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California State Office of Economic Opportunity - Evaluation Report 03/26/1971 (4 of 7)
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California State Office of Economic Opportunity - Evaluation Report 03/26/1971 (4 of 7)
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Ronald Reagan's Governor's Papers of the Press Unit
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Ronald Reagan Presidential Library
Digital Library Collections
This is a PDF of a folder from our textual collections.
Collection: Reagan, Ronald: Gubernatorial Papers,
1966-74: Press Unit
Folder Title: California State Office of Economic Opportunity
- Evaluation Report 03/26/1971 (4 of 7)
Box: P27
To see more digitized collections visit:
https://reaganlibrary.gov/archives/digital-library
To see all Ronald Reagan Presidential Library inventories visit:
https://reaganlibrary.gov/document-collection
Contact a reference archivist at: [email protected]
Citation Guidelines: https://reaganlibrary.gov/citing
National Archives Catalogue: https://catalog.archives.gov/
TECHNICAL ASSISTANCE FUNCTION
MANHOURS BY PERSON
Note: Technical Assistance Man-Hours
Worked MPR's Compared against
P&A Roster and CAP 14-Budget
OCTOBER
A
B
C
D
E
1
G
H
I
J
From Personnel
OTA
and Assignment
Comm
Educ
Ngt
Hltl
lous
Mpr
?rog
Tr
Neet
the
HOUR
Roster
Svs
inc
YY
STAP
Frane.
22
19,
10
21
36
7
115
176
Carter
---
176
Schur
176
Chickering
Donaldson
16
2
3
21
20
5
14
9
90
176
Throne
3
28
34
53
118
Subtotal
16
2
3
43
19
33
54
84
69
323
704
MGT/DEMO
Archer
86
42
41
169
176
Taylor
18
12
7
6
4
5
7
4
2
65
176
Clark
176
Blaker
176
Cunningham
Whitely
40
40
Subtotal
58
12
7
6
4
5
93
4
44
41
274
704
CPA'S
Archulletta
22
22
Gurule
1
1
Charlton
3
3
Goff
7.5
7.5
McInnes
Subtotal
3
1
29.5
33.5
CONSULTANT
Espana
Grand Total
74
14
7
9
47
27
126
58
129
139.5
630.5
1408
Attachment #12
Page 4 of 4
The
ATTACHMENTS
:
3022 which
62
INTRODUCTION
Attachments
REF.
PAGE
H. RODGER BETTS ltr to THOMAS H. MERCER, dtd 1/22/71
1
H. RODGER BETTS ltr to LEWIS K. UHLER, dtd 2/1/71
1
i
January 22, 1072
Mx. Thomas Mercer
Regional Director
Office of Economic Opportunity
Arcade Plaza Building
1321 Second Avenue
Seattle, Washington 08101
Dear Tom:
My office will undertake a thorough evaluation of the
California State Office of Economic Opportunity. As you
know, the circumstances surrounding the California SBCO
unusually complex and a credible analysis of their operation
is extremely important to OEO.
For these reasons, I would appreciate your freeing up Jim
to lead the evaluation team. I have no question but there
the unique combination of skill, experience and stature
required to successfully complete this mission.
We are shooting for a target date of February 16 to begin
evaluation. Jim will be able to count on the fullest 000
tion and assistance from all members of my staff and Exc.
Headquarters staff.
2
Your cooperation in this endeavor will be very much appreciated:
Sincerely,
H. Rodger Betts
Regional Director
9/RD/TFlemming:eda
FEB 1 1971
Mr. Lewis K. Uhler
Director
State of California
Office of Economic Opportunity
800 Capitol Mall
Sacramento, California 95814
Dear Low:
Consistent with our policy of routinely reviewing the operations of
all Office of Economic Opportunity grantees, I have scheduled a formal
evaluation of the California State Office of Economic Opportunity for
February 16 through 19. Specifically, the evaluation will cover the
following OEO grants to your office:
CG 9093-A/1. CG 9093-A/2
CG 0364-E
CG 0364-E/2/4
The evaluation will be conducted by & team headed by Mr. James Young,
Deputy Director of our Seattle Regional Office. I would appreciate
your extending every courtesy to Mr. Young and members of the evaluation
team. All of your staff should be available during this period to talk
with the team.
As was explained in our letter of December 15 to you, the evaluation
will be keyed to your grant work programs and OEO Instruction 7501-1.
We will be keeping your office fully informed as further details re-
lative to the evaluation are developed.
Sincerely,
H. Rodger Betts
Regional Director
CC: Mr. James Young
EVALUATION MODEL AND QUESTIONNAIRE
Attachments
REF.
PAGE
OEO INSTRUCTION 7501-1
2
SEOO CAP 81a
2
SEOO CAP 7e
2
SEOO EVALUATION QUESTIONNAIRE
2
1
Type of Issuance
Number
OEO INSTRUCTION
7501-1
OFFICE OF ECONOMIC
OPPORTUNITY
Subject
Date
ROLE OF STATE ECONOMIC
March 25, 1970
EXECUTIVE OFFICE OF THE PRESIDENT
OPPORTUNITY OFFICES
WASHINGTON, D.C. 20505
Office of Primary Responsibility
O/SL
Supersedes OEO INSTRUCTION 1420-2
Distribution
(formerly 72-10)
M, N, S (L1)
EFFECTIVE DATE: April 24, 1970
APPLICABILITY: State agencies receiving financial assistance
under Section 231 of the Economic Opportunity Act.
INTRODUCTION
The states have an important and unique contribution to make in the
nation's efforts to deal with the problems of the poor and in assist-
ing the Office of Economic Opportunity with programs authorized by
the Economic Opportunity Act. It is the policy of the Office of
Economic Opportunity (0E0) to encourage the states to make this con-
tribution. The OEO Director, under Section 231 of the Act, is
authorized to fund State agencies to provide technical assistance to
communities and local agencies in connection with Title II programs
to coordinate related state activities, to mobilize state resources
and to advise and assist the OEO Director. At the request of the
governors, OEO provides grants to the states for the establishment
of State Economic Opportunity Offices (SEOOs) to assist the states
in these activities. Section 242 of the Act provides that Title II
grants and contracts of assistance will be submitted to the Governor
for his consideration. It has been the practice of governors to ask
their SEOOs for advice and assistance in exercising their authority
under Section 242 and other Sections of the Act.
The establishment and support of State Economic Opportunity Offices
(SEOOs) is one way by which OEO seeks to aid state governments in
their efforts to assist the poor within their boundaries. OEO ex-
pects to obtain through the SEOOs a greater understanding of the
roles that the individual states can best play in OEO activities,
and to encourage the states to focus more of their resources on such
activities. OEO expects to receive advice from the SEOOs on how OEO
can best support other state activities consistent with OEO's mission
and objectives.
OEO recognizes that states differ in their constitutional, statutory
and organizational patterns and that a Governor needs the flexibility
to use various administrative arrangements in the organization and
placement of his State Economic Opportunity Office. While the specific
means of carrying out their roles will therefore differ, the State
offices funded by OEO under Section 231 of the Economic Opportunity
Act are expected to perform the basic functions outlined below in
Sections 2, 3, 4 and 6.
OEO INSTRUCTION 7501-1
THE STATE ECONOMIC OPPORTUNITY OFFICES
1. PLACEMENT
Because of the role expected of the SEOOs in state
anti-poverty activities and the need for coordina-
tion at the state level, it is desirable that the
SE00 be located at a high level in the state govern-
ment structure, readily accessible to the Governor.
2. ADVISOR TO THE GOVERNOR ON ANTI-POVERTY MATTERS
a. The SE00 provides the Governor with information
and advice with respect to the policies and programs
of OEO and other anti-poverty resources, particularly
as they relate to his state. At the discretion of the
Governor, the SEOO may assist him in carrying out the
provisions of Section 242 of the Economic Opportunity
Act concerning the Governor's authority to disapprove
OEO grants and contracts of assistance, and his authority
to consent to the assignment and request termination of
assignments of VISTA Volunteers (Section 810(b)).
b. Upon the designation of the Governor, the SEOO
Director acts as his representative on matters related
to the poor. The SEOO may thus represent the Governor
with respect to other state agencies, local units of
government, CAAs, OEO (Regional and Headquarters),
other Federal agencies and other states.
C. The SEOO Director provides the Governor, other
state agencies, and the OEO Regional Offices with in-
formation on the causes and conditions of poverty in
the state. (See 6-a.)
i
3.
RESOURCE MOBILIZATION, COORDINATION AND ADVOCACY
a. The SEOO shall give priority to the mobilization
and coordination of anti-poverty resources, particularly
at the state level. This requires effective interagency
mechanisms to assure good communication between state
agencies and offices whose activities affect the poor.
The SE00 should, on its own initiative, seek out and
develop or assist in the development of every state,
Federal, community and private agency resource (programs,
expertise, funds, etc.) that can be effectively marshalled
and/or coordinated to assist CAAs and other anti-poverty
efforts within the state.
- 2 -
OEO INSTRUCTION 7501-1
b. The SE00 acts as a special advocate for the poor in
state government by such activities as:
Working for representation of the poor on state com-
mittees and other instrumentalities which develop policy,
provide advice or operate programs affecting the poor;
Assessing state poverty-related programs and state
administrative procedures, and working to make them
more responsive to the needs and desires of the poor;
Developing career opportunities for the poor within
the SEOO and in other state agencies in coordination
with the state civil service system; and
Employing poor persons whenever possible.
C. The SEOO, at the discretion of the Governor, pro-
vides information and assistance to the state legisla-
ture, state planning agencies, and other state agencies
with the objective of enacting and amending legislation
and developing programs for the benefit of the poor.
SEOOs should consult regularly with local CAAs and
other representatives of the poor on legislation they
feel should be recommended to the Governor or state
legislature.
d. The SEOO provides state agencies and officials,
OEO grantees and the general public, with information
and statistics -- using such devices as periodic bulle-
tins, annual reports, meetings, etc. -- on the problems
and needs of the poor and the programs and efforts to
overcome poverty within the state.
e. The SEOO works with the state planning agency,
other appropriate state agencies, and the community
action agencies of the state in the implementation of
BOB Circular A-95 (Part II) which establishes improved
state-level coordination of planning in multi-juris-
dictional areas, as it applies to activities conducted
under the Economic Opportunity Act.
4. TECHNICAL ASSISTANCE TO CAAS AND OTHER OEO GRANTEES
In accordance with a Work Program approved by the
Regional Office as part of the OEO refunding grant to
the SEOO, the State Economic Opportunity Office pro-
vides the following technical assistance to community
action agencies and other OEO grantees:
- 3 -
OEO INSTRUCTION 7501-1
a. Provides special technical assistance where
needed to Community Action Agencies, community
groups, local government agencies, and other gran-
tees or potential grantees, in developing, conduct-
ing and administering programs to alleviate poverty.
At the time of grantee pre-review and when develop-
ing its own annual refunding request, the SEOO shall
consult with the CAAs -- using Checkpoint Form 76 --
and with the Regional Office to determine OEO grantee
needs for specialized technical assistance and to get advice
on how the SEOO can assist in meeting these needs. In
filling staff vacancies and when funds permit hiring
new personnel, the SEOO shall give priority emphasis
to the hiring and training of personnel specialized in
those areas most needed by the CAAs and other OEO
grantees.
b. Participates in the annual field pre-review of an
OEO grantee, along with an OEO representative (Regional
or Headquarters). Through the Checkpoint Procedure,
the SEOO provides advice and assistance at an early or
pre-review stage in the development of program proposals
by CAAs and other OEO grantees. The grantee will con-
currently provide the SEOO with all the required forms
and information that it submits to the Regional Office
before and during the pre-review. If the SEOO cannot
participate in the field pre-review, or if a pre-review
is not being held for a refunding or a new request, such
documents and information shall be provided the SEOO at
an early or preliminary stage by the grantee or appli-
cant, along with Checkpoint Procedure Form 77. Form 77
i
should be signed by the SEOO on site at the conclusion
of the field pre-review or no later than 15 days after
receipt of the form. The SEOO shall indicate on the
form, or on an attachment thereto, the specific kind
and degree of technical assistance it will be able to
provide the grantee, identifying those resources it
will try to make available.
C. In consultation with OEO, assists grantees in taking
any corrective actions, recommended by OEO as a result of
evaluation and audit reports. (See 6-e.)
d. Surveys and assists in obtaining resources and funds
for CAAs and other OEO grantees, available from state
and Federal agencies, the private sector and other sources
within the state. (See 3-a.)
- 4 -
OEO INSTRUCTION 7501-1
e. Sponsors or participates in training programs
and workshops for CAA staff and Board members, in
consultation with OEO grantees and the OEO Regional
Office, with particular emphasis on utilization of
state resources and personnel.
f. Provides information and assistance to CAAs and
other OEO grantees in planning, developing, and
operating volunteer programs.
g. Assists CAAs in planning and developing boundaries
coterminous or complementary with other area develop-
ment, planning and program units where feasible.
(See 3-e.)
5. SPECIAL PROGRAMS
The State Economic Opportunity Office may:
a. Receive OEO and other Federal and state agency
funds to operate --- or delegate the operation of --
programs which further the objectives of the Economic
Opportunity Act. The Checkpoint Procedure (Form 76)
must be used by the SEOO with any CAAs whose areas
would be affected by the operation of OEO-funded
programs. CAA concurrence is required for SEOO pro-
grams funded under Section 221 of the EOA. (This is
required by the EOA, Section 221(b).) Wherever an
SEOO operates a special OEO-funded program, it shall
establish an advisory committee which shall include rep-
resentatives of the poor and of the affected CAAs. (See
OEO Instruction 6005-1.)
b. Participate in research and demonstration programs,
funded by OEO and other sources. Research and demon-
stration proposals in program areas where states have
particular experience will be encouraged by OEO. Each
Fiscal Year, OEO will reserve funds to be used for SEOO
research and demonstration activities. Grants will be
funded in accordance with priorities established in
OEO's Research and Demonstration Plan. Priority will
be given to proposals for research and demonstration
activities designed to bring about meaningful changes
in state and local government to assist to make their
activities more responsive to the unique problems of the
poor. Preference will be given to proposals which pro-
vide evidence that state or other non-OEO funding of the
program is probable after a successful demonstration of
one or two years. (See 8-g.)
- 5 -
OEO INSTRUCTION 7501-1
c. Develop and carry out programs to help meet the
immediate needs of migrant and seasonal farmworkers
and their families, promote increased community aware-
ness and acceptance of such families, and help them
participate in special education and job training pro-
grams. (See Sections 311 and 312 of EOA.)
6. ADVISOR TO OEO
a. The SEOO advises the OEO Regional Offices on the
criteria established under Section 241 (a) and (b) of
the EOA, which are designed to achieve within the
states an equitable distribution of assistance between
urban and rural areas under Title II of the Act. The
SE00 shall provide an annual written analysis to the
Governor and to the OEO Regional Office (due July 1),
highlighting the principal problems and causes of
poverty in the state. This analysis includes recom-
mended priorities and types of programs to meet those
problems. The SEOO also prepares an annual three-year
anti-poverty plan for the state. Copies of the SEOO
analysis and plans should be sent to the Governor and
other appropriate state agencies, to all CAAs in the
state, and to the appropriate OEO Regional Office and
to OEO Headquarters (State and Local Government Division).
b. After receipt of the annual funding guidance by the
Regional Office from OEO Headquarters, each SE00 shall
meet with Regional Office representatives to assist in
developing the total funding plan for their particular
state. A major consideration in developing the state
i
funding plan will be the needs, priorities and analysis
provided the Regional Office, described under subpara-
graph "a" above. When disagreements exist, the SE00
will be provided in writing (with copy sent to the State
and Local Government Division) the reasons for the
Regional Office position before final approval of the
state funding plan. Subsequent modifications to the
state funding plan require prior SEOO consultation.
C. The SEOOs shall be consulted in the development of
the OEO Headquarters and Regional Training and Technical
Assistance Plans. Possibilities for utilizing state
resources for all areas of training and technical assist-
ance shall be explored by the Regional Office through the
SEOO. Prior to funding, comments and recommendations by
the appropriate SEOOs shall be sought by the OEO funding
office on all proposals for training and technical assist-
ance projects -- whether grants or contracts -- that would
operate in their states.
- 6 -
OEO INSTRUCTION 7501-1
C. Develop and carry out programs to help meet the
immediate needs of migrant and seasonal farmworkers
and their families, promote increased community aware-
ness and acceptance of such families, and help them
participate in special education and job training pro-
grams. (See Sections 311 and 312 of EOA.)
6. ADVISOR TO OEO
a. The SEOO advises the OEO Regional Offices on the
criteria established under Section 241 (a) and (b) of
the EOA, which are designed to achieve within the
states an equitable distribution of assistance between
urban and runal areas under Title II of the Act. The
SEOO shall provide an annual written analysis to the
Governor and to the OEO Regional Office (due July 1),
highlighting the principal problems and causes of
poverty in the state. This analysis includes recom-
mended priorities and types of programs to meet those
problems. The SEOO also prepares an annual three-year
anti-poverty plan for the state. Copies of the SEOO
analysis and plans should be sent to the Governor and
other appropriate state agencies, to all CAAs in the
state, and to the appropriate OEO Regional Office and
to OEO Headquarters (State and Local Government Division).
b. After receipt of the annual funding guidance by the
Regional Office from OEO Headquarters, each SEOO shall
meet with Regional Office representatives to assist in
developing the total funding plan for their particular
state. A major consideration in developing the state
funding plan will be the needs, priorities and analysis
provided the Regional Office, described under subpara-
graph "a" above. When disagreements exist, the SEOO
will be provided in writing (with copy sent to the State
and Local Government Division) the reasons for the
Regional Office position before final approval of the
state funding plan. Subsequent modifications to the
state funding plan require prior SEOO consultation.
C. The SEOOs shall be consulted in the development of
the OEO Headquarters and Regional Training and Technical
Assistance Plans. Possibilities for utilizing state
resources for all areas of training and technical assist-
ance shall be explored by the Regional Office through the
SEOO. Prior to funding, comments and recommendations by
the appropriate SEOOs shall be sought by the OEO funding
office on all proposals for training and technical assist-
ance projects -- whether grants or contracts -- that would
operate in their states.
- 6 -
OEO INSTRUCTION 7501-1
d. The SEOO advises OEO on funding requests from all
applicants within the state or who will operate within
the state. The SE00 is to receive copies of all such
official applications simultaneously with submission to
the OEO Regional Office, and written comment on these ap-
plications is due in the Regional Office within 20 days
after receipt. OEO Headquarters Offices, at the time
serious consideration is given to funding or refunding a
project, shall submit to the appropriate SE00 (s) a copy
of the application or an "information packet" containing
pertinent materials describing the project. SE00 comment
on these Headquarters proposals, due within 15 days of re-
ceipt of the application or the information packet, is
submitted to the appropriate Regional Office, which will
forward the SEOO comment to OEO Headquarters, along with its
own comment. The OEO funding office (Regional and Headquarters)
shall consider the SEOO comments in their review prior to
funding.
c. The SEOO jointly participates with the Regional Office
in the evaluation of OEO-funded programs and is consulted
by the OEO Regional Office in the development of standards
for the evaluation of program effectiveness. (See OEO
Instruction 7850-1.) An SEOO representative shall be in-
vited to serve on all OEO staff evaluation teams which are
organized to review the overall effectiveness of a grantee's
program. The SEOO shall receive copies of all such evaluation
reports and shall work with OEO on any necessary follow-up.
(See 7-i.)
f. The SEOO monitors some or all of the OEO-funded programs
within the state, if it has the staff capability and if this
activity is part of the approved SEOO Work Program. Such
monitoring activity shall be included in the joint written
agreement on the use of field personnel (See 7-f) which shall
include arrangements for periodic written reports, plus other
reporting of special activity or problems, to the appropriate
0EO grant office.
g. The SEOO advises the OEO Regional Offices on VISTA operations
within the state. The Regional Office will consult with the
SEOO in the development of an annual State VISTA Plan. This will
include consultation on programs for VISTA Volunteers and on VISTA
Volunteer assignments. The SEOO will assist VISTA in any coordina-
tion needs with state-operated programs. When specifically autho-
rized by VISTA, the SEOO may assist in recruitment. The SEOO
advises the Regional Office on special problems in the state that
might develop as a result of the activities or presence of VISTA
Volunteers, and assists the Regional Office in resolving such
problems.
h. The SEOO advises OEO on procedures and programs which will
promote state agency participation in carrying out the aims and
objectives of the Economic Opportunity Act.
- 7 -
OEO INSTRUCTION 7501-1
i. The SE00 advises and assists OEO in identifying
problems posed by Federal and state statutory or ad-
ministrative requirements that impede state-level
coordination of OEO-related programs, and in develop-
ing methods or recommendations for overcoming those
problems. This is achieved through continuing relations
with both OEO Regional Offices and OEO Headquarters,
and through the consultation provisions of BOB Circular
A-85.
7. REGIONAL OFFICE RESPONSIBILITIES TOWARD THE SEOOS
a. The responsibility for application review, grant
approval and program monitoring of SEOO activities
funded under Section 231 of the Economic Opportunity
Act is the responsibility of the OEO Regional Offices.
Regional liaison and coordination with the SEOO
Directors (including VISTA, Legal Services and Health
Affairs) shall be focused in the Office of Governmental
and Private Sector Relations under the Regional Director.
b. The Regional Office shall encourage and assist each
SEOO to develop an annual Work Program (as a part of its
funding request), which takes full advantage of SEOO
staff capabilities; and which is responsive to the main
missions and functions under Sections 2, 3, 4, and 6
of this Instruction. Consideration should be given to
the diversity of the states, recognizing that different
approaches are appropriate in carrying out these basic
functions.
i
c. The Regional Office is responsible for evaluating
the effectiveness of the SEOOs, as OEO grantees, in im-
plementing their annual Work Program (Form 7-e) and in
carrying out the basic objectives outlined in their
"Plans and Priorities" (Form 81-a). Whenever possible,
the evaluation team should include a staff member of
another SEOO. The Regional Office shall work jointly
with the SEOOs to strengthen the SEOO staff capability
to carry out their Work Programs and to overcome any
weaknesses that may be revealed by these evaluations.
d. Regional Offices are responsible for ensuring that
the SEOOs are consulted concerning OEO Regional Office
plans and priorities with regard to OEO grantees within
their respective states. When flexible or other OEO
funds become available for additional programs in a
given state, the Regional Office shall first consult
with the SEOO before committing such funds.
- 8 -
OEO INSTRUCTION 7501-1
C. Regional Offices are to involve their SEOOs
formally in the development of the state funding
plans (6-b) and on the annual Training and Techni-
cal Assistance Plan as it pertains to the state (6-c);
and they shall provide copies of such plans when ap-
proved to the appropriate SEOOs, and to the Division
of State and Local Government, Office of Operations.
They shall ensure that the SEOOs are consulted in
advance and notified upon funding on all Section 230
(Training and Technical Assistance) grants and con-
tract awards, approved by the Regional Office.
f. The Regional Offices shall jointly work out a
written agreement with each SE00 --- dividing respons-
ibilities as staff capability and interest dictate --
to assure a maximum of coordination and a minimum of
overlapping of activities and functions carried out by
their respective field representatives. This agreement
shall be jointly reviewed at least annually to effect
improvements.
g. The Regional Offices shall invite -- with adequate
advance notice ---- the appropriate SEOO to all "pre-
reviews" held with other OEO grantees in the state.
They are responsible for seeing that the completed Check-
point Procedure Form 77 is included in all funding re-
quests received by them and will not begin an application
review unless the completed Form 77 is included or unless
the applicant provides evidence that the SEOO has not
responded. (See 4-b.)
h. The Regional Office shall ensure that a copy of all
applications and requests for OEO funds, as well as re-
quests for reprogramming, submitted to the Regional
Office for approval is sent by the applicant simultaneously
to the appropriate SEOO for information and comment. The
Regional Office shall send written notice to the appro-
priate SEOO (s) upon the receipt of all applications for
funding and reprogramming requests. Written comment by
the SEOO on funding requests -- which is due within 20
days of SEOO receipt of the application -- shall receive
serious consideration and response by the Regional Office
prior to funding. (See 6-d.)
i. The Regional Office shall invite the SEOOs to participate
in all OEO staff evaluation teams which it organizes to re-
view the overall effectiveness of a grantee's programs, and shall
share with the SEOOs the findings and recommendations of such team
- 9 -
OEO INSTRUCTION 7501-1
evaluations immediately upon completion of the
written report. The Regional Office, in consultation
with the SE00 and the grantee, shall jointly work out
a follow-up procedure and plan to ensure implementation
of OEO's recommendations. (See 6-e.)
j. The Regional Office will work through -- or in
consultation with - the SEOO in any of its dealings
with other state agencies, unless it has arranged for
a by-pass agreement with the SEOO for specific types
of contacts elsewhere in the state government.
k. The Regional Directors, and the SE00 Directors in
each Region, shall jointly plan and participate in
regular meetings -- to be held at least quarterly --
to discuss mutual problems, exchange information and
explore new and innovative ways to increase their
effectiveness in working together. Notice of such
meetings shall be sent the State and Local Government
Division of the Office of Operations, so that a repre-
sentative may attend when practicable.
1. The Regional Office shall forward to the State and
Local Government Division, Office of Operations, a copy
of all executed SEOO grant packages and a copy of all
evaluation reports on the SEOOs.
8. OEO HEADQUARTERS RELATIONSHIPS WITH THE SEOOS
a. The State and Local Government Division of the
Office of Operations shall be the primary office in
OEO Headquarters for dealing with the SEOOs. This
Division is to maintain a nation-wide overview of SEOO
operations and shall work in close coordination with
2
the Office of Governmental and Private Sector Relations
of each Regional Office.
b. OEO Headquarters shall seek to develop and strengthen
the effectiveness of the SEOOs in the anti-poverty effort
and to encourage OEO consultation, coordination and co-
operation with the states.
C. The Office of Operations shall foster an exchange of
information and program experience among all the SEOOs
and Regional Offices. It will sponsor, and jointly plan
with the SEOOs and the Regional Offices, an annual national
conference for all SEOO Directors.
- 10 -
OEO INSTRUCTION 7501-1
d. OEO Headquarters shall be responsible for keeping
the appropriate Regional Office informed of negotia-
tions, requests, etc., from SEOOs, in the Regional
Office area of responsibility. It shall consult with,
coordinate, and request guidance from the Regional
Office on matters affecting SEOOs within the Region's
area of responsibility.
e. In consultation with the Regional Offices and the
SEOOs, OEO Headquarters will ascertain national and
inter-regional training and technical assistance needs
of the SEOOs. It will assist them in meeting such
needs by the use of OEO personnel, or through contractors.
f. The Office of Operations is responsible for monitoring
the Checkpoint Procedure system with the SEOOs which is
to be used by all funding offices in OEO Headquarters.
(See 4-b.)
g. The Office of Operations will work with OEO's Office
of Program Development and the Regional Offices in the
solicitation and review of new SE00 proposals for demon-
stration programs. (See 5-b.) SEOOs interested in
developing demonstration proposals should ordinarily
consult first with the appropriate Regional Office and
then contact the State and Local Government Division.
The Office of Program Development will provide assist-
ance, review and decide on approval of SEOO Research and
Demonstration grants. When the SEOO makes direct contact
with the Office of Program Development, the SEOO is
responsible for so informing the Office of Operations.
h. The Office of Operations shall assist the SEOOs in
their dealings with the Headquarters offices of other
Federal agencies.
i. Each OEO Headquarters funding office is responsible
for seeing that one copy of every official application
(or an "information packet" summarizing the application),
submitted to that office for approval, be sent to the
SEOO in the state the applicant is located (and to any
other SEOOs of states in which the program is to operate)
for information and comment, as soon as the funding office
has the application under serious consideration. Written
comment by the SEOO ---- which is due in the Regional Office
with 15 days of SE00 receipt of the application -- shall
receive serious consideration by OEO Headquarters prior to
funding. (See 6-d.)
- 11 -
OEO INSTRUCTION 7501-1
9. SE00 RESPONSIBILITIES AS OEO GRANTEES
a. When a state applies for funding from OEO under
Section 231 of the Economic Opportunity Act, it shall
use the forms and follow the application procedures
for SEOOs outlined in OEO Notice 6710-2 of February 26,
1969 (until revised forms and requests for funding pro-
cedures are issued by OEO). Refunding requests are due
in the Regional Office no later than 60 days before the
end of the SEOO's Program Year. Five copies are re-
quired by the Regional Office; a sixth copy should be
forwarded directly to the State and Local Government
Division, Office of Operations.
b. The state's share for funding under Section 231
shall be a minimum of 20 percent of the total cost of
the operation in cash and/or in kind.
C. Preferably 120 days, but no later than 90 days,
before the end of it's Program Year, the SEOO's
"Plans and Priorities" (Form 81-a) is due in the OEO
Regional Office. The SE00 should submit three copies
to the Regional Office and one copy directly to the
State and Local Government Division, Office of Operations.
d. As part of its annual refunding request, the SEOO
must include a progress or self-evaluation report on its
activities for the previous year, giving a candid assess-
ment of its successes and failures in meeting its Work
Program.
i
e. The SEOO shall submit a MIS Quarterly Narrative Re-
port on its activities, related to the approved Work
Program, to the OEO Regional Office, with a copy to the
State and Local Government Division, Office of Operations.
(The MIS Quarterly Statistical Report is no longer re-
quired of the SEOOs.)
f. The SEOO draft Work Program (Form 7-e) shall be check-
pointed with all the CAAs in the state for comment and
such signed Checkpoint Forms (76) included as part of the
annual SEOO refunding request. (See 4-a.)
g. The SEOO shall have an annual financial audit conducted,
in accordance with OEO guidelines. It shall cooperate with
monitoring and evaluation visits by OEO personnel or by OEO
contractors.
- 12 -
UEU
INSIRUCTION
h. SEOO acceptance of an OEO-approved "grant
package" is an agreement by the SE00 to perform
the work stated in the SE00 Work Program submitted
as part of the funding request. Unsatisfactory
performance may be cause for OEO to re-evaluate and
lower the future funding level of a SE00.
i. As OEO grantees, the SEOOs shall comply with all
applicable OEO Instructions. SEOO personnel policies
and procedures shall be consistent with CAP Technical
Assistance Memorandum 26-A of April 3, 1967. When
OEO personnel policies and procedures are in conflict
with state law and personnel regulations, a mutually
acceptable solution shall be spelled out in a written
agreement between the SEOO and the OEO Regional Office
and incorporated in the SEOO grant.
j. SEOOs are expected to carry out pre-service and
in-service training programs to upgrade the skills of
their staffs, and all SEOO refunding requests shall
include specific plans for staff in-service training.
Whenever funds permit, the SEOOs will be given the
opportunity by OEO to strengthen their staff capabil-
ities to carry out their responsibilities and functions
more effectively.
DuRpo Donald Rumsfeld
Director
- 13 -
U. S. GOVERNMENT PRINTING OFFICE : 1970 O 380-776
OEO INSTRUCTION 7501-1
h. SEOO acceptance of an OEO-approved "grant
package" is an agreement by the SEOO to perform
the work stated in the SE00 Work Program submitted
as part of the funding request. Unsatisfactory
performance may be cause for OEO to re-evaluate and
lower the future funding level of a SEOO.
i. As OEO grantees, the SEOOs shall comply with all
applicable OEO Instructions. SEOO personnel policies
and procedures shall be consistent with CAP Technical
Assistance Memorandum 26-A of April 3, 1967. When
OEO personnel policies and procedures are in conflict
with state law and personnel regulations, a mutually
acceptable solution shall be spelled out in a written
agreement between the SEOO and the OEO Regional Office
and incorporated in the SEOO grant.
j. SEOOs are expected to carry out pre-service and
in-service training programs to upgrade the skills of
their staffs, and all SEOO refunding requests shall
include specific plans for staff in-service training.
Whenever funds permit, the SEOOs will be given the
opportunity by OEO to strengthen their staff capabil-
ities to carry out their responsibilities and functions
more effectively.
DuRpo Donald Rumsfeld
Director
- 13 -
U. S. GOVERNMENT PRINTING OFFICE : 1970 O - 380-776
Calif SAA
CG 0364 E 2/9
CAP FORM 81-a "PLANS & PRIORITIES"
California State OEO, June 1970
I.
State OEO Planning
A.
What is the State OEO planning process?
A prescribed cyclical set of ordered activities comprises
the current SEOO planning process. SEOO completes the
following sequence of planning steps:
1. Setting of goal or goals;
How
2. Determination of needs;
3. Development of objectives for the ensuing fiscal year;
4. Assignment of priorities to the objectives;
5. Creation of a work program which describes activities
to carry out the objectives and allocates available
resources;
6. Continuous evaluation of the progress of the program
i
of work;
7. Reconsideration of any of the prior steps 1 an 4:
8. Redirection of the program as needed.
SEOO expects particularly significant contributions* * to
the effectiveness of its planning activities in 1970-71
through:
1. The qualitative and quantitative improvement in infor-
mation about local needs and grantee capabilities which
an expanded, outstationed, and better trained field How
analyst staff can remit to headquarters.
OP Form
"Plans & "mozities"
2. An increased understanding of the nature and potentia
use of national, state, and local anti-poverty resour
(public and private) to be derived from SEOO's direct
and contract employment of several specialists.
3. The inclusion of a staff assistant for planning whose
principal responsibilities will be the systematic
planning for and execution of the planning process
described above, and creation of a statewide anti-pove
plan.
4.
Substantially expanded capacity, derived from item (3)
combined with the research and statistical capabilitie
of DHRD, to create a poverty information module for
SEOO, grantee, and legislative use in assessing needs,
assigning priorities, and allocating resources to
decrease poverty.
B. What other state agencies have responsibilities in plannin
of Programs in respect to poverty?
Agencies in state government with a common interest in
socio-economic planning include the following:
Social Welfare
(not the same
Mental Hygiene
Rehabilitation
Industrial Relations
Public Health
Corrections
State Office of Planning
Health Care Services
Youth Authority
Human Resources Development, which includes:
State Office of Economic Opportunity;
Commission on Aging;
former Department of Employment and
Service Center Program
The California State Office of Economic Opportunity in the
only entity whose anti-poverty interests cut across all
state agency lines.
C. How will SEOO work with the above agencies for coordinating
state planning approach?
With the recent implementation of the Human Relations
Agency and DHRD, a state organizational framework has been
established to permit maximum coordination between State
OEO and the above agencies for a more coherent state plan-
ning approach.
The State OEO staff will represent the State Office of
Economic Opportunity to other state agencies singly and
jointly in appropriate planning meetings, and will work
with their counterparts in other state agencies to assure
that all have access to comparable, comprehensive, and
current data on poverty, and to assure a coherent and
unified multi-agency approach to interpretation and use
of information on poverty and anti-poverty resources.
II. SEOO Priorities
A. What are the SEOO's priorities for the coming year?
To increase the scope, accuracy, and reliability of infor-
mation on conditions of poverty and on the availability and
use of all anti-poverty resources in California, for state
and local planning, funding, coordinative, and legislative
use, as well 88 in projects to stimulate public awareness
of the conditions of poverty.
To provide, or arrange and coordinate the provision by
other sources of, greatly improved multi-specialty tech-
nical assistance to grantees and other appropriate agents
in the California anti-poverty effort.
To encourage both the already indicated trend of California
governmental officials toward more involvement in anti-
poverty programs and their increasing interest in the
efficient, well-coordinated application of state govern-
mental and private resources to the problems of poverty
in California.
To gain the capacity to "mobilize" business, volunteer,
and foundation resources in a systematic, consequential
way to promote economic opportunity.
B. What are SEOO's goals for the coming year?
In concert with the mandates of the Economic Opportunity
2
Act:
1. To provide review of and assistance to grantees in
greater depth by an increased and better trained
analyst staff, with the object of providing sufficient
intensity and continuity of state-CAA relationships
to resolve as many areas as possible of mutual con
cern about programs prior to the refunding-review
stage.
2.
To provide direct technical assistance to CAAs and
single purpose grantees in the fields of management
(including fiscal management), collection and maxi-
mized use of information on poverty and opportunity,
and other areas as local needs dictate.
3. To develop through special programs and contract
services new assistance and demonstration projects
in the use of volunteer services, excess property,
and community college resources; in programs of
technical aid to Indians, disadvantaged youth, and
Head Start-day care projects; and in other special-
ities as indicated.
4. To complete the adoption of a systematic approach
to SEOO planning and management by objectives.
5. To create an information module in conjunction with
HRD which enables the comprehensive and systematic
collection, compilation, storage, retrieval, and
dissemination of data on poverty and on anti-poverty
resources in California.
1
C.
What are SEOO's goals for the next three years?
To consolidate those gains made to date in the anti-povert
effort.
To accelerate the spin-off of effective anti-poverty pro-
grams to established social agencies.
To maximize public awareness of the problems of poverty
and participation in their solution.
To encourage new public and private efforts for the
prevention of poverty.
III.
SEOO Project or Program (Directly administered by SEOO, if any.
Not applicable; State OEO does not directly plan to administer
anti-poverty programs.
IV.
The SEOO within the State Government
A. Describe the organizational structure and placement of
the SEOO within state government. If SEOO director does
not report directly to the Governor, provide the titles
and relationship of all intervening officials.
See Attachment 2, Organizational Chart, and Assembly
Bill 1463, The Human Resources Development Act of 1968,
(Chapter 1460, Statutes of 1968).
B. Has this changed during the past year?
No.
C. Describe the existing formal and informal arrangements
for the coordination of state agency activities and
programs related to anti-poverty efforts. Are there
plans to modify or improve this?
The total framework for accomplishing this is prescribed
by provisions of Human Relations Agency and Department of
1
HRD. The requested augmentation in professional capabil-
ities beyond those of the existing skeletal review staff
is intended to provide the basis for meaningful attempts
at coordination of anti-poverty efforts.
D. State how the SEOO will help mobilize all possible resource
at the state level and promote the participation of state
agencies.
Through the mechanism provided by Assembly Bill 1463.
To encourage new public and private efforts for the
prevention of poverty.
III.
SEOO Project or Program (Directly administered by SEOO, if any. )
Not applicable; State OEO does not directly plan to administer
anti-poverty programs.
IV.
The SEOO within the State Government
A. Describe the organizational structure and placement of
the SEOO within state government. If SEOO director does
not report directly to the Governor, provide the titles
and relationship of all intervening officials.
See Attachment 2, Organizational Chart, and Assembly
Bill 1463, The Human Resources Development Act of 1968,
(Chapter 1460, Statutes of 1968).
B. Has this changed during the past year?
No.
C. Describe the existing formal and informal arrangements
for the coordination of state agency activities and
programs related to anti-poverty efforts. Are there
plans to modify or improve this?
The total framework for accomplishing this is prescribed
by provisions of Human Relations Agency and Department of
2
HRD. The requested augmentation in professional capabil-
ities beyond those of the existing skeletal review staff
is intended to provide the basis for meaningful attempts
at coordination of anti-poverty efforts.
D. State how the SEOO will help mobilize all possible resources
at the state level and promote the participation of state
agencies.
Through the mechanism provided by Assembly Bill 1463.
E.
Indicate to what degree the SEOO is coordinating with
other federal technical assistance-type programs opera-
ting at the state level (such as HUD's 701, Title VII
and Title IX: HEW's Title I; USDA's TAP, etc.) How
can this coordination be improved?
The SEOO is coordinating its interests to the maximum
feasible degree with other federal technical assistance
programs through close liaison with the CAA operations
and the regional and district headquarters of the federal
programs.
Logical
Efflain
The coordination of SEOO interests in the indicated pro-
Not
grams will be strengthened to the degree that additional
staff availability will improve the quantity and quality
of linkage of operating programs in California.
F.
How will the SEOO promote within the state government
greater use of new types of services and innovative
approaches in attacking causes of poverty?
Answered in I-C.
V.
Designation by Governor
A.
Describe how and when the Governor designated your office
to be the recipient of state agency assistance under
Section 231, Title II of the Economic Opportunity Act.
The Governor designated this office July 16, 1965, pur-
suant to state enabling legislation which created the
State Office of Economic Opportunity and the California
Migrant Master Plan. Further provision to continue opera-
tion of this office is authorized by the Human Resources
Development Act of 1968 as previously described (AB 1463;
Chapter 1460, Statutes of 1968).
B.
Has the SEOO also been designated to advise the Governor
concerning his approval authority under Section 242 of
this Act?
Yes.
SEOO WORK PROGRAM
CAP Form 7-0
PUNCTIONS AND ORGANIZATION
R.
Give a breakdown of existing (authorized and actual) SEOO
staff - both clerical and professional --- stating titles,
responsibilitics and functions of each. Describe how the
staff is organized.
See Attachment 1 - SEOO Current Organization Chart
See Attachment 2 - SEOO Current Job Descriptions
B.
What changes are proposed in the SEOO staff for the next
Program Year in size, functions and organization?
(See foregoing CAP 81-a Sections II and IV)
A serics of policy developments in the Federal Office of
Economic Opportunity (recently summarized in OEO Instruction
7501-1) has recognized and reaffirmed "the important and unique
contribution states (can) make in the nation's efforts to deal
with the problems of the poor and in assisting the Office of
Economic Opportunity with programs authorized by the Economic
Opportunity Act. = Based upon the absolute numbers of dis-
advantaged people in California VS. other states, as well
as upon 2 the ratios of SEOO budgets to EOA program funds for
which SEOOS have responsibility in other states, the existing
California budget is disproportionately low by a factor of
ten or twenty (depending on the particular comparison).
The California State Office of Economic Opportunity proposes
substantial and significant improvements in its capabilities
to perform a broader and more effective role in California
anti-poverty activities. Coupled with renewed cooperative
arrangements between SEOO and the Regional OEO, and with
improved coordination of State governmental resources which
result from implementation of the State HRD reorganization,
the proposed changes in SECO staff size, function, and organ-
ization promise SEDD all enhanced APPREMINTLY H make HII
important contribution to the anti-poverty work envisioned
in the Economic Opportunity Act.
Per request of OEO-Western Regional California SEOO will
implement staff improvements in two ways:
(1) The augmentation of the existing SEOO supervising
and review personnel complement through an increased
"regular guideline" grant and
(2) The addition of key staff and technical assistance
specialists through a demonstration grant. Basic
staff changes to be effected through both funding
arrangements are outlined below, diagrammed in the
"Chart of CSEOO Organization: - PY 'E'" (attachment 3)
and subsequently elaborated in the various approp-
riate sections of this work program and in the work
1
program of the demonstration grant proposal.
Expanded regular program:
(1) An addition ofeight Community Program Analysts to
the existing eight (currently termed "Community
Action Representatives") to more nearly natiofy the
current (and growing) assistance and review require-
ments of the state' B local grantees, particularly
to enable more precise and consistent diagnosis of
grantee programs and problems in advance of the
Cormal review refunding period, in carrying out the
Governor's tasks of program coordination and review.
A more substantial and better trained staff of analysts
will permit the cooperative resolution of differences
with grantees and other local community participants
in anti-poverty programs on a regular, consistent
and pre-crisis basis, and will encourage more effective
diagnosis of CAA needs for specialist technical aid
which can be applied upon request by the grantee and
Analyst working together. One Analyst will be assigned
on a long-term full-time basis to an existing grantee
by arrangement with the grantee and the Regional Office
of Economic Opportunity.
(2) An addition of a Staff Assistant to aid the SEOO top
management in planning, and in the administration and
coordination of the regular, demonstration, STAP and
other programs.
(3) Establishment of two positions for coordination of
volunteer VISTA activities and intergovernmental liaison
work to fulfill the objectives of state, public, and
private sector resource mobilization described in OEO
Instruction 7501-1.
Demonstration project for technical assistance and program
coordination: (see separate grant work program)
(1) Establishment of SEOO technical assistance capabilities
in grantee personnel, fiscal and program management by
the employment of four Management Consultants who
will be prepared to both diagnose special management
problems and implement management improvements upon
request by California grantees.
(2) Development of planning, research, information and
functions per Instruction 7501-1 through employment
of the Staff Assistant for planning (see (2) under
Regular Program above) and increased use of research
and statistics capabilities within HRD.
(3) Hiring of Specialist Coordinators for California's
Indian Programs and California's Childhood Development
Programs.
STAP Program:
Beginning May 1, 1970, OEO funded four STAP Specialists to
OEO, who will give primary attention to the long-term special
technical assistance needs of rural grantees.
C. Does the SEOO now have -- or does it plan to have next year,
personnel outstationed throughout the state? (If so, specify
where, functions, etc.) If answer is yes, list the advantages
and disadvantages over a single centralized staff.
SEOO plans to outstation several Community Program Analysts
2
in Los Angeles and in the San Francisco Bay Area. Reducing the
physical distance between the Analysts and the grantees for which
the Analysts have responsibility complements the reduction through
added SEOO staffing in the number of grantees each Analyst must
service --- offering SEOO the opportunity to meet grantees' long
articulated demands for coverage with greater depth and continuity
by SEOO representatives. Each outstationed group will include
a Senior Analyst who will be responsible for assuring the close
bordination of field review and assistance work. A schedule of
frequent field-headquarters contacts already developed will assure
that the advantage of improved efficiency is without cost in
central coordination and control.
What management improvements are planned for the coming year?
On the basis of recent favorable experience, SEOO will main-
tain the general pattern of intraorganizational relationships
among Community Program Analysts described in this section for
the Program Year E proposal. To accommodate the expansion in
field assistance and review capability provided by the added
professional Analysts and their outstationing, each Analyst
will be assigned to assist and serve grantees in one of three
(San Francisco, Los Angeles, and Sacramento) SEOO administrative
regions under the supervision of a Senior Analyst for the region.
Further extensions of the principles of management by objec-
:ives will be integrated in SEOO's work as a management and
planning device, under the technical guidance of the Management
Improvement-Cost Reduction (MICR) Section of the State Department
of Human Resources Development.
1
PERSONNEL ADMINISTRATION
A. What problems have there been - and are anticipated next year
in filling vacancies, in salaries, and other personnel matters?
None in either case.
B. Will the SEOO be able to operate in accordance with approved OEO
Personnel Policies and Procedures? List any exceptions and explain
the necessity for such exceptions.
Yes, no exceptions.
C. What career development programs are planned?
The addition of the positions of Supervising Community
Program Analyst for each of two administrative regions offers
career development opportunities to SE00 staff. State OEO also
will have the added capability to plan and implement a career
development program through its expanded TA services operation.
What staff training is needed and how does the SEOO propose to
meet this need?
SEOO has provided training on a regular basis to existing
staff. Addition of new staff will require introductory and
supplemental training which will be given with the cooperation
of the State Training Division and other State agencies, par-
don,
ticularly the HRD sections (fiscal research, legal and manage-
ment) SEOO may also utilize training services of the State
College and University systems. A possibility exists for some
joint training of staffs of SEOO and Western Regional OEO,
Regular in-service staff training also will be provided at
regular intervals during the Program Year. A staff member has
been appointed to work with other agencies and groups to develop
a comprehensive and coherent training program for SEOO staff for
Program Year "E".
COORDINATION 1
A. Checkpoint Procedures: Describe how the checkpoint procedure
system which the CAAS (Form 77) is working, and how the SEOO
plans to improve its participation in the procedure. Does the
SEOO recommend changes in the system?
Improved working relationships - including greater participa-
tion by SEOO staff in grantee pre-review and planning meetings
with Regional representatives over the past year have begun to
indicate a better functioning of the checkpoint system. SEOO
expects this trend to continue. Where SEOO is permitted full
participation in grantee pre-review activities, and the grantee
submits Form 77 on time, the checkpoint procedure functions well.
B. How is the checkpoint procedure working for 010/HQS - approved
programs, and how can this be improved?
The procedure is working well.
Negotiation in advance of the Governor's thirty day sign-off
period has enhanced the effectiveness of the checkpoint procedure.
Further emphasis on advance negotiations is desirable.
C. What plans does the SEOO have to advise and assist OEO on devel-
oping procedures and programs which would promote and increase
state agency participation in the anti-poverty effort? (What
are the problems and opportunities?
SEOO has advised OEO of its expanded roles in the anti-poverty
field (as outlined in recent HRD policy statements and detailed
in foregoing sections of this application), which have the full
interest and support of top HRD officials, the Office of the
Governor of the State, and legislators, e.g., the HRD Act of 1968.
D. As "advocate for the poor" at the state level, how does the SEOO:
1. Plan to employ poor people on the SEOO staff, or use as
consultants?
The opportunity to employ poor people on the SEOO
staff does not now exist. This is an area which State
OEO expects to explore.
2. Plan to promote the maximum feasible participation of the
poor in planning, coordination, and evaluation of other
state agency operations and programs which affect the Door?
Through the establishment of is State OEO staff of
sufficient size to devote time to planning, and an improved
information, research and dissemination system, SEOO will
gain the capacity to encourage the actual employment of
poor people by other agencies, and the participation of
poor people in the development, implementation and review
of programs which serve them.
3. Encourage and work toward the development of career oppor-
tunities for the poor with other state agencies?
The existing SEOO linkage with State HRD, particularly
with its Job Development, Training and Placement Division,
will allow SEOO to express with greater impact its concern
for development of career opportunities and revised entry
level opportunities for low-income people.
E. Does the SEOO have any proposals to assist OEO on Job Corps
and/or VISTA programs?
A Volunteer Coordinator will be employed to mobilize and
coordinate anti-poverty volunteers and VISTA programs in
California.
IV. TECHNICAL ASSISTANCE
A. Describe the kind and degree of technical assistance to be pro-
vided the CAA5 during the coming Program Year and what changes
and improvements are planned over the current year.
The acquisition of funding for the state STAP program and
the proposed addition of four Management Specialists, eight
Field Analysts, and three Special Programs Coordinators offers
SEOO an impressive opportunity to provide higher quality multi-
speciality technical assistance to CAAs in the coming Program
Year. The cooperation of HRD's units in this year's program
will allow SEOO to draw on vast and proximate funds of spec-
ialist talent in fields of critical importance to CAAs and in
addition should provide SEOO an opportunity to promote its
poor people by other agencies, and the participation of
poor people in the development, implementation and review
of programs which serve them.
3. Encourage and work toward the development of career oppor-
tunities for the poor with other state agencies?
The existing SEOO linkage with State HRD, particularly
with its Job Development, Training and Placement Division,
will allow SEOO to express with greater impact its concern
for development of career opportunities and revised entry
level opportunities for low-income people.
E. Does the SEOO have any proposals to assist OEO on Job Corps
and/or VISTA programs?
A Volunteer Coordinator will be employed to mobilize and
coordinate anti-poverty volunteers and VISTA programs in
California.
IV. TECHNICAL ASSISTANCE
A. Describe the kind and degree of technical assistance to be pro-
vided the CAAs during the coming Program Year and what changes
and improvements are planned over the current year.
The acquisition of funding for the state STAP program and
the proposed addition of four Management Specialists, eight
Field Analysts, and three Special Programs Coordinators offers
SEOO an impressive opportunity to provide higher quality multi-
speciality technical assistance to CAAs in the coming Program
Year. The cooperation of HRD's units in this year's program
will allow SEOO to draw on vast and proximate funds of spec-
ialist talent in fields of critical importance to CAAs and in
addition should provide SEOO an opportunity to promote its
concerns within other state agencies. Furthermore, SEOO
plans to submit to OEO in the near future two or more indepen-
dent applications for pilot projects funds to demonstrate new
forms of technical aid to grantees. Still other changes and
improvements will be designed as program adjustments are made
through a new SEOO TA-contract services concept.
B. Identify the number of CAAs in the State, and list the ones
which will be served. Provide a narrative statement on why
these CAAs were chosen.
SEOO, in regard of the mandate of the Economic Opportunity
Act of 1964, serves all the State's CAAS. These are 42 CAAB
and numerous single-purpose grantees, which have been, and
will continue to be, served. In addition SEOO serves the
California Inter-tribal Council and Quechan Indian CAP in
Imperial County. (Total 44 CAAS).
C. How does the SEOO plan to assist the CAAs in locating non-OEO
resources and funds in the next Program Year?
Integration of SEOO in the Department of Human Resources
Development promises to provide SEOO up-to-date information
on State and other public resources which might be available
to CAAS. SEOO plans to convey such information as appropriate
to CAAS through its Analyst and Specialist staff, and other
media.
SEOO intends to develop as soon as possible one or more
professional positions with responsibility for a unified,
systematic approach to the mobilization of private sector
resources.
D. Does the SEOO propose a better way to coordinate with the
OEO Regional Office and its field representatives in the pro-
vision of technical assistance to the CAAS?
Recent published guidelines, as well as a continuing series
of meetings between OEO and SEOO staffs on the provision of
technical assistance, have established an improved basis for
coordination of technical assistance activities. The two agencies
have agreed that State OEO will increasingly assume the role of
providing, or coordinating the provision of, technical aid to
grantees within the state, and SEOO is fully prepared to cooper-
ate with Regional OEO in developing policy for an efficient
technical assistance effort. Continuous joint staff cooperation
in the field between the two offices is encouraged by SEOO.
E. What specific activities are planned to assist CAAs coordinate
their programs with other related programs to meet the multi-
jurisdictional planning requirements of OEO Instruction 6321-27
Each SEOO professional staff member has received or will
receive instruction in these requirements to enable him to
help CAAS meet their obligations.
F. What training and orientation does the SEOO propose to provide
the CAA staffs and boards?
State OEO expects that the aforementioned restructuring
of Analysts' field assignments will increase the time available
for the Analyst's training and orientation to CAA staffs and
boards, upon request by CAAs.
G. Will the SEOO serve as a central personnel "clearinghouse" for
the CAAs looking for qualified staff? Any changes from the
current situation?
The State OEO has served and will continue to serve as a
central personnel "clearinghouse" for the CAAB, upon request.
H. Describe how the SE00 plans to change or improve its efforts
to inform the news media and the public of the needs, problems,
and programs of the anti-poverty effort.
It is intended that work of the Staff Assistant for Planning
and the Intorgovernmental Liaison Coordinator (previously describe
in several sections of this work program, in the attached CAP 81,
in the demonstration proposal and in appended documents) will
provide the nucleus of a public information and education program
to be developed by SEOO in the coming Program Year. The Public
Information Section of HRD also has offered assistance to SEOO
in this field.
V. OPERATIONS
Describe the programs the SEOO plans to operate, if any, during the
next program year --- include sources and amounts of funds, objectives
target populations, etc. (Answer also if SEOO, as principal grantee,
delegates this program to be administered by another organization.)
SEOO has no plans to operate programs in the coming year.
SEOO EVALUATION QUESTIONNAIRE