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1983 Economic Summit Task Force Notebook (5)
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118571358
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1983 Economic Summit Task Force Notebook (5)
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Records of the White House Office of the Deputy Chief of Staff (Reagan Administration)
Michael Deaver's Files on the 1983 Economic Summit
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1985-12-31
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1981-01-01
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Deaver, Michael
Folder Title: 1983 Economic Summit Task
Force Notebook (5)
Box: 63
To see more digitized collections
visit: https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
February 14, 1983
Memorandum For: All Division Heads
From:
Dave Bochnovich AB.
Subject:
Critical Path Deadlines
Following are the major work items for the week of February 14,
1983:
PRESS - Artwork arrangements to be initiated.
- Action plan for Public Affairs.
- Design contract to be negotiated for construction.
- Draft contract printing and supplies.
- Design criteria set for Press Construction and
food service needs.
ADVANCES - Interpretation equipment/personnel need
study to be completed.
- Budget data finalized.
OPERATIONS - Initial Accommodation Use Plan completed.
- Initial plan office requirements for Williamsburg.
- Working radio paging operations plan completed.
- Initial draft all transportation needs.
MILITARY - Select aircraft requirements for the Summit.
TECHNOLOGY SHOWCASE - Assessment of private industry
interest and willingness to
participate.
Items of work continuing to be worked on which are critical
to overall progress: -budgets
-staffing (press)
-communications plan
-construction needs plan
-accommodation arrangements.
Please channel all input to me or Kelly Sinclair: as results
occur. Thank you.
February 17, 1983
MEMORANDUM FOR:
ALL DIVISION HEADS
From:
Dave Bochnowich
Subject:
Critical Path Deadlines
Following are the major work items to be completed by
February 18, 1983:
°ADVANCE
-Interpretation equipment/personnel needs study
-Draft budget prepared
- -Identify foreign delegation liaison officers
*FINANCIAL -Develop budget estimates for all operating divisions
-Define requirements for William and Mary
-Develop schedule for tracking financial obligations
°MILITARY
-Identify room and office requirements
-Determine the number of subscribers requiring
switchboards
OPERATIONS-Assign hotels to delegations
-Prepare initial hotel accommodations use plans
-Prepare initial plan for office requirements
in Williamsburg
-Prepare initial working telephone operations plan
-Prepare initial draft transportation needs plan
°PRESS
-Plans and procedures for acquiring furnishings/
supply needs
-Budget
-Develop plan for paper flow purchasing, travel
-Initial accommodation assignments for participating
foreign delegations
-Initial accommodation assignments for support groups
-Plan food service for U.S. and foreign press
-Draft publications plan
-Draft action plan for public affairs
-Select assigned staffing requirements
-Develop summit scenario/site preparation
-Develop plan for media coverage of open/pool
press events
SECRET
SERVICE
-Estab}ish all credential requirements
-Accommodation and food requirements plan
TECHNOLOGY
SHOWCASE -Assess industry interest and willingness to participate
-Present viability information to summit administrator
ALL DIVISION HEADS MEMO
Page 2
February 17, 1983
Items of work continuing to be worked on which are critical
to overall progress:
-budgets
-staffing (press)
-communications plan
-construction needs plan
-accommodation arrangements
Please channel all input to me or Kelly Sinclair as results
occur. Thank you.
ADMINISTRATIVELY SENSITIVE - COPIES TO McMANUS AND MALLOY
NATIONS
1983 Summit of Industrialized Nations
ED
50 Pennsylvania Ave., N.W.
Office of The Administrator
ite 200
202/724-0611
ashington, D.C. 20547
Press Information
202/724-0911
March 11, 1983
MEMORANDUM FOR:
MICHAEL A. McMANUS, JR.
FROM:
DAVE BOCHNOWICH
AB.
SUBJECT:
CRITICAL PATH SUMMARY - - COMMENTS
Below are listed some major elements of work which are in
process, however, they should be given your consideration for
addressing at the upcoming staff meeting:
MASS TRANSIT
Procurement process has begun to contract with bus company to serve
is the mass transit contractor. Important that we get an experienced
organization. Suggest Commonwealth of Virginia mass transit expert
tie into our operation. Good as a contingency.
CLOSED CIRCUT TV SYSTEM
Time/Life Corporation system being developed to provide Time/Life
text with live press pool coverage. Coverage to residence, William
and Mary Hall, Williamsburg Inn and the Student Center a good
possibility. Probably need to involve Warner-Amex system in order
to get broader distribution. Needs to be focused upon as much
coordination as necessary.
CONTRACT - WILLIAM AND MARY
Conceptual contract agreed upon. - 2 to 3 workdays, letter of
agreement in place, details need to be worked out later. Gilbane
to start work anytime after March 15. Detail negotiations need to
be wrapped up. Need to tie in schedules of C&P Telephone and
Time/Life Corp. Going good.
WILLIAMSBURG
Expedite finishing of all arrangements for contracts to set in motion
hase II of Williamsburg efforts.
SHERPA MEETING
Logistics for upcoming Sherpa meeting and then Williamsburg visit.
Need to finalize details in preparation for these meetings re: food,
lodging, etc.
Page 2
ACCOMMODATIONS
From list of hotels surveyed, need effort to put holds on blocks
of space for support groups, staff, any other groups associated
with Summit.
INDUSTRY CONTRIBUTION EFFORT
Need to develop potential sources into a firm schedule for timely
follow-up. Suggest as major topic in Division Staff Meeting.
BUDGET
Important to finalize all operation budgets and initiate funding requests
Potential bind in USIA area unless funds are identified within next
2 weeks. Need firm milestone dates of what is to be accomplished and
when contingency plan necessary.
ORGANIZATION
Some operations still floundering; overlap of responsibilities appears
to be resolved by Operations (Eastland) assuming more total control.
Must be careful as some noses are out of joint. Could go either way,
i.e., positive or negative.
1983
OF
ADMINISTRATIVELY SENSITIVE - COPIES TO McMANUS AND MALLOY ONLY
1983 Summit of Industrialized Nation
1750 Pennsylvania Ave., N.W.
Office of The Administrate
Suite 200
202/724-0611
Washington, D.C. 20547
Press Information
202/724-0911
March 18, 1983
MEMORANDUM FOR:
MICHAEL A. McMANUS, JR.
FROM:
DAVE. BOCHNOWICH
DB
SUBJECT:
CRITICAL PATH SUMMARY COMMENTS
Below are listed some major elements of work which are in process.
They should, however, be given your consideration for addressing at
the upcoming staff meeting.
WILLIAMSBURG CONTRACT
Talks are in process. Negotiations are coming along satisfactorily.
Major issues: 1) Reluctance of Colonial Williamsburg Foundation to
budge on "lost revenue" issue. 2) Colonial Williamsburg Foundation's
conviction that some accommodation, food and beverage costs are not
negotiable. 3) Colonial Williamsburg Foundation's perception that
they would not be concerned about potential negative publicity.
Negotiations should be continued next week and some major turn-around
on their position appears possible - plan is to go time and materials
on all site preparations.
SITE CHANGES
Impacting inversely on budget are lack of specificity with regard to
finite site requirements. Example: Road to the Capitol - needs
Advance and yourself to make decision on this matter. Other changes
should be identified.
VEPCO
Surprise budget requirement of about $300,000 for power is being
discussed by Colonial Williamsburg (heresay from VEPCO). Need to set
up meeting with VEPCO, Press and Operations to define scope and begin
contract process - urgent we get this matter under control and focused
upon.
EMERGENCY ELECTRICAL REQUIREMENTS
Advance and yourself should make decision this week on the various
alternatives available and extent of "emergency" service which should
be provided. Decision will have big impact on cost and lead time
necessary for construction.
(cont.)
Page 2
TRANSPORTATION
Progress is more defined this week - selection committee group should
be formed and urged to meet to begin internal planning process with
Secret Service in on meeting in advisory capacity. Selection Committee
should be Summit, local, William and Mary, Colonial Williamsburg, expert
from Commonwealth of Virginia, etc. This effort needs to give more
attention to detail.
COMMUNICATIONS
Progress is satisfactory at this time. Slippage is tolerable - more
expediting by C&P and vendors is needed - should be pushed to get
back on track. Reminder is necessary to work within requirements of
USIA and State Department (as personal initiatives to negotiate lower
costs can actually cause delays and problems).
INTERNAL OPERATIONS
Eric's return has been very beneficial to smoother operations in
press -- overlaps are working themselves out - still "us and them"
syndrome, but not as bad as last week.
SECRET SERVICE AND MILITARY
More closer coordination necessary with operating divisions, i.e.,
Press and Operations - they should be urged to be more aggressive in
Military. initiating communications with various elements of Secret Service and
PRIVATE SECTOR INITIATIVES
Picture as presented is still "pie in the sky" - need to develop schedule
to put time perspectives into this effort - more definition about what
has to be done administratively to cut some deals is needed. Has
obvious implications.
CRITICAL PATH DIVISIONS
Tool is in place to track all operations -- picture presently shows
much slippage - division heads should be reminded of importance and
consequences - both budget and lead time.
CARS/BUSES/VANS
Need donated or GSA vehicles for ferrying around staff while in
Williamsburg - or to and from D.C.
ADVANCE
Just completed walk-through of Colonial Williamsburg with foreign
advance teams and will now gear up for meeting the changes suggested
by this week's SHERPA meeting. Focus on these changes immediately.
PUBLICATIONS
Preliminary drafting of press publications should
1983 SUMMIT OF INDUSTRIALIZED NATIONS
for
DATE: March 24, 1983
DUE DATE:
SUBJECT: Power Critical Path
FROM:
OFFICE OF THE ADMINISTRATOR
FYI
ACTION
TO:
Bastian
Bechnowich
X
Bull
Corle
X
Denning
Douglas
Drennen
Eastland
X
Henkel
Holman
LaCovey
Malloy
X
Morris
O'Neill
Rosenberger
Sinclair
Walls
Lewis
X
Remarks:
Comments:
Please return a copy of response and/or comments to Emily Ford
by due date.
POWER CRITICAL PATH
ACTION ITEMS
DUE DATE
ACTION PERSON
Correspondence from VEPCO
Thurs.3/24
H.D. Lewis
re: scope of power require-
ments to be furnished for
Summit
Power Needs and yes/no
Mon. 3/28
Bochnowich
decisions-Emergency
Generator
Bochnowich/Lewis meet
Tues. ,3/29
Bochnowich/Lewis
with VEPCO to review
their estimates
Meeting with Reps. from
Wed. 3/30
Bochnowich/Lewis
VEPCO/Gilbane, CWF Press
and Operations
VEPCO officials meet with
Thurs. ,3/31
Bochnowich/Eastland
Eastland, Bochnowich to
discuss contributors to
Summit effort
McManus to meet with
T.B.A.
McManus/Eastland
President of VEPCO con-
tinue/finalize from VEPCO
STAFFING MEMORANDUM
mr
Dear
1983 SUMMIT OF INDUSTRIALIZED NATIONS
DATE: March 29, 1983
DUE DATE:
SUBJECT:
FROM:
OFFICE OF THE ADMINISTRATOR
FYI
ACTION
TO:
Bastian
Bechnowich
X
Bull
X
Corle
X
Denning
Douglas
Drennen
Eastland
X
Henkel
Holman
X
LaCovey
Malloy
Morris
X
O'Neill
X
Rosenberger
X
Sinclair
Walls
Balfour
X
Lewis
X
F. Fielding
X
C. Whitman
X
Remarks: If you have any questions, please see Ken Bastian.
Comments:
Please return a copy of response and/or comments to XXXXX Ford
Ken Bastian
by due date.
Critical Path
ACTION ITEMS
DUE DATE
ACTION PERSON
Private Sector Categories
Close of Business
Fred Corle to
Monday, March 28
McManus
Set up meeting with McManus,
Close of Business
Fred Corle to
Corle and Robinson re: COMSAT
Monday, March 28
McManus
"Fact Sheet" from Press
Close of Business
E. Rosenberger
Logistics
Monday, March 28
to McManus
Summit Printing Plan, Critical
Close of Business
Larry Eastland
Path and Estimate
Tues., March 29
Private Sector Responsibili-
Close of Business
Corle /
ies Delegation
Wed., March 30
McManus
Meeting with Reps. from
Close of Business
Bochnowich/
VEPCO/Gilbane, CWF, Press
Wed., March 30
Lewis
and Operations
Food and Beverage Plan Critical
Close of Business
Fred Corle
Path and estimate
Wed., March 30
Telephone call to Xerox
Close of Business
Mike McManus
and IBM
Wed., March 30
Memo to State requesting pass-
Close of Business
Hugh O'Neill
port/visa requirements for
Wed., March 30
to Jean Bull
press and delegations
Copywrite for Williamsburg
Close of Business
McManus to
logo
Wed., March 30
Fred Fielding
Page 2
Critical Path
ACTION ITEMS
DUE DATE
ACTION PERSON
Part II of transportation
Close of Business
Eastland/
document re: transporting
Wed., March 31
Balfour to
of delegation support staff
McManus
Contingency questions pre-
Countdown Mtg.
H. O'Neill,
pared for Countdown Meetings
Thurs., March 31
C.Whitman,
T. Holman to
Dan Morris
VEPCO officials meet with
Close of Business
Bochnowich/
Eastland, Bochnowich, Lewis
Thurs., March 31
Eastland
to discuss contribution to
Summit effort
Weekly combined budget
Close of Business
Bochnowich
figures due
Friday, April 1
to McManus
Part II presentation of trans-
Div. Head Mtg.
Eastland/
portation plan
Monday, April 4
Balfour
Proposal/Plan for press
Div. Head Mtg.
E.Rosenberger
coverage for arrivals
Monday, April 4
/Mike McManus
SNOILLM
1983 Summit of Industrialized Nations
1.
Pennsylvania Ave., N.W.
Office of The Administrator
Suite 200
202/724-0611
Washington, D.C. 20547
Press Information
202/724-0911
April 4, 1983
TO:
Mike McManus
Pat Malloy
\
Dave Bochnowich
Fred Corle
Dan Denning
Eric Rosenberger
Pam White
FROM:
Ken Bastian
SUBJECT:
Food & Beverage Critical Path April 4 - April 15
ttached, as a result of the Monday afternoon food and beverage
meeting, is a list of deadlines that must be followed. On April 15,
the final deadline date appearing on this memo, we will be only
forty days away from lift off. Fire up!
ACTION ITEM
DUE DATE
ACTION PERSON
Decision yes/no
Close of Business
F.Corle/D.Bochnowich
re: Shamrock
Tues., April 5
P. White to McManus
Decision on meeting
Close of Business
F.Corle/D.Bochnowich
time for Executive
Tues., April 5
to McManus
V.P. with Summit staff
Marching orders to
Meeting 9:00am
P.Malloy, Rosenberger
A. Letendre for private
Tues., April 5
F.Corle with
sector contacts re:food
A.Letendre
& beverage associations
List of every item that
Close of Business
F.Corle to McManus
needs to be donated and
Tues., April 5
those who have given
a definite yes
Contract negotiated,
Close of Business
Bochnowich, Corle,
finalized with contin-
Friday, April 15
Denning to McManus
gencies with Shamrock
Final list of private
Close of Business
A.Letendre to
sector contributors
Friday, April 15
McManus
to food & beverage
program