Ask the Scholar

{
    "localId": "68170652",
    "label": "Office of Management and Budget [2]",
    "core": "doc",
    "dtoType": "document",
    "citationUrl": "https://catalog.archives.gov/id/68170652"
}

{
    "id": "68170652",
    "sourceUrl": "https://catalog.archives.gov/id/68170652",
    "contentType": "document",
    "title": "Office of Management and Budget [2]",
    "citationUrl": "https://catalog.archives.gov/id/68170652",
    "collections": [
        "Records of the Council of Economic Advisers (George W. Bush Administration)",
        "R. Glenn Hubbard's Files"
    ],
    "iiifBase": "https://s3.amazonaws.com/NARAprodstorage/lz/presidential-libraries/bushgw/foia/2014/2014-0342-F/t010-061d-omb-2-20140342f.pdf",
    "thumbnailUrl": "https://s3.amazonaws.com/NARAprodstorage/lz/presidential-libraries/bushgw/foia/2014/2014-0342-F/t010-061d-omb-2-20140342f.pdf",
    "largeImageUrl": "https://s3.amazonaws.com/NARAprodstorage/lz/presidential-libraries/bushgw/foia/2014/2014-0342-F/t010-061d-omb-2-20140342f.pdf",
    "imageCount": 1,
    "hasImages": true,
    "source": "import",
    "hasTranscription": false
}

{
    "url": "https://catalog.archives.gov/id/68170652",
    "naId": 68170652,
    "levelOfDescription": "fileUnit",
    "otherTitles": [
        "t010-061d-omb-2-20140342f"
    ],
    "recordType": "description",
    "ocrSource": "nara-archive"
}

{
    "seq": 1,
    "pageIndex": 0,
    "type": "document",
    "url": "https://s3.amazonaws.com/NARAprodstorage/lz/presidential-libraries/bushgw/foia/2014/2014-0342-F/t010-061d-omb-2-20140342f.pdf",
    "mediaId": "9d9b47097177f2dd",
    "ocrText": "2014-0342-F\n[\n]\nMonday, April 27, 2015\nFOIA Marker\nThis is not a textual record. This FOIA Marker indicates that material has been removed\nduring FOIA processing by George W. Bush Presidential Library staff.\nCouncil of Economic Advisers\nHubbard, R. Glenn - Subject Files\nLocation or\nNARA Number:\nFRC ID:\nOA Number:\nStack: Row: Sect.: Shelf: Pos.:\nHollinger ID:\nW\n30\n13\n5\n1\n5648\n18583\n1403\n1551\nFolder Title:\nOffice of Management and Budget [2]\nWithdrawn/Redacted Material\nThe George W. Bush Library\nDOCUMENT FORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nNO.\n001\nMemorandum\nMemorandum - To: Andrew Card - From: Don Arbuckle\n2\n12/09/2002 P5;\n002\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n12/06/2002\nP5;\nGraham\n003\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n12/04/2002\nP5;\nGraham\n004\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n09/16/2002\nP5;\nGraham\n005\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n08/27/2002 P5;\nGraham\n006\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n08/07/2002\nP5;\nGraham\nCOLLECTION TITLE:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\n5648\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\n2014-0342-F\nPage 1 of 2\nThis document was prepared on Tuesday, April 28, 2015\nWithdrawn/Redacted Material\nThe George W. Bush Library\nDOCUMENT FORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nNO.\n007\nMemorandum\nMemorandum - To: Andrew Card - From: John D.\n2\n07/16/2002\nP5;\nGraham\n008\nMemorandum\nMemorandum - To: Department Heads and Agencies -\n5\n07/19/2002\nP5;\nFrom: Mitch Daniels\nCOLLECTION TITLE:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\n5648\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - 15 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\n2014-0342-F\nPage 2 of 2\nThis document was prepared on Tuesday, April 28, 2015\nEXECUTIVE OFFICE OF THE PRESIDENT\nAND\nOFFICE OF MANAGEMENT AND BUDGET\nSTATE\nWASHINGTON, D.C. 20503\nTHE DIRECTOR\nM-03-06\nJanuary 14, 2003\nMEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES\nFROM:\nMitchell E. Daniels, Jr. MED.1\nSUBJECT:\nProgram Assessment Rating Tool (PART) - Presentation in\nCongressional Justifications\nProgram performance assessments developed using the program assessment rating tool\n(PART) are an integral component of the President's budget. Agencies have dédicated\nconsiderable time and effort to develop program effectiveness and accountability ratings using\nthe PART. This rating process generated a great deal of interesting and useful information.\nOMB and Agencies conducted assessments on over 20 percent of Federal programs and in many\ncases these assessments helped inform budget decisions. The FY 2004 Budget will include the\nresults of these ratings and the detailed ratings will be available to the public on the OMB\nwebsite.\nTo ensure the best available information is included in program justifications sent to the\nCongress, summaries of completed PARTs and their relation to the Administration's proposals\nshould now be incorporated into the rationale for the budget request for all pertinent activities.\nIn particular, they should be incorporated into your agency's Congressional justification\nmaterials. Performance information should enhance the Congressional Justifications without\noverwhelming the reader. And, this addition to the Congressional Justification will also provide\nagency performance data in a single document to the Congress.\nWe appreciate the work that has gone in to developing program ratings and the effort to\nfurther incorporate performance information in the allocation of resources. Please contact your\nOMB representative if you have any questions.\n1/1\nPAGE\nCI\nJAN-14-03 15 39 FROM OMB ADMIN\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: Don Arbuckle\n2\n12/09/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRAJ\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nEXECUTIVE OFFICE OF THE PRESIDENT\nOFFICE OF THE MANAGE PRESIDENT STATES AND UNITED\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nD\nDecember 9, 2002\nMEMORANDUM FOR ANDREW CARD\nTHROUGH:\nMitchell E. Daniels, Jr. MSDA\nFROM:\nDon Arbackle\nSUBJECT:\nHeads Up on Regulatory Plan and Unified Agenda of\nRegulatory Actions\nToday the Administration is publishing its 2002 Regulatory Plan and Unified\nAgenda of Federal Regulatory and Deregulatory Actions. The Regulatory Plan contains\ndescriptions of agencies' most important upcoming regulations for the next year. This\nyear's Regulatory Plan includes 168 entries from 27 agencies. The Unified Agenda is a\ncompendium of all regulations agencies expect to issue in the next year. This edition\ncontains 4,321 entries (the lowest number since 1992) from 61 agencies.\nThe Regulatory Plan serves as a statement of the Administration's regulatory and\nderegulatory policies and priorities. Its purpose is to make the regulatory process more\naccessible to the public and to ensure the planning and coordination necessary for a well-\nfunctioning regulatory process. The Plan identifies regulatory priorities and contains\ninformation about the most significant regulatory actions that agencies expect to take in\nthe coming year. We asked agencies to include regulatory actions that relate to five\nnational policy objectives: (1) strengthening economic performance, (2) reducing barriers\nto the growth of small businesses, (3) improving public health and safety, (4) enhancing\nenvironmental protection, and (5) ensuring homeland security.\nPublication of the Plan and Agenda is likely to be of some interest to specific\ninterest or trade groups, but it seldom receives mainstream medium coverage.\nPlease let me know if you have any questions.\ncc:\nDan Bartlett\nJay Lefkowitz\nJosh Bolten\nLewis Libby\nCarlos Bonilla\nLarry Lindsey\nChristine Burgeson\nStephanie Lundberg\nNick Calio\nAdo Machida\nAmy Call\nSteve McMillin\nJim Capretta\nBob McNally\nAlicia Peterson Clark\nKen Mehlman\nRobin Cleveland\nDan Murphy\nCesar Conda\nJohn Oxford\nJim Connaughton\nMarcus Peacock\nSuzy DeFrancis\nEric Pelletier\nNancy Dorn\nPhil Perry\nLiz Dougherty\nJosephine Robinson\nTrent Duffy\nBeth Rossman\nDavid Dunn\nRichard Russell\nRob Fairweather\nDiana Schacht\nAri Fleischer\nMatt Schlapp\nDiana Furchtgott-Roth\nKristen Silverberg\nAlan Gilbert\nDanielle Simonetta\nDylan Glenn\nElizabeth Stolpe\nJohn Graham\nAquiles Suarez\nKeith Hennessey\nSam Thernstrom\nGlenn Hubbard\nTevi Troy\nEd Ingle\nHelgi Walker\nDaryl Joseffer\nKevin Warsh\nJoel Kaplan\nBess Weaver\nKaren Knutson\nJohn Wood\nRandy Kroszner\n2\nDiana Furchtgott-Ri -Rok\nOFFICE OF THE PRESIDENT STATES UNITED THE\nEXECUTIVE OFFICE OF THE PRESIDENT\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nADMINISTRATOR\nOFFICE OF\nINFORMATION AND\nREGULATORY AFFAIRS\nDecember 10, 2002\nMEMORANDUM FOR ANDREW CARD\nTHROUGH:\nMitchell E. Daniels, Jr. mso.)\nFROM:\nJohn D. Graham JPD\nSUBJECT:\nHeads-Up on 2002 Report to Congress on the Costs and Benefits of\nFederal Regulation\nWe are ready to release the Final 2002 Report to Congress on the Costs and Benefits of Federal\nRegulation. This Final Report to Congress on regulatory policy was prepared in response to the\nRegulatory Right-to-Know Act, the Unfunded Mandates Reform Act, and OMB's general\nresponsibility to inform Congress and the public about developments in regulatory policy.\nThe Report provides: (a) a summary of Federal regulatory actions taken due to the events of\nSeptember 11th and their aftermath; (b) an overview of the OIRA's centralized oversight of Federal\nregulatory policy; (c) an accounting statement of the costs and benefits of Federal regulations,\nincluding assessments of their impact on State, local and tribal governments, small businesses,\nwages and economic growth; (d) a summary of regulatory reform activities in other developed\ncountries, with a particular focus on the European Union; and (e) a discussion of public\nnominations for regulatory improvements.\nThis Final Report reflects revisions made to a Draft Report that was subjected to public.\ncomment, external peer review, and interagency review. The Draft Report solicited public\ncomments and nominations of regulations, guidance documents, and paperwork requirements\nthat should be expanded, modified, or rescinded. We received approximately 1,700 comments\nnominating 316 regulations and guidance documents for reform. Unlike last year's report,\nwhich included a ranking of the nominations, this year's report refers the nominations to the\nagencies for evaluation.\nThe exact date of release has not been determined. Please let me know if you have any\nquestions.\ncc:\nDan Bartlett\nRandy Krozner\nJosh Bolten\nJay Lefkowitz\nCarlos Bonilla\nLewis Libby\nChristine Burgeson\nLarry Lindsey\nNick Calio\nStephanie Lundberg\nAmy Call\nAdo Machida\nJim Capretta\nSteve McMillin\nAlicia Peterson Clark\nBob McNally\nRobin Cleveland\nDan Murphy\nCesar Conda\nJohn Oxford\nJim Connaughton\nMarcus Peacock\nSuzy DeFrancis\nEric Pelletier\nNancy Dorn\nPhil Perry\nLiz Dougherty\nJosephine Robinson\nTrent Duffy\nBeth Rossman\nDavid Dunn\nRichard Russell\nRob Fairweather\nDiana Schacht\nAri Fleischer\nMatt Schlapp\nDiana Furchtgott-Roth\nKristen Silverberg\nAlan Gilbert\nDanielle Simonetta\nDylan Glenn\nElizabeth Stolpe\nJohn Graham\nAquiles Suarez\nKeith Hennessey\nSam Thernstrom\nGlenn Hubbard\nTevi Troy\nEd Ingle\nHelgi Walker\nDaryl Joseffer\nKevin Warsh\nJoel Kaplan\nBess Weaver\nKaren Knutson\nJohn Wood\n2\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n12/06/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3):\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\n₹\nPRESIDENT\nEXECUTIVE OFFICE OF THE PRESIDENT\ncc'd Cathy\nTHE OFFICE THE UNITED OFFICE OF STATES\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nFibich\nNovember 13, 2002\nOMB BULLETIN NO. 03-01\nTO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES\nSUBJECT: Fiscal Year 2003 Information Collection Budget\n1.\nWhat is the purpose of this bulletin? This bulletin instructs your Chief Information\nOfficer (CIO) how to prepare and submit information to the OMB Office of Information\nand Regulatory Affairs (OIRA) that will be the basis for the Fiscal Year 2003 Information\nCollection Budget (ICB). This annual report describes the information collection burden\nimposed by the Federal government on the public, progress of the agencies towards the\nburden reduction goals set forth in the Paperwork Reduction Act of 1995 (PRA), and\nagency activities to improve the public's access to Federal information resources.\n2.\nWhen are responses to the bulletin due? Submissions are due to OIRA no later than\nFriday, January 10, 2003.\n3.\nWho must respond to this bulletin? The Chief Information Officers from the following\nagencies must comply with the requirements of this bulletin:\nDepartment of Agriculture\nDepartment of Commerce\nDepartment of Defense\nDepartment of Education\nDepartment of Energy\nDepartment of Health and Human Services\nDepartment of Housing and Urban Development\nDepartment of the Interior\nDepartment of Justice\nDepartment of Labor\nDepartment of State\nDepartment of Transportation\nDepartment of the Treasury\nDepartment of Veterans Affairs\nEnvironmental Protection Agency\nFederal Acquisition Regulation (FAR Secretariat)\nFederal Communications Commission\nFederal Deposit Insurance Corporation\nFederal Emergency Management Agency\nFederal Energy Regulatory Commission\nFederal Trade Commission\nNational Aeronautics and Space Administration\nNational Science Foundation\nNuclear Regulatory Commission\nSecurities and Exchange Commission\nSmall Business Administration\nSocial Security Administration\nIf your agency is not listed here, you do not need to comply with this bulletin.\n4.\nHow does the ICB fit into OMB's 'zero tolerance' approach to violations of the\nPaperwork Reduction Act? OMB has been working closely with agencies throughout\nthe year to address violations of the PRA in order to reach our goal of zero violations.\nThis bulletin requires you to take concrete steps to resolve all existing violations prior to\nsubmission of your response, including the publication of 60-day Federal Register notices\nby December 13, 2002. In the past, we have also required agencies to provide us with a\ndescription of the system used to track current packages, initiate the clearance process,\nand avoid PRA violations. We expect that each agency has modified its system in the\npast year if necessary to address any systemic problems with PRA clearance procedures.\nThe bulletin is accompanied by a memo to all CIOs and GCs further detailing our\nexpectations for resolving current violations and avoiding violations in the future.\n5.\nHow does the ICB fit into OMB's initiatives under the Federal Financial Assistance\nManagement Improvement Act of 1999 (\"Grants Streamlining\") and the\nGovernment Paperwork Elimination Act (GPEA)? Two government-wide statutes,\ngrant streamlining and GPEA, have obvious implications for information collections\ncovered by the Paperwork Reduction Act. Though this Bulletin does not require agencies\nto submit additional information about compliance with these statutes, agencies should be\ncognizant of these statutes when preparing their ICB submission and work to coordinate\nagency efforts under the PRA, GPEA, and grants streamlining requirements.\n6.\nWhat must my agency's submission include? Your CIO is required to submit the\nfollowing information:\na.\nA detailed description of agency initiatives or a summary progress report on\ninitiatives identified in last year's ICB, in accordance with the instructions in\nAppendix A;\nb.\nYour agency's comprehensive burden accounting, including aggregate burden\ntotals, program changes broken into several categories, and examples of\nsignificant burden changes prepared in accordance with the instructions in\nAppendix B; and\n2\nc.\nData regarding your agency's compliance with the information collection\nprovisions of the Paperwork Reduction Act, prepared in accordance with the\ninstructions in Appendix C.\nAll submissions should be consistent with OMB fiscal and policy guidance.\n7.\nIn what format should the CIO provide this information to OMB? The information\nrequired under this bulletin should be sent electronically to Nathan Knuffman\n([email protected]). Please use the following file formats.\na.\nWhere this Bulletin instructs you to prepare a table, you should submit the table in\none of the following formats, in order of preference:\ni.\nMicrosoft Excel;\nii.\nLotus 1-2-3; or\niii.\nA dot-delimited ASCII file (a separates each cell in a row).\nb.\nOtherwise, you should submit the information requested in one of the following\nformats, in order of preference:\ni.\nWordPerfect; or\nii.\nMicrosoft Word.\n8.\nWhat is the legal authority under which OMB is requiring this information? This\nbulletin is issued pursuant to the Budget and Accounting Act of 1921, as amended; the\nBudget and Accounting Procedures Act of 1950, as amended; and the Paperwork\nReduction Act of 1995, as amended.\n9.\nWill OMB conduct hearings on my agency's submission? OMB will schedule, as\nneeded, hearings with an agency on its progress toward burden reductions goals and\nagency compliance with the Paperwork Reduction Act.\n10.\nWho should I contact for further information? Questions about specific agency\nmatters should be directed to your agency's Desk Officer within OMB's Office of\nInformation and Regulatory Affairs.\nQuestions about this Bulletin should be directed to Nathan Knuffman, tel. (202) 395-\n6466, email: [email protected].\n11.\nWhen does this bulletin expire? This bulletin expires September 30, 2003.\n12.\nWhat changes has OMB made to this bulletin since last year?\na.\nMore agencies are included this year. Note that the agencies included are the\nsame as in the FY 1999, 2000, and 2001 bulletins. Please refer to question 3 to\ncheck whether your agency is required to respond to this bulletin.\n3\nb.\nWhen preparing descriptions of significant burden changes (\"exhibits\"), please do\nnot use Microsoft Access. Microsoft Word or WordPerfect are preferred.\nc.\nFor each violation that remains unresolved, you must provide a Federal Register\ncitation and publication date for the public notice required under the PRA to\nadequately respond to this bulletin. If Federal Register information is not\nprovided for all unresolved violations, your response to this bulletin will be\nconsidered incomplete.\nd.\nSimilar to previous years, we are asking each agency to report aggregate burden\ntotals and break out program changes into various categories.\nMitchell E. Daniels, Jr.\nDirector\nAttachments\n4\nBulletin No. 03-01\nAppendix A\nBURDEN REDUCTION INITIATIVE\n1.\nWhat is the purpose of this Appendix? In the FY 2002 Information Collection Budget\n(ICB), we asked each agency to \"identify at least two major initiatives to improve\nprogram performance by enhancing the efficiency of information collections and to\nreduce paperwork burden on the public.\" We also asked you to provide bi-monthly\nprogress reports on the steps taken to move forward with your agency's initiatives. This\nyear, we are asking that you provide a summary report on the progress made over the past\nyear on each of these initiatives that you identified. If your agency's initiatives are not yet\ncompleted, progress reports are still required. However, instead of bi-monthly, these\nreports should be submitted quarterly starting January 1, 2003. If you have identified new\ninitiatives, please provide additional information on each. While we encourage you to\nidentify additional paperwork burden reduction initiatives, it is not required. For agencies\nnot included in the FY 2002 ICB (last year's ICB), we are asking you to propose or\nidentify planned initiatives to improve program performance by enhancing the efficiency\nof information collections and reducing burden on the public. This appendix also\nrequires a regular progress report on these initiatives. These reports should be submitted\nquarterly, due on the first of the month starting January 1, 2003.\nFor Agencies that Participated in the FY 2002 ICB:\n2. What information should be included in the summary progress reports? For each\ninitiative identified, we ask that your report include the following:\na.\ntitle of the initiative;\nb.\na brief description of the initiative, including the programs affected;\nc.\na description of how the initiative improves program performance and reduces\nburden;\nd.\nmeasurable objectives you have achieved or expect to achieve (i.e., burden\nchange); and\ne.\na description of the current status of the initiative, including an updated timetable\nand a discussion of any difficulties experienced in accomplishing the initiative.\nA-1\n3. How should I report this information? You should use either Microsoft Word or\nWordPerfect and follow the format provided below.\nAgency:\nInitiative Title:\nAbstract:\nHow Performance Improved:\nMeasurable Objective:\nCurrent Status/Progress Made:\nThese descriptions should be more detailed than the significant burden changes discussed\nin Part 4 of Appendix B. Each summary report should be about 1 page in length.\nQuarterly progress reports on these initiatives are required.\nFor Agencies that did not Participate in the FY 2002 ICB:\n4. What is an appropriate initiative in response to this bulletin? We ask you to identify\nat least two major initiatives to improve program performance by enhancing the\nefficiency of information collections and to reduce paperwork burden on the public. We\nseek initiatives that:\na.\nImprove program performance by enhancing the efficiency of agency information\ncollections (both within the agency and, in the case of related information\ncollection activities, among agency components or across agencies);\nb.\nSignificantly reduce the burden per response on the public; or\nc.\nLead to a comprehensive review of an entire program (both within the agency and,\nin the case of related information collection activities, among agency components\nor across agencies), including regulations and procedures.\n5. What information about these initiatives must we submit? We ask that your initial\nsubmission include the following:\na.\nA complete description of the programs that you will be affecting, including\nstatutory and regulatory citations, a description of the affected public, and the\nagency structure that implements the program (both within the agency and, in the\ncase of related information collection activities, among agency components or\nacross agencies).\nb.\nMeasurable objectives you expect to achieve through this initiative.\nC.\nProposed timeline for actions that you will take.\nA-2\nd.\nPerceived difficulties in accomplishing this initiative, including statutory or policy\nbarriers.\n6. What information must we include in the quarterly progress reports? We ask that\nyour quarterly progress report include a status report based on your initial timetable, any\nnew information that will affect your ability to complete the initiative, and, reflecting this\nprogress, an updated timetable.\nNote: For both agencies that reported initiatives last year and those reporting initiatives this\nyear, once the goals for an initiative have been fully realized, and the agency is no longer\npursuing the initiative, agencies should submit a final summary report and may cease providing\nprogress reports for that initiative.\nA-3\nBulletin No. 03-01\nAppendix B\nINFORMATION COLLECTION BUDGET (ICB)\n1. What is the purpose of this Appendix? This appendix explains what information you\nwill need to gather from within your agency to develop your Information Collection\nBudget (ICB) submission for FY 2003 and what you must submit to OMB.\na.\nPart 1 discusses how you should begin working on your ICB submission and\noffers general ideas we would like you to keep in mind.\nb.\nPart 2 describes how to prepare a chart which lists all of the transactions that\naffected your burden totals for FY 2002 and a chart that lists all of the expected\ntransactions which you used to estimate your FY 2003 total burden.\nC.\nPart 3 describes how to prepare a chart showing the changes in your agency's total\nburden from FY 2001 to FY 2003, broken down into different kinds of program\nchanges and adjustments.\nd.\nPart 4 instructs you to describe a limited number of significant examples of your\nagency's paperwork reductions and increases for FY 2002 and planned reductions\nand increases for FY 2003, grouped by how or why the change occurred.\nB-1\nPart 1: Preparation\n2.\nWhat do I need to know before I start working on the ICB submission?\na.\nBurden Reduction Goals: While the PRA does not specify a statutory burden\nreduction goal for FY 2002, you still need to make every effort to ensure that your\nagency will achieve the \"maximum practicable\" reductions given your agency's\nstatutory and programmatic responsibilities.\nb.\nCategorizing Burden Changes: We are working to improve the quality of the\ninformation you provide to us and we provide to Congress and the public. One\nway is by breaking down changes from one year to the next. In parts 2 and 3, we\nask you to designate changes in burden for each collection as either adjustments\nand or one of three different kinds of program changes. In part 4, we ask you to\nbreak program changes down even further for the purpose of giving greater detail\non your agency's most significant burden changes.\nc.\nDollar Costs: Many agencies now report paperwork burden in terms of dollar\ncosts, as well as burden hours. For example, the burden of a regulatory\nrecordkeeping requirement is more readily estimated in terms of the dollar cost\n(e.g., for the space and equipment needed for storage) than time. Similarly, the\nburden of a third-party disclosure (e.g., the table describing the nutritional content\nof packaged foods on food containers) is also more readily estimated in terms of\ncost. (These dollar costs are separate from hour burdens and are not hour burdens\nthat are converted into dollars.) Starting with the 1999 ICB, we reported both the\nhour and financial burdens of information collections as you reported them in your\ninformation collection requests. Thus, when discussing burden, you should\ninclude, as appropriate, both burden hours and dollar costs.\n3. What do I need to do before I start working on the ICB submission? The first thing\nyou should do, upon receipt of these instructions, is review the monthly inventory of\ninformation collections that you receive from OMB. We intend to publish our database's\nnumber for September 30, 2002, as the burden total for FY 2002. Therefore, you need to\nmake sure our database records are accurate and consistent with your records. If there are\ndiscrepancies between your agency's records and our database, you will need to work\nwith your OIRA desk officer to determine the cause of the discrepancy and the\nappropriate remedy. Please pay special attention to the cost estimates. (Remember the\n83-I and our computer tracking system record costs in thousands of dollars, not\ndollars.) Submit any corrections to our database to your OIRA desk officer on a Form\n83-C with a complete explanation.\nB-2\n4. How do I begin working on the ICB? There are always two parts to the ICB, a review\nof the previous fiscal year (FY 2002) and a look toward the next (FY 2003).\nWork with the program officials in your agency to identify all potential changes in\ninformation collection activities in FY 2003. Make sure you have, for each change, an\nOMB number (if assigned), the expected program change and/or expected adjustment for\nburden hours and costs. You will need this information to estimate your agency's FY\n2003 total hour burden.\nFor the most important changes in burden, ask the program officials for the additional\ninformation required in Part 4.\nB-3\nPart 2: A Comprehensive Accounting\n5. How is this accounting different than in previous years? This year's instructions are\nthe same as those contained in the FY 2001 Bulletin.\nIn particular, you will need to break out for each transaction the following information:\na.\nNet Program Change, which is the sum of:\ni.\nChange in burden due to new statutory requirements (see below);\nii.\nChange in burden due to lapses in OMB approval (see below);\niii.\nChange in burden due to other agency actions; and\nb.\nAdjustment (see below).\nAs before, if your agency conducts information collections on a regular basis with a\nfrequency of less than once a year, you should contact your OIRA desk officer to discuss\nhow you should account for these net program changes.\n6. When can we attribute a program change to a new statutory requirement? You\nshould only attribute a program change to a new statutory requirement when the\ninformation collection directly related to a statute enacted within the last five years (i.e.,\nafter January 1, 1998). This should not include increases in burden due to long-standing\nstatutory mandates or recurring statutory requirements. You may, however, include\nchanges if this is the first time your agency is implementing a statute that has been law for\nmany years. Please consult your OIRA desk officer if you are uncertain.\n7. What changes in burden should be listed under lapses of OMB approval? You\nshould list under this category any change in burden that occurred when:\na.\nyour agency allowed an OMB approval for a collection to expire even though your\nagency continued to conduct or sponsor the collection; or\nb.\nOMB approved a collection that your agency has been conducting or sponsoring\nwithout prior OMB approval or under an expired OMB control number.\nDo not include collections that your agency has discontinued and for which OMB\napproval has expired. These changes should be listed as changes due to other agency\nactions.\n8.\nWhat changes in burden should be listed as changes due to other agency actions?\nUnder this category, you should list any other program changes that do not result from\nstatutory obligation or a lapse in OMB approval. For example, these changes may include\nintentional expirations, reinstatements, and other agency actions that affected burden.\nB-4\nFY 2002 CHANGES IN BURDEN HOURS\nPROGRAM CHANGES\nNET\nDue to\nDue to Lapse\nDue to\nOMB #\nDate\nPROGRAM\nADJUSTMENTS\nEXHIBIT\nStatutory\nof OMB\nAgency\nCHANGES\nChanges\nApproval\nActions\n0\n1\n2\n3\n4\n5\n6\n0\n7\n8\n0\n0\n0\nTOTAL\n0\n0\n0\n0\n0\nFigure 1\n9. What changes in burden should be counted as adjustments? Adjustments are\nchanges in burden hours due to factors over which your agency has no control, such as\npopulation growth or economic expansion, or that do not affect what information your\nagency collects or how.\nExample: If burden increased because your agency took an action to collect information\nfrom a new segment of the economy, that would be a program change. If, instead,\nburden went up because more businesses entered a segment of the economy from which\nyour agency already collected information, that would be an adjustment.\nExample: If you reported an increase in burden because your agency changed the way it\nestimates burden, that would be an adjustment.\n10. How do I report to OMB all transactions that affected burden during FY 2002?\nYou should report every transaction that affected hour or cost burden in two tables in\nformats similar to Figure 1 (for changes to burden hours) and Figure 2 (for changes to\ncosts).\nExample: If you received multiple Notices of Action from OMB affecting hour and cost\nburden for a single OMB number, you should have one line in each table for each notice\nof action.\nExample: If a collection expired during FY 2002 and was later reinstated in FY 2002,\nyou will list the collection twice for FY 2002, one transaction for the expiration and one\ntransaction for the reinstatement.\n11. What should go in each column? We will provide to you Microsoft Excel files\ncontaining these two tables with columns 1, 2, 6, and 7 completed. (If you are unable to\nB-5\nFY 2002 CHANGES IN COST BURDEN ($,000)\nPROGRAM CHANGES\nNET\nDue to\nDue to Lapse\nDue to\nOMB #\nDate\nPROGRAM\nADJUSTMENTS\nEXHIBIT\nStatutory\nof OMB\nAgency\nCHANGES\nChanges\nApproval\nActions\n0\n1\n2\n3\n4\n5\n6\n0\n7\n8\n0\n0\n0\nTOTAL\n0\n0\n0\n0\n0\nFigure 2\nuse Microsoft Excel files, please contact your OIRA desk officer for alternate\narrangements.) You will need to complete the rest of the table by dividing the burden\nchanges listed in column 6 (net program changes) into burden changes for column 3, 4,\nand 5 and indicating for which changes you will prepare a exhibit under Part 4. For each\ntransaction, the following information goes in the following columns:\na.\nColumns 1 and 2 present the OMB number and the date of the OMB Notice of\nAction, respectively. OMB will provide this information.\nb.\nIn column 3, the change in hour or cost burden due to changes in statutory\nrequirements for each transaction (see question 6);\nC.\nIn column 4, the change in hour or cost burden due to lapses in OMB approval\n(enter a negative number for expirations and a positive number for new\ncollections or reinstatements);\nd.\nIn column 5, the change in hour or cost burden due to program changes by the\nagency that were not attributed to statutory changes or lapses in OMB approval.\nColumns 3, 4, and 5 should sum up to the burden total OMB provided in column 6.\nColumn 7 is total adjustments. This is provided by OMB. You should total columns 3\nthrough 7 and enter the total at the bottom of each column.\nIn column 8, place an \"X\" for each transaction for which you have written a description in\nPart 4 of this Appendix.\nNote: Cost burden is reported in thousands of dollars, just as in the OMB computer\ntracking system and on the OMB Form 83-1.\nB-6\n12. How do I report to OMB transactions that we expect will affect burden during\nFY 2003? You should report every transaction that you expect will affect burden during\nFY 2003 in two tables in formats similar to Figures 1 and 2, excluding column 2 (Date).\nPlease list expected transactions in order by OMB number. List new collections not yet\nassigned an OMB number at the bottom of the list with the appropriate four digit prefix.\nWe will provide empty Excel charts to complete along with the information for FY 2002.\n13. Do I need to provide an entry for every transaction we expect during FY 2003? No,\nyou only need to provide an entry for transactions that will affect your total burden for FY\n2003.\nB-7\nPart 3: Aggregate Burden Totals\n14. How do I report aggregate burden totals for FY 2002? Complete a table similar to\nthat shown in Figure 3, which we will provide as part of the Microsoft Excel spreadsheet\nfile that we provide to complete Part 2. The totals in the tables in Part 2 should be\ntransferred to the appropriate spreadsheet cells. (The numbers in Figure 3 correspond\nto the appropriate cells in figures 1 and 2.)\nNext, you will check to make sure your totals reflect the change between the FY 2001 and\nFY 2002 totals. The \"9\" cells will have the published totals from the Information\nCollection Budget of the United States, FY 2002. The \"10\" cells will have the totals\ngenerated by our database at the end of FY 2002. If cells 9, 6, and 7 do not add up to cell\n10, you will need to revisit your charts prepared for Part 2 to ensure that program changes\nor adjustments listed there were not already included in the FY 2001 total. Otherwise,\nplease discuss any discrepancies with OIRA.\n15. How do I report expected aggregate burden totals for FY 2003? Again, use the\ninformation you collected for FY 2003 in Part 2 to complete the corresponding cells in\nFigure 3. Add the aggregate burden total for FY 2002 to the expected net program\nchange for FY 2003 and the expected net adjustments for FY 2003 to get an expected\naggregate burden total for FY 2003.\nB-8\nBurden Hours\nCost Burden\nSUMMARY TABLE OF BURDEN CHANGES\n(millions)\n($,000,000)\nFY 2001 Total Burden\n9\nFY 2002 Program Changes Due to New Statutes\n3\nFY 2002 Program Changes Due to Lapses in OMB Approval\n4\nFY 2002 Program Changes Due to Agency Actions\n5\nSUBTOTAL: FY 2002 Total Program Changes\n6\nFY 2002 Adjustments\n7\nFY 2002 Total Burden\n10\nExpected FY 2003 Program Changes Due to New Statutes\nExpected FY 2003 Program Changes Due to Lapses in OMB Approval\nExpected FY 2003 Program Changes Due to Agency Actions\nSUBTOTAL: Expected FY 2003 Total Program Changes\nExpected FY 2003 Adjustments\nExpected FY 2003 Total Burden\nFigure 3\nB-9\nPart 4: Examples of Significant Burden Changes\n16. What does \"significant\" mean? Significant burden reductions are those that\ndemonstrate the agency's adherence to the principles of the Paperwork Reduction Act and\nhave a meaningful impact on the burden imposed on the public. Significant burden\nincreases are generally those that have attracted attention and/or have a meaningful\nimpact on the public. Significant burden changes do not include adjustments, only\nprogram changes. We request that you limit discussion to program changes of 10,000\nhours and/or $10,000,000 or greater.\n17. What kinds of burden reductions and increases should I describe? We are splitting\ninformation on program changes into several categories. Please assign each change to\nonly one of the following categories. If two or more categories could apply to a single\nchange, select the category that is most appropriate.\na.\nBurden reductions should be placed into one of the following six categories.\ni.\nChanging Regulations: reducing information collection burden by\nrevising existing regulations to eliminate unnecessary requirements or by\ncompletely changing the way you regulate;\nii.\nCutting Redundancy: reducing information collection burden by raising\nreporting thresholds to reduce the number of reports that need to be\nsubmitted, cutting the frequency of periodic reporting requirements,\nconsolidating information collections, or working together with other\nagencies to share information across programs;\niii.\nChanging Forms: reducing burden by simplifying and streamlining\nforms, making them easier to read and fill out and by making programs\neasier to apply for;\niv.\nUsing Information Technology: reducing burden by putting in place\nelectronic systems that can speed the exchange of information between the\ngovernment and the public and allow respondents to use their own\ninformation technology to ease reporting burdens;\nV.\nStatutory Reductions: reducing burden because of recently enacted\nstatutes; and\nvi.\nOther: reducing burden through other agency efforts.\nb.\nBurden increases should be placed into one of the following two categories:\ni.\nStatutory Increases: Increasing burden due to new statutory requirements\n(see question 6 for more information; and\nii.\nOther: Increasing burden due to other factors.\nB-10\n18. What information do I need to describe these changes? At a minimum you will need:\na.\ntitle of the collection and/or title of the initiative;\nb.\npurpose of the collection (including from whom you collect the information, what\ninformation you collect prior to the change, and, if the collection is not a\nrecordkeeping requirement or a third-party disclosure, how your agency uses the\ninformation collected);\nC.\nwhat is/was changed, how it affected burden, and if part of a broader agency\ninitiative;\nd.\nthe change in burden (hours and costs, program changes only); and\ne.\nfor statutory increases and reductions, the full name of the statute and public law\nnumber.\n19. How should I report this information? Use the format provided below for FY 2002.\nRepeat for FY 2003. Unlike last year, please do not use Microsoft Access to prepare\nthese exhibits. Microsoft Word or WordPerfect are the preferred formats. Each entry\nshould be no more than 100 words and should be in plain language understandable to a\nmember of the public not familiar with your programs. Avoid the use of acronyms or\n\"jargon.\"\nReductions:\nChanging Regulations\nOMB #:\nTitle:\nPurpose of the\nCollection:\nHow Reduction\nAchieved:\nChange in Burden:\nCutting Redundancy\nOMB #:\nTitle:\nPurpose of the\nCollection:\n/\nHow Reduction\nAchieved:\nChange in Burden:\nB-11\nChanging Forms\nOMB #:\nTitle:\nPurpose of the\nCollection:\nHow Reduction\nAchieved:\nChange in Burden:\nUsing Information Technology\nOMB #:\nTitle:\nPurpose of the\nCollection:\nHow Reduction\nAchieved:\nChange in Burden:\nStatutory Reductions\nOMB #:\nTitle:\nPurpose of the\nCollection:\nHow Reduction\nAchieved:\nChange in Burden:\nStatute Title and\nP.L. #:\nOther\nOMB #:\nTitle:\nPurpose of the\nCollection:\nHow Reduction\nAchieved:\nChange in Burden:\nIncreases:\nStatutory Increases\nOMB #:\nTitle:\nPurpose of the\nCollection:\nWhy Increase\nOccurred:\nB-12\nChange in Burden:\nStatute Title and\nP.L. #:\nOther\nOMB #:\nTitle:\nPurpose of the\nCollection:\nWhy Increase\nOccurred:\nChange in Burden:\n)\n20. May I include more than one example for each category? Do I need to include one\nexample for each category? You may include more than one example under each\ncategory, but you should try to have at least one example for your agency in each\ncategory. Do not include any examples more than once. Please try to limit the total\nnumber of examples to 15 per fiscal year.\n21. How does this tie in to the charts in Part 2? For each example, identify the\ncorresponding transaction in the charts for Part 2 by placing an \"X\" in column 8.\nB-13\nBulletin No. 03-01\nAppendix C\nCompliance with the Information Collection Provisions of the\nPaperwork Reduction Act of 1995 and 5 C.F.R. 1320\nIn a November 14, 2001 \"violations memo\" to all agencies covered by the Paperwork\nReduction Act (PRA), we set a goal of zero PRA violations by the end of FY 2002. While\nmost agencies have made significant progress in reducing the number of violations, we have\nnot yet reached our goal of zero violations. We are still working hard toward our goal of\neliminating all PRA violations as quickly as possible, and avoiding any violations of the PRA\nin the future.\nOn June 6, 2002, we asked agencies to identify progress on violations reported in the ICB for\nFY 2001 and report any new violations. While most agencies have done a very good job of\nresolving the existing violations, some agencies are still having significant problems in\nclearing up these old violations. Agencies also reported a significant number of new\nviolations that had occurred in FY 2002. This situation is unacceptable and must be\nremedied.\nWith the issuance of this bulletin, we are again asking agencies to immediately take\nsteps to resolve any existing violations and avoid any future PRA violations.\n1. What does this Appendix require? This appendix explains what you must submit to\nOMB to report violations of the information collection provisions of the Paperwork\nReduction Act (PRA) of 1995 and OMB's implementing regulations, 5 C.F.R. 1320, over\nthe last fiscal year and what actions you have been taking to resolve violations identified\nin past years and this year. OMB is required to report PRA violations to Congress and\nwill report the information you submit in the Information Collection Budget of the United\nStates, Fiscal Year 2003. See Appendix B of the Information Collection Budget of the\nUnited States, Fiscal Year 2002.\n2. What information do I need to collect? Compile information on all of the violations of\nthe PRA committed by your agency, intentionally or unintentionally, during Fiscal Year\n2002. This includes violations listed in previous Information Collection Budgets that had\nbeen unresolved as of September 30, 2001. For those agencies not included in the FY\n2002 ICB (last year's ICB), please include violations occurring during FY 2001 as well.\nFor this year, we are also asking agencies to review their records and make an extra effort\nto identify collections that expired in previous fiscal years and remain in violation of the\nPRA, as well as collections that have never obtained OMB clearance (\"bootleg\"\ncollections). We are asking all agencies to undertake an inventory of all forms in use,\nC-1\nincluding those posted on their internet website for public use, to determine if the\nappropriate OMB approval has been obtained.\nFor each violation you should know:\na.\nwhy the violation occurred;\nb.\nwhen the violation occurred;\nC.\nhow the violation was discovered;\nd.\nwhat actions have been or will be taken to remedy the violation; and\ne.\nwhen the violation was or will be remedied.\nFor each unresolved violation, please send us the citation and date for the 60-day\nFederal Register notice that was published. Failure to publish a Federal Register\nnotice for any unresolved violation will be considered an incomplete response to this ICB\nbulletin. If there is some extenuating circumstance precluding a Federal Register notice\nprior to submitting your ICB response, you must petition OMB by December 13th for an\nexemption to this requirement. Please contact Lauren Wittenberg at 395-4718 or\[email protected] to discuss any such information collections.\n3.\nHow do 1 report this information to OMB? Compile the information in question 2 into\ntwo tables. The first table will list only those violations due to the accidental expiration\nof a OMB approval while the collection was still being conducted. The second table will\nlist all other violations.\na.\nCreate the first table with a column for each of the following items in this order:\nOMB number; title; date of expiration; date of reinstatement; date discontinued;\nFederal Register notice citation; and Federal Register notice publication date. List\neach collection in numerical order by OMB number. If the collection has been\nreinstated, leave the last three columns blank. If the collection was discontinued\ninstead of reinstated, leave the \"date of reinstatement\" column blank and give the\ndate the collection was discontinued, leaving the final two columns blank. If the\nviolation is not yet resolved by reinstatement or discontinuation, please place the\nFederal Register citation and date in the appropriate columns. Please refer to the\nfollowing table as a model. for your submission.\nOMB\nDate of\nDate of\nDate\nFR Notice\nFR Notice\nNumber\nTitle\nExpiration\nReinstatement\nDiscontinued\nCitation\nPub. Date\nC-2\nPlease place full\n1000-0001\ntitle here.\n1/31/98\n2/2/02\nN/A\nN/A\nN/A\nPlease place full\n2000-0002\ntitle here.\n2/28/02\nN/A\n5/1/02\nN/A\nN/A\nPlease place full\n3000-0003\ntitle here.\n3/3/00\nN/A\nN/A\n30 FR 3000\n7/1/02\nb.\nCreate the second table with a column for each of the following items in order:\nOMB number; title; description of the violation; and how discovered and\nremedied. Again, list each collection in order of OMB number. Give the four\ndigit prefix under which the collection would have been listed if an OMB\nnumber was never assigned. Under \"description of the violation,\" give a brief\nphrase which says what was done wrong. Under \"how discovered and\nremedied,\" briefly describe how the violation was discovered and what actions\nare being or were taken to correct the violation. Also in this column, indicate\nif an information collection request has been submitted to OMB or, if OMB\nhas already taken action, give the action date. If the violation has not yet been\nsubmitted to OMB, include the Federal Register citation and date of the 60-\nday notice. Note: if you do not use Microsoft Excel, please use a word\nprocessor to create this table. Please refer to the following table as a model\nfor your submission.\nOMB\nNumber\nTitle\nDescription of Violation\nHow Discovered and Remedied\nPlease indicate here the following:\nPlease describe type of\nhow the violation was discovered;\nviolation here (e.g.,\nif the collection has been\nunapproved collection,\nsubmitted to OMB; the OMB\nmodification of an approved\naction date, if any; and the FR\nform without OMB approval,\ncitation and publication date for\nexpiration of ongoing\nany unapproved collection not yet\n1000-0001 Please place full title here.\ncollection, etc.)\napproved by OMB.\n2000-xxxx Please place full title here. See above.\nSee above.\n4. What additional materials will we provide you? To assist you in reviewing your\nagency's actions over FY 2002 for PRA violations, OMB will send at the end of FY 2002\na list generated from the official computer records. The list will detail collections that\nexpired during the last fiscal year and had not been reinstated as of September 30, 2002,\nand collections that were reinstated during the fiscal year. For those agencies not\nincluded in the FY 2002 ICB (last year's ICB), we will also provide a list of collections\nthe expired or were reinstated during FY 2001. These lists are for your information only.\nC-3\nThey will include expirations that were intentional (i.e., the information is no longer\nbeing collected). Do not report on collections that are not in violation.\nC-4\nEXECUTIVE OFFICE OF THE PRESIDENT\nEXECUTIVE BUIKET UNITED OFFICE THE PRESIDENT\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nOctober 15, 2002\nTHE DIRECTOR\nfaild to Cathy\nBULLETIN NO. 02-06, Supplement No. 2\n10-21\nTO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS\nSUBJECT: Apportionment of the Continuing Resolution(s) for Fiscal Year 2003\n1. Purpose and Background. P.L. 107-229 (H. J. Res. 111) and P.L 107-235 (H. J. Res. 112)\ntogether provided continuing appropriations for the period October 1 through October 11.\nBulletins No. 02-06 and Supplement No. 1 to that Bulletin provided instructions on calculating the\namount provided by that continuing resolution (CR) and the amount automatically apportioned.\nH. J. Res. 122 extends the CR through midnight on Friday, October 18. The portion of the year\ncovered by the CR is now 4.93 percent. Through this Supplement (No. 2) I am providing an\nautomatic apportionment for amounts provided by this continuing resolution (CR), and any\nextensions of this CR, as specified in section 2. This Bulletin supplements instructions for\napportionment of CRs in OMB Circular No. A-11.\n2. Automatic Apportionments. Calculate the amount automatically apportioned through the\nperiod ending October 18 (and any extensions of that period) by multiplying the rate (amount)\nprovided by the CR by the lower of:\nthe percentage of the year covered by the CR, or\nthe historical seasonal rate of obligations for the period of the year covered by the CR.\nSee the Attachments A, B, C and D to this Bulletin for more detailed instructions on calculating\nthe amount provided by the CR and the amount automatically apportioned. Under an automatic\napportionment, all of the footnotes and conditions placed on the prior year apportionment remain\nin effect.\n3. Written Apportionments. If a program requires an amount different from the total amount\nautomatically apportioned, you must request a written apportionment.\n4. Changes from Bulletin No. 02-06 Supplement No. 1. This Supplement provides additional\nguidance on OMB authority to grant exceptions to the automatic \"Rate of operations not exceeding\nthe current rate\"/written apportionments.\nMitchell E. Daniels, Jr.\nDirector\nAttachments\nBulletin No. 02-06, Supp. 2\nAttachment A\nCalculating the Amount Made Available by the CR and the Automatic Apportionment\nCalculate the amount automatically apportioned through the period ending October 18, 2002 (and\nany extensions of that period) by multiplying the rate (amount) provided by the CR by the\nlower of:\nthe percentage of the year covered by the CR (rounded to the nearest hundredth);\nor\nthe historical seasonal rate of obligations for the period of the year covered by\nthe CR.\n1) What is the rate (amount) provided by the CR? The rate (amount) provided by the CR\nfor all accounts is the rate of operations not exceeding the current rate, calculated as\nfollows:\ntake the net amount enacted in FY 2002, i.e., add any supplemental appropriations\nand subtract any rescissions;\nadd the unobligated balance carried forward to FY 2002 (if any) -- do not include\nany unobligated balance of funds appropriated in P.L. 107-38 other than funds\ntransferred by division B of Public Law 107-117;\nsubtract the unobligated balance at the end of FY 2002 (if any); and\nsubtract any other unobligated balances carried forward into FY 2002 or enacted\nin FY 2002 that were available for one-time non-recurring purposes, as described\nin section 3 below.\nNote: Agencies are required to use current estimates of unobligated balances. Use the most\nrecent approved estimate for the unobligated balance at the end of FY 2002. Specifically,\nuse the unobligated balances carried forward and apportioned to FY 2003. If you have a\nmore recent estimate of actual unobligated balances carried forward, you must have the\namount apportioned before you can use it to calculate the rate provided by the CR.\n2) Does the continuing resolution affect the availability of funds that would be available if\nH. J. Res. 122 had not been enacted?\nNo. The availability of any part of the budgetary resources for an account that is not determined\nby current action of the Congress (such as permanent appropriations, public enterprise and other\nrevolving funds, reimbursements and other income, and balances of prior year budget authority)\nare not affected by H. J. Res. 122.\nMost of these budgetary resources must be apportioned by OMB before obligation.\n2\nBulletin No. 02-06, Supp. 2\nAttachment A cont.\n3) Funds available for FY 2002 one-time non-recurring purposes should not be included in\nthe calculated rate.\nThe intent of a CR is to fund on-going projects and activities in such a way as not to impinge on\nfinal funding prerogatives. See Attachment B for principles for determining one-time\nexpenditures. See Attachment C for the list of one-time items that are required to be excluded\nfrom the calculated rate in accordance with section 135 of H. J. Res. 122. Additional funding for\none-time recurring purposes that an agency determines should be excluded from the calculated\nrate should be discussed with your OMB representative. [Note: One-time projects may involve\nfunds from P.L. 107-38 that are already excluded from the calculation of the rate, so, when\ndeducting the one-timers, agencies should be sure to exclude any P.L. 107-38 funds to avoid\ndeducting them from the rate twice.]\nSpecific questions on one-time expenditures should be addressed to your OMB representative.\n3\nBulletin No. 02-06, Supp. 2\nAttachment B\nPrinciples for Determining What is a\nOne-Time, Non-Recurring Project/Activity\nContinuing resolutions (CRs) are stop-gap measures that allow ongoing agency programs\nto function, generally at a level comparable to that in the previous fiscal year. CRs attempt to\nremain \"policy neutral\" by continuing the terms and conditions of the previous year's\nappropriations into the period covered by the CR. Agencies are prohibited from beginning new\nprograms under the CR.\nHowever, given the unprecedented investment in one-time recovery and emergency\npreparedness activities since September 11th, the CR does not compel agencies to spend money\nneedlessly - i.e., to rebuild New York or the Pentagon twice or to stockpile small pox vaccines\nyet again.\nThe principles for determining whether a project is one-time and non-recurring in nature are:\nSpecific projects/activities that are strictly limited in purpose and duration are one-time\nactivities;\nProjects/activities that are an integral part of an ongoing activity are not one-time\nprojects/activities, consistent with GAO's description below (GAO, Principles of Federal\nAppropriations Law, p. 8-19):\n\" in the previous fiscal year funds were available generally for construction of\nbuildings, including plans and specifications. However, a specific construction project\nwas not actually underway during the previous year. Nonetheless, it was decided that,\nbecause funds were available generally for construction in the previous year, this specific\nproject was not a new project or activity and thus could be funded under the continuing\nresolution.\"\nSupplemental appropriations to fund ongoing activities, such as wildland firefighting\nefforts, are also not one-time projects/activities.\n4\nBulletin 02-06, Supp. 2\nAttachment C\nOne-Time Items That Are To Be Excluded\n(BA in millions)\nProgram/Account\nAmount\nDepartment of Defense\nPentagon Reconstruction\n1,338\nFunding provided to repair the damage to the Pentagon\nresulting from 9-11, to cover associated costs (rental space,\nrelocation costs, replacing damaged equipment, etc.) and\nthe construction of military command centers in the\nPentagon.\nDepartment of Agriculture\nOffice of the Secretary\n81\nFunding provided to support various Department of\nAgriculture activities to improve overall security. Most\nactivities were related to purchasing equipment (x-ray\nmachines, cameras, etc.), improving telecommunications,\nincreasing cyber security, and performing risk reviews.\nDepartment of Health and Human Services\nSmallpox Vaccine Purchase\n412\n$412 million is available as non-recurring because $512\nmillion was appropriated in FY 2002, but $100 million was\nrequested in the FY 2003 Budget to assist state efforts to\ndistribute if necessary, and to purchase VIG in order to treat\nthose who experience complications from the vaccine.\nNational Pharmaceutical Stockpile\n345\n$345 million is available as non-recurring because $645 was\nappropriated in FY 2002 to increase to capacity of the\nstockpile, but only $300 was requested in the FY 2003\nBudget for improved state capacity to distribute stockpile\nallotments, and for stockpile maintenance.\nHHS Facilities Security\n141\nThe CDC and NIH received a one-time appropriation of $141\nmillion for security upgrades to their facilities.\nBulletin 02-06, Supp. 2\nAttachment C\nOne-Time Items That Are To Be Excluded\n(BA in millions)\nProgram/Account\nAmount\nDepartment of State\nEmbassy Construction (with emergency funds)\n201\nState was given emergency funds to build two embassies\n(Kabul, Dushanbe), These one-time projects will not have to\nbe repeated in 2003, and consequently the funds will not be\nneeded in the CR.\nDepartment of Justice\nCrime Victims Fund\n31\nFor victim counseling programs in New Jersey, Virginia,\nPennsylvania, and other states affected the terrorist attacks.\nDistrict of Columbia\nFederal Payment for Emergency Planning and Security Costs\n200\n$200 million was provided to the District of Columbia, for the\npurchase of first responder equipment and training,\nimprovements in emergency traffic management, and\nincreased security at District facilities and the metropolitan\nsubway and bus system.\nPostal Service\nPayment to the Postal Service\n500\n$500 million in one-time expenditures were provided for\nirradiation equipment to sanitize the mail, protect personnel\n(gloves, masks, etc.), site clean-up and medical goods and\nservices, and public education material.\nSubtotal, One-Time Costs, Non-New York Funds\n3,249\nSubtotal, New York One-Time Costs\n12,710\nTotal, One-Time Costs\n15,959\nBulletin 02-06, Supp. 2\nAttachment C\nOne-Time Items That Are To Be Excluded\nNew York Recovery\n(BA in millions of dollars)\nFEMA\nFrom Fall FY 2002 Supplemental (HR 3338)\n4,357\nFrom Summer FY 2002 Supplemental (HR 4775)\n2,651\nSubtotal--FEMA\n7,008\nHUD and SBA\nFrom Fall FY 2002 Supplemental (HR 3338)\nSBA\n75\nCDBG\n2,000\nFrom Summer FY 2002 Supplemental (HR 4775)\n783\nSubtotal--HUD and SBA\n2,858\nDOT\nFrom Fall FY 2002 Supplemental (HR 3338)\nImprovements to NYC area transit systems\n100\nRepairs to highways and for enhancing ferry service\n175\nRepairs to Amtrak tunnels under the Hudson and East Rivers\n100\nFrom Summer FY 2002 Supplemental (HR 4775)\nTransit upgrades\n1,800\nFederal Highways\n167\nSubtotal--DOT\n2,342\nOther Federal Agencies\nFrom Fall FY 2002 Supplemental (HR 3338)\nLabor\nWorker compensation assistance\n175\nLabor\nJob training and retraining\n32\nLabor\nUnemployment Insurance admin\n4\nLabor\nFacilities\n2\nLabor\nOSHA safety/health monitoring\n1\nDOJ\nCrisis Counseling\n37\nHHS\nReimbursements to hospitals\n140\nHHS\nCDC\n12\nHHS\nNational Institute of Environmental Health Sciences\n11\nGSA\nRelocating/Enhancing Federal Facilities\n41\nCommerce TV/Radio Tower\n8\nCFTC\nFacilities\n17\nSEC\nFacilities\n21\nEEOC\nFacilities\n1\nSubtotal--Other Federal Agencies\n502\nTotal\n12,710\nBulletin No. 02-06, Supp. 2\nAttachment D\nGeneral Guidance on OMB Authority to Grant Exceptions to the Automatic \"Rate of\nOperations Not Exceeding the Current Rate\"/Written Apportionments\nUnder this bulletin agencies are automatically apportioned an amount equal to the\nproportional \"rate for operations not exceeding the current rate.\" (See Attachment A) Without\nother specific authority granted in a CR, OMB has limited authority to grant a higher rate of\nexpenditure then the proportional rate.\nUnder general principles of appropriations law, the pattern of obligations in prior years\nprovides a framework for determining the pattern of obligations under a CR. For example, OMB\nmay grant a higher rate if the program's past pattern of obligations, for cyclical or seasonal\nreasons, exceeds the proportional share and the higher rate is urgently required to meet existing\nprogram goals. This past pattern must be evident from historical data for the program or activity.\nIf OMB concurs that the data justifies a higher rate, the program may be apportioned a higher\nrate. However, the program must remain within the annual total provided in the CR, e.g., if a\nprogram exceeds its proportional share in one period, the agency must be apportioned a rate\nlower than the proportional share in a later period (assuming the CR is still in effect). OMB\ncannot legally grant higher rates to allow for pressures created by ongoing programmatic factors.\nFor example, OMB cannot grant a higher rate for exceptions for fiscal pressures, such as growth\nin discretionary program costs or an increase in the cost of salaries and expenses.\nFor more information about apportionments under a CR, please consult the GAO Red\nBook, Principles of Federal Appropriations Law, and your OMB representative.\n5\nEXECUTIVE OFFICE OF THE PRESIDENT\nSTATE STATE UNITED 01 OFFICE and PRESIUEST\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nTHE DIRECTOR\nM-03-02\nOctober , 2002\nMEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGENCIES\nFROM:\nMitchell E. Daniels, Jr. mod.A\nDirector\nSUBJECT:\nIncreased Oversight for Government Purchase and Travel Cards\nNearly six months ago, Office of Management and Budget (OMB) Memorandum\n02-05 requested agencies to effectively combat the increasing fraud and abuse related to\nthe use of government-issued purchase and travel cards. Since then, agency plans to\nprovide increased oversight have been submitted and revised. Although there is a long\nway to go, a few agencies have made some progress. Specifically:\nCards have been canceled. By the end of this month, the Department of Defense\n(DoD) will have canceled approximately 400,000 travel cards, or nearly 20\npercent of the total issued by the government. The Department of Energy has\ncanceled 8 percent of purchase cards and over 5 percent of travel cards.\nWages have been garnished from employees with long overdue bills at DoD and\nthe Department of Interior.\nDelinquent accounts are down, in some cases, significantly. For example, the\nnumber of delinquent bills charged by Department of Housing and Urban\nDevelopment employees dropped 96 percent in the past year. Government-wide\ndelinquency rates have fallen from double-digit figures to 7 percent, according to\nthe latest data.\nDespite these gains, progress is uneven and isolated. All agencies should be\nimplementing these types of remedial actions.\nUnder OMB leadership, an interagency task force has been working to ensure that\ncharge card abuses are effectively addressed. Among the best practices found, thus far,\nare:\nBlocking of merchant category codes. The Department of Education, for instance,\nhas pre-emptively blocked transactions with roughly 300 types of businesses to\n1/2\nPAGE\nai\nOCT-15-02 11:40 FROM OMB ADMIN CU\nprevent the use of government-issued cards for casino visits, limousine rentals,\nveterinary services, and other questionable goods and services.\nAutomated data mining. Computer-driven techniques to identify suspect\ntransactions are being applied at DoD and the Department of Education.\nPeriodic reviews of accounts for cancellation. DoD, for example, will be\nreviewing cards twice a year tolensure that inactive card accounts are canceled on\nan ongoing basis.\nThe task force will make recommendations and ensure the implementation of best\npractices to prevent fraud and abuse. In the meantime, agencies need to move forward\nexpeditiously to implement their own remedial action plans. Agencies should continue to\ntake disciplinary actions and make appropriate civil and criminal referrals for employees\nwho violate the public trust. We will monitor agencies' progress as the 2004 Budget is\nconstructed.\nYou are requested to provide a quarterly report addressing your agency's\npurchase and travel card programs to Mr. Robert Burton, Office of Federal Procurement\nPolicy (OFPP). The reports may be submitted by electronic mail\n([email protected]) or by facsimile (202-395-5105). The first quarterly report\nshould be submitted to OFPP no later than January 15, 2003, and cover agency activities\noccurring between October 1, 2002 and December 31, 2002.\n2/2\nPAGE\n: a I\nOCT-15-02 11:40 FROM:OMB ADMIN CU\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n12/04/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - 15 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n09/16/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRAJ\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nOFFICE THE the PRESIDENT THE UNITED\nEXECUTIVE OFFICE OF THE PRESIDENT\nCC Cathy\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nTHE DIRECTOR\nAugust 15, 2002\nM-02-15\nMEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES\nFROM:\nMitchell E. Daniels, Jr. ms0.7\nDirector\nSUBJECT:\nRevision of OMB Circular A-16\nThis memorandum announces the latest revision of OMB Circular A-16: Coordination of\nGeographic Information and Related Spatial Data Activities.\nWhat is OMB Circular A-16?\nCircular A-16 provides a government-wide approach to electronic development and\nmanagement of spatial data, technology, standards, resources, and policies under the\nNational Spatial Data Infrastructure (NSDI). The Circular applies to your agency if it\ncollects, produces, acquires, maintains, distributes, uses, or archives analog or digital\nspatial data.\nWhat are the benefits of the Circular?\nImplementing this Circular will improve the availability and quality of spatial data, help\nfederal agencies avoid redundant expenditures, and leverage partnerships with other\nlevels of government and sectors of society. These factors are crucial for developing E-\nGovernment - one of five elements of the President's Management Agenda. Due to the\nimportance of spatial data activities, OMB assumes a leadership role under the Circular\nas Vice Chair of the Federal Geographic Data Committee.\nWhat are the significant changes to the Circular?\nDescribes agency roles and responsibilities for developing the NSDI.\nLinks the management of geographic assets to budget and performance.\nAssigns lead agencies for specific data layers of the NSDI (see Appendix E).\nWhat does the Circular require of your agency?\nThe Circular updates federal responsibilities in the management of geographic\ninformation and spatial data assets. Specifically, your agency or department is required\nto:\nImplement Federal Geographic Data Committee approved data standards.\nDocument existing spatial data holdings through an online data clearinghouse.\nDemonstrate agency performance for maintaining spatial data assets.\nSupport interoperable software applications.\nSearch for data or coordinate with partners before acquiring data.\nPlease ensure that your agency or department understands and follows the guidance in the\nCircular. You may direct any questions about this Circular to your OMB Resource\nManagement Office.\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n08/27/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nacd\nOFFICE OF THE OFFICE PRESIDENT STATES UNITED\nEXECUTIVE OFFICE OF THE PRESIDENT\nOFFICE OF MANAGEMENT AND BUDGET\nWASHINGTON, D.C. 20503\nCathy\nTHE DIRECTOR\nJuly 29, 2002\nBULLETIN NO. 02 05\nTO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES\nSUBJECT: Rescissions of Funds in Administrative and Travel Accounts\nPurpose. This bulletin provides guidance on the rescission of amounts from administrative and\ntravel accounts required by section 1403 of the 2002 Supplemental Appropriations Act for\nFurther Recovery From and Response to Terrorist Attacks on the United States (H.R. 4775). It is\nbeing issued in anticipation of enactment to permit orderly planning by agencies.\nBackground and coverage. Section 1403 of H.R. 4775 (Attachment A) rescinds $350 million of\nthe funds available from prior Appropriations Acts from administrative and travel accounts. It\napplies on a pro rata basis to funds available to every Federal agency, department, and office in\nthe executive branch, including the Office of the President.\nThe bill also requires that, \"Within 30 days after the date of enactment of this Act, the Director\nof the Office of Management and Budget shall submit to the Committees on Appropriations of\nthe House of Representatives and the Senate a listing of the amounts by account of the reductions\nRequired actions. Agencies will be separately provided with their pro rated rescission amounts\nin the format of Attachment B by their OMB representative. Agencies have the discretion to\ndetermine the allocation of their rescission amount by budget account and within accounts,\nprovided that the rescissions are applied to expenses that that can be legitimately defined as\nadministrative or travel expenses. OMB will review the agency allocations to ensure consistent\napplication of this guidance. For computing each agency's share of the rescission, OMB used\nobject classes 11.1 12.2 (salaries and benefits) and 21.0- 26.0 (travel and other administrative\nexpenses).\nAgencies are required to submit their proposed allocation of the rescission by accounts and\nthe amounts of the rescission in the same format as Attachment B, and any additional\nsupporting information requested by their Resource Management Offices, to their OMB\nrepresentative by Friday, August 9.\nAgencies should reflect the proposed allocations in their FY 2002 reapportionments, which are\ndue to OMB within three days of when the proposed allocations are submitted or by Wednesday,\nAugust 14, whichever is sooner.\nContact. Questions regarding this bulletin should be directed to the agency's OMB\nrepresentatives.\nMitchell E. Daniels, Jr.\nDirector\nAttachments\nAttachment A\nFEDERAL ADMINISTRATIVE AND TRAVEL EXPENSES\n(RESCISSIONS)\nSec. 1403. (a) Of the funds available to the agencies of the Federal Government from prior\nAppropriations Acts, $350,000,000 are hereby rescinded: Provided, That rescissions pursuant to\nthis subsection shall be taken only from administrative and travel accounts: Provided further,\nThat rescissions shall be taken on a pro rata basis from funds available to every Federal agency,\ndepartment, and office in the executive branch, including the Office of the President.\n(b) Within 30 days after the date of the enactment of this Act, the Director of the Office\nof Management and Budget shall submit to the Committees on Appropriations of the House of\nRepresentatives and the Senate a listing of the amounts by account of the reductions made\npursuant to the provisions of subsection (a) of this section: Provided, That the Office of\nManagement and Budget shall also include with such listing an explanation of the methodology\nused to identify the offices, accounts, and amounts to be reduced.\nAttachment B\nH.R. 4775 Administrative and Travel Expense Rescissions\n[Agency Name]\nTotal rescission amount, FY 2002 budgetary resources (dollars in thousands): $xxxx\nALLOCATION BY ACCOUNT:\nAccount Identification Code\n(Treasury agency and account symbol) Account Title\nAmount Rescinded\nOFFICE OF MANAGEMENT AND BUDGET\nFY 2002 ADMINISTRATIVE EXPENSE $350M RESCISSION\nBase Is Direct Oligations in Object Classes 11.1-12.2, 21.0-26.0\nDollars In Thousands\nAgency\nBase Amount\nRescission\nDepartment of Agriculture\n17,127,000\n-12,857\nDepartment of Commerce\n4,153,000\n-3,118\nDepartment of Defense--Military\n272,800,000\n-204,782\nDepartment of Education\n1,705,000\n-1,280\nDepartment of Energy\n18,337,000\n-13,765\nDepartment of Health and Human Services\n17,322,000\n-13,003\nDepartment of Housing and Urban Development\n1,690,000\n-1,269\nDepartment of the Interior\n8,500,000\n-6,381\nDepartment of Justice\n21,199,000\n-15,913\nDepartment of Labor\n2,874,000\n-2,157\nDepartment of State\n5,340,000\n-4,009\nDepartment of Transportation\n16,495,000\n-12,382\nDepartment of the Treasury\n16,160,000\n-12,131\nDepartment of Veterans Affairs\n23,399,000\n-17,565\nCorps of Engineers-Civil Works\n3,675,000\n-2,759\nOther Defense Civil Programs\n366,000\n-275\nEnvironmental Protection Agency\n4,780,000\n-3,588\nExecutive Office of the President\n264,000\n-198\nFederal Emergency Management Agency\n1,110,000\n-833\nGeneral Services Administration\n211,000\n-158\nInternational Assistance Programs\n1,777,000\n-1,334\nNational Aeronautics and Space Administration\n13,339,000\n-10,013\nNational Science Foundation\n418,000\n-314\nOffice of Personnel Management\n411,000\n-309\nSmall Business Administration\n646,000\n-485\nSocial Security Administration\n6,760,000\n-5,075\nOFFICE OF MANAGEMENT AND BUDGET\nFY 2002 ADMINISTRATIVE EXPENSE $350M RESCISSION\nBase Is Direct Oligations in Object Classes 11.1-12.2, 21.0-26.0\nDollars In Thousands\nAgency\nBase Amount\nRescission\nAdvisory Council on Historic Preservation\n2,000\n-2\nAppalachian Regional Commission\n11,000\n-8\nArchitectural and Transportation Barriers Compliance Board\n3,000\n-2\nBroadcasting Board of Governors\n385,000\n-289\nCentral Intelligence Agency\n79,000\n-59\nChemical Safety and Hazard Investigation Board\n8,000\n-6\nCommission on Civil Rights\n9,000\n-7\nCommission on Ocean Policy\n4,000\n-3\nCommittee for Purchase from People who are Blind or Severely Disabled\n2,000\n-2\nCommodity Futures Trading Commission\n84,000\n-63\nConsumer Product Safety Commission\n53,000\n-40\nCorporation for National and Community Service\n223,000\n-167\nCourt of Appeals for Veterans Claims\n11,000\n-8\nCourt Services and Offender Supervision Agency for the District\n126,000\n-95\nDefense Nuclear Facilities Safety Board\n19,000\n-14\nDelta Regional Authority\n1,000\n-1\nDistrict of Columbia\n34,000\n-26\nEqual Employment Opportunity Commission\n278,000\n-209\nExport-Import Bank of the United States\n61,000\n-46\nFederal Communications Commission\n38,000\n-29\nFederal Deposit Insurance Corporation\n779,000\n-585\nFederal Drug Control Programs\n236,000\n-177\nFederal Election Commission\n43,000\n-32\nFederal Financial Institutions Examination Council Appraisal Sub.\n1,000\n-1\nFederal Labor Relations Authority\n27,000\n-20\nFederal Maritime Commission\n15,000\n-11\nFederal Mediation and Conciliation Service\n37,000\n-28\nOFFICE OF MANAGEMENT AND BUDGET\nFY 2002 ADMINISTRATIVE EXPENSE $350M RESCISSION\nBase Is Direct Oligations in Object Classes 11.1-12.2, 21.0-26.0\nDollars In Thousands\nAgency\nBase Amount\nRescission\nFederal Mine Safety and Health Review Commission\n7,000\n-5\nFederal Retirement Thrift Investment Board\n89,000\n-67\nInstitute of Museum and Library Services\n6,000\n-5\nIntelligence Community Management Account\n109,000\n-82\nInternational Trade Commission\n52,000\n-39\nMarine Mammal Commission\n1,000\n-1\nMerit Systems Protection Board\n29,000\n-22\nMorris K. Udall Scholarship and Excellence in National Environment\n2,000\n-2\nNational Archives and Records Administration\n239,000\n-179\nNational Capital Planning Commission\n8,000\n-6\nNational Commission on Libraries and Information Science\n1,000\n-1\nNational Council on Disability\n1,000\n-1\nNational Credit Union Administration\n99,000\n-74\nNational Endowment for the Arts\n19,000\n-14\nNational Endowment for the Humanities\n17,000\n-13\nNational Labor Relations Board\n224,000\n-168\nNational Mediation Board\n10,000\n-8\nNational Transportation Safety Board\n68,000\n-51\nNational Veterans Business Development Corporation\n4,000\n-3\nNuclear Regulatory Commission\n573,000\n-430\nNuclear Waste Technical Review Board\n2,000\n-2\nOccupational Safety and Health Review Commission\n8,000\n-6\nOffice of Government Ethics\n9,000\n-7\nOffice of Navajo and Hopi Indian Relocation\n5,000\n-4\nOffice of Special Counsel\n11,000\n-8\nPacific Charter Commission\n2,000\n-2\nRailroad Retirement Board\n102,000\n-77\nOFFICE OF MANAGEMENT AND BUDGET\n,\nFY 2002 ADMINISTRATIVE EXPENSE $350M RESCISSION\nBase Is Direct Oligations in Object Classes 11.1-12.2, 21.0-26.0\nDollars In Thousands\nAgency\nBase Amount\nRescission\nSecurities and Exchange Commission\n448,000\n-336\nSmithsonian Institution\n634,000\n-476\nUnited States Holocaust Memorial Museum\n35,000\n-26\nUnited States Institute of Peace\n10,000\n-8\nVietnam Education Foundation\n1,000\n-1\nGOVERNMENT TOTAL\n466,252,000\n-350,007\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n08/07/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRAJ\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Andrew Card - From: John D. Graham\n2\n07/16/2002\nP5;\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - 144 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRA]\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy |(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nWithdrawal Marker\nThe George W. Bush Library\nFORM\nSUBJECT/TITLE\nPAGES\nDATE\nRESTRICTION(S)\nMemorandum\nMemorandum - To: Department Heads and Agencies - From: Mitch\n5\n07/19/2002\nP5;\nDaniels\nThis marker identifies the original location of the withdrawn item listed above.\nFor a complete list of items withdrawn from this folder, see the\nWithdrawal/Redaction Sheet at the front of the folder.\nCOLLECTION:\nCouncil of Economic Advisers\nSERIES:\nHubbard, R. Glenn - Subject Files\nFOLDER TITLE:\nOffice of Management and Budget [2]\nFRC ID:\nFOIA IDs and Segments:\n5648\n2014-0342-F\nOA Num.:\n1551\nNARA Num.:\n1403\nRESTRICTION CODES\nPresidential Records Act - [44 U.S.C. 2204(a)]\nFreedom of Information Act - [5 U.S.C. 552(b)]\nP1 National Security Classified Information [(a)(1) of the PRA]\nb(1) National security classified information [(b)(1) of the FOIA]\nP2 Relating to the appointment to Federal office [(a)(2) of the PRAJ\nb(2) Release would disclose internal personnel rules and practices of\nP3 Release would violate a Federal statute [(a)(3) of the PRA]\nan agency [(b)(2) of the FOIA]\nP4 Release would disclose trade secrets or confidential commercial or\nb(3) Release would violate a Federal statute [(b)(3) of the FOIA]\nfinancial information [(a)(4) of the PRA]\nb(4) Release would disclose trade secrets or confidential or financial\nP5 Release would disclose confidential advise between the President\ninformation [(b)(4) of the FOIA]\nand his advisors, or between such advisors [a)(5) of the PRA]\nb(6) Release would constitute a clearly unwarranted invasion of\nP6 Release would constitute a clearly unwarranted invasion of\npersonal privacy [(b)(6) of the FOIA]\npersonal privacy [(a)(6) of the PRA]\nb(7) Release would disclose information compiled for law enforcement\npurposes [(b)(7) of the FOIA]\nPRM. Personal record misfile defined in accordance with 44 U.S.C.\nb(8) Release would disclose information concerning the regulation of\n2201(3).\nfinancial institutions [(b)(8) of the FOIA]\nb(9) Release would disclose geological or geophysical information\nDeed of Gift Restrictions\nconcerning wells [(b)(9) of the FOIA]\nA. Closed by Executive Order 13526 governing access to national\nRecords Not Subject to FOIA\nsecurity information.\nB. Closed by statute or by the agency which originated the document.\nCourt Sealed - The document is withheld under a court seal and is not subject to\nC. Closed in accordance with restrictions contained in donor's deed\nthe Freedom of Information Act.\nof gift.\nThis Document was withdrawn on 4/15/2015 by WW\nCC:CF\nEXECUTIVE OFFICE OF THE PRESIDENT\nPS\nOFFICE OF MANAGEMENT AND BUDGET\nAdmin\nWASHINGTON. D.C. 20503\nFile\nJuly 16, 2002\nM-02-10\nMEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES\nFROM:\nDirector Mitchell E. Daniels, Jr. mroy\nSUBJECT:\nProgram Performance Assessments for the FY 2004 Budget\nImproving programs by focusing on results is an integral component of the President's\nbudget and performance integration initiative. OMB's April 24, 2002 FY 2004 Budget\nplanning memorandum emphasized the importance of program effectiveness ratings in\nformulating the FY 2004 Budget. It informed you that formal effectiveness ratings would\nbe conducted for approximately 20 percent of Federal program and that the results of\nthese ratings would be published in the FY 2004 Budget. Since then, and with valuable\nassistance from agency staff, we have progressed in this effort.\nFor instance, OMB and agencies have identified the programs that will be rated for FY\n2004 (see Attachment). Programs listed total approximately $480 billion, or over 24\npercent of Federal spending, and reflect a diverse mix of discretionary and mandatory\nprograms. Thank you for your serious commitment to this effort and for helping develop\nthis list.\nA critical goal for the FY 2004 Budget is to improve the program rating process by\nmaking ratings more consistent, objective, credible and transparent than they were for FY\n2003. To this end, OMB, with advice from the President's Management Council's\n(PMC) subgroup on Budget and Performance Integration, developed the draft program\nassessment rating tool (PART). On May 17, 2002, the draft PART and instructions were\nofficially provided to agencies through the PMC.\nThe PART was thoroughly tested by OMB and agency staff during OMB's Spring\nReview process. We also received excellent feedback from agencies, informal comments\nfrom Congressional and General Accounting Office staff, and advice from outside\nexperts, including OMB's Performance Measurement Advisory Council of experts from\noutside the government. As a result, we have concluded that the PART is a useful and\ninformative instrument that will help us achieve our objective for FY 2004.\nThe comments we received also identified improvements that could be made to the\nPART. In response to these comments we have revised the PART. PARTs for all\nprogram types, and revised guidance, can be found at\nhttp://www.whitehouse.gov/omb/budintegration.\nThe revised PART will be used by OMB, working closely with agency staff, to complete\nprogram effectiveness assessments for the FY 2004 Budget by September 30, 2002. I\n2/1\nPAGE\nor\nJUL-17-02 17:13 FROM OMB ADMIN CU\nhave asked my staff to complete the PARTs by September 9, 2002, so that any issues\nregarding completed PARTs can be addressed by September 30.\nMajor Changes in Final PART\nThe revised PART includes the following major changes from the draft PART:\nFour point scale in Section IV, Results - We received many comments on the\n\"Yes/No\" format for responses. Many parties liked the certainty and forced choice of\n\"Yes/No.\" Others felt the format did not reveal adequate distinction between the\nperformance of various programs, especially in the results section. In response, the\nPART has been revised to include four choices of responses in the results section\n(Section IV) only. Now, a program that achieves some of its goals, or that shows\nreasonable, but not complete progress toward goals, will receive partial credit in the\nresults section, the most heavily weighted section. For Sections I- III, which focus\nmore on processes than results, the \"Yes/No\" format is retained.\nQuestions Added in Sections II and III for corrective actions - Many parties\ncommented that the draft PART does not distinguish between programs that were\ntaking action to address planning and management deficiencies, and those that were\nnot. While the PART is primarily a snapshot of the current status of programs, it is\nimportant to recognize when significant efforts are underway to address deficiencies\nin a program. The revised PART contains new questions in sections II and III to\naddress this issue. These new questions, combined with the new format for section\nIV described above, will result in more refined and meaningful distinctions between\nprograms.\nBetter focus on performance and performance measures - The PART format for\nSection IV has also been revised to explicitly require display of performance targets\nand actual performance on the key measures identified by the agencies and OMB.\nGuidance has also been revised to require that at least one of the key measures\nidentified for the program be an efficiency measure.\nCritical Federal Role question to be examined separately from the PART- We\nreceived comments that question 3 in the Section I of the draft PART (\"Is the Federal\nrole critical?\") was too subjective and could vary depending on philosophical or\npolitical viewpoints. We also received many comments that this question is SO\nimportant that it should not only be retained, but be elevated in importance in the\noverall score.\nTo keep the PART as objective as possible, this question has been eliminated, and the\nremaining questions in Section I have been adjusted to focus on objective,\nevidence-based criteria about program purpose and program design. The\nappropriateness of the Federal Role in addressing national interests, problems or\nneeds will be specifically examined during OMB's Fall Budget Reviews, but will not\n2\n2/2\nPAGE\nai\nJUL-17-02 14 FROM OMB ADMIN CU\nbe included in the PART.\nThe new PART includes additional revisions to specific questions in response to\ncomments we received. In general, we have tried to reduce the number of questions,\nespecially in Section III, without losing important information.\nSubjectivity of PART Responses\nDuring the PART testing and comment period, the issue of the subjectivity of PART\nresponses, either on the part of OMB or agency staff, was raised repeatedly. While\nsubjectivity can be minimized, it can never be completely eliminated regardless of the\nmethod or tool. In providing advice to OMB Directors, OMB staff have always\nexercised professional judgment with some degree of subjectivity. That will not change.\nAs one of our Advisory Council members stated, the PART makes public and transparent\nthe questions OMB asks in advance of making judgments, and opens up yesubjectivity\nin that process for discussion and debate. The PART is a necessary step forward in\nsystematizing and revealing OMB's deliberations.\nNonetheless, we are taking several steps to minimize subjectivity:\nClarified Guidance - We have strengthened and clarified the PART instructions\nincluding the evidence required to support a \"Yes\" or \"No\" answer, with the specific\ngoal of reducing the subjectivity of responses. Revised guidance can be found at\nhttp://www.whitehouse.gov/omb/budintegration\nTraining - OMB's Performance Evaluation Team (PET) will conduct training over\nthe next several weeks for OMB examiners and agency staff aimed at achieving\nconsistency of approaches and standards applied in answering questions. Additional\ninformation is available through your OMB RMO contact.\nReview of Completed PARTs for Consistency - OMB will initiate a process to\nselectively review questions on completed PARTs for consistency in application of\ninstructions and standards. We will provide additional information on this process at\na later time.\nPotential Involvement of IGs, GAO or other third parties in the assessment - We\nhave met with the Inspector General community, the General Accounting Office, and\nother groups with expertise in program evaluation. All of these groups expressed\ninterest not only in the process, but also in assisting OMB and agencies in completing\nthe assessments. Knowledgeable third parties can help identify relevant information\nfor consideration in the assessments. In addition, third parties can provide an\nobjective viewpoint if disputes arise in considering PART questions. We will\ncontinue to discuss with these groups how they can most effectively participate in this\nprocess, including providing some level of independent review. I encourage all\nagencies to make the PART assessment process as open and inclusive as feasible.\n3\nL/E\nPAGE\n01\nJUL-17-02 17:14 FROM:OMB ADMIN CU\nFinalizing PARTs\nAs with many other aspects of the budget development process, disagreements between\nOMB and agency staff may remain after staff work on the PART is complete, and after a\ntechnical review for consistency. In these cases, agencies and OMB should resolve\ndisagreements in the traditional manner, i.e., first through OMB branch chief and division\ndirector, and then through the OMB Program Associate Director. As noted above, all\nissues, questions and disagreements must be resolved and finalized by September 30.\nPresentation of PART Results in the FY 2004 Budget\nFinal decisions have not yet been made regarding presentation of PART results in the FY\n2004 Budget. We received good advice from the Performance Measurement Advisory\nCouncil (PMAC) on making sure the presentation highlights separately the results score\nand key measures We also believe sections I - III scores should be displayed in some\nfashion, and an overall assessment (e.g., \"effective\" or \"ineffective\") will be shown One\noutstanding question is if or how to show the overall weighted numeric PART score for\nthe program. Since this score will determine the overall assessment, we will almost\ncertainly make the score and the basis for it (i.e., the completed PART) available to the\npublic. The PMAC will discuss presentation options further at their September meeting.\nRelationship to GPRA\nAgencies expend considerable time and effort developing and updating their Government\nPerformance and Results Act (GPRA) plans and reports on an annual basis. The program\nassessment effort presents an opportunity to inform and improve agency GPRA plans and\nreports, and establish a meaningful, systematic link between GPRA and the budget\nprocess. This effort will also help identify specific performance measures that could\nsupport budget and management recommendations and efforts. Through this process,\nOMB will work with agencies to maintain measures in GPRA materials that are useful\nand eliminate reporting burdens that have no utility.\nHow Ratings Will Be Used\nFinally, many agencies expressed concern over how the ratings would be used during the\nFall Budget Review, and specifically that a low PART score would automatically result\nin a funding reduction. OMB does not view the PART as an automated approach to\nmaking budget decisions. A low PART score does not, in itself, signify whether a\nprogram needs more or less funding. The PART provides a tool for diagnosing how\nprograms can be improved and it is from such diagnosis, as well as other information\nregarding the program, that budget and management decisions will be made. FY 2004\ndecisions will be fundamentally grounded in program performance, but will also continue\nto be based on a variety of other factors, including policy objectives and priorities of the\nAdministration, and economic and programmatic trends.\nAttachment\n4\nL/B\nPAGE\nai\nJUL-17-02 17:14 FROM:OMB ADMIN CU\nAttachment\nPrograms to be Assessed for FY 2004*\nCABINET AGENCIES:\nDepartment of Education, continued\nDepartment of Agriculture\nSafe and Drug Free Schools State Grants\nMultifamily Housing Direct Loans and Rental Assistance Grants\nVocational Rehabilitation State Grants\nRural Utilities Service Electric Loan Program (Not including\nTRIO Student Support Services\nHardship loans)\nTRIO Upward Bound\nWildland Fire Management\nSelected ESEA Programs\nFood Aid Programs (including P.L. 480 Title)\nAll IDEA Programs\nMarketing Loans and Loan Deficiency Payments\nAll Vocational and Adult Education Programs\nFarmland Protection Program\nProjects with Industry (PWI)\nWildlife Habitat Improvement Program\nStudent Loan Programs\nUSDA Service Centers (FSA, NRCS, and RD, also includes CCE)\nPell Grants\nFood Safety and Inspection Service (FSIS)\nStudent Aid Administration\nAPHIS: Agic. Quarantine and Inspection\nGEAR UP\nAPHIS: Animal Welfare\nLeveraging Education Assistance Parmerships (LEAP)\nWater and Wastewater Grants\nAssessment & Statistics\nForest Service Operating Program\nNational School Lunch Program\nDepartment of Energy\nEnvironmental Management (EM)\nDepartment of Commerce\nWeatherization Assistance Program\nU.S. Patent Trademark Office-Patents\nOffice of Science\nEDA-Patents\nAll applied R&D:\nNational Weather Service\n-Fossil Energy\nU.S. Patent Trademark Office-Trademarks\n-Energy Efficiency\nNIST-In-house Labs\n-Nuclear Energy\nBureau of Economic Analysis\n-EM\nPacific Coastal Salmon Recovery Grants\nNational Nuclear Security Administration (NNSA):\nNational Marine Fisheries Service\nSafeguards and Security\nMinority Business Development Agency\nFacilities and Infrastructure\nASCI\nDepartment of Defense\nMPC&A\nNOTE: This is the original program list. It will be modified pending\nPower Marketing Administrations:\ndiscussions between OMB and DoD\n-Bonneville Power Administration\nDefense Environmental Restoration Program (DERP)\n-Southeastern Power Administration\nDefense Health Programs (DHP) including Milpers and Construction\n-Southwestern Power Administration\nC-17 Strategic Airlift Aircraft\n-Western Area Power Administration\nNavy Marine Corps Intranet (NMCI)\n-Falcon and Amistad Operating and Maintenance Fund\nRecruiting\nIntroductory Pilot Training\nDepartment of Health and Human Services\nFacilities Sustainment, Restoration, Modernization & Demolition\nFDA Center for Biologics Evaluation and Research\n- (O&M)\nFDA Center for Food Safety and Applied Nutrition\nDepot Level Maintenance\nFDA Center for Drug Evaluation and Research\nEnergy Conservation Improvement Program (ECIP)\nFDA Center for Devices and Radiological Health\nF-22 Fighter Aircraft\nFDA Center for Veterinary Medicine\nUnmanned Combat Aerial Vehicles\nHRSA Health Centers\nDDG-51 Destroyer\nHRSA Ryan White\nF/A-18 E/F Navy Fighter/Auack Aircraft\nHRSA Health Professions\nLPD-17 Amphibious Ship\nHRSA National Health Services Corps\nJoint Strike Fighter (JSF)\nHRSA Nursing Loan Repayment\nSpace-Based Infra-Red (SBIRS) High Missile Warning Satellite\nHRSA Maternal Child Health (MCH) Block Grant\nBallistic Missile Defense System - Midcourse\nIHS Federally-Administered Activities\nChemical Demilitarization\nIHS Sanitation Facilities\nFuture Combat System\nCDC Immunizations\nInterim Armored Vehicle (IAV)\nCDC Domestic HIV/AIDS Prevention\nV-22 Tilt Rotor Aircraft\nCDC Chronic Disease Breast and Cervical Cancer\nBasic Research\nCDC Chronic Disease - Diabetes\nHousing Privatization\nNIH Overall\nCooperative Threat Reduction (CTR)\nSAMHSA Grants to States for the Homeless\nSAMHSA Children's Mental Health Services\nDepartment of Education\nSAMHSA Substance Abuse Treatment Programs of Regional\nEven Start\nand National Significance\n*This is a ncar-final list of programs_ to be assessed for FY 2004. Some programs may change as OMB and agencies continue discussions.\n1\nL/S\nPAGE\nCHD\nJUL-17-02 17:15 FROM OMB ADMIN CU\nDepartment of Health and Human Services, continued\nDepartment of State and other related agencies. continued\nAHRQ Surveys (Medical Expenditure Panel Surveys, Healthcare\nSecurity Assistance to Sub-Saharan Africa\nCost and Utilization Program, Consumer Assessment of Health\nRemainder of PKO (includes OSCE Peacekeeping)\nPlans)\nAntiterrorism Assistance\nAHRQ Translating Research into Practice\nSecurity Construction\nCMS State Children's Health Insurance Program (SCHIP)\nNew NATO and NATO Aspirants\nACF Head Start\nRefugees-Resetlement and Placement in U.S. and Israel\nACF Foster Care\nPublic Diplomacy to South Asia and Near East Asia\nACF Refugee and Entrant Assistance\nBorder Security\nAoA Congregate Meals Program\nHealth Care Fraud and Abuse Control (HCFAC) Program\nInternational Assistance Programs\nBioT: Health Alen Network (to all States) (and related activities in\nTreasury Technical Assistance\nFY03)\nInternational Development Association\nBioT: Metropolitan Medical Response System (contracts to\nUSAID Development Assistance - Environment\nstatutorily selected cities)\nUSAID Development Assistance - Population Programs\nExport Import Bank- Long-Term Guarantees\nDepartment of Housing and Urban Development\nOverseas Private Investment Corporation - Finance Programs\nHousing Vouchers (Section 8 Tenant-Based Rental Assistance)\nP.L. 480 Title il Food Aid\nSection 8 Project-Based Rental Assistance\nElderly Housing Grants\nDepartment of Transportation\nDisabled Housing Grants\nFAA Airport Improvement Program\nHOME\nFHWA Highway Infrastructure\nNative American Housing Grant\nUSCG Search and Rescue\nUSCG Drug Interdiction\nDepartment of the Interior\nUSCG Aids to Navigation\nDOI Wildland Firefighting\nNHTSA Highway Safety Programs\nBIA School Construction\nFMCSA Highway Safety\nBIA School Operations\nBLM restoration activities\nDepartment of the Treasury\nBOR Hydropower Program\nIRS Collection\nBOR Rural Water Supply Projects\nFederal Law Enforcement Training Center\nBOR Title XVI Water Reuse and Recycling\nEarned Income Tax Credit (EITC) Compliance\nFWS Hatcheries\nOffice of Foreign Assets Control (OFAC)\nFWS Partners Program\nATF Consumer Product Safety Activities (Inspection and licensing\nMMS Environmental Studies Program\nprocessing)\nNPS deferred maintenance backlog\nCoin Production (Mint)\nNPS Natural Resource Challenge\nBank Enterprise Award (BEA)\nOSM Abandoned Minc Land Program\nOffice of the Comptroller of the Currency (OCC)- Bank Supervision\nOST Tribal land consolidation\nOffice of Thrift Supervision - Thrift Supervision\nUSGS National Mapping Program\nDepartment of Veterans Affairs\nDepartment of Justice\nBurial\nBureau of Prisons (S&E)\nMedical Care\nDrug Enforcement Administration (S&E)\nCompensation\nOJP Residential Substance Abuse Treatment\nFEI Cybercrime\nINDEPENDENT AND OTHER AGENCIES:\nFBI White Collar Crime\nINS Immigration Services\nCorps of Engineers (Civil Works)\nOJP Weed and Seed\nInland Waterways Navigation\nOJP Drug Courts\nHydropower\nOffice of Juvenile Justice and Delinquency Prevention\nFlood Damage Reduction\nJuvenile Accountability Block Grants\nWetlands (non-regulatory)\nEmergency Management\nDepartment of Labor\nTrade Adjustment Assistance (TAA)\nCorporation for National and Community Service\nOccupational Safety and Health Administration (OSHA)\nAmeriCorps\nBureau of Labor Statistics (BLS)\nOffice of Federal Contract Compliance Programs (OFCCP)\nConsumer Product Safety Commission\nDislocated Worker Assistance: State Formula Grants\nConsumer Product Safety Commission\nYouth Activities\nFederal Employees' Compensation Act (FECA)\nEnvironmental Protection Agency\nPension and Welfare Benefits Administration (PWBA)\nLeaking Underground Storage Tanks Program\nILAB Technical Assistance Grants (Child Labor and Core Labor\nAir Toxics Program\nStandards grants)\nNonpoint Source Program\nSuperfund Removal Program\nDepartment of State and other related agencies\nDrinking Water State Revolving Fund\nState Dept. - Refugee Admissions to the U.S.\nPesticides\nFreedom Support Act Assistance to Russia\nChemical Programs\n*This is a near-final list of programs to be assessed for FY 2004. Some programs may change as OMB and agencies continue discussions.\n2/9\nPAGE\nai\nJUL-17-02 17:15 FROM OMB ADMIN CU\nEnvironmental Protection Agency, continued\nTribal General Assistance\nCivil Enforcement\nPollution Prevention Research\nFederal Emergency Management Agency\nHazard Mitigation Grant Program\nDisaster Relief Fund - Public Assistance Program\nNational Flood Insurance Program\nGeneral Services Administration\nAsset Management of Federally-owned Real Property\nVehicle Acquisition & Leasing\nSupply Depots & Special Order Program\nMultiple Award Schedules Program\nNational Aeronautics and Space Administration\nSpace Station\nMars Exploration Program\nSpace Shuttle\nSpace Launch Initiative\nEarth Science Technology\nNational Science Foundation\nCorc Research\nNanoscale Science and Engineering\nPreK-12 Education\nInformation Technology Research\nMajor Research Equipment and Facility Construction\nMajor Facility Operations\nPolar Programs\nOffice of the Comptroller of the Currency\nBank Supervision\nOffice of National Drug Control Policy\nHigh Intensity Drug Trafficking Area (HIDTA) program\nYouth Anti-Drug Media Campaign\nOffice of Personnel Management\nFederal Employees' Group Life insurance (FEGLI)\nRetirement\nOffice of Thrift Supervision\nThrift Supervision\nSmall Business Administration\nBusiness Information Centers (BICs)\nService Corps of Retired Executives (SCORE)\nSmall Business Development Centers (SBDCs)\nSection 504 Certified Development Corporation Guaranteed Loan\nProgram\nSocial Security Administration\nSupplemental Security Income for the Aged\nDisability Insurance\nTennessee Valley Authority\nTVA Power Program\nTVA Non-power Program\n*This is a near-final list of programs to be assessed for FY 2004. Some programs may change as OMB and agencies continue discussions.\nL/L\nPAGE\n: a I\nJUL-17-02 17:16 FROM OMB ADMIN CU"
}