Ask the Scholar
Document scope · 1 page
Scholar
Ask about this object, its catalog metadata, its source description, or the page inventory.
For page-specific OCR and visual context, open one of the page chats.
Scholar Source Context
Document identity
localId
122245258
label
Government Accounting Office Review of Personnel Security / Passes: EOP Pass Statistics Comparison
core
doc
dtoType
document
citationUrl
pageCount
1
Source metadata
id
122245258
contentType
document
title
Government Accounting Office Review of Personnel Security / Passes: EOP Pass Statistics Comparison
citationUrl
collections
Records of the Office of the Counsel to the President (Clinton Administration)
Christopher Cerf's Files
imageCount
1
hasImages
yes
source
import
hasTranscription
no
Source extras
naId
122245258
levelOfDescription
fileUnit
otherTitles
42-t-7422570-20061066F-002-015-2016
recordType
description
ocrSource
nara-archive
Single page context
seq
1
pageIndex
0
type
document
mediaId
9a7268cdfc2bcbec
ocrText
FOIA Number: 2006-1066-F
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the William J. Clinton
Presidential Library Staff.
Collection/Record Group:
Clinton Presidential Records
Subgroup/Office of Origin:
Counsel Office
Series/Staff Member:
Chris Cerf
Subseries:
OA/ID Number:
6971
FolderID:
Folder Title:
Government Accounting Office Review of Personnel Security/Passes : EOP Pass Statistics
Comparison
Stack:
Row:
Section:
Shelf:
Position:
S
107
2
11
1
Withdrawal/Redaction Sheet
Clinton Library
DOCUMENT NO.
SUBJECT/TITLE
DATE
RESTRICTION
AND TYPE
001. table
re: Personnel (20 pages)
1994
b(6)
COLLECTION:
Clinton Presidential Records
Counsel Office
Chris Cerf
OA/Box Number: 6971
FOLDER TITLE:
Government Accounting Office Review of Personnel Security/Passes: EOP Pass
Statistics Comparison
2006-1066-F
im 1361
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - 15 U.S.C. 552(b)]
P1 National Security Classified Information [(a)(1) of the PRA]
b(1) National security classified information |(b)(1) of the FOIA]
P2 Relating to the appointment to Federal office |(a)(2) of the PRA]
b(2) Release would disclose internal personnel rules and practices of
P3 Release would violate a Federal statute |(a)(3) of the PRA]
an agency |(b)(2) of the FOIA]
P4 Release would disclose trade secrets or confidential commercial or
b(3) Release would violate a Federal statute |(b)(3) of the FOIA]
financial information [(a)(4) of the PRAJ
b(4) Release would disclose trade secrets or confidential or financial
P5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA
b(6) Release would constitute a clearly unwarranted invasion of
P6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy |(a)(6) of the PRA]
b(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed
b(8) Release would disclose information concerning the regulation of
of gift.
financial institutions |(b)(8) of the FOIA]
PRM. Personal record misfile defined in accordance with 44 U.S.C.
b(9) Release would disclose geological or geophysical information
2201(3).
concerning wells [(b)(9) of the FOIA]
RR. Document will be reviewed upon request.
EXECUTIVE OFFICE OF THE PRESIDENT
23-Feb-95
PASS STATISTICS COMPARISON
Completed
Number of
BI's Under
Completed BI's
Pending
Staff, incl
No. of Perm
Review
Not Ready
Background
Awaiting
AGENCY
Detailees
Passes Issued
at USSS
For Review
Investigations
Paperwork
White House Office
403
356
1
9
33
4
Office of Policy Development
37
33
1000
0
3
0
Council on Environmental Quality
16
13
0
0
3
0
Executive Residence
95
93
0
0
2
0
Office of the Vice President
22
22
0
0
0
0
National Security Council
146
134
-
2
9
0
Office of Nat'l Drug Control Policy
36
33
0
0
2
1
Office of Science & Tech Policy
39
36
0
1
2
0
Council of Economic Advisors
34
32
0
1
1
0
Office of Administration
182
179
0
0
3
0
TOTAL
1010
931
3
13
58
5
92.2%
0.30%
1.3%
5.7%
0.5%
92.5% (including those awaiting USSS action)
98.7% (including those awaiting USSS action, with pending BI's,
or here less than 30 days)
Cross-Cutting and Policy Issues
ISSUE:
White House Passes/Security
Executive Summary
In March 1994, the White House and the Executive Office of the President came under
criticism for delays in issuing permanent passes. GAO is currently reviewing the process
and procedures for issuing White House Passes. The White House thoroughly investigated
the issue and implemented procedures:
(1) to reinforce existing guidelines for insuring 100% compliance by all personnel;
(2) to streamline and accelerate the process for completing full security checks.
Even before these steps were taken, existing practices and procedures insured that White
House personnel would not have access to the Complex until they had passed a preliminary
security check. That check, which occurs before issuance of even a temporary pass,
satisfies one of the principal objectives of a background investigation: minimizing the risk
that dangerous or unstable individuals would have access to the White House Complex.
Privacy Issues
It would be inappropriate, and in fact illegal, to comment on the background investigation
of any particular individual.
General Procedures
The White House and EOP follow a rigorous, multi-step process before issuing a permanent
pass. Under current procedures, it takes, on average, three to four months to complete all
phases of the process. Much of that time (approximately two months) consists of a full
field background check conducted by the FBI. In virtually every detail, the procedures
followed by the Clinton Administration are identical to those followed by previous
administrations.
While these procedures are not new, it would be fair to say that the Administration has
achieved greater operational efficiencies. As a result, the bottlenecks that previously
delayed issuance of passes have been corrected. In general, the current procedures are as
follows:
G:\DATA\FY1996\CNGR-BRF\SECURITY.WPW
TAB I
Updated: March 1, 1995
1.
Applicants participate in a security interview and provide preliminary background
information.
2.
OA Personnel Management Division arranges to have the applicant tested for illegal
drug use.
3.
Every applicant's name and DOB is forwarded to the FBI and checked on the
National Crime Indicator Center (NCIC) computer. Simultaneously, the same
information is used to ascertain whether any other federal agency maintains files on
the individual.
4.
The new employee has 30 days from the "effective date of hire," to complete the
necessary forms for a full background check. If the employee does not complete
the form in 30 days, he or she will be put on leave without pay status and access to
the complex will be revoked. (See attached McClarty Memo.)
5.
Upon receipt of the forms, a security officer reviews them to insure completeness,
and then forwards them to the FBI and other relevant authorities.
6.
At that point, the employee is eligible for a temporary hard pass. To obtain the
pass, the employee must be finger printed. The prints are forwarded
immediately to the FBI for another computer check. If any problems are
identified, the appropriate security officer is notified.
7.
Within approximately two months of receiving the forms, the FBI submits the
results of its background check. The security officer (in consultation with White
House Counsel's office where appropriate) then reviews the file and addresses any
concerns that may have been identified. If there are no concerns (or after any
concerns have been resolved), the file is sent to the Secret Service for its review
and issuance of a permanent pass.
Volunteers are subject to the initial computer name check only. In unusual cases where
volunteers stay an extended period of time, they are asked to submit the comprehensive SF-86
form. If the submission raises any concerns, the agency security officer addresses them and
takes action as appropriate.
Special Non-Government Service ("NGS") hard passes are issued on a very limited basis. All
such individuals are subject to the NCIC computer check as well as the FBI fingerprint
check. Some are also subject to a full field background investigation.
G:\DATA\FY1996\CNGR-BRF\SECURITY.WPW
TAB I
Updated: March 1, 1995
In this Administration, there have been no instances in which a political appointee has
overridden the FBI, the Secret Service, or other security officer concerning the issuance of
a pass.
Access to Classified Material
In the White House, as in the rest of Government, disclosure of classified material is
strictly on a "need to know" basis. Thus, it is the responsibility of the person who
wishes to share a classified document to ascertain whether the individual in question has
the necessary clearance.
Although that general principle is applicable throughout the Executive Office of the
President, the procedures for obtaining a clearance differs depending on whether the
individual is in the White House or another component of the EOP. (The NSC's procedures,
presumably, are unique to it.)
Once a WHO employee has a permanent White House pass, he or she is eligible to see
classified documents (up to "top secret") on a need-to-know basis. An employee of another
EOP component may not be shown classified material until he or she has submitted an
additional form, which has been reviewed and cleared by the appropriate security officer.
Current Statistics
White House Of the 462 individuals (employees and detailees) in the White House
(defined for these purposes to include OVP and OPD) as of February 21, 1995:
411 (89%) have permanent passes; Of the remaining:
36 (8%) have BI's pending;
4 (1%) have not yet completed the paperwork
11 (2%) are under review
All of the employees who have not completed their preliminary paperwork are now in
compliance with the Chief of Staff's directive that all staff must complete the requisite forms
within 30 days of beginning work.
The NSC -- Of the 146 individuals working for the NSC:
134 have permanent passes;
9 have BI pending;
0 have not yet completed paperwork
3 are under review
G:\DATA\FY1996\CNGR-BRF\SECURITY.WPV
TAB I
Updated: March 1, 1995
All of the individuals who have not submitted the required paperwork are in compliance with
the Chief of Staff's thirty-day rule.
Other Components of the EOP (Excluding OMB and USTR)
Attachment 1, summarizes the status of these and other EOP components. Note that all
employees have submitted the necessary paperwork.
Attachment 2, shows similar statistics for March 1994. A comparison of the two attachments
confirms the extent of progress we have made in this area.
Statistical Overview
1.
Of the over 1000 employees working in the White House or one of the EOP
components detailed above, all but 5 have completed the necessary paperwork.
2.
All of these 5 individuals have been employed for less than 30 days and are therefore
in compliance with the COS's directive.
3.
All current employees have been the subject of -- and passed -- a preliminary
background check, which includes an FBI (NCIC) computer search for criminal
history and a review of any existing or agency files previously maintained on the
individual.
4.
With no or virtually no exceptions, all employees who have been in the complex for
30 days or more have also been finger printed. The prints are immediately submitted
to the FBI for further analysis and computer checks.
G:\DATA\FY1996\CNGR-BRF\SECURITY.WPW
TAB I
Updated: March 1, 1995
EXECU E OFFICE OF THE PRESIDENT
29-Mai
PASS STATISTICS COMPARISON
Completed Completed BI's
Awaiting
Number of
Br's Under
Not Yet
Pending
Paperwork
Staff, incl.
No. of Perm
Review
Forwarded
Background (Staff Here Less
AGENCY
Detailees
Passes Issued
at USSS
To USSS
Investigations
Than 30 Days)
White House Office
393
356
4
6
26
1
Office of Policy Development
36
33
0
I
2
0
Council on Environmental Quality
16
11
0
0
5
0
Executive Residence
95
93
0
0
2
0
Office of the Vice President
23
22
1
0
0
0
National Security Council
145
134
0
2
ON
3
Office of Nat'l Drug Control Policy
35
33
0
0
2
0
Office of Science & Tech Policy
36
33
0
0
3
0
Council of Economic Advisors
35
32
2
0
1
0
Office of Administration
186
181
000
000
Ut
000
TOTAL
1000
928
7
9
52
4
92.8%
0.70%
0.9%
5.2%
0.4%
93.5% (including those awaiting USSS action)
99.1% (including those awaiting USSS action, with pending BI's,
or here less than 30 days)
Withdrawal/Redaction Marker
Clinton Library
DOCUMENT NO.
SUBJECT/TITLE
DATE
RESTRICTION
AND TYPE
001. table
re: Personnel (20 pages)
1994
b(6)
COLLECTION:
Clinton Presidential Records
Counsel Office
Chris Cerf
OA/Box Number: 6971
FOLDER TITLE:
Government Accounting Office Review of Personnel Security/Passes: EOP Pass
Statistics Comparison
2006-1066-F
jm1361
RESTRICTION CODES
Presidential Records Act - [44 U.S.C. 2204(a)]
Freedom of Information Act - 15 U.S.C. 552(b)|
PI National Security Classified Information |(a)(1) of the PRAJ
b(1) National security classified information [(b)(1) of the FOIA]
P2 Relating to the appointment to Federal office [(a)(2) of the PRA|
b(2) Release would disclose internal personnel rules and practices of
P3 Release would violate a Federal statute [(a)(3) of the PRA]
an agency [(b)(2) of the FOIA)
P4 Release would disclose trade secrets or confidential commercial or
b(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information |(a)(4) of the PRA|
b(4) Release would disclose trade secrets or confidential or financial
P5 Release would disclose confidential advice between the President
information |(b)(4) of the FOIA|
and his advisors, or between such advisors [a)(5) of the PRA]
b(6) Release would constitute a clearly unwarranted invasion of
P6 Release would constitute a clearly unwarranted invasion of
personal privacy |(b)(6) of the FOIA)
personal privacy |(a)(6) of the PRA|
b(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed
h(8) Release would disclose information concerning the regulation of
of gift.
financial institutions |(b)(8) of the FOIA]
PRM. Personal record misfile defined in accordance with 44 U.S.C.
b(9) Release would disclose geological or geophysical information
2201(3).
concerning wells |(b)(9) of the FOIA)
RR. Document will be reviewed upon request.
How to interpret spreadsheet columns
#1
Number of days between drug test date and employment date
Negative numbers mean that drug test was performed before employment date.
Calculate average and number by a 10 days, by 20 days
See if there is a difference between transition period (Nov?, Jan?) and post-transition.
#2
Number of days between notification of personnel action and employment date
Positive numbers mean that SF-50 went out after the employment date.
See how many employees came on board before the SF-50 actually was completed.
#3
Number of days between SF-86 completion and employment date
Positive numbers signify completion after employment has begun.
Calculate average and number by 10 days, by 20 days, by 30 days
See if there is a difference after March 11, 1994 (should be less than 30 days)
#4
Number of days between completion of SF-86 and issuance of Temp. pass
Positive numbers signify issuance of a temp pass after completion of SF-86.
After March 11, 1994, see how many temp. passes were issued before SF-86's were
completed.
#5
Number of days between completion of SF-86 and initiation of FBI check
Positive numbers indicate start of investigation after completion of SF-86.
See what the average and numerical time lags are.
#6 Number of days it took FBI to complete their background investigation
All numbers should be positive.
See what the average and numerical time lags are.
#7
Number of days between entry date and approval of permanent pass
Positive numbers indicate permanent pass was issued after employment started.
After September 30, 1993, see if there was a difference in average and numerical
amounts.
WHITE HOUSE PASS AND CLEARANCE
VERIFICATION LISTING'
JOBCODE 709077
GAO
/
RECORD
WH
WH
NUMBER
OFFICE
#
EOD
SF-50
DT
SF-86
TEMP ISS
FBI INIT
FBI COMP
PERM APP
PERM ISS
SEC CLR
DEP
52
O/O CONTRA
OO36
20-Apr-92
19-May-92
24-Jun-93
02-Jun-92
31-Aug-92
04-Sep-93
Inactive
N/A
14-Sep-93
6-23-93
75
OA
OOO9
07-Jun-93
11-Jun-93
08-Jun-93
10-Jun-93
21-Jun-93
23-Jun-93
23-Aug-93
16-Sep-93
20-Sep-93
16-Sep-93
86
OA
OO20
25-Apr-94
14-Apr-94
12-Apr-94
09-May-94
11-May-94
11-May-94
13-Jul-94
14-Jul-94
21-Jul-94
14-Jun-94
7-22-94
7-14-94
96
ONDCP
0010
25-Jan-93
OPF Gone
29-May-92
N/A
04-Mar-93
16-Sep-91
19-Nov-91
27-Jan-93
Inactive
29-Oct-93
97
ONDCP
0011
13-May-94
20-May-94
23-May-94
12-Oct-93
26-Juk94
22-Oct-93
18-Nov-93
22-Jul-94
19-Oct-94
18-Oct-94
9-23-93
veriful
10-19-94
typhine
116
OPD
7
01-Jul-93
17-Jun-94
09-Nov-93
18-Aug-93
19-Nov-93
28-Jan-94
23-Jun-94
24-Jun-94
W
N/A
148
OPD
39
20-Jan-93
28-Jan-93
28-Jan-93
05-Feb-93
05-Feb-93
16-Feb-93
07-Apf-93
13-Mar-94
15-Mar-94
w/
N/A
242
WHO
48
20-Jan-93
24-Feb-93
12-Feb-93
08-Feb-93
08-Mar-93
04-May-93
08-Jul-93
12-Sep-93
/
discontinued
25-Jun-93
09-Mar-93
36-AeW-90
12-Mar-93
12-Feb-93
176
OHM
699
12-Ju-94
/
M
01-Apr-94
31-Mar-94
03-Jan-94
/
EB-LI-L
28-Oct-93
24-Jun-93
12-Oct-93
14-Jun-93
155
OHM
348
/
86-81-9
12-Jal-94
M
24-Jun-94
23-Jun-94
6-AW-60
11-Mar-94
04-Jun-93
10-Mar-94
18-Jun-93
36-anr-20
145
OHM
338
/m
05-May-94
14-Apr-94
22-Jan-93
/
/
27-Jan-93
02-Feb-93
30-Jan-93
132
OHM
325
hbbl
/
/M
YPS
V/N
15-Jun-94
10-May-94
23-Feb-94
29-Dec-93
11-Feb-93
13-Dec-93
30-Jan-93
20-Jan-93
010
OHM
303
/
/M
03-May-94
24-Apr-94
29-Dec-33
02-AON-20
21-Jan-93
03-Feb-93
31-Jan-93
20-Jan-93
$29
OHM
285
N/A
M
24-Mar-94
18-Mar-94
27-Jan-93
20-Jan-93
14-Jan-93
27-Jap-93
28-Jan-93
20-Jan-93
11
OHM
265
DEP
SEC CLR
SSI PERM
PERM APP
FBI COMP
FBI INIT
SSI TENP
98-3S
DT
SE-50
EOD
#
OFFECE
NUMBER
HM
HM
RECORD
GAO
JOBCODE 709077
VERIFICATION LISTING'
WHITE HOUSE PASS AND CLEARANCE
N/A
M
16-Aug-94
12-Aug-94
22-Jul-94
06-40Γ-20
01-Jun-94
03-Jun-94
01-Jun-94
333
OHM
526
b6-21-1
/
N/A
M
24-Jan-94
17-Jan-94
19-Jan-93
10-Feb-93
22-Jan-93
20-Jap-93
319
OHM
512
V/N
M
05-Oct/93
30-Seb-93
22-Jul-93
15-Jun-93
11-May-93
23-Feb-93
04-May-93
05-Aug-94
02-Aug-94
2955
OHM
488
V/N
M
21-Mar-94
10-Mar-94
27-Jan-93
26-Apr-93
29-Jan-93
01-Feb-93
2990
OHM
483
N/A
/
M
6-17-80
-
11-May-94
03-Feb-94
08-Sep-93
17-Jan-94
12-Aug-93
27-Aug-93
18-Aug-93
2899
OHM
482
H/N
/
M
11-Mar-94
10-Mar-94
27-Jan-94
21-Mar-93
03-Noy-93
08-Apr-93
10-Feb-93
20-Jan-93
256
OHM
a
N/A
f
/
/
9-23-94
02-Dec-94
28-Sep-94
15-Sep-94
29-Aug-94
29-Aug-94
15-Sep-94
11-Sep-94
250
OHM
443
06-10-10
f
/
26-Feb-93
13-Apr-93
20-Jan-93
1990
OHM
383
DEP
SEC CLR
SSI PERM
PERM APP
FBI COMP
FBI INIT
TEMP ISS
SF-86
DT
SF-50
EOD
#
OFFICE
NUMBER
HM
HM
RECORD
GAO
JOBCODE 709077
VERIFICATION LISTING'
WHITE HOUSE PASS AND CLEARANCE
WHITE HOUSE PASS AND CLEARANCE
VERIFICATION LISTING'
JOBCODE 709077
GAO
RECORD
WH
WH
NUMBER
OFFICE
#
EOD
SF-50
DT
SF-86
TEMP ISS
FBI INIT
FBI COMP
PERM APP
PERM ISS
SEC CLR
DEP
532
WHO
339
08-Nov-93
16-Nov-93
10-Nov-93
20-Oct-93
17-Mar-93
01-Nov-93
30-Dec-93
10-Mar-94
11-Mar-94
W
N/A
541
WHO
348
03-Feb-93
12-Feb-93
19-Feb-93
19-Feb-93
22-Feb-93
15-Mar-93
12-May-93
18-Apr-94
20-Apr-94
W
N/A
568
WHO
375
20-Jan-93
30-Jah-93
12-Feb-93
03-Jan-94
21-Jan-93
24-Jan-94
25-Apr-94
23-Jun-94
24-Jun-94
W
N/A
592
WHO
399
03-Jan-94
10-Jan-94
07-Jan-94
18-Mar-94
29-Mar-94
22-Mar-94
01-Jun-94
20-Jun-94
21-Jun-94
W
N/A
604
WHO
411
15-Feb-93
02-Apr-93
18-May-93
31-Maf-93
25-Jun-93
10-Aug-93
14-Oct-93
09-Nov-93
28-Jul-94