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Nixon - Papers Report on Security and Duplication Arrangements
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Nixon - Papers Report on Security and Duplication Arrangements
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Philip W. Buchen Files
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Nixon, Richard M. (Richard Milhous), 1913-1994
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The original documents are located in Box 32, folder "Nixon - Papers Report on Security
and Duplication Arrangements" of the Philip Buchen Files at the Gerald R. Ford
Presidential Library.
Copyright Notice
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United
States of America his copyrights in all of his unpublished writings in National Archives collections.
Works prepared by U.S. Government employees as part of their official duties are in the public
domain. The copyrights to materials written by other individuals or organizations are presumed to
remain with them. If you think any of the information displayed in the PDF is subject to a valid
copyright claim, please contact the Gerald R. Ford Presidential Library.
Digitized from Box 32 of the Philip Buchen Files at the Gerald R. Ford Presidential Library
THE WHITE HOUSE
WASHINGTON
Eva,
The attached copy of the
report is the only one
Mr. Casselman has, would
you please be kind enough to
see that it gets back to me.
Thanks,
Brenda
FORD is LIBRARY GERALD
THE WHITE HOUSE
WASHINGTON
November 1, 1974
thatore presently
Dear Mr. Axelrad:
In thecustodyrned
control of
the Defendants
This responds to your inquiry regarding the security and
as
duplication arrangements for the Presidential materials
of the Nixon Administration specified in the Supplemental
Order in the proceedings entitled Nixon v. 1 Sampson,
et. al., D. D. C., No. 74-1518» No. 74-1533
Restore
The materials are presently held at different locations and the
subject to security which is, in all events, adequate. The
Restore
highest security level is maintained for the most sensitive
Restore
of the materials. Following my study of reports from all concerning
responsible custodians, I have concluded that the present
all locations
wherethe
arrangements made for the security of the materials is
materials
sufficient to maintain their proper safekeeping in compliance
are held,
with the Court Order. I am further of the opinion that
existing facilities for duplication of the materials are
adequate to meet current and anticipated requests. We I under-
stand m other duplicating facilities have been suggested, but
in our judgment the present facilities are adequate to meet
the current requirements, consistent with the necessary
security arrangements relating to the materials.
I should like to add that, in my opinion, the collection of the
materials in a single depository, with comparable security and
duplicating capabilities, would be preferable to the existing
arrangements.
Sincerely,
Philip W. Buchen
Counsel to the President
Jeffrey Axelrad, Esquire
FORD : LIBRARY BERVID
Trial Attorney, Civil Division
Department of Justice
Washington, D. C. 20530
access
THE WHITE HOUSE
WASHINGTON
November 1, 1974
Dear Mr. Axelrad:
This responds to your inquiry regarding the security and
duplication arrangements for the Presidential materials of the
Nixon Administration that are presently in the custody and control
of the Defendants as specified in the Supplemental Order in the
proceedings entitled Nixon, et al. V. Sampson, et al., D. D.C.
No. 74-1518 and No. 74-1533.
The materials are presently held at different locations, and the
highest security level is maintained for the most sensitive of the
materials. Following my study of reports concerning all
locations where the materials are held, I have concluded that the
present arrangements made for the security of the materials are
sufficient to maintain their proper safekeeping in compliance with
the Court Order. I am further of the opinion that existing facilities
for duplication of the materials are adequate to meet current and
anticipated requests. I understand other duplicating facilities have
been suggested, but in my judgment the present facilities are
adequate to meet the current requirements, consistent with the
necessary security arrangements relating to the materials.
I should like to add that, in my opinion, the collection of the
materials in a single depository, with comparable security and
duplicating capabilities, would be preferable to the existing
arrangements.
Sincerely,
They Philip Buchen W. Buchen
Counsel to the President
Jeffrey Axelrad, Esquire
Trial Attorney, Civil Division
Department of Justice
FORD & LIBRARY 938870
Washington, D. C. 20530
MATERIALS IN THE CUSTODY OF THE GENERAL SERVICES ADMINISTRATION
I. Location
A. Old Executive Office Building
Approximately 10,000 cubic feet of documents and papers which may
fall within the description "Presidential materials of the Nixon Adminis-
tration" (hereinafter the "materials") are stored in the Old Executive
Office Building of the White House complex under the physical control of
the Administrator of General Services. The great bulk of these materials
is presently stored in 26 rooms on the fourth floor of the building. These
materials consist of the former White House central files as well as the
files of selected staff offices. In addition, General Services Administration
controls access to another room which serves as a staging area for the
accessioning of new materials into the aforementioned storage rooms. There
is presently in progress a program for the accessioning of outstanding
materials within the White House complex in the hands of 41 staff members.
Approximately two-thirds of the materials outstanding when the program was
instituted on October 17 have been accessioned, and the completion of the
accessioning is slated for November 1.
B. National Archives Building
Presidential materials in the National Archives Building include
4,930 cubic feet of boxed materials from the central files located in two
large stack areas and two staging areas near the building's loading dock.
About 3,400 cubic feet have been strapped on pallets and are stored in
locked staging areas near the loading dock. These are regarded as low-
grade materials, comprising public opinion mail received by the White HOUSAD
The remaining 1,500 cubic feet are shelved in two secure stack areas
GERALD LIBRARY
2
In addition, there are approximately 6,000 cubic feet of gifts received
by the President contained in 1,100 crates of varying sizes located in
three small vaults and one safe. These latter materials include gifts from
foreign government officials (subject to the Foreign Gifts and Decorations
Act) as well as gifts received from domestic and non-government foreign
donors.
C. Suitland Federal Records Center
About 1,600 boxes containing printed supplies such as speeches,
reference publications, hand-out materials, etc., are stored in the Federal
Records Center, Suitland, Maryland.
II. Security and Access
A. Old Executive Office Building
The security of and access to the materials stored in the 26 rooms
under General Services Administration custody within the 01d Executive Office
Building are governed by the procedures adopted by the General Services
Administration and discussed below in its implementation of Judge Richey's
order, as supplemented on October 22, 1974. One key, of which there are two
specimens, opens the lock to each of the rooms. One of the specimens is
kept in a General Services Administration controlled safe to which only the
General Services Administration coordinator, appointed by the Administrator
to facilitate implementation of Judge Richey's order, and his alternate have
the combination. The other specimen is kept under glass at the Executive
Protective Service control center, and is to be used only in an emergency
which threatens the physical preservation of the materials. In addition,
six of the rooms are under the EPS alarm system. The security of and FORD
LIBRARY
3
access to the archival staging room used in preparing the materials for
accessioning into the storage rooms is under the control of and limited
to employees of GSA's National Archives and Records Service, Office of
Presidential Libraries, working under accessioning instructions of the
White House. This room is also under the EPS alarm system.
B. National Archives Building
The materials which may be subject to the court order are now located
we
in two archives stack areas. They are being consolidated in one stack, the
move to be completed by November 4. These stacks are both controlled by
6SA
combination locks to which seven designated staff archivists now have access.
After November 4, the combination will be limited to the General Services
Administration coordinator who governs access according to procedures described
below. The gift materials in the three vaults are also protected by combination
GSA
locks presently possessed by the same seven archivists. These combinations
will also be limited after November 4 to the General Services Administration
coordinator. The low-grade materials on strapped pallets are within locked
rooms in the loading dock staging area. While we deem the material adequately
protected relative to value, we are now constructing a wire enclosure as an
additional measure to insure that any intrusion is apparent.
C. Suitland Federal Records Center
The boxed printed materials are on open shelving within one of twenty
large records storage bays, and are subject to the overall security conditions
of the Records Center.
III. Procedures for Handling Requests for Access
In each of the storage facilities containing materials in General
Services Administration custody, the following procedures adopted
BERAGO By FORD General IBRART
4
Services Administration on October 25, 1974, apply in permitting access.
First, a written request for access documenting the elements of the court
order under which the request is made must be transmitted to the General
Services Administration coordinator. Barring exceptional circumstances
explained in writing, each of the requests must be in the hands of the
coordinator with appropriate documentation 24 hours in advance of the
scheduled access appointment. The coordinator, or his duly appointed
alternate in his absence, communicates the terms of the request to the
Administrator of General Services and the GSA General Counsel. When the
GSA General Counsel has determined that the request falls within one of the
categories of access permitted under the court order and the Administrator
has approved the access, the coordinator communicates its terms to Mr. Buchen
or his designated agent and Mr. Nixon or his attorney, and advises them of
the time of the access appointment. At the time of the access appointment,
the coordinator assembles the necessary parties for access, including himself,
the requester, Mr. Buchen or his agent, Mr. Nixon's attorney or his agent,
and an archival employee. The coordinator opens the room and makes the
proper arrangements for deactivating any existing alarm system. Before
locking the room upon leaving, the coordinator makes the proper arrangements
for reactivating any existing alarm system. With the approval of the parties
present, the archival employee may assist in the location of the requested
material. Also upon request, and with the approval and in the presence of
the necessary parties, materials may be removed from the room and taken to
a research room for examination and/or photocopying in accordance with the
provisions of the court order. Upon completion of these activities, MFO Parchen
or his agent and Mr. Nixon's attorney or his agent, accompanied by the
LIBRARY
5
coordinator, returns the materials to the proper storage room, and the
coordinator secures the room.
The coordinator maintains a chronological record of each transaction
under this procedure, as well as any other permissible entry of a room
containing subject materials in the custody of General Services Administration.
The record contains the date of entry, the room of entry, the time of entry,
the time of departure and the names of all parties entering the room, as well
as noting the entry or departure time of any party who enters or leaves at a
time other than that already recorded. It also identifies each box entered
in the room of entry, and each box or individual folder removed from the
room of entry.
The coordinator also maintains in a secure storage room at least one copy
of materials or photocopies removed by the requester. In the case of originals
being removed, one certified copy of the material shall be substituted for
the originals, and a second copy shall be maintained by the coordinator in
the secure storage room. Attached to the copies shall be a receipt upon which
the requester states that he has received the originals or a copy of the
attached material, and includes date and signatory blocks to indicate the
time the material is returned.
IV. Reproduction Capability
Within the rooms of the Old Executive Office Building in General Services
Administration custody are two Xerox 4000 machines. At optimal capacity these
machines can reproduce 7,200 copies per hour, and to the present date have
proved fully adequate in meeting the reproduction requirements of the
requesting parties. There have been no requests for reproduction of the
materials stored at the National Archives Building and Suitland Federal Records
Center. Each of these facilities has a Xerox machine available for making
reproductions under adequate security.
GERALD LIBRARY
MEMORANDUM
NATIONAL SECURITY COUNCIL
5112X
add-on
ADMINISTRATIVELY
CONFIDENTIAL
November 1, 1974
MEMORANDUM FOR:
WILLIAM E. CASSELMAN
FROM:
Jeanne W. Davis
SUBJECT:
Additional Information on
Maintenance of Nixon Files
I attach a copy of my October 28 memorandum to Mr. Buchen
meeting. which I believe covers many of the questions raised in yesterday's
In response to the questions concerning security protection,
handling of requests for documents and reproduction facilities,
the following may be helpful:
Security Arrangements
-- This Presidential material is
maintained in an alarmed vault. The alarming system is monitored
24 hours a day by the Executive Protective Service, OEOB. Telephone
notification is required on opening and closing and a record is made by
EPS each time the facility is opened and closed.
Procedures for Handling Requests for Documents -- Requests
for copies of documents from this depository, can, in some instances
be approved by the Staff Secretary of the National Security Council.
Requests for copies of highly sensitive documents would be referred to
the Assistant to the President for National Security Affairs or his
deputy for approval.
Reproduction Facilities
--
There are reproduction facilities in
two locations in the NSC offices in OEOB which are under observation
from 7:15 a.m. to 11:00 p.m. Monday through Friday and 9:00 a.m. to
5:00 p.m. on Saturday and Sunday. These two machines can process up
to operations. 1,000 pages a day without adversely affecting on-going government
Attachment
GERALD
LIBRARY
ADMINISTRATIVELY
CONFIDENTIAL
MEMORANDUM
NATIONAL SECURITY COUNCIL
ADMINISTRATIVELY
CONFIDENTIAL
October 28, 1974
MEMORANDUM FOR:
PHILIP BUCHEN
COUNSELOR TO THE PRESIDENT
FROM:
Jeanne W. Davis
OND
SUBJECT:
Maintenance of President Nixon's
Files by NSC
In response to your request, I should like to confirm the
arrangements made by the NSC Staff for segregation and
maintenance of Presidential material on national security
matters for the period January 20, 1969 to August 9, 1974.
The vast bulk of material for this period has been segregated
and packed in approximately 300 boxes which are stored in an
alarmed vault in Room 205 OEOB. The combination to this
vault is held by four NSC Staff employees. In addition, the
combination is deposited in a sealed envelope in the White
House Situation Room. In the event of an emergency at night
or on weekends, the rotating Duty Officers in the Situation
Room are authorized access to the combination, if required to
obtain an item from the vault. An index of the contents of the
boxes is kept in the Situation Room.
The remaining Nixon documents not yet deposited in this vault
consist of some extremely sensitive foreign policy material
maintained in the immediate offices of Secretary Kissinger, and
some of the more recent documents to which we have frequent
reference which are maintained in the Situation Room and have
not yet been boxed. These documents are, however, carefully
segregated and there is no intermingling of Nixon and Ford material.
ADMINISTRATIVELY
CONFIDENTIAL
(continued)
is
FORD
LIBRARY
ADMINISTRATIVELY
2
CONFIDENTIAL
The boxing of these documents is continuing and I would anticipate
could be completed within the next few weeks. In the interim, the
material will remain carefully segregated.
As you know, there are unique aspects to the NSC Presidential
material. A great part of it is highly sensitive and carries very
high security classifications. For that reason, we believe it
essential that it be maintained separately under tight security
arrangements with extremely limited access. We would be
reluctant to see NSC material co-located with material from other
elements of the Executive Office of the President of less substantive
sensitivity until such time as it may be transferred to a
Presidential library and maintained under professional supervision.
In addition, because of the nature of the foreign policy decision-
making process, there is a greater need for continuity of action
in this area than in some others. Accordingly, we have frequent
reference to the material in our on-going activities. The more
recent material is, of course, more often needed, and the
requirement for access drops sharply for material from the earlier
years of the Nixon Administration. In our earlier conversations
with Mr. Nesbitt, we had agreed that we could probably rely on
copies of material prior to July 1, 1973 so that the originals could
be transferred to a Presidential library. We would, however, hope
to retain for ready access the originals of the more recent material.
They could also probably be transferred, on a phased basis, to a
Presidential library once one has been established.
I hope this exposition will be helpful to you and your staff in meeting
the requirements concerning maintenance of the Nixon documents.
We will, of course, be pleased to supply any additional information
you may need or otherwise cooperate in this activity.
ADMINISTRATIVELY
CONFIDENTIAL
FORD it LIBRARY 076439
DEPARTMENT OF THE TREASURY
UNITED STATES SECRET SERVICE
WASHINGTON, D.C. 20223
DIRECTOR
October 31, 1974
MEMORANDUM TO: Philip W. Buchen
Counsel to the President
FROM
: H. S. Knight
Director
SUBJECT
: Protection of White House Files and
Tapes
Pursuant to your request of 10/31/74, the technical security
which has been placed on designated rooms within the Old
Executive Office Building is as follows.
Room 84:
1. Mosler combination lock on vault door.
2. Ultrasonic door alarm.
3. Ultrasonic motion detector.
4. CCTV camera.
5. Fire alarm system.
6. Windows are fitted with security screens
on the outside and steel bars on the inside.
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Zone 128:
1. Medeco deadbolt lock, key operated.
2. Alarm on door which activates when opened.
3. Ultrasonic motion detector.
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Room 403:
1. Yale deadbolt lock, key activated.
2. Alarm switch on door which activates when door is
opened.
3. Ultrasonic motion detector.
FORD i LIBRARY 076930
- 2 -
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Room 414:
1. Medeco lock on door, key activated.
2. Door alarm which activates when opened.
3. Ultrasonic motion detector.
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Room 429:
1. Medeco deadbolt lock on door.
2. Ultrasonic motion detector within the room.
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Room 522:
1. Combination lock on door.
2. CCTV camera.
3. Alarm on door that activates when opened.
4. Infrared motion detector.
5. Windows inside. are fitted with security screens on the
6. All materials in this room are stored in
security containers with combination locks.
All of the above alarms read out in the Executive Protective
Service Control Center, which is manned 24 hours.
Additionally, you requested information concerning methods
of gaining access to the above mentioned rooms, and they
are as follows.
Rooms 84/522 and Zone 128:
1. A memorandum from Philip W. Buchen, Counsel to the
President, indicating his authorization to enter
any of these rooms, stating the judicial basis for
that entry and the names of the persons authorized
to enter, is required.
FORD & LIBRARY 07V830
- 3 -
2. DSAIC Dennis T. Brosan or ASAIC John R. Magaw of
the Technical Security Division are the two Secret
Service personnel authorized to open Rooms 84 and
522 after receiving the above described memorandum.
Zone 128 is not on combination and the Counsel to
the President has possession of the key. A Secret
Service agent escorts at all times.
3. An agent remains in Rooms 84 and 522 during the
entire visit and will maintain a log listing the
action which takes place within the room.
4. Note-taking, duplication of records, etc. is con-
trolled by the agent present in accordance with the
order issued by Judge Richey.
Rooms 403/414/429:
An access list is maintained in the Executive Protective
Service Control Center and those persons appearing on the
said list may enter.
Duplication of Tapes:
The facts you requested concerning Secret Service duplicating
equipment are:
1. The capabilities. Secret Service has no high-speed duplicating
2. One set of Crown recording equipment with highest
speed capacity of 15" per second.
3. One set of Tangburg recording equipment with highest
speed capacity of 7-1/2" per second.
4. Five sets of Sony TC800B recording equipment with
highest speed capacity of 7-1/2" per second. This
equipment performs at its highest quality level at
a speed of 3-3/4" per second.
The original tapes are recorded at 15/16" per second. A
speed of 15" per second, as mentioned in item #1, is
16 times as fast as 15/16ths. A speed of 7-1/2" per second,
as mentioned in items #2 and #3, is 8 times as fast as
15/16ths. A speed of 3-3/4" per second, as mentioned in
item #3, is 4 times as fast as 15/16ths.
FORD : LIBRARY
- 4 -
The above described duplicating facts should give you an
indication of the amount of time required to copy tapes.
It should also be noted that if duplications are requested
in any large quantity, reimbursement for man-hours, tapes
and technical equipment should be considered as the
Secret Service would not be in a position, budget or
manpower-wise, to meet a high volume requirement.
HS.Knglv H. S. Knight
Director
FORD i LIBRARY PERALD
MEMORANDUM
THE WHITE HOUSE
WASHINGTON
October 31, 1974
WHITE HOUSE SECURITY OFFICE
DESCRIPTION OF FILES
The White House Security Office holds the following Nixon
Administration files:
Investigative files - containing correspondence,
memoranda and notes pertaining thereto.
They include:
Potential White House Complex Pass Holders*
Proposed Presidential Appointees
Presidential Guests, including entertainers
and various individuals who may have
had contact with the First Family through
social events, appointments, etc.
Subject files - Departments and agencies of the Federal
Government, White House, Executive Office
of the President, Boards, Commissions;
Security files.
Card Index
ACCESS
All files with the exception of two card index files are located in
approved combination-lock safes within a combination-lock vault.
The Supervisor of the Security Office and two assistants have
access to the vault and all new safes located therein. The vault
door is secured with an alarm box switch and the outer office by
an ultrasonic alarm system, both monitored by the Executive
Protective Service.
REPRODUCTION
Secured office contains a Xerox 4000 Copier
FORD i LIBRARY GERALD
- 2 -
* Includes the following offices:
White House
Council on International Economic Policy
Domestic Council
Military Assistant
National Security Council
Office of Telecommunications Policy
President's Foreign Intelligence Board
Presidential Papers (Archives)
Residence
Other Executive Offices of the President
AT&T
C&P Telephone
GSI (Cafeteria employees)
Council of Economic Advisors (White House pass holders only)
Office of Management and Budget 11
11
11
"
"
General Services Administration
11
11
=
"
"
OGA (Other Government Agency) pass holders
Former Offices:
Office of Science and Technology
Federal Energy Office (when housed here)
FORD is LIBRARY 076870
THE WHITE HOUSE
WASHINGTON
October 31, 1974
MEMORANDUM FOR:
BILL CASSELMAN
FROM:
JERRY JONES TXT
SUBJECT:
RN Materials for Which I Have
Partial Custody
I am involved in the custody procedure for two bits of President Nixon's
papers:
1.
THE TAPE VAULT - SAFE AREA 128
a. Contents
-- All tapes turned over by the U.S. Secret Service to the
President's representatives except those originals delivered
to the court.
-- All duplicate copies of tapes made by the Counsel's office
for production of transcripts and record copies for those
originals turned over to the court except two copies in the
possession of William Casselman.
b.
Security System
-- The vault has a special lock for which there are only two
keys - both of which are in my physical possession.
-- The vault is equipped with a sound and motion sensing
device connected to EPS's monitoring system. All entries
into the vault are recorded on the EPS computer printout. In
addition the boxes in which the tapes are stored are sealed
with U.S. Secret Service seals and the door is also sealed
in the same manner. No entry can occur without breaking
these seals which are irreplaceble and irreparable.
FORD i LIBRARY GERALD
- 2 -
c.
Control of Entry
-- I cannot enter Safe Zone 128 except under the following
conditions:
1. written instructions from Phil Buchen requesting an
entry.
2. Buchen's memo to me is copiex to the U.S. Secret
Service and I am accompanied in all entries by a USSS
agent.
3. In the most recent entry, I have been accompanied
by a representative of President Nixon's law firm - or
else this representative has waived his need to enter.
2.
ROOM 429 - EOB
a. Contents
-- RN files kept by Rose Mary Woods filed in boxes marked
A - - M.
-- Gift Unit and Mail Room Gift records which include now
only the domestic gifts received by RN during his tenure in
office.
-- Two xerox copies of RN's foreign gifts received during
his tenure in office.
b.
Security System
-- Room is fitted with a special lock and five keys - all of
which I have in my possession.
-- Room is also fitted with a sound and motion sensing device
which is connected with the EPS monitoring board. All entries
are recorded by the EPS computer.
c.
Control of Entry
-- I can enter the room only with written instructions from
Phil Buchen or William Casselman as his agent.
FORD
-- When entering, I have entered only in the presence of a repre-
sentative from Counsel's office and with a representative from
Rose Mary Woods' office.
THE WHITE HOUSE
WASHINGTON
October 31, 1974
MEMORANDUM FOR
WILLIAM CASSELMAN
FROM:
TRUDY FRY Trudy Fry
As requested at this morning's meeting, this is a suggested
statement for the Special Files Unit.
Attachment
FORO is LIBRARY 076830
SPECIAL FILES UNIT
All Nixon Administration papers handled by the Special Files
Unit have been boxed, sealed and stored in the vault area and one alarmed
upstairs room.
The material stored in the vault is considered to be
Presidentially and/or Generally Restricted because of its confidential
or sensitive nature. In addition to Special Files material, files of
White House staff members mentioned in the Watergate investigations
are stored in this vault. Since May 1973 the staff files of the above-
described individuals have been under the protection of the United
States Secret Service. Since the assignment of the Secret Service
access to the Special Files material in the vault area has been limited
to the Supervisor of the Special Files Unit and her Assistant accom-
panied by a Secret Service agent. With regard to the files under
Secret Service protection, access has been limited to the individuals
whose files are stored there, and all reviews have been made in the
presence of a Secret Service agent.
Entrance to the vault area is through an approved Mosler
vault door. The vault is equipped with ultrasonic movement detection
alarms and an early warning smoke detection system, both of which
read out in the Executive Protective Service Control Center. Its
windows are fitted with security screens on the outside and steel bars
on the inside. Any penetration of the windows would be detected by
the ultrasonic motion detectors.
Following the issuance of the temporary restraining order
the combination to the vault door was changed and this combination
is presently known only to the Special Agent in Charge of the Technical
Security Division of the United States Secret Service. The vault is
opened only by him or one of his deputies when authority is given by
memorandum from Counsel to the President. An individual memo
is required for each entry and must state the circumstances making
the search necessary; i.e., subpoena, individual's need for access
to his files to prepare for testimony in civil or criminal cases.
The access to the upstairs room housing additional Special
Files material is limited to the Supervisor of the Special Files Unit
or her Assistant accompanied by a Secret Service agent.
is
FORD
In the outer office of the Special Files Unit a Xerox 4000 is
available for duplicating purposes when approved.
GERALD
LIBRARY
1
I addressom of
Irwin Goldbloom , Esq.
Acting Deputy Assistant Attorney General
United States Department of Justice
Civil Division
Washington, D. C. 205 30
Dear Mr. Goldbloom:
In response to your request concerning the nature, location,
and custodial arrangements concerning the documents, tapes and
other papers, known as the "Presidential materials of the Nixon
Administration" (papers) referred to in the Supplemental Order
entered by the Honorable Charles R. Richey on October 22, 1974,
I wish to advise you that', these papers are held as followss
I am informed that
1. National Archives: 1 Certain papers are in the custody
*The
of the National Archives in Washington, D. C. These papers
may be described as follows:
The security arrangements made for the care and custody of
these papers, as well as the manner of access thereto are as follows:
I am informed that
2. General Services Administration (GSA) : ,the Presidential certain
174
CLL
GSH
papers in the custody of the General Services Administration
,RALD LIBRARY
2
These papers may be discribed as
in Washington, D. C., are grouped under the following
fallows:
eategories:
UP The security arrangements made for the care and custody of these
papers, as well as the manner of access thereto are as follows:
I am further informed That
3. National Security Council: (NSC) : Presidential papers in
are the custody of the NSC, National These Security Papers 12 are as may follows: be described
The security arrangements made for the care and custody of these
Papers, , as well as the manner of access thereto ) are as follows:
8 I certin LELL
4. The White H-use: O A large number of Presidential Papers
are located in the White House in various areas. The following
papers are located in a single room (84)
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the securityono
arrangements made with respect thereto, are as follows:
GERALD LIBRARY
3
additional papers described Date follows are located
in aniths separate issu in the white Herse ;
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
The security arrangements made for the care and custody of theses the
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
FORDO i LIBRARY DERALD
4
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
The security arrangements made for the care and custody of these
papers enumerated in the preceding paragraph, as well as the security
arrangements made with respect thereto are as follows:
former
5. I am further informed that/President Nixon, as well as his
secretary, Miss Rose Mary Woods, have in their possession
certain Presidential papers, but I am unable to inform you as to
the nature or description of these papers, theylocation at which
they are kept or the method and manner under wh ich they are kept.
Very truly yours,
Philip W. Buchen
Counsel to the President
FORDO is LIBRARY 07V830