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1985 Presidential Inaugural I (5)
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118565292
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1985 Presidential Inaugural I (5)
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Inaugural Materials
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1985-12-31
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1985
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1981-01-01
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael: Files
Folder Title: 1985 Presidential Inaugural I (5)
Box: 68
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
DRAFT
MEMORANDUM
fill Jungeral
TO:
MIKE DEAVER, RON WALKER
FROM:
JIM LAKE
DATE:
DECEMBER 11, 1984
RE:
A COMMUNICATIONS PLAN FOR CHRISTMAS - INAUGURAL
In order for us to effectively heighten the interest the
Inaugural deserves in the weeks immediately prior to it, we've
put together a draft plan on what information will be released
between Christmas and January 21.
A great deal of information, much of it logistical, some of
it more important than others, can be released in the form of
news releases, press conferences, and briefings. The best
format for that would be to have Mike Deaver be the press person
who announces events and details, unless he feels a specific
event should be announced by someone else.
The attached week-by-week plan has specific suggestions for
Christmas week and the week of New Years Day, because there are
limits as to the amount of information that can be released at
that time without it disappearing. For the two weeks prior to
the Inaugural, however, we have put down suggestions as to what
should be released with the exact formats and days to be
determined, for there may be the need to put out more than one
release a day, or to have press conferences that would highlight
the arrangements and events. Please note that this plan is
tentative and subject to suggestion. Also, that is predicated
on the understanding that there won't be an announcement about
the Gala stars or the Super Bowl coin toss until at least
Christmas week. Also, we are assuming that this week we'll put
out an announcement on parade ticket sales through Ticketron.
CHRISTMAS WEEK PLAN
As Christmas takes up a large chunk of the week, it would
be the best that there be no information that week released
until Thursday, December 27.
THURSDAY, DECEMBER 27
As Christmas week is when Americans focus on football
playoffs, this would be the best day to announce the President's
participation in the Super Bowl coin toss. It would allow the
networks -- specifically ABC -- to hype the event over the
course of their weekend football shows. Working with the NFL
DRAFT
and with ABC, we should have a press conference, or at minimum,
a news release to go out under the joint heading of the PIC,
ABC, and the NFL, and we should work directly with ABC to
encourage their special attention to the news of this event.
FRIDAY, DECEMBER 28
This would be the best day to announce the details on the
ball site and which state contingents are going to be there, for
interest in this is already developing. We'd like to put out a
release on the ball sites and the delegations that will be at
each, as well as the entertainment for the balls, and release
that not only here in D.C., but to the principle wire service
outlet in each state, so that Sunday papers would carry what the
people from, say, Idaho can expect just three short weeks away.
NEWS YEARS WEEK PLAN
New Years offers the same trouble as Christmas in terms of
making news. However, people do read newspapers on New Years
Day, and the press corps will be in town on New Years Eve.
Therefore, as people will be focusing on their own parties and
entertainment, New Years Eve would be the best day to announce
who will be appearing at the Galas. We are assuming that we
will not have been forced to release this information earlier
because of news leaking out.
MONDAY, DECEMBER 31
In a somewhat lighthearted fashion, we should early in the
day put out a release focusing on reporters looking forward to
parties. We should state that this is why today we're
announcing who will be at the Galas. If Frank Sinatra could
hold a press conference on this day, we would be guaranteed
coverage. However, if not, because this is a traditional night
of festivity, this would be perhaps the best day to spell out
who will be the entertainment, and other details of the Galas.
WEDNESDAY, JANUARY 2
We will try to focus coverage from the networks and other
news outlets on the role of youth in the Inaugural. This day
should be used to either release through a news release or
through a briefing of a small amount of the press, all the
details on all youth activities. This would include details on
all events, the entertainment, on the participants, how they
were picked, etc.
DRAFT
THURSDAY, JANUARY 3
In preparation for reporters writing their weekend pieces,
we should announce on this day an update on all of the events,
including our press information packet, if we are able to put
this together by this date. This would be a good way to
reiterate what events are coming up, as well as to put out any
information that has been updated since the initial press
conference, on November 29.
WEEK OF JANUARY 7 - 11
On this, the next to last week of the Inaugural, we should
release the following information:
*
Details on the Parade, including information about the
attendance of the 50 State Governors as Grand Marshals.
*
Details on the successful marketing of commemorative
items.
*
Details on press credentialing including how reporters'
requests for credentials are being tallied and processed.
*
An explanation of the relationship between PIC and AFIC,
the Joint Congressional Inaugural Committee, and the City of
Washington. This should pre-empt the inevitable stories about
taxpayer financing of the Inaugural.
* An announcement of the gifts that will be presented to
Inaugural Ball attendees.
THE FINAL WEEK
All last minute details and announcements can be put out in
the form of releases in this final week, as we are all but
guaranteed major coverage. The final week, however, should also
be spent trying to arrange interviews for the principles.
In addition, we should:
* Release information on the foreign dignitaries.
* Release information on the logistical details of the
Inaugural (so many miles of cable will be used, the fireworks
weigh so many pounds and are set off by so and so, etc.)
* Release a re-cap of all events on the calendar, including
maps, times and personalities.
DRAFT
* Initiate stories by selected reporters on the PIC
organization with details of budget, planning process, and other
information to heighten awareness in the press of the
organizational effectiveness of the Inaugural Committee.
THE WHITE HOUSE
WASHINGTON
October 11, 1984
INAUGURAL MEETING
October 11, 1984
10:00 AM
Mr. Deaver's Office
PARTICIPANTS:
Senator Charles Mathias
John Chambers
John Rogers
Bill Sittmann
This meeting will be a chance to interchange ideas with the
Senator who is Chairman of the Congressional Inaugural Comm-
ittee and Chairman of the Senate Rules Committee.
1.
Let him know that you are the White House rep. until
formulation of the Inaugural Committee.
2.
Discuss planning and Inaugural/Transition.
3.
Ask him to explain his function.
4.
Ask him what he feels we should be doing until formation
of the Committee.
5.
Ask him what were problems encountered at last ceremony.
6.
Ask him to submit recommendations.
FOR: MICHAEL K. DEAVER - EYES ONLY PERSONAL AND HIGHLY CONFIDENTIAL
OCTOBER 3, 1984
FROM: RONALD H. WALKER
DRAFT
INAugend Fle
1985 PRESIDENTIAL INAUGURAL COMMITTEE
HONORARY CHAIRPERSONS
HONORARY
CHAIRMAN
EXECUTIVE ASSISTANT
ADVISORY BOARD
FUNCTIONAL
CO-CHAIRMAN
CHIEF FINANCIAL OFFICER AND
ADVISORY BOARD
GENERAL COUNSEL
EXECUTIVE DIRECTOR
DIRECTOR
DIRECTOR
DIRECTOR
Fle
Republican
National
Committee
Frederick K. Biebel
White House Liaison
MEMORANDUM
TO:
Michael Deaver - Frank Fahrenkopf-
FROM: Frederick K. Biebel
RE:
Inaugural '85
DATE: September 11, 1984
As a point of reference I have put together the following
areas that were given special attention during the pre-
Inaugural planning that began in August of 1980 when Bill Casey
appointed me Chairman of the Pre-Inaugural Committee.
Meetings were held with representatives of the Democrat
National Committee, the D.C. Committee and the Military
Inaugural Committee to begin planning some things that would
take place regardless of which party won the election. As a
result, we got a head start in several areas as outlined below:
Met with various hotel representatives regarding hotel rooms
and function space.
Met with Washington Convention and Visitors Association
Headquarters location with appropriate parking
Telephone system for headquarters
Inaugural Medal
D. C. Budget - Making sure appropriations for overtime for
policemen and firemen during Inaugural period have been made.
Funds from last inaugural
Establishing Inaugural Trust
Determine Inaugural Theme
Handling of Publicity
Parade route - spraying of trees along route
Dwight D. Eisenhower Republican Center: 310 First Street Southeast, Washington, D.C. 20003. (202) 863-8590. Telex: 70 11 44
Reviewing Stand
Transportation - Corporate donations
Handling of mail invitations - Coordination and distribution
of tickets
License plate production
Permits for park land use
O
Will call location
o
Met with Park Services representatives to discuss permits,
regulations and demonstrations.
In addition to the above items, I would like to make a
strong recommendation that special attention be given to the
following:
1) Early identification of a support system for invitation and
ticket control that would provide greater management control
and coordination, improved information on ticket sales,
faster response and less will call with improved accuracy in
fulfillment.
2) In addition, I would recommend that serious thought be given
now to key positions such as legal counsel and finance
director.
Following is some miscellaneous information that has come to my
attention:
The Joint Committee on Congress headed by Senator Mathias has
appropriated $786,000 toward the '85 Inaugural. The D.C.
Committee of Congress has appropriated in the D.C. budget 2.3
million dollars to be used by the District for overtime for
policemen and firemen etc. It is presently in conference but
the figure of 2.3 million is not in dispute.
The Convention Center has been blocked out for the inaugural
time frame.
Since January 20, 1985 is on a Sunday, the swearing in will take
place on Sunday with the festivities taking place on Monday,
Jan. 21.
This office has already responded to approximately 75 pieces of
correspondence relating to the inaugural and receives several
phone calls daily.
CSA
Administrator
Bitt pls give will me a
September 20, 1984
NOTE TO MR. MIKE DEAVER:
As you requested in our meeting of September 19, 1984
attached are some thoughts on inaugural issues in need
of early attention.
Sincerely,
Special Assistant
to the Administrator
Attachment
CC: William F. Sittmann
John F.W. Rogers
General Services Administration Washington, DC 20405
1985 INAUGURAL PLANNING
GOAL: On November 7th the 1985 Presidential Inaugural Committee
should be ready to start work with key staff members selected
and in place and a general outline of the committee's organiza-
tion and of individual inaugural events agreed upon.
1. A number of items need attention at this time:
a. Designate immediately an individual, trusted by the
President and with ready access to him or his advisors, to serve
as liaison with the pre-inaugural committee and, most importantly,
to begin initial planning for the inauguration, which would involve
work on many of the points listed below. This individual would be
responsible for laying the groundwork for the future committee
(completed).
b. Select an Inaugural Theme. The theme sets the overall
tone of the inauguration and thus is a chief factor in determining
the nature of events and in the selection of personnel and enter-
tainers.
C. Select a Committee Chairman and his Executive Director.
d. Identify individuals to head key committee operations,
e.g., finance, personnel, invitation control, and legal.
e. Develop a preliminary list of major inaugural events,
with emphasis on new and innovative features.
f. Establish initial lists of invitees to the inaugural from
among key groups: first and second families; ranking administra-
tion officials; national and state campaign and party personnel;
important contributors; members of the Congress; and others whose
future support will be important to the President.
g. Secure computer support adequate for controlling ticketing
and financial operations.
h. Prepare lists of possible contributors to the committee of
funds and services.
i. Develop a general layout for the inaugural book, including
subjects to be covered and possible authors. An editor should
also be selected.