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State Info – Dana & Gary
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FOIA Number: 2013-0661-F (2)
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the William J. Clinton
Presidential Library Staff.
Collection/Record Group:
Clinton Presidential Records
Subgroup/Office of Origin:
National Service
Series/Staff Member:
Sarah Whitman
Subseries:
OA/ID Number:
1289
FolderID:
Folder Title:
State Info - Dana & Gary
Stack:
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Section:
Shelf:
Position:
S
66
2
5
3
AUG 24 '93 02:03PM NAT'L GOVERNORS ASSOCIATION
Roy Romer
Raymond C. P.1/2
Governor of Colorado
Executive Director
NATIONAL
Chairman
GOVERNORS
Hall of the States
Carroll A. Campbell Jr.
444 North Capital Street
ASSOCIATION
Governor of South Carolina
Washington. D.C. 20001-1572
Vice Chairman
Telephone 202) 621-5300
8/33/93
NGA FAX TRANSMISSION FORM
DATE:
TO:
FAX NUMBER:
Sarah Whitman
456-6420
FROM:
PATRICIA SULLIVAN
202-624-7723 (Commercial)
202-624-5313 (fax)
NUMBER OF PAGES: 2
(including this page)
REMARKS:
Chart showing states that re-appropriate
federal dollars.
Per our conversation-
PLEASE CALL JACKIE HALL AT 202-624-5341 WITH ANY PROBLEMS.
AUG 24 '93 02:04PM NAT'L GOVERNORS ASSOCIATION
P.2/2
Table J
State-Federal Relations
State
Analyze
Official/Agency
Appropriates
Federal
Representative in
to Whom D.C.
State
Federal Funds
Legislation
Washington, D.C.
Office Reports
Alabama
X
X
X
Governor
Alaska
X
-
X
Governor
Arizona
-
-
-
-
Arkansas
X
-
-
-
California
X
-
X
Governor
Colorado
X*
X
.
Connecticut
-
X
X
Governor
Delaware
-
X
X
Budget Director
Florida
X
X
X
Governor and Legislature
Georgia
X
X
X
Governor
Hawaii
X
X
X
Governor
Idaho
X
-
-
-
Illinois
X
X
X
Governor
Indiana
-
X
X
Governor
Iowa
X
X
X
Governor
Kansas
X
X
.
-
Kentucky
X
X
X
Governor's Office
Louisiana
X
X
X
Governor's Office
Maine
X
-
X
Governor
Maryland
X
X
X
Governor
Massachusetts
X
X
X
Governor
Michigan
X
X
X
Governor
Minnesota
-
X
X
Governor's Office
Mississippi
X
X
=
-
Missouri
X
X
X
Budget Director
Montana
X
.
-
-
Nebraska
X
-
.
-
Nevada
X
X
X
Governor
New Hampshire
X
-
-
-
New Jersey
X
X
X
Governor
New Mexico
-
X
*
**
New York
X
X
X
Governor
North Carolina
X
X
X
Governor's Chief of Staff
North Dakota
X
X*
-
.
Ohio
X
X
X
Governor
Oklahoma
-
-
X
Governor
Oragon
X
.
-
-
Pennsylvania
X
X
X
Governor
Rhode Island
X
X
-
-
South Carolina
X
.
X
Ouvernor
South Dakota
X
X
.
-
Tennessee
X
X
-
Texas
X
X
X
Governor
Utah
X
X
-
Vermont
x
X
-
-
Virginia
X
X
X
Governor
Washington
X
x
-
-
West Virginia
X
.
-
-
Wisconsin
X
X
X
Administration Secretary
Wyoming
X
X
-
Puerto Rico
.
X
X
Governor's Office
TOTAL
43
38
31
From: Budget Process in the States 1992
Nat Assoc of State Budget Officers
12
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
DRAFT
1
Connecticut
Romero Cherry, SPD
1 State Program Specialist,
1 clerk
1
Massachusetts
Malcolm Coles, SPD,
One of strongest
2 SPS, Clerk
ACTION offices Re:
long-time, close relations
CNCS/Corporation
with almost everyone involved
in service (City Year,
state, etc). Strong trng
and representational skills
Experienced ataff, strong
office all around
7/27/93 12:03:07 PM Page 1
DRAFT
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
1
Maine
Mary Pelkey, SPD, Prog Asst
Strong skills with Older
Americans programs good
ties with state, esp. senior
programs.
Limited exposure to CNCS,
state lead agency activity.
1
New
Peter Bender, SPD
Hampshire
1 SPS, Clerk
Lead agency may be
Good working relationship
changed by Governor
with state gvt, esp volunteer
due to shifting
office which may inherit
competing priorities
lead agency role.
Strong represnetation, manage
Strong ACTION Office
ment skills office in
Concord, NH but also handles
Vermont.
7/27/93 12:03:07 PM Page 2
Capabilites Statement
DRAFT
Region State
State Lead Agency
ACTION State Office
Comments
1
Rhode Island
Vincent Marzullo, SPD
SPD has background in
Program Assistant
elective politics, well
very well connected in state,
known, liked in state
knows most state, local
officials, comm leaders
1
Vermont
Peter Bender, SPD
Strong cooperative
1 SPS, Clerk
interaction.
(office in Concord, NH)
(see New Hampshire comments
Meeting of Bender, STate
Lead Agency and State Vol.
Office set for 9-2 to advise
Gov. on strategies for
assuming Corp.- responsibiliites
7/27/93 12:03:07 PM Page 3
DRAFT
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
2
New Jersey
Stanley Gorland, SPD
2 SPS, 1 Clerk
SPD has extensive working
liason with goVernors office,
state lead agency.
2
New York
Ben Conte, SPD
Most of staff in NYC,
6 SPS (2 In Albany), 1 SPA
with Regional Office,
(clerk Vacant)
2 staff in Albany
limited relationshippwith
ACTION state office has
lead agency Regional
limited access to state
Administrator formerly
gvt leaders, strong with
worked for Gov.
city departments
7/27/93 12:03:07 PM Page 4
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
2
Puerto Rico
SPD vacant, 1 SPS, 1 Clerk
DRAFT
2
Virgin Islands
administered by Puerto Rico
office
7/27/93 12:03:07 PM Page 5
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
3
District of
Columbia
administered by Virginia
State Office in Richmond
DRAFT
3
Delaware
administered by Maryland/
Delaware State Office in
Baltimore
7/27/93 12:03:07 PM Page 6
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
3
Kentucky
Betsy Wells, SPD, 1SPS, Clerk
Office in Louisville
limited contact to date with
State Lead Agency
strong VISTA program skills
3
Maryland
Jerry Yates, SPD, 1 SPS
clerk
Office in Baltimore, also
responsible for Delaware
7/27/93 12:03:07 PM Page 7
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
3
Ohio
Paul Schrader, SPD, 3 SPS
one of strongest state
DRA
clerk
ACTION offices, very
strong relations with state
strong director
government, CNCS activities
takes lead networking within
state on variety of issues
3
Pennsylvania
Jorina Ahmed, SPD, 3 SPS,
Regional Administrator
clerical position vacant
takes active role in
extensive contact with
coordination with state
PennServe, state on service
7/27/93 12:03:07 PM Page 8
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
3
Virginia
Lindsey Scott, SPD, 2 SPS
DRAFT
clerk
also responsible for District
of Columbia
3
West Virginia
Judith Russell, SPD, clerk
strong background in senior
volunteer programs, good
training skills, strategác
thinker, organized, relatively
new to state (1 yr), working
with CNCS grantees, lead
agency
7/27/93 12:03:07 PM Page 9
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
4
Alabama
Jack Timmons, SPD
One of strongest
2 SPS, Clerk
ACTION state offices
Experienced State Director
with strongprogramming,
training, representational,
evaluation skills. Developed
large model VISTA-HUD joint
DRAFT
program. Works closely with
State Lead Agency. Strong
all around staff
4
Florida
Henry Jibaja, SPD
strong state office
4 SPS, Clerk
Experienced state director
Well organized state office
with extensive experience..
good training and representation
skills
7/27/93 12:03:07 PM Page 10
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
4
Georgia
ACTION SPD
David Dammann, State Dir
exceptionally strong in
2 SPS, clerk
dealings with state/
very strong working relations
local governments,
with state, excellent
contadtsPeach Corps, etc -
active in support of Peach
going back to 1970s.
Corps and other service
activities. Has developed
a number of cost-share
agreements with State Dept
of Human Resources
DRAFT
4
Mississippi
Art Brown, SPD
1 SPS, Clerk
was involved in support of
Delta Service Corps
reasonably good contacts in
state.
7/27/93 12:03:07 PM Page 11
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
4 North Carolina
Robert Winston, SPD
2 SPS, clerk
good, strong VISTA program
good state relations.
was ex-officio member of
staté commission, provides
TA on continuing basis.
DRAFT
4 South Carolina
Jerome Davis, SPD
2 SPS, clerk
good general relations with
state, ACTION programs need
further development.
7/27/93 12:03:07 PM Page 12
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
4
Tennessee
Al Johnson, SPD
strong state director
2 SPS, clerk
strong training, representation
skills. good contacts with
state - has direct access
to state gvt leaders...
Johnson often used for
ACTION national task forces
DRAFT
5
Iowa
Joel Weinstein, SPD
strengths of SPD uniquely
1 SPS, clerk
adapted to state lead
good programming skills in
rep position
all ACTION programs..
currently involved in flood
response...close ties to
state officials, Cong del.
good representational skills
7/27/93 12:03:07 PM Page 13
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
5
Illinois
State Director vacant
(expect position to be
filled before Oct 1)
2 SPS (+ one vacancy)
(clerk vacant)
key vacancies make it
difficult to undertake
relationships with state.
Regional Administrator has
very good training skills =
and extensive experience in
management of volunteer
organizations.
DRAFT
5
Indiana
Thomas Haskett, SPD
1 SPS (+ 1 vacancy), clerk
SPD has extensive contacts
with state government offices
No lead agency at present.
However, SPD may not be the
person best suited to work
with lead agency.
7/27/93 12:03:07 PM Page 14
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
5
Michigan
Stanley Stewart, SPD
a number of strong
2 SPS (+ 1 vanancy)
skills directly
program assistant
relating to Nat Svce
Office in Detroit.
State Director has very
close ties to state gvt...
active participant in nat.
svce planning in state
strong training, Older
American skills
good
ties to Cong. delegation.
DRAFT
5
Minnesota
Robert Jackson, SPD
strong ACTION office,
2 SPS, clerk
very interested in
Jackson relatively new in
National Sefvice
job (2 yrs +), but has
quickly developed excellent
ties in state gvt
involved
in National Service planning
within state ACTION Minn
office has worked very
effectively with state
to mobilize funds
7/27/93 12:03:07 PM Page 15
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
5
Wisconsin
Michael Murphy, SPD
2 SPS, clerk
office in Milwaukee
strong VISTA programmer
good ties with state
government, good rep.
skills
DRAFT
6
Arkansas
Robert Torvestad, SPD
Very strong ACTION
1 SPS, clerical vacancy
state office.
Actively involved in assist
SPD had good relations
to Delta Service Corps .
with former Governor.
strong programming, rep,
training skills (SPS asked
to train at Treasure Island)
excellent contacts in
state government, private
sector
7/27/93 12:03:07 PM Page 16
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
6
Kansas
James Byrnes, SPD
1 SPS, Clerk
SPD best at OAVP programs
SPD served on Volunteer
Council of Otate office of
comm. service - lead agency
DRAFT
6
Louisiana
Willard Labrie, SPD
1 SPS, clerk
good relationships within
state, works closely with
Delta Service Corps
7/27/93 12:03:07 PM Page 17
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
John McDonald, SPD
2 SPS, clerk
office in Kansas City
State Director has regular
contacts with Lt. Gov office
(state lead agency)
DRAFT
6
Missouri
7/27/93 12:03:07 PM Page 18
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
6
New Mexico
Ernesto Ramos, SPD
State Director almost
1 SPD, clerk
a perfect match for
State Director works closely
the needs, demographics
with wife of Gov (no lead
of state
agency), STate Director
served for several years
as state official in charge
of Aging agency. Very strong
in obtaining state budget
support for ACTION programs
Very good with Hispanic,
Native American organizations
DRAFT
6
Oklahoma
Zeke Rodriguesz SPD
strong state director
1 SPS, clerk
Rodriguez has worked closely
with key man in Okla lead
agency for years and in
active with state vol. office
Rodriguez currently also
running ACTION Regional
Office in Dallas
7/27/93 12:03:07 PM Page 19
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
6
Texas
Jerry Thompson, SPD
a very strong office in
4 SPS, 1 Prog Asst, clerk)
one of the largest
strong training, represent.
states for ACTION
and prog skills
good mgr,
often asked to serve on nat.
task forces for ACTION,
excellent working with state
government.
DRAFT
8
Colorado
Ben Knopp, SPD
2 SPS, clerk
(1 SPS outstationed in
Cheyenne, Wyoming, and is
de facto Wyoming State Dir.)
Experienced, good program
skills, esp in Wyoming
VISTA Summer Associates in
Colorado was outstanding
7/27/93 12:03:07 PM Page 20
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
8
Montana
Joe Lovelady, SPD
1 SPS, clerk
good programs, good ffes
with state, strong prog
skills
DRAFT
8
North Dakota
Combined office for Dakotas
located in Pierre, SD.
7/27/93 12:03:07 PM Page 21
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
8
Nebraska
Anne Johnson, SPD
1 SPS, clerk
DRAFT
8
South Dakota
John Pohlman, SPD
SPD and staff well
1 SPS, clerk
suited to needs of
(also responsible for North
Dakotas
Dakota)
good ties within state, good
program, representational
skills. Contacts with leadd
agency,
7/27/93 12:03:07 PM Page 22
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
8
Utah
Gary O'Neal, SPD
Very strong ACTION
1 SPS, clerk
office.
very good relations with
state and Congressional
delegation
program skills,
training, representation
strong. SPS also very strong,
esp with senior programs.
8
Wyoming
Pat Gallizzi, SPS
(supervised by Colorado SPD,
but stationed in Cheyenne,)
Good VISTA programmer
...
DRAFT
very well organized.
7/27/93 12:03:07 PM Page 23
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
9
Arizona
Richard Pereley, SPD
SPD new on job, SPS
SPS vacant, clerk recently
vacant, it would be
hired
difficult for ACTION
state office to
provide
assistance to lead
agency or commission.
DRAFT
9
California
Gail Hawkins, SPD
Staffing, distance from
6 SPS, 1 Prog Assit, 1 clerk
state capitol, job
Office in Los Angeles, with
demands from current
2 staff in SFO, along with
programs all make
regional office staff...
strong support for
limited contact with lead
state comm. difficult
agency until recently, however,
for ACTDON state and
staff now developing major
regional offices.
VISTA program with Cal.
Conservation Corps...
even though it is largest
ACTION state office, somewhat
understaffed in terms of
cyrrent & esp. future prog.
Distance from Sacramento
impacts access to Government
7/27/93 12:03:07 PM Page 24
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
9
Hawaii
State Director vacant
Need either/both a
1 clerk
STate Direcgor or
(state director just moved
Corp rep. in Hawaii
to regional office.)
DRAFT
9
Nevada
Craig Warner, SPD
Has rapidly become a
program assistant
very strong, albiet
small, state office.
Both Wanner and Program Asst
SPD used for ACTION
are new, but én less than
task forces and to
2 years they have made
assist neighbor state.
Nevada the strongest state
in the San Fran region.
Strong program, management,
training skills.
7/27/93 12:03:07 PM Page 25
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
10
Alaska
Billy Jo Caldwell, SPD
Strong program,
Caldwell located in ACTION
Corp Rep should be
regional office in Seattle.
located in Juneau or
Strong ACTION programs in
(for ease of access)
Alaska, with VISTA focusing
Anchorage
on rural Alaska, esp Native
villages. ACTION works closely
with other Feds - esp BLM and
EPA, as well as state gvt
and native groups.
DRAFT
10
Idaho
Kent Griffitts, SPD
1 SPS vacant, clerk
Griffitts recently promoted,
after over 15 years as SPS,
good relations within state,
program, training, repreenntation
skills. Vanant SPS should
not affect ability to support
Corp.
7/27/93 12:03:07 PM Page 26
Capabilites Statement
Region State
State Lead Agency
ACTION State Office
Comments
10
Oregon
Robin Sutherland, SPD
2 SPS, clerk
good all around ACTION
program in state-strong
training, program, management
skills
limited interactior
with CNCS grantees, lead
agency.
EVEN
10
Washington
John Miller, SPD
Capable SPD and strong
1 SPS, 1 vacancy, clerk
Regional Director,
Office co-located with
staff give Hashington
regional office in Seattle.
State operation
Very strong ACTION program.
exceptional aapacity.
Regional Director directly
involved in State gvt
relations close ties to
state gvt
Regional Directo
is leader on Fed Regional
Council in Seattle.
7/27/93 12:03:07 PM Page 27
AUG-24-1993 15:57 FROM ACTION DOMESTIC OPERATION TO
94566420 P.01
ACTION
The Federal Domestic Volunteer Agency
1100 Vermont Avenue NW, Washington DC 20525
Phone-202-606-4806 Fax-202-606-4921
OFFICE OF DOMESTIC OPERATIONS
DATE:
8/24/93
TIME:
NUMBER OF PAGES 5
(Including the cover)
FAX TO:
Ms. Sarah Whitman
DEPARTMENT: Office of National Service
FAX NUMBER:
456-6420
FAX FROM: Dana Rodgers, ACTION Agency, Domestic Operations
Comments:
Please call 202-606-4806 if you do not receive all pages.
ODMESTIC VOLUNTEER
THE FEDERAL
ACTION
AGENCY
U.S.A.
AUG-24-1993 15:57 FROM ACTION DOMESTIC OPERATION TO
94566420
P.02
DRAFT
August 24, 1993
MEMORANDUM
TO:
Sarah Whicman, ONS
FROM:
Dana Rodgers, ACTION
SUBJECT: State Lead Agencies and ACTION State Program Offices
I am attaching for your information a chart which lists each
ACTION State Program Office with a brief description of the
office and of its capacity to support Corporation activities in
the State. The criteria used in assessing ACTION state program
Offices included:
-
Representational and Networking Skills
-
Staffing and Experience
-
Access to State Government leadership
-
Interaction with Current Commission State Lead Agencies
As soon as information concerning state lead agencies is
provided by the Commission for National and Community Service, it
will be added to the matrix. However, ACTION State Program
offices and state Lead Agencies have - and will continue to have
- significantly different responsibilities. ACTION State Program
offices are employees of the Federal government who are located
in offices in almost every state. State Lead Agencies are state
governmental entities responsible for implementing, or overseeing
the implementation of, grants funds they receive from the Federal
government. They are not, and cannot be, Federal entities.
When the Corporation is established, there will be a need
for Corporation (Federal) employees to carry out certain tasks to
assure that Corporation programs are implemented in a manner
described in the legislation. ACTION State Program Offices are a
potential way for this to happen. Assuming some time will pass
between the establishment of the Corporation and the
establishment of State Commissions in a number of states, there
is a need for an interim means to handle Corporation programs
which will ultimately be coordinated by the State Commissions.
Current State Lead Agencies are a potential way for this to
happen.
ACTION State (and perhaps Regional) offices, or some
Corporation alternative and State lead agencies, or some state
designated and Corporation approved alternative, will be needed
to support the establishment of the State Commission as viable
entities and to administer Corporation programs.
AUG-24-1993 15:58 FROM ACTION DOMESTIC OPERATION TO
94566420
P.03
2
DRAFT
Key Issues:
-
Corporation programs operating under authority of the
Domestic Volunteer Service Act (VISTA, FGP, RSVP, SCP,
Demo Programs) will presumably continue to be
implemented directly through project grants and
memoranda of agreement. This is a major continuing
responsibility of ACTION field offices.
-
The Corporation role in providing guidance, direction,
support and technical assistance to states establishing
Commissions can be done with the support of (a) ACTION
State Program Offices as currently constituted, (b)
selected augmentations and adjustments of ACTION State
Program Offices to provide additional capacity, (c)
Washington-based Corporation staff and (d) contractors
and consultants. or, obvíously, a mix of the above.
Decision issues include the following:
(1) Determination of the roles/responsibilities of
ACTION State program Offices and Regional Offices
regarding implementation of state Commissions and
Corporation program in the states.
(2) Identification of where State Offices need
augmented or additional staff or other support to
carry out those duties.
(3) Identification of where alternative or major
supplemental strategies need to be developed (see
below).
(4) Decisions on use of contractors and consultants to
augment Corporation staff and what specific tasks
they should perform.
(5) Decisions on how Corporation field staff should be
provided guidance and direction, training, and
backup support (see 4).
(6) Determination of the status of current state lead
agencies or, for some states, current state
"commissions." H
Analysis by the Commission on National and Community Service
can best determine the current capabilities of state lead
agencies and their relevance to the needs of the next year of
two, as State Commissions are organized and implemented.
As soon as I have received input from the Commission, I will
prepare a consolidated memo in collaboration with CNCS. Based on
AUG-24-1993 15:59 FROM ACTION DOMESTIC OPERATION TO
94566420
P.04
DRAFT
3
a review of ACTION State Program Offices, the following points
can be made:
(1) As a group, ACTION State Offices are strong and capable
of continued management of programs current
administered by ACTION and to assume the additional
duties regarding new Corporation activities.
(2) While there is a considerable variation in the current
level of interaction and support between ACTION State
Offices and CNCS lead agencies and grantees, there is
already a strong cadre of ACTION offices where
excellent cooperation exists and their number is
growing.
(3) Separate strategies need to be developed for several
large states. In New York and California, there is a
need to develop an approach which includes, but goes
beyond, the ACTION state Office. Those states are so
large and complex (with economies and populations
exceeding most independent nations) that it is
difficult and probably unrealistic to expect a GS-13
State Director/Corporation representative to have the
level of access and credibility necessary to secure
state support and cooperation. A few other states also
present issues. A new ACTION State Program Director in
Illinois has just been selected and, while the issue is
not as intense as in California or New York, the
question of access needs to be addressed. ACTION
currently has state director vacancies in Puerto Rico
and Hawaii and some issues need to be discussed in a
few other places.
(4) However, for most states, ACTION State Program
Directors and their staffs are currently ready and able
to represent the Corporation. There are a few ifs.
-
Clear, timely guidance and direction from
Corporation headquarters.
-
Clear articulation or Corporation rep/state
director role to states (including state lead
agencies)
-
No major changes in ACTION structure which will
directly impact on workload of State Offices.
(eg., fiscal, grantmaking, training, recruitment
support now provided by Regions.)
-
Provision of technical assistance and support if
analysis shows this is necessary. Certainly,
training for those designated to represent the
Corporation.
AUG-24-1993 15:59 FROM ACTION DOMESTIC OPERATION TO
94566420
P.05
DRAFT
4
This is a draft which is intended to stimulate other
thinking and obviously requires augmentation and changes. it
needs to be reduced to a timeline which should be sequenced with
other on-going tasks.
TOTAL P.05
Public/Private Ventu is
399 Market Street
Regional Office
Philadelphia. PA 19106
3661 Buchanan Street, 2nd Floor
215/592-9099
San Francisco. CA 94123
Fax 215/592-0069
415/749-6816
Fax 415/749-0905
PPV
PUBLIC/PRIVATE VENTURES
Rex. D. Adams
Chairman
of the Board
Michael A. Bailin
SENDING FAX NUMBER: 215-592-0069
President
Gary Walker
Executive
Please include name and telephone number to insure delivery.
Vice President
Board of Directors
TO: Susan stroud
Rex D. Adams
Michael A. Bailin
Angela Glover Blackwell
Office of National Service
Roy J. Bostock
Alan K. Campbell
Hillary Rodham Clinton
Alonzo A. Crim
Alice F. Emerson
RECEIVING FAX NUMBER: 203.456.640
Sandra Feldman
Mitchell 9. Fromstein
David W. Hombeck
FROM: Tom Smith
Harold Howe 11
Siobhan Oppenhelmer-
Nicolau
NUMBER OF PAGES BEING SENT (INCLUDING COVER PAGE): 14
Marion Pines
John W. Porter
Harold A. Richman
Mitchell Sviridott
COMMENTS OR SPECIAL INSTRUCTIONS
Research Advisory
Committee
Frank Furstenberg
Summ: A duft version of the state Suwey.
Robinson Hollister
Henry Levin
Talk to for Wel.
Tm
Frank Levy
Anita Summers
Marta Liends
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DRAFT4 [8/24/93]
Page 1
I. ADMINISTRATIVE STRUCTURE
1. How was the lead agency selected or designated?
2. Did this organization have prior involvement in service
activities in the state?
Y
N
2b. If yes, please check all that apply.
Through community-based organizations
Through schools
Through institutions of higher education
Through consortia with private businesses
Through partnership with ACTION or VISTA
Through participation in local awards for service
Through work with foundations
I
Other (please specify)
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3. Describe the key responsibilities assigned to the lead
agency? CHECK ALL THAT APPLY:
Wrote the state comprehensive plan
----
Developed and managed subgrant process
-------------------------
Distributed requests for proposals (RFP's)
Distributed funds to subgrantees
Provided technical assistance and guidance to subgrantees
Conducted evaluation of funded programs
Maintained liaison with the Commission
Other (please specify)
4. Is there a state-level commission?
Y
N
If yes, what are its functions?
Prepare that plan for state-level service
Prepare the applications for federal funding under the
Make technical assistance available to programs and projects
Assist in the provision of child care and health care
benefits for participants in service activities
Development of a recruitment and placement system for
participants in national service programs
Overall administration of grant program, including
selection, oversight, and evaluation of grant recipients
Development of training methods and/or curriculum materials
Other (please specify)
212 DIO
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DRAFT4 [8/24/93]
Page 3
5. Is there a state-level advisory board?
Y
N
5a. If yes, what are its functions?
Prepare that plan for state-level service
Prepare the applications for federal funding under the
Make technical assistance available to programs and projects
Assist in the provision of child care and health care
benefits for participants in service activities
Development of a recruitment and placement system for
participants in national service programs
Overall administration of grant program, including
selection, oversight, and evaluation of grant recipients
Development of training methods and/or curriculum materials
Other (please specify)
6. List any other relevant public agencies or other institutions
that the lead agency interacts with on a regular basis.
PLEASE CHECK ALL THAT APPLY
ACTION
State Office of Volunteerism
State Conservation Corps
Department of Higher Education
Department of Parks and Recreation
Department of Natural Resources
Department of Labor/Employment and Training
Foundations
Businesses/corporations
other, please specify
I'd tio
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D R A r T 4 [8/24/93]
Page 4
6a. Please circle above the three agencies or entities with which
you had the most contact.
7. In the table below, indicate, where appropriate, the
estimated number of staff at the state-level assigned to each
subtitle and for overall administration.
SUBTITLE
NUMBER OF
SOURCE OF
SUPPORT STAFF
SUPPORT STAFF
full-time
part-time
Subtitle B1
Subtitle B2
Subtitle C
Subtitle D
OVERALL
ADMINISTRATION
Old blo
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Page 5
8. Have there been changes within the past year in the
administrative structure? Y
N
8a. If yes, please check all that apply.
Designation of new lead agency
Designation of new contact person
Responsibilities of the lead agency
Role of the governor's office
Other (please specify)
8b. Please briefly describe the changes which you checked above.
8c. What prompted the changes?
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Page 6
II. PLANNING AND ADMINISTRATION
9. Who were the key players that had responsibility for the
development of the comprehensive plan?
10. To what extent were the following steps helpful in developing
the state comprehensive plan?
Not at all
Some
Quite a bit
Needs Assessment
1
2
3
Public Hearings
1
2
3
Town Meetings
1
2
3
Inter-agency meetings
1
2
3
Task Forces
1
2
3
Planning conference
1
2
3
Other (please specify)
10a. How much did these approaches lead to:
Not at all
Some
Quite a bit
A better planning document
1
2
3
Support and interest
in service activities
1
2
3
Inclusion of appropriate
constituencies in the
planning process
1
2
3
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Page 7
11. Which of the following were involved in the development of
the comprehensive state plan? PLEASE CHECK ALL THAT APPLY
state Agencies
Local Government Reps
Community Based Organizations
Service Programs
Service-Related Organizations
Governor's office
Public Interest Groups
Community Members
Youth
Private Sector
Seniors
Other (please specify)
12. Were specific steps taken to encourage participation in the
development of the state comprehensive plan?
Y
N
12a. If yes, please indicate through which medium.
Public service announcements
Published notices
Mailing to relevant organizations
Newsletters
Advertisements in local papers
other (please specify)
014 P07
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Page 8
13. What key players were involved in producing the 1992
proposals for subtitle funds?
B1
c
B2
D
13a. Were they the same for 1993? If not, who were the new
players?
PLEASE PLACE YOUR RESPONSE IN THE APPROPRIATE BOX
SUBTITLE
YES
NO (PLEASE SPECIFY)
Subtitle B1
Subtitle 82
Subtitle c
Subtitle D
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D R A F T 4 [8/24/93]
Page 9
III. THE SUB-GRANT PROCESS
14. What steps were taken to inform subgrantees about the
availability of funding? CHECK ALL THAT APPLY
Public Hearings
Town Meetings
Inter-agency meetings
Regional conferences
Technical assistance meetings
Public service announcements
Advertisement in local paper
Published notices
Mailings to relevant organizations
Newsletters
Advertisements in local papers
Other (please specify)
15. Was a request for proposals (RFP) process instituted for
funding?
Y
N
15a. If not, describe how potential subgrantees were invited to
apply for funding.
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16. Was there a formal screening process for applications?
Y N
16a. If yes, who participated in this process?
17. Which of the following were formal review criteria developed
for sub-grant funding?
Quality
-
Replicability
-
Sustainability
-
Innovation
-
Youth participation
—
Senior participation
-
Addressing special needs
I
Availability of matching funds
-
Other (please specify)
18. Was any state funding available, in addition to NCSA funding?
Y N
18a. If yes, how much?
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19. Please indicate in the following chart, for the most recent
funding year, how many months did it take or will it take to
process grants from initial notification of funding by the state
to actual awards to subgrantees?
SUBTITLE
TIME
(IN MONTHS)
Subtitle B1
Subtitle B2
Subtitle C
Subtitle D
20. Please indicate in the following chart, for the current
funding year, the number of applicants and eventual sub-grantees
for each subtitle.
SUBTITLE
APPLICANTS
SUB-GRANTEES
FY92
FY93
FY92
FY93
Subtitle B1
Subtitle B2
Subtitle C
Subtitle D
21. who made final funding decisions?
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IV. TECHNICAL SUPPORT AND MANAGEMENT
22. Have formal reporting requirements been established for sub-
grant programs? Y N
22a. If yes, what information are programs required to furnish?
Number of volunteers/participants
Number served
Number of service hours
Number of projects
Number of youth participants
Number of senior participants
Cost and expenditure data
Other (please specify)
22b. Who has responsibility for monitoring?
23. Does the state provide technical assistance to subgrantees?
Y N
23a. If yes, how are subgrantees identified for assistance?
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24. In what manner is technical assistance provided.
PLEASE CHECK ALL THAT APPLY
Workshops
Conferences
Meetings
Program design and evaluation
Staff training and development
Manuals/guidebooks
On-site consulting
Pre-application workshops
Pre-application phone consultation
other (Please specify)
24a. Please circle the top three methods which proved to be most
effective.
survey2.nsp
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