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This file contains:
From Bruce Kehrli to H.R. Haldeman RE: Election Night Plan. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Stan Anderson to Clark McGregor RE: Election Day and Evening Activities. 11 pgs. [Subject: Campaign] [Memo], 10/20/1970
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WHSF: Contested, 52-54
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WHSF: Contested, 52-54
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This file contains:
From Bruce Kehrli to H.R. Haldeman RE: Election Night Plan. 3 pgs. [Subject: Campaign] [Memo], 10/24/1972
From Stan Anderson to Clark McGregor RE: Election Day and Evening Activities. 11 pgs. [Subject: Campaign] [Memo], 10/20/1970
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Richard M. Nixon's Returned Materials Collection
Contested Materials Files
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Richard Nixon Presidential Library
Contested Materials Collection
Folder List
Box Number
Folder Number
Document Date
No Date
Subject
Document Type
Document Description
52
54
10/24/1972
Campaign
Memo
From Bruce Kehrli to H.R. Haldeman RE:
Election Night Plan. 3pgs.
52
54
10/20/1970
Campaign
Memo
From Stan Anderson to Clark McGregor RE:
Election Day and Evening Activities. 11pgs.
Monday, June 18, 2012
Page 1 of 1
DOCUMENT WITHDRAWAL RECORD [NIXON PROJECT]
DOCUMENT
DOCUMENT
NUMBER
TYPE
SUBJECT/TITLE OR CORRESPONDENTS
DATE
RESTRICTION
N-1
memo
Kehrli to Haldeman re: 'Telegrams
10/31/72
[DOC 160]
C(Nixon)
for Train wreck Victims".
N-2
memo
Kehrli to Haldeman ": attached
10/25/72
(Nixon)
[DOC 161]
news summary page.
N-3
memo
Kehrli to Haldeman re: "Election
10/24/12
c(Nixon)
[Doc '62]
Night Plan".
N.4
memo
Anderson to MacGregor re: "Election
10/20/72
C(Nixon)
DOC 163]
Day and Evening Activities".
N-5
Memo
Kehrli to Haldeman re: "Quadrennial
10/23/72
C(Nixon)
[DOC 164]
Post Office and Civil service
Committee Survey of Policy and
Supporting Positions".
FILE GROUP TITLE
BOX NUMBER
STAFF SECRETARY
73
FOLDER TITLE
Chron - October 1972 [*1]
RESTRICTION CODES
A. Release would violate a Federal statute or Agency Policy.
E. Release would disclose trade secrets or confidential commercial or
B. National security classified information.
financial information.
C. Pending or approved claim that release would violate an individual's
F. Release would disclose investigatory information compiled for law
rights.
enforcement purposes.
D. Release would constitute a clearly unwarranted invasion of privacy
G. Withdrawn and return private and personal material.
or a libel of a living person.
H. Withdrawn and returned non-historical material.
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
NA FORM 1421 (4-85)
Presidential Materials Review Board
Review on Contested Documents
Collection:
Staff Secretary
Box Number:
73
Folder:
Chron -- October 1972 [#1]
Document
Disposition
160
Retain
Close
Invasion of Privacy
161
Retain
Open
162
Return
Private/Political
163
Return
Private/Political
164
Retain
Open
THE WHITE HOUSE
WASHINGTON
October 24, 1972
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
H. R. HALDEMAN
FROM:
BRUCE KEHRLI
BAR
SUBJECT:
Election Night Plan
Attached at Tab A is the general plan for Election night
activities at the Shoreham. This does not include the
specifics of influencing the vote and of information re-
trieval at the White House. The information plan is in-
cluded at Tab B and the vote influence plan is due by close
of business, Wednesday.
The reason that these are being forwarded now (without the
PR/voting influence plan) is that we would like to get some
feedback on the type of information that you and the Presi-
dent will need.
You should review both plans and particularly note any changes,
additions or deletions on the information plan.
In addition to the resources of the Re-election Committee and
the RNC, the following will be set up in the West Wing.
1. Monitoring of all three networks, the Washington
and "A" wires of UPI and AP and the Election night
wire that prints out detailed results by state for
Presidential, House and Senate races every 45
minutes starting at approximately 7:00 p.m.
2. A system of receiving information on standard
forms similar to the system we have after speeches
will be set up in Timmons' office and the Roosevelt
Room. According to Chapin, the President will be
in the Residence; if plans change the following
apparatus will be shifted downstairs or to the
EOB so as not to disturb him if he's in his office.
-2-
3. Access to the West Wing will be limited to
those working on the follow-up system and people
with offices here.
4. Bob Teeter will be located in the West Wing
to analyze the data coming in.
5. Teeter will have information on when the nets
will release their information. They may attempt
to hold it for awhile trying not to influence the
vote, and if so, we'll try to put someone "inside"
to forward information as it comes in. Also, we
are trying to get information on when the nets
will project a winner.
6. We expect quite a few congratulatory phone
calls and we propose to set up a system to have
the following people take the calls for VIPs and
close friends:
Butterfield -- Cabinet, Administration
Timmons -- Senate and Congress
Dent -- Governors
Colson -- Labor, Business
Klein--Editors, Publishers
Rose Woods -- Close friends
Each of the VIP calls will be noted (on standard
form) along with the message so that a letter can
be sent thanking them for the calls.
If you approve, a draft will be submitted.
APPROVE
DISAPPROVE
7. Should we "gin up" congratulatory calls from the
Cabinet and friends for the President to take himself?
YES
NO
-3-
8. Strachan, Colson, and Teeter can get comments
from pollsters -- Gallup, Harris, Benham.
9. If it looks like a landslide, we should have
Colson program prominent people to release statistics
about the overwhelming mandate for the President.
YES
NO
10. Suggest we skip the news summary on the day after
the Election. Give Mort Allin one night off to help
out with the follow-up. Have Mort put together a
summary of the Wednesday morning papers during the
day on November 8th.
11. Will the President want to send out telegrams to
Republican winners and losers in House, Senate and
Governor races? If so, suggest we not send out until
all results can be checked and verified which may take
a couple of days.
The specific Senate and House races to be monitored,
specific counties and precincts to be watched, and
sample forms will be forwarded close of business,
Monday, October 30, if we're on the right track.
Committee
for the Re-slection
of the President
1701 PENNSYLVANIA AVENUE, N.W., WASHINGTON, D.C. 20006 (202) 333-0920
October 20, 1972
MEMORANDUM FOR:
CLARK MacGREGOR
FROM:
STAN ANDERSON
SUBJECT:
Election Day and Evening Activities
This memorandum sets forth the results of initial planning we have com-
pleted for the activities on election day and evening, and asks for your
concurrence. The memo also outlines the type of programmatic activity
we anticipate and outlines the various logistic and support activities
necessary to carry out our plans.
PURPOSE OF ELECTION DAY AND
EVENING ACTIVITIES
The purpose of the proposed election day and evening activities at the
Shoreham are threefold:
a) The primary purpose of the day and evening is to get out the
vote in all states and to influence the vote for the President
in the West.
b) An auxiliary purpose is to provide a mechanism and forum to
collect and display election results primarily for use in in-
fluencing the vote in the West and providing the President
and you with up-to-date election results and analysis.
c) A third purpose is to provide a suitable public forum for the
President's first public appearance after his reclection.
In essence there are three separate phases: 1) affecting the vote; 2)
collecting the results and 3) providing a suitable setting for the Presi-
dent. Phases one and two will overlap in the early evening as the polls
close in the East and the results begin to pour in and while we still at-
tempt to influence the vote in the West. Later in the evening phases two
and three may also overlap.
bec: Bruce Kchrli
- 2 -
OVER-VIEW OF ELECTION DAY ACTIVITIES
Shoreham. We anticipate making the Shoreham the Nixon Headquarters
Hotel. The Shoreham will serve as the focal point of activities
throughout the day and evening. The primary emphasis in all planning
and preperation will be the need for an effective "get out the vote"
effort on election day. This philosophy will permeate everything we
do in an effort to insure that the staff focuses on the important "get
out the vote" activities of the last day and not on the celebration
aspects which may also occur.
Approve
Disapprove
Discuss
Invitations. It is our feeling that election night activity should not
be a mammoth show but rather an opportunity for those people here in
Washington who have worked long and hard on the campaign to get together
to view election returns and to hopefully have a personal opportunity to
see the President in his first personal appearance after his reelection.
In this regard I recommend invitations to the following groups in the
number indicated.
CREP Staff - Approximately 700 (including spouses). This number
includes all campaign staff except those field people having
election day responsibilities who will remain in the field.
Approve
Disapprove
Discuss
CREP Volunteers - 500 (including spouses). We anticipate selecting
the 250 volunteers who have worked the hardest in the past 18 months.
Approve
Disapprove
Discuss
White House Staff - Approximately 1,200 (including spouses). This
number would include all White House staff including administrative
people who have worked long and hard in the campaign.
Approve
Disapprove
Discuss
"Rose Mary Woods List" - Approximately 200 (including spouses). This
list includes family members and close friends of the President who
are normally invited to this type of event.
Approve
Disapprove
Discuss
- 3 -
Republican National Committee - Approximately 400 (including
spouses). We feel it is important that the RNC participate
fully in election day activities to further exemplify the close
working relationship between our two organizations.
Approve
Disapprove
Discuss
CREP Finance Committee - Approximately 450 (including spouses).
This is the maximum number that Mr. Stans anticipates attending.
Approve
Disapprove
Discuss
Surrogates - Approximately 30 (including spouses). Surrogates
normally based in Washington will be invited, those who are
Governors, Senators and Congressmen will be encouraged to stay
in their state.
Approve
Disapprove
Discuss
Administration Appointees - Approximately 500 (including spouses).
This list includes all the Agency Heads, Under Secretaries, and
Assistant Secretaries.
Approve
Disapprove
Discuss
Democrats for Nixon - Approximately 100 (including spouses). This
list will be supplied by Mr. Connally's office.
Approve
Disapprove
Discuss
Young Voters for the President - Approximately 500 (including spouses-
no dates). This number will liven-up the evening and provide an CD-
portunity for these young workers to be involved in an exiting event.
Approve
Disapprove
Discuss
Vice President - Approximately 200 (including spouses) We are ad-
vised that this is the approximate number of invitations that will be
required by the Vice President's office.
Approve
Disapprove
Discuss
- 4 -
Miscellaneous - Approximately 500 (including spouses). This
group includes friends of senior CREP and White House staff
and others who do not fit in any other category.
Approve
Disapprove
Discuss
D.C. Committee - I recommend that we ask the D.C. Republican
Committee and the D.C. Re-election Committee to sponsor another
election night event at a different hotel in Washington. There
are several reasons for this recommendation. First, if we in-
vite both of these Committees to participate in our activities
it would add approximately 2,000 more people to our event which
would severely over-tax our existing facilities. Secondly, the
D.C. sponsored affair could be advertised locally as a public
event thus directing a major portion of the "walk-in traffic"
away from the Shoreham. We anticipate that this "walk-in traffic"
could be substantial. We plan to provide the D.C. event with
various speakers throughout the evening.
Approve
Disapprove
Discuss
Security. Some form of security must be undertaken at the Shoreham in
order to provide proper protection for the President and in order to
insure that "walk-in traffic" will not overwhelm those guests we have
invited. The security will be "soft" and will not be readily apparent.
There will be no uniformed security people in evidence. All security
will be handled by Steve King's current staff and by volunteers from
YVP.
It will be necessary for us to have some sort of security identification.
We recommend a security pin which will also serve as a momento of the
evening.
Approve
Disapprove
Discuss
Overall Budget. Attached at Tab A is the overall budget which was pre-
sented 10 the Budget Committee last Monday, October 16, 1972. I recom-
ment that you approve this proposed budget.
Approve
Disapprove
Discuss
- 5
PROGRAM ACTIVITIES
Influencing the Vote. All activities on election day at the Shoreham
will be aimed at influencing voters to come out and vote for the
President. The development of a detailed program will be undertaken
by Ed Failor. A schedule will be devised which will provide for you,
and some of our major surrogates, a forum to hold press conferences and
briefings for the press assembled at the Shoreham. Mixed into these
formal briefings will be press coverage of the President voting in
California and you voting in D.C. We will provide special spot-masters,
featuring various Administration spokesmen, aimed at key western states.
We will be forwarding to you shortly a detailed program to influence the
vote.
Collection of Election Results. We have concluded that it is unrealistic
to try and compete with the networks on the collection and projection of
election results in the Presidential race. They have invested nearly two
million dollars in their combined retrieval system and have developed a
very sophisticated computer system to instantly analyze the results as
they are received. We are informed that the networks will telecast re-
sults as they are received.
We do plan however to develop a collection system which will amplify upon
the materiel collected by the networks. There are basically three types
of data which in our view would be useful to the President and to you
during the day and early evening hours:
1) Periodic information on voter turnout with comparison data
on voter turnout in similar areas in prior Presidential
elections.
2) Voting data from special target precincts in blue collar,
black and Catholic areas selected by Bob Teeter.
3) Collection of reports from political operatives across the
country who will analyze early results in their areas.
We also plan to lease a UPI election night wire which, beginning at 7:00
p.m. will print out the complete vote count from each state for Presidential,
Senate and House races. The cost for this service is $300. I have asked Ed
DeBolt of the RNC to pull together a detailed plan for the election night col-
lection operation. Ed will combine the resources of our Committee, the White
House, the RNC and the Senate and House Campaign Committees in this project.
This plan will be forwarded to you shortly.
- 6 -
Election Night Entertainment. We feel that the entertainment aspects
of election night should be simple and flexible enough to adapt to
the coverage of election results. I have asked Mike Viner, producer
of the Miami Beach Marine Stadium program, to produce our election
night program. Mike has agreed to undertake this responsibility for
no cost. He is in a position to arrange for entertainers who will
blend easily into the evenings activities. The entertainment will be
in individual modules interspersed around election results which will
be shown on the eidaphor screen behind the podium.
HOTEL LAYOUT AND LOGISTICS
Hotel Selection and Proposal. As previously discussed, the Shoreham
Hotel has been selected as the most appropriate facility in which to hold
the Committee's election night activity. All necessary press facilities
for excellent nationwide media coverage throughout the evening can easily
be accommodated in the Ballroom and still leave sufficient space for our
invited guests. All meeting rooms in the hotel are being provided at
no cost to the Committee. See Tab B for a proposed layout of the ground
floor rooms in the hotel.
Sleeping Rooms. We have reserved 400 sleeping rooms in the hotel. We
have also reserved 40 suites. All Finance Committee invitees will pay
for their own rooms or suites. Some senior staff at the White House and
here at the Committee will require either sleeping rooms or suites which
should be paid for by the Committee. We will determine these needs on an
individual basis in the next week.
Regency Ballroom Lavout. Attached at Tab C is a proposed layout of the
Regency Ballroom. This layout is geared to the anticipated desires and
needs of the networks. We are working closely with the networks to
maximize media coverage. A detailed layout of the Ballroom will be for-
warded to you as soon as negotiations for final placement of the network
facilities are completed.
We will be required to install an audio system in the Ballroom to insure
proper nationwide network coverage. We will also install an audio con-
trol panel with appropriate microphone inputs and speakers with the
ability to feed the PA system to the Empire Room where the working press
will be located.
We also plan an eidaphor screen behind the podium. The screen will serve
as an electronic "tote board" throughout the evening. We will have the
capability to show the various network programing on the screen or show
independent results that we collect.
- 7 -
Cash bars are to be set up in the Ambassador Room, which is immediately
across the hall from the Regency Ballroom. No food will be provided.
The Committee will not bear any costs associated with these bars. Soft
drinks will be provided at no cost.
Transportation. We plan to have a shuttle bus system with two 51 pas-
senger busses operating from 5:00 p.m. until the evenings activities
have concluded. The busses will run a continuous loop between the White
House, 1701 and the Shoreham. Pick-up and dispatch will occur every 15
minutes at each location.
Telephones. We plan to utilize the existing 90 unused three-digit branch
lines at 1730 and extend the 1730 telephone system to the Shoreham. With
the addition of some seven-digit telephone numbers this will keep the
telephone expenses at a minimum level. This procedure will allow users
access to the WATS system at 1730 and 1701. A telephone directory will
also be developed.
Food and Beverages. We have found it necessary to divide the invited
guests into three separate categories, each receiving a varied degree of
hospitality because of the wide range in the types of person invited to
the election night activities. The first group is the Finance people
who will be invited directly by Mr. Stans. In accordance with prior
custom the Finance people require a separate area and top quality food
and beverages for their invitees.
The second group are the VIP's who don't fit into the Finance area. This
group is composed of senior White House, CREP and Administration officials
and friends of the President and other high officials. We plan to have
a separate area for the VIP's and provide them with good quality food and
beverages.
The third group is the remainder of the invited guests. This group will
be gathered in the main Ballroom and they will have cash bar facilities in
the Ambassador Room adjacent to the main Ballroom,
Conclusion. In 1963 the election night activities cost approximately
$300, 000 and planning for the event began in early September with full-
time commitment of time on the part of several staff people. We started
late on this project but I'm confident with the group now working on the
event that it will be a success.
PRELIMINARY BUDGET
ELECTION DAY AND EVENING -- 1972
Decorations and Supplies
- Main ballroom -- decorations
$ 2,800
- VIP and Finance Committee
rooms -- decorations
800
- Office supplies
950
- Campaign supplies for crowd in
main ballroom
1,500
- Invitations and printing
500
$ 6,550
Hotel
- Hotel labor -- premium overtime
for room set-up
1,950
- Sleeping rooms and suites
3,750
5,700
Program
- TV set rentals
1,800
- Audio systems -- main ball room
and press room. Required for
potential Presidential visit
8,500
- Eidaphor -- projector, screen
and installation -- to be
used for projection of elec-
tion statistics and for view-
ing live network coverage
10,500
- Staging and platform for main
ballroom
1,800
- Election data collection
4,100
- Program -- union musicians and
entertainers, transportation,
and rooms if required
8,000
34,700
Security
- Pins -- already ordered and
necessary for crowd control
with a possible Presidential
visit; will also serve as a
momento of the evening
6,600
- Security service
1,000
- Equipment rental
1,900
9,500
Food and Beverage
- Food
Finance room
$ 9,000
VIP rooms
6,600
Press
4,400
Staff Lunch
1,220
Staff Dinner
3,300
$24,520
- Beverage
Finance room
2,777
VIP rooms
3,333
Press
2,400
Suites
1,300
Coffee (50 gallons)
500
10,310
- Gratuities
500
Note: All rooms where crowd
35,330
activity will occur are being
provided on a complimentary
basis. This includes the
main ballroom, the Finance
Committee and VIP rooms, plus
miscellaneous office space.
Transportation
- This includes shuttle busses
and cars which will operate
between 1701/White House and
The Shoreham.
:
750
Telephones
- This will be an extension of
the 1730 system, which will
give access to WAT's lines,
existing Committee numbers,
and telephone operators fam-
iliar with CREP personnel.
2,200
Press Costs
- Wire services, printing, Xerox
machine, etc.
1,400
Miscellaneous
2,000
Total
$98,130
FOR YOUR MEETINGS, BANQUETS, & EXHIBITS
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