaterial.\nNOTE: Any questions as to the appropriate markings and other\nmatters of form should be referred to the Legal Counsel's Office.\n2020\nR.\nFORD\n(OVER)\nLIBART\n6\nCLASSIFIED MATERIAL RECEIPT\n(Enclosed in inner envelope)\nRETURN THIS RECEIPT IMMEDIATELY TO\nREGISTRY NO.\nUNCLASSIFIED DESCRIPTION\nDATE\n(Serial No., File No., Subject)\nINCLOSURES\nADDRESSEE\nNOTE.-This sheet to be retained in Originator's suspense file until receipt has been\nsigned and returned; then this sheet should be destroyed.\nTITLE\nCLASSIFIED MATERIAL RECEIPT\n16-70499a-1 GPO\nMESSENGER RECEIPT\n(Attached to outer envelope)\nTHE WHITE HOUSE\nSIGNATURE MUST BE SECURED\nDATE\nTO:\nNUMBER\nTime Rec'd\nRECEIVED BY\nDELIVERED BY\nRETURN RECEIPT TO\nOF R. FORD\n7\nSafeguarding Classified and Sensitive Information\nEach staff office must establish adequate internal procedures\nto assure that classified and sensitive documents and related\nmaterials are protected at all times. A specific person in\neach office should be given this responsibility, but it should\nbe made clear that the last person in an office assumes the\nresponsibility for the security of classified material.\nThe Executive Protective Service officer conducts a thorough\nafter-hours security inspection of each staff office in the\nWhite House and Executive Office Building (EOB) on a nightly\nbasis. Their authority to inspect extends to all exposed\nclassified or sensitive documents, as well as all other re-\nlated materials not properly secured. Classified material\nto be destroyed should be handled in the manner prescribed\nbelow. Classified material should never be left unattended\non desks. When an office is closed or unattended, materials\nshould be locked in a secure cabinet. In the event of a\nserious security violation, the Executive Protective Service\nwill file a formal report with the office concerned.\nAll classified and sensitive materials to be destroyed should\nbe separated from other office trash and waste materials and\nplaced in a specific container designated for this purpose.\nPaper bags marked \"BURN\" are available for the White House\nSupply Room and can be ordered along with other office\nsupplies. Burnbags are collected under Executive Protective\nService supervision and are disposed of in the secure macerator\nlocated in the EOB. Since the macerator has a limited capacity,\nall nonclassified and nonsensitive waste materials are collected\nand disposed of by the regular GSA cleaning force.\nThe above provisions do not apply to the Situation Room since,\nbecause of the volume, separate disposal procedures are\nrequired.\nBERALD\n&\nFORD\nLIBRARY\n8\nSAMPLE -- CONFIDENTIAL LETTER\nTHE WHITE HOUSE\nWASHINGTON\nTHE\nDate\nCONFIDENTIAL\nDear 11111:\nThis format should be followed for the security classifi-\ncations CONFIDENTIAL, SECRET AND TOP SECRET,\nand for other classifications such as EYES ONLY,\nADMINISTRATIVELY CONFIDENTIAL, etc.\nSincerely,\nStaff Official's name\nTitle spaced according\nto official's preference\nName\nAddress\nCity, State Zip\nCONFIDENTIAL\n(OVER)\nfor envelope\n9\n& FORD LIBRARY\nТИЗО ₹000\nЛАТИЗ OCRALD\nTHE WHITE HOUSE\nTHE MHILE HONSE\n-Insusio rol howollo) ed blueds ismack aidT\nsug orper влсу 58 EAES ОИГА\nofe Y.I.EVITANTE MIMOA\nqis 01822\n11:\nof\n10\nAIRMAIL-SPECIAL DELIVERY\nName\nAddress\nRETTAI -- 3.19MAZ\nчот ЦИА\nCity, State Zip\nCONFIDENTIAL\n(ОЛЕЗ)\nequievns Tol\nADMINISTRATIVELY CONFIDENTIAL\n2\nPage 2 and succeeding pages of an ADMINISTRATIVELY\nCONFIDENTIAL, SECRET, OR TOP SECRET memorandum.\nGERALD\n?\nFORD\nADMINISTRATIVELY CONFIDENTIAL\n12\nSAMPLE - Security Classified\nMemorandum\nMEMORANDUM\nTHE WHITE HOUSE\nWASHINGTON\nDate\nADMINISTRATIVELY CONFIDENTIAL\nTO:\nFROM:\nSUBJECT:\nThis format should be followed in preparing a memorandum\nto be classified as ADMINISTRATIVELY CONFIDENTIAL,\nSECRET, TOP SECRET, etc.\nGERALD\nR\nFORD\nLIBRATT\nFIREVIS\nADMINISTRATIVELY CONFIDENTIAL\n11\n(SAMPLE MEMORANDUM FROM THE PRESIDENT TO HEADS OF\nDEPARTMENTS AND AGENCIES)\nTHE WHITE HOUSE\nWASHINGTON\nMEMORANDUM FOR THE HEADS OF\nDEPARTMENTS AND AGENCIES\nOR*\nMEMORANDUM FOR THE HEADS OF\nEXECUTIVE DEPARTMENTS AND AGENCIES\nONE memorandum is typed and, after signature, is\n\"photographed\" for transmittal to those heads of\ndepartments and agencies.\n*Used on the occasions when the Memorandum is only\napplicable or appropriate for the departments and\nagencies of the executive branch.\nGERALD\n>>\nFORD\n13\n(SAMPLE MEMORANDUM FROM THE PRESIDENT TO MEMBERS OF\nTHE CABINET)\nTHE WHITE HOUSE\nWASHINGTON\nDate\nMEMORANDUM FOR\nTHE SECRETARY OF STATE\nTHE SECRETARY OF THE TREASURY\nTHE SECRETARY OF DEFENSE\nETC.\nONE memorandum to all members of the Cabinet is typed\nand, after signature, is \"photographed\" for transmittal\nto the individual addressees.\nGERALD\n&\nFORD\n14\nSAMPLE \"PRESIDENTIAL\"\n(large white stationery)\nTHE WHITE HOUSE\nWASHINGTON\n(Date centered)\nDear ///////:\nThere will be times when this paper is used for the\nPresident's signature, but the drafter will decide,\nnot the typist.\nThis paper is also used for \"identical letters\", i.e.,\nPresidential letters to the Speaker of the House and\nthe President of the Senate. See \"Identical Letters\"\nunder DOCUMENTS.\nA letterex set of carbons (the same as for azure\nPresidential stationery) is used plus any individual\noffice requirement.\nThe name and title of the President are not typed on\nthe letter and at least six lines are allowed for his\nsignature.\nSincerely,\nName\nAddress\nCity, State Zip\n(If enclosure to be sent -- do NOT put word Enclosure on\noriginal -- but indicate on carbons)\nBERALD\nis\nFORD\nLIBRARY\n15\nSAMPLE \"PRESIDENTIAL\"\n(small size)\nTHE WHITE HOUSE\nWASHINGTON\n(Date centered)\nDear ////////:\nThis letter is on azure stationery which is\nreserved for the use of the President. Azure\nstationery is in two sizes. The small size\nis shown here.\nLetter should be single spaced; balanced, wide\nmargins (for framing purposes), no erasures or\ncorrection tape.\nA letterex set of carbons is always used plus\nany individual office requirement.\nThe name and title of the President are not\ntyped on the letter and at least six lines\nare allowed for his signature.\nSincerely,\nName\nAddress\nCity, State Zip\nNOTE: If the President has not seen the incoming\nhand-written letter, it is to be typed \"as is\" on\n1-star bond, double spaced, for easier reading.\nCOPY should be typed at top of page.\nIMPORTANT: Check Central Reference Unit if in doubt whether\nperson should be addressed as \"The Honorable\" and is personal\nfriend to be called by first name.\nDERALD\n?\nFORD\n16\nLIBRARY\nSAMPLE \"PRESIDENTIAL\"\n(large size)\nTHE WHITE HOUSE\nWASHINGTON\n(Date centered)\nDear ////////:\nThis letter is on azure stationery which is\nreserved for the use of the President. Azure\nstationery is in two sizes. The large size is\nshown here. There is plain azure for second\nand succeeding pages.\nLetter should be single spaced; balanced, wide\nmargins (for framing purposes), no erasures or\ncorrection tape.\nA letterex set of carbons (same as for smaller\nazure stationery) is used plus any individual\noffice requirement.\nThe name and title of the President are not\ntyped on the letter and at least six lines are\nallowed for his signature.\nSincerely,\nName\nAddress\nCity, State Zip\nNOTE: If the President has not seen the incoming\nhand-written letter, it is to be typed \"as is\" on\nl-star bond, double spaced, for easier reading.\nCOPY should be typed at top of page.\n17\nSAMPLES OF PRESIDENTIAL ENVELOPES\n(Label to be used when envelope will not accommodate enclosures)\nTHE WHITE HOUSE\nThe Honorable 1111 //////\nJudge\nUnited States Court of Appeals\nfor the District of Columbia\nWashington, D.C. 20003\n(This size envelope is used for the small,\nshort azure stationery)\nTHE WHITE HOUSE\nThe Honorable /////// ///////\nDERALD R. FORD\nThe Speaker\nU.S. House of Representatives\nWashington, D.C. 20515\nLIBRARY\n(This size envelope is used for the large,\nlong azure stationery)\n18\nTHE WHITE HOUSE\n19\nName\nAddress\nCity, State Zip\nwhite stationery)\n(This size envelope (#9 embossed) is used for the large,\nLEVEN GERALD ACIDA P\nSAMPLE LETTER - Staff Officials\n(small stationery)\nTHE WHITE HOUSE\nWASHINGTON\nDate (currently unless\notherwise advised)\nDear ////////:\nThis is the stationery and style most\ncommonly used for short letters from a\nStaff Official.\nA letterex set of carbons is always used\nwith outgoing correspondence. Additional\ncarbons may be requested at times.\nMargins should be well balanced and the\nletter single spaced, block paragraphs,\nwith as few hyphenations and corrections\nas possible.\nSincerely,\nStaff Official's name\nTitle spaced according\nto official's preference\nName\nAddress\nCity, State Zip\nEnclosures\nNOTE: The Stripping Desk, located in the Referral\nUnit of Central Files, has the responsibility\nof separating the files from outgoing mail.\nEF\n2.\n477\nFORD\nEnclosures: (Describe or identify on carbons only)\nABC:def (Official's/drafter's initials in caps; typist's in lower case)\nDEFENSE (This is an informal referral or \"charge\". See \"Referrals\".)\n20\nSAMPLE LETTER - Staff Officials\nGERALD\n(large stationery)\nP.\nFORD\nTHE WHITE HOUSE\nTRUSTY\nWASHINGTON\nDate\n(currently unless\notherwise advised)\nDear //////:\nLetters from Staff Officials too long to be accommodated by\nthe smaller paper should be typed on this stationery, with\nsucceeding pages on plain paper, numbering pages in the center,\n5 lines from the top.\nA letterex set of carbons is always used with outgoing cor-\nrespondence. Additional carbons may be requested at times.\nMargins should be well balanced and the letter single spaced,\nblock paragraphs, with as few hyphenations and corrections as\npossible.\n\"If material is quoted within the acknowledgement\nand is less than 2 lines, it is made a part of the\nparagraph to which it belongs. A quotation of more\nthan 2 lines is blocked 5 spaces from the left margin\nand 5 spaces from the right margin of the text.\"\nSincerely,\nStaff Official's name\nTitle spaced according to Official's\npreference\nName\nAddress\nCity, State Zip\nEnclosure\nP.S. When an enclosure is mentioned in the body of the letter,\nthe format is as shown here, describing the enclosure on carbons.\nWhen the enclosure is mentioned only in the P.S., it is described\non carbons immediately following the P.S.\n(Initials are same as on small stationery)\n21\nSAMPLES OF ENVELOPES & LABEL\n#6 Envelope\nTHE WHITE HOUSE\n(snit ald no\nAIRMAIL\nMiss Mary Hackman\nApartment B-37\n1322 Louhaii Avenue\nHonolulu, Hawaii 90732\nESOOS\n(This envelope used for the small white stationery only)\nFROM\nTHE WHITE HOUSE\nWASHINGTON, D.C.\nLabel\nНУИД\nedT\nYE\nour\nMiss Lola Emerson\nEvanston, California 90077\n121 KVIIAETA\n3200\n(label used to accommodate enclosures too bulky or too\nlarge for any of the envelopes)\nGERALD\n?\nTHE\nFORD\nTHE MHILE\nLIBRATY\n22\n(OVER)\nTHE WHITE HOUSE\nFOO\nOL\nBY HAND (any & all mailing instructions on this line)\nThe Honorable ///\nSecretary of Defense\nWashingtor, D.C.\nSETOR tisweH\n#10 envelope (not embossed)\nTHE WHITE HOUSE\nT335 ron голиттт\nis\n23\nonze\nThe Honorable ////\nto\nSecretary of Health,\nTO\nEducation, and Welfare\nWashington, D.C. 20023\nADMINIST RATIVELY CONFIDENTIAL\n(all classified notations, attention lines and\nopening instructions appear on above line)\n(SNTS\n32UOH 3TIHW 3HT\n#9 envelope (embossed)\nat\nSAMPLE ENVELOPE FOR INTEROFFICE COMMUNICATIONS\n-\nGERALD LIBRAT ? FORD\nTHE WHITE HOUSE OFFICE\nTHE WHITE HOUSE OFFICE\n]\nF 24 1\nORDER\nof\nASSEMBLING CORRESPONDENCE\nFrom top to bottom\n1. Typed outgoing correspondence\n(if more than one page, signature page on top)\n2. Enclosures accompanying outgoing letter, if any\n3. Envelope\n(or label, if enclosures are being sent)\n4. Courtesy copies (if any) and envelope for courtesy\ncopy\n5. Letterex set\n(carbon copies of outgoing letter -- sometimes\ncalled \"rainbow\" or \"paper sets\" -- a yellow,\na green, and 2 whites)\n6. Incoming correspondence\n7. Previous file\nPresidentials should be assembled in the same manner\nwith the two following exceptions: (1) Folded slip should\nbe placed on letter to protect from possible paper clip\nmarking, (2) Reverse yellow sheet\nGERALD\n?\nLIBRATY\nFORD\n25\nSAMPLE MEMORANDUM\n(Interoffice)\nMEMORANDUM\nGERALD\nR.\nTHE WHITE HOUSE\nWASHINGTON\nTRUSTY\nFORD\nDate\nCONFIDENTIAL\n(Not always necessary. Included here to show\nplacement. See \"Classified Material\" for\ncomplete instructions.)\nFOR:\n////////\nFORM:\n//////// (used if name is NOT put at end of memo)\nSUBJECT: ////////\nIllustrated herewith is a basic setup of an interoffice memo.\nThe format of memoranda within the White House (as well as\nstationery used) may differ, in each office.\nCopies:\nLetterex set plus any individual office\nrequirement.\nEnclosures:\nDescribe fully on carbons.\nInitials:\nABC:def\nNote:\nEither a \"FROM\" line is put at the beginning\nor a signature at the end -- never both.\nEnvelope:\nUse manila envelope for interoffice communi-\ncations. Sample on reverse side.\nStaff Official's name (no title)\n(omitted if \"FROM\" at top is used)\nEnclosures\nCC: ////////\n(Put names on original -- or carbons only --\n////////\ndepending on instructions of staff official or\ndrafter. Check individual copy with red pencil\nand transmit carbon in manila White House\nenvelope.)\nCONFIDENTIAL\n(Not always necessary. Included here to show\nplacement.)\n26\nSAMPLE MEMORANDUM\n(outside White House)\nTHE WHITE HOUSE\nWASHINGTON\nDate\nThe following are examples of correct forms for designation\nof the addressee:\nMEMORANDUM FOR\nTHE SECRETARY OF HEALTH, EDUCATION,\nAND WELFARE\nMEMORANDUM FOR\nTHE GENERAL COUNSEL\nOFFICE OF MANAGEMENT AND BUDGET\nMEMORANDUM FOR\nThe Honorable ///// ///// /////\nAssistant Secretary of Labor for\nLabor-Management Relations\nMEMORANDUM FOR\nMr. ////////////\nMemoranda going outside the White House are typed on regular\nWhite House letterhead (large or small), using white envelope\nor label. Block style, single spaced.\nEnclosures -- describe fully on carbons\nCopies: 1 letterex set plus individual office requirement\nName of Staff Official\nTitle\nGERALD\nEnclosures\nFORD as LIBRARY\n27\nSAMPLE REFERRAL\n(by Informal Memorandum)\nTHE WHITE HOUSE\nWASHINGTON\nDate\nMEMORANDUM FOR\nTHE SECRETARY OF STATE\nThe attached is referred to you for\nsuch acknowledgment as you may deem\nappropriate.\nName of Staff Official\nTitle\nUsual letterex set of carbons -- identify\nenclosure on carbons\n28\nMEMORANDUM\nTHE WHITE HOUSE\nWASHINGTON\n(Date)\nMEMORANDUM FOR THE PRESIDENT\nForwarded for your approval and signature is a nomination\ncontaining the names of 266 officers for promotion and\noriginal appointments in the Navy.\nThe nomination has been staffed by the Secretary of the\nNavy and approved by the Secretary of Defense.\nRecommendation\nThat you sign the nomination attached at Tab A.\n(Name/Title)\nAttachment\nGERALD\nP\n29\nOF\nMEMORANDUM\nTHE WHITE HOUSE\nWASHINGTON\n(Date)\nMEMORANDUM FOR:\nTHE PRESIDENT\nFROM:\n(NAME)\nSUBJECT:\nReport on Fuel Economy and Air Quality\nThis report provides information on recent stories about\nan alleged FEA report which indicates that your goal of 40%\nincrease in automobile fuel economy by 1980 can be achieved\nwithout making the changes in the Clean Air Act that you\nproposed in your State of the Union Message.\n1. Several reports have been prepared jointly by FEA, EPA\nand DOT experts which are available publicly and indicate\nthat, under the most optimistic assessments of new\ntechnology, the current Clean Air Act standards for 1977\ncould be met and still achieve a 40% fuel economy increase\nby 1980. The reports show, however, that even under\nthe most optimistic assessments:\n-- The initial cost of the cars would be between 5% and\n10% higher -- that is $200 and $400.\n-- There would be a large fuel economy loss between\nnow and 1980 (when improved technology might be\navailable). For example, the fuel economy loss in\n1977 would be at least 10%.\n2. The report referred to in news stories is a brief summary\npaper prepared for your meeting with your energy advisers.\n3. The brief paper, a background document, and a technical\nbriefing by FEA, EPA and DOT experts have been offered\nto interested members of the press.\n(Note: The above memorandum is a sample and the contents are\nnot necessarily factually correct. It is provided only as\na guide for format.)\nGERALD\nR.\nDEOP\n30\nMEMORANDUM\nFor the President-Action\nTHE WHITE HOUSE\nWASHINGTON\nSeptember 9, 1975\nACTION\nMEMORANDUM FOR:\nTHE PRESIDENT\nFROM:\nJOHN E. SMITH (name of staff member)\nSUBJECT:\nBriefly State Subject\nI. BACKGROUND\nThe President should be informed of recent actions by the Administration, departments,\nagencies, states, other foreign governments, etc., on issues.\nII. OPTIONS\nTwo or three options should be presented for consideration. When discussing these courses of\naction, brief mention should be made of the advantages and disadvantages of each, and who (or\nwhat offices, agencies, and departments) within the Administration is in favor and why.\nIII. RECOMMENDATION\nThe recommendation(s proposed by the writer should be made with a space provided to permit\nthe President to indicate his Approval or Disapproval of each option. A short statement of the\nnames of the other White House Staff Members who concur in the writer's recommendations\nshould also be made. An example is provided below:\nRECOMMENDATION\nThat you approve Option 1, which provides for\n(Smith, Anderson, Thompson and Wilson concur.)\nApprove\nDisapprove\n(Note: Where necessary, tabs may be attached to Action Memoranda. However, as in the case\nof other written materials directed to the President, brevity is encouraged. Seldom should an\nAction Memorandum be longer than one or two pages, and tabs, whenever possible, should be\nheld to less than four or five.)\n31\nREFERRALS\n(\"charges\")\nCorrespondence is referred to various Government departments\nand agencies because of their special knowledge of the matter\nor under the law are set up to deal with it. Referrals, often\ncalled \"charges,\" are handled by several methods:\n1. Referral by informal memorandum, using text the staff office\nmay choose. See example reverse side of this page 33.\n2. Formal referral (often called a Route Slip --- see form next\npage) is used for directing the department or agency as to action\ndesired.\n3. Acknowledged and referred: The correspondent may or may not\nbe advised that the letter is being referred. The \"charge\" is\nindicated on the carbons of the reply by typing the name of the\nDepartment at the left margin 2 lines below the initials of the\ndrafter and typist. For example:\nDEFENSE\nThe foregoing referrals are delivered routinely to the Stripping\nDesk, which is located in the Referral Unit of Central Files.\nNecessary xerox copies are made and the referrals are dispatched\nto the department or agency indicated.\n4. Simple referral without acknowledgment, also termed \"charge,\"\nis used when no acknowledgment is made by the White House. The\nincoming is referred by simply writing the name of the depart-\nment or agency in the upper left corner of the incoming communi-\ncation. It is delivered routinely to the Referral Unit of\nCentral Files, where a xerox copy is made and the incoming\ncommunication is dispatched to the department or agency indicated.\nEnvelope or label\nA #10 envelope is adequate for the formal referral, the pink copy\n(which goes to the department), and the incoming letter. A label\nmust be used if there are several referrals going to the same\ndepartment, or if there are bulky enclosures.\nGERALD\n?\nTRUSTY\nFORD\n32\nSAMPLE -- COURTESY COPIES\n(WHITE HOUSE LETTERHEAD\nTISSUE)\nTHE WHITE HOUSE\nWASHINGTON\nDate\nDear ///////:\nThis is a sample of letterhead tissue which is used for\ncourtesy copies going outside the White House.\nWhen copies of a letter are sent to other persons for\ninformation, the distribution is shown on copies to be\ndistributed and on the copies retained in the White House.\n\"Courtesy copy\" (or \"carbon copy\") is indicated by typing\n\"cc:\" even with the left margin, 2 lines below the last\ntyped notation, and then listing the names of recipients\nof copies. A copy for each information addressee is checked\nwith a red pencil. If going outside the White House a\n#9 envelope should be addressed and attached.\nSincerely,\nStaff Official's Name\nTitle spaced according to\nOfficial's preference\nName\nAddress\nCity, State Zip\nCC:\nMr. Brown\nMr. Jones\nNote: Initials of drafter and typist, and enclosure\nidentifications should not be shown on courtesy copies.\n33\nSAMPLE REFERRAL\n(Route Slip)\nTHE WHITE HOUSE OFFICE\nREFERRAL\nTo:\nTitle\nDate: Current\n*Department/Agency (Cabinet by\ntitle only)\nACTION REQUESTED\nDraft reply for:\nPresident's signature.\nUndersigned's signature.\nNOTE\nMemorandum for use as enclosure to\nreply.\nPrompt action is essential.\nDirect reply.\nIf more than 72 hours' delay is encountered,\nFurnish information copy.\nplease telephone the undersigned immediately,\nCode 1450.\nX\nSuitable acknowledgment or other\nappropriate handling.\nBasic correspondence should be returned when\nFurnish copy of reply, if any.\ndraft reply, memorandum, or comment is re-\nquested.\nFor your information.\nFor comment.\nREMARKS:\nIf applicable, include:\nAlso referred to //// (Dept/Agency). Abbreviate Dept/Agency.\nPrevious to Dept/Agency, (dates) -- if correspondence was\npreviously referred.\nDescription:\nX Letter:\nTelegram: Other:\nTo: The President (or other)\nFrom: Full name, address, city & state (abbreviate where possible)\nDate: x/xx/xx (pm x/xx--when date of incoming is different from postmark)\nSubject: Summary of incoming (as brief as possible -- usually supplied by\ndrafter)\n*If going to more than one\nDept/Agency, individual\nBy direction of the President:\nReferrals are typed, with\ncross reference under\n\"Remarks\"\nStaff Official's name\nXXX (typist's initials on all copies)\nTitle\n34\nNote disposition of copies\n(Copy to remain with correspondence)\nSAMPLE TELEGRAM\nTELEGRAM\nNOTE: See reverse side of this page\nfor security classification.\nULL RATE\nThe White House\n(STRAIGHT TELEGRAM)\nNIGHT LETTER\nMashington\nSTRAIGHTWIRE - DATE\nName\nAddress\nCity, State\nIn the upper left indicate the method of transmission to be\nused. Only recently the Day Letter was discontinued and there\nare now only 2 types -- Straight Telegram and Night Letter.\nBefore transmission to the Telegraph Office, there must be an\nindication by the sending office of approval for dispatch (see\nbottom of form). The telegram should be sent the most economical\nway consistent with the message reaching the addressee on time.\nUnless specific service is indicated, the message will be sent\nStraight Telegram. If the message is going out of the Country\nit will go by cablegram or radiogram which is determined by\nthe Telegraph Office.\nUse block style, double space, triple between paragraphs,\n1 letterex set. If the telegram is from the President, his\nname should be typed 2 lines below the text, without title. If\nthe telegram is from a staff official, type his name and title.\nFor BOOK TELEGRAMS (same message going to more than one person)\nlist names and addresses in a double column, 2 lines below\nsignature; 1 letterex set only for file purposes.\ninitials of typist\nAPPROVED FOR DISPATCH\n(OVER)\n35\nSecurity classification: If the subject matter requires\nthat the telegram be safeguarded in the interest of national\ndefense, the security classification assigned to the telegram\nis conspicuously stamped, typed, or marked at the upper left\nand lower left of each page. A classified telegram is trans-\nmitted through the White House Situation Room. Telegrams for\ncommercial transmittal are sent via the White House Telegraph\nOffice.\nR.\nSTALD\nFORD\nTYPING PRACTICES\nGROUND R FORD LIBRAST\nTyping Practices\nTYPING PRACTICES\nCollected here, under the very general heading \"Typing\nPractices, \" are several suggestions for making typing easier.\nThe suggestions are grouped by subject, and the subjects are\narranged alphabetically.\nABBREVIATIONS\nIf the name of a company includes the ampersand (&),\nthis sign rather than the word \"and\" is retained when the name of\nthe company is written.\nFor the words \"Care of\" the symbol \"c/o\" rather than the\npercent (%) sign is used.\nIn addresses the name \"District of Columbia\" is abbreviated\n\"D.C.\" The names of States are spelled out.\nThe following titles are always abbreviated: Mr., Mrs., Dr., Jr.,\nand Sr. The titles \"Honorable\" and \"Reverend\" are written in full.\nNeither of these titles is ever used with a surname alone.\nMilitary ranks, rates, and titles, unless especially lengthy,\nare written out. The branch of service is abbreviated. Example:\nCommander John Doe, USN\nAGREEMENT OF SUBJECT AND VERB\nWhen a singular subject and a plural subject are connected by\n\"or\" or \"nor\" the subject nearer the verb determines the number.\nExample:\nNeither the paragraph nor the pages are properly\nspaced.\nGERALD\nR.\nNeither the pages nor the paragraph is properly\nspaced.\nUBRARY\nAORD\n36\nTyping Practices\nWhen the subject is followed by such phrases as \"together\nwith, \"as well as, \" \"in addition to, and so forth, the phrase\ndoes not change the number of the subject. Example:\nThe photograph, together with the cards, is enclosed.\nThe check, as well as the coins, is to be returned.\nCENTERING HEADINGS\nSome of the headings often used on White House documents\nare centered on stencils as shown below. The scale applies only\nto typewriters with proportional spacing. The center line in the\nfollowing chart represents the vertical line of dashes appearing in\nthe center of the stencil.\nBackspace: -\n25 spaces\nTHE WHITE HOUSE\n25 spaces\nA PROCLAMATION\n26 spaces\nEXECUTIVE ORDER\n46 spaces\nSTATEMENT BY THE PRESIDENT\n83 spaces\nBY THE PRESIDENT OF THE UNITED STATES OF AMERICA\nCOPY WORK\nIn many instances a fast-copy machine may be used instead of\na typewriter for reproducing copies. If copies of a document are\ntyped, they are prepared on heavy bond paper, except that letter-\nhead is used for copies of correspondence previously signed by\nWhite House officials. The word COPY is typed in the upper left\nGERALD\ncorner of each page.\nR.\nFORD\n37\nTyping Practices\nCopies of legal documents and of other verbatim papers\nmust be typed exactly as written. When routine correspondence\nand unofficial papers are copied, obvious errors in spelling and\npunctuation may be corrected.\nDATES\nThe date is usually written in correspondence and in\ndocuments as follows:\nJuly 22, 1975\nA series of dates including the days of different months are\nwritten thus:\nJuly 1, 21, and August 3, 1975\nDates giving only the month and the year are written without\nthe comma, for example:\nJuly 1975\nGERALD\n?\nLIBRARY\nFORD\n38\nTyping Practices\nEXCERPTS\nWhen only part of a letter or document is needed, the ex-\ncerpted material is typed on light bond paper, with tissues as\nrequested, in a format similar to the following:\nEXCERPT\nAddress\nDate\nSalutation:\nSignature\nHYPHENATION\nThe following guidelines are provided regarding hyphens:\nDo not divide words at the ends of more than two\nconsecutive lines.\nDo not divide words so that a syllable of one or two\nletters ends a line or that a single syllable of one\nor two letters begins a line.\nLIBRARY\nR.\nFORD\n39\nTyping Practices\nDo not divide a word at the end of a paragraph or of\na page.\nDo not divide proper names at the end of a line. It\nis permissible to hyphen the word \"Presi-dent.\"\nAvoid hyphening words on a stencil. At times, however,\nhyphening is unavoidable, as for example \"responsi-\nbilities.\n\"\nINDENTION\nIn legal documents paragraphs are indented six spaces.\nBlock style is used for correspondence and most other papers.\nRunover lines are usually indented six spaces.\nJUSTIFYING RIGHT MARGINS\nCitations require justified right margins. Occasionally\nother documents may also require justified margins. The fol-\nlowing process will speed alinement.\nFirst, the desired margin is determined. Unless a hyphened\nword results, the first line of the manuscript is made 0. That\nline is the first with normal spacing, without units to be added or\nsubtracted. Except for very short documents, it is best to have\nas lone line as practicable. A long line allows space for adding\nand subtracting units. It may decrease the number of lines that\nhave to be adjusted. Further, a long line simplifies the \"arith-\nmetic\" on changes that may be made in the manuscript after the\nmargin has been set.\nAfter the margin is determined and the carriage is in posi-\ntion, a vertical line is drawn at the right margin by holding a\nhard, sharp pencil on the notch in the justification scale and\nturning the platen knobs upward. Then the rest of the manuscript\nis typed, with each line ending at the point that will require fewest\npluses or minuses. Words are hyphened only when it is not\npossible to adjust by plus or minus. If a line ends with a period\nor comma, the typist backspaces once and reads the scale to\ndetermine the number of units to be added or subtracted.\nGRAD\nLIBRARY\nR.\nFORD\n40\nTyping Practices\nWhen the vertical line rests to the right of the notch, the\ntyping line is too short and must be increased. When the vertical\nline rests to the left of the notch, the typing line is too long and\nmust be decreased. Every mark away from the notch, reading\nleft or right, is one unit. At the end of the line, the number of\nunits to be added or subtracted is determined and this number is\ntyped to the right of the vertical line. Plus and minus are shown\nas \"P\" and \"M,\" for example P1 or M2.\nThe last line of a paragraph need not be lengthened if it is\nshorter than the established line.\nWhen completed, the manuscript is proofed for possibility of\nerror. A check mark is made where spaces are to be removed\nand a diagonal mark is made where spaces are to be added. It is\neasier and more desirable to add units than to take out units\nbetween words.\nWhen a unit is to be omitted, the operator spaces with the\n2-unit spacebar and backspaces once. When a unit is to be\nadded, the operator spaces twice with the 2-unit spacebar and\nbackspaces once. The 3-unit spacebar can be used to add a unit,\nbut it is not always reliable.\nand\n41\nTyping Practices\nPARAGRAPHING\nA paragraph is not begun at the bottom of a page unless there\nis space for at least two lines on that page. A paragraph is not\ncarried over to another page unless at least two lines can be car-\nried over. It is desirable to complete a paragraph on a page,\nespecially on a stencil. The last word of a paragraph or of a\npage is not divided.\nWhen a subject is so complex that reading guides are needed,\nparagraphs are sometimes subdivided and numbered and lettered\nto show subordination. When a paragraph is subdivided it must\nhave at least two subdivisions. Paragraphs that are subdivided\nseveral times are numbered and lettered in the following order:\n1.\na.\n(1)\n(a)\n1.\n1.0%\n2.\n(b)\n(2)\nb.\n2.\nFORD\n42\nTyping Practices\nPUNCTUATION\nOpen punctuation is used in White House correspondence and\nin most legal documents.\nREWRITES\nWhen correspondence is rewritten, the date is made current.\nThe initials of the first typist are replaced by those of the suc-\nceeding typist.\nSECURITY\nExtreme caution must be exercised at all times to insure that\nclassified information is not divulged in any way except through\nofficial channels. Classified material must never be placed in\nwaste baskets. Stencils, speech drafts, Cabinet papers, official\ndocuments, and so forth, and the carbons or carbon ribbons and\ncarbon copies of each are considered CLASSIFIED until the infor-\nmation is released by the White House. They must be disposed\nof by burning.\nReplies to routine mail and the carbons and carbon copies of\nthe replies may be discarded in waste baskets.\nSTENCILS\nIt is important that the tension be carefully set when stencils\nare cut. For a typewriter with proportional spacing, the tension\nis set between 8 and 10. For a standard machine, it is set at 4.\nOn most stencils the margins are set at 30 (pica) on both\nthe left and the right side. Paragraphs are indented 6 spaces.\nThey are single spaced, with double spaces between paragraphs.\nOn large stencils the last writing line ranges from 66 to 70 and on\nsmall stencils from 55 to 58.\nHyphening of words should be avoided, if possible. It is\ndesirable that a paragraph be completed on a page.\nGERALD\nP\nLIBRARY\nFORD\n43\nTyping Practices\nUnless other instructions are received, underscoring must\nbe broken to avoid the possibility of damage to the stencil.\nWhen corrections are made, the stencil should be lifted from\nall backing before the correction fluid is applied. When the fluid\nhas dried well, the film sheet is replaced and typing is resumed.\nTITLES OMITTED FROM REPLIES\nIf reply is made to a person whose incoming letter is not\navailable, the title of that person's position is omitted from the\nreply. It is not safe to assume that the person is in the same\nposition that he held when letters were previously addressed to\nhim.\nTYPING TITLES OF PUBLICATIONS\nIn correspondence, and in most other papers, titles of books,\nchapters, articles, newspapers, periodicals, and so forth, are\ntyped with initial capitals and underscored. Titles of parts of\nbooks, such as an article in a periodical or encyclopedia, an unpub-\nlished essay, a single short poem, and so forth, are placed in\nquotation marks.\nGERALD\n&\nTRUSTY\nFORD\n44\nFORMS OF ADDRESS\nGERALD Pr. FORD\nFORMS OF ADDRESS\nCONTENTS\nPage\nPresident and the President's Wife\n49\nPresident's Staff\n49\nVice President and the Vice President's Wife\n50\nFederal Judiciary\n51\nSupreme Court of the United States\n51\nCourt of Appeals\n51\nCourt of Claims\n52\nCourt of Customs & Patent Appeals\n52\nCustoms Court\n53\nDistrict Courts\n53\nCongress\n54\nSenate\n54\nHouse of Representatives\n56\nCommittees\n58\nExecutive Departments\n59\nMembers of the Cabinet and their Wives\n59\nMilitary Departments\n60\nUnder/Deputy/Assistant Secretaries\n61\nOther Officials\n62\nExecutive Office of the President\n64\nCouncil of Economic Advisers\n64\nNational Security Council\n64\nNational Aeronautics & Space Council\n64\nOffice of Economic Opportunity\n64\nOffice of Emergency Preparedness\n64\nOffice of Management and Budget\n64\nOffice of Science & Technology\n64\nOffice of the Special Representative for\nTrade Negotiations\n64\nExecutive & Legislative Agencies\n65\nBoards & Commissions\n65\nPublic Printer\n65\nComptroller General\n65\nLibrarian of Congress\n65\nGERALD\nLIBRARY\nR.\n45\nFOR\nCONTENTS (continued - Page 2)\nPage\nAmerican Ambassadors, Ministers, etc.\n66\nOrganization of American States\n67\nInternational Organizations\n68\nUnited Nations\n68\nInternational Commissions\n70\nForeign Officials\n71\nBritish\n71\nOther Foreign Officials\n73\nUnited States Military Personnel\n75\nJoint Chiefs of Staff\n75\nCommissioned & Warrant Officers\n76\nArmy, Air Force & Marine Corps\n76\nNavy & Coast Guard\n76\nAcademies of the Military Services\n77\nEnlisted Personnel\n78\nArmy\n78\nAir Force\n78\nMarine Corps\n79\nNavy & Coast Guard\n79\nState Government Officials\n80\nExecutive & Judicial Branches\n80\nSenate\n82\nHouse of Representatives, Assembly, or\nHouse of Delegates\n82\nDistrict of Columbia Government\n83\nMayor & City Councilmen\n83\nCourts\n83\nLocal Government Officials\n85\nPolitical Committees\n86\nNational Officials\n86\nState Officials\n86\nCounty & City Officials\n86\nGERALD\n?\nLISANT\nFORD\n46\nCONTENTS (continued - Page 3)\nPage\nEcclesiastical\n87\nJewish\n87\nProtestant\n87\nRoman Catholic\n89\nArmenian Orthodox\n91\nGreek Orthodox\n91\nRussian Orthodox\n92\nSyrian Orthodox\n92\nEducational\n93\nColleges & Universities\n93\nJunior & Senior High Schools\n94\nElementary School\n94\nOrganizations\n95\nVeterans\n95\nLabor Unions\n95\nOther\n96\nPrivate Citizens\n97\n#######\nGERALD\n?\nLIBRAT\nFORD\n47"
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