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    "title": "WHSF: Returned, 46-28",
    "description": "This file contains:\n\nAdvance Man's Instructions: Itinerary. 1 page. [Form], n.d.\n\nAdvance Man's Initial Contact Sheet. 1 page. [Form], n.d.\n\nAdvance Man's Local Contact Sheet. 2 pages including duplicate. [Form], n.d.\n\nLetter List. 4 pages including duplicates. [Form], n.d.\n\nName and addresses of those participating in Vice President and Ambassador's visit. 10 pages including duplicates. [Form], n.d.\n\nHotel Information. 2 pages including duplicate. [Form], n.d.\n\nCar Assignment Sheet. 5 pages including duplicates. [Form], n.d.\n\nNixon 1960 Campaign Tour: Instructions for Motorcade Chairman. 8 pages including duplicates. [Memo], n.d.\n\nNixon-Lodge 1960 Campaign Tour: Motorcade Driver Instructions. 15 pages including duplicates. [Memo], n.d.",
    "citationUrl": "https://catalog.archives.gov/id/26127326",
    "collections": [
        "Richard M. Nixon's Returned Materials Collection",
        "Returned White House Special Files"
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    "ocrText": "Richard Nixon Presidential Library\nWhite House Special Files Collection\nFolder List\nBox Number Folder Number Document Date Document Type Document Description\n46\n28\nn.d.\nForm\nAdvance Man's Instructions: Itinerary. 1 page.\n46\n28\nn.d.\nForm\nAdvance Man's Initial Contact Sheet. 1 page.\n46\n28\nn.d.\nForm\nAdvance Man's Local Contact Sheet. 2 pages\nincluding duplicate.\n46\n28\nn.d.\nForm\nLetter List. 4 pages including duplicates.\n46\n28\nn.d.\nForm\nName and addresses of those participating in\nVice President and Ambassador's visit. 10\npages including duplicates.\n46\n28\nn.d.\nForm\nHotel Information. 2 pages including\nduplicate.\nThursday, May 31, 2007\nPage 1 of 2\nBox Number Folder Number\nDocument Date\nDocument Type\nDocument Description\n46\n28\nn.d.\nForm\nCar Assignment Sheet. 5 pages including\nduplicates.\n46\n28\nn.d.\nMemo\nNixon 1960 Campaign Tour: Instructions for\nMotorcade Chairman. 8 pages including\nduplicates.\n46\n28\nn.d.\nMemo\nNixon-Lodge 1960 Campaign Tour:\nMotorcade Driver Instructions. 15 pages\nincluding duplicates.\nThursday, May 31, 2007\nPage 2 of 2\nTo be filled in by Office\nNIXON/LODGE\n4 copies\nCity\nDate\nADVANCE MAN'S INSTRUCTIONS\nITINERARY:\nArrival Time\nFlexible?\nTransp.\nDeparture Time\nFlexible?\nTransp.\nPrincipal Event\nTime\nPlace\nContact\nSecondary events or possibilities (whether or not committed)\nEvent\nTime\nPlace\nContact\nStatus\n1.\n2.\n3.\n4.\n5.\nINSTRUCTIONS:\nPress Conference?\nLocation\nHotel Accommodations - Standard?\nOther\nRecommended Hotel?\nNo. of Press\nTV Plans\nField Rally Director\nVoices for Nixon\nYes/No\nTV Advance Man\nYes/No\nName\n1. A.M.\n2.\nPhone file\n3. Office\n4. Party\nTo be filled in by Office\nNIXON/LODGE\n4 copies\nCity\nDate\nADVANCE MAN'S INITIAL CONTACT SHEET\nName\nBus. Phone\nRes. Phone\nKEY POLITICAL\nOVERALL CHAIRMAN\nSECRET CERVICE\nCOURTECY (Have each send briefing memo to Office)\nState Chairman\nNatl. Comm. Man\nNatl. Comm. Woman\nGovernor/cand.\nSenator/cand.\nSenator/cand.\nCongressman\nLCCAL LEADER: (Fill in on schedule - invite participation by their people)\nVolunteers Chairman\n:\nNegro\nJewish\nNationalities\nCollege Youth\n1. A.M.\n2. Phone file\n3. Office\n4. Party\nNLACN / LODGE\nTo be filled in by A.M.\nDate\n1 copy\nCity\nPhone info. to office\nADVANCE MAN'S LOCAL CONTACT SHEET\nName\nBus. Phone\nRes. Phone\nCHAIRMAN:\nPublicity\nPress Facilities\nRadio & T.V. Facil.\nAirport or r.r. facil.\nGreeting Committee\nMotorcade\nHotel Arrangements\nMeeting Arrangements\nLocal Man to assist\ntraveling staff\nMISCELLANEOUS:\nLocal P.R. firm\nMgr. of auditorium or\nother meeting place\nto be used.\nContact at local\nAdvt. agency,\nif employed\nAudio Man\nTo be filled in by A. M.\nNixon Lodge\n1 copy\nCity\n(Phone or Mail Info. to office) LETTER LIST\nDate\nFunction\nFull Name\nMailing Address\nLocal Committee Chairmen\nOverall\nPublicity\nPress\nRadio-TV\nAirport Arr.\nGreeting Com.\nMotorcade\nHotel Arr.\nMtg. Arr.\nLocal Facilities\nPolice Chief\nAirport Mgr.\nAirlines Op. Mgr.\nHotel Manager\nProgram Participants\nM. C.\nBandleader\n(Name of Pand)\nNational Anthem\nInvocation\nBenediction\nColor Guard\nPledge Allegiance\nIntro RN\nMotorcade\nFull Name\nddress\nDrivers\nDonors\nNIXON/LODGE\nCity\nDate\nMr. Chairman:\nIn order to insure that proper recognition is given to all those who are\nparticipating in the arrangements for Vice President Nixon's or Ambassador\nLodge's visit, we would greatly appreciate your listing all the people working\non or with your committee.\nPlease be sure to give full name and complete mailing address.\nPlease return this form, when completed, to\nnot later than the day before the visit. If you need more space, please attach\nextra pages.\nActivity:\n(Motorcade, Press Arrangements, Program, etc.)\n(TYPE OR PRINT CLEARLY)\nFull Name\nMailing Address\n(example) Mrs. Ralph Johnson\n3071 Main St., Midtown, Georgia\nChairman\nChairman's Mailing Address\nTo be filled in by A. M.\nNIXON\n(Phone info. to office -\nDate\nOffice will prepare 30 copies for party)\nCity\nHOTEL INFORMATION\nName of Hotel\nPhone No.\nAddress\nManager\nAsst. Manager\nOther\nRoom Assignments\n(Assign rooms in order listed - starting with VP suite -\nwhen possible)\nRoom No.\nOccupant\nRoom No.\nOccupant\n1.\nV.P. & Mrs. Nixon\n16.\nRichard Bean\n2.\nS.S. - Sherwood & Golden\n17.\nDr.\n3.\nJ. D. Hughes\n18.\n4.\nRobt. Finch / Pat Gray\n19.\nSenator\n5.\nHerbert Klein\n20.\nCab. Offcr.\n6.\nJames Shepley\n21.\nReception Rm. (Near\nelevator lobby and/or check point)\n7.\nH. R. Haldeman\n22.\n8.\nRose Mary Woods\n23.\n9.\nOffice\n24.\n10.\nSecretary\n25.\n11.\nSecretary\n26.\nEverett Hart\n12.\nHenry Hyde\n27.\nTV Advance Man\n13.\nAdvance Man\n28.\nEd McDaniel\n14.\nDale Grubb\n29.\nSteno-type\n15.\nJack Drown\n30.\nCAR ASSIGNMENT SHEET\nCITY\nDATE\nCAR NUMBER P\nCAR NUMBER 7\nDriver:\nDriver:\nPassengers: Traveling Photographers\nPassengers:\nCAR NUMBER I.\nDriver:\nPassengers:\nCAR NUMBER 8\nDriver:\nPassengers:\nCAR NUMBER 2\nDriver:\nPassengers: Security Personnel\nCAR NUMBER 3\nDriver:\nPassengers: Wire Services\nCAR NUMBER 9\nDriver:\nCAR NUMBER 4\nPassengers:\nDriver:\nPassengers: Press Bus\nCAR NUMBER 5\nDriver:\nPassengers:\nCAR NUMBER 10\nDriver:\nPassengers: (Staff)\nCAR NUMBER 6\nDriver:\nPassengers:\nCAR NUMBER S-1\nDriver:\nPassengers: Staff\nCAR NUMBER S-2\nDriver:\nPassengers: Staff\n1 - Motorcade Chairman\n2 - Secret Service\nNIXON 1960 CAMPAIGN TOUR\nInstructions for Motorcade Chairman\nYou have one of the most important assignments for the Nixon visit. The over-\nall effect of the visit, both locally and nationally, will depend to a large measure\non the efficiency of the motorcade operation.\nPlease read these instructions carefully and follow them without exceptions (un-\nless cleared with the Vice President's representative). They are based on the\ncollective experience of operating many motorcades and have been found to\nassure the best possible results.\nYou are responsible for the provision and direction of cars and drivers for the\nofficial party during the entire visit - as well as for the transportation of baggage\nand equipment to and from the hotel.\nMOTORCADE LINEUP.\nCar No. P: Photographers' car\nOpen convertible for travelling photographers - ahead of Vice President's car.\nSigns on both sides \"Press Photographers\".\nIn case of additional local photographers, it is O. k. to use a flatbed stake\ntruck instead of the car.\nCar No. 1: The Vice President and Mrs. Nixon\nDriver furnished by Secret Service. Front seat occupied by driver,\nNixon aide and Secret Service Agent.\nVice President and Mrs. Nixon will occupy back seat. No other passengers.\n:,\nUse four-door sedan- -- unless convertible specified,\nSigns on both sides - \"Pat and Dick Nixon\".\nCar No. 2: Security Car\nCar and driver furnished by Secret Service\nNo passengers other than security personnel as specified by Secret Service\nNo signs.\nCar No. 3: Wire Services\nFor travelling wire service reporters only. No local press.\nSigns on both sides \"Press\".\nCar No. 4: Press bus\nFor traveling-and local press.\n-\nIf necessary - use more than one bus - numbered 4A, 4B, etc.\nSigns on both sides - \"Press\".\nCars Nos. 5, 6, 7, and 8: Local candidates and VIP's\nMaximum of four cars.\nWhere appropriate, signs should be used to identify occupants.\n- 2 -\nInstructions for Motorcade Chairman\nCar No. 9: Local Staff\nLocal arrangements personnel who must travel with motorcade\nNo sign\nCar No. 10: Nixon staff\nNo sign\nExtra car for staff or reserve\nMotorcade is limited to total of 10 numbered cars, plus extra buses if\nneeded and photo car.\nThree additional cars are required for Nixon staff use:\nCar No. A - - Advance car\nPreferably a marked police car with radio, siren and police driver\nTo be used by Advance Man to precede motorcade\nCars Nos. S-1 and S-2: Staff cars\nPlain four-door sedans\nTo transport staff other than in motorcade\nAvailable during entire visit for Nixon staff use only.\nThese cars may not be used at all times - but must be available. If not used\non one leg of trip should follow at tail end of motorcade to be available at\nnext stop. They should be prepared to operate at direction of Nixon staff\nmembers. No particular people of staff are assigned to specific cars, as\nneeds change.\nCARS:\n1. The cars should all be in good running condition and should be carefully\npre-checked. Four-door sedans should be used, unless convertibles\nspecified, with full gas tanks.\n2. Please do not use brand new cars. Instead, use cars with at least 1, 000\nmiles on them. New cars create a number of problems including over-\nheating, insurance problems, the fact that they have not been sufficiently\nchecked out and broken in, danger of mechanical failure.\n3. Be sure the tops work on all convertibles as it is sometimes necessary\nto put up the tops.\n4. Each car should be decorated and numbered - with small cards in both\nlower right and left corners of the windshield.\n- 3 -\nInstructions for Motorcade Chairman\nDRIVERS:\n1.\nDriver for the Vice President's car will be furnished by the Secret\nService.\n2. Drivers for the other cars should be young people fully familiar with\nthe local area and entirely capable of handling an automobile in traffic\nand motorcade formation.\n3. Each driver should be at the wheel of his automobile, with motor running\nand headlights on, at least five minutes before scheduled departure time.\nThis applies to arrival and departure in the city and all stops during the\nvisit. This is necessary even if the drivers have to leave a meeting or\nrally before it is concluded in order to arrive at their designated sta-\ntion.\nPlease strongly emphasize the importance of the drivers being ready\nto proceed at the appointed time - with motors running and lights on.\n4. The drivers must leave the keys in their cars at all times. The keys\nshould never be removed. This is necessary because we may have to\nget into the trunk of a car - or move it when the driver is not readily\navailable.\n5. You - or someone designated by you - must be with the cars at all times\nduring the entire period of the visit. This is because it is sometimes\nnecessary to make a quick change in plans and we must have a pre-\ndetermined point of contact.\n6. All of the drivers should stay together -- and if they go into the meeting\nor to eat - they should keep their location known to you or the man\nremaining with the cars - so they can be quickly located if necessary.\nPROCEDURE:\n1. Motorcade cars should be lined up at the airport - checked and ready to\ngo - one hour ahead of scheduled time.\n2. At all times, the cars should be lined up in proper numerical order --\nboth when moving and when parked.\n3. All persons riding in the motorcade, except Nixon staff, should be\nassigned to specific car numbers and remain in these cars.\n- 4 -\nInstructions for Motorcade Chairman\n4. Arrangements for police escort and other security provisions will be\nhandled by the Secret Service.\n5. It is extremely important that the entire motorcade remain together and\nin order at all times. For this reason, drivers should be instructed\nto move their cars with the motorcade as soon as the car ahead of them\nmoves. They are not to wait for passengers or delay for conversations,\netc. Once a motorcade gets split up, it is very difficult to get it back\ntogether. For this reason also, drivers should remain at the wheel of\ntheir cars - not get out to help passengers in.\n6. During parking periods, vehicles should be lined up bumper to bumper.\nBAGGAGE:\n1. A closed truck will be needed to transport baggage and equipment to and\nfrom the hotel.\n2. You will be advised as to the times this truck should be on hand -- and where.\nThank you very much for taking on this job. Your help is greatly appreciated.\nNIXON-LODGE 1960 CAMPAIGN TOUR\nMotorcade Driver Instructions\nYou have a very important part in the overall success of the visit of Vice President\nNixon or Ambassador Lodge. Please read these instructions carefully and carry\nthem out to the best of your ability.\n1. Be certain you are completely familiar with your assigned car and its equip-\nment prior to the actual motorcade. This applies especially to convertibles --\nbe sure the top works. Check to be sure the gas tank is full and the tires are\nin good condition.\n2. The motorcade chairman or other individual will give you a set of identical\nnumbers for the lower right and left corners of the windshield. Be sure to\nhave these placed securely.\n3. Each driver should be at the wheel of his automobile -- with motor running &\nheadlights on, at least 5 minutes before scheduled departure time. This ap-\nplies to arrival and departure in the city and all stops during the visit. This\nis necessary even if you have to leave a meeting or rally before it is concluded\nin order to arrive at the designated station.\n4. All drivers must leave the keys in their cars at all times. The keys should\nnever be removed. This is necessary because we may have to get into the\ntrunk of the car or move it when the driver is not readily available.\n5. All of the drivers should stay together -- and if they go into a meeting or to\neat they should keep their location known to the motorcade chairman or the\nman remaining with the cars -- so they can be quickly located if necessary.\n6. Motorcade cars should be lined up at the airport checked and ready to go --\none hour ahead of scheduled arrival time.\n7. At all times, the cars should be lined up in proper numerical order -- both\nwhen moving and when parked. During parking periods the cars should be\nbumper-to-bumper.\n8. It is extremely important that the entire motorcade remain together and in\norder at all times. For this reason, always move your car with the motorcade\nas soon as the car ahead of you moves. Do not wait for passengers or delay\nfor conversations, etc. Once a motorcade gets split up, it is very difficult to\nget it back together. For this reason also, you should remain at the wheel of\nyour car -- don't get out to help passengers in.\n9. Give full time and attention to the operation of your car while the motorcade\nis moving. Vehicles in the motorcade must maintain a minimum but safe'\ndistance from the vehicle in front, usually 2 car lengths in the city and 3 car\nlengths on the open road or highway.\n10. If you are assigned to drive one of the cars not regularly scheduled in the\nmotorcade (S-1, S-2) please take your instructions only from a Nixon or Lodge\nstaff member wearing an identification badge. If no one is in your car or\nhas asked you to remain behind move with the motorcade at the tail end\nto the next stop. You may be needed there.\nYour cooperation and assistance are greatly appreciated."
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