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Presidential Gifts for Trips
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Presidential Gifts for Trips
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual
collections.
Collection: Deaver, Michael
Folder Title: Presidential Gifts for Trips
Box: 51
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories
visit: https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives
Catalogue: https://catalog.archives.gov/
THE WHITE HOUSE
WASHINGTON
March 11, 1985
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
FRED F. FIELDING +
COUNSEL TO THE PRESIDENT
SUBJECT:
Acceptance of Special Commercial Discounts
It is a recognized fact that in commercial dealings there are
a variety of special rates and commercial discounts offered to
individuals. These are usually derived from membership in
organizations, occupations, age, etc. They are not granted
exclusively to individuals in public service, nor only to those
in the Executive Branch. However, it is also possible that they
may be offered for an improper motive or the acceptance of them
might result in the appearance of impropriety.
Recent events have brought to my attention the need to provide
specific guidance regarding the acceptance of special rates and
commercial discounts by members of the White House staff. The
acceptance by a White House Staff member of any special rate or
commercial discount will be governed by the rules and prohibitions
related to the acceptance of gifts.
The only exceptions to this are when the rate or discount is
offered to all government employees, or when the rate or discount
if offered to a defined class of individuals and the White House
staff member is a member of that class.
Note, however, in the instance where the offer is to a defined
class other than all government employees, an exception does not
apply, and such a rate or discount may not be accepted, under the
following circumstances:
A. it is offered only to members of the White House staff;
B. the person or entity offering the rate or discount
1. has exclusive interests that may be directly
affected by the performance of the employee's
official duties; or
2. has or is seeking business with the White House; or
-2-
3. appears to be offering the rate or discount to the
staff member with the hope or expectation of
obtaining an advantage or preferment in dealing
with the United States government for any purpose.
C.
acceptance of the rate or discount would otherwise
adversely affect the public's confidence in the
integrity of the government.
Additionally, particular mention should be made of the practice
of purchasing items from foreign manufacturers and obtaining an
offered discount by virtue of holding a diplomatic or an official
passport. There is nothing per se illegal or unethical in this
practice, whether the item was purchased while abroad or from the
United States, as long as the purchase was consistent with the
manufacturer's offer to the class and was made for personal use
and not for resale. However, as a matter of White House policy,
henceforth no member of the White House staff should avail
himself or herself of an offered discount from a foreign
manufacturer based solely upon the holding of such a passport,
unless such person is out of the country on official business for
a period in excess of thirty (30) days. This policy does not
apply to the use of a passport to purchase items for personal use
at a United States Embassy or for the waiver of any foreign taxes
as provided by law or treaty.
Note further, that a staff member is prohibited from using any
rate or discount related to government service to obtain any item
for the purpose of resale at a profit. Such activity will result
in dismissal from the White House staff, and may also result in
criminal prosecution.
This guidance applies to rates and discounts. It does not
preclude a White House staff member from seeking to negotiate a
price in a commercial setting. In doing so, however, the member
must be mindful that he or she should neither seek nor accept a
price that would be violative of the spirit of this guidance or
otherwise create the appearance of using one's government
position for personal gain.
If you have any questions about the above, or about its
application to a particular special rate or discount, please
consult with the Counsel's office before accepting it.
THE WHITE HOUSE
WASHINGTON
fill here
March 11, 1985
MEMORANDUM FOR WHITE HOUSE STAFF
FROM:
FRED F. FIELDING 1111
COUNSEL TO THE PRESIDENT
SUBJECT:
Acceptance of Special Commercial Discounts
It is a recognized fact that in commercial dealings there are a
variety of special rates and commercial discounts offered to
individuals. These are usually derived from membership in
organizations, occupations, age, etc. They are not granted
exclusively to individuals in public service, nor only to those
in the Executive Branch. However, it is also possible that they
may be offered for an improper motive or the acceptance of them
might result in the appearance of impropriety.
Recent events have brought to my attention the need to provide
specific guidance regarding the acceptance of special rates and
commercial discounts by members of the White House staff. The
acceptance by a White House Staff member of any special rate or
commercial discount will be considered to be a gift, and governed
by the rules and prohibitions related to the acceptance of gifts.
The only exceptions to this are when the rate or discount is
offered to all government employees, or when the rate or discount
if offered to a defined class of individuals and the White House
staff member is a member of that class.
Note, however, in the instance where the offer is to a defined
class other then all government employees, an exception does not
apply, and such a rate or discount may not be accepted, under the
following circumstances:
A. it is offered only to members of the White House staff;
B. the person or entity offering the rate or discount
1. has exclusive interests that may be directly
affected by the performance of the employee's
official duties; or
2. has or is seeking business with the White House; or
-2-
3. appears to be offering the rate or discount to the
staff member with the hope or expectation of
obtaining an advantage or preferment in dealing
with the United States government for any purpose.
C.
acceptance of the rate or discount would otherwise
adversely affect the public's confidence in the
integrity of the government.
Note further, that a staff member is prohibited from using any
such rate or discount to obtain any item for the purpose of
resale at a profit. Such activity will result in dismissal from
the White House staff, and may also result in criminal
prosecution.
Additionally, particular mention should be made of the practice
of purchasing items from foreign manufacturers and obtaining an
offered discount by virtue of holding a diplomatic or an official
passport. There is nothing per se illegal or unethical in this
practice, whether the item was purchased while abroad or from the
United States, as long as the purchase was consistent with the
manufacturer's offer to the class and was made for personal use
and not for resale. However, as a matter of White House policy,
henceforth no member of the White House staff should avail
himself or herself of an offered discount from a foreign
manufacturer based solely upon the holding of such a passport,
unless such person is out of the country on official business for
a period in excess of thirty (30) days. This policy does not
apply to the use of a passport to purchase items for personal use
at a United States Embassy or for the waiver of any foreign taxes
as provided by law or treaty.
This guidance applies to rates and discounts. It does not
preclude a White House staff member from seeking to negotiate a
price in a commercial setting. In doing so, however, the member
must be mindful that he or she should neither seek nor accept a
price that would be violative of the spirit of this guidance or
otherwise create the appearance of using one's government
position for personal gain.
If you have any questions about the above, or about its
application to a particular special rate or discount, please
consult with the Counsel's office before accepting it.
THE WHITE HOUSE
WASHINGTON
April 4, 1984
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MEMORANDUM TO MICHAEL K. DEAVER
FROM:
DONNA BLUME
SUBJECT:
Acceptance of Gifts While in China
Please read the attached memo in its entirety.
The main point to remember is that all gifts received must
be sent to the White House Gift Unit immediately upon your
return for appraisal. You may keep those valued at under
$140.00 (the gift unit will make that determination) but
they must be reported on your financial disclosure form.
Gifts valued at over $140.00 will be retained by the White
House Gift Unit for disposition.
If you should receive a gift on behalf of the President or
Mrs. Reagan (try not to) it must be turned over to security
for inspection.
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CC: William F. Sittmann
THE WHITE HOUSE
WASHINGTON
April 2, 1984
MEMORANDUM FOR THE CHINA TRIP PARTICIPANTS
FROM:
FRED F. FIELDING
Counsel to the President
\\\\\\
SUBJECT:
Acceptance of Gifts, Entertainment and Travel
Expenses from Foreign Governments
It is especially important for those of you traveling with the
President to China or providing support in China to review the
law and White House policy regulating the acceptance of gifts and
other items of value from foreign governments and sources.
This memorandum merely highlights the important aspects of those
laws and regulations. Specific questions should be referred to
the Counsel's Office.
I. Gifts from Foreign Governments or Officials
The United States Consititution and a federal statue (5 U.S.C. S
7342) generally prohibit U.S. government officials from accepting
gifts from foreign governments or from foreign multinational
organizations. The following general guidelines apply:
A. A U.S. official may not request or encourage the
tender of a gift or decoration $165.
6/29/83
B.
Gifts valued at under $140 may be accepted and
retained (so-called gifts "of minimal value
tendered and received as a souvenir or mark of
courtesy"), unless acceptance would violate the
regulations pertaining to domestic gifts. (Note:
Gifts retained by you must be reported on the
annual public financial disclosure form under the
same conditions as domestic gifts).
C.
Valuation is based on retail value in the United
States at the time of acceptance. 41 C.F.R. S
101-49.001-5. A valuation of any gift should be
sought immediately upon your return.
D.
Gifts valued at $140 or more may be "accepted"
when it appears that to refuse would likely
cause offense or embarrassment or otherwise
adversely affect the foreign relations of the
United States. " Such gifts, however, are "deemed
to have been accepted on behalf of the United
States. They must be turned over to the White
House Gift Unit as soon as possible for recording,
necessary reporting, and disposition.
Page two
April 2, 1984
II. Gifts from Foreign Individuals
Regretfully, we must caution you to be very wary of gifts that
are suddenly and unexpectedly offered to you from foreign,
non-official, individuals, especially when you do not know the
donor. If you consider accepting, these gifts are to be treated
the same as domestic gifts in regard to propriety of acceptance,
reporting, etc.
III. Gifts for the President and First Lady
No staff member should accept a gift for the President or the
First Lady except by prior arrangement with the host government
or entity. Again, be especially wary of gifts which are suddenly
and unexpectedly thrust upon you. Anyone who receives a gift
intended for the President or First Lady must ensure that it is
turned over to security personnel for inspection as soon as
possible. Upon return, the gift should then be deposited with
the White House Gift Unit, along with information concerning
identity of the donor, time and place of acceptance, etc., so
that the gift can be properly recorded and a decision made as to
its disposition.
IV. Inspection of Gifts
In all instances when a gift comes into your possession - be it
to you from a Foreign Government or individual, or for the
President or First Lady - it is imperative that it be turned over
to the security personnel for inspection at the earliest
opportunity. In no instance should you take any gift onto an
airplane or other transportation vehicle without such inspection.
V.
Travel and Entertainment Expenses Provided
by Foreign Governments
U.S officials may accept gifts of travel or expenses
(transportation, food and lodging) for travel taking place
entirely outside of the U.S., provided that the value of the
expenses are reasonable and acceptance is appropriately
consistent with the interests of the U.S. A thorough record of
any such expenses accepted should be kept as they may be required
to be reported on the annual financial disclosure form.
In regard to any of the above, please check with my Office if you
have any questions.
Thank you for your attention; your observance of these rules is
essential and appreciated.
THE WHITE HOUSE
PRESIDENTIAL GIFT REQUEST FORM
ADMINISTRATIVE OFFICE USE ONLY
Requested By:
BILL SITTMANN
Request Approved By:
MICHAEL K. DEAVER
Office of:
Request Filled By:
Extension:
2861
Room Number:West Wing
Date Dispatched:
Date Requested: 10/27/83
Date Needed: 11/4/83
Receipt Confirmed:
Request
Authorized
By:
(Department Head)
President's Trip
PURPOSE: Event:
Trip To:
Trip to Far East - Japan-Korea-China
Other:
ITEMS REQUESTED:
8 cuff links
8 pen sets
5 pen knives
8 Jelly bean jars
4 Jefferson cups
Gail Ledwig
Room No. WestWing Extension:
6475
DELIVER TO:
OR
SAME AS ABOVE
OR
MAIL TO:
SPECIAL
All wrapped and ready for travel
INSTRUCTIONS:
(i.e. gift wrap, box for travel, enclosure)
THE WHITE HOUSE
WASHINGTON
October 25, 1983
NOTE FOR:
BILL SITTMANN
FROM:
THERESA A. ELMORE
JC
Please find attached a list of gifts
that were taken along on the
President's trip to South America
last November.
With the elimination of several
stops on the agenda, do you
anticipate your needs to be somewhat
less?
Please advise so that we may schedule
gift wrappers to prepare for the
upcoming Far East trip.
Thank you.
Attachment
ADMINISTRATIVE OFFICE
THE WHITE HOUSE
PRESIDENTIAL GIFT REQUEST FORM
Requested By: Bill Sittmann/Michael Deaver
REQUEST Will APPROVED BY:
Department Head
Office:
West Wing
Ext: 2861
REQUEST AUTHORIZED BY:
:
in
Date Requested: 11/23
Date Needed: 11/29 a.m.
PURPOSE:
Event
Trip South American Trip
With the President
Other
ITEMS REQUESTED:
>
4 cufflinks
1 set of highball glasses
(RR)
1 set of other glasses
2 Jefferson Cups
4 Filled Jelly Bean Jars
SPECIAL INSTRUCTIONS: all wrapped and ready for travel
(eg. box for travel; gift wrap)
ENCLOSURE:
(e8- President's card; personal card/note - please attach)
DELIVER TO: Donna Blume, 1st Floor West Wing
OFFICE #: 2861
or
MAIL TO:
GIFT OFFICE USE ONLY
Order Filled By:
Date Dispatched:
THE WHITE HOUSE
WASHINGTON
January 4, 1984
Bill gore
MEMORANDUM FOR MIKE DEAVER
me.
FROM:
DANA ROHRABACHER DR
SUBJECT:
Gift to Chinese
I understand there is some opposition to
presenting a South Pointing Chariot to
the Chinese.
This gesture would be as important to
the Chinese, who look back, as our
landing on the moon. We've rediscovered
and ancient truth from their past.
I strongly urge approval of this gift.
To Dance
Fr . BS:
MRD. appreciate your
concern. House we well
not he able to care yerr saggestion
DB
THE WHITE HOUSE
shedent
WASHINGTON
MKD
August 31, 1983
this uschoduled
you you —
MEMORANDUM FOR MICHAEL K. DEAVER
FROM:
JAMES S. ROSEBUSH
Bill
Donna
SUBJECT:
Gifts For Asian Jun Trip
721
I have arranged a display of gift suggestions from
Protocol and the White House for 3:00 p.m., Monday,
September 12 in the dining room off the West Sitting
Hall. The purpose will be for you and Mrs. Reagan to
choose what you would like as official gifts and so that
we can identify what things we are lacking. I will be
there to identify the gifts we need and act on what you
two decide.
Please let me know if this time is not convenient.
I
have placed this meeting on Mrs. Reagan's schedule.
THE WHITE HOUSE
WASHINGTON
November 8, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Presidential Gifts for Miami, New Orleans and
Chicago
One box of gifts (which should include twenty five items
plus fifteen ballpoints) should be prepared and made
available to the Military Office, Secret Service and
the Advance Office by tomorrow morning (November 9th)
for the President's November 13th trip to Chicago and
the November 16th and 17th trip to New Orleans and
Miami.
Thank you.
CC: Bill Drennan
Gary Yager
Gray Terry
THE WHITE HOUSE
PRESIDENTIAL GIFT REQUEST FORM
REQUEST APPROVED BY:
Requested By:
Bill Sittmann/Mike Deaver
Department Head
. West Wing
Ext: 2861
REQUEST AUTHORIZED BY:
Office:
Date Requested: 1/10/83
Date Needed: 1/11/83
PURPOSE:
Event
Trip
X
With the President lexas
Other
ITEMS REQUESTED:
Standard Gift Boxes for Presidential Travel
SPECIAL INSTRUCTIONS:
Should be wrapped for travel.
(eg., box for travel; gift wrap)
ENCLOSURE:
(eg., President's card; personal card/note- please attach)
OFFICE #:
DELIVER TO: Bill Drenna, Gary Yager, Gray Terry
Military Office, Secret Service, Advance
or
MAIL TO:
GIFT OFFICE USE ONLY
Order Filled By:
Date Dispatched:
THE WHITE HOUSE
PRESIDENTIAL GIFT REQUEST FORM
REQUEST APPROVED BY:
Bill Sittmann/- Mike Deaver
Requested By:
Department Head
Office:
West Wing
Ext: 2861
REQUEST AUTHORIZED BY:
Date Requested:
1/10/83
Date Needed: 1/19/83
PURPOSE:
Event
Trip
X
With the President Chicago
Other
ITEMS REQUESTED:
Standard Gift Boxes for Presidential Travel
SPECIAL INSTRUCTIONS:
Wrapped for Travel
(e.g., box for travel; gift wrap)
ENCLOSURE:
(eg., President's card; personal card/note - - please attach)
Bill Drenna, Gary Yager, Gray Terry
OFFICE #:
DELIVER TO:
Military Office, Secret Service, Advance
or
MAIL TO:
GIFT OFFICE USE ONLY
Order Filled By:
Date Dispatched:
THE WHITE HOUSE
WASHINGTON
November 1, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Presidential Gifts for New York Trip
One box of gifts (which should include twenty five items
plus fifteen ballpoints) should be prepared and made
available to the Military Office, Secret Service and
the Advance Office by tomorrow morning (November 2nd)
for the President's November 5th trip to New York.
CC: Bill Drennan
Gary Yager
CeCe Kremer
Fee
THE WHITE HOUSE
WASHINGTON
October 12, 1982
MEMORANDUM FOR:
BILL SITTMANN
GRAY TERRY
CECE KREMER
BILL DRENNAN
GARY YAGER
FROM:
THERESA ELMORE H
SUBJECT:
Presidential Mementoes
Please allow this memorandum to serve as verification of the
October 1st meeting regarding distribution of Presidential
mementoes:
The purpose of the meeting was to:
1.
Explain the confusion and lack of organization with
distribution of Presidential mementoes between the
three offices.
2.
Attempt to divide areas of responsibility for
distribution.
3.
Emphasize the purpose and cost of Presidential
mementoes.
As of the Ohio trip, October 4th, a study will be conducted with
the Secret Service, the Advance Office and the Military Office.
For one month each office will be given a trip package containing
Presidential mementoes in the following ratio for each Presidential
trip:
8 stick pins
9 tie bars
8 cuff links
15 ball point pens
Based on the reports I have received from each of the offices
involved, the following will serve as the initial guidelines
for responsibility:
Page two
Secret Service
1.
Police Commissions and/or Director of State Highway Patrol
Chief of Police and/or Sheriff
U.S. Attorney
Fire Chief
Hotel Manager
2.
Officer in charge of motorcades
Counterpart officers for each site
A.
Officer in charge of hotel
B.
Officer in charge of airport
C.
Officer in charge of speech site, etc.
D.
Officer in charge of Intelligence
E.
Officer in charge of Bomb Disposal Unit
F.
Officer in charge of Helicopter Surveillance
G.
Fire Department representative for trip
H.
Director of Hotel Security
I.
Director of Airport Security
J.
Director of Security for Convention Center/etc.
3.
Ambulance/EMT Supervisor
Advance Office
Will be responsible for private sector organizations and individuals:
Hotel Management
Transportation Companies
Construction Crews
Restaurant
Military Office
Operating Support Base
Supporting Unit Commander
Technical Maintenance Rep
Fuel Contractor
Landing Zone
Owner/supervisor of site
Air Force One
Support Wing Commander
Ramp Manager
Maintenance Supervisor
Petrol Contractor
Base A/C Security Per.
Crash Crew Supervisor
Page three
Telephone Company
Telco Marketing Rep.
Telco Area Chief Engineer
Telco Engineering Staff
Area Installation Super.
Sector Foreman
Telephone Installers
Military Aides
DoD Area Point of Contact
Military Base Commander
Base Operations Officer
Procedures:
1.
At least 48 hours before a trip is to occur, Bill Sittmann
will forward a memo to my attention with copies to all three
offices requesting the standard gift pack.
2.
The offices will then be sent a gift pack.
3.
It was agreed each office was responsible for submitting a
breakdown of who in general were given the gifts.
4.
This will be the basis for the month analysis.
5.
It should be noted the management office reserves the
right to increase or decrease the allotments based on the
conclusion of the one-month study.
Again, the purpose of this exercise is not to restrict the usage
of Presidential mementoes, but to distribute them in an organized,
coordinated and consciencious manner indicative of the White House.
Thank you.
THE WHITE HOUSE
WASHINGTON
October 19, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Presidential Gifts for Trip to Raleigh, North Carolina
One box of gifts (which should include twenty five items
plus fifteen ballpoints) should be prepared and made
available to the Military Office, Secret Service and
the Advance Office for the trip to Raleigh, North
Carolina on October 26th.
CC: Bill Drennan
Gary Yager
CeCe Kremer
THE WHITE HOUSE
PRESIDENTIAL GIFT REQUEST FORM
REQUEST APPROVED BY:
Requested By:
Bill Sittmann/Mike Deaver
Department Head
West Wing
Ext: 2861
REQUEST AUTHORIZED BY:
Office:
Date Needed:
ASAP
Date Requested: 1/4
PURPOSE:
Event
Trip
With the President
Other To keep on Air Force T permanently
ITEMS REQUESTED:
2 golfballs
2 jelly bean jars
4 cufflinks
2 Jefferson Cups
2 pen sets
SPECIAL INSTRUCTIONS:
Should be gift wrapped
(eg. box for travel; gift wrap)
ENCLOSURE:
(eg., President's card; personal card/note- - please attach)
OFFICE #: West Wing
DELIVER TO:
Bill Sittmann/Donna Blume
or
MAIL TO:
GIFT OFFICE USE ONLY
Order Filled By:
Date Dispatched:
THE WHITE HOUSE
WASHINGTON
October 4, 1982
MEMORANDUM TO THERESA ELMORE
ul.
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Gifts for Upcoming Trips
One box of gifts (which should include twenty five items
plus fifteen ballpoints) should be prepared and made
available to the Military Office, Secret Service and
the Advance Office for the following trips:
Reno
Las Vegas
Los Angeles
San Diego
Santa Barbara
Dallas
CC: Bill Drennan
Gary Yager
CeCe Kremer
THE WHITE HOUSE
WASHINGTON
October 13, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN
SUBJECT:
Presidential Gifts
The advance teams going to Illinois and Nebraska will
be departing shortly. Would you please prepare three
boxes for each city for the Advance Office, Military Office
and the Secret Service. Each box should contain twenty-
five small items and fifteen pens.
CC: Bill Henkel
Robert DeProspero
William Drennan
THE WHITE HOUSE
WASHINGTON
November 1, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN W.S.
SUBJECT:
Presidential Gifts for Survey Trip to South
and Central America, November 5th
Michael Deaver will be making the Survey Trip to South
and Central America on November 5th and would like a
box made-up with the following items:
8
jelly bean jars (wrapped)
6
cufflinks
6
beltbuckles
6
pen sets
6
medallions
20
ballpoint pens
15
tie bars
Manufacturer
Item
Unit Price
Stock
DETERMINED TO BE AN
IN STOCK ITEMS:
ADMINISTRATIVE MARKING
CONFIDENTIAL On Order
E.O. 12958, Sec. 1.3(a)
Alperstein
Ball Point Pens
By
NARA
(LDD
$
3/18/09.
40
200
Date
Panoramic
Signing Pens (individual)
1.80
2,793
Panoramic
Signing Pens (flats of 12)
112
Dion
Cuff Links (enameled)
4.40
1,845
Dion
Tie Bars (enameled)
3.25
1,584
Dion
Stick Pins (enameled)
2.95
2,017
Jelly Belly
Jelly Bean Jars (filled)
6.00
205
Victorinox
Pen Knives
10.50
476
J.Gardner
Belt Buckles
5.91
195
Lenox
Scandia Crystal Bowl (NR)
55.00
36
Izod
Sweaters, Camp David (V-neck)
--
50
Izod
Sweaters, Camp David (Cardigan)
--
46
Izod
White House Tennis Shirts
--
316
DISCONTINUED (one-time order) ITEMS:
Parker
Pen/Pencil sets (RR)
30.64
334
Parker
Pens (NR)
15.00
448
Dion
Charm Bracelets (enameled)
3.40
499
Dion
Charm (enameled)
2.50
2,248
Lordship
Bookmarks (RR)
3.50
162
Lordship
Bookmarks (NR)
3.50
361
Balfour
VIP Cuff Links
31.13
401
Balfour
Lucite Cork Floor Memento
29.94
1,471
Medallic Art
Paper Weight Medallions
Bronze
12.50
445
Silverplate
16.50
183
Goldplate (Limited Edition)
23.50
189
Spaulding
Golf Balls
12.15/doz. 2,276
FIDM
Tote Bags (large)
12.00
42
FIDM
Tote Bags (small)
10.50
53
Modernage
Flight Bags (Europe)
19.44
9
Tanner
Alarm Clocks
46.23
13
J.Gardner
Binders, leather - brown
31.10
19
J.Gardner
Binders, leather - maroon
31.10
17
J.Gardner
Key Rings
4.95
33
J.Gardner
Aluminum Cube
14.75
5
Parker
Glasses (Highball, 6/set)
44.50/set
454
Parker
Glasses (Old Fashioned, 6/set)
44.50/set
444
Fostoria
Glasses (8/set, RR/NR)
87.50/set
8
Fostoria
Fruit Bowl (1 RR/NR; 3 RR; 1 NR)
5
Fostoria
Flared Bowl (20 RR/NR; 2 RR)
45.00
22
Fostoria
Torte Plate (RR/NR)
45.00
21
Lenox
Porcelain Bowl (NR)
90.00
22
O.C. Tanner
Pewter Jefferson Cup (RR)
24.36
18
O.C. Tanner
Pewter Jefferson Cup (NR)
22.25
19
O.C. Tanner
Pewter Bud Vase (NR)
28.07
24
Simons
Thimble
36.00
76
Boehm
Eagle
200.00
4
Boehm
Rose
31.25
19
Eagle (Bronze, Hostages)
--
21
Capital Books
Washington-The Capital (regular)
--
1,052
Capital Books
Washington-The Capital (leather)
--
49
Inaugural Book
--
87
THE WHITE HOUSE
WASHINGTON
November 2, 1982
MEMORANDUM TO THERESA ELMORE
FROM:
WILLIAM F. SITTMANN us
SUBJECT:
Presidential Gifts for Survey Trip to South
and Central America on November 5th
Michael Deaver will be making the survey trip to South and
Central America on November 5th and would like to take
the following items with him:
5
Paperweights
4
Jefferson Cups
4
Good Pen Sets
14
Beltbuckles
4
Sets of Golf Balls
6
Knives
4
Cufflinks
6
Jellybean Jars (Filled and Wrapped)
15
Ballpoint Pens
If possible, we would like to have the package ready by
Thursday evening, November 4th, with my name labeled on
the outside.
Thanks for your help.
THE WHITE HOUSE
WASHINGTON
TD
November 9, 1982
was
Dear Betty:
Please allow this letter to serve as an official authorization for
the White House to purchase the following item from Modernage:
ITEM:
Corduro three (3) suiter garment valet
COLOR:
Blue with white trim and handle
VERBAGE:
Presidential Seal in white as well as: "The
Visit of President Ronald Reagan Latin America
1982"
LOCATION:
Center top of bag
QUANTITY:
Six-hundred (600)
PRICE:
$32.87 (additional charges will be incurred
for shipping)
DELIVERY DATE: November 26, 1982
Thank you again for all your efforts.
Sincerely,
Theresa A. Elmore
Executive Assistant to the
Director
Ms. Betty Sprague
President
Modernage
10710 Timber Ridge Road
Fairfax Station, Virginia 22039
SITTMANN - FYI
THE WHITE HOUSE
WASHINGTON
November 17, 1982
MEMORANDUM FOR:
ASSISTANTS TO THE PRESIDENT
FROM:
JOHN F. W. ROGERS
DEPUTY ASSISTANT TO THE PRESIDENT
FOR MANAGEMENT
SUBJECT:
PRESIDENTIAL MEMENTOES
Please be advised that all requests for Presidential Gifts
will now be processed through Theresa Elmore, White House
Administrative Officer, rather than the gift unit.
All requests should be placed by filling out a Presidential
Gift Request Form (please see attachment) and forwarding it
to the Ground Floor of the West Wing. Additional forms are
also available in Room 1, Ext. 2500.
If you have any questions regarding this new procedure, please
do not hesitate to contact my office.
Thank you.
Attachment
East Hing tour
on Tuesday 11/23
at 30am
QUEEN CITY CLUB
792-794
November 4, 1982
Vant to may
Margaret Glasscock
Power my
Office of the Chief of Staff
The White House
1600 Pennsylvania Avenue
Washington, D.C. 20500
haeter $ 1/24
Dear Margaret,
Several months have passed since we've last been in touch with each other,
however, I did wish to drop you a short note for several reasons which I am be-
low outlining:
1) On November 22, 1982, I shall be coming to Washington for the purpose of
attending the premier performance of the Spanish Riding School, that evening, and
a reception in honour of General Kurt Albrecht, the Director of the School, at the
Capitol Centre, and plan to be in Washington until the late afternoon of November
23, 1982, before returning to Lexington. In conjunction with the appearance of the
Spanish Riding School, the United States Lipizzan Registry, of which my family and
I belong, shall be holding their annual meeting at the Maryland Inn, in nearby
College Park. Accordingly, Margaret, because of the very special kindness which
you showed for me lastyear, and with the assistance of my good friend, Cathy Naug-
le, President, of the United States Lipizzan Registry, which is located in Burbank,
California, we have arranged for a special V.I.P. invitation for you to be our
guest for that evening. Under separate cover, you shall be receiving the invitat-
ion which is being sent to you from the U.S.L.R.. This is just a small token of
my appreciation for all of your thoughtfulness, and I sincerely would hope that
you shall be able to attend as our guest.
2) I have arranged for an invitation to be sent to my friend, Jim Baker,
and would sincerely hope that it might be possible for him to attend this ev-
ent as our guest. Jim's invitation is being sent from California, as well.
3) Through your and Jim's generousity last year, I received a pair of
the cufflinks and tie-bar from the President, and such kindness has been very
genuinely appreciated, and certainly, not forgotten. As a longtime Reagan fan,
and as a former Baker for Attorney General supporter, and Lipizzan owner, and
to
having seen newspaper photographs of President Reagan riding these beautiful
white horses with the President of Mexico, to mention only one, Margaret, I
have arranged for my very dear friend, Kit Glenn, President, of The R.E. Fenn-
ell Company, of Lexington, to custom make a black stallion halter, with a very
special engraved brass nameplate for presentation to President Reagan, because
of his genuine love for horses. In my opinion, Mrs. Glenn's firm, which is world
famous, is one of the finest makers of equine equipment; a similiar halter is
being prepared for presentation to the Director of the Spanish Riding School,
for his exclusive use in Vienna, at the reception, which I hope that you shall
331 EAST FOURTH STREET, CINCINNATI, OHIO 45202
Page 2 - Letter to Margaret Glasscock
November 4, 1982
3) continued - be able to attend.
4) Additionally, Margaret, I shall be bringing a couple of small tokens of
appreciation along to present to both you and Jim, and if possible, would like
to present them to you, at your offices, within The White House. Might it be
possible for us to arrange such an appointment to present all three of these
tokens to you, and take a VIP tour of The White House, like the one that I went
on several years ago as the guest of our good friend, Congressman Larry Hopkins?
If so, our group would consist of only three folks inclusive of myself, my mother,
Betsy Stewart, and Cathy Naugle, President of the United States Lipizzan Registry.
Naturally, I would be very thankful, to you, for anything that you might be able
to arrange.
Lastly, I shall under separate cover send a short note to Jim advising him
of the above, and a small note to the President advising him that I shall be bring-
ing a halter for his exclusive use on his Lipizzan.
Should you have any questions on the above, please do not hesitate to call
me at: 606-266-7111, or write to my below listed Lexington address.
I shall look forward to seeing you soon.
With kindest personal regards and wishes, I remain
a
REPLY TO: 1691 Mooreland Drive
Lexington, KY 40502
THE WHITE HOUSE
WASHINGTON
March 23, 1983
MEMORANDUM FOR:
BILL SITTMANN
GREY TERRY
BILL DRENNAN (WOODY SUTTON)
GARY YAGER (JOE WHITTAKER)
FROM:
THERESA ELMORE
H
SUBJECT:
PRESIDENTIAL MEMENTOS
Please allow this memorandum to serve as verification of the
March 17th meeting regarding distribution of Presidential
mementos:
The purpose of the meeting was to:
- reestablish guidelines which had been installed in the
initial October 1, 1982 meeting.
- allow the expression of any dissatisfaction with present
distribution system.
- suggest substitute items.
- receive ideas for the development of new gift items which
might be appropriate for trippacks.
The consensus of the meeting was one of general satisfaction.
The present system will, therefore, remain intact with the
noted changes:
- Charms, charm bracelets, and key chains will periodically
be substituted to offer variety.
- The Administrative Office will pursue the idea of a small
lucite or marble paperweight for inclusion in the trippack.
Please do not hesitate to let us know if you have any additional
questions or comments.
Thank you for your cooperation.