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66
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2
JAN-17 97 12:24 FROM:
TO: 202 7204614
PAGE: 01
Corporation for National Service
FACXIMILE TRANSMITTAL SHEET
Office of the Chief Executive Officer
To: Joel Berg
Location: Secretary Glickman's Office
Fax#: (202) 720-4614
Date: January, 17, 1997
From: Harris Wofford, Chief Executive Director
Fax#: (202) 565-2794
Number of Pages [Including this page): 3
Message:
I thought that you might be interested in this. I would love to have
you join us. Please RSVP to my assistant:
David Premo at (202) 606-5000 extension 278.
CORPORATION
FOR NATIONAL
SERVICE
JAN-17 97 12:24 FROM:
TO: 202 7204614
PAGE: 02
January 15, 1997
Dear Honorary Commissioner,
CORPORATION
On January 20th, the nation will celebrate two important events: the Inauguration
FOR NATIONAL
of the President of the United States and the annual marking of the birth and
SERVICE
legacy of Martin Luther King, Jr. While an accident of the calendar, it is a
challenging and creative coincidence that illustrates the twin engines of American
progress - the public power of democracy and the power of people who
demonstrate what it means to be an active duty citizen.
On Monday, Americans across the nation will be observing the King Holiday.
Parents and children alike will have the day off from work and school and an
opportunity to do something special on that day, something that restores our
communities and brings Americans together in the true spirit of democracy.
As members of the former Martin Luther King, Jr., Federal Holiday Commission,
you immediately came to mind to invite to join us in a day "on", not a day off, in
Washington, D.C. Before we turn our attention to the Inauguration, join us in
celebrating our community in a service project at Food & Friends. Early on the
morning of the Inauguration, we will be preparing meals for delivery to over five
hundred homebound people living with HIV/AIDS.
Four years ago, we initiated legislation designed to remember Martin Luther
King the way he would have liked: a day that reflects his proposition that
"everybody can be great because everybody can serve." A day that brings the
greatness out in people - especially the young - by bringing them together to
make a difference in their communities.
As we prepare to face the many challenges of the 21st century, let's remember Dr.
King's challenge to "make a career of humanity. You will make a greater person
of yourself, a greater nation of your country, and a finer world to live in."
Attached is information on the MLK Day Service Project in Washington, one of
many across the nation. We hope you will be able to join us before the
Inauguration and throughout the year as we work together to meet this challenge.
Sincerely,
Joelows Member of Congress
Harris thin Wofford Within
1201 New York Avenue, NW
Washington, DC 20525
John Lewis
Telephone 202-606-5000
Chief Executive Officer
Getting Things Done.
AmeriCorps, National Service
Learn and Serve America
National Senior Service Corps
JAN-17 97 12:24 FROM:
TO: 202 7204614
PAGE 03
A DAY ON! NOT A DAY OFF
"Life's persistant and most urgent question is:
'What are you doing for others?"
-Martin Luther King. Jr.
Come Join Us as We Honor
the Birthday of Dr. King
through Service
at
Food & Friends
58 L Street, SE Washington. DC
January, 20, 7am-9am
Food & Friends prepares and delivers nutritious meals to homebound
people living with HIV/AIDS. In addition to delivering three meals each
day, Food & Friends also provides home-delivered groceries, nutritional
assessments and counseling, HIV and nutrition workshops, cooking
classes, and most importantly the friendship of dedicated volunteers.
Since 1989, more than 1,260,287 meals have been provided to 3,609
women, men and children. Current level of service is 1,266 daily meals
to 517 clients. Because of the generosity of many individuals, foundations,
and businesses, service is provided at no cost to the individual.
For more information or to register, please call
the Corporation for National Service
at [202] 606-5000 x250
CORPORATION FOR
NATIONAL
AND
COMMUNITY
SERVICE
June 29, 1994
Dear AmeriCorps Program Director:
We are asking you and any AmeriCorps members in your program
to complete certain information related to the education award
under the National Service Trust, as well as participant data.
This information is very important and is essential to ensuring
that the member qualifies for the award upon successful
completion of service.
In this package we have enclosed the following:
1.
National Service Trust Enrollment Forms.
2.
Information which explains how the education award
works, coupled with frequently asked questions and
answers concerning the award.
3.
Participant Enrollment Forms.
We are asking that the National Service Trust Enrollment
Form and the Participant Enrollment Form be completed during your
initial training session for members or whenever a person starts
service (Important: Please use a No. 2 pencil!), and originals
of both forms be returned within five working days from the date
of enrollment to:
National Service Trust
Corporation for National Service
1100 Vermont Avenue N.W.
Room 3200
Washington, D.C. 20525
The following provides additional information concerning this
material.
National Service Trust Enrollment Form
All full-time members will be eligible to receive an
education award of $4,725 upon successful completion of a full
term of service. Part-time members are eligible to receive one-
half that amount. The award will not be paid directly to the
participant. It will be paid either to an institution of higher
education (for all or part of the cost of attending the
institution) or to a loan holder (for outstanding student loans).
An individual will have up to seven years following the last day
of service to use the education award.
1100 VERMONT AVENUE. NW
WASHINGTON DC 20525
-2-
Please note the following:
1.
Participants become eligible for education awards only
upon successful completion of a term of service.
However, under the regulations for the program, if an
individual must leave a program prior to completing
service for compelling personal circumstances, then he
or she will be eligible for a partial award. You have
responsibility for making this determination consistent
with the criteria set forth in implementing
regulations.
2.
By law and regulation, an AmeriCorps participant can
only receive two education awards (one for each and up
to two terms of service).
3.
In Section 13 of the form, Program Information, you
must fill in the Program I.D. Number and sign each
form. Your grant number is the Program I.D. number.
However, if you mail the Trust enrollment forms
together as a package for one project, you do not have
to complete the following information on each form:
name, address, and phone number of the program, and
name of the Program Director. Simply complete this
program information on the top form of the package and
then indicate SAME on the others.
It is an absolute requirement that all forms be signed
by you and the AmeriCorps member. Remember, in signing
the form you are verifying the information completed by
the AmeriCorps member.
At the end of service, the participant must complete an End-
Of-Term-of-Service form. This form is not included with this
letter; the form will be sent to you in several weeks. All
members enrolled in the Trust must complete this form when they
leave the program, whether they complete their term of service or
not. A slot for the award is held until we receive this form.
Within ten days of receiving the End-of-Term-of-Service
form, the Trust Fund will write to those members who successfully
completed the term of service. Members will be informed that
they must present the letter, which verifies their right to an
award, and certain information required by the Corporation, to an
institution of higher education or loan holder.
The loan holder or institution of higher education must
apply to the Corporation for payment. The Corporation will then
make payment to the loan holder or institution of higher
education, and inform the participant that payment was made.
-3-
Information Concerning the Education Award
Please distribute this information to the members. If they
have any questions concerning this material at any time, they may
call: 202-606-5000 (extension 347).
Participant Enrollment Forms
The Participant Enrollment Forms must be completed by all
members who are eligible to receive either an education
award/Stafford Loan Forgiveness from the National Service Trust
or are eligible to receive another Corporation-approved post-
service benefit upon completion of a term of service. Much of
this information is required by law and will provide the
Corporation with information that will be provided to Congress
and others interested in national service. Note that this form
should also be sent to the address provided on page 1 of this
letter.
In addition to the instructions on the form itself, please
note the following:
1.
We must receive a Participant Enrollment Form for each
individual in your program. If the individual starts
after the training, please make sure the form is
completed and sent to the Corporation.
2.
Please ensure that the participant signs and dates this
form.
3.
In the first section, For Local Program Staff Use, you
do not have to complete the program information on each
Participant Enrollment Form, provided that you package
and mail the forms together for each individual
program. Simply complete the requested program
information and the members' date of enrollment on one
form and then indicate SAME on the others. Note that
the subgrantee ID number is your grant number. You
must indicate the recruitment type on EACH form,
however.
Interest Forbearance
AmeriCorps members are eligible to have payments on certain
student loans deferred while they are serving, with the interest
capitalized during the period of service and paid by the National
Service Trust. This is a benefit above and beyond the education
award. If you have any members in your program with active
student loans who may be eligible, they should contact their loan
holders who, in turn, will provide them with forms to complete.
Those forms should be forwarded to the National Service Trust at
-4-
the address on page 1. We can only certify eligibility if the
Trust Fund enrollment form is on file.
Additional Information
In some cases, you may have a participant who definitely has
no interest in receiving an education award. (Remember: the
award can be used for up to seven years after the end of service,
and members should be encouraged to sign up even if they have no
outstanding loans and no firm current plans to attend an
institution of higher education). In cases where the individual
is definitely not interested in the education award, please:
1. Make sure the Participant Enrollment Form is
completed.
2.
Do not have the individual complete the National
Service Trust Enrollment Form; instead, please
provide us with a cover letter listing the
participant (s) who are not enrolling in the Trust
Fund for the education award. (This is the only
way we can be sure a form was not lost or
misplaced.)
We are also developing two other forms: the Change of
Status Form for program directors to report when individuals
leave or reenter the program for any reason and the Exit Form for
participants to report future plans and opinions of the program.
We will send you these forms as soon as they are available.
At the end of service, then, we are asking that you fill out
two forms: Change of Status Form and the End-of-Term-of-Service
Form (for those enrolled for an education award in the National
Service Trust). Additionally, the participant will fill out two
forms: the Exit Form and the End-of-Term-of-Service-Form.
The Corporation has published interim final regulations
governing education awards and the Trust Fund. The regulations
appear in the June 15, 1994 edition of the Federal Register; any
comments are due by August 1, 1994.
If you have any questions concerning the Trust Fund
Enrollment Form, please do not hesitate to call 202-606-5000
(extension 347). If you have questions concerning the
Participant Enrollment Form, please call 202-606-5000 (extension
130).
Finally, for some very large projects, we will permit
Project Directors to designate officials at local sites as
"approving officials" for verifying enrollment, status changes,
July 21, 1994
Dear Lender,
CORPORATION
FOR NATIONAL
This is to inform you that individuals serving in an approved position in
SERVICE
AmeriCorps, the national service program, are entitled to forbearance on qualified
student loans during their terms of service. This benefit is intended to enable
individuals with outstanding debt to participate in AmeriCorps, the national service
program established by the National and Community Service Trust Act of 1993 (P.L.
103-82).
This law amended the Higher Education Act to provide that:
"upon written request, a lender shall grant a borrower forbearance on
such terms as are otherwise consistent with the regulations of the
Secretary [of Education], during periods in which the borrower is
serving in a national service position, for which the borrower receives a
national service educational award under the National and Community
Service Trust Act of 1993."
The Department of Education has further incorporated this statutory mandate
into its implementing regulations. The final regulations governing the Federal Family
Education Loan Program (34 CFR Part 682) provides for mandatory forbearance for
such a borrower "in yearly increments (or a lesser period equal to the actual period
during which the borrower is eligible)." In the future, the Department will
incorporate further regulatory references to this mandatory forbearance requirement
for Perkins' loans.
The Department of Health and Human Services is developing policy guidance
to notify schools, lenders, and holders that loans made pursuant to Title VII and VIII
of the Public Health Service Act are similarly eligible for forbearance during any
periods of service with the national service program.
The Corporation for National Service shall pay the interest that has accrued on
the qualified student loans of any person in an approved national service position
during their term of service, pursuant to Section 148(e) of the National and
Community Service Trust Act. Interest will be paid to the lender at the end of the
term upon the successful completion of service by the borrower in a national service
program. Participants who fail to complete the full term will generally be liable for
the accrued interest. In some instances, individuals may leave service early for
compelling personal circumstances and the Corporation will also pay accrued interest
1100 Vermont Avenue NW
during the term of service. Otherwise, individuals who leave the program early are
Washington DC 20525
Telephone 202-606-5000
responsible for paying the accrued interest.
Fax 202-606-4928
Getting Things Done.
AmenCorps National Service
Learn and Sene America
National Senior Service Corps
-2-
Qualified student loans for which the Corporation will pay accrued interest costs are:
"any loan made, insured, or guaranteed pursuant to title IV of the Higher
Education Act of 1965 (20 U.S.C. 1070 et. seq.), other than a loan to a parent
of a student pursuant to section 428B of such Act
(20 U.S.C. 1078-2);" and
"any loan made pursuant to title VII or VIII of the Public Health Service Act
(42 U.S.C. 292a et seq.)."
In general, the Department of Education loans that are covered include: (a) Federal
Family Education Loan Program, including: Federal Consolidation Loans, Federal PLUS
Loans (excluding those made to parents), Federal Stafford Loans, Federally Insured Student
Loans (1984 and prior), Guaranteed Student Loans (former name for Stafford Loans), and
Supplemental Loans for Students; (b) Federal Direct Student Loan Program (FDSLP); and
(c) Federal Perkins Loans, including: National Defense Student Loan Program (NDSL);
National Direct Student Loan Program (NDSL); and Income Contingent Loan Program.
For purposes of the Public Health Service Act, this includes Health Education
Assistance Loans (HEAL), Health Professions Student Loans (HPSL), Loans for
Disadvantaged Students (LDS), Primary Care Loans (PCL), and Nursing Student Loans.
When participants in national service wish to defer repayment of their loans, they
should follow the procedures you have established for forbearance. We will work with the
participant to provide any required certification either to you or to the participant, in
accordance with your procedures. We will also work with lending institutions to determine
the most effective procedures for payment of these accrued interest costs at the end of a
participant's term of service.
If you have any further questions, you may call us at (202)606-5000x347, or write to:
National Service Trust
Corporation for National Service/Room 3200
1100 Vermont Ave. N.W.
Washington, D.C. 20525
Thank you for assistance in the implementation of this requirement.
Sincerely,
Dy Kandeygh
Gary Kowalczyk
Acting Chief Financial Officer
Memorandum
TO:
National Direct Grantees & Sites
FROM:
Corporation Public Liaison, National Direct Team, and MIS Committee
DATE:
August 17, 1994
SUBJ:
Computer System Assessment
In response to many requests at the AmeriCorps*USA Program Directors Workshop
two weeks ago, we are beginning to implement a strategy that will provide much of the
Corporation's information on-line or through fax broadcast and fax-on-demand
systems. Before we implement any plan, we need to conduct a survey of what
equipment is out there and what needs you as grantees have.
This assessment will also enable the Programs Officers to know what electronic tools
you use, how we may be able to further improve the lines of communication, and what
systems to use to provide disks and transfers of application forms and regulations.
Please return the completed forms to Brian Trelstad via fax at 202-606-0006. We
appreciate your cooperation and thoughtful response to the survey. Thanks.
Grantee Computer System Assessment
Name:
Title:
Organization:
Address:
City, State, Zip:
Phone
Fax
E-Mail
Are you the National Office?
Or are you a site?
Please copy and distribute to all of your sites
002
USDA NAT SER OFF +++ BAP DIVISION
4161 702 2020
14:25
08/23/94
Grantee Computer System Assessment (continued)
What computers (and how many) do you currently use? (If mixed, how many of each?)
IBM/IBM clones
Macintosh
Other
Which operating system? (Answer only if not Macintosh)
DOS (Version?)
Windows (Version?)
Other
Which disk formats?
5.25" DOS
3.5" Double Density
3.5" High Density
Other
Please fill in the name of your software for the following (include versions if known):
Word Processing
Spreadsheet
Database Management
Telecommunications
Do you have internal/external electronic mail capability? If yes, please name the software used.
Do you have access to a modem?
Yes
No
If yes, do you belong to any bulletin boards/on-line services (i.e. CompuServe, America On-Line, etc.)?
Please list.
Do you have access to the Internet?
Yes
No
If yes, list your account name/e-mail address.
How often do you check your e-mail account?
Would electronic mail be a reliable method of distributing information to your program/site?
Would you be willing to call a fax-on-demand system to get documents and or information for your
program/site?
Would you rather: a) get all of the information we send in the mail; or
(Check one)
b) receive a menu of items and call into the fax-on-demand
for those items of interest?
Additional Comments
003
USDA NAT SER OFF ->-> BAP DIVISION
202 702 4614
14:25
08/23/94
CNCS [202-565-277]
7/18/95 9:44 PM
Page 2/3
July 18, 1995
To All Friends of National Service:
I write to you today to advise you that President Clinton has announced his intention to
nominate me to the Board of the Corporation and Harris Wofford to succeed me as Chief Executive
Officer These positions require Senate confirmation probably in September and I will
continue as CEO until that time.
Since the National and Community Service Trust Act of 1993 was signed into law by
President Clinton we have worked together to transform the vision of "a season of service" into
reality It has not been easy. On more than one occasion you may have heard me reflect ruefully
that "democracy is a lot harder than capitalism." But I want to share with you something else now,
as I contemplate a different rolegoing forward: working for such a noble cause, no matter how
frustrating along the way, as been the most gratifying work of my life.
In one of my recent speeches, I said that national service would prevail for three simple
reasons: because it helps real people with real needs; because it works; and because it reminds us
of what is best in ourselves and in our country. In these two and a half years, I have met
thousands of people I didn't know when this journey began from the most humble new
homeowner in Americus, Georgia, to powerful elected officials and business executives to many
somewhere in between In just about every case, I have been eager to engage in dialogue about
our work, even with our critics, because I believe we are on the right path.
We have completed the first phase of our work We have launched AmeriCorps and Learn
and Serve America. We have successfully merged AmeriCorps*VIS and the National Senior
Service Corps into the Corporation We have overseen the establishment of bipartisan state
commissions on service We have conducted one highly successful nationwide competition for
funds and are close to completing a second one. We have exciting new partnerships with
businesses, foundations, universities, police departments, cities and charities from the most
obscure to the most honored. We can point to hundreds, no thousands, of examples where we're
"getting things done" in our communities We have a clear sense of mission and the infrastructure
to transform that mission into reality
Now we enter the next phase While we continue to build programs which work, we need
to make our case even more compellingly here in Washington and throughout America that what
we are doing enhances democracy and citizenship. It is for that reason that I am so enthusiastic
about the President's decision to bring still more resources to our efforts by nominating Harris
Wofford be the Chief Executive Officer of the Corporation
PHOTOCOPY
PRESERVATION
CNCS [202-565-2777]
7/18/95 9:44 PM
Page 3/3
-2-
While I will soon leave the day-to-day operations of the Corporation, I expect to continue
taking a leadership role in our joint undertaking as a member of the Board And with Harris
Wofford taking over the reins, a man who has been passionately committed to service for over 30
years. I am confident that our greatest triumphs lie ahead of us. So to all of you -- staff of the
Corporation staff and members of the state commissions and programs we support, and all friends
of National Service I wish you continued success. You are service heroes and you will not be
denied.
Yours very truly,
Eli J Segal
Chief Executive Officer
PHOTOCOPY
(File)
Exemplary plogram
Potential Exemplary AmeriCorps Programs
Region/Program
Issue
T/I U/R
New York
NYPD Cadet Corps
PS
T
U
City Volunteer Corps
PS, HN, ED, EV
T
U
Public Education Fund Network
ED
?
U
Los Angeles
US Veterans Affairs Department
HN
?
U
US Interior Department/BuRec
EV
?
U
Green Corps
EV
?
U
East
USDA/Vermont/All three programs
HN, EV
?
U/R
Volunteer Maryland/Maryland
PS, HN, ED, EV
I
U/R
Woodrow Wilson/Philadelphia
ED, HN
?
U
BU School of Public Health/Boston
HN
?
U
Green Corps/Boston
EV
?
U
Midwest
I Have a Dream/Chicago
ED
I
U
Habitat for Humanity/Chicago
HN
T
U
Kansas Health and Safety Corps/Kansas
PS
?
R
Nat'l Council of Churches/Kansas City
PS
?
U
USDA/Kansas Netraska
EV
T
R
South
Habitat for Humanity/Miami
HN
T
U
Summerbridge/New Orleans
ED
?
U
University of Texas/Austin
ED
?
?
University of Alabama/Birmingham
HN
?
?
West
Nat'l Community AIDS Project/Sacto
HN
?
?
Border Volunteer Corps/Arizona
HN, EV
T
R
Montana Conservation Corps
EV, HN
T
R
Northwest Service Academy/Wash-Ore
EV
T
R
US EPA/Green Lights/BPA
EV
?
R
US Interior Department/Fort Ord
EV
T
R
Issue:HN-Human needs PS-Public safety EV-Environment ED-Education
T/I:T-Team placement I-Individual placement
U/R:U-Urban R-Rural
Second draft/11-4-94
Prepared by Robert Walters
PROJECT VALUES: The project bill of rights
DEFINITIONS:
1 Helping/Empowerment. means that we don't do for programs, community members, or
organizations, we do with them by being part of their planning or work group, by joining their
fundraising planning group or joining in an activity, by assisting them when they follow-up on a grant
and ask us to help them write it, etc
2. Service/Displacement. means working with, instead of being staff. In this AmeriCorps program, as
different from VISTA (for ex.) we cannot staff programs on an on-going basis, or create dependency by
our covering for an absent staff person, or taking the place of a staff person in lieu of the program itself
having to hire a staff person. There are specific prohibitions on this in AmeriCorps policies.
3. Project Objectives. these are the activities in which we have to demonstrate service. We have to do
some nutrition education/food safety activity in every region (and document it,) we have to seek
existing efforts or existing groups interested in developing summer food programs, school breakfast
programs, community gardens and sustainable agricultural activity, and/or supporting the food resource
infrastructure working with existing food shelves/pantries, soup kitchens, joining efforts to create these
programs, and assisting people to be their own advocate in leveraging food assistance programs such as
foodstamps, WIC, commodities, etc.
4. Education is not telling people what they need, or should know. It is giving people the
information, encouragement, tools to figure it out for themselves. In our work, education should be
approached from the point of view of are our partners (we may need to walk in their shoes) it starts
with questions, not answers. It means you don't lead, you look for partners in which to learn and
discover alongside. If you are walking in to the community absolutely certain of what "they should
know, or do" than you are wrong and disrespectful. We assist the journey of discovery, we don't lead it.
5. Evaluation we do want to know if we accomplished something, that which we hoped to
accomplish. It is some extra effort to be clear what we are looking for, and how to capture it. We also
need and want to know if our efforts and ideas are making a difference, or if we need to do things
differently. It helps us fine tune our mission. It may often seem artificial, or distracting from the mission,
and if SO, that is where technical assistance from others can be helpful. Gina and Bari, as well as your
Team Leader (perhaps some local Advisory Group members may be) are always willing to assist in
building an evaluation strategy.
CNCS
MEMORANDUM
CORPORATION
TO:
Eli J. Segal
FOR NATIONAL
SERVICE
FROM:
Shirley Sagawa
RE:
Program Update
DATE:
June 8, 1995
In the three months since our last Board meeting, the Corporation has
engaged in key cross-cutting program initiatives and laid the groundwork for
next year's programming. This memo provides a broad overview of these
activities.
Cross-cutting activities
Our major cross-cutting project, designed to enhance the ethic of service
among all Americans, was the National Day of Service, cosponsored with
Youth Service America and the Points of Light Foundation. On April 25.
1995, the first annual National Day of Service, AmeriCorps members joined
Americans across the nation to celebrate the spirit of service, recognize those
who engage in service, and work to expand service opportunities. Hundreds
of thousands of volunteers throughout all fifty states mobilized to make this
day a success.
Other National Volunteer Week activities included the President's Service
Awards, presented in a Rose Garden ceremony on April 27, an AmeriCorps
Service Day sponsored by programs in Texas to clean up Austin's parks and
rivers, and an AmeriCorps project in Atlanta, GA, which disseminated
immunization information door-to-door to over 6,000 families.
Planning is now underway for a forum on National Service Working to
Improve Children's Health to be held June 27. The First Lady has agreed to
lead a roundtable discussion on ways in which national service programs -- --
including AmeriCorps, Learn and Serve America, and the National Senior
Service Corps-- are helping to improve the health and safety of children. The
discussion, which will include policy experts such as Dr. C. Everett Koop as
well as participants in Corporation-funded programs, will be followed by a
training session on children's health for sixty AmeriCorps, Learn & Serve and
National Senior Service Corps program representatives designed to capture
"best practices" for national service programs working in this important
national priority area.
1201 New York Avenue, NW
Washington, DC 20525
Telephone 202-606-5000
Getting Things Done.
AmeriCorps, National Service
Learn and Serve America
National Senior Service Corps
Pending the results of this forum, it will be followed by others on additional
national priority topics.
Since the last Board meeting, significant progress has been made on the
development of the Presidio Leadership Center. Materials on the Center are
found under Tab 8 and a presentation will be made at the Board meeting.
Program Update
AmeriCorps
The staff is currently engaged in reviewing new and
renewal applications for the AmeriCorps State and
AmeriCorps* Direct grants programs. Preliminary
decisions have been made on renewals of programs
operated by national non-profits; decisions on federal
agency-sponsored programs will be made shortly,
although there is concern about the possibility of language
eliminating such programs in any future rescission bill
(the vetoed rescission bill included such language). Tab
5A provides information about the grants process,
including the number of proposals received and a revised
timetable for decision making.
Major activity in AmeriCorps* VISTA has focused on
establishing new national demonstration programs (a list
is provided in Tab 5B), revamping the pre-service
orientation, and commemorating the 30th anniversary of
the program. The final national anniversary event takes
place next week in Washington as part of a major training
of AmeriCorps VISTA Members and Leaders.
AmeriCorps NCCC graduated its first class at the
Aberdeen Campus on June 7. Wrapping up it's start-up
year, the Corporation is selecting next year's class,
working on restructuring the headquarters operations, and
looking for ways to achieve greater efficiency and
effectiveness throughout the program. Further
information about A NCCC is found in Tab 5C.
The AmeriCorps* Leaders program held its third training,
designed by the Leaders themselves, in March. Over 250
applications were received for next year's Leaders class;
selections of individuals and program sites will be made
on or before June 30, 1995.
Finally, the Corporation is engaged in both a
programmatic and management review of the AmeriCorps
national recruitment system. The centerpiece of the
system -- the toll-free information and referral system --
has fielded over 300,000 calls to date. Approximately 20
percent of this year's AmeriCorps class was placed
through the information and referral system, which is
operated by an outside contractor (a new contract will be
signed shortly). We anticipate that this number will
increase next year.
National Senior Service Corps
A major activity of the Senior Corps since the last Board
meeting has been preparation for the successful White
House Conference on Aging, held May 2-5. One of the
top ten resolutions passed by Conference delegates called
for the expansion of Senior Corps programs; information
on the Conference is found in Tab 5D.
This quarter, the Senior Corps visibility campaign,
featuring well-known actor and civil rights activist Ossie
Davis, was in full swing. The public service
announcement featuring Davis was distributed to 200 TV
stations, reached an estimated audience of 30,000,000
radio listeners, and will soon be sent to an additional 300
stations.
Senior Corps has also worked to develop a new
demonstration program to involve seniors in service to
youth. Information on this will be discussed in the
afternoon session of the meeting.
Learn and Serve America
Learn and Serve America staff, both K-12 and Higher Ed,
have been involved in grant reviews this quarter. The
Board will take action on new K-12 grants at the Board
meeting (information will be sent prior to the meeting for
your review). Renewal grants for K-12 programs were
approved. Information on K-12 grantmaking is found in
Tab 5E and on Higher Education programs is found in
Tab 5F.
Upcoming events include a conference, cosponsored with
the Department of Education, to advance service-learning
as a school reform strategy. To date, 31 states have
committed to sending teams of education policymakers to
the conference, which will take place June 22 - 24.
Federal Partnerships
The Federal Partnership staff of the Corporation has had
an active quarter, working on an Empowerment Zones
signature initiative and partnerships with the Department
of Justice, the Centers for Disease Control, and HUD.
More information on these activities is found in Tab 5G.
Our major Federal Partnership, with HUD on HOPE VI,
has entered a new phase, with 15 public housing
authorities' community service plans approved.
Information on the HOPE VI initiative is found in Tab
5H. and will be discussed by the Planning and Evaluation
Committee at the Board meeting.
Demonstration Programs
While funding is uncertain for Corporation demonstration
programs funded under "Subtitle H," we have made
commitments to support two new programs this year, the
Alaska Yukon-Kuskokwim Delta Project and the
American Red Cross. Information on these two programs
is found in Tab 5I.
Service and Volunteering
The Twin Engines of Citizen Power
By Harris Wofford
As Washington rethinks its role
need to do more asking-and be
in everything from health care to
prepared with more assignments for
welfare, from education to the envi-
those who answer the call.
ronment, one theme consistently
One clue of what to do is to
emerges from leaders of both parties:
practice what we preach. We preach
the need for ordinary citizens to take
that it is more blessed to give than to
a more active role in solving
receive, that it is better to serve than
problems in their community. This is
to be served. Yet we often overlook
not a new idea-it's as old as
the obvious-asking the people we
America. But it has acquired a new
serve to volunteer themselves. Big
urgency in the face of government
Brothers and Big Sisters are beginning
downsizing and mounting problems
to do just that with their partner
in our communities.
brothers and sisters through the
Our greatest problems in the
Shared Service Experience program.
post-Cold War era are not from abroad
The two million young people being
but from within-disintegration of
Harris Wofford, CEO, Corporation for
served through the Boys and Girls
families, teenage pregnancy, drugs,
National Service
Clubs are being asked to lift their
homelessness, crime, illiteracy, to
sights to service. Imagine the
name some of the worst. Topping this
ment call for alternative and more
powerful contribution that would be
off is a pervasive cynicism and a
effective ways to act.
involved if service became a major
feeling of powerlessness which
The trends of government
dimension of these youth-serving
paralyzes many into inaction.
downsizing and growing social prob-
organizations-if every such organi-
All this cries out for a vibrant
lems make the work of volunteer
zation asked its members to serve?
voluntary sector and an expanding
engagement more important today
At the Corporation for National
program of national and community
than ever before.
Service we are working with The
service. Full-time service and part-
To help mobilize millions of new
Points of Light Foundation and our
time volunteering are twin engines
volunteers and make their service
other partners to strengthen the
of citizen power that can help us
have more impact, we must be more
voluntary sector and unleash citizen
meet many of the challenges we face
creative and more persistent. We
power. Through Learn and Serve
in our neighborhoods and our nation.
need to target the vast untapped
America, hundreds of thousands of
If key parts of the welfare state
potential of seniors and students, and
students from kindergarten through
are to be dismantled and the career
try new approaches like the
graduate school are helping their
bureaucracy of federal, state and
workplace and family volunteering
communities and improving their
local governments greatly reduced,
models being promoted by The
academic skills in the process. Our
the problems of education, neighbor-
Points of Light Foundation. People
three National Senior Corps
hood safety, health and the environ-
volunteer when they are asked. We
programs-Foster Grandparents,
6
LEADERSHIP January-March 1996
Retired and Senior Volunteer
They built more than 90 new homes
lives are connected by a thousand
Program and Senior Companions-
for working families, and Habitat
invisible threads, and along these
are tapping the skills and experience
says they never could have done it
sympathetic fibers, our actions run
of a half million older Americans.
without AmeriCorps. This is just one
as causes and return to us as
But together we must do far more to
example of the constructive power
results." Service reminds us that we
realize the potential for service of
that can be released when the twin
are all connected, that we are all
40 million seniors and about that
engines of full-time service and part-
part of that intricate fabric.
number of young people.
time volunteering run in harmony.
To release the full power of
In its short existence, Ameri-
Service, whether full or part
community volunteering and
Corps, too, is proving itself to be a
time, is a powerful way to
national service, there is an essential
cost effective way to meet commun-
strengthen our communities and
precondition. We must work together
ity needs. The accomplishments of
unite people from all different
to get national service established in
the first class of AmeriCorps were
backgrounds in the common effort
the public mind as a non-partisan
judged impressive by every indepen-
to solve common problems. With
institution in which the American
dent observer and by the 1,000 com-
Americans looking at each other
people can all take pride.
munities it operated in last year. A
across a racial divide, our land cries
Service isn't a Democratic or
cost-benefit study by a team of con-
out for something to bring us
Republican, a conservative or liberal
servative economists predicted that
together. National service can be
idea. If there is any idea that is truly
each dollar invested in AmeriCorps
that reconnection-that rediscovery
all-American, that is the common
returned at least $1.60 to $2.60 in
of the bonds of friendship, team-
ground for citizens tired of the
direct, measurable benefits. These
work and community that should
politics of politics-it is national
solid results led Newsweek writer
bind us together as fellow citizens.
service. And it will prove itself, not
Steve Waldman to suggest giving
A century ago the American
by anyone's words, but by the
AmeriCorps 50 cents of every dollar
writer Herman Melville said, "We
deeds of Corps members and
cut from downsized government
cannot live for ourselves alone. Our
community volunteers.
programs.
AmeriCorps members get things
THIS NEW YEAR, MAKE A FEW
done in education, the environment,
public safety and health through
RESOLUTIONS FOR SOMEONE ELSE
their direct service, and perhaps just
as importantly, through the
ALLIANCE FOR
volunteers they enlist and help
organize. Because they serve every
day, AmeriCorps members can
NATIONAL RENEWAL
recruit, train and supervise more
unpaid volunteers. They can become
a cadre of leaders who stay with a
magine the result if
Entitled "96 Things You
project from beginning to end.
every American resolved in
Can Do for Your Community in
That's why the American Red
1996 to do three, five, or even a
'96," these 22-by-36-inch posters
Cross has joined in a special
dozen constructive things for his
are a valuable resource and guide
partnership with the Corporation in
or her community.
to community services and pro-
using AmeriCorps members in
In its work to build volun-
grams offered by such ANR part-
disasters and emergencies. Moreover,
ners as the American Association
the intensity of the full time
teerism, the Points of Light
of Retired Persons, United Way,
experience for AmeriCorps members
Foundation is proud to be a part of
Habitat for Humanity, Neighbor-
instills "habits of the heart" that will
the Alliance of National Renewal, a
hood Reinvestment Corporation
lead them into a lifetime of
national coalition of more than
and, of course, Points of Light.
volunteering.
130 organizations dedicated to
In Miami, 23 AmeriCorps
bringing about this kind of change.
To order an ANR calen-
members with Habitat for Humanity
To that end, ANR is offering a spe-
dar, call the National Civic
worked with residents recovering
cial poster/calendar designed to
League, 800-223-6004.
from Hurricane Andrew. They
make volunteering easier.
recruited and trained and worked
Price, including shipping (rolled in a tube): $6.50 for st calendar,
alongside 5,000 volunteers,
$4 each for up to four additional calendars, $3 each for six or
including college students who
more additional copies.
came to Miami over spring break.
January-March 1996/LEADERSHIP
7
CNOS [202-565-2777]
11/14/95 1:45 PM
Page 1/2
The Corporation
1201 New York Avenue NW
for National &
Washington, DC 20525
Community Service
Phone (202) 606-5000
Date: 11/14/95
Time: 12:05 PM
To: Mr. Joel Berg
USDA/AmeriCorps
From: Rosa Harrison
Pages: 2
Reference: 44238.13938
Subject: Shutdown
Fax No: 9-720-4614
Question contact Peter Heinaru x302 until further notice
PLEASE NOTE: The information contained in this facsimile message is privileged and confidential, and is
intended only for the use of the individual named above and others who have been
specifically authorized to receive it: If you are not the intended recipient you are hereby
notified that nay dissemination. distribution, or copying of this communication is strictly
prohibited. If you have received this communication in error. or if any problems occur
with the transmission. please notify us immediately at the telephone number above.
PHOTOCOPY
PHOTOCOPY
PRESERVATION
CNOS [202-565-2777]
11/14/95 1:45 PM
Page 2/2
MEMORANDUM
November 14, 1995
TO:
State Commissions
AmeriCorps*National Parent Organizations
AmeriCorps*Tribes and Territories
FROM: Diana Rodriguez Algra
RE:
Temporary Government Shutdown
As you may have heard, most government operations will temporarily shutdown today, November 14,
1995 due to a failure to agree on a stop-gap funding measure, and a longer-term impasse over the FY
1996 federal budget. While the future of national service has been debated as part of the overall
budget process, it has not been an issue in the current debate over a Continuing Resolution. Because
State Commissions and AmeriCorps programs are currently funded by FY 1994 and FY 1995 dollars,
disruption at the state and local levels will be minimized
Commissions, Parent Organizations, and other entities listed below, will continue operations during
this period using carryover money and or funds from 1995 grant awards New administrative funding
levels for State Commissions will not be determined until an appropriations bill is signed by the
President AmeriCorps programs will operate on funds previously appropriated, and, as long as they
have a 1995 grant award, will not be directly affected by the shutdown
Most Corporation staff in Washington, DC will not be working as of November 14. Corporation State
offices will be closing on that date also. However, a limited number of Washington, DC-based staff
will continue to report to work to oversee existing grants and contracts. make National Service Trust
Fund payments, conduct shutdown activities, and oversee essential operations
In general, current grants and contracts have been awarded from FY 1994 and FY 1995 funds, and
will continue to operate during this impasse of the FY 1996 budget. Therefore, the following
programs will continue operations and may continue to draw funds during this period:
State Commissions
National Senior Service Corps (Retired and Senior Volunteer Program: Foster
Grandparent; Senior Companion Program: Senior Demonstration Program)
AmeriCorps*State Programs
AmeriCorps*National Parent Organizations
AmeriCorps*National Project Sites
AmeriCorps*Tribe and Territory Programs
AmeriCorps*NCCC
Learn and Serve America Programs
AmeriCorps*VISTA programs supported through grants
Demonstration programs
Training and Technical Assistance contracts and grants
Please share this information with your programs and project sites. You may continue to address
urgent issues to the Corporation staff in Washington, DC. The message on the main phone line (202-
606-5000) will give extensions of remaining staff. However, please be patient as few people will be
available to answer your questions.
PHOTOCOPY
PRESERVATION
March 20, 1996
CORPORATION
Dear Colleague,
FOR NATIONAL
On this first day of Spring, let me report some good news.
SERVICE
When I came to the Corporation, I made it my highest priority to solidify bipartisan
support for National Service. We' ve made major progress toward this goal. In the Senate
this week, strong bipartisan support was demonstrated in favor of funding AmeriCorps
(including AmeriCorps and Learn and Serve America. An amendment, sponsored
by Senators Mikuiski (D-MD) and Grassley (R-IA), was accepted by the Republican
subcommittee and committee chairs as part of a package that passed 81-19. This
amendment brings the funding level for the National and Community Service Act programs
to $400.5 million under a continuing resolution which will cover the remainder of fiscal
year 1996.
This amendment followed on the heels of a press conference in which Senator
Grassley, a tough critic of AmeriCorps, became a good working partner in support of
national service. His support was the result of a number of steps we have taken to improve
our programs and respond constructively to Congressional criticism. We expect to
continue to work with him and his colleagues to find ways that we can deliver high quality
programs at a lower cost.
I am also delighted that our current crisis with AmeriCorps* which has
been operating at about half of last year's level, may soon come to an end. The continuing
resolution in both the House and Senate fund our other key programs, the National Senior
Service Corps (Foster Grandparents, Senior Companions, and the Retired and Senior
Volunteer Program), and AmeriCorps VISTA at substantial levels. The Senior Corps is
funded at 95 percent of last year's level, and AmeriCorps* VISTA is funded at 92 percent
of last year's level. Wednesday, the Senate also adopted an amendment sponsored by
Senator Paul Simon (D-IL) to restore $5 million to the AmeriCorps*VISTA Literacy
Corps, which had been zeroed out.
Although there is no final agreement between the House and Senate, and the White
House continues to express concerns with both bills, there is good reason to hope for an
early positive resolution of the funding question. This will enable us to turn our full
energies to the 1997 appropriations and the reauthorization of the National and Community
Service and Domestic Volunteer Service Acts-- and, of course, to the real place where we
earn Congressional support-- the work of our Members, volunteers, sponsors, and staff in
the field.
We have received over 800 comments in response to our federal register notice
inviting suggestions on the reauthorization bills and have been asked by the Senate Labor
Committee for our suggestions regarding changes to the Acts. We expect a Senate
reauthorization hearing in late-April.
1201 New York Avenue, NW
Washington, DC 20525
Telephone 202-606-5000
Getting Things Done.
AmeriCorps, National Service
Learn and Serve America
National Senior Service Corps
Colleague
Page 2 of 2
March 20, 1996
On the 1997 appropriations front, the President's formal 1997 budget was sent to
Congress today. Within his plan to achieve a balanced budget over seven years, President
Clinton proposes to reduce discretionary spending by $297 billion, but to increase funding
for our service programs. For Fiscal Year 1997, the President proposes the following [in
millions]:
PROGRAM
FY95
FY97
AmeriCorps/Leam & Serve
$468
$544
AmeriCorps*VISTA
$48
$52
National Senior Service Corps
Foster Grandparents
$67.8
$72.8
Senior Companions
$31.2
$34.2
RSVP
$35.7
$37.7
These numbers are very encouraging, although no one expects the appropriations
process to be easy in this very political year.
Also this week, the House Oversight Subcommittee chaired by Congressman Pete
Hoekstra held a hearing on the Corporation's financial management. The Corporation had
an opportunity to respond to the findings and recommendations of our auditors and explain
ways in which we are working to improve our accounting and financial management
systems. The auditors report, still in draft form, will be issued at the end of the month.
We have already acted on a number of the recommendations. We believe the hearing
reassured many of those present that we are determined to solve the problems reported in
detail in the auditability study of the Corporation's 1994 Fiscal Year.
We know that many of our friends involved with AmeriCorps have had a difficult
time this year dealing with the uncertainties of the budget. We believe this is the week the
tide has turned. We hope that all of the National Service programs and partners will soon
be able to focus efforts on building a strong future without the cloud of partisan politics
over our heads.
With best regards,
Harris
Harris Wofford
Chief Executive Officer
P.S. If you have not received, and would like to see, the statements Senator Grassley and I
made at our joint press conference, or my testimony at the Hoekstra hearing, please
visit our World Wide Web site on the internet (www.cns.gov) or write to me at the
Corporation.
Cogerative
agreement
COOPERATIVE AGREEMENT
BETWEEN
THE DISTRICT OF COLUMBIA
DEPARTMENT OF EMPLOYMENT SERVICES
AND THE
U.S. DEPARTMENT OF AGRICULTURE
SOIL CONSERVATION SERVICE
SCS Cooperative Agreement
is made and entered
into between the District of Columbia, Department of Employment
Services, and the United States Department of Agriculture (USDA),
Soil Conservation Service (SCS).
I. BACKGROUND
On September 21, 1993, the President signed Public Law No.
103-82, the National and Community Service Trust Act of 1993
(Act). The Act established the AmeriCorps Program to enhance
opportunities for national service, to address the unmet human,
educational, environmental, and public safety needs of the
Nation, and to provide tangible benefits to the communities in
which national service is performed. The AmeriCorps program will
officially start Nationwide in September of 1994. SCS has
applied to the Corporation for National and Community Service for
a grant and approval to conduct a year-long national service
program throughout the Nation, including the District of
Columbia.
2
The Secretary of Agriculture and the Mayor of the District
of Columbia have jointly agreed to conduct cooperatively a pilot
community service project within the Nation's capitol during the
summer of 1994. SCS has asked to participate in this pilot
program in order to gain experience in conducting community
service projects and in order to further the cooperative soil and
water conservation program of SCS and the District of Columbia.
Experience gained by SCS and the District of Columbia in
conducting a pilot summer community service program will be
applied to the year-long program.
The participants in the program will be a diverse mix of 20
school-aged residents of the District whose service will help
address the District's human and environmental needs. SCS will
provide funds, personnel, and equipment to carry out the
technical aspects of the program and the District will provide
funds, personnel, and equipment to manage the selection,
supervision, and support of the program participants.
Because the District of Columbia is the Department's primary
host city, the Department has a substantial interest in
contributing to the welfare of the community in which it is
located. This summer community service program will involve its
participants in activities such as watershed protection, soil
conservation, water body improvement, and environmental education
3
efforts. The District will have the option of running the
program through a District of Columbia Youth Service Corps.
II. PURPOSE AND OBJECTIVES
The purpose of this cooperative agreement is to establish a
pilot community service project within the District of Columbia
to run from July 1, 1994, to September 15, 1994. The pilot
project will help improve environmental conditions in Washington,
D.C., provide valid work experience and training to 20 community
service program participants, and assist SCS in developing
experience in running a community service program relating to
soil and water conservation.
III. AUTHORITY
SCS enters this agreement under the authority of the Soil
Conservation and Domestic Allotment Act, as amended, Public Law
No. 74-46, 49 Stat. 163, 16 U.S.C. § 590a, et seq., and the Soil
and Water Resources Conservation Act of 1977, Public Law No.
95-192, 91 Stat. 1407, 16 U.S.C. § 2001, et seq.
IV. RESPONSIBILITIES
A. The District will--
4
1.
Act as the Project Coordinator.
To help the program succeed, the District will assist SCS by
identifying and working with participating agencies and entities.
The District will work closely to coordinate activities so that
programs and projects developed meet the needs of both the
participants and the public. The District will appoint an
overall project coordinator and will provide the necessary
equipment and supplies to carry out its responsibilities under
this agreement.
2.
Select Participants.
The District will select the 20 school-aged District
resident participants from a diverse mix of cultural and economic
backgrounds.
3.
Operate the Youth Service Corps.
The District will operate a Youth Community Service Corps
that will complete the projects and provide training to develop
the potential of the participants. The Youth Community Service
Corps will manage the selection, supervision, and support of the
program participants.
4.
The District will provide subsistence (food, lodging, and
transportation) for project participants working at Camp
Riverview. The District will provide participants with a $1,000
educational grant upon successful completion of the program.
5
B.
SCS will--
1.
Provide funding for equipment and personnel as identified in
the attached budget. [where is the budget?]
2.
Provide technical assistance to carry out the National
Service pilot program. SCS shall appoint a technical
representative to coordinate the SCS participation in this
project.
3.
Provide trainers in environmental disciplines.
4. Pay participants a stipend for their work performed under
this agreement.
V. PROJECT OUTPUTS
The project outputs incorporated into this agreement are --
1.
Cleanup of 9 bodies of water
The District, through the Environmental Regulation
Administration, will cleanup stream banks of the following water
bodies: Watts Branch, Oxon Run, Pope Branch, Fort Stanton
Tributary, Fort Davis Tributary, Fort Chaplin Tributary, Rock
Creek, and Fort Dupont Park.
6
2.
Camp Riverview
The District, through the Department of Recreation and
Parks, will be involved in developing and maintaining a safe and
interesting recreational and educational facility. The projects
will include the following:
*
A launch will be cleared for the purpose of launching
small boats and canoes;
*
Hiking trails will be plotted and cleared from Potter's
Creek through the woods past a historical grave site to
the shoreline of the Potomac River (a portion of this
land is very marshy and will require the construction
of elevated paths) ;
*
The beach area will be periodically raked and cleared;
*
An overnight wilderness campsite will be cleared in a
wooded area along the Potomac River shoreline; and
*
An area for campers to study indigenous plants and
animal life and learn about soil and water conservation
will be constructed.
3.
Soil and Water Conservation Education
7
The City, through the District of Columbia Soil and Water
Conservation District, will assign participants to develop soil
and water conservation education displays for use at community
celebrations and schools.
These projects were identified as high priority items by District
of Columbia government agencies and completion will accrue both
environmental and aesthetic values to the District and will
further the cooperative soil and water conservation program
between SCS and the District.
All projects are to be completed by September 30, 1994.
VI. FUNDING AND PAYMENT PROCEDURES
A.
Funding by SCS shall not exceed the estimated amount
indicated for FY 1994.
FY 1994: $78,600
The budget for this agreement is presented in the Appendix.
B.
Invoices for reimbursement shall be submitted by the
District of Columbia on Request for Advance or Reimbursement Form
SF-270 to SCS monthly, and will cover all reimbursable expenses
incurred during the period. Invoices will cite the agreement
8
number, fund citation, remittance address, and billing period.
Invoices along with supporting documents are to be submitted to:
USDA Soil Conservation Service
NHQAS Financial Management Staff
P.O. Box 2890, Room 5214-S
Washington, D.C. 20013-2890
SCS will advance, upon receipt of SF-270, one half of the
agreement amount for initial start-up costs. No sooner than
August 1, 1994, SCS will advance the remaining fifty percent of
the project costs upon receipt of a properly executed SF-270.
The SCS technical representative for the agreement is:
Lloyd Wright
Director, Basin and Area Planning Division
USDA Soil Conservation Service
P.O. Box 2890, Room 5238-S
Washington, D.C. 20013-2890
Fund Citation: ?
C.
It is the intent of SCS to fulfill its obligations under
this agreement. However, commitments cannot be made beyond the
period for which funds have been appropriated by Congress. At
9
the beginning of each fiscal year, after funds become available,
SCS may renew this cooperative agreement. In the event that
funds from which SCS may fulfill its obligations are not
appropriated, the agreement will automatically terminate.
Reimbursement will be for work completed that is otherwise
eligible for reimbursement prior to the effective date of
termination.
D.
Pending availability of funds, SCS may renew this agreement
throughout FY 1995 and provide funding not to exceed $ 100,000.
E. It is anticipated that travel will be required under this
agreement. When travel is required, prior authorization must be
given by the SCS technical representative.
VII. GENERAL PROVISIONS
A. In accordance with 7 C.F.R. § 3015.205(c), and as a
condition of this cooperative agreement, the District of Columbia
assures and certifies that it is in compliance with, and will
comply in the course of the agreement with, all applicable laws,
regulations, Executive Orders, and other generally applicable
requirements, including those in 7 C.F.R. § 3015.205 (b), which
hereby are incorporated in this agreement by reference, and such
other statutory provisions as are specifically set forth herein.
10
B.
As a condition of this cooperative agreement, the District
of Columbia assures and certifies that it is in compliance with,
and will comply in the course of the agreement with the Office of
Management and Budget (OMB) Circular A-128, Audits of State and
Local Governments, and Treasury Circular 1075, Regulation
Governing Withdrawal of Funds from the Treasury for Advances
Under Federal and Other Programs.
C.
The District of Columbia certifies that it will comply with
the minimum-wage and maximum-hour provisions of the Federal Fair
Labor Standards Act, as they apply to employees of State and
local governments.
D.
This agreement meets the requirements for cooperative
agreements as set forth in 31 U.S.C. § 6305. It is a transfer of
resources that accomplishes a public purpose, and substantial
involvement is expected between SCS and the District in carrying
out this activity.
E.
No member of, or delegate to, Congress or resident
commissioner, and no officer, agent, or employee of the
Government shall be admitted to any share or part of this
agreement or to any benefit to arise therefrom.
F.
In accordance with Soil Conservation Service Property
Management Regulations Temporary Regulation A-2, the program or
11
activities conducted under this agreement will be in compliance
with the nondiscrimination provisions contained in Titles VI and
VII of the Civil Rights Act of 1964, and other applicable
nondiscrimination statutes: namely, Section 504 of the
Rehabilitation Act of 1973, Title IX of the Education Amendment
of 1972, and the Age Discrimination Act of 1975. They will also
be in accordance with regulations of the Secretary of Agriculture
(7 C.F.R. Part 15, Subparts A and B), which provide that no
person in the United States shall on the grounds of race, color,
national origin, age, sex, religion, marital status, or handicap
be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program
receiving Federal financial assistance from the Department of
Agriculture or any agency thereof or in any program or activity
conducted by the Department.
G. The activities under this agreement will be in compliance
with Title V of the Drug-Free Workplace Act of 1988, 41 U.S.C.
§ 702, and 7 C.F.R. Part 3017, Subpart F.
H. Employees of the District of Columbia shall not be considered
Federal employees or agents of the United States for any purpose
under this agreement.
12
I.
The District will comply with the requirements of
Restrictions on Lobbying and certify that (applicable if
commitments under this agreement are $100,000 or more) --
1.
No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer
or employee of an agency, a Member of Congress, an
officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of
any Federal contract, the making of any Federal grant,
the making of any Federal loan, the entering into of
any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative
agreement.
2.
If any funds other than federally appropriated funds
have been or will be paid to any person for influencing
an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report
13
Lobbying," (copy attached) in accordance with its
instructions.
3.
The undersigned shall require that the language of this
certification be included in the award documents for
all sub-awards at all tiers (including subcontracts,
sub-grants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
4.
This certification is a material representation of fact
upon which reliance was placed when this transaction
was made or entered into. Submission of this
certification is a prerequisite for making or entering
into this transaction imposed by 31 U.S.C. § 1352. Any
person who fails to file the required certification
shall be subject to a civil penalty of not less than $
10,000 and not more than $ 100,000 for each such
failure.
J.
The District will give SCS or the Comptroller General,
through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to this
agreement.
14
K.
Any equipment procured by the District of Columbia under
this agreement will belong to the District for continued
utilization.
VIII.
AMENDMENT, EFFECTIVE DATE, AND TERMINATION
A. This agreement will become effective upon signature of both
of the parties below and shall remain in effect until September
30, 1994.
B. This agreement may be amended in writing at any time by
mutual agreement of the parties.
C. This agreement may be terminated by either party hereto upon
written notice to the other party at least 30 days in advance of
the effective date of the termination.
Date:
Jack Crews, Director
NHQ Administrative Services Division
Soil Conservation Service
U.S. Department of Agriculture
15
Date:
Joseph P. Yedell
Acting Director
Department of Employment Services
District of Columbia
Cooperative
agreements
COOPERATIVE AGREEMENT
BETWEEN
THE DISTRICT OF COLUMBIA
DEPARTMENT OF EMPLOYMENT SERVICES
AND THE
UNITED STATES DEPARTMENT OF AGRICULTURE
AGRICULTURE RESEARCH SERVICE
This Cooperative Agreement is made and entered into by the
District of Columbia, Department of Employment Services
(hereinafter referred to as "Cooperator" or "District"), and the
United States Department of Agriculture (USDA), Agriculture
Research Service (hereinafter referred to as "ARS").
Whereas, Public Law No. 103-82, the National and Community
Service Trust Act of 1993 (Act), established the AmeriCorps
Program to enhance opportunities for national service, to address
the unmet human, educational, environmental, and public safety
needs of the Nation, and to provide tangible benefits to the
communities in which national service is performed. The
AmeriCorps program will officially start Nationwide in September
of 1994. ARS has applied to the Corporation for National and
Community Service for a grant and approval to conduct a year-long
national service program in the District of Columbia;
Whereas, the Secretary of Agriculture and the Mayor of the
District of Columbia have jointly agreed to cooperatively conduct
2
a pilot community service project within the Nation's capitol
during the summer of 1994;
Whereas, ARS has asked to participate in this pilot program in
order to gain experience in conducting community service projects
and in order to further the cooperative efforts of ARS and the
District of Columbia in support of ARS research activities at the
United States National Arboretum (hereinafter referred to as
"Arboretum"), located in the District of Columbia. Experience
gained by ARS and the District of Columbia in conducting a pilot
summer community service program will be applied to the year-long
program;
Whereas, the participants in the program will be a diverse mix of
11 school-aged residents of the District whose service will help
address the District's human and environmental needs. ARS will
provide funds, personnel, and equipment to carry out the
technical aspects of the program and the District will provide
funds, personnel, and equipment to manage the selection,
supervision, and support of the program participants.
Whereas, the District of Columbia is the Department's primary
host city, and the Department has a substantial interest in
contributing to the welfare of the community in which it is
located.
3
Whereas, the District and ARS have a mutual interest in the
maintenance and support of the Arboretum. This summer community
service program will involve its participants in renovation,
maintenance, and support projects at the Arboretum. The
Arboretum is a significant ecological "green" buffer in an urban
area within the District and has considerable possitive effects
on the environment of the local community. The Arboretum is an
attraction for tourists and other visitors to the community as
well as a recreational opportunity within the urban environment.
The District and ARS also have a mutual interest in the germplasm
maintained and developed at the Arboretum, which plant materials
are beneficial to the soil, air, and water of the District;
Whereas, the District will have the option of running the program
through a District of Columbia Youth Service Corps; and
Whereas, it is the intention of the parties to this Cooperative
Agreement that such work shall be for their mutual benefit and
the benefit of the people of the United States.
Now, Therefore, for and in consideration of the promises and
mutual covenants herein contained, and other goods and valuable
considerations, the parties hereby mutually agree with each other
as follows:
I.
AUTHORITY
4
ARS enters this agreement under the authority of 7 U.S.C.
§ 3318 (b).
II. RESPONSIBILITIES
A.
The Coperator agrees to:
1. Act as Project Coordinator.
The Cooperator agrees to prepare, in consultation with
ARS, plans for a 10 week equivalent Summer 94 community
service program at the Arboretum. This program will
consist of 11 participants which will be considered a
crew of 10 and 1 crew leader. To help the project
succeed, the Cooperator will assist ARS by identifying
and working with participating agencies and entities.
The District will work closely to coordinate activities
so that programs and projects developed meet the needs
of both the participants and the public. The District
will appoint an overall project coordinator and will
provide the necessary equipment and supplies to carry
out its responsibilities under this agreement.
2.
Operate the Youth Service Corps.
The District will operate a Youth Community Service
Corps that will complete the projects and provide
training to develop the potential of the participants.
5
The Youth Community Service Corps will manage the
selection, supervision, and support of the program
participants. The District will select the 11 school-
aged District resident participants from a diverse mix
of cultural and economic backgrounds, provide initial
training, provide a means of transportation to the
Arboretum, provide supervision, provide leadership and
development training, and provide evaluation of the
participants. The District will provide participants
with a $1,000 educational grant upon successful
completion of the program.
3.
Initiate and conduct the program so that participants
can start by the week of July 5, 1994 and finish by
August 29, 1994.
B.
ARS agrees to:
1.
Assist in the planning of projects, order all supplies,
schedule the crews appropriately, move the crews
between projects at the Arboretum, and provide an area
for the Cooperator crews to meet, receive instructions
and training,
2.
Provide technical knowledge to support the work crew,
evaluate the quality of completed projects, and request
6
any required alterations; and assign a technical
specialist to the project.
3.
Provide management support by assigning a supervisory
Horticulturist to the project.
4.
Support the project by assigning facilities and work
vehicles.
5.
Support the project by conducting training sessions in
horticulture, botany, and integrated pest management.
6.
Evaluate the project at the end of the Summer 94
community service program.
7.
Defray the anticipated costs of the project by
transferring to the Cooperator agreed upon funds in the
amount not to exceed that given in the Federal
obligation Block on Page 1 of the Cooperative Agreement
(Form ARS-451) including any amendments thereto.
III. FUNDING AND PAYMENT PROCEDURES
A.
The Cooperator shall submit an initial financial request not
to exceed 50 percent of the total amount of that listed in
the Federal Obligation Block on Page 1 of this Cooperative
7
Agreement (Form ARS-451) The Cooperator shall submit two
(2) subsequent financial reports relating to the time
periods July 5, 1994, through August 4, 1994, and August 5,
1994, through the remainder of the summer program. In the
event that the project is continued, funds may be requested
for an initial payment and, thereafter, quarterly financial
management reports are to be submitted.
B.
The funding shown in the Federal Obligation block on Form
ARS-451, page 1 hereto, is hereby applied under this
Cooperative Agreement to cover the agreed upon costs to be
reimbursed to the Cooperator for service work as outlined
for the Summer 1994 program. Additional funding may be
added under the Cooperative Agreement for the official
Americorps Program.
C.
Payments by ARS to the Cooperator will be made on properly
executed invoices or vouchers to be prepared by the
Cooperator and submitted to ARS. Checks covering payments
under this Cooperative Agreement will be drawn in the name
of the Cooperator unless a written request from the
Cooperator accompanies the billing request.
D.
The Cooperator will use its best efforts to provide
performance under this Cooperative Agreement within the
Federal obligation amount shown on page 1 of this Agreement
8
and notify the Authorized Departmental Officials Designated
Representative (ADODR) when it is anticipated that
performance under this Cooperative Agreement will exceed
this amount. The Cooperator is not obligated to continue
performance under this Cooperative Agreement or otherwise
incur costs in excess of the Federal obligation amount
unless authorized by the ADO. Costs incurred in excess of
the Federal Obligation amount shall not be reimbursed
without approval and written ratification by the Director,
Contracting and Assistance Division, ARS. Unallowable cost
will not be approved in any case.
GENERAL PROVISIONS
C.
It is Mutually Understood and Agreed that:
1.
In accordance with 7 C.F.R. § 3015.205 (c), and as a
condition of this cooperative agreement, the District
of Columbia assures and certifies that it is in
compliance with, and will comply in the course of the
agreement with, all applicable laws, regulations,
Executive Orders, and other generally applicable
requirements, including those in 7 C.F.R. §
3015.205 (b), which hereby are incorporated in this
agreement by reference, and such other statutory
provisions as are specifically set forth herein.
9
2.
As a condition of this cooperative agreement, the
District of Columbia assures and certifies that it is
in compliance with, and will comply in the course of
the agreement with the Office of Management and Budget
(OMB) Circular A-128, Audits of State and Local
Governments, and Treasury Circular 1075, Regulation
Governing Withdrawal of Funds from the Treasury for
Advances Under Federal and Other Programs.
3.
The District of Columbia certifies that it will comply
with the minimum-wage and maximum-hour provisions of
the Federal Fair Labor Standards Act, as they apply to
employees of State and local governments.
4.
This agreement meets the requirements for cooperative
agreements as set forth in 31 U.S.C. § 6305. It is a
transfer of resources that accomplishes a public
purpose, and substantial involvement is expected
between ARS and the District in carrying out this
activity.
5.
No member of, or delegate to, Congress or resident
commissioner, and no officer, agent, or employee of the
Government shall be admitted to any share or part of
this agreement or to any benefit to arise therefrom.
10
6.
The program or activities conducted under this
agreement shall be conducted in compliance with the
nondiscrimination provisions contained in Titles VI and
VII of the Civil Rights Act of 1964, and other
applicable nondiscrimination statutes: namely, Section
504 of the Rehabilitation Act of 1973, Title IX of the
Education Amendment of 1972, and the Age Discrimination
Act of 1975. They will also be in accordance with
regulations of the Secretary of Agriculture (7 C.F.R.
Part 15, Subparts A and B), which provide that no
person in the United States shall on the grounds of
race, color, national origin, age, sex, religion,
marital status, or handicap be excluded from
participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program
receiving Federal financial assistance from the
Department of Agriculture or any agency thereof or in
any program or activity conducted by the Department.
7.
The activities under this agreement shall be in
compliance with Title V of the Drug-Free Workplace Act
of 1988, 41 U.S.C. § 702, and 7 C.F.R. Part 3017,
Subpart F.
11
8.
Employees of the District of Columbia shall not be
considered Federal employees or agents of the United
States for any purpose under this agreement.
9.
The District will comply with the requirements of
Restrictions on Lobbying and certify that (applicable
if commitments under this agreement are $100,000 or
more) --
a.
No Federal appropriated funds have been paid or
will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to
influence an officer or employee of an agency, a
Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal
contract, the making of any Federal grant, the
making of any Federal loan, the entering into of
any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or
cooperative agreement.
b.
If any funds other than federally appropriated
funds have been or will be paid to any person for
influencing an officer or employee of any agency,
12
a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress
in connection with this Federal contract, grant,
loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL,
"Disclosure Form to Report Lobbying," (copy
attached) in accordance with its instructions.
C. The undersigned shall require that the language of
this certification be included in the award
documents for all sub-awards at all tiers
(including subcontracts, sub-grants, and contracts
under grants, loans, and cooperative agreements)
and that all sub-recipients shall certify and
disclose accordingly.
d.
This certification is a material representation of
fact upon which reliance was placed when this
transaction was made or entered into. Submission
of this certification is a prerequisite for making
or entering into this transaction imposed by 31
U.S.C. § 1352. Any person who fails to file the
required certification shall be subject to a civil
penalty of not less than $ 10,000 and not more
than $ 100,000 for each such failure.
13
10. The District will give ARS or the Comptroller General,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to this agreement.
11. Any equipment procured by the District of Columbia
under this agreement will belong to the District for
continued utilization.
12. Cooperator employees, while engaged in work at ARS
facilities will abide by ARS "Rules of the Workplace." "
Cooperator employees shall not operate Government-owned
vehicles without prior specific written authorization
by the ADO.
13. ARS shall not be held responsible for any injury
sustained or malady or death incurred by the
Cooperator's personnel who occupy ARS space; nor will
ARS be held responsible for any breakage, theft, or
acts of vandalism to the Cooperators equipment and
supplies during the period of the Cooperative
Agreement. The employees of the Cooperator, while
engaged in duties at ARS, shall adhere to the hours of
work, conduct and other incidental matters stated in
the rules and regulations of USDA and ARS.
14
14. ARS may technically supervise work of a Cooperator's
employees while at ARS facilities engaging in research
under this Cooperative Agreement; however, ARS may not
intervene in the employer-employee relationship between
a Cooperator and its employee. In addition, ARS may
not act so as to hire or otherwise engage in the
personnel management of the Cooperator's employees.
15. The Cooperator shall provide and maintain the necessary
types of insurance as may be needed under this
Cooperative Agreement, including but not limited to:
worker's compensation, employer's liability, and
comprehensive general liability in amounts sufficient
to protect the Federal Government's interest in not
being subject to unwarranted damage claims resulting
from the Cooperator's use of ARS facility.
16. Either party may furnish equipment and/or facilities at
no cost to the other, as may be mutually agreed to
between the Cooperator and the ADODR for successful
completion of this project; however, in no manner shall
ARS be held liable for damage or loss of Cooperators
property located at ARS facilities.
17. Data which were collected, compiled, and evaluated
under this Cooperative Agreement shall be shared and
15
mutually interchanged by the Cooperator and ARS with
the final results of the project made available to both
parties.
18. Any public information released concerning work carried
out under this Cooperative Agreement will describe the
contributions of both parties to the service program.
19. The ARS ADO may delegate responsibilities to an ADODR,
subject to the limitations as provided for in the ADODR
instructions. ARS will notify the Cooperator, in
writing, of any such delegation.
20. Correspondence and documentation regarding this
Agreement should cite Agreement Number xx-xxxx-x-xxx
and copies of such correspondence and documentation
between the Cooperator and the ADODR shall be sent by
the originating party to the ADO at:
Dr. Edward J. Garvey
USDA/ARS/U.S. National Arboretum
3501 New York Avenue, N.E.
Washington, D.C. 20002
AMENDMENT, EFFECTIVE DATE, AND TERMINATION
16
A.
This agreement will become effective upon signature of both
of the parties below and shall remain in effect until
September 30, 1994.
B.
This agreement may be amended in writing at any time by
mutual agreement of the parties. Unilateral amendments may
be issued by the ADO for the changes which are purely
administrative in nature.
C.
This agreement may be terminated by either party hereto upon
written notice to the other party at least 30 days in
advance of the effective date of the termination.
D.
The performance under this Cooperative Agreement may
possibly be continued beyond the Summer 1994 pilot program
into an official Americorps Program. Prior to completion of
the service efforts scheduled for the Summer 1994 program,
the parties will review the pilot project results and
determine the benefits of continuing the program. In the
event the project is continued, this Cooperative Agreement
will be amended to provide for the additional service
projects, obligations of the parties, and performance
period.
17
Date:
Dr. K.D. Murrell
Director, Beltsville Area
Agricultural Research Service
United States Department of Agriculture
Date:
Joseph P. Yedell
Acting Director
Department of Employment Services
District of Columbia
Digreement NO. 93-MOU-012
MEMORANDUM OF UNDERSTANDING
between
BAILEY'S ELEMENTARY SCHOOL
FOR THE ARTS AND SCIENCES
and
THE UNITED STATES DEPARTMENT OF AGRICULTURE,
FOREST SERVICE
This Memorandum of Understanding (MOU) is made and entered into between the
Bailey's Elementary School for the Arts and Sciences, hereinafter referred to
as Bailey's Elementary School, and the U.S. Department of Agriculture, Forest
Service, hereinafter referred to as the Forest Service.
I. PURPOSE
The purpose of this MOU is to provide a framework for cooperation to promote
agriculture, forestry, environmental and conservation education, and to
encourage youth to consider careers in the U.S. Department of Agriculture.
This cooperation serves mutual interests of the parties.
II. STATEMENT OF MUTUAL INTEREST & BENEFITS
The Forest Service protects and manages the resources on the 191 million acres
that comprise the National Forests and Grasslands. In carrying out its
mission, the Forest Service is responsible for increasing the knowledge,
awareness and appreciation of the Nation's natural resources for all the
diverse publics that it serves.
Bailey's Elementary School is a public school in the local community of eastern
Fairfax County, Virginia. It is committed to providing high quality
educational programs within the pluralistic community that it serves.
In entering into this MOU, both the Bailey's Elementary School and the Forest
Service recognize that we have certain common interests and responsibilities,
which include, but are not limited to:
1. Assisting in the development of the character, intellect, and stamina for a
generation of young people from a diversity of backgrounds who will be the
workforce of the future;
2. Pursuing an enriching relationship that will positively affect the lives
and future of the School, the Agency and the community that we both serve.
In consideration of the above premises, the parties agree as follows:
III. BAILEY'S ELEMENTARY SCHOOL SHALL:
1. Provide input on educational materials that the Forest Service is
preparing.
2. Offer presentations on Multiculturalism.
3. Provide student presentations for special functions.
4. Provide the use of school facilities for community outreach functions, such
as Job Fairs, and Program Information events.
5. Assume the responsibility and liability of its students in regard to
transportation for field trips or other purposes, and the wellbeing of the
students while attending such activities performed as a result of this MOU.
IV. THE FOREST SERVICE SHALL:
1. Provide guest lecturing on various topics.
2. Participate in Career Planning activities.
3. Participate in student support programs, such as mentoring, career
shadowing, tutoring, and role model discussions.
4. Coordinate tours of the National Forests and Forest Service facilities.
(See Part III, Item 5 regarding liability and Part V, Item 1 regarding
funding.)
5. Offer access to surplus materials and supplies, such as tree seedlings,
office equipment, etc.
V. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE SAID PARTIES THAT:
1. Specific work projects or activities which involve the transfer of money,
services, or property between the parties to this MOU will require execution of
separate agreements or contracts. Each subsequent agreement or arrangement
involving the transfer of money, services, or property between the parties to
this MOU must comply with all applicable statutes and regulations, including
those statutes and regulations applicable to procurement activities, and must
be independently authorized by appropriate statutory authority.
2. This MOU in no way restricts the Forest Service from participating in
similar activities or arrangements with other public or private agencies,
organizations, or individuals.
3. No member of, or Delegate to, Congress shall be admitted to any share or
part of this MOU, or any benefits that may arise therefrom; but this provision
shall not be construed to extend to this MOU if made with a corporation for its
general benefit.
4. Nothing in this memorandum shall obligate the Forest Service to the
Bailey's Elementary School to expend appropriations or to enter in any contract
or other obligations.
5. This MOU may be modified or amended upon written consent of both parties or
may be terminated with 30-day written notice of either party.
6. The parties agree to review and assess the effectiveness of the program and
the MOU annually.
7. In carrying out the terms of this Agreement, there shall be no
discrimination against any persons because of race, color, national origin,
age, religion, sex, or disability.
8. The principle contacts for this agreement are:
Elda Inoue
Carol Franz, Principal
USDA Forest Service
Bailey's Elementary School
Civil Rights Staff
6111 Knollwood Dr.
P.O. Box 96090
Falls Church, VA 22041
Washington, DC 20090-6090
(703) 820-1863
(703) 235-2935
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the last
date written below.
/S/ J. Lamar Beasley
/S/ Robert R. Spillane
J. LAMAR BEASLEY
ROBERT R. SPILLANE
Deputy Chief, Forest Service
Superintendent
U.S. Department of Agriculture
Fairfax County Public Schools
/S/ Luther Burse
/S/ Carol Franz
LUTHER BURSE
CAROL FRANZ
Director of Civil Rights, Forest Service
Principal
U.S. Department of Agriculture
Bailey's Elementary School
Date: February 4, 1993
$2026900639
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agreements
001
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PRISERVATION
MEMORANDUM OF UNDERSTANDING
Between the
DISTRICT OF COLUMBIA SOIL AND WATER CONSERVATION DISTRICT
And the
UNITED STATES DEPARTMENT OF AGRICULTURE
This memorandum of understanding is between the District of
Columbia Soil and Water Conservation District, Washington, D.C.,
hereinafter called the "Conservation District", and the United
States Department of Agriculture, hereinafter called the Depart-
ment. Tt. is affective on the date it is signed by or for the
Secretary of Agriculture and replaces any memorandum of under-
standing heretofore entered into between the Conservation District
and the Department.
STATE OF PURPOSE
The Conservation District has been organized pursuant to the
Conservation D.C. Law 4-143, the District of Columbia Soil and
Conservation Act of 1982". A copy of which is attached or on
file in the Department. It is prepared to exercise within its
boundaries public powers as authorized by that law, as amended
and supplemented.
The Secretary of Agriculture is authorized under the terms of
various statutes administered by the Department to carry out a
broad landowners program of assistance to land users including
soil and water conservation, watershed protection, flood preven-
tion, urban forestry, urban area development, and encompassing
research, education, technical assistance, cost sharing, and
credit. This program may include cooperation with and assistance
to soil and water conservation districts in conserving and
improving soil, water, vegetation, wildlife, and related resources
in reducing damage by floods and sedimentation.
The Conservation District will adopt a long-range program out-
lining its soil and water conservation and resource-use objectives,
a copy of which will be on file in the Department. The Conser-
vation District will be engaged in carrying out this program.
The Conservation District may have available in the future,
services, facilities, and funds from Federal, local, and private
sources for carrying on its work.
The Conservation District and the Department have the common
objective of helping to bring about the use of each acre of
land within the limits of its capabilities and the treatment of
each acre in accordance with its needs for protection and
OPTIONAL FORM 99 (7-90)
FAX TRANSMITTAL
# of pages
From
TO
Joel
Phone #
Dept./Agency
Fax #
Fax #
5099-101
GENERAL SERVICES ADMINISTRATION
NSN 7540-01-317-7368
2000
NOISIAIQ d
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- 2 -
improvement. Cooperation is mutually helpful to the Conser-
vation District and the Department in achieving this common
objective. This memorandum of understanding establishee an
enduring basis for such cooperation and assistance.
A. What The Department Will Do
The Department will cooperate with and assist the Conservation
District in carrying out its long-range soil and water consor-
vation and resource-use program. Such assistance as is
consistent with the Department's statutory authority and
available resources will be provided through its various agencios
in accordance with Departmental regulations. Such assistance
will be made available through supplements to this memorandum of
understanding or through other appropriate arrangements developed
between the Conscrvation District and each agency of the Department
cooperating with the Conservation District.
B. What The Conservation District Will Do
1. The Conservation District will encourage the participa-
tion of Departmental agencion, other Federal and local
entities, and the public to assist in the development
and implementation of the overall conservation goals
and objectives.
2. The Conservation District will prepare an annual work
plan to serve as a guide in carrying out its program
during the year ahead and provide a basis for De-
partmental assistance.
3. Where the aid to be furnished by the Conservation
District to owners and occupants of land in carrying
out conservation and resource-nse plans requires
assistance provided the Conservation District by an
agency of the Department, the Conservation District
will develop a procedure for handling formal and
informal requests for such assistance. The procedure
is to be acceptable to the Departmental agency con-
cerned.
4. The Conservation District will be responsible for
determining the kind, amount, and priority of work
to be performed by Conservation District Personnel
on urban land and for seeing that the provisions of
agreements it enters into with owner and occupants
land are carried out.
COO
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5. The Conservation District will provide such funds,
personal services, and facilities as it is able to
obtain for carrying out its work.
6. The Conservation District will not change for
assistance made available by the Department and
will conduct its work in such a manner that cooper-
ating landowners and occupants and the general
public will understand that any charges it may make
are not for that assistance.
7. Within 60 days after the end of each fiscal year,
the Conservation District will submit to the Depart-
ment representative of the Soil Conservation Service
an annual report on the Conservation District's
activities and accomplichments. The Concervation
District will send a copy of its annual report to
each cooperating Departmental agency. The Conser-
vation District will keep its records in such a way
that the agencies of the Department cooperating with
the Conservation District may obtain adequate infor-
mation as to the Conservation District activities by
examining these records.
8. The Conservation District will inform all cooperating
agencies of the Department of any substantial charges
in its longtime program in order to avoid possible
misunderstandings in carrying out the Conservation
District's work.
C. It Is Further Understood
1. Assistance supplied to the Conservation District by a
Departmental agency will be furnished in accordance
with the agency's applicable authorities and policies
and in accordance with other local, and Federal rules
and regulations.
2. Any assistance by Departmental agencies for carrying
on educational or urban forestry work made available
to the Conservation District will be furnished in
accordance with existing or future agreements between
the Department or its agencies.
PHOTOCOPY
PRESERVATION
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3. This memorandum is not to be construed to affect
the jurisdiction of the Federal Government, or any
agencies thereof, over federally-owned land which
may lie within the boundaries of the Conservation
District.
4. Departmental agency personnel and facilities are to
be under the administrative jurisdiction of the
Departmental agency involved.
5. Any equipment and materials made available to the
Conservation District by Departmental agencies are
to be utilized by the Conservation District in
accordance with an agreement entered into governing
their use.
6. Personnel, facilities, and funds available to the
Conservation Districts from local and private
sources are to be under the administrative juris-
diction of the Conservation District or of the
cooperating local agency.
7. Neither the Department nor the Conservation District
are to be bound by any obligation in this memorandum
or any supplement thereto or other appropriate
arrangement that involve the expenditure of funds in
excess of the amounts made available to it or for a
period in excess of that authorized by law.
8. All matters that may require administrative action or
approval by any agency of the Department will be
handled through the cstablished administrative proce-
dures of that agency and of the Department.
9. This momorandum can be modified or terminated at any
time by mutual consent of the parties thereto or can
be terminated by either party alone by giving 60 days
notice in writing to the other.
10. Any supplemental memorandum of understanding or other
appropriate arrangements now in effect between the
Conservation District and an agency of the Department
are to remain in full force and effect and to be
subject to all of the provisions hereof.
PHOTOCOPY
PRESERVATION
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11. The program conducted will be in compliance with
all requirements respecting nondiscrimination as
contained in the Civil Rights Act of 1964, as
amended, and the regulations of the Secretary of
Agriculture (7 C.F.R. Sec. 15.1-15.12), which pro-
vide that no person in the United States shall, on
the grounds of race, color, age, sex, religion,
marital status, or national origin, be excluded
from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any
program or activity receiving Federal financial
assistance from the Department of Agriculture or any
agency thereof.
BY: Paricia Casser-Marison
Chairperson, Conservation District
Governing Body
The signing of this memorandum of understanding was authorized by
a resolution of the conservation district governing body adopted
at a meeting held on August 24, 1983.
UNITED STATES DEPARTMENT OF AGRICULTURE
BY:
Secretary
John of Agriculture R Block
DATE:
February 6 1984
, 1983
PHOTOCOPY
PRESERVATION
900
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SUPPLEMENTAL MEMOKANDUM OF UNDERSTANDING
between the
DISTRICT OF COLUMBIA son AND WATER
CONSERVATION DISTRICT, WASHINGTON, D. c.
and the
son. CONSERVATION SERVICE
UNITED STATES DEPARTMENT OF AGRICULTURE
The Dictrict of Columbia Soil and Water Conservation District, of Washington,
D. c. and the Secretary, United States Department of Agriculture, have catered
into A memorandum of understanding, which was signed on the 6th day of
February, 1984. The memorandum establishes a basis for the cooperation of
agencies of the Department with the Conservation District.
Under the terms of the Soil Conservation and Domestic Alloiment Act of 1935
and other acts, the Soil Conservation Service (SCS) is authorized to cooperate
with and TO furnish assistance CO the Conservation District tor conservation
and resources development work.
The Conservation District. organized under the provisions of the Soil and
Water Conservation statues of the District of Columbia, is responsible for
developing and carrying our programs for the conservation, protoction, and
development of soil, water, and related plant resources within the district.
The Conservation District sad the Soil Conservation Service have the common
objectives of helping to bring about the conservation, development, and wise
use of land, water, and related resources. They, therefore, enter into this
memorandom of understanding as the foundation for an enduring cooperative
working arrangement. This memorandum supplements the memorandum of
understanding between the Conservation District and the Department referred to
above, and is subject to #11 the provisions of that memorandum of
understanding.
A. What the Soil Conservation Service Will Do
1.
SCS will make available to the Conservation District the
services of personnel qualified in carrying out resources
planning, conservation, and development and will provide such
facilitise as its employees шау require. 8C8 will designare a
conservationist as its primary etaff member for assisting the
Conservation District.
2. SCS assistance will be allocated in accordance with an annual
Dlan of operations prepared by SCS in consultation with the
Conservation District and based upon the Conservation District's
annual work plan. SCS will concult with the Conservation
District whatever substantial changes in assistance to be made
available are contemplated and will notify the Conservation
District in advance.
PHOTOCOPY
PRESERVATION
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B. What the Conservation District Will Do
1.
The Conservation District will (a) adopt a procedure for
identification, inventory, and analysis of conservation and
resource problems within the district and the orderly and
progressive development and application of conservation and
resource development plans for communities, watersheds, and
other land units; (b) be responsible for determining the
priority areas of work within the Conservation District and
determining the recipiontc of services provided by the
Conservation District; (c) develop a systematic method for group
and individual follow-up work essential for carrying out
conservation and resource development plans; and (a) develop an
information and educational program to keep the local citizens
informed.
2. The Conservation District's annual work plan, which will be
prepared as a guide for its work and acrivities for the year
cheed, will include whatever information SCS reasonably needs
for preparing its annual plan of operations.
3. The Conservation District will keep records of all materials and
equipment furnished in by SCS in accordance with agreements
regarding such materials and equipment. Such records will be
svailable for examination at any reasonable time by accredited
SCS representatives.
4. Where Conservation Diotriet employees are located at SCS field
offices, an appropriate agreement will be developed to include
working arrangements.
C. II is Further Understood
1. Either party, as matually agreed upon, will provide or arrange
for such additional services, facilities, equipment, materials,
and arrangements as may be required to achieve common objectives.
2. SCS personnel and facilities, ⑉77 of which will be under SCS
jurisdiction, will be located insofar as feasible at
headquartoro matually satisfactory to the Conservation District
and to SCS. SCS retains the right to establish headquarters for
its personnel at such places as it deems most appropriate.
3. The program conducted will he in compliance with all
requirements respecting nondiscrimination as contained in the
Civil Rights Act of 1964, as amended, and the regulations of the
Secretary of AgriculFure (7 C.F.R. Sec. 15.1-15.12), which
provide that DO person in the United States shall, on the
grounds of race, color, age, sex, religiou, marilal starns, or
national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination
under any program or activity receiving Federal fiuancial or
technical assistance from the Department of Agriculture or any
agency thereof.
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4. This supplemental memorandum of understanding will be effective
when signed by both partics and will continue in effect for the
duration ot the memorandum of understanding referred to above,
except that IL may be modified or terminated at any time by
mutual consent of the parties hereto, or may be terminated by
either party by giving 60 days' norice in writing to the other
party.
The signing of this supplemental memorandum of understanding on behalf of the
Conservation District was authorized by a resolution of the district governing
body adopted st a meeting on the 24th day of August, 1983.
DISTRICT OF COLUMBIA SOIL AND WATER
CONSERVATION DISTRICT
By: Panicia Chairman, Conservation Dictrict
Governing Body
Dare: February 24 , 1984
SOTT. CONSERVATION SERVICE
United States Department of Agriculture
By: Sould h Calla
State Conservationist, Soil
Conservation Service
Date: 2/29
, 1984.
PHOTOCOPY
PRESERVATION
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SUPPLEMENTAL MEMORANDUM OF UNDERSTANDING
between the
DISTRICT OF COLUMBIA SOIL AND WATER
CONSERVATION DISTRICT, WASHINGTON, D. c.
and the
SOIL CONSERVATION SERVICE
UNITED STATES DEPARTMENT OF AGRICULTURE
The District of Columbia Soil and Water Conservation District, of Washington,
D. c. and the Secretary, United States Department of Agriculture, have entered
into a memorandum of understanding, which was signed on the 6th day of
February, 1984. The memoranding establishes a basis for the cooperation of
agencies of the Department with the Conservation District.
Under the terms of the Soil Conservation and Domestic Allotment Act of 1935
and other acts, the Soil Conservation Service (SCS) is authorized to cooperate
with and to furnish assistance to the Conservation District for conservation
and resources development work.
The Conservation District, organized under the provisions of the Soil and
Water Conservation statues of the District of Columbia, is responsible for
developing and carrying out programs for the conservation, protection, and
development of soil, water, and related plant resources within the district.
The Conservation District and the Soil Conservation Service have the common
objectives of helping to bring about the conservation, development, and wise
use of land, water, and related resources. They, therefore, enter into this
memorandum of understanding as the foundation for an enduring cooperative
working arrangement. This memorandum supplements the memorandum of
understanding between the Conservation District and the Department referred to
above, and is subject to all the provisions of that memorandum of
understanding.
A. What the Soil Conservation Service Will Do
1. SCS will make available to the Conservation District the
services of personnel qualified in carrying out resources
planning, conservation, and development and will provide such
facilities as its employees may require. SCS will designate a
conservationist as its primary staff member for assisting the
Conservation District.
2. SCS assistance will be allocated in accordance with an annual
plan of operations prepared by SCS in consultation with the
Conservation District and based upon the Conservation District's
annual work plan. SCS will consult with the Conservation
District whatever substantial changes in assistance to be made
available are contemplated and will notify the Conservation
District in advance.
PHOTOCOPY
PRESERVATION
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B. What the Conservation District Will Do
1.
The Conservation District will (a) adopt a procedure for
identification, inventory, and analysis of conservation and
resource problems within the district and the orderly and
progressive development and application of conservation and
resource development plans for communities, watersheds, and
other land mits; (b) be responsible for determining the
priority treas of work within the Conservation District and
determining the recipients of services provided by the
Conservation District; (c) develop a systematic method for group
and individual follow- up work essential for carrying out
conservation and resource development plans; and (d) develop an
information and educational program to keep the local citizens
informed.
2.
The Conservation District's annual work plan, which will be
prepared as a guide for its work and activities for the year
ahead, will include whatever information SCS reasonably needs
for preparing its annual plan of operations.
3.
The Conservation District will keep records of all materials and
equipment furnished it by scs in accordance with agreements
regarding such materials and equipment. Such records will be
available for examination at any reasonable time by accredited
scs representatives.
4. Where Conservation District employees are located at SCS field
offices, an appropriate agreement will be developed to include
working arrangements..
C. It is Further Understood
1.
Either party, as unitually agreed upon, will provide or arrange
for such additional services, facilities, equipment, materials,
and arrangements as may be required to achieve common objectives.
2.
SCS personnel and facilities, all of which will be under SCS
jurisdiction, will be located insofar as feasible at
headquarters mutually satisfactory to the Conservation District
and to SCS. SCS retains the right to establish headquarters for
its personnel at such places as it deems most appropriate.
3.
The program conducted will be in compliance with all
requirements respecting nondiscrimination as contained in the
Civil Rights Act of 1964, as amended, and the regulations of the
Secretary of Agriculture (7 C.F.R. Sec. 15.1-15.12), which
provide that DO person in the United States shall, on the
grounds of race, color, age, sex, religion, marital status, or
national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination
under any program or activity receiving Federal financial or
PHOTOCOPY
technical assistance from the Department of Agriculture or any
agency thereof.
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4.
This supplemental memorandum of understanding will be effective
when signed by both parties and will continue in effect for the
duration of the memorendum of understanding referred to above,
except that it may be modified or terminated at any time by
murual consent of the parties hereto, or may be terminated Dy
either party by giving 60 days' notice in writing to the other
party.
The signing of this supplemental memorandum of understanding on behalf of the
Conservation District was authorized by a resolution of the district governing
body adopted at a meeting on the 24th day of August, 1983.
DISTRICT OF COLUMBIA SOIL AND WATER
CONSERVATION DISTRICT
By: Chairman, Conser ration District
Governing Rody
Date: February 24 , 1984
SOIL CONSERVATION SERVICE
United States Department of Agriculture
By: All R Pull
State Conservationist, Soil
Conservation Service
Date: Februng 24
, 1984.
PHOTOCOPY
PRESERVATION
012
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Cooperative agreemals
* ERIC A OR SPERIOE
AmeriCorps National Service
CORPORATION
CORPORATION for NATIONAL
FOR NATIONAL
and
SERVICE
COMMUNITY SERVICE
and
United States Department of Agriculture
Interagency Cooperative Agreement No. 94ADFDC047
Upon execution of this document, an award to the U.S. Department of Agriculture in
the amount of $2,627,551 is made under the terms of the National and Community
Service Act of 1990 as amended, 42 U.S.C. 12501 et seq. and accepted for the purposes
described in the attached document. The proposal submitted by the U.S. Department of
Agriculture, dated September 21, 1994, including amendments made as a result of grant
negotiations are incorporated and made part of this Interagency Cooperative
Agreement. The agreement is subject to the requirements set forth below.
Authority: This agreement is entered into pursuant to the authority of the National
and Community Service Act of 1990 as amended (42 U.S.C. 12501 et seq.).
Total Corporation Funding:
$2,627,551
Performance Period:
July 1, 1994 through August 1, 1995
Purpose: This agreement provides support for the conduct of an AmeriCorps®
program with the principal goals of "getting things done"TM in communities,
strengthening the ties that bind communities together, and developing the citizenship
and skill of participants.
Priority Area: The principal objective of this AmeriCorps program is in the following
priority within the following two issue areas:
Human Needs:
Independent Living
Community Revitalization
1100 Vermont Avenue, NW
Environment:
Washington. DC 20525
Telephone 202-606-5000
Natural Environment
Fax 202-606-4906
Neighborhood Environment
Getting Things Done.
AmeriCorps, National Service
Learn and Serve America
National Senior Service Corps
Progress and Financial Reports: Progress and Financial Reports will be prepared in
accordance with the general provisions of this agreement.
Payment: Advance payments are acceptable under this agreement.
This agreement consists of these two pages and the attached Interagency Cooperative
Agreement Terms, the AmeriCorps*USA-Direct Grant Provisions (Federal Agencies),
the Budget Form, ana a Programs and Funding table.
Performance by the United States Department of Agriculture under this agreement is
contingent upon final passage of the FY95 Agriculture Appropriations Bill.
IN WITNESS WHEREOF, the parties have executed Interagency Cooperative
Agreement No. 94ADFDC047.
ACCEPTED AND AGREED TO BY:
(Signature)
(Signature)
Kirby L. McCollum
Joel Berg
(Typed Name)
(Typed Name)
Grants Officer
(Official Title)
(Official Title)
10-11-94
(Date)
(Date)
CORPORATION FOR NATIONAL
UNITED STATES DEPARTMENT OF
and COMMUNITY SERVICE
AGRICULTURE
1100 Vermont Ave., NW.
14th & Independence Ave., S.W.
Washington, DC 20525
AG Box 1301
Washington, D.C. 20250-1300
Federal Domestic Assistance
Catalog Number 94.006
2
INTERAGENCY COOPERATIVE AGREEMENT TERMS
I.
PROGRAM DESCRIPTION
The United States Department of Agriculture, referred to in this document as the
Recipient Federal Agency, in cooperation with the Corporation for National Service
(the Corporation), hereby agrees to conduct an AmeriCorps program comprised of three
teams: Anti-Hunger; Environmental; and Rural Development. The Anti-Hunger
team will work to reduce the number of citizens suffering from hunger, improve the
nutritional content of family diets, and give poor citizens necessary empowerment
tools to help lift themselves out of poverty. The Environmental team will work to
help solve local environmental problems, repair and upgrade community facilities,
promote sustainable farming, conduct environmental education seminars, and
preserve and restore national forests. The Rural Development team will help
communities protect watersheds, improve housing, promote economic development,
boost sustainable agriculture, respond to disasters and aid the current Administration's
Empowerment Zone/Economic Community initiative.
This program shall be conducted in accord with the Recipient Federal Agency's original
proposal submission and revision dated September 21, 1994 and in accord with the
attached aggregate budget and specific program budgets submitted in support thereof.
II.
PROGRAMS AND FUNDING
The specific AmeriCorps programs being funded under this agreement, the number of
participants, and Corporation funding are specified in Attachment A.
Recipient Federal Agency Program Director: Joel Berg
The identified Recipient Federal Agency Program Director will not be replaced without
specific Corporation approval. If sub-cabinet level components of the Recipient Federal
Agency are responsible for management of particular projects under this Interagency
Cooperative Agreement, they agree to provide qualified Project Directors for those
projects. All such directors must be selected and their names submitted to the
Corporation for approval.
3
III.
TOTAL CORPORATION FUNDING AND PARTICIPANT EDUCATIONAL
AWARDS
Total Corporation Funds in the amount of $2,627,551 (Total of lines A-G of the attached
aggregate budget) are provided to support this program. $15,000 of these funds are
provided for child care and shall be withheld by the Corporation resulting in $2,612,551
obligated to the Recipient Federal Agency for direct program expenditures.
These funds support a full programmatic year of operation of your AmeriCorps
program and the completion of a year of service for each AmeriCorps member.
In addition, the following total number of educational awards are provided for
participants:
FULL-TIME PARTICIPANT EDUCATIONAL AWARDS:
1,202 FT $ 4,725 ea.)
PART-TIME PARTICIPANT EDUCATIONAL AWARDS:
9 PT
TOTAL FULL-TIME :
1,206,5
IV.
PROGRAM LIAISONS
The following are the liaisons responsible for the administration of this agreement.
Stacy Rosen
Ronald N. De Munbrun
Grants Officer
Grants Officer
The Corporation for National Service
United States Department of Agriculture
Meg Maguire
Joel Berg
Senior Program Officer
Program Officer
The Corporation for National Service
United States Department of Agriculture
4
V.
RECIPIENT FEDERAL AGENCIES RESPONSIBILITIES
A.
GENERAL
1. The Recipient Federal Agency receiving this award agrees to be
responsible for all aspects of this program including the management, oversight,
operation and evaluation of the specified AmeriCorps programs and to work closely
with the Corporation in its implementation.
2. The Recipient Federal Agency will implement the AmeriCorps
program in accord with the National and Community Service Trust Act (42 U.S.C.
12501, et seq.), the Corporation's regulations (45 CFR 2510, 2513, et al.), its own cabinet
level regulations, the AmeriCorps National Direct Application and the terms of this
agreement. The Recipient Federal Agency will not impose additional requirements on
its sub-recipients without prior written approval of the Corporation. This does not
preclude agencies from gathering financial or other data, in accordance with agency
practice or implementing other agency procedures as long as such processes do not
preempt Corporation requirements.
3. The Recipient Federal Agency shall require sub-recipients to comply
with all related Federal Office of Management and Budget Circulars as implemented by
respective departmental regulations and other applicable Federal statutes.
B.
SPECIFIC
1. The Recipient Federal Agency will issue any sub-cooperative
agreements under this prime agreement in accord with the terms of this agreement and
will administer these awards through completion of the AmeriCorps programs.
2. If the Recipient Federal Agency receiving this award is implementing
the entire program or a project or projects that are a part of the entire program "in-
house". That is, the Recipient Federal Agency will not enter into a sub-cooperative
agreement with a non-Federal entity to implement the entire program or a project or
projects that are part of the entire program, the provisions of this agreement pertaining
to reporting in accordance with OMB Circulars are waived because such provisions do
not apply to Federal Agencies. The directly operated Federal Programs may account for
funds and expenditures in accord with normal agency practice.
3. If the Recipient Federal Agency receiving this award is willing to enter
any sub-cooperative agreements to implement the entire program or a project or
projects that are part of the entire program, the non-Federal sub-cooperator will be
bound by the provisions of the agreement as they pertain to OMB Circulars. Except
that, U.S. Department of Agriculture sub-cooperators will be bound by the Department
of Agriculture CFR itself implementing an AmeriCorps program, then those
provisions of the OMB Circulars which would not be applicable to a Federally run
program are waived. This might include such items as accounting and financial
management requirements. The directly operated Federal Programs may account for
funds and expenditures in accord with normal agency practice.
5
4 The Recipient Federal Agency will assess technical assistance needs of
the programs and coordinate with the Corporation in developing a strategy to meet
those needs.
5. The Recipient Federal Agency will request funds and transfers of such
through the Department of Health and Human Services' Payment Management
System using the On-Line Payments and Collections (OPAC) system. The Recipient
Federal Agency shall provide advances to sub-recipients conducting AmeriCorps®
programs only if their financial management systems meet the standards for fund
control and accountability required in the United States Department of Agriculture
Uniform Federal Assistance Regulations, 7 CFR 3015.
6. United States Department of Agriculture agrees to assume financial
oversight of the three separately Federally funded D.C. Service Corps projects. This
oversight includes financial condition and provision of matching funds for all projects.
USDA will coordinate with the other two Federal agencies and may require financial
reporting or data from the D.C. Service Corps as necessary.
VI.
CORPORATION RESPONSIBILITIES
A.
GENERAL
1. The Corporation will work closely with the Recipient Federal Agency to
help assure the quality of the AmeriCorps programs and to reasonably accommodate
the needs of the Recipient Federal Agency and the AmeriCorps programs for assistance.
2. The Corporation will provide access to technical assistance to the
AmeriCorps programs as needed and agreed upon. The type of assistance and the
method of delivery will be coordinated with the Recipient Federal Agency.
3. The Corporation will coordinate with the Recipient Federal Agency
prior to visits to AmeriCorps sites, assessments and evaluations of specific programs.
Any problems or issues with specific programs or national AmeriCorps activities will
be coordinated by the Corporation with the Recipient Federal Agency Program Director
and the AmeriCorps programs. Any corrective actions or changes necessary for an
operating program will be implemented through the Recipient Federal Agency in
coordination with the Recipient Federal Agency Program Director.
4. The Corporation will provide timely review and responses to requests
for approval or issues that necessitate Corporation involvement.
6
VII. JOINT CORPORATION - RECIPIENT FEDERAL AGENCY ACTIVITIES
Within reason, the Corporation requires the Recipient Federal Agency receiving this
award and its sub-recipients to participate with the Corporation and other funded
programs in initiation or launch ceremonies, meetings, other joint activities, etc. The
purpose of these meetings may be to build National Identity, promote AmeriCorps
objectives or participate in mutually beneficial activities. The Recipient Federal Agency
will be responsible for funding such activities only to the extent that such activities
were included in a project's budget. Other costs would be borne by the Corporation.
VIII. SPECIFIC REQUIREMENTS
A.
TRANSFER of PROGRAM FUNDS and CHANGE in NUMBER of
MEMBERS
The Recipient Federal Agency Program Director must first approve all
transfer of Corporation program funds and/or members before forwarding the requests
to the Corporation. The Recipient Federal Agency may not transfer available
Corporation program funds or number of participants and corresponding educational
awards from one program to another without the specific approval of the Corporation.
The Recipient Federal Agency may transfer its own matching funds without
Corporation approval so long as such a transfer does not result in a decrease in the
number of objectives for the program, a decrease in the quantity of work performed
under one or more objectives, or a reduction in the number of AmeriCorps members
in a project. All transfers of Recipient Federal Agency matching funds that will result
in such decreases or reductions must be approved by the Corporation.
B.
CHILD CARE
The funds obligated for child care as part of the total Corporation funding
are not available for expenditure directly by the Recipient Federal Agency unless an
exception is specifically authorized. Child Care payments will be made directly to the
child care provider for identified eligible members through a technical assistance grant
awarded to the National Association of Child Care Resource and Referral Agencies
(NACCRRA). The Recipient Federal Agencies will determine eligibility and notify
NACCRRA. In addition to making direct payments to qualified child care providers,
NACCRRA is providing direct assistance to Recipient Federal Agencies and members,
when needed, in determining specific child care needs, and counseling eligible
participants on child care services and available options.
7
C.
MATCHING FUNDS
1. The Recipient Federal Agency and its Recipient Federal Agencies are
responsible for meeting the matching amounts in the approved and attached aggregate
budget and budgets submitted in support of the aggregate. Except for AmeriCorps
programs operated directly by a Recipient Federal Agency, the Corporation's statute
requires, at a minimum, the following matches:
Percentage Of Base Costs
Allowable Forms of Match
25%
Program Operating Costs
The 25% match may consist of match in-
(Budget Line Items A-E)
kind items or other Federal money.
15%
Other Participant Support Costs
The 15% match MUST be in cash and may
(Budget Line Item F:
NOT consist of other Federal money. By
Basic Living Allowance
definition this means that a sub-recipient
FICA
MUST either have this match in their
Worker's Compensation
reserves or they must raise it from some
Health Care)
non-federal source.
The only case in which Federal money can
be used to meet this match is where a
Recipient Federal Agency will implement
the program or project using only its funds
and not in cooperation with a third party.
In that case the Recipient Federal Agency
may use its own funds (Federal money) to
meet this matching requirement.
2. The Recipient Federal Agency is responsible to ensure that all matching
funds are obtained and applied to the AmeriCorps programs/projects as shown in the
approved budgets. Corporation funds shall not be used in lieu of Recipient Federal
Agency or sub-recipient funds.
D.
PROGRAM OBJECTIVES
The Recipient Federal Agency, with the assistance of the Corporation Program Officer,
will refine the annual objectives and submit to the Corporation by October 31, 1994.
Success at achieving objectives will be an integral part of a year- end assessment.
8
E.
HEALTH CARE COVERAGE
If the Recipient Federal Agency or its subgrantees is providing health care coverage
through an existing policy at the time of application, the recipient shall submit a copy of
this policy and a summary of its coverage and costs shall be submitted to the
appropriate Corporation Grants Officer. If health care coverage is provided through the
National Association of Service Conservation Corps (NASCC), the Corporation need
only be notified of this coverage.
IX.
SEVERABILITY
If any terms or conditions contained herein shall be deemed to conflict with any
statutory or regulatory directive governing this program or activity, such term or
condition shall be null and void, or, to the extent possible, construed or interpreted
(and, if necessary, restated) in a manner consistent with the authorizing statute or
regulations. Such portion or portions of this agreement as are deemed to conflict with
authorizing law or regulations shall be considered severable and shall not invalidate
this agreement.
9
ATTACHMENT A
PROGRAMS AND FUNDING
Number
Service
Total
Less
Available
of
Start
Project
Corporation
Child Care
Program
No.
Programs
Members
Date
Director
Funding
Allotment
Funds
ANTI-HUNGER
I
Vermont
40
9/12/94
A. Patt
800,000
0
800,000.00
2
District of Columbia
15
9/12/94
K. Canty*
195,970
0
195,970.00
3
Milwaukee
38
9/12/94
M. Goldstien*
614,172
15,000
629,172.00
4
Mississippi
15
9/12/94
A. Martin*
199,159
0
199,159.00
5
Los Angeles
40
9/12/94
E. Riley*
468,405
0
468,405.00
148.00
2,277,706.00
15,000.00
2,292,706.00
ENVIRONMENTAL
6
Kansas
10
9/12/94
L. Miles
3,150
0
3,150.00
7
Oklahoma
20
9/12/94
L. Tull
6,300
0
6,300.00
8
Texas
20
9/12/94
M. Freeman
6,300
0
6,300.00
9
Atlanta
20
9/12/94
S. Mejia
6,300
0
6,300.00
10
Boston
20
9/12/94
R. Young
6,300
0
6,300.00
11
East St. Louis
20
9/12/94
R. Williams
6,300
0
6,300.00
12
New Jersey
30
9/12/94
C. Henning
9,450
0
9,450.00
13
D.C./Beltsville
25
9/12/94
H. Woods
7,875
0
7,875.00
ARS 5, SCS 20
14
Chicago
20
9/12/94
C. Pritchard
6,300
0
6,300.00
15
Portland/Washington
29
9/12/94
E. Washington
9,135
0
9,135.00
9 part time
16
San Bernardino
77
9/12/94
R. Scurry
24,255
0
24,255.00
17
Six Rivers, N. CA
20
9/12/94
M. McManus
6,300
0
6,300.00
18
Olympic, NF
32
9/12/94
D. Johnson
10,080
0
10,080.00
19
Rouge River, OR
35
9/12/94
T. Dew
11,025
0
11,025.00
20
Arizona
45
9/12/94
R. Salazar
14,175
0
14,175.00
21
Mississippi
20
9/12/94
D. Simpson
6,300
0
6,300.00
22
Green Mountain, VT
20
9/12/94
G. Wright
6,300
0
6,300.00
23
White Mountain, NH
32
9/12/94
C. Gibhardt
10,080
0
10,080.00
A - 1
Number
Service
Total
Less
Available
of
Start
Project
Corporation
Child Care
Program
No.
Programs
Members
Date
Director
Funding
Allotment
Funds
34
Flood States
Missouri
0
9/12/94
R. Braun
0
0
0.00
Iowa
0
9/12/94
J. Ayen
0
0
0.00
Illinois
18
9/12/94
G. Parker
5,670
0
5,670.00
North Dakota
0
9/12/94
R. Bentaas
0
0
0.00
South Dakota
19
9/12/94
J. Watkins
5,985
0
5,985.00
Nebraska
17
9/12/94
C. Derickson
5,355
0
5,355.00
Kansas
23
9/12/94
L. Miles
7,245
0
7,245.00
Wisconsin
0
9/12/94
S. Paczwa
0
0
0.00
Minnesota
8
9/12/94
M. Price
2,520
0
2,520.00
580.00
182,700.00
0.00
182,700.00
RURAL DEVELOPMENT
24
New England
SCS Maine
20
9/12/94
R. Baird
6,300
0
6,300.00
SCS Vermont
5
9/12/94
J. Titchner
1,575
0
1,575.00
SCS New York
5
9/12/94
J. Whitney
1,575
0
1,575.00
25
Appalachia
FmHA Tennessee
12
9/12/94
T. Mayberry
3,780
0
3,780.00
FS
21
9/12/94
A. Pigg
6,615
0
6,615.00
RDA
12
9/12/94
T. Mayberry
3,780
0
3,780.00
SCS
30
9/12/94
D. York
9,450
0
9,450.00
TN 19, VA 6, WVA 5
26
South Carolina
FmHA
6
9/12/94
G. White
1,890
0
1,890.00
FS
5
9/12/94
A. Pigg
1,575
0
1,575.00
RDA
6
9/12/94
G. White
1,890
0
1,890.00
SCS
20
9/12/94
W. Turner
6,300
0
6,300.00
A - 2
Number
Service
Total
Less
Available
of
Start
Project
Corporation
Child Care
Program
No.
Programs
Members
Date
Director
Funding
Allotment
Funds
27
Mississippi Delta
FmHA
15
9/12/94
S. Tucker
4,725
0
4,725.00
FS
20
9/12/94
A. Pigg
6,300
0
6,300.00
RDA
15
9/12/94
M. Taylor
4,725
0
4,725.00
SCS
27
9/12/94
V. Simpson
8,505
0
8,505.00
AR 10, MS 10, LA 7
28
Great Lakes
SCS Ohio
6
9/12/94
W. Marsch
1,890
0
1,890.00
SCS Michigan
14
9/12/94
C. Jett
4,410
0
4,410.00
0.00
29
Minnesota
0.00
SCS
10
9/12/94
M. Price
3,150
0
3,150.00
FS
11
9/12/94
L. McCreery
3,465
0
3,465.00
0.00
30
Texas - Colonias
30
9/12/94
R. Radle
9,450
0
9,450.00
31
Four Corners
FmHA
9
9/12/94
H. Fierro
2,835
0
2,835.00
FS
12
9/12/94
B. Dettman
3,780
0
3,780.00
RDA
9
9/12/94
C. Dierks
2,835
0
2,835.00
SCS
20
9/12/94
B. Ambrose
6,300
0
6,300.00
32
Pacific Rim
FmHA
9
9/12/94
B. Fischer
2,835
0
2,835.00
FS
5
9/12/94
D. Lombardi
1,575
0
1,575.00
RDA
9
9/12/94
M. McBride
2,835
0
2,835.00
SCS
10
9/12/94
R. Collette
3,150
0
3,150.00
A - 3
Number
Service
Total
Less
Available
of
Start
Project
Corporation
Child Care
Program
No.
Programs
Members
Date
Director
Funding
Allotment
Funds
33
FLOOD STATES
Missouri
12
9/12/94
R. Braun
3,780
0
3,780.00
Iowa
26
9/12/94
J. Ayen
8,190
0
8,190.00
Illinois
7
9/12/94
G. Parker
2,205
0
2,205.00
North Dakota
5
9/12/94
R. Bentaas
1,575
0
1,575.00
South Dakota
2
9/12/94
J. Watkins
630
0
630.00
Nebraska
3
9/12/94
C. Derickson
945
0
945.00
Kansas
15
9/12/94
L. Miles
4,725
0
4,725.00
Wisconsin
8
9/12/94
S. Paczwa
2,520
0
2,520.00
Minnesota
2
9/12/94
M. Price
630
0
630.00
34
(SEE ENVIRONMENTAL)
35
California Grass lands
30
9/12/94
T. Cattron
9,450
0
9,450.00
RURAL DEVELOPMENT
483.00
152,145.00
0.00
152,145.00
TOTAL:
GRAND TOTAL:
1,211.00
2,612,551.00
15,000.00
2,627,551.00
2627,557
2,612,551
# The individuals marked with an * are not government employees.
A - 4
09/21/94
TOTAL
10:29 AM
AMERICORPS NATIONAL DIRECT APPLICATION
Please attach the Budget Narrative to this page. Instructions for this form are on page 27.
Applicant Name: AmeriCorps/Team USDA
Program Name: FY 95 - Consolidated Budget Sheet
Aggregate
Program (if applicable)
Corporation Share (CNCS)
Grantee Share
Total
Funds requested
Other Federal / State /
Total Program
from the Corporation
Local / Private Funds
Funding
A. PARTICIPANT SUPPORT COSTS
Training and Education
$335,136
$1,105,791
=
$1,440,927
Uniforms
27,244
169,248
196,492
(PLEASE SRECIFY IN BUDGET NARRATIVE) Other
12,500
135,532
148,032
Subtotal
$374,880
$1,410,571
$1,785,451
B. STAFF
Salaries
$435,333
$4,301,897
$4,737,230
Benefits
70,203
559,789
629,992
Training
4,440
282,307
286,747
(PLEASE SRECIFY IN BUDGET NARRATIVE) Other
0
55,500
55,500
Subtotal
$509,976
$5,199,493
$5,709,469
C. OPERATIONAL
Travel
$34,730
$633,562
$668,292
Transportation
267,762
983,179
1,250,941
Supplies
29,268
758,623
787,891
Equipment
53,130
483,762
536,892
(PLEASE SRECIFY IN BUDGET NARRATIVE) Other
126,082
869,718
995,800
Subtotal
$510,972
$3,728,844
$4,239,816
D. INTERNAL EVALUATION MONITORING
$14,960
$226,094
$241,054
E. ADMINISTRATION
$89,447
$597,483
$686,930
(may not exceed 5% of
corporation funding A - F)
(in dollar amounts) Total A - E
$1,500,235
$11,162,485
$12,662,720
Percentages
12% +
88 % =
100 %
(Corporation maximun 75% + Grantee minimum 25% - 100%)
09/21/94
TOTAL
10:29 AM
AMERICORPS - NATIONAL DIRECT APPLICATION
Page 2
Number of
Corporation Share
Grantee Share
Total
Participants
(Maximum 85%)
(Minimum 15%)
(100%)
F. OTHER PARTICIPANT SUPPORT COSTS
Living Allowance
1,211
$882,670
+
$10,896,818
$11,779,488
FICA
1,211
68,395
843,983
912,378
Worker's Compensation
1,211
39,633
629,977
669,610
Health Care
904
119,440
933,543
1,052,983
Alternative Health Care
2,178
29,777
31,955
($1,200 per eligible participant)
Total F
$1,112,316
+
$13,334,098
=
$14,446.414
Total A - F
$2,612,551
$24,496,583
$27,109,134
Estimated #
Estimated #
of Eligible
Corporation Share
Grantee Share
Total
of Children
Participants
(Maximum 100%)
(100%)
G. CHILD CARE
133
128
$15,000
$464,800
$479,800
Total A - G
$2,627,551
$24,961,383
$27,588.934
Number of
Amount per
Total
Participants
Participant
Full - Time
H. EDUCATION AWARDS
Participants
1202
$4,725
$5,679,450
Part - Time
Participants
9
$2,363
$21,267
Total H
1211
X
= $5,700,717
*
If grantee is utilizing current policy meeting minimum benefits for elegible participants.
** If grantee is utilizing alternative health care policy to be made available.
AMERICORPS * USA - DIRECT
GRANT PROVISIONS
U.S. Department of Agriculture
A. DEFINITIONS
1. Definitions
B. AMERICORPS * USA PROGRAM PROVISIONS
2. Purposes of Grant
3. AmeriCorps Identity
4. Local and State Consultation
5. Prohibited Program Activities
6. Participant Eligibility, Recruitment, and Selection
7. Participant Training, Supervision, and Support
8. Terms of Service
9. Release from Participation
10. Living Allowances and In-Service Benefits
11. Post-service Education Benefits
12. Participant Records and Confidentiality
13. Budget and Programmatic Changes
C. GENERAL PROVISIONS
14. Terms of Acceptance
15. Legislative and Regulatory Authority
16. Responsibility for Administering the Grant
17. Project Income
18. Matching Contributions
19. Payments under the Grant
20. Retention of Records
21. Reporting Requirements
22. Site Visits
23. Liability and Safety Issues
24. Drug Free Work Place
25. Nondiscrimination
26. Supplementation, Non duplication, and Non displacement
27. Grievance Procedure
28. Ownership and Sharing of Grant Products
29. Publications
30. Evaluation
31. Renewal of Grant
32. Suspension or Termination of Grant
33. Resolution of Conflicting Conditions
A. DEFINITIONS
1. Definitions. For purposes of this grant award, the following definitions apply:
a. Act means the National and Community Service Act of 1990, as amended (42 U.S.C.
$12501 et seq.)
b. Administrative costs are expenses associated with the overall administration of a
program. Administrative costs relate to the support of the program's general operations
and not to expenses identified with a particular program or project. Certain costs, such
as costs of staff who perform both administrative and program functions, may be
prorated between administrative costs and costs directly related to the program if
included in the budget and approved by the Corporation for National and Community
Service. Administrative costs include: (1) indirect costs (e.g., costs identified with the
August 23, 1994
program's overall operation as described in applicable provisions of OMB circulars that
relate to indirect costs); (2) costs for financial, accounting, auditing, contracting, or legal
functions; (3) internal evaluation costs, including overall organizational management
improvement costs, except for independent evaluations and internal evaluations of the
program or project that are specifically related to creative methods of quality
improvement; (4) costs for insurance that protects the entity that operates the program;
and (5) that portion of the salaries and benefits of the program's director and other
administrative staff not attributable to the time spent in support of a specific program or
project. Administrative costs do not include allowable costs directly related to program
or project operations, such as: (1) costs for participants, including living allowances,
insurance payments made on behalf of participants, training, and travel; (2) costs for staff
who recruit, train, place, or supervise participants, including staff salaries, benefits,
training, and travel, if the purpose is for a specific program or project objective; (3) costs
for independent evaluations and any internal evaluations of the program or project that
are specifically related to creative methods of quality improvement.
b. AmeriCorps*US or AmeriCorps® means for purposes of these grant provisions the
national service programs funded under 42 U.S.C. $$12571-12595 (Division C programs).
c. AmeriCorps National Service Network means the AmeriCorps, the Volunteer in
Service to America (VISTA), and National Civilian Community Corps (NCCC) programs,
taken together as programs dedicated to national service. VISTA is authorized under the
Domestic Volunteer Service Act (42 U.S.C. $4951 et seq.). NCCC is authorized under the
National and Community Service Act (42 U.S.C. §12611 et seq.).
d. Cognizant agency means the Federal agency coordinating audit and other fiscal
requirements with respect to those organizations having grants from multiple federal
agencies.
e. Corporation means the Corporation for National and Community Service established
under section 191 of the Act (42 U.S.C. § 12651).
f. Grantee means the recipient of Federal funds granted by the Corporation through this
grant award. The Grantee is legally accountable to the Corporation for the use of the
grant funds and is bound by the terms and conditions of the grant award.
g. OMB means the U.S. Office of Management and Budget, the Federal agency with
authority to issue uniform administrative and audit requirements for the administration
of federal grants.
h. National Service Trust means the account established in the U.S. Department of the
Treasury under section 145 of the Act (42 U.S.C. §12601) for the purpose of holding and
making payments of education benefits to AmeriCorps Members.
i. Participant means an individual who: (i) is a citizen or national or lawful permanent
resident alien of the United States; (ii) is at least 17 years of age at the commencement of
service (unless the participant is (a) in a full-time, year-round youth corps program or
full-time summer program, in which case he or she must be between the ages of 16 and
25, inclusive, or (b) in a program for economically disadvantaged youth, in which case he
or she must be between the ages of 16 and 24, inclusive); (iii) has a high school diploma
or an equivalency certificate, or who agrees to obtain a high school diploma or its
equivalent before using an education award and has not dropped out of elementary or
secondary school in order to enroll as an AmeriCorps* USA participant (unless enrolled in
an institution of higher education on an ability to benefit basis and is considered eligible
2
for funds under section 484 of the Higher Education Act of 1965, 20 U.S.C. §1091), or who
has been determined through an independent assessment to be incapable of obtaining a
high school diploma or its equivalent (provided that the Corporation has waived the
educational attainment requirement for the individual), and (iv) is enrolled in a program
for a term of service. (A Member is a participant who is in an approved national service
position and eligible to receive either an education benefit from the National Service
Trust or another Corporation-approved post-service benefit upon completion of a term of
service.)
j. Program means an AmeriCorps*US. national service program described in section
122(a) of the Act (42 U.S.C. $12572(a)), carried out by the Grantee through funds granted
by the Corporation and carried out in accordance with federal requirements and the
provisions of this grant.
k. Project means an activity or set of activities, carried out through a program that
results in a specific identifiable community service or improvement that otherwise would
not be made with existing funds, and that does not duplicate the routine services or
functions of the employer to whom the participants are assigned.
1. Project sponsor means an organization, or other entity, that has been selected to
provide a placement for a participant.
m. Service recipient means a community beneficiary who receives a service or benefit
from the program.
n. State Commission means, for purposes of these grant provisions, the Commission on
National and Community Service established by a State pursuant to the Act (42 U.S.C. $
12638), including an authorized alternative administrative entity or transitional entity, to
administer the State's national service plan and national service grant program and to
perform such other duties prescribed by law.
o. Grant means an award of financial assistance, including cooperative agreements, in
the form of money or property in lieu of money by the Federal Government to an eligible
grantee.
B. AMERICORPS * USA PROGRAM PROVISIONS
2. PURPOSES OF GRANT.
The general purposes of this grant are "getting things done" in communities, strengthening the
ties that bind communities together, and developing the citizenship and skills of participants,
with an emphasis on getting things done. Activities funded through this grant are intended to
help engage Americans of all backgrounds as participants in community-based service that
provides a direct and demonstrable benefit that is valued by the community. Service activities
must result in a specific identifiable service or improvement that otherwise would not be
provided with existing funds or volunteers and that does not duplicate the routine functions of
workers or displace paid employees.
3. AMERICORPS NATIONAL IDENTITY.
a. Identification as AmeriCorps program. The Grantee must identify the program as an
AmeriCorps program and participants eligible for a Corporation-approved post-service
benefit as AmeriCorps "Members".
3
b. AmeriCorps name and logo. The Grantee must use the AmeriCorps name and logo
on uniforms, stationery, publications, recruitment brochures, orientation literature,
curricula, signs, banners, and press releases in accordance with Corporation guidelines
and requirements and a camera-ready logo provided by the Corporation. To establish
the relationship between the program and AmeriCorps, the Grantee must use the phrase
"The AmeriCorps National Service Network" or "an AmeriCorps® program" and may
use the slogan "Getting Things Done"TM on such materials in accordance with
Corporation guidelines and requirements. The Grantee may not alter the AmeriCorps
logo, and must obtain the written permission of the Corporation before using the logo as
a part of any other logo or design, using the AmeriCorps name or logo on materials that
will be sold, using the AmeriCorps logo or name on clothing intended to be worn by
individuals who are not participants or former participants, or permitting donors to use
the AmeriCorps name or logo in promotional materials.
c. AmeriCorps uniforms. The Corporation will provide all participants with an initial
basic uniform, consisting of a t-shirt, sweatshirt, hat, and pin. The Grantee must direct
participants to wear the uniform at officially-designated AmeriCorps events and may
allow participants to wear the uniform at other times consistent with Corporation
guidelines.
d. Participation in AmeriCorps events. The Grantee agrees, within reasonable limits, to
participate in, and may be asked to assist in, AmeriCorps events and activities sponsored
by the Corporation, such as the national launch of AmeriCorps, conferences, and national
service days in accordance with Corporation guidelines.
4. LOCAL AND STATE CONSULTATION.
a. Community consultation. The Grantee must design, implement, and evaluate the
funded project with extensive and broad-based community involvement, including
consultation with representatives from the community served, participants and potential
participants, community-based agencies with a demonstrated record in providing
services, foundations, and businesses.
b. Labor union concurrence. Prior to the placement of participants, the Grantee must
consult with any local labor organization representing employees of project sponsors or
representing employees in the area to be served by the program who are engaged in the
same or similar work as that proposed to be carried out by the program to ensure
compliance with the non displacement requirements contained in these grant provisions.
In the case of a Grantee that proposes to serve also as the program sponsor, the Grantee
must obtain the written concurrence of any local labor organization representing
employees of the project sponsor who are engaged in the same or substantially similar
work as that proposed to be carried out.
c. State Commission consultation. In coordination with the Corporation, the Grantee
must consult on a regular basis with the State Commission in each State that the program
operates in order to build upon existing programs throughout the State and to not
duplicate the efforts of other AmeriCorps programs.
5. PROHIBITED PROGRAM ACTIVITIES. Participants may not engage in the following
activities in the course of their project assignment, at the request of program staff, or in any
manner that would associate the activities with the AmeriCorps program or the Corporation:
a. Any effort to influence legislation, as prohibited under section 501(c)(3) of the Internal
Revenue Code of 1986 (26 U.S.C. §501(c));
4
b. Organizing protests, petitions, boycotts, or strikes;
c. Assisting, promoting, or deterring union organizing;
d. Impairing existing contracts for services or collective bargaining agreements;
e. Engaging in partisan political activities, or other activities designed to influence the
outcome of an election to any public office;
f. Engaging in religious instruction, conducting worship services, providing instruction
as part of a program that includes mandatory religious instruction or worship,
constructing or operating facilities devoted to religious instruction or worship,
maintaining facilities primarily or inherently devoted to religious instruction or worship,
or engaging in any form of religious proselytization;
g. Providing a direct benefit to a business organized for profit; a labor union; a partisan
political organization; a nonprofit organization that fails to comply with the restrictions
contained in section 501(c) of the Internal Revenue Code of 1986; or an organization
engaged in the religious activities described in the preceding sub clause, unless subgrant
funds are not used to support the religious activities.
h. Such other activities as the Corporation agree shall be prohibited, upon notice to the
Grantee.
6. ELIGIBILITY, RECRUITMENT, AND SELECTION.
a. Eligibility to enroll. The Grantee may select as participants only those individuals
who are eligible to enroll in AmeriCorps. In order to be eligible, an individual must:
i. be a U.S. citizen or national or a lawful permanent resident alien;
ii. be at least 17 years of age at the commencement of service (unless the
individual is in a full-time, year-round or summer youth corps, in which case he
or she must be between the ages of 16 and 25, inclusive, or is in a program for
economically disadvantaged youth, in which case he or she must be between the
ages of 16 and 24, inclusive); and
iii. have a high school diploma or an equivalency certificate, or agree to obtain a
high school diploma or its equivalent prior to using the education award. An
individual who dropped out of elementary or secondary school in order to enroll
as an AmeriCorps participant may not be enrolled in the program (unless the
individual is enrolled in an institution of higher education on an ability to benefit
basis and considered eligible for funds under section 484 of the Higher Education
Act of 1965, 20 U.S.C. §1091). The Grantee may seek a waiver from the
Corporation to enroll individuals whom the grantee determines based upon an
independent assessment to be incapable of obtaining a high school diploma or its
equivalent.
b. Recruitment.
i. Community recruitment. The Grantee must actively seek to recruit program
participants from the community in which the project is conducted, as well as
participants of diverse races and ethnicities, socioeconomic backgrounds,
5
education levels, both men and women, and individuals with disabilities, unless
and to the extent that the approved program design requires emphasizing the
recruitment of staff and participants who share a specific characteristic or
background. However, in no case may a Grantee violate the nondiscrimination
and nondisplacement rules governing participant selection.
ii. National and state recruitment. To supplement local recruitment efforts, the
Grantee is strongly encouraged to request referrals of eligible individuals who
want to participate in a program through the Corporation's national recruitment
database and the various State Commissions' recruitment systems. The
Corporation's overall goal is to have 25% of AmeriCorps participants nation-
wide recruited from the national pool. The Grantee may be asked to consider
qualified individuals on the referral list, but will not be required to select anyone.
Prospective AmeriCorps participants may access the national recruitment
database through the Corporation's toll-free number, 1-800-94-ACORP/1-800-
942-2677 (voice), or 1-800-833-3722 (TDD).
c. Selection. The Grantee is responsible for establishing minimum qualifications that
participants must meet in order to be selected for the program, selecting participants that
meet those qualifications, and assigning participants to a project that is appropriate to
their skill level. The Grantee must select participants in a fair, non-partisan, non-political,
and nondiscriminatory manner, without regard to the participant's need for reasonable
accommodation or child care, without displacing paid employees, and in accordance
with its approved application. The Grantee is encouraged to select participants who
possess leadership potential and a commitment to the goals of AmeriCorps.
d. Reasonable accommodation. The Grantee must provide reasonable accommodation
to the known mental or physical disabilities of participants and all selections and project
assignments must be made without regard to the need to provide reasonable
accommodation. The Corporation has funds available under (42 U.S.C. § 12581) to enable
individuals with disabilities to participate. Selection and assignment decisions must be
made on whether the qualified applicant can perform the essential duties of the position,
with or without reasonable accommodation. However, the Grantee is not required to
accommodate a participant if that participant poses a direct threat to the health or safety
of others that cannot be eliminated by reasonable accommodation. Accommodations
which impose an undue financial or administrative burden on the operation of the
program or fundamentally alter the nature of the program are not considered reasonable
accommodations. If the Grantee determines that an accommodation would impose an
undue burden, the Grantee must document its determination and promptly notify the
Corporation. The factors to be considered in determining whether an accommodation
would impose an undue burden include:
i. the overall size of the program, with respect to the number of staff and
participants, number and type of facilities, and size of budget;
ii. the nature of the project, including its structure, staffing composition, and
activities; and
iii. the nature and cost of the needed accommodation.
e. Level of participation. The Grantee must enroll the minimum number of full-time
and part-time participants agreed upon in its approved application. After the first six
weeks of the participant start date, the Grantee may not replace participants who have
left the program due to attrition. In exceptional circumstances, the Corporation may
6
grant a waiver if achievement of program goals may be jeopardized by participant
attrition.
f. Participants not Grantee's employees. Participants are not considered employees of
the program in which they are enrolled, notwithstanding the Grantee's potential liability,
with respect to participants, for any taxes imposed under State unemployment insurance
and worker's compensation laws. For the limited purposes of the Family and Medical
Leave Act of 1993, the participant may be considered an eligible employee of the project
sponsor. The Family and Medical Leave Act's requirements as they apply to AmeriCorps
programs are contained in 45 C.F.R. $2540.220(b).
g. Parental consent. Written parental or legal guardian consent to enroll is required for
individuals under eighteen years of age.
7. TRAINING, SUPERVISION, AND SUPPORT.
a. Planning for the term of service. The Grantee must develop participant position
descriptions that provide for direct and meaningful service activities and performance
criteria that are appropriate to the skill level of participants. Participant activities may
not include clerical work or research unless such activities are incidental to the
participant's direct service activities. The Grantee must ensure that each participant has
sufficient opportunity to complete the required number of hours to qualify for a post-
service education benefit. In planning for the participant's term of service, the Grantee
must account for holidays and other time off, and must provide each participant with
sufficient opportunity to make up missed hours.
b. Participant contracts. The Grantee must require that participants sign contracts that
stipulate terms of service, the specific number of service hours a participant must
perform to be eligible for the education award, acceptable conduct, prohibited activities,
requirements under the Drug Free Workplace Act (41 U.S.C. §701 et seq.), suspension and
termination rules, the specific circumstances under which a participant may be released
for cause, grievance procedures, and other assurances as required by the Corporation.
c. Training. The Grantee must provide participants, consistent with the approved budget,
with the training, skills, knowledge and supervision necessary to perform the tasks
required in their assigned project positions, including, if appropriate, specific training in
a particular field and background information on the community served. The Grantee
must conduct an orientation for participants and comply with any pre-service orientation
or training required by the Corporation. This orientation should be designed to enhance
participant security and sensitivity to the community. Orientation must cover
participant rights and responsibilities, including the program's code of conduct,
prohibited activities, requirements under the Drug Free Workplace Act (41 U.S.C. §701 et
seq.), suspension and termination from service, grievance procedures, and sexual
harassment and other nondiscrimination issues.
d. Service-learning. The Grantee agrees to use service experiences to help participants
achieve the skills and education needed for productive, active citizenship, including the
provision, if appropriate, of structured opportunities for participants to reflect on their
service experiences.
e. Limit on education and training activities. No more than 20% of a participant's
required service hours may be spent in education, training, or similar activities without
specific written permission from the Corporation.
7
f. Supervision. The Grantee must provide participants with adequate supervision by
qualified supervisors in accordance with the approved application. The Grantee must
establish and enforce a code of conduct for participants.
g. Performance reviews. The Grantee must conduct at least a mid-term and end-of-term
evaluation of each participant's performance, focusing on such factors as (1) whether the
participant has completed the required number of hours; (2) whether the participant has
satisfactorily completed assignments; and (3) whether the participant has met other
performance criteria that were clearly communicated at the beginning of the term of
service.
h. Support services. The Grantee must provide specific support services to:
i. participants who are school dropouts in order to assist them in earning the
equivalent of a high school diploma; and
ii. participants completing a term of service and making the transition to other
educational and career opportunities.
i. Registration to vote. The Grantee must encourage, in a non-partisan manner, that
each participant who is eligible to vote, does in fact register to vote.
j. Participant injury. The Grantee must immediately report any serious participant
injuries to the Corporation.
8. TERM OF SERVICE.
a. Full-time participants. Participants must serve at least 1700 hours during a period of
not less than nine months and not more than one year.
b. Part-time participants. Part-time participants must serve at least 900 hours during a
period of not more than two years. If the participant is enrolled in an institution of
higher education, the participant must serve at least 900 hours during a period of not
more than three years.
c. Summer participation. Participants serving in a full-time summer program that does
not include a year round component will be considered part-time participants.
d. Start of term. Unless otherwise agreed upon, the Grantee must begin participant
terms of service in September, January. or June in accordance with the approved
application.
e. Second term. The Grantee is under no obligation to enroll a participant for a second
or subsequent term of service. To be eligible to serve a second or subsequent term, an
individual must receive satisfactory performance reviews for prior terms of service. An
individual may only receive in-service and post-service benefits from Corporation funds
for the first two successfully completed terms of service, regardless of whether those
terms were served on a full-, part-, or reduced part-time basis.
f. Notice to Corporation and National Service Trust The Grantee must notify the
Corporation and National Service Trust immediately upon enrolling a participant for a
term of service. Forms will be provided and mailed directly to grantees
8
9. RELEASE FROM PARTICIPATION.
The Grantee may release participants for two reasons: (1) for compelling personal circumstances;
and (2) for cause in accordance with 45 C.F.R. § 2522.230.
a. Compelling circumstances. The Grantee is responsible for determining whether a
participant's personal circumstances are sufficiently compelling to justify release on this
basis. If the Grantee releases a participant for compelling personal circumstances, the
Grantee may elect either to authorize a pro-rated education award or to temporarily
suspend service for up to two years. In order to be eligible for a pro-rated education
award, a participant must have served a minimum of 15% of his or her term of service. If
the Grantee releases a participant on the grounds that an accommodation of a disability
would impose an undue burden, the Grantee must document its determination and
notify the Corporation. Such circumstances are to be considered "compelling" for
purposes of this subclause.
b. For cause. The Grantee may release a participant for cause according to the conditions
of the Corporation and the participant's contract. The Grantee must release a participant
for cause if the participant is convicted of a felony during a term of service. If the
participant is charged with a violent felony or the sale or distribution of a controlled
substance, or convicted of the possession of a controlled substance, the Grantee must
suspend the participant without a living allowance and without receiving credit for
hours missed. Any participant that drops out of a program without obtaining a release
for compelling personal circumstances is considered to have been released for cause. A
participant released for cause may not receive any portion of an education award. A
participant wrongly released or suspended for cause will receive credit for any service
missed and reimbursement for missed living allowances as specified in 45 CFR §
2522.230.
c. Resumption of service. Any participant whose service was suspended because of
being charged with a violent felony or sale or distribution of a controlled substance may
resume service if he or she is found not guilty or if such charge is dismissed. Any
participant whose service was suspended because of being convicted of a first offense of
possession of a controlled substance may resume service by demonstrating that he or she
has enrolled in an approved drug rehabilitation program. A participant convicted of a
second or third offense of possession of a controlled substance may resume services by
demonstrating successful completion of a rehabilitation program. In addition, any
individual released for cause who wishes to reapply to the program from which he or she
was released or to any other AmeriCorps program is required to disclose the release to
that program. Failure to disclose to an AmeriCorps program any history of having been
released for cause from another AmeriCorps program will render an individual ineligible
to receive the AmeriCorps educational award, whether or not that individual
successfully completes the term of service.
d. Notice to Corporation and National Service Trust. The Grantee must notify the Corporation
and National Service Trust immediately whenever it suspends or terminates a participant,
whether for compelling circumstances or for cause.
10. LIVING ALLOWANCES AND OTHER IN-SERVICE BENEFITS. The Grantee must ensure
that participants receive the following benefits:
a. Living allowances. Unless otherwise agreed upon, a Grantee must provide a living
allowance to full-time participants in accordance with the approved grant application
and in an amount specified by the Corporation. If a Grantee's approved application
9
provides for a living allowance for part-time participants, the Grantee must provide the
living allowance in accordance with the approved grant application.
i. FICA. Unless exempt, the Grantee must make its share of FICA payments on
participant living allowances.
ii. Income taxes. The Grantee must withhold personal income taxes from
participant living allowances, requiring each participant to complete a W-4 form
at the beginning of the term of service and providing a W-2 form at the close of
the tax year.
iii. Unemployment insurance. Unless State law requires otherwise, the Grantee
is not required to pay unemployment insurance taxes for participants, because
they are not considered employees under the Act (42 U.S.C. $ 12511(17)(B)). The
Grantee is responsible for determining whether state law requires otherwise and
for complying with State law.
iv. Workers' compensation. The Grantee is responsible for determining
whether state law requires it to pay workers' compensation taxes for
participants. If the Grantee determines that it is not required to pay workers'
compensation taxes for participants, the Grantee must provide Accidental Death
and Dismemberment (ADD) and extended health insurance to cover
occupational injuries. The Corporation will arrange for an ADD and extended
health policy for participant coverage that the Grantee may choose to purchase.
b. Health care coverage. The Grantee must provide minimum health care benefits (as
defined in the AmeriCorps solicitation notice) to those full-time participants not
otherwise covered by a health care policy providing minimum benefits at the time of
enrollment. In addition, the Grantee must provide health care benefits to participants
demonstrating loss of coverage during the term of service (i) as a result of participation or
(ii) through no deliberate act of his or her own. The Corporation will provide access to an
alternative health care policy for participant coverage that the Grantee may choose to
participate in. Information and brochures relative to this coverage will be provided by
the Corporation. If the grantee is going to use an existing health care policy then a copy
of the policy along with a summary of its coverage and costs should be sent to the
Corporation's Grants Office. If the grantee has a National Association of Service
Conservation Corps (NASCC) policy, they only need to notify the Grants Office.
c. Child care. The Grantee must ensure that child care is made available to those full-
time participants who need such assistance in order to participate, in a manner specified
by the Corporation.
i. Participant eligibility. A participant is considered to need child care in order
to participate in the program if he or she is the parent or legal guardian of, or
acting in loco parentis for, a child under age 13 who resides with the participant,
has a family income that does not exceed 75% of the State's median income or
such other lower levels or criteria as established by the state for a family of the
same size, and, at the time of acceptance into the program, is not currently
receiving child care from another source that will continue to be available to the
participant.
ii. Qualified providers. To be eligible for payment with AmeriCorps funds, a
child care provider must qualify under the Child Care and Development Block
Grant Act of 1990 (42 U.S.C. § 9858c(4)(A)).
10
iii. Administration of child care payments. Child care payments will be administered
separately by the Corporation. Such funds are included in the grant award amount but
will be withheld by the Corporation and paid separately through the National
Association of Child Care Resource and Referral Agencies (NACCRRA) unless otherwise
provided in the grant award. Grantee's can contact NACCRRA at 1-800 570-4543 with
questions regarding child care.
11. POST-SERVICE EDUCATION BENEFITS. In order for an individual to receive a post-
service education benefit (or the Stafford Loan Forgiveness Award, for participants in those programs
that elected to participate in the Stafford loan demonstration) from the National Service Trust, the
Grantee must certify to the National Service Trust that the participant is eligible to receive an
education award. The Grantee must notify the National Service Trust on a form provided by the
Corporation when it enrolls a Member for a term of service, when the Member completes the
term, and whenever there is a change in the Member's status during the term (e.g., early release
or suspension).
12. PARTICIPANT RECORDS AND CONFIDENTIALITY
a. Record-keeping. The Grantee must maintain verifiable records which document each
participant's eligibility based upon citizenship or legal permanent residency, birthdate,
level of educational attainment, date of high school diploma or equivalent certificate (if
attained), participation start date and end date, hours of service per week, location of
service activities, and project assignment. The records must be sufficient to establish that
the individual was eligible to participate in the program and completed 1700 hours of
service if a full-time participant or 900 hours of service if a part-time participant.
b. No high school diploma. If the participant does not have a high school diploma or its
equivalent at the time of enrollment, the Grantee must maintain a record of the
participant's elementary or high school drop-out date, the participant's written agreement
to obtain a high school diploma or its equivalent before using the education award, and,
if applicable, verification of the participant's enrollment at an institution of higher
education on an ability to benefit basis and eligibility for funds under $ 484 of the Higher
Education Act. If the participant has been determined to be incapable of obtaining a high
school diploma or its equivalent, the Grantee must retain a copy of the supporting
independent evaluation.
c. Confidential participant information. The Grantee must maintain the confidentiality
of information regarding individual participants. The Grantee must obtain the prior
written consent of all participants before using their names, photographs, and other
identifying information for publicity, promotional, or other purposes. Parental or legal
guardian consent must be obtained for participants under 18 years of age. The Grantee
may include a standard informed consent form as a part of the participant contract
materials signed at the time of enrollment. The Grantee may release aggregate and other
non-identifying information and is required to release participant information to the
Corporation and their designated contractors.
13. BUDGET AND PROGRAMMATIC CHANGES.
a. Programmatic changes. The Grantee must obtain the prior written approval of the
Corporation before making the following changes in the approved program:
i. Changes in the scope or specific goals and objectives of the program, whether
or not they involve budget changes.
11
ii. Changes in (or extended absences of) the program director or any other key
personnel designed by the Corporation.
iii. Changes in the level of participant supervision.
iv Entering into subgrants or contracting out any program activities funded by
the grant (unless identified in the approved application), other than the purchase
of supplies, equipment, or general support services; and
V. Changes in the grant period.
b. Changes in the budget. The Grantee must obtain the prior written approval of the
Corporation before deviating from the approved budget in any of the following ways:
i. Budget transfers to absorb administrative costs over the administrative limit
specified in the approved budget.
ii. Reallocation of funds from any of the line items included in the "Other
Participant Support Costs" (Category F) category of the approved budget. Excess
funds in these line items may be withdrawn from the grant when it is determined
by the Corporation that the funds are no longer needed. The specific line items
covered by this subclause are:
(a) Living allowance,
(b) FICA and workers' compensation,
(c) Health care, and
(d) Alternative health care.
iii. Costs requiring prior approval under OMB Circulars A-21 or A-122.
iv. Purchases of equipment over $500 using grant funds, unless specified in the
approved budget.
c. Changes in the number of child care slots. The Grantee must notify the Corporation
of any changes in the estimated number of child care slots identified by the Grantee in the
"Child Care" category (Category G) of the approved budget.
C. GENERAL PROVISIONS
14. TERMS OF ACCEPTANCE.
The provisions of this grant award are binding on the Grantee. By accepting this award, the
Grantee agrees to comply with the grant award and applicable Federal statutes, regulations, and
guidelines. The Grantee agrees to operate the funded program in accordance with the approved
grant application and budget, supporting documents, and other representations made in support
of the approved grant application.
12
15. LEGISLATIVE AND REGULATORY AUTHORITY.
This grant is authorized by and subject to the National and Community Service Act of 1990 as
amended, codified as 42 U.S.C. §12501 et seq., and 45 CFR Part 2510 et seq. (59 Fed. Reg. 13772,
published March 23, 1994).
16. RESPONSIBILITY FOR ADMINISTERING THE GRANT.
a. Accountability of Grantee. The Grantee has full fiscal and programmatic
responsibility for managing all aspects of the grant and grant-supported activities, subject
to the oversight of the Corporation. The Grantee is directly accountable to the
Corporation for its operation of the AmeriCorps program and use of grant funds, and
must expend grant funds in a judicious and reasonable manner. Although the Grantee is
encouraged to seek the advice and opinion of the Corporation on special problems that
may arise, such advice does not diminish the Grantee's responsibility for making sound
judgments and does not mean that the responsibility for operating decisions has shifted
to the Corporation.
b. Notice to Corporation. The Grantee shall notify the Corporation immediately of any
developments or delays that have a significant impact on funded activities, any
significant problems relating to the administrative or financial aspects of the grant, or any
suspected misconduct or nonfeasance related to the grant or Grantee. The Grantee shall
inform the Corporation about the corrective action taken or contemplated by the Grantee,
and any assistance needed to resolve the situation.
17. PROJECT INCOME.
a. General. Program income earned during the program period shall be retained by the
Grantee and added to the funds committed to the program.
b. Fees for service. When using assistance under this grant, the Grantee may not enter
into a contract for or accept fees for service performed by participants when (i) the service
benefits a for-profit business; (ii) the service falls within the other prohibited program
activities set forth in clause 5 of these provisions; or (iii) the service violates the
nondisplacement provisions of the Act, set forth in clause 29 of these provisions.
c. Sale of products produced by participants or service recipients. The grantee will
either remit to the Corporation or retain income from the sale of artwork, photographs,
films, written material, and other products produced by participants while performing
service as a part of a service project. If retained by the grantee, income will be added to
the funds committed to the program. The grantee may not sell products without
AmeriCorps logo on them without prior approval from the Corporation.
18. MATCHING CONTRIBUTIONS.
a. Matching obligation. The Grantee must provide and account for the matching funds
agreed upon in the approved application. The Grantee must account for its matching
contributions.
b. Cash match for living allowance and health care benefits. The Grantee's matching
contributions for the participants' living allowance and health care benefit costs must be
in cash, unless otherwise authorized in the approved budget. The Grantee's living
allowance match of 15% must be met with non-Federal funds, except that Indian tribal
13
organizations may use Federal funds granted under the Indian Self-Determination and
Education Assistance Act (P.L. 93-638, codified as 25 U.S.C. $ 450) to meet the matching
share of the living allowance.
c. Cash or in-kind match for other costs. Contributions, including cash and third party
in-kind, will be accepted as part of the Grantee's matching share for costs other than the
living allowance and health care benefits when such contributions meet all of the
following criteria:
i. They are verifiable from the grantee's records;
ii. They are not included as contributions for any other federally-assisted
program;
iii They are necessary and reasonable for the proper and efficient
accomplishment of program objectives; and
iv. They are allowable under applicable government regulations.
d. Exception for volunteer community service. Because the purpose of this grant is to
enable and stimulate volunteer community service, the Grantee may not include the
value of direct community service performed by participants. However, the Grantee may
include the value of volunteer services contributed to the Grantee or Subgrantees.
e. Administrative costs. Administrative costs which exceed the maximum
administrative costs limit specified in the approved budget but otherwise would have
been allocable to the grant may be included as part of cost sharing or matching.
f. Valuation. The value of Grantee contributions of services and property will be
determined in accordance with applicable current market value.
19. PAYMENTS UNDER THE GRANT.
a. Advance payments. The Grantee may receive advance payments of grant funds on a
quarterly basis.
b. Discontinuing advance payments. The Corporation may, after providing due notice
to the Grantee, discontinue the advance payment method and allow payments in
advance only by individual request and approval or by reimbursement when a grantee
receiving payments demonstrates unwillingness or inability to manage advance funding
properly.
20. RETENTION OF RECORDS.
The Grantee must retain and make available to the Corporation upon request all financial
records, supporting documentation, statistical records, evaluation data, participant information,
and personnel records for 3 years from the end of the fiscal year in which the grant expired.
21. REPORTING REQUIREMENTS.
The Grantee is responsible for submitting timely progress and financial reports during
and at the conclusion of the grant period to the Corporation. In general these reports will
contain a comparison of actual accomplishments with the goals and objectives
14
established for the period. Quantifiable data demonstrating results and evaluation data
and information shall also be developed and delivered.
Financial reports must be submitted to the Corporation on form SF 269A.
The Grantee should submit quarterly and annual reports to the Office of National and
Community Service Program's Grants Office. These reports should contain the following
information by the following dates:
January 3rd - 1st Quarter
(The first report for the first year is due January 3rd regardless of the Grantee's start
date.)
Financial Status Report (form SF 269A)
Number of participants (full-time and part-time)
Hours of Service this quarter (direct service by full-time and part-time)
Staff/structural changes
Primary accomplishments and progress toward objectives
Primary challenges/Problems encountered
Important findings from internal evaluation
Comparison of actual accomplishments with the goals and objectives established for
the period
April 3 - 2nd Quarter
All information required for the January 3rd reporting period
Sources of matching funds
July 3 - 3rd Quarter
All information required for the January 3rd reporting period
October 3 - Annual Report
All information required for the January 3rd reporting period but as a summary for
the year for the total accomplishments and service for the year
Final Report
Replaces the Annul Report for the last period of the grant including any renewals
A final report is due within 90 days of the expiration or termination of the grant
award
All information required for the quarterly reports but as a summary for the full
period of the grant
This report should contain a summary of the program's accomplishments and
compare them to the original objectives and all evaluation data and information
Other reports. The Grantee is responsible for notifying the Corporation immediately of
any significant problems either technical or fiscal.
15
22. SITE VISITS.
The Corporation, through their authorized representatives, have the right, at all reasonable times,
to make site visits to review and evaluate Grantee records, accomplishments, organizational
procedures, and financial control systems; to conduct interviews; and to provide technical
assistance as required. All site visits shall be performed in such a manner as will not unduly
disrupt the Grantee's operations.
23. LIABILITY AND SAFETY ISSUES.
a. Liability coverage. The Grantee must have adequate liability coverage of its
organization, employees, and participants, including coverage of participants engaged in
on- and off-site project activities.
b. Participant safety. The Grantee must institute safeguards as necessary and
appropriate to ensure the safety of participants. Participants may not participate in
projects that pose an undue safety risk Public safety programs and other programs
posing a significant risk to participants must adhere to applicable provisions of the safety
protocol issued by the Corporation.
24. DRUG FREE WORKPLACE.
a. Notice to employees and participants. In accordance with the Drug Free Workplace
Act, 41 U.S.C. $ 701 et seq., implementing regulations, 34 C.F.R. Part 1229, and the
Grantee's certification, the Grantee must publish a statement notifying employees and
participants that the unlawful manufacture, distribution, dispensation, possession, or use
of a controlled substance is prohibited in the Grantee's workplace and program, that
employees and participants are required to notify the Grantee of any criminal drug
statute conviction, and that the employee's employment or participant's participation is
conditioned upon compliance with the notice requirements, and specifying the actions
that will be taken against employees for violations of such prohibitions.
b. Criminal drug convictions. The Grantee's employees and participants must notify
the Grantee of any criminal drug convictions for a violation occurring in the workplace or
during the performance of project activities no later than 5 days after such conviction.
The Grantee must notify the Corporation within 10 days of receiving notice of such
conviction. The Grantee must take appropriate personnel action against such employee
or participant up to and including termination or release for cause, or require the
employee or participant to satisfactorily participate in an approved drug abuse assistance
or rehabilitation program.
c. Drug free awareness program. The Grantee must establish a drug-free awareness
program to inform employees and participants about the dangers of drug abuse in the
workplace, the Grantee's policy of maintaining a drug free workplace, any available drug
counseling, rehabilitation, and employee assistance and participant support services, and
the penalties that may be imposed for drug abuse violations.
d. Grantee noncompliance. The Grantee is subject to suspension, termination, or
debarment proceedings for failure to comply with the Drug Free Workplace Act.
e. Nondiscrimination and confidentiality laws. In implementing the Drug Free
Workplace Act, the Grantee must adhere to Federal laws and its grant assurances related
to alcohol and substance abuse nondiscrimination and confidentiality.
16
25. NONDISCRIMINATION.
a. Discrimination prohibited. The Grantee may not unlawfully discriminate against any
participant, program staff, or service recipient on the basis of race, color, national origin,
sex, age, political affiliation, or disability. The Grantee may not unlawfully discriminate
on the basis of religion against any participant, service recipient, or program staff who
are paid with Corporation funds.
b. Reasonable accommodation. The Grantee must provide reasonable accommodation
to qualified individuals with disabilities. Accommodation must be based on the
participant, program staff, or service recipient's individualized needs.
c. Self-evaluation requirements. The Grantee must comply with the self-evaluation
requirements in Section 504 of the Rehabilitation Act regarding accessibility for
individuals with disabilities. The Grantee also must comply with the self-evaluation
requirements of Title IX of the Education Amendments of 1972 concerning discrimination
based on sex.
d. Other applicable statutes. In accordance with its assurances, the Grantee must
comply with all Federal statutes relating to nondiscrimination to the extent applicable,
including, but not limited to titles VI and VIII of the Civil Rights Act of 1964 (42 U.S.C. $$
2000d and 3601et seq.), title IX of the Education Amendments of 1972 as amended (20
U.S.C. § 1681 et seq.), section 504 of the Rehabilitation Act of 1973 as amended (29 U.S.C. $
794), the Age Discrimination Act of 1975 as amended(42 U.S.C. § 6101 et seq.), the
Education Amendments of 1972 as amended U.S.C. $ 1681 et seq.), the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255) as amended, the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-
616), as amended, the Public Health Service Act of 1912 as amended (42 U.S.C. 290dd-3
and 290ee-3), and the requirements of any other nondiscrimination provision in the
National and Community Service Act of 1990 or any other applicable nondiscrimination
provision.
26. SUPPLEMENTATION, NONDUPLICATION, AND NONDISPLACEMENT.
a. Supplementation. Grant funds may not be used to replace State or local public funds
that had been used to support programs or projects of the type eligible to receive grant
funds. For any given program, this condition will be satisfied if the aggregate non-
Federal public expenditure for that program or project in the fiscal year that support is to
be provided is not less than the previous fiscal year.
b. Nonduplication. Grant funds may not be used to duplicate services that are already
available in the locality of a program or project. The Grantee may not conduct activities
that are the same or substantially equivalent to activities provided by a State or local
government agency in which such entity resides.
c. Nondisplacement.
i. Prohibition on displacing employee or position. The Grantee may not
displace an employee or position, including partial displacement such as
reduction in hours, wages, or employment benefits, as a result of the use by such
employer of a participant in a program or project.
ii. Prohibition on selecting employee for participation. The Grantee may not
select a participant who is or was recently employed by the Grantee.
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iii. Prohibition on promotional infringement. The Grantee may not create a
community service opportunity that will infringe in any manner on the
promotional opportunity of an employed individual.
iv. Prohibition on displacing employee services, duties, or activities. A
participant in a program or project may not perform any services or duties or
engage in activities that would otherwise be performed by an employee as part
of the assigned duties of such employee.
v. Prohibition on supplanting hiring or infringing on recall rights. A
participant in a program or project may not perform any services or duties, or
engage in activities, that:
(a) Will supplant the hiring of employed workers; or
(b) Are services, duties, or activities with respect to which an individual
has recall rights pursuant to a collective bargaining agreement or
applicable personnel procedures.
vi. Other prohibitions. A participant in a program or project may not perform
services or duties that have been performed by or were assigned to any:
(a) Presently employed worker;
(b) Employee who recently resigned or was discharged;
(c) Employee who is subject to a reduction in force or who has recall
rights pursuant to a collective bargaining agreement or applicable
personnel procedures;
(d) Employee who is on leave (terminal, temporary, vacation,
emergency, or sick); or
(e) Employee who is on strike or is being locked out.
27. GRIEVANCE PROCEDURE.
a. Setting up a grievance procedure. In accordance with 42 U.S.C. $12636 and
implementing regulations at 45 C.F.R. $2540.230, the Grantee must establish and
implement a process for filing and adjudicating grievances from participants, labor
organizations, and other interested parties concerning program or project operations. A
grievance process may include dispute resolution programs such as mediation,
facilitation, assisted negotiation and neutral evaluation. If the grievance alleges fraud or
criminal activity, it must immediately be brought to the attention of the Corporation.
b. Alternative dispute resolution.
i. Informal resolution. The aggrieved party may seek resolution of a grievance
through alternative means of dispute resolution such as mediation or facilitation.
Dispute resolution proceedings must be initiated within 45 calendar days of the
date of the alleged occurrence. At the initial session of the dispute resolution
proceedings, the party must be advised in writing of the right to file a grievance
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and right to arbitration. If the matter is resolved, and a written agreement is
reached, the party will agree to forego filing a grievance in the matter under
consideration.
ii. Neutral facilitation. If a mediation, facilitation, or other dispute resolution
process is instituted, the process must be aided by a neutral party who, with
respect to an issue in controversy, functions specifically to aid the parties in
resolving the matter through a mutually achieved and acceptable written
agreement. The neutral party may not compel a resolution. Proceedings before
the neutral party must be informal, and the rules of evidence will not apply.
With the exception of a written and agreed-upon dispute resolution agreement,
the proceeding must be confidential. Any decision by the neutral party is
advisory and is not binding unless both parties agree. If the grievance is not
resolved within 30 calendar days of initiation, the neutral party must again
inform the aggrieved party of his or her right to file a formal grievance.
c. Formal grievance proceeding.
i. Time limits. Except for a grievance that alleges fraud or criminal activity, a
grievance must be made no later than one year after the date of the alleged
occurrence. If a hearing is held on a grievance, it must be conducted no later
than 30 calendar days after the filing of such grievance. A decision on any such
filed grievance must be made no later than 60 days after filing.
ii. Effect of informal process. In the event an aggrieved party files a grievance
after participating in an informal dispute resolution process, the neutral party
may not participate in the formal grievance proceeding. In addition, no
communication or proceedings of the informal dispute resolution process may be
referred to or introduced into evidence at a grievance or arbitration proceeding.
d. Arbitration.
i. Selection of arbitrator. If there is an adverse decision against the party who
filed the grievance, or no decision has been reached after 60 calendar days after
the filing of a grievance, the aggrieved party may submit the grievance to
binding arbitration before a qualified arbitrator who is jointly selected and
independent of the interested parties. If the parties cannot agree on an arbitrator
within 15 calendar days after receiving a request from one of the parties, the
Corporation will appoint an arbitrator from a list of qualified arbitrators.
ii. Time limits. An arbitration proceeding must be held no later than 45 days
after the request for arbitration, or if the arbitrator is appointed by the
Corporation, the proceeding must occur no later than 30 calendar days after the
arbitrator's appointment. A decision must be made by the arbitrator no later
than 30 calendar days after the date the arbitration proceeding begins.
iii. Cost. In accordance with 42 U.S.C. §12636(f)(4)(D), the cost of the arbitration
proceeding must be divided evenly between the parties to the arbitration. If,
however, a participant, labor organization, or other interested individual prevails
under a binding arbitration proceeding, the Grantee must pay the total cost of the
proceeding and the attorney's fees of the prevailing party.
iv. Effect of noncompliance with arbitration. Pursuant to 42 U.S.C. $12636(f)(7),
a suit to enforce an arbitration award may be brought in any Federal district court
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having jurisdiction over the parties without regard to the amount in controversy
or the parties' citizenship.
e. Suspension of placement. If a grievance is filed regarding a proposed placement of a
participant in a program or project, such placement must not be made unless the
placement is consistent with the resolution of the grievance.
f. Remedies. Remedies for a grievance filed under a procedure established by the
Grantee may include:
i. Prohibition of a placement of a participant; and
ii. In grievance cases where there is a violation of nonduplication or
nondisplacement requirements and the employer of the displaced employee is
the Grantee:
(a) Reinstatement of the employee to the position he or she held prior to
the displacement;
(b) Payment of lost wages and benefits;
(c) Re-establishment of other relevant terms, conditions and privileges of
employment; and
(d) Any other equitable relief that is necessary to correct any violation of
the nonduplication or nondisplacement requirements or to make the
displaced employee whole.
28. OWNERSHIP AND SHARING OF GRANT PRODUCTS.
a. Ownership. Unless otherwise specified, the Grantee or Subgrantees own and may
copyright any work that is subject to copyright, including software designs, training
manuals, curricula, videotapes, and other products produced under the grant. However,
the Grantee or Subgrantees may not sell any work which includes an AmeriCorps logo
without prior Corporation approval.
b. Corporation use. The Corporation retain royalty-free, non-exclusive, and irrevocable
licenses to obtain, use, reproduce, publish, or disseminate products, including data,
produced under the grant and to authorize others to do so. The Corporation may
distribute such products through a designated clearinghouse.
c. Sharing grant products. To the extent practical, the Grantee agrees to make products
produced under the subgrant available at the cost of reproduction to others in the field.
The Grantee may charge a nominal fee to cover the cost of reproduction and
dissemination.
29. PUBLICATIONS.
a. Acknowledgment of support. The Grantee is responsible for assuring that the
following acknowledgment of federal support will appear in any report or publication of
any material based upon work supported by this grant.
"This material is based upon work supported by the Corporation for National
and Community Service under AmeriCorps Grant No.
"
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b. Disclaimer. Publications created by participants may include an AmeriCorps logo if
they are consistent with the purposes of the grant, but must include the following
disclaimer:
Opinions or points of view expressed in this document are those of the authors
and do not necessarily reflect the official position of the Corporation for National
Service or the AmeriCorps program.
c. Materials provided to Corporation. The Grantee is responsible for assuring that 2
copies of any such material are sent promptly to the Corporation.
30. EVALUATION.
a. Internal evaluations. The Grantee must track progress toward achievement of their
program objectives. The Grantee must also monitor the quality of service activities, the
satisfaction of both service recipients and participants, and management effectiveness.
Internal evaluation and monitoring should be a continuous process, allowing for frequent
feedback and quick correction of weaknesses.
b. Independent evaluations. The Grantee may obtain an independent evaluation if
provided for in the approved budget.
c. Department evaluations. The Grantee must cooperate with the Corporation and
their evaluators in all monitoring and evaluation efforts. As part of this effort, the
Grantee must collect and submit certain participant data, including the total number of
participants in the program, and the number of participants by race, ethnicity, sex, age,
economic background, education level, disability classification, and geographic region.
The Corporation will provide forms for collecting participant data.
31. RENEWAL OF GRANT.
Unless otherwise specified, the grant award is made for the performance period specified in the
grant. Renewed funding is contingent upon further review of performance, plans for
continuation, and availability of funds, and is subject to the imposition of additional conditions
by the Corporation. The Corporation will provide guidance on the renewal process in the coming
fiscal year.
32. SUSPENSION OR TERMINATION OF GRANT.
a. Suspension of the grant In emergency situations, the Corporation may suspend a
grant for not more than 30 calendar days. Examples of such situations may include, but
are not limited to:
i. Serious risk to persons or property;
ii. Violations of Federal, State or local criminal statutes; and
iii. Material violation(s) of the grant or contract that are sufficiently serious that
they outweigh the general policy in favor of advance notice and opportunity to
show cause.
b. Termination of the grant. Pursuant to 45 C..F.R. $2540.400, the Corporation may
terminate, revoke, or recover grant funds for failure to comply with applicable terms and
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conditions of this grant .However, the Corporation will provide the Grantee reasonable
notice and opportunity for a full and fair hearing, subject to the following conditions:
i. Notice. The Corporation will notify the Grantee by letter or telegram that it
intends to terminate, revoke, or recover grant funds, either in whole or in part,
unless the Grantee shows good cause why such assistance should not be
terminated, revoked, or recovered. In this notice, the grounds and the effective
date for the proposed termination or revocation will be described. The Grantee
will be given at least 7 calendar days to submit written material in opposition to
the proposed action.
ii. Right to a hearing. The Grantee may request a hearing on a proposed
termination, revocation, or recovery. Upon 5 days notice to the Grantee, the
Corporation may authorize the conduct of a hearing or other meetings at a
location convenient to the Grantee to consider the proposed action. A transcript
or recording must be made of a hearing.
33. RESOLUTION OF CONFLICTING PROVISIONS.
Should there be any inconsistency among the Interagency Cooperative Agreement (including the
Interagency Cooperative Agreement Terms), AmeriCorps * USA Program Provisions, General
Provisions, and Grant Application, the order of precedence that will prevail is the Interagency
Cooperative Agreement (including the Interagency Cooperative Agreement Terms), AmeriCorps
* USA Program Provisions, General Provisions, and Grant Application.
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