Quality Increase Recommendation for Myrtle Bergheim

IMS Mr. George Stevens, Jr. May 24, 1965 IMS/OF Roy B. Jowers Quality Increase Recommendation for Miss Myrtle Bergheim. Name of Nominee: Myrtle Bergheim Title and Grade: Supply Clerk, GS-7 Organization Element: Motion Picture Service, Facilities Branch. Length of Service in Present Position: 2 years and 9 months. Date of Last Within-Grade Increase: January 1965. Brief Description of Most Important Functions of Position: Maintain world-wide inventory of over 28,000 items of non-expendable motion picture equipment valued at more than $7 million. Analyze and prepare complex statistical data and reports for budget purposes or various other special requests. Analyze various types of field disposal documents. Draft replies to posts. Justification: Due to Miss Bergheim's untiring efforts and un- limited capabilities, IMS became the first Agency media to complete the world-wide Property Accountability Register of non-expendable program equipment and distribute it for individual post certification. Obviously, someone had to be first, but the fact that it was IMS is even more significant in describing Miss Bergheim's performance. The IMS inventory is not only four times larger than any other media inventory but the complexity of the motion picture program abroad, and the range of equipment with which she has had to familiarize herself, indicates the depth of the task Miss Bergheim has accomplished. Unlike other media property, 95% of the motion picture property overseas is used as loan equipment, and not as administrative or fixed program equipment. This means it is constantly in transit, is lost, stolen, or abused to a point where it practically loses its identity; post inventory numbers are changed at an enormous rate; equipment becomes intermixed with other like units during repair which complicates serial numbers and records; the amount of equipment eventually involves a greater amount of sales, grants, etc.; disposal documents are frequently incomplete or are in contradiction with original records; new equipment is always being shipped to the field; transfers of equipment between posts or other Agencies. This heavy movement of program property had been going on for years without adequate records control. Errors have been compounded by time and frequent personnel changes, particularly overseas. With perseverance and an exceptional degree of accuracy, Miss Bergheim has researched a maze of 15-year old TRUMAN MARA LIBRARY