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    "title": "WHSF: Contested, 46-51",
    "description": "This file contains:\n\nFrom Ed DeBolt to Anderson RE: gathering information on election night. Handwritten note added by multiple unidentified individuals. Charts and figures included. Duplicate attached. 14 pgs. [Subject: Campaign] [Memo], 10/18/1972\n\nFrom Anderson to MacGregor RE: election night programming. Proposed schedule of events attached. 7 pgs. [Subject: Campaign] [Memo], 10/26/1972\n\nFrom Kehrli to Haldeman RE: election night plans. Handwritten notes added by Haldeman. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972\n\nFrom Anderson to MacGregor RE: election day and evening activity planning. Handwritten notes added by unknown. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 15 pgs. [Subject: Campaign] [Memo], 10/20/1972\n\nFrom Anderson to MacGregor RE: the retrieval of election results on election night. 5 pgs. [Subject: Campaign] [Memo], 10/23/1972",
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        "Richard M. Nixon's Returned Materials Collection",
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    "ocrText": "Richard Nixon Presidential Library\nContested Materials Collection\nFolder List\nBox Number\nFolder Number\nDocument Date\nNo Date\nSubject\nDocument Type\nDocument Description\n46\n51\n10/18/1972\nCampaign\nMemo\nFrom Ed DeBolt to Anderson RE: gathering\ninformation on election night. Handwritten\nnote added by multiple unidentified\nindividuals. Charts and figures included.\nDuplicate attached. 14 pgs.\n46\n51\n10/26/1972\nCampaign\nMemo\nFrom Anderson to MacGregor RE: election\nnight programming. Proposed schedule of\nevents attached. 7 pgs.\n46\n51\n10/24/1972\nCampaign\nMemo\nFrom Kehrli to Haldeman RE: election night\nplans. Handwritten notes added by\nHaldeman. 3 pgs.\n46\n51\n10/20/1972\nCampaign\nMemo\nFrom Anderson to MacGregor RE: election\nday and evening activity planning.\nHandwritten notes added by unknown.\nBudget figures and floor plan of the Regency\nBallroom at the Shoreham Hotel attached. 15\npgs.\n46\n51\n10/23/1972\nCampaign\nMemo\nFrom Anderson to MacGregor RE: the\nretrieval of election results on election night.\n5 pgs.\nMonday, April 02, 2012\nPage 1 of 1\nepublican\national\nommittee.\nOctober 18, 1972\nMEMORANDUM TO:\nSTAN ANDERSON\nFROM:\nED DeBOLT\nRE:\nELECTION NIGHT INFORMATION GATHERING\nThis memo contains preliminary proposals\ndealing with the essential systems required to acquire and disseminate election\ndata from all known sources so that the President will be provided with the most\ncurrent election results available given certain reasonable cost parameters.\nBelow are listed the various components of\nsuch a system. (see Attachment I) The amount of detail given to discussion of\neach of these components varies with our level of proposed direct participation.\nIt should be recognized at the outset that the President will have numerous other\nsources of information which need not be identified but will supplement the\nessential information components outlined here. Obviously, Election Data\nControl for which I have primary responsibility will be presented in greatest)\ndetail.\nCOMPONENT I - Television, Radio and Wire\nServices - This monitoring should take place within the White House so that there\nwill be no delay in transmitting this information to the President. Utilizing a\ncomplex computer system based on past voting data, surveys, Election Day\npolling and a nationwide reporting network, the media will provide rapid pro-\njections and trend information unavailable from other sources. Similar monitoring\nwill be done by Election Data Control for posting in the public celebration area\nat the Shoreham.\nCOMPONENT II - Selected opinion and political\nTom\nleaders and media contacts - these sources would be likely to respond only to\nWhite House operatives and they should be systematically communicated with as\nskipset\ncommunity situation will provide information not available from other sources.\nposed by Mr. Finch and Mr. Klein. Their experience and \"feel\" for a state or calls\nPrior to Election Day, we will submit a proposed list of contacts for their use\nwhat opening\nin supplementing their system. OK-(wan?)\nE\nMEMO TO: STAN ANDERSON\ntober 18, 1972\nt areas ted iv sprith\nPage 2.\nCOMPONENT III - Survey Research - it is\nproposed that an extensive analysis of all of the most recent polling information\nbe made by Bob Teeter during the three days prior to Election Day for use\nby the White House in making comparative evaluations of the election data being\nreceived on election night. Emphasis during this analysis should be placed on\ncounty information highlighting the youth, ethnic, blue collar, swing vote, etc.\nareas. LPASS GEAND?\n-??\nCOMPONENT IV - Election Data Control -\nIn order to complement the election information being received by the White\nHouse on the one hand from key opinion and political leaders based on their\nexperience and on the other hand the specific state-by-state Presidential\nprojections from the nets and continuous race information from the wire\nservices, via their extensive and, I might add, expensive data collections\nsystem throughout the cóuntry, I propose that the Republican Committees and\nthe Committee for the Re-election of the President establish this system for\nfeeding specific information on Presidential, Senate, Gubernatorial and\nAngressional races to the White House as follows:\nA) PRESIDENTIAL DATA - the Committee for the Re-election of the\nPresident (Ed Failor and Mandon Milliken) would be responsible for\nforms\nobtaining timely Presidential election results from the 300 major\ncounties in the country which comprise over 65 percent of the President's\n68\n1968 vote. Utilizing the 800 wats system, now in use for canvass and\nall\nHow\nturnout control, these counties would be required to report on a regular\ncapilline\nand timely basis the results of the Presidential race. In addition, 50\nkey counties (a list of those proposed counties to be submitted by\nOctober 24) would be contacted by CRP Washington monitors for\nfor\nspecific election information. Precinct information for a number of\ncarefully selected bellweather, blue collar, ethnic, youth, etc. areas\nproject\nwould also be collected. This would require approximately 10 to 15\nmonitors to make calls on election night for this particular phase of\nthe system. Nixon headquarters in the remaining counties in the country\nwould be asked in advance to provide contact information for election\nnight in the event that any specific request for information in these\ncounties is received by Election Data Control. An additional respon-\nsibility to be assigned to the CRP portion will be to monitor the three\nnetworks and wire services to keep a running state total posted on their\nlarge display boards in the public celebration area of the Shoreham\nHotel.\nSpecial, secret reporting S.D system splus to hypo\non Mass, cal W.Va, wise,\nfor projected measure\ncarry on state\"\nkey man in each at\n¿MO TO: STAN ANDERSON\nfor each sent Ger role st\nOctober 18, 1972\nPage 3.\nI\nKey man in each\non cony was\nB) SENATE, GOVERNOR, CONGRESSIONAL DATA - providing up-to-date\nand timely information on a state and district basis will be the respon-\nsibility of the Republican Committees (RNC, Senate Campaign Committee,\nGovernors Association, Congressional Campaign Committee). A com-\nprehensive list of election night contacts will be developed by this group\nto insure a constant flow of timely information on these races with\nemphasis on the key Senate, Gubernatorial and 50 target Congressional\nraces. (a specific listing of these races will be submitted by October 24 OK\nfor discussion and approval)\nBy\nwhom,\n(?) VOTER TURNOUT PROJECTIONS - at 1:00 and 5:00 p. m., EST, a\nvoter turnout projection report will be issued based on data from 50\nor\npos\npre-selected key counties around the country with emphasis on trends\nJoset\nget\nin blue collar, ethnic, youth and swing precincts.\n(Days TO WH) ?\nThe Election Data Control system will be\nnned by 25 experienced political/research staffers who will monitor the\nSenate, Gubernatorial and key Congressional races in the states and assist in\nwho\nanalyzing Presidential returns. These specially trained monitors will spend\nconsiderable weekend and evening time during the two weeks prior to Election\nDay establishing an extensive list of contacts within each state to insure the\naccurate and timely gathering of election information on election night. In\naddition, these staffers will have available and will be familiar with detailed\nwe Beforehmand Need\nten year vote history, census (including fourth count), various demographic\nswing vote and bedrock data. Their experience and intensive training prior\nto election night will allow them to make the necessary political interpretations\nof the data as it is received so as to insure that the information transmitted\nfrom Election Data Control will adequately complement the other information\nflowing into the White House.\nDuring our initial planning meeting, there was\nageneral consensus not to attempt to design systems to compete with the\nelection result gathering and projection capabilities of the nets. These resources\nof all the various groups involved in election night activities can better be utilized\nprior to Election Day to insure that there is a substantial voter turnout effort\nlane\nlaunched on November 7. In addition, the funds necessary to match the nets\nmust\nexpertise in this area and the lead time required to establish a similar system\nbe\ncleared\nmake such an effort impractical, if not impossible. However, Election Data\nntrol, as proposed, can provide the following information to augment the\nw/H,\nother election night information sources:\nMEMO TO: STAN ANDERSON\ntober 18, 1972\nPage 4.\nwaland\nA) Presidential election totals from selected significant key\ncounties not likely to be reported individually by the nets. (CRP)\nB) Presidential election results from weather vane and selected\njust vietery to not the\nethnic, youth, blue collar, urban, etc., precincts. (CRP)\nC) Regular state-by-state reports on current totals for Senate\nand Governor races. WH-Tommons\nD) Regular reports on district totals for 50 selected target Congressional\ndistricts. (GOP) CRP-anderson\nE) Special area analyses which may include state offices, mayors\nraces and state legislative reports not available on national net-\nwork reports. (GOP)\nElection Data Control will also allow the\nhite House to specifically request information such as:\n60,64\nA) Individual and specific county information on demographics, 68\nLost\nPresidential totals, results of last Senate or Governors races, etc.\nB) Presidential county totals for any one of the 300 key counties\nselected for monitoring by CRP.\nC) Specific contact for results of any of the minor counties having\nCRP headquarters.\nD) Current individual state totals on request for Senate, Governor and\nselected House races.\nThis and similar information will be collected,\n_J\nanalyzed and disseminated to the White House via a computer terminal backed\nup with telecopier capability. This unique approach should be possible within\nour given financial restraints. An experienced terminal operator will be assigned\nto see that there is no interruption to the scheduled information flow and a back-up\nferminal will be provided for Mr. Klein and Mr. Finch. I also propose that there\nbe an open telephone line between the director of Election Data Control and the\ninformation receiving point in the White House so as to facilitate any specific\nquests not contained in current terminal. print-outs.\n- sindlinger Hanis\nuso N seel Teetor AT utwit?\nGallup\nMEMO TO: STAN ANDERSON\nOctober 18, 1972\nPage 5.\nTo aid White House decision-makers in\nanalyzing election returns received from all sources, I will provide, well\nin advance of Election Day, the following county-by-county data:\nA) First and fourth count census data, including housing, income,\neducation, voting age, etc.\nB) Presidential, Senate, Gubernatorial election data\nC) Bedrock reports\nD) Swing vote reports\nE) Nixon '68 contribution reports\nPreliminary requirements for space and\ncommunications equipment are contained in Attachment II. Approximately\n50 YVP-types will be required for assignment to Election Data Control to\nserve as messengers and runners.\nED:jg\nAttachments I, II'\nAttachment I\nELECTION NIGHT INFORMATION\nWHITE\nHOUSE\nNETWORK\nELECTION\nKEY OPINION,\nSURVEY\nND WIRE SERVICE\nDATA\nPOLITICAL, MEDIA\nRESEARCH\nMONITORS\nCONTROL\nCONTACTS\n(Teeter)\n(White House)\n(Shoreham)\n(Klein, Finch)\nCRP MONITORS\nRNC MONITORS\n(County Presidential\n(Senate, Governor\nResults)\nand U.S. House)\nGOP SENATE\nCAMPAIGN COMM.\nREPUBLICAN\nGOVERNORS ASSN.\nGOP CONGRESSIONAL\nCAMPAIGN COMM.\nAttachment II\nPRELIMINARY\nCOMMUNICATIONS AND SPACE\nREQUIREMENTS\nCOMMUNICATIONS:\nEquipment\nUse:\n2 telecopiers (SH-White H)\nbackup data transmission\n15 single lines (SH)\nCRP monitors augment 800 Wats\n2 single lines\n(White\nH)\ndata transmission\nt single lines (SH)\ndata transmission\n2 open lines to White House (SH)\nEDC mgr - data\n10 line rotary (SH)\nEDC management\n25-2 line rotary (SH)\nGOP monitors\nSPACE:\nRoom\nUse:\nlarge meeting\n(75-100)\nGOP monitors\n\"\n\"\n(50- 75)\nCRP monitors\nsmall office\n(15)\nEDC management\n\"\n\"\n(20)\ndata transmission\n3 small offices (5-10)\nSenate, Governor, House Committees\n1 suite\nEDC leadership\nRepublican\nNational\nCommittee.\nOctober 18, 1972\nMEMORANDUM TO:\nSTAN ANDERSON\nFROM:\nED DeBOLT\nRE:\nELECTION NIGHT INFORMATION GATHERING\nThis memo contains preliminary proposals\ndealing with the essential systems required to acquire and disseminate election\ndata from all known sources so that the President will be provided with the most\ncurrent election results available given certain reasonable cost parameters.\nBelow are listed the various components of\nsuch a system. (see Attachment I) The amount of detail given to discussion of\neach of these components varies with our level of proposed direct participation.\nIt should be recognized at the outset that the President will have numerous other\nsources of information which need not be identified but will supplement the\nessential information components outlined here. Obviously, Election Data\nControl for which have primary responsibility will be presented in greatest\nTime full\ndetail.\nPropeted\nCOMPONENT I - Television, Radio and Wire\nServices\nThis monitoring should take place within the White House so that there\nwill be no delay in transmitting this information to the President. Utilizing a\nTax\ncomplex computer system based on past voting data, surveys, Election Day\npolling and a nationwide reporting network, the media will provide rapid pro-\njections and trend information unavailable from other sources. Similar monitoring\nwill be done by Election Data Control for posting in the public celebration area\nat the Shoreham.\nCOMPONENT II - Selected opinion and political\nleaders and media contacts - these sources would be likely to respond only to\nWhite House operatives and they should be systematically communicated with as\nproposed by Mr. Finch and Mr. Klein. Their experience and \"feel\" for a state or\ncommunity situation will provide information not available from other sources.\nPrior to Election Day, we will submit a proposed list of contacts for their use\nin supplementing their system.\nOK-(wan?)\n?\nColoro- open\nDwight D. Eisenhower Republican Center: 310 First Street Southeast, Washington, D.C. 20003. (202) 484-6500.\nMEMO TO: STAN ANDERSON\nOctober 18, 1972\nPage 2.\nCOMMENT\nCOMPONENT III - Survey Research - it is\nproposed that an extensive analysis of all of the most recent polling information\nbe made by Bob Teeter during the three days prior to Election Day for use\nby the White House in making comparative evaluations of the election data being\nreceived on election night. Emphasis during this analysis should be placed on\ncounty information highlighting the youth ethnic, blue collar, swing vote, etc.\nareas\nLPASS\nGEAND?\nSTATES\nCOMPONENT IV - Election Data Control -\nIn order to complement the election information being received by the White\nHouse on the one hand from key opinion and political leaders based on their\nexperience and on the other hand the specific state-by-state Presidential\nprojections from the nets and continuous race information from the wire\nservices, via their extensive and, I might add, expensive data collections\nsystem throughout the cóuntry, I propose that the Republican Committees and\nB,REY\nthe Committee for the Re-election of the President establish this system for\nfeeding specific information on Presidential, Senate, Gubernatorial and\nCongressional races to the White House as follows:\nFrance\nA) PRESIDENTIAL DATA - the Committee for the Re-election of the\nPresident (Ed Failor and Manion Milliken) would be responsible for\nso\nobtaining timely Presidential election results from the 300 major\n30\ncounties in the country which comprise over 65 percent of the President's\n1968 vote. Utilizing the 800 wats system, now in use for canvass and\nturnout control, these counties would be required to report on a regular\nand timely basis the results of the Presidential race. In addition, 50\nkey counties (a list of those proposed counties to be submitted by\nOctober 24) would be contacted by CRP Washington monitors for\nspecific election information. Precinct information for a number of\ncarefully selected bellweather, blue collar, ethnic, youth, etc. areas\nOHIO\nwould also be collected. This would require approximately 10 to 15\nTHISOIS\nmonitors to make calls on election night for this particular phase of\nthe system. Nixon headquarters in the remaining counties in the country\nwould be asked in advance to provide contact information for election\nnight in the event that any specific request for information in these\ncounties is received by Election Data Control. An additional respon-\nsibility to be assigned to the CRP portion will be to monitor the three\nCOS\nnetworks and wire services to keep a running state total posted on their\nlarge display boards in the public celebration area of the Shoreham\nHotel.\nDisplay\nBoard\nMEMO TO: STAN ANDERSON\nOctober 18, 1972\nPage 3.\nGoams Was\nB) SENATE, GOVERNOR, CONGRESSIONAL DATA - providing up-to-date\nand timely information on a state and district basis will be the respon-\nsibility of the Republican Committees (RNC, Senate Campaign Committee,\nGovernors Association, Congressional Campaign Committee). A com-\nprehensive list of election night contacts will be developed by this group\nto insure a constant flow of timely information on these races with\nemphasis on the key Senate, Gubernatorial and 50 target Congressional\nraces. (a specific listing of these races will be submitted by October 24\nfor discussion and approval)\nPredatory\nBy\nwhom\nVOTER TURNOUT PROJECTIONS - at 1:00 and 5:00 p.m.,\nEST,\na\nvoter turnout projection report will be issued based on data from 50\nRepuest\nHow\npus\npre-selected key counties around the country with emphasis on trends\nPridate\nnogeten\nin blue collar, ethnic, youth and swing precincts.\nTO\n?\n50 TOO\nThe Election Data Control system will be\nmanned by 25 experienced political/research staffers who will monitor the\nSenate, Gubernatorial and key Congressional races in the states and assist in\nanalyzing Presidential returns. These specially trained monitors will spend\nconsiderable weekend and evening time during the two weeks prior to Election\nDay establishing an extensive list of contacts within each state to insure the\naccurate and timely gathering of election information on election night. In\nNeed\naddition, these staffers will have available and will be familiar with detailed\nten year vote history, census (including fourth count), various demographic,\n)\nswing vote and bedrock data. Their experience and intensive training prior\nto election night will allow them to make the necessary political interpretations\nof the data as it is received so as to insure that the information transmitted\nfrom Election Data Control will adequately complement the other information\nflowing into the White House.\nDuring our initial planning meeting, there was\nageneral consensus not to attempt to design systems to compete with the\nelection result gathering and projection capabilities of the nets. These resources\nof all the various groups involved in election night activities can better be utilized\nprior to Election Day to insure that there is a substantial voter turnout effort\nlaunched on November 7. In addition, the funds necessary to match the nets\nexpertise in this area and the lead time required to establish a similar system\nmake such an effort impractical, if not impossible. However, Election Data\nControl, as proposed, can provide the following information to augment the\nother election night information sources:\nMEMO TO: STAN ANDERSON\nOctober 18, 1972\nPage 4.\nA) Presidential election totals from selected significant key\nTeather\ncounties not likely to be reported individually by the nets\n(CRP)\nB). Presidential election results from weather vane and selected\nethnic, youth, blue collar, urban, etc., precincts. (CRP)\nJak-30~ru\nC) Regular state-by-state reports on current totals for Kay Senate\nand Governor races. (GOP)\nonly\nD) Regular reports on district totals for 50 selected target Congressional\ndistricts. (GOP) Twintat\nE) Special area analyses which may include state offices, mayors\nraces and state legislative reports not available on national net-\nwork reports. (GOP)\nElection Data Control will also allow the\nWhite House to specifically request information such as:\nA) Individual and specific county information on demographics, '68\nLost B)\nPresidential totals, results of last Senate or Governors races, etc.\nPresidential county totals for any one of the 30 key counties\nselected for monitoring by CRP.\nC) Specific contact for results of any of the minor counties having\nCRP headquarters.\nD) Current individual state totals on request for Senate, Governor and\nselected House races.\nThis and similar information will be collected,\nanalyzed and disseminated to the White House via a computer terminal backed\nup with telecopier capability. This unique approach should be possible within\nour given financial restraints. An experienced terminal operator will be assigned\nto see that there is no interruption to the scheduled information flow and a back-up\nterminal will be provided for Mr. Klein and Mr. Finch. I also propose that there\nbe an open telephone line between the director of Election Data Control and the\ninformation receiving point in the White House SO as to facilitate any specific\nrequests not contained in current terminal. print-outs.\nALSO seel Teetor AT WH\nMEMO TO: STAN ANDERSON\nOctober 18, 1972\nPage 5.\nTo aid White House decision-makers in\nanalyzing election returns received from all sources, I will provide, well\nin advance of Election Day, the following county-by-county data:\nA) First and fourth count census data, including housing, income,\neducation, voting age, etc.\nB) Presidential, Senate, Gubernatorial election data\nC) Bedrock reports\nD) Swing vote reports\nE) Nixon '68 contribution reports\nPreliminary requirements for space and,\ncommunications equipment are contained in Attachment II. Approximately\n50 YVP-types will be required for assignment to Election Data Control to\nserve as messengers and runners.\nED:jg\nAttachments I, II\nAttachment I\nELECTION NIGHT INFORMATION\nWHITE\nHOUSE\nNETWORK\nELECTION\nKEY OPINION,\nSURVEY\nAND WIRE SERVICE\nDATA\nPOLITICAL, MEDIA\nRESEARCH\nMONITORS\nCONTROL\nCONTACTS\n(Teeter)\n(White House)\n(Shoreham)\n(Klein, Finch)\nCRP MONITORS\nRNC MONITORS\n(County Presidential\n(Senate, Governor\nResults)\nand U.S. House)\nGOP SENATE\nCAMPAIGN COMM.\nREPUBLICAN\nGOVERNORS ASSN.\nGOP CONGRESSIONAL\nCAMPAIGN COMM.\nAttachment II\nPRELIMINARY\nCOMMUNICATIONS AND SPACE\nREQUIREMENTS\nCOMMUNICATIONS:\nEquipment\nUse:\n2 telecopiers (SH-White H)\nbackup data transmission\n15 single lines (SH)\nCRP monitors augment 800 Wats\n2 single lines (White H)\ndata transmission\n4 single lines (SH)\ndata transmission\n2 open lines to White House (SH)\nEDC mgr - data.\n10 line rotary (SH)\nEDC management\n25-2 line rotary (SH)\nGOP monitors\nSPACE:\nRoom\nUse:\nlarge meeting\n(75-100)\nGOP monitors\n\"\n\"\n(50- 75)\nCRP monitors\nsmall office\n(15)\nEDC management\n11\n\"\n(20)\ndata transmission\n3 small offices (5-10)\nSenate, Governor, House Committees\n1 suite\nEDC leadership\nMEMORANDUM\nOctober 26, 1972\nMEMORANDUM FOR THE HONORABLE CLARK MacGREGOR\nFROM:\nSTANTON D. ANDERSON\nSUBJECT:\nElection Night Program\nThis memorandum outlines our plans for the programmatic seg-\nment of election night activities. The program segment is\ndesigned to begin at 6:00 p.m. election night and continue\nthrough the anticipated appearance of the President at the\nShoreham. This memorandum is one of four outlining the\nother aspects of election day and evening. You have already\nreceived a memorandum dated October 20 entitled \"Election\nDay and Evening Activities,\" outlining hotel arrangements\nand other logistic details, a memorandum dated October 23\nentitled \"Retrieval of Election Results, outlining the\nprocess we propose to follow in gathering election results\nfor the President and for you, and a third memorandum now\nbeing written, entitled \"Influencing the Vote, which deals\nwith the activity occurring on election day and the use of\nsurrogates and other Administration spokesmen during the\nearly evening hours.\nPurpose and Tone of Election Evening\nThe primary purpose of our election night activity is to\nprovide a suitable setting for the anticipated appearance of\nthe President. An auxiliary purpose is to provide for the\ninvited guests at the Hotel an opportunity to view election\nresults and to participate personally in the President's\nfirst public appearance after his re-election.\nThe tone of the evening is designed to start off with upbeat\nentertainment aimed primarily at the Young Voters who will\nbe present, and gradually throughout the evening the enter-\ntainment will become more Presidential in tone, culminating,\nof course, in the President's anticipated arrival.\nI propose that, as Campaign Director, you be the Master of\nCeremonies throughout the evening. You would introduce the\nThe Honorable Clark MacGregor\nOctober 26, 1972\nPage Two\nevening and explain'it's purpose, then act as interpreter,\nanalyst and announcer of major political developments\nthroughout the evening. You would also be Master of Cere-\nmonies during the Presidential program segment discussed in\ndetail below.\nEntertainment\nMike Viner of MGM Records has agreed to produce the enter-\ntainment portion of election night. The entire entertainment\nsegment will play a secondary role to the other activities\nthat evening. However, I feel that a certain amount of\nentertainment is important in that it can help create enthu-\nsiasm and excitement as the evening progresses.\nI think it would be appropriate to have Mike Curb, President\nof MGM Records, be the Master of Ceremonies for the enter-\ntainment segment. As you know, his group recorded the Nixon\nRally Song and he has contributed a great deal of time and\neffort in helping with our Celebrities program.\nWe anticipate starting the entertainment at 6:00 p.m. Most\nof the guests at this time will be YVP's and junior staff\npeople from the Committee, the White House and the RNC who\nwill not have election night duties. Accordingly, for this\nfirst segment we have scheduled a rock and roll group to\nentertain from 6:00 to 6:30. (See Tab A for a proposed time\nschedule for the entire evening.)\nThe second entertainment segment will run from 7:15 to 7:30.\nWe have scheduled Solomen Burke, a black rhythm and blues\nsinger, for this segment. The third segment will run from\n8:30 to 8:45 and feature the Nashville Brass, an upbeat instru-\nmental group. The fourth segment will run from 9:30 to 9:45,\nand feature Pete Fountain and his group.\nWe have also made arrangements for Don Costa, Frank Sinatra's\nband leader and arranger, to form an orchestra for election\nevening. The Costa segment is planned for immediately before\nthe anticipated Presidential program segment. This orchestra\nwould also play \"Ruffles and Flourishes\" and \"Hail to the\nChief\" at the President's arrival. The orchestra would also\nplay appropriate music during the applause period for the\nPresident as he enters and departs.\nThe Honorable Clark MacGregor\nOctober 26, 1972\nPage Three\nWe recognize that all of the entertainment segments must nec-\nessarily be tentative since the evening's timing is dependent\nupon election results and on the anticipated arrival of the\nPresident. All of the entertainers have been informed of the\nneed for flexibility and they also realize that their presen-\ntations may be interrupted if important events develop.\nElection Results Segment\nThe primary purpose of our retrieval of election results is\nto provide the President and you with additional information\nand analysis to supplement network election results coverage.\nHowever, keeping the guests in the ballroom apprised of up-\nto-date election results is a secondary purpose.\nAs you know, we plan to locate a 9' by 12' Eidaphor Screen\nbehind the speakers' podium. On this screen we will have\nthe capability to carry live coverage of the three networks\nplus the ability to print any election information we develop.\nIn other words, we can show the best parts of election cover-\nage from all three networks plus any information or analysis\nwe feel is important.\nWe. anticipate showing election results on the Eidaphor screen\nduring the following periods: 6:30 to 7:15, 7:30 to 8:30,\n8:45 to 9:30, and 9:45 to 10:45. We also anticipate breaking\ninto the entertainment segments to report any significant\ndevelopments that occur. During these election results seg-\nments both the Eidaphor video and audio capabilities will be\noperating. During the entertainment segments the video por-\ntion of the Eidaphor will continue to operate, keeping the\nguests informed at all times.\nAs indicated earlier in the entertainment discussion, the\ntime schedule for viewing election results must be flexible,\nand will be subject to change if McGovern concedes earlier\nthan expected or if the anticipated appearance of the Pres-\nident is changed.\nPresidential Program Segment\nThis is the single most important aspect of election night.\nThe proposals contained herein are necessarily tentative,\nThe Honorable Clark MacGregor\nOctober 26, 1972\nPage Four\nbut I believe they serve as a starting point for further\ndevelopment. I suggest that the McGovern concession state-\nment serve as the beginning point of the Presidential program\nsegment. It is difficult to estimate exactly when McGovern\nwill concede. Bob Teeter and I have been informed that the\nnetworks will not project a winner in a state until the polls\nin that state have closed. Based upon the poll closing times\nin each state, we estimate that the President will be pro-\njected the winner in states totalling 303 electoral votes by\n8:30 p.m. However, these are only network projections and we\nfeel that McGovern will not concede until the early network\nprojections are received from California. This would be\nbetween 11:00 and 11:30 p.m. Eastern Standard Time.\nAfter introductory remarks, you would introduce and recognize\nthe individual members of the Committee for the Re-election\nof the President (Mr. Dale, Ed Nixon, Etc.). Next you would\nintroduce Tom Evans and Anne Armstrong, Co-Chairmen of the\nRNC. The RNC involvement is important to show the spirit of\ncooperation which has existed throughout the campaign. Evans\ncould then introduce Senator Dole for a few brief comments.\nNext you would introduce the Vice President and members of\nthe Vice President's family. The Vice President would then\ngive his remarks.\nThis segment would take approximately 20 minutes, time\nenough for the President and the First Family to motor from\nthe White House to the Shoreham.\nAfter the Vice President had finished his remarks, you would\nreturn to the podium and introduce the President and the\nFirst Family. There will be a great deal of enthusiasm gen-\nerated for this segment, and I would anticipate a prolonged\nperiod of applause before the President begins his remarks.\nThe details concerning who should be on the podium during the\nPresidential remarks will have to be determined by the White\nHouse at a later date. The podium was constructed to be\nlarge enough to comfortably hold the President and the First\nFamily, Mrs. Mamie Eisenhower, the Vice President and Mrs.\nAgnew, and members of the Vice President's family.\nThe Honorable Clark MacGregor\nOctober 26, 1972\nPage Five\nConclusion\nThis memo goes into some detail, but I feel that is is impor-\ntant for you to focus on these details since they mean so\nmuch to the tone and character of the evening. Since time is\nnow of the essence, your comments on or approval of this pro-\nposal as quickly as possible is requested.\nApprove\nDisapprove\nDiscuss\nB A T\nA\nTab A\nProposed Time Schedule for Election Night\n6:00 - 6:30\nThe Mob\n6:30 - 7:15\nElection Results\n7:15 - 7:30\nSolomen Burke\n7:30 - 8:30\nElection Results\n8:30 - 8:45\nNashville Brass\n8:45 - 9:30\nElection Results\n9:30 - 9:45\nPete Fountain\n9:45 - 10:45\nElection Results\n10:45 - 11:05\nPresidential Program Segment\n--- Clark MacGregor Remarks\n-- Clark MacGregor Introduces\nthe Committee for the Re-\nElection of the President\n-- Clark MacGregor Introduces\nAnne Armstrong and Tom\nEvans\n--- Tom Evans Introduces\nSenator Bob Dole\n--- Clark MacGregor Introduces\nVice President and Mrs.\nAgnew and Family\n-- Clark MacGregor Introduces\nPresident and First Family\nBruce\nTHE WHITE HOUSE\nWASHINGTON\nOctober 24,\nthat meal prown House\nthone Hip\nWH\nADMINI STRATIVELY good CONFIDENTIAL\nMEMORANDUM FOR\nH. R. HALDEMAN\nFROM:\nBRUCE KEHRLI\nSUBJECT:\nElection Night Plan\nAttached at Tab A is the general plan for Election night\nactivities at the Shoreham. This does not include the\nspecifics of influencing the vote and of information re-\ntrieval at the White House. The information plan is in-\ncluded at Tab B and the vote influence plan is due by close\nof business, Wednesday\nThe reason that these are being forwarded now (without the\nPR/voting influence plan) is that we would like to get some\nfeedback on the type of information that you and the Presi-\ndent will need.\nYou should review both plans and particularly note any changes,\nadditions or deletions on the information plan.\nIn addition to the resources of the Re-election Committee and\nthe RNC, the following will be set up in the West Wing.\n1. Monitoring of all three networks. the Washington\nand \"A\" wires of UPI and AP and the Election night\nwire that prints out detailed results by state for\nPresidential, House and Senate races every 45\nminutes starting at approximately 7:00 p.m.\n2. A system of receiving information on standard\nforms similar to the system we have after speeches\nwill be set up in Timmons' office and the Roosevelt\nRoom. According to Chapin, the President will be\nin the Residence; if plans change the following\napparatus will be shifted downstairs or to the\nEOB so as not to disturb him if he's in his office.\nVoneed- it won't distrib him in\nthe office. The office will be set\nup for TV\n-2--\n3. Access to the West Wing will be limited to\nthose working on the follow-up system and people\nwith offices here.\n4. Bob Teeter will be located in the West Wing\nto analyze the data coming in.\n5. Teeter will have information on when the nets\nwill release their information. They may attempt\nto hold it for awhile trying not to influence the\nvote, and if so, we'll try to put someone \"inside\"\nto forward information as it comes in. Also, we\nare trying to get information on when the nets\nwill project a winner.\n6. We expect quite a few congratulatory phone\ncalls and we propose to set up a system to have\nthe following people take the calls for VIPs and\nclose friends:\nwho directs\nButterfield -- Cabinet, Administration\nTimmons -- Senate and Congress\nthem.\nDent - Governors.\nColson -- Labor, Business\nKlein--Editors, Publishers\nRose Woods -- Close friends\nFinch - big Pols.\nEach of the VIP calls will be noted (on standard\nform) along with the message so that a letter can\nbe sent thanking them for the calls.\nAPPROVE\nIf you approve, # a draft will be submitted.\nDISAPPROVE\n7. Should we \"gin up' congratulatory calls from the\nCabinet and friends for the President to take himself?\nYES\nNO\nhave a little\nNachlog hand on\nbut able to on\nwe LC should short be\nnotice -\n-3-\n8. Strachan, Colson, and Teeter can get comments\nfrom pollsters -- Gallup, Harris, Benham.\n9. If it looks like a landslide, we should have\nColson program prominent people to release statistics\nabout the overwhelming mandate for the President.\nYES\nH\nNO\n10. Suggest we skip the news summary on the day after\nthe Election. Give Mort Allin one night off to help\nout with the follow-up. Have Mort put together a\nwe\nsummary of the Wednesday morning papers during the\nneed\nday on November 8th.\n11. Will the President want to send out telegrams to\nRepublican winners and losers in House, Senate and\nGovernor races? If so, suggest we not send out until\nall results can be checked and verified which may take\na couple of days.\nThe specific Senate and House races to be monitored,\nspecific counties and precincts to be watched, and\nsample forms will be forwarded close of business,\nMonday, October 30, if we're on the right track.\nOK\nA\nCommittee\nfor the Re-election\nof the President\n1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920\nOctober 20, 1972\nMEMORANDUM FOR:\nCLARK MacGREGOR\nFROM:\nSTAN ANDERSON\nSUBJECT:\nElection Day and Evening Activities\nThis memorandum sets forth the results of initial planning we have com-\npleted for the activities on election day and evening, and asks for your\nconcurrence. The memo also outlines the type of programmatic activity\nwe anticipate and outlines the various logistic and support activities\nnecessary to carry out our plans.\nPURPOSE OF ELECTION DAY AND\nEVENING ACTIVITIES\nThe purpose of the proposed election day and evening activities at the\nShoreham are threefold:\nToprovide gathing\na) The primary purpose of the day and evening is to get out the\ntwops\nvote in all states and to influence the vote for the President\nin the West.\nBad Deort in NE\nb) An auxiliary purpose is to provide a mechanism and forum to\ncollect and display election results primarily for use in in-\nfluencing the vote in the West and providing the President\nand you with up-to-date election results and analysis.\nc) A third purpose is to provide a suitable public forum for the\nPresident's first public appearance after his reclection.\nIn essence there are three separate phases: 1) affecting the vote; 2)\ncollecting the results and 3) providing a suitable setting for the Presi-\ndent. Phases one and two will overlap in the early evening as the polls\nclose in the East and the results begin to pour in and while we still at-\ntempt to influence the vote in the West. Later in the evening phases two\nand three may also overlap.\nbcc: Bruce Kehrli\n- 2 -\nOVER-VIEW OF ELECTION DAY ACTIVITIES\nShoreham. We anticipate making the Shoreham the Nixon Headquarters\nHotel. The Shoreham will serve as the focal point of activities\nthroughout the day and evening. The primary emphasis in all planning\nand preparation will be the need for an effective \"get out the vote\"\neffort on election day. This philosophy will permeate everything we\ndo in an effort to insure that the staff focuses on the important \"get\nout the vote\" activities of the last day and not on the celebration\naspects which may also occur.\nNogood unless can\nApprove\nour\nC\nInvitations. It is our feeling not\ngood that election states night activity -So, should men.\nbe a mammoth show but rather an opportunity for those people here in\nWashington who have worked long and hard on the campaign to get together\nto view election returns and to hopefully have a personal opportunity to\nsee the President in his first personal appearance after his reelection.\nIn this regard I recommend invitations to the following groups in the\nnumber indicated.\nCREP Staff - Approximately 700 (including spouses). This number\nincludes all campaign staff except those field people having\nelection day responsibilities who will remain in the field.\nApprove\nIt\nDisapprove\nDiscuss\nC\nCREP Volunteers - 500 (including spouses). We anticipate selecting\nthe 250 volunteers who have worked the hardest in the past 18 months.\nApprove H\nDisapprove\nDiscuss\nC\nWhite House Staff Approximately 1,200 (including spouses). This\nnumber would include all White House staff including administrative\npeople who have worked long and hard in the campaign.\nApprove\nH C-will be Move\nDisapprove\nDiscuss\n\"Rose Mary Woods List\" - Approximately 200 (including spouses). This\nlist includes family members and close friends of the President who\nare normally invited to this type of event.\nApprove\nH\nDisapprove\nDiscuss\n- 3 -\nRepublican National Committee - Approximately 400 (including\nspouses). We feel it is important that the RNC participate\nfully in election day activities to further exemplify the close\nworking relationship between our two organizations.\nApprove H.C Disapprove\nDiscuss\nCREP Finance Committee Approximately 450 (including spouses).\nThis is the maximum number that Mr. Stans anticipates attending.\nApprove H Disapprove\nDiscuss\nSurrogates Approximately 30 (including spouses). Surrogates\nnormally based in Washington will be invited, those who are\nGovernors, Senators and Congressmen will be encouraged to stay\nin their state.\nApprove Hj\nDisapprove\nDiscuss\nAdministration Appointees - Approximately 500 (including spouses).\nThis list includes all the Agency Heads, Under Secretaries, and\nAssistant Secretaries.\nApprove H Disapprove\nDiscuss\nDemocrats for Nixon - Approximately 100 (including spouses). This\nlist will be supplied by Mr. Connally's office.\nApprove H C don't Disapprove limit them if they Discuss want more\nYoung Voters for the President Approximately 500 (including spouses-\nno dates). This number will liven-up the evening and provide an op-\nportunity for these young workers to be involved in an exiting event.\nApprove H Disapprove\nDiscuss\nVice President Approximately 200 (including spouses). We are ad-\nvised that this is the approximate number of invitations that will be\nrequired by the Vice President's office.\nApprove Hc Disapprove\nDiscuss\n- 4 -\nMiscellaneous - Approximately 500 (including spouses). This\ngroup includes friends of senior CREP and White House staff\nand others who do not fit in any other category.\nApprove\nH\nDisapprove\nDiscuss\nD.C. Committee - I recommend that we ask the D.C. Republican\nCommittee and the D.C. Re-election Committee to sponsor another\nelection night event at a different hotel in Washington. There\nare several reasons for this recommendation. First, if we in-\nvite both of these Committees to participate in our activities\nit would add approximately 2,000 more people to our event which\nwould severely over-tax our existing facilities. Secondly, the\nD.C. sponsored affair could be advertised locally as a public\nevent thus directing a major portion of the \"walk-in traffic\"\naway 'from the Shoreham. We anticipate that this \"walk-in traffic\"\ncould be substantial. We plan to provide the D.C. event with\nvarious speakers throughout the evening.\nApprove\nH\nDisapprove\nDiscuss\nSecurity. Some form of security must be undertaken at the Shoreham in\norder to provide proper protection for the President and in order to\ninsure that \"walk-in traffic\" will not overwhelm those guests we have\ninvited. The security will be \"soft\" and will not be readily apparent.\nThere will be no uniformed security people in evidence. All security\nwill be handled by Steve King's current staff and by volunteers from\nYVP.\nIt will be necessary for us to have some sort of security identification.\nWe recommend a security pin which will also serve as a momento of the\nevening.\nApprove\nH\nDisapprove\nDiscuss\nC\nOverall Budget. Attached at Tab A is the overall budget which was pre-\nsented to the Budget Committee last Monday, October 16, 1972. I recom-\nment that you approve this proposed budget.\nApprove\nDisapprove\nDiscuss\n5 -\nPROGRAM TIVITIES\nInfluencing the Vote. All activities on election day at the Shoreham\nwill be aimed at influencing voters to come out and vote for the\nPresident The development of a detailed program will be undertaken\nTailor Via Vadio spot Statesters.\nby Ed Failor. A schedule will be devised which will provide for you,\nand some of our major surrogates, a forum to hold press conferences and\nbriefings for the press assembled at the Shoreham. Mixed into these\nformal briefings will be press coverage of the President voting in\nCalifornia and you voting in D.C. We will provide special spot-masters,\nfeaturing various Administration spokesmen, aimed at key western states.\nWe will be forwarding to you shortly a detailed program to influence the\nvote.\nCollection of Election Results. We have concluded that it is unrealistic\nto try and compete with the networks on the collection and projection of\nelection results in the Presidential race. They have invested nearly two\nmillion dollars in their combined retrieval system and have developed a\nvery sophisticated computer system to instantly analyze the results as\nthey are received. We are informed that the networks will telecast re-\nsults as they are received.\nWe do plan however to develop a collection system which will amplify upon\nthe materiel collected by the networks. There are basically three types\nof data which in our view would be useful to the President and to you\nduring the day and early evening hours:\n1) Periodic information on voter turnout with comparison data\non voter turnout in similar areas in prior Presidential\nelections.\n2) Voting data from special target precincts in blue collar\nblack and Catholic areas selected by Bob Teeter.\n3) Collection of reports from political operatives across the\ncountry who will analyze early results in their areas.\nWe also plan to lease a UPI election night wire which, beginning at 7:00\np.m. will print out the complete vote count from each state for Presidential,\nSenate and House races. The cost for this service is $300. I have asked Ed\nDeBolt of the RNC to pull together a detailed plan for the election night col-\nlection operation. Ed will combine the resources of our Committee, the White\nHouse, the RNC and the Senate and House Campaign Committees in this project.\nThis plan will be forwarded to you shortly.\n- 6 -\nElection Night Entertainment. We feel that the entertainment aspects\nof election night should be simple and flexible enough to adapt to\nthe coverage of election results. I have asked Mike Viner, producer\nof the Miami Beach Marine Stadium program, to produce our election\nnight program. Mike has agreed to undertake this responsibility for\nno cost. He is in a position to arrange for entertainers who will\nblend easily into the evenings activities. The entertainment will be\nin individual modules interspersed around election results which will\nbe shown on the eidaphor screen behind the podium.\nHOTEL LAYOUT AND LOGISTICS\nHotel Selection and Proposal. As previously discussed, the Shoreham\nHotel has been selected as the most appropriate facility in which to hold\nthe Committee's election night activity. All necessary press facilities\nfor excellent nationwide media coverage throughout the evening can easily\nbe accommodated in the Ballroom and still leave sufficient space for our\ninvited guests. All meeting rooms in the hotel are being provided at\nno cost to the Committee. See Tab B for a proposed layout of the ground\nfloor rooms in the hotel.\nSleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We\nhave also reserved 40 suites. All Finance Committee invitees will pay\nfor their own rooms or suites. Some senior staff at the White House and\nhere at the Committee will require either sleeping rooms or suites which\nshould be paid for by the Committee. We will determine these needs on an\nindividual basis in the next week.\nRegency Ballroom Layout. Attached at Tab C is a proposed layout of the\nRegency Ballroom. This layout is geared to the anticipated desires and\nneeds of the networks. We are working closely with the networks to\nmaximize media coverage. A detailed layout of the Ballroom will be for-\nwarded to you as soon as negotiations for final placement of the network\nfacilities are completed.\nWe will be required to install an audio system in the Ballroom to insure\nproper nationwide network coverage. We will also install an audio con-\ntrol panel with appropriate microphone inputs and speakers with the\nability to feed the PA system to the Empire Room where the working press\nwill be located.\nWe also plan an eidaphor screen behind the podium. The screen will serve\nas an electronic \"tote board\" throughout the evening. We will have the\ncapability to show the various network programing on the screen or show\nindependent results that we collect.\n- 7 -\nCash bars are to be set up in the Ambassador Room, which is immediately\nacross the hall from the Regency Ballroom. No food will be provided.\nThe Committee will not bear any costs associated with these bars. Soft\ndrinks will be provided at no cost.\nTransportation. We plan to have a shuttle bus system with two 51 pas-\nsenger busses operating from 5:00 p.m. until the evenings activities\nhave concluded. The busses will run a continuous loop between the White\nHouse, 1701 and the Shoreham. Pick-up and dispatch will occur every 15\nminutes at each location.\nTelephones. We plan to utilize the existing 90 unused three-digit branch\nlines at 1730 and extend the 1730 telephone system to the Shoreham. With\nthe addition of some seven-digit telephone numbers this will keep the\ntelephone expenses at a minimum level. This procedure will allow users\naccess to the WATS system at 1730 and 1701. A telephone directory will\nalso be developed.\nFood and Beverages. We have found it necessary to divide the invited\nguests into three separate categories, each receiving a varied degree of\nhospitality because of the wide range in the types of person invited to\nthe election night activities. The first group is the Finance people\nwho will be invited directly by Mr. Stans. In accordance with prior\ncustom the Finance people require a separate area and top quality food\nand beverages for their invitees.\nThe second group are the VIP's who don't fit into the Finance area. This\ngroup is composed of senior White House, CREP and Administration officials\nand friends of the President and other high officials. We plan to have\na separate area for the VIP's and provide them with good quality food and\nbeverages.\nThe third group is the remainder of the invited guests. This group will\nbe gathered in the main Ballroom and they will have cash bar facilities in\nthe Ambassador Room adjacent to the main Ballroom.\nConclusion. In 1968 the election night activities cost approximately\n$300,000 and planning for the event began in early September with full-\ntime commitment of time on the part of several staff people. We started\nlate on this project but I'm confident with the group now working on the\nevent that it will be a success.\nB T A A\nPRELIMINARY BUDGET\nELECTION DAY AND EVENING -- 1972\nDecorations and Supplies\n- Main ballroom -- decorations\n$ 2,800\n- VIP and Finance Committee\nrooms -- decorations\n800\n- Office supplies\n950\n- Campaign supplies for crowd in\nmain ballroom\n1,500\n- Invitations and printing\n500\n$ 6,550\nHotel\n- Hotel labor --- premium overtime\nfor ,room set-up\n1,950\n- Sleeping rooms and suites\n3,750\n5,700\nProgram\n- TV set rentals\n1,800\n- Audio systems -- main ball room\nand press room. Required for\npotential Presidential visit\n8,500\n- Eidaphor -- projector, screen\nand installation -- to be\nused for projection of elec-\ntion statistics and for view-\ning live network coverage\n10,500\n- Staging and platform for main\nballroom\n1,800\n- Election data collection\n4,100\n- Program -- union musicians and\nentertainers, transportation,\nand rooms if required\n8,000\n34,700\nSecurity\n- Pins --- already ordered and\nnecessary for crowd control\nwith a possible Presidential\nvisit; will also serve as a\nmomento of the evening\n6,600\n- Security service\n1,000\n- Equipment rental\n1,900\n9,500\nFood and Beverage\n- Food\nFinance room\n$ 9,000\nVIP rooms\n6,600\nPress\n4,400\nStaff Lunch\n1,220\nStaff Dinner\n3,300\n$24,520\n- Beverage\nFinance room\n2,777\nVIP rooms\n3,333\nPress\n2,400\nSuites\n1,300\nCoffee (50 gallons)\n500\n10,310\n- Gratuities\n500\nNote: All rooms where crowd\n35,330\nactivity will occur are being\nprovided on a complimentary\nbasis. This includes the\nmain ballroom, the Finance\nCommittee and VIP rooms, plus\nmiscellaneous office space.\nTransportation\n- This includes shuttle busses\nand cars which will operate\nbetween 1701/White House and\nThe Shoreham.\n750\nTelephones\n- This will be an extension of\nthe 1730 system, which will\ngive access to WAT's lines,\nexisting Committee numbers,\nand telephone operators fam-\niliar with CREP personnel.\n2,200\nPress Costs\n- Wire services, printing, Xerox\nmachine, etc.\n1,400\nMiscellaneous\n2,000\nTotal\n$98,130\nB B T A\nFOR YOUR MEETINGS, BANQUETS, & EXHIBITS\n10'\nstate\nCRILING\nEXHIBIT\nFLOOR\nNAME\nDIMENSIONS\nHEIGHT\nMEETINGS\nBANQUETS\nBOOTHS\nLOAD\nFUNTA\nRECENCY BALLROOM\n152'10\" 111'6\"\n22'0\"\n2400\n1700\n250#\n14'6\"\n850\n600\n100#\nWorking\nThe SHOREHAM\nAMBASSADOR ROOM\n35\n50\"x11\"\n850\n640\n31\n100*\npress\nHOTEL & MOTOR INN\nEMPIRE ROOM\n11'7\"\nPALL ADIAN ROOM\n49' = 108'\n13'6\"\n550\n550\n28\n100#\nPress\nCalvert Street and Connecticut Avenue, N.W.\nBLUE ROOM\n71' x 83'\n12'0\"\n850\n600\n100#\nand\nDIPLOMAT ROOM\n46' x 76'\n15'2\"\n400\n320\n25\n70#\nTHΓ FORUM\n38' x 88'\n9'10\"\n375\n300\n100*\nTUDOR ROOM\n24' n 76'\n10'4\"\n200\n150\n100#\nPOOL\nEMPIRE\nROOM\nWASHINGTON, D.C. 20008\n24\nREFLECTION\nFood\nPhone: 234.0700\nEXECUTIVE ROOM\n20'x 60\"\n9'6\"\n125\n100\n70#\nHERITAGE ROOM\n27' x 43'\n13'0\"\n100\n100\n70#\nBriefing\nFOYER B\nCLUB A\n42'x12'6\"\n8'10\"\n75\n50\n70#\nCLUB B\n42' x 15'\n75\n50\n70#\nCLAIM\n42' x 14'6\"\n8'10\"\n75\n50\nRoom\nbar\n8'10\"\nLEGEND\nUP\n70#\nDOWN\nCAUCUS ROOM\n24' x 20'\n8'3\"\n50\n30\n70#\nUPPER LOBBY LEVEL\nCOUNCE ROOM\n27' x 20\"\n8'3\"\n40\n30\n70#\n[\nLOWER LOBBY LEVEL\nDIRECTORS ROOM\n18'x21'\n9'4\"\n30\n25\n70#\nCREP offices\nBOARD ROOM\n20'x 15'\n8'3\"\n35\n35\n70#\nFOR\nUP\nLEASE\nREGENCY BALLROOM LEV\nCARINE ROOM\n20' x 25\"\n8'3\"\n30\n20\n70#\nEMPIRE ROOM LEVEL\nPRESS HOOM\n18' x 22\"\n8'6\"\n30\n16\n70#\nBLRN\nCOMMITTEE ROOM\n16'x 18'\n9'4\"\n14\n70#\nFOYER A\n25\nEXHIBIT HALL LEVEL\nB.RD CAGE WALK\n13'6\"\n10\n100#\n-\n231'x 177'\n11'2\"\n250\n250#\nI Il\nservices\nFOYER A\n34' x 17\"\n6'8\"\n24*\n100#\nFOYERS\n72' x 40'\n8'8\"\nTOTAL FORER\nTO TERRACE\nLOWER LOBBY\n72' x 40'\n18'0\"\n100#\nare\nFinance\nFinance\nVIP\na\nBLUE\nVIP\nopen\nFinance\nROOM\nFood\nGARDEN\nHERITAGE\nROOM\nFoot\nFood\n&\na\nRESTAURANT\nPALLADIAN\nDIRECTORS ROOM\nLOWER LOBBY\nROOM\nDIPLOMAT\nCOMMITTEE ROOM\nto\nConversation\nand\nROOM\nEXECUTIVE ROOM\npublic\nBar\noffices\nareas\nPANTRY\na\na\nBar\nBar\nROSE GARD\nSTAGE\na\nBIRD CAGE WALK\nBIRD\nCAGE\nWALK\nnown\nPARTS\n2818\ncount\nDEL\n11\nCHIC ROOM\nSERVICE\nPRESSING\nROOMS\nDOWN\nDataCollect\non\nENEY\nof\nDRIVE\nway\nEXEC.\nPHONES\nCLUB ROOMS B\nELEV\nTO ELEVATORS\nTO ELEVATORS\nELE\nD.R.\n/\nAMOUNT SSSS\n/\n-\n-\nA\nFLORIST\n1\nJULIUS GARFINCKEL\nWEST LOBB'\n/\na\nLADIES LOUNGE\nCO.\nTRANSP\nR\nMECK\nCHECK\nPARTER\nLOSST\nPHONES\nNEWT\nCAUCUS\nTHE EDRUM\nROOM\nSEAUTY\nStaff Mess\nSHOP\nRESERVATI\nOPEN\noffice\nCOUNCIL\nSERVICE\nOFFICES\nROOM\nELEVATOR\n/\nUPPER LOBBY\nTO\nTUDOR ROOM-\nX\nGALLERY\nAMOUNTIVE\n&\n-\nMI ARQUE a\n-\nCOCKTAIL\n/\nSER\n-\nLOUNGE\nPANTRY\nEXECUTIVE\nCABINET\nOFFICE\nSNACK BAR\nPublic\nROOM\nopen to put\nCHECUTIVE\nOFFICE\nTAX:\nBOARD RM.\nSTATES\n.\n^\nENTRANCE\nGARAGE\nEXIT\n3500-COM\nMain Crowd\n/\n//\nTAXI\nTO\nRAMP\nGARAGE\nPeople\nPARKING LOT\nPARKING LOT\n(EXHIBIT HALL BENEATH PARKING AREA)\nCALVERT STREET\n10/20/72 9:00AM\nH<A\nC\n11X3\n11X3\n#\n8'x24'. X 64\"\nMain Entrance\nControl Center\nNetwork\nBooth\n20' x30'\nEidapher\nplatform\n8'x8'X 128\"\nRadio\nNetwork\nInterview\nPool\nBooth\ncamera\nand\nplatform\n8'x8'x32\"\nRecording\n20', 20'x20' 20'\narea\nRegency Ballroom\nNetwork\nBooth\nThe Shoreham Hotel\n20' X 20'\n32 48\nhigh high\nTwo tier\nCamera platform\nfor reels\n16/23/X + 31\"\n8'x 32'\nspodium\nEXIT\nM\nR\n8'x8'x32\" tongue\nEXIT\nEldapher Screen located\nALUA\n8'x 16' x32\nover speaking platform\ns peaking\nR\nplatform\n11X3\n11X3\nd\nB\nCommittee\nfor the Re-election\nof the President\n1701 FENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920\nOctober 23, 1972\nMEMORANDUM FOR:\nCLARK MacGREGOR\nFROM:\nSTAN ANDERSON\nSUBJECT:\nRetrieval of Election Results\nThis memo outlines our proposed plans for the retrieval of election re-\nsults on election night.\nINTRODUCTION\nThe retrieval of election results is an important aspect of our election\nday and evening activities. A great deal'of study and thought has been\ngiven to exactly how this retrieval system should work. Members of my\nWorking Committee including Chapin, Moore, Scali, Goode, Failor and Teeter\nhave decided that we cannot and should not attempt to compete with the TV\nNetworks on either the early collection of results or the projection of\nwinners in most races and particularly the Presidential race. The networks\nhave invested millions of dollars into their election night systems and\nthere is no way we can put together a better system than the ones they have\ndeveloped.\nWhat we can do and plan to do however, is to develop a relatively simple\nsystem to collect certain specified types of results which will help us\nanalyze the results compiled by the networks. We also plan to develop a\nsystem to sound out local political experts on their analysis of local re-\nsults and then correlate the results into a uniform report for use by you\nand by the White House.\nSPECIFIC ELECTION NIGHT COMPONENTS\nFollowing is a detailed explanation of the various components which will be\navailable on election night.\nComponent L. Bob Teeter will prepare an analysis by close of business Monday,\nNovember 6th. of all last minute polling results which are available to him\n>bcc: Bruce Kehrli\n- 2 -\nat that time. Many surveys are taken over the last weekend before the\nelection and Bob will prepare this analysis to aid in interpreting\nelection results as they are received.\nComponent II. Both the White House and Election Data Control at the\nShoreham will constantly monitor the TV networks and the wire services.\nThe networks will begin their election coverage at 6:30 p.m. and continue\nthroughout the evening. The wire services, beginning at 7:00 will have\nspecial election wires which will print out results by state for the\nPresidential, Senate and House races.\nWe will monitor these election night services at the Shoreham and flash\nup on the Eidaphor Screen in the main Ballroom interesting results from\nboth the networks and the wires as the evening progresses.\nComponent III. We will also establish a system to collect and collate\nthe opinions of selected local political leaders. In actuality there\nwill be three separate collection systems; one involving White House\nsources, one involving regular GOP sources and one involving Re-election\nCommittee sources.\nWhite House - Both llerb Klein and Bob Finch have in the past\nmade calls to political leaders across the country to receive\ntheir analysis of local results. These analyses were then\npassed on to Mr. Nixon. Finch's calls were directed mostly\nto political leaders and Klein's to newspaper publishers who\nhad reporters out in the field collecting results. I am in-\nformed that this system was effective and should be continued.\nBoth Klein and Finch will be located in the White House and\ntheir inputs will be coordinated by Bruce Kehrli.\nGOP - We will ask Tom Evans to develop a list of Republican\nChairmen and other Republican leaders across the country.\nEvans and his staff will constantly monitor these sources\nthroughout the evening. These calls will be made from the\nShoreham and the results channelled through Ed DeBolt, our\nElection Data Control Chairman, to you and to Kehrli at the\nWhite House for further distribution.\nRe-election Committee. Jerry Jones will coordinate a series\nof phone calls to Nixon Committee officials across the country.\nThese calls will also be made from the Shorcham and the results\nwill also be channelled to you and to the White House.\nEach group will know the local sources being called by the other groups so\nthere will be no overlap. Both DeBolt and Kehrli will use standard forms\nto insure that information coming to you and to the White House will be\nuniform in nature to aid in quick analysis.\n- 3 -\nComponent IV. We also plan to have Election Data Control collect results\non the Presidential race in approximately 40-45 key counties. We feel this\nseparate system is necessary because the networks do not always carry county\nresults from key counties such as Nausau, Westchester, Philadelphia, Cuyahoga,\nCook, Orange, Los Angeles and San Diego Counties. We will place a contact in\nthe County Clerk's office in each of these counties who will phone in the re-\nsults as soon as they are available. These calls will come into Election\nData Control at the Shorcham then the results will be funnelled to you and to\nthe White House. We will install a computer terminal at the Shoreham and at\nthe White House SO that information can be quickly transferred. We have ob-\ntained these computer terminals at no cost and they will transfer information\nfrom one point to another at a rate of 25 characters per second.\nWe also plan to have Bob Teeter and Art Finkelstein identify 30-50 demographi-\ncally important precincts. We will place a contact in each one of these pre-\ncincts who will phone in the results to the Shoreham as soon.as they are avail-\nable. These precincts will be located in states where the polls close early,\nOhio, Illinois, and will be selected to give us an early indication on the\nvoting behavior of key groups such as youth, working and college, Jewish, Ethnic,\nand the elderly. These results will also be phoned into the Shoreham and trans-\nferred to you and to the White House.\nPrior to election day we will prepare a standard form for each of these pre-\ndetermined counties and precincts. The form will contain important voting\ndata including results from 1960, 1964 and 1968.\nWe are also coordinating closely with both the Senatorial and Congressional\nCommittees and the Republican Governor's Association. Each of these groups\nwill have representatives at the Shoreham and will provide us with information\nas they receive it.\nBecause of our particular interest in Senate races this year, we will also\nplace a contact in the Campaign Headquarters of each of the \"target Senate\nraces. These contacts will continually keep Election Data Control apprised\nof developments in these key races:\nComponent V. We also plan to develop voter turnout information in certain\nkey precincts. For the most part these precincts will be the same as those\nTeeter will select to track Presidential voting results. We will develop, to\nthe extent possible, 1968 registration figures and voter turnout results at\nspecified hours in 1968. We will also develop 1972 registration figures for\nthese precincts. A voter turnout report will be made at 1:00 p.m. and again\nat 5:00 p.m. EST.\nSPECIAL REQUESTS\nWe also anticipate that from time to time either you or the White House will\nhave special requests for particular types of information. We propose to\nhandle these requests in two ways:\n- 4 -\n1) By having Election Data Control manned by a number of\nhighly trained people who will have available detailed\nvoting information on key counties and precincts around\nthe country. These staff people will receive intensive\nevening and weekend training between now and election day.\n2) Insure that all the Nixon Chairmen in the 300 key coun-\nties will be available on a standby basis to answer any\nquestions that may arise concerning developments in their\ncounty.\nI am confident that we can properly handle all reasonable requests in\nthis manner."
}