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289844648
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Citizen’s Service Summit [loose] [1]
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289844648
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Citizen’s Service Summit [loose] [1]
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Records of the Office of National Service (Clinton Administration)
Shirley Sagawa's Files
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FOIA Number: 2013-0661-F (2)
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the William J. Clinton
Presidential Library Staff.
Collection/Record Group:
Clinton Presidential Records
Subgroup/Office of Origin:
National Service
Series/Staff Member:
Shirley Sagawa
Subseries:
OA/ID Number:
24265
FolderID:
Folder Title:
[Citizen's Service Summit] [Loose] [1]
Stack:
Row:
Section:
Shelf:
Position:
S
66
1
9
1
Must see
- Mainer
- Childreni Coalite
- Rob Reiner falles
- Bill Galoton
- Elizabeth Dole
Partners
Organizations playing key roles in summit development
execute, i.e. NGA, Cure league, Leadersly 68
Gitena
make a concentment
Send up to Blue
Serve on planning oversight committee?
advire on agenda t other matters
adver lise through own returnle
CEO attendance
name listed
202 565 2784 ;# 1/ 3
:12-20-96 ; 4:50PM :
POINTS OF LIGHT-
SENT BY POLF
POINTS OF LIGHT
FOUNDATION
FAX TRANSMITTAL
DATE: 12/20/96
FAX #: 565-2784
TO: Shirley Sagawa
PAGES: 3
(Includes Fux Cover Sheet)
FROM: Ginger Morris
SUBJECT:
MESSAGE/COMMENTS:
If there are any problems/questions, please call: Ginger
at (202) 223-9186, ext. 216
. Main Tax #: (202) 223-9256
CONNECT"
AMERICA
A
national movement 10 remind all of us of what IVE call accomplish when we lwork
logullier - and 10 move us to action. By connecting ilirough service we CR11 bridge 0117
discommection from UNE unother and help solve 1/15 problems Jacing Ulip communities
and our society.
FAX NO.: 713 237 9313
0-11-96 11:320 F.03
FROM:
WORTHAM
CENTER
the copy to Davis
10/10/96
SUMMIT TIMETABLE AND STAFFING REQUIREMENTS
INVITATIONS
Requirement: Getting the right delegations to the summit. Invitations will be used not as
recognition for service done before the Summit. but as an opportunity to stimulate action by
requiring personal and institutional commitments to be made to the summit.
Activities: Labor intensive; outreach required including getting background on communities.
deciding who will be responsible in each community, explaining delegation selection objectives,
and helping local "captain" successfully work through the process
Task:
Due Date:
Secure host and sponsor of invitation
11/1
Secure money for community delegates to use for travel to and lodging
at summit (scholarships)
11/1
Create one page fact/spin sheet with key dates
11/1
Gather potential sponsor lists at neighborhood and community, state, and
national level
11/1
Determine all 100 summit communities
11/8
Recruit community leaders to select and convene delegations
11/1
to 12/13
Gain referrals of potential summit participants and delegates
12/2 to 1/3
Delegation development support, including scholarship support
12/9 to 1/3
Send formal invitation packet to summit participants
1/6
Deadline for RSVPs from all summit participants
1/20
Send confirmation mailing to summit participants
1/24
Logistical support for delegations
Ongoing
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Coordinator Rhonda Taylor (3-5 days per week)
Virginia Austin (1 day per week)
Commitments Invitation Data Base (TBD)
John Dutton and colleagues
Staff Assistant (TBD)
(as required for outreach of
Jim Scheibel (2 days per week)
Volunteer Centers and other local
Anne Ostberg (3 days per week)
POLF constituents)
Don Mathis (5 days per week)
Support staff as required
Physical location: The Corporation for National Service
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:32A P.04
COMMITMENTS
Requirements: Securing a relatively small, targeted group of sample commitments that will be
newsworthy within their sectors and set a standard for other commitments that will be made
nationally and in conjunction with local summits and follow-on initiatives over the next three
years. In addition, there will be a general "call for commitments" made at public announcement of
the event and the national Summit Need to ensure that the commitments made prior to the
national Summit are announced in an appropriate manner
Activities: Work includes selecting the right targets, figuring out what the "ask" is and who
should make it, providing that person with a piece of paper with enough background information
and a clear "ask" so that he or she is knowledgeable about what the company is already doing,
understand the "ask" to be made, is prepared to discuss good alternative ideas. and then "close"
Then first-rate follow-up work at the staff level to nail down the details.
Task:
Due Date:
Approach organizations from each sector for bold commitments
10/28 to 11/11
Approach Corporation for National Service Board and Points of Light
10/18
Foundation Board members for commitment assistance
Confirm 3-5 lead commitments from each sector
11/11
Make "call for commitments" at public announcement of Summit
11/18
Convene leadership group for commitments
12/6
Produce booklet of resources for commitments made to further the
work of Summit communities
1/27
Staffing requirement:
The Corporation for National Service
The Points of Light Foundation
Coordinator Melinda Hudson (3-5 days per week)
Jeff Wilklow (up to I day per week)
Kerry Yeager ( Consultant, paid by Corporation)
Virginia Austin (up to 2 days per
Jim Scheibel ( 1-2 days per week)
week)
Marcie Levin 1-2 days per week)
2- - 3 other program staff up to 75%
Sylvia Hacaj ( 1 day per week
time each
Ann Maura Connolly ( 3-5 days per week
Support staff as required
Susan Stroud (1 day per week)
Drew McGowan (3-5 days per week )
Summit Staff/Other
Pat Bland
Physical location: The Corporation for National Service and Points of Light Foundation
2
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:32A P.05
YOUTH
Requirement: A fully integrated youth track with all key elements of the Summit, including
invitations, commitments. media. agenda and program. and post-summit community work through
local summits and other follow-on activities
Activities: Connect all youth to their respective community (or state) delegation but have
enough dedicated activities that the potential of young people is more fully appreciated among the
public and delegations themselves Seek funding for youth to attend Secure commitments that
are from youth organizations and/or that will impact youth service
Task:
Due Date:
Develop integrated youth strategy
11/1
Work with other youth organizations
11/1 to 11/30
Develop post-summit plans
11/1
(See elements of "post-summit plans")
Recruit youth to attend Summit
12/2 to 1/3
(Integrate approach with overall Summit "invitation strategy")
Secure youth commitments as part of overall commitment strategy
10/28 to 11/11
(See elements of commitment schedule under "commitments")
Develop youth communication and press outreach including plan for public
announcement of Summit (See elements of "communication and
public affairs" schedule)
11/1
Develop youth part of Summit program and agenda
11/15
(See elements of "program and agenda")
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Drew McGowan (3-5 days per week)
Cynthia Scherer : Co-Coordinator -
(up to half time)
YES Ambassadors - (as required
Summit Staff/ Other
based on final workplan)
Chad Mayer Co-coordinator
Jen Gilligan - (as required based on
Interns: lan Johnson
final workplan)
Shannon Rice
Physical location: Points of Light Foundation
3
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:32A P.06
COMMUNICATIONS/PUBLIC AFFAIRS
Requirement: Get the attention of the country. in particular those leaders who live and work at
the neighborhood and grassroots level: others who work from positions of institutional power or
administrative authority in communities
Task:
Due Date:
Revise communications plan for period leading up to the first national Summit
11/1
Secure firm to do opinion polling
11/1
(With results to be announced at public announcement of Summit)
Secure a video production company
11/15
Public announcement (press conference) of the national Summit and
three-year process
11/18
Conduct targeted media outreach
11/18 to 2/17
Gain commitment of network for Summit coverage
11/31
Work with network on Summit coverage
11/31 to 2/18
Work with regional press of communities attending the Summit
12/1 to 2/17
Develop and conduct internal "news bureau" to handle press
questions/interviews of Summit participants
11/1 to 2/17
Launch communications projects to build interest in summit
1/20 to 2/17
(award programs, op-eds)
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Coordinator: J. Toscano ( 1-4 days per week)
Barbara Lohman (up to 3.5 days per
Other staff as needed
week)
Tobeka Greene (up to 3 days per
Summit Staff
week)
PR Firm/Company (TBD)
Ashley Carr (at least I day per week,
Interns Trevor Milton, Blair Lyman,
more as needed)
Begene Baker, Elizabeth Lockhead,
Richard Mock (as needed)
Heather Stakich
Back-up AA support for these staff
as required
Note: Gregg Petersmeyer
Kenn Allen - management time, as
Harris Wofford: and Bob Goodwin
appropriate
will be involved
Golin/Harris - up to 80% of current
contractual commitment -
roughly 1 FTE per month
Note: (1) all dependent on nature and
scope of final plan, 2) Summit responsible
for fundraising for additional contracted
services and/or short-term staff and out-of-
pocket expenses per final plan
Physical location: Points of Light Foundation and Corporation for National Service
4
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:33A P.07
INTERNET/COMMUNICATION TECHNOLOGY
Requirement: Put the full weight of communication technology behind the effort
Activities: Develop a site that (1) provides information leading up to the Summit, (2)
communicates about the participants and events when the Summit is occurring. (3) facilitates
communication and support for the local summits and follow-on activities focused on achieving
the national goal between 1997 and 2000, (4) builds momentum toward community celebrations
of the progress they are making on the national goals in the year 2000, and (5) engages citizens
time and again through the use of chat sessions
Task:
Due Date:
Begin work with Web Producer on development of Summit site on the
Internet
10/28
Develop contents/collect "exemplary" stories for site
12/15
Complete development of Summit site
1/15
Develop demonstration for the Summit event
1/15
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Tracy Gray (1 day per week)
Staff from POLF strategic partner -
Web Manager (TBD) (1 day per week)
(time commitment to be
determined)
Summit Staff
Jeff Wilklow (limited advisory time)
Web Producer (TBD)
Ed Szrom (limited advisory time)
Richard Mock (some editorial
services time)
Physical location: TBD
5
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:33A P.08
SUMMIT PROGRAM AND AGENDA
Requirement: Two tracks that are somewhat independent (1) the "public show," and (2) the
experience and work of the 100 community delegations The need is for the program and agenda
to get the public's attention and help attendees to be able to achieve certain goals when they
return to their communities or state and national organizations
Activities: Public relations firm and independent network consultants should be in charge of the
"public show" A group with experience in facilitating groups of individuals so they plan and work
together in successful ways should be in charge of the schedule and events for the community
delegations. Some of the latter work is done by the conference planning function
Task:
Due Date:
Recruit agenda committee for the Summit/agenda
10/25
Complete development of community breakout sessions for Summit agenda
11/22
Recruit facilitators for community breakout sessions from invitation strategy
11/11 to 12/20
Determine agenda for town meeting and staging (with television coverage)
12/20
Recruit entertainment/celebrities for Summit
12/6
Support facilitators/speakers in preparation for Summit
11/12 to 2/17
Complete design for major, public events of the Summit
1/10
Complete design of Summit program agenda for Presidents, First Ladies,
national leaders. opinion leaders, and state delegations
12/13
Work out logistics for registration, hotels, etc.
Ongoing
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Harris Wofford
Carolyn Berkowitz
Tracy Gray
Richard Mock
Steve Waldman
Tobeka Greene
Claudia Kuric
Summit Staff
Kenn Allen
Gregg Petersmeyer
Manager/Consultant (TBD)
Note All as required for planning
Interns: Brent Maier, Ryan Hays
and implementation
Physical location: The Foundation
6
PROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:33A P.09
PRESIDENTS AND FIRST LADIES
Requirement For Summit to be seen as a historic event and to carry the full authority of the
individuals who have served our country as President and First Lady. as many of these individuals
need to make a commitment to be present at the Summit
Task:
Due Date:
Get event on President Clinton's official calendar
11/1
Gain commitment for participation from:
Hillary Clinton, Barbara Bush. Carters, Fords, Nancy Reagan
11/11
Work with the Presidential staffs in preparation for Summit
11/1 to 2/17
Determine logistics support required for Presidents and protocol
12/20
Implement protocol
12/20 to 2/17
Staffing requirements:
Corporation for National Service
Points of Light Foundation
Harris Wofford
Summit Staff/Other
Gregg Petersmeyer
Independent Protocol Consultant (TBD)
7
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:33A P.18 .
FUNDRAISING
Requirement: in order for the Summit to be successful and not drain on either of the CO-
sponsoring organizations, the Summit must raise funds for the implementation and production of
the national Summit in February, staff costs and consultant fees, communications and public
relations design and implementation Costs of the project past February have been undetermined.
Task:
Due Date:
Secure funding from Ford and MacArthur for basic Summit budget
Develop fundraising approaches for:
community team/delegation scholarships
11/1
youth scholarships
11/1
discount airline flights for Summit attendees
11/11
define other areas where funds are needed
11/1
Conduct fundraising for public relations plan/secure funds
Develop fundraising approaches to support local post-summit
activities
11/15
Conduct ongoing reporting requirements of grants
10/1 to 2/17
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Ann Maura Connolly
Rennie Golec: Manager (up to half
time)
Debbie Erickson (as needed)
Summit Staff/Other
Jeff Wilklow (1 day per week)
Gregg Petersmeyer
support staff as required
8
FROM: WORTHAM CENTER
FAX NO.: 713 237 9313
10-11-96 11:34A P.11
POST-SUMMIT PLANNING
Requirement
Task:
Due Date:
Develop a plan for follow-up strategy/structure/staff/systems
11/22
for all elements of the Summit
- how will this work with Points of Light/Corporation future plans
Staffing requirements:
The Corporation for National Service
The Points of Light Foundation
Harris Wofford
Bob Goodwin
Shirley Sagawa
John Dutton
Jim Scheibel
Kenn Allen
Virginia Austin
Summit Staff/Other
Jeff Wilklow
Gregg Petersmeyer
Stuart Lord
Pat Bland
Chad Mayer
9
OCT-16-96 WED 15:22
AMELIOR FOUNDATION
FAX NO. 12015400958
P.02
Shiney-
P41-Am
MEMORANDUM
October 16, 1996
TO:
Bob Goodwin
Marian Heard
Gregg Petersmeyer
Don Staheli
Harris Wofford
FROM:
Ray Chambers
RE:
Summit
As a result of my discussions with Gregg and Bob yesterday, I would suggest
that the Executive Committee of the Steering Committee for the Summit be
duly authorized and empowered to become the practical day-to-day governing
entity to whom Gregg and his staff would report. Considering the time
deadlines, it is almost imperative that a comprehensive plan for the Summit
(in detail) be submitted to the Executive Committee by next Monday, October
21. The Executive Committee should set a time to meet telephonically for 30
minutes each week to compare the actual results to those planned. The
Executive Committee, after a period of time, might then decide there would
only be need to convene every two weeks.
I also strongly suggest again that we "bite the bullet" and make this Summit
specifically and completely for children and youth and not "primarily for"
or where "children and youth would be emphasized." I think the national
media and business support we would receive as a result of making that
commitment would be much greater than any support we would lose by not being
broad enough.
I think it is important as well to adopt four or five "targets" that could
be displayed on the front of every tee-shirt and would be something that
would explain what the Summit is all about without murkiness. Examples of
these "targets" might be: a) 2,000,000 mentors by the Year 2000; b)
2,000,000 additional safe spaces for children and youth by the Year 2000; c)
2,000,000 additional children and youth immunized or provided with health
insurance by the Year 2000; d) 2,000,000 additional children and youth given
the basics of business, marketable skills or given summer jobs by the Year
2000; and e) 2,000,000 additional children and youth engaged in community
service by the Year 2000.
I think those specific targets, in addition to the much broader goals
outlined in Gregg's last paper, are essential to measure qualifiable results
and to clearly define what the Summit is all about.
As part of the plan, we must understand what entity is going to oversee the
progress toward the targets after the Summit.
I look forward to the next meeting of our Executive Committee.
RGC: fm
13006
Champurn host
committee
500,00
+
Schedulin
-Booktour
130 Mondays
9/29/96
SUMMIT TIMETABLE AND STAFFING REQUIREMENTS
Overall objectives of the Summit
1.) Get attention of the country (so communication is critical).
2.) Seed activity in strategic places (so compelling conference is critical).
Tracy call Bob to ask
melinda
Overall Management
Tracy
1
Sendhim
Mare Gates
back
Stuart Lord and Marilyn Smith ? (Currently Ex Dir of Maryland Commission)
2
Aoreport
Responsibility:
Invitations, Commitments, Youth, Communications, Internet, Summit
Stayhere
Conternce
3
Program and Agenda, Post-Summit Planning, Funding and Budget.
Losishes
4
Greg come here
ugal Insurance
INVITATIONS
Dibbie-> space
Requirement: Getting the right delegations to the summit.
Activities: Labor intensive; outreach required including getting background on communities,
deciding who will be responsible in each community, explaining delegation selection objectives,
and helping local "captain" successfully work through the process.
Tasks and Due Dates:
1. Recruit 150 community leaders who can lead selection process
October 30
2. Support community leaders in the selection process
Oct. 31- Nov 30
3. Raise scholarship funds for certain groups (e.g., youth)
Oct. 31
4. Develop database of individuals to attend the Summit
Nov. 30
5. Send formal letters of invitation to individuals
Dec. 15
6. Deadline for RSVPs
Jan. 7
7. Send information packets to individuals regarding their participation
Jan. 15
8. Provide logistical support (travel; hotel; registration) for attendees
Jan. 7-Feb. 18
Staffing requirements:
90,000
Coordinator/Manager:
Rhonda Taylor
From Corporation. 3-5
Community Outreach:
Jim Scheibel ? ok
From Corporation days a week) plus Acue Others 3
Don Mathis ? ?OK
From Corporation days a week)
State Networks:
Frank Dirks ?
From Michigan Commission
Commitments Database manager:
Rhonda's assist. ?
From Corporation
+ Invitatimes
no I hire
John
2 Support:
?
From the Corporation
(Rhmda)
?
From the Foundation
Physical location: The Corporation
Other needs: Well functioning computer and e-mail system.
COMMITMENTS
Requirements: Securing a relatively small, targeted group of outstanding commitments that will
be newsworthy within their sectors and set a standard for other commitments that will be made
nationally and in conjunction with local summits and follow-on initiatives over the next three
years. Also need to manage a more populist commitment process in terms of collecting accurate
information concerning "unsolicited" commitments and ensuring that they are announced at the
summit in an appropriate manner.
Activities: "Development" work. Need leadership from someone who has a feel for the service
point of view but is grown-up about how the world works; need to make the pitch without
offending. Plus real grounded staff work just like a first-rate fundraising operation is essential.
Work includes selecting the right targets, figuring out what the "ask" is and who should make it,
providing that person with a piece of paper with enough background information and a clear "ask"
so that he or she is knowledgeable about what the company is already doing, understand the "ask"
to be made, is prepared to discuss good alternative ideas, and then "close." Then first-rate follow-
up work at the staff level to nail down the details.
Tasks and Due Dates:
Track One: Commitments Process
1. Partners meet and agree on the commitments strategy
September 25
2. Develop of documents to hand-out
September 30
3. Approach organizations and secure commitments
Oct. 1 - Feb. 1
4. Publicly "Call for Commitments" (at public announcement of Summit)
Week of Nov. 11
5. Ask major groups to publicize "Call for Commitments"
Nov. 11 - Dec 15
6. Sort commitments into categories for Summit announcements
Jan. 15 - Feb. 5
7. Prepare written material for Summit announcements
Oct. 1 - Feb. 10
Track Two: Post-Summit Leadership Group
1. Recruit 5-7 founding leaders for Inter-Sectoral Leadership Group
December 15
2. Meet with group to determine Summit announcement
January 15
3. Prepare written material for Summit announcement
February 10
Staffing requirement:
160,000
Commitments Manager:
Melinda Hudson
?
-yes
3-5
From the Corporation
Corporate Outreach:
Jeff Wilklow
From the Foundation (half-time)
Kerry Yeager
Public Outreach:
Shirley Sagawa
Marcy Sylvia
Paid (2 days a week) By the Corporation
From Corp. (half-time after 11/15) 2 days
Jim Scheibel (after inv. wk) From Corp. (4 days a week)
Non-profit Outreach:
Virginia Austin ?
From the Foundation (half-time)
Mary Phillips
Paid (2 days a week)
Foundations
AnnMaura Connolly
From the Corporation (half-time) 3-5
2 Support:
? no
From the Corporation
?
From the Foundation
Educate
Susan Should
I day a week
Physical location: The Corporation and Foundation
2
YOUTH
Requirement: A youth track (fully integrated wherever possible) with all key elements of the
Summit, including invitations, commitments, media, agenda and program, and post-summit
community work through local summits and other follow-on activities.
Activities: Connect all youth to their respective community (or state) delegation but have
enough dedicated activities that the potential of young people is more fully appreciated among the
public and delegations themselves. Seek funding for youth to attend. Secure commitments that
are from youth organizations and/or that will impact youth service.
Tasks and Due Dates:
1. Define role of youth in the Summit
October 31
2. Work with other youth organizations
Oct. 1-Oct. 31
3. Develop post-summit plans
October 31
(See elements of "post-summit plans")
4. Recruit youth to attend Summit
December 1
(Integrate approach with overall Summit "invitation strategy")
5. Secure youth commitments as part of overall commitment strategy
Oct. 1 - Feb. 1
(See elements of commitment schedule under "commitments")
6. Develop youth communication and press outreach including plan
for public announcement of Summit
Oct. 10 - Feb. 18
(See elements of "communication and public affairs" schedule)
7. Develop youth part of Summit program and agenda
November 12
(See elements of "program and agenda")
Staffing requirements:
no
95,000
Director of Youth Affairs
Alan Khazei
?
On loan from City Year
Full-time Youth Manager
?
From City Year or Public Allies ?
Other Youth Managers:
Drew McGowan ?
From the Corporation
Cindy Scherer ?
From Foundation (half-time)
Barbara Agresti 2.
From the Corporation
Physical location: YSA
who Cares
Healther M.Elead
youth Summer leader up to
COMMUNICATIONS/PUBLIC AFFAIRS
Treat
Requirement: Get the attention of the country, in particular those leaders who live and work at
the neighborhood and grassroots level; others who work from positions of institutional power or
administrative authority in communities.
Activities: Implement a revised communications plan of the scope, if not the exact details of, the
Edelman plan done for the Summit pro bono.
3
Tasks and Due Dates:
1. Secure firm to do opinion polling
October 15
(With results to be announced at public announcement of Summit)
Week of Nov. 11
2. Secure a video production company
October 31
3. Press Conference announcing the Summit
Week of Nov. 11
4. Conduct targeted media outreach
Nov. 11- Feb. 17
5. Gain commitment of network for Summit coverage
November 31
6. Work with network on Summit coverage
Nov. 31 - Feb. 18
7. Work with regional press of communities attending the Summit
Dec. 1 - Feb. 17
8. Develop and conduct internal "news bureau" to handle press
questions/interviews of Summit participants
Dec. 1 - Feb. 17
9. Launch projects to build interest in summit (e.g., school curriculum/
Award program/DMV program)
Jan. 20-Feb. 17
Staffing requirements:
160,000
Director of Com./Public Affairs
?
Loaned executive
Manager of Press Affairs
?
Loaned executive
They set firm
4 Staff
?
Loaned from Corporation
corporation overses
whole set 1
?
"
?
"
tasks
?
"
Edelman Worldwide
Support
Support team - - Paid
Physical location: YSA
commitment
INTERNET/COMMUNICATION TECHNOLOGY
Requirement: Put the full weight of communication technology behind the effort.
Activities: Develop a site that (1) provides information leading up to the Summit, (2)
communicates about the participants and events when the Summit is occurring, (3) facilitates
communication and support for the local summits and follow-on activities focused on achieving
the national goal between 1997 and 2000, and (4) builds momentum toward community
celebrations of the progress they are making on the national goals in the year 2000.
Tasks and Due Dates:
1. Work with EDS on development of Summit site on the Internet
Oct. 1-Jan. 15
2. Develop contents/collect stories for site
Oct. 15- Dec. 31
2. Complete development of Summit site
Jan. 15
3. Develop demonstration for the Summit event
Jan. 15-Feb. 17
4
Staffing requirements:
60 ,500
Project Manager
Kathy Soffin ?
From the Foundation
Data base development
? Tracy Gray -
From the Corporation
-
day a week
Debbie Erikson
From Foundation (half-time)
Two full-time Interns
? No
From the Corporation
?
From the Foundation
Web person-
Physical location:
YSA
1 day a week
SUMMIT PROGRAM AND AGENDA
Requirement: Two tracks that are somewhat independent (1) the public show, and (2) the
experience and work of the 150-200 community delegations. The need is for the program and
agenda to get the public's attention and help attendees to be able to achieve certain goals when
they return to their communities or state and national organizations.
Activities: Public relations firm should be in charge of the "public show" and a group with
experience in facilitating groups of individuals so they plan and work together in successful ways
should be in charge of the schedule and events for the community delegations. Some of the latter
work is done by the conference planning function.
Tasks and Due Dates:
1. Recruit agenda committee for the Summit/agenda
October 22
committee meets
2. Develop objectives/specific sessions for Summit program
Nov. 12
3. Recruit facilitators for sessions and speakers
Nov. 12 - Dec. 16
4. Determine agenda for town meeting and staging (with
Nov. 12
television coverage)
5. Recruit entertainment/celebrities for Summit
Nov. 12
6. Support facilitators/speakers in preparation for Summit
Nov. 12- Feb. 17
7. Work out logistics for registration, hotels, etc.
Thru Feb. 17
Staffing requirements:
Tracy find
Agenda and Program Working Group should include the following:
Agenda Manager
Gregg Petersmeyer ?
Summit
Tess -mid Nov
Harris Wofford ?
Corporation
Bob Goodwin ?
STUANT LUVCO
Foundation
Billie Aun Myes
Public relations person
For Summit
Television person
For Summit ("town meeting" and other)
Presidents and First Ladies protocol person For
Summit
5
Ken Allen ?
Foundation
Carolyn Berkowitz ?
Foundation (for Summit logistics)
Jon Kinghorn ?
Kettering Foundation (for delegations)
Shirley Sagawa ?
Corporation
Steve Waldman ?
Corporation
Sue Vinyard ?
Independent Consultant
Physical location: The Foundation
OTHER ISSUES:
PRESIDENTS AND FIRST LADIES
Tasks and Due Dates:
1. Get event on President Clinton's "official" calendar
October 5
2. Gain commitment for participation from:
October 30
Hillary Clinton, Barbara Bush, Carters, Fords, Nancy Reagan
3. Work with the Presidential staffs in preparation for Summit
Oct. 30-Feb. 17
4. Determine logistics support required for Presidents
Nov. 15
and protocol/implement protocol
Staffing requirements:
20,000
Former protocol officer
or Senior Advance Person
?
From the Corporation ?
FUNDRAISING
Tasks and Due Dates:
1. Secure funding from Pew, Ford, and MacArthur for
October 31
basic Summit budget
2. Develop fundraising approaches for:
- youth scholarships (Kauffman, Ford)
October 15
- discount airline flights for Summit attendees
October 15
- define other areas where funds are needed
October 15
3. Conduct fundraising for public relations plan/secure funds
October 31
4. Develop fundraising approaches to support local post-summit
October 31
activities (e.g., state community foundations support -- Lilly Endow.)
5. Conduct ongoing reporting requirements of grants
Oct. 1- Feb. 17
6
Staffing requirements:
Consultant working with
Gregg Petersmeyer
Pat Bland
Foundation
Funding officer
Jeff Wilklow ?
Foundation (half day/week)
Additional Support
Corporation (half day/week)
stather
HW
AnnaMaura Connolly
POST-SUMMIT PLANNING
Tasks and Due Dates:
1. Develop a plan for follow-up strategy/structure/staff/systems
October 31
for all elements of the Summit
- how will this work with Points of Light/Corporation future plans?
Staffing requirements:
Planning Group should include, among others:
Harris Wofford ?
Corporation
Bob Goodwin ?
Foundation
Pat Bland ?
Summit
John Dutton ?
Foundation (Local outreach)
Shirley Sagawa ?
Corporation
tim Scheibel
Others ?
STUANT
summit
FINAL NOTE
During the next few weeks, Gregg Petersmeyer will devote his primary attention to staffing,
fundraising and budgeting, and securing summit participation by the former presidents and former
first ladies. Then, as needed, he will become more involved in commitments, communications/
public affairs, INTERNET/communication technology, summit program and agenda, and post-
summit planning. He will, of course, be as helpful as he is asked to be with invitations and youth
(although he is less and less youthful every day).
Staff Requirements:
Executive Assistant
Chad Mayer
Administrative Assistant
Greer Forsyth
7
Summit Team Leader Meeting
Minutes
October 29, 1996 at 10:00am
NOTE: Items in italics are important dates or developments.
Present -- Melinda Hudson, AnnMaura Connolly, Rhonda Taylor, Kenn Allen, Jay
Toscano, Rebecca Denkler, Stuart Lord, Gardner Humphreys, Ginger Morris, Drew
McGowan, Chad Mayer, Cynthia Scherer
Overview
The teams discussed progress and coordinated ongoing projects.
TEAMS
Invitations
Rhonda reported that she has received word from Bob, Gregg and Harris to begin
a field approach for assembling the delegations.
They are working on a draft of a new strategy and expect to have it completed by
Wednesday. A strategy meeting for national organization invitations, incorporating
commitment strategy with Kevin, Virginia, Stuart, a youth rep., Bob, Cynthia, Gregg,
John, Mei, Kenn, Jeff, Rhonda and perhaps Steve Waldeman and others was confirmed
for Friday, November I at 4:00 at CNS.
Commitments
Melinda Hudson read the text of the first official commitment, and has it for
anyone interested.
She alerted everyone to the October 31st meeting and said she did not currently
need interns until the task areas are more clearly divided.
The team will meet on October 31 with Virginia Austin present and then put out
their action plan that afternoon.
Melinda requested sample youth commitments.
Public Affairs
Kenn reported a current working name to be "Service Summit" with a byline that
involves Americans, youth, and getting things done.
Kenn noted that a proper PR firm is being sought for assistance.
The team stressed that certain information, e.g., Presidential attendance, must be
decided before the November 18 announcement.
There is a meeting with Edelman on October 30 to discuss the presentation of the
Summit and a future meeting to discuss work options with the Golden Harris firm CEO.
The team is producing a revised and prioritized budget for Bob, Gregg and
Harris.
Logistics
Carolyn is in New York and could not update the group.
Youth
Youth team members will meet with Public Affairs, Commitments, and Agenda &
Programming.
Chad reminded the group not to present youth as problem to be fixed but rather a
partner for improvement, and remarked that he was preparing a memo that outlayed
potential pitfalls in this regard with our present course. He invited all to comment on the
concern.
Agenda and Program
Chad and Carolyn are working on a draft agenda, timeline included, of Summit
operations including advance and post-Summit plans, and the tracks or session content.
Host
Carolyn T. and Gregg are attending a meeting with Pew today.
Funding
The team is following a strategy set forth after last week's meeting with Gregg.
Internet
Tracy was not present for comment.
Miscellaneous
The executive coordination and leadership training for the team leaders and
Summit planners was confirmed by Melinda on Tuesday, November 5, around the hours
of 8:00am to 12:00am. Team leaders should provide a representative if not able to attend.
Stuart stated action plans are due to the Board around October 31 or November 1.
* Please contact Gardner at ext.224 @ POLF with questions or suggestions on the
minutes.
2
INTEROFFICE MEMORANDUM
TO:
SHIRLEY
FROM:
MARCI
mare
SUBJECT: RECAP: STEPS TAKEN TO GET HW ON THE NGA & USCM AGENDAS
DATE:
JANUARY 8, 1997
CC:
GENE
The Governors:
1. See attached January 3, 1997 memorandum to Gene re: the bad news from NGA about
and the Nevada Washington office about HW's speaking about the summit at a plenary
session.
2. Today received the bad news from Governor Carper's office about HW presenting at
the NGA Human Resources Committee (about one-third the governors). Governor Carper
told Jon Jones (his Washington rep) that he wasn't sure what he wanted to discuss in the
meeting re: child development. If any non-governors are speaking, he wanted a speaker who
had "been in the trenches." I told Jon I will send him materials on the Summit - the Fortune
Magazine article and a (rewritten) piece connecting the Summit to early childhood education.
3. HW was asked to contact Bruce Reed. I don't know if they connected.
4. HW and Governor Howard Dean have traded phone calls. If they haven't connected
yet, maybe HW can ask Governor Dean to call Governor Miller?
4. Another piece: Getting a Summit mention in the President's remarks to the governors.
The Mayors:
1. Mayor Daley's Washington rep is supposed to call me today and tell me whether HW
will be able to address the Mayors. The Mayor's chief of staff is aware that we want HW on
the agenda.
2. HW telephoned Mayor Rendell today. I don't know what they said.
3. Mayor Ashe was asked to mention the Summit at the Mayors' Education Forum.
INTEROFFICE MEMORANDUM
TO:
GENE
FROM:
MARCI
SUBJECT:
HW AND THE NGA WINTER MEETING
DATE:
JANUARY 3, 1997
Bad news re: Harris speaking at the NGA Winter Meeting.
Evelyn Ganzglass told me (per Ray Scheppach) that Harris will NOT be speaking at a
plenary at the NGA Winter Meeting. She wouldn't tell me if the negative is coming from
NGA or Nevada, but implied that the negative was coming from Nevada.
Leo Penne (Governor Miller's Washington staffer) said that before the holidays (the last
time he spoke to Nevada folks about having Harris at a plenary) there had been no decision.
I asked his advice. Leo said that a call from the White House (i.e. Marcia Hale) to either
Governor Miller's Chief of Staff - Jim Mulhall - or the NGA Winter Meeting liaison - Nicole
Lamboley might do the trick. Both can be reached on 702/687-5670.
Can you call Marcia Hale -- maybe she can mention the flood in Carson City first (!) and
then segue into the Summit and that Harris should speak at a plenary.
I think that a phone call is better than a memo, and obviously, don't mention Leo's name!
Kerry - Thank -
Mrss Petermyn
Potential Co-signators of Summit Invitation Letter
Bob Goodwin - POLF
Marion Heard - Chair of Board of Directors, POLF
Harris Wofford - Corporation for National Service
Bob Rogers - Chair of Board of Directors, Corporation for National Service
Mary Rose Main - Girl Scouts of America, Chair of Leadership 18
Betty Beene - United Way of America
Fred Grandy - Goodwill Industries
Ray Cortinez -
Ray Chambers - Amelior Foundation
Bill Shore - Share Our Strength
Gregg Petersmeyer - Communities of Light
Bill Richardson - Kauffman Foundation
Rebecca Rimel -Pew Charitable Trusts
Tom Kean - Drew University
RICK
Rich Little - International Youth Foundation
Communities
Bill Milliken - Cities in Schools
Jim Burke - Coalition for a Drug Free America
Jim Hayes - Junior Achievement
Jay Winston - Harvard School of Public Health
Roxanne Spillett - Boys and Girls Clubs
Bill Bradley --
Ed Rendell - Mayor of City of Philadelphia
Judith Rodin - University of Pennsylvania
Oprah Winfrey - Harpo Productions
Tommy Dortch - Coalition of 100 Black Men
Michelle Engler - First Lady of Michigan
Sara Melendez - Independent Sector
Jan Christine Kraener- Benero - Coalition - for Greater Children Kansas City Community Foundation
Cole Wilber - David & Foundation Lucile Packard
Marian Wright - CDF
Edelman
Gordon Raley- NCY
Potential Co-signators of Summit Invitation Letter
Bob Goodwin - POLF
Marion Heard - Chair of Board of Directors, POLF
Harris Wofford - Corporation for National Service
Bob Rogers - Chair of Board of Directors, Corporation for National Service
Mary Rose Main - Girl Scouts of America, Chair of Leadership 18
Betty Beene - United Way of America
Fred Grandy - Goodwill Industries
Ray Cortinez -
Ray Chambers - Amelior Foundation
Bill Shore - Share Our Strength
Gregg Petersmeyer - Communities of Light
Bill Richardson - Kauffman Foundation
Rebecca Rimel -Pew Charitable Trusts
Tom Kean - Drew University
Rick Little - International Youth Foundation
Bill Milliken - Cities in Schools
Jim Burke - Coalition for a Drug Free America
Jim Hayes - Junior Achievement
Jay Winston - Harvard School of Public Health
Roxanne Spillett - Boys and Girls Clubs
Bill Bradley --
Ed Rendell - Mayor of City of Philadelphia
Judith Rodin - University of Pennsylvania
Oprah Winfrey - Harpo Productions
Tommy Dortch - Coalition of 100 Black Men
Michelle Engler - First Lady of Michigan
Sara Melendez - Independent Sector
Christine Benero - Coalition for Children
Cole Wilbur - David and Lucile Packard Foundation
Jan Kraemer - Greater Kansas City Community Foundation
From: Gander
12/17
Shirlay
success stain & rentional
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SUMMIT MEMORANDUM
December 17, 1996
TO:
Shirley Sagawa
FROM:
Communications Intern Team and Gardner Humphreys
RE:
The Citizen Service Pamphlet
Enclosed you will find the new pamphlet ("Streams of Service") of citizen success stories
screened and formatted by the interns on the Public Relations Team. The pamphlet now
contains over fifty ideal projects that address the five goals, showcasing a diverse cross-
section of citizens. Summarized below are the objectives, selection criteria, and potential
uses of the pamphlet.
Objectives
The primary objective of the pamphlet is to mobilize everyday citizens around creative and
simple ways they can have a significant impact on the goal areas using their existing
interests and skills. These accounts also profess hope in the efficacy of citizen service as a
solution for complex and serious community issues. In addition, the pamphlet can
challenge participating organizations to make commitments supporting proven citizen
initiatives. For the general public, these stories will put a face on the work the Summit
proposes.
Selection Criteria
We improved the pamphlet by reevaluating stories from the Points of Light Awards,
adding outside newspaper or magazine sources. The stories were screened and judged
according to their creativity, accessibility, diversity of participants, sectors and skills
involved, and their potential for growth. Lastly, the stories were placed under the
appropriate goal in order of their unique quality; the first stories being the most original
and effective.
Potential Uses
The Public Affairs Team can feature pamphlet stories in the pre, event, and post-Summit
strategies. Perhaps we can headline the pamphlet sections with our "Hero Citizens"
highlighted in the Summit agenda. Another vehicle may also be the web page and the
resource kit sent to community delegations both attending and uninvited.
The team appreciates the opportunity to contribute to this project, and we thank you for
your time.
The Streams of Citizen Service
Purpose Statement
Of all the members of a community; businesses, faith groups,
government, non-profit organizations, citizens -- to name a few -- the most
profound relationships of service are neighbor helping neighbor. Local citizen
action springing from these sectors composes the bedrock channeling the
streams of service in a community. If the foundations of these streams begin to
converge and expand, then the force of citizen action will swell and overcome
obstacles in its path.
In many neighborhoods, the waters are already surging. Yet the break
level of today's social ills is formidably high. A quantum leap in the quality of life
for our youth can only be achieved when citizens, as those profiled within,
recognize the national goals of the Summit in their hometowns and see that local
solutions are within their grasp.
These pages reveal accounts of everyday citizens bringing their
neighbors, and communities, closer to success. The people are from every walk
of life, of every age and identity. What every citizen has in common is a
contribution that while may be small in scale is giant in its effect.
Introduction
The following accounts of citizen action reveal that community members
can initiate efforts with their public, private, and non-profit neighbors using
their individual skills and interests. Working together or acting alone,
everyday people set the example for accomplishments that are both local and
grand in scale.
These are their stories. How will yours be written?
1. Caring and Supportive Mentoring Relationships in the Life of Every
Young Person.
Lunch Buddy program brings together adults and students
Founded in 1990, the Lunch Buddy Program pairs an adult volunteer with an
elementary school student who needs more individual attention. Teachers
referstudents to the Lunch Buddy Program which ultimately increases their
academic performances. Over 60 volunteers, including city and state
employees, senior citizens, business professionals, and school district
employees, currently work with students from Madison and Garfield Elementary
Schools. Teachers have stated that students who are matched with a lunch
buddy have improved in attendance, class participation, and academic
performance.
Lunch Buddy Program, Olympia, WA (Public/Private)
Fraternity tutors and mentors adolescent boys
In 1986, two members of the Phi Omega Chapter of Omega Psi Phi
Fraternity, James M. Griffin and Billy Hice, launched the Principle Achievers
Program to provide more adult supervision and attention to adolescent and
teenage boys who lack strong role models. The Principle Achievers Program
draws more than 120 student participants from six Baltimore area schools. Many
come from low-income or single parent families, have poor academic records, or
lack the ability to interact well with their peers. In most cases, the youths are
referred to the program by their teachers. Each volunteer spends at least two
hours per week with a youngster reviewing class assignments. This experience
helps the youths broaden their career and educational aspirations and develop
good character and values.
Principle Achievers Program, Baltimore, MD (Private)
2
Navy Squadron and retirees mentor children
The Adopt-A-School Program of Orange Park, Florida, is a partnership
between the Navy Patrol Squadron 45 and the Penney Farms Retirement
Community. Together, they adopted the students of Green Cove Elementary
School. The partnership supplements the students' education and involves the
squadron and retirement community in the education of local youth. The men
and women serve as tutors, supervise field trips, and provide inspirational talks.
The students reciprocate by corresponding with members of the patrol squadron
stationed at sea. The experiences of the senior citizens and the dedication of
the navy personnel greatly enhance the learning process of the Green Cove
students.
Adopt-A-School, Orange Park, FL (Public)
Unicycles reform gang members
Mr. Smith, 66, has served as a volunteer Shriner clown since 1954. He now
uses his performing talents to draw the attention of young people who are
members of gangs or have committed criminal offenses. Late at night, when
gangs are loitering on the streets, Mr. Smith brings his unicycles out, challenging
the gang members to ride them in front of others. Many of the tough youth learn
they are not so fearless. Eventually, Mr. Smith earns the respect and admiration
of the young people. Some of the young people now perform in local parades
and shows as clowns while many went on to graduate from high school or
obtained employment at the police department.
John Smith, Oklahoma City, OK (Private)
Church and school team up to help children in need
The First United Methodist Church "adopted" the Washington Elementary
School, where the majority of students live at or near the poverty level.
Volunteer church members visit the school each week at a scheduled time,
assisting teachers in the classroom, tutoring students who need academic
support, and helping students in the reading lab. Each month, volunteers collect
and distribute clothing to children in need. They also periodically donate
supplies for the children, including pencils, erasers, paper, tissues, and
crayons. Finally, the volunteers prepare food baskets for children and their
families during the holidays.
First United Methodist Church / Washington Elementary School Partnership,
Vancouver, WA (Non-profit/ Public)
3
Volunteers assist therapists to help children deal with grief through art
Volunteers assist registered art therapists in helping children who have lost
family members and friends express their grief through the creative expression
of art. Sponsored by Sutter's Community Hospital Foundation, the group has
served over 805 children since 1985. Volunteers attend all art therapy sessions
and develop close relationships with the children and their families.
Children's Bereavement Art Group, Sacramento, CA (Non-Profit)
Fifth through eighth graders use magic to gain confidence
This year-round curriculum provides tutoring and cultural and recreational
classes. About 300 volunteers from all over the metropolitan area offer their
time in everything from AIDS awareness and civil rights classes to extra help in
literature and math. Bob Weiman, an Alexandria school teacher, teaches magic
to inner-city students as a way to sharpen presentation skills and gain self-
confidence, while getting a few laughs along the way.
The Higher Achievement Program, Washington, D.C. (Non-profit)
After-school program teaches life skills to youth
The Youth Foundation was established in 1979 by Professional Golfers
Association champion Chi Chi Rodriguez, educator Bill Hayes and the late Bob
James. The Foundation works with young people who have been victims of
abuse or have suffered from other crises. "Chi Chi's Kids" is an after-school
program at Glen Oaks Gulf Course and the Chi Rodriguez Golf Club.
Volunteers teach horticulture, golf and retail skills, personal and life
management, good health and social behavior to over 100 young people. The
youth are referred to the program by teachers, counselors, and concerned
citizens.
Chi Chi Rodriguez Youth Foundation, Inc., Clearwater, FL (Private)
Senior citizens instill self esteem in disabled youth
Mrs. Frank, 65, teaches an aqua-therapy class for youth with physical
disabilities. Since she established this program in 1968, 135 swimmers each
year have overcome obstacles ranging from broken ankles to multiple sclerosis.
Mrs. Frank, along with 100 volunteers, offers students one-to-one assistance
through a specially-designed, individualized program. She has also introduced
youngsters with disabilities to juvenile delinquents in order to meet and learn
about their respective challenges.
Doris Frank, Lake Waukomis, MO (Public)
4
Volunteers offer motivational clinics and coach basketball for drug-free
youth
The basketball league is a partnership among the San Antonio Spurs, the
National Youth Sports Coaches Association, San Antonio Parks and Recreation,
YMCA and the Boys and Girls Club. It gives young people an opportunity to
play basketball while developing cooperation, teamwork, and discipline. Nearly
250 volunteers serve as coaches for 230 teams serving over 2,300 youth. The
young people make a drug-free pledge and the members of the Spurs offer
motivational clinics.
San Antonio Spurs Drug-Free Youth Basketball League, San Antonio, TX
(Private)
Undergraduates inspire young students through education
Boston University undergraduates volunteer to enter classrooms of local
public schools to mentor and teach children. The program combines the
undergraduates' abilities to tutor with the desire to inspire young students
through education. Many college students participate in the Wizard Program to
gain experience with teaching as well as working with children. The children
then gain an appreciation for education and receive the chance to learn more
with caring mentors.
The Wizards Program, Boston, MA (Private)
2. Education that Prepares the Coming Generation for Productive
Employment and Good Citizenship.
Tech Corps provides computer education for students
The Massachusetts Software Council initiated Tech Corps to help raise
the computer literacy of youth by helping them understand basic technology.
The program works with 47 school districts and has been sighted by President
Bill Clinton as a model for a national computer literacy project. More than 300
volunteers work to train teachers, implement local networks, and connect
schools to the Internet. The Tech Corps Program has received support from
many area corporations as well.
Massachusetts Software Council, MA (Private)
Medical students offer health screenings and advice
"I Have A Future" is a program of Meharry Medical College, a historically
black college. The program addresses teen pregnancy, substance abuse,
violence, and unemployment. More than 200 student volunteers work with
people in housing developments, offering health screenings and weekly classes
on pregnancy, decision making, and conflict resolution.
"I Have A Future" Program, Nashville, TN (Public)
5
Police officers reach out to students
Captain Lewis, who commands the 22nd District Police Department, has
gone above and beyond his official duties in the community to promote literacy.
He initiated a tutorial program for the young people in his neighborhood,
whereby police officers tutor students in basic reading and writing. The Captain
also established a public library in response to the need to increase literacy and
promote neighborhood unity. The library, located at the James Weldon Johnson
Housing Project, was built by Captain Lewis and other police officers.
Captain AI Lewis, Philadelphia, PA (Private/ Public)
Retirees share science knowledge with elementary school students
The program allows retirees to talk vividly about their experiences while
using their professional connections to bring in equipment and supplies that
schools otherwise would not have access to or could not afford. They help
students learn about science as professionals do, by experimenting. Each
retiree teaches classes in five District elementary schools and two in
Montgomery County for six weeks and conclude the sessions with a field trip.
Retired Scientists, Engineers & Technicians, Washington, DC (Private)
Corporation provides supplemental education
KIRO, a division of Bonneville International Corporation, a commercial
broadcasting and media communications corporation, devotes over 18,000
hours to community service each year. KIRO participates in two educational
programs; "Partnership in Public Education," in which KIRO employees teach
students about media and broadcasting; and "Junior Statesmen," where
interested students learn the role of media in politics. In addition, KIRO
employees also assist homeless families with securing apartments, improving
their writing skills, and obtaining employment.
KIRO, Inc., Seattle, WA (Private)
Corporation and Girl Scouts support youth education
The Girls Scouts and Johns Hopkins Corporate Security Services created
Project HOPE (Her Opportunity, Protection, and Education) which consists of
after-school classes and Saturday field trips for girls from eight to seventeen
years old. Students participating in the program receive tutoring in math,
dramatic reading, and science. In addition, they attend discussions to help deter
drug abuse, alcoholism, school dropouts, and pregnancy. The Maryland
Juvenile Justice Advisory Council is the program's primary benefactor.
Project HOPE, Baltimore, MD (Non-profit/ Private)
6
Resident teaches young people to appreciate their community
For over three years, Mr. Baldwin, 18, has been an active member of the
Beloit Positive Youth Development (PYD) program. Mr. Baldwin mentors young
people in Beloit's low-income neighborhood, helping them to develop an
appreciation for their community and the environment. As president of the local
Urban 4-H Program, he leads a summer camping trip for urban youth. While in
the wilderness, he speaks with the young people about the importance of caring
for the environment and describes the plant and animal life. He also founded a
rap group, "DP Boyz," whereby he offers advice to young people on peer
pressure, drug involvement, and making difficult decisions. Mr. Baldwin
coordinates community clean-ups and trips to museums and parks for the city's
youth.
Davarian Baldwin, Beloit, WI (Private)
Marines serve as friends and role models for school children
In 1983, the United States Marine Corps of Henderson Hall adopted the
Barcroft Elementary School to provide students with friends and role models.
The Marines, known by the students as "Marine Buddies," visit the students
dressed in their military uniforms, stressing the discipline and positive behavior
needed for success. After completing a tutor training program, each Marine is
matched with a student in need of academic support. Every Tuesday from 11:00
a.m.-1:00 p.m., thirty Marines tutor their buddies. Teachers provide assignments
helping reinforce what is taught in the classroom. In most instances, the
student/tutor relationship has developed into a friendship. The Marines may
invite the student to their homes for a holiday meal or the student may invite
their "Marine Buddy" to a scout activity or birthday party.
Henderson Hall Barcroft Elementary School Adopt-A-School Program,
Arlington, VA (Private, Public)
Retiree volunteers as high school instructor
George Simmons, 78, has dedicated the last six years of his retirement to the
students of Mt. View High school, volunteering as a woodworking instructor. He
spends four hours a day, five days a week sharing his experience and talents
while assisting students in creating pieces which have won state awards. His
one-on-one approach forms close relationships with his students, helping to
bridge the generation gap. Mr. Simmons also filmed a videotape which teaches
simple woodworking skills. In addition, he instructed numerous people in the art
of blacksmithing, with the hope of continuing the existence of a nearly extinct
trade.
George Simmons, Provo, UT (Private/ Public)
7
Corporation partners with school to provide work study
New England, an insurance and investment corporation, formed a
partnership with the Jeremiah Burke High School, an inner-city school, offering
students work-study opportunities. New England then approached the Big Sister
Association to train employees on how to serve as career mentors to the
students. The students, who are 11th and 12th graders, work from 2:00 until
5:00 after school and full-time during the summer. They are employed in entry
level positions and paid higher than minimum wage. Students meet with their
mentor at least once per week to discuss their progress, identify special
interests, and set goals for the future. The volunteers also help students
complete college applications and obtain college scholarships.
The New England Mentor Program, Boston, MA (Private/ Public)
3. A Healthy Start in Life and Incentives for Healthy Behavior.
Volunteers provide grief counseling for children
My Guardian Angel is the first organization in Dallas to target the special
needs of children who have suffered loss or estrangement. The program
provides peer support groups for children who have experienced bereavement
because of divorce, separation, desertion, or death of a loved one. Through the
peer support groups, three to six children meet once a week for twelve weeks
with two adult volunteer facilitators. While the children participate in the
program, the parents, caregivers, or guardians are invited to meet with their own
support groups. At the end of the twelve weeks, all program participants come
together for a session. Since the program's inception, more than 500 volunteers
have been trained.
My Guardian Angel, Dallas, TX (Private)
Engineers use their skills to help disabled individuals
Volunteers for Medical Engineering (VME) is a non-profit group founded
by John Staehlin, a mechanical engineer for Westinghouse Electric Corporation.
The effort grew from his conviction that his engineering skills could be used to
help individuals with disabilities. Since 1981, VME has combined the creative
potential of engineering professionals with the expertise of the rehabilitation and
medical communities to develop devices to help disabled individuals become
more productive and comfortable. Today, there are numerous chapters
throughout the nation with more than 600 volunteers. Martin Marietta
Corporation and General Dynamics have supported their employees in
establishing VME chapters.
Volunteers for Medical Engineering, Baltimore, MD (Non-profit)
8
Puppet show warns children of drug abuse
BABES, a puppet show initiated by Retired Senior Volunteer Program
(RSVP), reaches youth at an age when attitude about alcohol and drugs are
being formed. This initiative is a unique opportunity for seniors and youth to
share their experiences, talents, and skills with each other. In a series of seven
puppet shows, RSVP volunteers convey messages to young people, ranging
from how to enhance self-esteem to the dangers of drug abuse.
Beginning Alcohol and Addiction Basic Education Studies (BABES),
Cleveland, OH (Private)
Housing and counseling for drug addicted women and their children
Founded in 1987 by members of St. Timothy Lutheran Church, Ruth House
Ministries consists of five halfway houses where women who have been
hospitalized for drug addiction treatment can live with their young children. A
corps of volunteers provides a variety of services to the women who live at Ruth
House. Some help the women obtain high school diplomas or enroll in
vocational training, others find appropriate schooling for their children, while
others accompany the women to support groups and meetings. Many volunteers
also help the women prepare meals, maintain the home, and care for the
children. In addition, local lawyers provide legal services free of charge.
Ruth House Ministries, Tampa, FL (Non-profit)
Lawyers and Nurses offer drug counseling
Lawyers from the Bronx District Attorney's Office and Nurses from
Lehman College teach young students about the dangers of using and dealing
drugs through a four week program. During the four weeks, students participate
in a variety of learning experiences, such as attending a trial at a court house
and visiting babies born addicted to drugs. Nurses, doctors, and attorneys
volunteer throughout the program.
Substance Prevention and Intervention Network in School -- Pupils,
Lawyers, Nurses Against Drugs (SPINS -- PLAN), Bronx, NY (Public)
New Futures partners with United Way to engage youth in service
The VYTAL project, a collaborative effort between Pittsburgh New Futures
and the United Way, is committed to students engaged in community service.
The program is designed to prepare tomorrow's leaders to contribute to their
community. It augments human resources through a student volunteer corps
and instills in youth the knowledge, skills, and values essential for community
service, helping them learn how to support community service agencies.
Volunteer Youth Training and Leadership (VYTAL), Pittsburgh, PA
(Non-profit)
9
Project helps detect breast cancer in economically disadvantaged women
Milwaukee's Breast Cancer Awareness Project represents a unique
partnership between government, private industry, medical practitioners, and
volunteer organizations. The group was formed to promote education,
awareness, and early detection of breast cancer among economically
disadvantaged women. Traveling in a mobile unit, over 30 volunteers
accompany trained health care professionals as they perform breast
examinations. There is no charge for any of the services provided. Eight
hospitals voluntarily provide follow-up treatment for those women possibly
needing mastectomies.
Milwaukee's Breast Cancer Awareness Project, Milwaukee, WI
(Public/ Private/ Non-profit)
Rehabilitation program reaches out to victims and the community
This multi-faceted rehabilitation program has led the way in addressing the
needs of former inmates and individuals recovering from alcohol and drug
dependencies in the Seattle community. Founded in 1962 by a recovering
alcoholic, this initiative has provided numerous services to the socially
disadvantaged, including low-cost alcohol and drug-free counseling, work
release programs, and drug rehabilitation programs. In addition, clients from
Pioneer Human Services, along with others from the community, operate a
warehouse and food distribution network for local food banks, helping them
stretch their food purchasing dollars by buying food at cost and distributing it to
local programs. With a volunteer work force, the network shipped nearly 4.5
million pounds of food last year.
Pioneer Human Services, Seattle, WA (Private)
Gospel Mission offers professional services to indigent men and women
In 1951, the Union Gospel Mission first opened its doors as a small soup
kitchen. Today, over 100 volunteers provide companionship, serve meals, and
offer professional services such as medical, legal, and counseling aid to indigent
men and women at the Mission. The Mission's eye care clinic is a program
through which professional optometrists give vision exams every Thursday. The
optometrists collect used eye glasses from the community and then offer them to
the individuals at the Mission. Volunteers also help with the Mission's
regeneration program, helping residents make the transition back into the
community and employment.
Union Gospel Mission, Spokane, WA (Non-profit)
10
Volunteers repair buildings to shelter broken families
CREW volunteers work together to renovate and expand shelters that house
AIDS-infected women and their families. Many of the women are current or past
students in home-repair courses taught by group leader Denise Wheeler, a
licensed electrician, through the University of New Mexico Continuing Education
Program.
Community Renovation Empowering Women (CREW), Albuquerque, NM
(Nonprofit)
4. Safe and Decent Places to, Gather, Learn, Work, Play, and Live.
Citizens clean up their community
The 300 citizens of the small town of Hope volunteered to improve their
community together. Through their combined efforts, the residents transformed
an abandoned school into a new community center. Scraping classroom walls
with a razor blades and cleaning bricks with a steel wool were some of the
painstaking jobs they undertook. The center now houses the town's library, an
adult center, and the Hope Police Department.
Town of Hope, Hope, NM (Private)
Business executives and residents unite to coach little league
The Near North Little League, located in the Cabrini Green Housing
Complex, offers 300 inner city youth the opportunity to play baseball and interact
with peers and with caring adults. Business executives, parents and Cabrini
Green residents act as volunteer coaches and facilitators for the league's
baseball season and its African-American studies and self-esteem programs.
Near North Little League, Chicago, IL (Private)
Residents protect students walking to and from school
Kid Watch is a new program in which neighborhood residents watch children
on their way to and from school. The idea of the program is to have adult
residents outside, either watering the lawn, washing the car or reading the
paper, when the children walk to and from school. The important thing for the
adults is to supervise the children and call 911 if an emergency arises. This
comforts the children by knowing that adults are keeping an eye on them.
Kid Watch Program, Los Angeles, CA (Non-profit)
11
Apartment building owner reaches out to children
Mr. Foster, 55, owns the Fort Vancouver Terrace Apartments, a federally
subsidized housing project in Vancouver, Washington. He has gone beyond the
typical efforts of an apartment building owner by serving as a caring, positive
role model to the hundreds of children who live in the complex. Mr. Foster
spends much of his time around the complex listening to and talking with young
people. He organized three social clubs for children ages 6 to 17, the "Teen
Club," the "Pre-Teen Club," and the "MTV Club." Mr. Foster also plans activities
and projects and runs an after-school study hall where people receive homework
assistance and tutoring. He regularly drives children to school and waits at the
school bus stop to prevent confrontations. In addition, Mr. Foster never lets a
birthday go uncelebrated.
William Foster, Brush Prairie, WA (Private)
Individual volunteers repair services for others
Mr. Stolarski, 77, has literally hammered, sawed, and drilled the dreams of
many disadvantaged individuals into reality by answering the President's call, "If
you have a hammer, find a nail." Mr. Stolarski is active with "Some Young
Carpenters," an initiative of the Catholic Student Association at the College of
William and Mary. On any given Saturday, Mr. Stolarski and his student
apprentices can be found building a new house or repairing a dilapidated home
for low-income or disabled individuals. They fix plumbing and electrical
problems, lay roofing, construct siding, and build steps.
Mack Stolarski, Williamsburg, VA (Public/ Private)
Path paves the way for environment in community
The community of Stowe united to preserve and enhance its environment by
creating the Stowe Recreation Path and Town Greenway. Through this project,
community members not only share the change of seasons, the arrival of
flowers, and the fall of leaves, but they also join together in caring for and
maintaining the path. The 5.3 mile path winds along the river, with benches
along the way on which to rest and enjoy the view. It offers a sense of
community, fosters volunteerism, and provides enjoyment for hikers, bikers,
walkers, joggers, and cross-country skiers.
The Community of Stowe, Stowe, VT (Private)
12
College students spend spring break volunteering
Alternative spring breaks are being offered in colleges across the United
States to get students involved in their communities. College students are
spending their spring breaks helping elderly, disabled, and disadvantaged
people. Habitat for Humanity, campus ministries, and many other humanitarian
groups provide opportunities for service such as renovating rundown homes,
cleaning up flood and hurricane damage, building Habitat homes, participating in
missionary work, and even going abroad to assist native cultures. Alternative
spring breaks are becoming a popular option for college students in the United
States.
Volunteers hit road instead of beach, USA (Private)
Volunteers work with police to report criminal activity
Drop-A-Dime is a 24-hour anonymous crime hotline that connects
residents in the Boston area to local law enforcement officials. The hotline
allows victims, witnesses, and the community to participate actively in fighting
crime. The program uses a "tip" line that people call anonymously. Volunteers
write a report and immediately send it to the relevant law enforcement agency.
Calls to the hotline have been credited with several felony arrests. In addition,
the program conducts lectures on crime prevention in elementary schools, senior
citizen centers, and for any group requesting their services. Finally, Drop-A-
Dime has been successful in building positive working relationships between law
officials and the community.
Drop-A-Dime, Boston, MA (Non-profit)
Residents work together to make their community a safer place
The residents of Orchard Manor, the largest public housing community in the
state, are working together to make their community a decent, drug free, and
safe place to live. In 1990, four residents formed a tenant's council to combat
the drugs and violence which has grown out of control in the neighborhood.
Today, the Tenant's Association has 30 active members who have been trained
by the city police to run a neighborhood watch. The volunteers maintain an after
school center for children, raise money to pay for field trips, and deliver meals to
homebound senior citizens. Orchard Manor, which once had one of the city's
highest rates of violent crime, is virtually free from crime and drug activity today.
Orchard Manor Tenant's Association, Charleston, WV (Private)
13
Syndott Community College volunteers help stabilize the homeless
population
Established in 1988, the KCK Rebound Center helps homeless
individuals secure employment and move into permanent housing. Open seven
days per week, 24 hours a day, the Center is supported by 30 volunteers from
Syndott Community College, local social service agencies, and religious and
community groups. The volunteers provide homeless individuals with services
that include job-search assistance, tutorial programs for youth, free health care,
transportation assistance, and nutritious meals. They also run evening
programs aimed at helping residents learn to solve problems that have
contributed to their homelessness.
Kansas Rebound Center, Inc., Kansas City, KS (Non-profit/ Private)
Organization committed to building communities
Do Something is an organization that builds communities by providing
guidance, training and financial resources to young leaders. Teachers in
schools, known as Community Coaches, also work with young people to improve
their communities. Community members representing all ages, neighborhoods,
and institutions meet to develop and implement plans to improve their
neighborhoods.
Do Something, New York, NY (Non-profit)
5. Opportunities and Inspiration for every young person to give back to
others through service and to contribute to the common good.
School promotes student volunteerism
In 1985, Volunteer East Tennessee State University was established to
provide opportunities for the students at East Tennessee State University to
experience the joy of serving others, while supplementing local community
service organizations. The students can choose from a variety of volunteer
efforts, depending on their interests and goals. Those who enjoy working with
children coach sports teams for boys and girls clubs, assist Special Olympics,
and mentor children at a local recreation center. Other volunteers collect food
and clothing for the needy, visit patients at a local veterans hospital, or visit
elderly people in nursing homes.
Volunteer East Tennessee State University, Johnson City, TN (Private)
14
Volunteers provide transportation for elderly people
Care Cars for Elders meets the needs of elderly people who are unable to
use public transportation and have no friends or relatives available to assist
them. Approximately 25 to 30 volunteer drivers transport senior citizens to
medical appointments, shopping, and on errands. The volunteers, who range in
age from young adults to the elderly themselves, provide the people with much
needed friendship and support. Volunteers work one to two days per week,
driving over 27,000 miles annually.
Care Cars for Elders, Spokane, WA (Private)
Local newspaper reports on volunteer opportunities and successes
The Memphis Commercial Appeal, a Tennessee newspaper, answered the
President's call for media institutions to recognize volunteers in their community.
On July 2, 1989, the paper began a series highlighting citizens who have made
community service a central part of their lives. The series, entitled "A Thousand
Points of Light," reflected the President's conviction that "From now on in
America, any definition of a successful life must include serving others." On
Thanksgiving Eve, President Bush addressed a crowd in front of The
Commercial Appeal building, congratulating the newspaper and its honorees,
referring to them as "great American success stories."
The Memphis Commercial Appeal, Memphis, TN (Private)
Community greenhouse employs a volunteer work force
The Cheyenne Botanical Gardens employs a volunteer work force of
disabled individuals, senior citizens, juvenile offenders, and local residents to
operate the botanical garden and municipal nursery. In 1982, a community
greenhouse expanded into the 6500 square foot Cheyenne Botanical Gardens.
Volunteers grow vegetables, plants, and flowers. Sixty-five percent of the food
goes to low-income families, and the plants and flowers are donated toward
municipal beautification efforts. One of the greatest benefits of this initiative is
the mutually rewarding interaction between juveniles, seniors, and the disabled.
Cheyenne Botanical Gardens, Cheyenne, WY (Private)
Family brings joy to needy children in their community during holidays
The Stouffers, endearingly known as "Santa and Mrs. Claus," bring the joy of
the holiday season to the needy children in their community. For the past 17
years, The Stouffers have delivered gifts during the holiday season. Throughout
the year, the Stouffers collect clothing and toys and refurbish them during the
summer months. The gifts are then boxed according to the needs of
economically disadvantaged children. Without the Stouffers, many families
would not have a merry holiday season.
Lou and Lola Stouffer, Terra Alta, WV (Private)
15
National Civic League works to encourage volunteerism
John W. Gardner, a former professor of public service at Stanford Business
School and founder of Common Cause, is now chairman of the board for the
National Civic League. He has helped launch an Alliance for National Renewal
which strives to foster a universal ethic of volunteerism and stimulate cities to
tackle their own problems through which over 100 organizations work towards
community development. In essence, the program has initiated partnerships
between local governments, businesses, and non-profit organizations.
Alliance for National Renewal, Denver, CO (Non-profit)
Police officer lends a helping hand to elderly woman
Ted Glaude, 47, exemplifies the possibilities available to police officers in
helping those who are in need. While responding to a reported break-in at the
home of an elderly woman, Officer Glaude discovered that 82-year-old Ophelia
Poindexter needed some help with daily chores. Through the Senior Citizen
Contact Program, sponsored by the Henrico County Division of Police, he
began volunteering in 1988 to check up on senior citizens who live alone. Officer
Glaude has also developed a lasting relationship with Ms. Poindexter, helping
her by shopping and doing yard work.
Officer Ted Glaude, Highland Springs, VA (Public/ Private)
Partnership gives young people sense of national and community pride
The members of Post No. 93 and the students have devoted more than 8,000
hours to the Fall and Summer Special Olympic Games. Serving as "huggers",
volunteers are matched up with players to encourage and assist them
throughout the games and ensure they participate in the correct events. The
partnership also sponsors spelling bees and math contests for high school
students. The partnership not only helps young people grow intellectually and
physically, but also instills in them a sense of national and community pride.
Ceredo-Kenova American Legion Post No. 93 and the Tolsia High
School, Kenova, WV (Public/ Private)
Submarine pilots tutor students in area schools
Submarine Group 6, in conjunction with the Chamber of Commerce,
formed a partnership with area schools. Military personnel and civilians can
tutor students in math, physics, biology, chemistry, judge science fairs and lead
tours through the submarines. They also support academically challenged
students, tutoring them in remedial reading and math.
Submarine Group 6, Charleston Naval Base, SC (Public)
16
Project offers counseling and support to those with HIV
Founded in 1985 by concerned community members, MAP cares for those
with the Human Immunodeficiency Virus (HIV), offering them counseling and
support. After completing an intensive training program where they learn about
issues relating to HIV, volunteers assist the efforts of MAP in a variety of ways.
Some volunteers offer AIDS patients help with meal preparation, errands,
shopping, and transportation, while others speak to local community groups
about AIDS and related topics. They also help patients with personal hygiene if
they are terminally ill and facilitate support groups for those with HIV who are
substance abusers or single mothers.
Milwaukee AIDS Project (MAP), Milwaukee, WI (Non-profit)
17
Summit File
EWING MARION
KAUFFMAN FOUNDATION
cc: Shirley
Melinda
DEB,
December 16, 1996
Harris Wofford
ECEIVE
Chief Executive Officer
Corporation for National Service
R
DEC I 7 1996
1201 New York Avenue, NW
Washington, DC 20525
Dear Harris:
After the last conference call on the President's Summit, it occurred to
me that we may be expecting too much too soon from youth serving
agencies and others involved in local communities in regard to their buy-
in and support for the tentative targets that have been established to
engage people in service after the Summit in support of America's youth.
Our own experience at the Kauffman Foundation in working at the local
community level in building the kind of collaboratives that have been
implied in our conference calls, is that they require a lot of relationship
building and process consultation before groups can engage in
meaningful activity that brings people from diverse backgrounds together
to work together toward a common goal. It also requires strong
leadership from the communities and neighborhoods where the targeted
beneficiaries live (i.e., children and youth). Leadership at the
neighborhood and community level is rather scarce even in Kansas City
which has been recognized as one of the more advanced cities from a
community building point of view. Investing in leadership development
activities, we believe, is a condition precedent to achieving the kind of
goals and targets that have been tentatively established for the
President's Summit. In addition, when an initiative's targets are focused
on youth, we have found that the use of a youth advisory team in the
planning and implementation process is critical to the success of the
initiative.
Attachment I is a product of our strategic planning process for youth
development at the Kauffman Foundation. The key message illustrated
here is that it is a complex process that requires a web of supportive
development services for youth and families to enable them to grow and
become contributing members of society. The challenge of bringing
needed supports together around children and families is more complex
in low income areas than anywhere else. No one institution can possibly
4900 Oak
Kansas City, Missouri 64112-2776
816-932-1000
Harris Wofford
Page 2
expect to have an impact on all aspects of this wheel. It can only happen
by forming meaningful public/private partnerships where government,
business and neighborhood institutions come together. The question
here is, how do we integrate the Summit's targets with the work of the
institutions and individuals involved with this "web of support" circle.
Attachment II is what we call a Healthy Community Model. It illustrates
the conclusions we reached after taking a diverse team of representatives
from local institutions on a 17 city tour to identify best practices in
building community. As previously mentioned, it starts with relationship
building; getting people from business, government and neighborhood
institutions together around a table, first to get to know each other so
that trust can be established, and second to decide on how they want to
pull-through the social and economic resources they need to have a
healthy community. The key person in this process, as indicated by the
point where the concentric circles overlap, is the local neighborhood
leader.
My basic point is that maybe a more reasonable expectation of what
might be done at the Summit is to outline the strategies and principles
that will assure success in achieving the targets when implemented at
the local level. An example of that is enclosed as Attachment III which is
a report on a conference we sponsored in 1994 in Washington on
Integrating Education, Health and Human Services. This has enabled us
to form the Family Investment Trust in the state of Missouri and the Local
Investment Commission in Kansas City which is currently overseeing the
implementation of the Caring Community Schools. These schools are
producing a result similar to that described in the attached report. We
are aware of no other city that has made as much progress in this area
as Kansas City, however, it has taken us several years to get in a position
to show significant results in moving people from welfare to work and
bringing children to schools ready to learn.
The bottom line is, it takes a lot of cooperation and collaboration among
many institutions to bring together a cast of significant caring adults to
help youth grow up and become contributing members of society. Local
leaders in communities around the nation need guidance and direction
on ways to build this supportive web of services that young people
require. If the conference can supply the nation's community leaders a
helpful document describing "how to get the job done," then the
community representatives attending the conference (and those that
didn't) can go home with some degree of assurance that the
Harris Wofford
Page 3
commitments they made to be selected for attendance at the Summit can
be realized.
Should you desire to talk about this some more, I'd be happy to carve out
some time for that purpose. As previously mentioned, one of our board
members, Siobhan Nicolau, has been an important consultant to us on
such matters and might be a good resource to engage in the Summit
planning process. You can contact her at her New York office (212-529-
9323) if you choose to do so. In addition, Damian Thorman, our chief of
public affairs at the Foundation, was the primary organizer of the
conference described in Attachment III. Should you want to contact
him, he can be reached at (816) 932-1401. Shirley Sagawa knows
Damian well, having worked with him when he was a staffer on the Hill.
Best regards,
Bot
Robert B. Rogers
Chairman and CEO
RBR/mek
Enclosure
HUMAN DEVELOPMENT
CONCEPTUAL FRAMEWORK
DEVELOPMENT
Housing
ORIGINO
STAGES
Early Childhood
Economy & COMPREHENSIVE
PROGRAMMATIC
partiolpation
RESPONSES
Health Employment
SEQUENTIAL
Adults
Pooypliyo widdle
SUSTAINED
Popular
Culture
INTEGRATED
Adolescence
Community Family supports &
Youth.ppt
Healthy Community Model
partionship Building
Social
Economic
Health
Health
Local
Leadership
Community Self
Management
A
Sense
orWall-Being
and
AMERICAN ACADEMY OF PEDIATRICS
AMERICAN ACADEMY OF PEDIATRIC DENTISTRY
AMERICAN ASSOCIATION OF SCHOOL
PRINCIPLES TO LINK BY
NEWNISTRATORS
ISTRATORS
AMERICAN
AMERICAN PSYCHOLOGICAL ASSOCIATION
AMERICAN NURSES ASSOCIATION
AMERICAN MEDICAL ASSOCIATION
PUBLIC
WELFARE ASSOCI
INTEGRATING
HEALTH PROGRAMS
RTH CAROLINA
CENTER
FOR POPULATION
EDUCATION
ESSOCIATION OF STATE
HILDREN'S DEFENSE
FUND
COUNCIL OF
HEALTH
CHILD WELFARE LEA
ERNORS
AND
POLICY ADVISORS
HUMAN SERVICES
EDUCATION LEADERSHIP
EALTH CENTERS
NATIONAL ASSOCIAT
NATIONAL
FOR CHILDREN, YOUTH, AND FAMILIES:
ASSOCIATION OF
Systems that are Community-Based and School-Linked
TE SCHOOL NURSE
TANTS TOSNO
NATIONAL ASSOCIATION OF SECONDARY SCHOOL PRINCIPALS
NAT ONAL ASSOCIATION OF SCHOOL PSYCHOLOGISTS
NATIONAL
ASSOCIATION OF SOCIAL WORKERS
NATIONAL ASSOCIATION OF STATE BOARDS OF EDUCATION
NATIONAL CENTER FOR SERVICES
INTEGRATION
NATIONAL SCHOOL BOARDS
NATIONAL PTA
NATIONAL HEAD START ASSOCIATION
NATIONAL EDUCATION ASSOCIATION
ASSOCIATION
ASSOCIA
FINAL REPORT
NATIONAL SCHOOL HEALTH EDUCATION COALITION
NATIONAL URBAN COALITION
PUBLIC EDUCATION FUND NETWORK
1994
SPAT RY:EXEC. OFFICE
cc: Melinda
POINTS OF LIGHT
Shirley
N = :
October 1, 1996
TO:
Ray Chambers
Marian Heard
Bob Rogers
Don Staheli
Harris Wofford
FROM:
Bob Goodwin 126
CC
Gregg Petersmeyer
You have now received Gregg's proposed timetable and staffing plan for the Summit. As we
have discussed over the past week or so, a key element in responding to that plan is to determine
how best to integrate the work of the Summit with that underway for Connect America. Until we
resolve that more fundamental question, it will be difficult to know how best we can make the
Summit a successful reality. Hopefully, we can reach resolution on this in our phone discussion
tomorrow.
We believe that there is a tremendously positive potential synergy between the Summit and
Connect America - that the Summit can add to the substance and to the visibility of Connect
America and that Connect America can provide the framework and continuity within which the
Summit can happen. We also believe that by integrating the two we can maximize our leverage
with the media, with our funders and with national leaders while at the same time minimizing
duplication and overlap and avoiding potentially harmful competition.
The attached documents summarize how we believe that integration can best take place. This
analysis was done at my request and has been reviewed and affirmed by the senior management
team of the Foundation. I hope that you will take a few minutes to review them prior to our
telephone call.
1/3/ H STREET, NW, D.C. 2000s 1a 202 223 9186 FAX 202 223 9250 100 202 659
9929
Working III partnership with Volunteer Center. business nonorofits and the medium
10:28
2026820798*
September 29, 1996
1:00 PM
TO:
Bob Goodwin
FROM:
Kenn Allen
Attached is the analysis which you requested concerning the potential operational
relationship between the Foundation/Connect America and the Presidents Summit. I
apologize for getting it to you so late but Gregg was unable to send me his timetable and
staffing plan until about 6:30 this evening and 1 wanted to review it before completing the
attached. It is my understanding that Harris and you also have received this information
from Gregg
Please consider this cover memo an integral part of the analysis and, as you wish to do so,
please feel free to share it with others. There are six or seven key summary points that
need to be considered as leaders of the board and you decide together how we should
create the appropriate interface between the Summit and Connect America.
1. The Summit plan, as currently written, is fundamentally sound. While participation by
our staff might result in "tweaking" that would add value to the plans, it would be
incremental improvement rather than major reworking. We should approach our
collaboration on that basis, respecting the good work that has been done to date.
2. There is strong potential synergy between the Summit and Connect America. As
described in the attached paper, the Summit can contribute significantly to the overall
positioning of Connect America. Our work on behalf of the Summit can be a critical
factor in insuring its success.
3. But, unless fundamental issues about the relationship of the two activities are resolved,
the synergy will not be realized. Worse, the Summit can and will do harm to and
undermine the clear commitment the Foundation has made to Connect America. Those
issues include the name of the Summit, the "message" and use of the proposed goals, the
understanding by staff on both sides of the expectation of their interdependence, etc.
4. The operational issue of greatest concern has to do with the timing of the Summit.
While the current Summit plan is solid, it is not clear that it can be reasonably
accomplished in the time available, particularly given the year-end holidays. Serious,
immediate discussions need to take place, involving senior staff of the Foundation and of
the Corporation, to determine whether the timctable is really feasible. If it is not, we need
to be clear about what the added cost will be to extend the timetable and from where the
needed financing will come
SENT DY-EXEC. OFFICE
5. We will need to make a major commitment of staff in order to insure that Gregg's
proposed timerable is successful, a commitment probably greater than that contemplated
by Gregg. Even is we assume that the timetable can be met, we need to carefully consider
whether the Foundation can hear the cost. We will be required :0 divert our current staff
from many of the activities already planned for FY97 While there may be some natural
trade-on that sustains our forward momentum, We need to berfully convinced that the
return to US will be worth the investment that will be required.
6. If the Foundation's key staff members continue 10 be excluded from meaningful
participation in planning for how to achieve the Summit's goals, there will be little
ownership for the desired product and little enthusiasm for undertaking the work required
to get the job done. This has become more puzzling and thus more difficult given what
appears to be the growing inclusion of staff from the Corporation.
7. None of the plans directly addresses what should be a key ingredient in our ability to
make the Summit (and, indeed, Connect America or the Foundation's overall program) a
success - the committed and energetic involvement of our volunteer leadership. The
commitment process, particularly, will likely fail if it is a staff-driven effort. We must have
the active participation of key members of the boards of the Foundation and the
Corporation to make it a success.
8. This also offers us an excellent opportunity to work in close partnership with staff from
the Corporation for National Service. Although I have not presumed to suggest specific
places where their involvement might be most appropriate, it seems to me that it should
stand side-by-side with our own. Thus, we should create a joint communications team
that draws on their resources as well as ours. If they take the lead on the invitations
process as Gregg suggests, we should work in support of them. And, as Harris and you
have discussed, we should insure that our single Web site is designed so that it is
supportive of and a gateway to information about the Corporation and its programs.
Perhaps one of the next steps should be some joint discussion between the Corporation's
lead senior people on this and our own to determine how best to match up our resources.
I look forward to reviewing this analysis with you in "real time." I will be in the office all
day tomorrow (Monday) beginning at around 8:15 AM Please give me a call or leave a
voice mail message whenever it is convenient. Thanks!
OFFICE
;10- 1-96 10:30 ;
2026820798-
The Presidents Summit and Connect America
Potentials for Partnership
September 29, 1996
The following analysis was prepared at the request of Bob Goodwin to suggest potential
synergies between the Presidents Summit and the Points of Light Foundation/Connect
America. As described below, it appears that a mutually beneficial relationship can be
developed between the two efforts, insuring the success of the Summit and positioning
Connect America as the national movement that is best cquipped to carry forward the
work started by the Summit.
Note that this analysis does not consider what role can be played by the Corporation for
National Service.
Why is the "Presidents Summit" an asset for Connect America?
1. The proposed national goals help to answer the question "Connect America for
what?". They create a framework within which ongoing work can be undertaken at both
the national and local levels, by both organizations and individuals.
2. The nature of the Summit meeting creates an "excuse" for commitment, a focal point
that maximizes our ability to command the attention of organizational leaders and to move
them to commitment.
3. The Summit meeting potentially can be a high visibility "public moment," consistent
with other such activities already planned. It can help to position Connect America with
leaders in each sector, with media and with the public.
4. Participation in the Summit process will strengthen the commitment of current Connect
America partners and will give impetus to recruitment of new partners.
5. The Summit fulfills one of the original notions of Connect America, development of a
national "blueprint" to Connect America and a series of follow-up local dialogues to build
commitment to that agenda.
Why is Connect America an asset for the "Presidents Summit"?
1. The concept of "disconnection" as a fundamental problem in American society and
"connection through service" as a powerful solution has had a high level of resonance with
SENT BY:EXEC. OFFICE
, IU
2020020700
a wide variety of people. It creates a broadly acceptable rationale for new forms of
collaborative action and, thus, for the Summit.
2. Connect America creates an ongoing framework into which the Summit fits and which
can carry forward the work begun by the Summit
3. Connect America's current national partners and prospective "leadership companies"
are an appropriate starting point to for the "commitment process" of the Summit.
4. Because Connect America is fully integrated with the Points of Light Foundation, it
brings to the Summit the full resources of the Foundation - working relationships with
Volunteer Centers, national nonprofit organizations and corporations; strong external
communications capacity, strong event management and logistical support capacity; high
credibility with the field.
What specific support can the Foundation offer the Summit?
1. The local Volunteer Centers affiliated with the Foundation can serve as local
convenors in the invitation process and should be represented in all local
delegations.
2. The Connect America national partners, the Foundation's best corporate and
foundation friends and the Foundation's corporate members should be the first
ones solicited to make commitments tied lo the Summit.
3. The Foundation's Youth Engaged in Service Program can plan and execute a
high quality youth track, working in close cooperation with other national youth
service organizations and through our state-level Youth Ambassadors.
4. The Foundation's Public Awareness unit and its public relations firm, Golin-
Harris, can provide communications support for the Summit and create a
consistent message that totally integrates Connect America and the Summit.
5. The Foundation has the capacity to manage the logistics of the Summit meeting
itself.
6. External Relations staff of the Foundation can collaborate in executing the
commitment process for the Summit.
7. Impact Online. working in collaboration with EDS and staff from the
Foundation and the Summit, can develop a single web site that meets the
immediate needs of the Summit while establishing the long-term resource needed
by the Foundation and Connect America.
SENT RY EXEC. OFFICE
;10- 1-96 10:32
2026820798
of
& The Development unit of the Foundation may be able to assist in raising funds
to support the Summit; it definitely can insure that the Summit and the Foundation
are not competitive with one another
9. Senior staff of the Foundation can provide creative and conceptual input to the
Summit to support design of the Summit meeting itself and post-Summit activities,
insuring that the Foundation is prepared to assume responsibility for carrying
forward Summit activities.
10. Members of the board of the Foundation and of its various advisory committees can
be important advocates/ambassadors for the Summit.
What will be required to achieve full mutual benefit between the two efforts?
1. The Summit needs to be named "The Presidents' Summit to Connect America." This
will clearly state the full integration of the two concepts and support the branding of
Connect America that already has begun.
2. The basic message of "disconnection/connection through service" needs to be
integrated into everything written about the Summit.
3. The goals developed by the Summit need to be made the goals for Connect America,
with full acceptance by the Points of Light Foundation and the national partners.
4. Staff of the Summit must recognize and accept that a major intended outcome of their
work is to position Connect America as the national movement that is best able to respond
to the challenges posed by the Summit. Staff of the Foundation must recognize and
accept that a significant part of their accountability during FY97 is to do everything they
can to insure the success of the Summit
5. We need to create a joint management team that includes senior staff of the Summit
and the Foundation to work on the Summit There should be a shared responsibility for
each major component of the Summit, drawing extensively on the new "matrix"
management approach at the Foundation:
Communications/public relations should be led by the Foundation and its public
relations firm, Golin-Harris, to insure consistency of message and branding and to
gain greatest efficiency our current agreement with Golin, but recognizing that the
Summit is an internal client that must be served. Note that this will require funding
from the Summit to purchase additional services from Golin.
SENT EXEC. OFFICE
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# 17 1
The invitation process should be led by the Summit with strong support from the
Local Infrastructure unit of the Foundation, providing liaison with and support for
the participation of local Volunteer Centers
The commitment process should be a joint effort of the Summit staff and the
External Relations (National Partnerships & Local Initiatives) unit of the
Foundation to insure that their efforts are mutually supportive and not competitive
The Foundation's Youth Engaged in Service unit should play the key convening
role in pulling together and managing those youth service related organizations
that can make a "youth track" an effective reality.
The Summit event should be managed primarily by the Conferences and Meetings
unit of the Points of Light Institute, again recognizing that it is serving as a vendor
with the Summit as client.
The proposed Summit web site should be a component of the site planned for
Connect America and the Points of Light Foundation, "ConnectAmerica.org".
Leadership for development of the site should come from a team composed of
Impact Online, EDS and staff from the Foundation with appropriate design input
from the Summit as a client.
Fund-raising for the Summit needs to be closely coordinated with that of the
Foundation for both Connect America and its general operations.
6. There needs to be a clear upfront understanding about how the Foundation's work on
behalf of the Summit will be financed - from the Foundation's core funds, from the
Summit budget, from funds solicited explicitly for this purpose - and whether that
financing will cover staff time and indirect costs or only direct expenses.
SENT BY:EXEC. OFFICE
; 1-15-97 ; 10:54 :
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January 13, 1997
TO:
Mike Deaver
Carolyn Berkowitz
Andrew Chambers
Tim Unes
Shirley Sagawa
David Crosson
Dan Leonard
Jim Issokson
Melinda Hudson
Stuart Lord
Brad Weaber
FROM:
Kenn Allen theme
Here is a new overview and annotated schedule for the Summit based on our meeting
on Friday. This is the version we'll start with when we meet on Wednesday. We will
have information for you later in the day about the time and place for that meeting.
Thanks.
SENT BY : EXEC. OFFICE
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1/11/97
The Summit Program
Overview Schedule
Sunday. April 27
Monday. April 28
Tuesday. April 29
Morning
Participants begin
Breakfast on own
8:00 - 12 Noon -
arriving: registration
Breakout working
Participants move to
sessions for local
"Signature" service
Independence Hall
delegations; state
project begins
delegations: national
9:00 - 10:00 AM
delegates (with
Opening Business
continental breakfast to
Session
start)
10:00 - 11:00 AM
[Possibility of Oprah
The Presidents
Winfrey Show live
taping)
11:00 . 12 Noon
VIP Brunch with
Presidents
Afternoon
Participants continue to
11:45 AM - 1:15 PM
12:00 - 1:00 PM - Lunch
arrive; regisuation
Working lunch sessions
in Convention Center
on the goals .
"Signature" service
Convention Center
1:00 - 2:30 PM -
project ends
Signing ceremony and
1:30 - 5:30 PM
closing session in
4:00 - 6:00 PM
Breakout working
Convention Center
Celebration of Service at
sessions for local
Independence Hall
delegations; state
2:30 PM - Participants
delegations: national
depart for home
delegates
Evening
Welcome to
Options to consider:
Philadelphia reception
and food - sponsored by
Dinner with major
local host committee -
speaker af Convention
tent near Independence
Center
Hall
Working sessions
Free evening
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1/11/97
The Summit Program
Annotated Schedule
Sunday, April 27 Celebration of Service Day
Participants likely will begin arriving on Saturday, April 26 but the majority are expected
to arrive on Sunday. They will need to check into their hotels and officially register for
the Summit.
Service Projects - The local host committee, working with the Corporation's local
programs and with the Volunteer Center, will organize a "weekend of service" for
Philadelphians. Summit delegates will be invited to join in for a portion of the day.
Advance registration will allow us to assign them based on their arrival times and local
needs.
The "Signature Service Project" The focal point of the day will be a project to which all
delegations can contribute and which will leave a significant contribution to the people of
Philadelphia. It might be a "safe space" where tutors and mentors can meet young
people, where immunizations or eye exams could be given, where a Junior Achievement
chapter and scout troops can be based, where youth volunteer programs for the
community can be based. Each community and state delegation will be asked to
designate one volunteer who will contribute time to the project. perhaps painting part of a
mural or other symbolic act that contributes to the overall project. Our goal is to get live
coverage of the work by the Sunday morning network news shows.
The Celebration of Service (4:00 - 6:00 PM) - Timed at the conclusion of the service
project, this will be a true "community celebration" that will welcome Summit
participants to Philadelphia. It will be staged outside Independence Hall. Welcomes will
be given by the Mayor of Philadelphia and/or the Governor of Pennsylvania. There will
be a single featured speaker who will reflect the spiritual dimension of service, perhaps
Billy Graham. Entertainment will be tied to Philadelphia (Bill Cosby, Patti LaBelle, local
community choirs or dance groups).
Welcome to Philadelphia Reception (6:00 7:30 PM) Held in a tent near Independence
Hall; sponsored by the local host committee; perhaps a BBQ or picnic that will provide
participants with their evening meal.
Monday, April 28
Participants will be asked TO have breakfast on their own. Buses will run from the hotels
to Independence Hall with all participants arriving no later than 9:00 AM.
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The Monday morning session will be held at Independence Hall. The Convention Center
will be prepared as a back-up site in case of rain with a replica backdrop of Independence
Hall as the focal point of the staging.
The Opening Business Session (9:00 - 10:00 AM) - The time to officially begin the
Summit and to brief delegates on the program, expectations, etc. We will consider a
major speaker to set the stage for the Presidents.
The Presidents (10:00 - 11:00 AM) - Very ceremonial, designed for live television
coverage by CNN or C-SPAN. Each president will be accompanied by their "heroes,"
volunteers who have made a significant contribution to our five goal areas. A video will
be used to tell the story of why the Summit is important and of the potential for future
action. The Presidents will sign the "declaration of commitment" on stage.
VIP Brunch with the Presidents (11:00 AM - 12 Noon) - To be held in one of the public
buildings in the Independence Hall complex. Invitees include Governors, Mayors,
corporate CEOs, significant national leaders. This will be a time for Presidents to learn
of commitments that will be announced on Tuesday and for photo opportunities and a
clutch.
Delegates return to the Convention Center starting at 11:00 AM.
Working Lunches on Goal Areas (11:45 AM - 1:15 PM) - Each community and state
delegation will be asked to designate representatives to each of these lunches. The
program in each will focus on the nature of the challenge underlying the goal and on
examples of innovative, effective programs that already exist
Breakout Working Sessions (1:30 - 5:30 PM) - Separate tracks will be conducted for local
delegations, state delegations and national representatives. This is the first half of the
process that will result in development of action plans for post-Summit follow-up.
The evening schedule is unresolved. Options to consider include a dinner with a major
speaker at the Convention Center; additional working sessions; or a free evening.
Tuesday, April 29
Breakot Working Sessions (8:00 AM - 12 Noon) - Will include a continental breakfast.
This is the second half of the process leading to the action plans.
Lunch (12:00 - 1:00) at the Convention Center.
Signing Ceremony and Closing Session (1:00 - 2:30 PM) - Focus will be on
announcement of commitments and on signing of the "declaration of commitment" by all
delegates. This could take place at Independence Hall or at the Convention Center using
the replica of Independence Hall as a backdrop.
1/15/97
DRAFT*
The Summit Program
Overview Schedule
Sunday, April 27
Monday, April 28
Tuesday, April 29
Morning
Participants begin
Breakfast on own
8:00 - 12 Noon -
arriving: registration
Plenary Session with
Participants move to
Governors on best State
"Signature" service
Independence Hall
practices
project begins
9:00 - 10:00 AM
Breakout working
Opening Business
sessions for local
Session
delegations; state
delegations; national
10:00 - 11:00 AM
delegates (with
The Presidents
continental breakfast to
start)
11:00 - 12 Noon
VIP Brunch with
[Possibility of Oprah
Presidents
Winfrey Show live
taping]
Afternoon
Participants continue to
11:45 AM - 1:15 PM
12:00 - 1:00 PM -
arrive; registration
Working lunch sessions
Lunch in Convention
on the goals -
Center
"Signature" service
Convention Center
project ends
1:00 - 2:30 PM -
1:30 - 5:30 PM
Signing ceremony and
4:00 - 6:00 PM
Plenary session on best
closing session in
Celebration of Service
practices
Convention Center
at Independence Hall
Breakout working
2:30 PM - Participants
sessions for local
depart for home
delegations; state
delegations; national
delegates
Evening
Welcome to
Options to consider:
Philadelphia reception
and food - sponsored by
Dinner with major
local host committee -
speaker at Convention
tent ncar Independence
Center
Hall
Working sessions
Free evening
*This is a very preliminary overview which is expected to change.
Citizen Service -
The challenges faced by American youth today are complex. In small towns and big cities alike, young
people need caring and supportive adult relationships; a healthy start and incentives for healthy behavior;
safe and decent places to gather, learn, work, play and live; and early childhood education and extra
tutoring in and out of school. Youth themselves have much to offer, and should have opportunities and
incentives to give back to others through service.
It is within our reach to meet the needs of young people if we have the national will to do so. Across the
country, millions of national, state, and local organizations, spending billions of public and private
dollars, are working to address these challenges. So are tens of millions of Americans, serving through
community organizations or on their own initiative. These ordinary and extraordinary citizens represent
an important resource, often overlooked by those whose charge it is to respond to the pressing needs of
children and youth. Bringing skills, time, and spirit to the cause, well-organized community members
can help local organizations extend the services they provide or initiate new strategies to solve intractable
problems. In this age of limited public and philanthropic spending, increasing the volume and
effectiveness of citizen action is an important strategy that may prove essential to providing the next
generation of Americans a strong start.
We begin with the premise that every person in this country has something to contribute, whatever their
economic or educational background, race or ethnicity, age or ability, or citizenship status. The roles that
they can play in solving problems of youth are as diverse as the people themselves. Individuals may act
on their own initiative, as so and so did in xyz city, when she Or they may volunteer through a
community organization, as so and so did
Or their school
Some may serve through an organized national service program, like City Year Foster Grandparents
Full-time
Stipended
College
Work
Study
Others may assist public or nonprofit organizations -
-
These examples of community-based service invite
The X million community volunteers now serving represent only a fraction of the potential available
human resources that might be dedicated to helping young people. Surveys routinely suggest that more
Americans would give time to help others if only they were asked and given the opportunity. Those
already volunteering could serve more hours, and say they would do so if they thought they could make a
difference. The challenge then, is to convince more people that they have something to give and to
motivate them to take their service to new levels.
Another way to ensure that volunteers have a greater impact on the young people in need is to increase
their efficacy. Organizations concerned with young people may find ways to integrate volunteers into
their programs more effectively. Communities may find ways to assist volunteers who are serving outside
of organized programs by giving them support and recognition. Groups serving the same constituency
may begin to work together strategically.
Finally, the young people themselves should be asked to serve, and given opportunities to do so. Once the
habit is formed in youth, chances are a lifetime of service will follow. Ultimately, the way to sustain a
new era of citizen action will be to ensure that every American learns citizenship through service at an
early age.
The role of ordinary citizens in this new era is simple - to take action when called; to seek out ways to
contribute their time and talents; to enlist others in this effort.
Virtually every sector of American society has a role to play in launching the new era of big citizenship.
Government organizations, funders, and nonprofits charged with solving problems of children and youth
can build incentives for community volunteers to become involved. Education institutions and other
organizations working to develop young people can encourage them to serve, not just be served.
Businesses and other employers can encourage employees to volunteer by offering release time, organizing
community service projects for staff, or adopting a school, neighborhood, or community organization.
They what I sent over to Stuart
Commitments Team
for the Strery Committee 10/31/96 rever
The commitments team met for the first time on Thursday, October 31, having reviewed
the Summit documents in advance. Following a brief overview of plans to date and a
review of the commitments strategy, we began to identify the sectors and the criteria to
apply as we seek commitments.
Commitments will come from all three sectors of society, will address the national
Summit goals or community conditions, will be national and local in scope, and will
reflect the diversity of the nation. The Nonprofit Sector/Independent Sector will include
communities of faith, human service organizations, foundations, educational institutions,
and civic organizations. The Public Sector will include military, government (local, state,
and federal), and the Private Sector will include businesses and media enterprises.
There are three basic kinds of commitments: those that support a goal or condition
(relationships in the life of a child, healthy start, education, safe and decent places,
opportunities for young people to serve); a change in policy that helps us achieve the
quantum leap in citizen engagement; or the local process post-Summit.
Other criteria to be considered will be age, geography, race/ethnicity, religious, economic
background, and physical abilities.
The commitments team believes that all national invitees should make commitments in
order to attend the Summit.
We began by identifying potential commitments for the announcement deadline,
tentatively scheduled for the week of November 18, and classified them by goal and by
sector and by diversity. We are convinced that we can have at least 6 such commitments,
reflecting the range and scope of sub-sectors and goals, in place by the public
announcement. In our individual and preliminary conversations with potential
commitment partners, we have found that there are a number of nascent initiatives that
just need the boost of something like the summit to see the light of day (Leadership 18,
Big Brothers/Big Sisters, Lens Crafters, Shell Oil, YMCA, Prudential, Kellogg, Urban
Fellows, college presidents, cites and states)
Additional brainstorming created a healthy list of potential commitments and institutions
to pursue. The team agreed that we should set a goal for the number of major, macro
commitments and seek 75-100 substantial commitments in addition.
Assignments by sector and target are in process for each team member. All will do the
necessary staff work on each commitment and, where possible, the assigned staff will
make the "ask". Bob, Harris, and Gregg will be utilized where their connection is strong.
Board members will be surveyed for distinctive areas of interest, commitments leads, and
contacts
then called upon to pursue commitments where appropriate and necessary.
Assignments by sector and target are in process for each team member. All will do the
necessary staff work on each commitment and, where possible, the assigned staff will
make the "ask". Bob, Harris, and Gregg will be utilized where their connection is strong.
Board members will be surveyed for distinctive areas of interest, commitments leads, and
contacts
then called upon to pursue commitments where appropriate and necessary.
An important consideration is to finalize all the documents necessary for our discussions
as soon as possible so we will have those in place as we work the proposed commitments.
Attached is a draft of a public document on commitments attached for your review. The
form for "registering" commitments and the database into which it will feed is being
developed in partnership with the Invitations team.
Two meetings early next week will produce a detailed target list by sector and condition,
and a cross-team work plan with critical dates. Briefly, in the next three weeks (before the
summit announcement), the summit team will firm up developing commitments for the
handful that are needed immediately. By the public announcement, a few more critical
needs will surface: 1) final, snappy public documents, 2) the link to invitations,
specifically what level of commitment 'guarantees' an invitation, 3) what scope of
commitment puts one in the realm of the Presidents, 4) database tracking and
communication issues, 5) seeking diversity.
The team is enthusiastic that the commitments work can be accomplished within the
necessary time frame. Our challenge is to "think outside the box" and bring in
commitments that will be bold and motivate others to action.
DRAFT
10/31/96
THE SERVICE SUMMIT
Commitments
The Summit begins a three year process in which citizens and leaders from the private,
public, and nonprofit sectors and at the neighborhood, local, state, and national levels
...
produce a quantum leap in effective community volunteering and citizen service focused
on the most critical problems of children and youth.
Summit Commitments
Organizations and institutions are being invited to Philadelphia to launch a strategy for
citizen service and community leadership to turn the tide running against so many young
people today. Organizations and institutions invited to the Summit will be asked to come
with a tangible commitment to new action that will help create the conditions for the
success of American youth. Among these conditions are:
Education that prepares the coming generation for productive employment and good
citizenship.
Caring and supportive adult relationships in the lives of every child.
A healthy start in life and incentives for healthy behavior.
Safe and decent places to gather, learn, work, play, and live.
Opportunities and inspiration for every young person to give back to others through
service and to contribute to the common good.
At the Summit, a set of leadership commitments will be developed from foundations,
state and local government, educational institutions, religious organizations, nonprofits,
and community delegations that will advance these conditions through expanded and
more effective volunteer and citizen service. Following the Summit, community teams
will develop and refine the measurable targets at the local level.
The Summit will propel three kinds of commitments to increase the volume and
effectiveness of citizen action: commitments that
Achieve one or more of Summit's five community conditions that support America's
young people from birth through their entry into active duty citizenship
Change organizational policies or systems to unleash the power of citizen action and
remove the barriers to sustained and effective citizen engagement.
Support community delegations in carrying the summit process forward, extending
their reach and engaging more citizen power at the local and neighborhood level.
A quantum leap
Commitments made by organizations at the Summit must be bold, national in scope, and
local and profound in their impact. The nature and scope of commitments is very
important for two reasons: first, the scale of the country's serious social problems
demands that every institution and individual play a role in addressing them; however,
the current volume of effective work is not sufficient to change these problems. Second,
these commitments will serve as examples to others, and, therefore, must be bold and far
reaching so that other organizations nationwide will be inspired to make their own
commitments in their own communities.
The commitments made by the private, public, and nonprofit sectors will increase the
volume
produce a quantum leap of effective community volunteering and citizen
service in one of three ways: through the Summit' identified community conditions,
through changes in organizational policies, or through committing to support post-
Summit work in the local communities.
The following are examples of the kind of commitments the Summit will catalyze
Commitments that achieve a Summit condition for the success of American youth
Education for every American that prepares the coming generation for productive
employment and good citizenship
A college or university commits its work-study funds to community service.
A nonprofit locates its services in the school, anchoring after-school tutoring and
child care programs.
An employer provides Saturday Academies designed to pair corporate volunteers
with students in a comprehensive school-to-work program.
A computer company puts schools and nonprofits online, with hardware, training,
and technical assistance.
A governor declares zero tolerance for illiteracy, and leverages all the public
assets to support volunteers in teaching all who want to read.
Caring and supportive relationships in the life of every child
A business could establish a mentoring program at all of its work sites.
A national organization could pledge to fulfill a commitment for mentors for every
child that needs one in a community or state, or for a model national number
by the year 2,000..
A religious organization matches every family in its parish, synagogue, church,
mosque, or temple with a family in need.
A community could pledge to find a mentor for every young person in need.
A civic organization offers a citizen service scholarship to a student in every high
school in America
A healthy start in life and incentives for healthy behavior
A company could pledge that its primary product be provided for free to all
children who need it in a community or to a national target number by the
year 2,000
And retirees from a union or company or public employer could band together to
provide services that support donations of
A medical or dental school could commit to having a certain percentage of
residencies conducted in low income clinics
A health care provider uses senior citizen volunteers and retirees to help the frail
elderly live independently and avoid nursing homes.
Safe and decent places to gather, learn, work, and play and live
Financial institutions commit a percentage of community reinvestment funds to
programs and approaches that engage citizens in active duty service.
A civic organization guarantees a safe place for youth from the close of the school
day to early evening in every community in which it has a facility.
A company adopts everything within one mile of its headquarters, renovating
every public space within its circumference and restoring every ecosystem.
A religious organization could offer its facilities daily as a safe place or a safe
corridor for children after school.
A real estate firm donates housing for those who commit to do full-time service in
the community.
Opportunities and inspiration for every young person to give back to others and to
contribute to the common good in the community.
A newspaper could commit to running, on the front page, one story each week
about what is working in communities through citizen action.
An employer integrates service into its hiring, evaluation, and retirement systems.
A company supports a youth service program in every elementary school in
America.
An employer integrates service into its apprenticeship programs, building
leadership and management skills.
An employer devotes a percentage of its summer jobs tasks to support community
service projects
A city pledges to organize public-private funds for summer jobs for every youth, a
good percentage of those in service to the community
A university commits a fixed number of volunteer hours from its students,
pledging that on any given day there will be a certain, reliable number of
volunteers for a project.
Commitments that change organizational polices or systems in order to support citizen
service
A civic organization that serves youth could turn the tide by engaging youth in
service to others, integrating service into its strategy
A foundation could make citizen service a criterion for all of its grantmaking.
An employer could incorporate citizen service into its hiring criteria, employee
evaluation, and other personnel policies
A television network could agree to carry regular and prominent programming
related to service
An employer could integrate service into its apprenticeships programs, building
leadership and management skills.
An employment agency could deploy its clients in nonprofit community
organizations during between placements and during extended job searches.
A business could provide service sabbaticals or community leave for skilled
employees and engage their retirees in community service.
A college or university could integrate service-learning into every class and the
entire curriculum.
An employer hires, trains, and mentors those transitions out of welfare.
Commitments that support the work of community teams during and following the
summit
A foundation could support the local summit
A company could underwrite the participation of a community delegation
A national nonprofit could pledge its affiliates as partners in the post-summit
delegations and other initiatives.
Commitment criteria
While each commitment will be unique, depending upon the interests, skills, and
experiences of the organization making the commitment, the Summit has defined criteria
that all commitments must share:
Each commitment must be significant enough to serve as model for other
organizations across the country. The commitment will be valued for the projected
impact it hopes to make on the country and on communities.
Each commitment should represent "new" action for an organization. Although it
could be build on something it already does, the organization should "stretch beyond"
its current activities and ask how it could make the greatest impact.
BACK PAGE IS THE SIGN UP FORM
Commitments application/competition
Participation in the summit will depend upon the commitments to citizen action. The
Summit's goal is to secure a targeted group of outstanding commitments that will set the
standards for organizations in their sectors and that can be announced at the Summit.
Following are the kinds of organizations that could make a leadership commitment:
in the Private Sector, businesses, large and small, from a variety of industries,
including the media
in the Nonprofit Sector, communities of faith, human service organizations,
educational institutions, civic associations, and private and community foundations
in the Public Sector, local, state, and federal government, the military, and Members
of Congress.
FOLLOWED BY A 'SIGN UP FORM"
includes the kinds of commitments for check off, etc.
Summit goals
Policies that empower
Support that continues the process
FOR MORE INFORMATION
new Titles for the
(00g)
FutureServe: Turning the Tide for the next Generation
A Really, Really Big Summit: lots of people for lots of problems
Bureaucracy America: pay us to talk about your problems
Guilty No More: don't blame us, we were at the summit
Learn and Summit America: reflections on service as an agenda
America Reeds. wind instrument proficiency by the 3ʳᵈ grade
American Connection: wiring the nation for virtual service
Serv-a-Lot-More: then the rest of us can just stay home
Building a Bridge to the 21st Volunteer: crossing the mighty river of indifference
Getting a Summit Done: it would be easier to just solve all the problems
CC: melinda
Shirley
Summit
POINTS OBLICUT
LETTER OF TRANSMITTAL
TO:
Luis Alvarez
David M. Browne
Norman A. Brown
Marc Buoniconti
William T. Butler
John Castle
Raymond G. Chambers
Bernadette Chi
Michelle Engler
RECEIVED
Edward Gardner
Ellen Hargis
Marian L. Heard
Jeff Hoffman
Arianna Huffington
Edward Liddy
Monk Malloy
Dick Munro
David Niven, Jr.
James J. Renier
Jeremy Rifkin
Mitt Romney
Sam Singh
Donald Staheli
Bill Taylor
C. DeLores Tucker
Harris Wofford
Joe Diamond
FROM:
Bob Goodwin, President and CEO
DATE:
December 12, 1996
Two news clippings for your information.
737 H Stem 20006 202 9256 TDD 202.659.9229
Vorking in partnership with Volunteer Centers business nonprofits and the media
SUNDAY, DECEMBER 1, 1996
The Washington Post
PARADE
Former President George Bush
reflects upon bis years in the White House, tells why
be made some tough decisions, then declares:
'I'll Let
History
Judge'
AN INTERVIEW
By Dotson Rader
George Bush, 72, fishes
with his grandson, Jeb
Bush Jr., 13, near his
vacation home in
Kennebunkport, Maine.
INSIDE: A Home For Every Child By Dave Thomas
interview with former President George Bush.
IFE PASSES IN FRONT
of your eyes."
said former Pres-
ve Had
ident George
Bush. recalling
xperience as a Navy pilot shot
over the Pacific in World War II.
I'm very
optimistic
19. and I was scared to death. It
about this
the way I look at life-mine
country,"
been spared. the lives of two
says the
former
in the plane lost. A big burden.
President.
And out of it you emerge with
The
perspective you wouldn't have
problems
you hadn't been through some-
are there
But I don't
like
that."
think it
George Bush left the Navy in
merits the
having enlisted at 18 as its
kind of
pessimism
pilot, he had flown 58 combat
I detect.
and won the Distinguished
Middle-
Cross and three air medals.
American
values have
hat experience helped me under-
not been
what it meant to fight a war." Mr.
overthrown.
continued. "As President I wasn't
I don't think
in the use of force. But I was
we've lost
our way as
fraid to commit people to battle,
a nation.
that is the toughest decision a
Today, when
makes."
I give little
speeches,
terviewed George Bush. now 72,
I say, Hey,
home of a friend in Washington,
look at the
and the former President looked
big picture
and very fit. Although he rarely
Instead of
bitching and
interviews, he was relaxed and
griping, get
coming on this occasion, and I used
in there and
oportunity to inquire about the val-
make things
better!"
had sustained him during his
in public life. I also asked about his
in the White House, his feelings
America today and where he
the country was headed.
began by discussing Desert
the 1991 military operation that
defining event of his Presidency.
Then Desert Storm came along,"
Bush stated. "I was determined
to work. My view was, this is what they
mission in Somalia. There was no Ameri-
damn drums in front of the White House
were going to fight this one the
need to assure the lowest number of ca-
can life lost there when I was President-
when I was trying to have dinner. 'No
way. My view was partly based
sualties and get the job done. They got
that came later. And I was right in stand-
blood for oil.' They missed the point.
at this young kid learned back in
it. And I took the heat accordingly."
ing against aggression in the Gulf War.
"The war was about one thing: Should
1 War II. when the whole country
When, I asked. does the nation have
"I can justify each of these actions
a country with the world's fourth-largest
gether in an all-out endeavor and
the right to tell a parent that his child is
to my conscience." he added "I can say
army-in this instance, Iraq-take over
thing was done to win. Later, I
being ordered to war?
with honor to the person suffering the
its neighbor without paying a price? Does
ffended by the way we fought the
"You elect a President to make that
loss of a son. 'Your son didn't die in
one bully of a country move in on its
am War, although I supported the
decision," he answered, "and the Presi-
vain,' because there was a moral prin-
neighbor, and the world sit by and say
lent. So with Desert Storm I was
dent should be very careful about it.
ciple at stake in each of these actions."
that's fine? If you want to make an eco-
nined that we were going to do
Faced with the decision of sending
What about the criticism that Desert
nomic case. we have economic interests
was needed.
someone's son or daughter into battle,
Storm was fought for economic rea-
in seeing the world's oil supply is not
1 give you an example. We had
the President should have the support of
sons-for oil-and that no fundamen-
taken over by a madman. But what the
00 men who went to Kuwait. The
the country and the world in the process
tal principles were involved?
battle was about-what the principle was
Γy said we needed double that.
and have a broad enough picture so the
"The Gulf War was about aggression,"
about-was not oil. It was aggression."
I decided it. based on their rec-
decision would be right.
Mr. Bush replied. "To say otherwise is to-
Since leaving the Oval Office almost
ndation, it never occurred to me
"I was right on using force in Panama
tally fallacious. I'm glad to take a shot
four years ago. George Bush has trav-
'Hey, take a third of that,' or
We went down there and restored their
at the lefrists who made the argument to
eled widely throughout the U.S., giv-
hing like that. Did it! And
democracy and brought an international
me all along that 'you're doing this for
ing speeches and meeting Americans
ess raised hell. Good men like
drug dealer [Manuel Noriega] to his just
oil.' That's what those pickets were do-
from all walks of life. I asked him about
junn fought me, wanted sanctions
dessens. I was right on the humanitarian
ing standing out there beating those
his sense of America and its future.
? PHOTOGRAPH BY EDDIE ADAMS
PAGE
DECEMBER
L
1996
PARADE
MAGAZINE
BY DOTSON RADER
Vonderful Life
"I am very optimistic about the coun-
he replied. "Look at the world today.
at the fact that there is no real dan-
Archive Photos
"One time, when I was in the eighth
"My values came from loving par-
grade, a friend of mine said, 'I wish my
ents," he said. "But what about these di-
mother was like yours, Mr. Bush re-
vided families? I do believe that the
of a nuclear exchange between su-
called. "I thought to myself, 'How could
biggest problem facing our country is
rpowers. That's gone. Now the prob-
a guy say that? How could somebody
the disintegration of the family. and I
are domestic: crime, violence, drugs,
not love his mother as much as I love my
don't have an easy answer for it. If more
economy, educational standards. But
mother?' Funny how you remember
kids had loving parents, we might have
been with us all along.
something. I mean, good God, that was
fewer problems. But if that can't be,
"I sense there is a pessimism. Won't
60 years ago. I guess because she was
then we've got to call on some of the
the word 'malaise' like Jimmy Carter
the symbol to me of everything good and
thousands of points of light."
And it's too bad. Some of it is our
caring and wonderful.
One of the themes of the Bush Presi-
life, where nothing's off-bounds,
"And my dad? He was an austere,
dency was an emphasis on nongovern-
a woman's bedroom. Every rumor
strong person. People looked up to him.
mental community and personal action
printed. Too much sensationalism.
Bush with his mother in 1989. "She was
A natural-born leader. When his friends
directed at social problems. The Bush
don't blame the media for all this,"
the symbol of everything good," he says.
were climbing off the club car after their
family's public embrace of the idea is
said. "I think the Vietnam era was
most clearly represented by Barbara
of the genesis of it-the fact that
on the Vietnam policy as immoral,
Bush Presidential Librury
Bush's crusade for literacy.
any people turned on the government
"Any definition of a successful life
must include service to others," he said.
turned on public officials as liars.
"Every problem that faces this country
Americans condoned things we
overall is being solved somewhere.
ould have condemned in those days.
Teenage pregnancy? You can find some
condoned running away, calling po-
program teaching kids that they
'pigs,' condoned a lot of things
shouldn't get pregnant before they're
the name of anti-Vietnam sentiment.
out of school. Or crime or drugs? There's
"Then Watergate put a cloud over all
hundreds of these programs. It's volun-
officials, fairly or unfairly, and
teerism, and I'm proud that we took a
kind of solidified this doubt and cyn-
rather significant leadership role."
the determination to prove that
George Bush first held public office
public servants are bad. They' not.
when he was elected to Congress from
problems are there, the feeling is
Houston in 1966, following a highly
But I don't think it merits the kind
successful career in the Texas oil busi-
pessimism I detect.
ness. After a failed Senate bid in 1970,
"Today, when I give little speeches, I
Bush was named ambassador to the
'Hey, look at the big picture. Instead
UN, then he became chairman of the
bitching and griping, get in there and
GOP National Committee in 1973. The
things better!" he added. "Middle-
following year, President Ford named
merican values have not been over-
The President having Thanksgiving dinner with U.S. troops in Saudi Arabia in 1990.
There's still a lot of respect for
"I was determined we were going to fight this one the right way," he says.
him to head the first diplomatic liaison
office in the People's Republic of China.
flag and duty and honor. You saw
us certain values. My folks showed us
Ford appointed him to head the CIA in
happened right after Desert Storm.
honesty, integrity, honor, duty, service
by the way they lived."
came together. I know all these prob-
Bush Presidential Librury
1975, a position he left after Carter's
wiped out the divisions caused by
victory the next year. In 1980 he won
etnam, at least for a while. The coun-
George Bush's parents were Prescott
the first of two terms as Vice President
and Dorothy Walker Bush. His father
to Ronald Reagan, whom he succeed-
are still there. All I'm saying is that
was a Wall Street banker and U.S.
ed to the Oval Office in 1988.
think we've lost our way as a na-
Senator from Connecticut from 1952 to
I asked Mr. Bush if, after nearly a
or that people don't believe in our
1963. George Bush was educated at
lifetime in politics, he still had any po-
or values anymore."
Phillips Academy, an exclusive prep
litical ambitions?
"When you speak of values," I queried
school in Andover, Mass., and at Yale.
"I don't have any ambitions," he
Bush, "what values do you mean,
"My mother was the one who bawled
replied, laughing. "The only interest
how did you come to them?"
us out if we did things wrong," he said.
I've got in politics is in my two sons.
"Comes from your parents," the for-
"Set the example. She never spoke ill of
Bush with his family in 1964 in Houston,
One of them was elected, and the oth-
President replied. "I was blessed
people. You ask anyone in our family
where he made his start in politics.
er lost. Both are respected."
be considered the son of privilege.
who remembers her, and they'll all say
martini to go home, my dad would go
The oldest of the Bush children,
ople meant by that, hey, his parents
the same thing. Mother was about as
down to the Greenwich [Conn.] Town
George, 50, is governor of Texas. His
money. Well, they did. Far more
close to perfection as you could be."
Meeting. where he was moderator. And
brother Jeb, 43, lost a close race for
portantly, we were privileged be-
The former President's mother died
we kids would watch. We'd see him do-
governor of Florida in 1994 and is ex-
Mother and Dad inculcated into
four years ago. His father died in 1972.
ing things like that. Giving back.
continued
MAGAZINE DECEMBER 1, 1996 PAGE
5
GEORGE BUSH/continued
pected to run again. The other chil-
dren-Neil. 41. Marvin. 40. and
Dorothy Bush Koch. 37-are marned
and work in private life. George and
"On vacation, we
Barbara Bush's second child. a daugh-
ter Robin. died of leukemia in 1953.
They have 14 grandchildren.
"We shy away from political en-
find it really easy to
gagements." Mr. Bush continued.
"Barbara's the same way. I don't want
to be at the head table anymore. I care
about being a good citizen. I don't join
take lots of luggage.
boards of directors. and I don't go into
business deals. I've had every oppor-
tunity to join in putting a petrochem-
ical plant in Kuwait. a chance to make
Luckily, so does
money. I haven't done it.
"The way I make a living is giving
speeches. Get paid a lot of money for
our suitcase."
giving a speech." Mr. Bush reported-
ly receives $70,000 to $100,000 per
speech. "No conflict of interest. I de-
cide who to speak to, who not to. I
don't feel guilty about it at all. I'm
conducting myself right.
"Spend a lot of time with the grand-
kids," he went on. "Fishing with one
of my grandsons in Maine yesterday.
It's wonderful, and some of that's very
Our family used to be
adjust the height of the curved handle
selfish of me, but it's the joy of spend-
bogged down every time
to my most natural pulling position:
ing time with these kids. Barbara reads
to them all the time. That's good stuff,
we'd travel.
hunched over. hanging on to a
very important. and it's fun. And I'm
entitled to a little fun now, not that
There
bouncing little kid. But thanks to
I've had a tough life."
Samsonite Brands. travel has
How did he think history would
was
judge his Presidency?
no way to
never been easier.
"History will be kinder. I think. than
the voters sometimes were." Mr. Bush
ll our bags at once.
answered. "Maybe my mother, if she
were looking down, is saying, 'No
le new Epsilon*
braggadocio, George! Let other peo-
from Samsonite,
ple find your good points.' Maybe
that's why I feel a little inhibited in
anged. I can
speaking about myself. I'm proud that
we upheld the honor of the White
bag with
House. We did our job with integrity
!ook. or
and honor. When I say "we," I'm talk-
ing about Barbara too.
bags with
"I think the START II Treaty with
Yeltsin was a significant step toward
ck strap,
world peace. [The treaty, to eliminate
land-based multiple-warhead missiles
ng with one hand.
and reduce long-range nuclear arse-
amlined design and extra-
nals, was signed on Jan. 3, 1993, in
http://www.Samsonite.com
or
Moscow.] As for the rest. I think I'd
base, it really moves. I can even
call 1-800-262-8282 for more information.
rather let history make that determina-
tion. I'd like to think that 20 years from
now-if I'm still alive, and I think I
Make your next trip an EZ one.™
will be-there will have been some re-
vision after that Presidential defeat that
Samsonite
hurt back some four years ago. History
will point out plenty of mistakes and
some successes, and people will say.
Samsonite* A proud member of the Samsonite,
'Wait a minute. They did some good
American Tourister and Lark* family.
C 1996 Summer Corp.
things here.' I was there. Did my best.
I had a wonderful life."
PAGE
6
DECEMBER
1,
1996
PARADE MAGAZINE
PAGE
OTOGRAPH BY EDDIE ADAMS
On The Death Of lupac Shakur
BY DR. C. DELORES TUCKER
quite tragic that such a young, gifted
Eagle Guest Columnist
Black man is dead. It is a double
Many of us who have been fighting
tragedy, because of the talent he
against gangsta rap are saddened by
shared, however negative his mes-
the loss of Tupac Shakur. We are sad-
sages, and the talents that were yet to
dened, not only because of the music
be realized.
and the violent life that he led, but
In life we are confronted with many
because he was a talent in the music
messages, both good and bad. The
industry, despite the degrading mes-
same can be said about death. But the
sages behind his music. We mourn the
message sent by the death of Tupac
loss of Tupac Shakur's talent.
Shakur was this - that the life of vio-
The entire NPCBW family extends
lence he projected was one that would
our sympathics to the family and
ultimately led to his own violent death.
friends of the late artist. It is indeed
When NPCBW Entertainment
Commission began its crusade against
gangsta rap more than four years ago,
we were lonely voices in a war that
would pit us against some of the
biggest powers in the recording indus-
try. But as time passed, others slowly
understood the links between the vio-
lence heralded in gangsta rap lyrics
and the violence in our communities
and joined our crusade. Included
among our early supporters were the
editors of Billboard Magazine, the
Bible of the recording industry. who
shared the following thoughts with
their readers in a December 1993 edi-
torial:
"No form of popular music is
important enough to justify or excuse
racism, sexual bigotry, and the
SERVING METROPOLITAN TULSA SINCE 1921
endorsement of sociopathic vio-
lence It is an antisocial exercise in
self-delusion,
and
leads to the death
of conscience, the corruption of the
spirit, and ultimately the destruction of
the individual and community."
That single act by the editors of
Billboard Magazine was a major turn-
ing point in our crusade. For it made
us realize that we had penetrated an
impenetrable boundary - that someone
in the recording industry finally under-
stood the true ramifications of the bat-
ties wc were waging: That we would
not be silent and allow our youth and
our community to murdered. That we
would not bc silent and allow our
Eagle
women to be degraded and denigrated.
That we would not be silent and allow
any corporation to be void of social
conscience and citizen responsibility.
As I reflect upon the life and death
of Tupac Shakur, I am reminded of the
African proverb that tells us, "It takes a
whole village to raise a child." Simple
and eloquent in its message, it has a
message for us all - including the
entertainment industry that molded
and shaped the slain rapper and his
music.
Yes, the leaders of the entertain-
ment industry village who produce and
distribute the music known as gangsta
rap are indeed responsible for the lives
THURSDAY, NOVEMBER 21, 1996
of its children, its gangsta rappers. And
50
1978) (1936 Publisher
E.L. Goodwin, Sr.,
when we aid our people.'
'We make America better
as the elders of that industry, it is their
responsibility to provide guidance and
leadership to the young rappers who
aspire to the heights of their craft
E OKLAHOMA EAGLE
THURSDAY, NOVEMBER 21, 1996
Tupac
Continued from page 1
vide the moral grounding to their
and I received their encouraging sup-
What's so bad is that they
charges. they are nothing more than
port. Similar to "Boys Town" and
accepted it (And) You know why:
irresponsible adults. And anyone who
Girard College in Philadelphia, these
because they put themselves in the
forsakes his child in the quest for the
academies would educate our youth
video, too, and the guns, money, cars,
almighty dollar is unworthy of any-
and provide mentoring, tutoring, per-
drugs, and men became reality and
one's respect. And as they abandon
sonal development skills, leadership
because good children are destroying
these youth in the pursuit of money,
training, and programs for conflict res-
themselves. Because of a lack of
money. money as they condone, sup-
olution. These military facilities have
knowledge, we begin to think this is
port, and profit from this immoral
provided the atmosphere for the best
the only way we can be somebody. I
music - they become conspirators of
military forces to defend our nation
mean, everybody wants to be some-
doom. One chief conspirator in this
from without. Now it is time for us as
body. And after all this, look at where
human tragedy is Interscope's Ted
a society to dedicate these facilities to
I ended."
Field, an heir to the Marshall Field for-
training our youth, so that they may
Yes, everyone wants to be some-
tune. Mr. Field was quoted in a recent
receive the best defense from within. It
body, but not if it means paying such a
Wall Street Journal article as saying
is time we establish and invest in the
high price, such as the lives of our
'You can tell the people who want to
"village".
children.
stop us from releasing controversial
In light of Tupac Shakur's death,
If we want our children to grow
ap music one thing: kiss my a-"
the vision in the words of George
into caring, loving, responsible, moral
Tupac, (Field's star pupil)
Benson, one of many responsible
adults, then we must provide them
expressed a similar attitude toward me
adults in the entertainment industry's
with love and moral leadership so that
when he immortalized me in several
village, honors our children and takes
they will know and always seek good
ongs featured on his double disc CD,
on added significance:
over bad, hopefulness over hopeless-
'All Eyez on Mc":
I believe our children are our future
ness, and positive, not destructive
"C. DeLores Tucker, you're a
Teach them well and Ict them lead
lifestyles. If we continue to abandon
instead of trying to help a
the way
America's children, then we, too, are
brother, you destroy a n-a" (from
Show them all the beauty they pos-
responsible for creating more Tupac
"How Do You Want It") and "Keep
sess inside
Shakurs. And that is wrong. Then the
your head up and your legs closed
Give them a sense of pride and
message in Tupac Shakur's tragic
Dear Ms. DeLores Tucker" (from
make it easier
death will be lost, something that
'Wonda Why They Call B").
Lct the children's laughter remind
America can ill afford.
Hc was very disrespectful and
us how we used to bc.
Tupac Shakur was shot on Sept. 7,
defaming in his reference to me. Little
I decided long ago never to walk in
in Las Vegas.
lid he realize, I am only trying to save
anyone's shadow
Tupac Shakur died on Friday, Sept. 13.
ur young brothers, rather than hurt
If I fail, if I succeed-At least I lived
Dr. C. Delores Tucker is chairman
hem. Had he had any idea of my con-
as I believed
of the National Political Congress of
cm and passion for them, those lyrics
No matter what they take from me,
Black Women, Inc.
vould have been quite different, I am
They can't take away my dignity
ure.
Because the greatest love of all,
In our society, when an adult aban-
Is happening to me
ons a child, the child is taken into
I found the greatest love of all
rotective custody. For America's
Inside of me.
hildren. and especially our gangsta
As Benson so beautifully reminds
appers, those who speak out against
us, we all are responsible for
angsta rap provide that protective
America's children. And if we wish
ustody. We will continue to provide
for them to grow into wholesome,
at moral grounding until our young
moral responsible human beings then
copic, who sing the praises of gangsta
we must shower them with love and
ap, learn the error of their ways. To
guidance so that they will never be
0 otherwise would make us the moral
tempted to reach out and embrace any
quivalent of those who exploit our
evil force such as gangsta/porno rap,
outh.
or the gangs that they glorify. Now
That is why for the past four years,
consider the reality in store for those
personally, along with the NPCBW
who embrace gangsta rap music, a
ave been promoting the establish-
message shared with me many years
ent of academies for our youth-
ago in a letter from a prisoner at a local
cademies which will serve as alterna-
jail near Washington, D.C.:
ves to street gangs and homeless run-
"But (those gangsta rappers) made
ways. These academies would serve
it sound so good and look so real (that)
"villages," because it does "take a
I would drink and smoke drugs (just)
hole village to raise a child."
like on the video, and I would listen to
Two years ago, I called upon con-
the music and put myself in the place it
essional and military leaders in our
speaks of. My hood girls - whom God
overnment to convent closed military
made to please me and multiply the
Citizen Service Summit
Situation
Government, private industry and the non-profit sector
recognize the need for a return to a "civil society" that respects,
values and encourages volunteerism
Urgent problems plague the youth of America
The emerging volunteer ethic provides an economic benefit, a
moral compass, and a personal reward to the individual
The Points of Light Foundation (POLF) and Corporation for
National Service (CNS) can provide leadership for this social
and cultural transformation
Program Goals
Communicate the "achievability" of the Summit's goal.
America succeeds when it pulls together
Move Americans to value active citizenship and civic
responsibility
Link the Summit and citizen service to everyday life
Create momentum for the year 2000 and beyond
Establish POLF and CNS as the leaders in creating the civil
society
Opportunity
Build a bridge between First Citizens, national and state leaders,
celebrities and individual volunteers to young people
Refocus Americans on the value of individual action
Achieve a measurable increase in volunteerism
Engage the media as an active participant and partner
Ensure the Summit's place in history as an event that generated
a sea change in perception and commitment
Program Overview
Combines marketing, brand management, public affairs and
grassroots coalition building
Works synergistically with the President and First Ladies
Committee, the event organizers and the Commitment
Committee to tie the communications effort to concrete
objectives
Creates parallel communications strategies to reach national
and local audiences
Provides a strong organizational and logistical structure to
manage activities
Target Audiences
Target audiences parallel the organizational strategy of the summit
INTERNAL:
EXTERNAL:
Leadership 18
Youth
100 Community
Media
Delegations
Non-profits &
Existing POLF and CNS
Foundations
partnerships
Business & Labor
Elected Officials
Educators
Communities of Faith
Ethnic Communities
Reputation Management/Branding
Maximizes prestige, name recognition and memorability
Creates an emotional response to the Summit's mission
Strategies:
Message matrix
Logo/graphic symbol
Standards manual
Media outreach
Internet web site
Public Affairs
Buy-in and support from elected officials and policy-makers is
critical. Policy-makers will help carry the movement forward
Outreach efforts targeting decision-makers:
Pre-Summit Hill briefings
Involvement of key officials in events
Progress reports to officials organized by state and district
Messages
Value of Service -- produces results and enriches the
individual, community and nation
Importance of Youth -- end the negative dynamic of the
youth culture by providing mentoring, education, health,
safety, employment and opportunity
Need for Action -- focus attention and generate action and
results
Youth
Youth-to-youth outreach
Select youth ambassadors
Recruit celebrity spokespeople (young and old) admired by youth
Profile young people in the media
Target youth media
Internet
Launch Announcement
Create an emotional connection
Announce goals and milestones
Engage media as participants
Visualize the youth focus
Establish a press bureau
Launch web site
Pre-Summit Media
MEDIA STRATEGIES
MEDIA TACTICS
Press Materials
National and local
Model Commitment Stories
outreach tracks
Profiles
Empower community
Editorial Boards
delegations to secure
Editorials/Op eds
own media coverage
Person of the Week
Campaign
Leverage spokespeople
Local Briefing Package
and commitments
Public Appearances
Leverage existing
PSAs
events and activities
By-lined Articles
Media Targets
Media outreach will be conducted in two tiers -- national and
local:
National newspapers and broadcast
Syndicated columnists
100 Communities print and broadcast
Top ADI markets
Ethnic media
Wire services
News magazines
General interest magazines
Trade media
Public affairs programs
Youth publications
Organization publications (newsletters)
At the Summit
Focus on move toward the civil society
Highlight the historic nature of the event
Maximize the participation of celebrities and First Citizens
Get results
At the Summit
Plan ensures timely and efficient communication between
Golin/Harris, Summit Committees and Edelman Worldwide
POLF and CNS spokespeople hammer home messages to the
media
Hour-by-hour agenda steers media to key activities
Live coverage, satellite news feeds and media tours heighten
awareness
Daily stories, profiles and updates are distributed to the media
At the Summit
Exclusive human interest profiles are offered to top outlets such
as "Oprah," "Good Morning America," and CNN
Documentary film crew on-site
Participants are scripted and rehearsed
Daily debriefing between the agency, POLF and CNS to
evaluate coverage and refine plans
Post Summit
Post Summit activities keep the media engaged and ensure the
rebirth of volunteerism
POLF/CNS function as a clearinghouse for the movement
Leverage media to maintain leadership role
Action plans for 100 Communities
Three and Six month updates
Web site updated
Summary video
Traveling photo exhibit
Program Evaluation
Establish monthly goals against which progress will be
measured:
Benchmark follow-through
Evaluate the caliber and scope of media coverage
Analyze messages picked up by the media (evaluation will
allow for mid-course correction and final summary)
Tally requests for information from individuals,
organizations and cities
Review number and caliber of awards
Review number and content of commendations from leaders
Crisis Plan
Identify vulnerabilities or potential situations and develop a
Crisis Management Team
Review all activities with security personnel to maximize safety
and minimize potential disruptions
Create step-by-step action plan to address potential
contingencies:
demonstration
political scandal
threat of violence
Communication Team Structure
Utilize resources of all Golin/Harris and Shandwick Americas
offices
Manage program through New York, Philadelphia and
Washington offices
Coordinate national activities through Washington and
local/regional activities through New York
Designate point-person(s) to interact with Edelman and Summit
Committees on event
Kenn Allen and J Toscano form the communications gateway
for the Citizen Service Summit
Leadership Team
Jacinta Gauda, Senior Vice President
Harold Leibovitz, Senior Vice President
Senator Donald Riegle, Chairman
Dave Gilbert, President
Rich Frostig, Director of Media Relations
Rich Jernsted, CEO
Team Structure
Washington -- National
New York -- 100 Communities
Philadelphia -- On-site event
National Media Task Force -- Local
Communications Team
Local team activities:
Press activities in top 15 markets
Message train spokespeople for top 15 markets
Outreach to 100 Communities
Web site
Local/regional media activities
PSA
Communications Team
National team activities:
Press materials
Pre-announcement media relations
National media relations
Message train national spokespeople
Press announcement
Coordinate with Leadership 18
Crisis plan
Pro Bono Commitment
Golin/Harris and Shandwick Americas are committed to the
philosophy and ideas of the Summit. In keeping with our
commitment to service, we will undertake the following pro
bono activities:
Contact 25 leading clients to secure their participation in the
Summit
Eschew the normal 17% agency fee on out-of-pocket
expenses
Pro Bono Commitment
Initiate an internal volunteerism policy
Senior management pro bono work on strategic planning,
message development, crisis communications, message training
and VIP supports
Staff pro bono work to identify corporations to underwrite
activities including a benchmark and post summit survey,
computer equipment and training to connect 100 Community
Delegations with organizers, Internet on-line exchange, and
video message training for local summit organizers
Case Study: The National
Institute on Drug Abuse
Objective: Raise awareness of the risk of AIDS linked with
drug/alcohol abuse for the "Get High, Get Stupid, Get AIDS"
program using media relations and special events
Results:
More than 153 million people were reached through 15,000
TV spots
30 colleges and young adult organizations requested
information on the program
Media coverage included "CBS Evening News," AP, UPI,
and New York Times
Case Study: 1996 World
Food Prize
Objective -- Coordinate logistics and media outreach for the
Annual World Food Prize (agency of record for the past 3 years)
Results:
Managed participation of dignitaries such as former Defense
Secretary Robert McNamara
Prize recipients were featured on ABC World News
Tonight's "Person of the Week" segment
Case Study: 1996 Philadelphia
Liberty Medal for Peace
Objective: Achieve national media coverage and increase name
recognition for the event
Results:
Managed participation of dignitaries such as Philadelphia
Mayor Ed Rendell, and honoree His Excellency Shimon
Peres, Prime Minister of the State of Israel
Secured live interview on "Good Morning America"
Event was attended by 6,000 people
Earth Day XXV
Objective: Leverage key Earth Day messages through media
relations
Results:
Coverage included USA Today, Washington Post, NPR,
NBC, CNN and US News & World Report
Ralston Purina
Big Cat Survival Fund Program
Objective: Generate consumer awareness and media coverage
of Ralston Purina's partnership with the American Association
of Zoological Parks & Aquariums
Results:
Secured Morgan Fairchild as the 1991 spokesperson for the
program
More than 50 million consumer impressions achieved
283 broadcast and more than 200 print outlets carried the
story including the Los Angeles Times, Washington Post,
AP (photo), "Today," CNN, and CNBC
Dow Chemical
Objective: Publicize the benefits of organ donation using
spokespeople and media relations
Results:
Barbara Bush served as honorary chairperson of the drive
and hosted a reception honoring the program
500 million media impressions on the organ donor campaign
were secured during its first year
Kimberly-Clark Corporation
Objective: Generate media coverage for the annual Kleenex
Says Bless You Awards honoring 10 Americans whose
initiative or bravery made a difference in their communities
Results:
Nomination process solicited input from editors of local
newspapers across the country with winners ranging from
Paul Newman to the Chicago founder of Mothers Against
Gangs
Achieved media coverage including the New York Times,
E! and "Today"
MEMORANDUM
TO:
EVELYN GANZGLASS, NOLAN JONES, AND DAVID BROWN
FROM:
MARCI LEVIN
SUBJECT:
ROLE OF GOVERNORS IN CITIZEN SERVICE SUMMIT
DATE:
JANUARY 9, 1997
CC:
GENE SOFER AND SHIRLEY SAGAWA
On April 27, 28 and 29, 1997, Presidents Clinton and Bush will co-convene a non-partisan
Citizen Service Summit in Philadelphia to launch a national mobilization to address the
problems most affecting America's children. All fifty governors will be invited to attend.
The Summit will be cosponsored by the Corporation for National Service and the Points of
Light Foundation. With the exception of Corporation and Points of Light staff time, funding
will be provided by private foundations (i.e. the Pew Foundation) and corporate donations.
We hope that this will ignite a national movement which will result in a quantum leap in
effective citizen involvement to greatly improve the lives of children.
The Summit's Goals:
The Summit will be the kick-off event in a three year strategy to generate:
2,000,000 additional young people having caring and supportive mentoring or
tutoring relationships by the year 2000
2,000,000 additional youngsters having access to a safe and decent place to gather,
work, learn and play by the year 2000
2,000,000 additional children are receiving proper healthcare by the year 2000
2,000,000 additional young people are connected to economic opportunities through
education, in which the ability to read is essential, by the year 2000
2,000,000 additional young people are giving back to others through effective
citizen service by the year 2000
Governors' Role:
Each governor in attendance will, of course, have a visible role at the Summit, and an
opportunity to share their vision for mobilizing Americans and their organizations for
expanded, more effective service for youth.
Each governor, whether attending or not, will be asked to appoint a delegation of
approximately five citizens to attend the Summit. We are suggesting that the people
considered for state delegation invitations include representatives from the State Commission
on National and Community Service and other state agencies serving children and youth, state
volunteer associations, the State Legislature, the higher education community, communities of
faith, regional or state associations, or public and private sector leaders.
Each governor will be encouraged to develop a three-year plan or strategy in support of the
Summit's five goals. The governors, with help from each state's Commission for National and
Community Service, could take on that state's pro rata share of the Summit's targeted goals.
For example, Governor Wilson of California issued an executive order earlier this year calling
for 250,000 mentors in California by the year 2000. He has given each state employee 40
hours a year off with pay if they match it with 40 hours of their own for mentoring purposes.
If each governor would accept the same responsibility, based on proportionate population, we
would reach the goal of 2,000,000 by 2000 for each target.
Each governor will be asked to appoint a point-of-contact to work with the Corporation for
National Service on Summit activities in January. I will be the liaison for the contacts.
Governor Ridge will be asked to do something special at the Summit (possibly welcoming the
delegations to Pennsylvania) and will be contacted directly by Harris Wofford.
Participation:
In addition to all living Presidents and First Ladies, approximately 1500 people - current or
future leaders - will be invited to attend the Summit. We will invite 100 communities to send
delegations of ten people to the Summit. We anticipate that the 1,000 people from the 100
communities will be local or community representatives. In addition, we expect 250 national
leaders from the corporate and non-profit sectors, and the 250 gubernatorial/state delegations.
The State Delegations:
The state delegations should be composed of people who believe that citizen involvement in
community problem solving is desirable and necessary and who will commit their personal
and institutional assets to that end by supporting participation in a statewide summit. Other
tasks confronting state delegations include:
deploying state and local resources to encourage and support increased citizen
involvement in community problem solving;
supporting local community delegations in planning local summits and implementing
the plans resulting from those summits, and
expanding the Summit process to communities beyond those actually attending the
national Summit in Philadelphia, including holding a state Summit.
The Ad Hoc Working Group of Governors
Ray Scheppach offered to appoint an informal ad hoc working group of governors for the
Summit. Please let me know as soon as he does this. We see the role of these governors as (1)
participating in the Summit, i.e. sitting at a Roundtable with the President or former
Presidents, and (2) lending their support to encourage other governors to participate in the
Summit and post-Summit activities.
Invitations
We hope to fax a draft letter explaining the Summit and inviting the governors to attend by
mid-January to you for review. After the letters are mailed, I will follow up with the
governors' contacts by telephone.
2
NGA Winter Meeting
I understand that it is not possible for Harris Wofford to speak at a plenary session. Would it
be possible for the chair or another governor to discuss the Summit at an appropriate session.
Will it be possible for Mr. Wofford to speak before the Human Resources Committee? I
assume you will distribute Summit-related materials to NGA for inclusion in each governor's
briefing materials?
Do you have any suggestions about how we approach the governors while they are in town
for the Winter Meeting?
Finally, I have included an article from Fortune Magazine about Corporate and Community
Service which is the first place I have seen the Summit mentioned in print.
Please review this memorandum, and let me know what you think, what we have forgotten,
and where we can do a better job. I appreciate your help.
My telephone number is 202/606-5000, extension 274, and I hope to hear from you soon.
3
SENT BY POLF
; 1- 3-97 ; 1:58PM ;
POINTS OF LIGHT-
202 565 2784:# 8/10
Re-Draft-- 1/3/97 -- noon
"Service is never a simple act. It's about sacrifice
for others and about accomplishments for ourselves."
President William Jefferson Clinton
"Serving others shouldn't be a detour on your career path.
- It's a way of life, something you start when you are young and stick with..."
President George Herbert Walker Bush
2 Million by 2000
Making a National Commitment to Children
Why We Need a Citizens' Service Summit
and
Why a Concerted Campaign Makes Sense
America's young people are facing a unique combination of challenges that is threatening
the promise of opportunity this country has managed to extend to each of our next
generations.
Unless a concerted effort is made to turn the tide- to reduce the number of children
living in poverty and to provide these children with positive role models, adequate health
care, and safe environments in which to learn -- too many of our young people will lose
the chance to become productive adults and our economic competitiveness as a nation
may be placed in jeopardy.
Certainly, to the extent that children do not get an adequate start in life, they are more
likely to become disaffected adults, ultimately costing society trillions of dollars.
There is a way to avoid this doomsday scenario,
Citizen service initiatives focused on meeting the needs of children at risk have, time and
again, proven effective, providing dividends far in excess of the costs of implementation
Studies have shown, for instance, that young people who have lacked caring and
supportive mentors or tutors manage quantum lesps forward in development when
sustained, direct and positive relationships are established with them -- whether by family
members, teachers, or effective citizen volunteers.
FROM: EDELMAN PUBLIC RELAT T-245 P.04
86/0299707:01 TT:67 1C - NUC
SENT BY POLF
: 1- 3-97 ; 1:59PM ;
POINTS OF LIGHT-
202 565 2784;# 9/10
To catalyze a national campaign aimed at providing young people in need with the right
kind of help, a Summit conference is planned for Philadelphia from April 27 through
April 29 of this year. President Clinton and former President Bush and their wives have
endorsed the campaign and the Summit that will kick it off. Each also has pledged to
attend the Summit, to be joined by other former Presidents and First Ladies.
The Summit will include delegations from all 50 states, governors from across the nation,
and representatives of 100 communities of assorted sizes. In addition, "Hero" volunteers
who are doing the kind of work to be encouraged by the Summit will be in attendance,
along with "Ambassadors," exemplary citizen volunteer leaders, from various sectors,
including the corporate, non-profit, academic, and entertainment worlds. Finally, young
people will be key participants, telling their stories and being recognized as resources and
talents rather than simply the "problem" being addressed. Indeed, in challenging society
to better serve youth, an equally important challenge will be to convey the idea that youth
themselves can help their own cause by also serving.
In anticipation of the summit, the organizers have established as a goal that every child in
America ultimately will have a caring and supportive mentoring relationship, access to a
safe environment, proper healthcare, a connection to economic opportunities through
education, and the opportunity to give back to others.
To achieve these objectives, a three-year strategy will be mapped out at the Summit that
will result in the following by the year 2000:
2 million additional young people having caring and supportive mentoring or tutoring
relationships.
2 million additional youngsters having access to safe and decent places to gather,
learn, work and play.
2 million additional children receiving proper health care.
2 million additional young people connected to economic opportunities through
education that, notably, ensures an ability to read.
2 million additional young people giving back to others by participating in effective
citizen service projects.
In addition to providing a highly visible start to a very ambitious campaign, the Summit
should be seen as part of an ongoing process to notch up citizen service through the year
2000 and beyond. To generate enthusiasm that can be sustained and to direct it in ways
that will allow voluntary actions to make a real difference for the next generation, the
Summit also will be devoted to the following:
ROM:EDELMAN PUBL IC RELAT T-245 P.05
14:12 26. E0 NHI
SENT BY POLF
; 1- 3-97 ; 1:59PM ;
POINTS OF LIGHT-
202 565 2784;#10/10
Educating the public and the Summit participants on the circumstances placing so
many young people at risk and the possible consequences for the nation.
Identifying the kinds of grass roots citizen initiatives that can improve the future
prospects of America's young people.
Engendering commitments to effective new citizen action that will help create
conditions for success for the nation's youth.
The problems of today's youth are many and varied. The economic challenges facing the
parents of today's youngsters have reduced the amount of time that parents have available
to properly direct their children. Broken families and broken schools are both, tragically,
contributing to a wider sense of disaffection among young people.
The convening of a national Summit with the President of the United States, former
Presidents and First Ladies is without precedent and thus should prove to be a
galvanizing event at which a real clarion call for a substantive change in the mindset of
the nation can be projected. Such a change in mindset is seen as necessary to enhance the
importance of voluntary citizen actions that can connect Americans in new ways, turning
the tide for a generation at risk.
The lead-up to the Summit, the event itself and all that flows from it must contribute to a
sense of urgency that opportunities are being opened for individuals to make targeted
commitments to address problems facing young people that, if left unresolved, one day
will haunt us all.
EDELMAN PUBL IC RELAT T-245 P. 06
21:12 ¿6. E0 NHS
SENT BY POLF
; 1- 3-97 ; 1:58PM ;
POINTS OF LIGHT-
202 565 2784:# 8/10
Re-Draft-- 1/3/97 -- noon
"Service in never e simple act. It's about sacrifice
for others and about accomplishments for ourselves."
President William Jefferson Clinton
"Serving others shouldn't be a detour on your career path.
It's a way of life, something you start when you are young and stick with..."
President George Herbert Walker Bush
2 Million by 2000
Making 8 National Commitment to Children
Why We Need a Citizens' Service Summit
and
Why a Concerted Campaign Makes Sense
America's young people are facing a unique combination of challenges that is threatening
the promise of opportunity this country has managed to extend to each of our next
generations.
Unless a concerted effort is made to turn the tide- to reduce the number of children
living in poverty and to provide these children with positive role models, adequate health
care, and safe environments in which to learn -- too many of our young people will lose
the chance to become productive adults and our economic competitiveness as a nation
may be placed in jeopardy.
Certainly, to the extent that children do not get an adequate start in life, they are more
likely to become disaffected adults, ultimately costing society trillions of dollars.
There is a way to avoid this doomsday scenario,
Citizen service initiatives focused on meeting the needs of children at risk have, time and
again, proven effective, providing dividends far in excess of the costs of implementation.
Studies have shown, for instance, that young people who have lacked caring and
supportive mentors or tutors manage quantum leaps forward in development when
sustained, direct and positive relationships are established with them -- whether by family
members, teachers, or effective citizen volunteers.
FROM: EDELMAN PUBLIC RELAT T-245 P.04
86/0799707:01 TT:67 16 on Nor
SENT BY POLF
; 1- 3-97 ; 1:59PM ;
POINTS OF LIGHT-
202 565 2784;# 9/10
To catalyze a national campaign aimed at providing young people in need with the right
kind of help, a Summit conference is planned for Philadelphia from April 27 through
April 29 of this year. President Clinton and former President Bush and their wives have
endorsed the campaign and the Summit that will kick it off. Each also has pledged to
attend the Summit, to be joined by other former Presidents and First Ladies.
The Summit will include delegations from all 50 states, governors from across the nation,
and representatives of 100 communities of assorted sizes. In addition, "Hero" volunteers
who are doing the kind of work to be encouraged by the Summit will be in attendance,
along with "Ambassadors," exemplary citizen volunteer leaders, from varlous sectors,
including the corporate, non-profit, academic, and entertainment worlds. Finally, young
people will be key participants, telling their stories and being recognized as resources and
talents rather than simply the "problem" being addressed. Indeed, in challenging society
to better serve youth, an equally important challenge will be to convey the idea that youth
themselves can help their own cause by also serving.
In anticipation of the summit, the organizers have established as a goal that every child in
America ultimately will have a caring and supportive mentoring relationship, access to a
safe environment, proper healthcare, a connection to economic opportunities through
education, and the opportunity to give back to others.
To achieve these objectives, a three-year strategy will be mapped out at the Summit that
will result in the following by the year 2000:
2 million additional young people having caring and supportive mentoring or tutoring
relationships.
2 million additional youngsters having access to safe and decent places to gather,
learn, work and play.
2 million additional children receiving proper health care.
2 million additional young people connected to economic opportunities through
education that, notably, ensures an ability to read.
2 million additional young people giving back to others by participating in effective
citizen service projects.
In addition to providing a highly visible start to a very ambitious campaign, the Summit
should be seen as part of an ongoing process to notch up citizen service through the year
2000 and beyond. To generate enthusiasm that can be sustained and to direct it in ways
that will allow voluntary actions to make a real difference for the next generation, the
Summit also will be devoted to the following:
FROM:EDELMAN PUBL IC RELAT T-245 P.05
14:12 L6. E0 NUI
SENT BY POLF
; 1- 3-97 ; 1:59PM ;
POINTS OF LIGHT-
202 565 2784;#10/10
Educating the public and the Summit participants on the circumstances placing so
many young people at risk and the possible consequences for the nation.
Identifying the kinds of grass roots citizen initiatives that can improve the future
prospects of America's young people.
Engendering commitments to effective new citizen action that will help create
conditions for success for the nation's youth.
The problems of today's youth are many and varied. The economic challenges facing the
parents of today's youngsters have reduced the amount of time that parents have available
to properly direct their children. Broken families and broken schools are both, tragically,
contributing to a wider sense of disaffection among young people.
The convening of a national Summit with the President of the United States, former
Presidents and First Ladies is without precedent and thus should prove to be a
galvanizing event at which a real clarion call for a substantive change in the mindset of
the nation can be projected. Such a change in mindset is seen as necessary to enhance the
importance of voluntary citizen actions that can connect Americans in new ways, turning
the tide for a generation at risk.
The lead-up to the Summit, the event itself and all that flows from it must contribute to a
sense of urgency that opportunities are being opened for individuals to make targeted
commitments to address problems facing young people that, if left unresolved, one day
will haunt us all.
FROM:EDELMAN PUBL RELAT T-245 P.06
21:12 ¿6. E0 NHS
1994 and 1995 State Grants
Actual vs Allocation by Population
State
1994
1995
Population
Percent of total
If Allot. by Pop.
Grants
Difference
Diff./Pop. Alloc.
If Allot. by Pop.
Grants
Difference
Diff./Pop. Alloc.
Alabama
4,252,982
1.60%
1,608,463
1,118,230
(490,233)
-30.48%
2,176,914
1,644,202
(532,712)
-24.47%
Alaska
603,617
0.23%
231,217
1,126,000
894,783
386.99%
312,931
1,250,328
937,397
299.55%
Arizona
4,217,940
1.59%
1,598,410
1,703,924
105,514
6.60%
2,163,308
1,244,771
(918,537)
-42.46%
Arkansas
2,483,769
0.93%
934,919
481,347
(453,572)
-48.51%
1,265,331
629,526
(635,805)
-50.25%
California
31,589,153
11.89%
11,952,893
12,859,697
906,804
7.59%
16,177,193
16,090,955
(86,238)
-0.53%
Colorado
3,746,585
1.41%
1,417,458
1,331,509
(85,949)
-6.06%
1,918,406
1,174,041
(744,365)
-38.80%
Connecticut
3,274,662
1.23%
1,236,506
2,539,700
1,303,194
105.39%
1,673,503
3,487,834
1,814,331
108.42%
Delaware
717,197
0.27%
271,428
552,000
280,572
103.37%
367,354
520,689
153,335
41.74%
District of Columbia
554,256
0.21%
211,111
600,000
388,889
184.21%
285,720
271,345
(14,375)
-5.03%
Florida
14,165,570
5.33%
5,358,193
3,381,324
(1,976,869)
-36.89%
7,251,845
3,665,482
(3,586,363)
-49.45%
Georgia
7,200,882
2.71%
2,724,335
2,171,793
(552,542)
-20.28%
3,687,148
3,878,422
191,274
5.19%
Hawaii
1,186,815
0.45%
452,380
585,938
133,558
29.52%
612,257
629,787
17,530
2.86%
Idaho
1,163,261
0.44%
442,327
276,000
(166,327)
-37.60%
598,651
296,258
(302,393)
-50.51%
Illinois
11,829,940
4.45%
4,473,539
3,256,576
(1,216,963)
-27.20%
6,054,543
3,683,529
(2,371,014)
-39.16%
Indiana
5,803,471
2.18%
2,191,531
1,122,070
(1,069,461)
-48.80%
2,966,046
1,941,099
(1,024,947)
-34.56%
lowa
2,841,764
1.07%
1,075,660
805,744
(269,916)
-25.09%
1,455,811
1,229,579
(226,232)
-15.54%
Kansas
2,565,328
0.97%
975,131
1,283,342
308,211
31.61%
1,319,754
1,627,608
307,854
23.33%
Kentucky
3,860,219
1.45%
1,457,670
1,400,542
(57,128)
-3.92%
1,972,828
2,508,824
535,996
27.17%
Louisiana
4,342,334
1.63%
1,638,622
1,661,510
22,888
1.40%
2,217,731
2,250,352
32,621
1.47%
Maine
1,241,382
0.47%
472,486
276,100
(196,386)
-41.56%
639,469
595,500
(43,969)
-6.88%
Maryland
5,042,438
1.90%
1,910,050
3,623,711
1,713,661
89.72%
2,585,086
7,186,243
4,601,157
177.99%
Massachusetts
6,073,550
2.29%
2,302,113
5,845,271
3,543,158
153.91%
3,115,708
6,242,900
3,127,192
100.37%
Michigan
9,549,353
3.59%
3,608,990
2,686,245
(922,745)
-25.57%
4,884,451
3,048,854
(1,835,597)
-37.58%
Minnesota
4,609,548
1.73%
1,739,151
1,225,458
(513,693)
-29.54%
2,353,788
2,800,464
446,676
18.98%
Mississippi
2,697,243
1.02%
1,025,395
525,825
(499,570)
-48.72%
1,387,783
709,025
(678,758)
-48.91%
Missouri
5,323,523
2.00%
2,010,579
1,728,525
(282,054)
-14.03%
2,721,143
2,610,394
(110,749)
-4.07%
Montana
870,281
0.33%
331,746
946,000
614,254
185.16%
448,989
1,261,184
812,195
180.89%
Nebraska
1,637,112
0.62%
623,280
318,622
(304,658)
-48.88%
843,554
418,700
(424,854)
-50.36%
Nevada
1,530,108
0.58%
583,068
225,399
(357,669)
-61.34%
789,131
375,400
(413,731)
-52.43%
New Hampshire
1,148,253
0.43%
432,275
672,427
240,152
55.56%
585,046
1,139,176
554,130
94.72%
New Jersey
7,945,298
2.99%
3,005,816
5,335,560
2,329,744
77.51%
4,068,108
5,547,679
1,479,571
36.37%
New Mexico
1,685,401
0.63%
633,332
320,407
(312,925)
-49.41%
857,160
607,972
(249,188)
-29.07%
New York
18,136,081
6.82%
6,856,075
8,231,488
1,375,413
20.06%
9,279,097
10,720,309
1,441,212
15.53%
North Carolina
7,195,138
2.71%
2,724,335
2,057,581
(666,754)
-24.47%
3,687,148
2,582,646
(1,104,502)
-29.96%
Ohio
11,150,506
4.20%
4,222,216
2,700,512
(1,521,704)
-36.04%
5,714,400
3,364,288
(2,350,112)
-41.13%
Oklahoma
3,277,687
1.23%
1,236,506
642,258
(594,248)
-48.06%
1,673,503
810,187
(863,316)
-51.59%
Oregon
3,140,585
1.18%
1,186,242
635,575
(550,667)
-46.42%
1,605,474
1,395,409
(210,065)
-13.08%
Pennsylvania
12,071,842
4.54%
4,564,015
4,650,585
86,570
1.90%
6,176,994
4,454,386
(1,722,608)
-27.89%
Puerto Rico (1993)
3,622,063
1.36%
1,367,194
709,142
(658,052)
-48.13%
1,850,377
1,205,601
(644,776)
-34.85%
Rhode Island
989,794
0.37%
371,957
1,646,617
1,274,660
342.69%
503,411
2,073,825
1,570,414
311.95%
South Carolina
3,673,287
1.38%
1,387,300
794,336
(592,964)
-42.74%
1,877,588
1,096,701
(780,887)
-41.59%
South Dakota
729,034
0.27%
271,428
143,973
(127,455)
-46.96%
367,354
161,919
(205,435)
-55.92%
Tennessee
5,256,051
1.98%
1,990,473
1,843,035
(147,438)
-7.41%
2,693,931
3,011,002
317,071
11.77%
Texas
18,723,991
7.05%
7,087,291
6,996,612
(90,679)
-1.28%
9,592,028
13,887,742
4,295,714
44.78%
Utah
1,951,408
0.73%
733,861
332,271
(401,590)
-54.72%
993,217
716,512
(276,705)
-27.86%
Vermont
584,771
0.22%
221,164
521,478
300,314
135.79%
299,326
299,717
391
0.13%
Virginia
6,618,358
2.49%
2,503,171
969,994
(1,533,177)
-61.25%
3,387,823
1,090,826
(2,296,997)
-67.80%
Washington
5,430,940
2.04%
2,050,791
4,023,042
1,972,251
96.17%
2,775,566
5,379,017
2,603,451
93.80%
West Virginia
1,828,140
0.69%
693,650
368,770
(324,880)
-46.84%
938,794
647,635
(291,159)
-31.01%
Wisconsin
5,122,871
1.93%
1,940,209
998,892
(941,317)
-48.52%
2,625,903
2,016,401
(609,502)
-23.21%
Wyoming
480,184
0.18%
180,952
276,000
95,048
52.53%
244,903
574,891
329,988
134.74%
TOTAL
265,735,966
99.99%
100,518,904
100,528,957
10,053
0.01%
136,043,530
136,057,136
13,606
0.01%
01/03/9712:35 PM
SENT BY:EXEC. OFFICE
:12-10-96 ;
8:41 :
2026820798-
# 1/ 3
FAX
Date
12/10/96
Number of pages including cover stried
3
TO:
Shirley Sagawa
FROM:
Bob Goodwin, President
and CEO
The Points of Light
Foundation
Phone
Fax Phone
Phone
202-223-9186
Fax Phone 202-223-9257
CC:
REMARKS:
Urgent
For your review
Reply ASAP
Please Comment
The attached, for your information.
SENT BY:EXEC. OFFICE
:12-10-96 ; 8:41
;
2026820798-
;# 2/ 3
cc:
striat "kin
Andrew Shink
THE DAVID AND LUCILE PACKARD FOUNDATION
Googg
I've asked Garry to
doeth prosport
w
- picks
December 4, 1996
Robert K. Goodwin
President and CEO
Points of Light Foundation
1737 H Street, NW
Washington, D.C. 20006
Dear Mr. Goodwin:
Thank you for sending a draft copy of the Citizen Service Summit workplan and for
taking time to speak with me recently about the Summit. I recently spoke with Gregg
Petersmeyer, and I am encouraged by the positive steps that the Points of Light
Foundation, the Corporation for National Service, and Gregg have taken to respond to
the foundations' concerns.
As I stated during our telephone conversation, the David and Lucile Packard Foundation
has a strong interest in supporting efforts which raise public consciousness about
volunteerism as an underutilized but rich resource for community problem-solving. Our
Board of Trustees chose to support the Summit as a unique opportunity for mutual
learning on a national scale about volunteerism and community-building strategies. We
join you in our desire to see that the Summit is successful, and that effective follow-up
activities are launched.
My quick review of the draft workplan reassured me that things are falling in place
satisfactorily. I noticed that the mission of the Summit has been modified somewhat
from ushering in "a new era of citizenship in which Americans take action in their own
communities to help solve our serious social problems," as stated in our proposal, to a
clearer focus on citizen action on behalf of children and youth. This is still within the
intent of our grant. I also noticed that the number of invitees has been reduced from
3,000 participants to approximately 1,500. Although I concur that a smaller number of
participants will be more manageable given the complexity of the Summit, I would like to
be informed about the rationale for reducing the number and would appreciate more
detail about how the Summit Planning Committee will assure as broad a representation
as possible given the smaller number.
300 Second Street, Swite 200
Las Nitas, California 94022
(415) 948 7658
SENT BY EXEC. OFFICE
12-10-96 : 8:42 :
2026820798
The objectives and outcomes for the Summit are stated more clearly which should the
helpful in communicating what the Summit is for and why people should be involved MS
planning proceeds lor follow-up activities, WE: should begin ii consider evaluation
methods and coste, which are not addressed in the current workplan
I look forward 10 receiving the final draft of the workplan and to future communication
about the progress of implementing this endeavor i appreciate work that you mm
my foundation deagues at Pew and Kellogg have done s take no action nn the
funding commitment WE have already made since I am satisfied that things moving
forward. Please be aware, however, that our funds are available to help support ore-
summit, and immediate post-summit activities. If you have any questions or if I may we
of assistance, please do not hesitate to call me.
Sincerely,
Swen Footer
GWEN FOSTER
Program Officer
GF/et
CC:
Harris Wofford, CEO, The Corporation for National Service
Gregg Petersmeyer, Chair, Citizen's Service Summit Committee
Dan Moore, W.K. Kellogg Foundation
Rebecca Rimel, Pew Charitable Trust
Polints of Foundation
FAX
Date: 12/02/96
Number of pages including cover sheet:
7
To: Shirley Sagawa
From: Rebecca Denkeler
Points of Light Foundation
Phone:
Phone:
Fax phone:
Fax phone:
CC:
REMARKS:
Urgent
X
For your review
Reply ASAP
Please comment
Shirley:
Per your conversation w/Kenn.
1425 M.D.
VCM
Flow
Washington, D.C.
EDELMAN Warldwide
Plants 23. 571-3300
ACTROL
FOX 23.
November 15, 1996
Mr. Kenn Allen
Senior Vice President
Points of Light Foundation
1737 H Street, NW
Washington, DC 20006
Mr. J. Toscano
Director, Office of Public Affairs
Corporation for National Service
1201 New York Avenue, NW
Washington, DC 20525
Dear Mr. Allen and Mr. Toscano:
This letter, when signed by you, will constitute our agreement to serve as public relations
counsel for the Citizen Service Summit for the period of November 15, 1996 through
April 30, 1997.
As public relations counsel, we will assist in the development, implementation and
coordination of the program and agenda of the Citizen Service Summit. We will work
on an on-going basis with the Summit staff on all activities designed to achieve the
program's objectives.
You agree to pay our firm, as compensation for our professional services, a fee of
$17,500 per month for the five and one half months not including expenses and
incidentals.
All invoices for fees and disbursements are due and to be paid within thirty (30) days
after the completion of this contract.
Atlanta Chicago Dallas Houston Los Angeles New York Secramento San Francisco Silicon Valley Washington D.C.
Beljing Bruesels Dublin Frankfurt Guangzhou Humburg Hong Kong Kuala Lumpur London Madrid Melboums
Mexico City hillan Montreal Paris Seoul Shanghai Singapore Sydney Tokyo Toranto
SENT BY:EXEC. OFFICE
NOV
12:30
PUBLIC
RELAT
03
EDELMAN PUBLIC RELATIONS WORLDWIDE
You agree to indemnify and save us harmless from and against all liability, including all
actions, claims, damages, costs and attorneys' fees, which we may incur (or to which we
may be a party), arising out of actions taken or statements made by us at your direction or
based upon information provided by you and any and all losses, claims, damages,
expenses, or liabilities related to the Use of your products or services unless in any case
resulting from gross negligence or S clear disregard for the activities standards on OUX
part.
We agree to indemnify and save you harmless from and against all liability, including all
actions, claims, damages, costs and attorneys' fees, which you may incur (or to which
you may be a party) resulting from gross negligence on our part.
We agree to keep confidential all information and materials so designated by you and to
limit access to such information and materials to those with a need to know.
It is agreed that any dispute arising out of this agreement or by actions of either party
hereto in mutual consent of the parties shall be settled by arbitration according to the
rules of American Arbitration Association.
During the period of this agreement and for one (1) year after its termination neither you
nor we will, without the consent of the other, engage as an employee (either directly or
indirectly) any person who is employed or has been employed within the last six months
by the other.
Please sign both copies of this letter, retaining the original for your files and returning the
copy to us.
Sincerely,
For:
DANIEL J. EDELMAN, INC.
DATE
AGREED TOAN ACCEPTED:
For:
CORPORATION FOR NATIONAL SERVICE
DATE
For:
POINTS OF LIGHT FOUNDATION
DATE
SENT BY:EXEC. OFFICE
:12-2-96 17:14
2026820798-
?
EDELMAN
WAS K 21.134.
Floor
you. D.C. 20681
Date:
11/21
FAX
Number of pages including cover shore
Fram
Keau Allen
Dan Leonard
Fax number 223-9257
Phone:
202-371-0200
Client
Fax phone: 202-371-2858
Client code
REMARKS:
Urgent
For your review
Reply ASAP
Please comment
- Ottached is outline of Tims
responsibilities - as he seet them.
- also attached are notes
taken from The flipchart we
Worked on.
Atlanta Chicago Dailas Houston Los Angeles Louieville New York Sacramento $an Pressieco Billcom Valley Weshington
Argostics delling Brussels Dublin Frankfart Quangrhon Hang Keng Kualo Lamper London Medrid Melbeurns
Mexico City Milan Montral Parts Shanghai Singapore Sydney Policys Torenta
MEMORANDING
Dec Leonard
Farmer
Time Unes
Subj:
Proposal for the China Service survice
Date:
Wednesday, November 200
The following is a proposal for the tasks to be my responsibilities on the Citizen Service Summit
T have based this proposal on information X acquired during the meeting on Tuesday. In some
Cases my request will overlap with some of the other groups involved in the meeting
Announcement Ceremony: My understanding is that the summit will be kicked off
with an announcement ceremony designed to coincide with the President's 1997 State of the Union
Address. The announcement will take place a few days before the address, somewhere in the
District of Columbia. The announcement will be designed as a major media event involving as
many VIP's associated with the summit as possible.
My responsibilities will include the initial Site Survey, that is choosing a venue in the District. I
will also be responsible for logistics, staging, design, construction, media logistics and direction of
the program. My responsibilities will also include logistical support for the principles involved in
the announcement
The Citizen's Service Summit: Based on informal discussions during the meeting on
Tuesday morning several elements of the summit can be inferred. This is by no means a firm
program list, just a baseline presumption.
Sunday P.M.
Opening Ceremony (celebrities)
Monday A.M.
President's Forum
Monday A.M.
Break Out Sessions
Monday Afternoon
Governor's Forum
Monday P.M.
Dinner (?)
Tuesday A.M.
Closing Ceremony/Signing Ceremony
My responsibilities should include Site Surveys for the Opening Ceremony. President's
Forum, Governor's Forum, Dinner and Closing Ceremony. Included in that would also be
staging, design, construction, direction of program, media logistics and overall logistics direction.
President Clinton's Advance: The White House will insist on sending their own
Advance Team We will have to defer to their judgment on a variety of subjects. However, If the
White House believes we know what we are doing then they will allow us to take the lead.
Towards that end, it will be important that their contact is someone with advance experience. Our
colleagues from the Corporation for National Service will insist on being part of the Host
Committee, as they should They probably have a wide range of experience dealing with White
House advance teams. Never the less, we should have an experienced advance person as the lead
contact Since I have several years of White House advance experience I should take the lead
Attending Governor's Advance: Multi Governor events can be a huge logistics
challenge. Each governor will have individual travel and logistics requirements, they will lean on
the Summit for support. Each Governor will travel with a separate security detail and assorted
SENT
RELAT
stail Each Gubernatorial delegation will need chotorcade, howl, program and logistical support
Several times during the DEP we did multi-Governor events 1 worked on most of
Stem Tiberatore, I well zisk the the lead one Governor's advance
Mayor's Advance: The attending mayor's advance needs will be less intense then the
governor's. They will, however. be less capable of supporting themadives. Therefore, they will
learn heavily on the Summit too logindes help. : have sex exal years of experience in working with
mayors. Thus, I should take the lead X this section is well.
Austinssador's Advance The will be leaders from the posities
community, and policies. In almost every care the arabissador's will be accustomed
in A professional level of advice Therefore, hwill Iss important the we support them with 3
professional operation. ? will also the the lead <<< this wajor
Delegate's Advance: I heard Ken Allen mention that the Points of Light Foundation
has an organization sot up to deal with this subject. We should probably let Ken take the lead here
Although, I would hope to be able to witness their operation.
In short, I believe that the Citizen's Service Summit is going to need a sophisticated advance
operation. I believe that it will take a full time position to coordinate all the logistics. I also believe
that based on years of experience 1 am uniquely qualified for this position. Based on the time
commitment necessary and the expertise that this program will demand I would require a fee of
$7500.00 per month, for the months of December 1996 through April 1997.
SENT BY EXEC. OFFICE
:12-2-96 ; 17:17 :
2026820798-
MEMORANDUM
TO:
Dan Leonard
FROM:
Tico Unes
SUBJ:
Names from the meeting on Tuesday, November 19th
DATE:
Wednesday, November 20th
The following is It. condensed version of the notes you took during the meeting 1 have
concentrated only on what was written on the
- The Citizens Service will take place from Take afternoon OR Sunday, April 27th through
mid to late afternoon Oil Tuesday, April 29th The will comoide with Passover
- President Clinton and President Bush have confirmed that they will attend the summit
- President Carter has agreed to come, written confirmation is pending.
- President Ford is tentative.
- Lady Bird Johnson has agreed to attend. Health considerations could be an issue.
- Mr. Deaver will speak to Mrs. Reagan on his upcoming trip to Los Angeles.
- Governors will be invited to participate in a forum and also to lead their state delegations.
- Celebrities will be invited.
- Local Delegations will be made up of 100 teams at 10 persons each.
- State Delegations will be made up of 50 teams of 5 each.
- There will be an interfaith dimension as well.
- There will be a target goal of a 20% youth comingent.
- The summit will include targeted goals.
- There will be issues forums designed to identify problems, introduce solutions and create
inspiration.
- The program is tentatively as follows:
Sunday P.M.
Opening Ceremony (celebrities and delegates)
Monday A.M.
President's Forum
Monday A.M.
Break out sessions
Monday Afternoon
Governor's Forum
Monday PM.
(?)
Tuesday A.M.
Closing Ceremony/Signing Caremony
96
22:17
(ET)
12/08/2996 22:22 2022442322
PAGE
1 of
2
12/03/86
10:01
LEDGE COUNSEL INC
PAGE 01
Draft 11/19/96
THE CITIZEN SERVICE SUMMIT
April 27-29, 1997
instead of "beig dayned"
which is
Philadelphia
how about "will"
The two-day Summit is being designed to build on steps already being taken in
naturnal service &
communities all across America to produce by the year 2000 a quantum leap in
effective community volunteering and citizen service focused on the most critical problems
of children and youth This Summit of Presidents of the United States and citizen leaders
correct
from all around the country will be an historic call to action.
vilentary?
With the support of President Clinton and President Bush, and the urging of George
Romney shortly before his death, this Summit was initiated by The Points of Light
Foundation and The Corporation for National Service. It will consist of more than 1,000
citizens in teams from some 100 communities, and 500 representatives of partner
organizations from the private, public, and non-profit sectors at the national and state
levels. The 1,500 participants are being invited to Philadelphia to
This is altra
citizen service and community leadership to "tum the tide" by the turn of the century-on
many of the challenges facing so many young people today
will coret
catalyze
tentature
Organizations and institutions invited to the Summit will be asked to come with a tangible
commitment to new action that will help create the conditions [should for the Lneeded SUCCESS American
youth, These conditions include but are not limited to:
for
Lt. succeed:
we 'Ith and
Caring and supportive mentoring relationships ist the life of san
Education that propares the Prevision for productive employment.
youth you
tm & in
economic fulfillment and good citizenship.
A healthy start in life and encouragement of healthy behavior.
Safe and decent places to gather, learn. work, play and live.
Inspiration and opportunities for everyone
sta
to
give
back
to
others through service and to contribute to the common good
considered /ducussed
Particy ants will present A
3
Bold but reachable targets will be proposed at the Summit to offer a national vision of
national
service
how these conditions can be advanced through expanded and more effective volunteer and
citizen service. As a start for this process of targer setting the following examples For 3For example
national TRI gets to be achieve by the year 2000 are proposed.
2,000,000 additional mentors
2,000,000 additional students reading at grade level
2.000,000 additional children having access to health care
2,000,000 additional children and youth engaged in safe group activities
2.000,000 additional youth engaged in community service
Shudy
How
Same
Liaby
08, '96 22:17 (ET)
PAGE
2 of
12/08/1996 22:22
2
2022442322
12/03/98
10:36
LEDGE COUNSEL INC
PAGE 02
Following the Summit, community teams and local summits will further develop and refine
the measurable targers
Young people will be key participants ,Itt the Summit, and youth will be recognized not as
"problems" youth. an equally but IS important resources challenge and talent will to to be tapped for youth In themselves challenging 30 society serve to who? bener other serve youth? the nest of
The Summit should \is/ be sour the beginning of an on-gaing process through the year
last
mne then
2000. It provide organizing modekboth for the communities represented at the
Summit and for many others who will find this modek WITHAMS to new action. To
model,
advance such action. each of the community delegations will develop local
initiatives launched at their own "summit" In addition. State level participants will have a
one
special responsibility to promote this process in other communities not represented at the
National
willing Summit. where't role
stemuli
The Summit focus on legislation or government policy relating to the
problems of children and youth. Instead, it aims to expand and engthen the power of
citizen service to solve these problems.
The convening of a national summit with the President of the United States, former
Presidents and the First Ladies, is without precedent. That itself will enhance the
importance of voluntary citizen action and national service but the aim is to prove that this
strategy of service can turn the tide" and actually connect Americans to solve some of
the most serious social problems facing the coming generation and thus the nation as a
whole. In doing so, Americans will feel a new sense of faith and hope that the great
challenges facing our country can be successfully met by citizens working together.
two terms not perconsly used? what
volditeary? Lifered to atgen review & community
too hase a new Aense sense ?
mushy!
FAX ALERT
delivered by
shinea a new
NCSC
NATIONAL&
COMMUNITY
SERVICE
COALITION
409 THIRD STREET, S.W. SUITE 200, WASHINGTON, D.C. 200024
(202) 488-SERV
FAX (202) 488-1004
EMAIL: NCSC @AOL.COM
12/09/96
10:56
203 221 4082
SAVE THE CHILDRN
0,002
Tottaris
Vgm
TC;
BOBGOODWIN
HARRIS WOFFORD
FROM:
CATHERINE MILTON
SUBJECT:
SUMMIT: Next Steps
DEC. 8. 1995
I enjoyed Day session on Friday and hope that it was helpful in you. I have
thought about Rob's question as to how much (if any) time am I willing to
commit to helping you launch the Summit.
I believe I could bc most useful to you pulling together the program for the
Summit (th : agenda, facilitators, flow). However, I am only willing to get
involved if there are clear lines of authority and structure. Perhaps you
already have plans to have this structure, if so, no problem. But from what I
have picked up from some of the staff helping out, I thought it best to be very
explicit. Here are my recommendations:
An Executive Committee with final authority on all aspects of the Summit,
including the program --- the members would include both of you and anyone
else that you think essential (from what I gather this would include either
Ray or his representative, Stuart, and General Chambers). There would also
need to be a functioning coordinating Summit Staff Team which would
convene the key staff representatives responsible for each of the key tasks
(Logistics. Outreach, Program, Presidential/VIP management, Pre/Post
Reports).
If there Wire such 21 structure, I put together an agenda for the program. To
do this, I would need to have:
-
A staff contact who has immediate access to the Executive Committee and
could set up the meeting times, serve as a liaison;
Assistance from Lisa Spinali, a trainer/consultant who works for the
Corporation. She would need to have her travel and expenses paid for at
least ten days and two trips from San Francisco where she is based;
Two ha f days of time commitment from the Exccutive Committee over the
next five weeks;
Ability to bring in for a day, David Sibctt --- the "charette" expert to see if
you all want to proceed with him (ideally for one of the half day sessions in
Dec),
My transportation costs covered from Connecticut (I probably would need
to make a trip every other week). As Bob knows, I would also want some
appropriate acknowledgment for Save the Children's donation of my time.
12/09/96
10:56
0203 221 4082
SAVE THE CHILDRN
@003
With this kind of commitment on your part, I could commit to driving the
process to get the major decisions made on the program by January 15. Time
is critically important the longer the delay in making these key decisions.
the harder it becomes in make them at all
Think about it and please give me a call. If you want to proceed, ) will got
going right away.
My phone mmber at work is: 203 221 400m; at home: 203 221 8457.
Catherine
12/09/96
10:55
203 221 4082
SAVE THE CHILDRN
$001
copied for HW
ECEIVE
coisurly
FAX
R
DEC - 9 1998
Date
12/09/96
Number of pages including GOVOL show
TO:
Horris Wofford
FROM:
Catherine Milton
Corporation for National
Save the Children
Service
54 Wilton Road
Westport, CT 06880
Phone
(203) 221-4006
Phone
202-6065000 x546
Fax Phone (203) 221-4082
Fax
202-565-2784
CC:
REMARKS:
[
Urgen
[] For your review [x] Reply ASAP
Please Comment
Harris- - Would appreciate a call back from you ASAP on your decision. Thanks.
copy for Hamis
dae
MEMORANDUM
DATE:
December 9, 1996
TO.
Stuart Shapiro
FROM:
John Dutton
RE:
Process Design For Community Team Breakout Sessions
CC:
Bob Goodwin and Harris Wofford
Here's a more detailed description of the group process that might be used at the Summit
Some things to consider:
This will raise as many questions as it answers. Whoever does this will have a lot of
work to do.
This may not take into account other ideas you are working with, since I have not kept
up with all the meetings and papers that have been held and produced about this
project.
Questions for the "Preparing The Next Generation Tracking System" (title is mine)
were developed a few weeks ago in a breakfast meeting involving Gregg Petersmeyer,
Norm Brown (President Emeritus of The Kellogg Foundation), myself, and others. I
don't have the final list of questions, but I suspect they can be obtained through Gregg
or Norm if you want them. (If so, let me know and I'll see what I can do.)
The above instrument needs the attention of experts in research, data development
and analysis, etc. Dr. Rennie Golec is the POLF expert in this area. We have used
and are very pleased with Formative Evaluation Research Associates (FERA) of Ann
Arbor, Michigan. This firm has been contracted to conduct an evaluation of the
Summit (a standard Kellogg requirement). Dr. John Seeley is the president of FERA
and the person we work with. He will be in the office on Dec. 11, and you may find it
helpful to meet with him and Rennie. If so, call Sharon Baker at extension 133 to
arrange a meeting.
Hope this gives you what you need for your report. I'm leading a Design Team meeting for a
Ford Foundation project starting Monday afternoon, so I'm totally booked and not available.
I'm in North Carolina on Wednesday morning, and could talk then by phone if that would be
helpful.
John
John
PS.
One idea I forgot to include is for selected teams to have the opportunity to share
their ideas with one or more of the Presidents. I think this would add great energy,
importance, and expectation to the whole process, and I would try to do it if we
could arrange it within the President's schedules.
SENT BY :POLF
;12- 9-96 ;11:55AM
POINTS OF LIGHT-
"
(Plan as of Dec. 7, 1996)
THE CITIZEN SERVICE SUMMIT
PLANNING PROCESS FOR COMMUNITY TEAMS
Overview
This Summit of Presidents of the United States and citizen leaders from across
the nation will be a historic call to action. The Summit will be designed to build
on steps already being taken in communities all across America to produce a
quantum leap in effective community volunteering and citizen service focused on
the most critical problems of children and youth. This process will engage and
guide 1000 citizens in teams from 100 communities who will focus on building
the volume of effective citizen volunteers to "turn the tide" on the ominous
threats and challenges facing so many young people today.
Three Year Outcomes
The Summit will be focused on achieving, by the year 2000, a set of goals and
targets to meet the challenges of the next generation. The goals and targets are:
1. Caring and supportive relationships in the life of every young
person.
-Two million mentors by the year 2000
2. Education that prepares the coming generation for productive em-
ployment, economic fulfillment, and good citizenship.
-Two million students reading at grade level.
-Two million young people connected to economic opportunities
through education.
3. A healthy start in life and encouragement of healthy behavior
-Two million young people having access to health care
4. Safe and decent places to gather, learn, work, play, and live.
-Two million young people engaged in safe group activities
5. Opportunities for everyone - young and old - to give back to
others through service.
-Two million young people engaged in community service
Summit Outcomes For Community Teams
1.
Understand the goals and targets in terms of what they mean for
your community.
2.
Make an individual and team commitment to achieving the goals
and targets in your community, as measured by the standardized use
of the Preparing The Next Generation Tracking System (see
Appendix 1).
Leave with a plan for developing local understanding of and
commitment to the goals and targets by conducting a similar Tocal
in your community
a.
Determine the boundaries of your community; what is included,
excluded
B.
Identify the key community resorrces (people, space, money,
inc.) that will be needed to pat on the local Summit
Datermine key tasks that need to be accomplished, and by when.
Identify who on your team will he responsible for completing coch
task.
initial Process Design
This Process Design is built on the following key assumptions:
1.
A Design Team of 8-10 members of local Community Teams will shape the
process into final form, and will fully endorse it. This team will be given a
high-visibility introduction in Session One of the process for community
teams, to make clear to all that the process has been developed "by the peo-
ple", rather than by some distant "experts" who supposedly know what is best
for others.
2.
The process will be completely and carefully prepared and tested in ad-
vance. The idea that the form and character of these sessions will "creatively
emerge as we move forward" is categorically rejected.
3.
The process will provide structure but no content for participants. It will or-
ganize and facilitate idea generation and planning; each Community Team
will be completely free to develop its own approaches and plans.
4.
All 100 teams will experience the same process simultaneously and be able to
efficiently share techniques and ideas with each other about their approaches
to problems and situations.
5.
Participants meet in groups of 50 - five Community Teams per room, and 20
rooms in all.
6.
Each room will have two Facilitators who will be trained in advance. These
40 Facilitators will be secured by asking selected communities to bring along
an extra person, who meets the qualifications that will be specified.
7.
A team of 10 "Coordinating Facilitators will be specially recruited to oversee
the work of the facilitators and the entire process as it is implemented The
Coordinating Facilitators will be staff members of POLF, The Corporation
For National Service, and Volunteer Center directors who are familiar and
comfortable with this group process approach.
8.
Participants will come to the Citizens Service Summit having made an indi-
vidual and group commitment to the national goals and targets which will be
shared with them in advance. Teams will meet once or twice to work through
a pre-meeting workbook. The workbook will (1) present and explain the
SENT RY:POLF
:12- 9-96 :11:56AM ;
POINTS OF LIGHT+
goals and targets, and (2) organize team activities to develop a beginning as-
sessment of the current community conditions in each goal and target area
Session One SO minutes
Minutes
Purposes and Execution Steps
1-30
Opening kick-off session for all 1000 members of Com-
munity Teams. Purposes will be to energize people as
they sense the size and power of what is going on here, to
provide common "get-started" information to everyone,
and to build acceptance and credibility for what lies
ahead.
1.
Welcome -possibly by one of the Presidents
2.
Introduction of grass roots "Design Team" that
helped design what will be done.
3.
Set up and explain next steps.
31-66
Team members gather in pre-arranged groups of ten
people, each from a different community. Purposes will
be to (1) help people focus on the goal areas, (2) enable
people to get beyond their own local situations to find out
the best going on elsewhere, and (3) to foster networking.
1.
Each group will be assigned one of the five goals
as a focus area.
2.
Brief (20 seconds) self-introductions by partici
pants.
2.
In two minutes each person reports on some of
the best work that is being done in his/her
community in this goal area OR on one of the
best assets the community has to bring to bear in
achieving this goal.
3.
Ten minutes of open questions and discussion
about best ideas.
67-90
Groups review and discuss the goals, targets, and
the Preparing The Next Generation Tracking Sys-
tem. (Purpose here is to increase understanding
and perception)
Session Two 90 minutes
Minutes
Purposes and Execution Steps
SEM DI
12 DU ,11.07AM
IVINTS VI LT001
1-25
First meeting of the 10 member Community Teams Par
poses are to (1) share learnings about what is being done
in other communities, and 2) to set the stage for initial
planning that will follow.
1.
Using prepared and written instructions, each
person briefly reports the best idea or two learned
in the previous session.
2.
Form five teams of two or "dyads" in which
identify the best or "breakthrough" ideas.
26-50
Community Teams review and discuss the goals, targets,
and the Preparing The Next Generation Tracking System.
(Purpose here is to develop team understanding, and per-
ception.)
50-90
Community Teams form two sub-teams of five. Using
pre-prepared instruction materials, each sub-team devel-
ops initial answers to the following questions about the
local Summit it will hold in its local community.
a.
What will we define as "community"? What is in-
cluded and excluded?
b.
On what date will the Summit be held?
C.
Who, in addition to those here, should be on the
Summit Planning Team?
d.
What key community resources (people, space,
money, etc.) that will be needed to put on the local
Summit.
e.
What key tasks need to be accomplished, and by
when?
f.
Who on your team will be responsible for complet-
ing each task?
Session Three - 90 Minutes
Minutes
Purposes and Execution Steps
1-40
Community Teams meet as a whole to hear each sub-
team report and from them develop one "First Draft
Community Team Plan".
41-75
Participants gather in pre-arranged groups of five people,
each from a different community. Each person gives a
five minute review of the key concepts and ideas in his or
her community plan.
76-90
Participants discuss/explore their best ideas in order to
"steal" the best ideas from each other.
BY:POLF
Session Four- 90 Minutes
Minutes
Purposes and Execution Steps
1-30
Community Teams Meet and hear a report from each
member about "the best ideas worth stealing".
31-90
Community Teams refine and finalize their local plans by
(1) incorporating the best ideas from other commanities,
and (2) answering any remaining questions. Each team
will complete and submit a form to report the key ele-
ments of their plan to the Citizens Service Summit staff
Basic Preparation Plan
a. Recruit an eight member Design Team of carefully-selected participants. (By
Jan. 10
b. Design Team meets via conference telephone call to review the Initial Process
Design and provide reactions and suggestions. (By Jan. 20)
c. Prepare first draft of Detailed Process Design (By Jan. 30)
d. Recruit 50 Facilitators (10 more than needed to compensate for dropouts) and
10 Coordinating Facilitators (By Feb. 1)
(By Dec. 20)
e. Design Team meets via conference phone call to review the Detailed Process
Design and provide reactions and suggestions. (By Feb. 15)
f. Prepare second draft Detailed Process Design including all handout materials
(By Feb. 28)
g. Test Detailed Process Design with 50 people from 5 communities (By March
15)
h. Make final revisions to the Detailed Process Design and all handout materials.
(By April 1)
i. Mail final materials to Coordinating Facilitators and complete a two-hour con-
ference phone call with them (By April 10)
j.
Pre-event training in Philadelphia for Facilitators. (On April 26)
John L. Dutton
Senior Vice President
The Points Of Light Foundation
SEMI BY:POLF
:12- 9-96 11.57AM
FORMS VI Light '
" ())
(Appendix 1- First Draft)
Preparing The Next Generation Tracking System
This tracking system has been designed to measure our progress in improving the life
situations of our community's next generation. Data will se collected from the same
number of people, by asking the same questions in the same way, and on the same
day, and in the same way, every year. Results will be tabulated and reported locally,
regionally, and nationally.
Goal and Target One: Caring and supportive relationships in the life of every young
person. Two million mentors by the year 2000
If you were seriously injured and in the hospital, how many people would come
to visit you?
Goal and Target Two: Education that prepares the coming generation for productive
employment, economic fulfillment, and good citizenship. Two
million students reading at grade level. Two million young
people connected to economic opportunities through education.
XXXXXXXXXXXXXXX?
Goal and Target Three:
A healthy start in life and encouragement of healthy behav-
ior. Two million young people having access to health
care.
XXXXXXXXXXXXXXX7
Goal and Target Four: Safe and decent places to gather, learn, work, play, and live.
Two million young people engaged in safe group activities
XXXXXXXXXXXXXXX?
Goal and Target Five: Opportunities for everyone - young and old - to give back to
others through service. Two million young people engaged in
community service
XXXXXXXXXXXXXXX7
BY:FOLF
112- 9:96
POLMS
HW Summit file
CC: Shirley
POINTS OF LIGHT
ECEIVE
AGUNDATION
R
DEC - 9 1996
TRANSMITTAL SHEET
Harms
Woofford
FAX NO. 565-2784
ROM:
John Dutton
ATE:
12-9-96
NO. OF PAGES:
8
(Including this one)
MESSAGE:
THERE ARE ANY PROBLEMS OR QUESTIONS, PLEASE CALL:
MARVA DAYE
AT (202) 223-9186, Ext. 222 -
1737 H STREET. NW, 'NASHINGTON DC 20006 To 202 223 9186 FAX 202 223 9256 TDD 202 . 659 9229
Working in partnership with Volunteer Centers, business, nonprofits and the media
12/09/98 MON 14:12 FAX 2027377565
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002
CONFIDENTIAL
DRAFT
THIS MEMORANDUM CONTAINS ATTORNEY-CLIENT
COMMUNICATIONS AND/OR ATTORNEY WORK PRODUCT: IT
SHOULD BE KEPT CLOSELY IN ORDER TO PRESERVE THIS
PRIVILEGE AND DOCTRINE
MEMORANDUM
Sherley-
Frank T. I
DATE:
December 6, 1996
one reviewing- please
TO:
The CNS File
review if you have tires
Thanks,
CC:
SMR, DEF
D
FM:
ADL
SUBJ:
Work for the Corporation for National Service (CNS)
Steve and I attended a meeting at the Corporation for National Service to discuss the
advice they are seeking to obtain from outside counsel.
a
officer
CEO
CNS is a government corporation with a board of directors and/ohair. The cheur is
Harris Wofford (former Pennsylvania Senator). The CNS has an organic statute and
regulations which govern its operations.
From time to time, CNS will work with private entities on projects to promote national
service. Some time ago, CNS became involved with the Points of Light Foundation on
such a project. The Points of Light Foundation is a 501 (c)(3) private charitable
institution. The idea was to sponsor and promote a national summit conference on the
topic. The central part of the program would be highlighted by the coming together of
all of the living and capable presidents to take part. Initially, the program was to occur
at the end of 1996 or early 1997. It is now scheduled for April 27-29, 1996 7
Points is a legislatively-directed recipient of CNS funds (about $5.5 million a year
through a sole source grant that is earmarked in CNS legislation). The vehicle for the
dissemination of funds is a "cooperative [grant] agreement." The agreement must be
re-written and approved for FY 1998, which has already begun. At this time, none of
the hard $5.5 million from last year is going to the Summit. However, it would probably
be hard to argue that some of the staff time at Points going to or working on the Summit
DETERMINED TO BE AN
ADMINISTRATIVE MARKING
INITIALS: VB DATE: 4/12/16
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BRAND&LOWELLRYAN
003
is not directly 435 indirectly supported by the CNS money.
Initially. the two groups collaborated on the hiring of 3 person "O act as executive
director (Greg Petersmyers). He was hired and paid exclusively by Points it has oden
determined that this arrangement has not been successful
The planning for this event has occurred through an ad hoc steering committee made
up of the boards of the two organizations. No formal structure CST third entity was
created. As the full board group is too unwieldy, an executive committee, made up of
three members of each board, has been used The chair OF the steering and executive
committees is Ray Chambers from Points of Light.
About six weeks ago, the two organizations decided to recommit to the need to make
this project a success. Since then de facto co-executive directors have been Shirley
Sagawa from CNS and Kenn Allen from Points.
Funds for this event have been provided by three organizations (Kellogg, Packard, and
Pugh) and by one individual (Ray Chambers). All funds have been donated to Points
and Points has then made the expenditures. Funds have been used, among other
things, for the hiring of support staff. In addition, Points has done an informal RFP for
public relations (it does not have to do any RFP) and wants someone from CNS to
collaborate regarding the hiring decision
CNS has provided support by having its current staff, on CNS payroll devote a lot of
time to the Summit When there have been trips, CNS has paid for those trips as well.
CNS wants Gen. Andrew Chambers to join the project. Chambers (no relation to Ray)
is someone that Harris Wofford wants to bring to CNS as the head of NCCC. He
presently is retiring from the military. Prior to his coming on to CNS, Chambers would
be hired by Points (perhaps as a consultant) to work on the Summit.
To be a success, the Summit will need more help and attention. Ray Chambers will
provide an additional staff member, but CNS staff will have to get more involved from
issues relating to contracts, to public relations, to organization. The program will
include 1500 to 2000 people (1000 from communities who apply in some way which
has not yet been determined; a bunch from state delegations picked and including
governors; and another set as national delegates). There will be two to three days of
programs and workshops, with the idea that people will go back to their communities
and implement ideas that promote national service.
The program will not just address national service. Other parts may include
philanthropy and children & youth. How this fits into the overall theme has yet to be
2
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004
decided.
DRAFT
This main issues for the CNS are how to be involved as needed, consistent with all
applicable laws and rules. ha- is a Intle cdd that an agency's attempt to be involved in a
worthwhile project might run afoul of the law, but the CNS wants to make sure it does
everything properly.
A series of questions needs to be answered. These include:
4.
What is the Summit: how can if be defined SO that the CNS participation to now
and that in the future is allowed?
2.
is the Summit a project in which the CNS can be involved consistent with
charter, etc.?
3.
What vehicle should be used to set out the arrangement between CNS and
Points (e.g., an MOU, or the Cooperation Agreement that CNS and Points do
every year for their grant money, etc.)?
4.
What Summit governing structure for the CNS and Points is the best one for
decision-making and to comply with any applicable rule (and the CNS charter
and purpose)?
5.
Can the CNS use its own staff and resources to promote and work on the
Summit as it is or becomes defined?
6.
Can Points or others reimburse CNS for staff time, expenses, overtime for
support staff (it is CNS's preference not to seek much; they may only want to
consider expenses like travel and overtime)?
7.
What legal liability, if any, does CNS have for actions taken for the Summit
(either by its employees or those of Points)? If there is any liability, how can it be
minimized?
8.
Can staff of CNS get direction or supervision from someone not in CNS (e.g.,
Points personnel)? Cam CNS staff give direction and supervision to Summit
staff or staff working for Points?
9.
Can a CNS staff member do fundraising for the Summit (when the funds will be
going to Points)? Issues here include directing funds to a 501c3, taking leaves
without pay from CNS and then being paid as a consultant for Points, etc.
10.
Can CNS staff be in charge of or involved in selecting consultants and other
3
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0
005
DRAFT
contractors that are being used for the Summit (assuming such people or entities
will be hired by Points)?
11.
What effect, if any, does CECA, FACA, the Surishine Act, or other general
agency rules have on the Summit planning?
12.
Shirley Sagawa is planning to leave CNS on January 20, 1997. i low can she be
used as a consultant for the Summit after that (assuming she would be hired and
paid by Points)?
13.
Can General Chambers be used as a consultant for the Summit and still be able
to come to CNS after that? Should his appointment to the NCCC be made or
delayed until after the Summit?
Other questions may arise, but the answers to this set will go a long way in setting up
the responses. There is a certain time urgency since staff of CNS need to get started.
4
SENT BY:EXEC. OFFICE
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cc Shirley
Melinda
MEMORANDUM
TO:
Members of the Executive Committee
FROM:
Robert K. Goodwin
DATE:
December 11, 1996
The attached personnel comparison and description of primary areas of responsibility is
provided for your further understanding of the positive impact (more work, less people)
of our reorganization.
202 565 2784:# 3/ 9
POLF Head Count Comparison
2026820798-
60
52
50
40
Reg FT
12:49 312-11-96 .. ..
30
Contract
Temp
20
YES
10
0
Oct-95 12/10/96 2/1/97
SENT BY:EXEC. OFFICE
SENT BY: EXEC. OFFICE
:12-11-96 ; 12:50 ;
2026820798-
202 565 2784:# # 4/ 9
Summary of Key Leadership Positions
(as of December 10, 1996)
Local Infrastructure
The mission of this division is to build effective local partnerships to mobilize people and resources to
deliver creative solutions to community problems.
Leader: John Dutton
Sclected Responsibilities:
strategic oversight of unit with regular full-time staff of 5 and program budget
of just under one million; FY97 staff also includes three additional contract
employees assigned to grant funded projects (Kellogg, Ford. Mou)
participation on organizational management team charged with providing
strategic direction to the organization
champion for Volunteer Centers and the VC2000 vision;
development of new programs to apply POLF volunteer knowledge and
expertise to low income, inner city situations
Lead Staff:
Mei Cobb
Selected Responsibilities:
direct the Volunteer Center Development Project including the Start-Up and
Capacity Building components;
serve as Chair of the Connect America Volunteer Center Liaison Team;
provide leadership and direction to the National Council of Volunteer Centers:
oversee fulfillment of the ABC TV Children First Campaign;
manage day-to-day operations of staff of 3
Other Regular FT Unit Staff:
Brenda Cipriano
Jeff Brightbill
Marva Dayc
AA (vacant)
External Relations
The mission of this division is to develop and foster strategic alliances with youth, business, government,
communications/media enterprises and non-profit organizations which further the mission of the Points of
Light Foundation through its Connect America initiative; and, to manage the national and local initiatives
that result from these partnerships.
Leader: Virginia T. Austin
Sclected Responsibilities
participation on organizational management team charged with providing
strategic direction to the organization
strategic oversight of unit with 9 regular full-time employees and program
budget of approximately $1,350,000; FY97 staff also includes one Urban
Fellow with a full-time contract through the third quarter of the year;
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participation on organizational management team charged with providing
strategic direction to the organization;
scrve as lead liaison to Corporate and Nonprofit markets;
ovcrsee outreach to Corporate, Nonprofit, and Youth markets including
development of new partnerships and evolvement of existing relationships;
chair the Connect America Steering Committee;
management oversight of national and local initiatives;
oversee implementation of the Family Matters program and manage the
relationship with Kellogg during this transition year;
Lead Staff
Vicki Clark
Selected Responsibilities
lead Foundation's programming for local organizations: plan and execute strategies
to create new opportunities for local organizations to become involved with POLF
and Connect America;
supervise work on the Allstatc Disaster Preparedness Programs; provide oversight
for request for proposal, site selection, development of training design, and
evaluation;
oversec development of new Golden Rule local partner Volunteer Center/United
Ways; monitor existing partnerships and assist with development of proposal to
provide for continued funding from JC Penney;
direct implementation of Scars Craftsman Community Toolshed Program; manage
development of scven local partnerships;
supervise staff responsible for implementation of Family Matters program; manage
work of Urban Fellow
Jeffrey Hough
Selected Responsibilities
cultivate relationships with existing corporate customers; develop and implement
strategy to expand number and quality of customer relationships;
assist national corporate partners in developing and implementing strategies to
generate local initiatives that demonstrate "connection;"
assist with strengthening of the relationship with NCVC and the Business
Leadership Council
Cynthia Scherer
Selected Responsibilities
provide ovcrall leadership to the Foundation's youth programming including
strategic planning. outreach, and oversight of the Youth Ambassadors program;
manage Today's Heroes program and relationship with Hitachi Foundation and
National Youth Leadership Council;
coordinate Communities As Places of Learning initiative including quarterly site
meetings, project evaluation, training. and technical assistance:
represent Foundation on national projects related to youth including National Youth
Service Day, Big Hclp, and SuperConference
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OtherRegular FT Unit Staff
Donna Thurmond
Gretchen VanFossan
Ellen Lott
Rence Day
Mimi Galligan Mathieu
Cythia Scherer
Jennifer Gilligan
AA, Vacant
Public Awareness
The mission of this unit is to position the Points of Light Foundation as an innovative, effective leader in
combating "disconnection" by connecting people through service.
Leader: Kenn Allen
Selected Responsibilities
strategic oversight of unit with full-time staff and program budget of
participation on organizational management team charged with providing strategic direction to the
organization
Lead Staff
Barbara Lohman
Selected Responsibilities
evaluate and recommend media strategies that help the organization meet its goals;
manage media and public relations activities; serve as lead contact for all media
inquiries;
serve as Icad staff person on Make A Difference Day;
provide promotional and media support to major Foundation activities including
National Volunteer Weck, the President's Awards. and NetDay;
Ashely Carr
Sclected Responsibilities
direct the development and exccution of a long-term advertising campaign;
oversee the national release of initial PSA supporting Connect America;
coordinate the call update of the fulfillment database for advertising 800# Volunteer
Center referral system;
collaborate with corporations on message making that promotes Connect America;
initiate Connect America benchmark tracking research;
manage Fortune Magazine advertorial supplement
Richard Mock
Sclected Responsibilities
oversee planning and implementation of POLF recognition programs including
President's Service Awards, Business Awards. etc.;
edit the development, content, and direction of POLF publications including the POLF
newsletter, Leadership magazine, Service magazine, and annual report:
facilitate organization-wide sharing of success stories;
serve as Assistant Secretary to the Board
OtherRegular FT Unit Staff:
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Debra Cooper
Shawni Pothier
Toyja Sommerville
Rebecca Denkeler
The Points of Light Institute
The mission of this unit is to provide innovative,high quality tools, training, and consultation services that
will stimulate and support high impact citizen action to connect people through service.
Leader: Kenn Allen
Selected Responsibilities
strategic oversight of unit with regular full-time staff members and program budget of:
Lead Staff:
Carolyn Berkowitz
Sclected Responsibilities
oversee design and delivery of products and services to members including National
Community Service Conference, membership, catalog services, and POLF products;
serve as lead marketing strategist for all POLF products and services;
supervisc staff of nine and budget of 2.2 million;
oversee development of new products for all markets across the Foundation
Claudia Kuric
Selected Responsibilities
oversec design and delivery of training and consultations for POLF:
develop and design curriculum; oversee production of high quality materials;
with the External Relations unit, generate consulting business that is revenue
generating for the Foundation;
develop effective workflow processes and measurement strategies for this new unit
oversee development of an international training and consulting practice
Other Regular FT Unit Staff
Cathy Soffin
Gina Parks
Virginia Faulkner
Karen Silberman
Janie Steuart
Patty Dugan
Shawn Evans
Elizabeth Matthews
Mimi Galligan Mathicu
Cynthia Scherer
Sylvia Miller
Development
The mission of this unit is to raise funds required to support the work of the Foundation.
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Leader: Jeff Wilklow
Sclected Responsibilities
participation on organizational management team charged with providing strategic
direction to the organization
strategic oversight of unit with four regular full-time staff members and operational
budget of $80,000;
responsible for generating unrestricted income of $400,000 and restricted revenue of
$2,000,000 in FY97;
serve as lead development strategist at the Foundation;
staff Board Development Committee;
identify lead corporate prospects
Lead Staff:
Rennic Golec
Selected Responsibilities
maintain high quality relationships with existing funders including monitoring
continuing activities with Ford. AAL. Casey, Kellogg, and Mott;
with other members of the staff develop strategies to build relationships with prospective
funders and solicit funds;
develop strategic program evaluation plan for grant-funded projects and programs to
coordinate evaluations in support of larger organizational initiatives;
provide ongoing technical support and consultation to internal and external customers
regarding the process of conducting research and analyzing data
OtherRegular FT Unit Staff
Debra Erikson
Sharon Baker
Noelle Mathis
Finance and Accounting
The mission of this unit is to support the program work of the Foundation with appropriate tools,
information. and resources.
Leader: Ed Szrom
Selected Responsibilities
strategic oversight of unit with three regular full-time staff members and operational
budget of
participation on organizational management team charged with providing strategic
direction to the organization
oversec financial and accounting transactions of the Foundation including monitoring
expenditures, processing payroll, reviewing accruals, and processing invoices;
processing of and filing federal and state filings for the Foundation including annual
reports for all States, renewal of registration for the States, processing sales Lax, and all
required federal filings such as 990, amendments to 940, 945, ctc.
preparation of periodic financial reports for programs and the Foundation;
writing finance and accounting policies and procedures;
monitoring and computing retirement and 403(b)
Other Regular FT Unit Staff
Sam Alfa
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Ukeme Ndeuke
Michael Johnson
HR/OD and Administration
The mission of this unit is to create a work environment that motivates employees to achieve
organizational results, minimizes risk to the organization, and maximizes operation efficiency.
Leader: Julie Levi Lerner
Selected Responsibilities
strategic oversight of unit with six regular full-time staff members and operational
budget of;
participation on organizational management team charged with providing strategic
direction to the organization
counsel staff to improve interpersonal relationships at work; minimize overall risk
to the organization and maximize employee productivity;
oversee employment including recruitment, interviewing, and hiring;
oversee management of employee benefits program including selection of benefits,
vendor negotiations, plan administration, staff communication, and employee
troubleshooting;
collect, analyze, and report data necessary to administer a salary administration
system;
design, deliver, and administer educational programs to improve employee
effectiveness;
oversee overall office operations including space utilization, copying, mailing,
supply ordering and building maintenance
OtherRegular FT Unit Staff
Kimberly Parker
Jamcs Ellis
Barbara Pugh
Sonya Cradle
William Hall
Richard Turner
SENT BY:EXEC. OFFICE
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Summit File
cc: Sagawa
Points of Light
1737 H Street, NW, Washington, DC 20006
M.Hudsen
Foundation
ECEIVEN
FAX
R
Date: 12/11/96
Number of pages including cover sheet:
9
To:
From:
Executive Assistants of:
Juanita Page
Ray Chambers
Executive Secretary to
Ed Gardner
Bob Goodwin
Marian Heard
Monk Malloy
Dick Munro
Don Staheli
Phone:
202-223-9186 X. 108
Harris Wofford
Fax phone:
202-223-9257
REMARKS:
Urgent
X
For your review
Reply ASAP
Please comment
Please call me if I can assist you further. Thanks.
SENT BY:EXEC. OFFICE
; 1-13-97 ; 10:18 ;
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January 13, 1997
TO:
Mike Deaver
Carolyn Berkowitz
Andrew Chambers
Tim Unes
Shirley Sagawa
David Crosson
Dan Leonard
Jim Issokson
Melinda Hudson
Stuart Lord
Brad Weaber
FROM:
Kenn Allen Kew
Here is a new overview and annotated schedule for the Summit based on our meeting
on Friday. This is the version we'll start with when we meet on Wednesday. We will
have information for you later in the day about the time and place for that meeting.
Thanks.
SENT BY:EXEC. OFFICE
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1/11/97
The Summit Program
Overview Schedule
Sunday, April 27
Monday, April 28
Tuesday, April 29
Morning
Participants begin
Breakfast on own
8:00 - 12 Noon - -
arriving; registration
Breakout working
Participants move to
sessions for local
"Signature" service
Independence Hall
delegations; state
project begins
delegations; national
9:00 - 10:00 AM
delegates (with
Opening Business
continental breakfast to
Session
start)
10:00 - 11:00 AM
[Possibility of Oprah
The Presidents
Winfrey Show live
taping]
11:00- 12 Noon
VIP Brunch with
Presidents
Afternoon
Participants continue to
11:45 AM- 1:15 PM
12:00 1:00 PM- Lunch
arrive; registration
Working lunch sessions
in Convention Center
on the goals - -
"Signature" service
Convention Center
1:00 - 2:30 PM -
project ends
Signing ceremony and
1:30 - 5:30 PM
closing session in
4:00 - 6:00 PM
Breakout working
Convention Center
Celebration of Service at
sessions for local
Independence Hall
delegations; state
2:30 PM - Participants
delegations; national
depart for home
delegates
Evening
Welcome to
Options to consider:
Philadelphia reception
and food - sponsored by
Dinner with major
local host committee -
speaker at Convention
tent near Independence
Center
Hall
Working sessions
Free evening
SENT BY:EXEC. OFFICE
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1/11/97
The Summit Program
Annotated Schedule
Sunday, April 27 Celebration of Service Day
Participants likely will begin arriving on Saturday, April 26 but the majority are expected
to arrive on Sunday. They will need to check into their hotels and officially register for
the Summit.
Service Projects - The local host committee, working with the Corporation's local
programs and with the Volunteer Center, will organize a "weekend of service" for
Philadelphians. Summit delegates will be invited to join in for a portion of the day.
Advance registration will allow us to assign them based on their arrival times and local
needs.
The "Signature Service Project" The focal point of the day will be a project to which all
delegations can contribute and which will leave a significant contribution to the people of
Philadelphia. It might be a "safe space" where tutors and mentors can meet young
people, where immunizations or eye exams could be given, where a Junior Achievement
chapter and scout troops can be based, where youth volunteer programs for the
community can be based. Each community and state delegation will be asked to
designate one volunteer who will contribute time to the project, perhaps painting part of a
mural or other symbolic act that contributes to the overall project. Our goal is to get live
coverage of the work by the Sunday morning network news shows.
The Celebration of Service (4:00 6:00 PM) - Timed at the conclusion of the service
project, this will be a true "community celebration" that will welcome Summit
participants to Philadelphia. It will be staged outside Independence Hall. Welcomes will
be given by the Mayor of Philadelphia and/or the Governor of Pennsylvania. There will
be a single featured speaker who will reflect the spiritual dimension of service, perhaps
Billy Graham. Entertainment will be tied to Philadelphia (Bill Cosby, Patti LaBelle, local
community choirs or dance groups).
Welcome to Philadelphia Reception (6:00 7:30 PM) - Held in a tent near Independence
Hall; sponsored by the local host committee; perhaps a BBQ or picnic that will provide
participants with their evening meal.
Monday, April 28
Participants will be asked to have breakfast on their own. Buses will run from the hotels
to Independence Hall with all participants arriving no later than 9:00 AM.
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The Monday morning session will be held at Independence Hall. The Convention Center
will be prepared as a back-up site in case of rain with a replica backdrop of Independence
Hall as the focal point of the staging.
The Opening Business Session (9:00 - 10:00 AM) - The time to officially begin the
Summit and to brief delegates on the program, expectations, etc. We will consider a
major speaker to set the stage for the Presidents.
The Presidents (10:00 - 11:00 AM) - Very ceremonial, designed for live television
coverage by CNN or C-SPAN. Each president will be accompanied by their "heroes,"
volunteers who have made a significant contribution to our five goal areas. A video will
be used to tell the story of why the Summit is important and of the potential for future
action. The Presidents will sign the "declaration of commitment" on stage.
VIP Brunch with the Presidents (11:00 AM - 12 Noon) - To be held in one of the public
buildings in the Independence Hall complex. Invitees include Governors, Mayors,
corporate CEOs, significant national leaders. This will be a time for Presidents to learn
of commitments that will be announced on Tuesday and for photo opportunities and a
clutch.
Delegates return to the Convention Center starting at 11:00 AM.
Working Lunches on Goal Areas (11:45 AM - 1:15 PM) - Each community and state
delegation will be asked to designate representatives to each of these lunches. The
program in each will focus on the nature of the challenge underlying the goal and on
examples of innovative, effective programs that already exist.
Breakout Working Sessions (1:30 - 5:30 PM) - Separate tracks will be conducted for local
delegations, state delegations and national representatives. This is the first half of the
process that will result in development of action plans for post-Summit follow-up.
The evening schedule is unresolved. Options to consider include a dinner with a major
speaker at the Convention Center; additional working sessions; or a free evening.
Tuesday, April 29
Breakot Working Sessions (8:00 AM - 12 Noon) - Will include a continental breakfast.
This is the second half of the process leading to the action plans.
Lunch (12:00 1:00) at the Convention Center.
Signing Ceremony and Closing Session (1:00 - 2:30 PM) - Focus will be on
announcement of commitments and on signing of the "declaration of commitment" by all
delegates. This could take place at Independence Hall or at the Convention Center using
the replica of Independence Hall as a backdrop.