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Political Travel
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Political Travel
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Subject Files
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual
collections.
Collection: Deaver, Michael
Folder Title: Political Travel
Box: 51
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories
visit: https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives
Catalogue: https://catalog.archives.gov/
THE WHITE HOUSE
WASHINGTON
January 12, 1984
MEMORANDUM FOR JAMES A. BAKER, III
MICHAEL K. DEAVER
MICHAEL A. MCMANUS
JOHN F.W. ROGERS
MARGARET TUTWILER
ADMIRAL DANIEL J. MURPHY
FROM:
FRED F. FIELDING
and
COUNSEL TO THE PRESIDENT
SUBJECT:
Payment of Expenses Associated With Political
Travel of the President and the Vice President
This will respond to your request for guidance on certain
questions related to the payment of expenses associated with
political travel of the President and Vice President in 1984.
As you are aware, under Federal election laws, the President
is legally a "candidate" for re-election. Hence, any Presiden-
tial trip involving political activity must be examined under
applicable Federal election laws prior to a determination
regarding payment of expenses associated with that trip.
Federal Election Commission ("FEC") regulations require that
all "campaign-related" travel of a candidate seeking nomination
for election to the office of President must be paid by the
candidate's authorized campaign committee. 11 C.F.R. $ 9034.7.
Moreover, the FEC has stated that any partisan political
travel undertaken by a President who is also a candidate for
re-election in a Presidential election year (i.e., 1984) is
presumed to be "campaign-related." 11 C.F.R. § 110.8 (e).
Thus, as a general rule, FEC regulations regarding allocation
of campaign-related travel expenses will apply to any Presiden-
tial travel in 1984 which includes partisan political activi-
ties.
The general method for allocation of official and campaign-
related travel costs is as follows:
1. If any campaign activity (other than "incidental
contacts") is conducted at a stop (i.e., city), that stop
shall be identified as campaign-related and, in general, all
costs associated with it must be paid by the President's
campaign committee.
2. For a trip that includes campaign-related and non-
campaign related stops, that portion of the trip allocable to
campaign activity must be paid by the campaign committee.
-2-
Such portion shall be determined by using the "hypothetical
trip formula": calculate what the trip would have cost from
the point of origin to the first campaign-related stop and
from that stop to each subsequent campaign-related stop, back
to the point of origin.
3. If a Government conveyance is used for campaign-
related travel, the campaign committee shall pay the appro-
priate Government entity the first class commercial airfare
plus the cost of other services in the case of travel to a
city served by regularly scheduled commercial service, and the
commercial charter rate plus the cost of other services in the
case of travel to a city not served by regularly scheduled
commercial service. If Government cars are used for campaign-
related travel, the Government shall be reimbursed the commer-
cial rental cost of such automobiles.
To adequately document these travel allocations the FEC
requires a campaign committee (a) to prepare, or otherwise
have available, an itinerary for each trip; and (b) if Govern-
ment conveyance is used, to prepare a list of all passengers,
along with a designation as to which passengers are, or are
not, campaign-related. This documentation must be available
to the FEC for inspection and audit. 11 C.F.R. §§ 9034.7 (b) (3)
and (4). Obviously, these documentation requirements will
necessitate close coordination between the White House Office
of Administration and the campaign treasurer.
4. A candidate's spouse and family are not considered to
be traveling for campaign purposes unless they engage in
campaign activity during the trip; if they engage in such
activities, their travel expenses must be allocated on the
same basis as the candidate's. 11 C.F.R. § 9034.7 (b) (6) and
11 C.F.R. § 106.3 (c) (2).
5. Representatives of the media traveling on Government
aircraft will always be required to reimburse the Government
in the appropriate amount, whether the trip is official,
political or mixed. Hence, media traveling on Air Force 1 or
2 should reimburse the Government for their air travel by
paying the first class air fare plus the cost of inflight
services for any such trips they make. See 11 C.F.R. § 9034.6.
* / Although it could be argued that strict compliance with
the FEC's hypothetical trip rule will result in an augmenta-
tion of appropriations where the President or Vice President
conduct both official and political activities at one "stop",
i.e., city, we are of the opinion that any such augmentations
should be considered de minimis.
-3-
Hypothetical Trip
Set forth below is an example of the application of the above
rules to a hypothetical trip by the President.
Day 1:
President departs Andrews Air Force Base (AAFB)
enroute to Santa Barbara. Upon arrival at
Santa Barbara, the President proceeds to Ranch
for private time and the accompanying staff
stay in Santa Barbara.
Day 2:
Private time in Santa Barbara.
Day 3:
9:00 a.m. -- Depart Santa Barbara enroute Los
Angeles.
10:00 a.m. -- Official event with Los Angeles
Olympic Committee.
12:00 noon -- Fundraising Luncheon
1:00 p.m. -- President departs Los Angeles for
Texas.
4:00 p.m. -- President arrives Dallas, Texas.
7:00 p.m. -- President addresses National
Hispanic Assembly (a bipartisan organization).
Overnight in Texas.
Day 4:
9:00 a.m. -- President attends Political Fund-
raising Breakfast.
10:30 a.m. -- Depart Texas enroute New York.
3:45 p.m. -- President addresses Women's
Business Council.
4:30 p.m. -- President departs New York enroute
AAFB.
5:00 p.m. -- President arrives AAFB.
A. Allocation of Costs for Air Force I
Reagan-Bush '84 would be billed the costs of a first class
airfare ticket plus one dollar for each passenger on Air Force
1 designated as "political" who is traveling from Washington,
D.C. to Los Angeles to Dallas and back to Washington. (Santa
Barbara and New York are not included because those stops were
completely "official".)
B. Allocation of Other Costs
All costs solely associated with Santa Barbara and New York
would be paid from appropriated funds.
All costs solely associated with Los Angeles and Dallas would
be paid from political funds unless there were specific costs
-4-
(e.g., WHCA sound system for Olympic Committee or National
Hispanic Assembly addresses) incurred because of the official
events.
In Los Angeles and Dallas, Reagan-Bush '84 should pay the
Government the equivalent rate of a rented large car to
compensate for the use of a Government vehicle in transporting
the President to political events. If any other Government
vehicles are used in such motorcades for reasons unrelated to
the security of the President, Reagan-Bush '84 should also pay
the Government for the use of such vehicles.
The hotel costs for the overnight in Texas will be paid by
Reagan-Bush '84. The hotel costs for staff in Santa Barbara
would be official expenses.
Since Government regulations require per diems to be paid on a
quarter of a day basis, any "political activity" in a quarter
will make that entire per diem quarter attributable to Reagan-
Bush '84. Any time spent in a city where a political event
will occur will be allocated as "political activity" for per
diem purposes. Additionally, travel time between 2 political
stops will be allocated as "political activity" for purposes
of per diem allocations. Hence, in the above hypothetical
trip, the per diems would begin to be allocated to Reagan-Bush
'84 at 10:00 a.m. of Day 3 and continue to be allocated to
Reagan-Bush '84 until 10:30 on Day 4 (when the President
departed Texas enroute to New York, an entirely official
stop).
WHCA set-up costs shall be billed on the basis of the number
and nature of sites where set-ups have occurred; hence, WHCA
will continue to bill the appropriate political entity for any
costs incurred in a set-up for a political site. Costs for
transportation and set-ups for media covering the President
will continue to be billed directly to those media entities.
Allocation of Costs for Individuals Not Traveling With the
President
A.
Surrogates
The FEC "hypothetical trip rule" for allocation of travel
costs also applies to individuals traveling on behalf of a
candidate when they are not with that candidate. 11 C.F.R.
§ 9034.7 (a).
If Administration officials use Government aircraft for
"mixed" travel, the hypothetical trip rule must be applied to
their travel schedule to determine the appropriate amount of
reimbursement the Reagan-Bush Committee must make to the
-5-
Government. The method of allocation of travel costs will be
determined by the same formula as discussed on page 2 of this
memorandum.
If Administration officials use commercial transportation in
campaign-related travel, FEC regulations require the campaign
committee to pay for the "actual costs" of such transportation.
In some instances, the "actual costs" could be the "Government
rate" costs of commercial airfare. This could result in the
allegation that official Government authority was being
misused to financially benefit the campaign. This discrepancy
in actual costs will be avoided if all "surrogate" or politi-
cal advance ticketing is done through the campaign committee.
Moreover, in order to avoid any appearance of impropriety, we
recommend that the campaign committee be charged for the
standard commercial rates for any air travel by surrogates or
administration advance staff when they engage in campaign-
related travel, even if the tickets for such travel were
purchased at the Government rates. * / Consistent with that
policy, when White House staff or other administration offi-
cials travel on official business and then add a "political"
stop to such travel, the campaign committee must reimburse the
Government for that individual's travel according to the
hypothetical trip formula established by FEC regulations and
on the basis of standard commercial airfare (rather than
Government rates).
B.
Advance Staff
White House Office advance staff may do advance work on
"mixed" Presidential travel. The costs for their transporta-
tion and lodging should be allocated to the Reagan-Bush Com-
mittee on the hypothical trip formula. For example, in the
hypothetical trip detailed on page 3, the travel costs of the
advance staff working on the Los Angeles and Texas events
would be paid by the Reagan-Bush Committee on the hypothetical
trip basis, unless it can be clearly established that certain
advance staff worked only on the official events in those
cities; in such instances those individuals' travel costs
would, of course, be paid from official funds.
If Reagan-Bush advance staff travel by Government transporta-
tion, the Reagan-Bush Committee should reimburse the Government
for such transportation, paying the first class commercial
airfare plus $1 for each individual so traveling.
* / Any "supplementation" of Government appropriations created
by this policy should be considered de minimis.
CC: William Henkel
Edward J. Rollins
Theresa Elmore
Bay Buchanan Jackson
Grey Terry
Ron Robertson
THE WHITE HOUSE
WASHINGTON
November 1, 1983
MEMORANDUM FOR ALL WHITE HOUSE STAFF
FROM:
FRED F. FIELDING
COUNSEL TO THE PRESIDENT
SUBJECT:
Political Activity
On October 17, the President authorized the formation of a
campaign committee to work on behalf of his re-election. The
purpose of this memorandum is to advise you of the legal and
policy limitations on your individual political activity on
behalf of Reagan-Bush '84.
First, only those employees in the Executive Office of the
President who are paid from the appropriations for the White
House Office may engage in political activity. You should
check with your supervising officer to ascertain whether you
are paid from White House Office appropriations; do not assume
that because you have a White House pass you are paid from
White House Office appropriations. If you are not paid from
appropriations for the White House Office, you are subject to
the provisions of the Hatch Act and may not engage in any
partisan political activities. For a discussion of the
permissible and impermissible activities of "hatched" employ-
ees, please turn to pages 8-11 of this memorandum. You will
be expected to adhere strictly to the guidelines set forth on
those pages.
Second, you should be aware that Federal law (18 U.S.C. § 603)
prohibits any employee of the White House Office from contributing
to the authorized campaign committee of the President, i.e.,
Reagan-Bush '84.
USE OF LEAVE
(1) White House staff members must perform their official
duties for a minimum of 40 hours per week or 80 hours per two
week pay period in order to receive their full Federal salary.
If a staff member does not complete 40 hours of official duty
in any week, the difference between the number of hours
completed and 40 hours must be covered by annual leave, leave
without pay, official holidays or made up in the second week
of that pay period. The difference cannot be made up in a
subsequent pay period.
(2) Those White House staff members who complete a
-2-
minimum of 40 hours of official duty during any full week
(Monday-Sunday) may be absent from their official duty station
for no more than one weekday (Monday-Friday) for the purpose
of engaging in campaign activity without taking annual leave
or leave without pay. If a staff member desires to be absent
for campaign purposes for more than one weekday in any week,
each additional weekday must be covered by annual leave or
leave without pay, regardless of the number of official hours
worked during that week. In other words, it is not permissible
for a staff member to put in 40 hours of official duty in the
first three days of the week and then take the remaining two
weekdays off for campaigning without using annual leave or
leave without pay.
(3) Sick leave cannot be used to cover an absence from
official duty for the purpose of engaging in campaign activity.
(4) Any White House staff member not subject to the Hatch
Act is permitted to take leave without pay to cover absence
from official duties for the purpose of engaging in campaign
activity.
(5) Some White House staff members are entitled to specific
amounts of annual leave. Such leave may be used for campaign
purposes; however, one cannot take an "advance" on annual
leave to work on the campaign. Those White House staff not
entitled to annual leave (e.g., commissioned officers) may use
a ceiling of 15 days of paid leave (i.e., the equivalent of
vacation time) for political campaign purposes.
(6) The following procedures will be followed when annual
leave or leave without pay is used for campaign purposes:
(a) Staff members must submit, in advance of the
leave period, a request for leave to their White House unit
supervisor. Following approval by the supervisor, the request
should be forwarded to the White House Administrative Office
for approval and bookkeeping purposes.
(b) Supervisors must forward, in advance of a leave
period, a report of their intended use of leave for political
purposes to the White House Administrative Office.
USE OF VEHICLES AND MESSENGERS
White House vehicles may not be used for campaign purposes.
This means that White House cars may not be used to transport
staff members or materials to or from any campaign committee
office or event. Nor may White House vehicles be used to
transport staff members or campaign materials to airports or
any other location if the purpose of the trip is primarily
-3-
campaign-related. Exceptions may be made to this rule only in
those limited instances where time is of the essence and no
other transportation is readily available. Because of the
special requirements surrounding departures and arrivals from
Andrews Air Force Base, White House vehicles may be used to
transport White House staff members to that facility when they
are accompanying the President, Vice President or First Lady
on a campaign-related trip. Additionally, where the President
is participating in a campaign event in the Washington, D.C.
area or other location where White House cars are available
for official purposes, White House cars may be used for the
Presidential motorcade; however, the campaign committee must
reimburse the Government for the fair market rental value of
such transportation to the extent that it is not essential to
the security and support of the President.
White House messengers should not be used to deliver or
pick-up materials from the campaign committee.
USE OF COMMUNICATIONS SYSTEMS AND COPYING MACHINES
(1) In those limited circumstances in which government
communication systems (telephone, telegraph, teletype, or
radio) are used for campaign-related purposes, appropriate
reimbursement or payment must be made by the campaign
committee.
(2) Because of the need for liaison between limited
numbers of White House staff members and the campaign committee,
telephones may be used for local calls to the principal cam-
paign office. However, White House telephones must not be
used, even locally, for regular committee activities such as
recruiting volunteers or fundraising.
(3) Government credit cards must not be used for campaign-
related calls, whether made from within or without the White House.
(4) Government operators should not be used to place
campaign-related long distance calls.
(5) Campaign-related long distance telephone calls made
from the White House may be made only if charged to a credit
card issued by the campaign committee or on telephones installed
and maintained by the campaign committee for exclusive use in
dealing with campaign committee matters.
(6) The incoming WATS System (800 #) should not be used
to call into the White House on campaign matters.
(7) White House Communications Agency (WHCA) facilities
provided outside the White House in connection with travel may
-4-
continue to be used during mixed and wholly campaign trips.
These facilities must be used exclusively for communications
relating to trip planning and arrangements and not for direct
campaign purposes such as fundraising and crowd building. The
government will be reimbursed for the use of these facilities.
(8) Except in limited instances approved by the White
House Counsel's Office, Government copying machines may not be
used to reproduce materials for transmittal to the campaign.
TRAVEL
Government funds are not to be used for the political
travel of staff members. Specific guidelines relating to
campaign travel by Senior Administration officials will be
circulated by a separate memorandum.
Any political or "mixed" travel by White House staff must
be approved in advance by Margaret Tutwiler and John Rogers.
No reimbursements will be made for non-approved travel
expenses.
MEETINGS IN GOVERNMENT BUILDINGS
(1) Government buildings, including White House offices
and meeting rooms, should not be used for meetings or events
organized by the campaign. Informal meetings involving small
numbers of campaign officials and White House staff members
may occasionally be held in a White House staff member's
office or, if it is a luncheon or breakfast meeting, in the
White House Mess, provided that such meetings do not interfere
with the conduct of Government business.
(2) Campaign fundraising activities of any kind are
prohibited in or from Government buildings.
(3) Campaign-sponsored activities (receptions, dinners,
meetings, but not fundraisers) may be held in the Executive
Residence at the White House, provided that either the Presi-
dent, Mrs. Reagan, or some other family member attends the
event. Campaign events (other than fundraisers) may also be
held at the Vice President's Residence so long as the Vice
President, Mrs. Bush, or some other family member attends the
event. The cost of campaign events at either residence must
be paid by the campaign in accordance with the guidelines
which have been established for the use of these residences
for non-official purposes.
USE OF PHOTOGRAPHS
(1) White House photographers may continue to photograph
-5-
all Presidential, First Lady, and Vice Presidential activities
for the purpose of creating an archival record of this
Administration. However, as a general rule, photographs taken
by White House photographers at campaign events may not be
used for distribution to individuals attending such events or
for any other campaign purpose.
(2) Photographs taken at events in the Executive Residence
(other than campaign-sponsored events), at West Wing and East
Wing meetings, and at non-campaign events outside the White
House may be distributed as in the past.
(3) The campaign committee will be expected to provide a
photographer at all campaign events for which it desires to
distribute photographs to the participants. White House photo-
graphers will not photograph receiving lines or greetings at
campaign events, except to the extent necessary for archival
purposes.
(4) The campaign committee may purchase for its use photo-
graphs taken by White House photographers in those limited
circumstances where those photographs provide the only source
for a particular picture. All photograph purchase requests
from the campaign committee must be directed to the Director
of the White House Photo Office. A record of all campaign
photo requests will be maintained by the Director of the White
House Photo Office who will be responsible for billing the
campaign committee for all photo orders on a monthly basis at
the normal rate and according to the procedures established by
the government for the purchase of pictures.
(5) Photographs of appropriate quality which are produced
by campaign photographers may be forwarded to the White House
for signature.
CORRESPONDENCE
(1) Campaign-related correspondence must not be produced
at the White House, nor can White House stationery, stamps or
related supplies be used in the preparation of such correspon-
dence at another location. Campaign-related correspondence,
prepared elsewhere, may be brought to the White House for
signature.
(2) These guidelines will be followed in handling campaign-
related correspondence received at the White House:
(a) Correspondence expressing general suppport for the
President and his policies may continue to be answered as at
present. Letters of response may include whatever substantive
response is appropriate as well as thanking the writer for his
-6-
or her encouragement. Note well, however, that no references
should be made to the 1984 elections or the political prospects
of the Administration or the Republican Party.
(b) Correspondence which primarily relates to the
1984 campaign should not be answered by White House staff
members or other government employees. All such correspondence
should be forwarded to the campaign committee. However, if
you receive resumes of individuals offering their services to
the campaign, you may send an acknowledgement to the sender
advising of the referral of his or her resume to the campaign
committee.
(c) Correspondence that primarily deals with governmen-
tal issues and refers to the campaign may be answered in the
White House as to the governmental issues raised but no refer-
ence should be made to campaign-related comments. The original
of the correspondence can be forwarded to the campaign committee
for response to the campaign-related matters.
(d) Federal law prohibits the receipt of contributions
in federal buildings. Occasionally, contributions intended
for the campaign committee may be addressed to the White House
and delivered with other mail. Such contributions should be
handled as they have in the past, by returning the contributions
to the sender with an explanation of the applicable Federal
law and a statement of the appropriate recipient's address.
(Appropriate language may be obtained from the White House
Counsel's Office.) There should be no acknowledgement of
receipt of a contribution from the White House to the contri-
butor. If the contribution is accompanied by a letter that
deals primarily with governmental issues, a response dealing
with those issues may be prepared and sent from the White
House; however, there must be no reference to the contribution.
(e) The White House or EOB address should not be
suggested as a place where any communication relative to the
campaign should be addressed. All such communications should
be sent to Reagan-Bush '84, 440 First Street N.W., Washington,
D.C. 20001.
(f) In responding to incoming mail and preparing
outgoing correspondence, staff members should be guided by the
following:
--
No reference should be made to the writer's,
the recipient's or any other individual's
future support, role or interest in a political
campaign;
--
No reference should be made to any past,
present or future political contributions;
-7-
-
Outgoing correspondence should be prepared with
a view toward possible interpretations by a
third party reader: Your intentions are not
the only criteria by which your words are
judged.
CRIMINAL STATUTES
A number of criminal statutes prohibit the use of Federal
programs, property, or employment for political purposes.
Violation of these criminal statutes are punishable by imprison-
ment and/or the payment of a substantial fine. Certain staff
members may also be subject to investigation and possible
prosecution by a Special Prosecutor in connection with alleged
violations of these statutes.
Solicitation of Campaign Contributions: Solicitation of
campaign contributions from or by Federal employees is prohi-
bited, as is the solicitation or receipt of contributions in
Federal buildings or on Federal property. Unless specifically
approved by the White House Counsel's Office, no White House
staff member shall sign a fundraising letter on behalf of any
Federal candidate.
Use of Official Authority: Criminal statutes also
prohibit a Federal employee from using his or her "official
authority for the purpose of interfering with, or affecting,
the nomination or the election of any candidate." There is,
however, no definitive interpretation as to what types of
activities constitute interference with or affecting the
results of such an election. If you have any question as to
whether any action you may take would be precluded by these
laws, do not do it; seek guidance from the White House Counsel
before taking any further action.
The following types of activities are prohibited by these laws:
- - - One Federal employee directly or indirectly soliciting
another Federal employee for a campaign contribution.
- Solicitation or receipt of campaign contributions on
federal property or in federal buildings. This means that
fundraising events may not be held in the White House; that no
fundraising phone calls or mail may emanate from the White
House or any other Federal buildings; and that no campaign
contributions may be received at the White House or any other
federal building.
-- Soliciting or accepting a campaign contribution or
campaign support in exchange for a promise to appoint someone
to a Federal job.
-8-
- Promising or withholding Federal benefits (jobs,
grants, contracts, etc.) based on political support or non-
support.
- Penalizing employees or withholding employment in
order to induce someone to make a political contribution or
otherwise participate in political activity.
The White House Counsel's Office is available to answer any
question on the legality or propriety of activities falling
within the statutes discussed above. You should call Sherrie
Cooksey at 456-7803 if you have any questions concerning
proposed campaign activities.
HATCH ACT
The Hatch Act, 5 U.S.C. §§ 7321-7327, covers all EOP employees
except those:
a)
paid from the appropriations for the White House
Office;
b)
appointed to their current positions by the
President by and with the advice and consent of the
Senate;
c)
serving as head or assistant head of an executive or
military department.
All other government employees, including Schedule Cs and
detailees, are covered by Hatch Act prohibitions. Thus,
employees in the Office of the Vice President (other than
those paid from Senate appropriations) and the Office of
Policy Development, are, among others, "hatched" under the Act
and must abide by its provisions.
The restrictions of the Hatch Act are applicable to covered
employees 24 hours a day, regardless of whether such employees
are on annual or sick leave or leave without pay -- as long as
a covered individual is on the employment rolls of the Govern-
ment, he or she is subject to the restrictions of the Hatch
Act.
Employees covered by the Hatch Act may not:
1)
take an active part in the management of a political
campaign;
2)
be a partisan candidate in an election for state or
national office;
-9-
3)
serve as an officer of a political party, a member of
a national, state or local committee of a political
party, or an officer or member of a committee of a
partisan political club;
4)
organize a political organization or club;
5)
solicit, receive, handle, otherwise account for, or
disburse political contributions;
6)
sell tickets to, organize or actively participate in
any political fundraising activity;
7)
solicit votes for or against a candidate;
8)
serve as a party or candidate challenger or
pollwatcher;
9)
drive voters to the polls for a candidate or party;
10)
endorse or oppose a candidate in a political
advertisement, broadcast or campaign literature;
11)
serve as a delegate or alternate to a political
convention;
12)
organize or actively participate in the activities
of a political convention;
13)
serve on a standing committee of a political
convention;
14)
circulate a candidate nominating petition;
15)
address a convention, rally, or similar gathering of
a political party in support of or in opposition to
a partisan candidate for public office.
Employees covered by the Hatch Act may:
1) register and vote;
2) make financial contributions to a party or candidate,
except that 18 U.S.C. $ 603 precludes employees of
the White House Office from contributing to the
authorized campaign committee of the President;
3) express their opinion on political subjects;
4) wear campaign buttons or display bumperstickers;
-10-
5) be a member (but not an officer or committee member)
of a political party or organization, so long as they
do not actively engage in campaign activities;
6) attend (but not as a delegate) a political convention,
fundraising function or other political gathering, so
long as they do not organize or participate in the
program of such an activity;
7) sign a nominating petition.
The "hatched" support staff of an exempted Administration
official may perform their normal clerical and ministerial
functions in connection with the political travel and appear-
ances or activities of their principal provided that the
functions they perform are related to their official responsi-
bilities. Such employees, however, may not perform tasks that
are purely political in nature and which relate solely to
their principal's political activities. Hence, a "hatched"
employee may make the logistical arrangements for his or her
principal's political travel or appearances and even accompany
the principal on such travel 1/, but, such employee may not
write a purely partisan speech for his or her principal or
engage in any of the "management" activities of a political
event or convention, e.g., plan or sell tickets to a political
event or work on the activities of a committee, such as the
Platform or Rules Committees, of a political convention.
Additionally, the Special Counsel of the Merit Systems Protec-
tion Board has taken the position that "hatched" employees,
may write briefing materials on official Administration
activities for use by Administration officials, even when such
materials will be included in partisan political statements;
however, such employees may not write or prepare any materials
that will be used only for political purposes, e.g., materials
for the platform of the Republican Party, nor may they prepare
any materials containing statements of political advocacy.
Again, if you have any questions with respect to these matters,
please call the White House Counsel's Office before you act.
1/ The travel expenses of a "hatched" employee accompanying
his or her principal on political business must be paid from
appropriated funds.
White House News Summary
Tuesday, January 31, 1984
NOON WIRES UPDATE
CONGRESS-LEBANON House Democratic leaders are preparing a resolution that
would give President Reagan just 30 days to devise a plan to withdraw U.S
forces from Lebanon, Democratic congressional sources said today. The measure
was drafted at the behest of Tip O'Neill and will be offered to the full
Democratic House membership at a caucus on Wednesday and may be brought up on
the House floor next week.
(AP)
ANDROPOV-UNESCO Andropov, responding to a letter from the Director-General
of UNESCO, accused the WH of viewing the world as "its sovereign possession,"
Tass reported.
(AP)
Andropov charged that U.S. plans to withdraw from UNESCO showed Washington is
opposed to the international struggle against apartheid, racism and poverty.
(UPI)
Andropov today fledged firm support for UNESCO.
(Reuter)
DEFENSE SALE - Pentagon announced today it intends to sell Egypt air research
radar valued at $154 million and Saudi Arabia aircraft spare parts worth $63
million, in addition to $169 million already purchased by the Saudis. (Reuter)
Britain has had it will sell Saudi Arabia whatever weapons it wants and the
kingdom is considering the offer, the official Saudi Press Agency said today.
(Reuter)
HODEL - - Energy Secretary Hodel, believing U.S. oil imports may be disrupted
this year, says the Reagan Administration will not use the nation's emergency
oil stockpile to temper the rising prices that could result.
(AP)
ARMS CONTROL Richard Perle, Asst. Sec. of Def. for International Security,
predicted today that the Soviets "will return" to the negotiations.
(AP)
ABE - Japanese Foreign Minister Abe says the U.S. as well as Japan must make
concessions if serious trade frictions are to be resolved.
(AP)
STOCK MARKET opened lower today, continuing a three-week slide, amid lingering
uncertainty on the outlook for the economy and interest rates.
(AP)
-end-
AGENDA
I. DEFINITION OF A "POLITICAL" TRIP
II. ALLOCATION OF EXPENSES ASSOCIATED WITH POLITICAL TRAVEL
III. ROLES OF VARIOUS OFFICES IN COORDINATING POLITICAL TRAVEL
A. Campaign Liaison
B. Scheduling
C. Advance
D. Legal
E. Military
F. Press
G. Administrative Office
THE WHITE HOUSE
WASHINGTON
January 30, 1984
MEMORANDUM FOR MICHAEL K. DEAVER
ASSISTANT TO THE PRESIDENT AND
DEPUTY CHIEF OF STAFF
FROM:
SHERRIE M. COOKSEY
ASSOCIATE COUNSEL TO THE PRESIDENT
SUBJECT:
Agenda for January 31 Meeting on Political Travel
Attached, per your request (as relayed through Bill Sittmann),
is a proposed agenda for tomorrow's political travel meeting.
Set forth below is a summary of the activities undertaken to
date in coordination of the President's 1984 political travel
and a brief discussion of each proposed agenda item.
SUMMARY OF POLITICAL TRAVEL COORDINATION ACTIVITIES TO DATE
In anticipation of the President's role as a candidate in
1984, Bill Henkel, Fred Ryan, John Rogers, Theresa Elmore,
Margaret Tutwiler and I have met on several occasions to
discuss among ourselves and with Reagan-Bush '84 campaign
officials (Bay Buchanan, Ron Robertson, Sarah Long and Dan
Morris) the appropriate method of payment and coordination of
Presidential campaign travel. The system we developed was
based in large part on the memoranda circulated by Fred
Fielding on permissible political activity by White House
staff and guidelines for allocation of expenses associated
with Presidential political travel. (Copies of those memoranda
are attached at Tab A for your information.) This system was
tested in the President's trip to Atlanta and worked reasonably
well.
DISCUSSION OF PROPOSED AGENDA ITEMS
I. Definition of a "Political" Trip
We should look to the nature of the audience or event and the
text of the President's speech to determine whether a particular
appearance is "political". Appearances by the President at
political meetings, rallies or fundraisers are obviously
"political". Additionally, appearances before what would
otherwise be "non-partisan" or official events may become
"political" if the President's speech contains "advocacy"
statements about his campaign.
-2-
II. Allocation of Expenses Associated with Political Travel
Pursuant to Federal Election Commission ("FEC") regulations,
all political appearances by a candidate in a Presidential
election year are presumed to be "campaign-related", and, as a
result, the candidate's authorized campaign committee is
required to pay for all travel related to that appearance.
The general method for allocation of official and campaign-
related travel costs is as follows:
1. If any campaign activity (other than "incidental
contacts") is conducted at a stop (i.e., city), that stop
shall be identified as campaign-related and, in general, all
costs associated with it must be paid by the President's
campaign committee.
2. For a trip that includes campaign-related and non-
campaign related stops, that portion of the trip allocable to
campaign activity must be paid by the campaign committee.
Such portion shall be determined by using the "hypothetical
trip formula": calculate what the trip would have cost from
the point of origin to the first campaign-related stop and
from that stop to each subsequent campaign-related stop, back
to the point of origin.
For use of Air Force 1 or other Government aircraft, FEC
regulations require the campaign committee to pay the
appropriate Government entity the first class commercial
airfare plus $1 (in the case of travel to a city served by
regularly scheduled commercial service) for each passenger
designated as "political" on Air Force 1; and the proportional
commercial charter rate plus $1 for each passenger designated
as "political" on Air Force 1 when travelling to a city not
served by regularly scheduled commercial service. The same
rules apply to the use of military helicopters.
Media traveling on Air Force 1 or 2 should reimburse the
Government for their air travel by paying the first class air
fare plus the cost of inflight services for any such trips
they make.
If Government cars are used for campaign-related travel, the
Government shall be reimbursed the commercial rental cost of
such automobiles. This means that for motorcades to political
events the campaign will reimburse the Government for the
President's limousine and any cars in the motorcade not related
to the security of the President (e.g., staff cars).
-3-
III. Roles of Various Offices in Coordinating Political Travel
A. Campaign Liaison
As you know, Margaret Tutwiler is primarily responsible for
White House liaison with the campaign. In that capacity,
Margaret keeps Ed Rollins informed of projected Presidential
travel plans and keeps you and others informed of any campaign
requests for Presidential travel.
B. Scheduling
Fred Ryan's office is responsible for routing all requests for
Presidential campaign related appearances to the campaign for
response and review. Once it is determined that the President
will make a political appearance, Fred then advises Sarah Long
that the event has been approved, and coordinates the schedule
of that event with Sarah. Sarah will make the necessary
telephone calls to the political officials in the field and
keep Fred informed of the shaping of this event and of any
questions relating to it.
C. Advance
Although a campaign advance office has been established, White
House advance staff may be used for purely political events.
If White House advance officials do purely political advances,
all expenses associated with their travel and lodgings for
that advance must be paid by the campaign committee. If
military transport is being used for travel by WHCA and other
officials to travel on a pre-advance trip, campaign advance
people may travel on that aircraft. However, the campaign
will be required to reimburse the Government for the first
class airfare plus $1 for each advanceman so travelling.
Campaign advance personnel should not be used for official
advances.
D. Legal
Questions relating to the characterization of a particular
event as "political" or "official" should be reviewed by the
Counsel's Office, as should all questions relating to the
appropriate method of payment for a particular cost. Any
questions relating to permissible political activities by
White House staff should also be reviewed by the Counsel's
Office.
-4-
E. Military Office
The Military Office will continue to provide transportation
and communications support to the President as Commander-in-
Chief. For all such support that is used for political trips
the Military Office must provide to the Administrative Office
an estimate of the costs incurred so that the campaign
committee may be properly billed.
F. Press Office
Whenever Jim Lake travels on Presidential trips, the campaign
must be billed for his airfare and lodging expenses. All
press inquiries on campaign issues should be referred to Lake.
G. Administrative Office
The Administrative Office is responsible for maintaining a
"trip file" on all travel by the President. Because the
Administrative Office is responsible for the issuance of
approved travel vouchers and ensuring that the campaign
committee is billed for all campaign related expenses, its
trip file will contain much of the same information that will
be included in the campaign committee's travel expense files.
The Administrative Office's trip file will be reviewed by the
GAO for an analysis of the use of official funds for Presi-
dential travel. Accordingly, there must be close coordi-
nation among all White House offices involved in Presidential
political travel and the Administrative Office so that our
official trip files will be complete.
Attachments
November 5, 1983
an can with JATS
MEMORANDUM FOR ED ROLLINS
LEE ATWATER
FROM:
MIKE McMANUS
SUBJECT:
Campaign - Surrogates, Advance and
Scheduling
At your suggestion, I have reviewed the Surrogate, Advance
and Scheduling operation from past campaigns and spoken with
a number of people previously involved. There has never been
any question that these three areas are an important part of
any campaign and probably even more so for that of an in-
cumbent President. A number of things are critically important
to the success of such a program: Top Level Involvement and
Commitment, Close Coordination with other Offices, regular
Planning Meetings, and Liaison and Pollster Involvement.
Recommendation - I'm convinced that we need to develop and
use well certain areas of expertise which should be all con-
tained in specific offices -- i.e. all scheduling in scheduling,
all press in press and all briefing materials in communications.
In the past, there have been surrogate operations which have
been called Surrogate Scheduling Operations because they not
only worked directly with the surrogates but also scheduled
their events, wrote some briefing material, set up press
opportunities and delivered their tickets. I think that's
a mistake. The Surrogate Operation is Bodies, Communication
and Coordination. We will need a large number of surrogates
and their care and feeding will be a full time job.
Going through each office, the job description would look like
this:
Surrogate Office - The function of this office is to get
and keep surrogates, develop relationships with each surrogate's
scheduler, get commitments of open time in advance, develop new
surrogates, and coordinate the flow of information and materials
(created by the experts) back to the surrogates. The Office
would contain in addition to a Director, three or four people
who had a significant number of surrogates assigned to each.
It would also have either consultants or full time people to
develop new surrogates in specialized areas, sports, entertainment
and various ethnic groups. This office should be developing
surrogate lists as soon as possible and put together a draft high
level letter to the State Chairmen asking for surrogate recom-
mendations in catagories such as women, hispanics, blacks, small
business, private sector generally, sports, farm and elected
officials on all levels. Coordination with developed White
House, RNC and other lists is also important.
- 2 -
Scheduling Office - The Scheduling Office should be
responsible for all scheduling of a campaign nature from the
President to the last surrogate. It is only by centralizing
this effort that we assure coordination with the President's
schedule and also assure that there is coordination among sur-
rogates in primary states and key targeted states. The
scheduling office should have a continually updated national
chart to show Presidential and surrogate planning and to
help coordinate consistent themes over agreed upon periods
of time. The recommendation is that the Director of Scheduling
be brought on board on December 1st to start putting together
an inventory of events in areas directed by you, to direct the
purchase of computer equipment compatible with the White House
and to contact RPD's and others where possible for additional
scheduling input. This would be intended to allow you to hit
the ground on January 1st with events ready for discussion and
perhaps already scheduled.
Advance Office - This office would, as in other campaigns
be the advance support center for all events from Presidential
through surrogate to the extent necessary. There is an advance
seminar scheduled the first week in December to train approxi-
mately 35 new volunteer advance people. While I would suggest
bringing five or six full time people on full time as required
my suggestion would be to use the volunteer network on a regional
basis as much as possible. The advance office should also be
used as a source of trip ideas where we know we want to go into
a particular region but are not sure what exactly we might want
to do. Advance surveys were at times invaluable in the 72 and
76 campaigns.
Although not directly part of the area you asked me to address,
there are two other offices which are directly and importantly
connected with this operation. Since Jim Lake would be involved
with both to some extent I have discussed the following with
him and believe he concurs.
Press Office This office needs to provide a centralized
base of expert support for the Surrogate, Scheduling and Advance
Offices. In the past, the surrogate office has had there own
internal press support. To me this means a second team with
second team impact. Surrogates need well orchestrated press
support, including setting up interviews, which necessitates
expert top level help and coordination. The Press Office also
needs to be involved when we are trying to promote a consistent
theme in different parts of the country with or without
Presidential involvement.
Communications Office - The campaign communications office
needs to be the centralized control point for the production of
surrogate briefing and speaking materials. Consistency and a
kind of quality control should be the watchwords here. This
office needs to coordinate closely with the latest material
produced by the White House. The Darman, Gergen and Fuller
- 3 -
operations need to be involved. A consistent accurate up-to-date
message is the key product. The K I S S theory (keep it simple
stupid) applies here. Materials need to be quality but usable
by people who are very busy doing alot of other things - the
surrogate. We should not have a duplicative second team pro-
ducing its own material in the surrogate office. It's a risk we
don't want to take. I've asked Dave Gergen to have his people
start preparing some briefing material with short speech inserts
on Women, the Economy, Inflation, Small Business and Hispanics
to start. If we can have some product ready to go we can miss
the time we would loose during the start up of the campaign
communications office.
An organization chart consistent with this proposal would look
something like this:
Deputy Director
of Campaign
RPD's
Communication
Director Surrogates,
Press
Office
Scheduling & Advance
Office
Trip Desk
& Admin
Director
Director
Director
Surrogates
Scheduling
Advance
As mentioned above the key to the success of the program is commun-
ication and letting the experts do their jobs to assure consistency.
Operating Plan - Top level involvement is critical here throughout
the program. The President himself needs to set the tone for the
importance of the surrogate program by announcing the importance
of Cabinet cooperation in a Cabinet meeting. This should be followed
almost immediately by a letter introducing the surrogate office
person who will contact the Cabinet members office for date commit-
ments in advance. This letter needs to come from Senator Laxalt
or Ed Rollins. The President will have to make other calls to
important surrogates. The same is true in the internal organization
top level participation is mandatory.
I would propose you consider operating in the following manner:
Ed or Lee should have regular meetings with at least the
Director Press, Director Communications, and the Director Surrogates,
Scheduling and Advance. These meetings should lay out as long
- 4 -
range a plan as possible with more specifics added at later
meetings. The plan could then be implemented as follows:
- The Director Surrogate, Scheduling & Advance would
meet with his group to direct the Scheduler to list events
known in states which are part of the plan, that office would
also look for creative events in the designated areas.
- The Surrogate office would at the same time establish
surrogate availability. Commitments of surrogates to specific
events would take place at the next meeting.
- Advance assignments would be made depending upon the level
of the surrogate or the commitment of several surrogates to
the same area, or the need to have someone in a particular
area to create events.
- Communications would then be charged with the responsibility
to create briefing updates or speech material consistent with
the events or themes.
- The Press office would establish press coverage of the
event and perhaps more importantly press opportunities and
interviews before and after the event.
- The trip desk would prepare a schedule for the Surrogate,
get a plane ticket and handle other administrative details.
All of this information and material should get to the surrogate
only through the surrogate office contact for that surrogate.
I would suggest a control room set up where there could be a
coded map of the country so you could tell at any time where
the President is and where surrogates are operating. The con-
trol room would also coordinate upcoming theme weeks or blitzers.
Part of the operating plan needs to include the regular search
for surrogates. Several people should be brought on to look for
special group surrogates. In addition, some attention needs to
be directed to delivering "truth squad" or "attack" surrogates.
Regular meetings should be established with this operating group
and the pollsters and White House liaison. Once a week is
probably not too often.
Again, top level involvement, using the experts, and constant co-
ordination and communication are the keys.
Personnel - I have several suggestions for you in the personnel
area:
Director Surrogate, Scheduling, and Advance I think we should
talk Dan Morris into this. He was one of our best advance
people, is extremely creative, and proved himself to be a good
detail and administrative person at the Summit. He's been in-
volved in a number of previous campaigns, knows the drill and
knows the players.
Director of Scheduling - Sarah Long. She is now Deputy
Director in the White House Office and has been doing an im-
pressive job. We need someone who knows the White House system
and players. I think she is ready to run her own show.
- 5 -
Director of Surrogates - I think there are a number of options
here and you guys ought to decide who you'd be most comfortable
with. I think Grey Terry could do this job. He's got good
interpersonal skills and could run this operation. Tish Maher
was the number two person in this office in 1980 to Hendriks
but many people I've talked to felt she really ran the show.
She'd be willing to do it again. Karen Hart might be willing.
She has expressed an interest, knows the players, especially
Cabinet but I've never seen her run anything like this. That's
not to say she couldn't do it though. A number of people
suggested Bob Turnbull, at SBA, might be willing. I don't know
him well.
Director of Advance - Grey Terry if he isn't Surrogates or
Jim Kuhn who is recently married and I understand would like
to travel less than required in Presidential Advance.
Trip Desk & Administrative - Marcy Head would be good here as
she knows the White House system and campaign people and works
well with all.
Start Up Plan - A couple of thoughts for start up:
- There's still alot of information available on programs like
this, surrogates and other related ideas. I'd look at the RNC
program book, talk to Warren Hendriks, Dave Parker and Ron Walker.
- I'd bring Sarah Long on board on December 1 and probably the
surrogate person as well. Sarah needs to build an inventory of
events in primary states and key states and develop computer
compatibility.
- The Surrogate person should start lining up elected officials
and other surrogates to come out in support of the President's
announcement and it's importance. They should also be lined up
to support and follow up on the State of the Union Address.
- In general planning terms we know we will need spokespersons
in Democratic primary states from January though March and early
April. This can be set up to some extent now.
- We also will need to start working key targeted states as
soon as possible.
- I would think the President would do a few purely political
rallys during the February, March, April period. We should
look for good opportunities now and decide on surrogate support
to prolong the news effect or to compliment the President's
efforts in other parts of the country.
- The President will be out of the country in April to China
and in June to the Summit in London. We should have some plan
for what we want to do domestically during this time.
- What do we want to do during the Democratic Convention.
- After the Olympics there will be a number of new national
heroes. What are we going to do now to line them up.
- At the Convention we will need a variety of speakers: young,
female, old, hispanics, black, etc. - we should be carefully
evaluating our surrogates from the beginning to get the right
people.
PROPOSAL
FOR THE FUNCTION AND ORGANIZATION
OF THE
CAMPAIGN SCHEDULING OFFICE
OBJECTIVE
The mission of the Campaign Scheduling Office is to target opportunities, in
line with current re-election campaign strategy, for the President,
Vice-President, and upper-level surrogates to appear in critical states.
FUNCTION
The Campaign Scheduling Office will be responsible for:
O First review of all campaign-related invitations. Invitations received
by the campaign will come directly to the Scheduling office for first
review. Campaign-related invitations received at the White House will be
immediately forwarded to the campaign scheduling office for first review.
o Recommendation of possible events for further consideration.
Invitations carried over for further review of scheduling office
recommendations will be considered at weekly meetings, involving
Directors from Scheduling, Advance and Surrogates.
If recommendation is made for Presidential involvement from the
scheduling meeting, invitation will be carried forward for further review
to the Deputy Director and/or Director of the Campaign. If
recommendation is made to accept by the Deputy Director or Director,
campaign scheduling office will contact WH Scheduling regarding possible
acceptance and date. No scheduling proposal will be sent to the
Presidential or Vice-Presidential Scheduling Offices without prior
approval from either the Deputy Director or the Director, unless they
direct otherwise.
If recommendation is made for Vice-Presidential involvement, following
the same approval process as for Presidential request, the Campaign
Scheduling office will contact VP Scheduling regarding possible
acceptance.
If recommendation is made for surrogate involvement, invitation is
passed on to the Surrogate Office. Scheduling will make requests for
particular surrogates in some instances, subject to their availability.
Requests from surrogates for events will be forwarded to Scheduling
from the Surrogate Office, with any recommendations.
0 All correspondence dealing with campaign-related scheduling.
Campaign scheduling will be responsible for responding to all invitations,
including regrets and acceptances. Invitations received will be logged in
on computer for ease in tracking and future reference. Once an event
is accepted and placed on the schedule, all supporting paperwork will be
sent with a "set-up memo" to the Campaign Advance Office for handling.
Campaign Scheduling will also be responsible for dealing with all
inquiries regarding status of invitations. By making the Scheduling
office the point of contact, Scheduling becomes the "bad guy" when
invitations are regretted, rather Field Staff.
0 Creative Scheduling, Long-Range Planning and Research
Campaign scheduling will be responsible for proposing additional created
events for the President, Vice-President and surrogates. Sources within
the campaign, such as RPD's, will be contacted regularly by the
scheduling office regarding possible ideas and needs within their
regions. To aid in this function, it's important that the scheduling
director have access to the President's long-range schedule. If he is
already scheduled for an official event in a particular state, the
campaign can begin to look for possible campaign-related events that
could be included.
In any campaign, the candidate's time is the most valuable commodity. This
becomes even more important when the candidate is an incumbent President
running for re-election. Therefore, the office responsible for recommending
how that time should be allocated needs to be in a position of high visibility
in the Campaign.
As we have seen from experience with the White House Scheduling Office, the
Director of Campaign Scheduling should be included in critical strategy
meetings that would have a bearing on when and where we move the
President. Knowing the background of a decision is as important as knowing
what that final decision is. The Campaign Scheduling Office cannot hope to
function efficiently if it is kept in the dark until the last minute.
In order to most effectively schedule the campaign appearances of the
President, Vice-President and surrogates, the Director of Campaign
Scheduling needs to know, as decisions are made, of what states are critical,
and when appearances are needed; what current themes are to be stressed;
trends indicated by polling data; special groups to be targeted; etc.
The Director of Campaign Scheduling needs to have access to the Deputy
Director of the Campaign, should her immediate superior not be available.
In addition to access to information, the Campaign Scheduling Office also
needs to be physically located in a high visibility place within the Campaign
Office structure. Physical proximity could probably be half the battle in
keeping up to date on current developments.
High level computer capability is essential for scheduling, and each staff
person should have a terminal or self-contained unit, if possible. The lack of
computer capability slows down operations in the White House Scheduling
Office, and there will be less time to react, and fewer staff to jump in the
Campaign Scheduling Office.
A computer tracking system would be set up for invitations which would allow
staff members to search for a particular invitation by the date of the event,
name of the host individual or group, location, and type of event. This
would save an incredible amount of time in responding to status requests on
invitations, and in searching for an event in a particular state, or on a
particular date.
The Campaign Scheduling Office will be doing all the production of scheduling
correspondence, and computer capability to handle this is another
requirement. Computer capability is not a place to scrimp in the Scheduling
Office budget.
STAFF
Director of Campaign Scheduling -- $37,000
The Director of Scheduling will report to the Director of Advance and
Scheduling, and work closely with the campaign surrogate and advance
operations. The Director should move into the campaign as soon as possible
-- suggest December 1st.
Responsibilities include:
Supervision of Campaign Scheduling Staff
Liaison with the White House Scheduling Office and various campaign
divisions, such as Regional Political Directors, Press Office, etc.
Attending weekly scheduling meetings with representative from
surrogate, advance, and press.
Long-range schedule planning and schedule proposals.
Review and recommendations on all campaign scheduling invitations
and proposals.
Office Manager -- $23,000-$25,000
This staff member will act as assistant to the director of scheduling, and
should be hired as soon as possible in order to begin setting up office
organization.
Responsibilities include:
Answering phones; opening and distributing mail
Logging invitations into the computer system and tracking their status
Limited general typing
Office management (supplies and equipment, and other administrative
duties)
Correspondence, until correspondence assistant hired.
Correspondence Assistant -- $20,000
As the mail begins to increase, an additional person should be hired to deal
strictly with correspondence -- suggest January or early February, 1984.
Correspondence is one of the most important functions of this office. The
timing and type of response to invitations we regret can mean the difference
between a disappointed, but understanding, supporter or candidate, and a
disgruntled one.
Responsibilities include:
Responding to invitations, either by standard computer response, or
by drafting special letters.
Maintaining correspondence files
Dealing with the public regarding the status of invitations
CREATIVE SCHEDULER -- $25,000
This position could be filled around late spring.
Responsibilities include:
Maintaining state-by-state files of possible future events for
President, Vice-President and surrogates.
Assisting director in review of invitations, if necessary
Maintaining long-term schedules of future events
Submitting creative scheduling ideas to director for consideration
Assisting with correspondence when necessary
Research of proposed scheduling ideas
VOLUNTEERS
Volunteers should be available to assist with correspondence if incoming mail
increases drastically later in the campaign. In order to assist in volunteer
recruitment, I would like your authorization to approach some of the better
volunteers at the R.N.C. about the possibility of moving to the Campaign.
CAMPAIGN SCHEDULING OFFICE
ORGANIZATION CHART
Director of the Campaign
Deputy Director of the Campaign
Director of
Campaign Scheduling and Advance
Director of
Campaign Scheduling
(Dec. , 83)
Office
Correspondence
Creative
Manager
Assistant
Scheduler
(Dec. 83)
(Jan.,84)
(April 84)
Volunteers
CAMPAIGN SCHEDULING OFFICE
FLOW CHART
Invitation recvd., opened, logged in
Camp.Sched.Dir.
for review
Further
Regret
Logged In
Corresp
Filed
Review
Sent
Weekly
Scheduling
Surrogate
Meeting
Regret
Logged In
Corresp
File
Sent
Further Review
by Camp.Dep.Dir.
Regret
Logged In
Corresp
Filed
Sent
Recommend Accept for
Pres. or VP
Camp Sched. for Log In
WH Pres. Sched.
VP Sched.
Sched.
Regret
Sched.
Regret
Event
(back to Camp.
Event
(back to Camp.
Sched. - same
Sched. - same
as above)
as above)
Camp. Sched.
Camp. Sched.
for Log In
for Log In
Set-up Memo &
Set-up Memo &
Back-up to Camp. Advance
Back-up to Camp. Advance
and Field Staff
and Field Staff
Field Staff
Field Staff
Notifies Hosts
Notifies Hosts