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289844599
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Calendars – Sagawa, 1994 [3]
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289844599
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Calendars – Sagawa, 1994 [3]
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Records of the Office of National Service (Clinton Administration)
Shirley Sagawa's Files
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FOIA Number: 2013-0661-F (2)
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the William J. Clinton
Presidential Library Staff.
Collection/Record Group:
Clinton Presidential Records
Subgroup/Office of Origin:
National Service
Series/Staff Member:
Shirley Sagawa
Subseries:
OA/ID Number:
24268
FolderID:
Folder Title:
Calendars - Sagawa, 1994 [3]
Stack:
Row:
Section:
Shelf:
Position:
S
66
1
9
2
ACCOMPLISHMENT SUCCESS
OCTOBER 199
o
Created hiring mechanism/process for start-up Corp. needs
o
State Tech. Asst. Team Estab.
(initial CNCS - ACTION - ONS Staff Working Team)
0
Distribution of 35,000 information brochure on AmeriCorps
ACCOMPLISHMENT SUCCESS
DECEMBER 1993
0
Build constituency via HSVC National Association and Training (Leadership)
-
State Community Region's estab.
-
Publication of Regions
-
New Messages (LOGO, Theme)
0
NCCC sent out first newsletter
-
Newsletter
o
NCCC Regional Site visits
o
Americops
Regulations
Service America
Application
Higher Education
-
State Community Regional TA Meetings
-
Develop TA materials for Americops.
o
1st St. Community Awards
0
Symbolic Integration (LOGO, Stationery, Phone Book)
ACCOMPLISHMENT SUCCESS
NOVEMBER 1993
o
Public recognition/press press press
o
Consolidation building the outreach mailing list.
0
NCCC Retreat
o
Site Visit System for Regional/State completed.
0
National SCP Conference
o
REGIONAL's for NCSA Programs
o
Published State Regions and applications
0
Administrative needs met; internal systems functioning.
o
Trained Interim Corp Representatives (State Directors)
o
Transferred Commission Staff to internal Personnel/Payroll System.
0
Corp Priorities estab.
o
Participant impact
Community impact
ACCOMPLISHMENT SUCCESS
OCTOBER 1993
o
Appropriation 1994
0
The Move
0
We are all together in one place.
o
NSVC change process begun.
o
Inter Departmental Working Groups
o
Media launch week: "Seasons of Service" - Coverage of Corp.
as a whole
(Nov.?)
o
Start-up of National Civilian Community Corps
0
Corp. mission established
o
State Corp. Reps.' meeting
ACCOMPLISHMENT SUCCESS
SEPTEMBER 21, 1993
o
Recruitment Options Paper
Listened to our
customers through
-
Bill Signing
focus groups
1st Integrative meeting (State Structure)
0
State Governors' Representatives Briefing on National Service(DC)
ACCOMPLISHMENT SUCCESS
ACROSS THE QUARTER
1.
Good Publicity
2.
Beginning organizational integration
3.
Core team begun to be assembled
4.
Field at varying levels drawn into process
5.
Partnerships (w/Executive Branch, State, Private Sector) begun
6.
"Re-inventing government" principles inculcated
Innovative, VISTA programming (flood response, Enterprise Foundations)
ACCOMPLISHMENT SUCCESS
*
Successful teams: State, Evaluation, Personnel
*
Sense of forward looking-ness
*
Absence of screw-ups: Pres. runs on US; Not away from US
*
Infrastructure-mail, speaker, etc.
*
Public achievements: Regions, objectives, meetings, mission statement.
*
Public visibility :Press/Media
ACCOMPLISHMENT SUCCESS
0
Recruitment and referral system to handle volume that Americorps will generate
Has to include regions
0
Need for a detailed recruitment plan
0
Task force - Decisions- "Get things Done"
o
Rec
1)
Survey Departments for resourcing.
2)
Survey of Needs.
/
Dany Days. Speu -
? of mastercalle
- Lnoft
Bill
set from disc
need
b
CORPORATION FOR
NATIONAL
SS
AND
COMMUNITY
SERVICE
MEMORANDUM FOR CALENDAR WORKING GROUP
FROM:
Shirley Sagawa
Refinement of the Master Calendar Calendar
RE:
DATE:
December 30, 1993
Attached you will find a copy of the draft calendar developed at the retreat. I suggest
we beging our task by identifying items that fall into the following categories:
requiring significant time and/or preparation from a single department (examples: CCC
opening first site; VISTA training)
requiring significant involvement of multiple departments (examples: recruitment launch;
roadshow)
provide an important benchmark for the Corporation (examples: AmeriCorps launch)
should be noted by all departments (examples: national volunteer week; budget
submission due)
Based on the identification of these items, we can then determine if there are any "trainwrecks"
ahead -- too much work scheduled for a single month, conflicting events, etc. The calendar will
also help us determine whether we should procede with various items on and off the draft
calendar, and whether we need to reallocate staff or other resources at particular times. Do not
assume because something is on the draft calendar that it is necessarily approved or that it will
take place in the month it is written.
If you will complete your review of the draft calendar by the scheduled meeting, we can
use the meeting time more productively. Thanks.
1100 VERMONT AVENUE, NW
WASHINGTON, DC 20525
Calendar 1994
JANUARY, 1994
Federal Agency T.A. Meeting
Assistant Secretary for Legislative Affairs re pending legislation
cabinet
Eli J. Segal meeting with Secretaries
Extensive Federal agency Outreach
MD
Federal Agency Public Affairs Meetings
Amer
Road Show - Outreach
FY 94 Budget/OP Plan
OMB
1. Allocation Resources
2. Delegation for Authority
sos Director selected
Approval of VISTA/NSVC/NCCC Marketing Strategies by Appropriate Corporation Staff
President's challenge to Universities (Feb)
ACTION Program Field Staff Selected for Americorps Program Review Training
State Commission Administrative Funds Awarded
Internal Electronic Communication
Road Show follow-up phone conferences - March
MD
o
800th toll free lined is operation and is purpose clearly defined
1
fine tune speaking outreach
mail/list management system to enhance targeted outreach
Phone System that works - given constraints
Building Selected
Begin monthly series of speaking presentations by Eli and staff at National
Conventions/Conferences for min. and special interest constituences i.e. labor,
religions)
Public Safety forum outreach (in Feb)
VISTA Recruiter Training
VISTA College Placement Officer Mailing
Secure private partners for AmeriCorps planning grants
Secure private partners for Public Safety Forum
Infrastructure -
Integrate MAC & IBM E-mail systems. Install new network file
OMB
servers for Corp. Install first 16 States and Regional Office into
WAN.
Expand LAN capabilities
Reassign staff/Develop appropriate work groups utilizing skills/expertise
NCCC Recruit approximately 100 Comp Staff (Especially Camp Orders)
NCCC
Select 1st NCCC Regional Camp Site Magazine campaign begins
Road Shows/TA Materials Developed APPS & Regs. DVE
Campus Outreach
2
MD
PA
o
'Newlook, newstaff' - logo, brochures etc.
sos
NSVC: SOS Grant NOFA published
&Graut
FY94 1st Quarter Budget and Planning Review
Launch of Tex. Dept. of Health, Enterprise FDN, Cities in Schools DC Homeless Initiative
VISTA
guidance on sos to field, First VISTA Leaders placed, VISTA Recruiters Conference, First
VISTA Volunteer Newsletter
Fill Key Staff Positions
Make decisions on Resource Allocations (Staff/$ )
Concept for Corporate MIS
Corporation evaluation strategy approved
1. Board selected
2. Decisions on niche (communications) VISTA & CCC
Select remaining Senior Staff
Angr
V
FEBRUARY,
Regs 1994 published
Editorial Board Campaign Begins
VC
NSVC
o
NSUE PNS Grant Augmentations, Announced
TA Material Finalized
NOFA For Other TA Resources
Ameri
(clearinghouses, perferred procedures, center of excellence, etc)
create Corporate (ACTION, COMM, ONS) evaluation team
statement of Work
OMB
o
SOW and funding for corporate M/S MIS
(Start contracture process
VISTA SOS applics due
3
deadline to receive state state comer awards
6
ALL State Comm. Awards issued
Amer
Private Sector Partnerships around safety continue to fill Key Staff Positions
Begin montlhy meetings with congressmembers
National recognition (awards) strategy and implementation settled
o
Presidential event: issue conference - Public Safety PL/PA
PA
Leadership pool recruited
Continue Big Outreach Push
Presidential Exec. Order issued
Black History Month Speech
NSUC/NCCC MARKETING/MEDIA Plans are implemented
Major TA for Applications
Selected ACTION Field Staff Trained in Americorps Program Review Process
0
Infrastructure
- Plan for capacity to do financial statements for FY 1994
- Survey of all Corp. Staff to Evaluate morale/percieved need for approvement
Support fund raising efforts
2 minths DMB months
o
Infrastructure - Add remaining 31 ACTION STATE Offices to HQ Computer Network and
Remaining 8 Regional Offices. Write Statement of work for Trust Fund Tracking System.
0
Office Space Design completed
VISTA Direct mail/tear-card
4
OMB15
Selected constituency meetings on effective recruitment system (For disabled, miniority,
professional Corp)
MARCH, 1994
Tom
NSVC?
NSVC Association Meeting
Secure Private partners for Homeless Forum
2nd Corp. Retreat
American Society on Aging Conf.
S.F. (4,000 participants)
Corporation Symposium conducted on Senior Service
National Service-learning Conf. (new Mexico 1,000 participants) Serve-America grantee
meeting
VISTA
blub
Infrastructure -
May
a. Run current VISTA Payroll & new VMS System in parallel to begin transition to VMS.
b. Write statement of work for Trust Fund System .
Anner
o
AmeriCorps National Direct Applications/ DOE
SA
o
SOS Grant Serve American Higher Education Review APPs due in March
VISTA Leaders placed
Recruitment System Operational
First Board Meeting
First Leadership Institute, NSVC
5
Implementation of VISTA National Marketing Plan
Outreach for Homeless Health Forum (in April)
The Forum on Homeless/Health Forum
NCCC Camp Cdrs & Selected Staff on Board and in Training
ToNsuc>
NSVC Prog RES Drafted
Dame
New Programming System published by FR
TA Resources identified
NCCC Select 2nd Reg. Camp Site
NCCC Occupy First Regional Camp Site
OMB
o
Start MIS design work
Award grants or in 8 (a) contracts for SOS evaluation
Award VISTA Health contract
VISTA
VISTA - launch of Oregon Childrens FDN/US Bank
Vanderbilt University Multi Stated Health
Project decisions on SOS
Appropriations hearing begins
Business to lab compress
PA
PSA's emerge
Board Meeting
MD
Eli on Road Re: Recruiting
6
?0
Presidential event: Challenge to academia
to
Leadership pool Announced
APRIL, 1994
o
Review of Serv e America/Higher Education applications
SA
Serve SOS private partners
1
Begin Congressional Budget and Appropriations (thru Sept)
OMB
IG Semi-annual Report to Congress - sent to CEO
Review AmeriCorps National Direct Applications
Amer
OS Grant Announcements
New VISTA VMS on-line
May
o
CCC Camp Operational
NCCC
Infrastructure - develop move plan and statemnt of work for moving computer systems to
new building
accounting function.
.
Dave
Formal integration of Corporation/ACTION support offices
Hire balance of AmeriCorps staff
Leadership pool trained/Campus visits
Presidential event re: ethic: awards
Necc
o
NCCC Camp Operational (230-250 Corps membership)
Davi
FY 94 2nd Quarter Budget and Planning Review
yes
7
Begin sos evaluation as prototype test of Corporate strategy
Anner
Begin process to award contracts for Corporate evaluation
Anner
Grants Policy Manual Issued
TA Resources up and running
National Servathon? Voluteer Week (Possible Presedential Forum on Heal th)
Phyllin
RSVP Interregional Training
Private Sector Partnerships around Health (Vetted)
Npub
Training on new personnel system
Presidential event: Challenge to (college) students (student body presidents in D.C>)
PA
VISTA - PHS model projects - NY and Texas
move
MAY, 1994
Anaz? OMB
Applicant MIS on-line
NSVC PHS Grants awarded
NCCC occupy 2nd camp site; select 3rd camp site
Aner@
AmeriCorps National Direct Announcement
RSVP Training
New Personnel System Implemented
Private Sector Adv isory Board Meets
8
Major media thrash - very visible now
New Personnel System Implemented
FGP multi-regional conferences
NSVC
Training for HUD programs
Secure private partners for Enuiro (?) forum
Older American Month (Media Opportunity)
Regional State meetings
Budget hearings
VISTA Agreement signings with/National Federaion of Community Development Credit Unions
o
CEO Report and IG Report to Congress
Infastructure - Wire new building and prepare computer systems for move
VISTA interregional Project Supervisor training
Outreach for Enuiro Forum (in June)
Issue Forum # 3
Link private partners to national AmeriCorps programs
505
Program Development Training for sos grantees
Develop recruitment plan
9
JUNE, 1994
Anner
o
AmeriCorps state applications due and review
Start testing Corporate MIS
o
NCCC Camp (SE) begins (2nd)
NCCC
serve
Award of AmeriCorps National S. A. Higher Education
L$5
NSVC New Program Grants Awarded
305
o
SOS Programs start-up
Environmental Forum
July
Polf conference
TA for AmeriCorps grantees
Private sector relationships around Enviorn (Vetted)
o
MD
Move to new building ? august
AmeriCorps- Program Directions- build team
OMB
o
Infrastructure - Completed Trust Fund System and begin testing & certification
367
o
Serve-America (Subpart B) ; appklications due as part of state plans
PA
o
Presidential visit to sos site
Environmental Forum
Program start-ups
10
JULY, 1994
Issue Evaluation Handbook for CBO grantees
Amer?
Award Corporation Evaluation Contracts
Form
FY94 3rd Quarter Budget and Planning Review
Amer
Announce AmeriCorps state grants
Trust Fund Operational
NSVC
NSVC Program Regulations published in FR
Summer of Safety
1996 Budget decisions made by Corporation
Select site for 4th camp site
TA to programs
VISTA recruitement system included into new databnase
Outreach for Education Forum (in August)
TA for AmeriCorps grantees
Secure private partners for Education forum
Help link private partners with local AmeriCoprs programs
National Direct Grantee Training
11
AUGUST, 1994
OMB
o
Corporate MIS on-line
Appropriations Committee delights in our progress; full funds Corporation for 1995
SOS forum ?
VISTA
o
VISTA project director training
PIX₂
Amer.
o
Education Forum /Sept.
NCCC
NCCC Camp (MW) begins
Award of Neg (?) American -State S-A
Appropriations for FY 1995 secured
Private Sector Partnerships around Education
TA for AmeriCorps grantees
AmeriCorps Program Directors meet/plan/build team
VISAA
Begin VISTA 30th Anniversary events (state and local)
State Commission Meeting
VISTA recruiter training conference
Federal agency 1996 budget preparation
12
SEPTEMBER, 1994
Final Report of SOS Evaluation
Amer
AmeriCorps launch
VISTA 30th Anniversary
NCCC
o
NCCC Camp (W) begins
FY94 close-out review
o
FY 1996 Budget submission OMB
OMB
Concert??
FY94 close-out
NSVC Association Meetings
VISTA interegional project supervisor training
VISTA
Cabinent Secretary Site visits
OCTOBER, 1994
o
FY95 Operating lan
OMB
Issue FY 95 budgets to offices
Amer
o
AmeriCorps participant 'Council"
January
Cabinet Secretary Site Visits
PA
USA Today - National Make A Difference Day
13
sex
NOVEMBER, 1994
Decide whether there will be an SOS 1995
DECEMBER, 1994
Publish NOGA for SOS 1995 (if there will be one)
14
09/29/93
12:32
202 724 0607
CNCS #2
OFC NAT SVC
001/002
SERVE AMERICA
The Commission
COMMISSION
CNCS
SQUESE
on
National and Community Service
&
Facsimile Transmission
The National Press Building, Suite 452
529 14th Street, NW
Washington, D.C. 20045
Phone: (202) 724-0600
Fax: (202) 724-0608
Please deliver to:
Shirley
Organization:
Fax Number:
Phone Number:
From:
Catheren
Date:
9-29
We are transmitting a total of 2 pages, including this cover page.
Re:
Please Note:
The information contained in this facsimile message is privileged and confidential, and is intended
only for the use of the individual named above and others who have been specifically authorized to
receive it. If you are not the intended recipient, you are hereby notified that any dissemination.
distribution. or copying of this communication is strictly prohibited. If you have received this
communication in error. or if any problems occur with the transmission, please notify us
immediately at the telephone number above.
Message:
09/29/93
12:33
202 724 0607
CNCS #2
OFC NAT SVC
002/002
Fox to Shilly
MEMORANDUM
To:
Gary Kowalczyk, Catherine Milton
From:
Shirley Sagawa
Re:
This week's meetings
Date:
September 28, 1993
I wanted to confirm several meetings for this week.
Tomorrow, at 4:30 pm, we will have the next Americorps implementation meeting in Eli's
office. If you or your staff have items for the agenda, please let me know by the end of the
of
day. Eli would like participants to review the attached two articles we may use these for
the discussion tomorrow or address other issues if they are more timely.
MH
Thursday at 10 am, we will have a training session for public information staff regarding
how to respond to inquiries from the public. Room TBA. I have the list of ACTION
attendees -- does Diana have the Commission list?
Thursday at 2:30 pm, we will have a meeting to discuss the future of the Summer of Service
yes
in Eli's office. Jennifer Reilly and I have discussed this please let me know who will be
attending from your organizations.
Next week, there will be a meeting Tuesday at 11 am to discuss national identity issues.
The following meetings need to be scheduled:
Ps
call
A meeting to follow-up the state conference (Shirley, Michael Camunez, Mal Coles, Gary,
me
Catherine, Chris Gallagher, Commission staff working on follow-up).
Should
A meeting to discuss plans for VISTA and review the IG report (Gary, Diana London,
came
Michael Camunez, Eli, Shirley).
Finally, I would like to have a package of background materials on national service, the
con we
legislation, and existing programs in both agencies to provide as an orientation package for
the
new employees, applicants, volunteers, etc. Could you ask your staffs to forward any
mit
appropriate materials to me by Friday? Thanks.
3
I
to:
to
Wed
OF
uad
chack
MH
Trust
&
9/29
P.O11 2101 ON DD:ST 28.93 SEP
CORP Schedule
Shirley
MEMORANDUM
To:
Gary Kowalczyk, Catherine Milton
From:
Shirley Sagawa
Re:
This week's meetings
Date:
October 2, 1993
I wanted to confirm several meetings for this week.
Tomorrow, at 4:30 pm, we will have the next Americorps implementation meeting in Eli's
office. If you or your staff have items for the agenda, please let me know by the end of the
day. Eli would like participants to review the attached two articles - we may use these for
the discussion tomorrow or address other issues if they are more timely.
Thursday at 10 am, we will have a training session for public information staff regarding
how to respond to inquiries from the public. Room TBA. I have the list of ACTION
attendees -- does Diana have the Commission list?
Thursday at 2:30 pm, we will have a meeting to discuss the future of the Summer of Service
in Eli's office. Jennifer Reilly and I have discussed this -- please let me know who will be
attending from your organizations.
Next week, there will be a meeting Tuesday at 11 am to discuss national identity issues.
The following meetings need to be scheduled:
A meeting to follow-up the state conference (Shirley, Michael Camunez, Mal Coles, Gary,
Catherine, Chris Gallagher, Commission staff working on follow-up).
A meeting to discuss plans for VISTA and review the IG report (Gary, Diana London,
Michael Camunez, Eli, Shirley).
Finally, I would like to have a package of background materials on national service, the
legislation, and existing programs in both agencies to provide as an orientation package for
new employees, applicants, volunteers, etc. Could you ask your staffs to forward any
appropriate materials to me by Friday? Thanks.
Meetings rescheduled
Training -- moved from Thursday at 10 to Friday at 10
Summer of Service -- moved from Thursday at 2:30 to Thrusday at
5.
State meeting -- Catherine to set up
VISTA meeting -- Gary/Diana
Background materials ok to hand in Monday
Private sector/program meeting to schedule -- Nancy
Ihu, Jun 16, 1994 2:29 PM
Daway cope 6 Jodi Jane Policy Neel
maok
June 1994
INIA
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
29
30
31
1
2
3
4
NATIONAL DIRECT
HIGHER ED
STATE APPS
SUMMER OF SAFETY
K-12
5
6
7
8
9
10
11
ND: Final Decisions
ND: Packets to Board
12
13
14
15
16
17
18
ND: Conference Call w/ Board
ND: Mail Rejection Letters
ND: Resolve Remaining Issues
ND: Fax Notifications to Hill
19
20
21
22
23
24
25
SA: Move Into Hotel
ND: Press Release
SOS: Tentative Klck-Off
SA: State Apps Due
SA: Log In State Apps
K-12: Revlew of Tribes/Territories & LEAs In AKNDNSD
SA: Analyze Submissions
ND: Handle Incoming Calls From Unsuccessful Applicants
K-12: Final Decisions [tent.]
ND: Grant Negotiations (micro Issues) with Successful Projects
26
27
28
29
30
2
HE: Tentative Announcement
SA: Panel Wrap/Up
SA:
and Peer Review Prep
SA: Peer Review Panels Meet
K-12: Final Decisions [tent.]
ND: Handle Incoming Calls from Unsuccessful Applicants
ND: Grant Negotiations, Cont'd...
AMERICORPS PROGRAM CALENDAR
Thu, Jun 16, 1994 2:29 PM
July 1994
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
26
27
28
29
30
1
2
SA: Stage II Orientation
SA: Break for Reviewers
3
4
5
6
SA: Data Entry
7
8
9
SA: Competitive Proposals: Stage II Review
SA: Staff Analysis & Review
ND: Grant Negotiations, Cont'd.
SA: and Staff Analysis
HE: Grant Negotiations
10
11
12
SA: Presentation
13
14
15
16
SA:
Analysis and Review Cont.
SA: Notification
SA: Write-ups and Preparation for Presentation
ND: Mall Final Grant Award Letters (tentative)
HE: Higher Ed Grant Negotiations
17
18
19
20
21
22
23
SA: Discussion with Semi-Finalists (including Indian Tribes)
24
25
26
27
28
29
30
SA: Staff Discussions/Recommendations
SA: Notification to States
SA: Sr. Staff Final Decisions
SA: Board Conf. Call for Approval
SOS: Participant Focus Group (tentative)
31
1
2
3
4
5
6
AMERICORPS PROGRAM CALENDAR
Thu, Jun 16, 1994 2:29 PM
August 1994
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
31
1
2
3
4
5
6
ND: National Direct Project Directors Workshop
SA: States Make Revisions
7
8
9
10
11
12
13
SA: States Receive Definitive Word
SA: Final Presentation to Leadership
SA: Staff P.eview of State Revisions
14
15
16
17
18
19
20
SA: State Commission Directors Meeting
21
22
23
24
25
26
27
28
29
30
31
1
2
3
AMERICORPS PROGRAM CALENDAR
Thu, Jun 16, 1994 2:29 PM
September 1994
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
LAUNCH OF AMERICORPS [tentative]
18
19
20
21
22
23
24
25
26
27
28
29
30
1