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    "ocrText": "Ronald Reagan Presidential Library\nDigital Library Collections\nThis is a PDF of a folder from our textual collections.\nCollection: Roberts, John G.: Files\nFolder Title: JGR/Inaugural Guidelines\n(7 of 11)\nBox: 29\nTo see more digitized collections visit:\nhttps://reaganlibrary.gov/archives/digital-library\nTo see all Ronald Reagan Presidential Library inventories visit:\nhttps://reaganlibrary.gov/document-collection\nContact a reference archivist at: [email protected]\nCitation Guidelines: https://reaganlibrary.gov/citing\nNational Archives Catalogue: https://catalog.archives.gov/\nTHE WHITE HOUSE\nWASHINGTON\nJanuary 14, 1985\nMEMORANDUM FOR FRED F. FIELDING\nFROM:\nJOHN G. ROBERTS DOL\nSUBJECT:\nInaugural Guidelines\nAttached is what I hope will be a final version of the\ninaugural guidelines. As we discussed on Saturday, I have\ntightened up the portal-to-portal section (p. 4), and\ncleared up the confusing coordinators-escorts problem (p.\n5).\nI did not know what you wanted to do with the additional\nlanguage I drafted in response to Socolar's request at our\nJanuary 9 meeting. You will recall that language explained\nwhy the guidelines were necessary, stated that the guidelines\nwould result in significantly reduced military assistance\ncompared to that provided in 1981, and stressed the recipro-\ncity cost-savings rationale. I think this language can be\nincluded in the preamble to the guidelines, and have inserted\nit at pages 2-3. (I omitted the numerical comparisons\nbetween 1981 and 1985.) If you disagree it can be readily\ndeleted and issued as a separate document, or not issued at\nall.\nAttachment\n1985 PRESIDENTIAL INAUGURATION\nSUPPORT BY THE DEPARTMENT OF DEFENSE\nThis memorandum provides guidance regarding inaugural\nsupport activities by Department of Defense civilian and\nmilitary personnel. The inauguration of the President is a\nnon-partisan event that symbolizes the enduring values of\nour democratic system of government. It is planned by the\nPresidential Inaugural Committee (PIC) and the Joint Con-\ngressional Committee on Inaugural Ceremonies (JCCIC),\ncommittees with no political function and no mission other\nthan the planning and execution of the inaugural.\nThe inauguration of the President has a unique meaning\nto the Armed Forces since it represents a change or\ncontinuation of command for the Commander-in-Chief.\nAdditionally, it is an event rich in protocol and\nceremonies -- areas in which the military has significant\nexpertise. The Department, therefore, has traditionally\nprovided a wide range of support to the PIC and the JCCIC in\nconnection with the various inaugural activities. The Armed\nForces Inaugural Committee (AFIC) plans, coordinates, and\nprovides appropriate military support requested by the PIC\nand JCCIC. The AFIC is formed prior to the election to\n- 2 -\nbegin initial inaugural planning in an apolitical fashion\nand to develop a staff well versed in the full scope of\ninaugural requirements.\nWhile it is impossible to codify every aspect of the\nsupport that may appropriately be rendered by the Department,\ngiven the complexity surrounding the planning and operation\nof the activities comprising the inaugural, the following\nguidelines attempt to deal with the most prominent areas in\nwhich military support may be rendered. Questions concern-\ning military support that are not readily covered by these\nguidelines should be referred to PIC counsel, Headquarters,\nDepartment of the Army, and the Assistant Secretary of\nDefense (Public Affairs) for resolution.\nThese guidelines are necessary because of the failure\nof the Congress to respond to a 1983 opinion of the\nComptroller General concerning military assistance for\ninaugural activities. That opinion concluded with a\nrecommendation that Congress review such assistance and\namend existing law either to conform with past practice\nknown to and acquiesced in by Congress or expressly to\nprohibit practices for which it was difficult to ascertain\nspecific statutory authority. Congress did neither,\ncreating uncertainty with respect to what assistance was\npermitted and what was not. These guidelines represent a\ngood faith effort to provide the necessary guidance.\n- 3 -\nIt is intended that the guidelines will result in\nsignificantly reduced military assistance compared with the\n1981 Inaugural (which antedated, of course, the 1983\nopinion). In addition, much of the assistance authorized\nunder the guidelines will result in an actual cost savings\nto the AFIC. AFIC will benefit from reciprocal arrangements\nthat permit, for example, military drivers to use PIC\nautomobiles and fuel to transport AFIC personnel on official\nAFIC business. Without the reciprocal arrangement, AFIC\nwould be required to use official vehicles and fuel paid for\nby appropriated funds. To cite another example of the\nreciprocity benefits, AFIC copy operators use PIC copying\nmachines and paper to reproduce official AFIC material.\nThe guidelines anticipate limited military assistance.\nFor example, when the military is authorized to coordinate\nthe movement of groups participating in the parade, it is\nnot intended that military transportation be used to move\nthe group. Further, although military personnel may\nfacilitate the orderly formation and progress of the parade,\nit is not intended that the military take charge of planning\nthe parade. The role for the military recognized in the\nguidelines is one of limited assistance and support fully\nconsistent with past practice and the special significance\nthe inaugural holds for the military as the swearing-in of\nthe Commander-in-Chief.\n- 4 -\nTRANSPORTATION\nPIC cars driven by military personnel may be used for\nofficial purposes only and only by PIC, JCCIC, and AFIC\nmembers, and \"Designated Inaugural Participants.\" The term\n\"official purposes\" means Inaugural Committee business. For\nexample, transportation provided to and from Inaugural balls\nwill be provided only to those qualified passengers who are\nworking at the balls.\nTransportation shall not be provided for purely\npersonal purposes. Transportation from residence to work\nshall be provided only with the approval of the PIC\nChairman. Approval shall be given only when inaugural\nresponsibilities could not be met in the absence of such\ntransportation.\n\"Designated Inaugural Participants\" are those\nindividuals who actually have a role in the official\nInaugural events and have been designated by the PIC\nChairman. Governors shall be considered Designated\nInaugural Participants.\nMILITARY AIDES\nMilitary Aides will be provided to assist members of\nthe First and Second Families and the Designated Inaugural\nParticipants to meet their Inaugural schedules and responsi-\nbilities.\n- 5 -\nMILITARY COORDINATORS\nMembers of the military may be assigned to coordinate\nthe arrival and movement within the metropolitan area of the\nvarious groups participating in the inaugural events.\nCEREMONIAL UNITS\nMembers of the military will be assigned to coordinate\nthe arrival, movement and departure of the President and/or\nthe Vice President at the various inaugural events. These\nmembers of the military will also provide assistance to\nensure the orderly conduct of events at which the President\nand/or Vice President are scheduled to appear. They\nwill not be used for routine administrative duties such as\nticket taking, parking cars, etc.\nMEDICAL SUPPORT\nMedical units with appropriate personnel and supplies\nmay be provided at official Inaugural events and at the\nInaugural balls. Additionally, an aid station will provide\nemergency minor treatment and supplies for job related\ninjuries and illnesses of the PIC staff.\nUSHERS\nMilitary personnel may be used as ushers only at the\nactual public swearing-in ceremony and at the Presidential\nReviewing Stand.\n- 6 -\nINAUGURAL PARADE\nMilitary units will monitor and coordinate the parade\nfor safety purposes, and will be used along the parade\nroute. Security issues are to be directed to the Secret\nService and Federal Bureau of Investigation. Military\nmarching units may be authorized to participate in the\nparade. Military drivers, vehicles and equipment may be\napproved for use in the parade.\nPUBLIC RELATIONS\nThe military may provide public relations support\nconsistent with the recording of its own role in the in-\naugural activities and with the recording of the ceremonies\nsurrounding the swearing-in of the Commander-in-Chief.\nEQUIPMENT\nMilitary equipment, including communications equipment,\nmay be used as needed by the AFIC in the discharge of its\nresponsibilities. Technical support and equipment, such as\n2-way radios, cellular phones and beepers, may be provided\nto the PIC thru GSA if requested.\nADMINISTRATIVE AND LIAISON\nMilitary personnel may serve as members of the PIC\nstaff to advise, assist, and inform on issues concerning\nmilitary support of the inauguration. AFIC personnel may\n- 7 -\nalso perform financial review functions with respect to the\nactivities of the PIC and AFIC. Military personnel may not\nbe used by the PIC to perform routine administrative duties\nof the PIC, but assignment of military personnel to office\nfunctions such as copying and computer systems and systems\nanalysis is authorized when such assignment provides a cost\nsavings or more efficient operation to AFIC itself.\nCRATIONS\nINRUSTRY\n1985\nJanuary 15, 1985\nTHE COMMITTEE\nFOR THE\n50TH AMERICAN\nPRESIDENTIAL\nINAUGURAL\nWashington. D.C.\n20599\n202/433-7100\nMEMORANDUM TO MICHAEL K. DEAVER, GENERAL CHAIRMAN\nRONALD H. WALKER, CHAIRMAN\nJOHN F. ROGERS, GENERAL MANAGER\nFROM:\nFRED F. FIELDING\n.\nGENERAL COUNSEL\nSUBJECT:\nGuidelines - 1985 Presidential Inauguration\nSupport by the Department of Defense\nAs you are aware, we have been meeting with the Department of\nDefense in order to work out guidelines governing the support\nthat the DOD can appropriately provide to the Committee.\nAttached is a copy of these guidelines, which have been\nimplemented previously and are now reduced to writing.\nWe have had several meetings with the GAO as we formulated these\nguidelines, and I believe they will acknowledge this to be a good\nfaith effort to accommodate the concerns they expressed about the\n1981 Inaugural, in the absence of any legislative action.\nAttachment\nFFF:mbg\nCC: Subj/Chron(2)\n1985 PRESIDENTIAL INAUGURATION\nSUPPORT BY THE DEPARTMENT OF DEFENSE\nThis memorandum provides guidance regarding inaugural\nsupport activities by Department of Defense civilian and\nmilitary personnel. The inauguration of the President is a\nnon-partisan event that symbolizes the enduring values of\nour democratic system of government. It is planned by the\nPresidential Inaugural Committee (PIC) and the Joint Con-\ngressional Committee on Inaugural Ceremonies (JCCIC),\ncommittees with no political function and no mission other\nthan the planning and execution of the inaugural.\nThe inauguration of the President has a unique meaning\nto the Armed Forces since it represents a change or\ncontinuation of command for the Commander-in-Chief.\nAdditionally, it is an event rich in protocol and\nceremonies --- areas in which the military has significant\nexpertise. The Department, therefore, has traditionally\nprovided a wide range of support to the PIC and the JCCIC in\nconnection with the various inaugural activities. The Armed\nForces Inaugural Committee (AFIC) plans, coordinates, and\nprovides appropriate military support requested by the PIC\nand JCCIC. The AFIC is formed prior to the election to\n- 2 -\nbegin initial inaugural planning in an apolitical fashion\nand to develop a staff well versed in the full scope of\ninaugural requirements.\nWhile it is impossible to codify every aspect of the\nsupport that may appropriately be rendered by the Department,\ngiven the complexity surrounding the planning and operation\nof the activities comprising the inaugural, the following\nguidelines attempt to deal with the most prominent areas in\nwhich military support may be rendered. Questions concern-\ning military support that are not readily covered by these\nguidelines should be referred to PIC counsel, and to\nHeadquarters, Department of the Army and the Assistant\nSecretary of Defense (Public Affairs) for resolution.\nThese guidelines are necessary because of the failure\nof the Congress to respond to a 1983 opinion of the\nComptroller General concerning military assistance for\ninaugural activities. That opinion concluded with a\nrecommendation that Congress review such assistance and\namend existing law either to conform with past practice\nknown to and acquiesced in by Congress or expressly to\nprohibit practices for which it was difficult to ascertain\nspecific statutory authority. Congress did neither,\ncreating uncertainty with respect to what assistance was\npermitted and what was not. a These guidelines represent a\ngood faith effort to provide the necessary guidance.\n- 3 -\nIt is intended that the guidelines will result in\nsignificantly reduced military assistance during the\nInaugural celebration, compared with the 1981 Inaugural\n(which antedated, of course, the 1983 opinion).\nThe guidelines anticipate limited military assistance.\nFor example, when the military is authorized to coordinate\nthe movement of groups participating in the parade, it is\nnot intended that military transportation be used to move\nthe group. Further, although military personnel may\nfacilitate the orderly formation and progress of the parade,\nit is not intended that the military take charge of planning\nthe parade. The role for the military recognized in the\nguidelines is one of limited assistance and support fully\nconsistent with past practice and the special significance\nthe inaugural holds for the military as the swearing-in of\nthe Commander-in-Chief.\nTRANSPORTATION\nPIC cars driven by military personnel may be used for\nofficial purposes only and only by PIC, JCCIC, and AFIC\nmembers, and \"Designated Inaugural Participants.\" The term\n\"official purposes\" means Inaugural Committee business. For\nexample, transportation provided to and from Inaugural balls\nwill be provided only to those qualified passengers who are\nworking at the balls.\n- 4 -\nTransportation on shall not be provided for purely\npersonal purposes. Transportation from residence to work\nshall be provided only with the approval of the PIC\nChairman. Approval shall be given only when inaugural\nresponsibilities could not be met in the absence of such\ntransportation.\n\"Designated Inaugural Participants\" are those\nindividuals who actually have a role in the official\nInaugural events and have been designated by the PIC\nChairman. Governors shall be considered Designated\nInaugural Participants.\nMILITARY AIDES\nMilitary Aides will be provided to assist members of\nthe First and Second Families and the Designated Inaugural\nParticipants to meet their Inaugural schedules and responsi-\nbilities.\nMILITARY COORDINATORS\nMembers of the military may be assigned to coordinate\nthe arrival and movement within the metropolitan area of the\nvarious groups participating in the inaugural events.\nCEREMONIAL UNITS\nMembers of the military will be assigned to coordinate\nthe arrival, movement and departure of the President and/or\n- 5 -\nthe Vice President at the various inaugural events. These\nmembers of the military will also provide assistance to\nensure the orderly conduct of events at which the President\nand/or Vice President are scheduled to appear. They will\nnot be used for routine administrative duties such as ticket\ntaking, parking cars, etc.\nMEDICAL SUPPORT\nMedical units with appropriate personnel and supplies\nmay be provided at official Inaugural events and at the\nInaugural balls. Additionally, an aid station will provide\nemergency minor treatment and supplies for job related\ninjuries and illnesses of the PIC staff.\nUSHERS\nMilitary personnel may be used as ushers only at the\nactual public swearing-in ceremony and at the Presidential\nReviewing Stand.\nINAUGURAL PARADE\nMilitary units will monitor and coordinate the parade\nfor safety purposes, and will be used along the parade\nroute. Security issues are to be directed to the Secret\nService and Federal Bureau of Investigation. Military\nmarching units may be authorized to participate in the\nparade. Military drivers, vehicles and equipment may be\napproved for use in the parade.\n- 6 -\nPUBLIC RELATIONS\nThe military may provide public relations support\nconsistent with the recording of its own role in the in-\naugural activities and with the recording of the ceremonies\nsurrounding the swearing-in of the Commander-in-Chief.\nEQUIPMENT\nMilitary equipment, including communications equipment,\nmay be used as needed by the AFIC in the discharge of its\nresponsibilities. Technical support and equipment, such as\n2-way radios, cellular phones and beepers, may be provided\nto the PIC thru GSA if requested.\nADMINISTRATIVE AND LIAISON\nMilitary personnel may serve as members of the PIC\nstaff to advise, assist, and inform on issues concerning\nmilitary support of the inauguration. AFIC personnel may\nalso perform financial review functions with respect to the\nactivities of the PIC and AFIC. Military personnel may not\nbe used by the PIC to perform routine administrative duties\nof the PIC, but assignment of military personnel to office\nfunctions such as copying and computer systems and systems\nanalysis is authorized when such assignment provides a cost\nsavings or more efficient operation to AFIC itself.\nFebruary 22, 1985\nMEMORANDUM\nTO:\nMr. Barker\nFROM:\nMr. LaForce\nRE:\nInaugural Committee -- Business Interruption Claim\nThis memorandum discusses the advisability/feasibility\nof filing a claim under' the Committee's business interruption\npolicy for losses incurred by the Committee as a result of the\ncancellation of the Inaugural Parade. The facts are that cancel-\nlation was caused, at least in part, by a definite ascertainment\nthat the cold was so severe that physical damage to musical\ninstruments, animals, etc., would inevitably result, thereby\ncompelling cancellation. This decision was made prior to any\nactual physical damage to the property, equipment and animals,\nbut the evidence is compelling that such damage would have been\ninescapable. The ultimate question is whether, under this set of\nfacts, recovery can be had under the business interruption\npolicy. 1/\nThe principal policy provision is Paragraph 6 (1) of\nthe policy which provides:\n1/\nIt is noteworthy that our insurance broker, Johnson &\nHiggins, has informally opined that there is no coverage.\nAttached is a memorandum of a conversation between Kemp Harshman\nand a representative of Johnson & Higgins which occurred imme-\ndiately preceding the decision to cancel. These items are noted\nto illustrate the probability that the Johnson & Higgins\ntestimony/evidence will not be particularly helpful.\n2/\nA copy of the policy is attached.\n-2-\nExcept as hereinafter excluded this policy\ncovers loss of anticipated gross revenues and\nextra expense incurred resulting from the\nnecessary cancellation, postponement or aban-\ndonment beyond the control of the Insured of\nany of the scheduled events of The 50th\nAmerican Presidential Inaugural and caused by\nloss, damage or destruction by any of the\nperils covered herein during the term of this\npolicy to real and personal property of the\nInsured or of others at locations scheduled in\nEndorsement No. 1 of this policy.\nAdditionally, the policy recites that insurance is being\nprovided \"against all risk of physical loss of or damage to\nproperty described herein, except as hereinafter excluded (Para-\ngraph 7) 4/\nA general principle of insurance law is that ambiguities\nare construed against the insurer, and doubts are resolved in\nfavor of coverage. A representative statement of the rule was\nexpressed in Burdett Oxygen Co. V. Employers Surplus Lines Ins.\nCo., 419 F.2d 247, 248-49 (6th Cir. 1969) :\n[W]hen the wording of an insurance contract is\ndoubtful or ambiguous, the contract is con-\nstrued in a manner most favorable to the in-\nsured\n[T]he purpose of the contract\nbeing to provide insurance coverage, an inter-\npretation of doubtful terms which construes\nthe language to provide such coverage tends to\n3/\nEndorsement No. 1 recites in pertinent part: \"It is further\nagreed that for the purpose of this policy the bleachers and\nmedia/speaker platforms along the parade route of The 50th\nAmerican Presidential Parade shall be considered an insured loca-\ntion herein.\"\n4/\nIt is significant to contrast the broad, all-inclusive\nlanguage of Paragraphs 6 (1) and 7 with the more restrictive\nlanguage employed in Paragraphs 6 (5) and 6(6) which limits losses\nto those sustained when \"as a direct result of a peril insured\nagainst\" access is prohibited by civil or military order on\ningress/egress with respect to the premises described in En-\ndorsement No. 1 is prevented.\n-3-\neffectuate the presumed good faith intent of\nthe contracting parties.\nThis general principle has been adopted and applied by\nthe District of Columbia courts. For example, in Continental\nCas. Co. V. Beelar, 405 F.2d 377 (D.C.Cir. 1968), the court\nstated, in pertinent part:\n[A] ]mbiguities in insurance contracts are re-\nsolved favorably to the insured\nand\nif there are a number of reasonable\nreadings of a policy provision, the insured is\nentitled to the one favoring coverage. [Id.\nat 378.]\nAccord, Smith V. Indemnity Ins. Co. of North America, 318 F.2d\n266, 269 (D.C.Cir.), cert. denied, 375 U.S. 904 (1963). 5/\nCourts have permitted recovery under business inter-\nruption policies in the absence of actual physical damage. For\nexample, in Datatab, Inc. V. St. Paul Fire & Marine Ins. Co., 347\nF. Supp. 36 (S.D.N.Y. 1972), a business interruption claim was\nfiled for losses resulting to a data processing business when a\nflood forced a shutdown of the air conditioning in the building\nin which the business was housed, in turn forcing a shutdown of\nthe data processing operation. There was no physical damage to\nthe insured's air conditioning unit or to its data processing\nequipment; physical access to the insured's premises was not\nimpeded; the water did not damage the insured's property or\npremises. The business interruption policy provided coverage\nwhen the premises where the property located was so damaged as to\n5/\nThe interpretive presumption favoring the insured may be\nlessened in the instant case given the fact that the Com-\nmittee was represented by an insurance broker.\n-4-\nprevent access to the property. Rejecting the insurer's argument\nthat absent physical damage or impeding of access, no coverage\nobtained, the court found that the policy provided coverage,\nrelying in part on the interpretive presumption favoring the\ninsured.\nIn National Children's Expositions Corp. V. Anchor Ins.\nCo., 279 F.2d 428 (2d Cir. 1960), the court, while denying cover-\nage under the facts of that case, nonetheless found that business\ninterruption coverage applied in the absence of physical damage\nin appropriate cases:\nIt is true there might be liability in the\nabsence of actual physical damage. For ex-\nample, if the snowstorm resulted in a power\nshut-off which prevented the holding of the\nexposition in all or part of the building,\nthere would be a loss within the terms of the\npolicy. [Id. at 430.]\nOn the negative side, there are three District of\nColumbia rulings against insureds claiming business interruption\ncoverage for losses incurred during the 1968 riots. These are\nMac's Pipe and Drum, Inc. V. Northern Ins. Co., 280 A.2d 308\n(D.C. App. 1971), Two Caesars Corp. V. Jefferson Ins. Co., 280\nA.2d 305 (D.C. App. 1971) and Bros., Inc. V. Liberty Mutual Fire\nIns. Co., 268 A.2d 611 (D.C. App. 1970). In each case, the court\nruled that loss of revenue resulting from the imposition of a\ncurfew because of the riots was not recoverable under business\ninterruption coverage absent physical damage to the insured's\nproperty or premises.\nOne distinguishing factor in each of these cases is that\nthe court construed the insurance coverage to include only\n-5-\n\"direct\" losses. Indeed, in the lead case (Bros., Inc. V.\nLiberty Mutual), the policy language recited that coverage ex-\ntended only to a \"direct loss,\" which was defined to mean a loss\nto described property. The court there construed the policy to\nrestrict coverage to \"direct loss by riot or civil commotion\" or\nto \"loss resulting from direct loss to the property from the\nperils insured against\". In the instant case, the insuring pro-\nvisions of the policy (Paragraphs 6(1) and 7) do not contain this\n\"direct loss\" limitation. As noted earlier, the insuring\nlanguage of those provisions is, on its face, all-inclusive.\nAnother distinguishing factor is that in the curfew\ncases the disturbances were centered a considerable distance from\nthe insured properties. 7/ Here, the factor causing cancellation\nof the event, the extreme cold, was immediately present and\nphysical injury and damage would have definitely resulted if the\nCommittee had insisted on staging the Parade.\nCONCLUSION\nWhile the District of Columbia precedents are not help-\nful, these authorities would appear to be distinguishable, at\nleast sufficiently so to warrant the filing of a claim. The\n6/\nThis line of authority was followed in Adelman Laundry &\nCleaners, Inc. V. Factory Ins. Ass'n, 59 Wis. 2d 145, 207\nN.W. 2d 646 (1973). The District of Columbia precedents were not\nfollowed by the Michigan intermediate appellate court, which\nruled in favor of the insured. See, e.g., Southlanes Bowl, Inc.\nV. Lumbermen's Mut. Ins. Co., 46 Mich. App. 758, 208 N.W. 2d 269\n(1973) ; Sloan V. Phoenix of Hartford Ins. Co., 46 Mich. App. 46,\n207 N.W. 2d 434 (1973). All of these cases involved business\ninterruption claims based on damages resulting from a curfew.\n7/ This fact was specifically noted in the Bros., Inc. case.\n-6-\nlanguage in the Committee's policy is broader, the threat of\ninjury and damage to insured property more immediate, both of\nwhich factors support an interpretation of the policy which would\nafford coverage.\nKa\nPJL\nThe Committee for the 50th American\nPresidential Inaugural\nand its affiliated, subsidiary, and associated companies\nand/or corporations as now exist or may hereafter be\nconstituted or acquired\nHEREINAFTER REFERRED TO AS THE \"INSURED\"\n1. TERM OF INSURANCE\nIn consideration of $8,000 premium, this policy attaches and covers for\na period of 140 days, from November 12, 1984 to April 1, 1985, beginning\nand ending at 12:01 A.M. standard time, at the location of the property\ninvolved.\n2. LIMITS OF LIABILITY\nThis Insurer shall not be liable for more than $9,500,000 per\noccurrence.\n3. DEDUCTIBLE\nAll losses, damages, or expenses arising out of any one occurrence shall\nbe adjusted as one loss and from the amount of such adjusted loss shall\nbe deducted the sum of $25,000.\n4. LOSS PAYABLE\nLoss, if any, shall be adjusted with and payable to The Committee for\nthe 50th American Presidential Inaugural or their order.\n5. TERRITORY\nThis policy covers within the 50 states comprising the United States of\nAmerica, the District of Columbia, Puerto Rico, the Virgin Islands and\nCanada.\n6. COVERAGE\n(1) Except as hereinafter excluded this policy covers loss of antici-\npated gross revenues and extra expense incurred resulting from the\nnecessary cancellation, postponement or abandonment beyond the\ncontrol of the Insured of any of the scheduled events of the 50th\nAmerican Presidential Inaugural and caused by loss, damage or\ndestruction by any of the perils covered herein during the term of\nthis policy to real and personal property of the Insured or of\nothers at locations scheduled in Endorsement No. 1 of this policy.\n- 1 -\n(2) If such loss occurs during the term of this policy, it shall be\nadjusted on the basis of ACTUAL LOSS SUSTAINED by the Insured\nconsisting of the gross revenue which is thereby prevented from\nbeing earned less all charges and expenses which do not necessarily\ncontinue and of extra expense incurred.\n\"Extra expense\" shall mean the excess of the total cost of the\nevent chargeable to the 50th American Presidential Inaugural over\nand above the total cost that would normally have been incurred had\nno loss or damage occurred.\n(3) This policy also covers such expenses as are necessarily incurred\nfor the purpose of reducing any loss under this policy, even though\nsuch expenses may exceed the amount by which the loss under this\npolicy is thereby reduced.\n(4) This policy, subject to all provisions and without increasing the\namount of said policy, also insures against loss resulting from\ndamage to or destruction by the perils insured against, of:\n(a) electrical, steam, gas, water, telephone, and other transmis-\nsion lines and related plants, substations and equipment\nsituated on or within one statute mile of the premises de-\nscribed in Endorsement No. 1;\n(b) property of a supplier of goods and/or services to the In-\nsured, or a receiver of goods and/or services from the\nInsured.\n(5) This policy is extended to cover the Actual Loss Sustained during\nthe period of time, when, as a direct result of a peril insured\nagainst, access to real and personal property is prohibited by\norder of civil or military authority.\n(6) This policy is extended to cover the Actual Loss Sustained during\nthe period of time, when as a direct result of a peril insured\nagainst ingress to or egress from and of the premises described in\nEndorsement No. 1 is thereby prevented.\n7. PERILS INSURED AGAINST\nThis policy insures against all risk of physical loss of or damage to\nproperty described herein, except as hereinafter excluded.\n8. PERILS EXCLUDED\nThis policy does not insure:\na. against electrical injury or disturbance to electrical appliances,\ndevices, or wiring caused by electrical currents artificially\n- 2 -\ngenerated unless loss or damage from a peril insured herein ensues\nand then this policy shall cover for such ensuing loss or damage;\nb. against mechanical breakdown unless loss or damage from a peril\ninsured herein ensues and then this policy shall cover for such\nensuing loss or damage;\nC. against explosion, rupture, or bursting of steam boilers, steam\npipes, steam turbines, or steam engines owned or operated by the\nInsured unless loss or damage from a peril insured herein ensues\nand then this policy shall cover for such ensuing loss or damage;\nd.\nagainst nuclear reaction, nuclear radiation, or radioactive contam-\nination, all whether controlled or uncontrolled, and whether such\nloss be direct or indirect, proximate, or remote; or be in whole or\nin part caused by, contributed to, or aggravated by the peril(s)\ninsured against in this policy; except:\n(1) if fire ensues, liability is specifically assumed for direct\nloss by such ensuing fire but not including any loss due to\nnuclear reaction, nuclear radiation, or radioactive\ncontamination;\n(2) this Insurer shall be liable for loss or damage caused by\nsudden and accidental radioactive contamination including\nresultant radiation damage for each occurrence from material\nused or stored or from processes conducted on insured premises\nprovided at the time of loss there is neither a nuclear\nreactor capable of sustaining nuclear fission in a self-sup-\nporting chain reaction nor any new or used nuclear fuel on the\ninsured premises;\ne.\n(1) against hostile or warlike action in time of peace or war,\nincluding action in hindering, combating, or defending against\nan actual, impending, or expected attack:\n(a) by any government or sovereign power (de jure or de\nfacto) or by any authority maintaining or using military,\nnaval, or air forces;\n(b) or by military, naval, or air forces;\n(c) or by an agent of any such government, power, authority,\nor forces;\n(2) against any weapon employing atomic fission;\n(3) against rebellion, revolution, civil war, usurped power, or\naction taken by governmental authority in hindering, combat-\ning, or defending against such occurrence;\n- 3 -\n(4) seizure or destruction by order of public authority, except\ndestruction by order of public authority to prevent the spread\nof fire or explosion;\n(5) risks of contraband or illegal trade.\nNotwithstanding the above provisions, (1), (2), (3), (4), and\n(5), this insurance shall cover loss or damage directly caused by\nacts committed by an agent of any government, party, or faction\nengaged in war, hostilities, or warlike operations, provided such\nagent is acting secretly and not in connection with any operation\nof armed forces (whether military, naval, or air forces) in the\ncountry where the property be construed to include any loss,\ndamage, or expense caused by or resulting from any of the risks or\nperils excluded above, excepting only the acts of certain agents\nexpressly covered herein, but in no event shall this insurance\ninclude any loss, damage, or expense caused by or resulting from\nany weapon of war employing atomic fission or radioactive force\nwhether in time of peace or war.\n9. EARTHQUAKE AND FLOOD\na. Each loss by earthquake, volcanic action, or flood shall constitute\na single loss hereunder.\n(1) If more than one earthquake shock or volcanic action occurs\nwithin any period of 72 hours during the term of this policy,\nthe beginning of which 72-hour period may be determined by the\nInsured; or\n(2) If any flood occurs within a period of the continued rising or\noverflow of any river or stream (s) and the subsidence of\nsame within the banks of such river or stream(s); or\n(3) If any flood results from any tidal wave or series of tidal\nwaves caused by any one disturbance;\nsuch earthquake shocks, volcanic action, or flood shall be deemed\nto be a single occurrence within the meaning of this policy.\nb. Should any time period referred to in \"a\" above extend beyond the\nexpiration date of this policy and commence prior to expiration,\nthis Insurer shall pay all such earthquake, volcanic action, or\nflood losses occurring during such period as if such period fell\nentirely within the term of this policy.\nC. This Insurer shall not be liable, however, for any loss caused by\nany earthquake shock, volcanic action, or flood occurring before\nthe effective date and time or commencing after the expiration date\nand time of this policy.\n- 4 -\n10. CONTRIBUTING INSURANCE\nContributing insurance is insurance written upon the same plan, terms,\nconditions, and provisions as those contained in this policy. This\ninsurance shall contribute in accordance with the conditions of this\npolicy only with other contributing insurance as defined.\n11. EXCESS INSURANCE\nExcess insurance is insurance over the limit of liability set forth in\nthis policy. This existence of such excess insurance shall not preju-\ndice the coverage provided under this policy nor will it reduce any\nliability hereunder.\n12. UNDERLYING INSURANCE\na. Underlying insurance is insurance on all or any part of the deduct-\nible and against all or any of the perils covered by this policy\nincluding declarations of value to the carrier. The existence of\nsuch underlying insurance shall not prejudice or affect any recov-\nery otherwise payable under this policy.\nb. If the limits of such underlying insurance exceed the deductible\namount which would apply in the event of loss under this policy,\nthen that portion which exceeds such a deductible amount shall be\nconsidered \"other insurance.\"\n13. OTHER INSURANCE\nExcept for insurance described by the contributing insurance clause, by\nthe excess insurance clause, or by the underlying insurance clause, this\npolicy shall not cover to the extent of any other insurance, whether\nprior or subsequent hereto in date, and whether directly or indirectly\ncovering the same property against the same perils. This Insurer shall\nbe liable for loss or damage only to the extent of that amount in excess\nof the amount recoverable from such other insurance.\n14. SUBROGATION\na. Any release from liability entered into by the Insured prior to\nloss hereunder shall not affect this policy or the right of the\nInsured to recover hereunder. This right of subrogation against\nthe Insured, subsidiaries or affiliated corporations or companies,\nor any other corporations or companies associated with the Insured\nthrough ownership or management is waived.\nb. In the event of any payment under this policy, this Insurer, where\nlegally permitted and where loss payments under the primary insur-\nance are not detrimentally affected, this Insurer shall be subro-\ngated to the extent of such payment to all the Insured's rights of\nrecovery therefor. The Insured shall execute all papers required\n- 5 - -\nand shall do anything that may be necessary at the expense of the\nInsurer to secure such right. The Insurer will act in concert with\nall other interests concerned, i.e., the Insured and any other\nInsurer (s) participating in the payment of any loss as primary or\nexcess insurers, in the exercise of such rights of recovery. If\nany amount is recovered as a result of such proceedings, the net\namount recovered after deducting the cost of recovery shall be\ndivided between the interests concerned in the proportion of their\nrespective interests. If there should be no recovery, the expense\nof proceedings shall be borne proportionately by the interests\ninstituting the proceedings.\n15. ERRORS OR OMISSIONS\nAny unintentional error or omission made by the Insured shall not void\nor impair the insurance hereunder provided the Insured reports such\nerror or omission as soon as reasonably possible after discovery.\n16. NOTICE OF LOSS\nAs soon as practicable after any loss or damage occurring under this\npolicy is known to the Insured's home office insurance department, the\nInsured shall report such loss or damage with full particulars to:\nJohnson & Higgins of Washington, D.C., Inc.\n2021 K Street, N.W., Suite 215\nWashington, D.C. 20006\nfor transmission to the Company.\n17. PROOF OF LOSS\nIt shall be necessary for the Insured to render a signed and sworn proof\nof loss to the Company or its appointed representative stating: the\nplace, time, and cause of the loss, damage, or expense; the interest of\nthe Insured and of all others; and the amount of loss, damage, or\nexpense.\n18. APPRAISAL\nIf the Insured and this Insurer fail to agree on the amount of loss,\neach, upon the written demand either of the Insured or of this Insurer\nmade within 60 days after receipt of proof of loss by the Insurer, shall\nselect a competent and disinterested umpire. If they should fail for 15\ndays to agree upon such umpire, then upon the request of the Insured or\nof this Insurer, such umpire shall be selected by a judge of a court of\nrecord in the appropriate jurisdiction in which such appraisal is\npending. Then, at a reasonable time and place, the appraisers shall\nappraise the loss, stating separately the value at the time of loss and\nthe amount of loss. If the appraisers fail to agree, they shall submit\ntheir differences to the umpire. An award in writing by any two shall\n- 6 -\ndetermine the amount of loss. The Insured and this Insurer shall each\npay his or its chosen appraiser and shall bear equally the other expens-\nes of the appraisal and of the umpire.\n19. ASSISTANCE AND COOPERATION OF THE INSURED\nThe Insured shall cooperate with this Insurer and, upon this Insurer's\nrequest and expense, shall attend hearings and trials and shall assist\nin effecting settlements, in securing and giving evidence, in obtaining\nthe attendance of witnesses, and in conducting suits.\n20. PAYMENT OF LOSS\nAll adjusted claims shall be due and payable no later than 30 days after\npresentation and acceptance of proof of loss by this Insurer or its\nappointed representative.\n21. REINSTATEMENT\nAny loss hereunder shall not reduce the amount of this policy.\n22. SUIT AGAINST THE INSURER\nNo suit or action on this policy for the recovery of any claim shall be\nsustainable in any court of law or equity unless the Insured shall have\nfully complied with all the requirements of this policy. The Insurer\nagrees that any action of proceeding against it for recovery of any loss\nunder this policy shall not be barred if commenced within the time\nprescribed therefor in the statutes of the State of New York.\n23. CERTIFICATES OF INSURANCE\nAll parties to whom a certificate of insurance has been issued are\nautomatically added to this policy upon issuance of said certificates,\neither as Additional Named Insureds or as Loss Payees, or both, in\naccordance with the terms and conditions of said certificates.\n24. CANCELLATION\n8.\nThis policy may be cancelled at any time at the request of the\nInsured or it may be cancelled by the Company by mailing to Insured\nby registered mail to:\nThe Committee for the 50th American Presidential Inaugural\nWashington, DC 20599\nand to:\nJohnson & Higgins of Washington, D.C., Inc.\n2021 K Street, N.W., Suite 215\nWashington, D.C. 20006\n- 7 -\nand to the Additional Named Insureds/Loss Payees indicated on the\ncertificates of insurance issued during the term of this policy,\nwritten notice stating when, not less than 10 days thereafter, such\ncancellation shall be effective.\nb. The mailing of notice as aforesaid shall be sufficient proof of\nnotice and the effective date and hour of cancellation stated in\nthe notice shall become the end of the policy period. Delivery of\nsuch written notice either by the Insured or by the Company shall\nbe equivalent to mailing.\n25. EXTORTION\nThis insurance shall not be prejudiced by the refusal by the Insured to\ncomply with any extortion demand.\n26. FULL WAIVER\nThe terms and conditions of this form and endorsements attached thereto\nare substituted for those of the policy to which it is attached, all\nterms, conditions and endorsements of latter being waived.\n27. TITLES OF PARAGRAPHS\nThe titles of the paragraphs of this form and of endorsements and\nsupplemental contracts, if any, now or hereafter attached hereto are\ninserted solely for convenience of reference and shall not be deemed in\nany way to limit or affect the provisions to which they relate.\nAttached to and forming part of Policy No. IMB 9313999 of the National Union\nInsurance Company.\nAuthorized Signature\n011585.25\n- 8 -\nEndorsement No. 1\nIt is hereby understood and agreed that the following locations are insured\nlocations under the terms of this policy:\nThe White House\n1600 Pennsylvania Avenue, N.W.\nWashington, DC\nThe Washington, D.C. Convention Center\n900 Ninth Street, N.W.\nWashington, DC\nThe D.C. Armory\n2001 East Capitol Street\nWashington, DC\nThe National Cathedral\nWisconsin at Massachusetts Avenue\nWashington, DC\nThe U.S. Capitol Building\nWashington, DC\nThe Jefferson Memorial\nWashington, DC\nThe Washington Hilton Hotel\nConnecticut at T Street, N.W.\nWashington, DC\nThe Sheraton Washington Hotel\n2660 Woodley Road, N.W.\nWashington, DC\nThe Shoreham Hotel\n2500 Calvert Street, N.W.\nWashington, DC\nThe Smithsonian Air and Space Museum\n7th Street at Independence Avenue, S.W.\nWashington, DC\nThe Kennedy Center\nWashington, DC\nThe Pension Building\nF Street, N.W.\nWashington, DC\nThe DAR Constitution Hall\n1776 D Street, N.W.\nWashington, DC\nIt is further agreed that for the purpose of this policy the bleachers and\nmedia/speaker platforms along the parade route of the 50th American Presiden-\ntial Parade shall be considered an insured location herein.\nAttached to and forming part of Policy No. IMB 9313999 of the National Union\nInsurance Company.\nBarky\n000\nPRESIDENT\nJanuary 20, 1985\n1985\nTHE COMMITTEE\nFOR THE\n50TH AMERICAN\nMEMORANDUM TO THE FILE\nPRESIDENTIAL\nINAUGURAL\nFROM:\nKEMP HARSHMAN\nWashington, D.C.\n20599\nSUBJECT:\nINSURANCE RAMIFICATIONS OF PARADE\nCANCELLATION\n202/433-7100\nToday, I telephoned Paulo Carega of Johnson and Higgins\nInsurance Company at home to request information about the\nCommittee's insurance coverage in the event of a\ncancellation of the Parade. I explained that I was at the\nCommittee preparing for a meeting to be held imminently. (I\ncalled because no one had been able to locate a copy of the\nBusiness Interruption Policy). I stated that the reason for\nthe discussions about Parade cancellation was the severe\ncold and inclement weather conditions. He said that\nparticipants would have medical coverage for any injuries\nand that \"there was no insurance problem.\" I asked what he\nmeant by that statement. Mr. Carega responded that the\ninsurance would protect the Committee according to the\nterms of the policies.\nI then asked if the Contingent Business Interruption Policy\nwould apply to any lost revenue and profits that would\nresult from Parade cancellation. It was his opinion that\nthe policy was \"contingent\" and would only apply if there\nwas property damage that forced a cancellation. He said\nthat the policy was written for the Balls and Gala and was\nspecific to the Convention Center and Ball sites. Mr.\nCarega said that the policy was not written to apply to\ncancellations due to weather conditions and that this was\nnever discussed with the underwriters.\nI told Mr. Carega that I would be attending a meeting with\nthe Operations Division and said that we may call him by\nspeaker phone for further consultation if necessary. No\nfurther calls were made.\n3/4 mtg\nG. Dyranics\nlet reinturant agreement lie- if Cox want or needs\nsmithing, sell at m know.\n- drop out of permant office properal\nago quantions 2/13. soll out catil me zet\nsome guidance.\nworked for\nDetailee inne. Detailed to CSA, then\nPIC.\nForm on marketing List minds W.H. (24)\npeople ( done dwith). All voluteers.\nFFF catant GAO to are what they med.\nPIC: Rate have Soll, Fred Hale\nInsurance question - LaFore mms. FFF: leavis\ntownd not filis it no real chance.\nFFF to look at report. $19 not in (brese-out)\ncovern\nre: affect on immare coverage.\nOther sing\n-DOO guidelic\n- personal detailees\n- club extite of whenter savings\ndo before Banker leaver Fridy 3/8\nPaste of Ancies : Bill Anton claim $ 60,000\nlose from failure to include pital in\ntichet packets. (Red Caramy decision).\nOther ligit claim. (Fred Hale)\n30 anto univerts (B.Eoll to get lit). $50 K\ndeductible exposse total.\nCost check - $20,000 in investived claim. Ki polis\npring caurage, we're sunday any He\nholds m harmless. Get cc of King\npolicy.\nATIONOF* VICE\nFebruary 22, 1985\n1985\nHAND DELIVER\nTHE COMMITTEE\nFOR THE\n50TH AMERICAN\nPRESIDENTIAL\nINAUGURAL\nFred F. Fielding, Esq.\nCounsel to the President\nWashington, D.C.\nThe White House\n20599\nWashington, D.C. 20500\n202/433-7100\nRe: Support Agreement Between DOD and PIC\nDear Fred:\nI have tried to reach you several times to\ndiscuss the enclosed agreement which John Roberts\nhas forward to me.\nI find Article II, Section 1, reference to\nthe Economy Act inapplicable and we have agreed\nnot to recommend execution of this agreement to\nRon Walker.\nI would appreciate discussing this with you\nand would appreciate your giving me a call when\nyou have a minute.\nSincerely Pm yours,\nRobert W. Barker\nEnclosure\nCC: John Roberts, Esq.\n(w/o encl.)\nOFFICE OF THE COMMANDING GENERAL\nHeadquarters\nU.S. Army Military District of Washington\n19 Jen 85\nchairman, PIC\nRon, next under in a support\nagreement upon which I'm re-\nquesting your signature. I\nhad hoped very much to get\nit up to you earlier, but\nstaffing requirements on both\nside slowed the process down too\nmuch.\nT his agreement does not\nrepresent an irretrievable commit-\nment, but does provide the\nOFFICE OF THE COMMANDING GENERAL\nHeadquarters\nU.S. Army Military District of Washington\nDefense Department a legal bosis\nto provide invoices and re-\nquest reimbursement. we'll pro-\nvide separate invoice for dif-\nfrent items to facilitate pro-\ncessing should any expenses re-\nquiel negotiation We've worked\nthis with your staff. I\nunderstand they have no\nproblem, with it.\nLast under in an in-\nformal listing of expenses\n2\nOFFICE OF THE COMMANDING GENERAL\nHeadquarters\nU.S. Army Military District of Washington\nWe've identified so for.\nThere will probably be several\nadditional items before we're\ndone.\nIf you have any\nquestions, please contact me.\nAfter signing, please have your\nstoff return a copy.\nRespectfully,\nJohn Ballantme\n3\nChairman, AFIC\n1985 Presidential Inauguration Support Agreement\nBetween\nDepartment of Defense\nand\nThe 1985 Presidential Inaugural Committee\nArticle I Purpose\nThis support agreement establishes procedures and guidelines\nfor the reimbursement of services and equipment provided by\nthe Department of Defense (DOD) to the 1985 Presidential\nInaugural Committee (PIC). The 1985 Presidential Inaugural\nCommittee will use the services and equipment furnished in\naccordance with this agreement for the 1985 Presidential\nInauguration in Washington, D.C. It is understood that\nreimbursement will be made for DOD support set out in Article\nIV, including support which has already been provided prior\nto the date of this agreement.\nArticle II Authority\n1. This agreement is' entered into pursuant to the Economy\nAct (31 USC 1535), 10 USC 2667, and with applicable Federal\nProcurement Regulations.\n2. Presidential Inaugural Ceremonies Act, 30 USC 721-730 and\n10 USC 2543.\n3. DOD Directive 4000.19, Basic Policies and Principles for\nInterservice, Interdepartmental and Interagency support.\n4. The 1985 Presidential Inauguration Support by the\nDepartment of Defense, Guidelines (seventh draft).\n5. Memorandum for Secretary of Defense from DOD General\nCounsel and ASD (PA) 30 Nov 84, defining the PIC as an\ninstrumentality of the United States for the purposes of the\nEconomy Act.\nArticle III Procedures\nThe Department of Defense will:\n1. Provide equipment and services, in response to a request\nfrom the PIC or support provided with the knowledge of the\nPIC, in accordance with authorities listed in Article II\nabove. Nothing in this agreement mandates DOD to grant\napproval to all requests for support received from the PIC.\n2. Provide to PIC an itemized list of estimated costs of all\nsupport provided.\n3. Provide financial cost accounting and selected management\ninformation data, as requested, to the PIC. Proper adjust-\nments of any accounts containing advance payments shall be\nmade on the basis of actual cost of equipment and services provided.\n2\n4. The DOD may waive any costs associated with the support\nprovided, except for direct costs.\nThe 1985 Presidential Inaugural Committee will:\n1. If time and circumstances permit, provide a written\nrequest for DOD support that describes their needs and\nexplains why the support cannot be provided by the private\nsector.\n2. Reimburse DOD for all services the PIC receives pursuant\nto this agreement, unless reimbursement is waived.\nArticle IV Reimbursement Guidelines\n1. The DOD will not seek reimbursement of costs associated\nwith:\na. Military ceremonial support to the inaugural cere-\nmony, parade, and the inaugural balls/galas.\nb. Medical and safety support provided under 10 USC\n2543.\n2. The PIC will reimburse DOD costs of providing equipment\nand services not associated with a military function.\n3\nArticle V Effective Date\nThis support agreement shall become effective upon the date\nof approval of the last signatory below and shall apply\nretroactively to all DOD support.\nApproved for the Department of Defense\nby John Ballantme\ndate 18 Jan 1985\nMajor General John L. Ballantyne\nChairman, Armed Forces Inaugural Committee\nApproved for the 1985 Presidential Inaugural Committee\nby\ndate\nMr. Ron Walker\nChairman, Presidential Inaugural Committee\n4\nCurrently known items for which PIC reimbursement\nis anticipated:\nDESCRIPTION\nCOST\n62 ea 1/2T Jeeps\n1,000.00\nGSA vehicle lease\n342.64\nPortajohns (11620x60%)\n6,972.00\nFence Posts (Picket) (566x60%)\n339.60\nDumpster (525x60%)\n315.00\nSpeakers\n1,200.00\nScaffolding\n152.00\nBullhorns\n1,360.00\nEntertainment Company . (Belvoir)\n31,427.00\nBox lunches (Myer)\n1,537.50\nBox lunches (Andrews)\n2,250.00\nBox lunches (Bolling)\n1,500.00\nBox lunches (Comb. Medical Team)\nUNK\nTOTAL TO DATE\n$48,395.74\nNOTE: This is not a bill. Additional items\nmay be identified.\n+\n?\nwhite gloves\n55 $ 6,000\nFlyover\nTHE WHITE HOUSE\nWASHINGTON\nApril 11, 1985\nMEMORANDUM FOR DIANNA G. HOLLAND\nFROM:\nJOHN G. ROBERTS offor\nSUBJECT:\nRequest to Furnish Financial Information\non 50th Inaugural to Accountants\nThis item may be closed out. As I have discussed with Mr.\nFielding, Bruce Soll is responding to the accountants'\nrequest.\nAttachment\n299756\nID #.\nCU\nDg\nF6001-03\nWHITE HOUSE\nCORRESPONDENCE TRACKING WORKSHEET\no . OUTGOING\nH . INTERNAL\nR\nI * INCOMING\nDate Correspondence\nReceived (YY/MM/DD)\n/\n/\nName of Correspondent: Frederich Hale\nMI Mail Report\nUser Codes: (A)\n(B)\n(C)\nSubject: as Caunsel our 50th Inaugural request to\nfurnish information to accountants\nROUTE TO:\nACTION\nDISPOSITION\nTracking\nType\nCompletion\nAction\nDate\nof\nDate\nOffice/Agency\n(Staff Name)\nCode\nYY/MM/DD\nResponse\nCode\nYY/MM/DD\nCUHOLL\nORIGINATOR DOSD3,11\n/\n/\nReferral Note:\nCUAT 18\nD\n585103122\nReferral Note:\n/\n/\n/\n/\n-\nReferral Note:\n/\n/\n/\n/\nReferral Note:\n/\n/\n/\n/\nReferral Note:\nACTION CODES:\nDISPOSITION CODES:\nA Appropriate Action\nI Info Copy Only/No Action Necessary\nA Answered\nC Completed\nC Comment/Recommendation\nR Direct Reply w/Copy\nB . Non-Special Referral\nS Suspended\nD Draft Response\nS For Signature\nF . Furnish Fact Sheet\nX Interim Reply\nto be used as Enclosure\nFOR OUTGOING CORRESPONDENCE\nType of Response = Initials of Signer\nCode = \"A\"\nCompletion Date = Date of Outgoing\nComments:\nKeep this worksheet attached to the original incoming letter.\nSend all routing updates to Central Reference (Room 75, OEOB).\nAlways return completed correspondence record to Central Files.\nRefer questions about the correspondence tracking system to Central Reference, ext. 2590.\n5/81\n299756\ncu\nPRESIDE\n======\nPRESIDENT\n1985\nTHE COMMITTEE\nMarch 11, 1985\nFOR THE\n50TH AMERICAN\nPRESIDENTIAL\nINAUGURAL\nWashington, D.C.\n20599\nFred F. Fielding, Esquire\n202/433-7100\nGeneral Counsel\nCommittee for the 50th\nAmerican Presidential Inaugural\nThe White House\nWashington, DC 20500\nDear Fred:\nOur auditors are performing an examination of our financial statements.\nPlease furnish to them the information requested below involving matters\nas to which you have been engaged and to which you have devoted substan-\ntive attention on behalf of the Committee for the 50th American\nPresidential Inaugural (Committee) in the form of legal consultation or\nrepresentation. Please provide the information requested below taking\ninto consideration matters that existed at February 28, 1985 and for the\nperiod from that date to the date of your response. Your response\nshould be sent to our auditors, Peat, Marwick, Mitchell & Co.\n1990 K Street, N.W.\nWashington, D.C. 20001\nPending or Threatened Litigation\n(excluding unasserted claims and assessments)\nPlease furnish to our auditors a list of all litigation, claims, and\nassessments (excluding unasserted claims and assessments) considered by\nManagement to be mutual. Information regarding each case should\ninclude:\n1. The nature of the litigation,\n2. The progress of the case to date,\n3. How management is responding or intends to respond to the\nlitigation; e.g. to contest the case vigorously or to seek\nout-of-court settlement, and\n4. An evaluation of the likelihood of an unfavorable outcome\nand an estimate, if one can be made, of the amount or\nrange or potential loss.\nFred F. Fielding\nMarch 11, 1985\nPage 2 of 2\nUnasserted Claims and Assessments\nPlease furnish a list of all unasserted claims and assessments\nconsidered by the Committee to be probable of assertion and, if\nasserted, to have at least a reasonable possibility of an unfavorable\noutcome. Information regarding each case should include:\n1. The nature of the matter,\n2. How management intends to respond if the claim is\nasserted, and\n3. The possible exposure if the claim is asserted.\nWe understand that whenever, in the course of performing legal services\nfor us with respect to a matter recognized to involve an unasserted\nclaim or assessment which may call for financial statement disclosure,\nyou have formed a professional conclusion that we should disclose or\nconsider disclosing such possible claim or assessment, as a matter of\nprofessional responsibility to us you will so advise us and will consult\nwith us concerning the question of such disclosure and the applicable\nrequirements of Statement of Financial Accounting Standards No. 5.\nPlease specifically confirm to our auditors that our understanding is\ncorrect.\nWe have assured our auditors that your list of unasserted claims and\nassessments includes all such claims and assessments that you have\nadvised us are probable of assertion and must be disclosed in accordance\nwith Statement of Financial Accounting Standards No. 5.\nOther Matters\nPlease identify the nature and reasons for any limitation on vour\nresponse. The scheduled completion date of the auditors' examination is\nsuch that you should send your letter to Peat, Marwick, Mitchell & Co.,\non or about March 15, 1985.\nVery truly yours,\n-Fred Harra\nFrederick G. Hale\nChief Financial Officer\ncc: Bruce Soll"
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