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1
THE WHITE HOUSE
WASHINGTON
June 7, 1999
MR. PRESIDENT:
Attached is a DPC options memo on issuing a racial profiling
data collection EO (or directive) prior to Wednesday's
roundtable discussion with civil rights and law enforcement
representatives. I've also attached a short memo from Chuck
Ruff with his views. I recommend you read both.
Maria asked me to convey her thoughts; she thinks:
it's important to note (as Chuck does) that the VP and AG
have been publicly critical of racial profiling;
civil rights groups may not view a data collection EO as
bold leadership on this issue; and
federal law enforcement agencies may not be unalterably
opposed to the Edley approach.
DPC has a different view from Maria, especially on the last
point. You should know that DPC did preview the EO with
Wade Henderson, who responded favorably for the most part.
Minyon Moore thinks it's important to tackle this issue in
incremental steps (like this one), and believes it's worth doing
before Wednesday's meeting.
Sean Maloney
150
THE WHITE HOUSE
WASHINGTON
June 6, 1999
MR. PRESIDENT:
Attached is a DPC options memo on issuing a racial profiling
data collection EO prior to Wednesday's roundtable discussion
with civil rights and law enforcement representatives. I've also
attached a short memo from Chuck Ruff with his comments.
Maria is traveling, but thinks:
it's important to note (as Chuck does) that the VP and AG
have been publicly critical of racial profiling;
civil rights groups will not view a data collection EO as
bold leadership on this issue; and
federal law enforcement agencies may not be unalterably
opposed to the Edley approach.
DPC has a different view from Maria on this last point.
Sean Maloney
306728
THE WHITE HOUSE
WASHINGTON
June 4, 1999
Executive Order
MEMORANDUM FOR THE PRESIDENT
Racial Profiling
FROM:
Bruce Reed
SUBJECT:
Executive Order on Racial Profiling
You are scheduled to participate Wednesday in an hour-long roundtable discussion with
about 30 representatives of the civil rights and law enforcement communities, possibly including
Jesse Jackson, Kweisi Mfume, Al Sharpton, Wade Henderson, Hugh Price, FOP President Gil
Gallegos, Boston Police Commissioner Paul Evans, and Baltimore Police Commissioner Thomas
Frazier. This discussion is meant to help the civil rights and law enforcement communities find
common ground on how to deal with police abuse and misconduct, including racial profiling.
Although the Attorney General, Chuck Ruff, and I have met with most of the invitees in
preparation for this meeting, many remain skeptical about each other's motives and about what
the meeting will accomplish. We are hopeful that your involvement in the roundtable will help
keep the civil rights and law enforcement communities working together on this issue.
Also in preparation for this meeting, we have worked with the Departments of Justice and
Treasury to draft an executive order on this issue. The order starts with a preamble expressing, in
general but strong terms, opposition to the use of racial profiling as a tool of law enforcement.
The order then directs federal law enforcement agencies to set up a system to collect data on the
race, ethnicity, color, and gender of the persons they stop, search, or otherwise examine. Within
one year of implementing this system, the Attorney General must report the data collected and
make any appropriate recommendations on how to promote greater fairness in federal law
enforcement. Justice, Treasury, and the DPC believe that this order would constitute an effective
way of demonstrating federal leadership in this area. The executive order essentially would do at
the federal level what the civil rights community most wants done at the state and local levels
(and what legislation by Congressman Conyers would require): institute a strong system of data
collection and reporting to determine and disclose exactly where racial and other discrimination
exists in traffic stops and other contacts with law enforcement.
Chris Edley has proposed a different kind of executive order, which would expressly
prohibit (though, as explained below, perhaps with an exception) federal law enforcement
officers from taking race, ethnicity, and other specified traits into account when making stop and
search decisions. This approach would require you to confront quite explicitly a difficult issue
(which the data collection order allows you to avoid, at least for now): whether to allow the U.S.
Border Patrol to continue its current practice of using a person's perceived national origin or
ethnicity (essentially, whether the person looks Hispanic) in deciding what cars to search near the
border. The Edley executive order would either (1) effectively prohibit this practice, in the face
2
of the strong view of both the INS and Main Justice that it is an integral part of effective border
enforcement, or (2) include a specific provision allowing the Border Patrol (the largest federal
law enforcement agency and the one that most regularly conducts traffic stops) to continue this
practice notwithstanding that it at least appears inconsistent with the general principles
underlying the order. Because DOJ, Treasury, and the Counsel's Office object to the first
approach on substantive grounds (believing that where national origin is an element of the
suspected criminal offense, this kind of practice is both appropriate and necessary) and because
DOJ and the DPC object to the second approach on political grounds (believing that it will cause
a firestorm within the Hispanic community), all your agency and White House advisors oppose
Edley's alternative executive order.
A more difficult question concerns whether to issue any executive order on Wednesday.
The Justice Department strongly believes that the data collection order is necessary to show that
we are making progress on this issue and doing something more than just talking. Both Justice
and Treasury also believe deeply in the need for data collection and reporting, and worry that if
we do not issue this order now, we also will find reasons not to issue it in the future. Counsel's
Office, on the other hand, recommends that you put off issuing the data collection order and
simply engage in general discussion of racial profiling at the conference. Chuck notes that the
order may displease both sides of the debate the civil rights community because it does not
expressly prohibit all federal law enforcement officers from engaging in all kinds of racial
profiling, the law enforcement community because it does demand collection and reporting of
racial and other data (which most law enforcement groups strongly oppose at the local level). He
also notes that we will be issuing this controversial order before any members of the civil rights
and law enforcement communities have had a chance to speak with you directly on the issue,
perhaps appearing to preempt the very discussion in which you will be participating.
DPC believes this is a close issue, but ultimately comes down on the side of releasing the
executive order on Wednesday. To the extent that release of this order on Wednesday will
provoke criticism on one side or the other (or both), we do not think the order will become any
less controversial with the passage of time. (We are mindful that the crime bill is being marked
up this week by the House Judiciary Committee and that the support of the law enforcement
community for our crime proposals is important; we believe, however, that through careful
consultations, we can minimize any adverse effect of this executive action on the broader debate
in Congress.) We also believe, as noted above, that this executive order does something useful
and allows us to exercise leadership in this area.
Sign the executive order to collect data on federal law enforcement stops.
Do not sign the executive order to collect data on federal law enforcement stops.
Let's discuss.
306733
THE WHITE HOUSE
WASHINGTON
June 6, 1999
MEMORANDUM FOR THE PRESIDENT
FROM:
Charles Ruff C
SUBJECT:
Executive Order on Racial Profiling
A few comments on Bruce's memorandum concerning the racial profiling executive
order:
1.
Although the proposed executive order would parallel the data collection
mandated for the states by the Conyers legislation, in my view it would be seen by the civil
rights community as reflecting less forceful leadership on the issue of racial profiling than
they are expecting. This is so particularly because both the Vice President and the Attorney
General are already on the public record with statements declaring racial profiling to be
improper.
2.
The issue of current Border Patrol practice is a difficult one, and we are
trying to work through with the INS how its need to enforce a law that has national origin
as its central element can be squared with the presumptive impropriety of using ethnicity
and national origin as a factor in making law enforcement decisions. The Border Patrol's
current practice does permit it to use ethnicity and national origin as one element in
deciding whether to make highway stops north of the Mexican border, and our goal, at a
minimum, must be to ensure that any use of those indicia is carefully circumscribed and
monitored so that it does not become the equivalent of a New Jersey Turnpike traffic stop.
3.
On the issue of when to issue the executive order, I have two concerns.
First, since it will be seen as overriding state law enforcement objections and as being less
than the civil rights community expects, to issue it before meeting with both groups will
leave both disappointed (and angry) and, as a matter of process, will give them the
impression that you came to the meeting with your mind made up. Second, I fear that the
specifics of the order will become the sole focus of the discussion and eliminate any
meaningful chance to discuss the broader issues on the agenda.
I believe that the meeting will work better if you come to listen to the
opposing (or at least different) views of the participants, make clear your strong belief that
racial profiling is wrong, and then issue the executive order shortly thereafter, having taken
the groups' recommendations into account. You will have to be prepared to address the
special problem of the Border Patrol but can do so in a setting in which you will have
made your basic principles clear and can express concern that any use of national origin by
the INS must be carefully constrained and monitored. I acknowledge the risk that the
meeting will not be as newsworthy if you do not issue the order, but I believe the risk is
greater that the participants will react badly to the timing (and the substance) of the order if
it is issued beforehand.
TIME OF TRANSMISSION:
TIME OF RECEIPT
WHITE HOUSE
SITUATION ROOM
'99 JUN 6 PM3:17
PRECEDENCE:
IMMEDIATE
RELEASER:
X
PRIORITY
ROUTINE
DTG:
MESSAGE NO:
CLASSIFICATION: unclassified
PAGES: 6
(Including Cover)
FROM: Sean Maloney
62702
GFL/WW
(NAME)
(PHONE NUMBER)
(ROOM NO.)
MESSAGE DESCRIPTION:
TO (AGENCY)
DELIVER TO
DEPT/ROOM NO. PHONE NUMBER
Camp David
Commander Gilday For the President)
Please give Commander Gilday 2 copies
REMARKS:
THE WHITE HOUSE
Fnday
June 11
Mr. President-
'99 JUN 14AM8:45
As someone who grew up
named Aun Frank, I have watched
your leadershipin Kosovo with
pride. Your courage & sleadfast.
ness made a huge di Pleance.
Thank you for what you have done
so that my chi Idien -& - & all children-
will live in a better world.
Aun lewis
COS
THE WHITE HOUSE
Fnday
June 11
Mr. President- -
'99 JUN 14AM8:45
As someone who grew up
named Aun Frank, I I have watched
your leadershipin Kosovo with
pride. your courage & sleadfast.
ness made a huge di Pleance.
Thank you for what you have done
so that my children -& - & all children- -
will live in a better world.
Aun lewis
307631
THE WHITE HOUSE
Fnday
June 11 11
Mr. President-
'99 JUN 14AM8:45
As someone who grew up
named Aun Frank, I have watched
your leadershipin Kosovo with
pride. your courage & sleadfast.
ness made a huge di Pleance.
Thank you for what you have done
so that my children -& - & all children-
will live in a better world.
Aun lewis
I
Annlewis
THE WHITE HOUSE
WASHINGTON
To The President
I
THE PRESIDENT HAS SEEN
3-19-99
UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF ARKANSAS
600 W. CAPITOL, ROOM 149
Staffectay
LITTLE ROCK, ARKANSAS 72201
BILL WILSON
(501)324-6863
JUDGE
FAX (501)324-6869
March 11, 1999
Did not receive letter
until 3/15/99 when
Ms. Linda Dixon
d returned to my
Clinton/Arkansas Office
effice from Hope
111 Center Street, Suite 1500
Little Rock, AR 72201
L
Dear Linda:
Attached is my letter to the President which I understand will be delivered to him this
Saturday.
I deeply appreciate your assistance!
Kudos
K
Wm. R. Wilson, Jr.
g lidw Thind
Judge
Dan:
Debbie did not add to this note that the reason this case was not logged is that the first letter we
got from Judge Nims has already been closed out. Woyneab checked regarding the handling of
these letters, and Janice LaChance from OPM said that the response needs to come from
OPM not from the White House. I believe Woyneab was going to let Phil know about this.
Other letters regarding the same subject have been coming in man
given to Shannon to give to Woyneab also fyi
Jan
ok', interoffice if The
and be have need to BC to been on look care-m Case- it welluse CALL jur for ship Phose
an-
Need
-
No
did not log
I
will give to wayna
yes
match up w/ tax
our t judges letter
fter you have seen
out of tickler
3-19-99
After you have seek,
we will send to
Bunkhardt -
DAN -
ok
MATCH UP C w/ TAX COURT
JUDGES LEITER
BA
Sent to
Original
for OPM 3/3/
Agency liaison
UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF ARKANSAS
Stott
600 W. CAPITOL, ROOM 149
SN
LITTLE ROCK, ARKANSAS 72201
BILL WILSON
(501) 324-6863
JUDGE
FAX (501) 324-6869
March 11, 1999
Re: Premiums for Federal Employees Group Life Insurance (FEGLI)
Mr. William Jefferson Clinton, President
White House
1600 Pennsylvania Avenue, N.W.
Washington, D.C. 20500
BY MESSENGER
My Dear President Clinton:
Your Office of Personnel Management has drastically increased rates for life insurance,
especially for judges who are 70 years of age or older (an increase of more than
$13,000 per year for those who have taken out the maximum amount of life
insurance).
This amounts to a 10% pay cut for these older judges most of whom are no longer
insurable. So, they can't simply drop out of FEGLI and take out other insurance.
Enclosed are:
1.
A copy of my letter of today to Ms. Lachance, Director of OPM; and
2. A copy of Mr. Ralph Mecham's letter of March 1, 1999 to Ms.
Lachance.
Mr. Mecham's letter gives an excellent overview of the problem, and points how
terribly unfair the drastic rate increase is.
I think the increase is not only unfair, but probably violates Article III. In any event,
it is a body blow to the independence of the federal judiciary, and I think merits your
keen attention.
President Clinton
March 11, 1999
Page Two
Thank you for your consideration.
Very respectfully,
Wm. R. Wilson, Jr.
UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF ARKANSAS
600 W. CAPITOL, ROOM 149
LITTLE ROCK, ARKANSAS 72201
BILL WILSON
(501) 324-6863
JUDGE
FAX (501) 324-6869
March 11, 1999
Re: Premiums for Federal Employees Group Life Insurance
Ms. Janice R. Lachance, Director
Office of Personnel Management
1900 East Street, N.W.
Washington, D.C. 20415
BY FAX
Dear Ms. Lachance:
As a member of the Board of the Federal Judges Association, I believe that I am
obliged to report to the federal judges in Arkansas, and elsewhere in the Eighth Circuit,
regarding the recent premium increases.
As you know, for judges who are seventy or older and who have taken the full amount
of available insurance, the new schedule amounts to a pay cut of more than $13,000
per year.
As you surely know by now, this news comes as a shock. I have several questions:
1.
Why such a drastic increase;
2.
Was the Federal Judiciary kept abreast of the proposed increase as it was
being planned -- if so, who -- if not, why not; and
3.
Regardless of who might have been consulted in the judicial branch, why
wasn't such a drastic increase announced broadly and early on.
Some of the judges who are 70 years old (perhaps many of them) have placed this
insurance in irrevocable trusts, and they are caught. I would expect that all or most
Ms. Lachance
March 11, 1999
Page Two
of these older judges are uninsurable in the private market -- as a practical matter.
A 58 year old federal district judge tells me that he has checked his rates and that he
can get private term life insurance for approximately half of what he is paying for the
maximum FEGLI. I have not checked these numbers myself, but the judge with whom
I talked is extremely thorough and I believe that this is a fact. If it is a fact, what has
gone wrong here?
As I dictate this letter I have received a copy of Mr. Leonidas Ralph Mecham's letter
to you dated March 1, 1999. While I am not yet "fully advised in the premises" it
appears that he is right on point with every point.
It seems to me that a grievous error has been made by the OPM, and that it should be
corrected forthwith.
Please advise.
Cordially,
Mas
Wm. R. Wilson, Jr.
CC: President William Jefferson Clinton
OFFICE
OF
THE
UNITED
ADMINISTRATIVE
STATES
COUNTS
LEONIDAS RALPH MECHAM
ADMINISTRATIVE OFFICE OF THE
Director
UNITED STATES COURTS
CLARENCE A. LEE, JR.
Associate Director
WASHINGTON, D.C. 20544
March 1, 1999
Honorable Janice R. Lachance
Director
Office of Personnel Management
1900 E Street, N.W.
Washington, D.C. 20415
Dear Ms. Lachance:
I am writing to express the strong objection of the judiciary to the Office of Personnel
Management's recent determination to increase rates and change the table age bands for the
Federal Employees' Group Life Insurance (FEGLI) program as to judges, and to request that
OPM take immediate action to rescind this negative action against judges of the United States
who hold lifetime appointments to office during good behavior under Article III of the
Constitution. Specifically, we urge immediate repeal of these rate schedule changes with
respect to federal judges and judicial officers.
Judges have relied to their detriment on the continued availability of FEGLI Option B
coverage based on a rate structure reasonably resembling the existing one. In the absence of
any legislative mandate or change in circumstances justifying alteration of this structure as to
Article III judges, I would assert that the doctrine of equitable estoppel counsels rescission of
this rate change, which will have the effect of making Option B coverage constructively
unavailable to many if not most judges.
The Problem
Under the new schedule, beginning on May 1, 1999, many Article III judges will be
required to pay twice as much for the very same life insurance benefits which they had in
effect on April 30, 1999. A judge who is age 70 or older and wishes to continue to carry five
multiples of FEGLI Option B coverage will have to pay more than $13,000 in additional
premiums per year. As a result, for a circuit judge who is age 70 or older and carries Basic,
Option A Standard, and five multiples of Option B-Additional, the premium will total
approximately $27,135 per year - a two-fold increase. These changes threaten the financial
stability and estate plans of judges and their spouses and families, in a manner unlike any other
federal employees'. For many of these judges, the option to disenroll from FEGLI and
A TRADITION OF SERVICE TO THE FEDERAL JUDICIARY
Honorable Janice R. Lachance
Page 2
purchase life insurance from a private insurance carrier is no longer available since they may
not now be insurable on account of age or health.
Historical Background
Currently, approximately 500 Article III judges who are age 65 or older are enrolled in
FEGLI Option B. Approximately 400 judges age 50 or above are enrolled in FEGLI Option B
as well. For these judges, FEGLI coverage amounts to "whole life," whereas it has constituted
"term insurance" for other federal employees electing it. Prior to the enactment of the "Federal
Employees' Life Insurance Improvement Act," Pub. L. No. 105-311, Article III judges were
the only federal employees who did not face the termination of FEGLI Option B upon
retirement. See 5 U.S.C. § 8714b(c)(1); Winner V. Cornelius, 622 F. Supp. 1153 (D. Colo.
1985); Moynahan V. United States, 620 F. Supp. 277 (E.D. Ky. 1985) (a federal judge who
has retired from the bench is entitled to the same level of coverage under FEGLI as the judge
received while on the bench).
Moreover, the new law does not require any change in the time-honored treatment of
Article III judges in this program. Indeed, the Senate Report which discussed the legislation
amending section 8714b(c) in 1984 clearly expresses the intent to treat Article III judges as a
distinct class of employees for purposes of FEGLI Option B. See S. Rep. No. 98-55, at 29
(1983). In sum, for fifteen years, Article III judges have been allowed to keep all of their
FEGLI insurance in force indefinitely by continuing to pay the premiums which became
effective at age 60.
Consequences for Judges
Because judges' FEGLI coverage amounts to "whole life," many of them view it as
both protection against untimely death and an estate builder as well. Indeed, for many judges
FEGLI is the centerpiece of their estate plans. When these judges planned their finances and
estates, they could not reasonably foresee that OPM would someday effect these drastic
increases in the rate schedule. By doubling the premiums which these judges are required to
pay, these changes effectively deny judges continued access to FEGLI.
Article III judges have a statutory right to group life insurance, and I believe that they
have a constitutional, statutory, and contractual right to retain it without significant alteration.
Article III, section 1 of the Constitution directs that judges of the United States receive "a
Compensation, which shall not be diminished during their Continuance in Office." Under
Article III, a judge receives payment of his or her salary for life. Part of a judge's
compensation is the fringe benefit of life insurance authorized by statute and contracted for by
the government. It is my strong sense that OPM's arbitrary action violates the terms and
conditions of Article III judges' employment with the United States.
Honorable Janice R. Lachance
Page 3
As you may know, many Article III judges have foregone lucrative private sector legal
careers to serve the public in this capacity. Since 1993, they have received but one cost-of-
living salary adjustment. As a result, the value of a judge's salary is worth $22,000 less today
than it was in 1992. It is both grossly unfair and unnecessary for OPM to take an action that
further exacerbates the real loss of compensation which judges have recently experienced.
OPM's action to increase rates and change the table age bands was taken without giving
any notice and opportunity for comment to either the third branch of government or to its
officers and employees. It was accomplished in a manner that seems inconsistent with the
spirit and intent of the Life Insurance Improvement Act. At the time of enactment of this
legislation, it was the sense of Congress that this new law would enable employees to carry
Option B insurance into retirement. See 144 Cong. Rec. H10191 (daily ed. Oct. 8, 1998)
(statement of Rep. Mica). By making Option B insurance so costly for enrollees age 65 and
over, OPM has made this statutorily mandated improvement both inaccessible and unusable.
Indeed United States bankruptcy judges and magistrate judges, who now have this insurance
coverage available to them for the first time in recalled or retired status, may well find the
premium rates so costly as to effectively price Option B insurance beyond their means.
OPM's change in the FEGLI premium rate schedule also imposes an unfair financial
penalty on voluntary judicial service. Presently, senior judges voluntarily adjudicate more
than 15 percent of the federal judicial caseload. This steep increase in premium rates will
primarily affect these judges. As a consequence, some of them may be forced to retire
completely from the judicial office and obtain more lucrative employment in the private sector
in order to pay the increased cost of FEGLI premiums.
For judges who have made an irrevocable assignment of the ownership of their FEGLI
policy, the situation is even more grave. Because assignors may not cancel assigned insurance
(this power is vested in the assignees under OPM's regulations for assignment of FEGLI
policies), these judges have no choice but to continue to pay FEGLI premiums,
notwithstanding that they may no longer be able to afford to do so.
Incongruity with Legislation
As I understand it, OPM deems the restructuring of the FEGLI premium rate schedule
necessary because of potential changes in the demographics of enrollees under the Life
Insurance Improvement Act. This justification seems specious. The Congressional Budget
Office, in its analysis of the potential cost of the Life Insurance Improvement Act, estimated
that between 1999 and 2003, premium payments from retirees with Option B coverage would
increase by $183 million but that claims payments would rise by only $108 million. Thus, the
Employees Life Insurance Fund will, as a result of this legislation, experience a $75 million
increase in revenues. As I understand it, the Employees Life Insurance Fund currently has
total reserves well in excess of $19 billion. In its two most recent reports on the status of
Honorable Janice R. Lachance
Page 4
FEGLI, OPM reported that for fiscal year 1997 revenues over expenses were about $1.3
billion and that for fiscal year 1995 revenues over expenses were about $916 million. See
United States Office of Personnel Management, The Fact Book: Federal Civilian Workforce
Statistics 100 (1998); United States Office of Personnel Management, The Fact Book: Federal
Civilian Workforce Statistics 68 (1997). Obviously, the Employees Life Insurance Fund is and
will continue to be financially solvent, and there is absolutely no need to generate additional
revenues through premium rate increases.
Further, the OPM rate changes seem extraordinary given the Internal Revenue
Service's proposed changes to its table of "Uniform Premiums for $1,000 of Group Term Life
Insurance." For enrollees age 65 to 69, the Internal Revenue Service premium rate is $1.27
per $1,000, and for enrollees age 70 and over it is $2.06 per $1,000. Under the OPM
schedule, enrollees age 65 to 69 would pay $1.95 per $1,000, and enrollees age 70 and over
would pay $3.033 per $1,000. This calls into question the integrity of your agency's actuarial
data. I should also note that Towers Perrin, an international benefits consulting firm, surveyed
several insurance companies for the Administrative Office in 1998. At the time, Metropolitan
Life Insurance reported that employee cost for supplemental life insurance for enrollees age 65
to 69 is $1.44 per $1,000, and for enrollees age 70 and over it is $2.224 per $1,000. In view
of this substantial differential, I must ask what additional benefits inure to federal employees to
justify the additional cost of $1 per $1,000 of insurance?
Proposed Remedies
In light of the above, I request that you consider the following. First, I urge that OPM
administratively determine that the premium insurance rates for Article III judges shall remain
fixed at the current age band (which is 60 and above), just as they have been since the early
1980's. At a minimum, I ask that OPM suspend the introduction of the new premium rate
bands (ages 65-69 and 70 and over) until there are detailed discussions between OPM and
Judicial Branch leaders. I also urge that you act to reverse the impact of the rate table change
upon judges who have assigned the ownership of their policies, pending OPM discussions with
judiciary leaders.
Should you determine to deny these reasonable administrative requests, I ask you to
consider legislative remedies to mitigate the impact upon Article III judges. First, I believe
that the judiciary should be given statutory authority to use its appropriated funds to offset the
additional cost of this insurance for judges age 65 and over. As an alternative, I would ask
that OPM endorse legislation authorizing the judiciary to contract for a separate life insurance
plan for judicial officers and employees and to use its appropriated funds for the payment of
benefit premiums as the Judicial Conference of the United States may determine appropriate.
The rate increases should be suspended until these steps are completed and in effect.
Honorable Janice R. Lachance
Page 5
Finally, as a matter of policy and to enable government agencies to continue to be
competitive employers, I request that OPM seek legislation authorizing agencies to pay the
entire cost of basic life insurance for their officers and employees. I understand that in a 1997
hearing before the House Civil Service Subcommittee, key witnesses including Margery
Brittain, Metropolitan Life Insurance Company's Vice President for National Accounts,
testified that FEGLI is unusual in that most large employers pay 100 percent (as opposed to
FEGLI's 33 percent) of the cost of basic life insurance for employees. I believe that judicial
officers and employees deserve better than what they currently receive under the FEGLI
program. If the federal government is to remain competitive, we must progress beyond a
1960's style benefits system.
In closing, I trust that you will seriously consider my requests and that you will
promptly act to reverse the effect of this FEGLI premium rate change as to all federal judicial
officers. I look forward to hearing from you as soon as possible on this matter.
Sincerely,
Leonidas Ralph Mecham
Director
cc:
Honorable Thad Cochran
Honorable Daniel K. Akaka
Honorable Joe Scarborough
Honorable Elijah E. Cummings
Honorable Wm. Terrell Hodges
Honorable David R. Hansen
Honorable Alan H. Nevas
UNITED STATES DISTRICT COURT
149 U.S. courthouse
600 WEST CAPITOL
LITTLE ROCK, ARKANSAS 72201
BILL WILSON, JUDGE
President William J. Clinton
White House
1600 Pennsylvania Avenue, N.W.
Washington, D.C. 20500
THE PRESIDENT HAS SEEN
3-19-99
UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF ARKANSAS
600 W. CAPITOL, ROOM 149
LITTLE ROCK, ARKANSAS 72201
BILL WILSON
(501)324-6863
JUDGE
FAX (501)324-6869
March 11, 1999
Did not receive letter
until 3/15/99 when
Ms. Linda Dixon
d returned to long
Clinton/Arkansas Office
111 Center Street, Suite 1500
office from Hoge.
Little Rock, AR 72201
L
Dear Linda:
Attached is my letter to the President which I understand will be delivered to him this
Saturday.
I deeply appreciate your assistance!
Kudos
&
Wm. R. Wilson, Jr.
Sean -
How should we handle?
carl
-
beanding
07/08/99 15:01 202 456 9130
NSC-INTERAMERICA
001
NATIONAL SECURITY COUNCIL
'99 JUL 9 AM8:25
FAX COVER SHEET
NATIONAL
From: Lillian Rice, Inter-Am, NSC
SECURITY
To:
Carol Cleveland
COUNCIL
Agency: WHO Staff Secretary
Fax Number: 62215
Date/Time: July 8, 1999
17th & Penn, N.W.
Washington, D.C.
No. of pages to follow: 1
20504
Message:
Please see attached.
Did you get a complete,
clear transmission? If not,
Also, please let me know if my query is not clear or
please call:
if you need more information. Unfortunately, the
(202) 456- 9139
cable in question is classified and cannot be faxed.
Many thanks,
Lllier
07/08/99
15:01
202 456 9130
NSC-INTERAMERICA
002
As I mentioned, the Mexican government is interested in getting
a better understanding of what institutional structures in the
EOP help to coordinate the policy-making process. There are 3
particular issues here:
1. mediating access to the President
2. maintaining institutional memory / records keeping
3. coordinating the interests of different agencies and
maintaining clear lines of authority.
It would be helpful to know the role of the Staff Secretary's
office relative to other bodies in the EOP, especially as
relates to (1) and (2). .
File
THE WHITE HOUSE
WASHINGTON
August 18. 1999
'99 AUG 17 PM2:03
Dear Mr. President:
Attached please find the transcript of your remarks at
the AFL-CIO Executive Committee meeting in
Chicago.
You requested a copy to review and to discuss with
Tony Coehlo.
Please let me know if I can be of further assistance.
Sincerely,
Karun Karen A. Tramontano
THE WHITE HOUSE
Office of the Press Secretary
Internal Transcript
August 3, 1999
REMARKS BY THE PRESIDENT
IN MEETING WITH AFL-CIO EXECUTIVE COMMITTEE
Q
Well, we're happy to welcome the President, happy to
have this opportunity. Six and a half years ago, working people
in America were in desperate need of a champion. And over the
past six and a half years, our President has been the champion
that they were looking for.
And you know the litany of issues as well as I do, in terms
of what the achievements of our President has been, under the
toughest of circumstances in terms of the Congress that he had to
deal with, and taking on both domestically as well as
internationally, SO many different issues.
And standing up strong on behalf of workers and their rights
and their protections and enforcement of the laws that have been
passed over the years, affecting workers and their jobs;
advocating the most progressive social programs, in terms of
health care and fighting hard to preserve Social Security and
Medicare; standing up for working families when it comes to
maintaining and expanding programs as he's doing with the
prescription drugs and the Medicare program; what he's doing in
terms of standing up strong and courageously when it comes to
where the surplus should be dedicated -- and you're as familiar
as I am with all of his successes.
And it's a great opportunity for us to be able to express
our thanks to the President and we have been proud of him in his
international work, as well. Somebody, as we were going around
the table, complimented him on the Kosovo situation. I was in
Geneva, as were some others -- Sandy was there -- when the
President spoke out on child labor -- the first time in the
history of the ILO for the President of the United States address
the ILO in Geneva; last year at the WTO he spoke out strongly on
behalf of core labor standards and putting a human face on
globalization.
For all of this, Mr. President, we say thank you very much,
you've been a real champion of working families and we look
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2
forward to continuing to work aggressively with you on the very
issues that you're focused on, and accomplishing as much as we
can during your administration.
We're happy that the President has brought along some good
friends. It's a historic occasion when we have three members of
the Cabinet with the President of the United States here at the
same time. And we're happy to welcome Secretary of Labor Alexis
Herman, (applause); Secretary of Transportation Rodney Slater,
(applause) ; and one who knows Chicago well, Secretary of Commerce
Bill Daley. (Applause.) And they're a part of the great team
that the President has had, and back in Washington, John Podesta
is working and he's doing SO much of what the President's program
is, and has been a major contact for us on our agenda and our
issues. And with the President here today is John's assistant,
Karen Tramontano. (Applause.)
And as has been said, in addition to the President, the Vice
President has been one of our strongest supporters and has done a
great job in promoting the issues of working families, and
promoting the rights of workers to organize, and all of their
other basic rights. So it's an outstanding team. But it's my
pleasure and my privilege to introduce the leader of that team,
our own President, Bill Clinton. (Applause.)
THE PRESIDENT: Thank you. Thank you very much. Well,
thank you very much, John. I want to thank all of you for giving
me a chance to come by and visit with you today. When John found
out that I was going to be in Chicago today, he invited me by.
And the last time we met, I think, was over the telephone last
October, with this group. So I wanted to come.
I have just come, interestingly enough, from a meeting. Mr.
Buffenbarger (phonetic) came with me, so I gave him a ride over
here in the caravan, because we'd been over meeting, celebrating
our Welfare-to-Work partnership, and the fact that we have now
cut the welfare rolls to half what they were when I took office;
and in no small measure to the support we received both from
business and labor people, helping people to move from welfare to
work. And I'm glad have the chance to come by here.
I wanted to begin by saying -- when we talked last October
by phone, I was asking for your help in the election, and you
gave it, and we won. And I am very grateful. And believe it or
not, even though we've -- you can't tell from the priorities
being pushed by the Republicans in the Congress, it had a
profound impact on the climate of Washington -- the fact that,
for the first time since 1922, the President's party, in the
sixth year of a presidency, picked up seats in the House of
Representatives. It literally happened last in 1822.
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3
And they know it, and it changed the whole kind of climate
there. And I wouldn't be surprised if, as a result of that, we
wound up with some significant advances in the next 60 days that
would not have otherwise happened -- and a lot of the things that
we used to have to fight off, we're probably not having to fight
so hard on now because of what happened in the last election.
And it wouldn't have happened without you, and I'm very grateful.
I would like to just make a couple of other brief points,
and then I'd like to listen to you. First, happy birthday,
Linda. (Laughter and applause.)
When I took office in '93, you know, the Republicans could
have a reasonable argument, I guess, that the ideas that we had
were wrong -- because they hadn't been tested. And you ought to
go back and read what all those guys said in '93 about our
economic plan. Phil Gramm said that we'd have a bigger deficit,
and it was going to put the economy in the tank and all that.
You know, you just ought to go back and read what they all say.
And, now, we have fought for the right things, and we have
fought against the right things. We beat their Contract with
America; we beat their attempts to weaken OSHA and all the labor
standards, and the Davis-Bacon Law, and all of that. And the
evidence is in, and I don't think it's subject to any dispute.
And I think you need to really make sure your members
understand that as we go into this 2000 election, because there
is no question, now, that sensible -- that Democratic economics
work better for the American people than Republicans do.
Somebody asked me the other day what I thought about Governor
Bush raising all that money and I said, well, just shows you we
didn't discriminate, and who benefited from our economy. And
they'v all got amnesia now, so they think they can get their
crowd in and do just as well. But they can't.
But you should feel proud of that -- both what we were for
and what we were against.
Second, if you look at where we are now, it seems to me that
there are a number of very large issues facing us. And I'll just
mention three or four. But it all is within the context of, what
are we going to do with this moment of prosperity? And what are
we going to do with the surplus?
I think we've got to deal with this question of the aging of
America. We've got to take the bulk of this money and save it to
fix Social Security and Medicare, and provide a modest
prescription drug benefit. Three out of four seniors don't have
access to prescription medicine that is adequate -- that's either
-MORE-
4
affordable or adequate in coverage. So that's the first thing I
think we have to do.
Second thing I think we have to do, before we cut taxes, is
make sure that we've got an appropriate investment in education,
medical research, national defense and the other critical areas
to our country's future. A lot of that affects union members, by
the way. If we over-cut the basic operations of government, or
we can't fund our other fundamental responsibilities.
The third thing I think we have to do is to not have a tax
cut that's SO big that we can't pay off the debt within the next
15 to 16, 17 years, because if we keep this debt going down --
we're going to pay $85 billion down on the national debt this
year. And every time we do that, it keeps interest rates lower,
which means more investment, more jobs, higher earnings, higher
wages, and lower home mortgage rates, and credit card rates, and
college loan rates and car payment rates for ordinary people.
And I believe it's now the progressive thing to do, and I
would hope that the AFL-CIO would actually advocate -- I want you
to think about it; have your economists tell you if they think
I'm right -- but we're living in a global economy where money
moves around the world at the speed of light, and interest rates
are set in a global environment, and we now -- if we can keep
paying this debt down and keep these interest rates low, there's
going to be a whole lot more labor people working. And the next
time we have a crisis like this Asian financial crisis, we'll be
relatively less vulnerable to it. So I feel very strongly about
this, and I hope we can do that.
But the main thing is, if we give all this money away in a
tax cut now, the basic beneficiaries of the tax cut will be my
generation, the baby boom generation, who will then turn around
and ask the American people to take care of us when we retire --
when we could have fixed Social Security and Medicare, now, and
instead we chose to put our hands out and take the money right
now, instead of fixing it so that we wouldn't be a burden on our
children when we do retire. And, parenthetically, it also gives
you a much stronger American economy. So I think it's a huge
issue, and I think we're right on it.
Now, let me just mention a couple of other things. We have
two -- I think, two significant problems with the economy now.
One is that after working like crazy for five years to get the
manufacturing base of the country going again, and gaining nearly
1 million manufacturing jobs, we're now losing manufacturing
jobs, because of the aftermath of the Asian financial crisis,
primarily. And because the Europeans are much more protectionist
than we are.
-MORE-
5
And I've asked -- I know the Vice President met with some of
you recently, but I've asked the National Economic Council to get
our Cabinet people together, all of them that work on the
economy, and try to come up with another manufacturing strategy.
We had one in '93, and it worked, and then this Asian financial
crisis came along and we started losing a lot of jobs.
You know, we have some power on the trade front. Secretary
Daley helped us -- we have restored steel imports to their pre-
crisis levels, but that doesn't necessarily overcome the
problems. We have to figure out how we can grow the
manufacturing base again. I think it is a grave mistake for the
United States to give up on the idea that an important part of
our overall economic strategy should be to have a strong
manufacturing base. And I was very proud of the fact that we
were gaining manufacturing jobs for the first time in 20 years,
really. And it's been very frustrating to me since the crisis
hit in '97. So we will work with you on that.
The other big problem is, there's still a lot of places that
this economic recovery hasn't reached. There are a lot of small
and medium-sized towns that lost the only town factory that never
recovered. There's the isolated places, like Appalachia or the
Indian reservations. There are the inner-city neighborhoods and
the Mississippi Delta, where we haven't seen a restoration of
economic opportunity.
And as you know, we went around to some of those places a
couple of weeks ago. And I'm trying to persuade the Congress to
take this empowerment zone concept that we've worked very hard on
a lot of you have helped us on -- and adopt a national
approach that would give people the same financial incentives to
invest in our distressed and forgotten areas that we give them to
invest overseas now.
And this is something I'd really like to see labor get
behind. I'm not saying we shouldn't get people incentives to
help develop the Caribbean, but I think they ought to have the
same incentives to develop poor places in West Virginia, or
Kentucky, or Mississippi, or on an American Indian reservation
or South Phoenix, or East Los Angeles, or what have you.
And I think, you know, this could offer a real opportunity
for certain kinds of investments to go in where we would need
and which would give you an opportunity, maybe, even to expand
the base of your membership, to expand your apprenticeship
programs, to do all kinds of things that we could maybe work
together on.
But I think we ought to really be working at this, because
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6
if you ask yourself: if I were in a union that hadn't lost jobs
because of the manufacturing crisis, if I were in another kind of
union, I'd be sitting here thinking -- and all of my members had
work and we were all happy -- I'd be sitting here thinking, how
in God's name can we keep this thing going without having
inflation, which would cause the Federal Reserve to raise
interest rates too much, which will put us back in the recession?
How can I keep it going?
Well, if you think about it, the expansion of investment and
jobs, and the creation of new consumers in areas where they
didn't exist before, is an inflation-free way to grow the
American economy. So it actually makes, relatively speaking, a
lot more sense to look at whether there can be more jobs in some
of these isolated places.
And there are all kinds of questions that have to be faced
-- you know, Teamster-like questions. How are you going to get
-- if you had a manufacturing operation in a little town in
Eastern Kentucky, how do you get the trucks in and out of there?
How are you going to get the stuff in and out? I mean, there's
lots of different questions.
But I want to make a serious effort in the last year and a
half I've got on the job to try to build a framework of economic
opportunity in places that have literally have not been touched
in over 30 years. And if we can't do it now, we'll never get
around to it.
So if we can deal with the manufacturing issue; if we can
deal with this issue; and then deal with these big issues, I
think -- number one, I think it's the right thing to do for the
country. And number two, I think it's a good setting for the
coming election.
And that's the last point I want to make. You know, I'm not
running for anything. I can't run for anything. It's a good
thing the Constitution limits you, or I'd run again. (Laughter
and applause.) It's probably a good thing we've got this
constitutional limit. "
But I just want to tell you something about the present
state of play. I want to make you a prediction. I believe that
the presidential race will be within two to three points, and I
believe that we have a better than 50-50 chance of winning it. I
will be surprised if we don't. Now, I know that contradicts
every conventional wisdom today. I know what these polls say. I
know all that.
But what I know is -- you have to understand, the
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7
Republicans have a great advantage going into a presidential race
because they have -- a lot of people don't think they're supposed
to vote for Democrats for President. And in every eight-year
cycle, people intend to change parties. They sort of think they
ought to.
Richard Nixon ran dead even with John Kennedy in 1960. At
this point in 1959, he was 21 points behind, not 13 or 14.
George Bush was 17 points behind Michael Dukakis in August, of
the November election. The people of this country have not
started focusing on this election yet. They haven't thought
about what our record is, who played a part in it, what the real
issues are.
You know, I've been through this a lot. And let me remind
you, I was in third place in June of 1992. Third place. When I
got the votes to be nominated for President, I was running third.
So what I think, for whatever it's worth, my advice is that
we should all focus on making sure people know what our record
is, people know what the issues are, where we stand on them,
getting everybody else to say where they stand on them. And we
ought to look good, sound good, be happy and work like hell. And
I think it'll work out. This is what I believe.
And I don't want you all to be discouraged about this. You
know, the Republicans, they want back in real bad. They miss
going to the state dinners and all that, and they're interested
in power. But if you look at what they're saying, they're trying
to be very careful, and they're trying to avoid taking positions
on a lot of things.
But, slowly but surely, every week another position gets
taken. And then, slowly but surely after that, you get to
publicize those positions. And then the American people, as they
go along, will make a real and reasoned choice. And I believe
that we have an excellent chance to be victorious, because our
ideas have been good for the country, and they've been tested
against theirs, and the evidence is, ours work and theirs don't
-- and people agree with us on the great challenges.
Now, they have great money. They have great skills. I
don't want to minimize that. They have great capacity to do
this. But I feel very comfortable that this is going to be a
pretty close race, and I think the chances are much better than
50-50, I believe, that we'll win it. That's what I believe. If
we all keep our heads up, and keep our heads clear and trust the
American people, and fight.
And I know that the money bothers a lot of people. They'll
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8
probably out-spend us $200 million this time, in total. They
out-spent us $100 million last time, and we won. Keep in mind,
that congressional victory you won, we were being out-spent by
$100 million.
But it's okay, if we have enough, and we fight and we stay
in a good frame of mind. So I really believe the best thing is
for all of us to take a deep breath, show a lot of confidence, be
proud of what we have done, focus on the continuing problems and
challenges, and just keep going to work every day and fighting.
I think that the chances are it's going to come out all right.
And, you know, you've all done too much for me. If I didn't
believe this, I wouldn't tell you. I'd just be quiet. I'm
telling you what I really believe after a lifetime of working
this.
And I also personally believe in my Vice President. I know
him, and he is a winner. And he has gotten a lot of hits here,
and everybody's had a lot of fun doing it. But it's a long road
that doesn't turn. And if somebody asked me if I had to take
hits or roses in August of the year before the election, I'd say
give me the hits now and the roses later. I'd a lot rather have
it that way than the reverse. And I predict to you that will
happen, too.
So you all just have a good time here, and keep doing what
you're doing, and everything's going to be fine. That's my
prediction. (Laughter and applause.)
Q
The President has a few minutes, and would be
interested in hearing from some of you. Jay Mason (phonetic).
MR. MASON: First, let me thank the President for your call
regarding the candidate situation and election. I'm very
appreciative but, beyond that, in your conversation, you asked
whether you thought the mood was changing. And I said I didn't
think so, and you alluded to your speech in Chicago and Geneva.
The mood is not changing, as far as the employers are
concerned. We're just working hard, we're just working smart,
these kind of things -- we're more persistent. You may not know
this, but in that situation where we've been at it since the
middle '70s, 1974 with the first election -- '91, '95, '97, '99
-- in each situation we lost by a few votes because of major,
major violations of the law by the employers, by the employer in
this case -- a series of employers, because this isn't one
employer, it was a history of one employer after another not only
resisting the union, but violating the law wholesale. And we've
gotten some extraordinary remedies that have not been granted
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9
before, yet we had to keep coming back and back.
So my feeling is, as I said to you on the phone, that the
mood has not changed as far as those of us who are out there
trying to organize. It's just as difficult, except that we're
doing it better, we're doing it smarter. And we're staying more
persistent, and we're committing the resources. That's one half
of the equation.
The other side of the equation is that the changes that have
to take place, in the board and in the laws of this country,
which give workers an equal, an even playing field. And that
doesn't exist, whether it's car-check recognition, or changing
the law. And we believe over the next two years -- I believe
very firmly that one of your legacies over the next two years
is to help change those laws, help make the playing field fairer
SO that we don't have to spend enormous amounts of money -- I
won't begin to tell you what it costs to run an election with
5,000 workers and 60 organizers, bringing them in from all over
the country, getting the assistance of the Federation, and my
fellow colleagues around this table, in terms of providing
assistance. It's a major undertaking.
And I think that if we're going to move into the 21st
century, I think it's about time that we develop the kind of
relationship with employers and this government -- the greatest
democracy in the world -- make it more democratic for workers'
opportunity to join a union.
THE PRESIDENT: Well, I agree with that. What I was saying
to you, though, is that I believe that the public is less -- is
more sympathetic to the union movement than it was before. And I
think part of it is because there was a reaction against the
excessive anti-unionism of previous administrations and in the
Republican Congress coming in. And part of it is, frankly, I
think that the union movement has been very effective, at least
since I've been President, in trying to advance the interests of
its members in a way that shows an understanding of the global
economy, and the kind of competition and the factors that whoever
the employers are up against. And it's been very impressive.
But when you see -- and another thing is, I think people are
super-sensitive in this country right now to anything that smacks
of abuse of power. And you see -- I never thought I'd live to
see the day when the doctors would say they were thinking about
joining a union because of the absence of a patients' bill of
rights. And I think that -- so I agree with you.
And we're just so close, as you know, to having a working
majority for labor in the Congress. I think we'll have to win
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10
the House outright, but you've got a few of those Senators that
will vote with us from time to time in the other party, if we can
make up a few gains here. And I think we should -- I think we're
very close. I didn't address that, but I think that we are
again, if we fight, and keep our heads on straight, and don't
mess up -- and I don't have any real -- you know, if I can keep
the economy rocking along here, I think the chances of our
prevailing in the congressional races are quite good.
Q
Morty Bach (phonetic) ?
MR. BACH: Mr. President, I'd like to address for a moment
the comments you made about attracting investment into some of
the chronically distressed areas. I think it will be virtually
impossible to sustain economic development in these areas if the
future workforce the kids that are in school today on the
wrong side of the digital divide unless the overall plan
encompasses I know what you and the Vice President and the FCC
and many of us are trying to do in getting the E-rate --
connecting these schools is a matter of priority in these
distressed areas -- connecting them to the Internet and even
taking it to the next step, and finding a way to bring computers
into the home, SO that the entire family understands that you
cannot really have economic development if you're on the wrong
side of that divide.
I think first, I applaud the White House for taking the
lead on the whole E-rate issue. But they' 11 have to find a way
to really prioritize the very areas that you're talking about if
we expect to have sustained growth, you know, in those places.
THE PRESIDENT: You know, Morty, there was just -- I think
just in the last two weeks, there was a study which came out,
basically, that confirmed what you've said -- that there is still
a digital divide, there's still a big difference in who has
access to the Internet and who doesn't; who's using it and who
isn't.
And Senator Barbara Mikulski, who's a good friend of a lot
of yours, called me the other day on the telephone and said that
she thought that the Democratic Party should make one of its main
commitments, not only for the remainder of my term but into at
least the next two years beyond my term, coming up with more and
more ideas and efforts to bridge the digital divide. And not
just in the schools, but for adults, as well.
And if you have - you or anybody who's here, within the
sound of my voice -- has any more ideas about that -- you know, I
know the Vice President cares a lot about this in general; he
knows more about it than I do. But I do think it's something
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11
that the Democratic Party ought to be --
[Gap in tape.]
-- for me are, and we have the Welfare-to-Work program. My
concern is that you should be complimented on the job of cutting
the welfare rolls. But we have people working at $5.15 an hour.
What is our plan in going to the next level? Because you can't
live on $5.15 an hour. And I have people that have been in the
Welfare-to-Work program for three, four years. They're still
there. And I'm concerned about those people that are trapped in
between.
THE PRESIDENT: Well, let me just say, I think there are
three things we ought to do, to start out with. First of all, we
ought to raise the minimum wage again. I think we've got a good
chance to pass that in this Congress, this time. If I play it
right, and you all help me, when we get down to the lick-log of
the next 60 days, I think we've got a chance to pass another
increase in the minimum wage. And I think it's quite important
to do.
The second thing is -- and this is something that I would
like to ask the public employees among us here to help us with --
there has been an alarming decline -- and I know this is not
exactly what you're talking about, but I've got to mention this,
because we've got people who represent public employees around
this table -- there has been an alarming decline in food stamp
usage among poor families, that is greater than the number of
them that move from welfare to work in jobs paying enough that
they're not eligible for food stamps anymore. Much greater.
There's now lots of evidence about it, but it appears that
the only conceivable explanation for this is that a lot of people
-- you know, maybe a few people just don't want to take them
anymore, because they're drawing a paycheck. But that's hard to
believe. Food stamps -- people who work for a living and have
children, who have low incomes, are eligible for them and should
take them because it's good for their kids. It appears that a
lot of people take these jobs, and they do not know that they're
still eligible for food stamps. And nobody tells them, and they
don't get them. So that's a real problem.
The third thing, I think, is -- I think we actually need a
strategy for people who move from welfare to work in lower-wage
jobs, SO that we actually identify what it is they need to keep
moving up. And there's a big fight going on in Congress now -- I
don't know if you all have weighed in on this or not, but when we
-- the public employees' unions should be quite interested in
this -- when we passed welfare reform, we let every state --
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12
including New York; every state in the country -- got to keep the
amount of money, every year thereafter, that they were getting in
February of '94 when the welfare rolls were at an all-time high.
Now, some states have had modest declines in welfare rolls.
New York has, but largely because you've got a lot of immigrants,
so you have to keep replenishing the rolls. But, like, Wisconsin
has had a 90 percent decline in the welfare rolls, and there's
been a 50 percent decline nationwide.
A lot of the Republicans in Congress have gone back to the
Republican governors, and what they want to do is to recoup some
of that money. They're saying, you don't need it anymore and
you're not spending it. And it's quite true that, right not, a
lot of them aren't spending it.
But I would be prepared to, in effect, let states that have
a reduction in their welfare rolls -- let's say below 50 percent
or below 60 percent or whatever -- keep that money if they spent
it on people who should be in transition - - to upgrade their
skills, their education, their training -- or if they spent it on
their children in the schools you're going to have 2 million
schoolteachers quit in the next few years, with the biggest class
size in American history finally we've got kids more numerous
than the baby boomers in school, and you're literally going to
have 2 million schoolteachers retire just in the next couple
years.
So my view is, we ought to say -- and if you guys agree with
this, it could help us to preserve this we ought to say, no,
we'll let the states keep the money, but they need to spend it on
the people who move from welfare into work, but are making very
low wages, have very low skills, have very limited prospects of
future mobility. And we ought to spend the money either to move
them up or, if that's not a problem, then we ought to put the
money down into the public schools, where the money could go to
help hire teachers, or have smaller classes or do something else
these kids need.
I personally think that would be a lot better expenditure
than just letting the Congress take it back and paying for the
tax cut. But to be fair, if you were Governor of Wisconsin, you
might have a hard time spending that money. If you were Governor
of Michigan, you might. But if we said, but you can spend it on
the people making $5.50 an hour, or their children in the
schools, then you would be able to do it.
Q
One last question. Andy, and then Tom, and that'll be
the end.
-MORE-
13
ANDY: Mr. President, I just want to get back to the
presidential race, with something you said. I think in all of
these races we're well-served when we have a high-quality
candidate who has something to say and we have an effective
campaign. I think in 1992 we had a Governor Clinton, who's the
best campaigner this party has ever had. We certainly had
something to say.
But you were also very well-served by two gentlemen not
amongst us anymore, named Ron Brown and Paul Tully, who spent an
inordinate amount of time before there was a nominee, really
plotting the presidential campaign, and giving us all hope and
direction to say no matter where we come out on this election,
you know, we are going to run an effective campaign.
And now it's clear there's going to be a primary in the
Democratic Party, and you're certainly have a quality candidate
and people who stand right on the issues. The real question is,
when we come out of that primary, are we going to have an
effective campaign? And where are the Ron Browns and Paul Tullys
of today, who aren't engaged in the day-to-day combat in New
Hampshire and Iowa? And where are the fundraisers of today who
can raise the money so that when we have a nominee in March, that
we really are ready to go, don't have a lapse, don't have a gap.
And I just think the party would be well-served to think
about what we could do now to prepare for then, to make sure we
do have a successful campaign, because we clearly have a quality
candidate who stands right on the issues.
THE PRESIDENT: Well, first of all, that's a darn good
question. But let me try to give you an answer to it.
I think that, in all fairness, in different ways Paul Tully
and Ron Brown are irreplaceable. But the functions that they
were working on in '92, while we played out our nomination --
and, you know, one thing I'll say, you've got to give Senator
Bradley -- you know, we'll have the two most knowledgeable people
of all the people running for office, will be both in our
campaign, right? So we'll have a lot of interesting things said,
and a lot of interesting things to learn.
But the important thing is, we can't let it lead to some
sort of big schism in the Democratic Party. So far, I think both
Bill Bradley and Al Gore have comported themselves in such a way
as to minimize that, and I hope they will continue to do so,
because that will have a lot to do with it.
I think, on the money issue, I can tell you that I have
personally taken that on. I am working very, very hard to make
-MORE-
14
sure that what I think, as I said, is a totally historically
predictable situation in the polls -- by the way, which is
marginally better than it was two months ago, and better than the
historical parallels. So it's not that big a deal. You know, if
we're back here in a year with this, then I'll be a little
concerned. But we're not. This is not where we are, here.
So what I want to say to you is, I'm going to try to take
care of the money. That is, I am personally committed to helping
the Senate and the House and the DNC, and working with all these
local things. And I am killing myself at it. And I'm really
working at it. And if you've got any more ideas for what I can
do, I will do it.
The second thing I wanted to say about it is -- I went to an
interesting dinner last night at Senator John Kerry's house, that
Joe Andrew and the leaders of the DNC did for a bunch of high-
tech wizards who are still Democrats. People that have made
fortunes with these little Internet companies, trying to help us
figure out how we can better communicate with people, so that we
can do another version of what we did in '98.
Let me remind you that '98, the turnout was not higher than
it was in '94. It was about the same. Now, the numbers were
higher because we registered a lot of people, because of Motor-
Voter. But the percentage voting turnout was about what it was
in '94. The difference was, more of ours voted and more of
theirs didn't -- just like in '94, more of ours were discouraged
and more of theirs voted, because they were mad and ours were
discouraged.
So one of the things that I want to do is to make sure that
we do better than the Republicans in maximizing the use of
technology to mobilize voters, identify voters, get them to vote,
get information out, engage them -- you know, all this stuff you
can do. And if you have anything you want to say to us about
that, you can.
On the strategy for the general election campaign, frankly,
I think we have got to be about the business of putting together
three or four people to do what Ron Brown had thought through all
by himself before I got to be the nominee. But we know -- I'm
just telling you what: I know about this deal. I know that they
have appealing, intelligent politics working for them. But
they're wrong on the issues. And, you know, it's like I told you
at that dinner the other night. People say, oh, Clinton's a
great speaker, what are we going to do?
You know, I could be the best speaker since Daniel Webster,
and if we'd been wrong on everything, the economy would be in the
-MORE-
15
tank and the Democrats would be nowhere. You know, once you get
in your speaking is not near as important as whether your ideas
are right or not, if you implement them.
And so I feel -- I really do believe that as -- this thing
will ripen. Every election has got a different rhythm. It's
like a different song, you know -- it uses exactly same notes as
the last song did, but the melody is a little different every
time, otherwise nobody would ever sell any records.
And so the melody of this election, it's still ripening.
It's aging. But I admit to you, Andy, we've got a little more
work to do on the general election strategy of how we get
everybody together. I am mindful that it's a problem. I am glad
you mentioned it. But I think we'll be ready when the time
comes. That's all I can tell you. And on the money thing, all I
can tell you, if we don't do it, it won't be because I'm not
trying -- because I am well aware of what a problem it is, and
I'm hitting it.
Q
Last one, Tom Boffenbauer (phonetic.)
MR. BOFFENBAUER: Thank you, John. Mr. President, I would
like to just share for a moment some of the events of this
morning that the (inaudible) is proud to be a sponsor of. And
that is the work-to-welfare celebration that we had down on the
pier. And there is a lot of work to be done.
But it was really heartening this morning to be joined by
the Secretary of Labor, the Secretary of Transportation, the
Secretary of Commerce - - in the eyes of a trade unionist, what an
unusual combination in one room at one time -- but to honor the
companies that were the original partners. And I want to extend,
on behalf of those companies and the members that we represent,
and by several unions in this room -- the Teamsters and the
Uniteds and the Company Xerox and UPS and United Airlines.
And as we talk about welfare to work, and the thousands of
people who now have a little bit of hope for the future, because
they did find a job transitioning from welfare to work -- under a
union contract -- and that they became union members, and not one
in those companies that I mentioned was a minimum-wage job. And
I think the partners -- and the point I want to make -- the union
partners in this, and the employers they represent, offer the
real key to bringing a group that needs it to prosperity.
You did a great job this morning, Mr. President, listening
to those stories and exposing all those other employers in that
room, who do not have a union. And they have to think long and
hard, because as they talked among themselves afterwards, they
-MORE-
16
had their eyes opened a little bit, that unions and their members
-- God knows, their leadership -- don't have horns and tails. We
bring something -- to America that they haven't realized in the
past. So, Mr. President, thank you very much on behalf of all
those that have a little bit better life.
THE PRESIDENT: Thank you. (Applause.)
One of the -- I'm sure you had the same reaction I did to
the bank executive, the woman bank executive, who got up and gave
a whole speech about how stupid employers were when they didn't
offer adequate benefits. I mean, it was an amazing speech. But
you couldn't have heard this sort of speech given five or six
years ago.
This woman got up and said, you know -- she was there with
her former welfare recipient, who had just won a national award
in their company and was given a free trip to Beverly Hills --
this woman had been on welfare six months ago. It was an amazing
deal, unbelievable. But she basically launched an assault on
short-term employer attitudes, instead of giving adequate
benefits of all kinds. It was very impressive. And I thank you
for your leadership.
Q
And we thank you for your leadership.
THE PRESIDENT: Thank you. Thanks for letting me come by.
(Applause.)
END
Theo-
1/20/00
This came in
last week, but
didn't notice it
was to sean
maloney! - Cindy
ORM
THE WHITE HOUSE
WASHINGTON
November 8, 1999
'99 NOV 9 PM3:24
MEMORANDUM FOR SEAN MALONEY
ASSISTANT TO THE PRESIDENT
AND STAFF SECRETARY
FROM:
MARK F. LINDSAY Bradley I. Kiley for Mark F. Lindsay
ASSISTANT TO THE PRESIDENT FOR
MANAGEMENT AND ADMINISTRATION
SUBJECT:
Agency Responsibilities for Business Continuity
and Contingency Plans (BCCPs)
Many of you have been following the Executive Office of the President (EOP) Y2K progress very closely
and are actively involved in ensuring that your organization is capable of continuing operations in the
event of unforeseen Year 2000 problems beginning January 1, 2000. Now that the Office of
Administration has successfully renovated all of the EOP Mission Critical systems, it is extremely
important that EOP organizations finish the next critical steps. These include completing the drafting,
testing and submission of your Business Continuity and Contingency Plans (BCCPs).
The BCCP is your organization's best defense in providing continuity of operations in the event of any
Y2K failures. Because each organization has unique operational and management issues, the BCCP is
something that every organization must develop to address its specific needs. While the EOP BCCP team
is available to provide ongoing assistance, it is impossible for the team to complete this plan without the
active participation of your staff.
Since early October 1999, members of the EOP BCCP team have been working with your agency
representatives to review your BCCP and to conduct test exercises. Immediately following these
exercises, a BCCP debrief occurred so that offices could refine their plans based on lessons learned
during the exercises. Enclosure (1) provides you with an updated report on the BCCP status of each EOP
organization. Enclosure (2) provides you with a copy of your organization's proposed annex to the
BCCP. Please provide any feedback that you or your staff may have to my BCCP points of contact
Kevin Paulsen at x56407 or Dottie Cleal at x56401. Your input is needed no later than November 12,
1999 so that we may finish our Y2K efforts on schedule.
Based on your input, the BCCP for your organization will be finalized, approved and published for use by
internal and external agencies. The EOP BCCP (with appropriate annexes) will serve as the primary,
formal procedure governing EOP operations in the event of unexpected Y2K related problems. These
plans should be adequately communicated and rehearsed and made available to assigned members of
your staff to avoid possible confusion at a later date.
I anticipate that this will remain an important senior management and leadership issue and I look forward
to your continued interest, support and involvement.
11/5/19991:12 PM
EXECUTIVE OFFICE OF THE PRESIDENT
BUSINESS CONTINUITY AND CONTINGENCY PLANNING
STATUS OF AGENCY ANNEXES
Today
AGENCY
July
August
September
October
November
December
WHO-Office of Press Secretary, POC Jenni Engebretsen
Red- Denotes offices contacted, no
WHO-Millennium Council, POC Josefina Velasco
plan produced.
WHO-Office of Cabinet Affairs, POC Anne Bovaird
X
Yellow- Denotes plan received,
WHO- Office of Legislative Affairs, POC Michael Williams
awaiting Exercise.
WHO- Office of Correspondence, Christina Stacey
Green- Denotes plan Exercised
WHO-Counsel to the President, POC William Winkler
X
Light-blue- Denotes post -
WHO-Office of Records Management, POC Terry Good
Exercise annex update.
WHO-Chief of Staff, POC Carolyn Wu
Dark blue- Denotes pending sign
WHO-Office of Communications, POC Shawn Johnson
off by POC and Senior office
WHO-Office of Intergovernmental Affairs, POC Adreinne Elrod
X
X
personnel.
WHO-Office of Policy Development, POC Courtland Willman
X- Denotes plan signed off on
WHO-Office of Presidential Advance, POC Denise Diorio
by POC and Senior office
WHO-Office of Presidential Scheduling, POC Anne Whitworth
X
X
personnel.
WHO-Office of Public Liaison, POC Kendee Yamaguchi
X
X
WHO-Office of the Executive Clerk, POC Timothy Saunders
WHO-Office of the First Lady, POC Eric Woodard
X
X
Upcoming
Exercises:
WHO-Oval Office, POC Betty Currie
X
X
Office of
WHO-Travel Office, POC Faye Granger
X
X
Legislative Affairs
WHO-White House Operations, POC John Liipfert
X
X
TBA
Office of the Vice President, POC Andy Dryden
X
X
Millennium
WHO-Management and Administration, POC Jason Rodriguez
X
X
Council
OA-Facilities, POC Larry Handeland
X
X
11/04
OA-Financial Management Division, POC Whitney Harris
X
X
OA-General Services Division, POC Kathleen O'Halloran
OA- Human Resources Management, POC Diane Smith
X
X
OA- Library & Research Services Division, POC Paula Vincent
X
X
X
X
Council of Economic Advisors, POC Cathy Fibich
X
X
X
Council on Environmental Quality, POC Carolyn Mosley
Office of National Drug Control Policy, POC Tillman Dean
X
X
Office of Science & Technology Policy, George Cravaritis
X
X
X
X
X
X
Office of U.S. Trade Representative, POC Richard Kristobek
X
X
Office of Management and Budget, POC Paul Tisdale
Legend: BCCP Stage Completed
Complete
Complete
Post-Exercise
Pending
Agency
Annex
Exercise
Annex
Annex
Sign-off on
Note: Cell in which shading first appears shows
Update
Update
Signoff
Annex
week action completed.
X
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
THE
PRESIDENT
OF #0 OF THE OF OFFICE THE UNITED OFFICE RATTON STATE OF
EOP - WHO - Office of Records Management
Business Continuity and Contingency Plan
Agency/Office Annex
Prepared By:
Approved By:
Date:
Version 2.0
1
Dated 11/04/99
Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
9.1 Agency
White House Office - Office of Records Management
9.1.1 Core Business Process
Processing White House documents.
9.1.1.1 System Dependencies
VAX cluster, ARMS
9.1.1.2 Threats
Failure of either the VAX cluster or the ARMS application would make entry of new
records into the database temporarily impossible.
9.1.1.3 Notification Process
Attachment A is a telephone listing of the ORM staff with home cell telephone numbers.
Supervisors are responsible for contacting subordinates. White Hours Switchboard also
has these telephone numbers. This listing also includes archivists from the National
Archives who are responsible for responding to ORM requests for recall f files in
courtesy storage at NARA.
9.1.1.4 Incident Response - Liaison and Management
ORM staff will contact IS&T's "help Desk" and, if provided, specific IS&T staff.
ORM's response time expectations will depend upon each incident and will be no
different from those currently in place. Copies of this document will be distributed to
each ORM supervisor.
9.1.1.5 Mitigation Strategies
9.1.1.5.1 Processing:
9.1.1.5.1.1 Outgoing mail Lead ORM staffer: Everett Houser
Back-up: Phil Droege, Mary Brooke, Terry Good, Lee Johnson, Mike Septoff,
Russel Loiselle
Quality control review: a manual task requiring no computers nor electricity.
Signing: a process utilizing an electrical machine to sign autographs. One machine is
computer dependent. Computer is Y2K.
Photocopying: a process utilizing electrical machines that is not computer dependent
9.1.1.5.1.2 Incoming "More Important" mail Lead ORM staffer: Frances Campbell
Back-up: Crystal Jones, Debra Jones, Mary Brooke, Wandra Simpson, Patricia
Young, Russell Loiselle
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Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
Evaluation: a manual process requiring no computers nor electricity.
Assigning ID numbers: numbers are machine generated on labels. Sheets of labels are
generated in advance. A large stock is maintained to last for several weeks.
Entering abstracts into database: a process that is computer dependent. If computer
system goes down, electrical machines will be used to produce photocopies of the letters.
Copies will be placed in temporary filing bins by subject and thereunder by ID number.
Abstracts can be entered later from these photocopies when the system is revived.
Scanning: a computer dependent process. Normally, originals are scanned before being
forwarded to appropriate offices. However, if computer system goes down, electrical
machines will be used to produce photocopies. Copies will be placed in temporary filing
bins by subject and thereunder by ID number. When system is revived, these
photocopies will be scanned. In the meantime, the originals will be forwarded to the
appropriate offices.
Forwarding to appropriate offices: a manual process of placing the cases in interoffice
mails pouches and addressing the pouches for subsequent delivery by the messengers.
9.1.1.5.1.3 Incoming files Lead ORM staffers: Patricia Young and Wandra Simpson
Back-up: Cindy Shrouds, Tom Taggart, Theodoric James, Myra Freeman,
Madalene Evans, Russel Loiselle, Terry Good, Lee Johnson
9.1.1.5.1.3.1 Individual documents
Sorting documents by type and importance: a manual process.
Preparing selected documents for optical scanning: a manual process of arranging pages
within the document, taping small (sub-letter sized) papers to letter sized sheets,
removing staples, and unfolding pages.
Assigning ID numbers to each document: numbers are machine generated on labels.
Sheets of labels are generated in advance. A large stock is maintained to last for several
weeks.
Scanning of individual documents: a process that is computer dependent. If the computer
system goes down, the scanning will be postponed. Documents will be held by
individual ORM staffers who have prepared the documents for scanning.
Entering abstracts into database: a process that is computer dependent. If computer
system goes down, this step, which follows the scanning process, will be postponed until
the computer system is revived.
Filing of documents: a manual process. If the computer system goes down, this step,
which follows the abstracting process, will be postponed until the computer system is
revived.
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Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
9.1.1.5.1.3.2 Boxes of documents Lead ORM staffer: Tom Taggart
Assigning ID numbers to the boxes: numbers are machine generated on labels. Sheets of
labels are generated in advance. A large stock is maintained to last for several weeks.
Entering folder label information into computer data base: Each box comes with an
inventory of the folder labels within. If the computer system goes down, this process will
be postponed until the system is revived.
Scanning of inventories: a process that is computer dependent. If the computer system
goes down, this process will be postponed
9.1.1.5.2 Loss of Application Server
ORM uses the Automated Records Management System (ARMS), which are loaded onto
the VAX cluster, a group of DEC VAX computer systems. The ARMS and the VAX
cluster have gone through independent validation and verification (IV&V) and have been
found to be Y2K compliant. However, if the VAX cluster is not available, ORM will
delay entry of new records into its database until it is available.
9.1.1.5.3 Total Network Failure
If neither the record tracking applications nor the data files are available, ORM will delay
entry of new records into its database until the network is revived.
9.1.1.6 Staff Responsibilities
Paragraph
Task
Responsible office
Responsible
Completion
Individual
Date
Processing:
Maintaining log of
ORM
Each supervisor
Upon
unprocessed records
occassion
9.1.1.7 Requirements for Office Supplies
One stand-alone computer for Data Entry Section
9.1.2 Core Business Process
Retrieving White House documents/information in custody of ORM.
9.1.2.1 System Dependencies
VAX cluster, ARMS
9.1.2.2 Threats
Failure of either the VAX cluster or the ARMS application would make retrieval of
documents through automated means temporarily impossible.
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Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
9.1.2.3 Mitigation Strategies
9.1.2.3.1 Retrieval
9.1.2.3.1.1 Individual documents
Lead ORM staffer(s): all ORM staff
By name of an individual/organization: Cannot be found if computer system is down,
except for those correspondence documents of routine natures, which were, filed in
ORM's alphabetical file during first half of the Administration.
By subject: Cannot be found if computer system is down, except to the extent that ORM
staff can guess the primary subject of the document requested. A search can then be
conducted through that particular subject file category.
9.1.2.3.1.2 Boxes
Lead ORM staffer: Wandra Simpson
Back-up: Wandra Simpson, Myra Freeman, Willie Howell, Russel Loiselle, Mike
Septoff, Howard Westray, Terry Good, Lee Johnson
Cannot easily be found if computer system is down, except through a labor intensive and
all-but-impossible search through the paper inventories filed in the Subject File category
FG006-01. While ORM's log books would assist in identifying and locating boxes, the
information is listed in rough chronological order, making any search an equally time
consuming task.
9.1.2.3.1.3 Folders within boxes
Lead ORM staffer: Wandra Simpson
Back-up: Wandra Simpson, Myra Freeman, Willie Howell, Russel Loiselle, Mike
Septoff, Howard Westray, Terry Good, Lee Johnson
Cannot be found if computer system is down, unless sending office is able to inform
ORM of the existence of the folder(s). See above (Boxes) for degree of difficulty in
locating box(es) in which folder(s) are filed. In some instances the sending office can
also identify the box (es) containing the folders(s).
9.1.2.3.1.4 Subpoenas
Lead ORM staffer: Tom Taggart
Back-up: Terry Good, Lee Johnson
Cannot respond to these requests if computer system is down, given the requirement to
certify that ORM has conducted a thorough search of all records in its custody.
9.1.2.3.1.5 Loss of Application Server
ORM uses the Automated Records Management System (ARMS), which are loaded onto
the VAX cluster, a group of DEC VAX computer systems. The ARMS and the VAX
cluster have gone through independent validation and verification (IV&V) and have been
found to be Y2K compliant. However, in the event of a failure of the VAX cluster, Orm
wil follow retrieval procedures listed above.
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Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
9.1.2.3.2 Total Network Failure
In the event of a network failure, ORM will follow retrieval procedures listed abouve..
9.1.2.4 Staff Responsibilities
Paragraph
Task
Responsible
Responsible
Completion
office
Individual
Date
Total Network
Majority of documents and
ORM
All staff
Upon
Failure
information will be
occassion
unavailable. ORM has a
very limited ability to
locate the more important
documents which have
been received individually
and subsequently file by
primary subject
9.1.2.5 Requirements for Office Supplies
The procedures in paragraphs 9.1.2.3.1 will not require extra office supplies.
9.1.3 Requirements for staffing and equipment
Resource
How Many Do
How Many Do
How Many Do
You Need One
You Need One
You Need Two
Day Later?
Week Later?
Weeks Later?
Administrative staff
N/A
N/A
N/A
Other staff
24/4
24/4
24/4
Personal PCs
6
6
6
Secure PCs
N/A
N/A
N/A
Printers
5
5
5
Telephone lines
12
122
122
Secure telephone lines
N/A
N/A
N/A
Copy machines
5
5
5
Faxes
1
1
1
Pagers/cell phones
1
1
1
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Office of Records Management
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
THE
PRESIDENT
OFFICE OF THE OFFICE OF SERVICE OR THE UNITED
THE
EOP - WHO - Office of Executive Clerk
Business Continuity and Contingency Plan
Agency/Office Annex
Prepared By:
Approved By:
Date:
Version 2.0
1
Dated 11/04/99
Office of Executive Clerk
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
1.1 Agency
White House Office - Office of the Executive Clerk
1.1.1 Core Business Process
Creates and maintains the official permanent White House record of Presidential actions. (See
also paragraphs 1.1.2, 1.1.3, 1.1.3.5, and 1.1.4.5.)
1.1.1.1 System Dependency
The EOP Network.
1.1.1.2 Threat
Y2K problems could cause network to be unavailable.
1.1.1.3 Mitigation Strategies
1.1.1.3.1 High Criticality Quick Response
Not applicable.
1.1.1.3.2 Loss of Internet Access
Not applicable.
1.1.1.3.3 Partial Network Failure
1.1.1.3.3.1 Loss of Application Server
Not applicable. For this core business process, the Office of the Executive Clerk uses Microsoft
Office 97 and Lotus Notes, which are part of the EOP Standard Load installed on individual
workstations; Corel WordPerfect (received Waiver for use of this software package); and
Advanced Revelation (AREV).
1.1.1.3.3.2 Loss of Local Hard Drive
Not applicable. Office uses only network drives.
1.1.1.3.3.3 Loss of File Server
If the Microsoft Office 97 and Lotus Notes applications are available but user-generated files are
not, the Office of the Executive Clerk will ask IS&T to copy backed up files onto an alternate file
server. The Office could also ask IS&T to copy the files onto a network drive or local hard drive.
As an alternative, it would be possible for the Office of the Executive Clerk to develop
documents on stand-alone computers or typewriter and deliver the documents by hand or by fax.
1.1.1.3.4 Total Network Failure
If neither the Microsoft Office application nor the data files are available, the Office of the
Executive Clerk will develop documents on a stand-alone computer and modem. The Executive
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Office of Executive Clerk
Executive Office of the President
Business Continuity and Contingency Plan
For Official Use Only
Clerk's Office will determine how many additional typists would be required to fulfill their
functions. The office staff will also use memory typewriters to support loss of automation.
Ledgers maintained by the Executive Clerk's Office would be used in recording Presidential
actions. Deliveries will be by hand or by fax.
1.1.1.4 Staff Responsibilities
Paragraph
Task
Responsible
Responsible
Date
office
Person
1.1.1.3.2
Collect and organize current
Executive
telephone and fax numbers,
Clerk's Office
print out copies, and make
them available
1.1.1.3.3.2,
Copying files to removable
IS&T
1.1.1.3.3.3
media and CD-ROMS
Identifying alternative
Executive
workstation
Clerk's Office
Copying backed up files
IS&T
onto alternative workstation
1.1.1.3.3.3
Identifying stand-alone
Executive
workstation
Clerk's Office
Configuring and loading
IS&T
software onto stand-alone
computers
Completion of support
Executive
documents
Clerk's Office
Identify clerk typists
Executive
Clerk's Office
1.1.1.5 Requirements for Office Supplies
Not Applicable.
1.1.2 Core Business Process
Identification, preparation, processing, and recording of all Presidential appointments. The office
prepares (or directs the preparation) of each Presidential nomination to the Senate and
commission of appointment. The office provides technical advice on a daily basis to the Office of
Presidential Personnel concerning current and future appointments. These documents include but
are not limited to the President's civilian and military nominations to the Senate, commissions of
appointment, Executive orders, proclamations, pardons, letters accepting resignations, special
messages to the Congress, veto messages, messages transmitting reports to the Congress (and
treaties to the Senate), decisions and determinations, memoranda from the President to units of
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the executive branch, and certificates and citations that accompany Presidential awards and
medals. . (See also paragraphs 1.1.1, 1.1.3, 1.1.3.5, and 1.1.4.5.)
1.1.2.1 System Dependency
Advanced Revelation Software, Network
1.1.2.2 Threat
Y2K problems could cause software to be unavailable.
1.1.2.3 Mitigation Strategies
1.1.2.3.1 High Criticality Quick Response
Not applicable.
1.1.2.3.2 Loss of Internet Access
Not applicable.
1.1.2.3.3 Partial Network Failure
1.1.2.3.3.1 Loss of Application Server
The Office of the Executive Clerk uses Advanced Revelation software (AREV) application for
identification, preparation, processing, and recording of all Presidential appointments. If the
primary application server is unavailable, a copy of the application will be loaded onto another
server by IS&T. New desktop shortcuts will be created in Windows NT by IS&T for the Office
of the Executive Clerk to use temporarily to open the application.
1.1.2.3.3.2 Loss of Local Hard Drive
Not applicable.
1.1.2.3.3.3 Loss of File Server
If the A-Rev application is available but user-generated files are not, the Office of the Executive
Clerk will ask IS&T to copy backed up files onto an alternate file server. The Office could also
ask IS&T to copy the files onto a network drive or local hard drive. As an alternative, it would be
possible for The Office of the Executive Clerk to develop documents on stand-alone computers
or typewriters and deliver the documents by hand or by fax.
1.1.2.3.4 Total Network Failure
If neither the A-Rev application nor the data files are available, The Office of the Executive
Clerk will develop documents on a stand-alone computer or typewriter. The Office of the
Executive Clerk will determine how many additional typists would be required to fulfill their
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functions. Ledgers maintained by the Executive Clerk's Office would be used in recording
Presidential actions. Deliveries will be via hand or by fax.
1.1.2.4 Staff Responsibilities
Paragraph
Task
Responsible office
Responsible
Date
Person
1.1.2.3.2
Collect and organize
Executive Clerk's
current telephone
Office
and fax numbers,
print out copies, and
make them available
1.1.2.3.3.2,
Copying files to
IS&T
1.1.2.3.3.3
removable media
and CD-ROMS
Identifying
Executive Clerk's
alternative
Office
workstation
Copying backed up
IS&T
files onto alternative
workstation
1.1.2.3.4
Identifying stand-
Executive Clerk's
alone workstation
Office
Configuring and
IS&T
loading software
onto stand-alone
computers
Completion of
Executive Clerk's
support documents
Office
Identify clerk typists
Executive Clerk's
Office
1.1.2.5 Requirement for Office Supplies
The procedures in paragraph 1.1.2.3.4 would require ledgers for hand-entry of pending actions.
1.1.3 Core Business Process
Identification, preparation, processing, and recording of all Presidential appointments. The office
prepares (or directs the preparation) of each Presidential nomination to the Senate and
commission of appointment. The office provides technical advice on a daily basis to the Office of
Presidential Personnel concerning current and future appointments. These documents include but
are not limited to the President's civilian and military nominations to the Senate, commissions of
appointment, Executive orders, proclamations, pardons, letters accepting resignations, special
messages to the Congress, veto messages, messages transmitting reports to the Congress (and
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treaties to the Senate), decisions and determinations, memoranda from the President to units of
the executive branch, and certificates and citations that accompany Presidential awards and
medals. (See also paragraphs 1.1.1 1.1.2, 1.1.3.5, and 1.1.4.5.)
1.1.3.1 System Dependency
Network.
1.1.3.2 Threat
Y2K problems could cause network to be unavailable.
1.1.3.3 Mitigation Strategies
1.1.3.3.1 High Criticality Quick Response
Not applicable.
1.1.3.3.2 Loss of Internet Access
Not applicable.
1.1.3.3.3 Partial Network Failure
1.1.3.3.3.1 Loss of Application Server
Not applicable. The Office of the Executive Clerk uses Lotus Notes and Microsoft Office 97;
Corel WordPerfect (received Waiver for use of this software package); and Advanced Revelation
(AREV) for communications and transmission of documents in support of identification,
preparation, processing, and recording of all Presidential appointments.
1.1.3.3.3.2 Loss of Local Hard Drive
Not applicable.
1.1.3.3.3.3 Loss of File Server
If the Microsoft Office 97 and Lotus Notes applications are available but user-generated files are
not, the Office of the Executive Clerk will ask IS&T to copy backed up files onto an alternate file
server. The Office could also ask IS&T to copy the files onto a network drive or local hard drive.
As an alternative, it would be possible for The Office of the Executive Clerk to develop
documents on stand-alone computers or typewriters and deliver the documents by hand or by fax.
1.1.3.3.4 Total Network Failure
If neither the Microsoft Office 97 application nor the data files are available, the Office of the
Executive Clerk will develop documents on a stand-alone computer and modem or memory
typewriters to support loss of automation. The Office of the Executive Clerk will determine how
many additional typists would be required to fulfill their functions.
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1.1.3.4 Staff Responsibilities
Paragraph
Task
Responsible
Responsible
Date
office
Person
1.1.3.3.3.2,
Making backup
Executive
1.1.3.3.3.3
copies of user-
Clerk's Office
generated files
Identifying
Executive
alternative
Clerk's Office
workstation
Copying backed up
IS&T
files onto alternative
workstation
1.1.3.3.4
Identifying stand-
Executive
alone workstation
Clerk's Office
Completion of
Executive
support documents
Clerk's Office
Identify clerk typists
Executive
Clerk's Office
1.1.3.5 Requirements for Office Supplies
Not Applicable.
1.1.4 Core Business Process
Receives all formal documents from the Congress commencing the ten-day constitutional period
for Presidential review. (See also paragraphs 1.1.1, 1.1.2, 1.1.3, and 1.1.4.5.)
1.1.4.1 System Dependency
Network.
1.1.4.2 Threat
Y2K problems could cause network to be unavailable.
1.1.4.3 Mitigation Strategies
1.1.4.3.1 High Criticality Quick Response
Not applicable.
1.1.4.3.2 Loss of Internet Access
Not applicable.
1.1.4.3.3 Partial Network Failure
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1.1.4.3.3.1 Loss of Application Server
Not applicable. The Office of the Executive Clerk uses AREV for logging and tracking all formal
documents from the Congress commencing the ten-day constitutional period for Presidential
review. This application is installed on each individual workstation.
1.1.4.3.3.2 Loss of Local Hard Drive
Not applicable.
1.1.4.3.3.3 Loss of File Server
If the Microsoft Office 97 and Lotus Notes applications are available but user-generated files are
not, the Office of the Executive Clerk will ask IS&T to copy backed up files onto an alternate file
server. The Office could also ask IS&T to copy the files onto a network drive or local hard drive.
As an alternative, it would be possible for the Office of the Executive Clerk to develop
documents on stand-alone computers or typewriters.
1.1.4.3.4 Total Network Failure
If neither the Microsoft Office 97 application nor the data files are available, The Office of the
Executive Clerk will log receipt of documents on a stand-alone computer, typewriters, or ledgers
maintained by the Executive Clerk's Office would be used in recording receipt of formal
documents from the Congress.. The Office of the Executive Clerk will determine how many
additional typists would be required to fulfill their functions.
1.1.4.4 Staff Responsibilities
Paragraph
Task
Responsible
Responsible
Date
office
Person
1.1.4.3.3.2,
Making backup copies of
Executive Clerk's
1.1.4.3.3.3
user-generated files
Office
Identifying alternative
Executive Clerk's
workstation
Office
Copying backed up files
IS&T
onto alternative
workstation
1.1.4.3.4
Identifying stand-alone
Executive Clerk's
workstation
Office
Completion of support
Executive Clerk's
documents
Office
Identify clerk typists
Executive Clerk's
Office
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1.1.4.5 Requirements for Office Supplies
Not Applicable.
1.1.5 Core Business Process
Review, processing, final preparation, and disposition of official documents signed by the
President. These documents include but are not limited to the President's civilian and military
nominations to the Senate, commissions of appointment, Executive orders, proclamations,
pardons, letters accepting resignations, special messages to the Congress, veto messages,
messages transmitting reports to the Congress (and treaties to the Senate), decisions and
determinations, memoranda from the President to units of the executive branch, and certificates
and medals. (See also paragraphs 1.1.1, 1.1.2, 1.1.3, and 1.1.3.5.)
1.1.5.1 System Dependency
Network.
1.1.5.2 Threat
Y2K problems could cause network to be unavailable.
1.1.5.3 Mitigation Strategies
1.1.5.3.1 High Criticality Quick Response
Not applicable.
1.1.5.3.2 Loss of Internet Access
Not applicable.
1.1.5.3.3 Partial Network Failure
1.1.5.3.3.1 Loss of Application Server
The Office of the Executive Clerk uses AREV, Corel WordPerfect, and Microsoft Office 97
application for review, processing, final preparation, and disposition of official documents signed
by the President. If the primary application server is unavailable, a copy of the application will be
loaded onto another server. New desktop shortcuts will be created in Windows NT for the Office
of the Executive Clerk by IS&T to use temporarily to open the applications.
1.1.5.3.3.2 Loss of Local Hard Drive
Not applicable.
1.1.5.3.3.3 Loss of File Server
If the Microsoft Office 97 and Lotus Notes applications are available but user-generated files are
not, the Office of the Executive Clerk will ask IS&T to copy backed up files onto an alternate file
server. The Office could also ask IS&T to copy the files onto a network drive or local hard drive.
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Business Continuity and Contingency Plan
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As an alternative, it would be possible for The Office of the Executive Clerk to develop
documents on stand-alone computers or typewriters.
1.1.5.3.4 Total Network Failure
If neither the Microsoft Office 97 application nor the data files are available, the Office of the
Executive Clerk will accomplish these functions on a stand-alone computer and modem or
typewriter. The Office of the Executive Clerk will determine how many additional typists would
be required to fulfill their functions. Ledgers maintained by the Executive Clerk's Office would
also be used in recording Presidential actions. Deliveries will be via hand or by fax.
1.1.5.4 Staff Responsibilities
Paragraph
Task
Responsible
Responsible Person
Date
office
1.1.5.3.2,,
Making backup
Executive
1.1.5.3.3.3
copies of user-
Clerk's Office
generated files
Identifying
Executive
alternative
Clerk's Office
workstation
Copying backed up
IS&T
files onto alternative
workstation
1.1.5.3.4
Identifying stand-
Executive
alone workstation
Clerk's Office
Completion of
Executive
support
Clerk's Office
Documents
Identify clerk typists
Executive
Clerk's Office
1.1.5.5 Requirements for Office Supplies
Not Applicable.
1.1.6 Core Business Process
Serves as the official "Secretary to the President" when carrying the President's communications
(all nominations, special messages and reports, and vetoes) onto the floors of the Senate and the
House of Representatives.
1.1.6.1 System Dependency
None
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Business Continuity and Contingency Plan
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1.1.6.2 Threat
Y2K problems should not impact the courier service aspect of delivering Presidential
communications onto the floors of the Senate and House of Representatives.
1.1.6.3 Mitigation Strategies
Not Applicable.
1.1.6.4 Requirements for Office Supplies
Not Applicable.
1.1.7 Requirements for staffing and equipment
Additional Resources Necessary
How Many Do
How Many Do
How Many Do
You Need One
You Need One
You Need Two
Day Later?
Week Later?
Weeks Later?
Administrative staff
--
1
2
Other staff
IS&T support,
IS&T support,
IS&T support,
as required
as required
as required
Personal PCs
3
4
5
Secure PCs
--
--
--
Printers
--
--
--
Telephone lines
--
--
--
Secure telephone lines
--
--
--
Copy machines
--
--
--
Faxes
--
--
--
Cell phones
--
1
2
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Office of Executive Clerk
11/5/19991:12 PM
EXECUTIVE OFFICE OF THE PRESIDENT
BUSINESS CONTINUITY AND CONTINGENCY PLANNING
STATUS OF AGENCY ANNEXES
Today
AGENCY
July
August
September
October
November
December
WHO-Office of Press Secretary, POC Jenni Engebretsen
Red- Denotes offices contacted, no
WHO-Millennium Council, POC Josefina Velasco
plan produced.
WHO-Office of Cabinet Affairs, POC Anne Bovaird
X
Yellow- Denotes plan received,
WHO- Office of Legislative Affairs, POC Michael Williams
awaiting Exercise.
WHO- Office of Correspondence, Christina Stacey
Green- Denotes plan Exercised
WHO-Counsel to the President, POC William Winkler
X
Light-blue- Denotes post -
WHO-Office of Records Management, POC Terry Good
Exercise annex update.
WHO-Chief of Staff, POC Carolyn Wu
Dark blue- Denotes pending sign
WHO-Office of Communications, POC Shawn Johnson
off by POC and Senior office
WHO-Office of Intergovernmental Affairs, POC Adreinne Elrod
X
X
personnel.
WHO-Office of Policy Development, POC Courtland Willman
X- Denotes plan signed off on
WHO-Office of Presidential Advance, POC Denise Diorio
by POC and Senior office
WHO-Office of Presidential Scheduling, POC Anne Whitworth
X
X
personnel.
WHO-Office of Public Liaison, POC Kendee Yamaguchi
X
X
WHO-Office of the Executive Clerk, POC Timothy Saunders
WHO-Office of the First Lady, POC Eric Woodard
X
X
Upcoming
Exercises:
WHO-Oval Office, POC Betty Currie
X
X
Office of
WHO-Travel Office, POC Faye Granger
X
X
Legislative Affairs
WHO-White House Operations, POC John Liipfert
X
X
TBA
Office of the Vice President, POC Andy Dryden
X
X
Millennium
WHO-Management and Administration, POC Jason Rodriguez
X
X
Council
OA-Facilities, POC Larry Handeland
X
X
11/04
OA-Financial Management Division, POC Whitney Harris
X
X
OA-General Services Division, POC Kathleen O'Halloran
OA- Human Resources Management, POC Diane Smith
X
X
OA- Library & Research Services Division, POC Paula Vincent
X
X
X
X
Council of Economic Advisors, POC Cathy Fibich
X
X
X
Council on Environmental Quality, POC Carolyn Mosley
Office of National Drug Control Policy, POC Tillman Dean
X
X
Office of Science & Technology Policy, George Cravaritis
X
X
X
X
X
X
Office of U.S. Trade Representative, POC Richard Kristobek
X
X
Office of Management and Budget, POC Paul Tisdale
Legend: BCCP Stage Completed
Complete
Complete
Post-Exercise
Pending
Agency
Annex
Exercise
Annex
Annex
Sign-off on
Note: Cell in which shading first appears shows
Update
Update
Signoff
Annex
week action completed.
X
THE WHITE HOUSE
Christian 11/4 - Great work. Thank
to you and everyone on staff who
compried this
It seems to me that someone in
OA should be signing off on
this for compliance. If I
hm to sign off on this, I
will repect a similar
verification from OA or the/
any other rasponsible Thanks unit.
Dm
Executive Office of the President
Business Continuity and Contingency Plan
THE
PRESIDENT
OF THE OFFICE THE UNITED NOTIVESTATES OFFICE OF STATES
WHO - Staff Secretary's Office
WH Correspondence
Business Continuity and Contingency Plan
Agency/Office Annex
Prepared By: Christina Stacey
Approved By:
Date:
1 Agency Annexes
1.1 Agency
White House Office - Department of Correspondence
1.1.1 Core Business Process
Coordinate, develop, and document all incoming and outgoing Presidential
correspondence, including messages and proclamations.
1.1.1.1 System Dependency
EOP Network, MS Office, Word Perfect, Intranet Quorum, Lotus Notes
1.1.1.2 Threats
The network could be unavailable.
The Department of Correspondence could lose its connection to the Internet in a number
of different ways. The Internet is a complex system, and there is little authoritative
information about the Y2K compliance of routers and other critical components. Since
the Y2K issue has generated intense public interest, traffic on the Internet could multiply
beyond the capacity of its pipelines. In addition, any one of a number of failures within
the EOP network could prevent its users from connecting to the Internet.
1.1.1.3 Notification Process
If any failures occur, staff should notify their office's point of contact (See Attachment
A), who should then notify Steve Horn (x66557/WH Signal (pager number 4027)). If
Steve Horn is unavailable, please contact Christina Stacey (x65456). DO NOT CALL
THE HELP DESK. To contact other Correspondence Staff, please consult the
Correspondence Staff Telephone Listing (Attachment B).
1.1.1.4 Mitigation Strategies
For office-specific instructions, please consult the Y2K Guidance Sheet (Attachment C)
for your office.
1.1.1.4.1 High Criticality Quick Response
In order to fulfill its core functions, the Department would need an additional 21
typewriters and ribbons, 15 ledgers, 10 laptops, and messengers for the delivery of
documents. These resources will be obtained through White House Operations.
1.1.1.4.2 Loss of Internet Access
The Department of Correspondence relies on the Internet for e-mail communication
outside of the White House Complex and also for news and research. For rapid
communication, alternatives are telephones and fax machines. The Department of
Correspondence will ask regular e-mail correspondents to supply current telephone and
fax numbers. Each user will be responsible for collecting this information, printing out
copies, and having them available by December 10, 1999.
For research and monitoring news, alternatives include radio and television broadcasts,
print media, libraries, and telephone contact with news and information sources.
1.1.1.4.3 Partial Network Failure
1.1.1.4.3.1 Loss of Application Server
Not applicable. The Department relies most heavily on Microsoft Office and Lotus
Notes, which are part of the EOP standard load and are installed on the local hard drives
of its workstations.
1.1.1.4.3.2 Loss of Local Hard Drive
If a local hard drive fails and access to data files is lost as a result, the Department will
first identify another workstation from which these applications can be run and load the
data files onto the hard drive on that workstation. To facilitate the recovery of these files,
the Department will copy them to network file servers and removable storage media or
CD-ROM discs.
1.1.1.4.3.3 Loss of File Server
The Department of Correspondence uses Quorum software. The Department uses four
Compaq 5500 Proliant servers for all critical files, each with four processors, two gig
memory, running Oracle, and Internet Information Server. To guard against the
possibility of a failure of the network server on which user-created files are stored, the
Department will copy these files to local hard drives and removable media on the last
business day of December. If there is a failure of the network file server, the Department
will request IS&T to activate the maintenance contract to repair or replace it. The
Department will then restore files to the file server or to local drives as needed.
1.1.1.4.4 Total Network Failure
If neither the applications nor the data files are available, the Department will follow the
procedures in paragraph 1.1.1.4.3.3 above. In addition, the Department will use internal
fax machines to fax correspondence.
1.1.1.5 Staff Responsibilities
Task
Responsible Office
Target
Date
Identifying alternative workstations
Dept. of Correspondence
10/30/99
(Attachment D)
Christina Stacey
Identifying stand-alone workstations
Dept. of Correspondence
10/30/99
(Attachment E)
Christina Stacey
Department-wide education on BCCP
Dept. of Correspondence
11/1/99-
plan
C. Stacey/Office Contacts
12/30/99
Ordering supplies and securing
Dept. of Correspondence
11/10/99
necessary equipment
Christina Stacey
Supply current telephone and fax
Dept. of Correspondence
12/10/99
numbers for contacts
Office Contacts
Backing up important files onto disk
Dept. of Correspondence
12/10/99-
(Attachment F)
All Users
12/30/99
Supply updated Y2K
Dept. of Correspondence
12/27/99
Guidance/Contact Sheets
Christina Stacey
Loading backed up files onto
Dept. of Correspondence
12/27/99-
alternative workstations
Steve Horn/Christina Stacey
12/30/99
Backing up Quorum files
Dept. of Correspondence
12/31/99
Steve Horn/Quorum
Specialists
Making request to IS&T (or IRT) for
Dept. of Correspondence
1/1/2000
reinstallation of MS Office
Steve Horn
Loading applications onto backup
IS&T
1/1/2000
server
Loading backed up files onto stand-
IS&T
Event
alone workstations
trigger +36
hours
1.1.2 Requirements for staffing and equipment
Resource
How Many Do
How Many Do
How Many Do
You Need One
You Need One
You Need Two
Day Later?
Week Later?
Weeks Later?
Administrative staff
98
98
98
Other staff
796
796
796
Personal PCs
34
148
148
Secure PCs
0
0
0
Printers
27
65
65
Copy machines
6
12
12
Pagers/cell phones
7
7
7
Attachment A
Department of Correspondence
Office Contacts
Debra Alexander
PLM
OEOB 96
x66018
Bryan Day
Student Correspondence
OEOB 597
x65127
Helen Castleman
Agency Liaison
OEOB 6
x65485
Steve Horn
E-Mail
OEOB 412
x66557
Robert Houser
Mail Analysis
OEOB 58
x65901
Cyril Jones
Special Projects
OEOB 60
x65930
Eileen McCaughey
Messages
OEOB 91
x65494
Jim Reagan
Mail Section
OEOB 49
x65970
Wendy Showers
Support
OEOB 62
x65945
Christina Stacey
Director's Office
OEOB 94
x65456
Kelley Van Auken
Comment Line/Greetings/
OEOB 22/39
x65479/x65442
Volunteer Program
Bob Zanlungo
Gift Office
OEOB 457
x65527
Attachment B -FOR INTERNAL USE ONLY
CORRESPONDENCE DEPARTMENT
TELEPHONE LISTING
OCTOBER 1999
DIRECTOR'S OFFICE
Old Executive Office Building Rm. 94
Correspondence Department Phone 6-7610
Intern Phone 6-5465
Fax 6-2993
Dan Burkhardt
Deputy Assistant to the
6-5460
President/Director of Corr.
and Presidential Messages
Delia Cohen
Deputy Director (90)
6-5462
Jan Vranich
Special Asst. to Dir.
6-5914
Debbie Bird
Office Manager
6-1910
Christina Stacey
Admin. Asst./Photos
6-5456
AGENCY LIAISON
(Case Work for the President)
Old Executive Office Building Rm. 6
Main Office Phone 6-7486
Intern Phone 6-5917
Fax 6-2992
Helen Castleman
Director
6-5485
Ami Lynch
Deputy Director and
6-5920
Correspondence Department
Intern Coordinator
Marji Hankins
Spec. Asst. to the Dir. &
6-5483
Senior Caseworker
Lana Dickey
Senior Caseworker & Office
6-5504
Administrator
Mike Cherba
Staff Assistant/Caseworker
6-5466
Emily Gibbons
Staff Assistant/Caseworker
6-5480
1
PRESIDENTIAL LETTERS AND MESSAGES
(Drafts Letters/Messages for Individuals & Groups)
Old Executive Office Building Rm. 96/97
Main Office Phone 6-5511
Intern Phone 6-5513
Rm. 96 Fax 6-2993/Rm. 97 Fax 6-5426
Debi Alexander
Director (Rm. 96)
6-6018
Maureen Hudson
Deputy Director (Rm. 96)
6-5902
Shannon Hinderliter
Senior Editor (Rm. 96)
6-5526
Sarah Knight
Senior Editor
6-5514
Tracy Sisser
Senior Writer
6-5516
John Corcoran
Writer
6-5515
Jeffrey Oakman
Writer
6-5517
Renee Sagiv
Writer
6-5519
Chris Scully
Writer
6-5512
John Wertman
Asst. Editor & Office Admin. 6-5509
Woyneab Wondwossen
Writer
6-5492
PRESIDENTIAL SUPPORT
(Document and Letter Production Support)
Old Executive Office Building Rm. 62
Main Office Phone 6-2304
Fax 6-5939
Eileen Upperman
Director
6-5949
Lynn Crable
Assistant Director
6-5940
Chris Baer
Special Assistant
6-5941
Dan DeGuzman
Special Assistant
6-5943
Earlene Rick
Special Assistant
6-5942
Wendy Showers
Special Assistant
6-5945
Patty Shumaker
Special Assistant
6-5948
Bernice Smith
Special Assistant
6-5944
Patty Williams
Special Assistant
6-5946
2
PRESIDENTIAL MESSAGES
PROCLAMATIONS
(Coordinates Messages/Letters to Individuals,
Groups, or Events)
(Proclamations)
Old Executive Office Building Rm. 91
Main Office and Intern Phone 6-7487
Fax 6-2806
Carmen Fowler
Director
6-5505
Eileen McCaughey
Proclamations Coordinator
6-5494
Vacant
Staff Assistant
OFFICE OF WHITE HOUSE COMMENT LINE, GREETINGS
AND VOLUNTEER PROGRAM
(Comment Line, Greetings, Volunteers)
Old Executive Office Building Rm. 39/22
Room 39 Main Office Line 6-2724
Room 39 Reception Desk 6-5447
Room 22 Reception Desk 6-7756
Room 39 Fax 5-1232
Room 22 Fax 6-5056
Volunteer Hotline Recording 6-5458
Intern Hotline Recording 6-5122
Kelley Van Auken
Director, WH Comment Line,
6-5479
Greetings Office and
and
Volunteer Program
6-5442
Shivaun Cooney
Dep. Dir./Comment Line and
6-6438
Greetings (Rm. 39)
Amanda Lightstone
Dep. Dir./Volunteer Program
6-5443
(Rm. 22)
Vacant
Staff Assistant (Rm. 39)
3
MAIL ANALYSIS
(Read/Code/Input Mail to President or
President and Mrs. Clinton and Data Entry)
Old Executive Office Building Rm. 56/60
Main Office Phone 6-6600
Fax 6-9050
Bob Houser
Director
6-5901
Trudy Roddick
Deputy Director
6-5490
Sharon Lewis
Administrative Assistant
6-5903
David Belsky
Corresp. Analyst &Editorial
6-5922
Asst. (Medal of Freedom)
George Bohrer
Printing Supervisor
6-5928
Barbara Garner
Senior Correspondence Analyst 6-5933
Ray Goodwin
Correspondence Analyst
6-5921
Gus Labrador
Senior Mail Clerk
6-5926
Sang Won Lee
Correspondence Analyst
6-5919
James Mulvehill
Correspondence Analyst
6-5484
Elly Schilling
Data Entry/Quality Control
6-5918
Annie Stewart
Senior Correspondence Analyst 6-5925
Gregg Trainor
Correspondence Analyst
6-5510
Philip Weintraub
Asst. Mail Clerk
6-5927
Vacant
Correspondence Analyst
6-5132
EMAIL
(Electronic Correspondence sent to President and Vice President)
Old Executive Office Building Rm. 412
Main Office and Intern Phone 6-5932
Fax 6-7109
Steve Horn
Director
6-6557
Mary Binns
Deputy Director
6-5923
4
GIFT UNIT
(Processes Gifts to the First Family
and White House/EOP Staff)
Old Executive Office Building Rm. 457
Main Office and Intern Phone 6-7133
Fax 6-7485
Lori Krause
Director
6-5457
Vacant
Deputy Director
6-5499
Amy Kletnick
Gift Analyst/Writer
6-5532
Maureen Undlin
Writer
6-5529
Bob Zanlungo
Gift Analyst
6-5527
PRESIDENTIAL STUDENT CORRESPONDENCE
(Presidential Mail from age 18 and under)
Old Executive Office Building Rm. 597
Main Office Phone 6-7734
Intern Phone 6-5136
Fax 6-7705
Debra Wood
Director
6-5131
Catherine Kitchen
Deputy Director
6-5428
Dana Strand
Special Assistant
6-5133
Bryan Day
Staff Assistant
6-5127
SPECIAL PROJECTS
(Research/Draft/Examine Mail that
Requires Special Handling)
Old Executive Office Building Rm. 60
Main Office Phone 6-6600
Fax 6-9050
Michael Sharp
Director
6-5904
Cyril Jones
Special Projects Coordinator 6-5930
5
MAIL ROOM
Old Executive Office Building Rm. 49
Main Office Phone 6-2541
Fax 6-2461
Tony Mendoza
Superintendent
6-6694
Jim Reagan
Assistant Superintendent
6-5970
James Clark
Supervisor/Statistical
6-5986
Specialist (Rm. 61)
Lue Culbreath
Night Supervisor
6-5985
Jim Reid
Supervisor, Mail Reception/
6-5989
Security Office (Rm. 61)
Andre Norwood
Supervisor, Stat. Analysis
6-5973
Hilliard Daniels
Days Distribution Clerk
6-2541
Sam Davis
Days Distribution Clerk
6-5985
Barbara Dickens
Distribution Clerk
6-5980
Anne Dao
Distribution Clerk
6-5985
Joseph Ford
Distribution Clerk
6-7126
Marilyn Herald
Distribution Clerk
6-5975
Ernesteen Johnson
Nights Distribution Clerk
6-2541
Stacy Luong
Nights Distribution Clerk
6-5985
Catherine Moye
Distribution Clerk
6-5977
Lee Prince
Distribution Clerk
6-5983
Edward Tolbert
Distribution Clerk
6-5982
Beatrice Watts
Distribution Clerk (Rm. 61)
6-5988
Vacant
Distribution Clerk (Rm. 61)
6-5936
6
FIRST LADY'S CORRESPONDENCE
(First Lady's & Chelsea's Correspondence)
Old Executive Office Building Rms. 17-19
Main Office and Intern Phone 6-2941
Fax 6-5199
Alice Pushkar
Director
6-5955
Kim Henry
Staff Assistant
6-5959
Jody Kaplan
Staff Assistant
6-5965
Vacant
Staff Assistant
6-5966
QUORUM
(Assistance with Quorum/Quorum Applications)
Old Executive Office Building Rm. 60/412
Main Office Phone 6-5929
Steve Horn
System Manager (Room 412)
6-6557
Candy Booth (Wed & Fri)
Quorum Specialist (Room 60)
6-5929
Todd Cox (Mon)
Quorum Specialist (Room 60)
6-5929
Tim Poole (Tues & Thurs) Quorum Specialist (Room 60)
6-5929
7