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This file contains:
From Kehrli to Haldeman RE: planned election night activities at the Shoreham Hotel. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Anderson to MacGregor RE: election day and evening activity planning. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 11 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Anderson to MacGregor RE: the retrieval of election results on election night. 4 pgs. [Subject: Campaign] [Memo], 10/23/1972
From Anderson to MacGregor RE: election day and evening activity planning. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 14 pgs. [Subject: Campaign] [Memo], 10/20/1972
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WHSF: Contested, 46-52
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WHSF: Contested, 46-52
description
This file contains:
From Kehrli to Haldeman RE: planned election night activities at the Shoreham Hotel. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Anderson to MacGregor RE: election day and evening activity planning. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 11 pgs. [Subject: Campaign] [Memo], 10/20/1972
From Anderson to MacGregor RE: the retrieval of election results on election night. 4 pgs. [Subject: Campaign] [Memo], 10/23/1972
From Anderson to MacGregor RE: election day and evening activity planning. Budget figures and floor plan of the Regency Ballroom at the Shoreham Hotel attached. 14 pgs. [Subject: Campaign] [Memo], 10/20/1972
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Richard M. Nixon's Returned Materials Collection
Contested Materials Files
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Richard Nixon Presidential Library
Contested Materials Collection
Folder List
Box Number
Folder Number
Document Date
No Date
Subject
Document Type
Document Description
46
52
10/24/1972
Campaign
Memo
From Kehrli to Haldeman RE: planned
election night activities at the Shoreham
Hotel. 3 pgs.
46
52
10/20/1972
Campaign
Memo
From Anderson to MacGregor RE: election
day and evening activity planning. Budget
figures and floor plan of the Regency
Ballroom at the Shoreham Hotel attached. 11
pgs.
46
52
10/23/1972
Campaign
Memo
From Anderson to MacGregor RE: the
retrieval of election results on election night.
4 pgs.
46
52
10/20/1972
Campaign
Memo
From Anderson to MacGregor RE: election
day and evening activity planning. Budget
figures and floor plan of the Regency
Ballroom at the Shoreham Hotel attached. 14
pgs.
Monday, April 02, 2012
Page 1 of 1
THE WHITE HOUSE
WASHINGTON
October 24, 1972
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
H. R. HALDEMAN
FROM:
BRUCE KEHRLI
BAR
SUBJECT:
Election Night Plan
Attached at Tab A is the general plan for Election night
activities at the Shoreham. This does not include the
specifics of influencing the vote and of information re-
trieval at the White House. The information plan is in-
cluded at Tab B and the vote influence plan is due by close
of business, Wednesday.
The reason that these are being forwarded now (without the
PR/voting influence plan) is that we would like to get some
feedback on the type of information that you and the Presi-
dent will need.
You should review both plans and particularly note any changes,
additions or deletions on the information plan.
In addition to the resources of the Re-election Committee and
the RNC, the following will be set up in the West Wing.
1. Monitoring of all three networks, the Washington
and "A" wires of UPI and AP and the Election night
wire that prints out detailed results by state for
Presidential, House and Senate races every 45
minutes starting at approximately 7:00 p.m.
2. A system of receiving information on standard
forms similar to the system we have after speeches
will be set up in Timmons' office and the Roosevelt
Room. According to Chapin, the President will be
in the Residence; if plans change the following
apparatus will be shifted downstairs or to the
EOB so as not to disturb him if he's in his office.
-2-
3. Access to the West Wing will be limited to
those working on the follow-up system and people
with offices here.
4. Bob Teeter will be located in the West Wing
to analyze the data coming in.
5. Teeter will have information on when the nets
will release their information. They may attempt
to hold it for awhile trying not to influence the
vote, and if so, we'll try to put someone "inside"
to forward information as it comes in. Also, we
are trying to get information on when the nets
will project a winner.
6. We expect quite a few congratulatory phone
calls and we propose to set up a system to have
the following people take the calls for VIPs and
close friends:
Butterfield -- Cabinet, Administration
Timmons -- Senate and Congress
Dent -- Governors
Colson -- Labor, Business
Klein--Editors, Publishers
Rose Woods -- Close friends
Each of the VIP calls will be noted (on standard
form) along with the message so that a letter can
be sent thanking them for the calls.
If you approve, a draft will be submitted.
APPROVE
DISAPPROVE
7. Should we "gin up" congratulatory calls from the
Cabinet and friends for the President to take himself?
YES
NO
-3-
8. Strachan, Colson, and Teeter can get comments
from pollsters -- Gallup, Harris, Benham.
9. If it looks like a landslide, we should have
Colson program prominent people to release statistics
about the overwhelming mandate for the President.
YES
NO
10. Suggest we skip the news summary on the day after
the Election. Give Mort Allin one night off to help
out with the follow-up. Have Mort put together a
summary of the Wednesday morning papers during the
day on November 8th.
11. Will the President want to send out telegrams to
Republican winners and losers in House, Senate and
Governor races? If so, suggest we not send out until
all results can be checked and verified which may take
a couple of days.
The specific Senate and House race's to be monitored,
specific counties and precincts to be watched, and
sample forms will be forwarded close of business,
Monday, October 30, if we're on the right track.
Committee
for the Re-slection
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 20, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Election Day and Evening Activities
This memorandum sets forth the results of initial planning we have com-
pleted for the activities on election day and evening, and asks for your
concurrence. The memo also outlines the type of programmatic activity
we anticipate and outlines the various logistic and support activities
necessary to carry out our plans.
PURPOSE OF ELECTION DAY AND
EVENING ACTIVITIES
The purpose of the proposed election day and evening activities at the
Shoreham are threefold:
a) The primary purpose of the day and evening is to get out the
vote in all states and to influence the vote for the President
in the West.
b) An auxiliary purpose is to provide a mechanism and forum to
collect and display election results primarily for use in in-
fluencing the vote in the West and providing the President
and you with up-to-date election results and analysis.
c) A third purpose is to provide a suitable public forum for the
President's first public appearance after his reclection.
In essence there are three separate phases: 1) affecting the vote; 2)
collecting the results and 3) providing a suitable setting for the Presi-
dent. Phases one and two will overlap in the early evening as the polls
close in the East and the results begin to pour in and while we still at-
tempt to influence the vote in the West. Later in the evening phases two
and three may also overlap.
bee: Bruce Kehrli
- 2 -
OVER-VIEW OF ELECTION DAY ACTIVITIES
Shoreham. We anticipate making the Shoreham the Nixon Headquarters
Hotel. The Shoreham will serve as the focal point of activities
throughout the day and evening. The primary emphasis in all planning
and preparation will be the need for an effective "get out the vote"
effort on election day. This philosophy will permeate everything we
do in an effort to insure that the staff focuses on the important "get
out the vote" activities of the last day and not on the celebration
aspects which may also occur.
Approve
Disapprove
Discuss
Invitations. It is our feeling that election night activity should not
be a mammoth show but rather an opportunity for those people here in
Washington who have worked long and hard on the campaign to get together
to view election returns and to hopefully have a personal opportunity to
see the President in his first personal appearance after his reelection.
In this regard I recommend invitations to the following groups in the
number indicated.
CREP Staff Approximately 700 (including spouses). This number
includes all campaign staff except those field people having
election day responsibilities who will remain in the field.
Approve
Disapprove
Discuss
CREP Volunteers - 500 (including spouses). We anticipate selecting
the 250 volunteers who have worked the hardest in the past 18 months.
Approve
Disapprove
Discuss
White House Staff - Approximately 1,200 (including spouses). This
number would include all White House staff including administrative
people who have worked long and hard in the campaign.
Approve
Disapprove
Discuss
"Rose Mary Woods List" Approximately 200 (including spouses). This
list includes family members and close friends of the President who
are normally invited to this type of event.
Approve
Disapprove
Discuss
- 3 -
Republican National Committee - Approximately 400 (including
spouses). We feel it is important that the RNC participate
fully in election day activities to further exemplify the close
working relationship between our two organizations.
Approve
Disapprove
Discuss
CREP Finance Committee - Approximately 450 (including spouses).
This is the maximum number that Mr. Stans anticipates attending.
Approve
Disapprove
Discuss
Surrogates - Approximately 30 (including spouses). Surrogates
normally based in Washington will be invited, those who are
Governors, Senators and Congressmen will be encouraged to stay
in their state.
Approve
Disapprove
Discuss
Administration Appointees - Approximately 500 (including spouses).
This list includes all the Agency Heads, Under Secretaries, and
Assistant Secretaries.
Approve
Disapprove
Discuss
Democrats for Nixon - Approximately 100 (including spouses). This
list will be supplied by Mr. Connally's office.
Approve
Disapprove
Discuss
Young Voters for the President - Approximately 500 (including spouses-
no dates). This number will liven-up the evening and provide an OD-
portunity for these young workers to be involved in an exiting event.
Approve
Disapprove
Discuss
Vice President - Approximately 200 (including spouses). We are ad-
vised that this is the approximate number of invitations that will be
required by the Vice President's office.
Approve
Disapprove
Discuss
- 4 -
Miscellaneous - Approximately 500 (including spouses). This
group includes friends of senior CREP and White House staff
and others who do not fit in any other category.
Approve
Disapprove
Discuss
D.C. Committee - I recommend that we ask the D.C. Republican
Committee and the D.C. Re-election Committee to sponsor another
election night event at a different hotel in Washington. There
are several reasons for this recommendation. First, if we in-
vite both of these Committees to participate in our activities
it would add approximately 2,000 more people to our event which
would severely over-tax our existing facilities. Secondly, the
D.C. sponsored affair could be advertised locally as a public
event thus directing a major portion of the "walk-in traffic"
away from the Shoreham. We anticipate that this "walk-in traffic"
could be substantial. We plan to provide the D.C. event with
various speakers throughout the evening.
Approve
Disapprove
Discuss
Security. Some form of security must be undertaken at the Shoreham in
order to provide proper protection for the President and in order to
insure that "walk-in traffic" will not overwhelm those guests we have
invited. The security will be "soft" and will not be readily apparent.
There will be no uniformed security people in evidence. All security
will be handled by Steve King's current staff and by volunteers from
YVP.
It will be necessary for us to have some sort of security identification.
We recommend a security pin which will also serve as a momento of the
evening.
Approve
Disapprove
Discuss
Overall Budget. Attached at Tab A is the overall budget which was pre-
sented to the Budget Committee last Monday, October 16, 1972. I recom-
ment that you approve this proposed budget.
Approve
Disapprove
Discuss
- 5
PROGRAM ACTIVITIES
Influencing the Vote. All activities on election day at the Shoreham
will be aimed at influencing voters to come out and vote for the
President. The development of a detailed program will be undertaken
by Ed Failor. A schedule will be devised which will provide for you,
and some of our major surrogates, a forum to hold press conferences and
briefings for the press assembled at the Shoreham. Mixed into these
formal briefings will be press coverage of the President voting in
California and you voting in D.C. We will provide special spot-masters,
featuring various Administration spokesmen, aimed at key western states.
We will be forwarding to you shortly a detailed program to influence the
vote.
Collection of Election Results. We have concluded that it is unrealistic
to try and compete with the networks on the collection and projection of
election results in the Presidential race. They have invested nearly two
million dollars in their combined retrieval system and have developed a
very sophisticated computer system to instantly analyze the results as
they are received. We are informed that the networks will telecast re-
sults as they are received.
We do plan however to develop a collection system which will amplify upon
the materiel collected by the networks. There are basically three types
of data which in our view would be useful to the President and to you
during the day and early evening hours:
1) Periodic information on voter turnout with comparison data
on voter turnout in similar areas in prior Presidential
elections.
2) Voting data from special target precincts in blue collar,
black and Catholic areas selected by Bob Teeter.
3) Collection of reports from political operatives across the
country who will analyze early results in their areas.
We also plan to lease a UPI election night wire which, beginning at 7:00
p.m. will print out the complete vote count from each state for Presidential,
Senate and House races. The cost for this service is $300. I have asked Ed
DeBolt of the RNC to pull together a detailed plan for the election night col-
lection operation. Ed will combine the resources of our Committee, the White
House, the RNC and the Senate and House Campaign Committees in this project.
This plan will be forwarded to you shortly.
- 6 -
Election Night Entertainment. We feel that the entertainment aspects
of election night should be simple and flexible enough to adapt to
the coverage of election results. I have asked Mike Viner, producer
of the Miami Beach Marine Stadium program, to produce our election
night program. Mike has agreed to undertake this responsibility for
no cost. He is in a position to arrange for entertainers who will
blend easily into the evenings activities. The entertainment will be
in individual modules interspersed around election results which will
be shown on the eidaphor screen behind the podium.
HOTEL LAYOUT AND LOGISTICS
Hotel Selection and Proposal. As previously discussed, the Shoreham
Hotel has been selected as the most appropriate facility in which to hold
the Committee's election night activity. All necessary press facilities
for excellent nationwide media coverage throughout the evening can easily
be accommodated in the Ballroom and still leave sufficient space for our
invited guests. All meeting rooms in the hotel are being provided at
no cost to the Committee. See Tab B for a proposed layout of the ground
floor rooms in the hotel.
Sleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We
have also reserved 40 suites. All Finance Committee invitees will pay
for their own rooms or suites. Some senior staff at the White House and
here at the Committee will require either sleeping rooms or suites which
should be paid for by the Committee. We will determine those needs on an
individual basis in the next week.
Regency Ballroom Layout. Attached at Tab C is a proposed layout of the
Regency Ballroom. This layout is geared to the anticipated desires and
needs of the networks. We are working closely with the networks to
maximize media coverage. A detailed layout of the Ballroom will be for-
warded to you as soon as negotiations for final placement of the network
facilities are completed.
We will be required to install an audio system in the Ballroom to insure
proper nationwide network coverage. We will also install an audio con-
trol panel with appropriate microphone inputs and speakers with the
ability to feed the PA system to the Empire Room where the working press
will be located.
We also plan an eidaphor screen behind the podium. The screen will serve
as an electronic "tote board" throughout the evening. We will have the
capability to show the various network programing on the screen or show
independent results that we collect.
- 7 -
Cash bars are to be set up in the Ambassador Room, which is immediately
across the hall from the Regency Ballroom. No food will be provided.
The Committee will not bear any costs associated with these bars. Soft
drinks will be provided at no cost.
Transportation. We plan to have a shuttle bus system with two 51 pas-
senger busses operating from 5:00 p.m. until the evenings activities
have concluded. The busses will run a continuous loop between the White
House, 1701 and the Shoreham. Pick-up and dispatch will occur every 15
minutes at each location.
Telephones. We plan to utilize the existing 90 unused three-digit branch
lines at 1730 and extend the 1730 telephone system to the Shoreham. With
the addition of some seven-digit telephone numbers this will keep the
telephone expenses at a minimum level. This procedure will allow users
access to the WATS system at 1730 and 1701. A telephone directory will
also be developed.
Food and Beverages. We have found it necessary to divide the invited
guests into three separate categories, each receiving a varied degree of
hospitality because of the wide range in the types of person invited to
the election night activities. The first group is the Finance people
who will be invited directly by Mr. Stans. In accordance with prior
custom the Finance people require a separate area and top quality food
and beverages for their invitees.
The second group are the VIP's who don"t fit into the Finance area. This
group is composed of senior White House, CREP and Administration officials
and friends of the President and other high officials. We plan to have
a separate area for the VIP's and provide them with good quality food and
beverages.
The third group is the remainder of the invited guests. This group will
be gathered in the main Ballroom and they will have cash bar facilities in
the Ambassador Room adjacent to the main Ballroom.
Conclusion. In 1968 the election night activities cost approximately
$300, 000 and planning for the event began in early September with full-
time commitment of time on the part of several staff people. We started
late on this project but I'm confident with the group now working on the
event that it will be a success.
PRELIMINARY BUDGET
ELECTION DAY AND EVENING -- 1972
Decorations and Supplies
- Main ballroom -- decorations
$ 2,800
- VIP and Finance Committee
rooms --- decorations
800
- Office supplies
950
- Campaign supplies for crowd in
main ballroom
1,500
- Invitations and printing
500
$ 6,550
Hotel
- Hotel labor --- premium overtime
for room set-up
1,950
- Sleeping rooms and suites
3,750
5,700
Program
-- TV set rentals
1,800
- Audio systems -- main ball room
and press room. Required for
potential Presidential visit
8,500
- Eidaphor -- projector, screen
and installation -- to be
used for projection of elec-
tion statistics and for view-
ing live network coverage
10,500
- Staging and platform for main
ballroom
1,800
- Election data collection
4,100
- Program -- union musicians and
entertainers, transportation,
and rooms if required
8,000
34,700
Security
- Pins -- already ordered and
necessary for crowd control
with a possible Presidential
visit; will also serve as a
momento of the evening
6,600
- Security service
1,000
- Equipment rental
1,900
9,500
Food and Feverage
- Food
Finance room
$ 9,000
VIP rooms
6,600
Press
4,400
Staff Lunch
1,220
Staff Dinner
3,300
$24,520
- Beverage
Finance room
2,777
VIP rooms
3,333
Press
2,400
Suites
1,300
Coffee (50 gallons)
500
10,310
- Gratuities
500
Note: All rooms where crowd
35,330
activity will occur are being
provided on a complimentary
basis. This includes the
main ballroom, the Finance
Committee and VIP rooms, plus
miscellaneous office space.
Transportation
- This includes shuttle busses
and cars which will operate
between 1701/White House and
The Shoreham.
750
Telephones
- This will be an extension of
the 1730 system, which will
give access to WAT's lines,
existing Committee numbers,
and telephone operators fam-
iliar with CREP personnel.
2,200
Press Costs
- Wire services, printing, Xerox
machine, etc.
1,400
Miscellaneous
2,000
Total
$98,130
FOR YOUR MEETINGS, BANQUETS, & EXHIBITS
1'14"
8' x 10'
CRIENG
EXPIRY
FLOOR
I
NAME
DINEYSIONS
MIGHT
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650
600
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1400
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11'7"
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HOTEL & MOTOR INN
640
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45'x76'
15'2"
400
320
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300
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200
150
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WASHINGTON, DC. 20008
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POOL
ROOM
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125
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42' 126"
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Committee
for the Re-election
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 23, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
ZanArak
SUBJECT:
Retrieval of Election Results
This memo outlines our proposed plans for the retrieval of election re-
sults on election night.
INTRODUCTION
The retrieval of election results is an important aspect of our election
day and evening activities. A great deal of study and thought has been
given to exactly how this retrieval system should work. Members of my
Working Committee including Chapin, Moore, Scali, Goode, Failor and Teeter
have decided that we cannot and should not attempt to compete with the TV
Networks on either the early collection of results or the projection of
winners in most races and particularly the Presidential race. The networks
have invested millions of dollars into their election night systems and
there is no way we can put together a better system than the ones they have
developed.
What we can do and plan to do however, is to develop a relatively simple
system to collect certain specified types of results which will help us
analyze the results compiled by the networks. We also plan to develop a
system to sound out local political experts on their analysis of local re-
sults and then correlate the results into a uniform report for use by you
and by the White House.
SPECIFIC ELECTION NIGHT COMPONENTS
Following is a detailed explanation of the various components which will be
available on election night.
Component I. Bob Teeter will prepare an analysis by close of business Monday,
November 6th. of all last minute polling results which are available to him
bcc: Bruce Kehrli
- 2 -
at that time. Many surveys are taken over the last weekend before the
election and Bob will prepare this analysis to aid in interpreting
election results as they are received.
Component II. Both the White House and Election Data Control at the
Shoreham will constantly monitor the TV networks and the wire services.
The networks will begin their election coverage at 6:30 p.m. and continue
throughout the evening. The wire services, beginning at 7:00 will have
special election wires which will print out results by state for the
Presidential, Senate and House races.
We will monitor these election night services at the Shoreham and flash
up on the Eidaphor Screen in the main Ballroom interesting results from
both the networks and the wires as the evening progresses.
Component III. We will also establish a system to collect and collate
the opinions of selected local political leaders. In actuality there
will be three separate collection systems; one involving White House
sources, one involving regular GOP sources and one involving Re-election
Committee sources.
White House - Both Herb Klein and Bob Finch have in the past
made calls to political leaders across the country to receive
their analysis of local results. These analyses were then
passed on to Mr. Nixon. Finch's calls were directed mostly
to political leaders and Klein's to newspaper publishers who
had reporters out in the field collecting results. I am in-
formed that this system was effective and should be continued.
Both Klein and Finch will be located in the White House and
their inputs will be coordinated by Bruce Kehrli.
GOP - We will ask Tom Evans to develop a list of Republican
Chairmen and other Republican leaders across the country.
Evans and his staff will constantly monitor these sources
throughout the evening. These calls will be made from the
Shoreham and the results channelled through Ed DeBolt, our
Election Data Control Chairman, to you and to Kehrli at the
White House for further distribution.
Re-election Committee. Jerry Jones will coordinate a series
of phone calls to Nixon Committee officials across the country.
These calls will also be made from the Shoreham and the results
will also be channelled to you and to the White House.
Each group will know the local sources being called by the other groups so
there will be no overlap. Both DeBolt and Kehrli will use standard forms
to insure that information coming to you and to the White House will be
uniform in nature to aid in quick analysis.
- 3 -
Component IV. We also plan to have Election Data Control collect results
on the Presidential race in approximately 40-45 key counties. We feel this
separate system is necessary because the networks do not always carry county
results from key counties such as Nausau, Westchester, Philadelphia, Cuyahoga,
Cook, Orange, Los Angeles and San Diego Counties. We will place a contact in
the County Clerk's office in each of these counties who will phone in the re-
sults as soon as they are available. These calls will come into Election
Data Control at the Shoreham then the results will be funnelled to you and to
the White House. We will install a computer terminal at the Shoreham and at
the White House so that information can be quickly transferred. We have ob-
tained these computer terminals at no cost and they will transfer information
from one point to another at a rate of 25 characters per second.
We also plan to have Bob Teeter and Art Finkelstein identify 30-50 demographi-
cally important precincts. We will place a contact in each one of these pre-
cincts who will phone in the results to the Shoreham as soon as they are avail-
able. These precincts will be located in states where the polls close early,
Ohio, Illinois, and will be selected to give us an early indication on the
voting behavior of key groups such as youth, working and college, Jewish, Ethnic,
and the elderly. These results will also be phoned into the Shoreham and trans-
ferred to you and to the White House.
Prior to election day we will prepare a standard form for each of these pre-
determined counties and precincts. The form will contain important voting
data including results from 1960, 1964 and 1968.
We are also coordinating closely with both the Senatorial and Congressional
Committees and the Republican Governor's Association. Each of these groups
will have representatives at the Shoreham and will provide us with information
as they receive it.
Because of our particular interest in Senate races this year, we will also
place a contact in the Campaign Headquarters of each of the "target Senate
races. These contacts will continually keep Election Data Control apprised
of developments in these key races.
Component V. We also plan to develop voter turnout information in certain
key precincts. For the most part these precincts will be the same as those
Teeter will select to track Presidential voting results. We will develop, to
the extent possible, 1968 registration figures and voter turnout results at
specified hours in 1968. We will also develop 1972 registration figures for
these precincts. A voter turnout report will be made at 1:00 p.m. and again
at 5:00 p.m. EST.
SPECIAL REQUESTS
We also anticipate that from time to time either you or the White House will
have special requests for particular types of information. We propose to
handle these requests in two ways:
- 4 -
1) By having Election Data Control manned by a number of
highly trained people who will have available detailed
voting information on key counties and precincts around
the country. These staff people will receive intensive
evening and weekend training between now and election day.
2) Insure that all the Nixon Chairmen in the 300 key coun-
ties will be available on a standby basis to answer any
questions that may arise concerning developments in their
county.
I am confident that we can properly handle all reasonable requests in
this manner.
W
Committee
for the Re-slection
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 20, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Election Day and Evening Activities
This memorandum sets forth the results of initial planning we have com-
pleted for the activities on election day and evening, and asks for your
concurrence. The memo also outlines the type of programmatic activity
we anticipate and outlines the various logistic and support activities
necessary to carry out our plans.
PURPOSE OF ELECTION DAY AND
EVENING ACTIVITIES
The purpose of the proposed election day and evening activities at the
Shoreham are threefold:
a) The primary purpose of the day and evening is to get out the
vote in all states and to influence the vote for the President
in the West.
b) An auxiliary purpose is to provide a mechanism and forum to
collect and display election results primarily for use in in-
fluencing the vote in the West and providing the President
and you with up-to-date election results and analysis.
c) A third purpose is to provide a suitable public forum for the
President's first public appearance after his reelection.
In essence there are three separate phases: 1) affecting the vote; 2)
collecting the results and 3) providing a suitable setting for the Presi-
dent. Phases one and two will overlap in the early evening as the polls
close in the East and the results begin to pour in and while we still at-
tempt to influence the vote in the West. Later in the evening phases two
and three may also overlap.
bcc: Bruce Kehrli
- 2 -
OVER-VIEW OF ELECTION DAY ACTIVITIES
Shoreham. We anticipate making the Shoreham the Nixon Headquarters
Hotel. The Shoreham will serve as the focal point of activities
throughout the day and evening. The primary emphasis in all planning
and preparation will be the need for an effective "get out the vote"
effort on election day. This philosophy will permeate everything we
do in an effort to insure that the staff focuses on the important "get
out the vote" activities of the last day and not on the celebration
aspects which may also occur.
Approve
Disapprove
Discuss
Invitations. It is our feeling that election night activity should not
be a mammoth show but rather an opportunity for those people here in
Washington who have worked long and hard on the campaign to get together
to view election returns and to hopefully have a personal opportunity to
see the President in his first personal appearance after his reelection.
In this regard I recommend invitations to the following groups in the
number indicated.
CREP Staff - Approximately 700 (including spouses). This number
includes all campaign staff except those field people having
election day responsibilities who will remain in the field.
Approve
Disapprove
Discuss
CREP Volunteers - 500 (including spouses). We anticipate selecting
the 250 volunteers who have worked the hardest in the past 18 months.
Approve
Disapprove
Discuss
White House Staff - Approximately 1,200 (including spouses). This
number would include all White House staff including administrative
people who have worked long and hard in the campaign.
Approve
Disapprove
Discuss
"Rose Mary Woods List" - Approximately 200 (including spouses). This
list includes family members and close friends of the President who
are normally invited to this type of event.
Approve
Disapprove
Discuss
- 3 -
Republican National Committee - Approximately 400 (including
spouses). We feel it is important that the RNC participate
fully in election day activities to further exemplify the close
working relationship between our two organizations.
Approve
Disapprove
Discuss
CREP Finance Committee - Approximately 450 (including spouses).
This is the maximum number that Mr. Stans anticipates attending.
Approve
Disapprove
Discuss
Surrogates - Approximately 30 (including spouses). Surrogates
normally based in Washington will be invited, those who are
Governors, Senators and Congressmen will be encouraged to stay
in their state.
Approve
Disapprove
Discuss
Administration Appointees - Approximately 500 (including spouses).
This list includes all the Agency Heads, Under Secretaries, and
Assistant Secretaries.
Approve
Disapprove
Discuss
Democrats for Nixon - Approximately 100 (including spouses). This
list will be supplied by Mr. Connally's office.
Approve
Disapprove
Discuss
Young Voters for the President - Approximately 500 (including spouses-
no dates). This number will liven-up the evening and provide an op-
portunity for these young workers to be involved in an exiting event.
Approve
Disapprove
Discuss
Vice President - Approximately 200 (including spouses). We are ad-
vised that this is the approximate number of invitations that will be
required by the Vice President's office.
Approve
Disapprove
Discuss
- 4 -
Miscellaneous - Approximately 500 (including spouses). This
group includes friends of senior CREP and White House staff
and others who do not fit in any other category.
Approve
Disapprove
Discuss
D.C. Committee - I recommend that we ask the D.C. Republican
Committee and the D.C. Re-election Committee to sponsor another
election night event at a different hotel in Washington. There
are several reasons for this recommendation. First, if we in-
vite both of these Committees to participate in our activities
it would add approximately 2,000 more people to our event which
would severely over-tax our existing facilities. Secondly, the
D.C. sponsored affair could be advertised locally as a public
event thus directing a major portion of the "walk-in traffic"
away .from the Shoreham. We anticipate that this "walk-in traffic"
could be substantial. We plan to provide the D.C. event with
various speakers throughout the evening.
Approve
Disapprove
Discuss
Security. Some form of security must be undertaken at the Shoreham in
order to provide proper protection for the President and in order to
insure that "walk-in traffic" will not overwhelm those guests we have
invited. The security will be "soft" and will not be readily apparent.
There will be no uniformed security people in evidence. All security
will be handled by Steve King's current staff and by volunteers from
YVP.
It will be necessary for us to have some sort of security identification.
We recommend a security pin which will also serve as a momento of the
evening.
Approve
Disapprove
Discuss
Overall Budget. Attached at Tab A is the overall budget which was pre-
sented to the Budget Committee last Monday, October 16, 1972. I recom-
ment that you approve this proposed budget.
Approve
Disapprove
Discuss
- 5 -
PROGRAM ACTIVITIES
Influencing the Vote. All activities on election day at the Shoreham
will be aimed at influencing voters to come out and vote for the
President. The development of a detailed program will be undertaken
by Ed Failor. A schedule will be devised which will provide for you,
and some of our major surrogates, a forum to hold press conferences and
briefings for the press assembled at the Shoreham. Mixed into these
formal briefings will be press coverage of the President voting in
California and you voting in D.C. We will provide special spot-masters,
featuring various Administration spokesmen, aimed at key western states.
We will be forwarding to you shortly a detailed program to influence the
vote.
Collection of Election Results. We have concluded that it is unrealistic
to try and compete with the networks on the collection and projection of
election results in the Presidential race. They have invested nearly two
million dollars in their combined retrieval system and have developed a
very sophisticated computer system to instantly analyze the results as
they are received. We are informed that the networks will telecast re-
sults as they are received.
We do plan however to develop a collection system which will amplify upon
the materiel collected by the networks. There are basically three types
of data which in our view would be useful to the President and to you
during the day and early evening hours:
1) Periodic information on voter turnout with comparison data
on voter turnout in similar areas in prior Presidential
elections.
2) Voting data from special target precincts in blue collar,
black and Catholic areas selected by Bob Teeter.
3) Collection of reports from political operatives across the
country who will analyze early results in their areas.
We also plan to lease a UPI election night wire which, beginning at 7:00
p.m. will print out the complete vote count from each state for Presidential,
Senate and House races. The cost for this service is $300. I have asked Ed
DeBolt of the RNC to pull together a detailed plan for the election night col-
lection operation. Ed will combine the resources of our Committee, the White
House, the RNC and the Senate and House Campaign Committees in this project.
This plan will be forwarded to you shortly.
- 6 -
Election Night Entertainment. We feel that the entertainment aspects
of election night should be simple and flexible enough to adapt to
the coverage of election results. I have asked Mike Viner, producer
of the Miami Beach Marine Stadium program, to produce our election
night program. Mike has agreed to undertake this responsibility for
no cost. He is in a position to arrange for entertainers who will
blend easily into the evenings activities. The entertainment will be
in individual modules interspersed around election results which will
be shown on the eidaphor screen behind the podium.
HOTEL LAYOUT AND LOGISTICS
Hotel Selection and Proposal. As previously discussed, the Shoreham
Hotel has been selected as the most appropriate facility in which to hold
the Committee's election night activity. All necessary press facilities
for excellent nationwide media coverage throughout the evening can easily
be accommodated in the Ballroom and still leave sufficient space for our
invited guests. All meeting rooms in the hotel are being provided at
no cost to the Committee. See Tab B for a proposed layout of the ground
floor rooms in the hotel.
Sleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We
have also reserved 40 suites. All Finance Committee invitees will pay
for their own rooms or suites. Some senior staff at the White House and
here at the Committee will require either sleeping rooms or suites which
should be paid for by the Committee. We will determine these needs on an
individual basis in the next week.
Regency Ballroom Layout. Attached at Tab C is a proposed layout of the
Regency Ballroom. This layout is geared to the anticipated desires and
needs of the networks. We are working closely with the networks to
maximize media coverage. A detailed layout of the Ballroom will be for-
warded to you as soon as negotiations for final placement of the network
facilities are completed.
We will be required to install an audio system in the Ballroom to insure
proper nationwide network coverage. We will also install an audio con-
trol panel with appropriate microphone inputs and speakers with the
ability to feed the PA system to the Empire Room where the working press
will be located.
We also plan an eidaphor screen behind the podium. The screen will serve
as an electronic "tote board" throughout the evening. We will have the
capability to show the various network programing on the screen or show
independent results that we collect.
- 7 -
Cash bars are to be set up in the Ambassador Room, which is immediately
across the hall from the Regency Ballroom. No food will be provided.
The Committee will not bear any costs associated with these bars. Soft
drinks will be provided at no cost.
Transportation. We plan to have a shuttle bus system with two 51 pas-
senger busses operating from 5:00 p.m. until the evenings activities
have concluded. The busses will run a continuous loop between the White
House, 1701 and the Shoreham. Pick-up and dispatch will occur every 15
minutes at each location.
Telephones. We plan to utilize the existing 90 unused three-digit branch
lines at 1730 and extend the 1730 telephone system to the Shoreham. With
the addition of some seven-digit telephone numbers this will keep the
telephone expenses at a minimum level. This procedure will allow users
access to the WATS system at 1730 and 1701. A telephone directory will
also be developed.
Food and "Beverages. We have found it necessary to divide the invited
guests into three separate categories, each receiving a varied degree of
hospitality because of the wide range in the types of person invited to
the election night activities. The first group is the Finance people
who will be invited directly by Mr. Stans. In accordance with prior
custom the Finance people require a separate area and top quality food
and beverages for their invitees.
The second group are the VIP's who don't fit into the Finance area. This
group is composed of senior White House, CREP and Administration officials
and friends of the President and other high officials. We plan to have
a separate area for the VIP's and provide them with good quality food and
beverages.
The third group is the remainder of the invited guests. This group will
be gathered in the main Ballroom and they will have cash bar facilities in
the Ambassador Room adjacent to the main Ballroom,
Conclusion. In 1968 the election night activities cost approximately
$300,000 and planning for the event began in early September with full-
time commitment of time on the part of several staff people. We started
late on this project but I'm confident with the group now working on the
event that it will be a success.
A
1
I
A
PRELIMINARY BUDGET
ELECTION DAY AND EVENING -- 1972
Decorations and Supplies
- Main ballroom -- decorations
$ 2,800
- VIP and Finance Committee
rooms -- decorations
800
- Office supplies
950
- Campaign supplies for crowd in
main ballroom
1,500
- Invitations and printing
500
$ 6,550
Hotel
- Hotel labor --- premium overtime
for room set-up
1,950
- Sleeping rooms and suites
3,750
5,700
Program
- TV set rentals
1,800
- Audio systems -- main ball room
and press room. Required for
potential Presidential visit
8,500
- Eidaphor -- projector, screen
and installation -- to be
used for projection of elec-
tion statistics and for view-
ing live network coverage
10,500
- Staging and platform for main
ballroom
1,800
- Election data collection
4,100
- Program -- union musicians and
entertainers, transportation,
and rooms if required
8,000
34,700
Security
- Pins -- already ordered and
necessary for crowd control
with a possible Presidential
visit; will also serve as a
momento of the evening
6,600
- Security service
1,000
- Equipment rental
1,900
9,500
Food and Beverage
- Food
Finance room
$ 9,000
VIP rooms
6,600
Press
4,400
Staff Lunch
1,220
Staff Dinner
3,300
$24,520
- Beverage
Finance room
2,777
VIP rooms
3,333
Press
2,400
Suites
1,300
Coffee (50 gallons)
500
10,310
- Gratuities
500
Note: All rooms where crowd
35,330
activity will occur are being
provided on a complimentary
basis. This includes the
main ballroom, the Finance
Committee and VIP rooms, plus
miscellaneous office space.
Transportation
- This includes shuttle busses
and cars which will operate
between 1701/White House and
The Shoreham.
750
Telephones
- This will be an extension of
the 1730 system, which will
give access to WAT's lines,
existing Committee numbers,
and telephone operators fam-
iliar with CREP personnel.
2,200
Press Costs
- Wire services, printing, Xerox
machine, etc.
1,400
Miscellaneous
2,000
Total
$98,130
B T A
B
FOR YOUR MEETINGS, BANQUETS, & EXHIBITS
STAGE
6' x 10'
CEILING
EXHIBIT
FLOOR
NAME
DIMENSIONS
HEIGHT
MEETINGS
BANQUETS
BOOTHS
LOAD
OUNTA
REGENCY BALLROOM
152'10" 111'6"
22'0"
2400
1700
250#
Working
WOMEN
NON
The SHOREHAM
AMBASSADOR ROOM
56' 111'
14'6"
850
600
35
100#
EMPIRE ROOM
50'x111'
11'7"
850
640
31
100#
press
HOTEL & MOTOR INN
PALLADIAN ROOM
49'x 108'
13'6"
650
550
28
100#
Press
Calvert Street and Connecticut Avenue, N.W.
BLUE ROOM
71'x83'
12'0"
850
600
100#
and
DIPLOMAT ROOM
45'x76'
15'2"
400
320
25
70#
THE FORUM
38' x 88'
9'10"
375
24
TUDOR ROOM
24'x76'
10'4"
200
150
100#
POOL
EMPIRE
WASHINGTON, D.C. 20008
300
100#
REFLECTION
ROOM
Food
Phone: 234-0700
EXECUTIVE ROOM
20'x 60'
9'6"
125
100
70#
HERITAGE ROOM
27' x 43'
13'0"
100
100
70#
FOYER B
CLUB A
42'x12'6"
8'10"
75
50
70#
Briefing
42'x 15'
8'10"
75
50
CLUB
42'x 14'6"
8'10"
75
50
Room
bar
CLUB 8
70#
LEGEND
UP
70#
- DOWN
CAUCUS ROOM
24' x 20'
8'3"
50
30
70#
UPPER LOBBY LEVEL
COUNCH ROOM
27'x 20'
8'3"
40
30
70#
LOWER LOBBY LEVEL
DIRECTORS ROOM
18'x21'
9'4"
30
25
70#
CREP offices
BOARD ROOM
20' x 15'
8'3"
35
35
70#
REGENCY BALLROOM LEV
CABINET ROOM
20' x 25'
8'3"
30
20
70#
EMPIRE ROOM LEVEL
PRESS ROOM
18' x 22'
8'6"
30
16
70#
ELEV
FOYER A
COMMITTEE ROOM
16' x 18'
9'4"
25
70#
--
EXHIBIT HALL LEVEL
14
BIRD CAGE WALK
13'6"
10
100#
- -
231'x177'
11'2"
250
250#
services
FOYER A
34'x 17'
6'8"
24*
100#
FOYLR
72' x 40'
8'8"
*TOPAL FOTER A &
TO TERRACE
LOWER LOBBY
72'x40'
18'0"
100#
22
a
III
BLUE
Finance
Finance
VIP
to
0
VIP
open
Finance
ROOM
Food
HERITAGE
ROOM
Food
0
Food
=
PALLADIAN
DIRECTORS ROOM
GARDEN
RESTAURANT
LOWER LOBBY
ROOM
Conversation
and
DIPLOMAT
ROOM
COMMITTEE ROOM
to
EXECUTIVE ROOM }offices
public
N
areas
Bar
PANTRY
0
12
Bar
Bar
ROSE GARD
STAGE
0
- UP
to
BIRD CAGE WALK
ADMS
BIRD
CAGE
WALK
-DOWN
28th
PANTRY
OUNS
........
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LNEC *00M
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*****
DOWN
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on
DRIVE
WAY
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EVEV
EXEC.
PHONES
CLUB ROOMS B
ELEV
TO ELEVATORS
TO ELEVATORS
ELEV
D.R.
I
A
FLORIST
NEWS
JULIUS GARFINCKEL
PHONES
WEST LOBBY
223H3
CO.
LADIES LOUNGE
TRANSP
HEC
CHECK
Cash AMBASSAL RCOM ========================= Bars -
PANTRY
LOBBY #
PHONES
NEWS
CAUCUS R.
HEAUTY
Staff Mess
ROOM
Staff Mess
SHOP
OPEN
office
COUNCIL
OFFICES
OR
ELEVATOR
I
ROOM
UPPER LOBBY
M AROULE
TUDOR ROOM
X
GALLERY
COCKTAIL
/
BER
-
LOUNGE
PANTRY
EXECUTIVE
CABINET
OFFICE
SNACK BAR
[
Public
ROOM
X
.
-
open to public c
EXECUTIVE
OFFICE
STARTER
BOARD RM
A
.
ENTRANCE
Main Crowd
GARAGE
/
EXIT
TAXI
TO
RAMP
GARAGE
3500-5000 3500-COM People
II
PARKING LOT
PARKING LOT
(EXHIBIT HALL BENEATH PARKING AREA)
CALVERT STREET
10/20/72 9:00A.M.
B A T
C
TXIT
TXIT
23
8'x24'x 64"
Main Entrance
Control Center
Network
Booth
20' x30'
Eidapher
platform
8'x8'X 128"
Radio
Network
Interview
Pool
Booth
camera
and
platform
8'x8'x32"
Recording
20'x20' 20' 20'
area
Regency Ballroom
Network
Booth
The Shoreham Hotel
20' X 20'
32
48"
high high
Two tier
Entertainment Stage
Camera platform
for reels
16'X32X 16 + 3½"
8'x 32'
spodium
EXIT
.
a
8'x8'x32" tongue
EXIT
Eldaphor Screen located
ALUA
8'x 16' X 32"
over speaking platform
R
S platform peaking
-
11X3
11X3