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Summer of Gleaning II [2]
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Summer of Gleaning II [2]
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AmeriCorps Files
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FOIA Number: 2013-0661-F (3)
FOIA
MARKER
This is not a textual record. This is used as an
administrative marker by the William J. Clinton
Presidential Library Staff.
Collection/Record Group:
Clinton Presidential Records
Subgroup/Office of Origin:
Americorps
Series/Staff Member:
General Files
Subseries:
OA/ID Number:
24232
FolderID:
Folder Title:
Summer of Gleaning II [2]
Stack:
Row:
Section:
Shelf:
Position:
S
66
1
2
3
6/3/96
NEW JERSEY
ITEM
Corporation/
Federal Local
Non-Fed NJ.
Other
National
Sponsor
Non-Fod
Bonner
TOTAL
Partner Agricultural
Offc. USDA
Rutgers Coop. Ext..
Partner
Foundation
Cash
In-Kind
Cash
Society In- Kind
cash
In-Kind
Basic Allowance
Basic member (ast e - leader)
4
2,241.60
$2,011.00
(499 howe/ 12 works of service)
7623
1345
8966.40
a
Teme Lender
3,468.40
$3,468.40
d
(520 house/ 13 works of service)
2948
520
PICA (7.45%)
Basic Member
4
160.44 677.64
$169.46 677.64
Team Leader
1
265.33
$265.33
a
Worther' Cump of 7%)
Basic Member
4
156.91 65764
$166.91 62764 b
Team Leader
/
242.78
$242.78
b
Uniferms (T-Skirs)
E
$0
25050
h
Member Training
1350
1350
a
Transportation (of members, produce, are.)
12566
3134
15,700
C
Supplies (gloves, paper, mc.)
3,600
3,600
e
Equipment (took, NOT computers)
1,075
1,075
d
Smif Costs: (For non-federal personnel- cost of
state contact/she supervisor, clerical to process
forms payment).
Salarian
7,050
1500
1,500
10,250
a
1
2,188
2,188
b
Other (Facilities, Meles, phone, PAX cests, etc.)
140
1135
1,275
h
20,278
2850
12310
35,438
34.579
#975 P03
18:19
ID:BUNNER
FOUNDATION
TEL NO: 1-603-683-4626
AmeriCorps Project Objective Statement:
New Jersey agencies distributing food to the hungry report a dire need for fresh frutis and
vegetables. The New Jersey agricultural industry generated 36 billion dollars in 1994. Farmers
cash receipts were 706 Million from 8500 farms. In 1996 fresh fruits and vegetables generated 242
million dollars. The Agricultural community estimates between 10-25% of produce grown is not
sellable.
Of the children living in New Jersey, 7.3% subsist in extreme poverty. In 1994 one-half million
New Jersey citizens received TEFAP assistance. At any one time, 292,000 chilren under the age of
twelve are hungry or at risk of hunger in New Jersey (Bread of the World 1996).
The groups listed above in the Harvest New Jersey Alliance assert a new initiative, Harvest New
Jersey, focusing its first year on selected areas in Mercer, Middlesex, Hunterdon and or Somerset
counties. This unique Alliance of food growers, food distributors, youth and community groups,
food banks, foundations, and churches will provide nutritious food to 100 families and 50
individuals through food resource recovery and gleaning the now wasted food in the state.
What work will be done? What services will your members engage in?
Members recruited with Harvest NJ will work with four NJ food banks and their alliance of over
five hundred agencies, youth groups and, Churches. Member will then work with the Harvest
NJ Alliance to coordinate gleaning and food resource recovery programs to gather, ship, sort and
distribute the food to those identified as having need. We expect the gleaning and food recovery
activities to come from farms and orchards in NJ. The teams of AmeriCorps and non-paid
additional volunteers will work in partnership with Harvest NJ Alliance and staff to pick up,
transport sort and distribute the harvested and recovered fruits and vegetables to NJ food
agencies.
What are the goal results of the project?
To feed the identified needy; and build a strong alliance of eliminating hunger and identify and
engage advocates to expand Harvest NJ to all NJ counties. From the first gleaning project in the
summer of 1996, Harvest NJ hopes to develop a program that will be sustained by the Alliance
(listed above) to harvest and distribute yearly crops to needy families and individuals in and
throughout NJ.
How will you measure the quality of the service provided?
The success of the project will be measured through surveys distributed to the client families
which will measure if they received usable food that was a needed supplement to their current
foodsource.
R
well
18:20
ID:BONNER
FOUNDATION
TEL NO:1-609-683-4626
#975 P04
Surveys will also be administered to the farmer's and farm from where the food came. Success
will be measured by the increase in the percentage of their harvest that was used, and the
decrease in the percentage of their harvest that was wasted.
Surveys will also be administered to workers and NJ Harvest Alliance members to measure the
willingness to continue the project and ways it may be improved.
By what standards will success be gauged?
Success will be gauged through the surveys administered. If 70% of the clients served indicate a
positive response, meaning that the food received was needed and used, we would consider the
endeavor successful at meeting clients needs.
If the farmers surveyed claim their disposal crop waste has decreased by 50%, we would consider
the endeavor successful at reducing crop waste in New Jersey.
If the Harvest New Jersey Alliance commits to taking on and improving the project for the
following five years, we consider the endeavor successful at developing a sustainable program.
How many individuals will receive the benefits of the service your Members will perform?
At this time we are not certain of the extent of our outreach capabilities. We do know that more
than 290, 000 chilren under the age of 12 go hungry in the state of New Jersey at any one time and
that there are four thousand local congregations and churches and eight thousand farmers and
thousands of young people that are committed to improving their communities.
Budget Narrative
We request the support of ten summer Americorps members to be sponsored by the Corporation
for National Service. We are also requesting that one-half of the salary for the Project Director of
Harvest New Jersey come from the Corporation for National Service. The second half of the
Director's salary. Already we have a committment by the Bunner Foundation of $25,000 for these
non-corporation related expenses.
Preliminary Workplan and Milestone Schedule:
Task 1
Orientation and training
Harvest Mercer County advisory committee ,made up of members from the New Jersey
Agricultural Society, the local farming community, the food bank and associated agencies. will
work with the members. Orientation to the county , local communities, and farms will be
through field visits and meetings, Training will focus on needs of the families to be served and
the crops grown by the local farmers. Members will work with existing non-profits and farm
organizations for training in the handling of produce, grading and sorting. Volunteers will be
recruited and trained,
wed 18:20 ID:BONNER FOUNDATION
TEL NO:1-639-683-4626
#975 P05
Task 2
Identifying communities in need and farmers interested in participating
Members will meet with farm group, i.e. the county boards of agriculture, New Jersey Agriculture
Society Members, Farm bureau members and others Members will meet with local church
groups to arrange for volunteers and distribution or processing sights. Local news papers and
agricultural new letters and inter net networks will be utilized to "get the word out".
Task 3
Scheduling pick -up, sorting and distribution
Members will work with the farmers to develop a system of packaging their extra produce,
storing. and pick up. Arrangements will be made to notify the coordinator when produce is
available and how much. Members will work with food banks, churches or other non-profits to
set up scheduled distribution sights
Task 4
We will a survey of farmers, churches and agencies involved in the program to evaluate
its success. We will also conduct a series of community meetings throughout the summer to
discuss the strengths and address the challenges of the program while it is in progress and at the
end of the harvest season.
#975 P02
APR-03-'96 WED 18:18 ID:BONNER FOUNDATION
TEL NO: 1-609-683-4626
HARVEST NEW JERSEY
A "Summer of Gleaning"
proposal in submission to
EXCASION
Donna Hines, FCS AmeriCorps Program Coordinator
14th and Independence, SW
# 538A
Washington, DC 20250
Submitted By:
Rutgers Cooperative Extension Service
Dr. Joseph Ponessa
Project Title:
Harvest New Jersey
New Jersey Agricultural Society, CN 331
Trenton, NJ 08625
State of Duty Station:
Counties of Duty Station
of AmeriCorps Members:
Names of counties served:
Mercer, Middlesex, Hunterdon, Sommerset
Demographics:
20.8% of the children in NJ are from poor and working
poor families. In 1994 TEFAP, the emergency food
assistance program, served one half million citizens.
292,000 children under the age of 12 in New Jersey are
hungry or at risk at any one time.
Congressional Districts:
Mercer: 12, Middlesex: 13, 12, 6,7, Sommerset: 12, 7, 11,
Hunterdon: 12
Site b Supervisors:
Pam Mount
33 Cold Soil Road
Princeton, NJ 08540
Project Coordinator:
Gen Gorman
11 Aiken Ave
Princeton, NJ 08540
Number of AmeriCorps
Members:
10
Project Partners:
Harvest NJ Alliance:
Farmers Against Hunger, Farmer's Co-ops, NJ
Agriculture Society, Food Bank of South Jersey, The
Food Bank of Monmouth/Ocean Counties, Northwest
New Jersey Community Food Bank, Churches and
Agencies they work with and The Bonner Foundation
FAX
FOR:
SUSAN ANDERSON
FROM:
RON DE MUNBRUN
PHONE:
(202) 690-3894
FAX:
(202) 720-4614
BEEPER: (202) 542-3339
[after dialing this number, punch in the number you want me to call including area code and hit
the # sign, I will get right back to you]
Budget info.
Attached is a blank budget sheet and one with a page filled out as an example.
Please complete and fax to me ASAP. If you have any questions please call.
Ron
8 pgs including cover.
source of funds
ITEM
Amount
# of
Corp./
USDA
Non-Fed
Other
TOTAL
Mem
National
Agency
Partner
Non-Fed
Offc.
Sponsor
Partner
In-Kind
Cash
In- Kind
cash
In-Kind
Basic Allowance
Basic member (not a team leader)
2,241.60
3
(480 hours/ 12 weeks of service)
6724.80
6724.80
Team Leader
3,468.4
(520 hours/ 13 weeks of service)
FICA (7.65%)
Basic Member
169.41
3
508,23
508.23
Team Leader
265.33
252
Worker' Comp (Maximum of 7%)
Basic Member
156.91
Team Leader
242.78
Uniforms (T-Shirts)
50
Member Training
200
3
500
100
600
Transportation (of members, produce, etc.)
Supplies (gloves, paper, etc.)
50
3
100
50
150
Equipment (tools, NOT computers)
Staff Costs: (For non-federal personnel- cost of
state contact/site supervisor, clerical to process
forms payroll).
Salaries
Benefits
Other (Facilities, lights, phone, FAX costs, etc.)
ITEM
Amount
# of
Corp./
USDA
Non-Fed
Other
TOTAL
Mem
National
Agency
Partner
Non-Fed
Offc.
Sponsor
Partner
Administrative (costs not directly related to the
In-Kind
Cash
In-Kind
Cash
In-Kind
operation of the project)
ITEM
Amount
# of
Corp./
USDA
Non-Fed
Other
TOTAL
Mem
National
Agency
Partner
Non-Fed
Offc.
Sponsor
Partner
In-Kind
Cash
In- Kind
cash
In-Kind
Basic Allowance
Basic member (not a team leader)
2,241.60
(480 hours/ 12 weeks of service)
Team Leader
3,468.4
(520 hours/ 13 weeks of service)
FICA (7.65%)
Basic Member
169.41
Team Leader
265.33
Worker' Comp (Maximum of 7%)
Basic Member
156.91
Team Leader
242.78
Uniforms (T-Shirts)
50
Member Training
Transportation (of members, produce, etc.)
Supplies (gloves, paper, etc.)
Equipment (tools, NOT computers)
Staff Costs: (For non-federal personnel- cost of
state contact/site supervisor, clerical to process
forms payroll).
Salaries
Benefits
Other (Facilities, lights, phone, FAX costs, etc.)
ITEM
Amount
# of
Corp./
USDA
Non-Fed
Other
TOTAL
Mem
National
Agency
Partner
Non-Fed
Offc.
Sponsor
Partner
Administrative (costs not directly related to the
In-Kind
Cash
In-Kind
Cash
In-Kind
operation of the project)
SUMMER OF GLEANING ADMINISTRATIVE ISSUES
CONTACT: RON DE MUNBRUN
PHONE:
(202) 690-3894
FAX:
(202) 720-4614
TERMS
STATE CONTACT: The Federal Agency Person or if the project is being run by a non-federal
partner, the person in that organization who is responsible for the project.
SITE SUPERVISOR:
The person who will actually manage the day-to-day work of the
team. This person is not an AmeriCorps member. This person and
the State Contact may be one and the same.
TEAM LEADER:
Usually an AmeriCorps member who is receiving a larger stipend and who
reports to the site supervisor.
FORMS
GENERAL: Be sure that you keep a copy of each form you send in for your records. Also be
sure that the member has a copy of each form they sign.
NOTE: Be sure that your operating site ID number appears on all forms and correspondence. The first 12 digits of
this number are the same for everyone 95ADFDC0479xxx Where the XXX are you will be provide with a
three digit code that will complete your unique operating site ID. If these three digits were 06A for example,
that site's operating site ID number would be 95ADFDC047906A. DON'T use just the last three digits.
NATIONAL SERVICE TRUST ENROLLMENT FORM (gray)
PLEASE USE A DARK PENCIL AND PRINT CLEARLY
1.
Fill out the first day. The site supervisor or state contact, if the state contact is also the site
supervisor is responsible for making sure the members complete this form on the first day of
service and that the form is mailed to:
JOEL BERG
UNITED STATES DEPARTMENT OF AGRICULTURE
AG BOX 1301
WASHINGTON, D.C. 20251-1301
Room 538-A
2.
Part 3, item 1: this is a summer program
Part 3, item 5: this is a national direct program
3.
Purpose:
Enrolls the member in the program and the trust. Without this form a member who
has a End of Term of Service Form completed will NOT receive an education
award.
NATIONAL SERVICE TRUST END OF TERM OF SERVICE FORM (green)
(Be sure complete operating site ID number is on form)
PLEASE USE A DARK PENCIL AND PRINT CLEARLY
1.
Fill out the last day of service. The site supervisor or state contact, if the state contact is also the
site supervisor is responsible for making sure the members complete this form on the last day of
service and that the form is mailed to:
JOEL BERG
UNITED STATES DEPARTMENT OF AGRICULTURE
AG BOX 1301
WASHINGTON, D.C. 20251-1301
Room 538-A
2.
Item 6: A minimum of 480 hours is required to successfully complete a term of service and be
eligible for a $1,000 education award.
Item 8: this is a summer program
3.
Purpose:
Informs the National Service Trust that a member for whom an enrollment form
was completed either successfully completed the term of service, terminated early
and is not eligible for education award, terminated early and is eligible for a
prorated education award. PLEASE NOTE THAT ONLY JOEL BERG, USDA
DIRECTOR OF NATIONAL SERVICE IS AUTHORIZED TO APPROVE A
PRORATED EDUCATION AWARD. Without this form a member who had an
Enrollment Form completed will NOT receive an education award.
4.
Four weeks after this form is received by the Corporation for National Service the National
Service Trust will send a notice to the member (that is why the permanent address is SO important
on the two forms) telling him/her how much the award is and a voucher that has a part they fill out
and a part the lender or educational institution fills out. The lender or educational institution
submits the voucher to the trust and the trust disburses the money to them directly.
5.
Members have up to seven years from the end of their service to redeem their award.
6.
The award is non-transferable, it can not be paid out in cash, it can not be used to repay personal
loans that may have been used for education expenses. It can only be used to repay qualified loans
which are generally those obtained under Title IV of the Education Act of 1964.
MEMBER AGREEMENT
1.
A member agreement will be finalized and sent to you. It spells out your expectations for the
member and what they can expect from you. You do not have to mail a copy of this agreement to us but
you should retain the original and the member should have a copy.
BUDGET
GENERAL ASSUMPTIONS:
1.
All members will have their basic living allowance (stipend) disbursed by the USDA national
finance center. Each project's sponsoring USDA agency is going to have compete the SF 52's and
bi-weekly T and A's.
2.
The total cost of the member living allowance, FICA and up to 7% of the Worker's Compensation
requirement will be funded by the USDA National Service Office using existing Corporation for
National Service funds.
3.
The USDA National Service Office will supply at least 4 T-Shirts for each member for use as a
uniform for the project.
4.
The USDA National Service Office will be able to provide some monies for some of the other
expenses of a project. However, where the budget below indicates a SPLIT between the National
Office, the Sponsoring Federal Agency, and the Non-Federal Partner that does NOT mean that the
National Office will always split the costs in that area. This money is limited and the amount can
vary from project and depends in large part on your explanation of the expense and its impact on
the project. Each budget will be viewed on a case-by-case basis. Some expenses that can NOT be
funded by the National Service Office are:
a.
Land Grant University G&A (General and Administrative) expenses normally taken off the
top of money passed through them.
b.
Administrative costs (clerical, facilities, etc.) that are not associated with the direct
operation of the program.
c.
For Federal agencies no Corporation (national office) funds can be used to off set staff
costs.
USDA SUMMER OF GLEANING
MEMBER AGREEMENT OF PARTICIPATION IN
AMERICORPS SUMMER PROGRAM
Whereas, the Corporation for National and Community Service (CNCS) and the United States Department of
Agriculture (USDA) have jointly entered into this agreement to promote national and community service among the
citizens of the United States to help meet human, educational, environmental, and public safety needs, particularly those
related to poverty.
Whereas, the mission of the USDA AmeriCorps Program is to engage a diverse group of Americans in working
partnerships with communities to provide real and measurable service to meet environmental and human needs, while
earning education benefits and building an ethic of service, responsibility, and citizenship.
Whereas, USDA actively supports the development of the nation's youth through programs such as
AmeriCorps.
Therefore, the USDA will operate its AmeriCorps Program to further objectives of mutual civic obligation.
AUTHORITY: This agreement is entered into pursuant to the authority of the National and Community
Service Act of 1990 as amended (42 U.S.C. 12501 et. Seq.), Public Law 103-82.
I. Purpose
It is the purpose of this agreement to delineate the terms, conditions, and rules of membership regarding participation
in the USDA AmeriCorps Summer of Gleaning and Food Rescue Program. This agreement is hereby entered into on
this
day
of
, 1996, between the USDA Subgrantee
(hereinafter referred to as the "Program") and
(hereinafter referred
to as the "Member").
II. Minimum Qualification
The member certifies that he/she is a United States citizen, lawful permanent resident alien and at least 17 years
of age and has not been previously terminated for cause from another AmeriCorps Program. Lawful permanent resident
aliens must have a valid "Alien Registration Reciept Card," INS Form I-551 or I-151.
current
Version 5/2/96
III. Term of Service
(a) The Member/Team Leader's term of service begins on
and ends on
. The
end date may be extended upon the mutual agreement of the program and the member.
(b) The regular member must complete 480 hours of direct community service in order to be eligible for the education
award. In addition to the 480 hours of direct community service, the USDA term of service includes 16 hours of
personal leave and 16 hours for Federal holidays. This makes the USDA Term of Service 512 hours for regular
members. If a member does not use any of the personal leave and all of the holiday hours, s/he will receive a payment
for the unused hours. The required number of service hours must be completed in no less than 10 weeks.
© The member understands that in order to be eligible for serving a second term of service, s/he must receive
satisfactory performance reviews for any previous term of service. The member's eligibility for a second term of service
will be based on at least a mid-term and end of term evaluation of his/her performance focusing on factors such as:
(1) completed the required number of hours;
(2) satisfactorily completed assignments, tasks, or projects; and
(3) met any other criteria that were clearly communicated both orally and in writing at the beginning of the term of
service.
(d) the member understands, however, that mere eligibility for an additional term of service does not guarantee selection
or placement. The member will have to apply and be considered with any other applicants applying for positions.
(e) the member may serve more than 480 hours of direct service if the USDA Director of National Service approves an
extension but the member will not be eligible for more than the one education award and the amount of the education
award can not exceed $1,000.
(f) The team leader must complete 480 hours of direct community service in order to be eligible for the education
award. In addition to the 480 hours of direct community service, the USDA term of service includes 16 hours of
personal leave and 16 hours for Federal holidays. The team leader will also be available for an additional 40 hours for
training and program evaluation. This makes the USDA Term of Service 552 hours for team leader. If a team leader
does not use any of the personal leave and all of the holiday hours, s/he will receive a payment for the unused hours.
The required number of service hours must be completed in no less than 11 weeks.
IV. Benefits
(a) The member will receive from the Program the following benefits --
(1) A living allowance of $2,242, if the member is not a designated team leader. A living allowance of $3,466 if the
member is a designated team leader. In both cases the allowance will be distributed over the term of service (less tax
withholdings).
(b) Upon successful completion of the member's term of service, the member will receive an education award of a value
of $1,000 (which will be taxed in the year it is used).
(1) Prior to using the education award, the member agrees (in the event the member has not yet received a high school
diploma or its equivalent, including an alternative diploma or certificate for individuals with learning disabilities) to
obtain a high school diploma or its equivalent (unless the member is enrolled in an institution of higher education on
an ability to benefit basis or the Program has waived the requirement due to the results of the member's education
assessment).
2
(2) The member understands that his/her failure to disclose to the Program any history of having been released for cause
from another AmeriCorps Program will render the member ineligible to receive the education award.
© If the member has received forbearance on a qualified student loan during the term of service, and the member has
successfully completed the term of service, the National Service Trust will repay any interest that accrued on the loan
during the term of service.
V. Rules of Conduct
The member agrees to act in conformance with, and abide by, all current and future rules and procedures
established by USDA. The AmeriCorps Summer of Gleaning Program member further agrees to act in conformance
with and abide by, the provisions of 7 CFR Part 735. Members must not misuse government property and must conform
to the specific limitations of use of such property and must conform to the specific limitations of use of such property
while on official Federal government business.
(a) the member is expected to, at all times while acting in an official capacity as an AmeriCorps Member:
(1) demonstrate mutual respect toward others;
(2) follow directions;
(3) direct concerns, problems, and suggestions to the appropriate Program official, and
(4) not engage in any activity involving proselytizing or assisting religious organizations, attempting to influence
legislation or an election or aid a partisan political organization, helping or hindering union activity, or aiding a business
organized for profit;
(5) follow all safety instructions and use safety equipment.
(b) At no time may the member:
(1) engage in personal use of government vehicles, property, tools, equipment, or telephones;
(2) possess or use any and all forms of addictive or hallucinatory drugs, including, but not limited to amphetamines,
barbiturates, cocaine, marijuana, etc.;
(3) consume or be under the influence of intoxicating beverages on or in government-owned or leased
property/vehicles; or transportation of such beverages in government vehicles;
(4) use abusive, vulgar, or discriminatory language, including verbal/sexual harassment toward fellow members, staff,
supervisors, or other official contacts;
(5) destroy government or personal property of others;
(6) fail to comply with a supervisor's instructions, unless these instructions are clearly illegal or unsafe;
(7) transport family members, pets, or any unauthorized personnel in government vehicles;
(8) engage in any activity that is illegal under local, State, or Federal law;
3
(9) engage in activities that pose a significant safety risk to others.
© the member understands that following acts will also constitute a violation of the Program's rules of conduct:
(1) unauthorized tardiness;
(2) unauthorized absences;
(3) repeated use of inappropriate language (i.e. profanity) at job site;
(4) failure to wear appropriate clothing to service assignments;
(5) stealing or lying;
(6) engaging in activity that may physically or emotionally damage other members of the program or members of the
community; or
(7) failure to notify the Program of any criminal arrest or conviction that occurs during the term of service.
(d) For violating the above stated rules, the program will do the following (except in cases where during the term of
service the member has been charged with or convicted of a violent felony, possession, sale, or distribution of a
controlled substance) --
(1) for the member's first offense, an appropriate Program official will issue a verbal warning to the member;
(2) for the member's second offense, an appropriate Program official will issue a written warning and reprimand to the
member;
(3) for the member's third offense, the member may be suspended for one or more days without compensation;
(4) for the fourth offense, the Program may release the member for cause.
(e) The program is not obligated to follow the sequence of actions listed above. The program reserves the right to
impose any one of the above sanctions regardless of the number of the offense (first, second, or third) if the Program
determines that the violation is serious enough to warrant a more severe sanction than that listed above for the number
of offense committed.
(f) The member understands that s/he will be either suspended or released for cause in accordance with paragraphs (b),
(d), and (e) of section VI of this agreement for committing certain acts during the term of service such as being
convicted or charged with a violent felony, possession, sale, or distribution of a controlled substance.
VI. Release from Term of Service
(a) The member understands that s/he may be released for the following two reasons:
(1) for cause, as explained in paragraph (b) of this section; or
(2) compelling personal circumstances as defined in paragraph © of this section.
(b) The Program will release the member for cause for the following reasons:
(1) the member has dropped out of the Program without obtaining a release for compelling personal circumstances from
the USDA AmeriCorps Taskforce in Washington, D.C.;
4
(2) during the term of service the member has been charged with a violent felony or the sale or distribution of a
controlled substance;
(3) the member has committed a fourth offense in accordance with paragraph (d) of section V of this agreement; or
(4) any other serious breach that in the judgment of the Director of the Program would undermine the effectiveness of
the Program.
(C) The Program may release the member from the term of service, due to compelling personal circumstances if--
(1) the member has a serious injury or illness that makes completing the term of service impossible;
(2) there is a serious injury, illness or death of an immediate family member and the member is needed to care for that
family member or take over the duties of the family member;
(3) the member is drafted by the Armed Services of the United States; or
(4) some other circumstance occurs that makes it impossible or very difficult for the member to complete the term of
service and the USDA Director of National Service deems that circumstance to be compelling.
(d) the program will suspend the member's term of service for the following reasons:
(1) during the term of service, the member has been charged with a violent felony or the sale or distribution of a
controlled substance. (If the member is found not guilty or the charge is dismissed, the member may résumé his/her
term of service. The member, however, will not receive back living allowances or credit for any service hours missed.)
(2) during the term of service, the member has been convicted of a first offense of possession of a controlled substance.
(If the member, however, demonstrates that s/he has enrolled in an approved drug rehabilitation program, the member
may résumé his/her term of service. The member will not receive back living allowance or credit for any service hours
missed.)
(e) The Program may suspend the member's term of service for violating the rule of conduct provision in accordance
with the rules set forth in paragraph © in section V of this agreement.
(f) If the member discontinues his/her term of service for any reason other than a release for compelling personal
circumstances as described in paragraph (b), (d), and (e), the member will cease to receive the benefits described in
paragraph (a) of section IV and will receive no portion of the education award or interest payments.
(g) If the member discontinues his/her term of service due to compelling personal circumstances as described in
paragraph (b) of section V of this agreement, the member will cease to receive benefits described in Section IV. If,
however, the member has completed at least 15% of the required service hours (135 service hours) the member will
receive a pro-rated portion of the education award or interest payments described in paragraphs (b) and © of section
IV.
VII. Grievance Procedure
(a) The member understands that the Program has a "grievance procedure" (outlined in the USDA Operations Manual
as amended) to resolve disputes concerning the member's suspension, dismissal, service evaluation or proposed service
assignment;
(b) The member understands that, as a participant of the Program s/he may file a grievance in accordance with the
Program's grievance procedure.
5
VIII. Program's Responsibilities to Members
(a) Select all AmeriCorps Members in an impartial and non-discriminatory manner that bolsters AmeriCorps' vision
of diversity;
(b) provide AmeriCorps members with approved handbooks, documents, and forms needed to follow the provisions
of AmeriCorps and the National and Community Service Trust Act of 1993;
©
provide AmeriCorps members with the orientation, training, technical assistance, and supervision necessary to
complete their service activities;
(d) provide all AmeriCorps members with ongoing education and instruction needed not only to perform their specific
service projects, but to grow and develop as citizens, community problem-solvers, and developing professionals;
(e) design and coordinate service projects for AmeriCorps members so that the members will continuously have
productive and useful service projects in environmental or human needs;
(f) structure work schedules to ensure that AmeriCorps members will be reasonably able to perform 480 hours of
service within twelve weeks;
(g) treat all AmeriCorps members with respect and provide them with the guidance, support, discipline, and counseling
they reasonably require to perform AmeriCorps service;
(h) work with AmeriCorps members to develop mechanisms through which the AmeriCorps members can have
significant input and impact upon service assignments, rules of conduct, and all other aspects of the AmeriCorps
Program; and
(I) provide other additional support and services to ensure the success of all programs.
IX. Amendments to This Agreement
This agreement may be changed or revised by written consent by both parties.
6
X. Certification
By signing this agreement the member certifies that:
1. If s/he has served in a previous AmeriCorps program, that fact has been revealed to the project director/manager,
and if s/he was released for cause from the previous AmeriCorps program, that fact has also been disclosed.
2. S/he understands that the law places restrictions on the purposes for which the education award can be used and that
generally its redemption is limited to qualified loans (those covered by Title IV of the Education Act of 1965) and
cannot be transferred to another person or used to pay off general loans even if those loans were used to pay
education expenses. S/he further understands that they cannot be given a cash payment in lieu of an education
award administered by the National Service Trust.
3. S/he understands that by signing this agreement s/he is making a commitment to complete the full term of service
and that receipt of the education award is contingent upon the successful completion of the full term of service. If s/he
should choose to leave before the completion of the service, regardless of how many hours have been completed, s/he
is NOT eligible for any part of the education award.
4. S/he understands that s/he is not covered by the Fair Labor Standards Act and is not eligible for overtime pay. For
example, s/he is not eligible for overtime pay for time worked in excess of eight (8) hours in a day or forty (40) hours
in a week although such times does count toward completing the required term of service.
5. S/he understands s/he is not a Federal employee and that the service hours do not count toward any Federal retirement
program computations nor does s/he obtain any special status with respect to seeking a Federal job on the basis of having
successfully completed a term of service.
6. S/he understands that this program is subject to the availability of government funds and that should those funds not
become available, the program would be terminated. It is further understood that the program may be subject to a
temporary shut-down in the event of a Government shut-down.
7. S/he understands that the receipt of the $1,000 education award constitutes one full education award and that after
receiving/earning this award the Member is only eligible for a maximum of one more education award with a maximum
award amount of $4,725. In other words, members in the USDA AmeriCorps Summer of Gleaning Program can earn
the $1,000 award and then be eligible if they enter another year long AmeriCorps program to earn one full-time award
in the amount of $4,725. In such a case the maximum education awards the member could earn would be $1,000 plus
$4,725 for a total of $5,725, whereas someone who participated in two full year programs could possibly earn two
awards each worth $4,725 for a total of $9,450.
8. S/he understands that they should retain a copy for their personal files of all forms they sign while in the program.
9. S/he understands that as members in a program and not employees they are not eligible for unemployment
compensation upon termination of all or part of their term of service.
XI. Authorization
The Member and Program hereby acknowledge by their signatures that they have read, understand, and agree
to all terms and conditions of this agreement and the rules and regulations of the Corporation for National Service.
AmeriCorps Member
Date
Project Director
Date
7
SUMMER OF GLEANING (1996)
ADMINISTRATIVE ISSUES STATUS
ASSUMPTIONS
1.
Only in the FSA Maryland project and the CSREES New Jersey and Washington projects
will the members be managed by a non-federal employee.
2.
Budget totals as shown on the attached sheet are accurate.
3.
Members are NOT eligible for Health Care or Child Care
4.
Members will be allowed 16 hours (2 days) for personal or sick time and 16 hours for
Federal holidays (Memorial Day, Fourth of July, or Labor Day). If a member's time of
service is such that he/she will only need the Fourth of July than the other 8 hours can be
used as either personal or sick time or will be paid at the end of the completion of the
term of service.
5.
The period of service for both Team Leaders and regular Members is 480 hours. Team
leaders may be brought on for an additional 40 hours for advance training or program
termination, etc. but their educational award is based on 480 hours. Team leaders will
have to receive the basic living allowance for the entire 552 hours upon which their basic
living allowance rate is based.
6.
Basic living allowance for Regular Members will be disbursed at:
2242.60 divided by 512 hours = $4.38
Basic living allowance for Team Leaders will be disbursed at:
552
3466.56 divided by 512 hours = $6.28
7.
There is no hard code relationship between the GRADE and STEP designations in the
NFC payroll system and the rate of pay (or actually in our case, the rate of disbursement
of the basic living allowance). Therefore Summer of Gleaning AmeriCorps members
will be entered as follows:
Using the same AmeriCorps employee code:
Team Leaders will be entered as Grade 00 Step 03 with a rate of $4.38
Regular Members will be entered as Grade 00 Step 04 with a rate of $6.28
8.
It does not appear that it will be feasible to move money from CSREES in order for them
to move the money to Washington State and Rutgers because the National Service cap on
administrative expenses has been reached and such a transfer would require CSREES to
assess an 8% IPSC (indirect program support cost) charge on the national service money.
The alternative is for the OC of communications to make a direct sub-grant to
Washington State and Rutgers. This option is being explored with the USDA OGC
before it can be finalized.
Rural Development
1.
Members will be entered into the personnel system using SF -52 in the same manner as
year long Members.
2.
T&A's will be completed and entered for the members, the same as for year-long
members.
3.
A way will have to be found to give an advance pay check to the members so that they
don't wait three weeks to get one weeks worth of basic living allowance.
4.
The Director of National Service (Office of Communications) will enter into an
interagency agreement (form AD 672) with Rural Development to run their portion of the
Summer of Gleaning project.
5.
The total amount of cash required by the rural development project's budgets and
identified as coming from Federal funds as shown on the attached sheet will transferred to
the Agency from OC using form AD 742 Transfer and Adjustment Voucher.
6.
Jim Coyle and Dave Gibson will talk with Carol Olsen about which account will receive
this money. The initial problem is that the current account is based on FY 95 money and
this money is FY 96 or may be considered FY 96. The results of that discussion will be
forwarded to OC and to the project managers. It is envisioned that central account similar
to or perhaps even the same as this year's will be established or used by each site to cover
the necessay expenses.
FARM SERVICE AGENCY (ALL BUT MARYLAND)
1.
Members will be entered into the personnel system using SF -52 in the same manner as
year long Members.
2.
T&A's will be completed and entered for the members, the same as for year-long
members.
3.
A way will have to be found to give an advance pay check to the members so that they
don't wait three weeks to get one weeks worth of basic living allowance.
4.
The Director of National Service (Office of Communications) will enter into an
interagency agreement (form AD 672) with FSA to run their portion of the Summer of
Gleaning project.
5.
The total amount of cash required by the rural development project's budgets and
identified as coming from Federal funds as shown on the attached sheet will transferred to
the Agency from OC using form AD 742 Transfer and Adjustment Voucher.
6.
Charles Sims will work with Gloria Brown and Antonia Bailey on how the money once
received into FSA will be made available to the states.
NON-PROFITS OR NON-FEDERAL ENTITIES (FSA-MARYLAND, CSREES -
WASHINGTON, AND CSREES NEW JERSEY)
FSA-MARYLAND
1.
Money moved to FSA as described above will include the money required by the
Maryland non-profit to operate the program less the basic living allowance (FSA will
disburse the basic living allowance).
2.
Gloria Brown will work with Charles Sims and the Maryland parties to work how much
of the non-profits funds will be moved to them and when. It is envisioned that Gloria
will use the AD 757 to make the transfer.
CSREES-WASHINGTON, AND CSREES-NEW JERSEY
Assuming that the Director of National Service will make a direct sub-grant to Washington State
University and New Jersey Agriculture Council, the projects should function the same with one
exception. If the sub-grant of money is made, the non-profit or non-federal entity must match in
non-federal CASH 15% of the amount for the basic living allowance. This would be
approximately a maximum of $2,000 for New Jersey and $2,400 for Washington State. Each site
would have to determine if they can meet this match.
If the grants are made, the three sites will have to generate SF 424 and 424a forms to describe
their budgets as well as use the SF 270 to request payments. The transfers would take place
using AD 757 and payments. We can work the sites to do this.
AGENDA
AMERICORPS "SUMMER OF GLEANING"
TRAINING
8:30 a.m.
Welcome and Introductions
Charles Sims, FSA/AmeriCorps Program Coordinator
Donna Hines, FCS/AmeriCorps Program Coordinator
9:00 a.m.
Opening Remarks
Dan Glickman, Secretary of Agriculture
9:30 a.m.
Overview of USDA Gleaning Initiatives
10.00 a.m.
BREAK
10:15 a.m.
Recruitment and Selection of AmeriCorps Members
Katherine Gibney, AmeriCorps Recruitment and Media Coordinator
10:45 a.m.
AmeriCorps Administrative Issues
Ron DeMunbrun, Office of National Service
11:30 a.m.
LUNCH
12:30 p.m.
Starting Your "Summer of Gleaning" Project
Rod Atterberry, FSA County Executive Director, Mason County, Illinois
Donna Hines, FCS/AmeriCorps Program Coordinator
3.00 p.m.
BREAK
3:30 p.m.
Progress Reporting and Evaluation
Charles Sims and Donna Hines
4:00 p.m.
Questions and Wrap-Up
5.00 p.m.
ADJOURN
"HAVE A SAFE TRIP HOME"
Jean hugstone associates >>> gleanz information
agco
food chai attlate
Society of St. andresos
gleans
Blank Budget
form
bil
top
Wa-fust
other
Spesen
Pater
non fel
total
Cah in hid
and
in
cash whird
425
425
14
$ 1700
16/10
311
Mal
8
20
FOOD RECOVERY INITIATIVE
OUTLINE FOR STRATEGIC PLAN
I.
SETTING GOALS
a)
Have extensive conversations with Food Chain, Second Harvest, etc. about
what role USDA can play that empower -- rather than duplicates or
hinders -- their efforts.
b)
Ask FCS, ARS, or other entity to quickly so study how much food is
currently wasted; how much food is currently gleaned or recovered; how
many farms, restaurants, etc. are currently involved in recovery
activities
c)
Create vision statement and mission statement
d)
Create concrete, measurable benchmarks for how many more tons or
percentage of food to be recovered; and/or number of farms and
restaurants will be participating, etc.
e)
Create time-time for achieving goals and for each step in implementing
measures to reach the goals
II.
IMPLEMENTING MEASURES TO REACH THE GOALS
a)
Decal and Poster Campaign
1) Design logo
2) Print decals and posters - budget?
3) Determine guidelines for restaurant, farm, and
institutions participating
4) Sign-up participants, monitor participation -
ONGOING
b)
Employee Volunteerism
1) Policy on employee leave or activities
2) Create new category for Secretary's honor awards
3) Gleaning/urban gardening tie to Van Ness School
2
c)
Citizenship Award
1) Decide on award qualifications and process
2) Print awards
3) Implement process
4) Set ceremony - perhaps during National Gleaning Day
or Week
d)
Food Recovery and Citizen Service Foundation
1) Ask Secretary to approve general direction of
legislative proposal
2) Run draft language by OGC, OBPA, and OMB
3) Decide upon best legislative vehicle and recruit
Congressional sponsors
e)
Community Food Security Act
1) Secretary must decide which office or offices will
take lead role --
2) Possible roles for AmeriCorps and EZ/EC should be
determined
3) Policy decisions should be made about what we hope
Act can achieve --- held with De La Garza etc for
instance,
can we use
the Act to
investigate
the
possibility
whether a
large-scale,
comprehensiv
e, network
of gleaning
projects,
farmers
markets, and
community
gardens can
become a
cheaper but
3
more
empowering
alternative
to Food
Stamps and
other
Federal
nutrition
assistance
programs?
4) Request for proposals must be written and cleared
5) Financial and administrative structures for
distributing
and monitoring grants must be created or
clarified
6) Request for proposals must be published the
Federal
Register
7) Grant applications reviewed and awards made
f)
800 line - - monitor its use and effectiveness and ensure
that it has
updated
information
about all
activities
of the
initiative -
- possible
e-mail link
to USDA
gleaning
office
g)
Using Computers
1) Home page --- Make sure FCS, Extension, Wood Hunger
Year, etc agree on one food recovery home page with
useful
information that is updated regularly
2) Internet Exchange -Ron DeMunbrun of my staff had the
idea
to set
up
great"
electr
onic
matchi
ng
servic
e" to
link
4
up
produc
ers
and
instit
utions
with
excess
food
with
food
banks,
soup
kitche
ns,
etc.
who
need
the
extra
food
h)
Liability Coverage
1) Possible Federal law - Danner Amendment or language
in Foundation?
2) Clarifying state laws - letter from Glickman, Reno,
and
head
3. Volenten application
of
Associ
ation
4, OPS manual and program similar to
of
State
Earth team / part of earth team }
Attorn
eys
5. traing of rolutens in food halling, safety 1 Genera each to
state
attorn
ey
genera
1
i)
AmeriCorps
1) Summer of Gleaning Launch June 10
2) Visit sites and monitor progress
3) Mid-project and project-end progress reports
5
4) Making projects permanent after AmeriCorps
5) Finalize Olympics and conventions involvement
6) Research, write
j)
Olympics
1) Letter to Olympic Committee
2) Gleaning POTUS dinner
k)
National political conventions
1) Letter to party chairs, convention managers
1)
Presidential inauguration
m)
Other Federal agencies
1) Set up inter-agency worming group
2) Recover food from cafeterias and commissaries
3) Work with GSA and Department of Defense on excess
vehicl
es and
refrig
eratio
n
units,
etc.
for
food
recove
ry
groups
4) Work with FDA on regulations that force food banks
to throw out packaged food because of with dents in
outer box
n)
Food waste in other USDA Programs
1) Summer Feeding Program
2) Commodities Distribution
m)
National Day or week of recovery
6
1) Presidential proclamation
2) Letter to Harris Wofford
o)
Additional youth service and citizen service involvement
1) How can 4-H, FFA, boy and girl scouts, churches,
mosques, and synagogues, etc. be more involved?
2) How can the Farm Bureau, Farmer's union, Rotary,
etc.
be more involved
3) How about food-related unions such as UFCW?
see
894
III.
MEASURING SUCCESS IN ACHIEVING THE GOALS
a)
Regular, perhaps quarterly, measurement of success in reaching
benchmarks
b)
Frequent consultation with partners over whether benchmarks
are
sensible and accurate
IV.
COMMUNICATING SUCCESSES
a)
Media Plan for POTUS, VP, and/or First Lady
b)
Possible POTUS event at Olympics - check with Loftus and
others at
White House - Brief Carol Racso and Bruce Reed (Potential domestic policy
council)
c)
TV, radio, and print PSA's
d)
Media and speaking plan for the Secretary
e)
Media and speaking plan for sub-cabinet
f)
Media and speaking plan for FSA and RD state directors
g)
Plan for use of FSA state and county committees
h)
Internal communications through USDA news and employee pay stubs
i)
Decal and poster campaign
j)
Distribution of Extension Service report
7
V.
RESOURCES NEEDED TO ACCOMPLISH ABOVE TASKS
a)
Program budget
b)
Administrative budget
c)
Staffing
d)
Time
MERICORPO
A
UNITED
STATES
ESPRIT D'AMERICORPS
DEPARTMENT
SERRICE
DEPARTMENT
OF AGRICULTURE
A Newsletter About and For AmeriCorps/USDA Members and Staff
July 26, 1996
Projects, Take Note!
August 19-25 designated as Food Recovery Week
The figures are preliminary -- but
-- or at least one day that week -- engaged in
impressive. Our 20 special "Summer of Gleaning"
some activity to recover excess food.
projects have already rescued more than 100,000
Projects are encouraged to work with
lbs. of food for distribution to the hungry.
existing Summer of Gleaning sites and/or contact
The program is based on the premise that
local anti-hunger groups to arrange to glean food
up to one-fifth of the food produced for
from fields or to recover food from large events.
consumption in this country in fields, commercial
institutions, and/or restaurants. Projects are also
kitchens, markets, stores, schools, and restaurants
encouraged to work with state, national, and
is lost -- but could be salvaged for use in the battle
community service commissions to recruit
against hunger. Gleaning has been designated by
other, non-USDA, AmeriCorps members and
Agriculture Secretary Dan Glickman as one of his
community volunteers for the week's activities.
top priorities.
WITH THIS EDITION of L'Esprit
TO EXPAND THE effort, the week of
d'AmeriCorps is a form for information about
August 19-25 has been designated as "National
your gleaning project to be faxed to the National
Week of Food Recovery" and all USDA
Office, and a site list for the Summer of Gleaning
AmeriCorps projects are urged to spend that week
projects.
Our Second Year Coming To A Close
AmeriCorps/USDA is
have been invited. Let us know
thing that you will need.
about to graduate its second
your project's graduation plans
THERE ARE ABOUT
class, as projects nationwide
by faxing the accompanying
600 available and they will be
plan special ceremonies.
form to the National Office at
divided among projects as fairly
In Kentucky, 14 Rural
(202) 720-4614.
as possible. Projects are
Development Team members
Commemorative Plaques
encouraged to use them as part
and six Summer of Gleaning
members have organized a
Are Again Available
of graduation ceremonies or
some sort of ceremony that
service project for their final
The metal signs that can
would make a good media
day. The members will serve
be used to designate a site as an
event.
food at Hope Center, a facility
AmeriCorps/USDA project are
They should be erected
for homeless men in Lexington,
available again this year.
as close as possible to the
then work in the center's garden.
Fax your request for
specific work site. Space has
Later that evening, a banquet is
plaques to Dee DiFiore at (202)
been left for projects to engrave
planned and local dignitaries
720-4614. Order as many as you
more information as desired.
AMERICORPS/USDA RESPONSE FORM FOR SPECIAL SERVICE
PROJECT DURING NATIONAL WEEK OF FOOD RECOVERY
Location of Project (City or State):
Description of Event:
Event Site:
Date and Time:
Number of AmeriCorps/USDA members expected to attend:
County or counties of duty stations of AmeriCorps/USDA members expected
to participate:
Collaboration with 1) existing gleaning project
2) local anti-hunger group
3) non-USDA AmeriCorps project
Local leader invited and/or confirmed:
Name, telephone and fax numbers of contact person for food recovery project:
Please fax to (202) 720-4614 when complete.
Call (202) 720-6350 with questions.
AmeriCorps Summer Gleaning Projects
California (Rural Development) will use six Members in Watsonville and King
County to provide fresh produce to over 5,500 people.
Contact: Toni Symonds
(916) 668-2025
Connecticut (Rural Development/FSA) will conduct a joint project using four
Members that will serve at least 100 needy families and enhance the
relationship between local farmers and community food banks. The Connecticut
project will focus on the Hartford and New Haven areas.
Contact:
Richard Burke (RD)
(413) 253-4319
Vincent Majchiers (FSA/CT)
(860) 285-8483
District of Columbia/Northern Virginia (Food and Consumer Service), under the
leadership of the Congressional Hunger Center (CHC), will implement a gleaning
and perishable food rescue program in Washington, D.C. and the Northern
Virginia area to provide meals and fresh produce to residents of the District
(through the D.C. Central Kitchen) and Arlington (through the Arlington Food
Assistance Center). This project will utilize three Members, who will work as
an adjunct to the District of Columbia's existing USDA/AmeriCorps Anti-Hunger,
Nutrition, and Empowerment Team.
Contact:
Joshua Yates (CHC)
(202) 547-7022
Georgia (Rural Development) will provide 2 Members to work closely with the
Atlanta Community Food Bank in accomplishing the first-ever food rescue
project associated with the Olympic Games. This project anticipates providing
approximately 25,000 meals to city distribution centers every day during the
event.
Contact:
Donnie Thomas (RD)
(706) 546-2171
Illinois (FSA) will, with the addition of only two new AmeriCorps Members,
expand its gleaning project in Mason County to include most of Southern
Illinois, resulting in a program that will provide the local soup kitchens and
food banks, which serve a total of more than 8,500 people daily, with an
additional 5 tons of produce.
Contact:
Rod Atterberry
(309) 543-2852
Indiana (Rural Development) will focus on providing nutritious foods to 10 new
"Kids' Cafes" (that serve low-income and homeless children), spearheaded by
the efforts of six AmeriCorps Members who will coordinate both food rescue and
farm gleaning efforts in rural and urban areas. Terre Haute and Indianapolis
are the main focus areas for the Indiana project.
Contact:
Kelly Barmann or
(317) 290-3104
Sharon Zapata
Iowa (FSA) will use three Members in the Model City area of Des Moines (A HUD
Enterprise Community) to establish a gleaning and food rescue program that
will also emphasize nutrition education and neighborhood gardens.
Contact:
Kevin Fitzpatrick
(515) 386-3138
Kentucky (Rural Development) will focus on the Kentucky Highlands Empowerment
Zone in Eastern Kentucky, where six Members will glean and distribute excess
crops to at least 100 local families, who will also be provided with training
to improve the nutritional value of their meals through the addition of fresh
fruits and vegetables.
Contact:
Louis Elliott
(502) 633-0891
Maryland (FSA) will use four Members, in partnership with the 3,000-volunteer
Washington Area Gleaning Network, to provide fresh fruits and vegetables to
needy families in the Baltimore area.
Contact:
Jim Voss
(410) 381-4550
John Ciekot (Member Issues)
(410) 366-8533
George Roche (Volunteers)
(301) 879-1484
Michigan (FSA) will use six Members, two of whom will be stationed in Detroit
to coordinate an urban perishable food rescue effort as well as distribute
some fresh produce to local food banks. Another four Members will work in the
East Lansing area to recover fresh fruits and vegetables from farms after the
mechanical harvesting is completed, provide these foods to the local food
distribution center (run by the Red Cross), and take an active part in
educating the recipients about the proper preparation and storage of the foods
they receive.
Contact:
Sandi Ramos
(517) 337-6660, ext.1212
Mississippi (Rural Development) will, through the joint efforts of four new
AmeriCorps Members and the newest USDA AmeriCorps Anti-Hunger Project, work to
provide fresh foods, poultry, and nutrition education to 425 families in the
Mississippi Delta Empowerment Zone and nearby counties.
Contact:
Bettye Oliver
(601) 965-5460
Missouri (FSA) will sponsor a 5-Member farm gleaning project near Kansas City,
MO, that will serve nearly 400 poor, primarily elderly individuals this
summer.
Contact:
Cindy White
(816) 776-5861
New Jersey (Extension Service) will use five Members, in partnership with the
Bonner Foundation and many other partners, to provide fresh produce to the
southern New Jersey food bank network (Atlantic, Cumberland, Burlington, and
Camden Counties) and over 100 families, with a secondary goal of effectively
reducing crop waste.
Contact: Joni Elliott
(609) 292-8897
New Mexico (Rural Development and FSA) will actually operate two separate
projects, one in the Albuquerque area and one in the Four Corners area of the
state, with four Members each, and will serve a total of more than 200 soup
kitchens, 800 individuals, and over 75 Native American families on the Navajo
reservation.
Contact:
Lloyd Wilhelm (FSA/Four Corners) (505) 334-3090
John Thomas (RD/Albuquerque) (505) 761-4960
New York (FSA) will use six Members in a five-county area around the state
capital of Albany, in partnership with the Albany Service Corps, to provide
fresh produce to 20,000 low-income individuals per month in the targeted
Capital Region. Activities include maintenance of a large community garden,
rescuing produce from local farmers and farmers' markets, and training the
staff, volunteers and clients of local food pantries and soup kitchens on the
preparation and use of the fresh foods obtained through this project.
Contact:
Marc Smith (FSA)
(315) 477-6304
Paul Winkeller
(518) 434-2677
(Albany Service Corps)
Oregon (Rural Development) will, with six new Members, build on existing
efforts by the Oregon Food Bank (Portland/Eugene area) to develop linkages
between rural and urban populations, and to serve an additional 100 needy
families during the summer months.
Contact:
Bruce Kohler
(503) 465-6850
Pennsylvania (Rural Development) will use five Members to organize volunteers
to serve 200 needy people per day, through the local food banks serving
Uniontown/Fayette County, using perishable foods that are rescued from area
restaurants and cafeterias.
Contact:
Lee Patterson
(412) 482-4888
Rhode Island (FSA) will use three Members to serve needy families in the area
by enhancing the relationship between local farmers and community food banks,
as well as by providing extensive education to the local food bank operators
about proper food storage, handling, and preparation techniques. Rhode
Island's efforts are centered primarily around Providence.
Contact:
Patricia Seites (FSA/RI)
(401) 828-8232
Texas (Rural Development) will use five Members to help provide fresh food to
100 families living in the Colonias area inside and near the Rio Grande
Empowerment Zone.
Contact: Lorraine Clements
(817) 774-1304
Washington (Extension Service) will, with six Members, effectively double the
amount of food gleaned from farms in Pierce and Yakima Counties this summer,
thus dramatically increasing the number of families that will benefit from
these efforts; an innovative partnership with the local cannery will provide
job training opportunities for low-income recipients as well as preserved
foods that can be distributed during the winter months.
Contact:
Dr. Steven Garrett
(206) 591-7180
USDA Contacts:
Joel Berg, Director of National Service (202) 720-5746
Donna Hines, FCS Anti-Hunger Coordinator (202) 690-0693
From:
Jim Borland
22-2
To:
JBERG
Date:
8/6/96 7:53am
Subject:
Back-Up Plan for Spectrafax -Reply
Joel:
You want fail-safe? Call the Pentagon.
But seriously, the second node of the system is working fine. I submitted an 800 fax job
yesterday and it ran to completion without errors. If you're going to request that News
Distribution run a job for you, ask them to submit it to "FIRST.JOB". It is my understanding that
Charles and Wayne are in contact with Spectreafax personnel regarding repair of the last two
nodes. In addition, the contract for the maintenance/upgrade/expansion of the system has been
completed and it should be only a matter of weeks until new work commences.
As with all technology, and technicians, be patient.
Jim
Administra
sts not directly related to the
operation of
roject)
Project Manager mtg- D.C. 4/10/96
$ 797.27 27
797.27
6000.00
6000.00
Education Award
$1,000
Project Manager Monthly Site visits
2100.00
2100.00
continjencies
136.62
136.62
Recruiting
300.00
300.00
TOTAL
31,250.00
4050.-
35,300
FSA "SUMMER of GLEANING PROJECTS
1.
CONNECTICUT/RHODE ISLAND -- Joint FSA "Summer of Gleaning" Project" -
- Six members -- 3 members in Connecticut performing "field gleaning" of fresh fruits
and vegetables -- 3 members performing perishable food rescue for donation to the Rhode
Island Food Bank.
Primary Sponsors -
Connecticut and Rhode Island State FSA Offices and State RECD Office (covers
Connecticut, Massachusetts, and Rhode Island) Connecticut Rural Development
Council other nonprofit partners.
Secondary Sponsors
Rhode Island Food Bank and Rhode Island State Commission for National and
Community Service.
Objectives
To provide fresh fruits and vegetable to 125 needy, hungry, elderly or
disadvantage families by gleaning, delivering, and rescuing unharvested food
from Connecticut farmers;; and to gleaned fruits and vegetables for donation to
the Rhode Island Food Bank for distribution to 470 agencies and organizations
who service the impoverish, the homeless, the under privilege, and the mentally
challenged citizens of Rhode Island.
Budget
2.
ILLINOIS -- "Harvesting Hope of Southern Illinois"- Two members added to
existing State gleaning project to glean sweet corn, green beans, cabbage and cucumbers
from producer's fields.
Primary Sponsor(s) -
Illinois FSA State Office, and Cooperative Extension Service.
Secondary Sponsors -
Catholic Urban Programs, Tri State Food Bank, Day Star, Twin Garden Farms,
Pat Scates and Sons, Illinois Vegetables Grower's Association, Members in
Southern Illinois, Illinois Conference of Churches.
Objectives
To provide at least 2,000 lbs. of 5 different fresh vegetables to 3 different partner
charitable organization for distribution through pantries or soup kitchens that will
provide the food to 2,452 families or donate it to a network of 260 charitable
organizations that provide 6,000 meals a day; and, work with the Cooperative
Extension Service to provide nutrition training to the recipients.
Budget
3.
IOWA -- "Summer of Gleaning and Food Recovery" -- Six members performing
"field gleaning" of fresh fruits and vegetables, and rescuing perishable foods from local
bakeries and dairies.
Primary Sponsors -
Iowa State FSA and RECD State Offices.
Secondary Sponsors
Boy Scouts, Iowa Farm Bureau, Lions Club of Iowa, Farmers Markets of Des
Moines, and Des Moines Area Churches
Objectives
To provide fresh fruits and vegetables to 100 needy and hungry families through
gleaning and food rescue efforts; and to increase nutrition food preparation and
storage education to the Model Cities area of Des Moines, Iowa -- Empowerment
Zone.
Budget
4.
MARYLAND -- "Maryland FSA Summer of Gleaning Project" -- Four members
working in partnership with the Washington Area Gleaning Network (WAGN) to provide
fresh fruits and vegetables to needy families in the Baltimore area.
Primary Sponsors -
Maryland FSA State Office.
Secondary Sponsors
WAGN, CIVIC Works, Maryland Food Committee, and Maryland Food Bank.
Secondary Sponsors
None included.
Objectives
To provide fresh fruits and vegetables to 90 needy, hungry, or elderly families
through "field gleaning" of farms in the area and food rescue efforts; and to
increase nutrition, food preparation and food storage education to food recipients;
and provide K-12 nutrition and agricultural education in Jackson an Ray Counties.
Budget
7.
NEW MEXICO -- FSA and RECD Summer of Gleaning and Perishable Food
Salvage -- Four members performing "field gleaning" of fresh fruits and vegetables in
the Four Corners area.
Primary Sponsors -
New Mexico State FSA and RECD Offices, and New Mexico State Cooperative
Extension Service.
Secondary Sponsors
Navajo Agricultural Products Inc. (NAPI), Downey Vegetable Stand, Farmers
Market, San Juan College Volunteer Center, Farmington Chamber of Commerce,
Echo Food Bank, Earl and Opal Hickam, Farm Bureau, Church of Jesus Christ of
Latter Day Saints, New Mexico State University Experiment Farm, Little
Colorado RC&D AmeriCorps, Four-Corners AmeriCorps Region, Navajo
AmeriCorps, and Channels 4, 7, 13, TV Stations.
Objectives
Partner with NAPI to glean fresh fruits and vegetables for distribution to at least
75 hungry, needy and elderly families, on and off, the Navajo Indian Reservation;
and provide K-12 nutrition and food processing education on the Navajo Indian
Reservation and throughout the Four Corners Area (Arizona, Colorado, New
Mexico, and Utah.)
Budget
From:
1 National Service
To:
rdemunbrun
Date:
4/26/96 5:35pm
Subject:
Washington State Gleaning Project
In talking with Steven Garret this afternoon, he pointed out to me that a sub-grant for his project would go to him at
the University, which is NOT a non-profit. Can we explore the feasibility of going straight to WSU, but not through
Extension here? He's the one who will be actually running the day to day operations, so it doesn't make real sense
to sub-grant to the nonprofit partner that's not doing any of the staff work.
RE: New Jersey, Joni Elliott doesn't think a subgrant will be a problem, but needs to consider the implications and
responsibilities over the weekend. She will tell us for sure on Monday. Do you want me to call her Monday morning,
or are you going to be completely inaccessible?
Donna
From:
1 National Service
To:
rdemunbrun
Date:
4/29/96 4:43pm
Subject:
another issue with Washington State
Steven Garrett called today (after he forgot the conference call) to say that the State of Washington -- or maybe the
University -- has a minimum wage of $4.90 or so, which is higher than the hourly equivalent for our summer program
stipend. Apparently this minimum has to be met before WSU can or will bring anybody on board, AmeriCorps
Member or not.
Did we have a similar problem with the other projects out there, and if so, how was it resolved? If we can get the 8%
issue taken care of here, then maybe it becomes a moot point.
Steven says that the total increase for all 6 members, factoring in the higher amounts for FICA and workers' comp
(why are they paying that?) comes to just under $774. I can't agree to adding in that amount to his budget, when
there are eo many explicit statements to the effect that this is a living allowance, not a wage or a salary, but if you
want to do it, it's up to you. Seems unfair to the rest of the folks, though.
CC:
jberg, csims
From:
Joel Berg
To:
NSERVICE1
Date:
4/29/96 5:29pm
Subject:
another issue with Washington State -Reply
By Federal law, AmeriCorps Members are explicitly exempt from minimum wage laws. Furthermore, they are NOT
university employees. You can let the university know that the President of AFSCME is on teh Corporation Board
and he doesn't have a problem with it.
Lastly, if you want to talk about fundamnetal fairness, if you add in the $1,000 educational award, they exceed the
minimum wage.
We should be tough and insist that they pay the same stipned as everyone else.
CC:
RDEMUNBRUN,CSIMS
USDA SUMMER OF GLEANING
MEMBER AGREEMENT OF PARTICIPATION IN
AMERICORPS SUMMER PROGRAM
Whereas, the Corporation for National and Community Service (CNCS) and the United States Department of
Agriculture (USDA) have jointly entered into this agreement to promote national and community service among the
citizens of the United States to help meet human, educational, environmental, and public safety needs, particularly those
related to poverty.
Whereas, the mission of the USDA AmeriCorps Program is to engage a diverse group of Americans in working
partnerships with communities to provide real and measurable service to meet environmental and human needs, while
earning education benefits and building an ethic of service, responsibility, and citizenship.
Whereas, USDA actively supports the development of the nation's youth through programs such as
AmeriCorps.
Therefore, the USDA will operate its AmeriCorps Program to further objectives of mutual civic obligation.
AUTHORITY: This agreement is entered into pursuant to the authority of the National and Community
Service Act of 1990 as amended (42 U.S.C. 12501 et. Seq.), Public Law 103-82.
Please review
and give your
-
comments to
Ron De
305A
Munbrus looks me good Dee 4
OK with Changes
Please review
and give your
- jar
comments to
Ron DeMunbrun
I. Purpose
It is the purpose of this agreement to delineate the terms, conditions, and rules of membership regarding participation
in the USDA AmeriCorps Summer of Gleaning Program. This agreement is hereby entered into on this
day
of
, 1996, between the USDA Subgrantee
(hereinafter referred to as the "Program") and
(hereinafter referred
to as the "Member").
II. Minimum Qualification
The member certifies that he/she is a United States citizen, a national or a legal permanent resident and at least
17 years of age (or 16 in the case of a Youth Corps member), and has not been previously terminated for cause from
another AmeriCorps Program.
III. Term of Service
(a) The Member's term of service begins on
and ends on
. The end date may
be extended upon the mutal agreement of the program and the member.
2
(b) The member must complete 480 hours of direct community service in order to be eligible for the education award.
In addition to the 480 hours of direct community service, the USDA term of service includes 16 hours of personal leave
and 16 hours for Federal holidays. This makes the USDA Term of Service 512 hours. If a member does not use any
of the personal leave and all of the holiday hours, s/he will receive a payment for the unused hours.
(c) The member understands that in order to be eligible for serving a second term of service, s/he must receive
satisfactory performance reviews for any previous term of service. The member's eligibility for a second term of service
will be based on at least a mid-term and end of term evaluation of his/her performance focusing on factors such as:
(1) completed the required number of hours;
(2) satisfactorily completed assignments, tasks, or projects; and
(3) met any other criteria that were clearly communicated both orally and in writing at the beginning of the term of
service.
(d) The member understands, however, that mere eligibility for an additional term of service does not guarantee
selection or placement. The member will have to apply and be considered with any other applicants applying for
positions.
3
IV. Benefits
(a) The member will receive from the Program the following benefits --
(1)
A living allowance of $2,242, if the member is not a designated team leader. The allowance will be
distributed over the term of service (less tax withholdings).
(b) Upon successful completion of the member's term of service, the member will receive an education award of a value
of $1,000.
(1) Prior to using the education award, the member agrees (in the event the member has not yet received a high school
diploma or its equivalent, including an alternative diploma or certificate for individuals with learning disabilities) to
obtain a high school diploma or its equivalent (unless the member is enrolled in an institution of higher education on
an ability to benefit basis or the Program has waived the requirement due to the results of the member's education
assessment).
(2) The member understands that his/her failure to disclose to the Program any history of having been released for cause
from another AmeriCorps Program will render the member ineligible to receive the education award.
(c) If the member has received forbearance on a qualified student loan during the term of service, and the member has
successfully completed the term of service, the National Service Trust will repay any interest that accrued on the loan
during the term of service.
4
V. Rules of Conduct
The member agrees to act in conformance with, and abide by, all current and future rules and procedures
established by USDA. The AmeriCorps Summer of Gleaning Program member further agrees to act in conformance
with and abide by, the provisions of 7CFR Part 735. Members must not misuse government property and must conform
to the specific limitations of use of such property and must conform to the specific limitations of use of such property
while on official Federal government business.
(a) the member is expected to, at all times while acting in an official capacity as an AmeriCorps Member:
(1) demonstrate mutual respect toward others;
(2) follow directions;
(3) direct concerns, problems, and suggestions to the appropriate Program official, and
(4) not engage in any activity involving proselytizing or assisting religious organizations, attempting to influence
legislation or an election or aid a partisan political organization, helping or hindering union activity, or aiding a business
organized for profit;
(5) follow all safety instructions and use safety equipment.
(b) At no time may the member:
(1) engage in personal use of government vehicles, property, tools, equipment, or telephones;
(2) possess or use any and all forms of addictive or hallucinatory drugs, including, but not limited to amphetamines,
barbiturates, cocaine, marijuana, etc.;
(3) consume or be under the influence of intoxicating beverages on or in government-owned or leased
property/vehicles; or transportation of such beverages in government vehicles;
5
(4) use abusive, vulgar, or discriminatory language, including verbal/sexual harassment toward fellow members, staff,
supervisors, or other official contacts;
(5) destroy government or personal property of others;
(6) fail to comply with a supervisor's instructions, unless these instructions are clearly illegal or unsafe;
(7) transport family members, pets, or any unauthorized personnel in government vehicles;
(8) engage in any activity that is illegal under local, State, or Federal law;
(9) engage in activities that pose a significant safety risk to others.
(c) the member understands that following acts will also constitute a violation of the Program's rules of conduct:
(1) unauthorized tardiness;
(2) unauthorized absences;
(3) repeated use of inappropriate language (i.e. profanity) at job site;
(4) failure to wear appropriate clothing to service assignments;
(5) stealing or lying;
(6) engaging in activity that may physically or emotionally damage other members of the program or members of the
community; or
(7) failure to notify the Program of any criminal arrest or conviction that occurs during the term of service.
6
(d) For violating the above stated rules, the program will do the following (except in cases where during the term of
service the member has been charged with or convicted of a violent felony, possession, sale, or distribution of a
controlled substance) --
(1) for the member's first offense, an appropriate Program official will issue a verbal warning to the member;
(2) for the member's second offense, an appropriate Program official will issue a written warning and reprimand to the
member;
(3) for the member's third offense, the member may be suspended for one or more days without compensation;
(4) for the fourth offense, the Program may release the member for cause.
(e) The program reserves the right to impose any one of the above sanctions regardless of the number of the offense
(first, second, or third) if the Program determines that the violation is serious enough to warrant a more severe sanction
than that listed above for the number of offense committed
(f) The member understands that s/he will be either suspended or released for cause in accordance with paragraphs (b),
(d), and (e) of section VI of this agreement for committing certain acts during the term of service such as being
convicted or charged with a violent felony, possession, sale, or distribution of a controlled substance.
7
VI. Release from Term of Service
(a) The member understands that s/he may be released for the following two reasons:
(1) for cause, as explained in paragraph (b) of this section; or
(2) compelling personal circumstances as defined in paragraph (c) of this section.
(b) The Program will release the member for cause for the following reasons:
(1) the member has dropped out of the Program without obtaining a release for compelling personal circumstances from
the USDA AmeriCorps Taskforce in Washington, D.C.;
(2) during the term of service the member has been charged with a violent felony or the sale or distribution of a
controlled substance;
(3) the member has committed a fourth offense in accordance with paragraph (d) of section V of this agreement; or
(4) any other serious breach that in the judgment of the Director of the Program would undermine the effectiveness of
the Program.
(c) The Program may release the member from the term of service, due to compelling personal circumstances if--
(1) the member has a serious injury or illness that makes completing the term of service impossible;
(2) there is a serious injury, illness or death of an immediate family member and the member is needed to care for that
family member or take over the duties of the family member;
(3) the member is drafted by the Armed Services of the United States; or
8
(4) some other circumstance occurs that makes it impossible or very difficult for the member to complete the term of
service and the USDA Director of National Service deems that circumstance to be compelling.
(d) the program will suspend the member's term of service for the following reasons:
(1) during the term of service, the member has been charged with a violent felony or the sale or distribution of a
controlled substance. (If the member is found not guilty or the charge is dismissed, the member may resume his/her
term of service. The member, however, will not receive back living allowances or credit for any service hours missed.)
(2) during the term of service, the member has been convicted of a first offense of possession of a controlled substance.
(If the member, however, demonstrates that s/he has enrolled in an approved drug rehabilitation program, the member
may resume his/her term of service. The member will not receive back living allowance or credit for any service hours
missed.)
(e) The Program may suspend the member's term of service for violating the rule of conduct provision in accordance
with the rules set forth in paragraph (c) in section V of this agreement.
(f) If the member discontinues his/her term of service for any reason other than a release for compelling personal
circumstances as described in paragraph (b), (d), and (e), the member will cease to receive the benefits described in
paragraph (a) of section IV and will receive no portion of the education award or interest payments.
(g) If the member discontinues his/her term of service due to compelling personal circumstances as described in
paragraph (b) of section V of this agreement, the member will cease to receive benefits described in Section IV. If,
however, the member has completed at least 15% of the required service hours (135 service hours) the member will
receive a pro-rated portion of the education award or interest payments described in paragraphs (b) and (c) of section
IV.
9
VII. Grievance Procedure
(a) The member understands that the Program has a "grievance procedure" (outlined in the USDA Operations Manual)
to resolve disputes concerning the member's suspension, dismissal, service evaluation or proposed service assignment;
(b) The member understands that, as a participant of the Program s/he may file a grievance in accordance with the
Program's grievance procedure.
VIII. Program Responsibilities to Members
(a) Select all AmeriCorps Members in an impartial and non-discriminatory manner that bolsters AmeriCorps' vision
of diversity;
(b) provide AmeriCorps members with approved handbooks, documents, and forms needed to follow the provisions
of AmeriCorps and the National and Community Service Trust Act of 1993;
(c) provide AmeriCorps members with the orientation, training, technical assistance, and supervision necessary to
complete their service activities;
(d) provide all AmeriCorps members with ongoing education and instruction needed not only to perform their specific
service projects, but to grow and develop as citizens, community problem-solvers, and developing professionals;
(e) design and coordinate service projects for AmeriCorps members so that the members will continuously have
productive and useful service projects in environmental or human needs;
10
(f) structure work schedules to ensure that AmeriCorps members will be reasonably able to perform 480 hours of
service within twelve weeks;
(g) treat all AmeriCorps members with respect and provide them with the guidance, support, discipline, and counseling
they reasonably require to perform AmeriCorps service;
(h) work with AmeriCorps members to develop mechanisms through which the AmeriCorps members can have
significant input and impact upon service assignments, rules of conduct, and all other aspects of the AmeriCorps
Program; and
(i) provide other additional support and services to ensure the success of all programs.
IX. Amendments to This Agreement
This agreement may be changed or revised by written consent by both parties.
11
X. Certification
By signing this agreement the member certifies that:
1. If s/he has served in a previous AmeriCorps program, that fact has been revealed to the project director/manager,
and if s/he was released for cause from the previous AmeriCorps program, that fact has also been disclosed.
2. S/he understands that the law places restrictions on the purposes for which the education award can be used and that
generally its redemption is limited to qualified loans (those covered by Title IV of the Education Act of 1965) and
cannot be transferred to another person or used to pay off general loans even if those loans were used to pay education
expenses. S/he further understands that they cannot be given a cash payment in lieu of an education award administered
by the National Service Trust.
3. S/he understands that by signing this agreement s/he is making a commitment to complete the full term of service
and that receipt of the education award is contingent upon the successful completion of the full term of service. If s/he
should choose to leave before the completion of the service, regardless of how many hours have been completed, s/he
is NOT eligible for any part of the education award.
4. S/he understands that s/he is not covered by the Fair Labor Standards Act and is not eligible for overtime pay. For
example, s/he is not eligible for overtime pay for time worked in excess of eight (8) hours in a day or forty (40) hours
in a week although such times does count toward completing the required term of service.
5. S/he understands s/he is not a Federal employee and that the service hours do not count toward any Federal retirement
program computations nor does s/he obtain any special status with respect to seeking a Federal job on the basis of having
successfully completed a term of service.
6. S/he understands that this program is subject to the availability of government funds and that should those funds not
become available, the program would be terminated. It is further understood that the program may be subject to a
temporary shut-down in the event of a Government shut-down.
7. S/he understands that the receipt of the $1,000 educatuion award constitutes one full education award and that after
receiving/earning this award the Member is only eligible for a maximum of one more education award with a maximum
award amount of $4,725. In other words, members in the USDA AmeriCorps Summer of Gleaning Program can earn
the $1,000 award and then be eligible if they enter another year long AmeriCorps program to earn one full-time award
in the amount of $4,725. In such a case the maximum education awards the member could earn would be $1,000 plus
$4,725 for a total of $5,725. Whereas someone who participated in two full year programs could possible earn two
awards each worth $4,725 for a total of $9,450.
AJJ
understanding
ON Nox NO cash and
No award Transfirs \
12
XI. Authorization
The Member and Program hereby acknowledge by their signatures that they have read, understand, and agree
to all terms and conditions of this agreement and the rules and regulations of the Corporation for National Service.
AmeriCorps Member
Date
Project Director
Date
13