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MEMORANDUM
Z
THE WHITE HOUSE
WASHINGTON
June 26, 1972
MEMORANDUM FOR:
MR. BILL CARRUTHERS
MR. MARK GOODE
FROM:
DWIGHT L. CHAPIN
The President feels that there were too many people around on the filming of
the documentary last Friday. It is his suggestion that perhaps on occasions like
this in the future we just use one of you two or maybe even just the producer
if he is compatible with the President.
The main thing on the above point is that we keep the number of people to a
minimum which is something which we have always known is a problem as far
as the President is concerned. We should be watching out for it on all occasions.
The President feels strongly that we cannot have Ollie and his assistant shooting
stills when the President is doing television. From now on, we will make certain
that Ollie and his assistant do not take still pictures while the President is doing
television. This is at the request of the President.
cc: Mr. Bull
June 26, 1972
R
MEMORANDUM FOR:
MARK GOODE
DAVID PARKER
FROM:
STEPHEN BULL
SUBJECT:
Use of Roosevelt Room for Film Clips
In order not to inconvenience tours in the Residence, the President
would like to de all future film clips, such as the one he did this
morning on meat imports, in the Roosevelt Room. Although we
do not have any film clips scheduled for the near future, we
should plan immediately for those materials and procedures that
will be necessary in order to do a filming properly. 1 am
thinking in terms of an appropriate backdrop, procedures for
removal of the table in the Receevelt Room, etc.
Thank you.
CC:
Mr. Haldeman
Mr. Butterfield
Mr. Chapin
Mr. Farrell
Mr. Highy
Ges. Redman
Mr. Ziegler
THE WHITE HOUSE
WASHINGTON
June 23, 1972
MEMORANDUM FOR:
STEVE BULL
FROM:
J.BRO BRUCE WHELIHAN
SUBJECT:
Setting up film clips, etc.
The President coughed and sputtered a bit before he completed
the film clip on the Higher Education Bill in the Theater today.
He sounded like he needed a glass of water. There may have
been one on hand, but I don't think so. You may want to set
up a procedure with the Ushers Office, whereby they put a
pitcher of ice water in the Theater each time one of these
events is scheduled.
JBW
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
High Priority
June 12, 1972
12:30 p.m.
MEMORANDUM FOR:
STEPHEN BULL
FROM:
DWIGHT L. CHAPIN
SUBJECT:
HPS
I question to what degree we have followed through and perfected the
execution of major Presidential activity in order to meet the HPS criteria.
Realizing that HPS is not totally your responsibility, I want you to take
over the follow through on it. Once Parker has a tentative approval on an
event and the rough HPS submitted with the schedule proposal, you should
set about pulling together the final HPS. The logical thing would be for your
final version to be sent in with the scenario for the event when this is
appropriate. Otherwise it can just come in as a memo via me to Haldeman.
Since television is always involved, Goode should be consulted. Ziegler,
according to Bob's instructions, should always sign off on it. This will
serve as a means for getting Ron to focus on our major event for any
given day.
On the Headline part, you should consult the substantive person responsible
for the event and get headline ideas from him. The words agreed upon might
need to be checked with some of the PR types and should be given to Price
and his men SO they can get the information worked into the President's
remarks.
You should consider the perfecting of the HPS and the execution according
to plan one of your major responsibilities. I also think you should assign
Terry O'Donnell to work on this with you. It will give him a good chance
to see what we're after and how to do things.
Looking at this week's schedule, do we have our HPS for our major events -
SALT, Bradley (if it comes off), Echeverria on Thursday and Friday?
Keep in mind that Echeverria is a gold mine politically. Something different
is in order.
I want to be involved on all the HPS for every major event so keep me in the
loop during the planning.
cc:
Mr. Goode
Mr. Parker
Mr. Ziegler
lease file
THE WHITE HOUSE
office
WASHINGTON
April 18, 1972
ADMINISTRATIVELY CONFIDENTIAL
MEMORANDUM FOR:
STEPHEN B. BULL
DAVID N. PARKER
FROM:
L. HIGBY L
SUBJECT:
HPS
In attempting to find out the reaction to the "Greeting of the PRC
Table Tennis Team" HPS plan that Steve turned in, I found out from
Bob that this had already been covered with Dave and Dwight in
Canada, but apparently Steve hadn't been filled in. Therefore, to
avoid any future misunderstandings, Bob asked that I relate to you on
paper how the HPS plan should work. (The plan is attached.)
cc: Dwight L. Chapin
Attachment
HPS
The Headline-Picture-Storyboard Plan
No public event for the President committed without headline,
picture and television storyboard done. This is to
accompany schedule proposal with agreement from writer
assigned that he can produce this.
Clearance procedure --
1.
Presidential schedule proposal submission same as
now and preliminary headline estimate.
2.
Preliminary O.K. by H (after Presidential consultation).
3. Final schedule proposal submission to include:
-- headline, picture (actual sketch)
and storyboard (T. V. pictures and
leads)
- - Staff agreements on HPS
(1) writer assigned
(2) Ziegler
(3) substantive responsibility
4. O.K. of final proposal by H (with HPS)
5. Commitment of event
MEMORANDUM
R
THE WHITE HOUSE
WASHINGTON
April 6, 1972
MEMORANDUM FOR:
MR. CHARLES COLSON
FROM:
DWIGHT L. CHAPIN
SUBJECT:
Presidential Events
Let me go back and reiterate a couple of points which I was trying to
make in the planning meeting yesterday regarding Presidential activities.
I think it is very important -- in fact, essential -- that you understand
our procedures.
It is my responsibility, unless otherwise delegated to Parker, Walker,
or Schrauth to handle the final setup regarding arrangements for any
Presidential activity. This encompasses all of the elements that com-
prise an event. It is our policy that we will notify from our office the
sponsoring organization regarding the President's final approval and
the degree of his participation in the event. On the Catholic Educators,
we should have made the call from our office, and if it was delegated to
your office, it was a mistake and we will see that this does not happen
again. We will lock up exactly what it is the President will do, how
long he will stay, etc. We will also see that the release time for an-
nouncement of the event is coordinated with the Press Office and with
the Congressional Officer personnel.
You may be called periodically for advice, but under no circumstances
are you to do any notification without clearing it with someone in my
office or with me. We know from experience what can happen when
these things get out of channels. In addition, you shall never call the
Advance man direct, rather you should call Walker's office.
Regarding a conversation with Walker yesterday, at one point, you in-
dicated to him that you would "cover it with the President" and Walker
instructed you that you need not do that. The fact that you would even
think of covering with the President a subject related to one of his trips
shows a complete misunderstanding of how our procedures work.
2
The purpose of this memorandum is to review as a reminder and to let
you know your adherence to this procedure is a necessity.
cc: Mr. Howard
Mr. Walker
Mr. Bull
Mr. Parker
Mr. Haldeman
Mr. Ziegler
Mr. Timmons
R
THE WHITE HOUSE
WASHINGTON
March 29, 1972
MEMORANDUM FOR:
ALEX BUTTERFIELD
STEVE BULL
FROM:
H. R. HALDEMAN H.
As a point of general guidance, we should not run in
any more of the personal type handshake people to see
the President. We are shifting gears now and eliminating
this kind of interruption in his schedule. This would
apply to staff members, families, etc., who happen to
be in the White House. The President should not be interrupted
for these from now. This is a change in the previous procedure.
cc: Dwight Chapin
Dave Parker
MEMORANDUM
N
THE WHITE HOUSE
WASHINGTON
March 21, 1972
FOR:
DAVID PARKER
FROM:
STEPHEN BULL
D.D.S
RE:
Presidential Schedule
Upon reviewing the schedule for Tuesday, March 21, the President
noted that too little time had been allocated for the President's meeting
with Vice President Manea Manescu. The President noted that
15 minutes was not a realistic timeframe within which to meet with
the Vice President since the visitor will require the use of an interpreter.
He indicated that meetings requiring translations take twice as long as
those that do not.
As a general course we must check with NSC before scheduling the
appointment to determine whether or not a translation is necessary.
If it is, then we should use the rule of thumb on the President's
schedule of allowing twice the time.
In the initial schedule request that is submitted to the President from NSC,
it should be clear whether the suggested timeframe is allowing for transla-
tion time or is merely taking into account the time necessary to discuss
the subject matter.
cc: H. R. Haldeman
Dr. H. Kissinger
A. Butterfield
D. Chapin
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 6, 1972
2:30 p.m.
MEMORANDUM FOR:
NELL YATES
FROM:
DWIGHT L. CHAPIN
On February 11, I received a memorandum from Steve Bull
regarding the preparation and signing of memoranda
confirming Presidential appointments. Steve at that time
made the suggestion that Parker be the one to sign off on
these memoranda. His point was that he was not equipeed,
due to a lack of knowledge, to answer questions concerning
the appointments, plus he did not have ready access to the
background material and only became familiar with it at the
time he reviewed it prior to signing the various memoranda.
It seems to me that you should prepare and sign off on these
memoranda. You're functioning as the coordinator for all
these appointment items anyway and I would rather have you
handle any questions from people regarding the appointments,
than have Steve or Dave do it. Obviously, any problems which
come up could be kicked to Dave or, if appropriate, to Steve.
Will you please begin preparing and signing off on the memoranda.
cc:
Steve Bull
David Parker
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
November 24, 1971
MEMORANDUM FOR:
DAVID PARKER
FROM:
DWIGHT L. CHAPIN
I got a call from C. D. Ward this morning, raising the point that
Governor Sargent had come in to see the President and the
Vice President knew nothing about it. As we know, the Vice President
is in charge of governors. Even if an appointment such as the
Sargent one is being put together, we should notify the Vice President's
office so that they are at least posted on what is happening. Will you
please see that as we staff out appointments for governors to come in
that they are run past the Vice President. In addition, when any
appointment is set, we must make sure that the Vice President is
so notified.
cc:
Steve Bull
Nell Yates
MEMQRANDUM
THE WHITE HOUSE
WASHINGTON
November 9, 1971
3:45 p.m.
MEMORANDUM FOR:
MR. STEPHEN B. BULL
MR. DAVID N. PARKER
MRS. NELL YATES
FROM:
MISS TERRY DECKER H
DWIGHT L. CHAPIN
SUBJECT:
Notice of Approval - Presidential Events
From this time forward, I see no need in my signing off on the notices which are
sent to various people regarding the fact that an event has been locked on the calendar.
These notices should be prepared are they are presently by Nell Yates, but for Steve
Bull's signature.
I just want to get out of the business of having to sign all of these notices and
checking the details which can better be handled by Steve.
To
THE WHITE HOUSE
INSTRATIVELY
WASHINGTON
Partner,
fest Bull,
October 5, 1971
waller
Alp,
MEMORANDUM FOR :
DWIGHT CHAPIN
FROM :
H.R. HALDEMAN
Following up on my verbal comments this morning, the following
are some random notes from the President.
First, we are not to schedule any more live phone calls to public
events such as the Passman meeting yesterday. Instead, we should
always do a tape recording in advance for this kind of meeting. The
technical problems of setting up and operating a phone call make it
too difficult to insure that it will come off right, so we won't try them
any more.
Further, on the Thanksgiving plans, Mrs. Nixon is now basically
in agreement with the idea of going to California for Thanksgiving.
DAE
The President feels Christmas is not a good time to go out there
and that it would be better instead to take some time in Florida
during the Christmas season.
Alct
On the matter of Christmas receptions, Mrs. Nixon is concerned
about the problem of their not being present to shake hands with
DAVE
people, but feels that it can be done if it's made clear ahead of time
to all those attending that the Nixons will not be present. We need
to develop a way of making this clear.
We need a plan developed for a special tennis match at the White
House with bleachers put up at the White House court, and a few
top tennis stars such as Billie Jean King and Stan Smith playing a
special match, which the President would attend.
done
You were going to get me the rating information on the Paul Keyes
Show.
2
Dave Act
The President does want to have one evening at-the White House
during this year and suggests doing one with Lawrence Welk.
He would like to have a reception at some point for Conservative
newsmen and would like to figure out a reason for giving such a
reception - such as something honoring Barry Goldwater, or
D tue
\
Buckley's birthday, or something of that sort. See if you can
develop something there.
DAY
For planning purposes we should figure on a press conference
at noon on Tuesday - in office.
He now feels that the Detroit a & A session was perhaps more
worthwhile than he had originally thought. He points out that we
Dave
tend to go overboard on insisting that everything has to be perfect
and that maybe this one, even though not perfect, was productive,
and that we should do more a & A things of this sort.
He has invited Secretary Connally to go to the Billy Graham Day
STeve WALKZ
in Charlotte with him. That would be Secretary and Mrs. Connally.
If the Connallys are able to accept (and you should check this out
with the Secretary), they should ride in a separate car marked as
SECRETARY OF THE TREASURY - JOHN CONNALLY, and he
should speak briefly in the program. Billy Graham apparently
raised this with the President on the phone this weekend.
As of now, the planning for the Phase II announcement will be
news time Thursday evening - that is, 7:20 p.m. Eastern Daylight
Time.
The President has told Henry to work on some ideas for a Latin-
American heads of-state conference - maybe in Mexico City.
The President may drop in from time to time on the Blair House
Dave
dinners. We should get a schedule of these dinners in with
suggestions, from time to time, for his attending.
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
September 28, 1971
11:15 a.m.
R
MEMORANDUM FOR:
MR. STEPHEN B. BULL
MR. MARK GOODE
MR. DAVID N. PARKER
FROM:
MR. RONALD H. WALKER H
DWIGHT L. CHAPIN
From now on, on all memoranda sent out from your office please see that the time
when the memorandum is typed is placed under the date. This should apply to all
memoranda as well as schedules.
R.
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
Come place
September 18, 1971
MEMORANDUM FOR:
DAVID PARKER
FROM:
DWIGHT L. CHAPIN
We have been told to hold Wednesday totally free. This is
a rigid policy which must be held to.
In addition, we are to try and program events for Thursday
morning which are more or less easily canceled. In other
words, we are to set appointments on Thursday that can be
moved at the last minute if the President decided he wants
to do some spontaneous type of activity.
cc:
Steve Bull
Alex Butterfield
Chuck Colson
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
September 16, 1971
11:30 A.M.
MEMORANDUM FOR:
H. R. HALDEMAN
VIA:
DWIGHT L. CHAPIN
FROM:
STEPHEN BULL
RE:
Staging of Presidential Meetings
in the Cabinet Room
The President indicated to Mr. Butterfield that, when he meets with
a committee or commission, the senior member of the contingent,
or the spokesman for those present, should be seated in the Vice
President's chair so that he can talk face-to-face rather than having
to shout from the far end of the table or turn his body 90° to the
side from the Secretary of State's chair or that of the Secretary of
Defense. He was referring in this case, I believe, to the meeting
with the Williams Commission at 3:00 p.m. on Monday, September 13.
The purpose of putting the senior member of an organization next to
the President is usually based upon Press considerations. Usually
the only way that the President and the principal spokesman can be
shown in a Press photo together would be to have them sit side by side.
The situation in the Cabinet Room is such that a photograph with the
spokesman sitting in the Vice President's chair would not provide a
good shot of the President and the spokesman. Having the two together
in a photograph seems to me to be of primary importance in some of
these meetings, particularly those such as the labor leaders where the
photograph of the President with George Meany next to him received
rather wide distribution. Perhaps if the President considered this
aspect of the rationale behind where we seat people at the table he might
wish to revise his instructions.
Could you please give me some guidance in this matter?
Thank you.
people
cc:
A. Butterfield
MEMORANDUM
R
THE WHITE HOUSE
WASHINGTON
August 2, 1971
MEMORANDUM FOR:
MR. DAVID N. PARKER A
FROM:
DWIGHT L. CHAPIN
We have the rule from the President not to schedule him early in the morning for the
first two days after he has returned from the West on any given trip. As an addendum
to that rule, he wants to make sure that we do not plan any major appearances for
the first two days after his return from the West. This would include events such as
press conferences, speeches, etc.
cc:
Mr. Bull
Mr. Butterfield
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
July 30, 1971
MEMORANDUM FOR:
STEVE BULL
FROM:
DWIGHT L. CHAPIN
Will you put Ray Price down on the list of people for the
President to see the next time we have some free time.
In other words, for next Wednesday's list of things. He
wants to talk to Ray about some radio speeches plus the
various remarks which he is getting from the speech writers.
Dr Blount army <7 col
new Dr.
That intraduce
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
July 23, 1971
MEMORANDUM FOR:
DAVE PARKER
FROM:
DWIGHT L. CHAPIN
We are to keep in mind that from now on after a trip to California,
the first two days back in Washington should be scheduled very
lightly for the President. The mornings of those two days should
be kept completely clear. He should not be scheduleduntil the
afternoon so that he is free to adjust to the time change in the
morning. We should use this as a general guideline.
cc:
Steve Bull
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
July 19, 1971
MEMORANDUM FOR:
DAVE PARKER
FROM:
DWIGHT L. CHA PIN
It has been requested that we hold Wednesdays and Saturdays
completely clear on the President's calendar. This means that
we will not be planning to schedule those days ahead of time.
The President will schedule those particular days as he so
desires, using the time in his own personal way.
The schedule for Wednesday, the 21st, is to be kept clear.
We will have budget sessions on Saturday, the 24th.
cc:
Nell Yates
Steve Bull
Alex Butterfield
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
July 7, 1971
MEMORANDUM FOR: MR. STEPHEN B. BULL
FROM:
DWIGHT L. CHAPIN
A
On events at the White House where you need some help -- for
example, open door hours, receiving lines, etc. -- John Nidecker
should be used only when Congressional people are involved and only
to handle the Congressional types. You should use Dave Parker and
Allen Hall to work with you in handling all the others. We have
talked about this before and it is something that we must focus on.
It is important to have you situated with some people to back you
up in emergency-type situations.
cc: Mr. Haldeman
R
THE WHITE HOUSE
WASHINGTON
July 1, 1971
12:28 p.m.
MEMORANDUM FOR:
JOHN HUNTSMAN
FROM:
DAVID PARKER
Is there anyway that you could advise me on a biweekly basis as
to who on the White House staff is departing and on what date.
We are attempting to get a handle on scheduling farewells for
staffers at appropriate times, rather than continuing the last
minute besieging of requests that we have been getting from
senior staffers to have X person get in to say farewell to the
President. We would like to honor as many of these requests
as possible, but we cannot continue in this piece meal fashion
that we have been in this regard.
Any help that you can give me in this regard, would be most
appreciated.
CC:
Fred Malek
Steve Bull
Dwight Chapin
Alex Butterfield
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
June 18, 1971
9:15 a.m.
MEMORANDUM FOR:
STEVE BULL
FROM:
DWIGHT L. CHAPIN
Let's check our staff lists and see if there are any staff
members who are being neglected and are not seeing the
President. For example, when was the last time the
following were in: Bob Brown, Virginia Knauer, Harry Dent
and others such as this. Look thr ough your log book and
see if you can find any glaring mistakes which we are making.
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
June 14, 1971
MEMORANDUM FOR:
NELL YATES
DAVE PARKER
STEVE BULL
FROM:
DWIGHT L. CHAPIN
Meetings and appointments are not to be put into the President's
calendar book until the weekly sheet comes back approved from
Bob Haldeman. For example, we had put in the meeting with
the Vice President which is three weeks off. Although this
appointment had been approved in concept.before the Vice President's
trip to Korea, it had never been put into the context of a given
week. Until we receive from Haldeman the weekly schedule on
an approved basis, we should not put it into the President's
calendar book. This does not apply to items on the planning
calendar. Any item which is on the planning calendar can be
put into the President's book. Obviously, I want to use some
discretion on that and not put in tentative press conferences or
one-on-ones or what have you.
R
THE WHITE HOUSE
WASHINGTON
June 4, 1971
Lang
MEMORANDUM FOR:
MR. CHAPIN
FROM:
H.R. HALDEMAN
the
For general schedule background, some of the following may
be helpful.
The President felt the 80th Congress Reception was an
extremely pleasing and useful event. He has never seen a
more appreciative group gathered in the White House. He
feels, therefore, we should do a little more with Members
of Congress in a social way like that to build the personal
touch and loyalty.
The group last night was really moved by the occasion and
this points up again the importance of bringing people who
will be moved and impressed into the White House, rather
than the same people over and over who couldn t care less
when they came again.
The group of Police Chiefs yesterday morning was a similar
example. We should do more of groups like that and less
of the Advertising Council, FIAB, etc., who have already
been to the White House and to whom a repeat visit means
very little.
Hyl
Along a similar line, he wants to work out with the political
work
people a plan whereby, as soon as we put our basic small Nixon
group together in each state, a group should be brought in for
a White House dinner, that is, a California party - an Ohio
party - a Florida party, etc., so that we really lock those
people in.
Also, he feels that we do too much "nice" therapy that has
no ripple effect, and not enough external therapy that will
pay off. That is, we waste a lot of time having staff people
bring their parents in, which he wants to continue to do, but
we don't put enough time against thinking of the kinds of
things that will have a long-range and far reaching effect.
Meetings with Establishment-type people are not worthwhile.
-2-
He'd like a plan of bringing more people in in groups of a
political context. These could be receptions for about
200 people such as last night. He can do these in about
an hour; having a slow receiving line and then just slowly
walking through the group as he leaves, rather than mingling
with them for any period of time. He feels these can be
tremendously effective and that we should work on developing
them.
As another possibility, he would like to try more use of the
I and A technique, which everybody tells him is his most
effective means of presentation. We should give some thought
to I and A opportunities with groups other than the press.
For example, a group of young people or maybe just have him
go to a meeting or group, and instead of giving a speech,
take questions on a surprise basis.
You will apparently be hearing from Secretary Connally about
bringing in a group of customs agents who captured a lot of
narcotics. The President wants Connally to bring these
people in and give them a certificate. He wants us to keep
looking for opportunities to praise people who do something
DAUE
good like this.
a
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
May 20, 1971
MEMORANDUM FOR:
MR. STEPHEN B. BULL
FROM:
DWIGHT L. CHAPIN
Keep in mind that the President wants to have either Dick Moore or John Scali present
at all major public events. An example would be the Salute to Agriculture at the
Department of Agriculture. It is the Presiden t's contention that if one of those two
persons are in attendance they will pick up the line which the President used and get
back to the staff, the press, and others to follow up to see that the line gets out.
Whenever we have a public occasion, you should make certain that one of these two
men are in attendance.
cc: Mr. Moore
Mr. Scali
strice N
THE WHITE HOUSE
AKD make
WASHINGTON
return signed
a copyind
May 20, 1971
to gaker
MEMORANDUM FOR:
STEVE BULL
FROM:
DAV N PARKER
Steve, regarding the attached memorandum from me to Haldeman dated
March 16th, we have just uncovered it among several lost files. I be-
lieve that you should review it for your information and where appropri-
ate make note. It probably would be appropriate to include David on
your Wednesday list at various intervals.
THE WHITE HOUSE
WASHINGTON
March 16, 1971
Davi
MEMORANDUM FOR
VIA:
H.R. Dwight Haldeman L. Chapin
FROM:
David N. p.n.P. Parker
SUBJECT:
Dr. David's involvement in
Presidential activities
We have asked Dr. David to recommend how often he should
be scheduled to meet with the President, and he recommends
the following:
1. Meet privately with the President on a regular basis approxi-
mately once every five weeks so that the President can be kept
abreast of current scientific and technical issues.
approv H. disapprove
2. Be included in informal or formal private dinners when the
President meets with individuals or groups to discuss subjects
dealing with scientific and technical matters.
approve H disapprove
3. Accompany the President on trips for the purpose of advising
him on scientific and technological issues in the areas being
visited, e.g. NASA installations and Smithsonian facilities, and
also visits to foreign countries such as Spain or Yugoslavia.
approve ? disapprove
depends. 1
but consider it
Page Two
Dr. David
4. Accompany the President to dedication ceremonies, particularly
where science and technology are the main interests.
approve H disapprove
5. Attend meetings where final budgetary decisions are being made
concerning science and technology, particularly in those areas
where large national technological programs are involved.
ask Et
approve
disapprove
6. Join the President when he meets with academic and educational
groups.
approve H disapprove
7. Attend meetings with foreign dignitaries visiting the U.S. at
the personal invitation of the President. Often, scientific and
technological considerations bear on international activities and
should be brought to the President's attention at the meetings.
approve H disapprove
8. Attend meetings with outside groups which may cover a broad
scope of interest in science, technology, health, scientific and
technological unemployment, space, etc. and provide briefings as
appropriate.
approve H disapprove
9. Meet with the President together with other White House staff
to provide him with technical background bearing on his decisions.
For example, give advice independent of the concerned agencies on
matters such as military weapons systems, space activities,
nuclear energy programs and health.
.)
askE
approve
disapprove
Page Three
Dr. David
10. Group Congressional meetings that the President holds
with selected members of Congress. Very important to be involved
if science and technology are issues of interest.
approve IV disapprove
11. National Security Council meetings, particularly all involving
scientific and technical aspects.
ask P.
approve
disapprove
In addition, Dr. David notes that he does attend Cabinet meetings
and is an observer at Domestic Council meetings.
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
MEMORANDUM FOR:
H. R. HALDEMAN
VIA:
DWIGHT L. CHAPIN Ot
Stew April 21, 1971
FROM:
STEPHEN BULL
It
lets
RE:
Inclusion of Arthur Fletcher in
Presidential Events
Public
On March 18 you directed David Parker and me to look for opportunities
to include Arthur Fletcher in as many events as possible. Since that
time he has attended two events here at the White House. There were
five other events (listed below) in which he might have been included
but was not.
ATTENDED:
March 19
NAB Reception.
March 24
Meeting with Governor Nunn and Whitney Young, Sr.
have
DID NOT ATTEND:
March 22
Meeting with U.S. Mayors.
March 24
GOP Fund Raising Dinner.
No
March 24
Breakfast with George Meany:
March 29
Meeting with Secretary Hodgson.
wellgout No -No why didutine -80d-
-
April 19
AFL-CIO Building Trades Council Executive
-
Committee.
A Church Service. NO
cc:
We shall Keyr pushing of
H-
D. Parker
hander to get Yes Alately in ?
No
N
April 21, 1971
MEMORANDUM FOR:
H. R. HALDEMAN
VIA:
DWIGHT L. CHAPIN
FROM:
STEPHEN BULL
RE:
Inclusion of Arthur Fletcher in
Presidential Events
On March 18 you directed David Parker and me to look for opportunities
to include Arthur Fletcher in as many events as possible. Since that
time he has attended two events here at the White House. There were
five other events (listed below) in which he might have been included
but was not.
ATTENDED:
March 19
NAB Reception.
March 24
Meeting with Gowernor Nunn and Whitney Young, Sr.
DID NOT ATTEND:
March 22
Meeting with U.S. Mayors.
March 24
GOP Fund Raising Dinner.
March 24
Breakfast with George Meany.
March 29
Meeting with Secretary Hodgson.
April 19
AFL-CIO Building Trades Council Executive
Committee.
A Church Service.
cc:
D. Parker
STEVE:
Following are the events as of March 18, 1971, seemingly relative
to Arthur Fletcher:
ATTENDED:
March 19
NAB Reception.
March 24
Meeting with Governor Nunn and Whitney Young, Sr.
DID NOT ATTEND:
March 22
Meeting with U.S. Mayors
March 24
GOP Fund Raising Dinner
March 24
Breakfast with George Meany.
March 29
Meeting with Secretary Hodgson
April 19
AFL-CIO Building Trades Council Executive Committee
C)
A church service.
Terry
tpril 18
March 18, 1971
MEMORANDUM FOR:
DAVID PARKER AND STEVE BULL
FROM:
DWIGHT CHAPIN
We want to build up Art Fletcher's visability. We must look for
opportunities to do this by including him in as many events here
as possible.
I would see no reason why he can't be invited to the NAB Reception
tomorrow night. Steve, will you please check this out and, if there
is no problem, lat's CO aboad and invite trim.
Steve, you should take the prima ry responsibility inmeeing that
we get Fletcher syrveled in often.
cc to Nell Yates to bring to Mr. Chapin's attention in a month (April 18)
DLC:mhr
File
Abx
MEMORANDUM
R
Xerof
AStue
Dave
THE WHITE HOUSE
WASHINGTON
CONFIDENTIAL
DETERMINED TO BE AN
ADMINISTRATIVE MARKING
E.O. 12035, Section 6=102
April 20, 1971
Date 2-8-80
MEMORANDUM FOR :
FROM:
H. MR. R. CHAPIN HALDEMAN H
The Agriculture deal this morning is a good case history for future
schedule planning.
I know you're obsessed with doing everything in the Rose Garden because
for some reason you're hot for the Rose Garden. On the other hand, the
President has exactly the opposite view. He feels that the Rose Garden
is a lovely place in which to contemplate the flowers, and an absolutely
lousy place in which to conduct any sort of public ceremony. I have to
conclude, having stood out there through the Agriculture deal this morning,
that the President's view is more likely to be right than yours.
As a general operating rule, he wants it understood that there are to be
no formal speeches made in the Rose Garden, there are to be no TV
cameras used for Rose Garden activities, or to put it the other way, no
activities are to be scheduled in the Rose Garden which will be covered
by television. He will use it from time to time just to welcome people
and shake hands with a group.
He was also concerned on the Agriculture thing that we had him scheduled
for full press coverage when, as we should have known, he didn't have any-
thing to say except to announce the Agriculture Day, which is not worthy of
television coverage. We should have known he wasn't going to say anything
and that this was a group of editors with whom he should chat rather than
to whom he should deliver an address covered by TV.
The best circumstances for this would have been to have them into the
Oval Office or some other well contained room where you could hear him.
(It was impossible for many of those out there today to hear a word the
President said).
In any event, I trust you've gotten the point.
MEMORANDUM
P.
THE WHITE HOUSE
WASHINGTON
April 19, 1971
To H/C
FOR:
DWIGHT L. CHAPIN
Servee
FROM:
STEPHEN BULL
me
RE:
Presidential Greeting of
Staff Members
Approximately six months ago the President stated to Mr. Haldeman
that, at the conclusion of business in the morning (12:15-12:30), he
would be glad to have any staff members with families visiting drop
in briefly for a quick handshake and photograph. We have been
following this procedure on a rather spontaneous basis, and, as is usually
the case, the President has done a terrific job when meeting the
families.
The purpose of this memo is to reconfirm:
1.
Whether the President wishes to continue the program
yes
C
of greeting staff family members as we have been doing.
No
2.
If we are doing it properly.
yes
No
-
The practice I have been following is, if I find a family wandering
around, I go into the President's office, advise the President that
there is a staff member with a family, try to tell him who the staff
member is, and ask if he wishes to see the individual. The problem
okay-
is that, in most cases, the President is in discussion with Bob Haldeman, yes
and I find it rather awkward to go in and interrupt the meeting they are
No-
having. However, it is almost part of the President's daily routine to
meet with Bob after the morning appointments, so maybe interrupting
the conversation is the only way we can do this. It is an awkward situation
but, provided Bob and the President do not mind, I will continue doing it.
Could you please give me some guidance (or confirmation) on this subject.
Thank you.
docint mind it - but don't
CC:
A. Butterfield
mahe an effort to find then
Key
watch for opportune times
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
April 1, 1971
MEMORANDUM FOR:
MR. STEPHEN B. BULL
FROM:
DWIGHT L. CHAPIN
SUBJECT:
Ehrlichman and Shultz Meetings
Bob has made the point once again that on the daily Ehrlichman and
Shultz meetings we must be certain to tell them on days when they
are not going to be having a meeting with the President. They need to
know prior to the day. In other words -- sometimes they will say to
the President, "We will cover that tomorrow" and the President is not
planning on seeing them the next day because he will be working on a
speech or something.
I am sure you get the point but we have just got to make certain that we
let them know as soon as possible ahead of time if a meeting is not going
to be held.
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 24, 1971
3:15 p.m.
MEMORANDUM FOR:
MR. STEPHEN B. BULL
MR. DAVID N. PARKER
MR. RONALD WALKER
MISS TERRY DECKER
MRS. BEVERLY KAYE
MRS. NELL YATES
FROM:
DWIGHT L. CHAPIN
On all memoranda which are typed in our offices, we should put under the
date the time that it was typed.
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 18, 1971
MEMORANDUM FOR:
DAVID PARKER AND STEVE BULL
FROM:
DWIGHT CHAPIN
We want to build up Art Fletcher's visability. We must look for
opportunities to do this by including him in as many events here
as possible.
I would see no reason why he can't be invited to the NAB Reception
tomorrow night. Steve, will you please check this out and, if there
is no problem, let's go ahead and invite him.
Steve, you should take the primary responsibility in seeing that
we get Fletcher worked in often.
Florigan's office
inviting
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
CONFIDENTIAL
March 16, 1971
FOR:
DWIGHT L. CHAPIN
DETERMINED TO BE AN
ADMI
03
STEPHEN BULL stats
J2
FROM:
By Empriss
2-8-80
RE:
Don Rumsfeld's Memo to You
Dated March 11
Two weeks ago the President met with Don Rumsfeld on a "confidential"
matter. Immediately after the meeting, Don started occasionally
calling to check on various Presidential events and suggesting that
he should be in attendance.
I get the impression that one of the results of that personal meeting
with the President was an invitation by the President for Don to attend
any meeting that he wanted to. At least this is what I surmise from
this memo to you. Is that the case?
Yes
No
If "yes", is there any special way in which this should be handled?
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 11, 1971
Steve
halle ple
MEMORANDUM FOR:
DWIGHT CHAPIN
FROM:
DONALD RUMSFELD
DR
In looking over the President's calendar for the coming
period, several things appear to be of interest for me
to attend. I would appreciate your thoughts on them:
March 19
Reception NAB
March 25
Stans Event
March 26
Drug Conference
April 8
Stone Event
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 12, 1971
MEMORANDUM FOR STEVE BULL
FROM:
DAVID N. PARKET
Dwight asked that we develop lists of individuals that we could
draw upon to meet with the President in his EOB office at
5:00pm on Tuesdays.
He has recommended, as examples, that Dr. David, Ray Price
and Harry Dent be put on this list. I would also suggest that we
consider:
MacGregor
Finch
Rumsfeld
Garment
Klein
Malek
Richardson
Peterson
Attorney General
Connally
I believe what Dwight had in mind is a list somewhat different than
the one you developed, which was a list of key staff members that
should be involved in various events. The purpose of this EOB
group is more for discussion purposes rather than staff involvement.
CC:
Dwight Chapin
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
March 8, 1971
FOR:
CHARLES COLSON
FROM:
DWIGHT L. CHAPIN
At
One thing that we should be doing is building Dan Shumway with the
President. In other words, if Shumway has done something constructive
or gotten a good story planted, not only should you mention that when
you are talking to the President during the course of a day, but perhaps
at some point we should consider having you bring him in during an Open
Door Hour. In other words, he could just step into the President's office
and the President could thank him for some good accomplishment.
Obviously this should not be done to congratulate him for something
which is actually part of his job--but rather for something where he
showed some real creative flair or extraordinary success in getting
a story planted.
cc:
S. Bull
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
February 23, 1971
FOR:
DWIGHT L. CHAPIN
FROM:
STEPHEN BULL
Pts
RE:
Scheduling of Presidential Events
in the Residence
In your memorandum of February 22 you raise the question of
disruption to White House tours caused by scheduling of Presidential
events during tour hours. Generally, the following considerations
must be taken into account when scheduling an event:
Tour Hours
Special tours: 8 to 10 a. m.
Public tours: 10 to 12 p.m. (usually it is 12:30 before the last
visitor has left the house)
During the summer months (June through Labor Day), the
Saturday public tours are extended from 10 until 2 p.m.
The White House is closed to all visitors on Sundays and Mondays.
Cleanup and Preparation for an Event
After a public tour, a minimum of 45 minutes is required just
for cleanup purposes. Cleanup includes removal of ropes and
stanchions, cleaning the floors, picking up debris, etc. When
preparing for an event, even though some work can be done
simultaneously with a cleanup, you must add to the 45 minutes
the time for setting up platforms, sound systems, lights, etc.
The guidelines are as follows:
Setting up 100 chairs - 15 minutes
TV platforms - 1/2 hour
Speaker's podium - 1/2 hour
The above three items can be done simultaneously but that time
must be added to the 45 minutes.
- 2 -
One hour is the absolute minimum time required to set up
for the most minor event involving a platform or microphone
or any other single item. The optimum minimum time is
one and one-half hours for the set-up to be done without
pressure, frantic activity, and an inordinate number of extra
personnel scurrying about the house.
Deadlines for Evening Newspapers
The Press Office reports that the copy must be on the Editor's
desk by 12:30 p.m. in order that the story for the Presidential
event be carried in the home edition of the newspaper. The home
edition is that which is delivered by the newsboy and, in the case
of The Evening Star, represents better than 50% of its total
distribution, In order that the 12:30 deadline, and it is emphasized
that this is pretty much an absolute deadline, be reached, the event
must conclude by 12:00 p.m., perhaps earlier.
The deadline for the evening papers applies pretty much universally
throughout the Eastern Standard Time zone. Obviously, if there is
a news story of significance, an extra might be printed or, if it were
known that a big story was breaking, perhaps the deadline would be
extended somewhat. But this is the rare exception.
The Press Office has expressed the opinion that, should we wish
to have a photograph and minor story appear in both the a. m.'s
and the p.m.'s, the best time to hold the event would be at 4:00 p.m.
or later. The reasoning is that it would automatically be too late
to carry the story in the evening paper and it would just be scheduled
in a leisurely fashion for the next day.
Television
As you know, 4:30 is pretty much the deadline for an event to appear
on the evening news.
Summary In view of all considerations, the optimum time for
an event to be held in the residence and still make it into the papers
is 11:00 a.m. This time would still permit there to be special tours
and not require closing off the White House completely. Special tours
are generally reserved for constituents or special groups sponsored
by Congressmen. When we have a choice between Monday and another
day in the week, we should make an effort to schedule the White House
function for Monday since there are no tours that day anyway.
- 3 -
As a final thought, when there is a week with heavy Presidential
activity in the Residence requiring closing down the tours, perhaps
we can make a judgment as to which ones really do not require that
a story be carried in the evening's newspaper (e.g., Physical Fitness
Council) and then make an effort to schedule the event so as not to
conflict with the White House tours.
cc:
J. Davies
D. Parker
R. Scouten
MEMORANDUM
THE WHITE HOUSE
CONFIDENTIAL
WASHINGTON
February 23, 1971
MEMORANDUM FOR:
H. R. HALDEMAN
DETERMINED TO BE AN
VIA:
DWIGHT L. CHAPIN
ADMINIS GRAT
MARKING
FROM:
STEPHEN BULL
kds
E.O.
07202
By Date 2-8-80
RE:
Your Memorandum of February 5 re
Middle Level Staff Contact with the President
Attention has been given to the subject of including middle level staff
people in various Presidential activities. In fact, as recently as
January 26, a memorandum (Tab A) was sent to key staff members
encouraging action on their part to include their own staff people in
Presidential events.
As far as maintaining a list of the middle level staff people who should
see the President, attached at Tab B is a list of 52 people, most of
whom are commissioned. Some non-commissioned staff members such
as Mort Allin, John Evans, et. al., devote considerable time and energy
to their jobs and it would be good therapy to include them in these meetings
even though they are not in what you might define as the "middle" level.
With specific regard to your memorandum, I do not have a systematic
process to determine when the last time an individual was included in
a Presidential event. Upon approval of this list, however, I can quite
easily maintain a fairly accurate record here in the office so that it can
be readily available at any time for anyone's inspection. The names on
the list generally do not include senior staff, with a few exceptions,
e.g., General Hughes, since it is assumed that the senior staff are
not a problem.
A
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
CONFIDENTIAL
January 26, 1971
FOR:
GEORGE SHULTZ
JOHN EHRLICHMAN
DETERMINED TO BE AN
PETER FLANIGAN
ADMINISTRATIVE MARKING
CLARK MACGREGOR
6-102
HERBERT KLEIN
2-8-80
WILLIAM TIMMONS
CASPAR WEINBERGER
VIA:
DWIGHT L. CHAPIN
FROM:
STEPHEN BULL
RE:
Presidential Contact with Middle Level
White House Staff Members
It has been recommended that there be an expanded effort to increase
the number of middle-level staff members who meet with the President.
ithout looking for additional forums, there already exist a number of
opportunities for increasing these contacts. Following is a summary of
a few of them:
1.
Inclusion in regular meetings. For those meetings in
which a staff member in your department has a particular
knowledge or expertise of the subject under discussion,
you may wish to have him present when you discuss the
subject with the President.
2.
In large meetings, such as the recent session with the
40 members of the construction industry, those members
of your staff who have working interest in the subject
matter under discussion could be included in the gathering.
3.
In public and widely-attended events such as bill signings,
signings of a budget report, etc., those staff members who
have a working interest in the subject can be invited to attend.
CONFIDENTIAL
- 2 -
4.
In non-substantive events included in such forums as
the Congressional Half-Hour or the Open Door Hour,
you might wish to delegate the responsibility for escorting
the guest into the President's office to a subordinate staff
member in your department.
Obviously, the above suggestions have to be tempered by the space limita-
tions and the particular nature of the meeting.
As another means of increasing the amount of contact between White House
staff members and the President, the President has said that he is happy
to greet White House staff members' families who may be visiting in
Washington. The most workable time to implement this is at the conclusion
of the President's formal appointments in the morning, usually between
12:15 and 12:45 p.m. Perhaps the easiest method of implementing this
greeting to the family would be for the staff members to check with my office
around noon to determine the nature and pace of the President's schedule.
Should all factors appear positive, the individual and his relatives could
come to the waiting area outside the President's office and, when the
President is free, the staff member could take them in and introduce them
to the President. The short greetings only last a minute but, as you well
know, the President is extremely effective at them and, what's more, enjoys
doing them. It would be appreciated if you could informally disseminate the
word to members of your department of this family greeting opportunity.
They should be cautioned, however, that the President's schedule and
responsibilities being what they are, there will be many times when they
might be disappointed because of the unavailability of the President.
Therefore, they should view this as an opportunity rather than a stringent
program.
IN
M. ALLIN
R. ODLE
J. ANDREWS
R. PRICE
K. BELIEU
J. ROSE
G. BELL
W. SAFIRE
R. BROWN
G. SHEPARD
P. BUCHANAN
D. SHUMWAY
R. BURRESS
A. SNYDER
J. CAMPBELL
G. STRACHAN
H. CASHEN
MRS. C. STUART
W. CASSELMAN
D. TAYLOR
K. COLE
J. WHITAKER
C. COLSON
R. WOODS
R. COOK
E. COWEN
DR. E. DAVID
J. DAVIES
J. DEAN
H. DENT
J. EVANS
M. FARRELL
L. GARMENT
GEN. A. HAIG
E. HARPER
J. HOGUE
W. HOPKINS
R. HOWARD
L. HUEBNER
GEN. J. HUGHES
T. HULLIN
J. HUNTSMAN
T. HUSTON
K. KHACHIGAN
V. KNAUER
W. KRIEGSMAN
E. KROGH
J. MAGRUDER
F. MALEK
D. MEAD
E. MORGAN
MEMORANDUM
THE WHITE HOUSE
CONFIDENTIAL
WASHINGTON
February 23, 1971
MEMORANDUM FOR:
H. R. HALDEMAN
DETERMINED TO BE AN
ADMINISTRATIVE MARKING
VIA:
DWIGHT L. CHAPIN
E.
C-102
By Empasshment, 2-8-80
FROM:
STEPHEN BULL
RE:
Your Memorandum of February 5 re
Middle Level Staff Contact with the President
Attention has been given to the subject of including middle level staff
people in various Presidential activities. In fact, as recently as
January 26, a memorandum (Tab A) was sent to key staff members
encouraging action on their part to include their own staff people in
Presidential events.
As far as maintaining a list of the middle level staff people who should
see the President, attached at Tab B is a list of 52 people, most of
whom are commissioned. Some non-commissioned staff members such
as Mort Allin, John Evans, et. al., devote considerable time and energy
to their jobs and it would be good therapy to include them in these meetings
even though they are not in what you might define as the "middle" level.
With specific regard to your memorandum, I do not have a systematic
process to determine when the last time an individual was included in
a Presidential event. Upon approval of this list, however, I can quite
easily maintain a fairly accurate record here in the office so that it can
be readily available at any time for anyone's inspection. The names on
the list generally do not include senior staff, with a few exceptions,
e.g., General Hughes, since it is assumed that the senior staff are
not a problem.
X
ovlaw the Rev 61 staff bersonnel who should have
the Provident (Dab 3, and make any additions
delevions that you consider necessary.
seccins of the approved last of staff people, I will
a Continuous record in the office of the dates On which
ividual Have laws such the President. With this information
11:
the following:
(4)
Look ahoad to the weekly schedule and examine
to for possible inclusions in an existing event of
staff people visa conceivably might have an
02 reason for being in the Presidential event, D.S.,
if there 1. E meeting with the Attorney General,
John Ehrlichman, and Director Hoover, it might be
suggested the Evid Krogh sit in because of his interest
in matters wolling U.D law and order. The
would be directed to the senior staff member organization
the undering
3
On a continuous basis, review the list to determine
who has AND been in for a period of time and, even
though there may not be an existing event, notify the
individual's department houd (where appropriate) of
who fact. LOSSE wasse the individual lactor,
Presidential cratact is the department head, notifical
will be made in Dwight Chapin and David Parke W.W Day
wish :0 schedule a meeting that would include them.
approve
Disapprove
A
)
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
CONFIDENTIAL
January 26, 1971
FOR:
GEORGE SHULTZ
JOHN EHRLICHMAN
DETERMINED TO BE AN
PETER FLANIGAN
ADMINISTRATIVE MARKING
CLARK MACGREGOR
E.O. 12065, Section 6-102
HERBERT KLEIN
By Emprise NARS, Date 2-8-80
WILLIAM TIMMONS
CASPAR WEINBERGER
VIA:
DWIGHT L. CHAPIN
FROM:
STEPHEN BULL
RE:
Presidential Contact with Middle Level
White House Staff Members
It has been recommended that there be an expanded effort to increase
the number of middle-level staff members who meet with the President.
Without looking for additional forums, there already exist a number of
opportunities for increasing these contacts. Following is a summary of
a few of them:
1.
Inclusion in regular meetings. For those meetings in
which a staff member in your department has a particular
knowledge or expertise of the subject under discussion,
you may wish to have him present when you discuss the
subject with the President.
2.
In large meetings, such as the recent session with the
40 members of the construction industry, those members
of your staff who have working interest in the subject
matter under discussion could be included in the gathering.
3.
In public and widely-attended events such as bill signings,
signings of a budget report, etc., those staff members who
have a working interest in the subject can be invited to attend.
CONFIDENTIAL
- 2 -
4.
In non-substantive events included in such forums as
the Congressional Half-Hour or the Open Door Hour,
you might wish to delegate the responsibility for escorting
the guest into the President's office to a subordinate staff
member in your department.
Obviously, the above suggestions have to be tempered by the space limita-
tions and the particular nature of the meeting.
As another means of increasing the amount of contact between White House
staff members and the President, the President has said that he is happy
to greet White House staff members' families who may be visiting in
Washington. The most workable time to implement this is at the conclusion
of the President's formal appointments in the morning, usually between
12:15 and 12:45 p.m. Perhaps the easiest method of implementing this
greeting to the family would be for the staff members to check with my office
around noon to determine the nature and pace of the President's schedule.
Should all factors appear positive, the individual and his relatives could
come to the waiting area outside the President's office and, when the
President is free, the staff member could take them in and introduce them
to the President. The short greetings only last a minute but, as you well
know, the President is extremely effective at them and, what's more, enjoys
doing them. It would be appreciated if you could informally disseminate the
word to members of your department of this family greeting opportunity.
They should be cautioned, however, that the President's schedule and
responsibilities being what they are, there will be many times when they
might be disappointed because of the unavailability of the President.
Therefore, they should view this as an opportunity rather than a stringent
program.
E
M. ALLIN
R. ODLE
J. ANDREWS
R. PRICE
K. BELIEU
J. ROSE
G. BELL
W. SAFIRE
R. BROWN
G. SHEPARD
P. BUCHANAN
D. SHUMWAY
R. BURRESS
A. SNYDER
J. CAMPBELL
G. STRACHAN
H. CASHEN
MRS. C. STUART
W. CASSELMAN
D. TAYLOR
K. COLE
J. WHITAKER
C. COLSON
R. WOODS
R. COOK
E. COWEN
DR. E. DAVID
J. DAVIES
J. DEAN
H. DENT
J. EVANS
M. FARRELL
L. GARMENT
GEN. A. HAIG
E. HARPER
J. HOGUE
W. HOPKINS
R. HOWARD
L. HUEBNER
GEN. J. HUGHES
T. HULLIN
J. HUNTSMAN
T. HUSTON
K. KHACHIGAN
V. KNAUER
W. KRIEGSMAN
E. KROGH
J. MAGRUDER
F. MALEK
D. MEAD
E. MORGAN
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
February 23, 1971
FOR:
DWIGHT L.' CHAPIN
FROM:
STEPHEN BULL
tos
RE:
Scheduling of Presidential Events
in the Residence
In your memorandum of February 22 you raise the question of
disruption to White House tours caused by scheduling of Presidential
events during tour hours. Generally, the following considerations
must be taken into account when scheduling an event:
Tour Hours
Special tours: 8 to 10 a. m.
Public tours: 10 to 12 p.m. (usually it is 12:30 before the last
visitor has left the house)
During the summer months (June through Labor Day), the
Saturday public tours are extended from 10 until 2 p.m.
The White House is closed to all visitors on Sundays and Mondays.
Cleanup and Preparation for an Event
After a public tour, a minimum of 45 minutes is required just
for cleanup purposes. Cleanup includes removal of ropes and
stanchions, cleaning the floors, picking up debris, etc. When
preparing for an event, even though some work can be done
simultaneously with a cleanup, you must add to the 45 minutes
the time for setting up platforms, sound systems, lights, etc.
The guidelines are as follows:
Setting up 100 chairs - 15 minutes
TV platforms - 1/2 hour
Speaker's podium - 1/2 hour
The above three items can be done simultaneously but that time
must be added to the 45 minutes.
- 2 -
One hour is the absolute minimum time required to set up
for the most minor event involving a platform or microphone
or any other single item. The optimum minimum time is
one and one-half hours for the set-up to be done without
pressure, frantic activity, and an inordinate number of extra
personnel scurrying about the house.
Deadlines for Evening Newspapers
The Press Office reports that the copy must be on the Editor's
desk by 12:30 p.m. in order that the story for the Presidential
event be carried in the home edition of the newspaper. The home
edition is that which is delivered by the newsboy and, in the case
of The Evening Star, represents better than 50% of its total
distribution, In order that the 12:30 deadline, and it is emphasized
that this is pretty much an absolute deadline, be reached, the event
must conclude by 12:00 p.m., perhaps earlier.
The deadline for the evening papers applies pretty much universally
throughout the Eastern Standard Time zone. Obviously, if there is
a news story of significance, an extra might be printed or, if it were
known that a big story was breaking, perhaps the deadline would be
extended somewhat. But this is the rare exception.
The Press Office has expressed the opinion that, should we wish
to have a photograph and minor story appear in both the a. m. 's
and the p.m.'s, the best time to hold the event would be at 4:00 p.m.
or later. The reasoning is that it would automatically be too late
to carry the story in the evening paper and it would just be scheduled
in a leisurely fashion for the next day.
Television
As you know, 4:30 is pretty much the deadline for an event to appear
on the evening news.
Summary - In view of all considerations, the optimum time for
an event to be held in the residence and still make it into the papers
is 11:00 a.m. This time would still permit there to be special tours
and not require closing off the White House completely. Special tours
are generally reserved for constituents or special groups sponsored
by Congressmen, When we have a choice between Monday and another
day in the week, we should make an effort to schedule the White House
function for Monday since there are no tours that day anyway.
- 3 -
As a final thought, when there is a week with heavy Presidential
activity in the Residence requiring closing down the tours, perhaps
we can make a judgment as to which ones really do not require that
a story be carried in the evening's newspaper (e.g., Physical Fitness
Council) and then make an effort to schedule the event so as not to
conflict with the White House tours.
cc:
J. Davies
D. Parker
R. Scouten
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
February 22, 1971
MEMORANDUM FOR:
STEVE BULL
FROM:
DWIGHT L. CHAPIN
DA
John Davies has raised the question of scheduling White House
events in the residence and the negative public relations that
we receive from the public due to the tours that are cancelled.
Can you please do a quick study on this situation? What I would
like to know is, what is the latest time in the morning that we
can set a ceremony and still make the p.m. papers? Also, how
does this time tie into the tour operation. In other words, if
we can set a ceremony for 11:30 a.m. and still make the p.m.
papers, then what time would they have to start setting up the
room and how much time would be allowed for the tours. You
should consult with John Davies, Rex Scouten, and Ziegler's
office.
I know that this whole subject has been explored in the past but
I think we should reopen it and see where we stand. Obviously,
the President does not want to disrupt tours unless he has to.
However, if it becomes a question of making the news with a
particular event or letting a few hundred tourists in on a given
day, then we would have to rule in favor of the news event. In
any case, I would like to know what our opinions are.
MEMORANDUM
file in office
THE WHITE HOUSE
High Priority
R
WASHINGTON
February 22, 1971
MEMORANDUM FOR:
MR. STEPHEN B. BULL
FROM:
DWIGHT L. CHAPIN
of
Attached you will find a memorandum to me from Bob
Haldeman dealing with the subject of White House events
and, in particular, some thoughts which have spun out of
the President's meeting with the Physical Fitness group.
The key here is to see that we maintain tight control over
every event staged in the White House. On events which are
complex and where someone besides the Appointments Office
is doing the inviting, we need to assign an Advance Man or
someone to maintain a complete check on all of the arrange-
ments, the staging, etc.
You should work closely with Ron Walker and have an
Advance Man assigned to each function to insure that we
have control and that it is executed per your plan, whatever
that may be.
I want to get together with you and Ron on this subject Monday
afternoon. You should meet with Ron ahead of that time to
make certain that you are in agreement as to how we are going
to handle the assignment of the Advance Man and who he will
be reporting to.
cc: Mr. Butterfield
Mr. Walker
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
CONFIDENTIAL
February 19, 1971
DETERMINED TO BE AN
ADMINISTRATIVE MARKING
E.O. 12055, Section 6-102
By
EMP Mise NARS, Date 2-8-80
MEMORANDUM FOR:
DWIGHT CHAPIN
FROM:
H. R. HALDEMAN
H
The President felt that the Physical Fitness thing this
morning was an example of our failure to take control
of a meeting and make sure it comes off right.
Rightly or wrongly he felt that there was not an effective
job done of getting the members of that group to the
meeting.
He suggests, therefore, that for any event of this sort,
we should have one of our advance man-types responsible
for making sure that the thing is put on and put on well.
He should check on who is coming, follow-up with phone
calls, and so forth. We should never rely on a government
agency staff to do something like this right.
It probably is a matter in this particular case of our
making the mistake of giving him the entire list of the
membership of the advisory conference instead of
simply giving him a list of those expected or known to
be present. That, of course, could be easily remedied.
The other side of it though is that the President is also
correct in saying that we should move in and take charge
of events of this sort and make sure they come off right
and I trust you will have your crew do so in the future.
R
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
February 17, 1971
MEMORANDUM FOR:
MR. CHUCK COLSON
FROM:
Dwight L. Chapin
ST
Could you please set down a rule with the members of your
staff that any requests for time on the President's calendar
be channeled to us through you ? This is a simple exercise
and it will help us to guarantee that you approve of the
various requests.
Thank you.
cc:
Mr. Bull
Mr. Parker
FYI: Steve Bull
N
February 16, 1971
DETERMINED TO BE AN
CONFIDENTIAL
ADMINISTRATIVE MARKING
E.U. 40000,
By emPrise NARS, Date 2-8-80
MEMORANDUM FOR: MR. H.R. HALDEMAN
FROM:
ALEXANDER P. BUTTERFIELD
SUBJECT:
Reduction of Staff Members at Cabinet
Meetings
The names of those who normally attend Cabinet meetings -
and who are permitted to do so under current policy - are
listed below:
Staff
Others
Haldeman
McCracken
Ehrlichman
Weinberger
Kissinger
Weber
MacGregor
Dole
Peterson
Sohmer
Flanigan
Timmons
Klein
Ziegler
Butterfield
R. Price
Safire
R. Brown
David
The total is 19 - 14 White House Staff members and 5 others.
Twenty-two persons can be seated comfortably in the Cabinet
Room... so under what I would term "normal conditions" there
are three extra chairs for special guests, projector operators,
briefing assistants, etc.
In recapping what the President said in his office this morning
to the two of us, we should inform the following persons that
they "need not come to Cabinet meetings any longer". unless,
of course, agenda items are going to touch on their special
areas of interest.
Staff
Others
Peterson
McCracken
Flanigan
Sohmer
Timmons
Weber
Safire
(Weinberger)
Eliminating those eight will leave these eleven:
Staff
Others
(Haldeman)
Dole
Ehrlichman
Kissinger
MacGreger
Price
Klein
Ziegler
David
Butterfield
Brown
Although 1 smould be glad to talk to supervisors and others concerned,
you may want to handle the matter yourself. Please let me know if
I can be of any assistance.
CONFIDENTIAL
"Bull"
N
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
of
February 16, 1971
MEMORANDUM FOR :
MR. Parker IN
FROM:
H.R. HALDEMAN H.
As you know, we are supposed to have a plan for having
Moynihan, Harlow and others of that sort in from time
to time. I haven't seen any recommendations on that in
months.
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
February 16, 1971
MEMORANDUM FOR STEVE BULL
FROM:
David N. Parker Dave
RE:
List of key White House Staff Members
I have been asked to pull together a list of key staff people who
should be involved in Presidential events.
I have pulled the attached list from an old memo that Hugh had
and I think it would be appropriate that we use this as a starter.
Would you please add any additional name that you feel should be
included.
Thank you.
List of People to be Given Consideration for Inclusion in Presidential Events
R Brown
allin
M. Anderson
R. Burress
andrews
Believe
magryder
K. Cole
maleh
C. Colson
mead
J. Davies
Bell
II. Flemming
D. Holgren
Brown Buchaman (R.)
morgan
L. Garment
adle
I Keogh-
L. Allin
E. Hasek
Burrey
Price, Rose R.
W. Hopkins
V. Knauer
campbell
Safire
cashen
shepard
N. Melencamp
C. Mollemon
casselmon
shumivay
D. Trent
Sayder
J. Whitaker
cole
C. Wilkinson
T Good.
other cooh
strachan Stuart mrs.
Believe I Ketcham
Dr David cowen
whitcher
Dean
Dent
Donfeld
was
Farrell
Aarment
Harper
Hogye
Howard
Hophing
sen. Huckney Hughes
Hullis
Duslon
Chachigan
Kregsmon
Krogh