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This file contains:
Advance Man's Instructions (Nixon/Lodge). 1 page. [Form], n.d.
Advance Man's Initial Contact Sheet (Nixon/Lodge) 1 page. [Form], n.d.
Advance Man's Local Contact Sheet (Nixon/Lodge). 1 page. 2 copies. [Form], n.d.
Letter List (Nixon/Lodge). 4 pages. [Form], n.d.
Form letter to "Mr. Chairman" requesting names of people assisting with arrangements for recognition purposes. 1 page. 10 copies. [Form], n.d.
Hotel Information. 1 pg. 2 copies. [Form], n.d.
Car Assignment Sheet. 1 page. 5 copies. [Form], n.d.
Lodge 1960 Campaign Tour - Instructions for Motorcade Chairman. 4 pages. 2 copies. [Memo], n.d.
Nixon-Lodge 1960 Campaign Tour - Motorcade Driver Instructions. 1 page. 14 copies. [Memo], n.d.
Check List. 4 pages. [Form], n.d.
Research - Nixon/Lodge Headquarters - Advance Information for Campaign Appearances. 3 pages. [Form], n.d.
Scholar Source Context
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26127217
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WHSF: Returned, 45-1
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doc
dtoType
document
citationUrl
pageCount
1
Source metadata
id
26127217
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contentType
document
title
WHSF: Returned, 45-1
description
This file contains:
Advance Man's Instructions (Nixon/Lodge). 1 page. [Form], n.d.
Advance Man's Initial Contact Sheet (Nixon/Lodge) 1 page. [Form], n.d.
Advance Man's Local Contact Sheet (Nixon/Lodge). 1 page. 2 copies. [Form], n.d.
Letter List (Nixon/Lodge). 4 pages. [Form], n.d.
Form letter to "Mr. Chairman" requesting names of people assisting with arrangements for recognition purposes. 1 page. 10 copies. [Form], n.d.
Hotel Information. 1 pg. 2 copies. [Form], n.d.
Car Assignment Sheet. 1 page. 5 copies. [Form], n.d.
Lodge 1960 Campaign Tour - Instructions for Motorcade Chairman. 4 pages. 2 copies. [Memo], n.d.
Nixon-Lodge 1960 Campaign Tour - Motorcade Driver Instructions. 1 page. 14 copies. [Memo], n.d.
Check List. 4 pages. [Form], n.d.
Research - Nixon/Lodge Headquarters - Advance Information for Campaign Appearances. 3 pages. [Form], n.d.
citationUrl
collections
Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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1
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yes
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26127217
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description
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nara-archive
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1
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92b56abebdd0749c
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number Folder Number Document Date
Document Type
Document Description
45
1
n.d.
Form
Advance Man's Instructions (Nixon/Lodge).
1 page.
45
1
n.d.
Form
Advance Man's Initial Contact Sheet
(Nixon/Lodge) 1 page.
45
1
n.d.
Form
Advance Man's Local Contact Sheet
(Nixon/Lodge). 1 page. 2 copies.
45
1
n.d.
Form
Letter List (Nixon/Lodge). 4 pages.
45
1
n.d.
Form
Form letter to "Mr. Chairman" requesting
names of people assisting with arrangements
for recognition purposes. 1 page. 10 copies.
45
1
n.d.
Form
Hotel Information. 1 pg. 2 copies.
Tuesday, May 22, 2007
Page 1 of 2
Box Number Folder Number Document Date
Document Type
Document Description
45
1
n.d.
Form
Car Assignment Sheet. 1 page. 5 copies.
45
1
n.d.
Memo
Lodge 1960 Campaign Tour - Instructions
for Motorcade Chairman. 4 pages. 2 copies.
45
1
n.d.
Memo
Nixon-Lodge 1960 Campaign Tour -
Motorcade Driver Instructions. 1 page. 14
copies.
45
1
n.d.
Form
Check List. 4 pages.
45
1
n.d.
Form
Research - Nixon/Lodge Headquarters -
Advance Information for Campaign
Appearances. 3 pages.
Tuesday, May 22, 2007
Page 2 of 2
To be filled in by Office
NIXON/LODGE
4 copies
City
Date
ADVANCE MAN'S INSTRUCTIONS
ITINERARY:
Arrival Time
Flexible?
Transp.
Departure Time
Flexible?
Transp.
Principal Event
Time
Place
Contact
Secondary events or possibilities (whether or not committed)
Event
Time
Place
Contact
Status
1.
2.
3.
4.
5.
INSTRUCTIONS:
Press Conference?
Location
Hotel Accommodations - Standard?
Other
Recommended Hotel?
No. of Press
TV Plans
Field Rally Director
Voices for Nixon
Yes/No
TV Advance Man
Yes/No
Name
1. A.M.
2.
Phone file
3. Office
4. Party
To be filled in by Office
NIXON/LODGE
4 copies
City
Date
ADVANCE MAN'S INITIAL CONTACT SHEET
Name
Bus. Phone
Res. Phone
KEY POLITICAL
OVERALL CHAIRMAN
SECRET CERVICE
COURTECY (Have each send briefing memo to Office)
State Chairman
Natl. Comm. Man
Natl. Comm. Woman
Governor/cand.
Senator/cand.
Senator/cand.
Congressman
LCCAL LEADER: (Fill in on schedule - invite participation by their people)
Volunteers Chairman
Negro
Jewish
Nationalities
College Youth
1. A.M.
2. Phone file
3. Office
4. Party
NIXON / LODGE
To be filled in by A.M.
Date
1 copy
City
Fhone info. to office
ADVANCE MAN'S LOCAL CONTACT SHEET
Name
Bus. Phone
Res. Phone
CHAIRMAN:
Publicity
Press Facilities
Radio & T.V. Facil.
Airport or r.r. facil.
Greeting Committee
Motorcade
Hotel Arrangements
Meeting Arrangements
Local Man to assist
traveling staff
MISCELLANEOUS:
Local P.R. firm
Mgr. of auditorium or
other meeting place
to be used.
Contact at local
Advt. agency,
if employed
Audio Man
To be filled in by A. M.
Nixon Lodge
1 copy
City
(Phone or Mail Info. to office) LETTER LIST
Date
Function
Full Name
Mailing Address
Local Committee Chairmen
Overall
Publicity
Press
Radio-TV
Airport Arr.
Greeting Com.
Motorcade
Hotel Arr.
Mtg. Arr.
Local Facilities
Police Chief
Airport Mgr.
Airlines Op. Mgr.
Hotel Manager
Program Participants
M. C.
Bandleader
(Name of Pand)
National Anthem
Invocation
Benediction
Color Guard
Pledge Allegiance
Intro RN
Motorcade
Full Name
ddress
Drivers
Donors
NIXON/LODGE
City
Date
Mr. Chairman:
In order to insure that proper recognition is given to all those who are
participating in the arrangements for Vice President Nixon's or Ambassador
Lodge's visit, we would greatly appreciate your listing all the people working
on or with your committee.
Please be sure to give full name and complete mailing address.
Please return this form, when completed, to
not later than the day before the visit. If you need more space, please attach
extra pages.
Activity:
(Motorcade, Press Arrangements, Program, etc.)
(TYPE OR PRINT CLEARLY)
Full Name
Mailing Address
(example) Mrs. Ralph Johnson
3071 Main St., Midtown, Georgia
Chairman
Chairman's Mailing Address
To be filled in by A.M.
LODGE
(Phone information to office -
Date
Office will prepare 30 copies for party)
City
HOTEL INFORMATION
Name of Hotel
Phone No.
Address
Manager
Asst. Manager
Other
Room Assignments
(Assign rooms in order listed -
starting with Ambassador's suite - when possible)
Room No.
Occupant
Room No.
Occupant
1.
Ambassador & Mrs. Lodge 10.
Stephen May
2.
Thomas J. McTiernan
11.
Serrell Hillman
3.
Edward F. Terrar
12.
A. Charles McCarry
4.
Cammann Newberry
13.
C. Henry Glovsky
5.
Vincent P. O'Brien
14.
Reception Rm. (Near
elevator lobby and/or check point)
6.
Dr. Henry W. Wise, Jr.
15.
Bates Parlor
7.
Office
16.
William H. Bates
8.
Marge Acker
17.
Gerald Morrison
9.
Ann Carney
18.
Harold Lynch
CAR ASSIGNMENT SHEET
CITY
DATE
CAR NUMBER P
CAR NUMBER 7
Driver:
Driver:
Passengers: Traveling Photographers
Passengers:
CAR NUMBER I
Driver:
Passengers:
CAR NUMBER 8
Driver:
Passengers:
CAR NUMBER 2
Driver:
Passengers: Security Personnel
CAR NUMBER 3
Driver:
Passengers: Wire Services
CAR NUMBER 9
Driver:
CAR NUMBER 4
Passengers:
Driver:
Passengers: Press Bus
CAR NUMBER 5
Driver:
Passengers:
CAR NUMBER 10
Driver:
Passengers: (Staff)
CAR NUMBER 6
Driver:
Passengers:
CAR NUMBER S-1
Driver:
Passengers: Staff
CAR NUMBER S-2
Driver:
Passengers: Staff
1. Motorcade Chairman
2. Security Chairman
LODGE 1960 CAMPAIGN TOUR
Instructions for Motorcade Chairman
You have one of the most important a ssignments for the Lodge visit.
The overall effect of the visit, both locally and nationally, will depend
to a large measure on the efficiency of the motorcade operation.
Please read these instructions carefully and follow them without exceptions
(unless cleared with the Ambassador's representative). They are based on
the collective experience of operating many motorcades and have been
found to assure the best possible results.
You are responsible for the provision and direction of cars and drivers
for the official party during the entire visit - as well as for the trans-
portation of baggage and equipment to and from the hotel.
MCTORCADE LINEUP:
Car No. P: Photographer's Car
Open convertible for traveling photographers - ahead
of Ambassador's car.
Signs on both sides "Press Photographers".
In case of additional local photographers, it is OK to
use a flat bed stake truck instead of the car.
Car No. 1: The Ambassador and Mrs. Lodge.
Driver furnished by local committee. Preferably a plain
clothes police officer. Front seat occupied
by driver, and two Lodge aides.
Ambassador and Mrs. Lodge will occupy back seat.
No other passengers.
Use four-door sedan -- unless convertible specified.
Signs on both sides - "Ambassador and Mrs. Lodge."
Car No. 2: Wire services.
For traveling wire service reporters only. No local press.
Signs on both sides "Press".
Cars Nos. 3 and 4: Local candidates and VIP's
Where appropriate, signs should be used to identify occupants.
Car No. 5: Press bus
For traveling and local press and some of traveling staff.
If necessary - use more than one bus - numbered 4A, 4B, etc.
Signs on both sides - "Press".
- 2 -
Cars Nos. 6, 7 and 8: Local candidates and VIP's
Maximum of three cars - use only if needed.
Where appropriate, signs to identify occupants.
Car No. 9: Local Staff
Local arrangements personnel who must travel with motorcade.
No sign.
Car No. 10: Lodge Staff.
No sign.
Extra car for staff or reserve.
Motorcade is limited to total of 10 numbered cars, plus extra buses
if needed and photo car.
Three additional cars are required for Lodge staff use:
Car No. A: Advance car
Preferably a marked police car with radio, siren and
police driver.
To be used by Advance Man to precede motorcade.
Cars Nos. S-1 and 3-2: Staff cars
Plain four-door sedans.
To transport staff other than in motorcade.
Available during entire visit for Lodge staff use only.
These cars may not be used at all times but must be available.
If not used on one leg of trip should follow at tail end of motorcade
to be available at next stop. They should be prepared to operate at
direction of Lodge staff members. No particular people of staff are
assigned to specific cars, as needs change.
CARC:
1. The cars should all be in good running condition and should be care-
fully pre-checked. Four-door sedans should be used, unless convertibles
specified, with full gas tanks.
2. Please do not use brand new cars. Instead, use cars with at least
1,000 miles on them. New cars create a number of problems including
overheating, insurance problems, the fact that they have not been suffi-
ciently checked out and broken in, danger of mechanical failure.
3. Be sure the tops work on all convertibles as it is sometimes necessary
to put up the tops.
4. Each car should be decorated and numbered with small cards in
both lower right and left corners of the windshield.
5. The trunk key for the Ambassador's car must be left in the lock at
all times.
- 3 -
DRIVERS:
1. Driver for the Ambassador's car will be furnished by the local com-
mittee. Preferably a local plain clothes police officer.
2. Drivers for the other cars should be young people fully familiar with
the local area and entirely capable of handling an automobile in traffic
and motorcade formation.
3. Each driver should be at the wheel of his automobile, with motor run-
ning and headlights on, at least five minutes before scheduled departure
time. This applies to arrival and departure in the city and all stops
during the visit. This is necessary even if the drivers have to leave a
meeting or rally before it is concluded in order to arrive at their desig-
nated station.
Please strongly emphasize the importance of the drivers being
ready to proceed at the appointed time with motors running and lights on.
4. The drivers must leave the keys in their cars at all times. The keys
should never be removed. This is necessary because we may have to get
into the trunk of a car - or move it when the driver is not readily avail-
able.
5. You - or someone designated by you must be with the cars at all
times during the entire period of the visit. This is because it is some-
times necessary to make a quick change in plans and we must have a
pre-determined point of contact.
6. All of the drivers should stay together and if they go into the meet-
ing or to eat they should keep their location known to you or the man
remaining with the cars so they can be quickly located if necessary.
PROCEDURE:
1. Motorcade cars should be lined up at the airport checked and ready
to go - one hour ahead of scheduled time.
2. At all times, the cars should be lined up in proper numerical order -
both when moving and when parked.
3. All persons riding in the motorcade, except Lodge staff, should be
assigned to specific car numbers and remain in these cars.
t. Arrangements for police escort and other security provisions will be
coordinated with the security chairman and local police.
5. It is extremely important that the entire motorcade remain together
and in order at all times. For this reason, drivers should be in-
structed to move their cars with the motorcade as soon as the car
ahead of them moves. They are not to wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very
difficult to get it back together. For this reason also, drivers should
remain at the wheel of their cars - not get out to help passengers in.
- 4 -
6. During parking periods, vehicles should be lined up bumper to bumper.
BAGGAGE:
1. A closed truck will be needed to transport baggage and equipment to
and from the hotel.
2. You will be advised as to the times this truck should be on hand -
and where.
Thank you very much for taking on this job. Your help is greatly
appreciated.
NIXON-LODGE 1960 CAMPAIGN TOUR
Motorcade Driver Instructions
You have a very important part in the overall success of the visit of Vice President
Nixon or Ambassador Lodge. Please read these instructions carefully and carry
them out to the best of your ability.
1. Be certain you are completely familiar with your assigned car and its equip-
ment prior to the actual motorcade. This applies especially to convertibles --
be sure the top works. Check to be sure the gas tank is full and the tires are
in good condition.
2. The motorcade chairman or other individual will give you a set of identical
numbers for the lower right and left corners of the windshield. Be sure to
have these placed securely.
3. Each driver should be at the wheel of his automobile -- with motor running &
headlights on, at least 5 minutes before scheduled departure time. This ap-
plies to arrival and departure in the city and all stops during the visit. This
is necessary even if you have to leave a meeting or rally before it is concluded
in order to arrive at the designated station.
4. All drivers must leave the keys in their cars at all times. The keys should
never be removed. This is necessary because we may have to get into the
trunk of the car or move it when the driver is not readily available.
5. All of the drivers should stay together -- and if they go into a meeting or to
eat -- they should keep their location known to the motorcade chairman or the
man remaining with the cars -- so they can be quickly located if necessary.
6. Motorcade cars should be lined up at the airport -- checked and ready to go --
one hour ahead of scheduled arrival time.
7. At all times, the cars should be lined up in proper numerical order -- both
when moving and when parked. During parking periods the cars should be
bumper-to-bumper.
8. It is extremely important that the entire motorcade remain together and in
order at all times. For this reason, always move your car with the motorcade
as soon as the car ahead of you moves. Do not wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very difficult to
get it back together. For this reason also, you should remain at the wheel of
your car don't get out to help passengers in.
9. Give full time and attention to the operation of your car while the motorcade
is moving. Vehicles in the motorcade must maintain a minimum but safe'
distance from the vehicle in front, usually 2 car lengths in the city and 3 car
lengths on the open road or highway.
10. If you are assigned to drive one of the cars not regularly scheduled in the
motorcade (S-1, S-2) please take your instructions only from a Nixon or Lodge
staff member wearing an identification badge. If no one is in your car or
has asked you to remain behind move with the motorcade at the tail end
to the next stop. You may be needed there.
Your cooperation and assistance are greatly appreciated.
NIXON-LODGE 1960 CAMPAIGN TOUR
Motorcade Driver Instructions
You have a very important part in the overall success of the visit of Vice President
Nixon or Ambassador Lodge. Please read these instructions carefully and carry
them out to the best of your ability.
1. Be certain you are completely familiar with your assigned car and its equip-
ment prior to the actual motorcade. This applies especially to convertibles --
be sure the top works. Check to be sure the gas tank is full and the tires are
in good condition.
2. The motorcade chairman or other individual will give you a set of identical
numbers for the lower right and left corners of the windshield. Be sure to
have these placed securely.
3. Each driver should be at the wheel of his automobile with motor running &
headlights on, at least 5 minutes before scheduled departure time. This ap-
plies to arrival and departure in the city and all stops during the visit. This
is necessary even if you have to leave a meeting or rally before it is concluded
in order to arrive at the designated station.
4. All drivers must leave the keys in their cars at all times. The keys should
never be removed. This is necessary because we may have to get into the
trunk of the car or move it when the driver is not readily available.
5. All of the drivers should stay together -- and if they go into a meeting or to
eat they should keep their location known to the motorcade chairman or the
man remaining with the cars -- so they can be quickly located if necessary.
6. Motorcade cars should be lined up at the airport -- checked and ready to go --
one hour ahead of scheduled arrival time.
7. At all times, the cars should be lined up in proper numerical order -- both
when moving and when parked. During parking periods the cars should be
bumper-to-bumper.
8. It is extremely important that the entire motorcade remain together and in
order at all times. For this reason, always move your car with the motorcade
as soon as the car ahead of you moves. Do not wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very difficult to
get it back together. For this reason also, you should remain at the wheel of
your car -- don't get out to help passengers in.
9. Give full time and attention to the operation of your car while the motorcade
is moving. Vehicles in the motorcade must maintain a minimum but safe'
distance from the vehicle in front, usually 2 car lengths in the city and 3 car
lengths on the open road or highway.
10. If you are assigned to drive one of the cars not regularly scheduled in the
motorcade (S-1, S-2) please take your instructions only from a Nixon or Lodge
staff member wearing an identification badge. If no one is in your car or
has asked you to remain behind -- move with the motorcade at the tail end
to the next stop. You may be needed there.
Your cooperation and assistance are greatly appreciated.
NIXON /
City
Date
CHECK LIST
Prelim.
Kit received
Call - key political contact
Call - overall chairman
Call - Secret Service
Schedule
Check Prelim. schedule with key political contact
Check prelim. schedule with overall chairman
Check prelim. schedule with secret service
Routes timed
Prelim. to office
Ok from office
Confirm to key political contact
Confirm to overall chairman
Confirm to Secret Service
Drop-by list - possibilities
Separate PN Schedule set
Separate PN schedule - o.k. by office
Separate PN schedule confirmed to locals
Check competing events - baseball, etc.
Calls
State Chairman
National Comm. Man
National Comm. Woman
Governor
Senator
Senator
Congressman
Nixon Chairman
Negro
Jewish
Nationalities
College
Y. R.
Womens Federation
- 2
Check List
Airport
Chairman Selected
Plane location
Motorcade location
Press and public layout
Room for press conference
P. A. Facilities
Baggage truck arranged
Baggage personnel
Greeting Comm. - prelim. list
Greeting Comm. - o.k. by office
Greeting Comm. - confirmed tolocal
Western Union notified
Who intro. RN
Platform or substitute
Motorcade
Chairman selected
Instruction sheets transmitted and explained
Escort and routes cleared by S.S. with police
Dry runs
Car signs and decorations
Car numbers
Load list
Photog. truck necessary?
Drivers selected and briefed
Cars checked for mechanical condition
sound truck - if announced route
Baggage truck and handling
Assign specific escort to press buses
Hotel
Chairman selected
Room layout confirmed
Instruction sheet transmitted
Billing instructions cleared w/ local committee
Newspapers provided for RN and Klein
Reservations confirmed to office - forwarding address
Fast laundry, valet and food confirmed
- 3 -
Check List
Hotel (Cont.)
Phone installation confirmed
Press room set up -phones and wire facilities
IBM and mimeo set (Operator's name and phone)
Baggage handling set up - tipping procedure cleared w/ manager
Room list phoned in
Meeting
Chairman of arrangements selected
Sponsorship cleared
Program confirmed
Program Chairman (M. C.) set
Colors set
Pledge of Allegiance
National Anthem
Invocation
Benediction
Introduction of RN and PN
Entrance details confirmed
Passageway held open
P.A. System checked
Rostrum checked - size, lights, water
Seating arrangement on platform - no one behind RN
Bad weather alternate - if outdoors
Tape recording of RN remarks
Pre-Program warmup
TV coverage: Local contact
Cleared with Rogers
Lighting
Press faci lities near platform
Lectern and ice water
Research form filled in and sent to office
Press
Chairman selected
Sections set at all meetings
Room for press conference
PN press conference (refreshments)
Tape recordings
Western Union notified
Information sheet ready for Klein
Food arranged for traveling press - if needed
- 4 -
Check List
General
Local Contact list - names phoned to office
Publicity
Chairman selected
Adequate materials for releases available
Correct schedule released
Biogs and mats
Photographer assigned
Glossies ordered - for office
Two complete sets of clippings - - before, during, after - for Office
Security
Staff badge briefing
Press Conference doorman
Minimum uniformed police near RN
No local police headquarters in proximity
Motorcade police
Physical barriers
S.S. to supervise local police
Public Participation
)
Home-made signs, etc.
Bands
Honor guards
Motorcade crowd
Publication of route
Hotel welcome, crowd and music
Telephone campaigns
Publicize plenty of seats and room
Abundance of free tickets
Advance Man Procedure
Review motorcade procedure before arrival of RN
Brief RN aide
Situate local committee
One local to introduce
Get away car for Advance Man
Rest periods for party
Closed truck for baggage
Tape RN remarks
RESEARCH
Nixon-Lodge Headquarters
Advance Information for Campaign Appearances
This questionnaire is to be filled out and delivered to:
Jack Woolley
Room 305
1146 19th St., N.W.
Washington 6, D.C.
1) Location. Name of auditorium or other specific location. City, County.
2) Type of appearance and duration. Anticipated crowds (and size),
parades, demonstrations, etc.
3) Local features and color. Pertinent stories and historical incidents
which candidate might weave into his remarks. (No need for voting
records and other statistical data.)
(If more space is needed, please use blank sheet at end, numbering each
item.)
-2-
4) Federal facilities or projects in area: National Parks, military bases,
urban renewed projects, interstate highway program, etc. (Descriptive
information on condition or progress needed here.)
5) Impression of local economic status, recent economic trends, and
social developments. Principal industries. Names of companies
with major plants in area.
6) Recent local civic or political events and developments.
7) Personalities and names. (Not statewide Republican Party leaders,
elected officials, or nominees, not Congressmen or nominees, all of
those names are available in Washington). City officials and party
leaders. Important civic, business, labor leaders, etc., whom can-
didate should know about.
(If more space is needed, please use blank sheet at end, numbering
each item.))
-3-
8)
Democrats. Names of candidates. Strength and vitality of local
Democratic organization and campaign. Past or future appearances
of Democratic candidates in area. Nature and effect of those appear-
ances.
9) General political picture. Overall leanings in area and state. Most
important issues. Local forecast of election.
10) Any additional information which might be helpful in briefing candidates.