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From Kehrli to Odle RE: Approved Expenses - White House Mail Room 2 pgs [Subject: Campaign] [Memo], 10/11/1972
RE: "Hatched People at the Convention" 1 pg. [Subject: Campaign] [Other Document], no date
From Kehrli to Odle RE: Approved Expenses - Doris Jones [Subject: Campaign] [Memo], 9/19/1972
From Dean to Haldeman RE: "Miami Convention - Staff Travel Expenses" 4 pgs. [Subject: Campaign] [Memo], 8/8/1972
From Dean to Haldeman RE: "Miami Convention - Staff Travel Expenses" 4 pgs. [Subject: Campaign] [Memo], 8/8/1972
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WHSF: Contested, 53-65
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26147153
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WHSF: Contested, 53-65
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This file contains:
From Kehrli to Odle RE: Approved Expenses - White House Mail Room 2 pgs [Subject: Campaign] [Memo], 10/11/1972
RE: "Hatched People at the Convention" 1 pg. [Subject: Campaign] [Other Document], no date
From Kehrli to Odle RE: Approved Expenses - Doris Jones [Subject: Campaign] [Memo], 9/19/1972
From Dean to Haldeman RE: "Miami Convention - Staff Travel Expenses" 4 pgs. [Subject: Campaign] [Memo], 8/8/1972
From Dean to Haldeman RE: "Miami Convention - Staff Travel Expenses" 4 pgs. [Subject: Campaign] [Memo], 8/8/1972
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Richard M. Nixon's Returned Materials Collection
Contested Materials Files
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Richard Nixon Presidential Library
Contested Materials Collection
Folder List
Box Number
Folder Number
Document Date
No Date
Subject
Document Type
Document Description
53
65
10/11/1972
Campaign
Memo
From Kehrli to Odle RE: Approved
Expenses - White House Mail Room 2pg
53
65
Campaign
Other Document
RE: "Hatched People at the Convention" 1pg
53
65
9/19/1972
Campaign
Memo
From Kehrli to Odle RE: Approved
Expenses - Doris Jones
53
65
8/8/1972
Campaign
Memo
From Dean to Haldeman RE: "Miami
Convention - Staff Travel Expenses" 4pg
53
65
8/8/1972
Campaign
Memo
From Dean to Haldeman RE: "Miami
Convention - Staff Travel Expenses" 4pg
Monday, June 25, 2012
Page 1 of 1
October 11, 1972
MEMORANDUM FOR ROB ODLE
The attached expense of WHITE HOUSE
MAIL ROOM has been approved
for payment and should be charged
against the account for Convention
expenses.
PLEASE REIMBURSE IN CASH.
Due KEHRLI
October 11, 1972
MEMORANDUM FOR: Roland L. Elliott
Deputy Special Assistant
to the President
FROM:
Bernard S. Norris 6.8.N.
White House Mail Room
Postage supplied by White
$240.00
House Mail Room to mail
750 Presidential "Certificate
of Appreciation"
OFFICIAL TRAVEL TO CA
HATCHED PEOPLE AT THE CONNENTION
Tom HART
WH
ALLEN HALL
WH
I AND HRUSICA
D.e.
CAROL PATTRICK
D.C.
PAT Dodeno#
D.C.
Tod Hollin
D.C.
William WAULE
MEMORANDUM FOR ROB ODLE
The attached expense of DORIS JONES
has been approved
for payment and should be charged
against the account for Convention
expenses.
BAR BRUCE A. KEHRLI
TO
THE WHITE HOUSE
WASHINGTON
1701
September 19, 1972
MEMORANDUM FOR:
BRUCE KEHRLI
Waven
FROM:
WARREN HENDRIKS
SUBJECT:
REIMBURSEMENT
Because of an unexpected reaction to recent dental
work and necessary immediate attention, Counsellor
Finch was unable to travel via the scheduled chartered
aircraft to the Republican National Convention on
August 19.
He and Doris Jones departed later that day on com-
mercial aircraft. Would you please authorize the
reimbursement of the Counsellor's and Miss Jones'
commercial travel from the Committee for the Re-election
of the President in the amount of $93.00 per person.
The check for $186.00 should be made payable to Doris
Jones since she paid for both tickets. The receipts are
attached.
Should you need additional information, I, of course,
will be, happy to provide that for you.
Attachments
Dictated and signed in his absence.
EASTERN AIRLINES / EXECUTIVE TICKET
WHEN TO USE
HOW TO USE
Executive Tickets are accepted for nor-
1. Advise Reservations that you wish to make an Executive
mal, one-way, adult fare transportation
Ticket reservation.
throughout Eastern's System. When
2. When your reservation is confirmed, complete white
EXECUTIVE
your itinerary involves excursion fares,
area of the next page to show:
discounted fares, family plan, stopovers
or connections:
City your flight departs From
City you are flying To
Request a Speed Mail Ticket from
Flight for service reserved
Eastern's Reservations Office, or
Go to any Eastern Ticket Office, or
Extended payment, if desired.
3. At the airport, present your Executive Ticket with any
Contact your travel agent.
of your credit cards acceptable by Eastern.
4. After the agent imprints your credit card, sign the
Executive Ticket. Agent will give you the Passenger's
EASTERN
Coupon for your records.
PLEASE PRESS FIRMLY WHEN SIGNING NAME
EASTERN AIRLINES / EXECUTIVE TICKI 1
WHEN TO USE
... 1141
Executive Tickets are accepted for nor-
1. Advise Reservations that you wish to make an Executive
one-way, adult fare transportation
Ticket reservation.
Eastern's System. When
2. When your reservation is confirmed, complete white
excursion fares,
area of the next page to show:
typlan,
stopovers
City your flight departs From
City you are flying To
Mail Ticket from
Flight Number Class Date Time for service reserved
Office,
or
Extended payment, if desired.
or
3. At the airport, present your Executive Ticket with any
of your credit cards acceptable by Eastern.
4 agent iroports your credit card. Passenger's sign the
will
give
you
the
NEMIT WHEN SIGNING NAME
THE WHITE HOUSE
WASHINGTON
August 8, 1972
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
H. R. HALDEMAN
FROM:
JOHN DEAN
SUBJECT:
Miami Convention - Staff Travel
Expenses
Per your request we have reviewed the tentative arrangements
that have been made to handle the payment of travel-related
vpenses of those going to Miami for the period of the Convention.
based upon our research, as well as the review of the subject
natter with the Department of Justice and the Civil Service
( ommission, it is recommended that the following procedures
adopted in order to insure compliance with the Hatch Act and
best posture ourselves against possible criticism over the
suse of government funds for political purposes:
White House Personnel: All expenses incurred by
those on the White House rolls may be paid directly by the
Committee for the Re-Election of the President (Committee)
for any period of time that these people are traveling to or are
in Miami for the Convention. In the event that anyone goes
from Miami to Key Biscayne or must return to Washington or
elsewhere on official business, any such expenses should then
be picked up by the White House as normal official travel. Since
staff salaries will continue to be paid by the government through-
out this period, an apparent inconsistency exists in that we are
permitting the Committee to pay travel expenses that are related
to political activity. However, this approach is consistent with
normal procedures for handling political travel and is also
consistent with the Congressional acknowledgement (in the Hatch
Act) that White House staff members may engage in political
activities. Further, it has the political and practical virtue of
not imposing the burden of paying political expenses on the White
House budget or the taxpayer.
ADMINISTRATIVELY CONFIDENTIAL
- 2 -
Non-White House Personnel: The roster of those now
scheduled to attend the Convention includes people from the
Domestic Council, NSC, Cost of Living Council, Committee on
Consumer Interests and personnel detailed to the White House
from DOT, HEW, State, Commerce, and the Cabinet Committee
for the Spanish Speaking (see attached list). Although we had
heretofore focused on the Hatch Act problems related to a few
of these people, we are unaware of the role to be played by some
of the new additions. However, if these individuals are to attend
we will undertake to advise all concerned of the necessity that
they be postured in a non-political supportive role to their principals
in order that they are not in violation of the Hatch Act.
All salaries and expenses of those attending the Convention who are
not exempted from the Hatch Act must be paid from government
sources. The Domestic Council and NSC 'should cover their people,
and the White House should pay for the expenses of those detailed
to it. Under no circumstances should the Committee ultimately pay
for any expenses, and these people can legally be in attendance only
in their supportive capacity.
The necessity to isolate the expenses of the non-White House people
will create some administrative, rather than legal, problems that
must be resolved. Under the present arrangements, the Committee
plans to give each individual a $15.00 per diem to cover meal expenses
up to August 18. Such advances should not be made to non-White House
personnel, since they will be reimbursed by the government directly.
However, all bills for air charter, rooms at the Doral and the Staff
Mess (after the 18th) will be forwarded directly to the Committee
and therefore arrangements must be made for the pro rata payment
of these expenses. The bills could be paid by the Committee, which
would then be reimbursed directly by the government (White House,
Domestic Council, NSC, etc.) or by the individual government employees.
ADMINISTRATIVELY CONFIDENTIAL
ADMINISTRATIVELY CONFIDENTIAL
- 3 -
Any such payments to the Committee would then show up as
receipts in the Committee's financial reports filed with GAO,
and therefore a political decision must be made as to whether
or not such a report of reimbursement is desirable. Alterna-
tively, once the bills are received by the Committee, each
government entity or government employee could provide a
check for the pro rata share of expenses, made out directly
to the creditor. If this latter course is chosen, it is our
recommendation that for convenience the payment be made
by the government rather than individuals, and that one agency
(probably the White House) be the agency so used.
Note: You should be aware that the Committee will have to
seek a waiver from the CAB if payment of the charter is to
be prorated. There is ample justification and precedent
for doing this, and we anticipate no problems in obtaining such
a waiver. However, the Committee should be advised to go forward
on this as soon as possible.
I realize that the foregoing seems very complex and overly
"legalistic. 11 Unfortunately, I'm afraid the subject matter is
just that, but these procedures are necessary if we are to effect
compliance with the law.
Attachment
ADMINISTRATIVELY CONFIDENTIAL
ATTACHMENT
Following is a list of those individuals we have been able to identify as
not being carried on White House rolls, and therefore subject to the
Hatch Act. In each instance, all travel expenses should be paid by
government sources and each must be attending the Convention in a
supportive, non-political role only. Where status is questioned, this
is not meant to indicate that the individual should not attend but rather
to signify that we have had no indication of what role they will be per-
forming. In the case of Finch's people, we only question whether we
can justify having three individuals in attendance for supportive purposes.
Name
Agency
Function
Status
Tom Hart
detail-DOT
Pres. aide
OK
Allen Hall
detail-HEW
First Family
OK
Jana Hruska
D.C.
Secretary
OK
Carol Patrick
D.C.
Secretary
OK
Pat Dodenoff
D.C.
Secretary
OK
Tod Hullin
D.C.
Support-JE
OK
Wm. Walker
Consumer Affairs
?
?
Carlos Conde
Cabinet Committee
Communications
?
John Lehman
NSC
Support-HK
OK
Bud McFarlane
USMC
Convention Off. Mgr.
OK
Dr. Wm. Lukash
USAF
Medical support
OK
Barbara Franklin
detail-Commerce
?
?
Ray Hanzlik
detail-HEW
Support-Finch
?
Frank Gannon
detail-DOT
Support-Finch
?
Warren Hendricks
detail-HEW
Support-Finch
?
R. Chaney
Cost of Living Co.
Support-DR
OK
ODLE
2
THE WHITE HOUSE
WASHINGTON
August 8, 1972
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
H. R. HALDEMAN
FROM:
JOHN DEAN
SUBJECT:
Miami Convention - Staff Travel
Expenses
Per your request we have reviewed the tentative arrangements
that have been made to handle the payment of travel-related
expenses of those going to Miami for the period of the Convention.
Based upon our research, as well as the review of the subject
matter with the Department of Justice and the Civil Service
Commission, it is recommended that the following procedures
be adopted in order to insure compliance with the Hatch Act and
to best posture ourselves against possible criticism over the
misuse of government funds for political purposes:
White House Personnel: All expenses incurred by
those on the White House rolls may be paid directly by the
Committee for the Re-Election of the President (Committee)
for any period of time that these people are traveling to or are
in Miami for the Convention. In the event that anyone goes
from Miami to Key Biscayne or must return to Washington or
elsewhere on official business, any such expenses should then
be picked up by the White House as normal official travel. Since
staff salaries will continue to be paid by the government through-
out this period, an apparent inconsistency exists in that we are
permitting the Committee to pay travel expenses that are related
to political activity. However, this approach is consistent with
normal procedures for handling political travel and is also
consistent with the Congressional acknowledgement (in the Hatch
Act) that White House staff members may engage in political
activities. Further, it has the political and practical virtue of
not imposing the burden of paying political expenses on the White
House budget or the taxpayer.
ADMINISTRATIVELY CONFIDENTIAL
- 2 -
Non-White House Personnel: The roster of those now
scheduled to attend the Convention includes people from the
Domestic Council, NSC, Cost of Living Council, Committee on
Consumer Interests and personnel detailed to the White House
from DOT, HEW, State, Commerce, and the Cabinet Committee
for the Spanish Speaking (see attached list). Although we had
heretofore focused on the Hatch Act problems related to a few
of these people, we are unaware of the role to be played by some
of the new additions. However, if these individuals are to attend
we will undertake to advise all concerned of the necessity that
they be postured in a non-political supportive role to their principals
in order that they are not in violation of the Hatch Act.
All salaries and expenses of those attending the Convention who are
not exempted from the Hatch Act must be paid from government
sources. The Domestic Council and NSC should cover their people,
and the White House should pay for the expenses of those detailed
to it. Under no circumstances should the Committee ultimately pay
for any expenses, and these people can legally be in attendance only
in their supportive capacity.
The necessity to isolate the expenses of the non-White House people
will create some administrative, rather than legal, problems that
must be resolved. Under the present arrangements, the Committee
plans to give each individual a $15. per diem to cover meal expenses
up to August 18. Such advances should not be made to non-White House
personnel, since they will be reimbursed by the government directly.
However, all bills for air charter, rooms at the Doral and the Staff
Mess (after the 18th) will be forwarded directly to the Committee
and therefore arrangements must be made for the pro rata payment
of these expenses. The bills could be paid by the Committee, which
WH,
would then be reimbursed directly by the government (White House,
DC,
Domestic Council, NSC, etc.) or by the individual government employees.
COLC
ADMINISTRATIVELY CONFIDENTIAL
ADMINISTRATIVELY CONFIDENTIAL
- 3 -
Any such payments to the Committee would then show up as
No
receipts in the Committee's financial reports filed with GAO,
and therefore a political decision must be made as to whether
or not such a report of reimbursement is desirable. Alterna-
tively, once the bills are received by the Committee, each
government entity or government employee could provide a
check for the pro rata share of expenses, made out directly
yes
to the creditor. If this latter course is chosen, it is our
recommendation that for convenience the payment be made
by the government rather than individuals, and that one agency
(probably the White House) be the agency so used.
lac
- D.C.
)
- NSC COLC
Note: You should be aware that the Committee will have to
seek a waiver from the CAB if payment of the charter is to
OK
be prorated. There is ample justification and precedent
for doing this, and we anticipate no problems in obtaining such
a waiver. However, the Committee should be advised to go forward
on this as soon as possible.
I realize that the foregoing seems very complex and overly
"legalistic." Unfortunately, I'm afraid the subject matter is
just that, but these procedures are necessary if we are to effect
compliance with the law.
Attachment
ADMINISTRATIVELY CONFIDENTIAL
ATTACHMENT
Following is a list of those individuals we have been able to identify as
not being carried on White House rolls, and therefore subject to the
Hatch Act. In each instance, all travel expenses should be paid by
government sources and each must be attending the Convention in a
supportive, non-political role only. Where status is questioned, this
is not meant to indicate that the individual should not attend but rather
to signify that we have had no indication of what role they will be per-
forming. In the case of Finch's people, we only question whether we
can justify having three individuals in attendance for supportive purposes.
Name
Agency
Function
Status
Tom Hart
detail-DOT
Pres. aide
OK WH
Allen Hall
detail-HEW
First Family
OK
W
Jana Hruska
D.C.
Secretary
OK D.C.
Carol Patrick
D.C.
Secretary
OK D.C.
Pat Dodenoff
D.C.
Secretary
OKD.C.
Tod Hullin
D.C.
Support-JE
OK
RESIGN
Wm. Walker
Consumer Affairs
?
?
.
60 TO
Carlos Conde
Cabinet Committee
Communications-su
?
WH
conv. HIS 0.00
John Lehman
NSC
Support-HK
OK NS C
Bud McFarlane
USMC
?
Convention Off. Mgr.
OK WH
own
Dr. Wm. Lukash
USAF
Medical support
SmR
OK WH
Pas
Barbara Franklin
detail
Commerce WH STAFF
?
?
Comm.
$
Ray Hanzlik
detail-HEW
Support-Finch
?
Frank Gannon
detail-DOT
Support-Finch
WH
?
Warren Hendricks
detail-HEW
Support-Finch
?
R. Chaney
Cost of Living Co.
Support-DR
OK
COLC