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This file contains:
Bob Haldeman to Advance Men, re: Telephone communications to the Office.4 pages with attachments. [Memo], 8/31/1960
Bob Haldeman to Advance Men, re: Motorcade Instructions. 2 pages. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Advance Man's Manual - Revisions. 2 pages. [Memo], 9/1/1960
Bob Haldeman to Advance Men, re: Telephone Communications with Washington from Airport. 1 page. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Meetings. 1 page. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Press. 3 pages. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Advance Man's Manual Revisions. 3 pages. [Memo], 9/11/1960
Research - Nixon-Lodge Headquarters: Advance Information for Campaign Appearances. 3 pages. [Form], n.d.
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WHSF: Returned, 46-19
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26127308
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WHSF: Returned, 46-19
description
This file contains:
Bob Haldeman to Advance Men, re: Telephone communications to the Office.4 pages with attachments. [Memo], 8/31/1960
Bob Haldeman to Advance Men, re: Motorcade Instructions. 2 pages. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Advance Man's Manual - Revisions. 2 pages. [Memo], 9/1/1960
Bob Haldeman to Advance Men, re: Telephone Communications with Washington from Airport. 1 page. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Meetings. 1 page. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Press. 3 pages. [Memo], 9/11/1960
Bob Haldeman to Advance Men, re: Advance Man's Manual Revisions. 3 pages. [Memo], 9/11/1960
Research - Nixon-Lodge Headquarters: Advance Information for Campaign Appearances. 3 pages. [Form], n.d.
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Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number
Folder Number
Document Date
Document Type
Document Description
46
19
08/31/1960
Memo
Bob Haldeman to Advance Men, re:
Telephone communications to the Office.4
pages with attachments.
46
19
09/11/1960
Memo
Bob Haldeman to Advance Men, re:
Motorcade Instructions. 2 pages.
46
19
09/01/1960
Memo
Bob Haldeman to Advance Men, re:
Advance Man's Manual - Revisions. 2 pages.
46
19
09/11/1960
Memo
Bob Haldeman to Advance Men, re:
Telephone Communications with
Washington from Airport. 1 page.
46
19
09/11/1960
Memo
Bob Haldeman to Advance Men, re:
Meetings. 1 page.
46
19
09/11/1960
Memo
Bob Haldeman to Advance Men, re: Press. 3
pages.
Thursday, May 31, 2007
Page 1 of 2
Box Number Folder Number Document Date
Document Type
Document Description
46
19
09/11/1960
Memo
Bob Haldeman to Advance Men, re:
Advance Man's Manual Revisions. 3 pages.
46
19
n.d.
Form
Research - Nixon-Lodge Headquarters:
Advance Information for Campaign
Appearances. 3 pages.
Thursday, May 31, 2007
Page 2 of 2
August 31, 1960
TO: ADVANCE MEN
FROM: Bob Haldeman
RE: Telephone communications to the Office
The attached list of phone numbers will provide you with most of the basic
numbers you will need. As others are added, we will notify you.
The two basic phone numbers faor reporting in from the field are:
NIXON schedule - FEderal 8-4920
LODGE schedule - FEderal 8-4925
These two lines are inter-connected so a call can be switched from one to
the other if desired. Chris O'Polka can be reached on either line, but
FEderal 8-4920 rings by her desk.
All of these lines are direct outside lines and do not go through the switch-
board. You can also reach any of the people in scheduling or trip planning
through the National Committee switchboard by calling NAtional 8-6800 or
through the Nixon-Lodge Campaign Headquarters switchboard by calling
FEderal 8-9411. All members of the regular campaign staffs can be reached
through the latter numbers.
In reporting in from the field, you should use the first two numbers given
above whenever possible.
Unless it is essential that you talk with one of the men, it will be much
better for you to leave a message with one of the girls who answer the phone
or to dictate whatever information you have to turn in, to her. You can be
sure all incoming messages will be quickly processed and answers will
be available for you as soon as possible
hopefully, the next time you call.
Please use the same address for all mailings to the Washington Office,
as shown on the attached sheet.
PHONE NUMBERS
NIXON SCHEDULE
FEderal 8-4920
Bob Wilson
(r) OL 4-0347
Jack Woolley
(r) EM 3-7674
or WO 6-6400 Rm. 26
LODGE SCHEDULE
FEderal 8-4925
Jack MacKenzie
(r) EL 6-5139
Jay Jex
(r) RE 6-6282
*********
Republican National Committee
NAtional 8-6800
Nixon-Lodge Headquarters
FEderal 8-9411
*********
Mailing Address:
Nixon-Lodge Campaign Tour Headquarters
Room 303
1146 - 19th Street, N. W.
Washington 7, D. C.
TELEPHONE SERVICES FOR PRESS AND PARTY ON CAMPAIGN TRIPS
OF VICE PRESIDENT NIXON AND AMBASSADOR LODGE
The Bell System has designated two men to coordinate the above
services at all stops in Bell System territory. Coordinates have been
established at 55 points to act on their instructions. An occasional
stop will be made in independent telephone company locations. These same
men can help through their contacts even in such locations. After advance
men have determined locations where telephones for press or party are
needed, they should call collect to the representatives designated below
to have the services cared for.
Designated Telephone Representatives
For Mr. Nixon:
S. F. (Les) Tremayne - Business telephone: Washington, D.C., EX 2-5163.
Residence telephone: (outside business hours)
Washington, D.C., OL 6-1362.
For Mr. Lodge:
Robert (Bob) Brown -
Telephone contact numbers same as above (until
you are advised of residence number to be es-
tablished later).
(Each telephone representative will serve as alternate for the other.)
TELEPHONE SERVICES FOR CAMPAIGN TRIPS
Some items to be considered
1. As much advance notice as possible to these telephone representatives
will aid the maximum effort, particularly for the extensive facilities
needed by the press.
2. Every location where the press will have time to file material should
be indicated.
3. Services that can be made available for the press include:
a. coin telephones in booths (for reporters who tape record their
reports).
b. coin telephones without booths.
C. coin telephones in mobile trucks and trailers for remote loca-
tions (not available everywhere).
d. regular telephone instruments terminated on the toll board
(LD terminals) - a special arrangement in lieu of public tele-
phones which speeds long distance calls made collect or with
telephone credit cards.
A blending of the above facilities should care for
press needs and it is planned to provide a sufficient
number of lines to cover both traveling and local
press. (Press services are public telephone facili-
ties and provided without charge by the Bell System.)
4. Services ordered for the traveling candidates and their staffs will be
billed by the local telephone company. Advance men will have to deter-
mine who will be billed for the billable services in accordance with
campaign headquarters policies and give this information to the tele-
phone representatives. The local telephone companies may wish to
verify acceptance of the service charges by local parties to be billed.
5. It is anticipated that the candidate's party may require one or more
non-published lines at overnight stops in addition to normal hotel
communications. An extension of one of these lines in the candidate's
suite can be installed without a bell so he can make or receive calls
when needed with minimum disturbance.
6. In motorcades, an unmarked telephone company auto with mobile telephone
service can be provided for en-route contact (incoming and outgoing calls).
This service is a "party line" with other subscribers but may prove use-
ful in an emergency.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: MOTORCADE INSTRUCTIONS
The following additions, revisions and points of emphasis should be applied
in all future motorcade operations:
1.
In Lodge motorcades, the candidate's car, No. 1, is to be a convertible
at all times. Always use a convertible for Lodge.
2.
In Nixon motorcades, it will be the Advance Man's responsibility to make
sure the Security people have reserved one seat in the Security Car, No. 2
for Major Hughes, the Vice President's military aide. This arrangement
should be made by the Advance Man rather than the Secret Service since
they are not in a position to request this space from the police but you are.
3.
The local driver is not to have any other local people planning to ride
with him in the car, We have had occasions where the drivers have
brought friends or wives to ride with them. We are counting on all the
space in that car other than the driver's seat for our use and the drivers
must never plan to add people to the car.
4.
The Car No. P, the Photo Car which precedes car No. 1, will, in most
cases, be a convertible as specified in the instructions. As further
specified, a truck can be substituted for this car if there is a need for
more space for photographers. If you use a truck, do not use the con-
vertible. In other words, the truck takes the place of the convertible.
Do not use both cars in any one motorcade.
5.
Please be sure that one seat is saved in either the cab of the photo truck
cr in the front seat of the photo car for Jack Drown who will ride in this
car in all motorcades in order to coordinate speed and timing.
6. Be sure that the police on the ground know they must get the buses into
their proper position in the motorcade and they must not let cars cut
in ahead of the buses. This is very important and the crucial time is
just as the motorcade is starting. Therefore, the foot policemen who
are remaining on the ground are the ones who can be of most help.
You should discuss this directly with them just prior to time of departure.
7.
In timing motorcade routes, drive the route at the approximate time
of the conditions that will prevail during the time of
Motorcade Instructions
- 2 -
September 11, 1960
the visit, drive at speed limit if possible. When you're planning for a
crowd and a parade type run through the downtown section, time that
part of the route at 15 to 18 miles an hour. Run faster than this for
scattered crowds. Do not ever time a route at a slower rate than
15 m. p.h. We. have run into a problem on several recent trips of
arriving at various points too early and therefore getting there before
the crowd had assembled.
September 1, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: ADVANCE MAN'S MANUAL - REVISIONS
1)
The Advance Man will have to arrange to have tape recordings
made of all the Vice President's speeches, press conferences,
etc. The P. A. man will be available to handle emergencies
but will not be basically responsible for making the tapes.
Please be sure, therefore, to arrange tape recordings at all
stops to be turned over to Press Secretary immediately at the
end of the speech.
2)
The standard introduction for the Vice President at rallys
should be: "May I present the next President of the United
States
Vice President Richard M. Nixon. " On this, both
the Vice President and Mrs. Nixon will make their entrance
together.
3)
It is imperative that the local Press Chairman be instructed
to send two duplicate sets of all press clippings in local papers
concerning the visit to the office immediately after the visit.
These should include all papers for the surrounding area as well as
the city itself for the day of the visit and the day following. Be
sure that they send two complete sets including all pictures.
4)
In setting up the motorcade ask the police to assign one escort
vehicle to the press buses with the responsibility of keeping
them in position in the motorcade at all times.
5)
Although the rule on private or small meetings still holds, the
Vice President does want to be sure to have the opportunity
to meet personally, people who will be on the platform at the
rally. This is usually best done at the meeting place just before
going on the stage.
6)
Most of the travelling staff will ride in the press bus when they
go with the motorcade.
7)
In setting up the schedule, be sure to check the area for possible
competing events such as baseball or football games, etc.
8)
In setting up a hotel in a daytime stop (not overnight) arrange 10
rooms for staff plus an office and a reception room; these of
course in addition to the Vice President's suite. There must be
- 2 -
a press room at the hotel, but there need not be individual
rooms for members of the press. Be sure, however, that
they have lavatory facilities.
9)
Have the Press Chairman provide a bulletin board at the press
room for posting current announcements.
10)
In setting up baggage handling arrangements with hotels, use
the following procedure if possible
have the bags moved directly
to the rooms and picked up from the rooms in the manner provided
for in the manual. Arrange with the hotel manager to have us billed
25¢ per bag in and out and ask the hotel to distribute this proper ly
among the bellmen concerned.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: Telephone Communications with Washington from Airport
You, as the Advance Man, will of course, be at the Airport prior to the
expected arrival of the candidate's party
usually approximately one
hour ahead. From now on, for all stops, please follow the procedure out-
lined below:
As soon as you arrive at the Airport, locate:a convenient telephone
preferably one that is out near the landing strip or has a view of the
landing strip. In many cases, the telephone company will have set
up press phones right in the area where the plane is to park. These
will be located in a good spot for this purpose. In some instances,
we will have arranged with the Telephone Company to provide a special
phone for your use on a long cord
this is true in the case of
Minneapolis and Peoria in the first week. If this phone is there, use
it.
Call the Research Division in Washington at FEderal 8-9411 X. 580
or REpublic 7-7950. Ask for Dave Colwell, Pat Endress or George
Grassmuck. They will be expecting your call and will pass on to you,
any late news or campaign developments which need to be transmitted
immediately to the Press Secretary upon arrival.
At the time of this call
an hour before arrival time
give the
phone number of the phone you are using, to the person you talk
with in Washington so they can call you back if there are any developments
between that time and the actual arrival time. Make sure that one of
your local committee people remains at that phone to receive a call if
it does come in, and to get you so you cantake the information.
Upon arrival of the plane, locate Herb Klein or Dick Bean immediately
when the Press plane lands and pass this briefing information on to them.
If Klein is not on the press plane, be sure to reach him immediately
upon the arrival of the candidate's plane and give him the information
also.
In those cases where the special phone with the long cord is provided,
you should determine from Grassmuck on your first call, whether he
will want to talk directly to Klein upon arrival of the party. If he does
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: MEETINGS
The following points relating to meetings should be inserted in the Advance
Man's Manual in the appropriate place:
1,
Be sure the lectern is sturdy so the candidate can lean on it and can
support himself by 80 doing. Don't let them use a wobbly, poorly-based
lectern.
2.
The standard entrance for the Vice President and Mrs. Nixon should be
after he is introduced and this introduction should be immediately prior
to his speaking. In other words, the Emcee introduces the Vice President;
he and Mrs. Nixon enter the hall, take their chairs, Mrs. Nixon takes
her seat and the Vice President immediately speaks. They do not enter
until after all of the preliminary program and preliminary speeches,
introductions, etc., have been completed. There will, of course, be
exceptions to this, but this is the basic rule.
3, It is, of course, desireable to have an invocation and a benediction on
the program and it is perfectly permissable to use ministers of various
faiths for this purpose including priests and rabbis.
4.
In any case where there is an overflow crowd outside the hall or in a
separate part of the auditorium you can assume the Vice President will
always go and speak to this group after he concludes his speech to the
main crowd. You can assure the local people that this will be done, but
then be sure to allow time for it.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: Press
The following points regarding Press arrangements should be added to your
Manual in the appropriate place:
1.
Emphasize again, the importance of having someone check the door to
the press conference and make sure that no one who is not authorized
to be in the room, is allowed in. This particular point seems to break
down every time. The person who is assigned to the door must stay at
the door during the entire period of the press conference.
2.
Be sure that the local people understand that both local and traveling
press are expected to ride in the press buses in the motorcades. There
is to be no segregation between local and traveling press at the various
points in the visit.
3. There must always be press tables and chairs at every point where the
Vice President is scheduled to make a speech.
4. The Advance Man must be very careful, as must all other members of
the staff, not to push press or TV people out of the way at any point
during the visit. When we're working through a crowd be sure to let
the photographers and TV people have whatever opportunity they need
for getting pictures.
5,
Be sure a path is kept open to the Press tables from the point where
the press disembarks from the motorcade so they can get to those
tables. This has been a problem recently.
22-A
Press Arrangements
!.
The local committee should designate a person to be in charge of all
press arrangements. This is a separate and distinct job from that of the
publicity chairman whose assignment is to prepare and release
stories regarding the visit and disseminate information. The press
man has an his primary assignment, the setting up of facilities for
the working press and handling all arrangements for them during the
period of the visit. The Press Chairman should be an experienced
public relations or newsman whenever possible.
2. Credentials - Committee should issue credentials in advance to
local press. Include all legitimate reporters for all media but no
non-working "guests". Traveling press will wear distinguishing
badges and roust be permitted access to all press areas. Be sure
police recognize both local and travelling press credentials.
3. Airport Arrival - O.K. to hold press in restricted area until greeting
activity starts. Then let press move freely. Keep general public
behind barriers. If speech planned - provide regular setup with tables,
etc.
4. Press Conference - Be sure room is large enough for all expected -
including space for TV and newsreels. W.P. always stands. Have
rostrum on slightly raised platform if possible. Use P.A. system in
room - and hand mikes for reporters asking questions if conference
is large.
It is essential to arrange room to give all media an equal break.
-
Press Chairman must plan and police the setup. Leave 8 - 10 feet
between rostrum and first row of seats.
Have fool-proof control at door to keep out any unauthorized spec-
tators for entire time of conference
5. Press Room - At all hotel stops - provide an equipped press room.
Include sufficient tables, chairs, paper, pencils. About 7 to 10
typewriters and 5 to 10 phones. (Phone Company and Western Union
will coordinate from Washington). Soft drinks, snacks, coffee are
good. No hard liquor. Beer is O.K. Have room open during entire
time of visit. Try to have a local volunteer on duty to help out --
keep room cleaned up, etc. Have a TV set in the room.
6. TV Studio appearances are On all studio TV originations, provide a
viewing room for the press at the studio.
7. Meetings - Press tables and chairs must be provided at all meetings,
rallies, etc. They should have unobstructed view of platform. Have
phones and Western Union facilities available nearby.
22- 5
8.
Mrs. Nixon's press meetings - When Mrs. Nixon meets ladies
of the press - have a sit-down, informal setting, Serve coffee.
No photos except first few minutes. This is not a "press conference".
9. Information to press: No one except the Press Secretary should
pass information to the news corps. This includes crowd estimates,
change in itinerary, etc.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: ADVANCE MAN'S MANUAL REVISIONS
There are a number of points of general procedure and some specific
points on various segments of Advance arrangements that should be
clarified as a result of questions which have arisen during this first week
or experiences we have had on other trips in the last month or SO.
I will cover certain of these general points in this memorandum and will
attach individual pages for some specific points relating to the motorcade
and specific points relating to the meeting so that you can insert those in
the appropriate section of your manual.
GENERAL PROCEDURE:
1,
You should never put a fixed limit on the number of people permitted
in the receiving line, a reception committee, a platform committee,
attendance at Press Conference, meeting with Pat Nixon or any other
event on the schedule. In many cases it is important to keep the no.
down to a minimum for these events but you should not arbitrarily
take a fixed number and limit the total to that. This creates all kinds
of ill will and you should be prepared to adjust the size to fit the local
situation. When in doubt, check with the 1 Office.
2.
In reporting your expenses on the National Committee expense voucher
forms, please indicate for each day's activities whether you are working
on a Nixon Advance or a Lodge Advance. This is important for the
Accounting Department.
3.
When the candidate is speaking, either formally or informally
and
especially when he is on a platform, the Advance Man and other Staff
members should not be moving around behind the platform or in front
of it. They should be out of view completely and not engaged in any
activity that will distract either the crowd or the candidate.
4.
In calling into the Office from now on, please always call station-to-
station rather than person-to-person unless it's absolutely essential
that you reach one particular individual in the office. When you call
in, talk with Chris O'Polka first and tell her where you are, where you
will be and let her give you any messages that may have accumulated
for you. She will then switch you either to the Lodge or Nixon Tour
Group, to discuss the specific items on the trip you are working on at
that time.
Advance Man's
- 2 -
Manual Revisions
September 11, 1960
5. You may expect a call from Paul Keye who will be traveling with the
Vice President's party. He would call some time shortly prior to
arrival in your city, to ask you for up-to-date and last-minute informa-
tion on the local scene which might be of value in preparing color
material for the Vice President's remarks.
6. There have been some problems of finance and of supplies. You have
to follow through very closely on this. Each state or locality in which
we are making a visit must order their own supplies, including buttons,
literature, pictures, etc. You have the lists of sources and you can
give them suggestions on what might be needed, but we cannot supply,
nor can the National Committee, any equipment for the ralleys. If
problems on finances arise, have the State GOP Chairman or Finance
Chairman contact Len Hall or Cliff Folger in Washington. Do not get
involved yourself in a discussion of finances.
7. The question has arisen as to local candidates or VIP's traveling on
the plane with the Vice President. The procedure is as follows:
As an accommodation to these people for transportation reasons only,
we will be happy to carry them on the press plane from one point to
another within their state so that they can be in both points with the:
party. There will not be an opportunity for them to meet with the
Vice President during the travel time and in most cases, it will not
be possible for them to travel in the Vice President's plane since the
space in that plane is fully occupied by Staff people who are working
with the Vice President on speeches and other staff matters. In no
case should candidates or VIP's be added to the plane purely for
prestige reasons. This is not the purpose of our making this trans-
portation available to them.
8. We have worked out a signalling procedure from the ground to the
plane, so that you, as the Advance Man on the ground, can control
the arrival time of the candidate's aircraft. The procedure will be
for you to send a signal through the tower to the plane consisting of
three words. The first word is your last name; the second word
will be either "Echo" which means early or "Love" which means late;
the third word will be a number. The number will signify the number
of minutes that you want the candidates' plane to arrive earlier or
later than the scheduled arrival time. In other words, if we are
scheduled to land at 8:30 and you want us to arrive at 8:15, your
signal would be: "Smith Echo 15". Or if you want us to arrive at
8:40, your signal would be "Smith Love 10". If you have any difficulty
getting this signal transmitted, ask the S.S. to help you and tell
them that this is a S.S. signal from the ground to the S.S. on the
aircraft. The signal should be used only to the candidate's airplane!
not to the Press plane.
Advance Man;s
- 3 -
September 11, 1960
Manual Revisions
9. When you call in on a report on an initial advance, you should always
talk directly with George Rogers regarding any television problems,
Do not pass television messages through Wilson, Woolley or Chris,
Talk directly with George Rogers.
10. Please be sure to acquaint yourself thoroughly with the attached
memorandum regarding telephone procedure immediately prior to the
arrival of the plane. This procedure may be revised as we go
along but it is extremely important.
RESEARCH
Nixon-Lodge Headquarters
Advance Information for Campaign Appearances
This questionnaire is to be filled out and delivered to:
Jack Woolley
Room 305
1146 19th St., N.W.
Washington 6, D.C.
1) Location. Name of auditorium or other specific location. City, County.
2) Type of appearance and duration. Anticipated crowds (and size),
parades, demonstrations, etc.
3) Local features and color. Pertinent stories and historical incidents
which candidate might weave into his remarks. (No need for voting
records and other statistical data.)
(If more space is needed, please use blank sheet at end, numbering each
item.)
-2-
4) Federal facilities or projects in area: National Parks, military bases,
urban renewed projects, interstate highway program, etc. (Descriptive
information on condition or progress needed here.)
5) Impression of local economic status, recent economic trends, and
social developments. Principal industries. Names of companies
with major plants in area.
6) Recent local civic or political events and developments.
7) Personalities and names. (Not statewide Republican Party leaders,
elected officials, or nominees, not Congressmen or nominees, all of
those names are available in Washington). City officials and party
leaders. Important civic, business, labor leaders, etc., whom can-
didate should know about.
(If more space is needed, please use blank sheet at end, numbering
each item.))
- -3-
8)
Democrats. Names of candidates. Strength and vitality of local
Democratic organization and campaign. Past or future appearances
of Democratic candidates in area. Nature and effect of those appear-
ances.
9) General political picture. Overall leanings in area and state. Most
important issues. Local forecast of election.
10) Any additional information which might be helpful in briefing candidates.