Index to the Records of the Trust Territory of the Pacific Islands, 1731 - 1986: Master Index File

8-22-91 NOTE: (LSG 9/18/01) This folder contains 9 11 pages, including (TTPI) Documentation. PJE & The SF-258 form for this data set lists the accession number as 3-200-89-003. NARA Reference Copy The accessioning number for this file is incomplete as of 6-7-88. NNFN, the Arcon for the documents, has the responsibility for acquiring one. When a number is given to the file, the Title Page will be revised to reflect that change. The Index is being placed in the vault for research purposes as though the NN number were in existence. NARA Reference Copy RECORDS AND ARCHIVES ADMINISTRATION NATION National Archives and Records Administration 8601 Adelphi Road 1985 College Park, Maryland 20740-6001 USER NOTE #1 3-TTP-89-003 Index to the Records of the Trust Territories of the Pacific Islands (TTPI) Inconsistencies in the Documentation Introduction and Code Systems TT Archive Subject Table. 1. The actual subject table file prints in a slightly different sort order because the computer sorts 10, 11, etc. as subcategories of 1 and lists them before 2, 3, 4, etc. 2. The definitions of certain subject terms in the subject data file are slightly different from the version in the documentation. 3. Several contain a word as a singular in the printed subject code list and plural in the subject data file or vice versa. 4. One inconsistency that could alter the meaning of the subject is PUH 14-2. In the printed subject code list it is MEDICAL ANS. SURGERY, which could be Medical Anesthesia Surgery. PUH 14-2 is MEDICAL AND SURGERY in the subject data file. 5. The printed subject code list contains LEG 13-8 RULES OF CRIMINAL PROCEDURES. This subject code is missing from the subject data file. The subject code, however, is contained within the data file as a valid code. Record Layout 1. Line 8, Date, is undefined. 2. Line 26, FILM TYPE is undefined. The documentation indicates this field should indicate whether the film is 16mm or 35mm. The values, however, do not equate with those two choices. 3. Line 29, Origin is undefined. The documentation indicates this field should contain the codes for "Disposition of Originals after Filming." The values, however, contain both variations of such dispositions and geographic entities to which documents may have been sent. RET - Retained; DEST - Destroyed; Others reflect the country sent to: FSM - Federated States of Micronesia; MARC - Micronesia Area Research Center; MARS - Marshall Islands; NMI - Northern Mariana Islands; PAL - Palau. 4. The Record Layout, Line 30, DESCRIPTION 3, lists the size of the field as 39 characters. This field is located in positions 352-400. This size is 49 characters. NARA's web site is http://www.nara.gov NARA Reference Copy Size of Data File The Introduction to Documentation lists the number of records in the ARCHMST file as 38,491, while the Abstract lists the number or records as 38,492. The correct number of records is 38,491. Prepared by Bruce Ambacher September 2001 NARA's web site is http://www.nara.gov NARA Reference Copy National E NATIONAL ARCHIVES AND RECORDS Archives Washington, DC 20408 1985 3-200- INDEX TO THE RECORDS OF THE TRUST TERRITORIES OF THE PACIFIC ISLANDS (TTPI) DOCUMENTATION RECORD GROUP 200 NATIONAL ARCHIVES GIFT COLLECTION National Archives and Records Administration NARA Reference Copy TABLE OF CONTENTS INTRODUCTION TO DOCUMENTATION 1-2 ABSTRACT 3-4 RECORD LAYOUT 5 VALIDATION STATEMENT 6 SAMPLE DUMPS MANUAL FOR DATA RETRIEVAL TRUST TERRITORY ARCHIVES INDEXING SYSTEM INTRODUCTION AND CODE SYSTEMS TRUST TERRITORY ARCHIVE VALIDATION FREQUENCIES SUPPLEMENTAL DOCUMENTATION: SUBJECT SORT Box-2 NARA Reference Copy INTRODUCTION TO DOCUMENTATION This documentation package pertains to the computerized index of the microfilmed Records of the Trust Territories of the Pacific Islands, Record Group 200, National Archives Gift Collection, in the custody of the Scientific, Fiscal, and Natural Resources Branch (NNFN), Civil Archives Division of the National Archives and Records Administration (NARA). The Index is written on nine track magnetic tape and is in the custody of the Machine-readable Branch (NNSR), Special Archives Division. The Hamilton Library of the University of Hawaii also maintains a copy of the microfilm and computerized Index. Over their history, the Trust Territories have been governed or occupied by Spain, Germany, Japan, and the United States. These records document the Trust Territories before self government and their relationship to these countries. The islands of the Trust Territories include the archipelagoes of the Caroline Islands, the Marshall Islands, and the Mariana Islands. Beginning in the late 1970's the residents of these islands began the move toward self government. After the agreements were worked out, the islands were organized into four republics: the Republic of the Marshall Islands; the Republic of Palau; the Federated States of Micronesia; and the Commonwealth of the Northern Mariana Islands. The Index consists of ten data sets. The data necessary to locate a subject in the microfilm is on one dataset, while the remaining nine are programs designed to access information. Given the appropriate software, the Index may be queried by key word, subject code, date, title and author, geographical area, and any combination of these elements. This documentation package contains, in addition to this Introduction, an Abstract, a record layout, and a Manual for Data Retrieval Trust Territories Archives Indexing System. The Manual contains information on the documents listed in the Index, microfilm roll numbering system, samples of the computer input forms, subject and department codes, and document access information. NARA Reference Copy DATASET* RECORDS 1-ARCHMST 38,491 2-DXMCC1 191 3-GSYRPT 388 4-ARCHP98A 223 5-EDDIE 177 6-DEBRPTGS 388 7-ARCHP98B 444 8-TAXHIST 465 9-DEPTINDX 75 10-SUBJINDX 593 This documentation package was prepared by Michael T. Meier, NNSR, May, 1988. *These are dataset names as listed on the Trust Territories of the Pacific Islands Index. For administrative purposes, NNSR preceded the Agency dataset name with "RG200. TT. " As an example, a dataset on the NNSR tape would read "RG200. TT. ARCHMST". **The number of records in this dataset was reported as being 38,459. A tapemap and machine validation, however, disclosed that there are 38,491 records, a difference of 32 records. NARA Reference Copy May 23,1988 File Number: Michael T. Meier, NNSR ABSTRACT Index to the Records of the Trust Territories of the Pacific Islands [machine-readable index]. Created by Trust Territory Administration--Saipan: Trust Territory Administration [producer], 1986/ Saipan: National Archives and Records Administration [distributor]. PROVENANCE: This Index was created by the Trust Territories Administration in Saipan, Micronesia, to serve as an easily accessible index to the Trust Territories of the Pacific Islands records prior to independence. The Machine-readable Branch (NNSR) of the National Archives and Records Administration has the custody of the computerized Index and the Scientific, Economic, and Natural Resources Branch (NNFN) has the custody of the microfilmed records. The Hamilton Library of the University of Hawaii maintains another copy of the microfilm and Index. TYPE OF FILE: Index. The unit of observation is reference/access information for each record microfilmed by the Trust Territory Archives. There are ten datasets making up the Index. Only one, however, contains the information from the microfilmed records. The other datasets are programs written to access information necessary to locate the appropriate entry on the microfilm. UNIVERSE DESCRIPTION: The universe is a computerized index to the microfilmed Records of the Trust Territories of the Pacific Islands. SUBJECT MATTER DESCRIPTION: This is a computerized index to the microfilmed Records of the Trust Territories of the Pacific Islands. The Index contains subject codes, department codes, titles of documents, authors, brief records descriptions, geographic area, span of years, reel, frame, and record identification numbers, and estimated quantity of materials. TECHNICAL DESCRIPTION: FILE STRUCTURE: Fixed Length. Character length of 400. FILE SIZE: RG.TT.ARCHMST, containing 38,492 records, is the Index. The other datasets are programs designed to access information. See dataset names below. NARA Reference Copy DATASET NAMES: RG200. TT. ARCHMST 38,492 records. RG200. TT. DXMCC1 191 records. RG200.TT.GSYRPT 388 records. RG200. TT. ARCH98A 223 records. RG200.TT.EDDIE 177 records. RG200.TT.DEBRPTGS 388 records. RG200. TT.ARCH98B 444 records. RG200.TT.TAXHIST 465 records. RG200.TT.DEPTINDX 75 records. RG200.TT.SUBJINDX 593 records. FILE SORT SEQUENCE: The Index is arranged by subject and there under by department, subgroup, microfilm reel number, frame number, record identification, author, title, brief description, geographic area, span of years, format of information, disposition of materials, and estimated quantity of materials. REFERENCE MATERIAL: Documentation pertaining to the Index consists of a Manual for Data Retrieval Trust Territories Archives Indexing System, an Introduction to Documentation, Record Layout, Code Book, record dump, validation frequencies, and sort by subject code, reel and frame number. FILE AVAILABILITY: The file is available from: Machine-readable Branch (NNSR) National Archives and Records Administration Washington, D.C. 20408 Phone: (202) 523-3267 NARA Reference Copy RECORD LAYOUT TRUST TERRITORIES OF THE PACIFIC ISLANDS LINE DATA FIELD CLASS SIZE NO. ELEMENT LOCATION 1 KEY 1-5 N 5 2 DEPT. 6-9 A 4 3 SUBGROUP OF 4 DEPT. 10-15 A 6 5 REEL NO. 16-19 N 4 6 FRAME NO. 20-23 N 4 7 AUTHOR 24-53 A 30 8 DATE 54-61 N 8 9 TITLE 62-131 A 70 10 SUBJECT 1 132-140 A/N 9 11 SUBJECT 2 141-149 A/N 9 12 SUBJECT 3 150-158 A/N 9 13 SPAN OF 14 YEARS 159-167 N 9 15 DESCRIPTION 1 168-237 A 70 16 DESCRIPTION 2 238-307 A 70 17 GEOGRAPHIC 18 LOCATION 308-311 A 4 19 FILLER 312 1 20 FORMAT OF 21 INFORMATION 22 CORR. 313 A 1 23 REPORTS 314 A 1 24 CLIPPINGS 315 A 1 25 OTHER FORMS 316 A 1 26 FILM TYPE 317 A 1 27 FILLER 318-321 4 28 QUANTITY 322-345 A/N 24 29 ORIGIN 346-351 A 6 30 DESCRIPTION 3 352-400 A 39 NARA Reference Copy VALIDATION STATEMENT The entries in dataset eight, RG. TT. ARCHMST, were machine validated on 5-10-88 using the Statistical Analysis System (SAS). The entries were also sorted by subject code, reel, and frame number. The records are in order. It is recommended that the user read the Manual for Data Retreival Trust Terrritory Archives Indexing System prior to use. In dataset, RG200.TT.ARCHMST, documentaion from the Trust Territory Archives listed the number of records as being 38,459. After machine validation was completed, 38,491 records were read. There are 32 more records in the Index than originally reported. NARA Reference Copy AND ysTe Hive the ARCHIVES SYSTEM 06/27/85 -1 NOTE TO USERS: TRUST TERRITORY ARCHIVES PROGRAM NAS DESIGNED TO PRESERVE AND PROTECT THE RECORDS ACCUMULATED OVER FORTY YEARS OF U.S. ADMINISTRATION. IN ADDITION, RECORDS OF PREVIOUS ADMINISTRATIONS. THE JAPANESE, GERMAN AND SPANISH, HAVE BEEN FILMED IN VARYING QUANTITIES. IN A SUBSTANTIAL NUMBER OF CASES. THESE DOCUMENTS ARE ONE OF A K-IND. IT IS IMPORTANT TO UNDERSTAND THAT THE ARCHIVES PROJECT ATTEMPTED TO COMPLETE ITS TASK PRIOR TO THE TERMINATION OF THE TRUSTEESHIP AGREEMENT AND WITH VERY LIMITED RESOURCES. FOR THIS REASON, MICROFILM USERS SHOULD UNDERSTAND THAT IN SOME CASES THE FILM MAY NOT APPEAR TO BE OF ARCHIVAL QUALITY. IN FACT, MANY DOCUMENTS ARE AGED EXTENSIVELY AND FILM POORLY. IN OTHER CASES, THERE HAS BEEN WATER DAMAGE FROM-OCCASIONAL TYPHOONS AND STORMS. IN CASES WHERE THE DOCUMENTS WERE DAMAGED OR BARELY LEGIBLE. THEY WERE FILMED ANYWAY IN THE HOPES THAT MORE ADVANCED TECHNOLOGY AVAILABLE ELSEWHERE WILL MAKE THEM USEABLE FROM THE POOR IMAGES ON FILM. USE OF CODING SYSTEM: THE FOLLOWING CODING SYSTEM WAS DEVISED A-S FILING CODE FOR THE TRUST TERRITORY GOVERNMENT. THE ARCHIVES PROJECT ADOPTED THE CODE AS A BASIS FOR INDEXING THE MATERIALS BY SUBJECT. ODVI-DUSLY NO-CODING-SYSTEM I-S GOING TO BE EXACTLY-SUITED-TO EACH DOCUMENT. WE HAVE THEREFORE USED UP TO THREE CODES SO THAT EACH DOCUMENT MAY BE CROSS REFERENCED TO AT LEAST COVER SEVERAL DIFFERENT INTERPRETATIONS OF THE SUBJECT MATTER WHEN APPROPRIATE. PERSONS SEARCHING FOR SPECIFIC DOCUMENTS SHOULD EXAMINE THE SUBJECT CODES AND FIND THE ONE JR TWO MOST CLOSELY APPROXIMATING THE NATURE OF THE MATERIAL AND THEN SEARCH THAT CODE IN THE INDEX FOR THE BRIEF DESCRIPTION. TITLE JR OTHER INFORMATION. ALL MATERIALS ARE ALSO INDEXED BY ORIGINATING DEPARTMENT OR AGENCY. CODES FJR THESE DEPARTMENTS ARE ALSO LISTED BELOW. ORGANIZATION OF MATERIALS IN THE INDEX: UNDER EACH SUBJECT HEADING, ALL ENTRIES ARE FIRST ORGANI-ZED GEOGRAPHICALLY SC THAT ALL MATERIALS RELATING TO PONAPE, FOR EXAMPLE, WILL BE FOUND TOGETHER. IN ADDITION, WITHIN EACH GEOGRAPHIC AREA. THE ENTRIES ARE ORGANIZED CHRONOLOGICALLY FROM THE EARLIEST ENTRY TO THE ATEST. BECAUSE THE ARCHIVES PROJECT IS WORKING WITH UNITS OF MATERIALS ARCHIVES NATIONAL 2 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 FROM DEPARTMENTS AND OFFICES AS THEY - BECOME AVAILABLE, SPECI SUBJECT MATERIALS WILL APPEAR IN WIDELY DIFFERENT ROLLS OF FIL AN ASTERISK "*" FOLLOWING THE MICROFILM ROLL NUMBER INDICA THAT 35 MM FILM WAS USED - FOR LARGE ITEMS SUCH AS MAPS-AND CHAR PAM #: PAM (PRE-ARCHIVAL MATERIAL): IN CERTAIN CASES, FILMS INHERI FROM THE FORMER TRUST TERRITORY MICROFILM PROJECT HAVE BEEN GI' NEW ROLL NUMBERS TO CONFORM WITH THE ARCHIVES NUMBERING SYST IN THIS CASE THE ORIGINAL NUMBER (PAM#) WILL APPEAR ON THE FII FRAME OF THE FILM RATHER THAN THE INDEX ROLL NUMBER. THE PAM WILL BE INCLUDED IN THE BRIEF DESCRIPTION IN THE INDEX E REFERENCE PURPOSES. PLEASE BE AWARE THAT. DUE TO THE CALIBRATION FACTOR OF T DIFFERENT VIEWERS BEING USED, FRAME LOCATIONS CAN BE PLUS MINUS A FEW NUMBERS FROM THE INDEX SETTING. REPRODUCED AT THE NATIONAL ARCHIVES 3 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 DEPARTMENT TABLE USG UNITED STATES GOVERNMENT DOD DEPARTMENT OF DEFENSE DOI DEPARTMENT OF INTERIOR DOS DEPARTMENT OF STATE DOA DEPARTMENT OF AGRICULTURE DOED DEPARTMENT OF EDUCATION DGE DEPARTMENT OF ENERGY PC PEACE CORPS UNO UNITED NATIONS ORGANIZATION UNIC UNITED NATIONS TRUSTEESHIP COUNCIL YAP YAP PON PONAPE MARS MARSHALLS KOS KOSRAE TRU TRUK NMI NORTHERN MARIANA ISLANDS PAL PALAU TTPI TRUST TERRITORY OF THE PACIFIC ISLANDS TTHQ TRUST-TERRITORY-HEADQJARTERSSAIPANHAWAI.GUAM HC HIGH COMMISSIONER DHC DEPUTY HIGH COMMISSIONER SC SPECIAL CONSULTANT (SA/ETASP) AG ATTORNEY-GENERAL AG IMM IMMIGRATION AG LEG LEGAL DIVISION AG LIT LITIGATION DIVISION AG PUBSAFPUBLIC-SAFETY AG MBI MICRONESIAN BUREAU OF INVESTIGATION OPS OFFICE OF PLANNING & STATISTICS OPS DC DISASTER CONTROL OPS FPC FEDERAL-PROGRAM-COORDINATION OPS PL PLANNING OPS STA STATISTICS FOR OF FINANCE BUDGET OFFICE DPER DEPARTMENT OF PERSONNEL DPA DEPARTMENT OF PUBL AFFAIRS DPA BPOL BUREAU OF POLITICAL AFFAIRS DPA ESG EDUCATION FOR SELF GOVERNMENT DPA PIO PUBLIC INFORMATION OFFICE DPA BDC BROADCAST DIVISION DPA PUB PUBLICATION DIVISION TTED TRUST TERRITORY DEPARTMENT OF EDUCATION DHS TRUST TERRITORY DEPARTMENT OF HEALTH SERVICES DHS HPL HEALTH PLANNING RECORDS AND STATISTICS DHS HEM HEALTH EDUCATION, MANPOWER DIVISION AND TRAINING DHS MED MEDICAL CARE DIVISION DHS ALDA ALCOHOLISM. DRUG ABUSE AND MENTAL HEALTH DHS HEO HEALTH CARE, OTHER REPRODUCED AT THE NATIONAL ARCHIVES 4 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 DPW DEPARTMENT OF PUBL IC WORKS RED DEPARTMENT OF RESOURCES AND DEVELOPMENT RED AGR DIVISION OF AGRICULTURE RED COIN COMMERCE AND INDUSTRIES DIVISION R&D ECD ECONOMIC DEVELOPMENT DIVISION RED FCI FOREIGN INVESTMENT RED LAN LAND AND SURVEY RED MAR MARINE RESOURCES RED LAB LABOR DIVISION T&C DEPARTMENT OF TRANSPORTATION & COMMUNICATIONS TEC AIR AIR TRANSPORTATION TEC SEA SEA TRANSPORTATION T&C RAD COMMUNICATIONS JUS HIGH COURT CON CONGRESS OF MICRONESIA FSM GOVERNMENT OF THE FEDERATED STATES OF MICRONESIA HIP HISTORIC PRESERVATION SLNJ DEPARTMENT OF STATE LIAISON, TTHQ NLND DEPARTMENT OF LIASON, TTHQ FEDP FEDERAL PROGRAMS CD COMMUNITY DEVELOPMENT DAS DEPARTMENT OF ADMINISTRATIVE SERVICES DMS DEPARTMENT OF MANAGEMENT SERVICES DSD DEPARTMENT OF DEVELOPMENT SERVICES NATIONAL ARCHIVES YES 5 NARA-Reference-Copy ARCHIVES SYSTEM 06/27/85 / SUBJECT TABLE BUD BUDGET COM COMMUNICATIONS COD COMMUNITY DEVELOPMENT ECD ECONOMIC DEVELOPMENT EDU EDUCATION FIN FINANCE AND ACCOUNTING HSG HOUSING IMM IMMIGRATION AND EMIGRATION INF INFORMATION AND PUBLIC RELATIONS LAN LAND MANAGEMENT LEG LEGAL USV OFFICE SERVICES OAM ORGANIZATION-ADMINISTRATIVE MANAGEMENT PER PERSONNEL PSD POLITICAL AND SOCIAL DEVELOPMENT PAS PROPERTY AND SUPPLY PUH PUBLIC HEALTH PSY PUBLIC SAFETY PUW PUBLIC WORKS TAX TAXATION TRA TRANSPORTATION BUD1 BUDGET SUBMISSION (ESTIMATES AND FORMULATIONS) BUD1-1 ALLOWANCES BUD1-2 JUSTIFICATIONS BUD1-3 I WORK PAPERS BUD2 BUDGET EXECUTION BUD2-1 ALLOTMENTS (INCLUDING ADVICES-REVISIONS) BUD2-2 APPORTIONMENTS BUD2-3 TRANSFER OF FUNDS BUD2-4 WORK PAPERS BUD3 BUDGET - GENERAL AT THE NAT TONAL ARCHIVES (y 6 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 COM1 BROADCAST STATIONS {CASE FILES BY DISTRICT AND STATION) COM2 FACILITIES - GOVERNMENT - OPERATIONS AND MAINTENANCE COM2-1 CONTROL STATION - KUP71 COM2-2 HEADQUARTERS - KJP74 COM2-3 DISTRICT - MAJOR STATIONS (CASE FILES BY DISTRICT) COM2-4 LNO GUAM COM2-5 AIRCRAFT COM2-6 SHIPS CCM3 EACH ITIES - NON-GOVERNMENT CCM3-1 AMATEUR SERVICE COM3-2 - CITIZENS RADIO SERVICE COM3-3 COMMERCIAL TELEPHONE AND TELEGRAPH COM3-4 LAND STATIONS (ESTABLISH CASE FILES BY DISTRICT) COM3- SHIPS (ESTABLISH CASE FILES AS NEEDED) COM4 FREQUENCY ASSIGNMENTS COM5 LICENSING COM5-1 GOVERNMENT COM5-2 NON-GOVERNMENT COM6 NAVIGATIONAL AIDS CCM6- AERONAUTICAL COM6-2 MARITIME COM7 PLANS, PROGRAMS, AND PROJECTS COM8 POLICIES, PROCEDURES. AND REGULATIONS COM8-1 DEPARTMENT OF INTERIOR COM8-2 DISASTERS - EMERGENCIES COM8-3 FCC COM8-4 TRUST TERRITORY COMS RADIO LOGS COMIC RELATIONSHIPS - AGREEMENTS: (FAA, RCA, WEATHER BUREAU) COM11 TELEPHONE - RADIOTELEPHONE COM11-1 DIRECTORIES AND LISTS CCM11-2 EQUIPMENT INVENTORIES COM12 TELETYPE - RADIOTELEGRAPH CCM12-1 EQUIPMENT INVENTORIES COM12-2 MESSAGES (INCOMING/OUTGOING RADIOGRAMS AND ETC) COM13 TRAINING COM14 COMMUNICATIONS - GENERAL COD1 RECREATIONAL AND SOCIAL ACTIVITIES COD1-1 SPORTS COD1-2 YOUTH CLUBS COD1-3 WOMEN S CLUBS COD2 OTHER ACTIVITIES COD3 COMMUNITY DEVELOPMENT - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES 7 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 ECD1 AGRICULTURE EC01-1 AGRICULTURE DEVELOPMENT AND MARKETING ECD1-2 CROPS (INCLUDES PLANTS, CUTTING, AND SEEDS) ECD1-2-1 FERTILIZERS ECD1-2-2 PLANT DISEASES ECD1-3 ENTOMOLOGY ECD1-3-1 INSECT AND RODENT CONTROL ECD1-3-2 PLANT AND ANIMAL QUARANTINE ECD1- EXPERIMENT STATION ECD1-5 EXTENSION SERVICE ECD1-6 LIVESTOCK ECD1-6-1 ANIMAL DISEASES ECD1-6-2 FEED ECD1-7 SOILS ECD2 COMMERCE AND INDUSTRY EC02-1 BUSINESS CONDITIONS ECD2-2 COMMERCIAL ENTERPRISES (FILE BY NAME OF COMPANY) ECD2-2-1 INQUIRIES (COMMERCIAL ONLY) ECD2-3 COOPERATIVES ECD2-4 EXPORTS - IMPORTS ECD3 FISHERIES ECD4 FORESTRY - FOREST PRODUCTS EC05 HANDICRAFTS ECD6 MINING ECD7 POLICIES AND PROCEDURES ECD8 PROGRAMS - PROJECTS ECD9 RESEARCH ECD10 SHELLS (TROCHUS, ETC) ECD11 STUDIES AND SURVEYS ECD12 TOURISM ECD12-1 INFORMATION SERVICE ON TRUST TERRITORY ECD12-2 TOURIST FACILITIES ECD12-3 TRAVEL AGENCIES ECD13 TRAINING ECD14 ECONOMIC DEVELOPMENT - GENERAL 20 REPRODUCED AT THE ARCHIVES NATIONAL_ARCHIVES, 8 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 EDU1 FEDERAL AID EDU2 INSTRUCTION EDU2-1 CJRRICULUM - COURSES 3F STJDY - DAILY PLAN ETC. EDU2-2 EVALUATION - TESTS AND MEASUREMENTS EDU2-3 TEACHING AIDS AND METHODS EDU3 PLANS - PROJECTS EDU4 RELATIONSHIPS - OUTSIDE ORGANIZATIONS (FILE AS REQUIRE EDU5 RESEARCH EDU6 SCHOOLS AND FACILITIES (SCHOOL CASE FILES AS NEEDED) EDU6-1 EXHIBITS EDU6-2 FINANCING EDU6-3 LIBRARIES EDU6-4 - SCHOOL BUS PROGRAM EDU6-5 SCHOOL CALENDAR EDU6-6 SCHOOL LUNCH PROGRAM EDU7 SCHOOL PROGRAMS EDU7-1 ADULT EDUCATION EDU7-2 EARLY CHILDHOOD EDUCATION (PRESCHOOL) EDU7-3 ELEMENTARY EDUCATION EDU7-4 EVENING PROGRAM EDU7-5 SECONDARY EDUCATION ED07-6 VOCATIONAL EDUCATION EDU8 STUDENTS EDU8-1 ACTIVITIES EDU8-2 ALIEN CHILDREN EDU8-3 COUNSELING AND GUIDANCE EDU8-4 DISCIPLINE EDU8-5 EDUCATIONAL RECORDS - ELEMENTARY AND HIGH SCHOOL EDU8-6 EDUCATION OUTSIDE THE TRUST TERRITORY EDU8-7 - ENROLLMENT AND WITHDRAWALS EDU8-8 GRADUATION - GRADUATES ECU8-9 - SCHOLARSHIPS (ESTABLISH CASE FILES AS REQUIRED) EDU8- 10 TESTING AND MEASUREMENT EDUS TEACHERS ECU9- - 1 STAFF AND STAFFING EDU9-2 TEACHER S TRAINING EDU10 EDUCATION - GENERAL REPRODUCED AT THE NATIONAL VES ARCHIVES 9 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 FINI ALLOWANCES - EXPENSE ACCOUNTS FIN1-1 PER DIEM AND QUARTERS FIN2 AUDITS (INCLUDE ADJUST/DISALLOANCES/EXCEPTIONS FROM GA FIN3 AUTHORIZATIONS (INCL AUTHO. TO SIGN/APPR. VOUCHERS ETC FIN4 BANKS AND BANKING FIN5 BONDING OF EMPLOYEES FIN6 CREDITS AND LOANS FIN7 DEPOSITS (INCLUDE SPECIAL DEPOSIT ACCOUNTS) FIN7-1 DEPOSIT SLIPS FIN8 FINANCIAL STATEMENTS FIN9 FUNDS - STATUS OF FUNDS FIN9-1 APPROPRIATED FIN9-2 GRANT-IN-AID FIN9-3 IMPREST FIN9-4 LOCAL FIN9-5 SCHOLARSHIP FIN9-6 SUPPLY FIN10 INSURANCE FIN11 INVESTMENTS FIN12 LABOR DISTRIBUTION (COST ACCOUNTING) FIN13 LEDGERS FIN13-1 ALLOTMENTS (SHOWS OB. INCURRED. UN/LIQUIDATED ETC FIN13-2 GENERAL FUNDS - REVOLVING FUND (INC. CST DISTR/DOC FIN13-3 REMITTANCES RECEIVED FIN14 PAYROLLS (INC. PAYROLL LSINGS/CERTIFICATIONS AND DOC FIN14-1 CHECKS (SALARY ONLY) FIN14-2 DEDUCTIONS (BONDS INSUR/RETIRMNT, SS AND TAX W/HELD FIN14-3 INDIVIDUAL EARNING AND SEVICE RECORDS FIN14-4 INDIVIDUALS PAYROLL FOLDERS (INC. CORRES. E ETC) FIN15 REVENUES, RECEIPTS - COLLECTIONS FIN16 STATEMENT OF ACCOUNTS FIN17 SYSTEMS AND PROCEDURES FIN18 VOUCHERS - SCHEDULE - PAYMENTS FIN18-1 CHECKS (ISSUED IN PAYMENT, EXCEPT FOR SALARIES) FIN19 FINANCE AND ACCOUNTING - GENERAL HSG1 ASSIGNMENTS OF QUARTERS AGREEMENTS HSG2 APPLICATION FOR HOUSING (PAPERS NOT INCL. IN 1 ABOVE) HSG3 ASSIGNMENT AND VACANCY CARD FILES HSG3-1 INDIV. TENANT CARDS (FILE BY NAME OF TENANT) HSG3-2 INDIV. HOUSING UNIT CARDS (FILE BY HOUSING AREA) HSG4 INSPECTIONS HSG5 HOUSING - GENERAL IMMI ALIEN REGISTRATION AND STATUS IMM2 ENTRY/REENTRY REQUESTS AND PERMITS IMM2-1 ENTRY CONTROLS IMM3 IMMIGRATION REGULATIONS - LEGISLATION IMM4 PASSPORTS - VISAS - TRAVEL DOCUMENTS IMM5 IMMIGRATION AND EMIGRATION - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES) 10 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1 INF1 APPRECIATION, COMMENDATIONS, GREETINGS INF2 COMPLAINTS INF3 FILMS AND PHOTOGRAPHS INF4 INQUIRES - REQUESTS FOR INFORMATION INF5 LIBRARIES (GENERAL) INF6 MAPS INF7 PRESS RELEASES - NEWSPAPER CLIPPINGS INF8 PUBLICATIONS INF8-1 TRUST TERRITORY INF8-2 OUTSIDE INF9 RADIO AND TELEVISION INF10 SPEECHES, LECTURES AND STATEMENTS INF11 UNITED NATIONS INF11-1 COMMITTEES INF11-2 PETITIONS INF11-3 PUBLICATIONS INF11-4 REPORTS AND STATISTICS INF11-5 SCHOLARSHIPS INF11-6 TRUSTEESHIP COUNCIL INF11-7 VISITING MISSIONS INF11-8 UNITED NATIONS DAY INF12 VISITORS INF13 INFORMATION AND PUBLIC RELATIONS - GENERAL LANI ACQUISITION LAN1-1 CONDEMNATION LAN1-2 EASEMENTS - RIGHTS JF WAY LAN1-3 GRANTS - CESSIONS - PURCHASE -RENTAL LAN1-4 MORTGAGES LAN1-5 TITLES (INC. DEEDS, TITLE EVIDENCE) LAN2 AGREEMENTS LAN3 CLAIMS LAN4 HEARINGS - DECISIONS - OWNERSHIP DETERMINATION LAN5 HOMESTEADS (SEPARATE BY VILLAGE AND AGRICULTURAL) LAN5-1 APPLICATIONS LAN5-2 PERMITS LAN5-3 CERTIFICATES OF COMPLIANCE LAN5-4 DEEDS LAN6 LEASES LAN6-1 GOVERNMENT LAND LAN6-2 PRIVATE LAND LAN7 MAPS AND CHARTS - LEGAL DESCRIPTIONS LAN8 PROJECTS LAN9 REGISTER OF LAND TRANSACTIONS LANIO SURVEYS - SURVEYING LAN11 TENURE - LAND CUSTOMS LAN12 TRANSFERS - SALES LAN13 LAND MANAGEMENT - GENERAL EPPODUCED AT THE NATIONAL ARCHIVES 11 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1 LEG1 ADOPTIONS LEG2 AFFIDAVITS LEG3 AUTHORIZATIONS - POWERS OF ATTORNEY LEG4 BIRTHS LEG4-1 BIRTH CERTIFICATES (ORIGINAL COPIES. ALPHA/INDEX. LEG5 BUSINESS ORGANIZATIONS LEG6 CASES IFILE BY ASSIGNED NUMBER) LEG6-1 CIVIL CASES PENDING LEG6-2 CIVIL CASES CLOSED LEG6-3 CRIMINAL CASES PENDING LEG6-4 CRIMINAL CASES CLOSED LEG6-5 JUVENILE LEG6-6 PROBATE LEG6-7 SMALL CLAIMS LEG7 COURTS LEG7-1 APPEALS LEG7-2 APPOINTMENTS (JUDGES, ETC) LEG7-3 BAIL AND FINES LEG7-4 PROCEEDINGS LEG7-4-1 HIGH COURT LEG7-4-2 DISTRICT COURTS LEG7-5 SCHEDULES LEG7-7 TRANSCRIPTS OF TESTIMONY LEG7-6 WITNESSES LEG8 DEATHS LEG8-1 DEATH CERTIFICATES (ORIGINAL COPIES - ALPHA/INDEX) LEG9 DECISIONS - OPINIONS - INTERPRETATIONS LEG9-1 ATTORNEY GENERAL LEG9-2 COMPTROLLER GENERAL LEG9-3 SOLICITOR LEG9-4 TERRITORIAL COURTS LEG10 DIVORCE LEG11 DOCKETS LEG12 ENFORCEMENT LEG13 LAWS, REGULATIONS/RULES - ADMINISTRATIVE POLICIES/PROCS LEG13-1 CODE OF THE TRUST TERRITORY LEG13-2 DISTRICT ORDERS, ORDINANCES, MUNICIPAL REGULATIONS LEG13-3 EXECUTIVE ORDERS LEG13-4 LAND LAWS LEG13-5 PROBATE PROCEDURE LEG13-6 PUBLIC LAWS (U.S.) LEG13-7 RULES OF CIVIL PROCEDURE LEG13-8 RULES OF CRIMINAL PROCEDURE LEG13-9 TAX LAWS LEG14 MARRIAGE LEG14-1 MARRIAGE CERTIFICATES LEG15 PUBLIC DEFENDER LEG16 WILLS LEG17 LEGAL - GENERAL REPRODUCED AT THE NATIONAL VES ARCHIVES 12 NARA Reference Copy ARCHIVES SYSTEM 00/27/85 -12 OSVI ADDRESSES - DIRECTORIES 0SV2 MESSENGER SERVICES OSV2-1 DAILY LOGS OSV3 POSTAL SERVICES OSV3-1 REGISTERED, CERTIFIED AND INSURED MAIL CONTROLS OSV4 PRINTING - REPRODUCTION SERVICE OSV4-1 PRINTING - COPYING - DUPLICATING - BINDING OSV4-2 PRINTING REQUISTIONS OSV5 OFFICE SERVICES - GENERAL OAM1 ADMINISTRATIVE ISSUANCES ORDERS, MEMORANDA. MANUALS ETC. 0AM2 MEETINGS - COMMITTEES - CONFERENCES OAM3 ORGANIZATION MANAGEMENT - INC. USE OF MNGMNT/TECH ETC. 0AM3-1 COOPERATION - COODINATION:RELATIONS WITH OUTSDE AGY OAM3- DELEGATION OF AUTHORITY OAM3-3 ESTABLISHMENT - REORGANIZATION - DISCONTINUANCE DAM3-4 MANAGEMENT IMPROVEMENT AND COST REDUCTION DAM3-5 MANAGEMENT SURVEYS, PROJECTS AND STUDIES DAMS- WORK PAPERS (DRAFTS, INTERIM RPTS, WORKING PAPERS) 0AM4 RECORDS MANAGEMENT 0AM4-1 CORRESPONDANCE. DIRECTIVES AND REPORTS MANAGEMENT 0AM4 FILES AND RECORDS DISPOSTION OAM4-3 FORMS MANAGEMENT OAM4- MAIL MANAGEMENT 0AM5 REPORTS AND STATISTICS 0AM5-1 RECURRING REPORTS 0AM5 - 1-1 ANNUAL REPORTS 0AM5 - 1-2 QUARTERLY REPORTS 0AM5-1-3 - MONTHLY REPORTS DAM5-1-4 WEEKLY OR DAILY REPORTS 0AM5-2 SPECIAL REPORTS OAM5-3 STATISTICS AND STATISTICAL REPORTING 0AM5 - 3-1 CENSUS-POPULATION 0AM5- 3-2 CRIME 0AM6 CRGANIZATION-ADMINISTRATIVE MANAGEMENT - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES 13 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1 PER1 APPOINTING AUTHORITY PER2 ASSIGNMENTS OR DETAILS PER3 CLASSIFICATION OF POSITIONS - DUTIES PER3-1 POSITION DESCRIPTIONS AND STANDARDS PER4 CONDUCT PER4-1- COMMENDATIONS PER4-2 COMPLAINTS - DEBTS - DISCIPLINE PER5 CONTRIBUTIONS SOLICITATION OF FUNDS) PERE EMPLOYEE RELATIONS PER6-1 AWARDS AND CITATIONS PER6-2 GRIEVANCES PER6-3 MORALE - LIVING AND WORKING CONDITIONS PER6-4 RECREATION AND WELFARE PER6-5 SCHOOL PROGRAM - DEPENDENT CHILDREN PER7 EMPLOYMENT - RECRUITMENT PER7-1 AGREEMENTS PER7-2 APPLICATIONS PER7-3 APPOINTMENTS (APPROVALS, DISAPPROVALS) PER7-4 CEILINGS - STRENGTH PER7-5 CERTIFICATION - CIVIL SERVICE COMMISSION PER7-6 CONSULTANTS - EXPERTS PER7-7 ELIGIBILITY AND QUALIFICATIONS PER7-8 EXAMINATIONS AND TESTS PER7-9 INQUIRIES AND INFORMATION PER7-10 NOTICES OF JOB OPPORTUNITIES PER7-11 PROGRAM REQUIREMENTS (PERS/REQUIRMNTS FOR CONST/MNT REPRODUCED AT THE NA TONAL ARCHIVES 1.) in 1 14 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 - PER8 HOURS OF DUTY - DUTY SCHEDULES PERS INSURANCE (EMPL. LIFE, HEALTH, HOUSEHOLD EFFECTS, ETC) PER10 LEAVE AND HOLIDAYS PER11 MILITARY SERVICE PER12 PAY ADMINISTRATION (WAGES - SALARIES) PER12-1 DEMOTIONS OR PROMOTIONS PER12-2 DIFFERENTIALS PER12-3 INCREASES PER12-4 MICRONESIAN TITLE AND PAY PLAN PER12-5 PER DIEM PER12-6 SALARY SCHEDULES - WAGE RATES PER13 PERFORMANCE RATINGS PER14 POLICIES AND PROCEDURES PER14-1 CIVIL SERVICE COMMISSION PER14-2 DEPARTMENT OF INTERIOR PER14-3 FAIR EMPLOYMENT PRACTICES PER14-4 TRUST TERRITORY PER15 SAFETY PROGRAM PER15-1 ACCIDENTS AND INJURIES (INC. COMPENSATION CLAIMS) PER16 SECURITY - PERSONNEL PER16-1 INVESTIGATIONS AND CLEARANCE PER17 SEPARATIONS, TRANFERS. RETIREMENTS PER18 SOCIAL SECURITY PROGRAM PER19 STATUS PER19-1 CIVIL SERVICE PER19-2 EXCEPTED PER20 TRAINING (GENERAL) PER20-1 CLERICAL PER20-2 ORIENTATION PER20-3 VOCATIONAL PER21 PERSONNEL - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES 15 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -15 PSD1 CIVIL AND POLITICAL RIGHTS PSD2 GENEALOGY CHARTS -PSD3 HISTORY PSD4 LANGUAGE PS05 LEGISLATION PSD5-1 FEDERAL PSD5-2 TERRITORIAL PSD5-2-1 PROPOSALS PSD5-2-2 HOUSE BILLS AND RESCLUTIONS PS05-2-3 SENATE BILLS AND RESOLUTIONS PS05-2-4 ENACTMENTS PSD5-2-5 STATUS OF LEGISLATIVE PROGRAM PSD6 MIGRATION PS06-1 REPATRIATION PSD7 POLITICAL PSD7-1 DISTRICT GOVERNMENT PSD7-1-1 DISTRICT LEGISLATURE PSD7-2 ELECTIONS PSD7-2-1 DISTRICT PSD7-2-2 MUNICIPAL PSD7-2-3 TERRITORIAL PSD7-3 MUNICIPAL GOVERNMENT PS07-3-1 MUNICIPAL AFFAIRS PSD7-3-2 MUNICIPAL CHARTERS PSD7-4 POLITICAL PARTIES PSD7-5 SELF-GOVERNMENT PSD7-6 TERRITORIAL GOVERNMENT PSD7-6-1 CONGRESS OF MICRONESIA PSD8 PROGRAMS AND PROJECTS PSD9 RESEARCH - PSD10 SOCIAL -PSD10-1 AMERICAN MICRONESIAN RELATIONS PSD10-2 ARTS, CRAFTS, CUSTOMS. CULTURE PSD10-3 CHURCHES - RELIGION PSD10-4 COMMUNITY DEVELOPMENT PSD10-5 KINSHIP SYSTEM PSD10-6 MARRIAGES PSD10-7 MICRONESIAN MYTHS PSD10-8 MONUMENTS - MUSEUMS PSD11 STUDIES AND SURVEYS PSD12 POLITICAL AND SOCIAL DEVELOPMENT - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES 16 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1 PAS1 PROCUREMENT (PURCHASING) PAS1-1 AUTHORIZATIONS PAS1-2 BIDS - BIDDER LISTS PAS1-3 CATALOGS - PRICE LISTS PASi-4 INSPECTION PAS1-5 POLICIES AND PROCEDURES PAS1-6 PURCHASE ORDERS PAS1-7 RECEIVING REPORTS PAS1-8 REQUESTS FOR PROCUREMENT PAS1-9 REQUISITIONS PAS1-9-1 GENERAL SERVICES ADMINISTRATION PAS1-9-2 MEDICAL PAS1-9-3 NON-MEDICAL-OTHER PAS1-9-4 STUB REQUISITIONS PAS1-10 SPECIFICATIONS PAS2 SURPLUS FOODS - DEPARTMENT OF AGRICULTURE PAS3 PROPERTY ACCOUNTABILITY PASE-1 IDENTIFICATION AND MARKING PAS3-2 INSPECTIONS PAS3-3 INVENTORIES AND RECEIPTS FOR PROPERTY PAS3-4 LOANS PAS3-5 LOSSES AND THEFTS PAS3-5-1 BOARDS OF SURVEY PAS3-6 PROPERTY RECORD CARDS (BY PROPERTY ACCOUNT NUMBER) PAS3-7 SALES. TRANSFERS, AND DISPOSAL PAS3-8 SURPLUS, EXCESS AND SALVAGE PAS4 STOCK INVENTORY CONTROL PAS4-1 STOCK INVENTORY RECORDS PAS5 WAREHOUSING PAS5-1 SPACE PAS5-2 STORAGE AND HANDLING PAS6 PROPERTY AND SUPPLY - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES, 17 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1 PUHI BIRTH AND DEATH CERTIFICATES (COPIES ONLY) PUH2 BLOOD DONORS PUH3 DISEASES - TREATMENT AND CONTROL PUH3-1 QUARANTINE PUH4 HOSPITALS AND FACILITIES PUH4-1 DISPENSARIES AND LABORATORIES PUH4-2 LEPROSARIUM PUH4-3 X-RAY PUH5 FEES (HOSPITAL, MEDICAL, ETC. PUH6 IMMUNIZATION - INOCULATIONS PUH7 MEDICAL AND HEALTH CLEARANCES PUH8 PLANS, PROGRAMS. PROJECTS PUHS PUBLIC HEALTH REGULATIONS PUH10 RECORDS PUHIO-1 ABSTRACTS OF PATIENTS RECORDS PUH10-2 BABY CLINIC AND SCHOOL HEALTH PUH10-3 DAILY ADMISSION REGISTER PUH10-4 DENTAL RECORDS PUH10-5 IN-PATIENTS AND OUT-PATIENTS PUHIL RELATIONSHIPS - OUTSIDE MEDICAL ORGANIZATIONS PUH11-1 UNITED STATES PUBLIC HEALTH SERVICE PUH11-2 WORLD HEALTH ORGANIZATION (WHO) PUH12 RESEARCH PUH13 SANITATION PUH13-1 INSPECTION PUH14 SERVICES PUH14-1 DENTAL PUH14-2 MEDICAL ANS, SURGERY PUH14-3 NURSING PUH14-4 OPTICAL PUH15 TRAINING - TRAINING SCHOOLS PUH15-1 COMMUNITY HEALTH EDUCATION PUH15-2 MEDICAL AND NURSING PUH16 PUBLIC HEALTH - GENERAL PSY1 CIVIL DEFENSE - EMERGENCY PLANS PSY2 FIRE PREVENTION AND FIRE FIGHTING PSY2-1 INSPECTION OF FIRE PREVENTION FACILITIES PSY3 HURRICANES AND DISASTERS PSY3-1 RELIEF FORM DISASTERS PSY4 POLICE PSY4-1 CRIMES - INVESTIGATIONS PSY4-1-1 COMPLAINTS PSY4-1-2 ARREST AND DISPOSITION RECORDS PSY4-1-3 ARREST LOG PSY4-2 INDEXES (ON CRIMINAL AND TRAFFIC ARRESTS) PSY4-3 PRISON PRISONERS, PARDONS AND PARCLES PSY4-4 TRAFFIC PSY4-5 TRAINING PSY5 PUBLIC SAFETY - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES 18 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1c PUW1 ACQUISITION PUW2 BUILDINGS PUW2-1 ADMINISTRATION PUW2-2 COMMERCIAL PUW2-3 HOSPITALS AND DISPENSARIES PUW2-4 HOUSING PUW2-5 SCHOOLS PUW2-6 SHOPS PUW2-7 WAREHCUSES PUW3 CONSTRUCTION. MAINTENANCE AND REPAIRS PUW3-1 ALTERATIONS AND ADDITIONS PUW3-2 NS. DRANINGS SPECIFICATIONS PUW3-3 KS AND REQUESTS ECT.) PUW3-4 PUW3-5 0 DEVELOPMENT PUW3-6 PROJECTS PUW3-6-1 CA ITA IMPR EMENT OJE PUW3-6-2 EAGIN ERING OJF PUW3-6-3 BEM ONS IO OJEC PUW-4 G OUNDS MAIN NANCE PUW-5 PLANT OPERA ONS PUW5-1 POWER LAN EL TRIC LM PUW5-2 OTHER (AS B CHI SHING. ETC.) PUW6 ROADS AND BRIDG PUW7 SEAWALLS PUWS SEWER SYSTEMS PUW9 TELEPHONE SERVICE (40CAL) PUW10 TRANSPORTATION INSIALLATIONS PUW10-1 AIRPORT, AIRSTRIPS, RAMPS, PARKING AREAS PUW10-2 BOAT CHANNELS, DOCKS, PIERS, TERMINALS PUW11 WATER SYSTEMS/RESERVOIRS PUW12 VEHICLES (CASE FILE BY VEHICLES AS APPROPRIATE.) PUW12-1 ACCIDENTS PUW12-2 ASSIGNMENT OR USE PUW12-2-1 DISPATCH - TRIP TICKETS PUW12-3 LO S. DAMAGE, THEFT PUW12-4 MA INTENANCE AND REPAIRS PUW12-4-1 JOB RECORDS PUW12-4-2 MAINTENANCE SCHEDULES PUW12-5 SERVICING RECORDS (ISSUES OF GAS, LUBE OIL ETC.) PUW12-6 STOCK RECORD CARDS (PARTS RECEIVED/ISSUED ETC.) PUW12-7 COST RECORDS PUW13 PUBLIC WORKS - GENERAL 19 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -1: TAX1 FEES - LICENSES - TAXES TAX1-1 LOCAL GOVERNMENTS TAX1-2 TRUST TERRITORY TAX2 TAX STUDIES TAX4 TAXATION - GENERAL TRAI AIRCRAFT - AIRPORT TRA1-1 CLEARANCE TRA1-2 - LOSS OR DAMAGE TRA1-3 MAINTENANCE, MODIFICATION. REPAIRS TRAI-4 OPERATIONS TRAi-4-1 CARGO - PASSENGERS TRA1-4-2 FLIGHTS AND FLIGHT CHECKS TRAI-5 POLICIES, PROCEDURES, AND REGULATIONS TRA2 CARGO AND TERMINAL OPERATIONS TRA2-1 DOCK HANDLING, LOADING, STEVEDORING TRA2-2 LOSS. DAMAGE, THEFT TRA2-3 OPERATIONS TRA2-4 POLICIES, PROCEDURES, REGULATIONS TRA2-5 STORAGE TRA2-6 TRANSHIPMENTS TRA3 FREIGHT AND EXPRESS SHIPMENTS TRA3-1 AIR CARGO RECEIPTS TRA3-2 BILLS OF LADING AND RELATED DOCUMENTATION TRA3-3 CLAIMS (FILE IN ORDER OF CLAIM NUMBER) TRA3-4 HOUSEHOLD OR PERSONAL EFFECTS TRA3-5 PACKING AND CRATING (INCLUDES MARKING OF BOXES) TRA3-6 RATES AND TARIFFS TRA4 SCHEDULES, AIR AND SHIP TRA5 SHIPS - BOATS (INCLUDES BARGES, LIGHTERS, TUGS) TRA5-1 ASSIGNMENT OF USE TRA5-2 CHARTERS TRA5-3 CLEARANCE (PERMISSION TO ENTER OR DEPART) TRA5-4 DESIGNS, SPECIFICATIONS AND PLANS TRA5-5 INSPECTION TRA5-6 INSURANCE (COLLISION, MARINE, WAR RISK, ETC.) TRA5-7 LOSS OR DAMAGE TRA5-8 MAINTENANCE MODIFICATION. REPAIRS TRA5-9 MOVEMENTS - POSITIONS TRA5-10 NAVIGATION AIDS AND HAZARDS TRA5-11 OPERATIONS TRA6 TRAVEL OF INDIVIDUALS TRA6-1 ADVANCE OF FUNDS TRA6-2 AUTHORIZATION (REQUESTS, ORDERS, ETC.) TRA6-3 INCCULATIONS TRA6-4 ITINERARIES - RESERVATIONS - HOTELS TRA6-5 TICKETS TRA6-6 TRANSPORTATION REQUESTS TRA7 TRANSPORTATION - GENERAL 20 NARA Reference Copy ARCHIVES SYSTEM 06/27/85 -20 DISPOSITION OF ORIGINALS AFTER FILMING DEST DESTROYED FSM FEDERATED STATES CF MICRONESIA MARC MICRONESIAN AREA RESEARCH CENTER MARS MARSHALL ISLANDS NMI NORTHERN MARIANA ISLANDS PAL PALAU RET RETAINED REPRODUCED AT THE NATIONAL ARCHIVES 21 NARA Reference Copy COMPUTER CODE LISTING TT GOVERNMENT ORGANIZATION U.S. GOVERNMENT LISTING: 1. USG = United States Government 2. DOD = Department of Defense 3. DOI = Department of Interior 4. DOS = Department of State 5. DOA = Department of Agriculture 6. DOED = Department of Education 7. DOE = Department of Energy 8. PC = Peace Corps 9. UNO = United Nations Organization 10. UNTC = United Nations Trusteeship Council TT GOVERNMENT ORGANIZATION DISTRICTS: 1. YAP = Yap 2. PON = Ponape 3. MARS = Marshalls / 9 4. KOS = Kosrae 5. TRU - Truk 6. NMI = Northern Mariana Islands 7. PAL = Palau 8. TTPI = Trust Territory of the Pacific Islands 9. TTHQ = Trust Territory Headquarters (Saipan, Hawaii, Guam) OTH NRi TIP TTDi - TRUST TERRITORY HEADQUARTERS OFFICERS 1. HC = High Commissioner 2. DHC = Deputy High Commissioner 22 NARA Reference Copy 2 3. SC = Special Consultant (SA/ETASP) ATTORNEY GENERAL 4. AG = Attorney General a. IMM = Immigration b. LEG = Legal Division C. LIT = Litigation Division d. PUBSAF = Public Safety e. MBI = Micronesian Bureau of Investigation = Trust Territory Bureau of Investigation OFFICE OF PLANNING & STATISTICS 5. OPS = Office of Planning & Statistics Office of Territorial Planner a. DC = Disaster Control b. FPC = Federal Program Coordination C. PL = Planning d. STA = Statistics PROGRAM AND BUDGET OFFICE 6. PBO = Program and Budget Office REPRODUCED AT THE NATIONAL ARCHIVES Office of Program & Budget DEPARTMENT OF FINANCE 7. FIN = Department of Finance 23 NARA Reference Copy 3 8. DPERS = Department of Personnel 9. DPA = Department of Public Affairs a. BPOL = Bureau of Political Affairs = Political and Social Development = Division of Political Affairs b. ESG = Education for Self Government = Political Education c. PIO = Public Information Office d. BDC = Broadcast Division e. PUB = Publication Division 10. TTED = Trust Territory Department of Education = Bureau of Education = Office of Education = Department of Education 11. DHS = Trust Territory Department of Health Services = Bureau of Health Services = Department of Health Services a. HPL = Health Planning, Records and Statistics b. HEM = Health Education, Manpower Division and Training C. MED = Medical Care Division e. ALDA = Alcoholism, Drug Abuse and Mental Health REPRODUCED AT THE NATIONAL ARCHIVES e. HEO = Health Care, Other 12. DPW = Department of Public Works 24 NARA Reference Copy 4 = Bureau of Public Works 13. R & D = Department of Resources and Development a. AGR = Division of Agruclture b. COIN = Commerce and Industries Division C. ECD = Economic Development Division d. FOI = Foreign Investment e. LAN = Land and Survey - Office of Land Management - Division of Land & Survey - Division of Lands f. MAR = Marine Resources g. LAB = Labor Division 14. T&C = Department of Transportation & Communcations a. AIR = Air Transportation b. SEA = Sea Transportation C. RAD = Communications 15. JUS = High Court 16. CON = Congress of Micronesia REPRODUCED AT THE UNAL NATIONAL VES ARCHIVES 17. FSM = Government of the Federated States of Micronesia 25 NARA Reference Copy 5 18. HIP = Historic Preservation MISCELLANEOUS: 1. S/LNO = Department of State Liaison, TTHQ 2. N/LNO = Department of Liason, TTHQ 3. FEDPRO = Federal Programs 4. CD = Community Development 5. DAS = Department of Administrative Services 6. DMS = Department of Management Services 7. DSD = Department of Development Services REPRODUCED AT THE NATIONAL ARCHIVES 26 NARA Reference Copy REPRODUCED AT THE NATIONAL ARCHIVES MANUAL FOR DATA RETRIEVAL TRUST TERRITORY ARCHIVES INDEXING SYSTEM Saipan, November 1986 NARA Reference Copy INDEX NATION 3H1 AT 0300008438 Page INTRODUCTION 2 COMPUTER INDEX USE 3 16 AND 35MM FILMS 5 PRE-ARCHIVAL MATERIALS (PAM) 5 MAPS (LAN7) 6 JAPANESE MATERIALS (PSD3) 6 GERMAN DOCUMENTS (PSD3) 7 WORLD WAR II (PDS3) 7 MARSHALL LITIGATION (PDS6) 7 SELF GOVERNMENT/POLITICAL STATUS (PDS7-5) 8 LAND ISSUES (LAN) 8 LEGAL (LEG) 8 PERSONNEL FILES 9 MICROFICHE 9 ROLL NUMBERING SYSTEM 9 CHRONOLOGICAL CORRESPONDENCE FILES (OAM4-1) 10 AUDIO/VISUAL MATERIALS 11 GENERAL OR NON-SPECIFIC MATERIALS 11 FILM QUALITY 12 CLASSIFIED DOCUMENTS 13 DISPOSITION OF MATERIALS 14 TRAINING SAMPLES 14 SAMPLE I 15 SAMPLE II 16 SAMPLE III 16 CONCLUSION 18 ANNEX I COMPUTER ENTRY DESCRIPTION 20 ANNEX II ARCHIVES SURVEY FORM 23 ANNEX III SUBJECT CODE INDEX 24 NARA Reference Copy INTRODUCTION The Trust Territory Archives Collection contains most REPRODUCED AT THE NATIONAL ARCHIVES of the records of the Trust Territory Administration on Saipan. The gathering of materials and microfilming of documents occurred between 1981 and 1987. In all, some 2,000 rolls of microfilm (16mm and 35mm), nearly 20,000 print photographs, audio and video tapes, slides and movies were assembled by the Archives Project. Two master sets of microfilm exist: One in the Pacific Collection of the Hamilton Library, University of Hawaii, Honolulu; one is at the National Archives in Washington, D.C. The University of Hawaii is also the repository for the audio-visual collection. By agreement with the Trust Territory, the Hamilton Library is providing a complete set of microfilm to each of the four constitutional governments. Additionally, the Library will duplicate, at cost, any item in the collection requested by a Micronesian agency. This short manual will help persons wishing to retrieve documents and information from the Archives Collection. For the most part, the system is simple. The key is understand- ing the subject codes by which the documents were indexed. And there are some tricks of the trade which can aid re- trieval when the subject code may not be immediately ob- vious. -2- NARA Reference Copy For the use of the printed index, this manual will be particularly useful. For those using the computer index to ARCHINGS NATIONAL 3HL LY 0300008438 search the archives, the manual may be less helpful, but still a good starting point for familiarization with the collection. In either instance, as the researcher will discover, the important ingredients for success are flexi- bility and imagination. COMPUTER INDEX USE The entire Archives Collection is encoded in a com- puterized data bank. This information is available to the researcher in two forms: an index print-out, and by direct access through a computer terminal. For several reasons the use of the printed index can be more thorough than the researcher working directly with the computer retrieval system. Though the Archives Project staff exercised reasonable care, there are sure to be mis- spellings in the data. One wrong letter, quotation marks around a word, or a pluralization can make information unrecognizable to the computer and, therefore, unavailable to the information seeker. Too, the print index user seeing similar data grouped together can recognize themes and will find that one area of search suggests others. -3- NARA Reference Copy But, the computer retrieval system does have its advan- tages. Depending on the program available, the computer can search by: 1) key word; 2) subject code; 3) date; 4) title REPRODUCED AT THE NATIONAL ARCHIVES and author; 5) geographical area; or 6) combinations of the above. The computer can go directly to the data bank and make a comprehensive search for specific words or codes. This eliminates the sometimes laborious study of the print index. Computer retrieval is the more efficient system for finding an easily-identified document or class of documents. But successful use of the computer requires that the user be familiar enough with the subject matter to specify the correct search parameters. An awareness of the possibility of spelling variations (Enewetak was once spelled Enewetok; Kusaie/Kosrae; Pohnpei/Ponape; Palau/Belau) and of acronyms and abbreviations (CETA for Comprehensive Education and Training Act) in the data bank is requisite. Again, the printed index provides an overview for the researcher. On the print-out, all the material for one geographic area under one subject code is grouped together regardless of how the geographic area is spelled in the brief description. The computer retrieval system is highly specific: a search for Belau will overlook Palau. Each method has advantages and a combined use is recommended for the best research. -4- NARA Reference Copy 16 AND 35MM FILMS JHNOLLYN 3HL IV 0350008238 The film collection consists of two sizes of microfilm: 16mm and 35mm. It is predominantly 16mm, but, when large format documents were filmed, 35mm film was used. This includes but is not limited to maps, architectural drawings, schematics, and others which could not fit into the 16mm rotary camera. PRE-ARCHIVAL MATERIALS (PAM) The majority of the collection was filmed by the Ar- chives Project. There were several hundred rolls, however, which were filmed in the TT microfilm project prior to the Archives operation. These pre-archival materials have been integrated into the archival materials index by giving them new roll numbers on the container corresponding to the archives system. The PAM number is also listed in the index and will appear on the film instead of the archives number. PAM materials include land records, maps, publications and some office files. This includes 35mm, 16mm and microfiche material. -5- NARA Reference Copy MAPS (LAN7) REPRODUCED AT THE NATIONAL ARCHIVES Several hundred maps, including some original Japanese pre-war maps were filmed in the Project. The majority of them will be distributed to the appropriate governments upon termination of the Project. Some will be placed in the University of Hawaii. JAPANESE MATERIALS (PSD3) Some 300 binders of Japanese land records were filmed in the PAM era. English translations of some of them (espe- cially Marianas) were filmed separately. The balance of the translations were not filmed or were not kept at TT Head- quarters. In addition, there were many Japanese documents on a variety of subjects which were untranslated. This is noted in the brief description. In some cases, because of unfamiliarity with the script, documents were filmed upside down or backwards. A Japanese translator was hired at one point to identify (not translate) the documents for indexing purposes. It should be noted that the majority of these documents are in the older script which is now difficult for many Japanese to read. -6- NARA Reference Copy GERMAN DOCUMENTS (PSD3) A collection of German language documents is also included. These include land registries (Marshalls), gener- al administration and miscellaneous materials. The majority of the collection is copied from the Australian National University archives collection in Canberra. These' were summarized in English and, where pertinent to land issues, fully translated. Like the Japanese, old German script is frequently used, making it very difficult to read now. WORLD WAR II (PSD3) All documents pertaining to the War in Micronesia are grouped under history code. They include postwar adminis- tration of the Territory by the U.S. military. MARSHALLS LITIGATION (PSD6) All files involving litigious issues in the Marshalls were filed under "migration" since most of them refer to the movement of people. This includes Bikini, Enewetak, Uje- lang, Kili, Rongelap/Mejetto, Utirik and Ebeye/Kwajalein. These files contain but are not limited to radiation issues, -7- NARA Reference Copy population movements, administration, relief and rehabilita- tion, litigation and special projects. REPRODUCED AT THE NATIONAL ARCHIVES SELF GOVERNMENT/POLITICAL STATUS (PSD7-5) This is the code used to file nearly all documents relating to political status and self determination both at the territorial and "district" level. LAND ISSUES (LAN) This is one of the most utilized files in the collec- tion. The files contain German, Japanese and TT records of public and private land dealings, leases, sales and customs from the TT Division of Lands and Surveys and other sources. LEGAL (LEG) The collection of legal documents and records includes civil case files from the TT High Court and the Attorney General's Office. Criminal case files were not filmed. -8- NARA Reference Copy PERSONNEL FILES IMNOLIAN 341 IW Individual personnel files were not filmed. Records of the Personnel Office filmed were personnel listings, poli- cies and programs. Personnel files for individuals were shipped to the appropriate government in the TT (Micronesian employees) or to the Department of the Interior (U.S. em- ployees). MICROFICHE Included in the PAM materials were several hundred microfiches. These include historical documents, land materials, maps and architectural drawings. The index to the fiche collection is found on Roll #1529, Frame Nos. 34 and 35. The collection is numbered differently and can be retrieved at the University of Hawaii Library using the fiche number. Since there was only one set, it will only be available there. ROLL NUMBERING SYSTEM Some confusion may appear in examining the sequence of numbers on the microfilm. There will be large gaps in the -9- NARA Reference Copy numbers, making it appear that many rolls of film are miss- ing. This is not the case. In order to index the audio/ visual collection with the whole indexing system, certain REPRODUCED AT THE NATIONAL ARCHIVES blocks of numbers were assigned at various times to pic- tures, slides, audio tapes, etc. Since these blocks became usable at different times, gaps in the film roll numbers will appear at different places. In general, however, the following blocks were assigned to the A/V materials: 1600-1999 2200-3388 Smaller blocks were set aside from time to time. If in doubt, a computer call-up by roll number will identify the missing material. See Manual section on the A/V collection. CHRONOLOGICAL CORRESPONDENCE FILES (OAM4-1) During the Trust Territory Administration, High Commis- sioners, Department Directors, and other agency heads kept complete files of their outgoing and, in some cases, incom- ing correspondence. Knowing the approximate dates of cor- respondence, one can quickly locate documents. Unfortunate- 1y, these file copies were carbons on pink or green flimsy paper and did not microfilm well. However, for the serious -10- NARA Reference Copy researcher, the extra effort required to read these docu- ments will be rewarded. They are an excellent source of background and policy materials. REPRODUCED AT THE NATIONAL ARCHIVES AUDIO/VISUAL MATERIALS This part of the collection includes slides, black and white photos, contact prints, negatives, professionally produced and "home" movies, film strips, audio and video tapes. These came from a variety of sources, especially the Trust Territory Department of Education Library and Depart- ment of Public Affairs, Division of Public Information. Many, however, were unmarked and unidentifiable with the resources available. As much as possible, they are grouped by subject and geography. For consistency in indexing and ease of retrieval, all batches of A/V materials are assigned a roll number. The Hamilton Library is the repository for the audio-visual component of the collection. GENERAL OR NON-SPECIFIC MATERIALS The Archives collection subject codes conform in the main to a file code designed in the late 1960's for the Trust Territory Administration. However, there were in- -11- NARA Reference Copy stances in which the file material simply would not fit any of the subject codes. Therefore, the last code number in each subject category is a catch-all; i.e., PSD12 General. ARCHIVES NATIONAL 3H1 LV 0300008838 FILM QUALITY It is an unfortunate fact of life that the Archives Project had equipment which in all cases was at least ten years old and in some cases much older for most of the life of the Project. This led to occasional breakdowns of vari- ous types. Since no repair personnel were resident on Saipan, it frequently took weeks to adjust various malfunc- tions. And since the Project was working on a fixed deadline, if the equipment (camera and processor) was at least turning out readable copy, work continued until repairs were pos- sible. It was not possible or financially feasible to shut down operations completely while waiting for repairs. As a result, there are perhaps ten to twenty rolls of film where the image is just perceptible and difficult to read. But it can be read. It is hoped that with modern readers, adjustments can be made to improve the legibility. It is also important to understand that the cameras were set on a fixed exposure, giving the best average copy -12- NARA Reference Copy to documents ranging from old, browned thermofax paper, faded ditto sheets, colored and faded carbon copies, to good black and white originals. As a result, some materials are REPRODUCED AT THE NATIONAL ARCHIVES difficult to read and in some cases almost impossible. Where it could be ascertained in advance that copy would not come out on film, it was re-typed for clarity and then filmed. This was done for obviously important docu- ments. For the others, the time factor precluded additional treatment and they were filmed with the idea that it was better to have some image on film than nothing at all. CLASSIFIED DOCUMENTS Classified documents occasionally came to light during the Archives microfilming. In most cases, these were mili- tary administration documents (1944-1952) for which the classification period had elapsed. In others we were able to have them declassified by the appropriate authorities. When such documents labeled classified are encountered in microfilm, they are no longer classified. Documents with "Administrative Confidential" marked on them were not classified but only intended for a limited distribution. Except where they dealt with an individual -13- NARA Reference Copy matter, these were automatically incorporated in the collec- tion by subject along with any associated documentation. REPRODUCED AT THE NATIONAL ARCHIVES DISPOSITION OF MATERIALS Once filmed, original documents were disposed of in the following manner: 1. Distributed to the governments if they have any ongoing value to that government or refer speci- fically to that one area. 2. Destroyed if they were routine, general files of TT offices. 3. Sent to MARC at the University of Guam if they were rare or unique materials requiring special handling. 4. Retained in Archives if they dealt with land issues or ongoing litigation (radiation, Kwaja- lein, etc. ) TRAINING SAMPLES In the introduction, we said that imagination and flexibility were the watchwords for using the coding system successfully and effectively. Here are three sample exer- cises to illustrate an effective search. -14- NARA Reference Copy SAMPLE I Suppose we are looking for everything in the records concerning CAROLINIAN LAND CUSTOMS. ARCHINGS 341 LH The one simple approach is to look up LANIL, Land tenure/land customs in the NMI section. This gives us some materials, but not everything available. Next, we try the same subject code, LAN11, for the TTPI geographical area. Here we find additional materials directly related to land tenure, but the documents are more general and apply to two or more areas of the TT as a whole. The next step is to look up PSD10-2, Arts, Crafts, Customs and Culture, NMI. Here we get an overview of cul- tural materials for the NMI which contain references to land customs among other things in the NMI. Turning to the TTPI section under the PSD10-2, we find still more references to customs and culture containing references to land, but again in multiple areas including the NMI. Finally, we turn to LEG6-2, Civil Cases, Closed. This may at first seem strange, but considering that many of the land cases heard in TT courts contain extensive references to custom and that there have been several cases involving Carolinians, the court documents can be a gold mine. Since there are no TT-wide cases, the NMI entries should suffice. -15- NARA Reference Copy We find a total of nearly thirty references to retrieve and examine by going through LEG6-2, NMI; LAN11, NMI; LAN11, TTPI; PSD10-2, NMI; and PSD10-2, TTPI. REPRODUCED AT THE NATIONAL ARCHIVES SAMPLE II We want to know about the land arrangements for a protestant church in Pohnpei. First, we go to PSD10-3, Churches-Religion, to see if there is a file on that church, checking both the PON and TTPI files. This code is the Churches-Religion file. Following that, we check the LAN6-1 and 6-2 files for leases in general, private land and public land under PON. In the event that the church had been established before the American Administration and may have title to the land, we check LAN1-5 acquisition and title, and LAN12 transfer-sales, both under PON. At the same time, it wouldn't hurt to check the TTPI files on the off-chance that several policies or decisions were made involving churches in more than one district including PON. SAMPLE III When using the computer to search for documentation, it is crucial that the searcher consider a broad spectrum of key words on which to search. -16- NARA Reference Copy For example, if we are looking for records on gold deposits in Palau, the following words come to mind: 1. Gold, geo location PAL; REPRODUCED AT THE NATIONAL ARCHIVES 2. Gold, geo location TTPI (or just Gold without geo location, which will give all entries with gold mentioned for anywhere in Micronesia); 3. Mineral (s), geo location PAL; : 4. Mineral (s), geo location TTPI (or just Mineral (s) ) ; 5. Mining (TTPI and PAL) ; 6. Geology. In computerizing the search for Carolinian Land Customs, the following key words come to mind: 1. Custom (s) ; 2. Tenure; 3. Tradition (as in land use); 4. Carolinian; 5. Use (as in land use); 6. Rights (as in land rights). When used in conjunction with the appropriate subject code (LAN11 and PSD10-2), retrieval should be pretty com- plete. -17- NARA Reference Copy Here it is important to think in categories or classes, acronyms and synonyms, spelling variations and. "lowest common denominators." By this last, it is meant that it is useful to think of what word or words would appear in the most entries, either as parts of a phrase or common combina- tions of words (land use, political education, mineral resources, etc.). The next step is to select the word of the combination which will be unique to the search target. For example, "education" appears in many contexts. But the adjective "political" more frequently preceeds "education" and should be used for the search word. "Land" is a common word, but "use" is nearly always used with land, SO "use" would be the search word. And SO on. CONCLUSION It is only through constant and frequent use that the tricks of retrieval in a thorough fashion will become clear. It is also important to try to think as an evaluator when looking up documents. (How would you code it?) If you can stop and analyze your target from as many directions as possible and come up with alternate codes covering the same material, your chances of coming up with the desired result -18- NARA Reference Copy are greatly improved. While the initial assignment of subject codes can include up to three alternates, it cannot REPRODUCED AT THE NATIONAL ARCHIVES take any more and the researcher may be approaching the search from a wholly different angle not used in the ori- ginal evaluation process. It is also important to remember that the same docu- ments may have been filmed several times and been coded slightly differently by different evaluators. The repeti- tion in filming is due to the same document showing up in different file batches at different times. This is particu- larly helpful in the cases where copy is illegible on one entry and may be better copy on a second. Finally, think about discovery. In many cases, docu- ments were kept in files that were only remotely related to the majority of file documents. For example, a publication on TT land adminstration policy might be found in a specific court case file, a land file, a customs file, or something else. Again, imagination and curiosity are required to sniff out possible unsuspected pockets of information. Good luck! -19- NARA Reference Copy ANNEX I COMPUTER ENTRY DESCRIPTION REPRODUCED AT THE NATIONAL ARCHIVES Data was entered into the computer for. each entry as fol- lows: Subject: Up to three subject codes. The same entry will appear under each of the codes mentioned. Dept. : This is the source or the originator of the file. Subgroup: This is the division or office in the department ori- ginating the file. Microfilm Roll #: The number assigned to the roll or batch of A/V mater- ials. Frame #: This is the odometer reading on our 3M 500 reader printer and indicates where the file begins on the roll. Record ID #: This is the number assigned to the file by the computer and can be used to retrieve an index entry for editing, correction or addition. -20- NARA Reference Copy Author: For published materials, the name of the author. REPRODUCED AT THE NATIONAL ARCHIVES Title: The title of the publication. Brief Description: A short description of the file. This is where a key word search would take place on a computer. Geographic Area: The area in the TT to which the file applies. If two or more "districts" apply, then TTPI was used, even though not all of the TTPI was referenced. Span of Years: The time period covered by the file. Format of Information: Whether the material is predominately correspondence, reports, clippings, or other form. Disposition of Materials: What was done with the original hard copy after film- ing. Estimated Quantity of Materials: This is a rough estimate of the number of pages, pho- tos, etc., in the file. -21- NARA Reference Copy Note that all records are organized first by subject code, then alphabetically, by geography, and then chronologically from earliest to latest date. Where more than one year was REPRODUCED AT THE NATIONAL ARCHIVES involved (i.e., 1944-1960), the beginning date determines the file placement. Each file on film is separated by a flag and starts with an identification sheet (Annex II). -22- NARA Reference Copy ANNEX II COMPUTER NO. TRUST TERRITORY OF THE PACIFIC ISLANDS ARCHIVES SURVEY FORM Primary Branch, Dept., or Office producing materials: REPRODUCED AT THE NATIONAL ARCHIVES Subgroup of the above: Author/Title/Date of Publication (if any) of printed materials: Subject of materials (code) : Brief Description: Geographic area dealt with in materials: TTPI at large : Individual Districts: Other : Span of years covered by materials: AUDIO VISUAL COLLECTION F -m of Information: Photographs: Correspondence : Audio Tapes: Reports : Video Tapes: Clippings : Movies : Other : Slides : CHECK LIST Estimated Quantity of Materials: Disposition after filming: Puller Date Evaluated by: Sorter Date Date: Cameraman Date Final Microfilm Roll No.: Frame # Screener Date Reshot Computer Date Disposer Date Comments Date -23- NARA Reference Copy 2 3 ARCHIVES SYSTEM NOTE TO USERS: 7 TRUST TERRITORY ARCHIVES PROGRAM WAS DESIGNED TO PRESERVE AND PROJ 8 RECORDS ACCUNULATED OVER FORTY YEARS OF U. S. ADMINISTRATION. IN AD P RECORDS OF PREVIOUS ADMINISTRATIONS. THE JAPANESE, GERMAN AND SPANIS REPRODUCED AT THE NATIONAL ARCHIVES :0 BEEN FILMED IN VARYING QUANTITIES. IN A SUBSTANTIAL NUMBER OF CASES " DOCUMENTS ARE ONE OF A KIND. 12 13 IT IS IMPORTANT TO UNDERSTAND THAT THE ARCHIVES PROEJCT ATTEMPTED TO CO. 14 ITS TASK PRIOR TO THE TERMINATION OF THE TRUSTEESHIP AGREEMENT AND WIT 15 LIMITED RESOURCES. FOR THIS REASON, MICROFILM USERS SHOULD UNDERSTAN 13 IN SOME CASES THE FILM MAY NOT APPEAR TO BE OF ARCHIVAL QUALITY. IN 17 MANY DOCUMENTS ARE AGED EXTENSIVELY AND FILM POORLY. IN OTHER CASES, :8 HAS BEEN WATER DAMAGE FROM OCCASIONAL TYPHOONS AND STORMS. THEY WERE 18 ANYWAY IN THE HOPES THAT MORE ADVANCED TECHNOLOGY AVAILABLE ELSEWHER 20 MAKE THEM USEABLE FROM THE POOR IMAGES ON FILM: à 22 23 USE OF CODING. SYSTEM: 24 25 THE FOLLOWING CODING SYSTEM WAS DEVISED AS A FILING CODE FOR THE TERRITORY GOVERNMENT. THE ARCHIVES PROJECT ADOPTED THE CODE AS A BASI: 27 INDEXING THE MATERIALS BY SUBJECT. 28 OBVIOUSLY, NO CODING SYSTEM IS GOING TO BE EXACTLY SUITED TO EACH DOC: WE HAVE THEREFORE USED UP TO THREE CODES SO THAT EACH DOCUMENT MAY BE REFERENCED TO AT LEAST COVER SEVERAL DIFFERENT INTERPRETATIONS OF THE St 32 MATTER WHEN APPROPRIATE. PERSONS SEARCHING FOR SPECIFIC DOCUMENTS SHOULD EXAMINE THE SUBJECT COD: 33 FIND THE ONE OR TWO MOST CLOSELY APPROXIMATING THE NATURE OF THE MATERI Jo THEN SEARCH THAT CODE IN THE INDEX FOR THE BRIEF DESCRIPTION. TITLE OR 37 INFORMATION. (38) 39 4C ORGANIZATION OF MATERIALS IN THE INDEX: 41 42 UNDER EACH SUBJECT HEADING, ALL ENTRIES ARE FIRST ORGANIZED GEDGRAPHICA = THAT ALL MATERIALS RELATING TO PALAU, FOR EXAMPLE, WILL BE FOUND TOGETH ADDITION, WITHIN EACH GEOGRAPHIC AREA, THE ENTRIES ARE ORGANIZED CHRONL G5 CALLY FROM THE EARLIST ENTRY TO THE LATEST. 43 47 BECAUSE THE ARCHIVES PROJECT IS WORKING WITH UNITS OF MATERIALS FROM D: 4S MENT AND OFFICES AS THEY BECOME AVAILABLE. SPECIFIC SUBJECT MATERIALS APPEAR IN WIDELY DEFFERENT ROLLS OF FILM. 30 31 AN ASTERISK .*. FOLLOWING THE MICROFILM ROLL NUMBER INDICATES THAT 35 M: 52 WAS USED FOR LARGE ITEMS SUCH AS CHARTS, BLUEPRINTS, MAPS AND DRAWINGS. 53 54 30 NARA Reference Copy OPGANIZATION OF MATERIALS IN THE INDEX: PAM #: PAM (PRE-ARCHIVAL MATERIAL): IN CERTAIN CASES, FILMS INHERITED FROM THE FORMER TRUST TERRITORY MICROFILM PROJECT HAVE BEEN GIVEN MEW ROLL NUMBERS TO CONFORM WITH THE ARCHIVES NUMBERING SYSTEM. IN THIS CASE THE ORIGINAL NUMBER. (PAM#) WILL APPEAR ON THE FIRST FRAME OF THE FILM RATHER THAN THE INDEX ROLL ARCHIVES NUMBER. THE PAM NUMBER WILL BE INCLUDED IN THE BRIEF DESCRIPTION IN THE INDEX FOR REFERENCE PURPOSES. PLEASE BE AWARE THAT, DUE TO THE CALIBRATION FACTOR OF THE DIFFERENT VIEWERS BEING USED, FRAME LOCATIONS CAN BE PLUS OR MINUS A FEW NUMBERS FROM THE INDEX SETTING. DEPARTMENT TABLE: AG ATTORNEY GENERAL AG IMM IMMIGRATION AG LEG LEGAL DIVISION AG LIT LITIGATION DIVISION AG PUBSAF PUBLIC SAFETY AG MBI MICRONESIAN BUREAU OF INVESTIGATION CON CONGRESS OF MICRONESIA ( COMMUNITY DEVELOPMENT DHS DEPARTMENT OF ADMINISTRATIVE SERVICES DHC DEPUTY HIGH COMMISSIONER DHS TRUST TERRITORY DEPARTMENT OF HEALTH SERVICES DHS HPL HEALTH PLANNING RECORDS AND STATISTICS DHS HEM HEALTH EDUCATION, MANPOWER DIVISION AND TRAINING DHS MED MEDICAL CARE DIVISION DHS ALDA ALCOHOLICISM, DRUG ABUSE AND MENTAL HEALTH DHS HED HEALTH CARE, OTHER MS DEPARTMENT OF MANAGEMENT SERVICES OA DEPARTMENT OF AGRICULTURE DOD DEPARTMENT OF DEFENSE DOE DEPARTMENT OF ENERGY DOED DEPARTMENT OF EDUCATION DOI DEPARTMENT OF INTERIOR DPA DEPARTMENT OF PUBLIC AFFAIRS DPA BPOL BUREAU OF POLITICAL AFFAIRS DPA ESG EDUCATION FOR SELF-GOVERNMENT DPA PIO PUBLIC INFORMATION OFFICE DPA PUB PUBLICATION DIVISION DPER DEPARTMENT OF PERSONNEL DPW DEPARTMENT OF PUBLIC WORKS DSD DEPARTMENT OF DEVELOPMENT SERVICES FEDP FEDERAL PROGRAMS FIN DEPARTMENT OF FINANCE NARA Reference Copy FSM FEDERATED STATES OF MICRONESIA HC HIGH COMMISSIONER HIP HISTORIC PRESERVATION JUS HIGH COURT KOS KOSRAE MARS MARSHALLS NLNO DEPARTMENT OF LIAISON, TTHQ REPRODUCED AT THE NATIONAL ARCHIVES NMI NORTHERN MARIANA ISLANDS OPS OFFICE OF PLANNING AND STATISTICS OPS DC DISASTER CONTROL OPS FPC FEDERAL PROGRAM COORDINATION OPS PL PLANNING OPS STA STATISTICS PAL PALAU PBO PROGRAM AND BUDGET OFFICE PC PEACE CORPS PON PONAPE R&D DEPARTMENT OF RESOURCES AND DEVELOPMENT R&D AGR DIVISION OF AGRICULTURE R&D COIN COMMERCE AND INDUSTRIES DIVISION R&D ECD ECONOMIC DEVELOPMENT DIVISION R&D FOI FOREIGN INVESTMENT R&D LAN LAND AND SURVEY R&D MAR MARINE RESOURCES R&D LAB LABOR DIVISION SC SPECIAL CONSULTANT (SA/ETASP) SLNO DEPARTMENT OF STATE LIAISON, TTHQ T&C DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS T&C AIR AIR TRANSPORTATION T&C RAD COMMUNICATION T&C SEA SEA TRANSPURTATION TRU TRUK TTHQ TRUST TERRITORY HEADQUARTERS (SAIPAN, HAWAII, BUAM) TTPI TRUST TERRITORY OF THE PACIFIC ISLANDS UND UNITED NATIONS ORGANIZATION UNTC UNITED NATIONS TRUSTEESHIP COUNCIL YAP YAP SUBJECT TABLE: BUD BUDGET COD COMMUNITY DEVELOPMENT COM COMMUNICATIONS ECD ECONOMIC DEVELOPMENT EDU EDUCATION FIN FINANCE AND ACCOUNTING HSG HOUSING IMM IMMIGRATION INF INFORMATION AND PUBLIC RELATIONS LAN LAND MANAGEMENT LEG LEGAL NARA Reference Copy 2 3 OAM GREAN, ZATION-ADNINISTRATIVE MANAGEMENT OSV OFFICE SERVICES PAS PROPERTY AND SUPPLY PER PERSONNEL 7 PSD POLITICAL AND SOCIAL DEVELOPMENT a PSY PUBLIC SAFETY PUW PUSLIC WORKS 10 TAX TAXATION " TRA TRANSPORTATION 12 13 14 SUDGET: 15 10 BUD1 BUDGET SUBMISSION (ESTIMATES AND FORMULATIONS) 17 BUD1-1 ALLOWANCES 18 BUD1-2 JUSTIFICATIONS 19 BUD1-3 WORK PAPERS 2C BUD2 BUDGET EXECUTION a BUD2-1 ALLOTMENTS (INCLUDINS ADVICES-REVISIONS) 22 BUD2-2 APPORTIONMENTS 23 BUD2-3 TRANSFER OF FUNDS 24 BUD2-4 WORK PAPERS 2: BUD3 BUDGET - GENERAL 20 27 29 COMMUNITY DEVELOPMENT: bet COD1 RECREATION AND SOCIAL ACTIVITIES COD1-1 SPORTS COD1-2 YOUTH CLUBS in COD1-3 WOMEN'S CLUBS COD2 OTHER ACTIVITIES 3: COD3 COMMUNITY DEVELOPMENT - GENERAL 30 37 33 COMMUNICATIONS: 39 = COM1 BROADCAST STATION (CASE FILE BY DISTRICTAND STATION) " COM2 FACILITIES - GOVERNMENT - OPERATIONS AND MAINTENANCE COM2-1 CONTROL STATION - KUP71 42 43 COM2-2 HEADQUARTERS - KUP74 44 COM2-3 DISTRICT - MAJOR STATIONS (CASE FILES BY DISTRICT) COM2-4 LNO GUAM 40 COM2-5 AIRCRAFT 47 COM2-6 SHIPS 48 COM3 FACILITIES - NON-GOVERNMENT 49 COM3-1 AMATEUR SERVICE 50 COM3-2 CITIZENS RADIO SERVICE B1 COM3-3 CONNERCIAL TELEPHONEMAND TELEGRAPH 52 COM3-4 LAND STATIONS (ESTABLISH CASE FILES BY DISTRICT) :3 COM3-5 SHIPS (ESTABLISH CASE FILES AS NEEDED) COM4 FREQUENCY ASSIGNMENTS 55 COMS LICENSING NARA Reference Copy COM5-1 GOVERNMENT OM5-2 NON-GUVERNMENT COM6 NAVIGATION AIDS COM6-1 AERONAUTICAL COM6-2 MARITIME COM7 PLANS, PROGRAMS AND PROJECTS REPRODUCED AT THE NATIONAL ARCHIVES COMB POLICIES, PROCEDURES AND REGULATIONS COMB-1 DEPARTMENT OF INTERIOR COM8-2 DISASTER - EMERGENCIES COMS-3 FCC COM8-4 TRUST TERRITORY COM9 RADIO LOGS COM10 RELATIONSHIPS - AGREEMENTS: (FAA, RCA, WEATHER BUREAU) COM11 TELEPHONE - RADIOTELEPHONE COM11-1 DIRECTORIES AND LISTS COM11-2 EQUIPMENT INVENTORIES COM12 TELETYPE -- RADIOTELEGRAPH COM12-1 EQUIPMENT INVENTORIES COM12-2 MESSAGES (INCOMING/OUTGOING RADIOGRAMS AND ETC) COM13 TRAINING COM14 COMMUNICATIONS - GENERAL ECONOMIC DEVELOPMENT: ECD1 AGRICULTURE CD1-1 AGRICULTURE DEVELOPMENT AND MARKETING ECD1-2 CROPS (INCLUDES PLANTS, CUTTINGS, SEEDS, ETC.) ECD1-2-1 FERTILIZERS ECD1-2-2 PLANT DISEASES ECD1-3 ENTONOLOGY ECD1-3-1 INSECTS AND RODENT CONTROL ECD1-3-2 PLANTS AND ANIMAL QUARANTINE ECD1-4 EXPERIMENT STATION ECD1-5 EXTENSION SERVICE ECD1-6 LIVESTOCK ECD1-6-1 ANIMAL DISSEASES ECD1-6-2 FEED ECD1-7 SOILS ECD2 COMMERCES AND INDUSTRIES ECD2-1 BUSINESS CONDITIONS ECD2-2 COMMERCIAL ENTERPRISES (FILE BY NAME OF COMPANY) ECD2-2-1 INQUIRIES (COMMERCIAL ONLY) ECD2-3 COOPERATIVES ECD2-4 EXPORTS/IMPORTS ECD3 FISHERIES ECD4 FURESTRY/FOREST PRODUCTS ECD5 HANDICRAFTS ECD6 MINING ECD7 POLICIES AND PROCEDURES ECDS PROGRAMS/PROJECTS CD9 RESEARCH ECD10 SHELLS (TROCHUS, ETC.) : NARA Reference Copy ELD!! STUDIES THD SURVEYS ECD12 FOURTER ECD12-1 IMPORMATION SERVICE ON TRUST TERRITORY ECD12-2 TOURIST FACILITIES EC012-3 TRAVEL AGENCIES ECD13 TRAINING ECD14 ECONOMIC DEVELOPMENT - GENERAL REPRODUCED AT THE NATIONAL ARCHIVES EDUCATION: EDU1 FEDERAL AID EDU2 INSTRUCTION EDU2-1 CURRICULUM - CORRESR. OF STUDY - DAILY PLAN, ETC. EDU2-2 EVALUATION - TESTS AND MEASUREMENTS EDU2-3 TEACHING AIDS AND METHODS EDU3 PLANS/PROJECTS EDU4 RELATIONSHIPS - OUTSIDE ORGANIZATIONS (FILE AS REQUIRED) EDUS RESEARCH EDU6 SCHOOLS AND FACILITIES (SCHOOL CASE FILES AS NEEDED) EDU6-1 EXHIBITS EDU6-2 FINANCING -DU6-3 LIBRARIES EDU6-4 SCHOOL BUS PROGRAMS EDU6-5 SCHOOL CALENDARS EDU6-6 SCHOOL LUNCH PROGRAMS EDU7 SCHOOL PROGRAMS EDU7-1 ADULT EDUCATION EDU7-2 EARLY CHILDHOOD EDUCATION (PRESCHOOL) EDU7-3 ELEMENTARY EDUCATION EDU7-4 EVENING PROGRAM EDU7-5 SECONDARY EDUCATION EDU7-6 VOCATIONAL EDUCATION EDUB STUDENTS EDUG-1 ACTIVITIES EDU8-2 ALIEN CHILDREN - STUDENTS EDU8-3 COUNSELING/COUNSELORS AND GUIDANCE EDUS-4 DISCIPLINE EDU8-5 EDUCATIONAL RECORDS - ELEMENTARIES AND HIGH SCHOOLS EDU8-6 EDUCATION OUTSIDE THE TRUST TERRITORY EDUB-7 ENROLLMENT AND WITHDRAWALS EDUS-S BRADUATION - GRADUATES EDUB-9 SCHOLARSHIPS (ESTABLISH CASE FILES AS REQUIRED) EDUB-10 TESTING AND MEASUREMENTS HSG4 INSPECTIONS 4585 HOUSING -- GENERAL IMMIGRATION: REPRODUCED AT THE NATIONAL ARCHIVES IMM1 ALIEN REGISTRATIONS AND STATUS IMM2 ENTRY/REENTRY REQUESTS AND PERMITS -IMM2-1 ENTRY CONTROL IMM3 IMMIGRATION POLICIES/PROCEDURES/REGULATIONS - LEGISLATION IMM4 PASSPORTS - VISAS - TRAVEL DOCUMENTS IMMS IMMIGRATION AND EMIGRATION - GENERAL INFORMATION AND PUBLIC RELATIONS: INF1 APPRECIATION, COMMENDATIONS, GREETINGS INF2 COMPLAINTS INF3 FILMS AND PHOTOGRAPHS INF4 INQUIRIES - REQUESTS FOR INFORMATION INFS LIBRARIES - GENERAL INF6 MAPS. INF7 PRESS RELEASES - NEWSPAPER CLIPPINGS INF8 PUBLICATIONS INF8-1 TRUST TERRITORY INF8-2 OUTSIDE INF9 RADIO AND TELEVISION ( IF10 SPEECHES, LECTURES AND STATEMENTS INF11 UNITED NATIONS INF11-1 COMMITTEES INF11-2 PETITIONS INF11-3 PUBLICATIONS INF11-4 REPORTS AND STATISTICS INF11-5 SCHOLARSHIPS INF11-6 TRUSTEESHIP COUNCIL INF11-7 VISITING MISSIONS INF11-8 UNITED NATIONS DAY INF12 VISITORS INF13 INFORMATION AND PUBLIC RELATIONS - GENERAL LAND MANAGEMENT: LAN1 ACQUISITION LAN1-1 CONDEMNATION LAN1-2 EASEMENTS - RIGHTS OF WAY LAN1-3 GRANTS - CESSIONS -- - PURCHASE - RENTAL LAN1-4 MARTGAGES LAN1-5 TITLES (INCLUDES DEEDS, TITLE EVIDENCE) LAN2 AGREEMENTS LAN3 CLAIMS LAN4 HEARINGS - DECISIONS - OWNERSHIP DETERMINATION VS HOMESTEADS (SEPARATE BY VILLAGE AND AGRICULTURAL) LAN5-1 APPLICATIONS NARA Reference Copy DU9 TEACHERS 0U9-1 REPRODUCED AT THE NATIONAL ARCHIVES STAFFS AND STAFFING DU9-2 TEACHER'S TRAINING DU10 EDUCATION - GENERAL INANCE AND ACCOUNTING: IN1 ALLOWANCES - EXPENSE ACCOUNTS IN1-1 PER DIEM AND QUARTERS IN2 AUDITS (INCLUDES ADJUST/DISALLOWANCE/EXGEPTIONS FROM GAO) IN3 AUTHORIZATIONS (INCLUDES AUTHO. TO SIGNXAPPR. VOUCHERS, ETC.) IN4 BANKS AND BANKING IN5 BONDING OF EMPLOYEES IN6 CREDITS AND LOANS IN7 DEPOSITS (INCLUDES SPECIAL DEPOSIT ACCOUNTS) IN7-1 DEPOSIT SLIPS INB FINANCIAL STATEMENTS IN9 FUNDS - STATUS OF FUNDS IN9-1 APPROPRIATED/APPROPRIATION IN9-2 GRANT-IN-AID IN9-3 IMPREST 15 4 LOCAL N.. 5 SCHOLARSHIP IN9-6 SUPPLY IN10 INSURANCE 1N11 INVESTMENTS IN12 LABOR DISTRIBUTION (COST ACCOUNTING) IN13 LEDGERS IN13-1 ALLOTMENTS (SHOW OB. INCURRED, UN/LIQUIDATED, ETC. ) IN13-2 GENERAL FUNDS - REVOLVING FUND (INCLUDES CST. DISTR/DOC.) IN13-3 REMITTANCES RECEIVED IN14 PAYROLLS (INCLUDES PAYROLL LISTINGS/CERTIFICATIONS AND DOCS. ) N14-1 CHECKS (SALARY ONLY) IN14-2 DEDUCTIONS (BONDS INSUR. RETIREMENTS, SS AND TAX W/HELD) IN14-3 INDIVIDUALS EARNING AND SERVICE RECORDS) IN14-4 INDIVIDUAL S PAYROLL FOLDERS (INCLUDES CORRESP. ETC.) IN15 REVENUES, RECEIPTS - COLLECTIONS IN16 STATEMENT OF ACCOUNTS IN17 SYSTEMS AND PROCEDURES N18 VOUCHERS - SCHEDULES - PAYMENTS N18-1 CHECKS (ISSUED IN PAYMENT, EXCEPT FOR SALARIES) N19 FINANCE AND ACCOUNTING - GENERAL USING: ASSIGNMENTS OF QUARTERS AGREEMENTS b APPLICATION FOR HOUSING (PAPERS NOT INCLUDE IN 1 ABOVE) G3 ASSIGNMENT AND VACANCY CARD FILES 33-1 INDIVIDUAL TENANT CARDS (FILE BY NAME OF TENANT) 33-2 INDIVIDUAL HOUSING UNIT CARDS (FILE BY HOUSING AREA) NARA Reference Copy LAN5-2 PERMITS LAN5-3 CERTIFICATES OF COMPLIANCE LAN5-4 DEEDS LAN6 LEASES REPRODUCED AT THE NATIONAL ARCHIVES LAN6-1 GOVERNMENT LANDS LAN6-2 PRIVATE LANDS LAN7 MAPS AND CHARTS - LEGAL DESCRIPTIONS LANG PROJECTS/PROGRAMS. ETC. LAN9 RESISTER OF LAND TRANSPOTIONS LANIO SURVEYS - SURVEYING LANI1 TENURE - LAND CUSTOMS LAN12 TRANSFERS - SALSES LAN13 LAND MANAGEMENT - SENERAL LEGAL: LEG1 ADOPTIONS LEG2 AFFIDAVITS 1 (EGT AUTHORIZATIONS POWERS Or ATTORNEY LEG4 BIRTHS LEG4-1 BIRTH CERTIFICATES (ORIGINAL COPIES, ALPHA/INDEX.) LEG5 BUSINESS ORGANIZATIONS LEG6 CASES (FILES BY ASSIGNED NUMBERS) LEG6-1 CIVIL CASES PENDING LEG6-2 CIVIL CASES CLOSED LEG6-3 CRIMINAL CASES PENDING LEG6-4 CRICINAL CASES CLOSED LEG6-5 JUVENILES LEG6-6 PROBATE LEG6-7 SMALL CLAIMS LEG7 COURTS LEG7-1 APPEALS LEG7-2 APPOINTMENTS (JUDGES, ETC.) LEG7-3 BAILS AND FILES LEG7-4 PROCEEDINGS LEG7-4-1 HIGH COURT LEG7-4-2 DISTRICT COURTS LEG7-5 SCHEDULES LEG7-6 TRANSCRIPTS OF TESTIMONY LEG7-7 WITNESS LEGS DEATHS LEG8-1 DEATH CERFIFICATES (ORIGINAL COPIES - ALPHA/INDEX) LEG9 DECISIONS - OPINIONS - INTERPREIATIONS LEG9-1 ATTORNEY GENERAL LEG9-2 COMPTROLLER GENERAL LEG9-3 SOLICITOR LEG9-4 TERRITORIAL COURTS LEG10 DIVORCE EG11 DOCKETS LEG12 ENFORCEMENT LEG13 LAWS, REGULATIONS/RULES-ADMINISTRATIVE POLICIES/PROCEDURES LEG13-1 CODE OF THE TRUST TERRITORY NARA Reference Copy LEG13-2 DISTRICT ORDERS, ORDINANCES, MUNICIPAL REGULATIONS LEGIS-3 EXECUTIVE ORDERS LEG13-4 LAND LAWS LEG13-5 PROBAYE PROCEDURES LEG13-6 PUBLIC LAWS (U. S.) LEG13-7 RULES OF CIVIL PROCEDURE LEG13-8 RULES OF CRIMINAL PROCEDURES LEG13-9 TAX LAWS LEG14 MARRIAGE LEG14-1 MARRIAGE CERTIFICATES LEG15 PUBLIC DEFENDER LEG16 WILLS LEG17 LEGAL GENERAL ORGANIZATION-ADMINISTRATIVE MANAGEMENT: 0AM1 ADMINISTATIVE ISSUANCE - ORDERS MEMORANDA, MANUALS, ETC. 0AM2 MEETINGS - COMMITTEES - CONFERENCES 0AM3 ORGANIZATION MANAGEMENT - INCLUDES USE OF MNGMNT. /TECH., ET OAM3-1 COOPERATION COODINATION: RELATIONS W/OUTSIDE AGENCY 0AM3-2 DELEGATION OF AUTHORITY DAM3-3 ESTABLISHMENT - REORGANIZATION - DISCONTINUANCE 25 DAM3-4 MANAGEMENT IMPROVEMENT AND COST REDUCTION 27 0AM3-5- MANAGEMENT SURVEYS, PROJECTS AND STUDIES 2a DAM3-6 WORK PAPERS (DRAFTS, INTERIM REPORTS, WORKING PAPERS) 20 0AM4 RECORDS MANAGEMENT 30 0AM4-1 CORRESPONDENCE, DIRECTIVES AND REPORTS MANAGEMENT 31 0AM4-2 FILES AND RECORDS DISPOSITION 132 DAM4-3 FORMS MANAGEMENT 23 OAM4-4 MAIL MANAGEMENT 34 DAMS REPORTS AND STATISTIC 35 OAM5-1 RECURRING REPORTS 36 OAM5-1-1 ANNUAL REPORTS 37 OAM5-1-2 QUARTERLY REPORTS 38 0AM5-1-3 MONTHLY REPORTS 39 0AM5-1-4 WEEKLY OR DAILY REPORTS 40 0AM5-2 SPECIAL REPORTS 41 OAM5-3 STATISTICS AND STATISTICAL REPORTING 42 OAM5-3-1 CENSUS - POPULATION = DAM5-3-2 CRIMES 44 DAMS ORGANIZATION-ADMINISTRATIVE MANAGEMENT - GENERAL m5 48 47 OFFICE SERVICES: 46 49 OSV1 ADDRESSES - DIRECTORIES 50 0SV2 MESSENGER SERVICES 31 0SVZ-1 DAILY LOGS 52 0SV3 POSTAL SERVICES OSV3-1 REGISTERED, CERTIFIED AND INSURED MAIL CONTROLS 0SV4 PRINTING - REPRODUCTION SERVICE 53 OSV4-1 PRINTING - COPYING - DUPLICATION - BINDING so 17 58 59 NARA Reference Copy OSV4-2 PRINTING REQUISITIONS OSVS OFFICE SERVICES -- GENERAL 7 PROPERTY AND SUPPLY: REPRODUCED AT THE NATIONAL ARCHIVES $ PAS1 PROCUREMENT (PURCHASING) 10 PAS1-1 AUTHORIZATIONS " PAS1-2 BIDS, BIDDER LISTS 12 PAS1-3 CATALOGS- PRICE LISTS 13 PAS1-4 INSPECTIONS 14 PAS1-5 POLICIES AND PROCEDURES 15 PAS1-6 PURCHASE ORDERS 16 PAS1-7 RECEIVING REPORTS 17 PAS1-8 REQUESTS FOR PROCUREMENT 18 PAS1-9 REQUISITIONS 19 PAS1-9-1 GENERAL SERVICES ADMINISTRATION 20 PAS1-9-2 MEDICAL PAS1-9-3 NON-MEDICAL - OTHER PAS1-9-4 STUB REQUISITIONS 23 PAS1-10 SPECIFICATIONS : PAS2 SURPLUS FOODS - DEPARTMENT OF AGRICULTURE 25 PAS3 PROPERTY ACCOUNTABILITY 20 PAS3-1 IDENTIFICATION AND MARKING 27 PAS3-2 INSPECTIONS 26 PAS3-3 INVENTORIES AND RECEIPTS FOR PROPERTIES PAS3-4 LOANS PAS3-5 LOSSES AND THEFTS 31 PAS3-5-1 BOADRS OF SURVEY 22 PAS3-6 PROPERTY RECORD CARDS (BY PROPERTY ACCOUNT NUMBERS) PAS3-7 SALES, TRANSFERS AND DISPOSAL PAS3-8 SURPLUS '0 EXCESS AND SALVAGE 35 PAS4 STOCK INVENTORY CONTROL 30 PAS4-1 STOCK INVENTORY RECORDS 37 PASS WAREHOUSING 38 PAS5-1 SPACES 139 PASS-2 STORAGE AND HANDLING 40 PAS6 PROPERTY AND SUPPLY - GENERAL 42 43 PERSONNEL: 44 PER1 APPOINTING AUTHORITY PER2 ASSIGNMENTS OR DETAILS 47 PER3 CLASSIFICATION OF POSITIONS - DUTIES .8 PER3-1 POSITION DESCRIPTIONS AND STANDARDS 49 PER4 CONDUCT 50 PER4-1 COMMENDATIONS 51 PER4-2 COMPLAINTS - DEBTS - DISCIPLINE :2 PER5 CONTRIBUTIONS (SOLICITATION OF FUNDS) 53 PER6 EMPLOYMENT RELATIONS PER6-1 AWARDS AND CITATIONS PER6-2 GRIEVEANCES 56 3 N ARA Reference Copy PER6-3 MORALE - LIVING AND WORKING CONDITIONS PER6-4 RECREATION AND WELFARE PER6-5 SCHOOL PROGRAM - DEPENDENT CHILDREN, PER7 EMPLOYMENT - RECRUITMENT PER7-1 AGREEMENTS PER7-2 APPLICATIONS ARCHINGS 341 IV 07000x17Y PER7-3 APPOINTMENTS (APPROVALS, DISAPPROVALS) PER7-4 CEILINGS - STRENGHT PER7-5 CERTIFICATION - - CIVIL SERVICE COMMISSION PER7-6 CONSULTANTS - EXPERTS PER7-7 ELIGIBILITY AND QUALIFICATIONS PER7-8 EXAMINATIONS AND TESTS PER7-9 INQUIRIES AND INFORMATION PER7-10 NOTICES OF JOB OPPORTUNITIES PER7-11 PROGRAM REQUIREMENTS (PERS/REQUIREMNTS FOR CONST/MNT PERS HOURS OF DUTY - DUTY SCHEDULES PER9 INSURANCE (EMPL. LIFE, HEALTH, HOUSEHOLD EFFECTS, ETC.) PER10 LEAVE AND HOLIDAYS PER11 MILITARY SERVICE PER12 PAY ADMINISTRATION (MAGES/SALARIES) PER12-1 DEMOTIONS OR PROMOTIONS PER12-2 DIFFERENTIALS PER12-3 INCREASES PER12-4 MICRONESIAN TITLE AND PAY PLAN PER12-5 PER DIEM PER12-6 SALARY SCHEDULES - WAGE RATES PER13 PERFORMANCE RATING PER14 POLICIES AND PROCEDURES PER14-1 CIVIL SERVICE COMMISSION PER14-2 DEPARTMENT OF INTERIOR PER14-3 FAIR EMPLOYMENT PRACTICES PER14-4 TRUST TERRITORY PER15 SAFETY PROGRAM PER15-1 ACCIDENTS AND INJURIES (INCLUDES COMPENSATION CLAIMS) PER16 SECURITY - PERSONNEL PER16-1 INVESTIGATIONS AND CLEARANCE PER17 SEPARATIONS, TRANSFERS, RETIREMENTS (INCL. DEATHS, RESGNTN, E PER18 SOCIAL SECURITY PROGRAM PER19 STATUS PER19-1 CIVIL SERVICE PER19-2 EXCEPTED PER20 TRAINING (GENERAL) PER20-1 CLERICAL PER20-2 ORIENTATION PER20-3 VOCATIONAL PER21 PERSONNEL - GENERAL POLITICAL AND SOCIAL DEVELOPMENT: PSD1 CIVIL AND POLITICAL RIGHTS PSD2 GENEALOGY CHARTS PSD3 HISTORY NARA Reference Copy PSD4 LANGUAGE PSD5 LEGISLATION PSD5-1 FEDERAL PSD5-2 TERRITORIAL PSD5-2-1 PROPOSALS PSD5-2-2 HOUSE BILLS AND RESOL UTIONS REPRODUCED AT THE NATIONAL ARCHIVES PSD5-2-3 SENATE BILLS AND RESOLUTIONS PSD5-2-4 ENACTMENTS PSD5-2-5 STATUS OF LEGISLATIVE PROGRAM PSD6 MIGRATION PSD6-1 REPATRIATION PSD7 POLITICAL PSD7-1 DISTRICT GOVERNMENT PSD7-1-1 DISTRICT LEGISLATURE PSD7-2 ELECTIONS PSD7-2-1 DISTRICT PSD7-2-2 MUNICIPAL PSD7-2-3 TERRITORIAL PSD7-3 MUNICIPAL GOVERNMENT PSD7-3-1 MUNICIPAL ARFAIRS PSD7-3-2 MUNICIPAL CHARTERS PSD7-4 POLITICAL PARTIES PSD7-5 SELF GOVERNMENT PSD7-6 TERRITORIAL. GOVERNMENT PSD7-6-1 CONGRESS OF MICRONESIA PSD8 PROGRAMS AND PROJECTS PSD9 RESEARCH PSD10 SOCIAL PSD10-1 AMERICAN MICRONESIAN RELATIONS PSD10-2 ARTS, CRAFTS, CUSTOMS, CULTURES PSD10-3 CHURCHES - RELIGIONS PSD10-4 COMMUNITY DEVELOPMENT PSD10-5 KINSHIP SYSTEMS PSD10-6 MARRIAGES PSD10-7 MICRONESIAN MYTHS PSD10-8 MONUMENTS - MUSEUMS PSD11 STUDIES AND SURVEYS PSD12 POLITICAL AND SOCIAL DEVELOPMENT - GENERAL PUBLIC SAYETY: PSY1 CIVIL DEFENSE - EMERGENCY PLANS PSY2 FIRE PREVENTION AND FIRE FIGHTING PSY2-1 INSPECTION OF FIRE PREVENTION. FACILITIES PSY3 HURRICANES AND DISASTERS PSY3-1 RELIEF FROM DISASTERS PSY4 POLICE PSY4-1 CRIMES - INVESTIGATIONS PSY4-1-1 COMPLAINTS PSY4-1-2 ARRESTS AND DISPOSITION OF RECORDS PSY4-1-3 ARRRES LOGS PSY4-2 INDEXES (ON CRIMINAL AND TRAFFIC ARRESTS) NARA Reference Copy 2 3 PSY4-3 PRISONS, PRISONERS, PARDONS AND PAROLES PSY4-4 TRAFFICS PSY4-5 TRAINING PSY5 PUBLIC SAFETY - GENERAL 7 8 9 PUBLIC HEATH: REPRODUCED AT THE NATIONAL ARCHIVES 10 " PUH1 BIRTH AND DEATH CERTIFICATES (COPIES ONLY/ORIGIANL COPIES) 12 PUH2 BLOOD DONORS 13 PUH3 DISEASES - TREATMENT AND CONTROL 14 PUH3-1 QUARANTINE :5 PUH4 HOSPITALS AND FACILITIES 10 PUH4-1 DISPENSARIES AND LABORATORIES' 17 PUH4-2 LEPROSARIUM 18 PUH4-3 X-RAY 19 PUH5 FEES (HOSPITAL, MEDICAL, ETC. 20 PUH6 IMMUNIZATION - INOCULATIONS 11 PUH7 MEDICAL AND HEALTH CLEARANCES A PUH8 PLANS, PROGRAMS, PROJECTS 23 PUH9 PUBLIC HEALTH REGULATIONS PUH10 RECORDS 25 PUH10-1 ASSTRACTS OF PATIENTS' RECORDS PUH10-2 BABY CLINIC AND SCHOOL HEALTH 27 PUH10-3 DAILY ADMISSION REGISTER PUH10-4 DENTAL RECORDS 120 PUH10-5 IN-PATIENTS AND OUT-PATIENTS PUH11 RELATIONSHIPS - OUTSIDE MEDICAL ORGANIZATIONS 31 PUH11-1 UNITED STATES PUBLIC HEALTH SERVICE 32 PUH11-2 WORLD HEALTH ORGANIZATION (WHO) PUH12 RESEARCH PUH13 SANITATION PUH13-1 INSPECTIONS 33 PUH14 SERVICES PUH14-1 DENTAL PUH14-2 MEDICAL AND SURGERY JP PUH14-3 NURSING 40 PUH14-4 OPTICAL PUH15 TRAINING - TRAINING SCHOOLS PUH15-1 COMMUNITY HEALTH EDUCATION PUH15-2 MEDICAL AND NURSING PUH16 PUBLIC HEALTH - GENERAL PUBLIC WORKS: PUW1 ACQUISITIONS PUW2 BUILDINGS PUW2-1 ADMINISTRATION PUW2-2 COMMERCIAL PUW2-3 HOSPITALS AND DISPENSARIES PUW2-4 HOUSINGS PUW2-S SCHOOLS NARA Reference Copy is I : 3 PUW2-6 SHOPS PUW2-7 WAREHOUSES PUW3 CONSTRUCTIONS, MAINTENANCES. AND REPAIRS 0 PUW3-1 ALTERATIONS AND ADDITIONS 7 PUW3-2 DESIGNS, PLANS, DRAWINGS, SPECIFICATIONS REPRODUCED AI THE NATIONAL ARCHIVES & PUW3-3 JOB RECORDS (INCL: JOB ORDERS/REQUESTS/SHOP ROSTN, & PUW3-4 MATERIALS 10 PUW3-5 PLANNING AND DEVELOPMENT 11 PUW3-6 PROJECTS 12 PUW3-6-1 CAPITAL IMPROVEMENT PROJECTS 13 PUW3-6-2 ENGINEERING PROJECTS 14 PUW3-6-3 O&M CONSTRUCTION PROJECTS 15 PUN4 GROUNDS MAINTENANCE 16 PUWS PLANT OPERATIONS 17 PUW5-1 POWER PLANT AND ELECTRICAL SYSTEMS 16 PUW5-2 OTHER (ASPHALT, BATCH, ROCK CRUSHING, ETC. ) 19 PUW6 ROADS AND BRIDGES 20 PUW7 SEAWALLS in PUWS SEWER SYSTEMS 22 PUW9 TELEPHONE SERVICE (LOCAL) 23 PUW10 TRANSPORTATION INSTALLATIONS 24 PUW10-1 AIRPORT, AIRSTRIPS, RAMPS, PARKING AREAS 25 PUW10-2 BOAT CHANNELS, DOCKS, PIERS, TERMINALS 20 PUW11 WATER SYSTEMS/RESERVOIRS 27 PUW12 VEHICLES (CASE FILE BY VEHICLES AS APPROPRIATE) 26 PUW12-1 ACCIDENTS (SEE PERSONNEL 15-1 FOR INJURIES TO EMPLO PUW12-2 ASSIGNMENT OR USE PUW12-2-1 DISPATCHS - TRIP TICKETS " PUW12-3 LOSS, DAMAGE, THEFT 32 PUW12-4 MAINTENANCE AND REPAIRS 23 PUW12-4-1 JOB RECORDS L1 34 PUW12-4-2 MAINTENANCE SCHEDULES 35 PUW12-5 SERVICING RECORDS (INCL. ISSUES OF GASOLINE, LUBE 0 30 PUW12-6 STOCK RECORD CARDS (PARTS RECEIVED/ISSUED, ETC.) 37 PUW12-7 COST RECORDS C8 PUW13 PUBLIC WORKS - GENERAL 39 4C at TAX: 42 = TAX1 FEES - LICENSES - TAXES 44 TAX1-1 LOCAL GOVERNMENTS as TAX1-2 TRUST TERRITORY 4t TAX2 TAX STUDIES 47 TAX4 TAXATION - GENERAL 46 49 50 TRANSPORTATION: 51 52 TRA1 AIRCRAFTS - AIPORTS 53 TRA1-1 CLEARANCES TRA1-2 LOSS OR DANAGE so DE NARA Reference Copy 30 TRA1-3 MAINTENANCE, NODIFICATIONS, REPAIRS TRA1-4 OPERATIONS TRA1-4-1 CARGO - PASSENGERS TRA1-4-2 FLIGHTS AND FLIGHT CITCKS TRA1-5 POLICIES, PROCEDURES, REGULATIONS REPRODUCED AT THE NATIONAL ARCHIVES TRA2 CARGO AND TERMINAL OPERATIONS TRA2-1 DOCK HANDLING, LOADINGS, STEVEDORING TRA2-2 LOSS, DAMAGE, THEFT TRA2-3 OPERATIONS TRA2-4 POLICIES, PROCEDURES, REGULATIONS TRA2-5 STORAGE TRA2-6 TRANSHIPMENTS TRA3 FREIGHT AND EXPRESS SHIPMENTS TRA3-1 AIR CARGO RECEIPTS TRA3-2 BILLS OF LADING AND RELATED DOCUMENTATION TRA3-3 CLAIMS (FILE IN ORDER OF CLAIM NUMBER) TRA3-4 HOUSEHOLD OR PERSONAL EFFECTS TRA3-5 PACKING AND CRATING (INLCUDES MARKING OF BOXES) TRA3-6 RATES AND TARIFFS TRA4 SCHEDULES, AIR SHIP TRA5 SHIPS - BOATS (INCLUDES BARGES, LIGHTERS, TUGS) TRA5-1 ASSIGNMENT OR USE TRA5-2 CHARTERS TRA5-3 CLEARANCE (PERMISSION TO ENTER OR DEPART) TRA5-4 DESIGNS, SPECIFICATIONS AND PLANS TRA5-5 INSPECTIONS / TRA5-6 INSURANCE (COLLISION, MARINE, WAR, RISK, ETC. TRA5-7 LOSSS OR DAMAGE TRA5-8 MAINTENANCE, MODIFICATION, REPAIRS TRA5-9 MOVEMENTS - POSITIONS TRA5-10 NAVIGATION AIDS AND HAZARDS TRA5-11 OPERATIONS TRA6 TRAVEL OF INDIVIDUALS TRA6-1 ADVANCE OF FUNDS TRA6-2 AUTHORIZATION (REQUESTS, ORDERS, ETC.) TRA6-3 INDCULATIONS TRA6-4 ITINERARIES - PRESERVATIONS -, - HOTELS TRA6-5 TICKETS TRA6-6 TRANSPORTATION REQUESTS TRA7 TRANSPORTATION - GENERAL DISPOSITION OF ORIGINAL AFTER FLIMING: DEST DESTROYED FSM FEDERATED STATES OF MICRONESIA MARC MICRONESIAN AREA RESEARCH CENTER MARS MARSHALL ISLANDS NMI NORTHERN MARIANA ISLANDS PAL PALAU RET RETAINED NARA Reference Copy