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[Inaugural] (Binder) (2)
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Inaugural Materials
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael: Files
Folder Title: Inaugural (Binder) (2)
Box: 69
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
GURATIONOR
PRESENENT
1985
THE COMMITTEE
FOR THE
December 26, 1984
50TH AMERICAN
PRESIDENTIAL
INAUGURAL
Washington, D.C.
20599
Mr. Ronald H. Walker
Chairman
202/433-7100
The Committee for the 50th
American Presidential Inaugural
Inaugural Hall
1900 Anacostia Drive
Washington, D.C. 20599
Re:
50th American Presidential
Inaugural Trust
Dear Ron:
This is to advise you that IRS has granted the
50th American Presidential Inaugural Trust tax-exempt
status under Section 501 (c) (3). A copy of the deter-
mination letter from IRS is enclosed. Also enclosed is
an original executed Trust Agreement. I have another
original executed copy of the Trust Agreement which I
will place in the General Counsel's files.
In connection with the Trust, there are
several items to note. First, the Committee should be
sure that it has actually paid over to the Trust $10.00
as provided in the Trust Agreement. When this has been
done, a Trust bank account should be opened and contri-
butions deposited in the Trust bank account. I am
sending a copy of this letter to Fred Hale for purposes
of suggesting that he handle the opening of the bank
account, if this has not already been done.
Also, because of the fact that the earlier
trust continues in existence, care should be taken to
have people make their checks out to the "50th American
Presidential Inaugural Trust" rather than just "Presi-
dential Inaugural Trust" and to credit the contribu-
tions to the 50th American Presidential Inaugural
Trust. This will help prevent confusion by IRS or
others concerning the existence of two separate trusts.
IRS has determined that the Trust should be
treated as a publicly supported organization rather
than a private foundation for an advance ruling period
ending on November 30, 1986. Because it is expected
AUGURATION
OF
INTERNATIONAL
PRESENENT
Mr. Ronald H. Walker
December 26, 1984
Page Two
1985
THE COMMITTEE
FOR THE
50TH AMERICAN
PRESIDENTIAL
INAUGURAL
Washington. D.C.
20599
that the Trust will terminate upon completion of acti-
vities relating to the 1985 Inaugural and prior to
202/433-7100
expiration of the advance ruling period, IRS should be
notified of the termination of the Trust within 90 days
thereof. Also, an information tax return (IRS Form
990) must be filed by the 15th day of the fifth month
after the end of the Trust's fiscal year or the term-
ination date.
Further, in the course of obtaining the favor-
able exemption determination, IRS requested assurance
that no amounts contributed to the Trust would be used
in any way to defray expenses or provide admittance to
inaugural balls or other private affairs that will be
part of the inaugural celebration. Care should be
taken not to permit any such use of the Trust's fund.
Finally, I would note that IRS has also
expedited the procedure for granting tax identification
numbers to both the Trust and the Committee. The tax
identification number for the Trust is 62-6180317. The
tax identification number for the Committee is
62-1218514.
If you have any questions concerning these
matters, please let me know.
for Robert W. Barker
Sincerely,
Enclosure
CC (w/enc.) : Mr. Michael K. Deaver
Mr. John F. W. Rogers
Mr. Joe M. Rodgers
Fred F. Fielding, Esq.
Mr. Fred Hale
Internal Revenue Service
Department of the Treasury
Washington, DC 20224
Person to Contact:
50 American Presidential Inaugural
Mr. Brockner
Trust
Telephone Number:
1900 Anacostia Dr., S.E. Bldg. T-5
(202) 566-4757
Room 308
Refer Reply to:
Washington, D.C. 20599
OP:E:E0:R:5
Date:
DEC 21 1984
Employer Identification Number: 62-6180317
Key District:
Baltimore
Accounting Period Ending:
November 30
Foundation Status Classification:
509 (1) (A) (vi)
Advance Ruling Period Ends:
November 30, 1986
Dear Applicant:
Based on information supplied and assuming your operations will
be as stated in your application for recognition of exemption, we have
determined you are exempt from federal income tax under section 501 (c) (3)-
of the Internal Revenue Code.
Because you are a newly created organization, we are not now making
a final determination of your foundation status under Code section 509(a).
However, we have determined that you can reasonably be expected to be a
publicly supported organization described in the sections shown above.
Accordingly, you will be treated as a publicly supported organization,
and not as a private foundation, during the advance ruling period. This
advance ruling period begins on the date you were organized and ends on
the date shown above.
Within 90 days after your advance ruling period ends, furnish your
key District Director information needed to determine whether you have
met the requirements of the applicable support test during the advance
ruling period. If you establish that you have been a publicly supported
organization, you will be classified as a section 509(a)(1) or 509(a)(2)
organization as long as you continue to meet the requirements of the
applicable support test. If you do not meet the public support require-
ments during the advance ruling period, you will be classified as a
private foundation for future periods. Also, if you are classified as a
private foundation, you will be treated as such from the date you were
organized for purposes of sections 507(d) and 4940.
Grantors and donors may rely on the advance ruling that you are not
a private foundation until 90 days after your advance ruling period ends.
If you submit the required information within the 90 days, grantors and
donors may continue to rely on the advance ruling until we make a final
determination of your foundation status. However, if notice that you
will no longer be treated as the type of organization shown above is
published in the Internal Revenue Bulletin, grantors and donors may not
-2-
50th American Presidential Inaugural Trust
rely on this advance ruling after the date of such publication. Also, a
grantor or donor may not rely on this determination if he or she was in
part responsible for, or was aware of, the act or failure to act that
resulted in your loss of the foundation classification shown above, or
acquired knowledge that we had given notice that you would be removed
from classification as the type of organization shown above.
In order for an organization to qualify or continue to qualify under
sections 509 (a) (1) and 170(b) (1) (A) (vi) as publicly supported, it must
normally receive a substantial part of its support from governmental
units or the general public, or a combination of both. This type of
support is generally called public support. An organization will be
considered as publicly supported for its current taxable year and
immediately succeeding taxable year if at least one-third of its support
during the four taxable years immediately preceding its current taxable
year was public support. If less than one-third, but at least ten
percent of its support during such period was public support, the
organization may still qualify as publicly supported if it meets a
facts an circumstances test. Note, however, that contributions from an
individual count as public support only to the extent that such individual
contributions during the four-year period do not exceed two percent of
the organization's total support during that period. Further explanation
and details are provided on pages 14 through 30 of Publication 557
(copy enclosed).
If your sources of support, or your purposes, character, or method
of operation change, please let your key district know so that office can
consider the effect of the change on your exempt status and foundation
status. Also, you should inform your key District Director of all changes
in your name or address.
Unless specifically excepted, beginning January 1, 1984, you must
pay taxes under the Federal Insurance Contributions Act (social security
taxes) for each employee who is paid $100 or more in a calendar year.
You are not required to pay tax under the Federal Unemployment Tax Act
(FUTA).
Since you are not a private foundation, you are not subject to the
excise taxes under Chapter 42 of the Code. However, you are not automati-
cally exempt from other federal excise taxes. If you have questions
about excise, employment, or other federal taxes, contact your key District
Director.
Donors may deduct contributions to you as provided in Code section
170. Bequests, legacies, devises, transfers, or gifts to you or for your
use are deductible for federal estate and gift tax purposes if they meet
the applicable provisions of sections 2055, 2106, and 2522.
You are required to file Form 990, Return of Organization Exempt From
Income Tax, only if your gross receipts each year are normally more than
-3-
50th American Presidential Inaugural Trust
$25,000. (For tax years ending before December 31, 1982, organizations whose
gross receipts are not normally more than $10,000 are excused from filing
Form 990.) For guidance in determining if your gross receipts are "normally"
not more than the $25,000 limit, see the instructions for the Form 990. If a
return is required, it must be filed by the 15th day of the fifth month after
the end of your annual accounting period. There is a penalty of $10 a day,
up to a maximum of $5,000, when a return is filed late unless there is
reasonable cause for the delay.
You are not required to file federal income tax returns unless you are
subject to the tax on unrelated business income under Code section 511. If
you are subject to this tax, you must file an income tax return on Form 990-T,
Exempt Organization Business Income Tax Return. In this letter we are not
determining whether any of your present or proposed activities are unrelated
trade or business as defined in section 513.
Please show your employer identification number on all returns you
file and in all correspondence with the Internal Revenue Service.
We are informing your key District Director of this ruling. Because™
this letter could help resolve any quéstions about your exempt status and
foundation status, you should keep it in your permanent records.
If you have any questions about this ruling, please contact the person
whose name and telephone number are shown in the heading of this letter.
For other matters, including questions concerning reporting requirements,
please contact your key District Director.
Sincerely yours,
J.E.Suiff.Th J. E. Griffith
Chief, Exempt Organizations
Rulings Branch
DECLARATION OF TRUST
50th American Presidential Inaugural Trust Declaration
of Trust made as of the 12 day of December, 1984 by and
between The Committee for the 50th American Presidential
Inaugural (hereinafter the "Donor"), a nonprofit corporation
organized under the laws of the District of Columbia, and Michael
K. Deaver, Ronald H. Walker, John F. W. Rogers, and Joe M.
Rodgers (hereinafter the "Trustees"), who hereby declare and
agree that they have received this day from the Donor the sum of
Ten Dollars ($10) and that they will hold and manage such sum,
and any additions to it, in Trust as follows:
ARTICLE ONE
Creation of Trust
1.1 Name. There is hereby established the "50th
American Presidential Inaugural Trust", hereinafter the "Trust".
1.2 Trust fund. The Trustees may receive and accept
property, whether real, personal, or mixed by way of gift,
bequest, or devise, from any person, firm, Trust, or corporation,
to be held, administered, and disposed of in accordance with and
pursuant to the provisions of this Declaration of Trust; but no
gift, bequest or devise of any such property shall be received
and accepted if it is conditioned or limited in such manner as to
require the disposition of the income or its principal for other
than charitable purposes within the meaning of such term as
- 2 -
defined in Article Seven, Section 7.4 of this Declaration of
Trust or as shall, in the opinion of the Trustees, jeopardize the
federal income tax exemption of this Trust pursuant to section
501 (c) (3) of the Internal Revenue Code, as amended, (hereinafter
the "Code"), or corresponding section of any future federal tax
code.
1.3 Purposes. This Trust is organized exclusively for
charitable, religious, educational or scientific purposes within
the meaning of section 501 (c) (3) of the Code or corresponding
section of any future federal tax code, namely,
(a) to sponsor public events, to encourage public
participation, and to assist government bodies in connection with
the 1985 inauguration of the President and Vice President of the
United States, including but not limited to, concerts, perfor-
mances, displays, exhibitions, shows, commemorations, festivals,
pageants, parades, ceremonies, and other similar occasions,
within or without the District of Columbia, involving artistic,
musical, literary, educational, cultural, ethnic, and religious
endeavors which are broadly representative of American life;
(b) to encourage public participation by and
through all communications media and by means of (without being
limited to such means) furnishing to the public generally, in
connection with the public events that will be sponsored by the
Trust pursuant to subsection (a) of this Section 1.3, free or low-
cost transportation, accommodations, goods, facilities, and
services, to or within the District of Columbia; and
- 3 -
(c) to conduct any and all other activities as
shall from time to time be found to be appropriate in furtherance
of the foregoing.
1.4 Limitations. Any provision in this Declaration of
Trust to the contrary notwithstanding:
(a) No part of the net earnings of the Trust
shall inure to the benefit of, or be distributable to, any
private person, except that reasonable compensation may be paid
for services actually rendered to or for the benefit of the
Trust;
(b) No substantial part of the activities of the
Trust shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and the Trust shall not
participate in or intervene in (including the publishing or
distribution of statements) any political campaign on behalf of
any candidate for public office;
(c) The Trust shall not carry on any activities
not permitted to be carried on (i) by an organization exempt from
federal income tax under section 501 (c) (3) of the Code or
corresponding section of any future federal tax code, or (ii) by
an organization contributions to which are deductible under
section 170 (c) (2) of the Code or the corresponding section of any
future federal tax code;
(d) The assisting of Government bodies, within
the meaning of Article One, Section 1.3 (a) of the Declaration of
- 4 -
Trust, shall be limited to any contribution or expenditure to or
for the use of any governmental organization described in section
170 (c) (1) of the Code or the corresponding provision of any
future federal tax code;
(e) Expenditures made by the Trust in furtherance
of the purposes set out in Article One, Section 1.3 of this
Agreement shall be made without regard to the party of the
President-elect; and
(f) The Trust shall continue until such time as
the purposes set forth in Section 1.3 of this Article One are
fulfilled and the Trust is thereupon terminated by the
Trustees. Upon such termination, the assets of the Trust shall
be distributed, (i) for one or more exempt purposes within the
meaning of section 501 (c) (3) of the Code or corresponding section
of any future federal tax code, (ii) to or for the use of one or
more organizations which are exempt under section 501 (c) (3) of
the Code or corresponding section of any future federal tax code,
or (iii) to the federal government, or to a state or local
government, for public purpose.
ARTICLE TWO
Duties of the Trustees
The Trustees shall have and faithfully execute the
following duties and responsibilities in administering this
Trust:
- 5 -
2.1 Investment of Trust fund. The Trustees shall
invest and reinvest the principal and income of the Trust in such
property, real, personal or mixed and in such manner as they
shall deem proper, and from time to time to change investments as
they shall deem advisable, to invest in or retain any stocks,
shares, bonds, notes, obligations or personal or real property
(including without limitation any interests in or obligations of
any corporation, association, business Trust, investment Trust,
common Trust fund or investment company) although some or all of
the property so acquired or retained is of a kind or size which
but for this express authority would not be considered proper and
although all of the Trust funds are invested in the securities of
one company. No principal or income, however, shall be loaned
directly or indirectly to any Trustee or to anyone else,
corporate or otherwise, who has at any time made a contribution
to this Trust, nor to anyone except on the basis of an adequate
interest charge and with adequate security.
2.2 Public events and arrangements. The Trustees
shall, from time to time as appropriate, confer, cooperate, and
work with representatives of the Congress, the Inaugural
Committees appointed by the President-elect in accordance with
the Presidential Inaugural Ceremonies Act, other departments,
agencies, or instrumentalities of the governments of the United
States and the District of Columbia, and such other private
persons, corporations, associations, and organizations, as shall
- 6 -
be necessary, suitable, or desirable to plan, develop, arrange,
implement, provide for, and fund public events, arrangements,
programs, facilities, and services, to encourage widespread
public participation in connection with the inaugurations of the
President and Vice President of the United States.
2.3 Expenditures of the Trust fund. The Trustees
shall expend and use the Trust principal and current and
accumulated net income of the Trust only as follows:
(a) to pay all expenses as incurred in
establishing and administering this Trust;
(b) to fund and provide for public events and
arrangements, in the manner deemed suitable by the Trustees, in
accordance with the purposes of the Trust set out in Article One,
Section 1.3 and with Article Two, Section 2.2 of this Declaration
of Trust; and
(c) to dispose of any Trust funds in accordance
with Article One, Section 1.4( (f) of this Declaration of Trust.
2.5 Books and records. The Trustees shall keep true
and accurate books and records of account on a fiscal-year basis
in which all transactions of the Trust shall be recorded. The
Trustees shall cause their books and records to be audited at
least as often as annually by independent certified public
accountants. A statement of the results of such audit, together
with the opinion of the certified public accountant, shall be
- 7 -
furnished to each Trustee and shall be made publicly available
for inspection by any interested person.
2.6 Court accounting; bonds. The Trustees shall not
be required to make or file any inventory of the Trust fund or
any periodic accountings in accordance with the laws or judicial
rules of the District of Columbia or of any other jurisdiction in
which the Trust fund is situated. No bond shall be required of
the original Trustees named below or of any successor Trustees
or, if a bond is required by law, no surety on such bond shall be
required.
ARTICLE THREE
Powers of the Trustees
The Trustees shall have and may exercise the following
powers in the administration of this Trust, without order or
license of court, provided, however, that such powers are
exercisable solely in a fiduciary capacity consistent with and in
furtherance of the charitable purposes of this Trust as set out
in Article One, Section 1.3 of this Declaration of Trust:
3.1 To sell, lease, or exchange any personal, mixed,
or real property, at public auction or by private contract, for
such consideration and on such terms regarding credit or
otherwise, and to make such contracts and enter into such
undertakings relating to the Trust property, as they consider
advisable whether or not such leases or contracts may extend
beyond the duration of the Trust.
- 8 -
3.2 To borrow money for such periods, at such rates
of interest and upon such terms as the Trustees consider
advisable, and, as security for such loans to mortgage or pledge
any real or personal property with or without power of sale; to
acquire or hold any real or personal property, subject to any
mortgage or pledge on or of property acquired or held by this
Trust.
3.3 To execute and deliver deeds, assignments,
transfers, mortgages, pledges, leases, covenants, contracts,
promissory notes, releases, and. other instruments, sealed or
unsealed, incident to any transaction in which the Trustees
engage.
3.4 To vote; to give general or special proxies or
powers of attorney for voting or acting in respect of shares or
securities, which may be discretionary and with power of
substitution; to participate in the reorganization, merger or
consolidation of any concern, or in the sale, lease, disposition,
or distribution of its assets; to join with other security
holders in acting through a committee, depositary, or Trustees,
or otherwise and in this connection to delegate authority to such
committee, depositary, or Trustees and to deposit securities with
them or transfer securities to them, to pay assessments levied on
securities; or to exercise subscription rights in respect of
securities.
- 9 -
3.5 To employ a bank or Trust company as custodian of
any funds or securities; to delegate to such bank or Trust
company such powers as the Trustees deem appropriate; to open and
maintain checking and savings accounts in a bank or banks and to
authorize one or more persons to sign checks and withdraw orders
on such accounts; to hold Trust property without indication of
fiduciary capacity but only in the name of a registered nominee,
provided the Trust property is at all times identified as such on
the books of the Trust; to keep any or all of the Trust property
or funds in any place or places in the United States of America;
to employ clerks, accountants, investment counsel, investment
agencies, and any special services and to pay the reasonable
compensation and expenses of all such services.
3.6 To hold bonds, shares, or other securities in
bearer form, in the name of the Trustees, or in the name of a
nominee, without indication of fiduciary capacity.
3.7 To employ one or more investment managers to
manage, acquire, and dispose of all investments of the Trust,
provided that any investment manager employed by the Trustees
shall be an investment adviser registered under the Investment
Act of 1940, a bank as defined in such Act, or an insurance
company qualified to perform such services under the laws of more
than one state of the United States.
3.8 To incur and pay any other expenses reasonably
incidental to the administration of the Trust, including premiums
- 10 -
and charges for fidelity bonds and fiduciary liability insurance
covering fiduciaries who are engaged in the administration of
this Trust.
3.9 To pay any and all real or personal property
taxes, income taxes, or other taxes or assessments of any kind
levied or assessed upon, or with respect to, the Trust or the
Trust fund.
3.10 To compromise, settle, or release claims or
demands of others against the Trust, or of the Trust against
others, on such terms and conditions as the Trustees determine.
3.11 To construe the provisions of this Declaration of
Trust and to adopt and promulgate such rules and regulations as
the Trustees, in their sole discretion, determine to be proper or
necessary for the efficient administration of the Trust.
3.12 To receive additions to the Trust under this
instrument by gift, devise or otherwise, to allocate such
additions between principal and income as is reasonable in the
circumstances of each case as it arises, and to hold and
administer the same under the provisions hereof.
3.13 To consider as income the whole of the interest,
dividends, or similar receipts from property, whether wasting or
not and although bought or taken at a value above par, but if the
Trustees see fit, when property is bought or taken at a value
above par, they may retain a portion of the income to offset such
loss to the principal; to treat as income or principal or to
- 11 -
apportion between them stock dividends, extra dividends, and
rights to take stock or securities; to charge to income or
principal or to apportion between them any expense of making or
changing investments, investment counsel's compensation,
custodians' compensation, brokers' commissions, agents'
compensation, attorneys' fees, insurance premiums, and taxes; and
generally to determine all questions as between income and
principal and to credit or charge to income or principal or to
apportion between them any receipt or gain and any charge,
disbursement or loss as is reasonable in the circumstances of
each case as it arises.
3.14 To make, execute, acknowledge, and deliver any
and all documents and instruments that may be necessary or
appropriate to carry out the powers herein granted, including
documents relating to the tax-exempt status of the Trust under
Section 501 (c) (3) of the Code or corresponding provision of any
future federal tax code.
3.15 To seek and obtain a judicial settlement of their
accounts and a judicial determination of any questions in
connection with their duties and obligations under this Trust.
3.16 To keep any part or all of the Trust fund at any
place or places in the District of Columbia or elsewhere within
the United States, but not outside the United States, or with a
depositary or custodian at any such place or places.
- 12 -
3.17 To form and organize a nonprofit corporation
limited to the uses and purposes provided for in this Declaration
of Trust, such corporation to be organized under the laws of any
state or under the laws of the United States as may be determined
by the Trustees; such corporation when organized to have power to
administer and control the affairs and property and to carry out
the uses, objects and purposes of this Trust. Upon the creation
and organization of such corporation, the Trustees are authorized
and empowered to convey, transfer, and deliver to such
corporation all the property and assets to which this Trust may
be or become entitled. The charter, bylaws and other provisions
for the organization and management of such corporation and its
affairs and property shall be such as the Trustees shall
determine consistent with the provisions of this paragraph.
3.18 In addition to the powers herein enumerated, the
Trustees shall have such other and further powers as may be
necessary or proper to carry out the purposes of this Trust and
to discharge the duties and responsibilities of the Trustees
hereunder.
ARTICLE FOUR
Expenses and Taxes
The expenses incurred by the Trustees in the
performance of their duties, and the compensation, fees, and
expenses of any investment manager, investment counsel,
custodian, broker, agent, accountant or attorney employed by the
- 13 -
Trustees, together with all other expenses reasonably incidental
to the administration of this Trust, shall be paid by the
Trustees out of the Trust fund, and, until paid, shall constitute
a charge or lien upon the Trust fund. Any taxes imposed, levied,
or assessed upon the Trust fund or the income thereof shall be
paid from the Trust fund.
ARTICLE FIVE
Trustees
5.1 Number and term in office. There shall be four
(4) Trustees. The number of Trustees may be increased or
decreased, but not below three (3), by amendment to this
Agreement in accordance with Article 7, Section 7.1 of this
Declaration of Trust. The Trustees may appoint an advisory
committee or such other committees as they may deem necessary or
appropriate in furtherance of the charitable purposes of the
Trust. Vacancies in the office of Trustee, however occasioned,
shall be filled by election by the remaining Trustees. Each
successor Trustee shall accept his appointment in writing and
shall thereupon become vested with all property rights, powers,
and duties of a Trustee with like effect as if originally named a
Trustee.
5.2 Resignation and removal. A Trustee may resign
upon written notice- to the other Trustees and may be removed from
office for cause by the affirmative vote of at least eighty
percent (80%) of the remaining Trustees.
- 14 -
5.3 Selection of chairman and secretary. The Trustees
shall select one of their number to act as chairman and one to
act as secretary, to serve for such periods as the Trustee shall
determine.
5.4 Meetings. A meeting of the Trustees may be called
at any time by the chairman or any two (2) of the Trustees upon
three (3) days' written notice to the other Trustees.
5.5 Action by Trustees. The action of a majority of
the Trustees at a meeting at which a majority of the Trustees are
present shall constitute the action of the Trust. Any action
permitted to be taken at a meeting may be taken by unanimous
written consent of the Trustees in lieu of a meeting. Except as
otherwise may be provided by law, any Trustee may participate in
a meeting of the Trustees by means of conference telephone or by
any means of communication by which all Trustees are able to hear
one another, and such participation shall constitute presence at
such meeting.
5.6 Execution of instruments. The name of the Trust
may be used to designate the Trustees collectively and all
instruments may be executed by them in such name upon the
signature of any Trustee or other person that the Trustees may
designate for that purpose.
5.7 Personal liability. A Trustee shall not be
personally liable for any act pursuant to this Declaration of
Trust in good faith taken or omitted, nor for any act taken or
- 15 -
omitted by any agent, employee, or attorney selected with
reasonable care, nor for any act taken or omitted by any other
Trustee without the first Trustee's knowledge or consent, nor for
any loss incurred by the Trustees through investment of the Trust
fund or failure to invest.
5.8 Compensation. The Trustees shall receive no
compensation for services as Trustees rendered to the Trust.
ARTICLE SIX
Dealings with the Trustees
6.1 Any person may rely on a copy, certified by a
notary public, of the executed original of the Declaration of
Trust held by the Trustees, and of any of the notations on it and
writings attached to it, as fully as he might rely on the
original documents themselves. Any such person may rely fully on
any statements of fact certified by anyone who appears from such
original documents or from such certified copy to be a Trustee
under this Declaration of Trust. No one dealing with the
Trustees need inquire concerning the validity of anything the
Trustees purport to do. No one dealing with the Trustees need
see to the application of anything paid or transferred to or upon
the order of the Trustees of the Trust.
6.2 Every instrument executed by the Trustees, whether
signed by all of them or in the manner set forth in Article 5,
Section 5.6 of this Declaration of Trust, may be relied upon as
to any facts set forth therein and shall be conclusive that:
- 16 -
(a) at the time of delivery of said instrument,
the Trust was in full force and effect and, except where there
has been notice of an amendment, was in the form set forth in
this Declaration of Trust as of its effective date;
(b) sald instrument was executed in accordance
with the terms and conditions of this trust; and
(c). the execution and delivery of the instrument
was duly authorized.
ARTICLE SEVEN
Amendment, Trust Irrevocable,
Accounting Period, Terms of Agreement
7.1 Amendment. This instrument may be amended at any
time or times by written instrument or instruments signed by the
Trustees, and acknowledged by any of the Trustees, provided that
no amendments shall authorize the Trustees to conduct the affairs
of this Trust in any manner or for any purpose contrary to the
provisions of section 501 (c) (3) of the Code, or corresponding
section of any future federal tax code. An amendment of the
provisions of this Section 7.1 (or any further amendment) shall
be valid only if and to the extent that such amendment further
restricts the Trustees' amending power. All instruments amending
this Declaration of Trust shall be noted upon or kept attached to
the executed original of this Declaration of Trust held by the
Trustees.
- 17 -
7.2 This Trust is irrevocable.
7.3 This Trust shall have annual accounting period
beginning December 1.
7.4 In this Agreement and in any amendments to it, the
term "charitable purposes" shall be limited to and shall include
only religious, charitable, scientific, literary, or educational
purposes within the meaning of those terms as used in section
501 (c) (3) of the Code or the corresponding section of any future
federal tax code, but only such purposes as also constitute
public charitable purposes under the law of Trusts of the
District of Columbia.
7.5 In this Agreement and in any amendment to it,
references to "Trustees" mean the Trustees, whether original or
successor, then in office.
ARTICLE EIGHT
Situs
This Trust is made and accepted in the District of
Columbia and shall be governed, construed, and administered in
all respects in accordance with the laws of the District of
Columbia.
IN WITNESS WHEREOF, THE COMMITTEE FOR THE 50TH AMERICAN
PRESIDENTIAL INAUGURAL has executed this instrument by its duly
authorized officer (s) and has affixed its corporate seal, and the
undersigned Trustees, in token of their acceptance of the Trust
- 18 -
hereby created, have hereunto set their hands and seals, all as
of this 12 day of December, 1984.
THE
ATTEST: Darker AMERICAN By Couald COMMITTEE PRESIDENTIAL 1A FOR Wallan THE 50TH INAUGURAL
assestment
Its Chairman
secretary
TRUSTEES:
Muchael R leaver
Michael K. Deaver
Ronald H. Walker
John F. W. Rogers
T Joe M. Rodgers m.
REFERRAL SLIP
PRESIDENT PRESIDENT
1985
TO:
FROM:
MICHAEL K. DEAVER
RONALD H. WALKER
JOHN F. W. ROGERS
FRED BIEBEL
DOUG BLASER
RED CAVANEY
PAUL COOKSEY
FRED FIELDING
FRED HALE
WILLIAM HENKEL
JAMES LAKE
JOE RODGERS
WILLIAM SITTMANN
MARGARET TUTWILER
MARY JANE WICK
Fee
MEMO TO:
MICHAEL DEAVER
FROM:
BEEDY RITCHIE
DATE:
Jan. 4, 1984
RE:
HONORARY CHAIRPERSONS
Attached is the completed list to date of the Honorary
Chairpersons. All of these persons have been contacted
by Mary Jane Wick and have accepted this position with
pleasure. They have all received letters, will receive
license plates, and Margaret Tutwiler has checked to be
sure they have all received invitations to all Inaugural
events.
1/4/85
12:30pm
HONORARY CHAIRMEN
Mr. J. Willard Marriott
Chairman, 1969 & 1973 Inaugural
The Marriott Corporation
1 Marriott Drive
Washington, D.C. 20058
The Honorable Robert K. Gray
Co-Chairman, 1981 Inaugural
4953 Rock Spring Road
Arlington, Virginia 22207
The Honorable Charles Z. Wick Co-Chairman, 1981 Inaugural
2801 Rock Creek Drive, N.W.
Washington, D.C. 20008
HONORARY CHAIRPERSONS
Mr. and Mrs. Robert Adams (Betty & Bob)
Post Office Box 468
Valley Center, California 92082
The Honorable Anne L. Armstrong
Post Office Box 1028
Kingsville, Texas 78363
The Honorable and Mrs. Raymond Avansino
First Interstate Building
8th floor
1 East First Street
Reno, Nevada 89501
Mayor and Mrs. Marion Barry, Jr. (Effi)
1350 Pennsylvania Avenue, N.W.
Room 520
Washington, D.C.
Mrs. George Brock (Margaret)
2220 Avenue of the Stars #1404
Los Angeles, California 90067
Mr. and Mrs. Joseph Coors (Holly & Joe)
Adolf Coors Company
Main Gate
Golden, Colorado 80401
The Honorable and Mrs. Frank Fahrenkopf (Mary)
310 First Street, S.E.
Washington, D.C. 20003
Mr. Max M. Fisher
Fisher Building
Twenty-seventh floor
Detroit, Michigan 48202
The Honorable Margaret T. Hance
Prospect House
1200 N. Nash St., #833
Arlington, Virginia 22209
Mr. and Mrs. Charlton Heston (Lydia)
2859 Coldwater Canyon Drive
Beverly Hills, California 90210
Mr. and Mrs. Jaquelin H. Hume (Jack & Betty)
550 Kearny Street, Suite 1000
San Francisco, California 94108
Mr. and Mrs. Earle M. Jorgensen (Marion)
960 Bel Air Road
Los Angeles, California 90024
Mr. and Mrs. Lester B. Korn (Carolbeth)
Korn/Ferry International
1800 Century Park East, Suite 900
Los Angeles, California 90067
Senator and Mrs. Paul Laxalt (Carol)
6660 Midhill Place
Falls Church, Virginia 22043
The Honorable and Mrs. Drew Lewis (Marilyn)
75 Rockefeller Plaza
New York, New York 10019
Mr. Preston Long
860 Fifth Avenue
New York, New York 10021
Mr. Roy Pfautch
Civic Service, Inc.
444 N. Capitol Street, N.W.
Suite 714
Washington, D.C. 20001
The Honorable Edward J. Rollins
1200 N. Nash, Apt. #1145
Arlington, Virginia
22209
Mr. and Mrs. Henry Salvatori (Grace)
457 Bel Air Road
Los Angeles, California 90077
Mr. and Mrs. Holmes Tuttle (Virginia)
7122 Beverly Boulevard
Los Angeles, California 90036
How many- seals at plattan
DRAFT #2
50th AMERICAN PRESIDENTIAL INAUGURAL
SCHEDULE OF EVENTS
FRIDAY, JANUARY 18, 1985
THE PRELUDE PAGEANT TO THE
50th AMERICAN PRESIDENTIAL INAUGURAL
The President's Park (The Ellipse)
6:00 p.m. - 7:15 p.m.
6:30 p.m. VP arrives
6:45 p.m. TP arrives
7:05 p.m. Fireworks salute
Free
Open to Public
SALUTE TO THE VICE PRESIDENT/THE AMERICAN
SHOWCASE INAUGURAL GALA
The Washington D.C. Convention Center
9:00 p.m. - 11:00 p.m.
Scaled tickets: $150/$100/$75
Invitation only
Business Suit
THE INAUGURAL FIREWORKS SALUTE
The Capitol Mall
9:00 p.m. - 11:00 p.m.
SATURDAY, JANUARY 19, 1985
YOUTH EXECUTIVE FORUM
DAR Constitution Hall
2:00 p.m. - 3:30 p.m.
Free
Invitation Only
YOUTH CONCERT
D. C. Armory
8:00 p.m. - 10:00 p.m.
$25
Invitation Only
THE 50th AMERICAN PRESIDENTIAL INAUGURAL GALA
The Washington D.C. Convention Center
8:00 p.m. - 10:00 p.m.
VP arrives - 7:45 p.m.
TP arrives - 7:55 p.m.
Scaled tickets: $200/$175/$150
Invitation only
Business Suit
THE INAUGURAL FIREWORKS SALUTE
The Capitol Mall
10:00 p.m.
- 2 -
11/20/84 4:00 p.m.
SUNDAY, JANUARY 20, 1985
THE NATIONAL PRAYER SERVICE
The National Cathedral
9:30 a.m.
Free
Invitation Only
PRIVATE SWEARING IN CEREMONY
The White House
(between 11:00 a.m. and 12:00 noon)
Invitation Only
THE NATIONAL PAGEANT OF YOUTH
The Jefferson Memorial
5:30 p.m.
TP and VP arrive - 5:55 p.m.
Special Live TV Insert into the Pre-Game
of the Super Bowl at 6:05 p.m. (approx. 3 mins.)
Free
Open to the Public
THE INAUGURAL FIREWORKS SALUTE
The Capitol Mall
10:00 p.m.
- 3 -
11/20/84 4:00 p.m.
MONDAY, JANUARY 21, 1985
THE OFFICIAL INAUGURAL CEREMONY
West Portico
The Capitol
11:30 a.m.
PRIVATE CONGRESSIONAL LUNCHEON
The Capitol
1:00 p.m.
THE 50th AMERICAN PRESIDENTIAL PARADE
Pennsylvania Avenue
Washington, D.C.
2:00 p.m.
AMERICAN INAUGURAL BALLS
8:00 p.m. - 12:00 a.m.
Locations:
The Pension Building
The Washington D.C. Convention Center (2 balls)
Hilton International Hotel (1 Ball - 2 appearances)
Sheraton Washington Hotel
The Air and Space Museum
The Kennedy Center
The Shoreham Hotel
The D.C. Armory (Youth Ball)
- 4 -
11/20/84 4:00 p.m.
THE INAUGURAL FIREWORKS SALUTE
The Capitol Mall
12:00 a.m.
JANUARY 7 to JANUARY 26, 1985
AMERICAN INAUGURAL INFORMATION GALLERIES
Open Daily - 10:00 a.m. - 10:00 p.m.
Manned by Inaugural Page Program
Locations:
The Pension Building
Department of Commerce Exhibition Hall
Union Station
Madison Library (Exhibit Gallery)
The Kennedy Center
The Smithsonian Institute/Castle Building
The Post Office
Contents:
Inaugural Information Center
Inaugural Merchandise
"The Reagan Presidential Gallery"
"Prelude to Victory" film
- 5 -
11/20/84 4:00 p.m.
CONFIDENTIAL
DRAFT
1985 PRESIDENTIAL INAUGURAL CO
SCHEDULE OF ACTIVITIES
EVENT TIME
THURSDAY, JAN. 17
FRIDAY, JAN. 18
SATURDAY, JA
9:00am
12:00pm
PT,
25<
First Lady'
Library of
A
3:00pm
Official Opening on
Governors F
the Mall (free)
RCA
6:00pm
Gala PI
-Capital C
D.C. Conv
11/7/84
1:00p
MMITTEE
N. 19
SUNDAY, JAN. 20
MONDAY, JAN. 21
TUESDAY, JAN 22
National Day of Prayer
Breakfast
White House Open
House Reception
no-
Not CATh.,
Prayer Service
Special Interest
Brunches
S Luncheon
Official Swearing-in
Public Swearing-in
Congress
Ceremony (private)
of VP and President
1200.
(west side of Capitol)
Possible , wunch
Luncheon (Capitol) cong.
Parade - south side
Reception
Superbowl, Palo Alto,
California (6:00p)
Balls
-State
enter or
OPEN
-Youth
ention Ctr
DEPARTMENT DE OF DILINSI
THE ARMED FORCES INAUGURAL COMMITTEE
ANACOSTIA ANNEX
WASHINGTON, DC 20599
NITED AMERICA
REPLY TO
ATTENTION OF
20 November 1984
ANIC-J3-SE
MEMORANDUM FOR CHAIRMAN, PIC
DIRECTOR OF OPERATIONS, PIC
SUBJECT: Schedule Changes; Inaugural Week
1. The following schedule changes are effective 1600,
20 November, 1984
.
a. Delete:
Date
Time
Event/Location
Source
19 Jan 85
4 pm
Governor's Reception
Cindy Whitley
19 JAN 85 8 pm
TX State Society Ball
Becky Krantz
b. Add:
Date
Time
Event/Location
Source
18 Jan 85
7 pm
Governor's Reception (B)
Cindy Whitley
662-1320
18 Jan 85
8 pm
TX Society Recpt (B)
Becky Krantz
483-3000
19 Jan 85
2 pm
YG Rep Nat Fed Recpt (B)
Cheryl Hillen
20 Jan 85 8 pm
YG Rep Nat Fed Party (B)
Cheryl Hillen
Punnals
Dennis L. Primoli
Lt Col, USAF
Chief, Special Events
Armed Forces Inaugural Committee
INAUGURAL WEEK
SENSITIVE
DRAFT
LEGEND: (Y) KNOWN PIC EVENTS (B) NON-PIC EVENTS * MOHR
(W) UNCONFIRMED EVENTS (0) TRADITIONAL EVENTS (@) TO BE CHANGED
Time-
MONDAY, 14 JAN
TUESDAY, 15 JAN
WEDNESDAY, 16 JAN
THURSDAY, 17 JAN
Line
8 am
M.L. KING COMMEMORATION (B)
M.L. KING COMMEMORATION (B)
M.L. KING COMMEMORATION (B)
TICKET WILL CALL (Y)
TICKET WILL CALL (Y)
TICKET WILL CALL (Y)
TICKET WILL CALL (Y)
TASTE OF USA (Y)
Note: 9-20 JAN TICKET
WILL CALL
9 am
10 am
Noon
1 pm
2 pm
3 pm
4 pm
5 pm
REP NAT COM RECPT/DIN (B)
6 pm
7 pm
PIC CHAIRMAN'S RECPT (O)
8 pm
9 pm
10 pm
11 pm
Midnt
11/20/84 4:00 pm
INAUGURAL WEEK SCHEDULE 1985
SENSITIVE
DRAFT
LEGEND: (Y) KNOWN PIC EVENTS (B) NON-PIC EVENTS * MOHR
(W) UNCONFIRMED EVENTS (0) TRADITIONAL EVENTS
(@) TO BE CHANGED
Time-
FRIDAY, 18 JAN
SATURDAY, 19 JAN
SUNDAY, 20 JAN
MONDAY, 21 JAN
Line
8 am
TASTE OF USA (Y)
TASTE OF USA (Y)
TASTE OF USA (Y)
TN SOC BRFKT (W)
TICKET WILL CALL(Y)
TICKET WILL CALL(Y)
TICKET WILL CALL (Y)
TICKET WILL CALL (Y)
REP NAT COM BRKFT (B)
DC NAT GUARD (B)
DC NAT GUARD (B)
(9 am) INAUGURAL MASS (B)
(8:30 am) AMVETS BRKFT *
ROA BRUNCH * (B)
(8:30 am) WORSHIP SERVICE (Y)
9 am
PRAYER SERVICE (Y)
10 am
11 am
BRUNCH, CHIEF DIP MISS (0)
NE SOC BRUNCH (B)
NAT FED OF REP WOMEN LUNCH (B)
NAT REP SEN COM RECPT (B)
AL SOC LUNCH (W)
Noon
DISTINGUISHED LADIES RECPT (0)
PRIVATE SWEARING IN (Y)
PUBLIC SWEARING IN (Y)
GOVERNOR'S LUNCH (W)
AMVETS, JCS LUNCH (B) *
CONGRESSIONAL LUNCH (Y)
GOVERNOR'S LUNCH (W)
GOVERNOR'S LUNCH (W)
1 pm
12:00 pm YG REP NAT FED RECPT(B)
2 pm
SALUTE TO THE VP
VP RECPT (0)
PARADE (Y)
3 pm
SEN/HANDICAPPED RECPT (0)
4 pm
CONVOCATION (Y)
BAND CONCERT(Y)
5 pm
IL SOC BALL (W)
REP EAGLES SUPER BOWL PARTY (B)
SKY SALUTE (Y)
6 pm
EAGLES 10 RECPT (B)
NV SOC RECPT/BALL (W)
ATHLETES/REAGAN& BUSH RECPT (B)
REAGAN&BUSH $$$ COM RECPT (B)
VFW DINNER/MOHR (B) *
SUPER BOWL OPENING PAGEANT (Y)
SC SOC BALL (W)
(7pm) NAT CONGRESS CLUB DIN(B)
WV SOC BALL (W)
OHIO REP STATE COM BALL (B)
AMERICAN LEGION MOHR BALL (B) *
VFW RECPT (W)*
(7pm) AMERICAN CONSV UNION DIN(B)
GOVERNOR'S RECPT(B)
IN SOC BALL (W)
7 pm
(7:30 pm) OPENING CEREMONY (Y)
MD INAUG COM BANQUET (B)
DAV DINNER (B)/KY SOC BALL (W)
VA SOC RECPT (W)
8 pm
/TX SOCIETY RECPT(B) /
SALUTE TO THE PRESIDENT (Y)
YG REP NAT FED PARTY (B)
INAUGURAL BALL'S (Y)
CANDLE LIGHT DINNER (0)
9 pm
10 pm
11 pm
NAT REP SEN COM MIDNGHT BUF (B)
11/20/84 4:00 pm
OF
*PRE
The Committee for the 50th American Presidential Inaugural
PRESEDENT
VICE
November 21, 1984
1985
Veterans Advisory Committee
American Legion
1608 K Street, N. W.
Washington, D. C. 20006
Attention: Mylio Kraja
Executive Director Washington Office
Gentlemen:
On behalf of Michael Deaver and The Committee for
the 50th American Presidential Inaugural, I am pleased
to let you know that the Committee has designated the
Veterans Ball as an "official" sanctioned event of the
Presidential Inaugural.
Robert Boege, Assistant Director handling the
Veterans Desk, will be your contact in the Division
of Special Groups. If you or your committee have
any questions, or if we can serve your needs in any
way, please do not hesitate to call us. You can reach
Bob or his Special Assistant, Hudnall Ware, on 433-7556.
Thank you for your interest and participation.
We look forward to working with you.
Sincerely,
Skeen R. Cameror
Helen R. Cameron
Director of Special Groups
CC:
Michael K. Deaver
Ronald H. Walker
William Henkle
Margaret Tutwiler
Washington, D. C. 20599 - (202) 433-7100
CC Walker for files
FOR
Moster File
PRESIDENT
MKD Approvals
1985
THE COMMITTEE
FOR THE
50TH AMERICAN
November 29, 1984
PRESIDENTIAL
INAUGURAL
Washington, D.C.
MEMORANDUM FOR MICHAEL K. DEAVER
20599
202/433-7100
THROUGH:
RONALD H. WALKER @
FROM:
WILLIAM HENKEL #
SUBJECT:
LEADERSHIP FORUM FOR YOUNG AMERICANS
It appears that the conflict in event schedules at DAR/
Constitution Hall may not be as bad as earlier
anticipated. The group which has the hall for an event
that evening intended to set up platforms at 10:00 a.m.
and rehearse in the hall at 2:00 p.m.
The DAR feels confident that they can sell the idea that
the group wait until noon to begin set up, with a 2:00
p.m. rehearsal time. This would be contingent upon our
agreement to end our program no later than noon. (Crowd
exit, site breakdown, platform dismantling, etc. could
continue past noon, as long as "the program ends" at noon).
It is possible we will find a suitable alternate site for
the Forum. However, because of the historic nature, I
would recommend beginning the program at 10:30 a.m. and
ending at noon.
Change to 10:30 a.m.
APPROVE
DISAPPROVE
@
IDENTIFICATION UNEQISTMENT PRESEDENT TICE
1985
THE COMMITTEE
FOR THE
Bill
For
741
Ronald H. Walker
Chairman
50TH AMERICAN
PRESIDENTIAL
INAUGURAL
Washington, D.C.
20599
202/433-7500
MEMORANDUM FOR MICHAEL K. DEAVER
FROM:
RONALD H. WALKER @
DATE:
December 1, 1984
RE:
Salute and Gala Boxes
As requested, seven boxes have been set aside for the Presidential
Gala and the Salute to the Vice President.
On December 5 at the Convention Center there will be a seating
set-up to determine camera positions and seating.
By December 6 we should have an idea where placement of boxes
will be.
Payment for the General Chairman and Chairman boxes has not
yet been determined.
MAX L. FRIEDERSDORF
C:
Mr. Michael K. Deaver
Chairman
1985 Presidential Inaugural
Committee
The White House
Washington, D.C. 20500
Mr. Ron Walker
Presidential Inaugural Committee
1900 Anacostia Drive
Washington, D.C. 20599
PEPSICO
INC.
PURCHASE. NY 10577
OR
TEL. 914 253 - 3200
MAX L. FRIEDERSDORF
VICE PRESIDENT
PUBLIC AFFAIRS
November 29, 1984
H.E. Joao Clemente Baena Soares
Secretary General
Organization of American States
Organization of American States Building
Room 20
Washington, D.C. 20006
Dear Mr. Secretary General:
On Sunday, January 18, 1981, Mr. Donald M. Kendall, Chairman
of the Board and Chief Executive Officer of PepsiCo, Inc.,
hosted a Presidential Inaugural brunch for the Washington
Diplomatic Corps at the Organization of American States
Building in Washington, D.C.
Most of the Ambassadors, Vice President-Elect and Mrs. George
Bush, numerous senior Executive appointees, and Cabinet and
Secretary designees attended the event.
In connection with the forthcoming Inauguration, Mr. Kendall
would like to host a similar event on Sunday, January 20,
1985, between 11:30 a.m. and 2:30 p.m., in the OAS Building.
With your kind permission and approval, we would start making
plans for the event.
Please let me know if you have any questions, and we will
look forward hopefully to your favorable response.
Meanwhile, with kindest personal regard, I am
Sincerely,
may
Max Friedersdorf