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This file contains:
Memo to Advance Men. Re: Train Advancing. 5 copies only 1 Scanned. [Memo], 10/15/1960
To: Advance Men. From: George Rogers. Re: Sample swatches of material represent types of drapery material which can be used for background drops for TV appearances. 4 Copies only 1 Scanned. [Memo], 9/20/1960
To: All Adanvance Men. From: Ed McDaniel, Vice President Nixon Staff. Re: Equipment needed for appearances. 3 Copies only 1 Scanned. [Memo], n.d.
To: Bob Wilson From: Bob Haldeman. Re: Kits for Adavnce Men. 1 Page. [Memo], 9/20/1960
Memo To: Advance Men From: Ed Terrar. Re: Instructions from the Motorcade Chairmen. 1 Page. [Memo], 9/7/1960
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with Washington from Airport. 1 Page. [Memo], 9/11/1960
Re: Telephone Services for Press and Party on Campaign Trips of Vice President Nixon and Ambassador Lodge. 2 Pages. [Memo], n.d.
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communcations to the Office. 2 Pages. [Memo], 8/31/1960
Hotel Information Form. Blank. 2 Pages. [Form], n.d.
Nixon-Lodge 1960 Campaign Tour Motorcade Driver Instructions. Attached: Blank Car Assignment Sheet. 2 Pages. [Memo], n.d.
Lodge 1960 Campaign Tour Instructions for Motorcade Chairman. 2 Copies only 1 Scanned. 8 Pages. [Memo], n.d.
Advance Man's Local Contact Sheet. Blank. 1 Page. [Form], n.d.
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with Washington from Airport. Duplicate Copy Not Scanned. 1 Page. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Meetings. 1 Page. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Press. 1 Page [Memo], 9/11/1960
Memo To: Advance Men From: bob Haldeman. Re: Motorcade Instructions. 2 Copies only 1 Scanned. 4 Pages. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with washington from Airport. Duplicate copies not scanned. 2 Pages. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Meetings. Duplicate Copies not scanned. 2 Pages. [Memo], 9/11/1960
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26127346
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WHSF: Returned, 47-10
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document
citationUrl
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1
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id
26127346
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document
title
WHSF: Returned, 47-10
description
This file contains:
Memo to Advance Men. Re: Train Advancing. 5 copies only 1 Scanned. [Memo], 10/15/1960
To: Advance Men. From: George Rogers. Re: Sample swatches of material represent types of drapery material which can be used for background drops for TV appearances. 4 Copies only 1 Scanned. [Memo], 9/20/1960
To: All Adanvance Men. From: Ed McDaniel, Vice President Nixon Staff. Re: Equipment needed for appearances. 3 Copies only 1 Scanned. [Memo], n.d.
To: Bob Wilson From: Bob Haldeman. Re: Kits for Adavnce Men. 1 Page. [Memo], 9/20/1960
Memo To: Advance Men From: Ed Terrar. Re: Instructions from the Motorcade Chairmen. 1 Page. [Memo], 9/7/1960
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with Washington from Airport. 1 Page. [Memo], 9/11/1960
Re: Telephone Services for Press and Party on Campaign Trips of Vice President Nixon and Ambassador Lodge. 2 Pages. [Memo], n.d.
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communcations to the Office. 2 Pages. [Memo], 8/31/1960
Hotel Information Form. Blank. 2 Pages. [Form], n.d.
Nixon-Lodge 1960 Campaign Tour Motorcade Driver Instructions. Attached: Blank Car Assignment Sheet. 2 Pages. [Memo], n.d.
Lodge 1960 Campaign Tour Instructions for Motorcade Chairman. 2 Copies only 1 Scanned. 8 Pages. [Memo], n.d.
Advance Man's Local Contact Sheet. Blank. 1 Page. [Form], n.d.
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with Washington from Airport. Duplicate Copy Not Scanned. 1 Page. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Meetings. 1 Page. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Press. 1 Page [Memo], 9/11/1960
Memo To: Advance Men From: bob Haldeman. Re: Motorcade Instructions. 2 Copies only 1 Scanned. 4 Pages. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Telephone Communications with washington from Airport. Duplicate copies not scanned. 2 Pages. [Memo], 9/11/1960
Memo To: Advance Men From: Bob Haldeman. Re: Meetings. Duplicate Copies not scanned. 2 Pages. [Memo], 9/11/1960
citationUrl
collections
Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number
Folder Number
Document Date
Document Type
Document Description
47
10
10/15/1960
Memo
Memo to Advance Men. Re: Train
Advancing. 5 copies only 1 Scanned.
47
10
9/20/1960
Memo
To: Advance Men. From: George Rogers.
Re: Sample swatches of material represent
types of drapery material which can be used
for background drops for TV appearances. 4
Copies only 1 Scanned.
47
10
n.d.
Memo
To: All Adanvance Men. From: Ed
McDaniel, Vice President Nixon Staff. Re:
Equipment needed for appearances. 3
Copies only 1 Scanned.
47
10
9/20/1960
Memo
To: Bob Wilson From: Bob Haldeman. Re:
Kits for Adavnce Men. 1 Page.
47
10
9/7/1960
Memo
Memo To: Advance Men From: Ed Terrar.
Re: Instructions from the Motorcade
Chairmen. 1 Page.
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Telephone Communications
with Washington from Airport. 1 Page.
Wednesday, June 20, 2007
Page 1 of 3
Box Number Folder Number Document Date
Document Type
Document Description
47
10
n.d.
Memo
Re: Telephone Services for Press and Party
on Campaign Trips of Vice President Nixon
and Ambassador Lodge. 2 Pages.
47
10
8/31/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Telephone Communcations
to the Office. 2 Pages.
47
10
n.d.
Form
Hotel Information Form. Blank. 2 Pages.
47
10
n.d.
Memo
Nixon-Lodge 1960 Campaign Tour
Motorcade Driver Instructions. Attached:
Blank Car Assignment Sheet. 2 Pages.
47
10
n.d.
Memo
Lodge 1960 Campaign Tour Instructions for
Motorcade Chairman. 2 Copies only 1
Scanned. 8 Pages.
47
10
n.d.
Form
Advance Man's Local Contact Sheet. Blank.
1 Page.
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Telephone Communications
with Washington from Airport. Duplicate
Copy Not Scanned. 1 Page.
Wednesday, June 20, 2007
Page 2 of 3
Box Number Folder Number
Document Date
Document Type
Document Description
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Meetings. 1 Page.
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Press. 1 Page
47
10
9/11/1960
Memo
Memo To: Advance Men From: bob
Haldeman. Re: Motorcade Instructions. 2
Copies only 1 Scanned. 4 Pages.
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Telephone Communications
with washington from Airport. Duplicate
copies not scanned. 2 Pages.
47
10
9/11/1960
Memo
Memo To: Advance Men From: Bob
Haldeman. Re: Meetings. Duplicate Copies
not scanned. 2 Pages.
Wednesday, June 20, 2007
Page 3 of 3
October 15, 1960
MEMORANDUM TO ADVANCE MEN
RE: TRAIN ADVANCING
There are, of course, a number of special requirements involved in advance
arrangements for the train. In general, train stops will fall into three categories:
1. Whistle-stop speech from rear platform of train.
2. Off-train station rally speech from railroad station or platform
built near train tracks.
3. Off-train, downtown rally motorcade from train to auditorium or
other point for speech.
Other than the general provisions covered below, an off-train downtown
rally is set up about the same as a regular campaign stop from an airplane. The
train pulls into the station and the party moves to cars to drive to the hotel or meeting
place. The station should, of course, be decorated and there should be a crowd and
a band just as at an airport.
Off-train station rallies:
The train should stop at a pre-determined point so that the official party can
move from the rear car to the platform as quickly as possible. The Vice President
will leave the train and take his place on the platform as soon as the train stops. He
should be introduced as quickly as possible get the preliminary program over
before the train arrives and have the band play to fill the interval.
There must be a press section with tables, phones, etc., the same as at an
ordinary rally. Be sure that the members of the press are able to move from their
cars at the forward part of the train back to the press tables.
At conclusion of speech, the party will return directly to the train and leave
for the next stop.
Whistle-stops:
These will be the most frequent train stops and require some special arrange-
ments. The train should be stopped so that the rear platform is in the best position
for the VP's speech. This is done, with the cooperation of local railroad people, by
placing a stake at the point where the engineer is to stop the engine calculating
the length of the train from there back to the speaking point. Your job is to decide
on position of rear platform. RR men will do the rest.
Location should be determined on the basis of the best place to assemble a
crowd.
The rear platform of the train will serve as the speaker's platform and
the local MC should be prepared to step right up onto this platform to introduce the
top dignitaries. Then the top state or local candidate should introduce the VP who
will come out to the platform from the door to his car.
The number of candidates and officials to be introduced should be held to an
absolute minimum. Do not go below candidates for Congress. If there is a Republican
mayor, he should be introduced or perhaps serve as MC.
The group to be introduced should wait at the foot of the steps to the rear
platform and as each name is called, the individual goes up on the platform, waves,
then down the other side. Only two or three people should remain on the platform
when the VP comes out to speak. There isn't room for any more.
- 2 -
Immediately at the conclusion of the speech, the train will pull out -- so
any presentations should be made before the speech, as soon as the VP comes out.
There should, of course, be a band and decorating in the area.
For safety of the crowd, it is essential to provide rope barriers around the
rear car of the train per the following diagram.
6'
Sleepers/
/
Diner
/
/
VIP
:/
/
Staff
/
/
Staff
/
-
-
RN
12'
Ehter
Leave
Phones
The rope across the back is, of course, a drop line and is put in place
as soon as the train has pulled into position - before the crowd is allowed to fill in
behind the train on the tracks. There must be a 6-foot lane kept clear on both sides
of the rear car for its full length -- and a 12-foot area kept clear behind the rear of
the train.
Local railroad officials will generally be happy to provide ropes and stanchions
for the above purpose.
No press tables are required. The press will stand inside the secured area.
Phones should be provided within easy access -- either LD terminal on tables along-
side the train forward of the rear car or pay booths in the same location, or both.
Advancing for whistle-stops is generally simpler than for regular rallies
since no motorcades or hotels are involved. Be sure, however, that the location
for the stop is carefully selected; that the publicity is given great emphasis; and
that everything is done to insure a big crowd and lots of color. All the basic crowd-
building ideas should be used - plus any others you think of.
The train will carry its own PA and speaker system - so this does not need
to be provided on the ground.
General Provisions:
It is customary on the campaign train to let a group of dignitaries from stop
B board the train at stop A and ride into their area with the VP. A VIP lounge car is
provided for this purpose. The group to board the train must never total more than
40 persons. This will include some state officials who will ride all the way through
their state. Clear with the office before setting a number to board at any stop.
The local committee must provide numbered credentials to those who are
to board the train. They will also have to provide one-way transportation to the
preceding stop. It should be clearly understood in advance that only those with
proper credentials and only the number approved will be permitted to board.
Refreshments will be available to traveling VIP's. Have a local committee member
check the VIPs on.
Basic contact with the railroad is the sration-master at each stop.
September 20, 1960
TO: ADVANCE MEN
FROM: George Rogers
The enclosed sample swatches of material represent types
of drapery material which can be used for background drops
for TV appearances. This is for your information SO that should
any discussion arise on the proper backdrop for any TV appearance
you will be familiar with the various fabrics.
MEMORANDUM
TO:
All Advance Men
FROM: Ed McDaniel, Vice President Nixon Staff
1. There should be at least six (6) horns (speakers) of
25 to 30 watt capacity each for all outside speaking
engagements.
2. There should be at least two )2) sixty (60) watt
amplifiers.
3. There should be two (2) microphones on the speakers
stand for the P. A. System. The microphones should
be directional type.
September 20, 1960
TO: Bob Wilson
FROM: Bob Haldeman
Complete kits for each visit must be sent to Advance Men
as soon as he is assigned to a city. This is imperative.
Do not wait until they ask for it. They carry only a small
supply of reserve materials.
MEMORANDUM
September 7, 1960
TO: Advance Men
FROM: Ed Terrar
Instructions to the Motorcade Chairmen state that
car number one is to be a "4-door sedan unless con-
vertible specified". Substitute the following: "Use
a convertible at all times unless a 4-door sedan is
specified".
In this instance you should be sure that the top
to the convertible does function since, for long rides
through the open country or in inclement weather, it
will be necessary to bring up the top.
With respect to the signs on both sides, it is
strongly urged that the signs be of thin white paper
and that an extra-wide tape be used to attach them to
the doors.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: Telephone Communications with Washington from Airport
You, as the Advance Man, will of course, be at the Airport prior to the
expected arrival of the candidate's party
usually approximately one
hour ahead. From now on, for all stops, please follow the procedure out-
lined below:
As soon as you arrive at the Airport, locate:a convenient telephone
preferably one that is out near the landing strip or has a view of the
landing strip. In many cases, the telephone company. will have set
up press phones right in the area where the plane is to park. These
will be located in a good spot for this purpose. In some instances,
we will have ged with the Telephone Company to provide a special
phone for your use on a long cord
this is true in the case of
Minneapolis and Peoria in the first week. If this phone is there, use
it.
Call the Research Division in Washington at FEderal 8-9411 X. 580
or REpublic 7-7950. Ask for Dave Colwell, Pat Endress or George
Grassmuck. They will be expecting your call and will pass on to you,
any late news or campaign developments which need to be transmitted
immediately to the Press Secretary upon arrival.
At the time of this call
an hour before arrival time
give the
phone number of the phone you are using, to the person you talk
with in Washington so they can call you back if there are any developments
between that time and the actual arrival time. Make sure that one of
your local committee people remains at that phone to receive a call if
it does come in, and to get you so you cantake the information.
Upon arrival of the plane, locate Herb Klein or Dick Bean immediately
when the Press plane lands and pass this briefing information on to them.
If Klein is not on the press plane, be sure to reach him immediately
upon the arrival of the candidate's plane and give him the information
also.
In those cases where the special phone with the long cord is provided,
you should determine from Grassmuck on your first call, whether he
will want to talk directly to Klein upon arrival of the party. If he does
want to, place a call to Grassmuck, as scon as the plane taxis up to
position so that Herb can immediately get on the phone when the door opens.
TELEPHONE SERVICES FOR PRESS AND PARTY ON CAMPAIGN TRIPS
OF VICE PRESIDENT NIXON AND AMBASSADOR LODGE
The Bell System has designated two men to coordinate the above
services at all stops in Bell System territory. Coordinates have been
established at 55 points to act on their instructions. An occasional
stop will be made in independent telephone company locations. These same
men can help through their contacts even in such locations. After advance
men have determined locations where telephones for press or party are
needed, they should call collect to the representatives designated below
to have the services cared for.
Designated Telephone Representatives
For Mr. Nixon:
S. F. (Les) Tremayne - Business telephone: Washington, D.C., EX 2-5163.
Residence telephone: (outside business hours)
Washington, D.C., OL 6-1362.
For Mr. Lodge:
Robert (Bob) Brown -
Telephone contact numbers same as above (until
you are advised of residence number to be es-
tablished later).
(Each telephone representative will serve as alternate for the other.)
TELEPHONE SERVICES FOR CAMPAIGN TRIPS
Some items to be considered
1. As much advance notice as possible to these telephone representatives
will aid the maximum effort, particularly for the extensive facilities
needed by the press.
2. Every location where the press will have time to file material should
be indicated.
3. Services that can be made available for the press include:
a. coin telephones in booths (for reporters who tape record their
reports).
b. coin telephones without booths.
C. coin telephones in mobile trucks and trailers for remote loca-
tions (not available everywhere).
d. regular telephone instruments terminated on the toll board
(LD terminals) - a special arrangement in lieu of public tele-
phones which speeds long distance calls made collect or with
telephone credit cards.
A blending of the above facilities should care for
press needs and it is planned to provide a sufficient
number of lines to cover both traveling and local
press. (Press services are public telephone facili-
ties and provided without charge by the Bell System.)
4. Services ordered for the traveling candidates and their staffs will be
billed by the local telephone company. Advance men will have to deter-
mine who will be billed for the billable services in accordance with
campaign headquarters policies and give this information to the tele-
phone representatives. The local telephone companies may wish to
verify acceptance of the service charges by local parties to be billed.
5. It is anticipated that the candidate's party may require one or more
non-published lines at overnight stops in addition to normal hotel
communications. An extension of one of these lines in the candidate's
suite can be installed without a bell so he can make or receive calls
when needed with minimum disturbance.
6. In motorcades, an unmarked telephone company auto with mobile telephone
service can be provided for en-route contact (incoming and outgoing calls).
This service is a "party line" with other subscribers but may prove use-
ful in an emergency.
take
August 31, 1960
TO: ADVANCE MEN
FROM: Bob Haldeman
RE: Telephone communications to the Office
The attached list of phone numbers will provide you with most of the basic
numbers you will need. As others are added, we will notify you.
The two basic phone numbers for reporting in from the field are:
NIXON schedule - FEderal 8-4920
LODGE schedule - FEderal 8-4925
These two lines are inter-connected so a call can be switched from one to
the other if desired. Chris O'Polka can be reached on either line, but
FEderal 8-4920 rings by her desk.
All of these lines are direct outside lines and do not go through the switch-
board. You can also reach any of the people in scheduling or trip planning
through the National Committee switchboard by calling NAtional 8-6800 or
through the Nixon-Lodge Campaign Headquarters switchboard by calling
FEderal 8-9411. All members of the regular campaign staffs can be reached
through the latter numbers.
In reporting in from the field, you should use the first two numbers given
above whenever possible.
Unless it is essential that you talk with one of the men, it will be much
better for you to leave a message with one of the girls who answer the phone
or to dictate whatever information you have to turn in, to her. You can be
sure all incoming messages will be quickly processed and answers will
be available for you as soon as possible
hopefully, the next time you call.
Please use the same address for all mailings to the Washington Office,
as shown on the attached sheet.
PHONE NUMBERS
NIXON SCHEDULE
FEderal 8-4920
Bob Wilson
(r) OL 4-0347
Jack Woolley
(r) EM 3-7674
or WO 6-6400 Rm. 26
LODGE SCHEDULE
FEderal 8-4925
Jack MacKenzie
(r) EL 6-5139
Jay Jex
(r) RE 6-6282
*********
Republican National Committee
......
NAtional 8-6800
Nixon-Lodge Headquarters
FEderal 8-9411
*********
Mailing Address:
Nixon-Lodge Campaign Tour Headquarters
Room 303
1146 - 19th Street, N. W.,
Washington 7, D. C.
To be filled in by A. M.
NIXON
(Phone info. to office -
Date
Office will prepare 30 copies for party)
City
HOTEL INFORMATION
Name of Hotel
Phone No.
Address
Manager
Asst. Manager
Other
Room Assignments
(Assign rooms in order listed - starting with VP suite -
when possible)
Room No.
Occupant
Room No.
Occupant
1.
V.P. & Mrs. Nixon
16.
Richard Bean
2.
S.S. - Sherwood & Golden
17.
Dr.
3.
J. D. Hughes
18.
4.
Robt. Finch / Pat Gray
19.
Senator
5.
Herbert Klein
20.
Cab. Offcr.
6.
James Shepley
21.
Reception Rm. (Near
elevator lobby and/or check point)
7.
H. R. Haldeman
22.
8.
Rose Mary Woods
23.
9.
Office
24.
10.
Secretary
25.
11.
Secretary
26.
Everett Hart
12.
Henry Hyde
27.
TV Advance Man
13.
Advance Man
28.
Ed McDaniel
14.
Dale Grubb
29.
Steno-type
15.
Jack Drown
30.
To be filled in by A.M.
LODGE
(Phone information to office -
Date
Office will prepare 30 copies for party)
City
HOTEL INFORMATION
Name of Hotel
Phone No.
Address
Manager
Asst. Manager
Other
Room Assignments
(Assign rooms in order listed -
starting with Ambassador's suite - when possible)
Room No.
Occupant
Room No.
Occupant
1.
Ambassador & Mrs. Lodge 10.
Stephen May
2.
Thomas Jn McTiernan
11.
Serrell Hillman
3.
Edward F. Terrar
12.
A. . Charles McCarry
4.
Cammann Newberry
13.
C. Henry Glovsky
5.
Vincent P. O'Brien
14.
Reception Rm. (Near
elevator lobby and/or check point)
6.
Dr. Henry W. Wise, Jr.
15.
Bates Parlor
7.
Office
16.
William H. Bates
8.
Marge Acker
17.
Gerald Morrison
9.
Ann Carney
18.
Harold Lynch
NIXON-LODGE 1960 CAMPAIGN TOUR
Motorcade Driver Instructions
You have a very important part in the overall success of the visit of Vice President
Nixon or Ambassador Lodge. Please read these instructions carefully and carry
them out to the best of your ability.
1. Be certain you are completely familiar with your assigned car and its equip-
ment prior to the actual motorcade. This applies especially to convertibles --
be sure the top works. Check to be sure the gas tank is full and the tires are
in good condition.
2. The motorcade chairman or other individual will give you a set of identical
numbers for the lower right and left corners of the windshield. Be sure to
have these placed securely.
3. Each driver should be at the wheel of his automobile with motor running &
headlights on, at least 5 minutes before scheduled departure time. This ap-
plies to arrival and departure in the city and all stops during the visit. This
is necessary even if you have to leave a meeting or rally before it is concluded
in order to arrive at the designated station.
4. All drivers must leave the keys in their cars at all times. The keys should
never be removed. This is necessary because we may have to get into the
trunk of the car or move it when the driver is not readily available.
5. All of the drivers should stay together -- and if they go into a meeting or to
eat -- they should keep their location known to the motorcade chairman or the
man remaining with the cars so they can be quickly located if necessary.
6. Motorcade cars should be lined up at the airport -- checked and ready to go --
one hour ahead of scheduled arrival time.
7. At all times, the cars should be lined up in proper numerical order -- both
when moving and when parked. During parking periods the cars should be
bumper-to-bumper.
8. It is extremely important that the entire motorcade remain together and in
order at all times. For this reason, always move your car with the motorcade
as soon as the car ahead of you moves. Do not wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very difficult to
get it back together. For this reason also, you should remain at the wheel of
your car don't get out to help passengers in.
9. Give full time and attention to the operation of your car while the motorcade
is moving. Vehicles in the motorcade must maintain a minimum but safe'
distance from the vehicle in front, usually 2 car lengths in the city and 3 car
lengths on the open road or highway.
10. If you are assigned to drive one of the cars not regularly scheduled in the
motorcade (S-1, S-2) please take your instructions only from a Nixon or Lodge
staff member wearing an identification badge. If no one is in your car or
has asked you to remain behind -- move with the motorcade at the tail end
to the next stop. You may be needed there.
Your cooperation and assistance are greatly appreciated.
CAR ASSIGNMENT SHEET
CITY
DATE
CAR NUMBER P
CAR NUMBER 7
Driver:
Driver:
Passengers: Traveling Photographers
Passengers:
CAR NUMBER T.
Driver:
Passengers:
CAR NUMBER 8
Driver:
Passengers:
CAR NUMBER 2
Driver:
Passengers: Security Personnel
CAR NUMBER 3
Driver:
Passengers: Wire Services
CAR NUMBER 9
Driver:
CAR NUMBER 4
Passengers:
Driver:
Passengers: Press Bus
CAR NUMBER 5
Driver:
Passengers:
CAR NUMBER 10
Driver:
Passengers: (Staff)
CAR NUMBER s
Driver:
Passengers:
CAR NUMBER 3-1
Driver:
Passengers: Staff
CAR NUMBER S-2
Driver:
Passengers: Staff
1. Motorcade Chairman
2. Security Chairman
LODGE 1960 CAMPAIGN TOUR
Instructions for Motorcade Chairman
You have one of the most important a ssignments for the Lodge visit.
The overall effect of the visit, both locally and nationally, will depend
to a large measure on the efficiency of the motorcade operation.
Please read these instructions carefully and follow them without exceptions
(unless cleared with the Ambassador's representative). They are based on
the collective experience of operating many motorcades and have been
found to assure the best possible results.
You are responsible for the provision and direction of cars and drivers
for the official party during the entire visit - as well as for the trans-
portation of baggage and equipment to and from the hotel.
MCTORCADE LINEUP:
Car No. P: Photographer's Car
Open convertible for traveling photographers - ahead
of Ambassador's car.
Signs on both sides "Press Photographers".
In case of additional local photographers, it is OK to
use a flat bed stake truck instead of the car.
Car No. 1: The Ambassador and Mrs. Lodge.
Driver furnished by local committee. Preferably a plain
clothes police officer. Front seat occupied
by driver, and two Lodge aides.
Ambassador and Mrs. Lodge will occupy back seat.
No other passengers.
Use four-door sedan -- unless convertible specified.
Signs on both sides - "Ambassador and Mrs. Lodge."
Car No. 2: Wire services.
For traveling wire service reporters only. No local press.
Signs on both sides "Press".
Cars Nos. 3 and 4: Local candidates and VIP's
Where appropriate, signs should be used to identify occupants.
Car No. 5: Press bus
For traveling and local press and some of traveling staff.
If necessary - use more than one bus - numbered 4A, 4B, etc.
Signs on both sides - "Press".
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Cars Nos. 6, 7 and 8: Local candidates and VIP's
Maximum of three cars - use only if needed.
Where appropriate, signs to identify occupants.
Car No. 9: Local Staff
Local arrangements personnel who must travel with motorcade.
No sign.
Car No. 10: Lodge Staff.
No sign.
Extra car for staff or reserve.
Motorcade is limited to total of 10 numbered cars, plus extra buses
if needed and photo car.
Three additional cars are required for Lodge staff use:
Car No. A: Advance car
Preferably a marked police car with radio, siren and
police driver.
To be used by Advance Man to precede motorcade.
Cars Nos. S-1 and S-2: Staff cars
Plain four-door sedans.
To transport staff other than in motorcade.
Available during entire visit for Lodge staff use only.
These cars may not be used at all times but must be available.
If not used on one leg of trip - should follow at tail end of motorcade
to be available at next stop. They should be prepared to operate at
direction of Lodge staff members. No particular people of staff are
assigned to specific cars, as needs change.
CARC:
1. The cars should all be in good running condition and should be care-
fully pre-checked. Four-door sedans should be used, unless convertibles
specified, with full gas tanks.
2. Please do not use brand new cars. Instead, use cars with at least
1,000 miles on them. New cars create a number of problems including
overheating, insurance problems, the fact that they have not been suffi-
ciently checked out and broken in, danger of mechanical failure.
3. Be sure the tops work on all convertibles as it is sometimes necessary
to put up the tops.
4. Each car should be decorated and numbered with small cards in
both lower right and left corners of the windshield.
5. The trunk key for the Ambassador's car must be left in the lock at
all times.
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DRIVERS:
1. Driver for the Ambassador's car will be furnished by the local com-
mittee. Preferably a local plain clothes police officer.
2. Drivers for the other cars should be young people fully familiar with
the local area and entirely capable of handling an automobile in traffic
and motorcade formation.
3. Each driver should be at the wheel of his automobile, with motor run-
ning and headlights on, at least five minutes before scheduled departure
time. This applies to arrival and departure in the city and all stops
during the visit. This is necessary even if the drivers have to leave a
meeting or rally before it is concluded in order to arrive at their desig-
nated station.
Please strongly emphasize the importance of the drivers being
ready to proceed at the appointed time - with motors running and lights on.
4. The drivers must leave the keys in their cars at all times. The keys
should never be removed. This is necessary because we may have to get
into the trunk of a car - or move it when the driver is not readily avail-
able.
5. You - or someone designated by you must be with the cars at all
times during the entire period of the visit. This is because it is some-
times necessary to make a quick change in plans and we must have a
pre-determined point of contact.
6. All of the drivers should stay together - and if they go into the meet-
ing or to eat - they should keep their location known to you or the man
remaining with the cars - so they can be quickly located if necessary.
PROCEDURE:
1. Motorcade cars should be lined up at the airport - checked and ready
to go - one hour ahead of scheduled time.
2. At all times, the cars should be lined up in proper numerical order -
both when moving and when parked.
3. All persons riding in the motorcade, except Lodge staff, should be
assigned to specific car numbers and remain in these cars.
to Arrangements for police escort and other security provisions will be
coordinated with the security chairman and local police.
5. It is extremely important that the entire motorcade remain together
and in order at all times. For this reason, drivers should be in-
structed to move their cars with the motorcade as soon as the car
ahead of them moves. They are not to wait for passengers or delay
for conversations, etc. Once a motorcade gets split up, it is very
difficult to get it back together. For this reason also, drivers should
remain at the wheel of their cars not get out to help passengers in.
- 4 -
6. During parking periods, vehicles should be lined up bumper to bumper.
BAGGAGE:
1. fr closed truck will be needed to transport baggage and equipment to
and from the hotel.
2. You will be advised as to the times this truck should be on hand -
and where.
Thank you very much for taking on this job. Your help is greatly
appreciated.
NLKON / LODGE
To be filled in by A.M.
Date
1 copy
City
Fhone info. to office
ADVANCE MAN'S LOCAL CONTACT SHEET
Name
Bus. Phone
Res. Phone
CHAIRMAN:
Publicity
Press Facilities
Radio & T.V. Facil.
Airport or r.r. facil.
Greeting Committee
Motorcade
Hotel Arrangements
Meeting Arrangements
Local Man to assist
traveling staff
MISCELLANEOUS:
Local P.R. firm
Mgr. of auditorium or
other meeting place
to be used.
Contact at local
Advt. agency,
if employed
Audio Man
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: MEETINGS
The following points relating to meetings should be inserted in the Advance
Man's Manual in the appropriate place:
1,
Be sure the lectern is sturdy so the candidate can lean on it and can
support himself by so doing. Don't let them use a wobbly, poorly-based
lectern.
2.
The standard entrance for the Vice President and Mrs. Nixon should be
after he is introduced and this introduction should be immediately prior
to his speaking. In other words, the Emcee introduces the Vice President;
he and Mrs. Nixon enter the hall, take their chairs, Mrs. Nixon takes
her seat and the Vice President immediately speaks. They do not enter
until after all of the preliminary program and preliminary speeches,
introductions, etc., have been completed. There will, of course, be
exceptions to this, but this is the basic rule.
3.
It is, of course, desireable to have an invocation and a benediction on
the program and it is perfectly permissable to use ministers of various
faiths for this purpose including priests and rabbis.
4.
In any case where there is an overflow crowd outside the hall or in a
separate part of the auditorium you can assume the Vice President will
always go and speak to this group after he concludes his speech to the
main crowd. You can assure the local people that this will be done, but
then be sure to allow time for it.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: Press
The following points regarding Press arrangements should be added to your
Manual in the appropriate place:
1.
Emphasize again, the importance of having someone check the door to
the press conference and make sure that no one who is not authorized
to be in the room, is allowed in. This particular point seems to break
down every time. The person who is assigned to the door must stay at
the door during the entire period of the press conference.
2. Be sure that the local people understand that both local and traveling
press are expected to ride in the press buses in the motorcades. There
is to be no segregation between local and traveling press at the various
points in the visit.
3.
There must always be press tables and chairs at every point where the
Vice President is scheduled to make a speech.
4. The Advance Man must be very careful, as must all other members of
the staff, not to push press or TV people out of the way at any point
during the visit. When we're working through a crowd be sure to let
the photographers and TV people have whatever opportunity they need
for getting pictures.
5,
Be sure a path is kept open to the Press tables from the point where
the press disembarks from the motorcade so they can get to those
tables. This has been a, problem recently.
September 11, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
RE: MOTORCADE INSTRUCTIONS
The following additions, revisions and points of emphasis should be applied
in all future motorcade operations:
1.
In Lodge motorcades, the candidate's car, No. 1, is to be a convertible
at all times. Always use a convertible for Lodge.
2.
In Nixon motorcades, it will be the Advance Man's responsibility to make
sure the Security people have reserved one seat in the Security Car, No. 2
for Major Hughes, the Vice President's military aide. This arrangement
should be made by the Advance Man rather than the Secret Service since
they are not in a position to request this space from the police but you are.
3.
The local driver is not to have any other local people planning to ride
with him in the car. We have had occasions where the drivers have
brought friends or wives to ride with them. We are counting on all the
space in that car other than the driver's seat for our use and the drivers
must never plan to add people to the car.
4.
The Car No. P, the Photo Car which precedes car No. 1, will, in most
cases, be a convertible as specified in the instructions. As further
specified, a truck can be substituted for this car if there is a need for
more space for photographers. If you use a truck, do not use the con-
vertible. In other words, the truck takes the place of the convertible.
Do not use both cars in any one motorcade.
5.
Please be sure that one seat is saved in either the cab of the photo truck
cr in the front seat of the photo car for Jack Drown who will ride in this
car in all motorcades in order to coordinate speed and timing.
6. Be sure that the police on the ground know they must get the buses into
their proper position in the motorcade and they must not let cars cut
in ahead of the buses. This is very important and the crucial time is
just as the motorcade is starting. Therefore, the foot policemen who
are remaining on the ground are the ones who can be of most help.
You should discuss this directly with them just prior to time of departure.
7. In timing motorcade routes, drive the route at the approximate time
of day under the traffic conditions that will prevail during the time of
Motorcade Instructions
- 2 -
September 11, 1960
the visit, drive at speed limit if possible. When you're planning for a
crowd and a parade type run through the downtown section, time that
part of the route at 15 to 18 miles an hour. Run faster than this for
scattered crowds. Do not ever time a route at a slower rate than
15 m.p.h. We. have run into a problem on several recent trips of
arriving at various points too early and therefore getting there before
the crowd had assembled.