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This file contains:
Coordinating Meeting for Statewide Republican Candidates and Campaign Representatives: Meeting Minutes - El Mirador Hotel, Sacramento, August 4, 1962. 1 page. [Other Document], n.d.
To Statewide Republican Candidates, State Chairmen, National Committeewoman and Finance Representatives from Joseph Martin, Jr., re: Purpose of the Republican National Committee. 3 pages. [Memo], 6/6/1962
Coordinating Meeting for Statewide Republican Candidates and Campaign Representatives: Meeting Minutes - Beverly Wilshire Hotel, Beverly Hills, July 12, 1962. 3 pages. [Other Document], n.d.
Re: Next Meeting, July 12, at Beverly Wilshire Hotel, Beverly Hills. 3 pages with attachments. [Memo], n.d.
Republican National Committee to Statewide Republican Candidates, National Committeewoman, and Finance Representatives. Re: Formation of CA statewide coordinating committee. 3pp. [Letter], 6/6/1962
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WHSF: Returned, 54-7
description
This file contains:
Coordinating Meeting for Statewide Republican Candidates and Campaign Representatives: Meeting Minutes - El Mirador Hotel, Sacramento, August 4, 1962. 1 page. [Other Document], n.d.
To Statewide Republican Candidates, State Chairmen, National Committeewoman and Finance Representatives from Joseph Martin, Jr., re: Purpose of the Republican National Committee. 3 pages. [Memo], 6/6/1962
Coordinating Meeting for Statewide Republican Candidates and Campaign Representatives: Meeting Minutes - Beverly Wilshire Hotel, Beverly Hills, July 12, 1962. 3 pages. [Other Document], n.d.
Re: Next Meeting, July 12, at Beverly Wilshire Hotel, Beverly Hills. 3 pages with attachments. [Memo], n.d.
Republican National Committee to Statewide Republican Candidates, National Committeewoman, and Finance Representatives. Re: Formation of CA statewide coordinating committee. 3pp. [Letter], 6/6/1962
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Richard M. Nixon's Returned Materials Collection
Returned White House Special Files
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Richard Nixon Presidential Library
White House Special Files Collection
Folder List
Box Number Folder Number Document Date
Document Type
Document Description
54
7
n.d.
Other Document
Coordinating Meeting for Statewide
Republican Candidates and Campaign
Representatives: Meeting Minutes - El
Mirador Hotel, Sacramento, August 4, 1962.
1 page.
54
7
06/06/1962
Memo
To Statewide Republican Candidates, State
Chairmen, National Committeewoman and
Finance Representatives from Joseph Martin,
Jr., re: Purpose of the Republican National
Committee. 3 pages.
54
7
n.d.
Other Document
Coordinating Meeting for Statewide
Republican Candidates and Campaign
Representatives: Meeting Minutes - Beverly
Wilshire Hotel, Beverly Hills, July 12, 1962.
3 pages.
54
7
n.d.
Memo
Re: Next Meeting, July 12, at Beverly
Wilshire Hotel, Beverly Hills. 3 pages with
attachments.
54
7
06/06/1962
Letter
Republican National Committee to Statewide
Republican Candidates, National
Committeewoman, and Finance
Representatives. Re: Formation of CA
statewide coordinating committee. 3pp.
Thursday, August 16, 2007
Page 1 of 1
IDENTIAL
file
COORDINATING MEETING FOR STATEWIDE REPUBLICAN CANDIDATES AND CAMPAIGN REPRESENTATIVES
El Mirador Hotel, Sacramento, Saturday, August 4, 1962
Minutes
In attendance
Caspar Weinberger
Curtis Roberts
Joseph Martin, Jr.
Don Fazackerley
Patricia Hitt
Newton Stearns
Marco Hellman
Clem Whitaker, Jr.
Al Derre
Herbert Baus
Robert Haldeman
David Belch
Earl Adams
Don Frey
Tom Mellon
Ed Slevin
Bill Roberts
Ivy Lee
The meeting was called to order at 12:30 pm by chairman Joseph Martin, Jr.
Research Director Don Frey was asked to report on the consolidated poll; he
stated that it went into the field on Monday, July 30th, results are beginning
to come in, and that Facts Consolidated estimates completion in about two weeks.
There was general discussion of the regrettable staff error in not submitting
the drafted poll questionnaire to all candidates prior to release, and ways
of safeguarding against error or misunderstanding in future projects. All
candidates' representatives agreed that the Research Center has provided
excellent service to all candidates, including Assembly, State Senate, and
Congressional, and approved unanimously its continuing functions.
It was moved that an interim Operating Committee be appointed, composed of one
designated representative of each statewide candidate authorized to take action
for that candidate, and to be responsible for decisions relating to the
Coordinating Committee between their regularly scheduled meetings. Joseph
Martin will serve as chairman. An amendment was approved allowing any four
representatives plus the chairman to make a decision committing the others if
not available. Motion seconded and passed.
The Operating Committee was appointed as follows: Nixon campaign, Bob Haldeman;
Christopher and Coakely campaigns, Herb Baus; Kuchel campaign, Bill Roberts;
Busterud campaign, I vy Lee; Reagan campaign, Harold Levering.
The Research Center's Budgets A and B, as approved by the Budget Committee
at the last meeting, was submitted. It was moved that Budget A be accepted,
as well as one item from Budget B added at this time, i.e. salary approval
for an investigator to work under the direction of Don Frey in the amount of
$4,500.00. All representatives agreed.
Mr. Adams brought up a request for funds to complete the Purdue University
voter opinion poll in the amount of $36,000.00. Mr. Frey remarked that part
of this material has already been used in the current poll; in his opinion,
the work will be of lasting value to the Republican Party nationally, but not
necessarily helpful in the present California campaigns.
Mr. Martin reported that the $7,500.00 pledged to support the ROAR registration
program has been advanced and that the project is well underway in the field.
An additional sum ($30,000) understood to be available is being sought to
amplify the program.
Coordination of campaign timing was discussed, with a proposal that all
candidates schedule opening campaign dates two or three days apart after Labor
Day, in different sections of the state, and each candidate taking one of the
major issues as his opening keynote, thereby blanketing the statewide press
for a period of ten or twelve days. A final joint TV rally just prior to
election was also discussed. It was generally agreed that the joint campaign
opening might present insurmountable problems; however, both suggestions were
referred to the Operating Committee for further consideration.
The meeting was adjourned at 2:30 pm.
Respectfully submitted,
Betty L. Williams,
Secretary
c
P
y
Republican National Committee
file
1625 Eye Street, Northwest
Washington 6, D. C.
June 6, 1962
To Statewide Republican Candidates, State Chairmen,
National Committeewoman and Finance Representatives:
The formation of a state-wide coordinating committee for the
Fall Campaign seems to be generally acceptable in principle. Each per-
son with when the idea was discussed agreed that, if the details can be
worked out to the satisfaction of all state-wide candidates, the overall
Republican campaign should be both less expensive and more effective.
The next step is to set up a procedure for exploring this idea further.
Before so doing, I will summarize the suggested purposes of the committee.
A coordinating committee made up of top representatives from each
candidate for the constitutional offices and for the United States Senator,
a few top party officials and a few top finance people could accomplish
the following:
(a) coordinate the campaign schedules of the candidates
so that, insofar as permitted by the special commit-
ments of individual candidates, there would be as
little doubling up as possible and all areas of the
state could be covered;
(b) conduct a consolidated research operation to develop
material which would be of general use to all
Republican candidates and committees;
(a) try to develop positions which most Republican
candidates could accept and talk about and at least
work toward prevention of conflicting positions;
(d) consolidate, insofar as is practical the campaign
field work;
(e) provide a vehicle for suggesting the proper apportion-
ment between the candidates of funds raised by
united efforts;
(f) provide a forum for the frequent, periodic evaluation
of all campaign efforts and the development of overall
strategy and themes.
When organized, such a committee could operate as an arm of
the State Central Committee and have the services of its staff. To be
effective the committee must meet at least once every two weeks and the
representatives of the candidates must be able to speak for them.
e
o
Page 2.
P
y
It was generally agreed that the next step should be to call a
meeting of the people involved to attempt to define the areas in which
the committee should function and a set of procedures for its operation.
I suggest that each candidate send one top political, and one top finan-
cial adviser to the meeting. After discussing a possible time and place
with several of you I have selected Sunday, June 24 and Monday, June 25.
The meeting will be in the Los Angeles area and I will 8 ive you details
as to time and place later. I realize that some may not be able to at-
tend at all, and some may only be able to be there part of the time. I
am hoping, however, that all of us can be there for a substantial part
of the time. There is a lot of work to be done and we can't do it be-
tween planes.
To let you, prior to the meeting, be thinking about the problems
involved, and in the hopes of getting some suggestions from you before
June 24, I will outline some of the problems which I think we should dis-
cuss and outline some suggested procedures.
The entire group should meet for an opening session of no more
than two hours to discuss the plan in general terms with a view to point-
ing up the areas of greatest potential gain and the possible pitfalls.
Thereafter the meeting should be divided into two subcommittees - f1-
nance and campaign.
Some suggested topics for discussion by the finance group are:
1. General prospects for money raising for the Fall
Campaign. Methods of improving the potential. A
preliminary estimate of the total amount which can
be collected in both the North and the South.
2. General discussion of any means for better coordination
between the money raising activities in the North, the
South and elsewhere.
3. Establishing procedures for examining the preliminary
budget (including summer costs) of each candidate for
state-wide office as soon as possible to find areas of
duplication and areas where all candidates will benefit
by consolidation of function.
4. Establish procedures for proration of certain funds.
5. Discuss arrangements for interim financing so that
certain essential research and organizational work
which will be of benefit to all candidates can be
carried on during the summer.
e
Page 3.
o
P
y
Some of the suggested topics of discussion by the campaign
groups are:
1. How far can we go in coordinating the schedules of
the state-wide candidates in the last two months of
the campaign? What is the best machinery to implement
the possible coordination?
2. How can we consolidate the research functions? What
areas should be researched for the benefit of all
candidates? How should the material that is developed
be first publicized? What is the timing for the
releases? How should the research be organized to be
of the most service to all?
3. To what extent can the field work for the campaigns
be combined? Coordinated? What are the mechanics
for combination? Coordination?
4. What are the areas in which either savings can be made
or other advantages can be secured by centralized and
combined purchasing?
5. What are the best methods for continually evaluating
the overall Republican campaign effort and for assess-
ing and developing overall strategy?
These subjects, together with others which may be suggested,
will give us plenty to do for two days.
Best regards.
Joseph Martin, Jr., (signed)
Joseph Martin, Jr.
CONFIDENTIAL
file
COORDINATING MEETING FOR STATEWIDE REPUBLICAN CANDIDATES AND CAMPAIGN REPRESENTATIV
Beverly Wilshire Hotel, Beverly Hills, Thursday, July 12, 1962
MINUTES
In attendance:
Homer Aspy
Joseph Martin, Jr.
John Busterud
Bruce Reagan
Robert Haldeman
William Roberts
Marco Hellman
Robert Rowan
John Krehbiel
Maurice Stans
I vy Lee
Don Frey
Harold Levering
Edward Slevin
Downey Orrick
***
The meeting was called to order at 1:00 pm by chairman Joseph Martin, Jr.
FINANCE
Mr. Martin reported on the July 2nd meeting of the San Francisco United
Republican Finance Committee, as follows:
1. The San Francisco Committee approved in principle the sum of
$40,000, or 40% of the proposed $100,000 budget, for expansion
of the State Central Committee functions during the coordinated
campaign period, subject to submission of detailed budgets.
2. They authorized expenditure of $10,000 of this amount immediately
for the first survey, requesting the name of the polling organization
prior to issuing the check. (Since the firm chosen will bill for
services following the poll, this money will be needed approximately
August 15th.)
Mr. Stans reported that he had discussed Southern California's 60% share of
this budget with Harold Ramser, chairman of the Los Angeles United Republican
Finance Committee, and Herbert Sturdy, member of the Committee, who informed
him that they foresaw no difficulty in adjusting the candidates' Los Angeles
budgets by this $60,000 if all candidates agreed, when the funds are available.
It was moved that the chairman appoint a Budget Subcommittee to approve the
research and field operation budgets. Mr. Martin appointed John Krehbiel,
chairman, Harold Levering, Robert Rowan, and Maurice Stans.
RESEARCH CENTER REPORT
Don Frey outlined plans for staff and services of expanded research facility
(outline attached).
He also reported that Facts Consolidated, Inc. would probably conduct the first
survey, although professional assistance in designing the poll, drafting
questions and overall planning is being donated by Ted Bates, Inc.
It was suggested that Irwin Wasey has also offered help, and that the Field
Poll "voter intention" material may be purchased following publication in the
newspapers providing valuable auxiliary information. John Busterud will forward
information from a poll given to him by Helen King which will be helpful
to other candidates. Mr. Roberts observed that Sen. Kuchel and Congressional
candidates will benefit by questions on national issues, and requested incorpora-
tion in the poll. It was moved by Mr. Stans that the survey be conducted by
Facts Consolidated the first week in August, and that the expenditure of $10,000
be approved. All present agreed.
A standardized piece of literature similar to the CDC brochure which would include
all Republican candidates was discussed with either a bipartisan or strictly
Republican approach. The 1960 educational piece developed by the Los Angeles
Republican Associates ("Vote Your Ballot from the Bottom Up") was cited as an
example. Don Frey was asked to prepare a basic format with art work and theme
for such a piece which could be presented by the State Committee to the counties
for local self-financing productions, with space for inclusion of local candidates.
All present approved, Bill Roberts stipulating that Sen. Kuchel could be included
if the piece is for Republican use only.
Mr. Frey also reported that card-file sets of conflicting statements by Brown
have been prepared by the Research Center and provided to every statewide candidate,
and Northern and Southern offices of the State Committee. Mr. Levering stated
that these compilations should be in the hands of every candidate, and it was
agreed that the Research Center would selectively prepare a condensation of
20-30 major issues for such distribution, "Brown vs. Brown."
page two
In order to provide funds for the Research Center operation to meet the July 15th
payroll, Mr. Stans stated that $10,000 may be advanced by the Nixon campaign
with the understanding that it be credited when funds are available.
REGISTRATION DRIVE
Ed Slevin reported on plans for a statewide Republican registration drive
as follows:
A. The 30-day program will start August 13th, and will be entitled
ROAR (Registration Of All Republicans)
B. The state will be divided into seven regions - (1) northern counties,
(2) northern central counties, (3) Bay area, (4) San Joaquin Valley,
(5) southern coastal counties, (6) Los Angeles, (7) San Diego, Imperial,
Riverside, and San Bernardino Counties.
C. Timetable - July 16 - field men selected and trained. Several volunteers
have been obtained, and others were suggested by
those present. Contact will be made with the
Congressional Committee to see if Frank Reynolds
can be available for this period.
July 16 - August 6 - initial contacts madewithin each county
setting up meetings with county leadership, precinc
organization, volunteer group chairmen, and local
representatives of candidates.
Appointments of county and Assembly District ROAR
chairmen.
August 6 - 13 recruitment of workers and distribution of
materials.
August 13 - September 13 - Daily bulletins with progress
reports to approximately 600 statewide leaders.
D. Statistical work has been completed, with priority lists of counties,
their quotas of potential registrations, number of deputy registrars
and canvassers needed prepared. Two basic principles have been adoped
for the ROAR program, as follows:
1. Republican deputy registrars should never register publicly, but
only after neighborhood canvas to eliminate Democrats.
2. Aim will be only at priority precincts, in tract home and subdivision
areas, or selected on basis of the largest Republican registration.
The goal is 600,000 new registrations, or 20 new voters per precinct.
E. Materials are prepared; since the cost of providing same will be pro-
hibitive, it is planned to provide the county with the basic forms to
be used which can be mimeographed or otherwise reproduced locally.
F. At the county level organizational meeting, the County Central Committee
will be asked to pay for a mailing to every registered Republican
organization worker
1. Asking every precinct chairman and block worker to become a deputy
registrar;
2. Asking each Republican worker to recruit two people to serve in
the ROAR program;
3. Setting a personal goal of three new Republican registrations and
three Democrats converted to Republican registration
The budget for this field operation was submitted to the Budget Subcommittee
for action. It was felt by the candidates and/or their representatives that
this activity is a Party responsibility and should not be financed "from the
top" of their campaign budgets. Mr. Rowan and Mr. Martin agreed to sign notes
in the amount of $7,500.00 which will be borrowed by the State Central Committee.
page three
SCHEDUL ING AND SPEAKERS BUREAU
Ed Slevin presented a plan for a scheduling center to:
1. Relay refused invitations to the other candidates and
2. schedule out-of-state speakers and
3. furnish a weekly bulletin to all candidates and local organizations
incoporating all statewide candidates' schedules.
It was generally agreed that the candidates would not benefit by an elaborate
schedule center, since each of their campaign organizations would have to have
the same facilities, and therefore approved at this time only the weekly schedule
bulletin which could be handled temporarily by one secretary under the research
staff.
CENTRALIZED DISTRIBUTION OF CAMPAIGN LITERATURE
It was generally agreed that such a project would be impracticable, except
for a standard campaign item discussed above.
The candidates or their prepresentatives were asked about their individual
campaign methods of literature distribution:
Nixon campaign - provides a seed supply of material, additional supplies
are purchased by local committees prepaid.
Kuchel and Busterud committees - local committees pay for materials with
some exceptions-when confirmed unable to expend funds,
Southern California Committee provides.
Coakley and Reagan campaigns - plan to provide free of charge in any
reasonable amount requested as far as budgets permit.
BILLBOARDS
John Busterud brought up questions of cooperative purchasing of billboards and
a subcommittee to discuss the matter was appointed by the chairman, i vy Lee, Bob
Haldeman, and Bill Roberts to serve. Bob Haldeman remarked that the billboard
companies already have such a plan in operation, pooling their available space
and candidate requests.
FINANCE MEETING IN NORTHERN COUNTIES
Mr. Hellman presented a plan to invite the county chairmen and county finance
chairmen from the 13-14 largest northern counties to meet with the candidates
in Oakland (either the Claremont or Edgewater Hotels) on July 28th to discuss
ways of raising money and the respective candidates' budgets. All present agreed
and will be furnished confirmation by Mr. Hellman upon completion or arrangements.
POSSIBLE STATE REPUBLICAN YEAR BOOK
was brought up by Mr. Rowan as a means of raising funds, patterned after the
New York and Pennsylvania books, which attract deductible corporate funds not
otherwise available to the Party. The matter was deferred for discussion
following the State Committee elections in August.
THE NEXT MEETING
will be called for either August 3rd or 4th in Sacramento.
THE BUDGET SUBCOMMITTEE
met following adjournment and approved the budgets for the Research Center and
the registration drive. It was directed by the chairman that these budgets
be attached to the original minutes of the meeting.
Respectfully submitted,
Betty L. Williams,
Secretary
NOTICE
file
NEXT MEETING
DATE:
THURSDAY, JULY 12
TIME:
12:30 PM
LOCATION: BEVERLY WILSHIRE HOTEL, LA FIESTA ROOM
9500 WILSHIRE BLVD.
BEVERLY HILLS
(LUNCH WILL BE SERVED)
COORDINATING MEETING FOR STATEWIDE REPUBLICAN CANDIDATES AND CAMPAIGN REPRESENTATIVES
Huntington Sheraton Hotel, Pasadena --- Sunday, June 24, 1962
MINUTES
In attendance:
CONFIDENTIAL
Joseph Martin, Jr.
- National Committeeman
Mrs. Patricia Hitt
- National Committeewoman
Hon. Tom Coakley
- Attorney General nominee
Hon. Bruce Reagan
- Controller nominee
Hon. John Busterud
- Treasurer nominee
Marco F. Hellman
- Northern California Finance Chairman, State Central Committee
Robert A. Rowan
- Treasurer, State Central Committee
Maurice Stans
- Finance Chairman, Nixon campaign
Robert Haldeman
- Director, Nixon campaign
Don Fazackerley
- Representative, Christopher campaign
Herbert M. Baus
- Southern California director, Coakley campaign
William E. Roberts
- Southern California director, Kuchel campaign
Curtis Roberts
- Northern California director, Kuchel campaign
Hon. Harold Levering
- Campaign representative, Reagan campaign
Edward J. Slevin
- Administrative assistant to State Chairman, State Central Committee
Don C. Frey
- Research Director, State Central Committee
*******
The meeting was called to order at 10:30 A.M. with Joseph Martin, Jr., temporary chairman,
presiding. An outline of the day's discussion and conclusions reached follows:
1. Purpose of meeting: Surveyal of the responsibilities of the Republican Party in the
November election, the need for behind-the-scenes coordination between the Party and in-
dividual candidates¹ campaigns, and to what extent such coordination can be practicable.
A. All candidates and/or their representatives and Party leaders present agreed that
some degree of coordination is essential, and that the natural vehicle for implemen-
tation of same is the State Central Committee, with expansion of staff and facili-
ties to provide such services.
B. It was also agreed that a continuing "coordinating committee" would be most effec-
tive, to include Chairman, Vice Chairman and finance representatives of the State
Committee, the National Committeeman, the National Committeewoman, all statewide
candidates and/or two designated representatives who will have authority to speak
for the candidate in his absence, one or the other to be present at every meeting.
These meetings will be scheduled approximately every two weeks, location to alternate
between San Francisco and Los Angeles, and will be called by Joe Martin, who was
requested unanimously to continue as temporary chairman of the group.
2. Fields in which coordination may be established:
A. Scheduling of candidates' itineraries --
It was agreed that we should work toward coordination of schedules through the
Republican State Central Committee, where the following functions could be performed;
(1) Any invitations received by a candidate which he cannot accept to be forwarded
to the schedule center where other statewide candidates' schedules can be con-
sulted and an alternate candidate suggestion can be submitted with the original
invitee's refusal.
(2) A weekly report incorporating all statewide candidates' itineraries to be sent
to all of them as well as to local candidates and Party leaders, so that all
Republicans concerned may be apprised of events on a statewide basis, and 1o-
cal leaders will always know who is coming into their districts and when.
(3) It was agreed, that all schedule outlines to date be forwarded to Ed Slevin,
525 Market Street, Room 621, San Francisco 5, as soon as possible. A budget
and possible staff arrangements will be submitted at the next meeting.
B. Coordination of research was considered of prime importance. It was unanimously
agreed to adopt the following program with a budget of approximately $100,000, with
all candidates agreeing that these funds should come "off the top", to start July 1st
under the direction of the State Central Committee Research Center (Don Frey,
director)
(1) Two consolidated polls to be conducted, one immediately and one at a later
date, to include all statewide candidates and pertinent issues ($20,000 for
both). It was agreed that all questions be approved by each candidate before
CONFIDENTIAL
CONFIDENTIAL
page two
starting the poll, and that all results be submitted to them before
release in any form; all material thus obtained to be distributed on
a selective basis with limited numbered copies, and group approval
before release.
(2)
Staff expansion to include three people from Nixon staff and two
people added to present Research Center staff, plus Don Frey, director,
and Dick Hyer, Investigator, and probably a press man (to be discussed
below).
(3)
The customary budget division was acceptable (40% Northern California
and 60% Southern California).
(4)
It was agreed that all documented information should be centralized in
one location (Research Center), and all candidates agreed to forward
same.
C. Press coordination --- It was generally conceded that a "press bureau" should be
established as an adjunct to the Research Center, with a press man and one secretary
to be added to the staff. It was stressed that each candidate will handle his own
press, but that a central press bureau could provide the following:
(1)
A central file of all candidates' statements and releases (agreed that
all releases to date be sent to Slevin immediately);
(2)
Backing up of each candidate's statements by other spokesmen, and con-
trol of a "citizen-front" group ready for immediate reply against attack
by the opposition;
(3)
A central information agency so that all candidates may be informed of
positions taken by the others, with an effort to plan coordinated attacks
against the Democrats;
(4)
Provision to local candidates, County Chairmen, county campaign leaders,
of suggested releases for local use - dissemination of the "Party line";
(5)
Special efforts with minority press and radio stations.
D. Field organization -- It was agreed that there are many problems in attempting to
coordinate campaign organizations, and that probably it should be Party emphasis
rather than candidates' operations. All candidates subscribed to the following plan
of the State Central Committee as outlined by Ed Slevin:
(1)
Field work statewide to organize a registration drive prior to Sept. 14,
set tentatively for a two week period, patterned after the COPE plan;
(2)
Working with the individual counties to prepare a get-out-the-vote plan
for November.
(3)
Serving as an avenue of internal communication rather than actual cam-
paign coordination, providing all candidates and Party leaders with cur-
rent progress reports on local levels;
(4)
Ed Slevin will prepare a budget for this program at the next meeting, to
include four to six staff on both paid and donated personnel bases. Mr.
Haldeman mentioned the number of Nixon and Shell volunteers signed up in
the primary campaigns who would be available for such assignments, and
offered to release their Nixon volunteer lists if the program is proper-
1y directed.
The meeting was adjourned at 4:00 P.M. A press release was issued for the Monday papers by
the State Central Committee.
ITEMS FOR DISCUSSION ON NEXT AGENDA:
1. Implementation of items discussed at last meeting.
2. State Speakers' Bureau - handling out-of-state speakers.
3. Possibility of centralized purchasing to save funds.
4. Problem of supplying local party headquarters with literature - could there be a cen-
tral headquarters for such distribution? (Discuss whether local committees pay in
advance, are charged against quota, or are supplied free of charge).
5. State Committee to provide consolidated list of:
(a) statewide candidates and their No. and So. California staffs;
(b) local candidates and addresses, phone numbers;
(c) New list of County Chairmen as soon as available (after July 10th)
CONFIDENTIAL
Republican National Committee
1625 EYE STREET NORTHVEST
WASHINGTON 6. D C
6
NATIONAL 8-6800
THRUSTON B MORTON
JOSEPH MARTIN, JR
MEMBER FOR CALIFORNIA
400 MONTGOMERY STREET.
BAN FRANCISCO. CALIFORNIA
June 6, 1962
origned.
6/15
To Statewide Republican Candidates, State Chairmen,
National Committeweman and Finance Representatives:
The formation of a state-wide coordinating committee for
the Fall Campaign seems to be generally acceptable in principle.
Each person with whom the idea was discussed agreed that, if the
details can be worked out to the satisfaction of all state-wide
candidates, the overall Republican campaign should be both less
expensive and more effective. The next step is to set up a
procedure for exploring this idea further. Before so doing, I
will summarize the suggested purposes of the comittee.
A coordinating committee made up of top representatives
from each candidate for the constitutional offices and for the
United States Senator, a few top party officials and a few top
finance people could accomplish the following:
(a) coordinate the campaign schedules of the candidates
so that, insofar as permitted by the special commit-
ments of individual candidates, there would be as
little doubling up as possible and all areas of the
state could be covered;
(b) 1 correolidated research operation to develop
material which would be of general use to all
Republican candidates and committees;
(c) try to develop positions which most Republican
candidates could accept and talk about and at least.
work toward prevention of conflicting positions;
(d) consolidate, insofar as is practical the campaign
field work;
(e) provide a vehicle for suggesting the proper apportion-
ment between the candidates of funds raised by
united efforts;
(f) provide a forum for the frequent, periodic, evaluation
of all campaign efforts and the development of overall
strategy and themes.
June 6, 1962
Page Two.
When organized, such a committee could operate as an arm
of the State Central Committee and have the services of its staff.
To be effective the committee must meet at least once every two
weeks and the representatives of the candidates must be able to
speak for them.
It was generally agreed that the next step should be to
call a meeting of the people involved to attempt to define the
areas in which the committee should function and a set of pro-
cedures for its operation. I suggest that each candidate send
one top political, and one top financial adviser to the meeting
After discussing a possible time and place with several of you
I have selected Sunday, June 24, and Monday, June 25. The meet-
ing will be in the Los Angeles area and I will give you details
as to time and place Idter. I realize that some may not be able
to attend at all, and some may only be able to be there part of
the time. I am hoping, however, that all of us can be there for
a substantial part of the time. There is a lot of work to be
done and we can't do it between planes.
To let you, prior to the meeting, be thinking about the
problems involved, and in the hopes of getting some suggestions
from you before June 24, I will outline some of the problems
which I think we should discuss and outline some suggested
procedures.
The entire group should meet for an opening sebsion of
no more than two hours to discuss the plan in general terms with
a view to pointing up the areas of greatest potential gain and
the possible pitfalls. Thereafter the meeting should be divided
into two subcommittees - finance and campaign.
Some suggested topics for discussion by the finance group
are:
1. General prospects for money raising for the Fall
Campaign. Methods of improving the potential. A
preliminary entimate of the total amount which can
be collected in both the North and the South.
2. General discussion of any means for better coordination
between the money raising sctivities in the North, the
South and elsewhere.
3. Establishing procedures for examining the preliminary
budget (including unmer costs) of each candidate for
state-wide office as soon as possible to find areas of
duplication and areas where all candidates will, benefit
by consolidation of function.
4. Establish procedures for proration of certain funds.
June 6, 1962
Page Three.
5. Discuss arrangements for interim financing so that
certain essential research and organizational work
which will be of benefit to all candidates can be
carried on during the summer.
Some of the suggested topics of discussion by the campaign
groups are:
1. How far can we go in coordinating the schedules of
the state-wide candidates in the Last two months of
the campaign? What is the best machinery to implement
the possible coordination?
2. How can we consolidate the research functions? What
areas should be researched for the benefit of all
cendidetes? How should the material that is developed
be first publicized? What is the timing for the
releases? How should the research be organized to be
of the most service to sll?
3. To what extent can the field work for the campaigns
be combined? Coordinated? What are the mechanics
for combination? Coordination?
4. What are the areas in which either savings can be made
or other advantages can be secured by centralized and
combined purchasing?
5. What are the best methods for continually evaluating
the overall Republican campaign effort and for assess-
ing and developing overall strategy?
These subjects, together with others which may be suggested,
will give us plenty to do for two days,
Best regards.
Joseph Martin,
JMJr:cp