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Armstrong Case [Folder 2] [1]
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Records of the Office of Staff Secretary (Clinton Administration)
John Podesta's Files
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Clinton Library
DOCUMENT NO.
SUBJECT/TITLE
DATE
RESTRICTION
AND TYPE
001. list
re: List of Userids and Users on EOP Data Center PROFS Systems
01/07/1989
b(7)(C), b(7)(E), b(7)(F),
[partial] (6 pages)
b(6)
COLLECTION:
Clinton Presidential Records
Staff Secretary
John Podesta (Subject Files)
OA/Box Number: 5485
FOLDER TITLE:
Armstrong Case [Folder 2] [1]
2018-0662-S
rs3135
RESTRICTION CODES
Presidential Records Act - |44 U.S.C. 2204(a)]
Freedom of Information Act - 15 U.S.C. 552(b)]
PI National Security Classified Information [(a)(1) of the PRA]
b(1) National security classified information [(b)(1) of the FOIA]
P2 Relating to the appointment to Federal office [(a)(2) of the PRA]
b(2) Release would disclose internal personnel rules and practices of
P3 Release would violate a Federal statute [(a)(3) of the PRA]
an agency [(b)(2) of the FOIA]
P4 Release would disclose trade secrets or confidential commercial or
b(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
b(4) Release would disclose trade secrets or confidential or financial
P5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
b(6) Release would constitute a clearly unwarranted invasion of
P6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
b(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed
b(8) Release would disclose information concerning the regulation of
of gift.
financial institutions [(b)(8) of the FOIA]
PRM. Personal record misfile defined in accordance with 44 U.S.C.
b(9) Release would disclose geological or geophysical information
2201(3).
concerning wells [(b)(9) of the FOIA]
RR. Document will be reviewed upon request.
THE WHITE HOUSE
WASHINGTON
February 14, 1995
TO
95FEB 14 Podesta
John
FROM: Marvin Krislov
Armstrong update, as
requested.
Attachment
fillemstrag
ARMSTRONG RELATED INITIATIVES
UNDERTAKEN BY THE OFFICE OF ADMINISTRATION
A Report compiled by Beth Blackwood, Nell Doering
Jim Wright and Bruce Overton (2/1/95)
ATTORNEY WORK PRODUCT/PRIVILEGED
In response to the series of orders issued in Armstrong V. EOP by
the District Court in January 1993, which were largely upheld by
the U.S. Court of Appeals in August 1993, the Office of
Administration has undertaken numerous initiatives affecting its
recordkeeping and computer support responsibilities for records
management. A brief report follows, covering the most
significant of those initiatives.
1.
Development of a recordkeeping capacity for e-mail
communications:
In order to address the concern that Presidential Records and
Federal Records not be commingled, and to provide for their very
different disposition, a new system named "ARMS" (Automated
Records Management System) was implemented. ARMS segregates
records by EOP agency which eliminates the commingling of
Presidential and Federal records which occurred on the OASIS All-
In-1 system and its backup tapes. ARMS also meets the
requirement of associating the transmission information with the
substantive e-mail message. Consequently, the following
information is available about a message: the sender and when it
was sent, who received it and when. Delivery receipts and read
receipts, when generated, are stored and can be requested.
Messages are identified under ARMS by the originator as either
record or non-record materials, and recordkeeping guidance is
built into the e-mail feature to facilitate the accurate tagging
of all messages by the creator. A statistical sampling of e-mail
messages is monitored by records liaison in each agency to ensure
that users are correctly classifying record and non-record
material. It is intended that subsequent improvements to the
system will include the ability to classify permanent and
temporary records automatically. ARMS also preserves all e-mail
messages in an electronic format that is acceptable for later
accessioning record material to the permanent collection of the
National Archives. Moreover, this format allows searches for
individual messages should that be desired by the agencies or in
response to Freedom of Information requests. The present
system's search and retrieval features are limited and cumbersome
in this initial phase, but improvements are planned.
IS&T developed the ARMS system in 1993 and implemented it in
stages throughout the early months of 1994. It was fully
operational in its present configuration in July 1994. The
further refinements are being planned and will be implemented as
2
resources permit.
2.
Development of recordkeeping guidance that would address
electronic communications systems:
The most difficult of the Armstrong related initiatives, with
respect to negotiations with the plaintiffs, was the negotiation
of acceptable recordkeeping guidance covering e-mail
communications. OA circulated numerous drafts of guidance among
the defendant agencies and the National Archives and Records
Administration (NARA) in 1993. When this process failed to meet
the expectations of the district court and the plaintiffs, the
process was changed to negotiate acceptable guidance directly
with the plaintiffs. This phase of the case began in the fall of
1993 and was complete when OA issued its final guidance on
July 14, 1994. The guidance incorporated specific instructions
appearing on the computer screens of e-mail users which met the
criteria of the court orders in sufficient measure that the
plaintiffs raised no further objections.
Briefly, the recordkeeping guidance instructs EOP OASIS users --
whether they are creating Presidential or Federal records -- what
constitutes a record under the respective acts and how to
properly manage records in an electronic format. In addition,
the guidance provides instruction on the preservation of Federal
calendars of high-level officials and other staff, if they use
the shared electronic calendaring feature resident on OASIS.
Under the terms of stipulations between the parties in Armstrong,
OA has been obligated to preserve system backup tapes on the
All-In-1 through July 14, 1994. Consequently, there is a
collection of backup tapes preserving e-mail messages of the
Clinton Administration (from January 20, 1993 until July 14,
1994) that will be subject to a process, described below, as
"restoration and conversion."
3.
Satisfaction of the Plaintiffs' Freedom of Information
Requests:
Concurrent with the initiation of the original law suit in 1989,
the plaintiffs also lodged requests for records under the Freedom
of Information Act (FOIA) with both the National Security Council
and OA. These requests were later made a part of the law suit as
a separate count. As a result of settlement negotiations, OA was
required to produce 800 items from the PROFS e-mail system
(Reagan era records) which the plaintiffs identified from indexes
provided them. OA responded to plaintiffs' request, as
negotiated, on December 7, 1994, and with only minor redactions
as provided under FOIA. At this point, plaintiffs have question
the withholding of only one item. It is being referred outside
3
the agency for consultation because it incorporates information
that was considered classified. The entire FOIA aspect of the
case with respect to OA may be closed once the remaining issues
concerning the referred document are resolved.
On the general topic of future FOIA requests, it is important to
note that the Reagan era OA PROFS backup tapes represent a
collection of electronic records from which the plaintiffs and
anyone else may request searches, should they submit a proper
FOIA request. Until "restoration and conversion" of these 32
PROFS tapes is completed, the processing of a FOIA request is
very cumbersome and time consuming. However, once the tapes are
converted into a searchable file format, this operational problem
will be reduced. Finally, after a schedule for the disposition
of these records is approved by NARA with agreement from the
plaintiffs, the permanent electronic records will be transferred
to the National Archives and the temporary electronic records may
be deleted by the originating agencies when no longer needed.
4.
Restoration and Conversion of the Backup Tapes Related to
the OA PROFS and OASIS ALL-In-1 systems:
In the evolution of the Armstrong suit, three collections of
backup tapes were preserved that relate to the e-mail
communications systems operated by OA. As a result of the
initial temporary restraining order (1989), 32 PROFS system tapes
were preserved. Subsequently, the PROFS e-mail system was
replaced with the OASIS All-In-1 system. Pursuant to a second
injunction (1992), backup tapes related to that system were
preserved at the end of the Bush Administration covering the
period from November 1992 to January 19, 1993. Both of these
collections were transferred to NARA on or about January 20,
1993. A third set of OASIS All-In-1 backup tapes is in the
custody of the EOP Data Center which date from the beginning of
the Clinton Administration until July 14, 1994. All of these
tapes are subject to appropriate "restoration and conversion"
into an electronic file that provides for their management and
proper disposition under NARA approved records schedules.
In general terms, "restoration" is the process by which the
e-mail is pieced together in a format that reveals, at a minimum,
who originated it, when it was sent, and who received it.
"Conversion" is the process of translating the electronic message
into a standard computer code that is required by NARA and
facilitates management of the records. Restoration and
conversion are labor- and equipment-intensive. Moreover, since
Presidential records and Federal records have been backed up
together on many of the tapes, these must be sorted through for
further processing by the entities which have responsibility for
their disposition. Finally, other electronic applications are
resident on the backup tapes which are not themselves subject to
restoration and conversion and must be culled out in the process.
4
Statements of work (SOW) are in progress for the restoration and
conversion of all three collections. It is foreseen that the SOW
for the Reagan era PROFS tapes will be ready in February. After
the plaintiffs are given sufficient opportunity to comment on the
proposed procedure, the actual processing will begin in-house.
Similarly, a SOW is being prepared for the two larger collections
related to OASIS All-In-1, so that this work may be done by a
contractor. This SOW -- which is highly technical -- is expected
by mid March, meaning that a Request for Proposals (RFP) should
be ready for release to vendors once DOJ, NARA and plaintiffs
complete their reviews of it. This RPF will most likely need to
be submitted to a full and open competition which will further
extend the commencement of the processing of the OASIS All-In-1
backup tapes. A determination will need to be made whether this
procurement is an appropriate small-business set-aside which
could narrow the field of offerors and reduce the time required
to make a final contract award. Funding for restoration and
conversion of all three collections of backup tapes was provided
by supplemental appropriations of "no-year" funds in February
1994.
Once the restoration and conversion process is completed, the
responsible agencies will provide disposition of the records
under NARA approved records schedules. The manner in which the
original backup tapes, and "working" copies of the tapes, will be
treated is open to public comment and NARA approval, as agreed by
the parties in a previous stipulation. It is only at this point,
that the recycling of the backup tapes, transfer of them to the
National Archives, or other disposition will be made.
5.
Storage and Maintenance Issues:
The EOP Data Center has tested the OASIS All-In-1 backup tapes in
its custody in accordance with NARA guidelines and has found them
to be "readable" as required. They are also being stored
consistent with NARA regulations.
Backup tapes related to the other two collections, OA PROFS and
Bush era OASIS All-In-1, are in the custody of NARA which is
responsible for safeguarding them from any deterioration. NARA
has been performing tests and making preservation copies of
original backup tapes when warranted. OA's tapes in NARA's
custody appear to be in good condition as reported by the court-
appointed, independent expert charged with evaluating the copying
of NSC and OA tapes by NARA.
6.
Expenditure of Appropriations Specifically related to
Armstrong:
Congress provided two supplemental appropriations with respect to
Armstrong related matters. The first (July 1993) provided
$310,000 primarily for the purchase of backup tapes and other
5
storage media. These funds have been fully expended and a report
to OMB has been prepared for transmittal.
In February 1994 Congress appropriated $13,125,000 to the EOP for
Armstrong related initiatives of which $7.4 million has been
alloted to OA for the purposes of implementing ARMS and the
restoration and conversion of OASIS backup tapes. To date,
approximately $1 million has been obligated and/or expended on
the activities appearing below. (A further breakdown of these
costs as prepared by the OA Financial Management Division is also
attached.) :
Equipment, software, and systems integration work associated
with an enhanced recordkeeping system, ARMS;
Requirements analysis related to both the develop of ARMS
and the restoration and conversion of OASIS All-In-1 backup
tapes. A portion of this was also funded by NSC Armstrong
funds because of their similar requirement;
Development of a Statement of Work for the contracting out
of the restoration and conversion of OASIS backup tapes.
It is intended that the bulk of the remaining appropriation,
which are "no year" funds and need not be expended in FY 1995,
will be dedicated to the contract costs associated with the
restoration and conversion. Other funds will be expended on the
refinements mentioned in section one (above) as appropriate and
consistent with the 1994 supplemental appropriation request.
Attachment
Armstrong Resolution Account
Status of Funds
(as of January 31, 1995)
Operating
Obligations &
Available
Agency
Budget
Commitments
Expenditures
Balance
Office of Administration
$7,400,000
$6,275
$1,001,836
$6,391,889
National Security Council
$5,650,000
$0
$126,768
$5,523,232
United States Trade Representative
$75,000
$0
$39,836
$35,164
TOTAL
$13,125,000
$6,275
$1,168,439
$11,950,286
In January 1995, OA expensed the remainder. of the $415,000 FY 1993 supplemental.
NationalArchives
J Poclesta Washmeton DC 20408
STATE
03/11/22 #11 : 37
from nealwolen
December 1, 1989
NIRM (Faibisy and Langbart)
Appraisal of records covered by N1-273-90-01-P
Director, 12/22/2019 NIR
89
INTRODUCTION
The National Security Council (NSC) has asked the National
Archives to assist it in establishing disposition S :andards
for its institutional records. In 1982, the National
Archives accessioned most of the NSC's institutions. files
for the period 1947 to January 1961. Since then, no
additional records have been transferred, and, until
recently, no effort was made to develop schedules.
Beginning in August 1989, however, at NSC's invita ion, we
(John Faibisy and David Langbart) examined its inst tutional
records covering the period from the Truman administration
through the Reagan presidency. By agreement with the
Council, the files we appraised predate the Bush
administration. Most of them are for the period anuary
1969 to January 1989. Some cover the Truman and E.senhower
administrations and a few the Kennedy and Johnson
administrations. The files encompass matters ranging from
routine and mundane daily operations to sophisticated policy
and intelligence determinations. Our effort is, we hope,
the first in an on-going effort during which NSC will
schedule all its current and past files.
ADMINISTRATIVE HISTORY OF NSC
The Council was established by the National Security Act of
1947 (61 Stat. 496; 50 USC 402). By the Reorganization Act
of 1949, it was placed in the Executive Office of the
President.
NSC is charged with advising the President of the United
States with respect to the integration of domestic, foreign,
and military policies relating to national security. The
Council is chaired by the President. Its statutory members,
besides the President, are the Vice President and the
Secretaries of State and Defense. The Chairman of the Joint
Chiefs of Staff serves as military advisor to NSC, while the
Director of Central Intelligence is its intelligence
advisor.
Nanonal Archires and Records Administration
2
From its inception in 1947 through the Eisenhower
administrations, the National Security Council functioned as
a small but tight and precise organization advising the
President on national security issues through interagency
boards. President Kennedy dramatically reversed this role.
Under his administration, the structure shifted from one
with emphasis on organization and machinery to one of highly
personalized leadership. NSC's interdepartmental
committees, embracing many cold war agencies, gave way to a
team of new lieutenants assigned to specific trouble spots
with ready access to the President. President Lyndon
Johnnson accelerated this trend. Indeed, during his
administration, it seems that the new President relied more
on an informal group, known as the Tuesday lunch group, than
the NSC structure for discussions for major national
security issues. Although Presidents since Lyndon Johnson
have made significant shifts within NSC, the Council has
never regained the structural cohesiveness and organization
it had during the Truman and Eisenhower years.
OVERVIEW OF NSC RECORDKEEPING
Of its records operations, a recent National Security
Council report has noted: "Orderly and efficient process,
policy documentation, accountability and overall
professional records management have always been hallmarks
of the NSC system since it's [sic] establishment in 1947.'
Unfortunately, this generalization holds true for the
organization's records management only during the first 15
years of its existence.
Beginning around 1962, and certainly by the end of the
Kennedy administration, the quality of recordkeeping at the
National Security Council went into a sharp decline.
Interestingly, this decline parallels the shift in the
Presidential view of the NSC from that of a tightly
structured coporate body to that of a think tank. During
the Nixon-Ford years, when the NSC once again operated as a
semi-corporate body, record keeping improved. During the
Carter and Reagan years, however, record keeping seems to
have declined, although not to the level of the Kennedy-
Johnson years. During the recent Iran-Contra scandal, the
sorry state of NSC records management hampered the efforts
of NARA archivists called upon to search out key documents.
The volume of pre-Bush Administration institutional records
held by NSC is relatively low, about 750 cubic feet
(approximately one-third of these consist of FOIA files, a
series covered by the General Records Schedules).
Why does the NSC have such a limited volume of records? The
NSC has a very limited view of what constitutes its
institutional records. Most of the files kept at the NSC
are not considered institutional but Presidential records,
3
personal papers and nonrecord material, and are transferred
or donated to a Presidential library at the end of each
Administration. These include the files of the different
offices covering specific areas of the world, the so-called
personal papers of NSC staffers, and the files of the NSC
General Counsel's office. In addition, NSC has not been
consistent in distinguishing institutional records from
presidential papers and personal/non-record files. As a
result, the volume of NSC institutional records has varied
from administration to administration. For the Truman,
Eisenhower, Nixon and Ford administrations, the volume is
relatively high. However, institutional records for the
Kennedy-Johnson years are virtually non-existent and are not
voluminous for the Carter and Reagan administrations. (NSC
has, on occasion, even changed the status of the same body
of material. For example, a Nixon-era collection initially
retired as institutional was subsequently transferred to NLN
as presidential.)
DESCRIPTION OF RECORDS AND DISPOSITION RECOMMENDATIONS
During our appraisal of NSC files, which included visits to
an off-site location as well as to the Old Executive
Building, we worked closely with Nancy Menan; Mr. George van
Eron, Director of the NSC Secretariat and the Council's
records custodian; and Mr. Brian Merchant, his Deputy.
Among the records we examined at the off-site location are
files from the period 1947-1961. Most of the records from
this period have already been accessioned into the National
Archives. However, we found pre-1961 materials in the first
four series below.
One final but important note. These records are filled with
highly classified material. Some of this material is not
only Top Secret but is compartmentalized. Such material
will require special handling and storage when it is brought
into the National Archives. With this in mind, John Faibisy
spoke to Mike McReynolds, NNR, on November 7, 1989.
McReynolds said that he did not believe that transfers
within the dates we were recommending for this sensitive
material would prove bothersome for NARA. Mike particularly
noted that we were discussing a relatively small volume of
records to be offered at different intervals.
1. Administrative Files, 1947-1961. Correspondence,
reports, memorandums, internal NSC issuances, printed
documents, and other material relating to the NSC's internal
organization and procedures and the NSC's relationship,
interest, and interaction with various government and non-
government entities. Arranged by a numerical filing system.
Volume: ca. 10 feet.
4
Disposition. Permanent. Transfer to the National
Archives immediately. During archival processing, NARA may
segregate and destroy material covered by the General
Records Schedules.
This series of records contains a mix of the routine, the
good, and the truly valuable with about 70% to 80% worthy of
retention. Some of the material is simply tranmittals of
documents between agencies, copies of memorandums and
reports sent for information, and destruction lists. Other
files contain documentation on other agencies' cooperation
with the NSC. Probably the most valuable, and the most
voluminous, files are those for the FBI. .These files
contain investigative reports of interest to the NSC, FBI
advisories to the NSC concerning intelligence operations,
defectors, and informants, and intelligence analyses.
Overall, we recommend that this series be accessioned as a
whole. The filing sytem is not very sophisticated. Each
entity is given a basic number. For some there are also sub
numbers. For example, the NSC is given the number 1. File
1-2 covers NSC organization, file 1-3 covers NSC staff, file
4 is the Army, file y the Department of State, etc. These
are files for, among others, the NSC, the Air Force, the
Army, the Far Eastern Commission, the Navy, SANACC (State-
Army-Navy-Air Force Coordinating Committee), the Department
of State, Yale Studies, White House, American Foreign
Legion, National Defense, Industrial College of the Armed
forces, Department of the Interior, Pan American Union,
Executive Committee on the Regulation of Armaments, the UN,
Brookings Institution, the Civil Service Loyalty Board, the
Munitions Board, the National Security Resources Board, the
Bureau of the Budget, Congress, the U.S. Communications
Intelligence Board, the Council of Economic Advisers, the
FBI, the AEC, the Commerce Department, the JCS, the Office
of Defense Mobilization, and the Mutual Security
Administration.
2. General, Miscellaneous, and Nut Files, 1947-1961.
Correspondence, receipts, memorandums, and other material of
a non-substantive nature. The files include public comment
mail, referral letters, crank letters, and routine general
correspondence. Generally arranged by year. Volume: ca. 2
feet.
Disposition: Destroy during archival processing of
Administrative Files (Item 1).
These are the type of files that virtually every agency in
the government maintains. While not quite as low level as
routine administrative files covered by the GRS, they are
5
still not worthy of permanent retention. There is a
miniscule amount of information about the organization,
functions and internal procedures of the NSC, but this
information can be found among records already accessioned
by the National Archives and other records we are
recommending for immediate accessioning. The "Nut" file,
the public comment mail, and the referral letters are
clearly of ephemeral value.
We recommend that these records be scheduled for
destruction. Because these records are intermixed in the
same containers as the Administrative Files, Item 1
described above, they should be physically transferred to
NARA and destroyed during archival processing.
3. Records of the NSC Representative on Internal Security
(J. Patrick Coyne), 1950-1962. Correspondence, reports,
extracts of minutes of meetings, publications, notes,
memorandums, instructions, telegrams, issuances,
presentations, and NSC Records of Action. These files
generally relate to internal security matters. Arranged by
type of record or subject. Volume: 10-1/2 feet.
Disposition: Permanent. Transfer to the National
Archives immediately.
These files were maintained by J. Patrick Coyne while he was
the NSC Representative on Internal Security for the period
1950-1962. President Kennedy abolished Coyne's position
during his reorganization of the NSC. The records include
files of NSC Records of Action for the period 1953-1961,
files on NSC 17-The Internal Security of the United States,
the Subversive Activities Control Board, the Joint Study
Groups (relating to the coordination of collection
activities and other intelligence matters) the
Interdepartmental Committee on Internal Security (ICIS), and
so-called "Problem Files." The problem files originated in
a November 16, 1948 report from SANACC to the NSC listing 51
problems affecting the internal security of the U. S. Over
time, the number of problems increased. Examples are
Problem 21- Physical security and protection of government
buildings, records, and personnel; Problem 25- Protection
from unconventional attack; and Problem 47-Control,
licensing, and operation of private amateur and commercial
radio facilities. Also included is a file on wiretapping.
These records document a unique function and activity of one
of the specialized offices of the NSC during its earliest
period of existence. The files contain unique and important
documentation on NSC plans, policies, and activities in the
area of internal security and clearly warrant permanent
retention. We recommend that they be scheduled for
6
immediate accessioning.
4. Security Files, 1947-1961. Correspondence, reports,
memorandums, forms, and other material relating to security
clearances and major security cases. Arranged by name.
Volume: 2 feet.
Disposition: Transfer to the National Archives.
Retain files on Projector/Kantrowitz and Oppenheimer cases.
Destroy remaining records (those covered by GRS) during
archival processing.
For the most part, these files relate to security clearances
for persons working for the NSC. Such records are
disposable under the GRS. There are, however, two sets of
files that contain unique and valuable high level
documentation on the handling of major security issues as
they relate to personnel. The files on the
Projector/Kantrowitz case and J. Robert Oppenheimer include
valuable policy and precedent material, and warrant
permanent retention. Among the Oppenheimer material is the
file maintained by Robert Cutler, Special Assistant to the
President for National Security Affairs, on the subject. It
contains a great wealth of unique documentation about that
whole affair. He gave the file to J. Patrick Coyne for
holding. These records are clearly worthy of archival
retention. We recommend that they be screened out during
archival processing and accessioned by the National
Archives.
5. Committee Files, 1969 - 1989. Files pertaining to the
organization, administration and functions of internal NSC
committees, panels, study groups, and similiar bodies.
Included in this series are the files of the National
Security Planning Group (NSPG), the Ad Hoc Technical Panels,
the Under Secretaries Committee, the Vietnam Special Studies
Group, the Privacy Task Group, and like organizations.
Files generally are arranged by committee and thereunder
chronologically. Volume: 12 cubic feet.
Disposition: Permanent. Transfer to National Archives
20 years after the end of the administration which created
files.
These files are among the most significant of the
organizational records of the National Security Council.
Through them, one not only gains insight into the
composition of the different committees but also knowledge
of the numerous issues these bodies studied. Additionally,
the committee files usually reflect the administrative style
of a specific President. Few committees were continued when
there was a change in the political party in control of the
7
White house.
Most committee files are organized in the same manner and
contain the same types of documentation (minutes, agenda,
draft remarks by the committee chairman or spokesman, a list
of participants, talking points, reports from various
members, and backup material relating to a specific problem
or issue). Usually, the files contain recommendations in
draft form, for review at the next higher level. Some
committee files contain minutes; others do not. (We found
some committee minutes maintained in Item 6, Minutes of
Meetings, described below.)
Many of the extant committee files cover organizations
created during the Nixon presidency and reflected that
leader's belief that Ad Hoc efforts had great potential for
improving analysis. Both Nixon and Henry Kissinger
recognized that the Tet offensive had done much to undermine
Lyndon Johnson and weaken the U.S. military and political
situation in Southeast Asia. Among the first committees
they created was an Ad Hoc group, the Vietnam Special
Studies Group, created "to start the juices flowing" after
the shock of the 1968 Viet Cong offensive. Yet another
Nixon Ad Hoc approach resulted in the Ad Hoc Technical
Panels, which consisted of a chairman, usually appointed
because of his expertise in a particular area, and 6 - 8
members. Typical subjects for these panels included
vulnerability studies of space stations or the U.S. Navy
against Soviet strike capability.
Another Nixon tool was the Under Secretaries Committee,
established in January 1969 with the reorganization of the
NSC. This committee considered issues referred to it from
above, matters pertaining to interdepartmental activities of
the U.S. Government overseas, and certain operational
matters. The Under Secretaries Committee played a major
role in analyzing National Security Study Memorandums
(discussed in Item 8 below), a key Nixon NSC document. The
committee was chaired by the Under Secretary of State and
counted among its members the Director of Central
Intelligence, the Deputy Secretary of Defense and the
Chairman of the Joint Chiefs of Staff.
Committee files are not limited to the Nixon years but run
through the Reagan presidency. Indeed, among these files
are records of the National Security Planning Group (NSPG).
This organization met, from March 4, 1981 to October 24,
1988, to monitor and review the development and
implementation of national security policy on behalf of the
NSC. The President of the United States chaired the NSPG,
with other members consisting of the Vice President, the
Secretary of State, the Secretary of Defense, the Attorney
8
General, the Secretary of the Treasury, the National
Security Advisor, the Chief of Staff to the President, the
Director of Central Intelligence, the Director of the Office
of Management and Policy, and the Chairman of the Joint
Chiefs of Staff. Policy issues reviewed by the NSPG were of
the utmost significance, such as arms control or recent
developments in Eastern Europe.
Interestingly, these files do not include records of the 303
Committee which had oversight of covert operations during
the Kennedy-era. This was a conscious decision on the part
of the NSC. We found a note that reads: "In view of the
sensitivity of topic, papers provided 303- Committee and
Committee's deliverations [sic] thereon are not contained in
NSC institutional files." Records of other highly sensitive
bodies are not to be found among NSC institutional records.
We recommend that these records be scheduled for transfer to
the National Archives. As can be seen from the above, this
series documents examination of the most crucial issues
facing this nation at the highest level of government.
6. Minutes of Meetings, 1969-1989. Minutes of meetings of
the National Security Council, the Verification Panel, the
Washington Special Action Group, the Defense Program Review
Group, the Senior Review Group, the Intelligence Committee,
and the Committee on foreign Intelligence. Some minutes
have background material such as briefing papers, agendas,
and memorandums attached to them. Records are arranged by
committee or group and thereunder chronologically. Volume:
8 feet.
Disposition: Permanent. Transfer to the National
Archives 20 years after the end of the administration which
created the files.
These minutes are not what one usually thinks of as minutes
which are brief summaries of the discussion. Rather, these
minutes are verbatim transcripts of the meetings. Some
minutes were made a part of the Committee file (see Item 5
above) or the Meeting file (Item 7 below) but during the
Nixon-Ford period and for certain committees under Carter
and Reagan, they were maintained separately.
These records supplement those of the committees and clearly
warrant permanent preservation as evidence of the activities
of the NSC and its subgroups. We recommend that these
records be scheduled for eventual transfer to the National
Archives.
7. Meeting Files, 1969 - 1989. Files documenting meetings
of National Security Council committees and organizations.
9
Files contain schedules of meetings, lists of attendees,
agendas, talking points, background materials, and summaries
of conclusions and/or recommendations. Included in this
series are meetings of the Crisis Pre Planning Group, the
Policy Review Group, the Washington Special Actions Group,
the Special Coordinating Committee Group, the Mini SCC, the
NSC Intelligence Committee, the Defense Program Review
Committee, and the National Security Council itself.
Volume: ca. 90 cubic feet.
Disposition: Permanent. Transfer to National Archives
20 years after the end of the administration which created
the files.
These files document both the meetings held by high-level
organizations within the NSC and the organizations
themselves. Files of National Security Council meetings,
which are included this series, report the deliberations of
the President and his most important advisors as they
analyze U.S. relations with Iran, Central America and Japan.
The NSC Intelligence Committee Working Group, a Nixon-Ford
era organization, met to monitor intelligence activities in
volatile parts of the world, e.g., Yugoslavia during Tito's
last years. The Mini Special Coordination Committee, a
Carter-Brzezinski vehicle, discussed specific problems
requiring interagency cooperation, e.g., chemical warfare,
collection resources for Poland, etc. The Reagan Crisis Pre
Planning Group, chaired by the Deputy NSC Advisor and
comprised of senior representatives from State, OSD, CIA,
Treasury and JCS, met to focus on areas of existing
worldwide tensions that had implications for U. S.
interests.
Most but not all of these files contain minutes. Some of the
minutes in this series are duplicated elsewhere, for
instance, in Item 6. In other instances, where minutes were
missing from the Meeting Files, we failed to find them in
another, logical series. George van Eron, who is aware of
this problem, believes that, in some cases, either minutes
were not prepared by a particular group or that they were
never filed in the NSC's institutional records.
In addition to providing detailed information on specific
issues, these meeting files give a great deal of information
about the groups that met. Usually, initial meeting folders
focused upon the reasons for the group being organized, its
goals and composition, and its membership.
This series is very obviously permanent. The meetings and
organizations contained therein are of the utmost importance
in documenting the activities of the NSC, its functions, and
its responses, often at the highest level, to issues of
10
devastating impact. We recommend that these records be
scheduled for eventual transfer to the National Archives.
8. Study Memorandums, 1969 - 1989. Formal directives by
the President directing that studies be undertaken for
discussion by the NSC. This includes documents known as
National Security Study Memorandums (NSSMs), Presidential
Review Memorandums (PRMs), and National Security Study
Directives (NSSDs). A typical file includes background
papers, input from various agencies, drafts, comments,
memorandums, and the directive itself. Arranged
numerically. Volume: ca. 60 feet.
Disposition. Permanent. Transfer to the National
Archives 20 years after the end of the administration which
created files.
President Nixon established the precedent of creating a
document that directed that studies be undertaken on various
issues, implementing for this purpose the National Security
Study Memorandum (NSSM). President Ford continued its use.
President Carter called his basic study memorandum the
Presidential Review Memorandum (PRM) while President Reagan
termed his the National Security Study Directive (NSSD).
(President Bush abolished use of the NSSD.)
These files clearly warrant permanent retention. They
document activities of the NSC and various agencies and
departments leading up to the preparation and promulgation
of "Policy Papers. We recommend that these files be
scheduled for eventual transfer to the National Archives.
9. Policy Papers, 1961-1989. Formal issuances used to
establish policy and inform Departments and Agencies of
Presidential decisions and their responsibilities in
carrying them out. This includes the documents known as
National Security Action Memorandums (NSAMs), National
Security Decision Memorandums (NSDMs), Presidential
Directives (PDs), and National Security Decision Directives
(NSDDs). A typical file includes background memorandums,
submissions from the various departments involved, drafts,
memorandums to the President, Presidential approvals, and
the signed policy paper. Some files include narrative
background and history for the papers. Arranged
numerically. Volume: ca. 35 feet.
Disposition. Permanent. Transfer to the National
rchives 20 years after the end of the administration which
reated files.
blicy papers are used to promulgate policies and decisions.
RA already holds the records for the Truman and Eisenhower
11
administrations. This item includes policy papers created
by the administrations of Presidents Kennedy through Reagan.
President Kennedy established the National Security Action
Memorandum (NSAM) some of which he signed, others of which
were signed by his Assistant for National Security Affairs.
President Johnson continued the use of the NSAM but signed
all of them himself. President Nixon established the
National Security Decision Memorandum (NSDM) to replace the
NSAM and President Ford continued its use. President
Carter replaced the NSDM with the Presidential Directive
(PD) while President Reagan established the National
Security Decision Directive (NSDD). President Bush
abolished use of the NSDD.
These files might be the most significant ones we examined
as far as importance for U. S. national security policy.
These policy papers represent presidential decisions in the
area of national security and clearly warrant permanent
retention. We recommend that they be scheduled for eventual
transfer to the National Archives.
10. Agendas, 1961-1964. Agendas of meetings of the NSC for
the period 1961-1964. Arranged chronologically. Also
included is a file entitled "Working File on Setting Up NSC
Meetings.' Volume: 1/3 foot.
Disposition. Permanent. Transfer to the National
Archives in 1990.
This very slim series has dual value. First, there are
almost no institutional files for the Kennedy-Johnson years.
These agendas are among the few that exist and clearly
warrant transfer to the National Archives for the
information they provide and a continuation of records
already accessioned into RG 273. The file on setting up NSC
meetings provides insight into the operations of the council
during the Kennedy-Johnson years. We recommend that these
records be scheduled for eventual transfer to the National
Archives. Transfer of these records in 1990 will be twenty
years after the end of the Johnson Administration.
11. Under Secretaries Committee Memorandum Files, 1969 -
1977. Files documenting Under Secretaries Committee
activities regarding specific studies and recommendations.
Volume: 13 feet. This series has two distinct subseries:
a. Study (Pre-Decisional) Memorandums 1 - 165. Files
relating to specific studies assigned to and carried out by
the Committee. Files consist of statement of issue, tasking
memoranda to various offices, inputs from these offices, and
draft Under Secretary Committee positions.
12
Disposition: Permanent. Transfer to National Archives
in 1997.
b. Decision Memorandums 1 - 142. Final position papers
prepared by the Under Secretaries Committee for the National
Security Council and responding to specific issues.
Disposition: Permanent. Transfer to National Archives
in 1997.
As stated in our discussion on Committee Files, the Under
Secretaries Committee was established at the beginning of
the Nixon administration and analyzed National Security
Study Memorandums (NSSM). The Committee, which was utilized
until the end of the Carter administration, was tasked by a
NSC senior body, called the Review Group, to come up with
recommendations and approaches to issues after they finished
their review of the NSSMs. Their recommendations then went
directly to the National Security Council, and the resultant
determinations became National Security Decision
Memorandums.
Thus, the Under Secretaries Study Memorandums (U/SMs) and
Decision Memorandums (U/DMs) have considerable research
value. They demonstrate the manner in which the NSC reached
its policy decisions after internal review on issues of such
magnitude as the nuclear non-proliferation treaty. They not
only give the researcher telling information on such issues,
they present an overview of the mechanics of the NSC as it
reached its policy position and the information it had
before it. We recommend that these records be scheduled for
transfer to the National Archives in 1997, i.e., 20 years
after they were discontinued. Ordinarily, we would
recommend such files be transferred 20 years after each
administration that utilized them. However, this is a
relatively small series. More importantly, Presidents Ford
and Carter thought sufficiently well of the Nixon USM/UDM
vehicle not only to continue its use but to complete a study
begun under a predecessor. To us, it seems logical to bring
all of this small, compact series into NARA at the same
time.
12. Washington Special Action Group Contingency Books, 1969
- 1977. Compilations prepared for use by the Washington
Special Actions Group in anticipation of and during various
crises. The books include material such as memorandums,
talking points, agendas, memorandums of conversation,
summaries, assessments, telegrams, reports, situation
reports, and plans for various courses of action. Arranged
by contingency. Volume: 4 cubic feet.
Disposition: Permanent. Transfer to the National
13
Archives in 1998.
The Washington Special Actions Group (WSAG) was one of two
operational subgroups of the NSC during the Nixon-Ford eras.
As opposed to most of the other subgroups of the NSC which
were review groups and operated as an issue was being
prepared for consideration by the President, the operational
groups operated within the framework of already determined
policy. The WSAG was a high-level task force responsible
for ensuring the coordination of all elements of U.S.
Government activities in crisis situations. It served as a
management team to assure flexible and timely action by the
various departments as directed by the President during a
fast-developing situation. The Assistant to the President
for National Security Affairs chaired the WSAG. Agencies
were represented at the Deputy Secretary level. The
Director of Central Intelligence and the Chairman of the
Joint Chiefs of Staff were also included.
These records consist of contingency books prepared for
various crises during the Nixon and Ford Administrations.
The books include material such as memorandums, talking
points, agendas, meorandums of conversation, summaries,
assessments, telegrams, reports, situation reports, and
plans for various courses of action. There are books for
such subjects as "Libya-Kuwait Evacuation Contingency
Scenarios," "Cuba" (concerning the submarine base
"discovered" there in the early 1970s), assessments of U.S.
positions and interests in the "non-communist Far East,"
Sino-Soviet relations, Saudi Arabia, Laos, the Jordanian
crisis of 1971, and the Middle East in general. Several of
these books are marked as "For HAK."
These records are clearly permanent. They are the detailed
plans prepared for consideration by WSAG before and during
crises and often formed the basis for portions of the
discussions at WSAG meetings. These records will not be
found among the WSAG Meeting Files. We recommend that these
records be scheduled for eventual transfer to the National
Archives.
13. Investigation Files, ca. 1970s - 1987. Documentation
pertaining to investigations conducted by, of, or of
interest to the National Security Council. Arranged by
administration and thereunder by investigation. Volume: 13
cubic feet.
Disposition: Permanent. Transfer to National Archives
in 2009. At that time, segregation of reference and
duplicate material will be made by NARA.
This series consists of files relating to major events and
14
investigations, such as the Murphy commission on the
organization of the government for foreign policy, the
Church and Pike committee investigations of intelligence
matters, the TWA skyjacking during which a U.S. Navy diver
was murdered and other hijackings, the U.S. strike against
Libya, the Moscow embassy affair, and, above all, the
Iran/Contra investigation. The files are mixed so that it
would be difficult to separate studies or investigations in
which NSC took a special interest from investigations
directed at the Council. For instance, TWA skyjacking and
Libya investigatory material is intermixed with Tower
Commission and internal NSC Iran/Contra material.
These files cover events from the 1970's thru the Reagan
administration. Some of the material in this series is
actually nonrecord, and can be destroyed when no longer
needed for reference use. This includes extra copies of
such reports as the Report of the Congressional Committees
investigating the Iran/Contra Affair, and the Report of the
President's Special Review Board.
Other material has significant value. These include files
of George van Eron and Arthur Pridemore, two NSC staffers
called upon to locate key Iran/Contra records, computer
printouts of NSC systems documents responsive to certain
Iran/Contra keywords, bibliographies of intelligence
documents relating to Iran/Contra, and inventories of
records, some prepared by NARA staffers called upon to
assist NSC during Iran/Contra by surveying its holdings.
Included in this series is material pulled from other files
for particular investigations.
These files have long-term legal value, particularly those
relating to Iran/Contra, since further prosecutions are a
distinct possibility. Printouts and bibliographies make
useful finding aids for those seeking certain NSC documents.
But the real value of this series is that it documents NSC's
responses to or interest in major crises. We recommend that
these records be scheduled for eventual transfer to the
National Archives.
14. Intelligence Files, 1969 - 1989. Documentation
relating to intelligence matters or activities. (NOTE:
This file does not include the record copy of Reagan
administration System IV intelligence material.) Arranged
by administration and thereunder chronologically. Volume:
ca. 26 cubic feet.
Disposition: Permanent. Transfer to National Archives in
2009.
Included in this series are materials from the Nixon, Ford,
15
Carter and Reagan administrations. Much of it is classified
Top Secret and above. The file has 1969 - 70 correspondence
between NSC and the Interdepartmental Committee on Internal
Security on such subjects as the possibility of clandestine
introduction of nuclear weapons into the United States by
unfriendly powers. Also in this series are unlogged 1971 -
75 items and "outside the system" responses and memoranda
maintained or authored by Richard Ober, who served as
Director for Intelligence Coordination and Executive
Secretary at the NSC. (NOTE: The term "outside the system"
refers to initial reports to rapidly changing events, e.g.,
first reactions to reports of the collapse of South
Vietnam.)
The Carter years are well-represented in the series. Four
folders relate to the President's Foreign Intelligence
Advisory Board (PFIAB). Since most PFIAB materials are
transferred to the presidential libraries, these memoranda,
news clippings, and internal PFIAB reports are of
significance to the National Archives in Washington, D.C.,
where they will help fill a void. Most important are the
Carter "XX" materials. (XX was a Carter designation for
extremely sensitive intelligence matters.) These files deal
with such hotspots as Afghanistan, Yemen and, above all,
Iran.
The Intelligence Files do not contain the Reagan "System IV"
intelligence records (see item 17c below). Although some of
this series is in fairly good chronological order, parts are
unarranged. The Carter XX materials, for instance, consist
of original documentation pulled from their original files
and placed out of chronological order in a large envelope
simply marked "XX Carter." (In several instances, I was
able to check the original files to find no chargeout or
duplicate copies therein.) Some of these reports,
memoranda, and summaries contain marginalia by President
Carter and NSC Advisor Brzezinski. However, the "chron
files" of Kenneth DeGraffenreid, the senior intelligence
officer during the Reagan presidency who specialized in
Soviet affairs, are, as their title suggests, arranged
chronologically.
These files have great historic significance. From them,
one can see not only what activities transpired but what
thoughts went through the minds of our national leaders and
their staff as they faced the most sensitive crises.
Indeed, the fact that these files were maintained separately
from the agency's filing scheme shows us what intelligence
information our national leadership felt should be isolated
in the decisionmaking process. The "DeGraffenreid chron
files" are of particular interest in showing what materials
daily crossed the senior NSC intelligence officer's desk.
We recommend that these files be retained permanently.
Transfer to NARA in 2009 (i.e., when the last document in
the series is 20 years old) will mean that the series will
brought in at the same time as the files from which -he
intelligence-related documents were removed.
15. Miscellaneous Institutional Files of the Nixon, Ford
and Carter Administration, 1969 - 1981. Files documenting
the functions and activities of the National Security
Council, including its intelligence and housekeeping
functions. Volume: ca. 32 cubic feet.
a. Miscellaneous Institutional Files of the Nixon-Ford
administrations, 1969 - 1977. Arranged chronologically.
Volume: ca. 6 cubic feet.
Disposition: Permanent. Transfer to National Archives
in 1997.
b. Miscellaneous Institutional Files of the Carter
administration, 1977 - 1981. Some portions arranged
chronologically, others by subject, and others lack
discernible arrangement. Volume: ca. 26 cubic feet.
Disposition: Permanent. Transfer to National Archives in
2001. Routine and mundane materials will be destroyed by
National Archives during archival processing.
This is a catch-all series to cover a variety of materials
that do not fit anywhere else. The two subseries consist
of copies of studies, annual and other reports, directives,
policy statements, etc. that predate the Reagan
administration's "Systems" files (see Item 17). The bulk of
these files that we examined are for the Carter
administration. They include some intelligence matters,
and, in a few instances, duplicate material found in other
series.
The subjects of various reports and studies indicate the
importance of both subseries. For the Nixon-Ford
administrations, a work paper which contains marginalia by
Dr. Henry Kissinger contains recommendations regarding both
North and South Korea during a time when tensions in the Far
East were particularly high. Studies on overflights and
petroleum supply vulnerability reflect two of the Carter
administration's concerns.
Paramount among the Carter records are files dealing with
ASAT, the anti-satellite talks between this country and the
Soviet Union in 1978 - 79. These consist of cables,
memoranda, plans, message traffic, and evening reports
dealing with U.S. and Soviet proposals on, for instance,
17
imagery. These files are arranged by subject and thereunder
chronologically. While some of the material may be
duplicated elsewhere, e.g., in the files of the Central
Intelligence Agency or the State Department or even
elsewhere within NSC, they are unique because of the
marginalia, e.g., some by Cyrus Vance noting positions by
Soviet negotiator Dobyrinin.
These files have obvious historic importance, and it is
difficult to say if all are duplicated elsewhere within
NSC's files. Indeed, some of these records were meant to be
the record copies. (At one point, when original file copies
were missing from the file, a records officer substituted a
reproduced copy and noted: "Originals missing. These are as
original as they get. These document significant policy
determinations and operations within the NSC and warrant
preservation.
We recommend that both subseries be scheduled for permanent
retention. In the case of the Carter administration
subseries, however, some material (perhaps 15%) is obviously
temporary or even nonrecord (e.g., a manual on how to handle
White House correspondence). This material should be weeded
out at the time of transfer. Overall, however, these two
subseries offer insight into NSC decisionmaking during the
Nixon, Ford and Carter presidencies.
16. Reagan Administration Systems Files, 1981 - 1989. A
three-number logged reccrdkeeping system devised during the
Reagan Administration to maintain National Security Council
documents separately from White House files, to distinguish
between the different types of NSC documents, and to help
track the documents both for security and operational
reasons. Volume: ca. 75 cubic feet. The three systems are
as follows:
a. System I Administrative Files. Files dealing
primarily with administrative or internal action matters.
These files document the whole range of NSC activities.
(NOTE: System III files were absorbed into System I.)
Volume: 5 feet.
Disposition: Permanent. Transfer to National Archives
in 2009. Routine and mundane material (e.g., travel
vouchers, time and attendance records, etc.) will be
destroyed by NARA during archival processing.
b. System II Institutional Files. Files dealing with
policy documentation and determinations, and with NSC
meeting data. Documents in Institutional Files usually
require some action by either the President or the National
Security Advisor. Volume: ca. 35 feet.
Disposition: Permanent. Transfer to National Archives
in 2009.
C. System IV Intelligence Files. Files dealing with
intelligence, particularly covert actions and other highly
sensitive intelligence matters. Volume: ca. 35 feet.
Disposition: Permanent. Transfer to National Archives
in 2009.
The Reagan administration "Systems" files were developed in
1981 by NSC Staff Secretary Allen Lenz, a former Department
of Commerce administrator and close associate of NSC Advisor
Richard Allen. With some modifications, the Systems
remained until President Reagan left office in January 1989.
Basically, these files are maintained chronologically by
date of receipt. (Some System IV documents are, however,
arranged by country or geographic area.) Each document was
assigned a unique numeric code. The first two numbers of
this code represented the calendar year the document was
generated, the next digit(s) represented the particular
filing system (I, II or IV), and the last digits were
ionsecutive numbers assigned from the beginning of the year.
NSC staffers sometimes cancelled documents they started.
Therefore, gaps do exist between numbers.
Most System I files have gone to the Presidential Library as
White House materials. (George van Eron estimates that 95%
of System I records went to the Reagan Library.) The
remainder, however, are considered NSC institutional files.
It would be a mistake, in our opinion, to dismiss this
residual System I material as a routine administrative
series which falls under the General Records Schedules.
Certainly there are housekeeping records mixed into the
files, but no more than one-quarter of the material we
examined could be considered temporary. The other reports
and memoranda we saw in System I contain policy planning
statements, summaries of intelligence, and significant
operational communications. System I material can consist
of agency memoranda, Heads of State correspondence and visit
preparations, selected Congressional correspondence, and
some policy papers. Additionally, this system contains
treaties, proclamations, Presidential messages, and some
Presidential determinations. The System I files provide an
excellent picture of daily operations within NSC. For both
informational and evidential reasons, we recommend permanent
retention for the System I files that are considered NSC
materials. Those routine and facilitative GRS items in the
series can be weeded by NARA at the time of transfer.
In theory, System II files, NSC institutional files, contain
the record copies of all data concerning NSC meetings (e.g.,
National Security Council Policy Group Meetings, Crisis Pre
Planning Group Meetings, etc.). (In reality, we found
substantial material in NSC Item 17a that was not filed
here.) Also maintained in System II are policy documents
and policy statements that reflect primary functions and
activities of the NSC. (Examples of such documents would be
NSSD and NSDD memoranda.) Some intelligence matters may be
filed under this system but not covert intelligence matters.
As a rule, key policy-making determinations signed by the
President or the NSC Advisor, were in theory filed in System
II. Such a System II document might be a' 1986 issues
statement providing a concise explanation of current key
policies. The majority of System II records (80%, according
to George van Eron) are considered NSC institutional files,
the remainder having been transferred to the Reagan Library.
We recommend that these files be retained permanently.
System II records document both the functions of NSC during
the Reagan years and the policies it made and implemented in
response to issues. These files are of the utmost
historical interest. They not only provide great insight
into the national and international crises of the 1980s,
they detail NSC's responses to these situations.
System III 1S defunct, its files having been absorbed in
1982 into System I early in the Reagan administration.
System III files had consisted primarily of housekeeping
records, such as time and attendance records or travel
vouchers. These routine documents are now in System I and
will be weeded out by NARA at the time of transfer under the
criteria we have proposed.
System IV was designated primarily for intelligence
documents, primarily covert intelligence documents.
Originally, this system was limited to intelligence
directorate documents, but this definition was later
expanded to include any sensitive item approved by the NSC
System IV custodian. While classified documents appear in
all three of the System files, the most sensitive are in
System IV. Document types can range from short memos or
cables relating to assessment of Soviet strength in a
particular country to studies of the Middle East situation
or intelligence summaries concerning the Far East. The 1985
Report of the Congressional Committee Investigating the
Iran-Contra Affair has listed in it 1200 System IV documents
for this one subject alone.
George van Eron estimates that 95% of System IV documents
are considered NSC institutional materials.
we recommended a disposition of permanent retention. This
file contains documentation that sheds great light on the
major crises facing the United States and how and why the
U. S. viewed them as we did.
17. Transition Files, 1974 - 1981. Materials prepared by
the departing administration to prepare the incoming staff
about NSC organization and functions, issues, and
priorities. Arranged by transition. Volume: ca. 7 cubic
feet.
Disposition: Permanent. Transfer to National Archives
20 years after the transition. Routine and mundane items
will be destroyed by NARA during archival processing.
This small series contains binders folders and reports to
guide and instruct the incoming Ford, Carter and Reagan
administrations. Its purpose is to announce and explain
existing NSC administrative policies, provide procedural
instructions, and advise of available services and
facilities. One useful guide, prepared for the incoming
Reagan staff, was a compilation of staff notices for the
last 4 years. The file 13 basically arranged by subject.
In one instance, Staff Secretary Jeanne W. Davis prepared a
"commitments" book for her successor. The binder 13
arranged by specific country with specific commitments
thereunder. In other instances, documents are virtually
unarranged.
Some of the items in this series, such as typed instructions
on telephone etiquette, are obviously lacking permanent
value. Much of the file, however, does have research
potential, giving one a solid understanding of the effort
(or lack thereof) that an outgoing administration made to
prepare its successors. Some of the succint summaries on
such "hot spots" as Korea and the Middle East are excellent
intelligence summaries of troubled areas of the world. We
recommend a disposition of permanent retention, with the
understanding that NARA can cull the more mundane items in
this series at the time of transfer.
18. Records of the Staff Secretary, 1969 - 1981.
Correspondence, reports, memorandums, minutes of meetings,
and other material. Files maintained by the Staff
Secretary relating to the organization, functions, and
activities of the NSC. Included are subject files,
chronological files, and meeting files. Volume: 13 feet.
Disposition: Permanent. Transfer to the National
Archives 20 years after administration that created the
files.
The Staff Secretary was responsible for ensuring that the
NSC worked properly. These files are a valuable supplment
to those policy files that we have recommended for permanent
retention becasue they allow us to place those records in
the context of the process under which they were created.
These files include documentation on meetings of the NSC and
subgroups, meetings with foreign leaders, luncheon
meetings, the organization of the NSC system, transitions,
National Security Study Memorandums, and other substantive
subjects. Most of this material will not be found
elsewhere. We recommend that these records be scheduled for
eventual transfer to the National Archives.
19. Records Relating to Particpation of the Department of
the Treasury in the National Security Council. These files
relate to Department of the Treasury participation in the
NSC during the administrations of President Nixon and
Prsident Ford. The files include reports, internal
Department of the Treasury memorandums, correspondence,
drafts, and copies of National Security Study Memorandums
(NSSMs) and National Security Decision Memorandums (NSDMs).
Arranged by NSSM and NSDM number. Volume: 11 feet.
Disposition: Permanent. Transfer to the National
Archives in 1998.
As far as we can determine, these records originated in the
Department of the Treasury, Office of the Secretary, Office
of the Assistant Secretary for International Affairs
(OASIA). OASIA advises and assists the Secretary and Under
Secretary for Monetary Affairs in the formulation and
execution of international financial, economic, monetary,
commercial, energy, and trade policies and programs. At
some point in the late 1970s these files were cut off and
later transferred to the NSC for retention. Exactly why
this was done we have been unable to learn.
These records contain unique and important Department of the
Treasury documentation on various national security policies
relating to areas of Department of the Treasury interest.
As these records were created and maintained first by the
Department of the Treasury, we recommend that these records
be accessioned into RG 56, General Records of the Department
of the Treasury. They are very closely related to other
OASIA records scheduled for transfer to the National
Archives under Job No. N1-56-86-3. NSC has only been the
custodian of the records through a fluke.
OTHER ISSUES
Before our visit to NSC's off-site depository, Nancy Menan
and George van Eron told us all files there constituted
Federal records. Near the enc of our appraisal, however,
they reversed their position, indicating that some off-site
materials they now considered Presidential or even nonrecord
materials. We consider this unfortunate, particularly as
regards two bodies of material that contain key
documentation concerning the operations of the NSC during
the Kennedy-Johnson and Reagan administrations.
Bromley K. Smith Files. Bromley Smith was a long time
member of the NSC staff. He began his governmental career
in the Foreign Service but soon left that line of work to
hold a number of staff positions in the Department of State.
In 1952, he became a senior member of the Operations
Coordinating Board (OCB). In 1958, he became Executive
Officer of the OCB. In 1961, Smith became Executive
Secretary of the NSC, a position he held through the Johnson
Administration.
The files in question (16 cubic feet) were maintained by
Smith and span the period 1950-1969. Virtually all of the
material, however, covers his service as Executive Secretary
of the NSC. Although these files are highly classified, the
NSC 15 treating them as personal papers for which the Smith
family has signed a deed of gift to the LBJ Library. We
pointed out that these files would make an extremely
valuable addition to RG 273 and go far toward remedying the
paucity of institutional files for the period 1961-1969.
NSC, however, vetoed that idea.
Robert Kimmit Files. Other material NSC now believes should
have originally been shipped to the Presidential Libraries
include the files of Robert Kimmit. During his lengthy
tenure at NSC, Kimmit served as both legal counsel and
executive secretary. His records provide not only case
files for significant legal matters in which NSC took
special interest (e.g., Letelier, Millorad Popov, Rudolf
Hess). They further provide invaluable information relating
to NSC administrative history and functions.
PROFS and other electronic systems. NSC maintains that all
of its electronic systems are nonrecord. This is a matter
of some sensitivity, particularly in light of the ongoing
civil action Armstrong VS. Bush, and NARA's legal position
in the matter. That case 1S focused on the PROFS system,
but during our appraisal we saw frequent references to other
systems that are used to locate documentation. These
finding aids would greatly facilitate reference use of these
records.
CONCLUSION
Clearly, one issue NARA will wish to press will be the
23
scheduling of ongoing series and files created under the new
administration. Unless we can get the present current Bush
administration files under control, old errors will be
duplicated. We believe that the best approach to make our
concerns felt about the above matters would be in a letter
to the National Security Council. This is a small agency
which has been frank with us in admitting past weaknesses in
recordkeeping. (Its most recent attempt at self-
improvement, to create a full-time RMO in the Secretariat,
failed because of budget and staffing constraints.) Because
of the tremendous significance of the files NSC generates,
we must be prepared to work closely with its staff in the
future.
Per agreement with NSC, we are sending the SF 115 (but not
this appraisal report) simultaneously to Nancy Menan while
sending it to NN. Possibly, she will disagree with some of
our proposals. If she insists on revision, we will be in
touch with the custodial units to let them know.
Dard A Langbart
JOHN D. FAIBISY
DAVID A. LANGBART
Records Appraisal and
Records Appraisal and
Disposition Division
Disposition Division
Enclosure
REQUEST FOR RECORDS DISPOSITION AUTHORITY
LEAVE BLANK
JOB NO.
(See Instructions on reverse)
N1-273-90-1
TO: GENERAL SERVICES ADMINISTRATION
DATE RECEIVED
NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, DC 20408
03-06-1990
1. FROM (Agency or establishment)
NOTIFICATION TO AGENCY
NATIONAL SECURITY COUNCIL
In accordance with the provisions of 44 U.S.C 3303a
2. MAJOR SUBDIVISION
the disposal request, including amendments, is approved
SECRETARIAT
except for items that may be marked "disposition not
approved" or "withdrawn" in column 10. If no records
3. MINOR SUBDIVISION
are proposed for disposal, the signature of the Archivist is
not required.
4. NAME OF PERSON WITH WHOM TO CONFER
5. TELEPHONE EXT.
DATE
ARCHIVIST OF THE UNITED STATES
George Van Eron
395-7356
5/7/90
Sale
6. CERTIFICATE OF AGENCY REPRESENTATIVE
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposal of the agency's records;
that the records proposed for disposal in this Request of
8
page(s) are not now needed for the business of this
agency or will not be needed after the retention periods specified; and that written concurrence from the General
Accounting Office, if required under the provisions of Title 8 of the GAO Manual for Guidance of Federal Agencies, is
attached.
A. GAO concurrence:
is attached; or
X
is unnecessary.
B. DATE
C. SIGNATURE OF AGENCY REPRESENTATIVE
D. TITLE
3-5-90
Gurge Van Bron
DIRECTOR, NSC SECRETARIAT
7.
9. GRS OR
10. ACTION
8. DESCRIPTION OF ITEM
ITEM
SUPERSEDED
TAKEN
(With Inclusive Dates or Retention Periods)
JOB
(NARS USE
NO.
CITATION
ONLY)
1.
Administrative Files, 1947-1961. Correspondence,
reports, memorandums, internal NSC issuances,
printed documents, and other material relating to
the NSC's internal organization and procedures and
the NSC's relationship, interest, and interaction
with various government and non-government
entities. Arranged by a numerical filing system.
Volume: ca. 10 feet.
Disposition. Permanent. Transfer to the
National Archives immediately. During archival
processing, NARA may segregate and destroy
material covered by the General Records Schedules.
ENERAI
INSTRUCTIONS
REQUEST FOR RECORDS DISPOSITION AUTHORITY - CONTINUATION
JOB NO.
PAGE
N1-273-90-1
2 OF'
7
ITEM
8. DESCRIPTION OF ITEM
9. GRS OR
10. ACTION
(With Inclusive Dates or Retention Periods)
SUPERSEDED
NO.
TAKEN
JOB
(NARS USE
CITATION
ONLY)
2.
General, Miscellaneous, and Nut Files, 1947-1961.
Correspondence, receipts, memorandums, and other
material generally of a non-substantive nature.
The files include public comment mail, referral
letters, crank letters, and routine general
correspondence. Generally arranged by year.
Volume: ca. 2 feet.
Disposition: Destroy during archival
processing of Administrative Files (Item 1).
3.
Records of the NSC Representative on Internal
Security (J. Patrick Coyne), 1950-1962.
Correspondence, reports, extracts of minutes of
meetings, publications, notes, memorandums,
instructions, telegrams, issuances, presentations,
and NSC Records of Action. These files generally
relate to internal security matters. Arranged by
type of records or subject.
Volume: 10-1/2 feet.
Disposition: Permanent. Transfer to the
National Archives immediately.
4.
Security Files, 1947-1961. Correspondence,
reports, memorandums, forms, and other material
relating to security clearances and major security
cases.
Volume: 2 feet
immediately
Disposition: Transfer to the National
Archives. Retain files on Projector/Kantrowitz
and Oppenheimer cases. Destroy remaining cases
(those covered by GRS) during archival processing.
-
5.
Committee Files, 1969-1989. Files pertaining to
the organization, administration and functions of
internal NSC committees, panels, study groups, and
similar bodies. Included in this series are the
files of the National Security Planning Group
(NSPG), the Ad Hoc Technical Panels, the Under
Secretaries Committee, the Vietnam Special Studies
Group, the Privacy Task Group, and like
organizations. Files generally are arranged by
committee and thereunder chronologically
115-204
Four copies, including original to be submitted
STANDARD FORM 115.A (REV. 12-83)
to the National Archives and Records Service.
Prescribed by GSA
REQUEST FOR RECORDS DISPOSITION AUTHORITY - CONTINUATION
JOB NO.
N1-273-90-1
PAGE
7
3
ITEM
8. DESCRIPTION OF ITEM
9. GRS OR
NO.
(With Inclusive Dates or Retention Periods)
SUPERSEDED
10. ACTION
TAKEN
JOB
CITATION
(NARS USE
ONLY)
Volume: 12 feet.
Disposition: Permanent. Transfer to
National Archives 20 years after the end of the
administration which created the files.
6.
Minutes of Meetings, 1969-1989. Minutes of
meetings of the National Security Council, the
Verification Panel, the Washington Special Action
Group, the Defense Program Review Group, the
Senior Review Group, the Intelligence Committee,
and the Committee on foreign Intelligence. Some
minutes have background material such as briefing
papers, agendas, and memorandums attached to them.
Records are arranged by committee or group and
thereunder chronologically.
Volume: 8 feet.
Disposition: Permanent. Transfer to the
National Archives 20 years after the end of the
administration which created the files.
7.
Meeting Files, 1969-1989. Files documenting
meetings of National Security Council committees
and organizations. Files contain schedules of
meetings, lists of attendees, agendas, talking
points, background materials, and summaries of
conclusions and/or recommendations. Included in
this series are meetings of the Crisis Pre
Planning Group, the Policy Review Group, the
Washington Special Actions Group, the Special
Coordinating Committee Group, the Mini SCC, the
National Security Council Intelligence Committee,
the Defense Program Review Committee, and the
National Security Council itself. Arranged by
committee and thereunder chronologically.
Volume: ca. 90 feet.
Disposition: Permanent. Transfer to
National Archives 20 years after the end of the
administration which created the files.
8.
Study Memorandums, 1969-1989. Formal directives
by the President directing that studies be
115.204
Four copies, including original to be submitted
STANDARD FORM 115-A (REV. 12.82
Becords
Service
REQUEST FOR RECORDS DISPOSITION AUTHORITY - CONTINUATION
1-06-265
h:
7
ITEM
8. DESCRIPTION OF ITEM
9. GRS OR
(With Inclusive Dates or Retention Periods)
SUPERSEDED
10. ACTION
NO.
TAKEN
JOB
CITATION
INARS USE
ONLY)
undertaken for discussion by the NSC. This
includes documents known as National Security
Study Memorandums (NSSMs), Presidential Review
Memorandums (PRMs), and National Security Study
Directives (NSSDs). A typical file includes
background papers, input from various agencies,
drafts, comments, memorandums, and the directive
itself. Arranged numerically.
Volume: 60 feet.
Disposition. Permanent. Transfer to the
National Archives 20 years after the end of the
administration which created them.
9.
Policy Papers, 1961-1989. Formal issuances used
to establish policy and inform Departments and
Agencies of Presidential decisions and their
responsibilities in carrying them out. This
includes the documents known as National Security
Action Memorandums (NSAMs), National Security
Decision Memorandums (NSDMs), Presidential
Directives (PDs), and National Security Decision
Directives (NSDDs) A typical file includes
background memorandums, submissions from the
various departments involved, drafts, memorandums
to the President, Presidential approvals, and the
signed policy paper. Some files include narrative
background and history for the papers. Arranged
numerically.
Volume: 35 feet.
Disposition. Permanent. Transfer to the
National Archives 20 years after the end of the
administration which created the files or when
rescinded, whichever is later.
10.
Agendas, 1961-1964. Agendas of meetings of the
NSC. Arranged chronologically. Also included is
a file entitled "Working File on Setting Up NSC
Meetings."
Volume: 1/3 foot.
Disposition. Permanent. Transfer to the
National Archives in 1990.
115-204
Four copies, including original to be submitted
STANDARD FORM 115-A (REV. 12-83)
to the National Archives and Records Service.
Prescribed by GSA
EPMR (4) CER1101-11.4
REQUEST run
7
ITEM
8. DESCRIPTION OF ITEM
NO
(With Inclusive Dates or Retention Periods)
SUPERSEDED 9. GRS OR
10. ACTION
TAKEN
JOB
CITATION
(NARS USE
ONLY)
11.
Under Secretaries Committee Memorandum Files,
1969-1977. Files documenting Under Secretaries
Committee activities regarding specific studies
and recommendations. This series has two distinct
subseries:
a. Study (Pre-Decisional) Memorandums 1 -
165. Files relating to specific studies assigned
to and carried out by the Committee. Files
consist of statement of issue, tasking memoranda
to various offices, inputs from these offices, and
draft Under Secretary Committee positions.
Arranged numerically.
Volume: 8 feet
Disposition: Permanent. Transfer to
National Archives in 1997 or sooner if negotiated
between the National Archives and the National
Security Council.
b. Decision Memorandums 1 - 142. Final
position papers prepared by the Under Secretaries
Committee for the National Security Council and
responding to specific issues. Arranged
numerically.
Volume: 5 feet
Disposition: Permanent. Transfer to
National Archives in 1997 or sooner if negotiated
between the National Archives and the National
Security Council.
12.
Washington Special Actions Group Contingency
Books, 1969-1977. Compilations prepared for use
by the Washington Special ActionsGroup in
anticipation of and during various crises. The
books include material such as memorandums,
talking points, agendas, memorandums of
conversation, summaries, assessments, telegrams,
reports, situation reports, and plans for various
courses of action. Arranged by contingency.
Volume: 4 feet.
Disposition: Permanent. Transfer to the
National Archives in 1998 or sooner if negotiated
between the National Archives and the National
Security Council.
115-204
Four copies, including original to be submitted
STANDARD FORM 115-A (REV. 12-83)
to the National Archives and Records Service.
Prescribed by GSA
7.
ITEM
B. DESCRIPTION OF ITEM
NO.
(With Inclusive Dates or Retention Periods)
SUPERSEDED 9. GRS OR
C10. ACTION
JOB
TAKEN
CITATION
INARS USE
ONLY)
13.
Investigation Files, ca. 1970s-1987.
Documentation pertaining to investigations
conducted by, of, or of interest to the National
Security Council. Arranged by administration and
thereunder by investigation.
Volume: ca. 13 feet.
Disposition: Permanent. Transfer to
the National Archives 20 years after the end of
the administration which created the files or
sooner if negotiated between the National Archives
and the National Security Council. At that time,
NARA will segregate and destroy reference and
duplicate material.
14.
Intelligence Files, 1969-1989. Documentation
relating to overt intelligence matters or
activities. (NOTE: This file does not include the
record copy of Reagan Administration System IV
intelligence material.) Arranged
by
administration and thereunder chronologically.
Volume: ca. 26 feet.
Disposition: Permanent. Transfer to
National Archives in 2009.
15.
General Institutional Files of the Nixon, Ford,
and Carter Administrations, 1969-1981. Files
documenting the functions and activities of the
National Security Council, including its
intelligence and housekeeping functions.
a. General Institutional Files of the Nixon-
Ford administrations, 1969-1977. Arranged
chronologically.
Volume: ca. 6 feet
Disposition: Permanent. Transfer to
National Archives in 1997.
b. General Institutional Files of the Carter
administration, 1977-1981. Some portions arranged
chronologically, others by subject, and others
lack discernible arrangement.
Volume: 26 feet
115-204
Four copies, including original to be submitted
STANDARD FORM 115-A (REV. 12.1
to the National Archives and Records Service.
Prescribed by GSA
7
ITEM
8. DESCRIPTION OF ITEM
NO
(With Inclusive Dates or Retention Periods)
SUPERSEDED 9. ORE on
IREACTION
JOB
TAKEN
CITATION
INARS use
ONLY,
Disposition: Permanent. Transfer to the
National Archives in 2001. Routine and mundane
material will be destroyed by the National
Archives during archival processing.
16.
Reagan Administration Systems Files, 1981-1989. A
three-part logged recordkeeping system devised
during the Reagan Administration to maintain
National Security Council documents separately
from White House files, to distinguish between the
different types of NSC documents, and to help
track the documents both for security and
operational reasons.
The three systems are as follows:
a. System I Administrative Files. Files
dealing primarily with administrative or internal
action matters. These files document the whole
range of NSC activities. (NOTE: System III files
were absorbed into System I.) Arranged
numerically.
Volume: ca. 5 feet
Disposition: Permanent. Transfer to
National Archives in 2009. Routine and mundane
material (e.g., travel vouchers, time and
attendance records, etc.) will be destroyed by
NARA during archival processing.
b. System II Institutional Files. Files
dealing with policy documentation and
determinations, and with NSC meeting data.
Institutional Files usually require some action
by either the President or the National Security
Advisor. Arranged numerically.
Volume: ca. 35 feet
Disposition: Permanent. Transfer to
National Archives in 2009.
C. System IV Intelligence Files. Files
dealing with intelligence, particularly covert
actions and other highly sensitive intelligence
matters. Arranged numerically.
Volume: ca. 35 feet
115-204
Four copies, including original to be submitted
STANDARD FORM 115.A (REV. 12-83)
to the National Archives and Records Service.
Prescribed by GSA
FPMR/ CERL101-11.4
7.
ITEM
8. DESCRIPTION OF ITEM
NO.
(With Inclusive Dates or Retention Periods)
SUPERSEDED OR
(DUCTION
TAKEN
JOB
CITATION
INARS USE
ONLY)
Disposition: Permanent. Transfer to
National Archives in 2009.
17.
Transition Files, 1974-1981. Materials prepared
by the departing administration to prepare the
incoming staff about NSC organization and
functions, issues, and priorities. Arranged by
transition.
Volume: ca. 7 feet.
Disposition: Permanent. Transfer to
National Archives 20 years after the transition.
Routine and mundane items will be destroyed by
NARA during archival processing.
18.
Records of the Staff Secretary, 1969-1981.
Correspondence, reports, memorandums, minutes of
meetings, a decisions index, and other material.
Files maintained by the Staff Secretary relating
to the organization, functions, and activities of
the NSC. Included are subject files,
chronological files, and meeting files. Arranged
by type of records.
Volume: 13 feet.
Disposition: Permanent. Transfer to the
National Archives 20 years after administration
that created the files.
115-204
Four copies, including original to be submitted
STANDARD FORM 115-A (REV. 12-8
to the National Archives and Records Service.
Prescribed by GSA
FPMR (41 CFR) 101-11.4
U.S. Department of Justice
Civil Division
Washington, D.C. 20530
EAP:jrb
Telephone:
145-1-2062
(202) 514-4336
October 18, 1993
BY HAND
Alan B. Morrison, Esq.
Michael E. Tankersley, Esq.
Public Citizen Litigation Group
Suite 700
2000 P Street, N.W.
Washington, D.C. 20036
Re: Armstrong V. Executive Office of the President
Dear Alan & Michael:
Pursuant to paragraph 2 of the Stipulation of the parties,
filed September 30, 1993, as well as pursuant to Mark Levy's letter
of earlier today, attached are drafts of e-mail recordkeeping
guidance from the following EOP agency components: the National
Security Council, the Office of Administration, the Office of
Management and Budget, the Office of Science and Technology Policy,
and the Office of the U.S. Trade Representative. Also attached is
a copy of the National Archives and Records Administration guidance
telefaxed to you earlier today.
Sincerely,
Jasu RBa
JASON R. BARON
Trial Attorney
Federal Programs Branch
Civil Division
Attachments
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
NSC
Divider Title:
DRAFT
ACTION
MEMORANDUM FOR NSC STAFF
FROM:
WILLIAM H. ITOH
SUBJECT:
Electronic Communications Systems (Electronic
Mail)
All National Security Council employees have ongoing
responsibilities to create, maintain, and preserve records of
their activities pursuant to the Federal Records Act (44 U.S.C.)
Chapters 29, 31, and 33) or the Presidential Records Act
(44 U.S.C., sections 2201-2207). This memorandum provides
guidance for fulfilling these obligations as they apply to
records created on electronic communications systems.
The National Archives has defined electronic communications
systems as electronic mail systems, electronic conferences, and
comparable systems with similar e-mail capabilities. Within the
NSC, this definition (and the guidance in this memorandum)
applies to the e-mail and calendar functions of the VAX All-in-
One and CC:Mail systems (which includes All-in-1 word processing
documents sent via e-mail) as well as the calendar function of
the PROFS (OfficeVision) system.
The staff of the NSC create records electronically, including by
the use of electronic communications systems. The NSC preserves
electronic mail messages that are records by filing them
electronically and transferring them to magnetic tape in a
software-independent format for long term preservation. The NSC
also preserves essential transmission data for these records
electronically, including the name of the sender and each
addressee, plus the date and exact time of transmission, which
are recorded with the text of each message. "Read receipts" that
identify when a message is "opened" by each addressee also are
preserved whenever requested.
Successful implementation of this policy requires each NSC
employee to do three things: (1) determine the record/nonrecord
status of any e-mail message at the time of creation (or, for
word processing documents, at the time of transmission), and
(2) request read receipts whenever it is important to confirm the
receipt of a message by a certain time, and (3) for the time
being, ensure that read receipts are preserved by printing them,
attaching them to the originating message, and sending them to
Records Management for filing. All other tasks associated with
the proper maintenance and disposition of e-mail records will be
performed by the staff of Records Management and WHSSS.
DETERMINING RECORD STATUS
Electronic mail documents in the NSC (like all other documentary
materials) fall into one of two categories: records or nonrecord
materials (which includes personal materials). The only records
management judgment that NSC staff must make when using e-mail is
to determine whether a message is record or nonrecord in nature.
Traditionally, the NSC also has distinguished federal from
Presidential records and filed them separately. The proper scope
of that distinction is now in litigation. Until that question is
resolved, we will retain copies of all record messages in a way
that permits appropriate designation and filing of them at a
later time by the staff of Records Management.
Federal or Presidential Records.
The Federal Records Act defines federal records as:
All books, papers, maps, photographs, machine readable
materials, or other documentary materials, regardless of
physical form or characteristics, made or received by an
agency of the United States under federal law or in
connection with the transaction of public business and
preserved or appropriate for preservation by that agency or
its legitimate successor as evidence of the organization,
functions, policies, decisions, procedures, operations, or
other activities of the Government or because of the
informational value of data in them. (44 U.S.C. 3301)
Under this definition, federal records are documentary materials
that satisfy two tests. First, the materials must have been
created or received by agency personnel in connection with their
official duties. Second, they must be appropriate for
preservation as evidence of the agency's activities or because
they contain information of value. Federal records may be in any
physical form, including paper, film, and disk. The method used
to record information may be manual, mechanical, photographic,
electronic, or any combination of these or other technologies.
The Presidential Records Act defines Presidential records as:
documentary materials, or any reasonably segregable portion
thereof, created or received by the President, his immediate
staff, or a unit or individual in the Executive Office of
the President whose function is to advise and assist the
President, in the course of conducting activities which
relate to or have an effect upon the carrying out of the
constitutional, statutory, or other official or ceremonial
duties of the President. (44 U.S.C. 2201(2))
Under this definition, Presidential records are documentary
materials that meet three tests. First, the materials must have
been created or received by the President, his immediate staff,
2
or a unit or individuals in the EOP whose function it is to
advise and assist the President. Second, the materials must
relate to or have an effect upon the carrying out of the
President's constitutional, statutory, or other official or
ceremonial duties. Third, they must not be federal records,
which are specifically excluded from coverage by the Presidential
Records Act.
Nonrecord or Personal Materials.
Certain types of documentary materials created within the NSC are
considered "nonrecord" because they are not "appropriate for
preservation" as defined in the Federal Records Act or because
they are excluded from the coverage of the Presidential Records
Act. For this reason, some electronic messages do not need to be
filed and preserved because they are so insubstantial that they
do not warrant retention, or because they are duplicative, or
because they are exclusively personal in nature. Examples of
electronic mail documents that are nonrecord or personal
materials are those related to the following:
Reminders about leave plans (which are officially documented
elsewhere)
Reminders about meetings and appointments
Routine office procedures, such as requests to clerical
staff to order supplies
Telephone messages (unless the message contains substantive
information)
Social or ceremonial functions during office hours
Preliminary drafts of official, logged records sent to a
secretary for final preparation (unless the draft reflects
policy development)
Exclusively personal matters, such as private political or
professional activities
Monitoring Record Status Designations
To assist the NSC staff in making proper record status
determinations, the staff of Records Management will periodically
examine a sample of all electronic mail messages, including those
designated as nonrecords. The purpose of the examination is to
identify any problems in interpreting the official guidance for
distinguishing between record and nonrecord materials. The first
of these sample inspections will take place within the next
month. The staff of Records Management will report their
findings to me and recommend any needed changes in current
guidance or procedures.
No copies of electronic mail documents (either electronic or
paper) may be removed from the NSC unless they are determined to
be exclusively personal materials. If a departing staff member
wishes to retain such documents, the staff of the Information
3
Management and Disclosure Office must review the documents before
authorizing their removal.
PRESERVING ELECTRONIC MAIL MESSAGES
To facilitate the preservation of e-mail messages that are
records, you are asked to indicate whether the message is Record
(R) or Nonrecord (N) each time you create a message. (For All-
in-1 word processing documents, you must indicate (R) or (N) when
you send the document.) You should make that determination by
following the guidelines in this memorandum for identifying
federal records, Presidential records, nonrecord materials, and
personal materials (a personal message should be labeled
nonrecord (N)). When in doubt, designate a message as a record.
If you designate a message as a record, a copy automatically will
be routed to Records Management for incorporation into the
appropriate records system. All messages in individual e-mail
accounts will be purged from the All-in-One and CC:Mail systems
after one month, with the exception of extra copies placed in
your "personal foldef" because they need to be retained more than
one month for personal convenience.
Transmission and Receipt Data
All electronic mail messages contain certain "transmission data"
regarding the sender, addressee (8), and transmission (date and
exact time) of a document. Whenever you designate a message as a
record, it is necessary to capture and preserve such transmission
data and associate it with the appropriate message. All e-mail
messages routed to Records Management as records will be filed
electronically with the following transmission data included: the
name of the sender and all recipients and the date and time of
transmission.
)
Additionally, you must request a read receipt for record messages
whenever such information is necessary for adequate and proper
documentation of NSC activities. You should request read
receipts whenever it is necessary to confirm that the
addressee( has read a message by a certain time, such as when
you assign tasks with a deadline or need concurrence by a
definite time. To the extent feasible, WHSSS will reprogram All-
in-1 to capture such read receipts electronically. However,
Funtil further notice, all users should continue to follow the
instructions in Will Itoh's 5/27/93 memorandum for printing out
read receipts whenever requested, attaching them to the
originating message, and forwarding such materials to Records
Management for filing.
4
PRESERVING CALENDARS
Calendars created on the NSC's e-mail systems (except those of
the APNSA, DAPNSA, Staff Secretary, Executive Secretary, and
Deputy Executive Secretary) are either personal materials or
temporary records. Calendars are personal materials when they
are shared only with a secretary. They are temporary records
when they are shared more widely with other members of the NSC
staff. In either case, they do not need to be printed and filed,
and they should be deleted from your e-mail environment when no
longer needed. The electronic calendars of the APNSA, the
DAPNSA, the Staff. Director, the Executive Secretary and the
Deputy Executive Secretary, which are created on PROFS, must be
printed out monthly and forwarded to Records Management for
preservation.
This-memorandum supersedes all previous guidance on electronic
OCT
mail issued prior to January 6, 1993, as well as the instructions
on Electronic Federal Records on page 6 of the May B, 1993 memo
on "Federal Records.' I cannot emphasize too strongly the
importance of staff compliance with this guidance in order to
ensure that the NSC fulfills its legal obligations regarding the
creation and preservation of federal and/or Presidential records.
If you have any questions about this guidance, please contact the
Records Management Staff (7356) or the Office of the Legal
Adviser (3854)
ex
of
1C
5
DRAFT
ACTION
MEMORANDUM FOR [WESSS]
FROM:
WILLIAM H. ITOH
SUBJECT:
Electronic Mail Modifications
By October , 1993, you should begin to implement all procedures
necessary to preserve all record e-mail messages on the NSC's
electronic mail systems (All-in-1 and CC:Mail) electronically.
Since all record e-mail messages for the Clinton Administration
have been retained online, I assume that these procedures can be
implemented within a few days, with one exception. I understand
that capturing read receipts electronically in association with
the originating message may require up to one month of additional
reprogramming.
'97
FROM
No
All e-mail users will continue to designate messages (including
All-in-1 word processing documents) as records (R) or nonrecords
(N), and all messages designated as records will continue to be
routed electronically to Records Management. Any such data
determined to be federal records will be proposed for permanent
retention by the National Archives. To preserve the record
messages and related data electronically, we need to accomplish
the following for All-in-1 and CC:Mail:
1. Enable Records Management staff to designate the record
messages as either federal or Presidential.
2. Retain EASY access to the sorted federal or Presidential
messages in Information Management and Disclosure only, until the
end of an administration. This access may be achieved by
retaining the data online, or on easily useable optical disks,
whichever is more practicable for you.
B
3. At the end of an administration transfer the sorted
record messages to separate magnetic tapes for federal or
Presidential records and make one duplicate set of the tapes.
These magnetic tapes must contain all transmission data
associated with the messages as described below in No. 4, and
they must conform to the requirements of NARA regulations at 36
CFR 1228.188 (copy attached at Tab I). One set of the tapes will
be retained for the NSC's administrative use and one set will be
stored and maintained for transfer to NARA according to the
provisions of an approved records schedule.
4. Each record message must include the name of the sender
and all addresses, plus the date and exact time of transmission.
Additionally, for All-in-1, we must preserve read receipt data
whenever it is requested by the sender. This read receipt data
must be preserved in a way that easily associates the receipt
information with the appropriate originating message. CC:Mail
users will continue to print read receipts when requested as
instructed in Will Itoh's print 5/27/93 memorandum, since that
system cannot be reconfigured to associate such data with the
originating message electronically.
5. Since we are preserving transmittal data in association
with each record message for All-in-1, including the name of the
sender and all addressees, the date and time of transmission, and
read receipt data whenever requested, it is not necessary to
preserve user directories, distribution lists, or logs of
messages on the magnetic tapes. These may be deleted when no
longer needed for administering the All-in-1 system. Since
CC:Mail does not print all addressee names on a distribution
list, for that system you also must preserve all distribution
lists so that the name of all addressees for all record messages
will be readily available.
6. All e-mail messages that are not routed to Records
Management should be deleted after one month, with the exception
of any messages filed in an individual user's "Personal" folder.
These latter messages, which are nonrecord copies maintained
solely for personal convenience, should be deleted whenever the
staffer departs the NSC.
y
7. For the calendar data on All-in-1, Records Management
has drafted a records schedule provision that would authorize the
deletion "when no longer needed" of any such data determined to
be federal records. Until NARA has approved our draft schedule,
you should continue retaining a complete backup of calendar data.
8. For the cable traffic on All-in-1, Records Management
has drafted a records schedule provision that would authorize the
permanent retention of all cables directed to the attention of a
specified NSC staffer. The draft schedule also would authorize
the deletion "when no longer needed" of the remaining cable
traffic in GESCAN. The newswires in GESCAN that are purchased
from a commercial vendor constitute a nonrecord reference
library, which should be deleted when no longer needed. Until
NARA has approved our draft schedule, you should continue
retaining a complete backup of all cable traffic sent to
All-in-1.
9. User Set-Up Functions, which include changes in
passwords, work locations, work hours, lock keyboard data,
calendar and date formats, and log-in/log-out data, should be
deleted when no longer needed for system administration. To the
extent that any such data are determined to be federal records,
their deletion is authorized by the provisions of GRS 20, Item
1c.
2
Records Management has drafted a records schedule for submission
to the National Archives that would, for all data determined to
be federal records, authorize the deletion of (1) data in
individual e-mail accounts after one month or, in the case of
data retained in personal folders, when the staffer departs the
NSC; (2) user directories, distribution lists (for All-in-1
only), and logs of messages; and (3) All-in-1 calendar data.
However, until we have a final determination about which NSC
records are federal, you must continue the current practice of
preserving backup tapes of the entire system.
If you have any questions, please contact Neal Wolin in the Legal
Adviser's office at 3854.
Attachment
Tab I
NARA Regulations
DRAFT
(Proposed records schedule to be submitted to NARA regarding any
records determined to be federal)
1. Electronic Mail, 1993--. Messages created and exchanged by
the NSC staff electronically. The content of the messages ranges
from the routine and personal to substantive exchanges about
policy matters. The NSC e-mail systems require the user to
designate messages that are records before sending a message. All
messages designated as records are automatically routed to the
Office of Records Management with related transmittal data for
segregation into one of two categories: permanent federal records
or permanent presidential records.
a. Substantive Messages. Messages, and related transmittal
data, providing substantive information about agency
activities such as the development of policy papers,
interagency meetings, internal administrative matters, and
legal cases. (For CC-Mail only, the related transmittal data
must include all distribution lists, and updates, which
provide the names of all addressees of record messages.)
Disposition. Permanent. Retain in an accessible electronic
format until the end of an administration, then copy to tape.
Transfer tapes to the National Archives 20 years after the
end of the administration that created them.
b. Processing Files. Backup tapes and other extra copies of
all data on the e-mail system, including substantive and
nonrecord messages; user directories, distribution lists
(except for CC:Mail), and logs of messages; and user set-up
functions authorized for disposal under GRS 20, Item Ic.
Disposition. Destroy when no longer needed.
2. Electronic Calendars, 1993--. Data regarding the daily
schedules of certain NSC staff that are available to other NSC
staff. (The electronic calendars of the APNSA, the DAPNSA, the
Staff Secretary, the Executive Secretary, and the Deputy Executive
Secretary will be printed out for permanent retention. An SF 115
will be submitted to request disposition authority for any of
these calendars determined to be federal records.)
Disposition. Destroy when no longer needed.
3. Electronic Cables and Newswires, 1989--. An electronic
library of daily newswires and cables related to world events. The
newswires consist of a standard commercial package furnished by
AP, UPI, and Reuters, which constitutes a nonrecord reference
library. No information is recorded about who looks at these
newswires or when. The incoming cables originate with the
Department of State, DoD, the CIA and the NSA. They are sent to
the Situation Room for the attention of either (1) the President
and his assistants in the West Wing, or (2) the NSC staff
generally. Those created and received by the President, the
APNSA, and the DAPNSA are retained permanently as Presidential
records. The dispositions listed below apply to the remaining
incoming cables that are sent electronically to All-in-1 for
subsequent electronic distribution to the NSC staff and to the
outgoing cables sent in the name of a member of the NSC staff.
a. Cables Sent to or From Specified Staff. A certain
percentage of all incoming cable traffic is sent
electronically to designated NSC staff according to
predetermined subject criteria, and a small number of
cables are sent from the Situation Room in the name of
an NSC staff member All such cables identify the
sender and recipient (s) and the date of electronic
submission.
Disposition. Permanent. Retain in an accessible
electronic format until the end of an administration,
then copy to tape. Transfer to the National Archives 20
years after the end of the administration that created
them.
b. GESCAN Cables. Those cables not designated for an
individual staffer, plus copies of the cables sent to a
specified staffer (with the exception of a few highly
sensitive cables) are stored in a database (GESCAN) that
may be accessed by anyone on the NSC staff. No
information is recorded about who looks at what data or
when.
Disposition. Destroy when no longer needed.
2
DRAFT
ACTION
MEMORANDUM FOR WILLIAM H. LEARY
FROM:
WILLIAM H. ITOH
SUBJECT:
Monitoring Electronic Mail
In order to identify and correct any problems in the NSC staff's
identification of e-mail records, you should institute the
following plan for monitoring a sample of electronic mail.
1. The staff of Records Management should examine a sample
once annually. The first examination should be completed within
one month following the issuance of written guidance to all
staff.
2. The initial sample and the size of the subsequent
samples should be determined by the Director of Records
Management.
3. The selected staff should be notified prior to beginning
the inspection that you will examine a sample of their previously
created e-mail stored on the backup tapes.
4. WHSSS should print out the designated messages to
facilitate the review by Records Management.
5. Records Management should tabulate the total number of
messages examined in each account, the number of incorrect record
designations, and the reasons for the incorrect designations.
Records Management should prepare a report for the Executive
Secretary summarizing and analyzing the findings and recommending
any needed modifications in the guidance to staff. That report
should be submitted to me within six weeks after issuance of
written guidance to all staff.
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
OA
Divider Title:
DRAFT
October 18, 1993
DRAFT
OFFICE OF ADMINISTRATION DIRECTIVE
SUBJECT: The OASIS ALL-IN-1 Electronic Communication System and
Federal Records Procedures
Introduction
1. Purpose. To establish records management objectives and
responsibilities for the creation, maintenance, use, and
disposition of Federal records on the OASIS ALL-IN-1 system.
2. Personnel Concerned. All OASIS ALL-IN-1 users with federal
records responsibilities.
3. Directive or Bulletin Cancelled. None; paragraph 7.b of
LISD Directive .04-0, "Records Management Program,' is
replaced by this Directive.
4. Authority. 44 U.S.C. Chapters 21, 29, 31, and 33; 36 CFR
Parts 1220, 1222, 1228, and 1234; and 1993 NARA Guidance, on
Managing Federal Records on Electronic Mail Systems in the
Executive Office of the President.
5. Originator. Information Management Division
6. Review. Annually, whenever substantive modifications to
ALL-IN-1 are contemplated, or before any new electronic
communications systems are accessed by EOP agency users.
[Director of the Office of Administration signature and date]
1
DRAFT
OVERVIEW
1.
Purpose.
To establish policy, responsibilities, guidelines, requirements,
and procedures for the preservation of Federal records created
and transmitted on the OASIS ALL-IN-1 system within the federal
agencies of the Executive Office of the President.
This directive supersedes previous records management
instructions on Federal records on electronic communications (e-
mail) systems, in accordance with recent court opinions and
orders, and with current National Archives and Records
Administration guidance formulated specifically for the EOP in
light of these orders and opinions.
The following guidance does not apply to Presidential records.
Each EOP component that creates Presidential records has a
continuing obligation to identify and separately maintain
Presidential and Federal records. Memoranda providing guidance
on Presidential records and Federal records were issued to White
House and EOP staff by the White House on May 5, 1993.
2.
Definitions.
Basic records management terms are defined in OA Directive
LISD.04-0 (44 U.S.C. 3301). The definitions listed below are
specific to the purpose of this directive.
a.
Electronic Mail System. As used in this directive,
this term refers to a computer application used to
create or transmit messages and other documents,
conduct electronic conferences, and create calendars
that can be accessed by multiple staff members.
Excluded from this definition are file transfer
utilities (software that transmits files between users
but does not retain any transmission data) and data
systems used to collect and process data that have been
organized into data files or databases on either
personal computers or mainframe computers.
b.
E-mail messages. Documents created on an e-mail system
including brief messages, notes, more formal or
substantive narrative documents, and any attachments,
such as word processing documents, that may be
transmitted by the message.
C.
Electronic Records. This term includes numeric,
graphics, and text information, which may be recorded
on any medium capable of being read by a computer and
which satisfies the definition of a Federal record in
2
DRAFT
44 U.S.C. 3301. This includes, but is not limited to,
magnetic media, such as tapes and disks, and optical
disks. (36 CFR 1234.1)
d.
Electronic Records System. This term means any
information system that produces, manipulates, or
stores Federal records by using a computer.
e.
Federal Records. As defined in the law (44 U.S.C.
3301), Federal records are:
[A] 11 books, papers, maps, photographs,
machine readable materials, or other
documentary materials, regardless of physical
form or characteristics, made or received by
an agency of the United States under Federal
law or in connection with the transaction of
public business and preserved or appropriate
for preservation by that agency or its le-
gitimate successor as evidence of the
organization, functions, policies, decisions,
procedures, operations, or other activities of
the Government or because of the informational
value of data in them.
The phrase "regardless of physical form or characteristics"
means that the records may be paper, film, disk, or any
other physical type or form; and that the method used to
record information may be manual, mechanical, photographic,
electronic, or any combination of these or other technolo-
gies.
Federal records are documentary materials when they meet
both of the following conditions:
(1) They are made or received by an agency of the
United States Government under Federal law or in
connection with the transaction of agency
business; and
(2) They are preserved or are appropriate for
preservation as evidence of agency organization
and activities or because of the value of the
information they contain. (36 CFR 1222.34)
f.
Presidential Records. Documentary materials, or any
reasonably segregable portion thereof, created or
received by the President, his immediate staff, or a
unit or individual of the EOP whose function is to
advise and assist the President, in the course of
conducting activities which relate to or have an effect
upon the carrying out of the constitutional, statutory,
3
DRAFT
or other official or ceremonial duties of the
President. (44 USC 2201)
g.
Temporary Record. Any record which has been determined
by the archivist of the United States to have
insufficient value (on basis of current standards) to
warrant its preservation by the National Archives and
Records Administration. This determination may take
the form of:
(1) A series of records designated as disposable in an
agency records disposition schedule approved by
NARA (Standard Form 115, Request for Records
Disposition Authority) ; or
(2) A series of records designated as disposable in a
General Records Schedule. (36 CFR 1220.14)
h.
Permanent Record. Any Federal record that has been
determined by NARA to have sufficient value to warrant
its preservation in the National Archives. (36 CFR
1220.14)
i.
Nonrecord Material. U.S. Government-owned documentary
materials, other than Presidential records, that do not
meet the statutory definition of Federal records (44
U.S.C. 3301), or that have been excluded from coverage
by the definition. Excluded materials are:
(1) Extra copies of documents preserved only for
convenience of reference.
(2) Stocks of publications and of processed documents.
However, each agency must create and maintain
records sets of processed documents and
publications, including annual and special
reports, directives, special studies, brochures,
pamphlets, books, handbooks, manuals, and posters.
(3) Library and museum materials made or acquired and
preserved solely for reference or exhibition
purposes.
j.
Records Management. The planning, controlling,
directing, organizing, training, promoting, and other
managerial activities involved with respect to records
creation, records maintenance and use, and records
disposition in order to achieve adequate and proper
documentation of the policies and transactions of the
Federal Government and effective and economical
management of agency operation. (36 CFR 1220.14)
4
DRAFT
k.
Records Schedule. A document describing and providing
instructions for the disposition of Federal records.
Its consists of one of the following:
(1) An SF 115, Request for Records Disposition
Authority, that has been approved by NARA to
authorize the disposition of Federal records;
(2) A General Records Schedule (GRS) issued by NARA;
or
(3) A printed agency manual or directive containing
the records descriptions and disposition
instructions approved by NARA on one or more
SF-115s or issued by NARA in the GRS. (36 CFR
1220.14)
1.
General Records Schedules. Schedules authorizing the
disposal, after the lapse of specified periods of time,
of records of a specified form or character common to
several or all agencies if such records will not, at
the end of the periods specified, have sufficient
administrative, legal, research, or other value to
warrant their further preservation by the United States
Government. (44 U.S.C. 3303a(d))
m.
Recordkeeping System. Records in any media organized
and maintained by an agency under a formal scheme for
retrieval purposes and to meet the agency's
recordkeeping requirements.
n.
Transmission and Receipt Data.
(1) Transmission Data. Information in e-mail systems
regarding the identities of sender and
addressee (s), date and time messages were sent.
(2) Receipt Data. Information in e-mail systems
regarding date and time of receipt of a message,
and acknowledgement of receipt and/or access by
addressee (s).
O.
System Backups. Copies on off-line media of software
or data stored on direct access storage devices in a
computer system to provide a means of recreating a
system and its data in the event of unintentional loss
of data or software.
p.
Records Liaison. Individual designated to oversee
records management procedures for the agency.
5
DRAFT
THE ELECTRONIC MESSAGING (E-MAIL) SYSTEM
3. Policy.
The official medium for maintaining Federal records created on
OASIS ALL-IN-ONE in EOP agencies is hardcopy (paper). The OASIS
ALL-IN-1 System at the present can not be used to store Federal
records. The Electronic Messaging (EM) function on the All-IN-1
is not designed to replace agencies' existing paper files.
Consequently, e-mail users of the ALL-IN-1 system must follow the
procedures specified below.
The Office of Administration is developing an electronic
recordkeeping system for storage, retrieval and disposition of
electronic messages that are determined to be Federal records.
However, until certain programming, policy, and procedural
matters are resolved, all users should follow the steps listed
below to ensure that all e-mail documents that meet the
definition of Federal records are printed according to these
instructions and incorporated into official paper files.
4.
Identifying E-Mail Documents That Are Federal Records.
O
E-mail messages (and attachments) are Federal records
when they meet two conditions. They are made or
received by an agency of the United States Government
under Federal law or in connection with the transaction
of agency business; and, they are preserved or are
appropriate for preservation as evidence of agency
organization and activities or because of the value of
the information they contain. (36 CFR 1222.34)
When determining whether e-mail messages are Federal
records, keep in mind that multiple copies of documents
may all be records if they are used for different
purposes in the conduct of official business or filed
in different files. More than one office may take
action or otherwise use copies of a document. The copy
would be a record in each of those offices.
5. Preserving E-Mail Documents That Are Federal Records.
When the user determines that an incoming or outgoing e-mail
message or FAX transmitted by the EOP ALL-IN-1 system meets the
criteria for Federal records, the user will:
o
Print the message and all attachments. The printed
message shows the identity of the sender and the
6
DRAFT
addressee (s), and the date and time the message was
sent. The identity of remote addressees that are not
otherwise evident (outside of OASIS) should be
identified by annotating the message or attaching a
list of addressees.
If the sender requested a "read receipt," he/she will
either print the receipt and attach it to the printed
message or annotate the printed message with the date
and time each recipient accessed the message. Read
receipts should be requested when adequate
documentation is needed to verify that the message was
accessed by the recipient.
Print the successful FAX confirmation message and
attach it to the official file copy of the document
that was sent. Annotate the confirmation message with
the names of recipients.
Forward the printed message or file copy of the
document that was FAXED to the appropriate individual
for inclusion in the EOP agency's system of official
files.
These actions must be taken even if the user chooses to copy or
move messages for inclusion in personal paper or electronic
files.
The folders feature in the e-mail system may only be used for the
storage of personal materials (or copies of Federal records).
Personal e-mail messages should be kept separate from copies of
agency e-mail records.
Examples of messages that are Federal records on e-mail are:
Notices concerning the use of leave, procurement of
supplies, or personnel practices;
Budget-related messages summarizing agency
expenditures;
Messages relating to workers' compensation claims,
contracts, or working conditions;
Messages that document policy development or
significant decisions;
Substantive minutes or notes on the proceedings of
meetings.
7
DRAFT
6.
Nonrecord e-mail messages. Messages created on the e-mail
system may contain transitory or nonsubstantive information that
is not needed to provide a full account of agency policies,
procedures, functions, and major activities. Among these
transitory nonrecord messages are requests that an individual be
paged and requests submitted to the U.S. Secret Service WAVES
system for clearance of visitors. All nonrecord messages may be
deleted by the users when no longer needed.
Examples of nonrecord messages on e-mail include:
O
Reminders of appointments and staff meetings;
Announcements of an employee's departure or retirement;
invitations to office social functions;
Employees' copies of administrative notices such as
those relating to blood drives, savings bond purchases,
or the Combined Federal Campaign.
OASIS ALL-IN-1 FEATURES
7.
Calendars.
The ALL-IN-1 System offers a calendar option to users as part of
the Desk Management function. The calendar function allows users
to schedule meetings with other users including recurring
meetings, as well as to maintain their own official record of
meetings, events, and other activities. Calendars may be
displayed and printed by the day, week, or month. This function
also provides users with the capability of maintaining a task or
"to do" list.
Calendars and task lists created using this system may be Federal
records if they meet the criteria explained in paragraphs 2d and
4 of this directive.
Calendars that are used only as personal schedules may
not be records, even if some of the entries listed are
events or meetings that relate to officials duties. If
the calendar was created solely for the personal
convenience of the official (and is not shared with
anyone beyond one's secretary or assistant) and his or
her important meetings or scheduled activities are
recorded elsewhere, the ALL-IN-1 calendar may be
considered nonrecord, and may be updated, changed or
deleted at the individual's discretion.
O
NARA has authorized disposal of all other individual
and shared calendars determined by the creating agency
8
DRAFT
to be Federal records according to the following
conditions:
-
If the calendars contain substantive information
relating to official activities, the substance of
which has not been incorporated into official
files, they must be kept for two years.
-
If the calendars document routine activities or
any substantive information in them is also
included in organized files, the user may change
or delete information when it is no longer needed.
(GRS 23, item 5)
8. Personnel Directories. The user directory provides a short-
cut for entering the recipient's name on the "TO" line of the
message. In addition, users have access to an EOP Directory that
contains names of individuals, their organization affiliation,
room number, and telephone numbers. There is also a separate
feature that allows users to create their own personal
address/telephone lists for ready reference and not for
circulation. These directories are nonrecord.
9. Desk Management provides access to a calculator and displays
the current time at locations throughout the world (World-Wide
Time). This information is nonrecord reference material.
10. Telephone messaging is available to users through either the
electronic messaging or Desk Management menus. Just as with
paper telephone message slips, users should ensure that they
produce official records documenting the substance of important
telephone messages or conversations for inclusion in agency
files. The messages themselves are ordinarily not Federal
Records.
11. Information Management displays commercial and other non-
agency informational materials such as the news and weather.
This information is nonrecord reference material.
12. The Bulletin Board broadcasts special announcements to OASIS
users, such as a schedule of classroom training, blood donation
drives, and health insurance open seasons. The Suggestion Box
allows users to recommend changes that would better meet user
needs. This is nonrecord material and may be deleted under GRS
23, item 1.
13. The interactive training routines available on the system
are not Federal records.
14. The User Set-Up functions of the OASIS-ALL-1 system which
include changes in passwords, work locations, work hours, and
9
DRAFT
calendar and date formats, as well as the log-in/log-out data and
lock keyboard data, may be deleted under GRS 20, item 1 (c).
15. System backup tapes can only be recycled with specific
authorization from NARA. Any Federal records that remain on the
OASIS ALL-IN-1 system, after the records and appropriate
transmission data have been printed for filing in official
recordkeeping systems, are subject to the disposition
instructions in GRS 23, item 2.
RESPONSIBILITIES
16. The head of each EOP agency will:
O
Designate those high-level officials whose OASIS
ALL-IN-1 calendars may be Federal records. Direct
those designated high-level officials to ensure that
their OASIS ALL-IN-1 calendars are printed at the end
of each month and sent to the records liaison for
inclusion in the agency's official file system.
Ensure that each agency employee receives training in
Federal record responsibilities.
Direct the (ir division directors or equivalent) head of
each agency component to instruct all users of the
OASIS ALL-IN-1 system with Federal records
responsibilities to:
-
Follow procedures in paragraph 5 of this directive
when the e-mail message or FAX has been determined
to be a Federal record.
-
Instruct staff that it is not acceptable to
transfer Federal records to their personal ALL-IN-
1 folders until after they have printed out and
filed the record copy along with its associated
read receipt, if any.
-
Ensure that staff are properly preserving all
incoming and outgoing e-mail messages, as well as
any read receipts requested.
-
Request a representative segment of agency staff
to print out samples of messages from their OASIS-
ALL-IN-1 files for review to determine if proper
designations of record and nonrecord status have
been made. This review should occur within the
first 60 days of this directive and annually
thereafter.
10
DRAFT
-
Notify their office records liaison when employees
need further training to fulfill their Federal
records responsibilities.
-
Conduct departure interviews with employees to
assess whether they have properly printed out all
Federal records for inclusion in official files.
17. The Information Management component of OA will:
Backup the OASIS ALL-IN-1 System as necessary. Recycle
such back-up tapes according to authorized disposition
schedules.
Consult with agency records officers whenever
substantive modifications to the electronic
communications system are contemplated.
Provide guidance and training to educate OASIS ALL-IN-1
users on records management procedures.
11
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
OMB
Divider Title:
DRAFT
OMB Draft 10/15/93 (draft in progress, to be revised in
accordance with guidance to be issued
by NARA and EXOP Office of Administration)
Section 540-5.b. of the OMB Manual is amended to read as follows:
"b. Electronic mail may be used to convey "official records"
information.
"(1) Whenever an employee creates or receives an electronic
message, the employee shall determine whether the electronic
message constitutes a "federal record" (as defined in
Section 540-2.a) under the standards set forth in Section
540. If the employee determines that a created or received
electronic message is a "federal record", then the employee
shall print such created or received electronic message (and
all attachments thereto) onto paper. On both the sender's
and addressee's copies, the printed message shows the full
identity of the sender and addressees (including names on
established distribution lists), and the date and time the
message was sent (this information is often referred to as
"transmission data").
'(2) Just as there are instances in which it is critical to know
when a paper document reaches its destination, there are
instances in which it is critical to know when an electronic
message reaches its destination. Accordingly, whenever an
employee creates an electronic message that the employee has
determined constitutes a federal record (as required by
b(1)), the employee shall also determine whether to ask for
a "read receipt" (which shows when the message has been
accessed by each addressee) for the electronic message. The
employee shall request a "read receipt" whenever a record of
when an electronic message has been accessed is necessary
for adequate and proper documentation of agency activities,
or is necessary to ensure compliance with strict deadlines
or to protect the financial, legal, and other rights of the
Federal government. For example, bids on contracts,
applications for employment, and documents submitted to a
court or administrative board may have to be delivered no
later than a precise date and time; in such situations,
just as certified mail or date stamping is used to confirm
delivery of the final product, a person would request a
read-receipt to document the receipt of preliminary
electronic messages relating to the preparation, review,
clearance, and delivery of such a product. In those and
similar situations when strict deadlines must be met,
employees shall request read-receipts for electronic
messages.
DRAFT
DRAFT
"(3) Whenever an employee requests a "read receipt", pursuant to
b(2), for an electronic message that the employee has
created, the employee shall print onto paper the "read
receipt" that is received from each addressee. The paper
copy of each "read receipt" shall be kept together (by
staple, paper clip, or otherwise) with the paper copy of the
electronic message (and any attachments thereto) that is
printed out pursuant to b(1).
"(4) The paper copy of the electronic message (and any
attachments thereto) and any associated "read receipts",
which are printed out pursuant to b(1) and b(3), shall be
handled and disposed of appropriately, using the same
procedures and standards that apply generally to the
handling and disposition of federal records in paper format.
These procedures and standards are set forth in Section 540.
[Discussions on other issues will be added in accordance with
guidance to be issued by NARA and EXOP Office of Administration]
DRAFT
- 2 -
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
OSTP
Divider Title:
DRAFT: 10/15/93
MEMORANDUM
To:
All Staff
From:
John H. Gibbons
Subject:
OSTP's Records Management Program
Our status as employees of the United States Government obligates us to maintain
records that: 1) protect the legal rights of the Government and those affected by its actions;
and 2) preserve a historical record of the actions of this agency. Content (i.e.,
documentation of the organization, functions, policies, decision, procedures and essential
transactions of OSTP), not form (i.e., hard copy V. computer file), determines whether
something is a Federal record.
In May 1993, the White House issued guidance on management of Federal and
Presidential records (attached) that shall serve as OSTP's general guidance. In addition,
OSTP has a records management manual (attached) that provides instruction on creation and
maintenance of filing systems. Please see OSTP's records management officials if you have
questions about any of these documents; the May 1993 guidance will take precedence in the
case of conflicting guidance. Please note, however, that this memo and the guidance from
the National Archives and Records Administration (attached) on which it is based supersede
all previously issued guidance with regard to e-mail and online calendars.
- 2- -
As we integrate e-mail and online calendars into our workplace, we must take care to
preserve the Federal records transmitted through these systems. Please adhere to the
following procedures when using e-mail or online calendars:
CC:Mail
Before transmitting a message on CC:Mail, determine whether it is a
record (see attachments for definitions; note that in addition to the text,
CC:Mail messages contain "transmission data" e.g., name of sender, names
of recipients, date and time of transmission - that are considered part of a
record). If a CC:Mail message constitutes record material, include the
Records Mailbox as a recipient ("addressee" or "cc"). Messages in this
mailbox will be reviewed and managed by OSTP's records management
officials, who will assume responsibility for segregating Federal and
Presidential records, for determining the temporary or permanent status of
records, and for conducting all searches for records transmitted to this
mailbox. Once the message has been transmitted to the Records Mailbox, you
may determine whether to store or delete it from your own mailbox.
I
The "Return Receipt" feature of our CC:Mail software can be used to
$
I
a,
great advantage, particularly as we substitute e-mail messages for telephone or
r
1)
- 3 -
face-to-face communication. When it is important to the functions of OSTP to
ensure receipt of a CC:Mail message (e.g., when you assign certain tasks with
deadlines; when you give technical direction to a contractor), select the
"Return Receipt" option. When the receipt is returned, forward the receipt to
the Records Mailbox (where it will be associated with the original message by
a records management official).
If you create distribution lists to transmit CC:Mail, print a hardcopy of
each list when created or updated and send it to OSTP's records management
official. The records management official will use these hardcopy lists to.
supplement information preserved in messages sent to the Records Mailbox.
Staff may also request copies of the lists to supplement information preserved
in messages printed to hardcopy and filed in the records management system.
0
Guidance from the National Archives and Records Administration requires
OSTP's records management officials to review traffic on the system for compliance
with this guidance. I expect all users of OSTP's LAN to cooperate with requests
from a records management official to view the contents of their e-mail boxes, which
will occur on an annual basis.
- 4 -
Note that this guidance applies only to use of CC:Mail on OSTP's LAN.
Records created or transmitted on the OASIS e-mail system cannot be forwarded
directly to OSTP's Records Mailbox. Therefore, you must print any message you
receive or send that is a record, and associated transmission data, to hardcopy, at
which point it should be entered into your Division's records stream for hardcopy.
OSTP OASIS users should adhere to the guidance issued by the Office of
Administration for that system.
OSTP Internet users should continue to follow the interim guidance issued for
that system on June 11, 1993, until further notice.
Online Calendars
Online calendars maintained by or for the convenience of an individual
employee of OSTP and not widely accessible to other staff are considered
personal records. On the other hand, online calendars maintained by or for the
Director or the Associate Directors of OSTP and widely accessible to
individuals within OSTP are agency records. These calendars should be
printed on a monthly basis and forwarded to the individual in charge of the
Director's or the Division's Official File Station (see OSTP's records
management officials if you are uncertain of this individual's identity). A list
- 5 -
of the individuals with authority to make changes to a calendar during the
month immediately preceding the printout should be attached to the printout.
Any questions about records management in general or this guidance in particular
should be directed to OSTP's records management officials (Barbara Ferguson and Vicki
Spears) or to OSTP's General Counsel (Holly Gwin). These individuals will work with me,
with the National Archives and Records Administration, and with the Office of
Administration to ensure we have a records management program compliant with the law and
as "user-friendly" as possible. They will be in touch with OSTP staff - individually and
collectively - throughout the year to inform you of training opportunities, to identify any
problems encountered in complying with OSTP's records management guidance, and to
solicit your suggestions for improvements in the records management program.
I also expect each user of OSTP's LAN to attend all training sessions offered by the records
management staff of the Office of Administration or the National Archives and Records
Administration.
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF SCIENCE AND TECHNOLOGY POLICY
WASHINGTON, D.C. 20506
June 11, 1993
To:
Individuals with OSTP Internet accounts
From:
John H. Gibbons 08
Subject:
Interim guidance on preserving federal records created in the Internet
We have been advised of an obligation to retain an archive of all messages sent or
received by OSTP staff through the Internet. We are seeking user-friendly means to enable
proper records preservation within the Internet, but for the time being, please adhere to the
following guidelines:
1. Save all messages sent or received during the period of your OSTP employment.
2. Manage the size of your inbox by:
A. Determining which messages sent or received are Federal records and
forwarding them to [email protected], at which point they may be deleted from your
account; or
B. Storing everything in your individual account. You may find it useful to
segregate material in folders if you choose this option.
3. Print your Internet address book (to ASCII, to Wordperfect, or to hardcopy) and
forward it to OSTP's records management official. Repeat this procedure whenever your
address book is modified.
OSTP's records management officials will work with NSF to establish a means of
retrieving and preserving Federal records on the Internet and integrating this information
with OSTP's records management system. You will receive further guidance on when and
under what conditions (other than 2.A) you may begin deleting messages from your account.
Additional guidance on preserving Federal records, including e-mail and online
calendars on our LAN, will soon be issued. We have also scheduled training on "What is a
Federal Record" for June 17 and 18 (see memo dated June 10 for details). In the interim, if
you have questions, see Barbara Ferguson or Vicki Spears, OSTP's records management
officials, or Holly Gwin, OSTP's General Counsel.
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
VSTR
Divider Title:
OFFICE OF THE UNITED STATES
DRAFT
TRADE REPRESENTATIVE
EXECUTIVE OFFICE OF THE PRESIDENT
WASHINGTON
20506
MEMORANDUM:
ALL STAFF
FROM:
MICHAEL KANTOR
SUBJECT:
USTR'S RECORDS MANAGEMENT PROGRAM
Our status as employees of the United States Government obligates
us to maintain records that: 1) protect the legal rights of the
Government and those affected by its actions; and:2) preserve an
historical record of the actions of this agency. Content, not
form, determines whether something is a Federal record. That
means that documentation concerning the organization, functions,
policies, decisions, procedures and essential transactions of
USTR (the content) can be federal records whether they are
created or transmitted in paper copy or computer file (the form).
In May 1993, the White House issued guidance on management of
Federal and Presidential records that shall serve as USTR's
general guidance. The National Archives has issued supplemental
guidance entitled Managing Federal Records on Electronic Mail
Systems in the Executive Office of the President. This document
is to be followed as guidance for electronic mail within the
USTR. This memo supersedes any other earlier guidance with regard
to e-mail and online calendars.
I want to emphasize the importance of preserving the Federal
records transmitted through these systems. Please adhere to the
following procedures when using e-mail or online calendars.
WP OFFICE MAIL
Before transmitting a message on WP Office Mail, determine
whether it is a record (see NARA Guidance Attachment I for
definitions). When you send a cover note in addition to the text
electronically, the cover note is considered part of a record.
If a WP Office Mail message constitutes a federal record, you
should print a hardcopy of the record and the cover note
containing the associated transmission information, and file it
in USTR's existing hardcopy records management system. Once the
message with its transmission information has been printed to
hardcopy, you are free to delete the message or store it
electronically for convenience (see Attachment 2 for Instructions
on Printing E-mail).
I
16
ONLINE CALENDARS
Online calendars maintained by or for the convenience of an
individual employee of USTR and not widely accessible to other
staff are considered personal records. On the other hand, online
calendars maintained by or for USTR or DUSTRs and widely
accessible to individuals within USTR are agency records. These
calendars should be printed on a monthly basis and filed with the
senior officials' other files. A list of the individuals with
authority to make changes to a calendar during the month
immediately preceding the printout should be attached to the
printout.
MONITORING GUIDANCE
Further guidance will be given with regard to USTR's obligation
to monitor and thus ensure that e-mail users are accurately
identifying record messages and following guidance concerning the
preservation of transmission and receipt data on a regular basis.
ADDITIONAL GUIDANCE
Any questions about records management in general. or this
guidance in particular should be directed to USTR's records
management official (Cathy Hofgren) or to USTR's General Council
(Laurie Sherman). We will be working with the National Archives
and Records Administration, and with the EOP's Office of
Administration to ensure we have a records management program
that complies with the law and as "user-friendly" as possible.
The records management official will be in touch with USTR staff
- individually and collectively-- to inform you of training
opportunities, identify any problems encountered in complying
with USTR's records management guidance, and sqlicit your
suggestions for improvements in the records management program.
also expect each USTR employee to attend all training sessions
offered by the records management staff of the Office of
Administration or the National Archives and Records
Administration
Attachments:
Attachment I: NARA Guidance: Managing Federal Records on
Electronic Mail Systems
Attachment II: Federal Records Instructions for Printing E-Mail
FEDERAL RECORDS INSTRUCTIONS
ON
PRINTING E-MAIL
STEPS TO PRESERVE FEDERAL RECORDS E-MAIL ALONG
WITH ASSOCIATED TRANSMISSION DATA
HT
After determining that an E-mail message you have sent is a
Federal Record:
STEP 1: Access you E-mail
If you are not already within it
10/18/93
STEP 2:
Press TAB key #
This moves you from the inbox to
the outbox
STEP 3: Highlight message
Selects desired outgoing message
STEP 4: Press 1 Read
Opens message to be read
STEP 5: SHIFT + F7
Accesses print options
STEP 6: Select 1 Print
Sends message to printer
STEP 7: Select 4 Information*
Accesses transmission and receipt
information
*At the end of each day, or as necessary, when adequate
documentation is needed to verify that the message was accessed
by the recipient.
STEP 8: SHIFT + F7
Accesses print options
X
STEP 9: Select 1 Print
STEP 10: Select F7
To exit E-mail
STEP 11: Pick up printed copy from the printer and file it in the
appropriate subject file.
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
NARA
Divider Title:
DRAFT
MANAGING FEDERAL RECORDS ON ELECTRONIC MAIL
SYSTEMS IN THE EXECUTIVE OFFICE OF THE PRESIDENT
GUIDANCE ISSUED BY
THE NATIONAL ARCHIVES AND
RECORDS ADMINISTRATION
October 18, 1993
DRAFT
MANAGING FEDERAL RECORDS ON ELECTRONIC MAIL SYSTEMS
IN THE EXECUTIVE OFFICE OF THE PRESIDENT
Introduction
This guidance covers documentary materials created or transmitted by electronic mail (e-
mail) systems in the Executive Office of the President (EOP). E-mail systems are increasingly
used as a means of communication within and among offices in the Executive Office of the
President. Because it is used in place of telephone conversations or face-to-face meetings, e-
mail can significantly increase the efficiency of conducting Government business. At the same
time, e-mail often provides substantive documentation of EOP transactions, and in these
circumstances e-mail materials will constitute a "record" under the Federal Records Act. Since
e-mail users have control over the what they send and receive, EOP components are responsible
for training employees on how to determine which e-mail documents are records.
The Federal Records Act (44 U.S.C. Chapters 29, 31, and 33) applies to records in all
media, including e-mail, that are determined to be Federal records under the definition in the
Act (44 U.S.C.3301). The National Archives and Records Administration (NARA) is required
to issue records management guidance to all Federal agencies (44 U.S.C. 2904 and 2905). This
guidance applies the provisions of the Federal Records Act and traditional records management
and archival principles and techniques to e-mail systems. It provides instructions to EOP
program managers, information and records managers, and other users of e-mail in the EOP on
the proper means of identifying, maintaining, and disposing of Federal records that are created
or received on an e-mail system.
NARA has issued regulations on electronic records (36 CFR 1234) and guidance on electronic
recordkeeping, Managing Electronic Records (1992), and General Records Schedules 20,
Electronic Records, and 23, Records Common to Most Offices. This guidance is specifically
addressed to e-mail systems and supplements the guidance previously issued.
Because it may not be technologically feasible for all EOP components to manage e-mail
records in the same way, NARA also recognizes the need for flexibility in the development of
records management policies and practices. Also, under special circumstances, EOP components
may need to vary from certain provisions of this guidance for reasons of efficiency or adequacy
of documentation. In such circumstances, the EOP component(s) may, in consultation with
NARA, modify their records management practices to meet their specific recordkeeping
requirements.
Some agencies in the EOP create and receive Presidential records as well as Federal
records. Presidential records are defined as "documentary materials, or any reasonably
segregable portion thereof, created or received by the President, his immediate staff, or a unit
or individual of the Executive Office of the President whose function is to advise and assist the
President, in the course of conducting activities which relate to or have an effect upon the
carrying out of the constitutional, statutory, or other official or ceremonial duties of the Presi-
1
DRAFI
dent" (44 U.S.C. 2201). Memoranda providing guidance on Presidential records and Federal
records were issued to White House and EOP staff and NSC staff by the White House and NSC
on May 5 and May 8, 1993, respectively. The following guidance does not apply to Presidential
records. Each EOP component that creates Presidential records has a continuing obligation to
identify and separately maintain Presidential and Federal records.
Definitions
The following definitions for terms used in this guidance are included for clarity and
convenience. Most of these definitions are included in existing NARA guidance or regulations.
Definitions that are new are so indicated.
Electronic Mail System. As used in this guidance, a computer application used
to create or transmit messages and other documents, conduct electronic confer-
ences, and create calendars that can be accessed by multiple staff members.
Excluded from this definition are file transfer utilities (software that transmits
files between users but does not retain any transmission data) and data systems
used to collect and process data that have been organized into data files or data
bases on either personal computers or mainframe computers.
[New]
E-mail messages. Documents created on an e-mail system including brief
messages, notes, more formal or substantive narrative documents, and any attach-
ments, such as word processing documents, that may be transmitted by the
message.
[New]
Electronic Record. Numeric, graphics, text, and any other information, which
may be recorded on any medium capable of being read by a computer and which
satisfies the definition of a Federal record in 44 U.S.C. 3301. This includes, but
is not limited to, magnetic media, such as tapes and disks, and optical disks.
[36 CFR 1234.1]
Federal Records. [A]ll books, papers, maps, photographs, machine readable
materials, or other documentary materials, regardless of physical form or
characteristics, made or received by an agency of the United States under Federal
law or in connection with the transaction of public business and preserved or
appropriate for preservation by that agency or its legitimate successor as evidence
of the organization, functions, policies, decisions, procedures, operations, or
other activities of the Government or because of the informational value of data
in them. (Emphasis added.)
[4 U.S.C. 3301]
2
DRAF
Temporary Record. Any record which has been determined by the Archivist of
the United States to have insufficient value (on the basis of current standards) to
warrant its preservation by the National Archives and Records Administration.
This determination may take the form of:
(a) A series of records designated as disposable in an agency records
disposition schedule approved by NARA (Standard Form 115, Request for
Records Disposition Authority); or
(b) A series of records designated as disposable in a General Records
Schedule.
[36 CFR 1220.14]
Permanent Record. Any Federal record that has been determined by NARA to
have sufficient value to warrant its preservation in the National Archives.
[36 CFR 1220.14]
Nonrecord Material. Informational materials that do not meet the statutory
definition of records (44 U.S.C. 3301), i.e., they either do not relate to
Government business, are not "appropriate for preservation," or are specifically
excluded from coverage by the definition. Excluded materials are extra copies
of documents kept only for reference, stocks of publications and processed
documents, and library or museum materials intended solely for reference or
exhibit.
[36 CFR 1220.14, 1222.34(d)]
Records Management. The planning, controlling, directing, organizing, training,
promoting, and other managerial activities involved with respect to records
creation, records maintenance and use, and records disposition in order to achieve
adequate and proper documentation of the policies and transactions of the Federal
Government and effective and economical management of agency operations.
[36 CFR 1220.14]
Records Schedule. A document describing and providing instructions for the
disposition of Federal records. It consists of one of the following:
(a)
An SF 115, Request for Records Disposition Authority, that has
been approved by NARA to authorize the disposition of Federal records;
(b)
A General Records Schedule (GRS) issued by NARA; or
(c)
A printed agency manual or directive containing the records
descriptions and disposition instructions approved by NARA on one or more SF
115s or issued by NARA in the GRS.
[36 CFR 1220.14]
General Records Schedules. Schedules authorizing the disposal, after the lapse
of specified periods of time, of records of a specified form or character common
to several or all agencies if such records will not, at the end of the periods
3
DRAF
specified, have sufficient administrative, legal, research, or other value to warrant
their further preservation by the United States Government.
[44 U.S.C. 3303a(d)]
Recordkeeping System. Records in any media organized and maintained by an
agency under a formal scheme for retrieval purposes and to meet the agency's
recordkeeping requirements.
[New]
Transmission and Receipt Data.
(a) Transmission Data. Information in e-mail systems regarding the identities of
sender and addressee(s), and the date and time messages were sent.
(b) Receipt Data. Information in e-mail systems regarding date and time of
receipt of a message, and acknowledgement of receipt and/or access by address-
ee(s).
[New]
System Backups. Copies on off-line storage media of software and data stored
on direct access storage devices in a computer system to provide a means of
recreating a system and its data in the event of unintentional loss of data or
software.
[New]
Security Backups. Copies of records in any media that are created to provide a
means of ensuring retention and access in the event the original records are
deleted or corrupted on the recordkeeping system.
[New]
Records Management Responsibilities
Under the Federal Records Act, Federal agencies have records management responsibili-
ties that include creating and maintaining appropriate records, and scheduling their disposition
(44 U.S.C. Chapters 31 and 33). The responsibility applies to records in all media, including
records created electronically on computers or by other means. As more and more Government
business is being conducted electronically, agencies must recognize that records will, in many
instances, be created or received on e-mail systems. The Federal Records Act provisions apply
to electronic records, including e-mail, just as they apply to records created or received in any
other media.
Agencies are legally obligated to ensure creation and maintenance, for an appropriate
period, of "records containing adequate and proper documentation of the organization, functions,
policies, decisions, procedures, and essential transactions of the agency
=
(44 USC 3101).
However, the Federal Records Act does not require maintenance of records on the media on
4
DRAFT
which they were created. For example, agencies may convert paper records to microform in
accordance with NARA regulations (36 CFR 1230). Similarly, agencies may copy records on
the e-mail system for maintenance in hard copy or in another electronic system. In order to
comply with the Federal Records Act, EOP components must apply their recordkeeping require-
ments to e-mail documents that meet the definition of Federal records.
The disposition of records is also addressed in the statute (44 U.S.C. Chapter 33).
Further guidance on scheduling records is in the section entitled DISPOSITION OF E-MAIL
MESSAGES below.
What Are Federal Records?
The Federal Records Act provides a definition of Federal records. Several aspects of that
definition deserve further explanation. The phrase "regardless of physical form or characteris-
tics" means that the records may be paper, film, disk, or any other physical type or form; and
that the method used to record information may be manual, mechanical, photographic,
electronic, or any combination of these or other technologies. In other words, the medium used
to create the document does not determine record status. In fact, when Federal records
originally created in one medium are copied to another medium, both versions are Federal
records, though each may have a different retention period.
Under the statutory definition, Federal records are documentary materials that meet two
tests: (1) they are made or received by agency personnel as part of their official duties in a
Federal agency, and (2) they are preserved or appropriate for preservation. It is critical for
agencies to apply carefully reasoned judgment in determining when documents are appropriate
for preservation and thereby are Federal records. In exercising this judgment, agencies should
consider their obligation to create and maintain records that adequately document the
"organization, functions, policies, decisions, procedures, and essential transactions of the
agency" (44 U.S.C. 3101). Documentary materials become records if the agency decides they
should be filed, stored, or otherwise systematically maintained because of the evidence of agency
activities or information they contain (36 CFR 1222.12).
Documentary materials, whether in paper or electronic form, are Federal records when
they meet both tests. EOP components shall use these general criteria to develop specific
guidelines on how to determine which documents created or received on e-mail systems should
be considered Federal records.
The activities of some EOP components are heavily policy-oriented and support the
President in carrying out his functions. To a greater extent than in many other Government
agencies, drafts, notes, calendars, background materials or working papers in those EOP
components will document policy development, significant decisions, major activities or other
matters basic to an understanding of the EOP component and its governmental role, and
therefore should be considered Federal records. EOP components shall apply the same criteria
5
DRAFT
to e-mail records that they apply to their paper records when they make determinations of record
status (see 36 CFR 1222.34). For further information on making these distinctions, see Personal
Papers of Executive Branch Officials: A Management Guide, published by NARA in 1992.
Record Status of E-Mail Messages
Documents produced by using an e-mail system are Federal records when they meet the
same criteria that apply to documents in any other media, as specified in the statutory definition.
As indicated above, Federal records are documentary materials that meet both of the tests of the
statute, i.e., they are made or received in the course of conducting agency business, and in the
judgment of the agency they are appropriate for preservation because they document the agency's
organization, functions, policies, decisions, procedures, operations, or other activities or contain
information of value to the agency. Since e-mail systems may often be used to transmit
insubstantial information that is not appropriate for preservation for agency use or future
research not all documents on an e-mail system are likely to fit the statutory definition of
records, even if they relate to Government business.
In the EOP, e-mail materials will be either nonrecord material, temporary records, or
permanent records. It is critical that all e-mail users understand the concept of Federal records
and that agency guidance provide sufficient information for users to distinguish Federal records
from nonrecord materials. It is also important for users to know that there is a difference
between records that only have to be kept for a brief period of time and those that have long-
term value to the Government.
The first determination that must be made is whether an e-mail document is a record.
If it is determined to be a record, the second step is for the appropriate agency officials or
records management personnel to determine if it is a temporary or permanent record according
to a records schedule approved by NARA (see the section in this guidance on DISPOSITION OF
E-MAIL RECORDS).
The EOP components should provide examples of record and nonrecord e-mail materials
to staff to ensure accurate and consistent application of this guidance. The EOP components are
in the best position to identify specific examples of the kinds of records and nonrecord materials
created by each component. Examples of each category of material should be included in the
components' directives to staff on the use of the e-mail system.
Nonrecord Materials
Agencies are not obligated to retain e-mail materials that fail to meet the criteria for
Federal records. Such materials are considered nonrecord. Nonrecord materials either do not
relate to Government business or contain Government-related information that is duplicative or
6
DRAFT
so insubstantial that it is not appropriate for preservation. Nonrecord materials are not needed
to fulfill the EOP component's responsibility to document adequately and properly its
organization, functions, programs, or transactions. E-mail materials, therefore, that are non-
record are not subject to the statutory provisions governing the disposition of Federal records
and need not be retained.
Transmission and Receipt Data and Related Documents
In addition to the document itself, most EOP e-mail systems include features that make
certain transmission and receipt data available to users. The data may include the identity of
sender, the identity of addressee(s) (including any recipients of copies), date and time sent, date
and time of receipt, and acknowledgement of receipt and/or access by addressee(s). Not all
systems provide all of these features, and different systems record and display all or part of this
information in different ways. In some systems, transmission and receipt data are part of the
document, and in others users may need to take additional steps to access the data.
Transmission Data
E-mail materials that are records, regardless of the media on which they are created,
require some transmission data to be intelligible. Most e-mail systems in the EOP automatically
capture on the document the identity of the sender and the addressee(s) and the date the
document was sent. Just as with a paper record, this is normally sufficient transmission data for
the e-mail record to be complete and understandable. Some e-mail systems also can provide the
time a document was sent; while this is usually not necessary for a record to be complete and
understandable, in some circumstances the component may consider it to be necessary for
adequate documentation of the particular transaction. Each component should develop specific
guidance for staff on when it is necessary for a record to include the time sent.
When the necessary transmission data is not part of the record itself, EOP components
must ensure that the record and necessary transmission data are both maintained in designated
recordkeeping systems, either electronically or in hard copy, for the same retention period (see
section entitled MAINTENANCE OF FEDERAL RECORDS CREATED BY AN E-MAIL SYSTEM below).
For example, in some e-mail systems users are assigned identification names or codes. For
systems that use such shorthand names or codes, a record linking the codes with the names of
users should be retained to facilitate identification of the sender and addressee(s) of records.
Depending on system capability, this list may be maintained electronically or in hard copy and,
like a telephone directory, may be maintained as a record separate from the e-mail record. Like
a telephone book, the user list or directory will be updated frequently. Each version of the lists
or directories linking names of e-mail users and system codes is a record and must be preserved
for the appropriate period of time.
EOP components should provide guidance for determining what transmission data in
e-mail systems is appropriate for preservation as a record. This guidance will be based on the
7
features of specific systems and the needs of the component. NARA will work with the EOP
components in developing this specific guidance.
Receipt Data
Some e-mail systems also provide users with the ability to request acknowledgments or
receipts noting that e-mail reached the mailbox or in-box of each addressee. In most cases these
would not be necessary for adequate and proper documentation of agency activities, just as
return receipts are rarely necessary for letters sent by regular mail. However, as with paper
records, there are some instances in which the time a document reaches its destination is critical.
For example, bids on contracts, applications for employment, and documents submitted to a
Federal court may require a precise due date and time. In similar situations when strict
deadlines must be met, e-mail users should request receipts. If receipt information is determined
to be necessary but is not available under the e-mail system, individuals must use another means
of transmitting the information that does provide a mechanism for documenting receipt. EOP
guidance for e-mail users should specify when to request receipts or acknowledgements for
recordkeeping purposes, and, when appropriate under those guidelines, users should request
receipts or acknowledgements and follow procedures for maintenance in official recordkeeping
systems, either electronic or paper. Any receipt generated for recordkeeping purposes must be
accessible along with the related record and kept for the same period of time.
Other Documents
Many e-mail systems have a variety of additional features that may be used to generate
Federal records. Some indexes, lists, or logs of materials that reside on an e-mail system as
distinct documents, tables, or files may be Federal records, depending on the nature of the
information they contain and their potential uses. In many e-mail systems, however, indexes,
lists, or logs are only transitory displays of data gathered from various sources, not documents,
tables, or files stored on the system so they may not be considered records. EOP components
should separately assess the Federal records status of materials generated by these features in
accordance with existing records schedules or ones to be developed.
Calendars
An e-mail system may provide calendars and task lists for users. EOP components
should advise users that calendars, indexes of events, and task lists are Federal records if they
meet record status criteria specified in the law. Calendars, whether individual or shared,
regardless of the level of the individual to whom they relate, may be Federal records or they
may be personal. The NARA publication Personal Papers of Executive Officials: A
Management Guide provides specific guidance on record status of calendars. For high-level
officials (as determined by respective EOP components), calendars determined to be Federal
records must be maintained in the appropriate recordkeeping system, and scheduled for
disposition to permit NARA appraisal of their value. The components should instruct employees
on how calendars are to be maintained. For other staff, calendars and related documents
determined to be Federal records are disposable under General Records Schedule 23, Records
8
DRAFT
Common to Most Offices, item 5, Schedules of Daily Activities. Calendars determined to be
nonrecord may be deleted when no longer needed.
External Communications Systems
NARA recognizes that there are electronic communications systems external to the
government, such as Internet, that are being accessed by employees of some government
agencies, including the EOP components. These communications systems have established
protocols for their use. This guidance is not intended to suggest a change in those protocols,
to discourage use of these communications, or to impose significant burdens on users of these
communications. At the same time, the EOP components need to ensure that Federal records
being sent or received on these systems are being preserved and that reasonable steps are being
taken to capture whatever necessary transmission and receipt data are available under the
protocols used for these systems.
Maintenance of Federal Records Created by an E-mail System
Agencies must manage all Federal records, including those created using an e-mail
system. To assist agencies in managing electronic records, NARA has issued Managing
Electronic Records to supplement the regulations on electronic records (36 CFR 1234) and the
specific coverage of electronic records in General Records Schedules 20, Electronic Records,
and 23, Records Common to Most Offices.
Because e-mail systems can be used to create and record a wide variety of record and
nonrecord materials, EOP components must implement mechanisms and procedures to ensure
that all Federal records are identified, their status as temporary or permanent records is clearly
indicated, and that they are kept in official agency recordkeeping systems. E-mail materials that
are Federal records may be retained in electronic format or printed and maintained in hard copy
files until expiration of their authorized retention periods.
There is no statutory requirement that records be maintained in a particular medium, and
no statutory requirement that records be maintained in the same physical format in which they
were created. EOP components have the option of deciding which method of recordkeeping best
matches their capabilities and meets their needs. Both the document on the e-mail system and
any copy made for recordkeeping purposes are Federal records, though only the official
recordkeeping copy must be maintained for the full period of time the information is needed by
the EOP component.
Regardless of the medium used to maintain e-mail records, the entire record including
any necessary transmission and receipt data must be maintained for the scheduled retention
period. In addition, EOP components must ensure that records are maintained in a way that
9
allows for retrieval and use for agency purposes. Permanent records must be maintained in a
system that not only allows agency use, but permits efficient transfer to the National Archives.
Maintenance on the E-Mail System
E-mail systems are generally designed for convenient and efficient internal agency
communications and not as a system for the storage of agency records. In order to maintain
instantaneous communications capability without increasing hardware capacity, these systems
tend to limit the number of documents that can accumulate on the system. Consequently, most
systems are designed to maintain documents for a short period of time, and may have automatic
"delete" features. Because e-mail systems usually do not anticipate maintaining materials for
retention periods generally approved for records, e-mail records should be copied or moved to
an official recordkeeping system for maintenance and disposition, and only nonrecord materials
and very short-term temporary records should be retained solely on the e-mail system.
Maintenance in an Electronic Recordkeeping System
Some agencies may have sufficient resources and technological capability to maintain e-
mail records in an electronic storage format other than on the on-line e-mail system. This
affords certain advantages. The electronic version may be more easily searched and manipulated
and is more easily accessible to multiple staff members at the same time than records in hard
copy. The electronic media may provide a more efficient method to store records. Storing
e-mail records electronically should become more feasible as technology develops.
Agencies that decide to maintain e-mail records in electronic form should move or copy
all but the most short-term records to an electronic system that is a designated recordkeeping
system. The electronic recordkeeping system should be designed to allow segregation of perma-
nent and temporary records and must be adequate to maintain projected volumes of records for
their authorized retention periods, including appropriate retention periods for various types of
temporary records, as well as permanent records (36 CFR 1234.10). If a component decides
to maintain e-mail records off-line, it must store them on a reliable medium under appropriate
conditions, and with adequate documentation to allow the records to be retrieved and read (36
CFR 1234.28).
Tapes generated for system backups are not suitable as recordkeeping systems because
they are merely mirrors of storage disks with data and documents scattered throughout as they
are on the disks themselves. They are meant to provide only a means of recreating a system and
its data in the event of an emergency. EOP components, therefore, should not rely on system
backups as their official recordkeeping system because their format and design do not allow ease
of access or retrievability. In addition, system backups are not acceptable as a means to transfer
permanent records to NARA. EOP components should consult with NARA when no alternatives
to system backups are available. (For more information on transferring permanent electronic
records to NARA, see 36 CFR 1228.188.)
10
DRAFT
Maintenance in Hard Copy
Rather than maintain records electronically, an EOP component may decide that hard
copy retention best meets its operational needs. Alternatively, some EOP components may
decide to maintain e-mail in paper form only until a satisfactory electronic recordkeeping system
is developed. In such cases, the component shall instruct e-mail users to print e-mail materials
that are Federal records. E-mail records printed for recordkeeping purposes including related
transmission and receipt data will be maintained according to the same procedures used for other
paper records. Advantages of this approach are the ease of segregation of permanent and
temporary records for separate filing in appropriate records series, and the opportunity to file
e-mail records with related documents created by other means which could facilitate both current
operations and future research. Some EOP components may decide to maintain e-mail in paper
form until a satisfactory electronic recordkeeping system is developed.
Disposition of E-Mail Records
Materials that are Federal records under the law may not be destroyed without the
approval of the NARA (44 USC 3303a). NARA authorizes records disposition through two
mechanisms: the General Records Schedules developed by NARA to schedule records common
to most or all Federal agencies, and approval of schedules developed by agencies for records
unique to the agency. To request approval, agencies submit to NARA records schedules that
describe and propose the disposition (retention period) of each series of records they create or
acquire. The authorization process employed by NARA involves records appraisal, i.e.,
determination of the future research or other value of the records. Most Federal records are
appraised as temporary and authorized for disposal at the expiration of the retention period
specified in the disposition schedule. A small percentage of Federal records is appraised as
permanent because the records provide significant evidential information about the agency's
programs and accomplishments or because they contain information of continuing value for
historical or other research. These permanent records are scheduled for transfer to the National
Archives after they have served the needs of the creating agency.
E-mail records will have varying retention periods, based on their content, use, purpose,
and level of the creating staff member. NARA will appraise the records after they have been
placed in an official recordkeeping system and will determine how long they must be retained
by the EOP. The appraisal will be done whether the records are being maintained electronically
or in hard copy. When e-mail records have been transferred to an official paper recordkeeping
system, the records that remain on the e-mail system may be deleted in accordance with General
Records Schedule 23, item 2. If e-mail records have not been printed on paper and appropriately
maintained, or if they have been copied to an electronic recordkeeping system, they may not be
deleted from the on-line e-mail system until a schedule has been approved by NARA authorizing
their disposal.
11
Because e-mail systems may not be appropriate for maintenance of records for the length
of their retention period, in most cases agencies will copy e-mail records to a recordkeeping
system. In that situation, when the same information is stored on more than one medium,
agencies must treat both versions as records and schedule the disposition of both copies.
Integrity of E-Mail Records
Agencies must take adequate measures to protect records in e-mail systems (36 CFR
1234.26). Protective measures must ensure that Federal records are deleted only in accordance
with authorized records schedules. Agencies-should regularly back up messages stored on-line
to off-line media in order to guard against system failures or inadvertent erasures. Normally,
Federal records should not be maintained exclusively on security backups.
Training Employees
Because Federal records may be created using an e-mail system, each agency using e-
mail must ensure that all employees are familiar with the legal requirements for creation,
maintenance, and disposition of Federal records. EOP components must provide training and
guidance to employees so that e-mail records are accurately categorized.
NARA will provide guidance and assistance to agencies in preparing training for staff
members.
Monitoring Implementation of Recordkeeping Guidance for the E-Mail System
EOP components have the responsibility for reviewing the implementation of guidance
concerning records to ensure that e-mail users are accurately identifying records and following
guidance concerning preservation of transmission and receipt data and instructions on
maintenance of e-mail records. Monitoring consists of reviewing a specified percentage of all
e-mail materials on a regular basis. EOP components should also conduct periodic staff
interviews and internal records management evaluations (36 CFR 1220.54) of the e-mail and
electronic or paper recordkeeping systems to ensure that proper determinations of record status
are being made, that receipts are requested when appropriate, that e-mail records are being
properly maintained, that permanent and temporary records are being kept separately, and that
temporary records are disposed of according to approved schedules, and nonrecord materials are
deleted.
12
DRAFT
Summary of Guidance
In summary, regardless of the medium in which the records are maintained, for EOP
components to properly manage records created or received on e-mail systems and to satisfy
statutory and regulatory requirements for records creation, maintenance, and disposition
pertaining to e-mail, the components must ensure that:
Users properly identify e-mail materials that are Federal records.
E-mail records are copied or moved to an official recordkeeping system.
The identities of originators and all addressees, and the date sent, are retained
with the record or in a way that can be associated with the record either in
electronic or paper form.
Receipts or acknowledgements are maintained when they are considered necessary
for adequate documentation of the transaction.
E-mail records are only deleted in accordance with a schedule approved by
NARA.
Nonrecord materials are deleted.
Users have access to records and to associated transmission data and any receipt
data determined to be needed for adequate documentation.
EOP components can ensure that the above measures are implemented if they:
Provide guidance and training to all staff concerning determination of record
status of e-mail materials.
Establish policies and procedures concerning maintenance and disposition of e-
mail records, including ensuring that records are maintained in a system that
continues their availability until the expiration of the approved retention period
or transfer to the National Archives.
Advise e-mail originators to request a receipt or acknowledgement for Federal
records when receipt information is necessary for complete and accurate
documentation of agency activities, or to use an alternative method for transmit-
ting the document if the e-mail system does not provide receipts and such
information is necessary.
Monitor staff compliance with the guidance and instructions for identifying and
maintaining e-mail records.
13
DRAFT
E-mail systems provide unprecedented communications convenience for the EOP
components. However, the EOP components must take the necessary measures to ensure that
there is no diminution of their records resulting from the use of e-mail. E-mail systems in many
EOP components have become important tools for the transmission of substantive information;
they now are used to create Federal records. Consequently, EOP components must take special
care that employees understand their responsibilities when using e-mail to ensure the adequate
creation, maintenance, and proper disposition of Federal records.
14
Clinton Presidential Records
Digital Records Marker
This is not a presidential record. This is used as an administrative
marker by the William J. Clinton Presidential Library Staff.
This marker identifies the place of a tabbed divider. Given our
digitization capabilities, we are sometimes unable to adequately
scan such dividers. The title from the original document is
indicated below.
B
Divider Title:
List of Userids and Users on
EOP Data Center PROFS System, January 7, 1989
Withdrawal/Redaction Sheet
Clinton Library
DOCUMENT NO.
SUBJECT/TITLE
DATE
RESTRICTION
AND TYPE
001. list
re: List of Userids and Users on EOP Data Center PROFS Systems
01/07/1989
b(7)(C), b(7)(E), b(7)(F),
[partial] (6 pages)
b(6)
COLLECTION:
Clinton Presidential Records
Staff Secretary
John Podesta (Subject Files)
OA/Box Number: 5485
FOLDER TITLE:
Armstrong Case [Folder 2] [1]
2018-0662-S
rs3135
RESTRICTION CODES
Presidential Records Act - |44 U.S.C. 2204(a)]
Freedom of Information Act - 15 U.S.C. 552(b)]
PI National Security Classified Information [(a)(1) of the PRA]
b(1) National security classified information [(b)(1) of the FOIA]
P2 Relating to the appointment to Federal office [(a)(2) of the PRA]
b(2) Release would disclose internal personnel rules and practices of
P3 Release would violate a Federal statute [(a)(3) of the PRA]
an agency [(b)(2) of the FOIA]
P4 Release would disclose trade secrets or confidential commercial or
b(3) Release would violate a Federal statute [(b)(3) of the FOIA]
financial information [(a)(4) of the PRA]
b(4) Release would disclose trade secrets or confidential or financial
P5 Release would disclose confidential advice between the President
information [(b)(4) of the FOIA]
and his advisors, or between such advisors [a)(5) of the PRA]
b(6) Release would constitute a clearly unwarranted invasion of
P6 Release would constitute a clearly unwarranted invasion of
personal privacy [(b)(6) of the FOIA]
personal privacy [(a)(6) of the PRA]
b(7) Release would disclose information compiled for law enforcement
purposes [(b)(7) of the FOIA]
C. Closed in accordance with restrictions contained in donor's deed
b(8) Release would disclose information concerning the regulation of
of gift.
financial institutions [(b)(8) of the FOIA]
PRM. Personal record misfile defined in accordance with 44 U.S.C.
b(9) Release would disclose geological or geophysical information
2201(3).
concerning wells [(b)(9) of the FOIA]
RR. Document will be reviewed upon request.
FILE: EOPCCALL OFSMCNTL F2
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SADAGIO
AGYD113
* Stacy Adagio
(INTERIOR)
LAITCHES A
AGSC101
# Larry Aitcheson
(GSA/Capitol Im
DALEXAND or to
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Dave Alexander
(DRUG FREE AM)
DALEXAND % to
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#
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(OA/LIBRARY)
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or
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*
William Ball
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(CHIEF, OPNS)
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(VP)
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(WH/PUBL AFF)
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(SMALL BUS)
MBELLOR
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ED0AA19
# Mary Bellor
(OA/PRESERVA)
VBENNETT
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(0A/IRMD)
BBERGER
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*
Beverly Berger
(OSTP)
(b)(6), (b)(7)(c), (b)(7)
KBERNARD
STPWH16
* Kathleen Bernard
(OSTP)
TBISHOP
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EIRCS18
# Trish Bishop
(OA/IRMD/CSD)
(e),(b)(7)(f)
as
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ATYSS01
#
(SECRET SERV)
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or
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WHOIG13
# Judy Black
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DBLEE
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#
to
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(ENERGY/PA)
WBOGART CPUB
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#
COL W. Bogart
(CMNDR, WHCA)
NBOLIN %
EIROM10
*
Nancy Bolin
(OA/IRMD/OSG)
RBOLTON or to
USTR003
*
Roger Bolton
(USTR/PA)
SBOTWIN %
AGYDL17
# Sharon Botwin
(LABOR/IGA)
DBOWSER CPUB
DBOWSER
#
MSG D. Bowser
(OPNS TVL NCO)
JBRADFOR CPUB
SSSGM
*
SGM James Bradford
(SGM, SSU)
TBRAGG
as
AGYAG20
#
Tammy Bragg
(USDA/PA)
JBRESLER CPUB
RMADM
# SP4 J. Bresler
(ADM NCO, RMD)
MBREWING %
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# Mike Brewington
(OA/IRMD/CSD)
LBRIDGES CPUB
OPADM1
* SP4 L. Bridges
(ADMIN, OPNS)
MBROCK
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EIRSP30
# Mary Brock
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SBROOKS
as
to
AGYEG15
* Sheila Brooks
(ENERGY)
ABROWN
as
%
to
EIRSS09
# Allene Brown
OA/IRMD/SSG)
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AO
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(VP)
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(WH/USSS)
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as
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*
Katja Bullock
(WH/PPO)
TBURKE
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*
0
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(HHS/CH STAFF)
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to
WHOPA01
#
Judy Butler
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#
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OA/IRMD/WSG)
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as
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*
Leah Cafaro
(OA/SECURITY)
CCALDER
EIRPC04
*
Christie Calder
(0A/IRMD/PC)
FILE: EOPCCALL OFSMCNTL F2
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SCAMPBEL %
WHOA003
* Sally Campbell
(WH/ADMIN)
ACARD
ar
or
to
WHOIG10
# Andy Card
(WH/IGA)
ATYSS03
#
(SECRET SERV)
DCAVENEY %
EIRAD07
* Dick Caveney
(0A/IRMD)
ACHAMBER % or to
STPWH15
# Allan Chambers
(OSTP)
JCHAPMAN
as
to
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* John Chanman
(WH/ADMIN)
de
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to
(WH/USSS)
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# Carol Cleveland
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ACLOYD
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ACLOYD
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JCOATS
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of
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* Thomas Cole
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(VP)
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as
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(VA/GEN COUN)
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K
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# Kathleen Conway
(WH/ADVANCE)
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AGYDL15
# Alicia Cook
(LABOR)
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as
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EPMAA10
# Julie Cottrell
(OA/PERSONNEL)
RCOURNOY CPUB
HQDCR
* COL. R. Cournoyer
(DEP CMD WHCA)
JCOURTEM
%
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#
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(WH/FRST LADY)
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* David Cox
(VA/ADM MGT)
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# Steve Cox
(OA/IRMD/OSG)
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# Edna Crank
(OA/IRMD/CSD)
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as
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* Kenneth Cribb
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DCRUMLIN
%
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# Dottie Crumling
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LCRUMP
CPUB
LCRUMP
# CT02 L. Crump
(NET NCO, OPS)
GCUMMING
EFMAA10
# Gregory Cumminos
(OA/FMD)
as
of
to
WHOOT02
*
(WH/USSS)
DCUNNING
to
WHOUP01
# Deborah Cunningham
(WH/PUBL AFF)
BCURTIS
or
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AGYED13
* Beverly Curtis
(EDUCATION/PA)
JCURTORI
as
or
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#
JoAnn Curtorillo
(OA/FMD)
SDAOULAS
%
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*
Sue Daoulas
(OPD)
SDAVIES
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SDAVIES
#
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(WHCA)
KDAVIS
%
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# Karen Davis
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# William Davis
(OA/FMD)
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# Lorine Dawe
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# LTC R. Deloney
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(OSTP)
DDEVAULT or to
ABCAA01
# Debbie DeVault
(BICENTEN)
NDOERING % to
EIMAA03
* Nell Doering
(OA/LIBRARY)
TDONAHUE
as
to
EIRMS03
* Tom Donahue
(OA/IRMD/MSG)
FDONATEL % to
WHOIG03
# Frank Donatelli
(WH/IGA)
BDORAN
%
EIROM52
# Barbara Doran
(OA/IRMD/OSG)
PDRENNIN % to
EIRSP00
# Pat Drenning
(OA/IRMD/SPG)
MDRIGGS
as
or
to
PDOWH05
* Michael Driggs
(OPD)
JDUGGAN %
PDOWH04
# Juanita Duggan
(OPD)
GOUSTIN CPUB
GOUSTIN
# CW3 G. Dustin
(D/OPNS OFFIC)
JDUVALL %
WH00T31
# Jackie Duvall
(WH/CPSO)
JDUVALL
or
e
WHOPP05
# Jackie Duvall
(WH/PERSONNEL)
CEASLEY %
ED0AA09
# Chuck Easley
(OA/SECURITY)
TEASTLAN %
AJSAA01
* Terry Eastland
(JUSTICE)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00003
CEHRLICH
EFMAA02
# Carol Ehrlich
(OA/FMD)
ZENGLISH
to
AGYTP 14
# Zeborah English
TRANSP/PA)
NESSEY
or
to
AGYED12
* Nancy Essey
(EDUCATION)
SEUBANKS
as
to
AHS0S80
# Sandra Eubanks
(HHS)
JFAWCETT
as
or
to
ANARA01
* John Fawcett
(PRESID LIB)
DEERRANT %
EIROM05
# Donna Ferrantello
(OA/IRMD/OSG)
LFISHER
CPUB
LDFISHER
# CW2 L. Fisher
(OPNS CTR OFC)
HFLOWERS
%
EAOMR04
#
Harold Flowers
(OA/MAIL ROOM)
GFOSTER
or
to
WHOAD 10
# Gary Foster
(WH/ADVANCE)
JFOWLER
of
to
ED0AA13
* Julie Fowler
(OA/COUNSEL)
LFRIDAY
as
or
to
WHOIG05
# Lisa Friday
(WH/IGA)
RFRYE
or
to
EA0AA12
# Rick Frye
OA/CONTRACTS)
CFULLER
or
to
VPOCS01
# Craig Fuller
(VP)
KFULLER
A
WHOCS10
# Karen Fuller
(WH/CH STAFF)
JGAINOR
CPUB
SDOFF
# LTC J. Gainor
(CHF, SECURIT)
LGAMBATE
as
WHOIG09
#
Linda Gambatesa
(WH/IGA)
JGATLING
as
or
EA0AA01
#
to
Jim Gatling
(OA/CONTRACTS)
RGEISLER
%
WHOEC01
#
Ron Geisler
(WH/EXEC CLRK)
JGEORGE
CPUB
JGEORGE
# CW2 George
(ASST OPS OFF)
GGIFT
CPUB
GGIFT
# SFC G. Gift
(WHCA, OPS)
AGILLEN
or
EIMAA00
# Adrienne Gillen
(OA/LIBRARY)
GGOMPF
or
to
AVAIA01
# Gail Gompf
(VA/INTER AFF)
TGOOD
or
to
WHORM30
* Terry Good
(WH/REC MGT)
MGORDON
or
to
WHOFL02
* Mary Gordon
(WH/FRST LADY)
WGRAHAM
to
STPWH01
# William Graham
(OSTP)
MGRANQUI
EIRAD12
* Marilyn Granquist
(OA/IRMD)
BGRAY
EIRFM05
# Bill Gray
OA/IRMD/PRC)
SGREEN
ANSPA01
* Shirly Green
NASA/PA)
CGREENLE
VPODP01
# Charlie Greenleaf
(VP)
RGREER
EA0AA07
* Rebekah Greer
(OA/FACILITI)
CGREGORY
WHOPA09
* Carlyle Gregory
(WH/POLIT AFF)
BGRIM
to
AGYDF 13
# Betty Grim
(DEFENSE)
CGRUENBE
EIRSP24
# Cheryl Gruenberg
(OA/IRMD/SPG)
LHAGERUP
ae
to
EA0AA13
# Loni Hagerup
(OA/FACILITI)
RHANGE
CPUB
TSCDR
# LTCOL R. Hange
(CDR, TSU)
DHANSEN
or
to
WHOPP04
* Debora Hansen
(WH/PERSONNEL)
JHANSEN
or
to
WHOFL06
# Joanne Hansen
(WH/FRST LADY)
JHARMS
or
to
EIRNC11
# Jerry Harms
(OA/IRMD/NCG)
BHARPER
of
to
OMBFP04
# Brenda Harper
(OMB/OFPP)
JHARRIS
to
EIRSS10
# John Harris
OA/IRMD/SSG)
SHART
to
VPOP000
# Stephen Hart
(VP)
RHASTIE
to
WHOIG11
# Rod Hastie
(WH/IGA)
HHECHT
AGYGS12
# Herb Hecht
(GSA)
KHEISSNE
EIROM50
# Karl Heissner
OA/IRMD/OSG)
MHELLMAN
EIRWH28
* Mack Hellmann
OA/IRMD/WSG)
KHEMBREE
to
EAOMR05
* Ken Hembree
(OA/MAIL ROOM)
SHENDERS
WHOUP01
# Susan Henderson
(WH/PUBL AFF)
BHENLEY
ANARA02
# Biff Henley
(PRESID LIB)
MHENNEGH
e
AGYHS30
* Martha Henneghan
(HHS/PA)
DHENRY
to
WHOPL04
# Delynn Henry
(WH/PUBL AFF)
AHIGGINS
to
WHOCR60
# Anne Higgins
(WH/CORRESP)
BHILDEBR
to
EFMTR01
# Betty Hildebrand
(OA/FMD)
JHILDEBR
to
WHOAD01
* Joanne Hildebrand
(WH/ADVANCE)
AHILL
%
QECWH01
* A. Alan Hill
(CEQ)
WHILTON CPUB
WHILTON
# MAJ W. Hilton
(DEP CDR, ISU)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00004
JHOCHUL
EFMAA04
# Jurg Hochuli
(0A/FMD)
FHOFFMAN %
AGYDF 14
* Fred Hoffman
(DEFENSE/PA)
CHOFGREN % or
USTR002
# Cathy Hofgren
(USTR)
EHOLIDAY % to
AGYTY27
# Edith Holiday
(TREASURY/PA)
SHOLLAND or to
AGYHD24
# Sandy Holland
(HUD/PA)
JHOOLEY
or
WHOAD04
#
to
Jim Hooley
(WH/ADVANCE)
CHOPKINS
as
EIRFM04
#
C. Bud Hopkins
(OA/IRMD/PRC)
RHOPKINS
%
EIROP00
#
R. Bud Hopkins
(OA/IRMD/OPS)
RHOUSTON CPUB
RHOUSTON
*
SGT R. Houston
(WHCA)
or
ATYSS06
#
(SECRET SERV)
DHOWARD
or
WHOPS04
*
to
Dan Howard
(WH/PRESS)
JHUNERWA % to
STPWH11
# Joan Hunerwadel
(OSTP)
DHUSEREA
as
EA0AA06
* Diane Husereau
(OA/CONTRACTS)
PHUTT
or
10
EIRAD15
* Patricia Hutt
(0A/IRMD)
AINTRATE
%
ED0AA01
* Arnold Intrater
(OA/COUNSEL)
HIRASTOR
de
to
VP0S001
# Hector Irastorza
(VP)
EJACKSON CPUB
OPADM
# SSG E. Jackson
(ADMIN, OPNS)
KJACKSON %
EIRWH26
# Kathy Jackson
(OA/IRMD/WSG)
LJACOBSO % to
EIRWH15
* Lois Jacobson
(OA/IRMD/WSG)
BJARRATT %
WHOPS06
# Ben Jarratt
(WH/PRESS)
JJEFFCOA % 10
EIRSS04
* John Jeffcoat
(0A/IRMD/SSG)
AJOHNSON or to
EFMAA08
# Angela Johnson
(0A/FMD)
CJOHNSON % to
EIROM61
*
Cornelius Johnson
(OA/IRMD/OSG)
JJOHNSON CPUB
JJOHNSON
# CW3 J. Johnson
(ASST OPS CTR)
LJOHNSON % or
WHORM01
* Lee Johnson
(WH/REC MGT)
MJOHNSON or to
AVACS01
* Maude Johnson
(VA/CHIEF STF)
NJOHNSON %
EFMBD04
* Nathan Johnson
(0A/FMD)
EJORDAN
CPUB
EJORDAN
# Edward Jordan
(WHCA)
AKALNINS
%
EFMAA06
* Andy Kalnins
(OA/FMD)
DKEATING or to
EIRAD03
# Dennis Keating
(0A/IRMD)
MKEITH
CPUB
SSLOG
#
SGM M. Keith
(SGM, LOGIST)
DKELLEHE
CPUB
DKELLEHE
# David P. Kelleher
(WHCA)
JKELLER
%
VP0A007
*
John Keller
(VP)
LKELLEY
or
to
EIRWH23
# Linda Kelley
(OA/IRMD/WSG)
EKOECHLI
of
to
EIROMA5
# Emily Koechlin
(OA/IRMD/OSG)
RKOGUT
or
to
EPMAA01
* Ray Kogut
(OA/PERSONNEL)
PKORTEN
as
# Pat Korten
to
AJSPA00
(JUSTICE/PA)
KKREPS
CPUB
KKREPS
# Ken H. Kreps
(WHCA)
KKRIEG
as
or
to
WHOSS04
# Ken Krieg
(WH/STAFF SEC)
PKRONHEI
as
or
EIRSP02
*
to
P. J. Kronheim
(OA/IRMD/SPG)
KKRUKE
as
to
WHOPL05
* Kevin Kruke
(WH/PUBL AFF)
CKRULAK
CPUB
CKRULAK
# COL C. Krulak
(WHMO)
HKUTTNER
as
WHOCA08
# Hanns Kuttner
(WH/OCA)
KLADD
of
to
WHOSS02
* Kathryn Ladd
(WH/STAFF SEC)
JLAMB
or
WH0A002
* Jean Lamb
to
(WH/ADMIN)
NLAMB
or
OMBFP02
# Neil Lamb
to
(OMB/OFPP)
FLAMBERT %
USTR004
* Fredericka Lambert
(USTR/PA)
MLANCHAN % to
WHOLA03
# Mary Ann Lanchantin
(WH/LEGIS AFF)
LLANDRUM CPUB
LLANDRUM
* CW3 L. Landrum
(D/OPS BR ISU)
KLARK
as
or
EA0AA14
# Kathleen Lark
(OA/CONTRACTS)
PLARSEN
or
to
EFMAA09
# Phillip Larsen
(OA/FMD)
SLAUFFER %
WHOIG08
* Susan Lauffer
(WH/IGA)
BLAURIA
as
AGYUS15
# Bridgette Lauria
(USIA/PA)
FLAVIN
as
.0
WHOPA03
# Frank Lavin
(WH/POLIT AFF)
GLAWRENC CPUB
GLAWRENC
* Gail Lawrence
(WHCA)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00005
MLEBRUN %
WHOSW03
# Michelle LeBrun
(WH/SPCHWRTR)
DLECLAIR CPUB
SDTSB
* Daniel Leclair
(SPT, SECURIT)
LLEONARD CPUB
SDSOIB
# SFC L. Leonard
(NCOIC, SECUR)
FLI
as
STPWH14
* Francis Li
(OSTP)
RLOPEZ
or
to
EIR0M06
* Ranelle Lopez
(OA/IRMD/OSG)
KLOVIN
of
or
to
WHOPA04
* Kathy Lovin
(WH/POLIT AFF)
RLOWE
or
AGYPM15
# Richard Lowe
(OPM)
to
MLUKENS
or
AGYHS29
# Mel Lukens
(HHS)
10
IMACDONA
or
to
PDOWH03
* lan Macdonald
(OPD)
CMACOGAY
or
to
EIRAD16
* Cindy Macogay
(0A/IRMD)
DMANN
to
EIROMA4
* Dalton Mann
(OA/IRMD/OSG)
MMARKS
or
STPWH04
# Michael Marks
(OSTP)
to
WMARONI
or
PDOWH08
* William Maroni
(OPD)
to
RMARSHAL
to
AGYST00
* Robert Marshall
(STATE)
MMARSTEL
or
to
WHOAD07
# Marilyn Marsteller
(WH/ADVANCE)
MMASENG
or
to
WH00C04
# Mari Maseng
(WH/COMM)
CMAURICE
or
to
EPMAA04
# Carolyn Maurice
(OA/PERSONNEL)
CMAYS
of
A
EPMAA13
* Cathy Mays
(OA/PERSONNEL)
RMCATEE CPUB
DORWN
# SSG R. McAtte
(NET NCO OPS)
NMCCARTY %
WH0A008
* Nell McCarty
(WH/ADMIN)
EMCCATHR
%
WHOPD01
# Ellen McCathran
(WH/DIARY)
SMCCLAIN % of to
OMBD021
* Sharon McClain
(OMB/DO)
KMCCLARY %
EIRNC18
* Kevin McClary
(OA/IRMD/NCG)
DMCCLEND CPUB
OPADM2
# A1C D. McClendon
(ADMIN, OPNS)
KMCCLURE or
ED0AA14
#
Kelli McClure
(OA/SECURITY)
as
or
to
WH00T06
#
(WH/USSS)
JMCGINNI
%
EIRSP20
*
John McGinnis
(OA/IRMD/SPG)
PMCGOVER CPUB
ISCDR
# LTC P. McGovern
(CDR, ISU)
MMCGUIRE %
EA0AA08
* Matt McGuire
(OA/FACILITI)
DMCIE
or
to
AGYST12
# Dan Mcle
(STATE)
JMCKINNE CPUB
JMCKINNE
# James C. McKinney
(WHMO)
BMCMAHAN %
WHOPA08
# Becky McMahan
(WH/POLIT AFF)
MMCMASTE
or
or
to
WHOIG17
* Margy McMaster
(WH/IGA)
AMCMILLA
of
EIRSP36
# Allen McMillan
(OA/IRMD/SPG)
to
JMEDRANO %
EIROMA3
#
Jesus Medrano
(OA/IRMD/OSG)
JMEEKER %
WHQ1G18
* Jennifer Meeker
(WH/IGA)
DMELCHER %
OMBPA01
# Dave Melcher
(OMB)
BMERSING % to
WHOCA18
* Bonnie Mersinger
(WH/OCA)
PMETCALF CPUB
PMETCALF
# Pat Metcalf
(WHCA)
JMILLER %
OMBD019
# James C. Miller
(OMB/DIR OFF)
HMILLIKE or to
EIRWHG2
* Herb Milliken
(OA/IRMD/WSG)
LMITCHEL % or to
WHOCS00
* Lura Mitchell
(WH/CH STAFF)
SMITCHEL
%
EIRWH04
* Sharon Mitchell
(OA/IRMD/WSG)
DMOORE
%
WHOTG14
# Dian Moore
(WH/IGA)
JMOORE
%
to
EIROM60
* John Moore
(OA/IRMD/WSG)
CMORRIS
%
EAOPB01
#
Charles Morris
(OA/PUBLISHI)
TMORRIS %
WHOFL04
*
Tina Morris
(WH/FRST LADY)
SMORRISO CPUB
TSXOF
#
MAJ S. Morrison
(D/CDR, TSU)
PMORRISS %
WHOCS08
#
Peggy Morrissette
(WH/CH STAFF)
HMOSS
CPUB
HMOSS
#
MAJ H. Moss
(OPNS BR, ISU)
MMULRONE CPUB
MMULRONE
*
Mike Mulroney
(WHCA)
LMURPHY
%
WHOPS05
*
Liz Murphy
(WH/PRESS)
JMURRAY
or
EIRCS06
#
Jo Ann Murray
(OA/IRMD/CSD)
to
DNAEGELE
as
or
EIRWH22
*
David Naegele
(OA/IRMD/WSG)
to
ANAGY
WHOTS02
#
Alex Nagy
(WH/TEL SERV)
to
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00006
BNAPEAR %
EIRSP07
# Barry Napear
(0A/IRMD/SPG)
BNIX
as
or
EFMAA05
*
to
Bonnie Nix
(OA/FMD)
LNOORDHU % or N
EIRWH31
*
Liz Noordhuizen
(0A/IRMD)
JNORCIO
as
EIRAD09
#
to
Jerrie Norcio
(OA/IRMD)
COBERG
CPUB
COBERG
*
SFC C. Oberg
(PLANS, BR)
KOBRIEN
%
WHOAD08
# Kim O'Brien
(WH/ADVANCE)
CODONNEL or to
ED0AA03
* Claire O'Donnell
(WH/OPERATION)
MOLCOTT
%
WHOIG12
# Mary Sue Olcott
(WH/IGA)
MOLSON
CPUB
SDSGM
*
SFC M. Olson
(SGM, SECURIT)
JOMALLEY or
EIROMC3
* Jack O'Malley
(OA/IRMD/OSG)
BOVERTON or to
ED0AA15
*
Bruce Overton
(OA/COUNSEL)
POVERTON % to
EIRSS12
*
Paul Overton
(PRC/SS)
WOWCZARS
ar
to
STPWH13
# William Owozarski
(OSTP)
BPAINTER
%
EIRNC16
#
Bob Painter
(OA/IRMD/NCG)
DPANNELL
as
to
EIRSP12
# Dorian Pannell
(OA/IRMD/SPG)
KPARKE
or
to
WHOIG16
* Kathleen Parke
(WH/IGA)
APARKER
or
to
WHOAD09
# Ashley Parker
(WH/ADVANCE)
DPATECEL
as
or
to
EIRNC09
* David Patecell
(OA/IRMD/NCG)
BPAYNE
as
9
WH00T04
* Ben Payne
(WH/GSA)
WPETTIT
CPUB
WPETTIT
# MSG W. Pettit
(PLANS, BR)
WPETTY
to
AGYCM13
* Willa Petty
(COMMERCE)
RPHELPS
or
to
EIROMC2
# Robbin Phelps
(OA/IRMD/OSG)
SPHILL P or to
EIROMC6
# Susan Phillips
(OA/IRMD/OSG)
or
ATYSS02
#
0
(SECRET SERV)
DPLUMMER
to
AGSTR01
* Donald Plummer
(GSA/Transition
HPOLANSK
of
AJS0S01
* Hedda Polansky
JUSTICE)
RPOST
or
to
STPWH08
# Robert Post
(OSTP)
PPRESOCK or to
VP00A03
# Patty Presock
(VP)
LPRINCE
are
to
EA0AA02
# Larry Prince
(OA/CONTRACTS)
SPRUTCH
as
EIRFM01
# Sam Prutch
(OA/IRMD/PRC)
CPS05
%
WH00T35
*
Sharon Mitchell
(WH/CPSO)
SPUSHOR
EIRPC00
*
to
Steve Pushor
(0A/IRMD/PC)
KRAIRDIN %
WHOIG15
* Kae Rairdin
(WH/IGA)
RRANGE
or
10
WHOPL03
#
Rebecca Range
(WH/PUBL AFF)
RRASMUSS
as
to
EFMAA01
# Ron Rasmussen
(OA/FMD)
CRATCLIF
as
to
AGYTP13
* Carol Ratcliffe
(TRANSP)
FRAUSCH
%
EIRAD01
# Felix Rausch
(0A/IRMD)
DREINSTE % or to
EIRSP32
# Danny Reinstein
(OA/IRMD/SPG)
JRENNER
as
or
to
EIRFM02
* Joanna Renner
(0A/IRMD/PRC)
CRICE
as
to
EIRWH27
* Cathy Rice
(OA/IRMD/WSG)
KRICHARD CPUB
KRICHARD
# Keith Richards
(WHCA)
BRICHTER %
WHOAD03
# Betty Richter
(WH/ADVANCE)
MRIDDICK
de
or
to
WH00T32
# Margaret Riddick
(WH/CPSO)
SRIDGELY % to
EA0AA10
* Stephanie Ridgely
(OA/AOD)
GRIGGLE % to
WHOA005
# Gordon Riggle
(WH/OA)
RRISNEY
CPUB
RRISNEY
# CPT R. Risney
(SPT BR, ISU)
NRISQUE
as
WHOCA14
#
Nancy Risque
(WH/OCA)
LRITCHEY % to
WHOA007
*
Len Ritchey
(WH/ADMIN)
CRITCHIE % to
EIRWH11
#
Charlie Ritchie
(OA/IRMD/WSG)
EROANE
or
to
EA0AA03
# Ernie Roane
(OA/CONTRACTS)
NROBERTS % to
WHOSW01
#
Nancy Roberts
(WH/SPCHWRTR)
JROBINSO %
EIROM03
*
Johnna Robinson
(0A/IRMD/OSG)
JRODOTA
as
or
WHOUP02
*
to
Joe Rodota
(WH/PUBL AFF)
PROMANI
as
or
to
EA0AA00
# Paul Romani
(OA/AOD)
TRONA
0
STPWH05
#
Thomas Rona
(OSTP)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00007
KROSENBE %
OMBFP03
#
Kathy Rosenberg
(OMB/OFPP)
TROTH
CPUB
TROTH
*
LTCOL T. Roth
(ASST TO CDR)
DROYAL
WHOLA02
*
to
Debbie Royal
(WH/LEGIS AFF)
MRUBENST
or
EIROMA1
#
to
Michael Rubenstein
(OA/IRMD/OSG)
TRUSNAK
or
to
AGYD114
*
Terry Rusnak
INTERIOR/PA)
FRYAN
or
WHOSC01
#
A
Fred Ryan
(WH/SCHEDUL)
DRYDER
%
WHOOT34
*
Dave Ryder
(WH/CPSO)
or
WHOOT01
*
N
(WH/USSS)
KSANDIE
or
to
WHOSC02
#
Kim Sandie
(WH/SCHEDUL)
ESANTOYO
ED0AA08
*
to
Elsa Santoyo
(0A/PRESERVA)
MSAPP
or
AGYCM14
*
to
Mary Sapp
(COMMERCE/PA)
DSAVELL
or
to
ADFIS01
#
Dale Savell
(DEFENSE/AFIS)
RSCHLAFF
#
Richard Schlaff
10
VPOCS05
(VP)
JSCHMIDT CPUB
JSCHMIDT
*
SSG J. Schmidt
(RM NCO, OPNS)
MSCHOENB
ARCAA01
*
Mark Schoenberg
(RISC)
ASCHRAMM
10
EIRWHG1
*
Anne Schramm
(OA/IRMD/WSG)
RSCHULTZ
or
to
AVAPA01
* Robert Schultz
(VA/PA)
LSCHUSTE
or
10
ED0AA11
#
Lori Schuster
(OA/AOD)
or
ATYSS04
*
10
(SECRET SERV)
PSELWOLD
EIRNC17
# Paul Selwold
to
(OA/IRMD/NCG)
RSEWARD
10
EIRNC19
* Ray Seward
(OA/IRMD/NCG)
KSHANAHA
or
to
VP0A002
* Kathleen Shanahan
(VP)
DSHAW
or
EIRCS00
* Dale Shaw
to
(OA/IRMD/CSD)
SSHERMAN
STPWH02
* Sally Sherman
(OSTP)
ASHORE
A
EIRAD19
# Arnie Shore
(OA/IRMD)
CSIGMAN
ED0AA10
# Chuck Sigman
(OA/AOD)
BSILVERS
or
EIRAD14
* Bernard Silverstein
(0A/IRMD)
JSIMON
or
to
STPWH12
# Jack Simon
(OSTP)
SSLYE
to
WHOCS02
# Susan Slye
(WH/CH STAFF)
KSMITH
or
a
VPOCS03
# Kathy Smith
(VP)
ATYSS05
#
to
(SECRET SERV)
RSOUBERS
WHORM20
# Rod Soubers
to
(WH/REC MGT)
SSOWERS
or
to
EIRPC06
# Steve Sowers
(OA/IRMD/PC)
HSPARKS
or
so
EIRNC13
#
Howard Sparks
(OA/IRMD/NCG)
JSPAULDI
or
AGYEM01
#
to
Jay Spaulding
(FEMA)
SSPENCER % to
WHOIG04
*
Susan Spencer
(WH/IGA)
RSQUIRES CPUB
RSQUIRES
#
Ray Squires
(WHCA)
RSIARR
CPUB
SSOPS
*
SFC R. Starr
(OPNS NCO SSU)
de
or
ATYSS07
*
(SECRET SERV)
PSTEEL
ar
or
EIRAD20
*
Paul Steel
0
(OA/IRMD)
CSTEPHEN
or
to
AGYDL 16
#
Chris Stephens
(LABOR/PA)
PSTEVENS
or
WHOTG19
*
to
Pam Stevens
(WH/IGA)
LSTOLTEN
or
to
WHOIG02
*
Lisa Stoltenberg
(WH/IGA)
DSTONEHI
as
or
EIRAD21
# David Stonehill
to
(OA/IRMD)
TSUAREZ
or
EIRSP34
#
Tom Suarez
to
(OA/IRMD/SPG)
ISWEETNE
as
or
AGYHD25
*
to
Inez Sweetney
(HUD)
CSYLVEST or to
EIRWH32
*
Chuck Sylvester
(0A/IRMD)
CTARR
de
or
EA0AA04
#
Cindi Tarr
to
(OA/CONTRACTS)
CTAYLOR
CPUB
RMOFF
*
LTC C. Taylor
(CHIEF, RMD)
TTAYLOR
as
or
EA0AA05
*
Tom Taylor
(OA/CONTRACTS)
DTERPELU % or 0
VPOCS04
*
Diane Terpeluk
(VP)
GTERRELL % to
WHOPA07
* Greta Terrell
(WH/POLIT AFF)
ETHOMAS or to
EIRCS17
# Edward Thomas
(OA/IRMD/CSD)
PTHOMAS %
WHOCR61
# Pat Thomas
(WH/CORRESP)
JTHOMPSO CPUB
SSCDR
# MAJ J. Thompson
(CDR, SSU)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00008
THOREN
WHOPA06
# Tom Thoren
(WH/POLIT AFF)
KTIMMER
as
to
EIRPC08
# Kelly Timmer
(OA/IRMD/PC)
JTINMAN
as
to
WHOSW05
* Julie Tinman
(WH/SPCHWRTR)
LTOLKAN
as
to
EIRWH21
# Linda Tolkan
(OA/IRMD/WSG)
MTOM
%
STPWH17
# Marla Tom
(OSTP)
JTUCK
CPUB
DOJMT
# CW2 J. Tuck
(ASST OPS OFC)
PTUCKER
%
EIRAD10
# Phyllis Tucker
(0A/IRMD)
BTUTTLE
or
to
WHOPP01
* Bob Tuttle
(WH/PPO)
RTYRRELL CPUB
OPDPP
* LCDR R. Tyrrell
(TRIP COORD)
BUBBENS
%
WHOA004
* Betty Ubbens
(WH/ADMIN)
MVANCLEA
%
STPWH09
# Michelle Van Cleave
(OSTP)
JVANHOUT CPUB
JVANHOUT
* SP4 J. VanHouten
(NET NCO, OPS)
CVEIN
as
to
WHOA001
# Chris Vein
(WH/ADMIN)
DVENNEBE
or
to
AGSC001
# Don Venneberg
GSA/Pres Tran)
TWADE
or
to
EIRCS07
* Tony Wade
(OA/IRMD/CSD)
BWALFORD
%
EIRWH01
# Bern Walford
OA/IRMD/WSG)
MWALKER
%
WHOMR02
* Maxine Walker
(WH/MEDIA REL)
SWALKUP
as
to
WHOCS04
* Sue Walkup
(WH/CH STAFF)
DWALTON
or
to
AGYPM16
# Donna Walton
(OPM/PA)
DWALTON
as
or
to
WHOSW04
* Donna Walton
(WH/SPCHWRTR)
HWARD
as
to
WHOCA12
# Heidi Ward
(WH/OCA)
MWARREN CPUB
MWARREN
* Mark Warren
(WHCA)
LWATSON % or to
WHOOT33
# Linda Watson
(WH/CPSO)
GWEBBER
or
to
EIRSP15
# Glyn Webber
(OA/IRMD/SPG)
SWEISS
as
or
to
EIRWH25
# Sharon Weiss
OA/IRMD/WSG)
AWEIST
%
WHOPP03
* Amy Weist
(WH/PPO)
PWENGER
as
or
to
EIROMA2
* Philip Wenger
OA/IRMD/OSG)
RWHALEN CPUB
RWHALEN
# CW4 R. Whalen
(OIC, LOGIST)
PWILCOX CPUB
OPSGM
# MSG P. Wilcox
(SGM, OPNS)
CWILLIAM CPUB
CWILLIAM
* CW3 C. William
(WHCA, OPS)
DWILLIAM %
PDOWH02
# Dick Williams
(OPD)
KWILLIAM CPUB
KWILLIAM
* Kelly Williams
(WHCA)
MWILLIAM CPUB
MWILLIAM
# Mike Williams
(WHCA)
HWILLSON %
WHOCA16
* Honor Willson
(WH/OCA)
DWINCE
%
STPWH06
* Deborah Wince
(OSTP)
MWINER
or
10
STPWH18
# Mark Winer
(OSTP)
JWINGARD %
OMBFP06
# Jean Wingard
(OMB/OFPP)
GWINLAND CPUB
DTSDIR
* COL G. Winland
(DIRECTOR DTS)
KWOODWAR %
WHOCA17
* Kay Woodward
(WH/OCA)
NWOZNIAK % of to
WH0A005
# Natalie Wozniak
(WH/OA)
JWRIGHT
or
to
EIRAD02
# Jim Wright
(OA/IRMD)
JWRIGHT
or
to
OMBD020
# Joe Wright
(OMB)
MWYLIE
ae
or
to
WHOPA05
* Mary Wylie
(WH/POLIT AFF)
RYOUNG
CPUB
DTSDEP
* MAJ R. Young
(DEP DIR DTS)
CZACHIDN
%
EFMBD02
# Carol Zachidny
(OA/FMD)
BICENT
%
ABCAA01
# Bicentennial Comm
(BICENTEN)
DOC
or
to
AGYCM13
# Willa Petty
COMMERCE)
DOC-PA
as
to
AGYCM14
# Mary Sapp
COMMERCE/PA)
DOD
or
to
AGYDF 13
# Betty Grim
(DEFENSE)
DOD-AFIS
ar
ADF IS01
# Dale Savell
(DEFENSE/AFIS)
DOD-PA
to
AGYDF 14
# Fred Hoffman
(DEFENSE/PA)
DFA
to
DFAAA01
* Dave Alexander
(DRUG FREE AM)
EDUC
or
to
AGYED12
# Nancy Essey
(EDUCATION)
EDUC-PA
as
to
AGYED13
# Beverly Curtis
(EDUCATION/PA)
ABEER
AEG0S01
# AI Beer
(ENERGY)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00009
KCENTENO
AEGAA02
# Kathleen Centeno
(ENERGY)
PLONGSWO
or
to
AEGAA01
# Paul Longsworth
(ENERGY)
DOE
or
AGYEG15
#
to
Sheila Brooks
(ENERGY)
DOE-PA
%
to
AEGPA01
# David Blee
(ENERGY/PA)
FEMA
or
to
AGYEM01
# Jay Spaulding
(FEMA)
JFOGLE
AGSWC01
#
Joe Fogle
(GSA)
GSA
to
AGYGS12
# Herb Hecht
(GSA)
GSA-PA
or
to
AGSPA01
* Dale Bruce
(GSA/PA)
HHS
to
AGYHS29
* Mel Lukens
(HHS)
HHS-OS
to
AHS0S80
# Sandra Eubanks
(HHS)
HHS-CS
or
AHSCH00
#
to
Thomas Burke
(HHS/CH STAFF)
HHS-PA
or
to
AGYHS30
#
Martha Henneghan
(HHS/PA)
HUD
AGYHD25
#
to
Inez Sweetney
(HUD)
HUD-PA
to
AGYHD24
*
Sandy Holland
(HUD/PA)
DOI
AGYD113
#
to
Stacy Adagio
( INTERIOR)
DOI-PA
of
to
AGYD114
* Terry Rusnak
( INTERIOR/PA)
DOJ
to
AJS0S01
* Hedda Polansky
(JUSTICE)
JUSTICE
to
AJSAA01
# Terry Eastland
JUSTICE)
DOJ-PA
to
AJSPA00
* Pat Korten
(JUSTICE/PA)
DOL
to
AGYDL15
* Alicia Cook
(LABOR)
DOL-IGA
to
AGYDL17
* Sharon Botwin
(LABOR/IGA)
DOL-PA
to
AGYDL16
* Chris Stephens
(LABOR/PA)
NASA-PA
to
ANSPA01
* Shirly Green
(NASA/PA)
IBM
EIRIBM1
*
IBM staff
(OA/IRMD)
SYSADMIN
XVMOSADM
#
PROFS System Admin
(0A/IRMD)
CSD
to
EIRCS99
#
Client Services
(OA/IRMD/CSD)
NCG
EIRNC10
# Network Commun Grp
(OA/IRMD/NCG)
EOPDCOPS
EIROP99
*
EOPDC Operations
(OA/IRMD/OPS)
TEST
EIRWH17
*
to
PROFS Test ID
(OA/IRMD/WSG)
OPM
to
AGYPM15
#
Richard Lowe
(OPM)
OPM-PA
at
AGYPM16
#
to
Donna Walton
(OPM/PA)
OPSCEN
CPUB
OPSCEN
* OPS Center
(OPNS CTR)
OPDTRN
CPUB
OPDTRN
* WHCA Intrnl Trng NCO
(OPNS NCO)
OSTP-DO
as
STPWH17
# Science & Tech Policy (OSTP)
OPL
or
to
ANARA01
#
John Fawcett
PRESID LIB)
RISC
or
to
ARCAA01
# Mark Schoenberg
(RISC)
JMCKAY
or
to
ARCAA08
#
Joe McKay
(RISC)
SBA
or
to
AGYSB12
* Rochelle Bell
(SMALL BUS)
DOS
or
to
AGYST12
* Dan Mcle
(STATE)
STATE
of
to
AGYST00
#
Robert Marshall
(STATE)
DOT
or
AGYTP13
*
to
Carol Ratcliffe
(TRANSP)
DOT-PA
to
AGYTP14
# Zeborah English
TRANSP/PA)
TREAS
AGYTY26
#
Treasury Exec Sec
TREASURY)
TREAS-PA
AGYTY27
* Edith Holiday
TREASURY/PA)
USDA
AGYAG19
* Ruthie Baynard
(USDA)
USDA-PA
AGYAG20
*
Tammy Bragg
(USDA/PA)
USIA
to
AGYUS13
* Karen Davis
(USIA)
USIA-PA
#
to
AGYUS15
Bridgette Lauria
(USIA/PA)
USIA-PG
AGYUS14
*
Sandy Bruckner
(USIA/PG)
USTRCG
USTR001
*
USTR Computer Support USTR)
USTR-ADM
USTR002
* USTR ADMIN
USTR/ADMIN)
USTR-PA
USTR003
* USTR Public Affairs
to
(USTR/PA)
VA-AM
to
AVAAM01
# David Cox
(VA/ADM MGT)
VA-CS
AVACS01
* Maude Johnson
(VA/CHIEF STF)
VA-CA
AVACA01
* Valerie Barlow
(VA/CONG AFF)
FILE: EOPCCALL OFSMCNTL F2
VM/SP CONVERSATIONAL MONITOR SYSTEM
PAGE 00010
VA-GC
AVAGC01
# Fredric Conway
(VA/GEN COUN)
VA-IA
%
AVAIA01
# Gail Gompf
(VA/INTER AFF)
VA-PA
or
to
AVAPA01
# Robert Schultz
(VA/PA)
CLERKS
or
to
WHOEC02
* Executive Clerk
(WH/EXEC CLRK)
WH-GSA
or
to
WHOOT04
# Ben Payne
(WH/GSA)
WH-PRESS or to
WHOPS02
# White House Press
(WH/PRESS)
WH-PA
as
or
WHOUP01
#
to
Susan Henderson
(WH/PUBL AFF)
WH-RM
as
or
to
WHORM01
# Lee Johnson
(WH/REC MGT)
WH-SPEEC
as
of
to
WHOSW01
* Nancy Roberts
(WH/SPCHWRTR)
WH-USSS %
WH00T06
#
White House USSS
(WH/USSS)
HELPDESK CPUB
HELPDESK
# Help Desk
(WHCA)
PROFSADM CPUB
PROFSADM
#
WHCA PROFS Admin
(WHCA)
List of Userids on NSC PROFS System, October 19, 1986
2
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
1
VOLSER DEVTYPE OWNER ID VADDR MODE START
END
LEN
FLAGS
BTRGET 3380.
TYSTVS1
3C2
M
000
885
86
884
885
001 END OVERLAP
BVS1PG 3380
TESTVS1
3C4
M
000
885
886
884
885
001 END OVERLAP
DLIBA1 3380
TESTVS1
3C3
M
000
885
886
884
885
001 END OVERLAP
VSYSPT 3380
#ALIOC#
4C4
W
000
000
001
@TDSK
4C4
W
001
292
292
@PAGE@
4C4
Yes
293
592
300
@TDSK@
2C4
W
593
884
292
VSYSRS 3380
VMD1
4CO
RR
000
884
885
#ALLOC#
4CO
W
000
000
001
MAINT
3A0
MR
001
002
002
MAINT
287
WE
003
004
002
TESTVS1
191
MR
005
005
001
MAINT
473
MR
006
020
015
MAINT
270
MR
021
025
005
MAINT
271
MR
026
034
009
MAINT
272
MR
035
049
015
MAINT
39A
MR
050
065
016
MAINT
570
MR
066
070
005
MAINT
571
MR
071
079
009
MAINT
572
MR
080
094
015
MAINT
319
WR
095
118
024
MAINT
394
WR
119
198
080
MAINT
393
WR
199
263
065
MAINT
19F
WR
264
363
100
MAINT
301
MR
364
364
001
MAINT
201
MR
365
374
010
MAINT
27C
MR
375
375
001
376
381
006
GAP
ASBATCH1
195
w
382
386
005
ASBATCH2
195
W
387
396
010
DIRMAINT
191
ME
397
399
003
DIRMAINT
195
MR
400
408
009
MAINT
190
Mb
409
453
045
by N. Menan, National Security Council
@DRCT@
4CO
W
454
457
004
under provisions of E.O. 12056
#SYSCKP#
4C0
7
458
460
003
MAINT
27B
WE
461
472
012
MAINT
57D
WR
473
475
003
SMART
191
WR
476
480
005
MAINT
19D
ME
481
500
020
on
501
602
102
GAP
ASMS1S1
191
16
603
603
001
10-25-93
ASMSTS2
191
MR
604
604
001
1SMSTS3
191
ME
605
605
001
ASMSTS4
191
MR
506
606
001
607
875
269
GAP
#SYSMRR#
400
W
876
878
003
#SYSWRM#
400
UNCL
879
830
002
SSSPET
ER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
LSER
DEVTYPE
OWNERID
VADDE
MODE
START
END
LEN
FLAGS
YSRS 3380
#SYSNUC#
4CO
W
881
884
004
Y ,RT 3380
000
000
001
GAP
EDTSGCAB
191
MR
001
399
399
EDTSGCAB
193
MR
400
532
133
533
884
352
GAP
SYSRY 3380
VMD1
3D0
RR
000
884
885
#ALLOC#
3DO
W
000
000
001
MAINT
288
WR
001
001
001
MAINT
39C
WR
002
021
020
VMD1
191
MR
022
022
001
V3D2
191
MR
023
023
001
MAINT
31B
MR
024
024
001
025
028
004
GAP
MAINT
298
WR
029
044
016
MAINT
39F
WR
045
055
011
MAINT
392
RR
056
061
006
MAINT
391
RR
062
067
006
068
091
024
GAP
VMAP
193
WE
092
101
010
VMAP
291
MR
102
116
015
MAINT
297
WE
117
128
012
MAINT
27D
WR
129
133
005
MAINT
27A
WE
134
143
010
MAINT
279
WR
144
153
010
154
156
003
GAP
SQLDBA
193
R
157
182
026
MAINT
31A
MR
183
183
001
MAINT
31B
MR
184
186
003
MAINT
276
ME
187
198
012
MAINT
277
MR
199
210
012
MAINT
31C
MR
211
250
040
MAINT
31D
MR
251
251
001
252
385
134
GAP
DTRADMIN
191
W
386
390
005
DIRMAINT
193
ME
391
399
009
MAINT
57C
MR
400
400
001
MAINT
19E
4F
401
430
030
#SASAVS#
3D0
W
431
460
030
MAINT
19C
WB
461
473
013
MAINT
19B
WP.
474
480
007
MAINT
291
MP
481
483
003
DATAMOVE
191
MR
484
487
004
MAINT
191
MR
488
499
012
MAINT
194
MR
500
521
022
MAINT
295
M3
522
546
025
MAINT
289
WR
547
561
015
ASMSEP
191
WS
562
562
001
ASMSEP
194
WE
563
576
014
MAINT
29D
Wa
577
578
002
MAINT
39D
WR
579
600
022
MAINT
49D
WB
601
602
002
RECS
191
MR
603
604
002
ASKSRSCZ
191
15
605
606
002
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
3
VOLSER
DRVTYPE
OWNERID
VADDR
MODE
START
BND
LEN
FLAGS
VSYSEY 3380
MAINT
296
MW
607
608
002
PVM
191
WR
609
610
002
AUTCLQG1
191
MR
611
611
001
OPERATOR
191
WR
612
612
001
OPERATNS
191
MR
613
652
040
OPERATNS
192
MR
653
676
024
677
717
041
GAP
TSTADMIN
191
MR
718
723
006
TSTADMIN
298
MR
724
738
015
TSTADMIN
398
MR
739
749
011
TSTADMIN
399
MB
750
763
014
TSTDBM
5FF
MR
764
764
001
TSTDBM
5FE
MR
765
765
001
TSTDBM
5FD
MR
766
766
001
TSTDBM
191
MW
767
770
004
TSTDBM
161
MR
771
771
001
TSTEAIL
151
ME
772
775
004
TSTMAIL
191
MR
776
783
008
TSTCAL
196
MR
784
792
009
TSTCAL
191
MR
793
794
002
TSTBATCH
191
MF
795
798
004
SMART16
191
MR
799
804
006
805
806
002
GAP
MAINT
293
WB
807
818
012
MAINT
294
WB
819
830
012
MAINT
286
WR
831
844
014
MAINT
285
WE
845
853
014
MAINT
284
WR
859
859
001
MAINT
283
WE
860
861
002
MAINT
29F
WR
862
863
002
MAINT
49F
WS
364
865
002
MAINT
39B
WB
866
368
003
OPERATYS
291
WE
369
875
007
OPERATNS
391
WR
376
878
003
2
191
MR
879
880
002
MAINT
300
RE
881
883
003
MAINT
320
WR
884
884
001
VSYS12 3380
VMD1
1C7
as
000
884
885
#ALLOC#
1C7
W
000
000
001
ISPVM
191
WR
001
002
002
ASMSRSRV
3C7
W
003
014
012
SQLDBA
191
W
015
026
012
SQLDBA
195
RR
027
042
016
SQLDBA
200
?
043
075
033
SQLDBA
201
R
076
084
009
SQLDBA
202
R
085
165
081
ASMSRSBV
AC7
W
166
230
065
DTDSK@
3C7
in
231
250
020
@DUMP@
307
W
251
278
028
STEMPS
3C7
W
279
413
135
OPAGE@
3C7
7
414
433
020
SQLAPDB1
300
a
434
449
016
450
450
001
GAP
ISVMSP
1C7
19
451
884
434
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
4
VOLSER DEVTIPE OWNERJD VADDR MODE
START
END
LEN
FLAGS
YS1ALT 3380
TESTVS1
4D2
M
000
885
886
884
885
001 END OVERLAP
VUSRAX 3380
VMD1
AC5
RR
000
884
885
#ALLOC#
AC5
W
000
000
001
CABUSER1
191
MR
001
001
001
CABUSER1
591
MR
002
002
001
CABUSER1
592
MR
003
003
001
CABUSER2
591
MB
004
004
001
CABUSER2
592
MR
005
005
001
CABUSER2
191
MR
006
006
001
007
007
001
GAP
NSMDA1
191
MR
008
008
001
NSMDA2
191
MR
009
009
001
NSMDA3
191
MR
010
010
001
NSMCA1
191
MR
011
011
001
NSMCA2
191
M6
012
012
001
NSMCA3
191
MR
013
013
001
NSUSER1
191
ME
014
014
001
NSUSER1
591
MR
015
015
001
NSUSER1
592
ME
016
016
001
NSUSER2
191
MR
017
017
001
NSUSER2
591
ME
018
018
001
NSUSER2
592
MB
019
019
001
VMAP
191
ME
020
119
100
VMAP
192
MR
120
120
001
ASMS
291
MW
121
145
025
146
257
112
GAP
SQLATDB1
400
3
258
267
010
SQLAPDB1
312
R
268
317
050
@TEMP
AC5
318
567
250
ASMA
291
MW
568
592
025
ASMD
291
MW
593
627
035
EDTBPCAB
191
MR
628
629
002
12-L
630
884
255
GAP
VUSHAT 3380
VMD1
AC2
RE
000
884
885
#ALLOC#
AC2
W
000
000
001
SYSADMIN
191
ME
001
010
010
SYSADMIN
298
MB
011
020
010
SYSADMIN
398
ME
021
031
011
NSCMAIL
191
ME
032
038
007
NSCCAL
191
MG
039
040
002
NSCBATCH
191
MR
041
043
003
EDTPFPGL
191
MF
044
046
003
EDTSGPGL
191
MR
047
056
010
EDTSGPGL
193
MS
057
061
005
062
119
058
GAP
ASMSESRV
A01
W
120
120
001
121
317
197
GAP
NSCDBM
5PF
MR
318
329
012
L
H
NSCDBM
5FB
MR
330
341
012
A4
A3/4
NSCDBM
5FD
ME
342
353
012
354
391
038
GAP
done
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
5
VOLSER
DEVTYPE
OWNERID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA1 3380
SQLATDB1
421
R
392
405
014
SQLAPDB1
321
R
406
432
027
@PAGE
AC2
W
433
452
020
SYSADMIN
399
MR
453
466
014
NSCMAIL
151
MR
467
470
004
NSCDBM
191
MB
471
474
004
NSCDBM
161
MR
475
478
004
NSCCAL
196
MR
479
508
030
509
513
005
GAP
-NSGVE
191
ME
514
521
008-
NSCLM
191
MR
522
524
003
525
560
036
GAP
NSWGH
191
MR
561
566
006
ASOP1
191
MR
567
567
001
EDTSGSY1
191
MR
568
884
317
st
510
VUSRA2 3380
VMD1
AC6
RR
000
884
885
#ALIOC#
AC6
W
000
000
001
CABADMIN
191
ME
001
001
001
002
118
117
GAP
RSCS9080
191
MG
119
120
002
121/2; 123/1; 5FC 127/2
121
125
005
GAP
CABDBM
MG
126
149
024
CABDBM
5FF
MB
150
173
024
CABDBM
5FE
ME
174
197
024
CABDBM
5FD
MG
198
221
024
CABDBM
5FA
MR
222
245
024
CABDBM
5F9
MR
246
269
024
CABDBM
5P7
MR
270
293
024
CABDBM
5FB
ME
294
317
024
CABDBM
5F8
MR
318
341
024
342/24
342
363
022
GAP
EDTCFCAB
191
WR
364
365
002
366/2;
366
370
005
GAP
EDTIKCAB
191
WB
371
371
001
EDTRTCAE
191
WR
372
373
002
EDTPPCAB
191
W.R
374
377
004
CABDBM
161
ME
378
397
020
CABDBM
191
ME
398
405
008
SQLAPDB1
322
&
406
417
012
SQLAPDB1
323
R
418
423
006
SQLAPDB1
324
R
424
426
003
427
432
006
GAP
@PAGE@
AC6
W
433
452
020
EDTNLCAB
191
MS
453
476
024
CABDBM
5F5
MR
477
500
024
CABDBM
5F4
MR
501
524
024
525
526
002
GAP
EDTDSCAB
191
MR
527
528
002
529
533
005
GAP
EDTMSCAB
191
WR
534
537
004
EDTPPPMK
191
W8
538
547
010
548
551
004
GAP
NSCPCAB
199
RR
552
557
006
NSCPCAB
299
RR
558
564
007
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
6
VOLSER
DEVTYPE
OWNERID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA2 3380
565
567
003
GAP
CABDBM
5P3
1B
568
591
024
CABDBM
5F2
MR
592
615
024
ime
CABDBA
581
MR
616
639
024
CABDBM
5F0
MR
640
663
024
THO
CABDRM
5RF
MR
664
687
024
RFB
ABDBM
5F6
MR
688
711
024
712
779
068
GAP
A2-L
EDTCSCAB
191
MR
780
789
010
790
884
095
GAP
VUSRA3 3380
VMD1
AD2
RE
000
884
885
#ALLOC#
AD2
W
000
000
001
001
120
120
GAP
NSVMC
191
MR
121
124
004
TPGRA
191
MR
125
126
002
NSSPF
191
MR
127
128
002
ASFIXIT
191
WR
129
129
001
NSALP
191
MR
130
130
001
EDTCFTST
191
ME
131
132
002
NSCCB
191
MR
133
134
002
TPKAN
191
MS
135
136
002
NSA1
191
WR
137
137
001
+
NSMBD
191
ME
138
143
006
+
NSCTF
191
MR
144
145
002
ISVMSP
191
38
146
146
001
TPTAM
191
ME
147
143
002
149
149
001
GAP
DISKACNT
191
WR
150
151
002
SITEMXXX
191
MP
152
152
001
SPSAS
191
WR
153
156
004
ISSS
191
WF
157
160
004
ISMPM
191
WE
161
164
004
ISHJM
191
MR
165
166
002
SFMRW
191
WE
167
170
004
PROFSADM
191
ME
171
174
004
+
NSJT
191
MB
175
177
003
+
NSCAM
191
ME
178
179
002
180
180
001
GAP
NSJKM
191
ME
181
182
002
TPHAL
191
MR
183
184
002
+
NSFSH
191
ME
185
189
005
190
190
001
GAP
ASOP3
191
MR
191
191
001
NSJHO
191
MR
192
195
004
NSKAL
191
MB
196
197
002
TPMIL
191
MR
198
199
002
NSBBS
191
MR
200
201
002
202
204
003
GAP
NSHP
191
MS
205
208
004
NSJWF
191
18
209
211
003
NSJRW
191
MB
212
213
002
NSRSM
191
MR
214
215
002
NSPJD
191
ME
216
219
004
+
NSJRR
191
MR
220
221
002
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
7
VOLSER
DEVTYPE
OWNERID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA3 3380
NSHGS
191
MR
222
223
002
NSKJL
191
ME
224
225
002
NSDCD
191
MR
226
227
002
+
NSPMC
191
MR
228
229
002
DEFXXX!
191
MR
230
230
001
NSBIH
191
MB
231
232
002
NSFH
191
MR
233
234
002
NSMLH
191
MR
235
236
002
NSVML
191
MR
237
238
002
+
NSKWZ
191
MR
239
240
002
NSJDH
191
MR
241
242
002
TPNYC
191
MR
243
244
002
st
NSMKB
191
MR
245
247
003
NSRCM
191
WR
248
249
002
07
NSJMP
591
WR
250
256
007
257
258
002
GAP
+
NSBJB
191
MR
259
260
002
SRCOM?
191
MR
261
262
002
263
263
001
GAP
NSXXX ?
191
WE
264
264
001
+
NSCSYS
191
WR
265
265
001
266
266
001
GAP
ASDXXX
199
MR
267
267
001
VS1MA NT
191
MR
268
277
010
278
278
100
GAP
MILOFF }
191
WB
279
279
001
ASDSTATS
192
MR
280
280
10%
TPDEN
191
MR
281
282
002
TPMON
191
MR
283
284
002
285
285
must
GAP
ASOXX
191
MR
286
2:17
DDY
FOLXXX
191
WR
288
188
APNSAXXX 1
191
VR
289
289
1105
NSCXX
191
MR
280
290
DO
EISECIXI 191
MR
291
THE
THE
CHFIXE
191
MR
292
1:22
1115
OSVS1A
191
NW
1.1
J.4.7
NIF
+ NSJRV
191
MR
294
15
+
NSRSD
191
MR
96
97
+
NSW9D
191
MR
298
299
102
ISVLT
191
MR
300
301
002
NSRPO
191
MR
302
303
002
NSFBP
191
MR
304
305
002
OF
NSADM
191
ME
306
307
002
NSSLK
191
MR
308
309
002
TPOMA
191
MR
310
311
002
SAPK
191
MR
312
313
002
NSLRS
191
MR
314
315
002 DISK LAREL KMH
NSPMJ
191
MR
316
317
002
SQLATDB1
422
R
318
318
001
SQLATDB1
423
R
319
324
006
SQLATDB1
424
R
325
327
003
SQLATDB1
425
R
328
330
003
331
382
052
GAP
SQLAPDB1
325
R
383
432
050
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
VOLSER
DEVTYPE
OWNERED
VADDR
MODE
START
END
LEN
FLAGS
VUSRA3 3380
aPAGED
AD2
W
433
452
020
+
NSCSYS
299
ME
453
454
002
+ NSFEG
191
MR
455
458
004
459
462
004
GAP
+
NSTAC
191
MR
463
464
002
+
NSMAS
191
MR
465
466
002
467
471
005
GAP
NSCBC
191
MR
472
481
010
+ NSJEM
191
MR
482
491
010
+ NSPBT
191
MR
492
509
018
510
552
043
GAP
ASMO
291
MW
553
567
015
568
569
002
GAP
NSJS
191
MI
570
571
002
X NSJFR
191
MR
572
573
002
+ NSMKS
191
ME
574
575
002
+ NSFEB
191
MR
576
577
002
NSEMM
191
MB
578
579
002
NSLJBK
191
MR
580
581
002
NSPAR
191
MB
582
583
002
NSKAG
191
MR
584
585
002
586
587
002
GAP
04
NSDMW
191
MR
588
589
002
NSRMS
191
MR
590
591
002
+
NSCS
191
MR
592
593
002
594
595
002
GAP
by
NSHS
191
MR
596
597
002
598
599
002
GAP
pt
NSPES
191
MR
600
601
002
&+
NSBEB
191
MG
602
603
002
604
605
002
GAP
NSWFW
191
MR
606
607
002
+
NSLCC
191
MR
608
609
002
NSFPO
191
MR
610
611
002
0+
NSJL
191
MR
612
613
002
614
614
001
GAP
NSW8P
592
MR
615
615
001
pt
NSJMP
592
MR
616
616
001
617
617
001
GAP
NSGVE
592
ME
618
618
001
of NSDAM
191
MR
619
623
005
NSAHP
191
MR
624
628
005
629
630
002
GAP
o+ NSMLM
191
MR
631
632
002
NSJMF
191
MR
633
634
002
01 NSWVH
191
MR
635
636
002
NSMJG
191
MR
637
638
002
639
640
002
GAP
of
NSJES
191
MR
641
643
003
of
NSJWD
191
MR
544
646
003
647
648
002
GAP
0+ NSZAP
191
MR
649
650
002
ot
NSSMW
191
MR
651
652
002
0+ MSNDS
191
MR
653
654
002
NSLYB
191
MR
655
658
004
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
9
VOLSER DEVTYPE OWNERED
VADDR MODE
START
END
LEN
PLAGS
VUSRA3 3380
NSSES
191
MR
659
664
006
665
665
001
GAP
NSJMP
191
MR
666
689
024.
NSNSK
191
MR
690
692
003
NSPWH
191
MR
693
698
006
DHORTON
191
MR
699
704
006
NSCPC
191
MR
705
707
003
NSRHS
191
MR
708
712
005
NSSRS
191
MR
713
716
004
A2
NSLSS
191
MR
717
720
0.04
ISKDW
191
WR
721
724
004
NSWR
191
MR
725
729
005
NSWRP
191
MR
730
745
016
NSJIS
191
MR
746
747
002
EDTDBCAB
191
MR
748
884
137
VUSRA4 3380
VMD1
AD3
RR
000
884
885
#ALLOC#
AD3
W
000
000
001
SQLAPDB1
191
W
001
019
019
SQLAPDB1
195
RR
020
033
014
SQLDBA
391
W
034
037
004
SQLAPTST
191
MR
038
038
001
SQLATDB1
191
W
039
044
006
045
048
004
GAP
ASMSC150
191
WR
049
093
045
094
120
027
GAP
TPREN
191
ME
121
122
002
123
123
001
GAP
+
NSPWR
191
MR
124
125
002
NSRCB
191
MR
126
127
002
NSBLP
191
MR
128
129
002
NSA2
191
WR
130
130
001
NSSGB
191
MR
131
132
002
NSSIT
191
MR
133
140
008
CEMAINT
191
WR
141
142
002
ASOP2
191
WR
143
143
001
ASDXXX
191
WE
144
144
001
145
145
001
GAP
ISPJG
191
WB
146
149
004
SFMJW
191
MR
150
153
004
154
154
001
GAP
NSDUT
191
MR
155
156
002
+
NSIJB
191
ME
157
158
002
SBARKS
191
MR
159
160
002
+
NSJGG
191
MR
161
164
004
TPREY
191
MR
165
166
002
167
167
001
GAP
+
NSHET
191
MR
168
171
004
TPSIO
191
MB
172
173
002
NSTTR
191
MR
174
175
002
ISPC
191
ME
176
177
002
NSWAC
191
MR
178
179
002
+
NSSKS
191
ME
180
181
002
TAPE
NSKJK
191
MR
182
183
002
NSREB
191
ME
184
185
002
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
10
VOLSER DEVTYPE OWNER ID VADDR MODE
START
END
LEN
FLAGS
VUSRA4 3380
INSTNH
191
MR
186
187
002
TPDET
191
MR
188
189
002
190
190
001
GAP
NSCLM
592
MR
191
191
001
TPATL
191
MB
192
193
002
INSAKL
191
MR
194
195
002
HISJFD
191
MB
196
197
002
TPBAL
191
MR
198
199
002
NSEF
191
MR
200
201
002
TPSPR
191
MR
202
203
002
NSMEN
191
MR
204
205
002
ANSDGR
191
MR
206
207
002
NSHJH
191
MR
208
208
001
NSDMS
191
WR
209
210
002
NSKAK
191
MB
211
212
002
NSEJH
191
MR
213
214
002
NSSID
191
MR
215
216
002
NSPG
191
MR
217
218
002
TPOKL
191
MR
219
220
002
NSWJB
191
MR
221
222
002
NSRTF
191
MR
223
223
001
NSWT
191
MR
224
226
003
-NSBTM
191
MR
227
228
002
NSRLE
191
MR
229
231
003
NSNVM
191
MR
232
233
009
INSDFP
191
MR
234
235
00
-NSLAJ
191
MB
236
187
000
NSWFB
191
WR
238
238
ospits
+
NSRCM
591
WR
239
245
007
+
NSJMJ
191
MR
246
247
002
248
249
002
GAP
NSWAL
191
MR
250
251
002
+
NSLSP
191
MB
252
253
002
+
NSRFB
191
MR
254
256
003
257
257
001
AP
+
NSTIO
191
MH
258
259
002
+
NSMPC
191
ME
260
263
004
+
NSWP
191
MR
264
266
003
267
268
002
GAP
+
NSNAM
191
MR
269
270
002
271
277
007
GAP
?
NSELM
191
MR
278
279
002
NSKED
191
ME
280
282
003
283
286
004
GAP
+
NSLFB
191
ME
287
288
002
+
NSGLK
191
MR
289
290
002
291
292
002
GAP
+
NSSFK
191
MR
293
294
002
295
296
002
GAP
SITEMXXX
199
MR
297
300
004
NSXXX
199
MR
301
304
004
NSCAP
191
ME
305
306
002
307
307
001
GAP
ASDSTATS
191
MR
308
314
007
315
315
001
GAP
USER
HOPASS
DATE MINIDISKS 14:40:09 1 190C186 30 1
VOLSER DEVIIPE VIDDE HODE START
END
LEN
PIAGS
VUSRA4 3380
kinne
191
MR
316
316
001
191
WR
317
317
001
318
345
028
GAP
SRTC
191
MR
346
348
003
ISSRT
191
MB
349
352
004
NSBKH
191
MR
353
356
004
357
359
003
GAP
NSCMB
191
WR
360
362
003
SQLATDB1
411
R
363
382
020
SQLAPDB1
311
R
383
432
050
@PAGE
AD3
W
433
452
020
453
548
096
GAP
NSRBM
191
MB
549
553
005
554
567
014
GAP
NSRBL
191
ME
568
571
004
+
NSJAM
191
MR
572
574
003
NSJAK
191
M6
575
578
004
+
NSRRS
191
MR
579
580
002
+
NSABT
191
MR
581
582
002
+
NSTC
191
MR
583
588
006
+
NSAGK
191
MR
589
593
005
+
NSOLN
191
MR
594
597
004
+
NSAJC
191
ME
598
600
003
601
601
001
GAP
SFEGB
191
WE
602
621
020
FOIXXX
199
MR
622
625
004
APNSAXXX
199
MR
626
629
004
NSCXX
493
MR
630
631
002
EXSECXXX
199
MR
632
635
004
CMFXXX
199
MR
636
639
004
+
NSJD
191
MR
640
645
006
DEFXXX
199
MR
646
649
004
NSFLL
191
M6
650
653
004
+
NSDBR
191
MR
654
657
004
658
661
004
GAP
NSMMW
191
MR
662
665
004
t.
NSDNL
191
ME
666
670
005
NSBSR
191
WR
671
674
004
675
677
003
GAP
NEJFM
191
MR
678
681
004
+ NSDRF
191
MR
682
695
014
VSIMAINT
195
MR
696
718
023
719
722
004
GAP
+
NSGMM
191
MR
723
724
002
NSDGM
191
MR
725
732
008
st
NSBAM
191
MR
733
734
002
Dt
NSPAB
191
ME
735
736
002
DT
NSSSB
191
MR
737
740
004
741
742
002
GAP
It NSJ78
191
ME
743
744
002
NSPDW
191
MB
745
746
002
NSJJY
191
MR
747
748
002
+
NSREL
191
MF
749
755
007
756
760
005
GAP
It
NSJIC
191
YE
761
762
002
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
12
VOLSER
DEVTYPE
OWNER ID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA4 3380
NSMAD
191
MR
763
764
002
765
768
004
GAP
NSJML
191
MR
769
770
002
n
NSRKS
191
MR
771
772
002
773
884
112
GAP
VUSRA5 3380
VMD1
AC3
RR
000
884
885
#ALLOC#
AC3
W
000
000
001
DOCADMIN
191
ME
001
001
001
002
038
037
GAP
DOCDBM
5EA
ME
039
062
024
DOCDBM
5EB
MR
063
086
024
DOCDBM
5BC
MB
087
110
024
DOCDBM
5ED
MR
111
134
024
DOCDBM
5EE
MB
135
158
024
DOCDBM
5EF
MR
159
182
024
DOCDBM
5F0
MR
183
206
024
DOCDBM
5F1
MR
207
230
024
DOCDBM
5F2
MB
231
254
024
DOCDBM
5F3
MR
255
278
024
DOCDBM
5P4
ME
279
302
024
DOCDBM
161
MR
303
317
015
DOCDBM
5F5
MR
318
341
024
DOCDBM
5F6
MR
342
365
024
DOCDBM
5F7
ME
366
389
024
DOCDBM
5F8
MR
390
413
024
DOCDBM
191
MB
414
428
015
EDTRTSY1
191
MR
429
429
001
EDTPFSY1
191
ME
430
432
003
aPAGEM
AC3
W
433
452
020
EDTLKSY1
191
MR
453
453
001
EDTSCSY1
191
MR
454
455
002
EDTHLSY1
191
MR
456
480
025
EDTDBSY1
191
MR
481
530
050
531
543
013
GAP
DOCDBN
5F9
MR
544
567
024
EDTBJSY1
191
MR
568
570
003
DOCDBM
5FA
MR
571
594
024
DOCDBM
5FB
ME
595
618
024
DOCDBM
5FC
MR
619
642
024
DOCDBM
5FD
MR
643
666
024
DOCDBM
5FE
MR
667
690
024
DOCDBM
5FF
MB
691
714
024
EDTSGSY1
193
MR
715
884
170
VUSRA6 3380
VMD1
AC7
RR
000
884
885
#ALLOC#
AC7
7
000
000
001
EDTPCOM
191
MR
001
005
005
EDTPCOM
194
MF
006
025
020
026
118
093
GAP
SQLAPDB1
328
R
119
120
002
SQLAPDB1
327
R
121
282
162
283
387
35 10570
GAP
EDTPCOM
196
MR
388
402
015
EDTPCOM
197
ME
403
422
020
I
USER
NOPASS
MAP OF MINIDISKS
14:40:09
190CT86
PAGE
13
VOLSER DEVTYPE OWNERLD VADDR MODE
START
END
LEN
FLAGS
VUSRA6 3380
EDTPCGM
198
MR
423
432
010
apaced
AC7
W
433
452
020
453
567
115
GAP
SQLAPDB1
326
R
568
822
255
823
884
062
GAP
VUSRBX 3380
VMD1
BC5
RR
000
884
885
#ALLOC#
BC5
W
000
000
001
001
119
119
GAP
ASMSRSRV
BOF
W
120
120
001
121
317
197
GAP
@TEMPT
BC5
W
318
432
115
@PAGE@
BC5
W
433
452
020
@TEMPT
DC5
W
453
567
115
568
884
317
GAP
VUSRB1 3380
VMD1
BC2
RE
000
884
885
#ALLOC#
BC2
W
000
000
001
001
432
432
GAP
@PAGES
BC2
W
433
452
020
453
884
432
GAP
VUSRB2 3330
VMD1
BC6
RE
000
884
885
#ALLOC#
BC6
W
000
000
001
001
432
432
GAP
@PAGR@
BC6
W
433
452
020
453
884
432
GAP
VUSRB3 3380
VMD1
BD2
P.R
000
884
885
#ALLOC#
BD2
W
000
000
001
001
017
017
GAP
VMAP
292
MR
018
037
020
038
432
395
GAP
@PAGES
3D2
W
433
452
020
453
884
432
GAP
VUSR34 3380
VMD1
BD3
RR
000
884
885
#ALLOC#
BD3
W
000
000
001
001
432
432
GAP
@PAGEM
BD3
W
433
452
020
453
884
432
GAP
VUSPB5 3380
VMD1
BC3
RR
000
884
885
#ALLOC#
BC3
W
000
000
001
001
432
432
GAP
@PAGES
BC3
W
433
452
020
453
884
432
GAP
VUSRB6 3330
VMD1
BC7
RR
000
884
885
#ALLOC#
BC7
W
000
000
001
001
432
432
GAP
@PAGES
BC7
W
433
452
020
453
884
432
GAP
List of Userids on NSC PROFS System, March 16, 1987
with and
IDISKS
12:59:47
16MAR87
PAGE
1
MARRID VADDE MODE START
END
LEN
FLAGS
BTRGET 33802
PESTIST 1C2 M
000
885
886
884
885
001 END OVERLAP
BVS1PG 3380
***TESTVS1
1C4
M
000
885
886
884
885
001 END OVERLAP
DLIBA1 3380
TESTVS1
1C3
M
000
885
8.86
884
885
001 END OVERLAP
VSYSPT 3380
#ALLOC#
4C4
W
000
000
001
@TDSK
4C4
W
001
292
292
@PAGEJ
4C4
W
293
592
300
aTDSKJ
2C4
W
593
884
292
VSYSRS 3380
VMD1
4CO
RR
000
884
885
#ALLOC#
4CO
W
000
000
001
MAINT
3A0
MR
001
002
002
MAINT
287
WE
003
004
002
TESTVS1
191
MW
005
005
001
MAINT
59C
MR
006
010
005
MAINT
59D
MR
011
020
010
MAINT
270
M6
021
025
005
MAINT
271
MR
026
034
009
MAINT
272
MR
035
049
015
MAINT
193
MR
050
068
019
MAINT
196
MR
069
082
014
MAINT
294
MR
083
094
012
MAINT
318
WE
095
118
024
MAINT
394
WR
119
232
114
MAINT
396
WE
233
263
031
MAINT
19F
WR
264
363
100
MAINT
301
MR
364
364
001
MAINT
201
MR
365
374
010
MAINT
27C
MB
375
375
001
SMART
191
MR
376
381
006
ASBATCH1
195
W
382
386
005
ASBATCH2
195
W
387
396
010
DIRMAINT
191
M
397
399
003
by N. Menan, National Security Council
DIRMAINT
195
MR
400
408
009
under provisions of E.O. 12056
MAINT
295
MR
409
453
045
@DRCT@
4CO
W
454
457
004
#SYSCKP#
4CO
W
458
460
003
MAINT
190
MR
461
492
032
MAINT
27B
WR
493
504
012
on
MAINT
19D
MR
505
531
027
MAINT
496
MR
532
532
001
10-25-93
MAINT
497
MR
533
541
009
MAINT
296
MR
542
557
016
MAINT
33C
MR
558
594
037
595
602
008
GAP
ASMSTS1
191
MR
603
603
001
ASMSTS2
191
MR
604
604
001
ASMSTS3
191
MR
605
605
001
ASMSTS4
606
UNCLASSIFIED
606
001
TOB
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
2
VOLSER
DEVTIPE
OWNERI D
VADDR
MODE
START
END
LEN
FLAGS
VSYSRS 3380
607
607
001
GAP
MAINT
39A
ME
608
626
019
MAINT
33F
MR
627
672
046
MAINT
343
MR
673
718
046
MAINT
599
MR
719
741
023
MAINT
33E
MR
742
778
037
MAINT
33A
MR
779
815
037
MAINT
341
MR
816
835
020
MAINT
59B
MR
836
855
020
MAINT
339
ME
856
867
012
MAINT
274
MR
868
875
008
#SYSERR#
4CO
W
876
878
003
#SYSWRM#
4CO
W
879
880
002
#SYSNUC#
4C0
W
881
884
004
VSYSRT 3380
000
000
001
GAP
EDTSGCAB
191
MR
001
399
399
EDTSGCAB
193
MG
400
532
133
533
884
352
GAP
VSYSRY 3380
VMD1
3DO
RR
000
884
885
#ALIOC#
3DO
W
000
000
001
MAINT
288
WR
001
001
001
MAINT
340
M6
002
011
010
MAINT
342
MR
012
021
010
VMD1
191
ME
022
022
001
VMD2
191
MR
023
023
001
MAINT
31E
MR
024
024
001
MAINT
33D
MR
025
028
004
MAINT
298
WR
029
044
016
MAINT
39F
WR
045
055
011
MAINT
392
RE
056
061
006
MAINT
391
RR
062
067
006
MAINT
191
MR
068
082
015
083
091
009
GAP
VMAP
193
WE
092
101
010
102
116
015
GAP
MAINT
297
MR
117
128
012
MAINT
27D
WR
129
133
005
MAINT
27A
WR
134
143
010
MAINT
279
WR
144
153
010
154
156
003
GAP
SQLDBA
193
R
157
182
026
MAINT
31A
MR
183
183
001
MAINT
31B
MR
184
186
003
MAINT
276
MR
187
198
012
MAINT
277
MR
199
210
012
MAINT
31C
MR
211
250
040
MAINT
31D
MR
251
251
001
TSTADMIN
298
MR
252
279
028
MAINT
393
WR
280
367
088
MAINT
293
MR
368
375
008
MAINT
595
MF
376
385
010
DIRADMIN
191
W
386
390
005
DIRMAINT
193
MR
391
399
009
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
3
VOLSER
DEVTYPE
OWNER D
VADDR
MODE
START
END
LEN
FLAGS
VSYSRY 3380
400
400
001
GAP
MAINT
19E
MR
401
430
030
#SAVSYS#
3DO
W
431
460
030
MAINT
19C
WR
461
473
013
MAINT
19B
WR
474
480
007
MAINT
291
MR
481
483
003
DATAMQVE
191
MB
484
487
004
MAINT
59E
MR
488
488
001
MAINT
596
MB
489
499
011
MAINT
194
MR
500
521
022
MAINT
275
MR
522
529
008
MAINT
59A
MR
530
539
010
540
541
002
GAP
MAINT
598
MR
542
546
005
MAINT
289
WR
547
561
015
ASMSEP
191
WR
562
562
001
ASMSEP
194
WR
563
576
014
MAINT
29D
WR
577
578
002
MAINT
39D
WR
579
600
022
MAINT
49D
WR
601
602
002
RSCS
191
MR
603
604
002
ASMSRSCS
191
MR
605
606
002
MAINT
29C
MW
607
608
002
PVM
191
WR
609
610
002
AUTOLOG1
191
ME
611
611
001
OPERATOR
191
WR
612
612
001
OPERATNS
191
MR
613
652
040
OPERATNS
192
MR
653
676
024
TSTADMIN
191
MR
677
684
008
685
705
021
GAP
TSTADMIN
398
MR
706
720
015
TSTADMIN
399
MR
721
740
020
TSTCAL
191
MR
741
743
003
TSTCAL
5FF
MR
744
744
001
TSTCAL
5FD
MR
745
745
001
TSTCAL
5FE
MR
746
746
001
TSTCAL
5FC
MR
747
747
001
TSTCAL
5FB
MR
748
748
001
MAINT
091
RR
749
763
015
TSTDBM
5FF
MR
764
764
001
TSTDBM
5FE
ME
765
765
001
TSTDBM
5FD
ME
766
766
001
TSTDBM
191
ME
767
770
004
TSTDBM
161
MR
771
771
001
TSTMAIL
151
MR
772
775
004
TSTMAIL
191
MR
776
783
008
784
794
011
GAP
MAINT
33B
MR
795
814
020
815
828
014
GAP
MAINT
348
MR
829
829
001
MAINT
319
MR
830
830
001
MAINT
286
WR
831
844
014
MAINT
285
WR
845
858
014
MAINT
284
WR
859
859
001
MAINT
283
WE
860
861
002
BI
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
4
SER
DEVTIPE
OWNER D
VADDR
MODE
START
END
LEN
FLAGS
SRY 3380
MAINT
29F
WR
862
863
002
MAINT
49F
WR
864
865
002
MAINT
39B
WE
866
868
003
OPERATNS
291
WR
869
875
007
OPERATNS
391
WR
876
878
003
Q
191
MR
879
880
002
MAINT
300
RB
881
883
003
MAINT
320
WR
884
884
001
S12 3380
VMD1
1C7
RR
000
884
885
#ALIOC#
1C7
W
000
000
001
ISPVM
191
WR
001
002
002
ASMSRSRV
3C7
W
003
014
012
SQLDBA
191
W
015
026
012
SQLDEA
195
RR
027
042
016
SQLDBA
200
R
043
075
033
SQLDBA
201
R
076
084
009
SQLDBA
202
R
085
165
081
ASMSRSRV
AC7
W
166
230
065
@TDSK@
3C7
W
231
250
020
@DUMPT
3C7
W
251
278
028
@TEMPT
3C7
W
279
413
135
@PAGEJ
3C7
W
414
433
020
SQLAPDB1
300
R
434
449
016
450
450
001
GAP
ISVMSP
1C7
MR
451
884
434
ALT 3380
TESTVS1
2D2
M
000
885
886
884
885
001 END OVERLAP
SRAX 3380
VMD1
AC5
RE
000
884
885
#ALLOC#
AC5
W
000
000
001
CABUSER1
191
MR
001
001
001
CABUSER1
591
MR
002
002
001
CABUSER1
592
MB
003
003
001
CABUSER2
591
MR
004
004
001
CABUSER2
592
MR
005
005
001
CABUSER2
191
MR
006
006
001
007
007
001
GAP
NSMDA1
191
MR
008
008
001
NSMDA2
191
MR
009
009
001
NSMDA3
191
MR
010
010
001
NSMCA1
191
ME
011
011
001
NSMCA2
191
MR
012
012
001
NSMCA3
191
ME
013
013
001
NSUSER1
191
MR
014
014
001
NSUSER1
591
ME
015
015
001
NSUSER1
592
MR
016
016
001
NSUSER2
191
ME
017
017
001
NSUSRR2
591
MR
018
018
001
NSUSER2
592
MR
019
019
001
VMAP
191
MR
020
119
100
VMAP
192
ME
120
120
001
ASMS
291
MW
121
145
025
146
257
112
GAP
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
5
VOLSER
DEVTYPE
OWNERHD
VADDR
MODE
START
END
LEN
FLAGS
VUSRAI 3380
SQLATDB1
400
R
258
267
010
SQLAPDB1
012
R
268
317
050
@TEMP
AC5
W
318
567
250
ASMA
291
MW
568
592
025
ASMD
291
MW
593
627
035
EDTBPCAB
191
MR
628
629
002
630
884
255
GAP
VUSRA1 3380
VMD1
AC2
RR
000
884
885
#ALLOC#
AC2
if
000
000
001
SYSADMIN
191
ME
001
010
010
011
031
021
GAP
NSCMAIL
191
MR
032
038
007
SFCAL
191
MR
039
040
002
NSCBATCH
191
MR
041
043
003
EDTPFPGL
191
MR
044
046
003
EDTSGPGL
191
MH
047
056
010
EDTSGPGL
193
MR
057
061
005
SYSADMIN
298
ME
062
089
028
SYSADMIN
398
MR
090
107
018
108
119
012
GAP
ASMSRSRV
A01
W
120
120
001
121
317
197
GAP
NSCDBM
5FF
MR
318
329
012
NSCDBM
5FE
MR
330
341
012
NSCDBM
5FD
MR
342
353
012
SFCAL
196
MB
354
391
038
SQLATDB1
421
R
392
405
014
SQLAPDB1
321
R
406
432
027
@PAGE
AC2
W
433
452
020
453
466
014
GAP
NSCMAIL
151
ME
467
470
004
NSCDBM
191
MR
471
474
004
NSCDBM
161
MR
475
478
004
NSCCAL
191
MR
479
480
002
NSCCAL
5FF
MR
481
487
007
NSCCAL
5FE
MR
488
494
007
NSCCAL
5FD
ME
495
501
007
NSCCAL
5FC
MR
502
508
007
NSCCAL
5FB
MR
509
515
007
SYSADMIN
399
ME
516
535
020
536
560
025
GAP
NSWGH
191
MR
561
566
006
ASOP1
191
ME
567
567
001
EDTSGSY1
191
MR
568
884
317
VUSRA2 3380
VMD1
AC6
RR
000
884
885
193
#ALLOC#
AC6
W
000
000
001
CABADMIN
191
MR
001
001
001
002
118
117
GAP
BSCS9080
191
MR
119
120
002
121
125
005
GAP
CABDBM
5FC
MR
126
149
024
CABDBM
5FF
ME
150
173
024
CABDBM
5FE
MR
174
197
024
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
6
R DEVTIPE
OWNERED
VADDR
MODE
START
END
LEN
FLAGS
2 3380
CABDBM
5FD
MR
198
221
024
CABDBM
5FA
MR
222
245
024
CABDBH
5P9
MR
246
269
024
CABDBM
5F7
ME
270
293
024
CABDBM
5PB
MR
294
317
024
CABDBM
5F8
MR
318
341
024
342
363
022
GAP
EDTCFCAB
191
WR
364
365
002
366
370
005
GAP
EDTLKCAB
191
WR
371
371
001
EDTRTCAB
191
WR
372
373
002
EDTPFCAB
191
WB
374
377
004
CABDBM
161
MR
378
397
020
CABDBM
191
MR
398
405
008
SQLAPDB1
322
R
406
417
012
SQLAPDB1
323
R
418
423
006
SQLAPDB1
324
R
424
426
003
427
432
006
GAP
@PAGES
AC6
433
452
020
EDTMLCAB
191
MR
453
476
024
CABDBM
5F5
MR
477
500
024
CABDEM
5F4
ME
501
524
024
525
526
002
GAP
EDTDSCAB
191
MR
527
528
002
529
533
005
GAP
EDTMSCAB
191
WR
534
537
004
EDTPFPMK
191
WR
538
547
010
548
551
004
GAP
NSCPCAB
199
RB
552
557
006
NSCPCAB
299
RR
558
564
007
565
567
003
GAP
CABDBM
5F3
MR
568
591
024
CABDBM
5F2
ME
592
615
024
CABDBM
5F1
MR
616
639
024
CABDBM
5F0
ME
640
663
024
CABDBM
5EF
MR
664
687
024
CABDBM
5F6
ME
688
711
024
712
779
068
GAP
EDTCSCAB
191
ME
780
789
010
790
884
095
GAP
3 3380
VMD1
AD2
RR
000
884
885
*ALLOC#
AD2
W
000
000
001
001
120
120
GAP
NSVMC
191
MR
121
124
004
NSMLC
191
MR
125
126
002
127
128
002
GAP
ASFIXIT
191
WR
129
129
001
NSALP
191
MR
130
130
001
EDTCFTST
191
MR
131
132
002
NSCCB
191
MR
133
134
002
NSFCC
592
MR
135
135
001
MJOLLY
191
MR
136
136
001
NSA1
191
WR
137
137
001
NSMBD
191
MG
138
143
006
USER
NOPASS
MAP-OF MINIDISKS
12:59:47
16MAR87
PAGE
7
VOLSER
DEVTIPE
OWNERED
VADDR
MODE
START
END
LEN
FLAGS
VUSRA3 3380
NSCTF
191
MR
144
145
002
NSDHP
191
MR
146
147
002
TPLOS
191
ME
148
149
002
MJOLLI
192
MR
150
151
002
SITRMXXX
191
MR
152
152
001
SFSAS
191
WR
153
156
004
ISRS
191
WR
157
160
004
ISMPM
191
WR
161
164
004
ISMJM
191
MR
165
166
002
SFMEW
191
WR
167
170
004
PROFSADM
191
MR
171
174
004
NSJT
191
MR
175
177
003
NSCAM
191
ME
178
179
002
INVEST1
191
MR
180
180
001
NSJKM
191
ME
181
182
002
TPBET
191
MR
183
184
002
NSFSH
191
ME
185
189
005
190
190
001
GAP
ASOP3
191
MR
191
191
001
NSJHO
191
MR
192
195
004
NSKAL
191
ME
196
197
002
NSFWE
191
MR
198
199
002
NSBBS
191
MR
200
201
002
NSRBO
191
MR
202
203
002
204
204
001
GAP
NSHP
191
ME
205
208
004
NSKVR
191
MR
209
210
002
211
211
001
GAP
NSJRW
191
ME
212
213
002
NSRSM
191
MR
214
215
002
NSPJD
191
MR
216
219
004
NSJRR
191
ME
220
221
002
NSHGS
191
MR
222
223
002
NSKJL
191
ME
224
225
002
NSDCD
191
MR
226
227
002
NSPMC
191
ME
228
229
002
DEFXXX
191
MR
230
230
001
NSBIH
191
MF
231
232
002
NSFH
191
MR
233
234
002
NSMLH
191
MF
235
236
002
NSVML
191
MR
237
238
002
NSKWZ
191
MR
239
240
002
NSJDH
191
MR
241
242
002
NSGSG
191
ME
243
244
002
NSMKB
191
MR
245
247
003
NSRCM
191
WE
248
249
002
NSKDS
191
MR
250
251
002
NSBKH
191
ME
252
256
005
NSPSS
191
MR
257
258
002
NSBJB
191
ME
259
260
002
SPCOM
191
MR
261
262
002
263
263
001
GAP
NSXXX
191
WR
264
264
001
NSCSYS
191
WR
265
265
001
266
266
001
GAP
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
8
VOLSER
DEVTYPE
OWNERJD
VADDR
MODE
START
END
LEN
FLAGS
VUSRA3 3380
ASDXXX
199
MR
267
267
001
VS1MAINT
191
MR
268
277
010
278
278
001
GAP
MILOFF
191
WB
279
279
001
ASDSTATS
192
MR
280
280
001
NSABF
191
ME
281
282
002
NSTEM
191
MR
283
284
002
285
285
001
GAP
ASOXX
191
MR
286
287
002
FOIXXX
191
WR
288
288
001
APNSAXXX
191
WR
289
289
001
NSCXX
191
MR
290
290
001
EXSECXIX
191
MR
291
291
001
CMFXXX
191
MR
292
292
001
OSVS1A
191
MW
293
293
001
NSJRV
191
MR
294
295
002
NSRSD
191
MR
296
297
002
NSWWD
191
MR
298
299
002
ISVLT
191
ME
300
301
002
NSRPO
191
MR
302
303
002
NSFBP
191
MR
304
305
002
NSADM
191
MR
306
307
002
NSSIK
191
MR
308
309
002
NSMJH
191
MR
310
311
002
NSAPK
191
ME
312
313
002
NSLRS
191
MR
314
315
002
NSPMJ
191
MG
316
317
002
SQLATDB1
422
R
318
318
001
SQLATDB1
423
R
319
324
006
SQLATDB1
424
R
325
327
003
SQLATDB1
425
R
328
330
003
331
382
052
GAP
SQLAPDB1
325
R
383
432
050
@PAGE@
AD2
W
433
452
020
NSCSYS
299
MR
453
454
002
NSFEG
191
MR
455
458
004
*
459
462
004
GAP
NSTAC
191
MR
463
464
002
NSMAS
191
ME
465
466
002
467
471
005
GAP
NSCEC
191
MR
472
481
010
NSJEM
191
MR
482
491
010
NSPBT
191
MR
492
509
018
510
552
043
GAP
ASMO
291
MW
553
567
015
NSJFC
191
MR
568
569
002
NSJS
191
MR
570
571
002
NSJFR
191
MR
572
573
002
NSMKS
191
MR
574
575
002
NSFEB
191
MR
576
577
002
NSEMM
191
MR
578
579
002
NSLJB
191
MR
580
581
002
NSPAB
191
ME
582
583
002
NSKAG
191
MR
584
585
002
TPSAN
191
MR
586
587
002
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
9
VOLSER
DEVTIPE
OWNER ID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA3 3380
NSDMW
191
MR
588
589
002
NSRMS
191
MR
590
591
002
NSW
191
MR
592
593
002
NSAPR
191
MR
594
595
002
NSHS
191
MR
596
597
002
NSSPF
191
MR
598
600
003
601
601
001
GAP
NSBEB
191
MR
602
603
002
NSJAL
191
MR
604
605
002
NSWFW
191
MR
606
607
002
NSLCC
191
MR
608
609
002
NSFPO
191
MR
610
611
002
612
614
003
GAP
NSWRP
592
MR
615
615
001
NSJMP
592
MG
616
616
001
617
617
001
GAP
NSGVE
592
ME
618
618
001
NSDAM
191
MR
619
623
005
NSAHP
191
ME
624
628
005
629
630
002
GAP
NSMLM
191
ME
631
632
002
NSJMF
191
MR
633
634
002
NSBUD
191
MF
635
636
002
NSMJG
191
MR
637
638
002
639
640
002
GAP
NSJRS
191
MR
641
643
003
NSJWD
191
MR
644
646
003
647
648
002
GAP
NSEAP
191
MF
649
650
002
NSSMW
191
MR
651
652
002
NSNDS
191
ME
653
654
002
NSLYB
191
MR
655
658
004
NSSES
191
MR
659
664
006
665
665
001
GAP
NSJMP
191
MR
666
689
024
NENSK
191
MR
690
692
003
NSBTM
191
MB
693
698
006
DHORTON
191
MR
699
704
006
NSCPC
191
ME
705
707
003
NSRHS
191
MR
708
712
005
NSSBS
191
ME
713
716
004
NSLSS
191
MR
717
720
004
SYSNCO
191
WE
721
724
004
NSWR
191
MR
725
729
005
NSWRP
191
MR
730
745
016
NSJIS
191
MR
746
747
002
EDTDBCAB
191
MS
748
884
137
VUSR24 3380
VMD1
AD3
RR
000
884
885
#ALLOC#
AD3
W
000
000
001
SQLAPDB1
191
W
001
019
019
SQLAPDB1
195
RR
020
033
014
034
037
004
GAP
SQLAPTST
191
MR
038
038
001
SQLATDB1
191
W
039
044
006
USER
NOPASS
BAE OF MINIDISKS
12:59:47
16MAR87
PAGE
10
VOLSER
DEVTIPE
OWNERHD
VADDR
MODE
START
END
LEN
FLAGS
VUSRA4 3380
045
046
002
GAP
ISVMSP
191
MR
047
048
002
049
120
072
GAP
NSJL
191
MR
121
123
003
NSPWR
191
ME
124
125
002
NSRCB
191
MR
126
127
002
NSBLP
191
ME
128
129
002
NSA2
191
WR
130
130
001
NSSGB
191
MR
131
132
002
NSSIT
191
MR
133
140
008
CEMAINT
191
WR
141
142
002
ASOP2
191
MR
143
143
001
ASDXXX
191
WR
144
144
001
INVEST2
191
MR
145
145
001
ISPJG
191
WR
146
149
004
SPMJW
191
MR
150
153
004
154
154
001
GAP
NSDUT
191
MR
155
156
002
NSIJB
191
ME
157
158
002
SEARKS
191
MR
159
160
002
NSJGG
191
MR
161
164
004
NSMDC
191
W
165
166
002
167
167
001
GAP
NSHRT
191
MR
168
171
004
TPPAL
191
MR
172
173
002
NSTTR
191
MR
174
175
002
ISPC
191
MR
176
177
002
NSWAC
191
MR
178
179
002
NSSKS
191
MR
180
181
002
NSKJK
191
MR
182
183
002
NSREB
191
ME
184
185
002
NSTNH
191
MR
186
187
002
NSCLP
191
MR
188
189
002
190
190
001
GAP
NSCLM
592
MB
191
191
001
NSJSS
191
MR
192
193
002
NSMKL
191
MR
194
195
002
NSJED
1.91
MR
196
197
002
NSHJC
191
ME
198
199
002
NSEF
191
MR
200
201
002
NSAM
191
ME
202
203
002
NSMB
191
MR
204
205
002
NSDGR
191
ME
206
207
002
NSHJW
191
MR
208
208
001
NSDMS
191
WR
209
210
002
NEKAK
191
MR
211
212
002
NSEJH
191
MR
213
214
002
NSSID
191
ME
215
216
002
NSPG
191
MB
217
218
002
NSDBK
191
MR
219
220
002
NSWJB
191
ME
221
222
002
NSRTF
191
MR
223
223
001
NSWI
191
MR
224
226
003
NSKF
191
ME
227
228
002
NSRLE
191
MS
229
231
003
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
11
VOLSER
DEVTYPE
OWNERID
VADDR
MODE
START
END
LEN
FLAGS
VUSRA4 3380
NSNVM
191
MR
232
233
002
NSDFP
191
MR
234
235
002
NSLAJ
191
MR
236
237
002
NSWFB
191
WR
238
238
001
NSRCM
591
WR
239
245
007
NSJMJ
191
MR
246
247
002
NSMS
191
MR
248
249
002
NSWAL
191
MR
250
251
002
NSLSP
191
MR
252
253
002
NSRFB
191
MR
254
256
003
257
257
001
GAP
NSTIO
191
MR
258
259
002
NSMPC
191
MR
260
263
004
NSWP
191
MR
264
266
003
NSRWD
191
ME
267
268
002
NSNAM
191
MR
269
270
002
NSPLS
191
MR
271
272
002
TPRAN
191
MR
273
274
002
NSRB
191
MR
275
276
002
NSRMB
191
ME
277
278
002
279
279
001
GAP
NSKED
191
MR
280
282
003
NSCLM
191
MR
283
286
004
NSLFB
191
MR
287
288
002
NSGLK
191
ME
289
290
002
NSDCT
191
MR
291
292
002
NSSFK
191
ME
293
294
002
295
296
002
GAP
SITRMXXX
199
MR
297
300
004
NSXXX
199
MR
301
304
004
NSCAP
191
MR
305
306
002
307
307
001
GAP
ASDSTATS
191
MF
308
314
007
315
315
001
GAP
ASXXX
191
MR
316
316
001
VMUTIL
191
WR
317
317
001
318
345
028
GAP
NSRTC
191
MR
346
348
003
NSSRT
191
MS
349
352
004
353
359
007
GAP
NSCMB
191
WR
360
362
003
SQLATDB1
411
R
363
382
020
SQLAPDB1
311
R
383
432
050
@PAGE
AD3
W
433
452
020
453
548
096
GAP
NSRBM
191
MR
549
553
005
NSGVE
191
MR
554
561
008
562
567
006
GAP
NSRBL
191
ME
568
571
004
NSJAM
191
MR
572
574
003
NSJAK
191
MS
575
578
004
NSRRS
191
MR
579
580
002
NSABT
191
MF
581
582
002
NSTC
191
MR
583
588
006
NSPRS
191
MR
589
591
003
USER
NOPASS
MAP OF MINIDISKS
12:59:47
16MAR87
PAGE
12
VOLSER
DEVTYPE
OWNER D
VADDR
MODE
START
END
LEN
FLAGS
VUSHA4 3380
592
593
002
GAP
NSOLN
191
MR
594
597
004
NSAJC
191
MB
598
600
003
601
601
001
GAP
EEARNES
191
WB
602
621
020
FOIXXX
199
MR
622
625
004
APNSAXXX
199
ME
626
629
004
NSCXX
493
MR
630
631
002
EXSECXXX
199
MR
632
635
004
CMFXXX
199
MR
636
639
004
NSJD
191
MR
640
645
006
DEFXXX
199
MR
646
649
004
NSFLL
191
MR
650
653
004
NSDBR
191
MR
654
657
004
NSELM
191
MR
658
660
003
661
661
001
GAP
NSMMW
191
MR
662
665
004
NSDNL
191
MR
666
670
005
NSBSR
191
WR
671
674
004
NSMEN
191
MR
675
677
003
NSJFM
191
MR
678
681
004
NSDRF
191
MR
682
695
014
VS1MAINT
195
MR
696
718
023
719
722
004
GAP
NSGMM
191
MR
723
724
002
NSDGM
191
MR
725
732
008
NSBAM
191
MR
733
734
002
NSPAB
191
MR
735
736
002
NSSSB
191
MR
737
740
004
741
742
002
GAP
NSJEH
191
MR
743
744
002
NSPDW
191
MR
745
746
002
NSJJY
191
MR
747
748
002
NSPWH
191
MR
749
756
008
757
760
004
GAP
NSJLC
191
MR
761
762
002
NSMAD
191
MR
763
764
002
765
768
004
GAP
NSJML
191
MR
769
770
002
NSRKS
191
MR
771
772
002
NSREL
191
MR
773
780
008
SQLDBA
391
W
781
786
006
NSFCC
191
ME
787
796
010
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List of Userids and Users Authorized to Create Calendars
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10-22-93
TOP SEP RET
O
U.S. Department of Justice
Civil Division
Deputy Assistant Attorney General
Washington, D.C. 20530
October 26, 1993
BY MESSENGER
Alan B. Morrison, Esq.
Michael E. Tankersley, Esq.
Public Citizen Litigation Group
Suite 700
2000 P Street, N.W.
Washington, D.C. 20036
Re: Armstrong V. Executive Office of the President
-- Settlement Discussions (F.R. Evi. 408)
Dear Alan and Michael:
Pursuant to the settlement meeting among the parties held last
Monday, October 18, 1993, this constitutes our further settlement
proposal. My apologies for being unable to deliver this package
earlier in the day today.
A. EOP Agency Component Recordkeeping Guidance. As discussed
at our settlement meeting, key agency components of the EOP have
proceeded along the lines of a "bottom-up" approach, i.e., drafting
recordkeeping guidance that would be approved by the Archivist but
would be issued independently of whatever draft guidance is
ultimately contemplated for issuance by the Archivist as to the
rest of the government. The drafts contemplate ultimate
implementation of electronic recordkeeping but may also include,
depending on the component, interim guidance for use until such
recordkeeping is in place. Pursuant to our discussions, and in
fulfillment of paragraph 2 of the Stipulation of the parties filed
on September 30, 1993, I have attached at Tab A drafts of e-mail
recordkeeping guidance from the following EOP agency components:
National Security Council, Office of Administration, Office of
Management and Budget, Office of Science and Technology Policy, and
the Office of the United States Trade Representative. Included
within Tab A are proposals from both the NSC and OSTP on how they
propose to separate presidential and federal records.
Please note the following about the drafts. First, in the
case of the Office of Administration's draft "Proposed OA Record
Management System for Management of Records Created Using
Alan B. Morrison, Esq.
Michael E. Tankersley, Esq.
October 26, 1993
Page 2
Electronic Mail, II the document includes reference to proposed dates
only because completion of discrete items are in some cases
dependent on outside contract support and feasibility of technical
proposals. Since these limit OA's ability to control any
prescribed deadlines, the dates are to be regarded as benchmarks to
which the administration is committed.
More generally, as we previously stated, the drafts of
recordkeeping guidance being provided to you, including discussions
of future recordkeeping systems, have been given to plaintiffs for
the purpose of furthering settlement, and are not intended to bind
defendants to a position in the litigation on any and all matters
contained therein.
B. NSC Presidential/Federal Guidance. Given the focus on the
NSC in this litigation, the NSC's proposed breakdown of
presidential and federal records may bear explanation.
The NSC's proposal for distinguishing which records will be
treated as federal and which will be treated as Presidential is
based on principled guidelines and provides intelligible rules
capable of practical implementation. It will result in the federal
designation of as many records as possible, consistent with proper
NSC operations and the policies of the Presidential Records Act.
The proposal will designate a far larger percentage of the
NSC's records as federal than the current guidelines do. The
following categories of records now treated as Presidential will be
treated as federal: Presidential Determinations, Presidential
Messages and Proclamations, OMB Referrals, Aircraft Requests,
Agreements, Foreign Travel Requests, and Approvals of Significant
Military Exercises.
The proposal starts with two basic rules: (1) records
originating from or disseminated outside of the White House will be
treated as federal, and (2) internal documents most inextricably
related to advising and assisting the President -- those to or from
the President, the APNSA and the DAPNSA -- will be treated as
Presidential.
Intra-staff communications related to Presidential records or
NSC policy documents -- interagency meetings of the NSC or its
subgroups and Presidential Directives -- will be treated as
Presidential Records. Intra-staff records related to all other
federal record categories will be treated as federal.
Alan B. Morrison, Esq.
Michael E. Tankersley, Esq.
October 26, 1993
Page 3
The proposal will enable the President to control access to
the most sensitive NSC records upon a change of administrations.
It will also avoid the burdens of processing and the costs and
risks of litigation that would occur if such records (which are
largely classified and, thus, rarely subject to disclosure under
FOIA) were treated as federal for the purposes of the FOIA.
C. User Directories. In furtherance of settlement of the
FOIA portion of the lawsuit, you have requested that we provide
user directories for the Reagan-era NSC and EOP/OA PROFS backup
tapes, showing the names and userids of people with notelog storage
areas for the dates November 22, 1986, February 28, 1987, and
January 7, 1989 (only the latter for EOP/OA). I can respond as
follows:
1. The EOP/OA user directory for the January 7, 1989
tape is attached at Tab B.1.
2. With respect to the NSC backup tapes for 1986 and
1987, it appears that the systems backups necessary to provide this
information for the 1986 and 1987 dates were never saved. However,
I am informed that defendants already produced to you a list of all
users, with userids, authorized to create calendars or documents on
the system for those dates. Because this listing may not have
included every userid or user capable of sending a note, we here
supplement it with a complete listing of all userids for October
19, 1986, and March 16, 1987 (see attached at Tab B.2 and B.3).
This will provide you with all the information we have from the
tapes themselves on this score.
3. For the NSC January 7, 1989 backup tape, we are
presently in a position to provide userids and users authorized to
create calendars or view documents (see Tab B.4). We are, however,
continuing to consult with staff at WHCA on the matter of getting
to you a complete user directory. Unfortunately, key personnel at
WHCA are away this week. We intend to get back to you as soon as
possible early next week.
D. Other Matters
We have reviewed carefully the materials you provided to us
(Michael's letter to Jason Baron dated Oct. 21, 1993), for examples
of more acceptable definitions of "record" status. Frankly, we are
somewhat confused by the excerpts since the definitions they
contain do not appear to differ from the statutory definition, from
Alan B. Morrison, Esq.
Michael E. Tankersley, Esq.
October 26, 1993
Page 4
NARA's definition in existing regulations, or from the definition
in the draft guidance NARA provided last week. To the extent that
your materials contain details that describe the desirable features
of an electronic recordkeeping system or contain language that
expressly recognizes the transient nature of electronic
communications and therefore the need to ensure that federal
employees are aware of recordkeeping obligations, we may be able to
include similar provisions in the next draft of EOP agency
guidance, and would certainly hope to discuss such matters further
with you in ongoing settlement discussions. We did not, however,
have sufficient time to analyze which provisions might be
appropriate for inclusion in today's drafts in light of the
specific operations and responsibilities of each EOP component.
I look forward to our next meeting scheduled for tomorrow at
11:00 a.m. We have cleared into the Main Justice building the same
individuals present at the first meeting.
Sincerely yours,
Mark
Mark I. Levy
Deputy Assistant Attorney General
Enclosures