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Nixon - Papers Collection and Segregation (3)
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24823985
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Nixon - Papers Collection and Segregation (3)
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Philip W. Buchen Files
Philip Buchen's General Subject Files
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Nixon, Richard M. (Richard Milhous), 1913-1994
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Watergate Affair, 1972-1974
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The original documents are located in Box 29, folder "Nixon - Papers Collection and
Segregation (3)" of the Philip Buchen Files at the Gerald R. Ford Presidential Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United
States of America his copyrights in all of his unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
Digitized from Box 29 of the Philip Buchen Files at the Gerald R. Ford Presidential Library
THE WHITE HOUSE
WASHINGTON
November 1, 1974
MEMORANDUM
TO:
PHIL BUCHEN
FROM:
Donald Lowit femaly & Lif
SUBJECT:
Two Small Boxes Containing What Appears to be
Individual MT/ST Tapes found in Room 188-1/2
At approximately 2:45pm today, I opened one of the two, four-drawer
combination locked, fireproof cabinets in my office in order to place
a large box in one of the lower drawers. For the first time since I
have had this file cabinet, I opened the bottom drawer and found in
there two cardboard stationary boxes containing what appears to
be 25 tapes, apparently of the MT/ST type, each encased in a separate
IBM holder. One box was tan and had a yellow piece of paper pasted
to the top with the notation, "3/22/73 - P/M/H/E/D."
The other, a smaller box was blue and had a yellow piece of paper
pasted to the top with the notation: "3/21/73 - P/D/Z/H/E and also the
notation PM with a line under it. There were 17 tapes in the larger
tan box and 8 tapes in the blue box. Placed on top of the tan box was
a note typewritten on White House notepaper that read as follows:
"December 1, 1973, EXTRA COPY, Missing: Nov. 6th (not complete)
Nov. 7th, Nov. 8th, Week of Nov. 30th (4 days).
These boxes of tapes were in an unopened drawer and were not
discovered until the time set out in this memo. Possession of these
boxes and their contents listed in Attachment A is hereby delivered
to you through Stanley Sutton Shaw, Jr., whom I understand is your
duly authorized representative for appropriate handling. I would
appreciate your executing the receipt set out below.
RECEIPT
Received the aforementioned two boxes of tapes in plastic IBM
holder FORD VIBRARY
bearing the descriptions set out above.
Counsel to the President
By
stanley Shan
5.13pm
November 74
ATTACHMENT A
BLUE BOX
Date
Initials
Notation
3/21/73
P-D-Z-H-E
P.1/01
P.2/02
"
11
Pg.
3 and 4
"
"
P.5/01 P.6/02
11
11
P.7/01 P.8/02
11
"
P.9/01 P.10/02
"
11
P.11/01 P.12/02
"
11
P.13/01 P.14/02
"
"
P.15/01 P.16/02 End
TAN BOX
3/22/73
P-M-H-E-D P.15 and 16
11
"
Pg. 13 and 14
"
11
Ref. 01-P.11
Ref. 02-P.12
11
11
Pg.
9 and 10
"
"
Pg.
7 and 8
"
11
Pg.
5 and 6
"
"
Pg.
3 and 4
"
"
Pg.
land 2
send 1. his
LIBRARY GERALD FUND
Harly S. Have the
- 2
TAN BOX (continued)
3/22/73
P-M-H-E-D P.17 and P. 18
11
11
Pg.
33 - End
11
"
Pg.
31 and 32
11
11
Pg.
29 and 30
"
"
Pg.
27 and 28
11
11
Pg.
25 and 26
"
"
Ref. 01-P.23
Ref. 02-P. 24
"
11
21 and 22
"
"
P.19 and 20
Stanley I. Shan Sleen D. D.
send 1
FORD
THE WHITE HOUSE
WASHINGTON
November 13, 1974
MEMORANDUM FOR:
PHIL BUCHEN
FROM:
JAY FRENCH parry
SUBJECT:
Collection of Presidential Papers
The collection of former President Nixon's papers has been completed
with the understandable exception of small quantities of miscellaneous
materials which continue to turn up from time to time.
In accordance with the Supplemental Order of Judge Charles R.
Richey dated October 22, 1974, you have notified counsel for the
former President in writing on three occasions of materials which
were duplicated or retained in original form by White House staff
members for on-going government business. Table of Contents A,
in the attached folder, contains copies of these written notices and
the staff memoranda upon which they were based.
In your memorandum of October 30, 1974, you have requested all
staff members who served prior to August 9, 1974, to certify on
a prepared form that they collected and segregated all Presidential
Papers of the Nixon Administration and forwarded them to designated
locations. These certificates have been received from all staff
members who are still employed with one or two exceptions.
FORD : GERALD LIBRARY
TABLE OF CONTENTS
A
1. Correspondence with Herbert J. Miller, Esquire
a. Letter dated November 11, 1974
b. Letter dated November 6, 1974
C. Letter dated November 5, 1974
2. Memoranda received from staff requesting consent of
Philip W. Buchen to retain duplicate or original materials
for ongoing government business
a. James H. Falk, Associate Director Domestic Council,
November 8, 1974
b. Office of White House Visitors, November 6, 1974
C. Roy L. Ash, Assistant to the President, November 6, 1974
d. White House Advance Office, November 6, 1974
e. Andre Buckles, Staff Assistant Domestic Council,
November 5, 1974
f. F. Lynn May, Staff Assistant Domestic Council,
November 5, 1974
g. Office of Congressional Relations, November 4, 1974
h. Dean Burch, Counselor to the President, November 4, 1974
i. Anne Armstrong, Counselor to the President, November 1, 1974
j. White House Security Office, November 1, 1974
k. Office of White House Special Files Unit, October 31, 1974
1. National Security Council, October 28, 1974
LIBRANA GERALD Ford
2
THE WHITE HOUSE
WASHINGTON
November 11, 1974
Dear Mr. Miller:
This letter further advises you in greater detail on the intended
use of certain materials for purposes of current government
business as has been reported to me by officials at the White
House under whose control these particular materials still
remain separate from the Presidential materials of the Nixon
Administration maintained under the custody and control of
the defendants in the pending cases of Nixon et al. V.
Sampson et al., C.A. No. 74-1518 and C.A. No. 74-1533.
These reports to me have come as a result of the Memorandum
for the White House Staff dated October 24, 1974, of which you
have a copy and are in addition to those covered by my letters
to you of November 5 and 6, 1974.
Office of Associate Director Domestic Council,
James H. Falk: Following are files retained in this office in
duplicate form and intended for use solely in connection with
ongoing projects:
Chronological files for January 1973 through August 9,
1974. These files contain copies of outgoing letters
to Governors, Mayors, State Legislators and County
officials, as well as correspondence with Federal
department and agency personnel.
Copies of materials on the Advisory Commission on
Intergovernmental Relations which include recom-
mendations of public interest groups and interoffice
communications covering a period from December 1973
to August 1974.
LISRARY GERALD Fard
-2-
Copies of memoranda dealing with Military Facilities
to be closed and economic adjustment programs to
follow closures. The papers cover the period from
July 1973 to August 1974.
Sincerely yours,
Philip W. Buchen
Counsel to the President
Herbert J. Miller, Jr., Esquire
Miller, Cassidy, Larroca & Lewin
1320 19th Street, N.W.
Washington, D. C. 20036
cc: William Casselman
Larry Silberman
Tom Wolf
Jay French
FORDS is LISBARY 074930
THE WHITE HOUSE
WASHINGTON
November 6, 1974
Dear Mr. Miller:
This letter further advises you in greater detail on the intended use
of certain materials for purposes of current government business
as has been reported to me by officials at the White House under
whose control these particular materials still remain separate
from the Presidential materials of the Nixon Administration main-
tained under the custody and control of the defendants in the pending
cases of Nixon et al. V. Sampson et al., C.A. No. 74-1518 and
C.A. No. 74-1533. These reports to me have come as a result of
the Memorandum for the White House Staff dated October 24, 1974,
of which you have a copy and are in addition to those covered by my
letterto you of November
1. Office of Counselor to the President, Anne Armstrong:
Following are files retained in this office in duplicate form and
intended for use solely in connection with ongoing projects:
Mrs. Armstrong's Speeches
New Federalism
Federal Property Council
General
Staffing/Organization
Energy Initiative
Properties
FY '75 Budget
Releases
Legacy of Parks
General
Properties
Ceremonies/Certificates
Dedication Photos
Commission on the Organization of the Government for the Conduct
of Foreign Policy
FORD & LIBRARY GERALD
-2-
Youth
Distributive Education Clubs of America (DECA)
Future Business Leaders of America (FBLA)
Future Farmers of America (FFA)
Future Homemakers of America (FHA)
Office Education Association (OEA)
Vocational Industrial Clubs of America (VICA)
National Coordinating Council of Vocational Student
Organizations (NCCVSO)
CloseUp
Girl Scouts
Hugh O'Brian Youth Foundation
National Association of Student Councils
National Explorers
Uplift
White House Fellows
RNC Youth Statistics
Miscellaneous Youth Resumes
Complete set of 1974 White House Summer Intern files on
speakers, evaluations, press and resumes
Bicentennial
ARBA Advisory Council
ARBA Board of Directors
ARBA Matching Grants
American Issues Forum
Bicentennial Communities
Bicentennial Medals, Inc.
Boston Bicentennial
Cultural Activities
D.C. Bicentennial
D. C. /Philadelphia Grant Requests
Domestic Council Bicentennial Committee
Ethnic Participation
Federal Agency Participation
Federal Projects Background
Federal Regional Councils
Freedom Train
George Rogers Clark Memorial Visitors Center
Horizons on Display
International Participation
International Travel and Tourism
Legislation
GERALD
-3-
(Bicentennial continued)
Metropolitan Museum (IBM Grant)
National Visitor Center
Operations and Logistics Subcommittee
Program Criteria
Philadelphia Bicentennial
Smithsonian Bicentennial
Speech Material
State Files - Miscellaneous
Status Reports
Task Force: General, Members, Meetings
Telefestival
Commission on Critical Choices for Americans
Women's Programs
Affirmative Action: Higher Education & Programs
Cabinet Statements on Women
Civil Service Commission
Commissions, Boards & Agencies
Citizen's Advisory Council on the Status of Women
Economic Problems of Women
Economic Role of Women
Equal Rights Amendment: Background Material & Correspondence
Executive Orders pertaining to Women
Executive Women in Government
Federal Women Program Coordinators
Health Facility in the White House
Health Insurance
International Women's Year: Background, Agenda, Commissions
Legislation pertaining to Women: Abortion, Child Care, Day
Care, Equal Credit, EEO, ERA, EPA, Social Security,
Title IX, Miscellaneous
Meetings: Appointees, Women's Organizations, Miscellaneous
Nixon Statements regarding Women
Office of Economic and Cultural Development
Office of Women's Programs: Duties, Establishment, Staffing
Presidential Appointees
Republican National Committee
Resource Material: Office of Education, Office of Civil Rights,
President's Task Force on Women's Rights & Responsibilities
Resumes & Biographies
Speeches: Pat Lindh, Karen Keesling
-4-
(Women's Programs continued)
Travel: Pat Lindh, Karen Keesling
Women's Issues - Miscellaneous
Women's Bureau
Women's Organizations - Major
World Population Year
Political
Briefings
1974 Elections
Campaign Practices
Election Reform
Party Reform
Messages from Mrs. Armstrong
State Files
Survey Research
Talking Points
RNC/General & Correspondence
Spanish Speaking
Hispanic Appointments
White House Hispanic Leaders Luncheon
Vice Presidential Meeting with Hispanic Leaders
San Antonio Hispanic Meeting
Federal Equal Opportunity for Hispanic Americans
White House Fellow - Spanish Surnamed
Schedule Proposals
Spanish Speaking Organizations:
American G.I. Forum
League of United Latin American Citizens
RASSA
SER
National Council of La Raza
Cabinet Committee on Opportunities for Spanish Speaking People
2. Office of Assistant to the President, Roy Ash: Following are
files retained in this office in duplicate form and intended for use solely
in connection with ongoing projects:
Executive Organization, Operation and Personnel -- this file
contains 43 documents consisting of memos to the President and
other members of the White House Staff and memos from White
House Staff members to Roy Ash dealing with Presidential
appointments and the restructuring of the Executive Office of
the President and its operation.
-5-
Memo dated April 26, 1974, sent to all Department Heads Re:
New Administration Initiatives.
3. Office of Special Assistant to the President, William Henkel:
Following are files retained in this office in duplicate form and intended
for use solely in connection with ongoing projects:
President Nixon's Trip to China, February 21-28, 1972 Book
All advancemen's personnel files prior to August 9, 1974
Mahon Library Dedication Survey, Lubbock, Texas
OMB Regional Background
Operation Choo-Choo
Possible/Proposed Trips - State Visits (Out of Town)
Possible/Proposed Trips - International
4. Office of Staff Assistant, Andre Buckles, Domestic Council:
Following are files retained in this office in duplicate form and intended
for use solely in connection with ongoing projects:
Amateur Athletics
Department of HUD
Alexandria Waterfront
Title IX
Budget D. C.
National Visitor Center
Campaign Reform
Bicentennial 1974
District of Columbia
Bicentennial 1973
EDA
Buckles Chron May, June 74
Housing and D. C.
Buckles Chron July 74
Personnel D. C.
School Board D. C.
Rural Housing
5. Office of Staff Assistant, Lynn May, Domestic Council:
Following are files retained in this office in duplicate form and intended
for use solely in connection with ongoing projects:
Chronological Files (April-August 1974)
Executive Personnel System Bill (CSC)
76 Objectives (Commerce)
Copyright Laws (Commerce)
Objectives (GSA)
Performance (SBA)
DOD Urinalysis File (Drugs)
8 (a) Program (Commerce)
-6-
6. Office of White House Special Files Unit, Gertrude Brown Fry:
Following are files retained in this office in duplicate form and intended
for use solely in connection with ongoing projects:
Memorandum dated 5/23/73 for James J. Rowley from J. Fred
Buzhardt, subject: Protection of and Access to Presidential
Papers (White House Files).
Memorandum dated 7/10/73 for All Agents (EOB Rooms 84/522)
from Louis B. Sims re instructions covering Rooms 84 and 522.
Memorandum dated 7/27/73 to Inspector Freeman, EPS, from
Louis B. Sims, subject: Access to Rooms 84 and 522, OEOB.
Memorandum dated 11/19/73 to Special Agents, White House Files
Detail, from Louis B. Sims, subject: Protection of White
House Files.
Memorandum dated 11/30/73 to AD Kelley, Protective Intelligence,
U. S. Secret Service, from Louis B. Sims, subject: Protection
of White House Files.
Receipt dated 12/11/73 for safe surrendered to J. Fred Buzhardt
and Leon Jaworski by Louis B. Sims, U. S. Secret Service.
Memorandum dated 2/13/74 for H. Stuart Knight, U. S. Secret
Service, from J. Fred Buzhardt, subject: Protection of
White House Files.
Revised Memorandum dated 2/13/74 for H. Stuart Knight, U. S.
Secret Service, from J. Fred Buzhardt, subject: Protection
of White House Files.
Memorandum dated 6/21/74 for H. Stuart Knight, U. S. Secret Service
from Alexander M. Haig, Jr., subject: Protection of White
House Files.
Memorandum dated 8/9/74 for the Record from Gertrude Brown Fry,
re: A Guide to the Material Stored in the Special Files Unit.
Lists of box numbers for files of:
Pat Buchanan
Dwight Chapin
Charles Colson
John Dean
John Ehrlichman
Joanne Gordon (Charles Colson's office)
H. R. Haldeman
Ken Khachigian
Egil Krogh
-7-
(Lists of box numbers continued)
Oversize Attachments - Chapin/Ehrlichman/Krogh
Hugh Sloan
Gordon Strachan
Richard Tufaro (David Young's office)
David Young
List of Special Files Boxes 300 - 469
7. Office of White House Visitors, Michael J. Farrell: Following
are files retained in this office in duplicate form and intended for use
solely in connection with ongoing projects:
File - copies of correspondence dealing with future visitors
(beyond August 9, 1974).
File - copies of limited number of samples or form responses
to inquiries.
File - copies of limited background information necessary to
conduct future White House events, including:
Easter Egg Roll
Arrival Ceremonies for visiting Chief of State
Garden Tours
Christmas Candlelight Tours
File - copies of parking regulations and limited correspondence
dealing with parking procedures.
File - copies of limited correspondence concerning Combined
Federal Campaign procedures.
File - copies of information concerning Savings Bond Program.
Sincerely yours,
Thulpho-Buchen
Philip W. Buchen
Counsel to the President
Herbert J. Miller, Jr., Esquire
Miller, Cassidy, Larroca & Lewin
1320 19th Street, N. W.
Washington, D. C. 20036
cc: William Casselman
Larry Silberman
Tom Wolf
GENALD FORD LIBRARY
Jay French
le
THE WHITE HOUSE
WASHINGTON
November 5, 1974
Dear Mr. Miller:
This letter advises you in greater detail on the intended use of
certain materials for purposes of current government business
as has been reported to me by officials at the White House under
whose control these particular materials still remain separate
from the Presidential materials of the Nixon Administration
maintained under the custody and control of the defendants in the
pending cases of Nixon et al. V. Sampson et al., C.A. No. 74-1518
and C.A. No. 74-1533. These reports to me have come as a result
of the Memorandum for the White House Staff dated October 24,
1974, of which you have a copy.
1. National Security Council materials: Due to the
sensitive nature of these materials on national security matters,
they are maintained in their original form under NSC control
and safeguards, separate from similar materials acquired after
August 9, 1974, but subject to access by authorized personnel of
the Council only and for purposes of current government business
only. To designate these files by index titles or to be more specific
about particular files needed for this purpose is not possible, be-
cause the indices are themselves under security classifications.
2. White House Security Office materials: This office
has duplicated documents from three hundred thirty (330) personnel
files or related records which were made from originals in the
former President's papers. The duplicated material is being used
in connection with background investigations or updates of such
investigations of Presidential appointees, White House employees
and others, such as GSA personnel, and security card pass-holders,
-2-
that were pending on August 9, 1974, or that were commenced
after that date but related to persons on whom data had been
accumulated prior to August 9, 1974. All original materials
have been returned to the former President's records and are
either secured in Room 43, OEOB, which is protected by
security devices, or within a vault located inside that room.
3. Office of Counselor to the President, Dean Burch:
Following are files retained temporarily in this office in original
form and intended for use solely in connection with ongoing
projects:
Regulatory - General
Civil Aeronautics Board (concerning Chairman Timm)
Corporation for Public Broadcasting (pending legislation
and appointments)
Federal Energy (largely public prints of documents)
Consumer Product Safety (largely public prints of
documents)
Legal Services (legislation and appointments)
Federal Property Council (Counselor Burch is a member)
Studebaker, J. H. (concerning Lear Corp. Development
grant)
MIA/KIA
Judicial Appointments, Pending
4. Office of Assistant to the President (for Congressional
relations) William E. Timmons: Following are files retained
temporarily in this office in original form and intended for use
solely in connection with ongoing projects:
Freedom of Information legislation file
Passport Office - Oath of Allegiance file
Office Procedures file
Sincerely yours,
Buchen
Counsel to the President
Herbert J. Miller, Jr., Esquire
Miller, Cassidy, Larroca & Lewin
1320 19th Street, N. W.
Washington, D. C. 20036
cc: William Casselman
Larry Silberman
Tom Wolf
Jay French
2
2
THE WHITE HOUSE
WASHINGTON
November 8, 1974
MEMORANDUM FOR:
HONORABLE PHILIP W. BUCHEN
Counsel to the President
SUBJECT:
Presidential Materials of the
Nixon Administration
In furtherance of the purpose of my previous memorandum dated
November 6, 1974, there are certain matters I wish to clarify.
I discussed at some length the copies my summer intern made of
incoming correspondence to me from our State Books which
copies were made prior to August 9th. I have now forwarded
those materials to the appropriate White House office for safekeep-
ing with other Nixon Administration papers previously sent, in-
cluding the "State Books" in their entirety.
After the August 9, 1974 Memorandum of Jerry Jones, but before
your memo, my office copied some miscellaneous papers pertain-
ing to intergovernmental relations, such as schedules of upcom-
ing events, proposals for participation in such events, calendars,
public interest group proposals and related matters. Those
materials I have kept for use in the exercise of my continuing
responsibilities.
Upon receipt of your memorandum of October 24th, we duplicated
the following papers also necessary for the exercise of my continu-
ing responsibilities:
1. Chronological files for January 1973 through August
9, 1974.
These files contain copies of outgoing letters to
Governors, Mayors, State Legislators and County
officials, as well as correspondence with Federal
department and agency personnel. The subjects
FOND
- 2 -
range from replies to substantive policy inquiries to
less important acknowledgments. There are also
copies of my personal correspondence in those files.
2. Copies of Advisory Commission on Intergovernmental
Relations materials which include recommendations of
the public interest groups and interoffice communications
covering a period from December 1973 to August 1974.
I continue to be responsible for this Commission.
3. Copies of memoranda dealing with Military Facilities
to be closed and economic adjustment programs to
follow closures. I continue to serve on the Economic
Adjustment group and need these papers for my con-
tinuing responsibility. The papers cover the period
from July 1973 to August 1974.
Cames H. Falk James H. Falk
Associate Director
Domestic Council
to
9
THE WHITE HOUSE
WASHINGTON
November 6, 1974
MEMORANDUM FOR:
PHILIP W. BUCHEN
FROM:
MICHAEL J. FARRELL
SUBJECT:
Administration of Richard my Nixon
Presidential Papers of the
As you requested, attached is the signed memorandum certifying
that I have collected and placed in storage all the designated
materials which are Presidential Papers of the Administration of
Richard Nixon as defined in the White House Staff Manual.
To ensure that this has been done in a manner which meets all
requirements I am listing below files which have been duplicated
as well as files which I understand would not fall within the category
of Presidential Papers:
A. Duplicated files necessary for future reference to enable
business to be continued or completed.
1. File - copies of correspondence dealing with
future visitors (beyond August 9, 1974).
2. File - copies of limited number of sample or
form responses to inquiries.
3. File - copies of limited background information
necessary to conduct future White House events,
including:
a. Easter Egg Roll
b. Arrival Ceremonies for visiting Chiefs of State
C. Garden Tours
d. Christmas Candlelight Tours
Page Two
Philip W. Buchen
4. File - copies of parking regulations and limited
correspondence dealing with parking procedures.
5. File - copies of limited correspondence concerning
Combined Federal Campaign procedures.
6. File - copies of information concerning Savings
Bond Program.
B. Certain "Institutional" records maintained during the Nixon
Administration which are not regarded as Presidential Papers
for which there are also records in this office from earlier
administrations - in some cases, back through President Kennedy's
Administration. I have discussed this category with Jay French
and Susan Yowell, Archives Office.
1. Group tour reservation work books - typed records
sent to Nixon Archives.
2. Work sheets for tour reservations and daily tour
figures - monthly summaries sent to Nixon Archives.
3. Permanent staff personnel records for the Executive
Protective Services Officers who conduct the tours.
Attachment
FOND
THE WHITE HOUSE
WASHINGTON
November 6, 1974
MEMORANDUM FOR:
PHILIP W. BUCHEN
FROM:
ROY L. ASH
Per your memo of October 24th to the White House Staff, attached
is a list of Presidential Papers which have been duplicated by my
office. It is necessary for me to retain copies of these for current
government business.
Attachment
Roy L. Ash Presidential Papers from Dec. 1972 to August 9, 1974
One file folder titled "Executive Organization, Operation and Personnel"
consisting of memos to the President and other members of the White
House staff and memos from White House staff members to Roy L. Ash
These memos deal with Presidential appointments and restructuring the
Executive Office of the President and its operation.
Memo dated April 26, 1974 sent to all Department Heads Re: New
Administration Initiatives. (copy retained addressed to Sec. Brennan.)
There are 43 documents contained in the "Executive Organization,
Operation and Personnel" file folder.
FORD is LIBRARY 27VU39