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Quebec City, Canada
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118570538
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual
collections.
Collection: Deaver, Michael
Folder Title: Quebec City, Canada
Box: 54
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories
visit: https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives
Catalogue: https://catalog.archives.gov/
conada
THE WHITE HOUSE
DRAFT
WASHINGTON
PROPOSED SUMMARY SCHEDULE FOR THE PRESIDENT'S TRIP TO QUEBEC CITY
SUNDAY, MARCH 17, 1985
NOTE: Mrs. Reagan has not been involved
in this schedule.
2:00 p.m.
MARINE ONE departs The White House en route Andrews
Air Force Base.
Flight Time: 10 mins.
2:10 p.m.
MARINE ONE arrive Andrews Air Force Base.
THE PRESIDENT deplanes and proceeds to Air Force One
for boarding.
2:15 p.m.
AIR FORCE ONE departs Andrews AFB en route Quebec
City Municipal Airport.
Flight Time: 1 hr. 30 mins.
Time Change: None
3:45 p.m.
AIR FORCE ONE arrives Quebec City Municipal Airport,
Government du Quebec hangar.
THE PRESIDENT deplanes and proceeds to dais.
National Anthems.
3:50 p.m. Prime Minister Brian Mulroney makes
remarks.
3:55 p.m.
THE PRESIDENT makes remarks.
4:00 p.m.
THE PRESIDENT proceeds to motorcade for boarding.
4:05 p.m.
THE PRESIDENT departs Quebec City Municipal Airport
en route Chateau Frontenac Hotel.
Drive Time: 25 mins.
4:30 p.m.
THE PRESIDENT arrives Chateau Frontenac Hotel and
proceeds to Suite.
4:45 p.m.
THE PRESIDENT departs Suite en route Le Petit
Frontenac Room.
12/19/84 7:30 p.m.
SUNDAY, MARCH 17, 1985
DRAFT
PAGE 2
4:50 p.m.
THE PRESIDENT arrives Le Petit Frontenac Room for
brief courtesy meeting with Prime Minister Mulroney.
5:05 p.m.
THE PRESIDENT concludes meeting and proceeds to
Suite.
5:10 p.m.
THE PRESIDENT arrives Suite.
WASHINGTON WORK. (1 hr. 15 mins.).
6:25 p.m.
THE PRESIDENT departs Suite en route Dining Room.
6:30 p.m.
THE PRESIDENT arrives Dining Room for small dinner
hosted by Prime Minister Mulroney.
7:45 p.m.
THE PRESIDENT concludes dinner and proceeds to
motorcade for boarding.
7:50 p.m.
THE PRESIDENT departs Chateau Frontenac Hotel en
route Grand Theater.
Drive Time: 5 mins.
7:55 p.m.
THE PRESIDENT arrives Grand Theater and proceeds
inside to foyer for Reception.
8:25 p.m.
THE PRESIDENT concludes Reception and proceeds to
Loges.
8:30 p.m.
THE PRESIDENT arrives Loges for Entertainment Gala.
10:00 p.m.
THE PRESIDENT proceeds to stage for informal visit
with performers.
10:05 p.m.
THE PRESIDENT departs stage en route motorcade for
boarding.
10:10 p.m.
THE PRESIDENT departs Grand Theater en route Chateau
Frontenac Hotel.
Drive Time: 5 mins.
10:15 p.m.
THE PRESIDENT arrives Chateau Frontenac Hotel and
proceeds to Suite.
REMAIN OVERNIGHT: (TBD) CHATEAU FRONTENAC HOTEL
12/19/84 7:30 p.m.
DRAFT
PAGE 3
MONDAY, MARCH 18, 1985
9:25 a.m.
THE PRESIDENT departs Suite en route meeting room
for Bilateral with Prime Minister Mulroney.
9:30 a.m. Bilateral commences.
9:55 a.m. Bilateral concludes.
10:00 a.m. Plenary session commences.
11:00 a.m. Plenary session concludes.
11:00 a.m.
THE PRESIDENT departs meeting room en route Suite.
WASHINGTON WORK. (25 mins.)
11:25 a.m.
THE PRESIDENT departs Suite en route
Room
11:30 a.m.
THE PRESIDENT arrives
Room for Reception
with Canadian and Provincial guests.
11:55 a.m.
THE PRESIDENT departs
Room en route Chateau
Frontenac Ballroom.
12:00 Noon
THE PRESIDENT arrives Chateau Frontenac Ballroom for
luncheon with Canadian and Provincial leaders and
guests.
Prime Minister Mulroney makes remarks.
THE PRESIDENT makes remarks.
1:15 p.m.
THE PRESIDENT concludes lunch and departs en route
motorcade for boarding.
1:20 p.m.
THE PRESIDENT departs Chateau Frontenac en route The
Citadel.
NOTE: Option: Motor tour/walking tour
of old section of Quebec City.
Drive Time: 15 mins. (if tour)
1:35 p.m.
THE PRESIDENT arrives The Citadel and proceeds to
outdoor balcony for photo opportunity.
THE PRESIDENT proceeds to
Room for Signing
Ceremony.
1:45 p.m. Signing Ceremony concludes and Prime
Minister Mulroney makes Departure
Statement.
1:50 p.m.
THE PRESIDENT makes Departure Statement.
12/19/84 7:30 p.m.
DRAFT
MONDAY, MARCH 18, 1985
Page 4
1:55 p.m.
THE PRESIDENT departs
Room en route holding
room.
2:15 p.m.
THE PRESIDENT departs holding room en route
motorcade for boarding.
2:20 p.m.
THE PRESIDENT departs The Citadel en route Quebec
City Municipal Airport.
Drive Time: 25 mins.
2:45 p.m.
THE PRESIDENT arrives Quebec Municipal Airport,
Government du Quebec Hangar.
Brief Departure Cermony.
2:55 p.m.
THE PRESIDENT proceeds to Air Force One for boarding.
3:00 p.m.
AIR FORCE ONE departs Quebec City, Canada en route
Washington, D. C.
Flight Time: 1 hr. 40 mins.
Time Change: None
4:40 p.m.
AIR FORCE ONE arrives Andrews Air Force Base.
THE PRESIDENT deplanes and proceeds to Marine One
for boarding.
4:45 p.m.
MARINE ONE departs Andrews Air Force One en route
The White House.
Flight Time: 10 mins.
4:55 p.m.
MARINE ONE arrives The White House.
12/19/84 7:30 p.m.
THE WHITE HOUSE
Bill
WASHINGTON
Misco
December 20, 1984
sue
MEMORANDUM FOR MICHAEL K. DEAVER
FROM:
WILLIM HENKEL
PM
SUBJECT:
PROPOSED CANADA SCHEDULE
Attached is a proposed Summary Schedule for the
President's trip to Canada.
Please note that I have not included Mrs. Reagan in the
schedule. Mrs. Reagan's participation is to be decided.
For the purpose of this schedule, I have shown the
President staying at the Chateau Frontenac Hotel. I am
awaiting your guidance with regard to the President (Mrs.
Reagan) staying at The Citadel.
DRAFT
THE WHITE HOUSE
WASHINGTON
PROPOSED SUMMARY SCHEDULE FOR THE PRESIDENT'S TRIP TO QUEBEC CITY
SUNDAY, MARCH 17, 1985
NOTE: Mrs. Reagan has not been involved
in this schedule.
2:00 p.m.
MARINE ONE departs The White House en route Andrews
Air Force Base.
Flight Time: 10 mins.
2:10 p.m.
MARINE ONE arrive Andrews Air Force Base.
THE PRESIDENT deplanes and proceeds to Air Force One
for boarding.
2:15 p.m.
AIR FORCE ONE departs Andrews AFB en route Quebec
City Municipal Airport.
Flight Time: 1 hr. 30 mins.
Time Change: None
3:45 p.m.
AIR FORCE ONE arrives Quebec City Municipal Airport,
Government du Quebec hangar.
THE PRESIDENT deplanes and proceeds to dais.
National Anthems.
3:50 p.m. Prime Minister Brian Mulroney makes
remarks.
3:55 p.m.
THE PRESIDENT makes remarks.
4:00 p.m.
THE PRESIDENT proceeds to motorcade for boarding.
4:05 p.m.
THE PRESIDENT departs Quebec City Municipal Airport
en route Chateau Frontenac Hotel.
Drive Time: 25 mins.
4:30 p.m.
THE PRESIDENT arrives Chateau Frontenac Hotel and
proceeds to Suite.
4:45 p.m.
THE PRESIDENT departs Suite en route Le Petit
Frontenac Room.
12/19/84 7:30 p.m.
SUNDAY, MARCH 17, 1985
DRAFT
PAGE 2
4:50 p.m.
THE PRESIDENT arrives Le Petit Frontenac Room for
brief courtesy meeting with Prime Minister Mulroney.
5:05 p.m.
THE PRESIDENT concludes meeting and proceeds to
Suite.
5:10 p.m.
THE PRESIDENT arrives Suite.
WASHINGTON WORK. (1 hr. 15 mins.).
6:25 p.m.
THE PRESIDENT departs Suite en route Dining Room.
6:30 p.m.
THE PRESIDENT arrives Dining Room for small dinner
hosted by Prime Minister Mulroney.
7:45 p.m.
THE PRESIDENT concludes dinner and proceeds to
motorcade for boarding.
7:50 p.m.
THE PRESIDENT departs Chateau Frontenac Hotel en
route Grand Theater.
Drive Time: 5 mins.
7:55 p.m.
THE PRESIDENT arrives Grand Theater and proceeds
inside to foyer for Reception.
8:25 p.m.
THE PRESIDENT concludes Reception and proceeds to
Loges.
8:30 p.m.
THE PRESIDENT arrives Loges for Entertainment Gala.
10:00 p.m.
THE PRESIDENT proceeds to stage for informal visit
with performers.
10:05 p.m.
THE PRESIDENT departs stage en route motorcade for
boarding.
10:10 p.m.
THE PRESIDENT departs Grand Theater en route Chateau
Frontenac Hotel.
Drive Time: 5 mins.
10:15 p.m.
THE PRESIDENT arrives Chateau Frontenac Hotel and
proceeds to Suite.
REMAIN OVERNIGHT: (TBD) CHATEAU FRONTENAC HOTEL
12/19/84 7:30 p.m.
DRAFT
MONDAY, MARCH 18, 1985
PAGE 3
9:25 a.m.
THE PRESIDENT departs Suite en route meeting room
for Bilateral with Prime Minister Mulroney.
9:30 a.m. Bilateral commences.
9:55 a.m. Bilateral concludes.
10:00 a.m. Plenary session commences.
11:00 a.m. Plenary session concludes.
11:00 a.m.
THE PRESIDENT departs meeting room en route Suite.
WASHINGTON WORK. (25 mins.)
11:25 a.m.
THE PRESIDENT departs Suite en route
Room
11:30 a.m.
THE PRESIDENT arrives
Room for Reception
with Canadian and Provincial guests.
11:55 a.m.
THE PRESIDENT departs
Room en route Chateau
Frontenac Ballroom.
12:00 Noon
THE PRESIDENT arrives Chateau Frontenac Ballroom for
luncheon with Canadian and Provincial leaders and
guests.
Prime Minister Mulroney makes remarks.
THE PRESIDENT makes remarks.
1:15 p.m.
THE PRESIDENT concludes lunch and departs en route
motorcade for boarding.
1:20 p.m.
THE PRESIDENT departs Chateau Frontenac en route The
Citadel.
NOTE: Option: Motor tour/walking tour
of old section of Quebec City.
Drive Time: 15 mins. (if tour)
1:35 p.m.
THE PRESIDENT arrives The Citadel and proceeds to
outdoor balcony for photo opportunity.
THE PRESIDENT proceeds to
Room for Signing
Ceremony.
1:45 p.m. Signing Ceremony concludes and Prime
Minister Mulroney makes Departure
Statement.
1:50 p.m.
THE PRESIDENT makes Departure Statement.
12/19/84 7:30 p.m.
DRAFT
MONDAY, MARCH 18, 1985
Page 4
1:55 p.m.
THE PRESIDENT departs
Room en route holding
room.
2:15 p.m.
THE PRESIDENT departs holding room en route
motorcade for boarding.
2:20 p.m.
THE PRESIDENT departs The Citadel en route Quebec
City Municipal Airport.
Drive Time: 25 mins.
2:45 p.m.
THE PRESIDENT arrives Quebec Municipal Airport,
Government du Quebec Hangar.
Brief Departure Cermony.
2:55 p.m.
THE PRESIDENT proceeds to Air Force One for boarding.
3:00 p.m.
AIR FORCE ONE departs Quebec City, Canada en route
Washington, D. C.
Flight Time: 1 hr. 40 mins.
Time Change: None
4:40 p.m.
AIR FORCE ONE arrives Andrews Air Force Base.
THE PRESIDENT deplanes and proceeds to Marine One
for boarding.
4:45 p.m.
MARINE ONE departs Andrews Air Force One en route
The White House.
Flight Time: 10 mins.
4:55 p.m.
MARINE ONE arrives The White House.
12/19/84 7:30 p.m.
THE WHITE HOUSE
WASHINGTON
December 14, 1984
MEMORANDUM FOR SITE SURVEY PARTICIPANTS
FROM:
WILLIAM HENKEL
SUBJECT:
SURVEY TO QUEBEC CITY, CANADA
MONDAY, DECEMBER 17, 1984
8:15 a.m. Vehicles depart West Basement en route Andrews AFB.
9:00 a.m. C-9 departs Andrews Air Force Base en route Quebec
EST City, Canada.
Flight Time: 1 hr. 40 mins.
Time Change: None
Food Service: Breakfast
10:40 a.m.
C-9 arrives Quebec Airport, Shell Aero Center
EST
(418/872-3717).
Met by:
U. S.
Amb. Paul H. Robinson, Jr.
John H. Rouse, Deputy Chief of Mission,
U. S. Embassy
Dempsey Mizell, Counselor for
Administrative Matters, U. S. Embassy
Ken Bache, U. S. Embassy Press Officer
Betsy Anderson, Consul
Canadian
Fred Doucet, Senior Advisor to the Foreign
Minister
Robert H. Simmonds, Commissioner, Royal
Canadian Mounted Police
Roy Moffatt, Deputy Commissioner, RCMP
J. R. Lemieux, Assistant Chief of Protocol
Ministry of External Affairs
Peter Ohrt, Director of Scheduling for the
Prime Minister
Lee Richardson, Deputy Chief of Staff to
the Prime Minister
Michel Gratton, Prime Minister's Press
Office Representative
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 2
SITE SURVEY: Quebec Airport
11:00 a.m. Conclude and depart en route Chateau Frontenac.
Drive Time: 25 mins.
MOTORCADE ASSIGNMENTS
Amb. Car
M. Deaver
Amb. Robinson
Amb. Gotlieb
Dr. Doucet
Car #2
W. Henkel
W. Sittmann
R. Simmonds
Car #3
J. Rouse
J. Medas
Minibus
All others
11:30 a.m. Arrive Chateau Frontenac Hotel for working luncheon.
Participants
Same
1:00 p.m. Conclude luncheon and proceed on site surveys.
SITE SURVEY: Chateau Frontenac Hotel
SITE SURYEY: Hilton Congress Center
SITE SURVEY: Citadel
SITE SURVEY: Grand Theater
3:00 p.m. Wrap-up meeting at the Chateau Frontenac Hotel.
4:00 p.m. Conclude wrap-up meeting and depart en route Quebec
Airport.
Drive Time: 25 mins.
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 3
MOTORCADE ASSIGNMENTS
Same as on arrival.
4:30 p.m.
C-9 departs Quebec City, Canada en route Andrews Air
EST
Force Base.
Flight Time: 1 hr. 40 mins.
Time Change: None
Food Service: Snacks
6:20 p.m.
C-9 arrives Andrews Air Force Base.
EST
7:00 p.m.
Vehicles arrive West Basement, The White House.
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 4
C-9 MANIFEST
ANDREWS AFB/QUEBEC CITY/ANDREWS AFB
MONDAY, DECEMBER 17, 1984
United States
1. Michael K. Deaver, Deputy Chief of Staff and Assistant to the
President
2. William Henkel, Deputy Assistant to the President and Director
of Presidential Advance
3. William F. Sittmann, Special Assistant to the President and
Special Assistant to the Deputy Chief of Staff
4. Stephen T. Hart, Deputy Director for Press Advance
5. Joseph Petro, Assistant Special Agent in Charge, United States
Secret Service
6. Major Tom Carter, Military Aide to the President
7. Tyrus Cobb, Deputy Director, European and Soviet Affairs,
National Security Council
8. James Medas, Deputy Assistant Secretary of State, Bureau of
Canadian Affairs
Canadian
1. Ambassador Allan Gotlieb
12/14/84 3:00 p.m.
THE WHITE HOUSE
WASHINGTON
Fee
December 14, 1984
MEMORANDUM FOR SITE SURVEY PARTICIPANTS
FROM:
WILLIAM HENKEL
SUBJECT:
SURVEY TO QUEBEC CITY, CANADA
MONDAY, DECEMBER 17, 1984
8:15 a.m. Vehicles depart West Basement en route Andrews AFB.
9:00 a.m. C-9 departs Andrews Air Force Base en route Quebec
EST
City, Canada.
Flight Time: 1 hr. 40 mins.
Time Change: None
Food Service: Breakfast
10:40 a.m. C-9 arrives Quebec Airport, Shell Aero Center
EST
(418/872-3717).
Met by:
U. S.
Amb. Paul H. Robinson, Jr.
John H. Rouse, Deputy Chief of Mission,
U. S. Embassy
Dempsey Mizell, Counselor for
Administrative Matters, U. S. Embassy
Ken Bache, U. S. Embassy Press Officer
Betsy Anderson, Consul
Canadian
Fred Doucet, Senior Advisor to the Foreign
Minister
Robert H. Simmonds, Commissioner, Royal
Canadian Mounted Police
Roy Moffatt, Deputy Commissioner, RCMP
J. R. Lemieux, Assistant Chief of Protocol
Ministry of External Affairs
Peter Ohrt, Director of Scheduling for the
Prime Minister
Lee Richardson, Deputy Chief of Staff to
the Prime Minister
Michel Gratton, Prime Minister's Press
Office Representative
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 2
SITE SURVEY: Quebec Airport
11:00 a.m. Conclude and depart en route Chateau Frontenac.
Drive Time: 25 mins.
MOTORCADE ASSIGNMENTS
Amb. Car
M. Deaver
Amb. Robinson
Amb. Gotlieb
Dr. Doucet
Car #2
W. Henkel
W. Sittmann
R. Simmonds
Car #3
J. Rouse
J. Medas
Minibus
All others
11:30 a.m. Arrive Chateau Frontenac Hotel for working luncheon.
Participants
Same
1:00 p.m. Conclude luncheon and proceed on site surveys.
SITE SURVEY: Chateau Frontenac Hotel
SITE SURYEY: Hilton Congress Center
SITE SURVEY: Citadel
SITE SURVEY: Grand Theater
3:00 p.m.
Wrap-up meeting at the Chateau Frontenac Hotel.
4:00 p.m.
Conclude wrap-up meeting and depart en route Quebec
Airport.
Drive Time: 25 mins.
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 3
MOTORCADE ASSIGNMENTS
Same as on arrival.
4:30 p.m.
C-9 departs Quebec City, Canada en route Andrews Air
EST
Force Base.
Flight Time: 1 hr. 40 mins.
Time Change: None
Food Service: Snacks
6:20 p.m.
C-9 arrives Andrews Air Force Base.
EST
7:00 p.m. Vehicles arrive West Basement, The White House.
12/14/84 3:00 p.m.
Site Survey Itinerary
Page 4
C-9 MANIFEST
ANDREWS AFB/QUEBEC CITY/ANDREWS AFB
MONDAY, DECEMBER 17, 1984
United States
1. Michael K. Deaver, Deputy Chief of Staff and Assistant to the
President
2. William Henkel, Deputy Assistant to the President and Director
of Presidential Advance
3. William F. Sittmann, Special Assistant to the President and
Special Assistant to the Deputy Chief of Staff
4. Stephen T. Hart, Deputy Director for Press Advance
5. Joseph Petro, Assistant Special Agent in Charge, United States
Secret Service
6. Major Tom Carter, Military Aide to the President
7. Tyrus Cobb, Deputy Director, European and Soviet Affairs,
National Security Council
8. James Medas, Deputy Assistant Secretary of State, Bureau of
Canadian Affairs
Canadian
1. Ambassador Allan Gotlieb
12/14/84 3:00 p.m.
PRESIDENT OF THE UNITED STATES
PRESIDENT VISIT TO QUEBEC CITY
Site Survey
Agenda
Quebec City
Canada
December 16, 1984
1040
Arrival of flight from Andrews Air Force base
Met by Mr. Fred Doucet
Senior advisor to PM of Canada
1045- 1115 Tour of Airport facilities with D.O.T. officials
1115
Departure for Chateau Frontenac
Car 1 Limo - M. Deaver, Ambassador Robinson
Motorcade Assignments
Amb. Car
M. Deaver
Rented Limo
Amb. Robinson
Am. Gotlieb
Dr. Doucet
Car 2
W. Henkel
W. Sittman
R. Simmons
Car 3
J. Rouse
Office Car
J. Medas
M. Cobb
Scenic Route
1200
Arrival Chateau Frontenac for working lunch (Salon Rose) .
M. Deaver and Dr. Doucet proceed to Suite 1201 - 02 for
private meeting to rejoin main party at 1215 for lunch
with main party.
1215
Lunch commences
1315
Lunch concludes
1317
Site survey of Chateau Frontenac Hotel matrita
ROW
1400
Motorcade departs from Chateau Frontenac.
Destination Citadel
1410
Arrival Citadel survey site
1435
Depart for Grand Theatre gole-sate
1445
Arrival Grand Theatre and survey site
1515
Depart Grand Theatre
1525
Arrival Chateau Frontenac and proceed immediately to
Salon Rose for wrap up meeting.
1600
Motorcade departure for airport
1625
Arrive airport
1630
Wheels Up
DRAFT FOR CONSIDERATION
PRESIDENT OF THE UNITED STATES VISIT
TO QUEBEC CITY
MARCH 17th 18th 1985
17th
1515
Arr. St. Foy International Airport
1520 - 1530
Arr. Ceremony
1530 - 1600
Travel to Chateau Frontenac Hotel
1600 -1630
Private Mtg. - PM and President
1630 - 1645
Opening Statements
1645 - 1800
Unscheduled Time
1800 -1930
Private Dinner
1945 - 2000
Travel to Grand Theatre
2000 - 2130
Gala Event
2130
Return to Hotel
Put
18th
900 - 1200
Working session
see
1200 - 1300
Walkabout
Bunt
1330 - 1430
Lunch (reception)
NSC,
1500 - 1530
Signing ceremony and Closing statements
Anb
1530
Depart for Airport
1600
Arrival airport
1600 - 1615
Departure ceremony
1620
Wheels Up
1/1
2
Ihr
1
400- ARM- pm.
anth
welcome mush
Hall- must 15 outo