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This file contains:
Prospective Advance Men List. 13 Names. 2 Pages. [Memo], n.d.
To: Pat Gray From: Bob Haldeman. Re: Advance Men's Salaries. 1 Page. [Memo], 8/24/1960
To: Jim Bassett From: Bob Haldeman. Re: Credit Cards for Advance Men. [Memo], 8/3/1960
To: Jack Sherwood From: Bob Haldeman. Re: Advance Men. 1 page. [Memo], 8/24/1960
To: Bob Haldeman - Advance Team, George Rogers - Advance Team, Gene Trumble, Hal Short. Re: Approved Intro for RN at Public Meetings. 1 Page. [Memo], 8/30/1960
To : Bob Wilson From: Bob Haldeman. Re: Complete kits for Advance Men. 1 Page. [Memo], 9/20/1960
From: Bob Finch Re: Critique of Advance Work Vancouver and Portland. 2 Pages. [Memo], 9/13/1960
Security Investigation Data For Sensitive Position Form. Blank Duplicate Copies Only One Scanned. 20 Pages. [Form], n.d.
To: Advance Men From: Bob Haldeman Re: Advance Man's Manual, March 1960. 1 Page. [Memo], 7/20/1960
To: Advance Men From: Bob Haldeman Re: Copies of articles which have appeared recently. Classic examples of what not to do. 5 Pages. [Memo], 7/20/1960
Suggestions Regarding Appearances Of The Vice President. 32 Pages. [Report], 3/1/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts For Motorcade. Dupicate Copy Not Scanned. 1 Page. [Memo], 5/26/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts For Motorcade. Dupicate Copy Not Scanned. 1 Page. [Memo], 5/26/1960
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26127354
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WHSF: Returned, 47-14
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document
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26127354
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contentType
document
title
WHSF: Returned, 47-14
description
This file contains:
Prospective Advance Men List. 13 Names. 2 Pages. [Memo], n.d.
To: Pat Gray From: Bob Haldeman. Re: Advance Men's Salaries. 1 Page. [Memo], 8/24/1960
To: Jim Bassett From: Bob Haldeman. Re: Credit Cards for Advance Men. [Memo], 8/3/1960
To: Jack Sherwood From: Bob Haldeman. Re: Advance Men. 1 page. [Memo], 8/24/1960
To: Bob Haldeman - Advance Team, George Rogers - Advance Team, Gene Trumble, Hal Short. Re: Approved Intro for RN at Public Meetings. 1 Page. [Memo], 8/30/1960
To : Bob Wilson From: Bob Haldeman. Re: Complete kits for Advance Men. 1 Page. [Memo], 9/20/1960
From: Bob Finch Re: Critique of Advance Work Vancouver and Portland. 2 Pages. [Memo], 9/13/1960
Security Investigation Data For Sensitive Position Form. Blank Duplicate Copies Only One Scanned. 20 Pages. [Form], n.d.
To: Advance Men From: Bob Haldeman Re: Advance Man's Manual, March 1960. 1 Page. [Memo], 7/20/1960
To: Advance Men From: Bob Haldeman Re: Copies of articles which have appeared recently. Classic examples of what not to do. 5 Pages. [Memo], 7/20/1960
Suggestions Regarding Appearances Of The Vice President. 32 Pages. [Report], 3/1/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts For Motorcade. Dupicate Copy Not Scanned. 1 Page. [Memo], 5/26/1960
To: Advance Men From: Bob Haldeman Re: Police Escorts For Motorcade. Dupicate Copy Not Scanned. 1 Page. [Memo], 5/26/1960
citationUrl
collections
Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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26127354
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number
Folder Number
Document Date
Document Type
Document Description
47
14
n.d.
Memo
Prospective Advance Men List. 13 Names.
2 Pages.
47
14
08/24/1960
Memo
To: Pat Gray From: Bob Haldeman. Re:
Advance Men's Salaries. 1 Page.
47
14
08/03/1960
Memo
To: Jim Bassett From: Bob Haldeman. Re:
Credit Cards for Advance Men.
47
14
08/24/1960
Memo
To: Jack Sherwood From: Bob Haldeman.
Re: Advance Men. 1 page.
47
14
08/30/1960
Memo
To: Bob Haldeman - Advance Team, George
Rogers - Advance Team, Gene Trumble, Hal
Short. Re: Approved Intro for RN at Public
Meetings. 1 Page.
47
14
09/20/1960
Memo
To : Bob Wilson From: Bob Haldeman. Re:
Complete kits for Advance Men. 1 Page.
Wednesday, June 20, 2007
Page 1 of 2
Box Number Folder Number Document Date
Document Type
Document Description
47
14
09/13/1960
Memo
From: Bob Finch Re: Critique of Advance
Work Vancouver and Portland. 2 Pages.
47
14
n.d.
Form
Security Investigation Data For Sensitive
Position Form. Blank Duplicate Copies
Only One Scanned. 20 Pages.
47
14
07/20/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Advance Man's Manual, March 1960. 1
Page.
47
14
07/20/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Copies of articles which have appeared
recently. Classic examples of what not to
do. 5 Pages.
47
14
03/1960
Report
Suggestions Regarding Appearances Of The
Vice President. 32 Pages.
47
14
05/26/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Police Escorts For Motorcade. Dupicate
Copy Not Scanned. 1 Page.
47
14
05/26/1960
Memo
To: Advance Men From: Bob Haldeman
Re: Police Escorts For Motorcade. Dupicate
Copy Not Scanned. 1 Page.
Wednesday, June 20, 2007
Page 2 of 2
PROSPECTIVE ADVANCE MEN
NAME
BUSINESS AND HOME ADDRESSES
PHONES
1) DIXON, Fred
* (b) Folger, Nolan & Fleming
725 - 15th St, N.W., Wash
STerling 3-5252
(r) 2500 Q St., N.W., Wash
ADams 2-6586
2) EHRLICHMAN, John
* (b) 614 United Pacific Bldg
Seattle 4, Washington
MUtual 2-2852
(r) 3820 Hunts Point Road,
Bellevue, Washington
GLencourt 4-8476
3) FARRINGTON, Charles * (b) Central Towers Bldg.
2727 North Central Avenue
Phoenix, Arizona
CRestwood 9-6421
5
(r) 200 East Thomas Road
Scottsdal
Phoenix, Arizona
WH 5-2733
4) LOTHRIDGE, Stan
*
(b) Kenyon & Eckhardt
6253 Hollywood Boulevard
Los Angeles, California
HO 9-9044
(r) 815 Virginia Terrace
Santa Paula, California
JAckson 5-5605
5) McCUNE, Robert G.
*
(b) Nixon Volunteers, P. 0. Box
7398, Wash. 4
EXecutive 3-7640
(r) 1521 Elliot Place, N.W., Wash
FEderal 3-2417
6) MILLER, Richard
*
(b) Revel Miller & Co., Inc.
650 South Spring Street
Los Angeles 14, California
MAdison 2-2201
(r) 428 Willaman Drive
Los Angeles 48, Cal
CRestview 4-6495
7) POWNALL, Tom
(b) 1710 H Street, N.W.,
Convair Div. of Gen. Dynamics
REpublic 7-5161
*
(r) 10815 Burbank Drive
Potomac, Maryland
AX 9-9408
8) SULLIVAN, Ned (Edward 0) (r) 63 Rockland Avenue,
Yonkers, New York
YOnkers 9-4711
*
(b) 2455 Central Park Avenue, Yonkers
The Sullivan Organization
DEerfield 77-600
(Priv.) DEerfield 7-7609
- 2 -
9) TROFFEY, Alex
*
(b) Kaiser Industries Corp.
300 Lakeside Drive
(Priv.) CRestview 1-2696
Oakland 12, California
CRestview 1-2211
x(r) 3366 Springhill Road
Lafayette, California
ATlantic 3-3091
10) WHITAKER, John
(b) Aero Service Corporation
610 Montgomery Street
Alexandria, Virginia
KIng 8-1532
* (r) 106 Thicket Road
Baltimore 12, Maryland
DRexel 7-8795
11) HARDING, Ned, (Edward P) * (b) 15 St. Marys Court
Brookline, Massachusetts
LOngwood 6-7088
(r) 147 Court Street
Dedham, Massachusetts
DAvis 6-2478
12) MURPHY, James F.
*
(b) Gallagher Bros. Sand & Gravel Corp.
39 Broadway, N.Y. 6
WH 3-5534
(r) 34 Dorchester Road
Rockville Centre, L.I., N. Y
RO 6-1286
13) OGDEN, Robert
* (b) R. J. Martin & Company
Paulsen Building, Spokane 1, Wash
MAdison 4-3366
(r) 1230 E. 20th Avenue
Spokane 35, Washington
KE 4-0720
* Preferred mailing address
In cases where mail is sent to business address,
it should be marked "Personal"
8/24/60
C / S
August 24, 1960
TO: Pat Gray
FROM: Bob Haldeman
CONFIDENTIAL
RE: Advance Men's Salaries
This memo will confirm our previous discussions regarding the payment of
salaries to several of the Advance Men.
It is my understanding that salaries will be paid on a monthly basis for the
month of September and October. It is of course, understood, that these men
will be working for a period of time in August and November for which they will
not be paid.
The men to whom salaries should be paid, their Social Security numbers, exemptions
and salary rate are listed below:
1)
Stanley Lothridge
568-22-9050
1 exemption
$1, 000 per month
2)
Robert McCune
505-26-8869
1 exemption
*
3)
John Ehrlichman
545-40-4064
7 exemptions
*
4) Thomas Pownall
235-20-1348
4 exemptions
1, 500 per month
5)
Robert Krill
203-22-8653
1 exemption
650 per month
* Both of these people are currently on the payroll and I'm not sure what their
rate is, but assume your records show this.
There may be possibly one more addition to this list which I will send on to you very
shortly.
Thank you very much.
August 3, 1960
MEMORANDUM
TO: J'm Bassett
FROM: Bob Haldeman
RE: CREDIT CARDS FOR ADVANCE MEN
The following Advance Men will need, effective immediately, credit
cards for Telephone, Western Union and Air Travel:
H. R. Haldeman
John D. Ehrlichman
Tom Pownall
Stanley Lothridge
James Murphy
Edward Sullivan
Richard A. Miller
Warren Brock
Paull Marshall
Robert Ogden
Robert McCune
John Whitaker
John Warner
Charles Farrington
Edward Harding.
Sherman_Unger
William/Black
8/24/60
C/S
August 24, 1960
TO: Jack Sherwood
FROM: Bob Haldeman
RE: ADVANCE MEN
The Advance Men's Instructions now suggest that they arrange a separate car
for the Advance Man to use during their period of the Vice President's visit
in order to arrive at each destination ahead of the general group.
We have suggested that where possible, they use a police car with police driver,
preferably a marked car that has a radio on the same frequency as the security
car in the motorcade and equipped with siren and red light.
Do you have any objection to this ?
From our viewpoint, it will be much more satisfactory than trying to use a private
car, and of course we will not insist on this, but wherever the police are willing
to make it available, it should work out very well for us.
Let me know if you have any thoughts.
August 30, 1960
file
The following is the approved introduction for RN at public meetings:
We have given much thought to the best standard introduction for RN at
rallies.
In 1956, our standard suggestion was "It gives me great pleasure to intro-
duce that great Campaign Team the next Vice President of the
United States and his wife
Pat and Dick Nixon." When we talk about
"the next President of the United States", quite frankly it is somewhat
difficult to find the right phrase which includes both you and Pat.
"May I present the next President of the United States
Vice President
Richard M. Nixon".
On this both RN and PN make their entrance. RN and PN should make an entrance
together whenever possible.
TO:
Bob Haldeman - Advance Team
George Rogers - Advance Team
Gene Trumble
Hal Short
September 20, 1960
TO: Bob Wilson
FROM: Bob Haldeman
Complete kits for each visit must be sent to Advance Men
as soon as he is assigned to a city. This is imperative.
Do not wait until they ask for it. They carry only a small
supply of reserve materials.
from Bob Finch
Portland, Ore.
13 Sept 60
CRITIQUE OF ADVANCE WORK
fill
Vancouver and Portland
Started with protocol possibilities of landing in one state and going
into another and back into the original state. The first advance man to enter
the area was Dick Miller, who made certain decisions as to locations. These
were subsequently changed several times. Miller left Oregon with several
items dangling to go to Minnesota and South Dakota. Shortly thereafter Dick
Ports came in to head up rally activities. Perhaps not because of him but
only because be was available, the Nixon chairman had him doing many errands
and making decisions that were rightfully Miller's.
Second guesses:
(1) The location at the airport was determined to be a Fegular gate
entrance, yet the other flight schedules of other airlines were going to
continue. Moreover, the airport management quite properly forbade crowds
on the apron where there were other planes involved. A decision vas
obvious that the location should have been selected away from other
traffic so that a maximum crowd could be accommodated, As long as
there were promotional efforts (including newspaper advertising) toward
getting an aprport crowd.
(2) The location agreed upon at the Lloyd Center was changed
two or three times but the final change came early Tuesday morning (the
day of arrival)
(A) The emphais was completely on televbion and we
thus have these dissatisfactions: The turn-away
crowd and the crowd that would not see him was
greater than the line-of-sight crowd. On the
original plan three press tables, accommodating
50 to 75 press would have been only 20 feet away
from a closed room where their teletypes and
television were installed. Because of the
television switch the newsmen were a complete
floor and a spiral staircase away from the
press room.
(B) The V.I.P.'s were relegated to completely side-
bar positions.
(c) A resport was not established with Republican
officialdon to such an extend that the county
chairman and advance man were not in contact
during the last day or two.
(D) The urging that we in Oregon had made for hand-
shaking perhaps went out the vindow with the
Hospitalization, but in every memo we have filed
- 1 -
we have urged that some of it be done to offset
Kennedy's personal technique. At one point Ted
Rogers gave us assurance that television would cover
some extended handshaking.
(E) The television arrangements handled by the local
committee were a repeat of that memorable and
unfortumate experience when you were here for the
dedication of The Dalles Dam in which the original
arrangements were to tie up one station (Channel 6--
CBS) exclusively. It vas done again. By the time
it was checked with me by George Rogers it was too
late to make other arrangements. Moreover, no down-
state television was provided despite repeated pleas.
Chairman :
Tony Yturri will do a fine job if he will carry out his
pledge to spend time in Portland. It cannot be run from
clear across the state. His cooperation with this office
1a tops. He needs guidance from your headquarters, having
never conducted a statewide campaign before. There is no
one in Oregon to whom be can turn with confidence on
organization and procedural questions that can compare
to Ed Tarrar or some such.
Ad Agency:
A repeat hiring of the agency that handled the primary
campaign, the unimaginative organization than handled
Sig Unander's unsuccessful campaign for Governor.
Publicity:
Hollis Goodrich, an able old pro if he will give it the
time it deserves but he left much to be desired when he
counselled Unander. Ask advance man Dick Miller re. view.
Hired Help:
Wes Phillips can do detail but cannot be counted upon
for initiative.
Party Tie:
Better coordination needed with party. This is one state
which I believe you will find rare in which the party may
be better organized than the Nixon committee.
Visiting V.I.P.'s Oregon has a complete lineup already scheduled of
Morton, Judd, John Roosemelt, etc. Goldwater has been
here--re. the 20,000 attendance clipping I sent you.
This leaves only Rockefeller among the big-wigs to
schedule Oregon.
Travis Cross
(Dictated but not read)
Standard Form 86
CASE SERIAL NO. (CSC use only)
REVISED DECEMBER 1959
SECURITY INVESTIGATION DATA
U.S. CIVIL SERVICE COMMISSION
(CHAPTER 12, F.P.M.)
86-103
FOR SENSITIVE POSITION
INSTRUCTIONS.-Prepare in triplicate, using a typewriter. Fill in all items. If the answer is "No" or "None," so state. If more
space is needed for any item, continue under item 23.
1. FULL NAME
(LAST NAME)
(FIRST NAME)
(MIDDLE NAME)
2. DATE OF BIRTH
(Initials and
abridgments of
full name are
not acceptable.
OTHER NAMES USED (Maiden name, names by former marriages, former names changed
3. PLACE OF BIRTH
If no middle
legally or otherwise, aliases, nicknames, etc. Specify which, and show dates used.)
name, show
"(NMN)"; if
initials only,
4.
MALE
FEMALE
show '(no given
or middle name)"
5. HEIGHT
WEIGHT
COLOR
COLOR
EYES
HAIR
6.
SINGLE
7. IF MARRIED. WIDOWED, OR DIVORCED, GIVE FULL NAME AND DATE AND PLACE OF BIRTH OF SPOUSE OR FORMER SPOUSE, AND DATE AND
PLACE OF MARRIAGE. INCLUDE WIFE'S MAIDEN NAME. (Give same information regarding all previous marriages.)
MARRIED
WIDOW(ER)
DIVORCED
8. DATES AND PLACES OF RESIDENCE (If actual places of residence differ from the mailing addresses, furnish and identify both. Begin with present
and go back to January 1, 1937. Continue under item 23 on other side if necessary.)
FROM
TO
NUMBER AND STREET
CITY
STATE
9.
ALIEN REGISTRATION NO.
DATE. PLACE, AND COURT
BY
NATURALIZED
BIRTH
U.S. CITIZEN
CERT. NO.
PETITION NO.
DERIVED-PARENTS CERT. NO(S).
REGISTRATION NO.
NATIVE COUNTRY
DATE AND PORT OF ENTRY
ALIEN
10. EDUCATION (All schools above elementary)
NAME OF SCHOOL
ADDRESS
FROM (Year)
TO (Year)
DEGREES
11. THIS SPACE FOR FBI USE (See also item 24.)
12. SOCIAL SECURITY NUMBER
13. MILITARY SERVICE (Past or present)
SERIAL NO.
BRANCH OF SERVICE
(If none, give grade or rating
(Army, Navy, Air Force, etc.)
FROM (Yr.)
TO (Yr.)
at separation)
14. EMPLOYMENT (List ALL employment dates starting with your present employment. Show ALL dates and addresses when unemployed. Give
name under which employed if different from name now used.)
NAME OF EMPLOYER (Firm or agency)
ADDRESS
FROM
TO
AND NAME OF SUPERVISOR
(Where employed)
TYPE OF WORK
REASON FOR LEAVING
15. HAVE YOU EVER BEEN ARRESTED, CHARGED, OR HELD BY FEDERAL STATE, OR OTHER LAW-ENFORCEMENT AUTHORITIES, FOR ANY VIOLATION OF ANY
FEDERAL LAW. STATE LAW. COUNTY OR MUNICIPAL LAW, REGULATION. OR ORDINANCE? (Do not include anything that happened before your sixteenth
birthday. Do not include traffic violations for which a fine of $25 or less was imposed. All other charges must be included even if they were
dismissed.)
(ANSWER "YES" OR "NO")
IF YOUR ANSWER IS "YES," GIVE FULL DETAILS BELOW:
PLACE WHERE CHARGED OR HELD AND
REASON CHARGED OR HELD
DATE
NAME OF LAW ENFORCEMENT AUTHORITY
DISPOSITION
U.S. GOVERNMENT PRINTING OFFICE 1960-O-538581
CASE CEDIAL NO
16. FOREIGN COUNTRIES VISITED (SINCE 1930) (Exclusive of military service)
COUNTRY
DATE LEFT USA
DATE RETURNED USA
PURPOSE
17. ARE YOU NOW, OR HAVE YOU EVER BEEN. A MEMBER OF THE COMMUNIST PARTY, U.S. A., OR ANY COMMUNIST OR FASCIST ORGANIZATION?
(ANSWER "YES" OR "NO")
18. ARE YOU NOW OR HAVE YOU EVER BEEN A MEMBER OF ANY FOREIGN OR DOMESTIC ORGANIZATION, ASSOCIATION, MOVEMENT. GROUP, OR COMBINATION OF
PERSONS WHICH IS TOTALITARIAN, FASCIST, COMMUNIST. OR SUBVERSIVE, OR WHICH HAS ADOPTED. OR SHOWS, A POLICY OF ADVOCATING OR APPROVING THE
COMMISSION OF ACTS OF FORCE OR VIOLENCE TO DENY OTHER PERSONS THEIR RIGHTS UNDER THE CONSTITUTION OF THE UNITED STATES, OR WHICH SEEKS TO
ALTER THE FORM OF GOVERNMENT OF THE UNITED STATES BY UNCONSTITUTIONAL MEANS?
(ANSWER "YES" OR "NO")
19. IF YOUR ANSWER TO QUESTION 17 OR 18 ABOVE IS "YES," STATE THE NAMES OF ALL SUCH ORGANIZATIONS. ASSOCIATIONS, MOVEMENTS, GROUPS, OR COM-
BINATIONS OF PERSONS AND DATES OF MEMBERSHIP. IN QUESTION 23 OR ON A SEPARATE SHEET TO BE ATTACHED TO AND MADE A PART OF THIS FORM, GIVE
COMPLETE DETAILS OF YOUR ACTIVITIES THEREIN AND MAKE ANY EXPLANATION YOU DESIRE REGARDING YOUR MEMBERSHIP OR ACTIVITIES.
NAME
ADDRESS
FROM
TO
OFFICE HELD
20 MEMBERSHIP IN OTHER ORGANIZATIONS (List all organizations in which you are now a member or have been a member, except those which show
religious or political affiliations.)
NAME
ADDRESS
TYPE
FROM
TO
OFFICE HELD
21. RELATIVES (Parents, spouse. divorced spouse, children, brothers, and sisters, living or dead. Name of spouse should include maiden name and
any other names by previous marriage. If person is dead, state "dead" after relationship and furnish information for other columns as of time
of death.)
YEAR OF
COUNTRY OF
PRESENT
RELATION
NAME IN FULL
BIRTH
ADDRESS
BIRTH
CITIZENSHIP
22. REFERENCES (Name three persons, not relatives or employers, who are well acquainted with you.)
NAME
ADDRESS
YEARS KNOWN
23. SPACE FOR CONTINUING ANSWERS TO OTHER QUESTIONS (Show item numbers to which answers apply. Attach a separate sheet if there is not
enough space here.)
24. REPORT OF INFORMATION DEVELOPED (This space reserved for FBI use.)
DATE:
Before signing this form check back over it to make sure you have answered all questions fully and correctly.
CERTIFICATION
I CERTIFY that the statements made by me on this form are true, complete, and correct to the best of my knowledge and
belief, and are made in good faith.
False statement on this form
Is punishable by law.
(DATE)
(SIGNATURE-Sign original and Ist carbon copy)
INFORMATION TO BE FURNISHED BY AGENCY
INSTRUCTIONS TO AGENCY: See Federal Personnel Manual Chapter 12 for details on when this form is required and how
it is used. If this is a request for investigation before appointment, insert "APPL" in the space for Date of Appointment and
show information about the proposed appointment in the other spaces for appointment data. The original and the first carbon
copy should be signed by the applicant or appointee. Submit two carbon copies of this form, Standard Form 87 (Fingerprint
Chart), and any investigative information about the person received on voucher forms or otherwise, to the United States Civil
Service Commission, Investigations Division, Bureau of Departmental Operations, Washington 25, D. C. If this is a request
for full field security investigation, submit these forms to the attention of the Security Investigations Section; if this is a request
for preappointment national agency checks, submit these forms to the attention of the Control Unit.
RETAIN THE ORIGINAL COPY OF STANDARD FORM 86 (SIGNED BY THE APPLICANT OR APPOINTEE) FOR YOUR FILES
DATE OF APPOINTMENT
TYPE OF APPOINTMENT
CIVIL SERVICE REGULATION NUMBER
TITLE OF POSITION AND GRADE
OR OTHER APPOINTMENT AUTHORITY
OR SALARY
EXCEPTED
COMPETITIVE (Include indefinite and tem-
porary types of competitive appoint-
ments.)
DEPARTMENT OR AGENCY
DUTY STATION
SEND RESULTS OF PREAPPOINTMENT CHECK TO:
THIS IS A SENSITIVE POSITION
(SIGNATURE AND TITLE OF AUTHORIZED AGENCY OFFICIAL)
U.S. GOVERNMENT PRINTING OFFICE 1960-O-538581
July 20, 1960
MEMORANDUM
IMPORTANT
TO: Advance Men
FROM: Bob Haldeman
RE: Advance Man's Manual, March 1960
will you please return the Advance Man's Manual that you new have se
that it can be replaced with an up-dated version which we will be sending
to you shortly after the Convention.
If you have more than one copy of the original manual, please send all
copies in so that we can be sure that DO out-dated copies are still laying
around.
July 20, 1960
MEMORANDUM
TO: Advance Men
FROM: Bob Haldeman
The attached copies of articles which have appeared recently or a while
back in the press are sent on to you as classic examples of what not to do
and as examples of what can happen If you de get too much stuff out ahoad
of time.
The Kennedy article from Les Angeles shows what will happen if a local
guy is cornered by the press and "spills the beans".
The Nixon story from Chicago to pretty much the same.
The earlier Ninem story from San Francisco shows what will happen if a
couple of our people get to talking in front of the press, or in a public area
where the press can overhear them and emphasizes the need again for carrying
- your discussions in private somewhere.
P.S. The enclosed photograph in the Indian headdress is another horrible
example of what to avoid. Don't let plans be made for anything which will
trap the Vice President into pg photos such as this.
Hoppe in Wonderland
Be Spontaneous--
Ready, Set, Go!
By Art Hoppe
SOME 250 people hurried down to the airport yes:
terday to say hello to Vice President Nixon. Most
arrived just in time to say good-by.
It was all due to ice in Chicago. Mr. Nixon was
scheduled to arrive here at 12:15 p. m. by a United
jet airliner from Washington to board & charter
plane for Sacramento.
His trip to the Winter Olym-
pics is officially "nonpolitical" and
thus any favorable demonstra-
tions at the airport would have to
be "spontaneous." As everybody
knows, there's nothing in politics
that requires more weeks of care-
ful planning than a spontaneous
demonstration.
Five spontaneous busloads of
Cub Scouts, Boy Scouts, assorted students, the Palo
Alto High School band and various Young Republi-
cans bearing placards were scheduled to show up at
noon in a complex problem of logistics.
Ar word a. m., local Republican leaders received the
that Mr. Nixon's jet had skipped a stop in
Chicago because of Icy runways and would arrive
here at 11:15 a. m., a full hour early. Consternation.
It was far too late to rearrange the spontane-
ous demonstration. Furthermore, a second sponta-
neous demonstration for his arrival in Sacramento
wouldn't be ready until 1:20 p. m.
"Couldn't United fly lazy S's over Kansas?" sug-
gested one local aide, thoughtfully tearing out his
hair. United couldn't.
"He's just going to have to wait here until
12:15," said another, "or he'll throw the whole
Itinerary out of kilter for the next three days."
At 11:15 a. m. Mr. Nixon stepped off the plans
and co-operatively agreed to the delay. He was
tucked away out of sight in a lounge at the far end
of Concourse B with Mrs. Nixon, his assistants and
five telephones.
An hour dragged by. The crowd spontaneously
gathered behind a roped-off area at one end of the
tarmac. Republican leaders, who had belatedly got
the word of the early arrival, hustled up to Come
course B for huddles.
A T 12:20 Mr. and Mrs. Nixon descended the stairs
to the tarmac. The band struck up "Entrance
of the Gladiators." A score of placards waved mes-
sages ranging from "We R 4 U Dick" to "Welcome
Mr. Nixon, Den 4, Pack 63, Daly City Cub Scouts."
A Boy Scout spontaneously presented Mrs.
Nixon with a bouquet of roses and Mr. Nixon proved
himself an able campaigner, shaking hands, making
friendly jokes and signing autographs.
In contrast to the flock of Democratic candi-
dates who flew through these parts last week look-
ing dour, dedicated and determined. Mr. Nixon ap-
peared relaxed and genial-just as though he didn't
hate anyone, which presumably he won't until after
the Democratic Convention in July.
After 30 minutes of this, Mr. and Mrs. Nixon and
the flock of aides boarded the charter plane and
flew off to Sacramento where the spontaneous dem-
onstration went off right on schedule, the way a
proper spontaneous demonstration should.
Tremendous Welcome
vans. they m be inflated by
machines.
The danger of sabotage, as
Geared Up for Kennedy
the Kennedy people are it, will
come when the inflated bal-
loons are carried from the vans
into the arens Itself.
By GRACE BASSETT
Also packed in boxes at vol-
Blar Staff Writer
unteer headquarters and not to
LOS ANGELES, July 8.-Behind the public "the-people-
be opened until the nomination
will-come-to-us" confidence at Kennedy headquarters here are
are packets full of noisemakers.
thousands of volunteers quietly going out after the people.
Reed Enterprises has painted
These allent workers hope to swell to 100,000 the crowd to cheer
hundreds of eight foot poles for
their candidate to town. He is due to arrive at 12:30 p.m.
Kennedy posters red, white and
tomorrow.
blue. In preparation. too, are
The word being used for this signatic planned welcome is
150 triangular Kennedy ban-
"spontaneous" among the idea
ners, 80 State posters of white
men for the Massachusetts Sen-
furnished lists of all party
cardboard to be holsted by
ator. The turnout, the shouts,
members. Kennedy partisens
Kennedy delegates.
the bands and the banners
divided up the names. Each
There are six giant roll-down
simply will be proof of the
worker dialed five other Dem-
signs, presumably to be released
grass-roots popularity of the
ocrats and saked each of the
from the balconies around the
front runner, they say.
five to call five more,
giant domed roof of the arena.
But both paid and unpaid
When Benator Kennedy steps
Kennedy men report they're
workers are sweating behind
off his plant he'll be greeted by
getting new ideas every day for
the scenne over the arrange-
a small contingent, including
the demonstration. Their major
ments for the "spontanéous"
some 30 "Kennedy girls," most-
sim is to draw spectators into
welcome.
ly college students, decked out
the play begun by delegates on
Kennedy clubs all over the
in chic red, white and blue
the floor. They Instat they can't
Los Angeles area are going all
dressea, white shoes, white
entimate the cost. The men
gloves and white chokers and
out to make sure that the Ben-
being paid agree with that.
straw hats with bright blue
ator's greeting is & big one.
satin ribbons. A California
And Alan Reed Enterprises, a
dreasmaker designed the out-
Hollywood advertising and gift
fits.
firm which has also been hired
Then, the Senator will head
to help stage a massive demon-
toward the mob expected to
stration in the Sports Arena on
jam past capacity a parking
Wednesday. when Benator Ken-
lot reserved for welcoming
nedy is offered for the party
crowds.
nomination is providing pro-
fessional assistance.
In Open Car
Of the arena demonstration.
He doesn't plan a speech.
Mr. Reed, an ex-actor. prom-
He'll answer reporters' ques-
Ises: "I can tell you that It will
tions. And he plans to ride in
be like New Year's eve in
an open car at the head of A
spades." And the airport wel-
caravan routed the length of
come promises to be just about
Wilshire boulevard to the Bilt-
the same.
more Hotel. headsuarters for
For some days, Mr. Reed has
the convention.
been sending banners. posters
The 100,000 rooters are ex-
and noisemakers to two vol-
pected to line the boulevard all
unteer offices tucked away
the way to the hotel. with more
to cheer him across the side-
some two miles from the plush
front offices for Kennedy at the
walk and in the lobby,
Biltmore Hotel. They'll be used
The Kennedy headquarters is
at the airport and in the arena.
casy about preparations for the
In preparation for tomorrow's
nomination display at conven-
welcome, some 200 drivers were
tion hall next week. Mainly.
to pick up thousands of hand-
Kennedy workers are afraid
bills at one of the volunteer of-
over-malous Stevenson sup-
fices At dawn today. The filers,
porters might ruin plans If
announcing the time and place
they could find out about them.
of Senator Kennedy's arrival,
What the Kennedy camp
were to be handed to factory
hopes the Stevenson camp
workers as they checked in at
doem't find out is that bal-
plants all over the metropolitan
loons are the key to the demon-
area.
stration.
This technique was designed
Forty-five hundred ballons,
to draw a lot of workers and
some a foot in diameter, some
their families to the Kennedy
five feet and some snake-
reception, which will be on
shaped rocket balloons, are in
most workers' day off.
storage at Mr. Reed's place.
For A week. chain telephone
They will be spirited down
calls by volunteers have spread
to the grounds of the Sports
the word that the Benator
Arena probably on Wednesday,
would come to the convention
the day Senator Kennedy's
city Saturday, The Democratic
name is placed before the con-
National and State Committees
vention, There, inside to closed
Meanwhile, Back in Chicago
GOP Has Big Plans Afoot
Huge, 'Spontaneous' Program
another when be debarks from
coach in front of the Conrad
& helicopter at Meiga field.
Hilton hotel.
For Nixon Is All Set to Roar
"We expect & half-millon
Jones said the locations and
people to show up at the Sher-
times for many of the events
ston-Blackstone hotel, where
are still indefinite.
Republicans already have & few things lined up for #
he will go by motorcade."
"spontaneous" demonstration when Richard M. Nixon's name
OTHER GOP convention
Jones said.
is placed in nomination in the International Amphitheatre.
planners are preparing an en-
thusiastic reception for Prest-
They Include a team of acro-
ter ald show on the Chicago
SCATTERED throu h
dent Elsenhower when he at-
hats who will bounce on a
the downtown hotels will be
tends the conclave in its sec-
trampoline doing flips for
river.
girls in old-fashioned bathing
and and third days July 26-27.
Nixon.
"We may switch to Lake
suits, handing out badges and
Michigan because we're having
William Bentschler, head-
Five hands will be standing
pina.
trouble getting sklers to per-
Ing the committee in charge
by to provide music,
A band concert at Bucking-
form in the river," Jones said.
of Ike's welcome, said the
Seventy - five drum major.
ham fountain will be held at
President will arrive at
Later in the day there will
8 p.m. Monday followed by a
ettes, "The Young Republican
O'Hare airport at 11:30 a.m.
be a parade of antique ears.
torchlight parade through the
July 26 and at Melga field
Lassies," will lead the tradi-
While the show is starting in
Loop to the Sheraton-Black-
about an hour Inter. A Presi-
tional tom-tom and placard
Chicago, an Abe Lincoln mo-
stone hotel.
dential motorcade through
march.
torcade will be getting under
"We'll have at least 500
the Loop will be held If the
And an army of men on
way In Springfield.
torches," said Jones.
President is willing.
stilts will be towering above
It will make stops in Lin-
coin, Bioomington, Pontiac and
AL2 p.m. Wednesday, July
The President will address
the rest of the marchers.
Oak Park before winding up
27, = band of Indians is
the convention the night of
with a rally Saturday, July 23,
scheduled to attack & stage
July 26.
"FROM THEN ON," said
at the Sherman hotel.
Barney Jones, who makes the
demonstration plans for the
ALSO SCHEDULED for Sat-
entire GOP convention, "the
urday is a sports car parade
people on the floor will take
and a clown show at State and
over."
Randolph.
Jones of River Forest is In
Another parade with 10
charge of putting together &
bands, marching units, and an
week of entertainment here
elephant will be held Sunday,
that is a brew of the best of a
July 24.
circus, a state fair. New Year's
The biggest event Monday,
Eve, and Disneyland.
July 25, will be the arrival
of Vice-President Nixon.
Just to provide music, he
has more than 20 bands
He'll be welcomed by one
lined up.
band at O'Hare field. and
There is going to be A water
ski show, an elephant, cowboys
and Indians, beautiful girls,
and parades, parades. and
parades,
THE FESTIVITIES will be
gin Friday, July 22. with a wa-
UPI TELEPHOTO
VICE PRESIDENT IN INDIAN HEADDRESS AT MINOT, N.D.
Carl Whitman, Indian from Fort Berthold reservation, made presentation
STRICTLY CONFIDENTIAL
SUGGESTIONS REGARDING
APPEARANCES
OF THE
VICE PRESIDENT
March, 1960
Suggestions Regarding Appearances
of the Vice President
Your primary function as Advance Man is to serve as a personal
representative of the Vice President in the advance planning of
all the facets of his visit to a given area. It is your further
function to be on the scene at the time of the visit to insure
that all details pertaining to the visit are carried out as
planned and in a way that will make the trip one of maximum
effectiveness. You are responsible for maintaining local con-
tact and for the development of the program and activities for
the Vice President and his party during the time they are in
your area.
The success of the Vice President's appearances will
depend on the advance preparation.
It will be appreciated if you will make a special
point of checking every one of the applicable items
in this memorandum to make certain that the local
committees have the situation well in hand.
Please do NOT give a copy of this memorandum to the
local committees or anyone else. Instead, pick out
the pertinent portions which are applicable to the
particular visit and make them available to the
local people in charge.
- 2 -
GENERAL POLICY
1. You must always bear in mind that your responsibility
is to the Vice President. At all times this responsi-
bility supersedes your responsibilities to the local
committee or anyone else, Often the wishes of the
local committee will be in conflict, and your job is to
effect a compromise satisfactory to all, if possible,
but in any event never one which is unacceptable to the
Vice President.
2.
The Washington office will help you in every way possible
to smooth out differences.
3. Let the Secret Service worry about the Vice President's
security. They are concerned with his personal pro-
tection by authority of Federal Law, and will coordi-
nate their security arrangements to fit his local
schedule of events and appearances.
In this connection, the Secret Service are also responsi-
ble for all contact with local law enforcement authorities
and will take care of this part of the arrangements for
you. It is undesirable for advance men to deal directly
with city, county or state police officials for a number
of reasons and all of such dealings should be handled
directly by the Secret Service rather than by the
Advance Man.
For this reason, it is important that you work out your
plans in close conjunction with the local Secret Service
personnel so that they are fully aware of all arrangements
- 3 -
being made and are also aware of any changes as they
occur in the plans so that they can coordinate with
local law enforcement personnel.
4.
Do not grant interviews or issue any press releases or
announcements. Publicity stories should be released
through local committees.
Local committee should NOT advise press of the arrival
of the Advance Man.
- 4 -
STANDARD OPERATING PROCEDURE
(Follow in Order Listed)
1.
The itinerary and instructions will be furnished from
Washington.
2.
Get in touch by phone with the local contacts and let them
know when you will be arriving, length of stay, etc. Also
notify local Secret Service office.
3.
Proceed to assigned location and meet first with local key
political contact check general preliminary plan with him
for overall OK. Determine any potential complications from
him before meeting local overall arrangements chairman.
Keep in touch with him as plans are developed and settled.
4.
Contact local overall arrangements chairman get completely
informed of developments to date, discuss plan of visit and
arrange meeting of local committee. Lay out tentative time
schedule.
5,
Contact local Secret Service and go over tentative schedule.
6.
Meet with local committee (include Secret Service) and set
up chairmen for the following:
Publicity
Press facilities
Radio & TV facilities
Airport facilities
Greeting committee
Motorcade
Hotel arrangements
Meeting arrangements and program
- 5 -
7.
Go over entire route, starting from landing position of
plane, to determine exact routes and times-both on foot and
by car. See below for specific arrangements to be made at
each point on route. Be sure to walk and drive at speed
which will approximate that of VP and party. Have Secret
Service and overall chairman accompany you.
8.
Draw up, with Secret Service and overall chairman, an exact
schedule for entire visit with all details included. Make
sure that all understand that no changes are to be made in
this schedule without your prior knowledge. Always allow
at least a two-hour period for staff work for the Vice
President in his hotel room prior to any major appearance.
Keep in mind the possibility of a suitable separate schedule
for Mrs. Nixon.
9.
Transmit schedule to office-with any questions or sug-
gestions. This will be cleared with staff and VP by VP's
aide and re-confirmed to you. Do not confirm schedule to
local chairman until VP's aide has re-confirmed to you.
10. Make courtesy calls to all major Republican officials in the
area--give them quick rundown on general plans. Include
Governor, Senators, Congressmen, National Committeeman and
woman, State Chairman and local, regional or state Nixon
chairman.
11. Confirm schedule and final arrangements with local committee
and Secret Service.
12. Arrange to maintain regular telephone contact with overall
chairman, key political contact and Secret Service. No
- 6 -
changes are to be made by them without your OK. Be sure to
clear all changes with Washington office.
13. Plan to arrive in the city well in advance of VP's party--
so you can recheck all plans and be prepared to meet the
plane. Transmit any last minute revisions to VP's aide as
soon as the plane lands.
14. Be prepared to guide party through the visit, maintain
schedule, meet emergencies, handle local committee contacts
for party and be sure everything proceeds as planned.
15. It is absolutely essential that you have a complete list of
the names and addresses and activity of all the people who
participated in any way in the Vice President's visit or the
arrangements for same. This list should be available on
arrival of the party, to be turned over to Miss Woods at
that time. It should include the drivers and donors of all
the cars, all the committee people handling any part of the
arrangements, all the people participating in the program
and the directors and names of bands, the people who deliver
the invocation, sing the Star Spangled Banner, etc. In
other words--everybody who has any remote connection with
the event. Be sure the list gives the full name, accurate
address, and a sufficiently detailed description of what
they did so a proper thank-you letter can be prepared. Also,
instruct the local chairman to send the Washington office a
follow-up list after the event, with additional names to be
included. This is extremely important.
- 7 -
Advance Publicity
1.
The local committee should designate a publicity man to
handle the entire appearance and he should have already
released the announcement of the Vice President's coming
appearance.
2.
All stories should be hung on local people.
3.
Pictures of local committees preparing for event should be
featured at intervals.
4.
Biographies, and glossies or mats, of the Vice President and
Mrs. Nixon should be given to newspapers. Order from office
if needed.
5.
Advance stories should be distributed by the local committees
to the local press.
6,
Newspapers must be given accurate information pertaining to
the visit.
- 8 -
SPECIFIC ADVANCE ARRANGEMENTS
Airport Arrival
1.
Determine with airport manager exact location for spotting
plane, waiting area for press and greeting committee, lo-
cation of general public, motorcade lineup.
2.
Arrange room for press conference--if specified in in-
structions.
3.
If a crowd of any substantial size is expected at the air-
port, arrange facilities for VP to address the crowd.
Unless there is a planned ceremony or activity and the
assurance of a large crowd at the airport, the best arrange-
ment is to have a sound truck out of the way some place with
a microphone on a long extension line. A hand mike is
satisfactory. Do not have a platform or any obviously
prepared arrangements. It is much better to lot the VP
speak informally, standing on a baggage truck or the hood
of a car, using a hand mike. If the stop calls for a
scheduled speech or acceptance of an award or other such
ceremony at the airport, and you are sure there will be a
big crowd, then it is OK to have a regular platform and a
standup mike.
4.
Make arrangements for fast removal of staff and press
baggage from plane and transfer to baggage truck. (Secrot
Service will handle Nixon personal baggage.)
5.
Motorcade cars should be lined up on the air strip near the
plane whenever possible to make such arrangements with air-
port authorities (unless press conference is held in
- 9 -
terminal building, in which case cars should be lined up at
most convenient exit).
Motorcade
1.
Motorcade transportation from the airport into the city and
to all points visited should be furnished by the local
committee.
Driver for the Vice President's auto will
be furnished by the Secret Service. He
usually will be an area policeman in plain
clothes who knows the territory thoroughly
and will give full time and attention to
driving (not talking to the Vice President).
Each driver of the other automobiles should
be a young person entirely capable of
handling an automobile in traffic and motor-
cade formation, Paid professional drivers
are preferable to VIP volunteers and should
be used wherever possible.
The motorcade cars should be lined up at
the airport and ready to go one hour ahead
of time. Each car should be numbered.
Each driver should be at the wheel of his
automobile with motor running, at least
five minutes before scheduled departure
time. This applies to both arrival and
- 10 -
departure and at all stops. This is
necessary even if the drivers have to
leave a meeting or rally before it is
concluded in order to arrive at their
designated station.
Please emphasize the necessity for the
drivers to be ready to proceed at the
appointed time with motor running and
lights on.
The Vice President's car will always be
the No. 1 car in the motorcade, and
passengers are: The driver, aide, and
one of the traveling Secret Service Agents
in the front seat; the Vice President and
Mrs. Nixon in the back seat. If Mrs. Nixon
is not with the VP, highest local Republican
or Nixon Committee official rides with VP.
Any proposed changes in this seating arrange-
ment must be cleared with the office in
advance.
Car No. 2: Security. Second traveling
Secret Service Agent and local security
people. A plain, unmarked, 4-door, police-
radio car should be used.
- 11 -
Cars No. 3 and 4: Nixon Staff.
Cars No. 5 and 6: Cars for traveling
photographers and press, (if needed)
each marked with large sign indicating
PRESS.
Cars No. 7, 8, and 9: Cars for local
VIP's (if needed). (Cars of candidates
should show their name or names on the
side.)
Limit of 9 cars in motorcade unless
prior clearance with Washington office.
Each car in the motorcade should be
numbered with a small card in the
lower right corner of the front wind-
shield.
One additional car will be required for
the Advance Man to precede the party.
A quiet police escort may be used, only
if conditions absolutely require same.
No sirens except in case of an emergency.
No horn-blowing by motorcade drivers.
The Vice President's auto should not
exceed existing speed limits. Remember-
- 12 -
the tail-end autos in a motorcade are
placed in unnecessary danger of accident
if they are forced to try to keep up with
a too-fast moving front auto, We have
been lucky so far.
Be sure to make a dry-run over the motor-
cade route, taking into consideration
actual conditions that will occur at the
time of the event. Do not rely on local
estimates of driving time or mileage.
Local committee people should arrange vehicles and manpower
for speedy removal and handling of all baggage for the
Vice President's party during the visit.
The traveling Secret Service Agents will supervise handling
of the Nixon's personal baggage.
Hotel Accommodations (You will be advised if complete hotel
accommodations are not needed).
1.
A parlor and two adjoining bedrooms, one on each side of
the parlor, are required for the Vice President and
Mrs. Nixon.
2.
Rooms for the remaining members of the staff should be in
close proximity and on the same floor. The two Secret
Service Agents who will be traveling with the Vice President
should have a twin-bedded room adjacent (not necessarily
connected) to the Nixon suite. The Vice President's aide
should have a single room adjacent to the Nixon suite.
Miss Woods' suite (bedroom and parlor) should be in the
- 13 -
immediate area but not adjacent to the Nixon suite, as
telephone and office activity is centered in her parlor.
Single rooms should be provided for all other members of
the traveling staff.
3.
One extra room should be provided at the farthest end of
the area of rooms occupied by the Nixon staff, away from
the Nixon suite--to be used as a waiting room for local
groups who may be meeting with the Vice President or who
may be conferring with members of the staff. This can be
designated as a reception room.
4.
Traveling press, if any, should have single rooms in the
same hotel, but on another floor. While the Advance Man
can be of assistance in reserving and controlling the
rooms for the traveling press, it must be made clear that
they or their newspapers are to be billed individually by
the hotel for their rooms.
5.
Advance registrations should be made for each member of the
party. Staff keys should be in doors--and Advance Man should
have room assignment list for staff to distribute at airport.
Press keys should be in envelopes at desk--by name.
6.
Please determine if the local committee will be taking care
of the hotel bills. Do not make a point of this. If the
local committee is not taking care of them, please see that
the hotel mails the bills to the Washington office for
payment.
Copies of all local newspapers should be in the Press
Secretary's room on arrival at each city. Additional
- 14 -
pers should be provided as they are issued during the
;ay. The local committee should designate a person to
ake care of this.
.t is essential that accommodations NOT be made at any
private home. There will be no exceptions. If adequate
hotel accommodations are not available in any given city
or town, arrange accommodations in a nearby city or town.
Be sure that all hotels send a written confirmation of
reservations to the Washington office.
Room 361, Senate Office Building, Washington, D. C. should
be left at each hotel as the forwarding address for mail
for the Vice President and Mrs. Nixon and members of the
party.
1. Arrange for the hotel to give fast laundry service.
12. Arrange for the hotel to give fast valet service.
13, Arrange for the hotel to give fast food service.
14. Make a careful check of the hotel switchboard facilities
to determine whether they have adequate trunk lines and
switchboard personnel to handle the increased traffic
during the time of the Vice President's visit. If their
facilities are not adequate, have the hotel put a direct
phone line into Miss Woods' office and if the facilities
are really inadequate, also have a direct line put into
the Press Secretary's room. The numbers for these lines
should be provided to the Washington office in advance.
15. If a room is provided for the local security officers, it
should be far removed from the Nixon Suite (to keep down
- 15 -
noise from chatter, etc.).
16. A press room-with tables, typewriters and telephones should
be provided by the hotel for the use of the traveling press.
17. Arrange with hotel or local IBM office to have IBM typewriter
in office (Miss Woods' parlor) on a regular typewriter stand.
Receptions
1.
Where a reception is scheduled prior to the principal event,
the duration of the receiving line should not be over 45
minutes. At a normal rate of speed this means a total
attendance of approximately 600 people.
2.
No personal receptions or receptions that don't include
the full group attending a function or which are not part
of the planned function itself, should be scheduled. This
does not, however, exclude meeting with a head table group
prior to entering the main event.
3.
In some cases, a large reception may be scheduled as the
principal event. Under such circumstances, the timing
should be based on 800-1000 people per hour going through
the receiving line. If at all possible, the receiving line
should consist only of the Vice President and Mrs. Nixon.
In no case should there be more than 2 additional people in
the line. You can explain to the local committee that there
is no need to introduce the Vice President to the individuals
as they come through the receiving line. Our experience has
shown that a line consisting of only Mr. and Mrs. Nixon is
by far the most satisfactory.
- 16 -
Meeting
1.
The Vice President and Mrs. Nixon are to remain together at
all meetings, unless you have received specific instructions
to arrange a separate schedule for Mrs. Nixon.
2.
Sponsorship of the meetings by individual organizations
should be avoided except when you have been given in-
structions to the contrary.
3.
All Republican and Nixon organizations should be included
in the sponsorship of each meeting, particularly Women's
Clubs, Young Republicans, and Citizens Groups.
4.
A program consisting of band music, community singing, or
other lively entertainment is to be encouraged before the
meeting formally opens.
5.
The chairman of the meeting should arrange for the band to
play "California Here I Come," or other suitable music when
the Vice President first enters the meeting place or comes
out on the platform. The band should also strike up again
when the Vice President is introduced to the audience at
the beginning of his speech.
6.
The chairman of the meeting should be determined by the
local committee. Wherever possible, the chairman should
be an outstanding civic figure.
7.
Presentation of the colors by local veteran, boy scout, or
other patriotic organization should be made.
8.
Pledge of Allegiance should be led by a veteran whose name
should be given to the Vice President in advance. Invo-
cation should be given by a local clergyman.
- 17 -
9.
Work out the exact details of the VP's entrance with the
committee. Preferably, the VP and Mrs. Nixon enter alone
after the head table or speaker's platform group are
seated. This is the most effective entrance. If, however,
the VP and Mrs. Nixon are to enter with the rest of the
group--be sure their positions in line are decided in
advance.
10. Talks by local candidates and officials should be held to
a bare minimum, both in number and in length.
11. Introduction should be as brief as possible, and if TV or
radio is used should be only a one sentence introduction.
Introduction should be made by a key public official in
the area, and many places will want to use the Republican
United States Senator or Governor for this.
12. It is imperative that if Mrs. Nixon is present, she be
introduced by the Program Chairman prior to the introduction
of the Vice President.
13. At the conclusion of the meeting the chairman should request
the audience to remain seated until the Vice President and
his party leave the auditorium.
14. Pictures of the Vice President with local candidates for
use by the local candidates in their campaigns should not
be taken at the meeting but should be arranged to be taken
at the airport arrival, if at all possible. If the
pictures cannot be handled at the airport, it will be
necessary to clear alternate arrangements in advance with
the Washington office.
- 18 -
5. No meetings, such as luncheons, etc., should be arranged
which will detract from the attendance at the main meeting,
or which would require the Vice President to make another
speech to the same people who would be in attendance at the
larger meeting.
16. Arrange to keep a passageway open for the Vice President to
and from the speaker's stand. Have a rope available, if
needed, to make a passageway, or use Boy Scouts in uniform.
Avoid using uniformed police.
17. A working press section must be provided near the platform
and an exit door of the meeting place. Be sure specific
places are reserved for the traveling press. No one else
should sit in this section except the working press and the
publicity man handling the meeting. Typewriters, paper and
carbon should be provided, along with tables and chairs.
The local Western Union office should be alerted to be
available to handle news dispatches for the press. There
should be proper lighting for the press to work. The Vice
President's Press Secretary will be available to the press
at this location throughout the meeting.
18. The size of the meeting place should be consistent with
reasonable expectation of the number of people to attend.
It is much better to have a small place overflowing, rather
than a large place half empty, even though the number of
people in the larger place is greater.
19. Please test the public address system to make certain that
every portion of the meeting place is covered by the horns
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being flared properly; the horns must be in front of the
microphone to avoid a feedback into the mike while the
Vice President is speaking; the microphone should be an
all-directional one so as to pick up the Vice President's
voice evenly no matter which way he may be turning his
head during the course of his speech. Whenever possible,
request two microphones for the public address system to
be placed approximately 18 inches apart in front of the
rostrum.
20. If the program is broadcast, and if the meeting is outdoors,
there should be pick-up microphones placed strategically in
the area to pick up the applause and cheers of the crowd.
21. No one should be seated directly in back of the Vice
President. One reason for this is that quite often they
are doing something which the television camera picks up,
and in addition, to avoid any possible distractions from
the Vice President's speech, it is better that the space
be left clear in every case.
22. The lectern should be decorated and should be 40 inches in
height. The top should slant downward toward the speaker.
There must be adequate electric lights on the lectern
itself. Do not rely on house lighting.
23. A pitcher of ice water and a glass should be available on
the shelf of the lectern. Usually it will have shelves
which are not visible to the audience.
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24. If you are not satisfied with the lectern, suggest the
American Legion hall, churches, and service clubs as
sources for obtaining a suitable one.
25. If an outdoor meeting is planned, a stand-by meeting
location should be kept in mind in the event of
inclement weather.
26. Technique of having young people down front to trigger
applause works very well, and this might be a good
suggestion to make to the local people.
27. Encourage local committee to put a little life into
the program, and have something prior to the Vice
President's appearance which will warm up the crowd.
28. Be sure to have a tape recording made of all speeches
by the Vice President. Also press conferences--and
especially Q and A sessions. Arrange to pick up
tape yourself at end of meeting and give to Press
Secretary.
-21-
Television Arrangements
1.
No meeting is to be televised live without prior OK. News
coverage for TV is excepted. Fund-raising events are not
to be televised, since the donor is entitled to a "for-
those-in-the-room-only" appearance of the Vice President.
Also, televising such a meeting may cut down on the attend-
ance and contributions.
2.
The Advance Man should, however, arrange maximum TV cover-
age of the airport arrival and meeting with the press at
the airport, or hotel, if any, and explore the possibility
of other television appearances on local programs (explore
only, always avoid any commitment). In some instances, if
the local committee has the money and is anxious for the
Vice President to go on television in the area, can suggest
a question and answer or other interview type program which
may be appropriate.
3.
If television is used, following rules apply:
When introducing the Vice President to the television
audience, there should be only a one-sentence introduction.
Long introductions are absolutely taboo.
The political disclaimer should be made from the
studio, if possible.
There should be no cued applause. It is expected
that the Vic e President will always make his first appear-
ance on the television program. When he is introduced on
TV for the first time at the meeting, he will draw a sub-
stantial and enthusiastic applause. In other words, the
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Vice President does not make two entrances: he does not
make his first appearance prior to his speech, sit down,
get introduced, and then get a second applause. He should
get only one applause--when he makes his ONLY entrance.
If possible, on TV appearances, have at least two
cameras--one to pick up crowd reaction and the other to
concentrate on the speaker in a close bust shot.
The pre-broadczst ceremony should be stopped
approximately two minutes prior to the start of the TV
program.
110 volt AC line is needed in each television set-
up to terminate within 50 feet of the speakers' stand. This=
line is the power feed for cueing equipment,
Lighting is critical. Adequate lighting equipment
and power should be available at the pick-up point.
When discussing television coverage with local com-
mittees, always discuss television time purchase and paid
tune-in ads in newspapers as a single unit. The TV time
purchase should never be separated in the minds of the
local committee from the paid tune-in ad purchase; they
should be one and the same thing and always said in the
same breath.
-23-
GENERAL COMMITTEE ARRANGEMENTS
Publicity During the Visit
1.
Local committees should see that the event is covered by
representatives of local and surrounding press.
2.
If a photographer from the local newspaper is not available,
the local committee should engage and pay for a photographer
to supply pictures to newspapers. If at all possible, try to
have a glossy print of all pictures sent to the Office of
the Vice President, 361 Senate Office Building, Washington,
D. C.
3.
All press matters should be referred to the Press Secretary
traveling with the Vice President.
4.
Advance copies of speeches usually will not be available
until time of arrival. On many occasions, only excerpts
from the speech will be prepared.
5.
The local committee should have an experienced secretary
available and mimeograph facilities in readiness for the
Vice President's staff upon his arrival.
6.
The local committee should assign a man familiar with press
relations, to handle working arrangements for the press;
especially those in our traveling party. It will be his
responsibility to maintain contact with the Press Secretary
during the visit and to take care of any needs that may
arise. He should also check to be sure there are specifi-
cally reserved seats for each of our traveling press people
at every event. Also--that there is ample provision for
food for the traveling press and that the press work room
-24-
at the hotel is properly set up. It would usually be his
responsibility to check people in a press conference if
one is scheduled.
Advance Data to be Obtained by the Advance Man
1.
The Advance Man should endeavor to make an original
appearance in the city involved as far ahead of the Vice
President's appearance as possible.
2,
As quickly as possible, he should forward the following
information to the Washington office:
a.
names of Republican state-wide elective officials
and nominees if offices are up for election.
b,
names of Republican Congressman or nominee in
District.
C.
name of Republican legislators or nominees in par-
ticular District.
d.
population of locality.
e.
principal industries and agricultural products.
f.
local problems or needs.
g.
what local people think are the principal national
issues.
h.
how the area voted in the last presidential, state
and local congressional election.
(Miost of the foregoing information can be obtained from
the local Chamber of Commerce office or newspaper editor.)
3.
Additionally, the Advance Man should determine what lead-
ing Democrat politicos will be in the city two weeks
before, during and two weeks after the appearance of the
-25-
Vice President, what special events are taking place on or
about the time, and particularly on the day of the Vice
President's visit, of both a civic and partisan nature.
4.
There should be a detailed memorandum forwarded to the
Washington office on the media in the city and the outlying
areas. With regard to the television and radio, special
programs with a high local following should be noted. With
regard to newspapers, the name of the publisher, editor, or
other editorial policy maker should be obtained for each
paper, as well as their apparent political sentiments.
Particular importance should be paid to daily or weekly
newspapers in the outlying areas. Just obtain the infor-
mation. Do not contact the media people or otherwise give
them any encouragement or indication that there is a possi-
bility of a meeting or appearance with the Vice President.
5.
During the initial advance, the Advance Man should systema-
tically assemble names, brief biographical data, telephone
numbers and addresses of all the important Party, Nixon
Committee and other people in the area. This should be
prepared in list form so it can be used in making calls to
these people in behalf of the Vice President at the time
the party is in the area.
Airport Arrival Arrangements
1.
It is vitally important that the largest possible crowds
be encouraged to greet the Vice President and Mrs. Nixon
when they arrive at the airport.
-26-
2.
Where his principal appearance is a fund-raising or other
closed or private event, it should be much easier to get
a large turnout at the airport.
3.
Outlying Republican and Nixon organizations should be en-
couraged to hire buses and bring in groups of people.
Homemade welcoming signs should be abundant.
4.
Use of noisemakers, bands, groups of college students, and
Young Republican groups, as well as Boy and Girl Scouts in
uniform, should be encouraged. Should insist on having at
least one band, a good high school band is preferable, at
airport receptions and in no case should it be a military
band.
5.
Committee should contact local civic clubs, etc., and invite
them to be represented--also, suggest schools be dismissed
so pupils and teachers can attend.
6.
Suggest to Young Republicans and other groups the advisa-
bility of getting some of their people and signs away from
the airport as soon as possible after the arrival ceremon-
ies so that they can reach the hotel where the Vice Presi-
dent will be staying in advance of his arrival and be on
hand to welcome him there.
7.
Another way to add to the crowd at the hotel is to suggest
use of a sound truck with music in the area immediately
surrounding the hotel about 15 minutes before arrival of
the Vice President. This way can get some people who did
not go to the airport to join in the welcoming at the hctel.
-27-
Press Conferences
1.
Press conferences must NOT be scheduled. The reason for
this should be given to the local committees. It is prim-
arily that all matters of policy are declared by the
President, and, therefore, the Vice President does not
hold press conferences as such. The Vice President may,
however, be available to the press either upon his arrival
at the Airport or at a designated time at the hotel to
answer questions pertaining to current issues. You will
be advised.
2.
Be sure that there is a suitable room available at the
airport or the hotel for the Vice President to meet with
the press (when scheduled). Access to this room should be
restricted to the press and a minimum (not more than three)
of local committeemen or candidates. There should be
stand-up microphones only. Local press chairman should
check people in at the door.
Attendance at Meetings
1.
To insure a capacity crowd, all means should be used, such
as newspaper publicity, signs, street decorations, sound
trucks, mailing notices, telephone campaign and personal
calls on friends and neighbors and transporting them to
the meeting.
2.
The success of the campaign will depend to a great extent
on the enthusiasm and size of the crowds that attend the
pre-election meetings. Please stress this with the local
committees so that the attendance is not taken for granted
nor left to chance.
-28-
Extra Meetings During Visit
1.
The Vice President may want to drop in at organization
meetings that are going on in the hotel where he is stay-
ing or in the city he is visiting. NO arrangements for
this should be made in advance, but a list of such meetings
should be submitted to the Washington office as far in
advance of the Vice President's visit to the city as pos-
sible, as mentioned previously in this memo.
2.
Private dinners, cocktail parties, or after-meeting social
events cannot be accepted during the course of the campaign.
Please be sure that the local committee is aware of this
requirement.
3.
If at all possible, please allow two full hours free time
before each evening meeting. Exceptions must have specific
OK from office.
4.
Nothing should be scheduled for the Vice President follow-
ing an evening meeting unless you receive instructions to
the contrary.
Individual Appointments
I.
Time will not permit individual appointments with people
who will want to see the Vice President.
2.
Local committees should be advised that the press secretary
or side traveling with the Vice President will be available
to receive suggestions and messages for him and that they
will be delivered to him without fail.
-29-
ADVANCE MAN PROCEDURE DURING VISITS
1.
The Advance Man will be expected to be on hand and to meet
the Vice President's party on arrival in the city.
2.
Immediately upon arrival, someone from the local committee
should be prepared to step forward and take charge to see
that the proper introductions are made and that whatever
is planned, including photographs, proceeds expeditiously.
3.
The Advance Man should have a car available to get him to
the hotel or meeting place fast after the Vice President
has arrived and the arrival ceremonies are underway, and
after he has passed along any pertinent data or briefing
concerning late local developments.
4.
After the immediate events take place upon the arrival of
the party, the Vice President and Mrs. Nixon must be per-
mitted to go directly to their hotel rooms. This gives
the rest of the party an opportunity to re-group and become
oriented to the local situation. All-day schedules should
include mazimum use of brief rest intervals in room for the
Vice President and Mrs. Nixon.
5.
Local committee people should assign station wagon or small
pick-up truck to handle baggage for the Vice President and
his party during the visit. Prior arrangements should be
made to speed removal of party's luggage from airplane.
It is the Advance Man's responsibility to be sure that all
baggage for the entire party except for that of Vice Presi-
dent and Mrs. Nixon is moved to their Hotel and from their
hotel, back to the airport as quickly as possible. The
30-
Advance Man should also determine the pickup time for the
baggage at the hotel and notify the Vice President's aide
and the Press Secretary so that all members of the party
will have their bags packed and ready to go at the desig-
nated time.
-31-
CONCLUSION
1.
Be tactful, diplomatic, firm and persuasive with local
committees,
2.
Keep in constant communication with the Washington Office.
Please advise of your whereabouts at all times and report
immediately any changes in arrangements.
3.
Any major changes in the planned schedule or itinerary
should first be cleared with the office in Washington.
4.
A time schedule must be made and strictly adhered to. The
Vice President and his party must not be early or late. For
example, the cars in a motorcade must not pass any given
point earlier than planned.
5.
Remember that attention to details makes the difference
between the success or the failure of a meeting. No detail
is so small nor so insignificant that it should escape your
complete attention.
6.
If in doubt on anything, do not hesitate to call headquar-
ters. You have been asked to take on this important
assignment for the Vice President because of your proven
capabilities, and he has complete confidence in you.
7.
Don't forget that at all times during the campaign you are
a personal. representative of the Vice President, and that
he will be judged by your conduct.
GOOD LUCK!